The URL can be used to link to this page

Home My WebLink About02/09/2023 CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2023 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held February 9, 2023, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, Deputy City Clerk Marschall, City Attorney Dougherty, City Engineer Anderson, Community Development Director Benetti,Parks and Recreation Director Carlson, Police Chief Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Russell, Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays- 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Grendahl, approving the minutes of the regular meeting of January 26, 2023, as written. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2023-25 accepting, with thanks, the donation of a tree, in the amount of$394.29, from Boy Scout Troop 293 for Use by Parks and Recreation Department. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the 2023 annual commercial extraction permit for Fischer Sand & Aggregate, LLP, Fischer Mining, LLC, and Rockport, LLC, subject to adhering to all applicable City ordinances and approved CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2023 Page 2 conditional use permits; and authorizing the City Administrator to consider and approve a limited number of modifications to hours of hauling outside of those hours permitted by City Code and approved conditional use permit, upon request by the permit holder. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, receiving the Cemetery Advisory Committee's 2022 annual report. Ayes - 5 -Nays -0. MOTION: of Melander, seconded by Grendahl, approving extension of the Agreement with the Apple Valley Chamber of Commerce, for provision of Convention and Visitors Bureau services, through December 31, 2023, as attached to the Assistant City Administrator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Apple Valley Convention and Visitors Bureau 2023 budget and marketing plan, as attached to the Assistant City Administrator's memo. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, authorize Project 2023-134, Pond KL-P4 Feasibility Study, as attached to the Water Resource Specialist's memo. Ayes- 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, authorize Project 2023-135, Pond KL-P2.1 (aka Whitney Pond) Feasibility Study, as attached to the Water Resource Specialist's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2023-26 approving plans and specifications for Project 2023-101, 2023 Street&Utility Improvements; and authorizing advertising for receipt of bids, at 10:00 a.m., on March 7, 2023, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2023-27 authorizing an Agency Agreement with the Minnesota Department of Transportation(MnDOT) for Federal Participation in Construction. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the State of Minnesota Board of Water and Soil Resources Watershed-Based Implementation Funding Grant Agreement for a project in the Vermillion River Watershed, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Master Agreement with Cartegraph Systems, LLC, for Asset Management Software Hosting and Support Services, in the amount of$201,570.36 for 3 years, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2023 Page 3 MOTION: of Melander, seconded by Grendahl, approving the agreement with Molin Concrete Products for Apple Valley Fire Station#2 and Improvements to #1 and#3 Bid Category 3B—Precast Concrete, in the amount of$69,316.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Memorandum of Agreement with LELS Local No. 71 establishing the 2023 City maximum monthly contribution toward employee group health benefits, and authorizing the execution of the necessary documents. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Change Order No. 1 to the agreement with Henricksen, Inc., in the amount of an additional $1,346.66, and accepting Apple Valley Police Facility Carpet and Base as complete and authorizing final payment in the amount of$20,332.19. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2020-101, 2020 Street and Utility Improvements, as complete and authorizing final payment on the agreement with McNamara Contracting, Inc., in the amount of$98,517.86. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2020-104, Garden View Drive Street and Utility Improvements, as complete and authorizing final payment on the agreement with McNamara Contracting, Inc., in the amount of$19,337.55. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2022-101 2022 Street and Utility Improvements (Redwood Drive/Juniper Lane), as complete and authorizing final payment on the agreement with McNamara Contracting, Inc., in the amount of $116,397.96. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2023-28 amending the 2023 Pay and Benefit Plan. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated February 9, 2023. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl,to pay the claims and bills, check registers dated January 18, 2023, in the amount of$1,439,008.66, and January 25, 2023, in the amount of$1,424,550.13. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA COMMUNICATIONS Mr. Lawell congratulated Councilmember Grendahl on her reappointment to the NLC Energy, Environment & Natural Resources (EENR) Committee. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2023 Page 4 Mr. Carlson provided a parks bond referendum update. Mayor Hooppaw thanked everyone who worked on Mid-Winter Fest. The Council acknowledged it was a great event. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays- 0. CLOSED MEETING Mayor Hooppaw requested a motion to close the meeting under the exceptions to the open meeting law to develop or consider offers or counteroffers for the possible purchase of Parcel ID Number 01- 47900-01-010. MOTION: of Grendahl, seconded by Melander, to enter into a closed meeting and convene in closed session to develop or consider offers or counteroffers for the possible purchase of Parcel ID Number 0 1-47900-0 1-0 10. Ayes - 5 -Nays - 0. The Council convened in the Regent Conference Room at 7:10 p.m. In attendance were Mayor Hooppaw; Councilmembers Bergman, Goodwin, and Grendahl; City Administrator Lawell; Deputy City Clerk Marschall; City Attorney Dougherty; Community Development Director Benetti; Police Chief Francis; Finance Director Hedberg; and Public Works Director Saam. The meeting was tape recorded as required by law. The Council reconvened in open session at 7:19 p.m. MOTION: of Grendahl, seconded by Goodwin, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:20 o'clock p.m. Respectfully Submitted, Stephanie Marschall, Deputy City Clerk Approved by t e Apple Valley City Council on 2 z-� Clint ooppaw, Mayor