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HomeMy WebLinkAbout12/26/2013 Meeting :.. ..«. :.... :•:: Meeting Location: Municipal Center City of App�e 7100 147th Street West Va��ey Apple Valley, Minnesota 55124 CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA DECEMBER 26, 2013 — 7:00 P.M. 1. Call to Order and Pledge of Allegiance. 2. Approval of Agenda. 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda. 4. Approval of Consent A�enda Items *: *A. Approve Minutes of December 12, 2013, Regular Meeting. *B. Approve State Off-Site Gambling Permit for Apple Valley Hockey Association at Apple Valley High School on January 14, 2014. *C. Approve State Gambling Exempt Permit for Minnesota Zoo Foundation at Minnesota Zoo on August 29, 2014. *D. Approve Amendment to Precious Metal Dealer License for Bill Buttweiler, LLC, d/b/a Apple Valley Diamonds, 14810 Granada Avenue. *E. Approve 2014 Fuel Dispensing Facility Permit for Crown Equipment Rental Co., Inc., at 7661 146th Street W. *F. Approve Renewal of Various Licenses and Permits for 2014. *G. Adopt Resolution Amending 2013 Operating Budget for Specific Items. *H. Adopt Resolutions Regarding General Fund Budget: *1. Committing General Fund Balance for 2013 Financial Statement Purposes. *2. Amend 2014 Budget for 2013 Uncompleted Projects. *I. Set Public Hearing for Planning Commission Meeting on January 15, 2014, at ?:00 p.m. on Amendment to Chapter 155, Regulating Keeping of Animals in Residential District. *J. Adopt Resolution Establishing All-Way Stop at Intersection of 147th Street W. at Johnny Cake Ridge Road. *K. Approve Release of NRMP Financial Guarantee. *L. Adopt Resolutian Approving 5 Ft. Variance from 30 Ft. Front Yard Setback on Lot 17, Block 10, Palomino Lakeside Meadows 2nd Addition (13971 Holyoke Path). *M. Appoint Malloy, Montague, Karnowski, Radosevich & Co., P.A., as Auditors for 2013, 2014, and 2015 City Audit. *N. Approve Contract with Dakota County Technical College for Customized Electrical Safety Training. *O. Approve Agreement with Dakota County for 2014 Sentence to Service (STS) Program Work Crews. *P. Approve Lease Agreement with Saint Mary's University for 142Q0 Cedar Avenue S. *Q. Approve Change Order No. 1 to Agreement with Executive Outdoor Services for 2013-2014 Mowing and Trimming Services. * Items marked with an asterisk(*)are considered routine and will be enacted with a single motion, without discussion,unless a councilmember or citizen requests the item separately considered in its normal sequence on the agenda. (continued on reverse side) 4. Approval of Consent A�enda Items * - Continued: *R. Adopt Resolution Approving 2014 Employee Pay and Benefit Plan. *S. Adopt Resolution Amending Flexible Benefits Plan. '� *T. Adopt Resolution Amending REBA/VEBA Plan. *U. Adopt Resolution Approving Updated Business Associate Agreement with Genesis Benefits. *V. Adopt Resolutions Approving Various Agreements: *1. HealthPartners Dental for Dental Administrative Services. *2. Integrated Loss Control, Inc., for On-Call Loss Control Services. *3. National Insurance Services and Madison National Life for Renewal of Long-Term and Short-Term Disability Insurance. *W. Approve Personnel Report. *X. Set Special Informal Meeting on March 20, 2014, at 9:00 a.m. 5. Re ular A�enda Items: A. Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger#1317, 7394 153rd Street W., Ste. 100: 1. Hold Public Hearing. 2. Resolution Issuing On-Sale Wine and 3.2 Percent Malt Liquor Licenses for 2014. B. Ordinance Amending Chapter 51 of the City Code, Regulating Water and Sewers. (Second reading and action.) C. Ordinance Amending Chapter 155 of the City Code, Regulating Institutional Districts. (Recommend waiving second reading.) D. Ordinance Amending Chapter 154 of the City Code, to Allow for Electronic Message Signs on Ground/Pylon Signs. (Recommend waiving second reading.) 6. Other Staff Items. 7. Council Items and Communications. 8. Calendar of Upcoming Events. 9. Claims and Bills. � 10. Adj ourn. Reminder: City Offices will be closed Wednesday, January 1, 2014, in observance of New Year's � Day. � � NEXT REGULARLY SCHEDULED MEETINGS: Thursday January 9 5:30 p.m. (Informal) " " 7:00 p.m. (Regular) Thursday January 23 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 16. (Agendas and meeting minutes are also available on the City's Internet Web Site: www.cityofapplevalley.org) ii• •S�! lM�pi iA�' Meeting Location: Municipal Center City of App�e 7100 147th Street Wes# Valley Apple Valley, Minnesota 55124 UPDATE OF CITY COUNCIL REGULAR MEETING ACTIONS DECEMBER 26, 2013 3. Audience - For Items NOT on this Agenda - No one requested to speak. 4. Approved All Consent A�enda Items *: *A. Approve Minutes of December 12, 2013, Regular Meeting. *B. Approve State Off-Site Gambling Permit for Apple Valley Hockey Association at Apple Valley High School on January 14, 2014. *C. Approve State Gambling Exempt Permit for Minnesota Zoo Foundation at Minnesota Zoo on August 29, 2014. *D. Approve Amendment to Precious Metal Dealer License for Bill Buttweiler, LLC, d/b/a Apple Valley Diamonds, 14810 Granada Avenue. *E. Approve 2014 Fuel Dispensing Facility Permit for Crown Equipment Rental Co., Inc., at 7661 146th Street W. *F. Approve Renewal of Various Licenses and Permits for 2014. *G. Adopt Resolution Amending 2013 Operating Budget for Specific Items. *H. Adopt Resolutions Regarding General Fund Budget: *1. Committing General Fund Balance for 2013 Financial Statement Purposes. *2. Amend 2014 Budget for 2013 Uncompleted Projects. *I. Set Public Hearing for Planning Commission Meeting on January 15, 2014, at 7:00 p.m. on Amendment to Chapter 155, Regulating Keeping of Animals in Residential District. *J. Adopt Resolution Establishing All-Way Stop at Intersection of 147th Street W. at Johnny Cake Ridge Road. *K. Approve Release of NRMP Financial Guarantee. *L. Adopt Resolution Approving 5 Ft. Variance from 30 Ft. Front Yard Setback on Lot 17, Block 10, Palomino Lakeside Meadows 2nd Addition (13971 Holyoke Path). *M. Appoint Malloy, Montague, Karnowski, Radosevich & Co., P.A., as Auditors for 2013, 2014, and 2015 City Audit. *N. Approve Contract with Dakota County Technical College for Customized Electrical Safety Training. *O. Approve Agreement with Dakota County for 2014 Sentence to Service (STS) Program Work Crews. *P. Approve Lease Agreement with Saint Mary's University for 14200 Cedar Avenue S. *Q. Approve Change Order No. 1 to Agreement with Executive Outdoor Services for 2013-2014 Mowing and Trimming Services. * Items marked with an asterisk(*)are considered routine and will be enacted with a single motion, without discussion,unless a councilmember or citizen requests the item separately considered in its normal sequence on the agenda. (continued on reverse side) 4. Approved All Consent A�enda Items * - Continued: *R. Adopt Resolution Approving 2014 Employee Pay and Benefit Plan. *S. Adopt Resolution Amending Flexible Benefits Plan. *T. Adopt Resolution Amending REBA/VEBA Plan. *U. Adopt Resolution Approving Updated Business Associate Agreement with Genesis Employee Benefits, Inc. *V. Adopt Resolutions Approving Various Agreements: *1. HealthPartners Administrators, Inc., for Dental Administrative Services. *2. Integrated Loss Control, Inc., for On-Call Loss Control Services. *3. National Insurance Services and Madison National Life Insurance Co., Inc., for Renewal of Long-Term and Short-Term Disability Insurance. *W. Approve Personnel Report. *X. Set Special Informal Meeting on March 20, 2014, at 9:00 a.m. 5. Re ul�ar A�enda Items: A. Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger#1317, 7394 153rd Street W., Ste. 100: 1. Held Public Hearing. 2. Adopted Resolution Issuing On-Sale Wine and 3.2 Percent Malt Liquor Licenses for 2014. B. Passed Ordinance Amending Chapter 51 of the City Code, Regulating Water and Sewers. C. Waived Second Reading and Passed Ordinance Amending Chapter 155 of the City Code, Regulating Institutional Districts. D. Waived Second Reading and Passed Ordinance Amending Chapter 154 of the City Code, to Allow for Electronic Message Signs on Ground/1'ylon Signs. 6. Other Staff Items. 7. Council Items and Communications. 8. Approved Calendar of Upcoming Events. 9. Approved Claims and Bills. Reminder: City Offices will be closed Wednesday, .Ianuary 1, 2014, in observance of New Year's Day. NEXT REGULARLY SCHEDULED MEETINGS: Thursday January 9 5:30 p.m. (Informal) " " 7:00 p.m. (Regular) Thursday January 23 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 16. (Agendas and meeting minutes are also available on the City's Internet Web Site www.cityofapplevalley.org) CITY OF APPLE VALLEY " ' " ' Dakota County, Minnesota December 12, 2013 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 12, 2013, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Assistant City Engineer Bennett, Parks and Recreation Director Bernstein, Public Works Director Blomstrom, Planner Bodmer, Assistant Finance Director Broughten, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Public Works Supervisor Blommel Johnson, City Planner Lovelace, Community Development Director Nordquist, Police Chief Rechtzigel, Police Captain Scott, Liquor Operations Director Swanson, and Fire Chief Thompson. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance led by Cub Scouts Brock Edelen, Hunter JoDell, Tyler Johnson, Matthew Ostrander, Nicholas Thompson, and Spencer Tio from Den 5 Pack 293; and Boy Scout Kevin JoDell from_ Troop 290. AUDIENCE � Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. APPROVAL OF AGENDA MOTION: of Hooppaw, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, moving consideration of item 4.0—Adopt Resolution Accepting Donation of$50,000.00 from Norlyn Smith Estate for Bleachers at Johnny Cake Ridge Park, to the regular agenda, and approving all remaining items on the consent agenda. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2013 Page 2 MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of November 26, 2013, as written. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, setting the 2014 City Council meeting schedule, in accordance with adopted policy on the second and fourth Thursdays of each month unless the following Friday is a holiday, as listed in the City Clerk's memo dated December 9, 2013. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to American Legion Auxiliary, Unit 1776, for use on January 11, 2014, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - S -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Post 1776 American . Legion Riders, for use on January 25, 2014, February 22, 2014, March 22, 2014, October 25, 2014, and November 22, 2014, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Sons of the American Legion, Squadron 1776, for use on February 8, 2014, April 12, 2014, and July 4, 2014, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving renewal and issuance of On-Sale and Off-Sale 3.2 Percent Malt Liquor Licenses for 2014, as attached to the City Clerk's memo dated December 9, 2013. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the MS4 SWPPP Application for reauthorization for the NPDES Storm Water Pollution Prevention Permit, as attached to the Water Quality Technician's memo dated December 12, 2013. Ayes - S -Nays - O. MOTION: of Bergman, seconded by Grendahl, approving issuance of a building permit for construction of footings, foundations, and associated retaining walls, for an Independent School District 196 facility, in Rosemount School District 2nd Addition, as described in the Public Works Director's memo dated December 12, 2013. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2013-179, approving the reallocation of Special Assessment Roll Nos. 564, 569, 580, and 602, for Apple Valley Family 2nd Addition. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2013 Page 3 MOTION: of Bergman, seconded by Grendahl, approving extension of the Agreernent with the Apple Valley Chamber of Commerce, for provision of Convention and Visitors Bureau services, through December 31, 2014, as attached to the Assistant City Administrator's memo dated December 12, 2013, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Apple Valley Convention and Visitors Bureau 2014 budget and marketing plan, as attached to the Assistant City Administrator's memo dated December 12, 2013. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the 2014 Blue Thumb Partners' Agreement with Rice Creek Watershed District(RCWD) for membership renewal, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Joint Powers Agreement with Independent School District 196, for the purchase and storage of road salt, as attached to the Public Works Superintendent's memo dated December 12, 2013, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION; of Bergman, seconded by Grendahl, approving the contract for AV Project 2014- 107, 2014 Water Treatment Chemicals - Chlorine, with DPC Industries, Inc., in the amount of$12,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - S -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the contract for AV Project 2014- 107, 2014 Water Treatment Chemicals - Hydrofluorosilicic Acid and Cairox Potassium Permanganate, with Hawkins, Inc., in the amount of$48,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the contract for Storm Sewer Televising within McAndrews Road, with Infratech, in the amount of$7,636.84, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Letter of Understanding for janitorial and grounds keeping tasks, with ProAct, Inc., and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the contract for AV Project 2013- 167, 2014 Ash Tree Removals, with St. Croix Tree Service, Inc., in the amount of $6,437.08, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2013 Page 4 MOTION: of Bergman, seconded by Grendahl, approving Change Order No. 2 to the contract with Krueger Excavating, Inc., for AV Project 2013-155, 2013 Utility Improvements, with a deduction of$25,835.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving Change Order No. 4 to the contract with Magney Construction, Inc., for AV Project 2012-108, Water Treatment Plant Expansion, in the amount of an additional $12,117.32. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, accepting AV Project 2011-107, 147th Street Extension from Flagstaff Avenue to Johnny Cake Ridge Road, as complete and authorizing final payment on the contract with LaTour Construction, Inc., in the amount of$41,7ll.49. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, accepting AV Project 2013-102, Whitney Drive Improvements, as complete and authorizing final payment on the contract with McNamara Contracting, Inc., in the amount of$218,456.97. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, accepting AV Project 2013-129, 2013 Concrete Removal & Replacement Services, as complete and authorizing final payment on the contract with Ron Kassa Construction, Inc., in the amount of $4,186.04. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving hiring the seasonal and part time employees, resignation of employee, and termination of employee, as listed in the Personnel Report dated July 14, 2011. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA DONATION FROM NORLYN SMITH ESTATE Councilmember Goodwin introduced this item and provided a brief history. He then read the Certificate of Recognition thanking Mr. Norlyn Smith and his estate for the generous donation. MOTION: of Hamann-Roland, seconded by Grendahl, adopting Resolution No. 2013-178 accepting, with thanks, the donation of$50,000.00 from Norlyn Smith's Estate for bleachers at Legion Field of Johnny Cake Ridge Park. Ayes - 5 -Nays - 0. 1NTRODUCTION OF NEW POLICE OFFICER GERVING Police Chief Rechtzigel and Police Captain Scott introduced newly hired Police Officer Joshua Gerving to the Council and presented him with his badge. The City Clerk administered the oath of office to Officer Gerving. The Council congratulated Officer Gerving and welcomed him to his new position. CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2013 Page 5 2014 CITY BUDGET AND PROPERTY TAX LEVY Mr. Hedberg presented the 2014 proposed budget and tax levy. He reviewed the budget development process, on-going challenges, budget objectives and highlights. He showed various comparisons with other Dakota County cities, similarly sized metro cities, and other services. All properties in the City received mailed notice of the Truth-in-Taxation meeting and the notice included the proposed property taxes for 2014 based on preliminary budgets and tax levies approved in September. The impact of the property tax levy on the 2014 median valued home of$192,100 that experienced an increase of 3.28% in market value, will result in the City portion of property taxes increasing approximately $10. Mr. Hedberg stated the final property tax levy for 2014 is $22,727,000, which is an increase of 1.4% or $316,054 from 2013. Mayor Hamann-Roland pointed out other communities assess for road reconstruction projects on top of their general fund levies; whereas, Apple Valley's levy includes road reconstruction. Discussion followed. Mayor Hamann-Roland opened the public comment portion of the Truth-in-Taxation hearing at 8:01 p.m. She asked for questions or comments from the public. There were none and the hearing was declared closed at 8:02 p.m. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2013-180 approving setting the City tax levy collectible in 2014 at $22,727,000 and approving 2014 budgets with total revenue of$57,031,185 and expenditures of$61,302,286. Ayes - S -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2013-181 setting the sewer and water rates and related procedures, effective January 15, 2014. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2013-182 setting the storm water drainage rates, effective January 15, 2014. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2013-183 setting the street light utility fees, effective January 15, 2014. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2Q13-184 approving the transfer of$525,000.00 from the Liquor Fund to the General Fund for 2013. Ayes - S -Nays - 0. PUBLIC HEARING ON ALCOHOLIC BEVERAGE LICENSE FEE AMENDMENT Ms. Gackstetter introduced this item and provided a brief history. Staff is proposing the City Council consider increasing several alcoholic beverage license fees. The fees are included in the CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2013 Page 6 Fee Schedule, which will be presented for action later this evening. She noted no comments have been received since the public hearing opened on November 26, 2013. Mayor Hamann-Roland continued the public hearing at 8:09 p.m. regarding increasing various alcoholic beverage license fees. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:10 p.m. ORDINANCE AMENDING ALCOHOLIC BEVERAGE INVESTIGATION FEES Ms. Gackstetter gave the second reading of an ordinance amending Chapter 111 of the City Code regulating alcoholic beverage investigation fees. The proposed ordinance authorizes the City to charge Clubs a fee for additional investigations, similar to all other licensees. The ordinance was prepared by the City Attorney's office. She noted no comments have been received since the first reading on November 26, 2013. MOTION: of Hooppaw, seconded by Bergman, passing Ordinance No. 954 amending City Code Sections 111.24 and 111.25, regulating alcoholic beverage investigation fees. Ayes - 5 -Nays - 0. ORDINANCE AMENDING FEES CONTAINED IN CITY CODE Ms. Gackstetter gave the second reading of an ordinance amending the Fee Schedule Appendix of Title III of the City Code. Fee adjustments are proposed for the cemetery, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The fees would be effective January 1, 2014. She noted the proposed rates more accurately reflect the City's costs. Some changes were also recommended as a result of increased fees being charged the City and some were increased according to the Consumer Price Index for Mpls./St. Paul and the Engineering News Record cost index. No comments from the public have been received regarding the proposed changes. MOTION: of Hooppaw, seconded by Bergman, passing Ordinance No. 955 amending the Fee Schedule Appendix of Title III, Chapter 35, of the City Code by adjusting certain fees and charges effective January 1, 2014. Ayes - 5 -Nays - 0. ORDINANCE AMENDING WATER AND SEWERS Ms. Blommel Johnson gave the first reading of an ordinance amending Chapter 51 of the City Code regulating discharges into the City sanitary sewer system and maintenance of fire hydrants and other utility appurtenances. The ordinance was prepared by the City Attorney's office. The second reading is scheduled for December 26, 2013. Discussion followed. The City Council accepted the first reading. CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2013 Page 7 APPOINT PARKS AND RECREATION ADVISORY COMMITTEE YOUTH REP Mr. Barry Bernstein said the previous Parks and Recreation Advisory Committee Youth Representative resigned his appointment. An application was received from Ms. Kanika Gupta. Staff inet with Ms. Gupta and recommends her appointment as Youth Representative. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2013-185 appointing Kanika Gupta Youth Representative to the Parks and Recreation Advisory Committee for a term expiring March 1, 2016. Ayes - 5 -Nays - 0. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the City Clerk's memo dated December 9, 2013, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CLAIMS AND BILLS MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated, December 5, 2013, in the amount of$3,284,705.52, and December 11, 2013, in the amount of$551,401.40. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:28 o'clock p.m. Respectfully Submitted, �i��Yh� C,�?i4�t� Pamela J. Gac stetter, City Clerk Approved by the Apple Valley City Council on � � !oM . . - . �• � . •ii• :iiiii •i1• City of AppValle y MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 20, 2013 SUBJECT: APPLICATION TO CONDUCT OFF-SITE GAMBLING—LG230 Apple Valley Hockey Association Permits to conduct lawful off-site gambling activities, for four or fewer events in a calendar year, not to exceed 3 days per event, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. The following application has been submitted for Council approval: Apple Valley Hockey Association for an event to be held at Apple Valley High School on January 14, 2014. The application is on file should you wish to review it. Please feel free to contact me if you have any questions. Recommended Action: Motion approving the issuance of an off-site gambling permit, by the State Gambling Control Board, to Apple Valley Hockey Association, for an event to be held at Apple Valley Senior High School, 14450 Hayes Road, on January 14, 2014. :jsp ... �-I . C .�::. .... ..... c�ty of App�e Va��ey MEMo City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 20, 2013 SUBJECT: APPLICATION FOR LAWFUL GAMBLING EXEMPT PERMIT—LG220 Minnesota Zoo Foundation Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. The following application has been submitted for Council approval: Minnesota Zoo Foundation for an event to be held at the Minnesota Zoo on August 29, 2014. The application is on file should you wish to review it. Please feel free to contact me if you have any questions. Recommended Action: Motion approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Minnesota Zoo Foundation, for use on August 29, 2014, at the Minnesota Zoo, 13000 Zoo Boulevard, and waiving any waiting period for State approval. :jsp ... —T. �..J «•.::� .... ...• City of App�e Va��ey MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 20, 2013 SUBJECT: AMEND PRECIOUS METAL DEALER LICENSE Bill Buttweiler, LLC, d/b/a Apple Valley Diamonds City Code Section § 117.06 requires the City Council approve changes in ownership and control of Precious Metal Dealer Licenses. Bill Buttweiler, LLC, d/b/a Apple Valley Diamonds, located at 14810 Granada Avenue, has requested the following amendment to its Precious Metal Dealer License: • Change of the legal name from Bill Buttweiler, LLC,to Apple Valley Diamonds, LLC. Recommended Action: Motion amending the Precious Metal Dealer License held by Bill Buttweiler, LLC, at 14810 Granada Avenue, by changing the legal name to Apple Valley Diamonds, LLC. :sam I •ss �. E •�s• e«i i i� •••• City of App�e Va��ey NiENio City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 20, 2014 SUBJECT: NEW 2Q14 FUEL DISPENSING FACILITY PERMIT Crown Equipment Rental Co., Inc. An application for a new Fuel Dispensing Facility Permit has been received from: Crown Equipment Rental Co., Inc., located at 7661 146th Street W. The Fire Department has completed the necessary inspection. The license would be effective from January 1, 2014, through December 31, 2014. The application is in order and may be approved by the City Council. Recommended Action: Motion to approve issuance of a new 2014 Fuel Dispensing Facility Permit to Crown Equipment Rental Co., Inc., located at 7661 146th Street W., effective January 1, 2014. :sam .�. �-�-. F' ..�. ��... :p:• City of AppValley o MEM —' '—' ' City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 20, 2013 SUBJECT: RENEWAL OF LICENSES AND PERMITS FOR 2014 Completed applications for renewal of various licenses and permits for 2014 have been received and are shown on the attached list. They are issued on an annual basis, to tertninate December 31, 2014. When renewal applications are submitted before their expiration, the businesses are authorized to continue to operate until they are either renewed or denied. The following applications have been reviewed and are in order to be approved by the Council: 16 Coin-Operated Device Licenses 24 Fuel Dispensing Facility Permits 2 Precious Metal Dealer Licenses 10 Refuse Collection Licenses 30 Tobacco or Tobacco Products Licenses . They are available should anyone wish to review them. Recommended Action: Motion to approve renewal and issuance of licenses and permits for 2014 as listed in the attachment to the City Clerk's memo. :sam Attachment 2014 RENEWAL LICENSES AND PERMITS City Council Meeting December 26, 2013 Coin-Operated Devices 1. Bros. Music & Games, Inc., d/b/a Midwest Coin Concepts, at Apple Valley American Legion, Post 1776, 14521 Granada Drive 2. Carmike Cinemas, Inc., at Carmike 15, 15630 Cedar Avenue 3. Dean - Superior Vending Co., at Apple Valley Community Center, 14603 Hayes Road 4. Dean - Superior Vending Co., at Panino Brothers, 7083 153rd Street, Suite 1 5. Dean - Superior Vending Co., at Valley Tap House, 14889 Florence Trail 6. Dennis Boldt at Granada Laundry, 14835 Granada Drive 7. Lieberman Companies, Inc., d/b/a American Amusement Arcades, at Old Chicago, 14998 Glazier Avenue 8. Lieberman Companies, Inc., d/b/a American Amusement Arcades, at Rascal's Apple Valley Bar and Grill, 7721 147th Street W. � 9. Mendota Valley Amusement, Inc., at Bogart's/Apple Place Bowl, 14917 Garrett Avenue 10. Mendota Valley Amusement, Inc., at Buffalo Wild Wings Grill & Bar, 14658 Cedar Avenue 1 l. Michael Aspengren d/b/a Aspen Video and Vending, at Wild Bill's Sports Saloon 12. National Entertainment Network, LLC, at Cub Foods, 15350 Cedar Avenue 13. National Entertainment Netwark, LLC, at Denny's Restaurant, 7805 150th Street W. 14. National Entertainment Network, LLC, at Rainbow Foods, 15125 Cedar Avenue 15. Theisen Vending, Inc., at Carmike 15, 15630 Cedar Avenue 16. Theisen Vending, Inc., at Perkins Restaurant, 7620 150th Street W. Fuel Dispensin�Facilities � l. AVR, Inc., 15497 Pilot Knob Road 2. Cedar Brook Market, Inc., d/b/a Cedar Brook Market, 12503 Germane Avenue 3. City of Apple Valley Central Maintenance Facility, 6442 140th Street W. 4. City of Apple Valley d/b/a Valleywood Golf Course, 4851 McAndrews Road 5. Dana Marathon, LLC, 14050 Pilot Knob Road 6. Dick's Valley Service, Inc., 6781 146th Street W. 7. Emperor Twyst, Inc., d/b/a Gardenview Shell, 206 County Road 42 8. Fuhr Enterprises, Inc., d/b/a PQD Food Stores 9. Holiday Stationstores, Inc., 5980 149th Street W. 10. Independent School District#196, 14445 Diamond Path W. 11. Joel Watrud d/b/a Watrud's Apple Valley Golf Club, 8661 140th Street W. 12. Kath Fuel Oil Service Co., 15550 Cedar Avenue 13. Kwik Trip, Inc., d/b/a Kwik Trip #397, 15065 Dodd Boulevard 14. Kwik Trip, Inc., d/b/a Kwik Trip #406, 7545 145th Street W. 15. Kwik Trip, Inc., d/b/a Kwik Trip#421, 14941 Florence Trail 16. Kwik Trip, Inc., d/b/a Kwik Trip #695, 13357 Palomino Drive 17. Lampert Yards, Inc., d/b/a Lampert Lumber, 14555 Galaxie Avenue 18. Maplewood Amoco, Inc., d/b/a Apple Valley BP, 7510 147th Street W. 19. Minnesota Zoological Garden, 13000 Zoo Boulevard 20. Northern Tier Retail, LLC, d/b/a Superamerica, 15020 Garrett Avenue 21. Paradise Partners, LLC, d/b/a Paradise Car Wash, 7600 145th Street W. 22. Paul's South Cedar Service, Inc., d/b/a Paul's Cedar Ave. Tire and Auto, 7525 147th Street W. 23. PRG Market, LLC, d/b/a Andy's Market, 14113 Galaxie Avenue 24. River Country Cooperative, 15050 Galaxie Avenue Precious Metal Dealers _ 1. Apple Valley Diamonds, LLC, d/b/a Apple Valley Diamonds, 14810 Granada Avenue 2. Jay F. Jeweler, Inc., d/b/a Jay F. Jeweler, 7587 148th Street W. Refuse Collection 1. Advanced Disposal Services Solid Waste Midwest, LLC, 309 Como Avenue, St. Paul, MN 2. Allied Waste Services of North America, LLC, d/b/a Allied Waste Services of the Twin Cities- Inver Grove Heights, 4325 66th Street E., Inver Grove Heights, MN 3. Aspen Waste Systems, Inc., 2951 Weeks Avenue S.E., Minneapolis, MN 4. Buckingham Trucking, Inc., d/b/a The Buckingham Companies, 5980 Credit River Road S.E., Prior Lake, MN 5. Dick's Sanitation Service, Inc., 8984 215th Street, Lakeville, MN 6. GarbageMan of Apple Valley II, LLC, 929 Hague Avenue, St. Paul, MN 7. Nitti Sanitation, Inc., 1725 Meadow View Road, Eagan, MN 8. Randy's Sanitation, Inc., d/b/a Randy's Environmental Services, 4351 US Hwy 12 S.E., Delano, MN 9. Troje's Trash Pick-Up, Inc., 6010 S. Concord Boulevard, Inver Grove Heights, MN 10. Waste Management of Minnesota, Inc., 1901 Ames Drive, Burnsville, MN Tobacco or Tobacco Products (Two-Year License) 1. Apple Valley American Legion, Post 1776, 14521 Granada Drive 2. Cedar Brook Market, Inc., d/b/a Cedar Brook Market, 12503 Germane Avenue 3. City of Apple Valley d/b/a Apple Valley Liquor Store#1, 7525 148th Street W. 4. City of App1e Valley d/b/a Apple Valley Liquor Store #2, 14261 Essex Avenue 5. City�of Apple Valley d/b/a Apple Valley Liquor Store#3, 5470 157th Street W. 6. City of Apple Valley d/b/a Valleywood Golf Course, 4851 McAndrews Road 7. Dana Marathon, LLC, 14050 Pilot Knob Road 8. Emperor Twyst, Inc., d/b/a Boosh!, 213 County Road 42 9. Emperor Twyst, Inc., d/b/a Gardenview Shell, 206 County Road 42 10. Fuhr Enterprises, Inc., d/b/a PQD Food Stores, 14265 Essex Avenue 11. Grand St. Paul CVS, LLC, d/b/a CVS/Pharmacy #663, 15051 Galaxie Avenue 12, Grand St. Paul CVS, LLC, d/b/a/ CVS/Pharmacy #1995, 15115 Dove Trail 2 13. Holiday Stationstores, Inc., 5980 149th Street W. 14. Kath Fuel Oil Service Co., 15550 Cedar Avenue 15. Kwik Trip, Inc., d/b/a Kwik Trip #397, 15065 Dodd Boulevard 16. Kwik Trip, Inc., d/b/a Kwik Trip #406, 7545 145th Street W. 17. Kwik Trip, Inc., d/b/a Kwik Trip #421, 14941 Florence Trail 18. Kwik Trip, Inc., d/b/a Kwik Trip#695, 13357 Palomino Drive 19. Maplewood Amoco, Inc., d/b/a Apple Valley BP, 7510 147th Street W. 20. Northern Tier Retail, LLC, d/b/a Superamerica, 15020 Garrett Avenue 21. Paul's South Cedar Service, Inc., d/b/a Paul's Cedar Ave. Tire and Auto, 7525 147th Street W. 22. PRG Market, LLC, d/b/a Andy's Market, 14113 Galaxie Avenue 23. RBF, LLC of Wisconsin, d/b/a Rainbow Foods, 15125 Cedar Avenue 24. River Country Cooperative, 15050 Galaxie Avenue 25. Sam's West, Inc., d/b/a Sam's Club #4736, 14940 Florence Trail 26. Supervalu, Inc., d/b/a Cub Foods, 15350 Cedar Avenue 27. Tobacco Valley 1, Inc., d/b/a Tobacco Valley l, 7539 149th Street W. 28. Walgreen Co., d/b/a Walgreens, 15250 Cedar Avenue 29. Walgreen Co., d/b/a Walgreens, 14020 Pilot Knob Road 30. Wal-Mart Stores, Inc., d/b/a Wal-Mart Supercenter, 7835 150th Street W. 3 `►•�. ... .... .«... o.:. ...- City of AppVa��ey MEMO Finance Department TO: Mayor, City Council and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 2Q, 2013 SUBJECT: Amending 2013 Budget for Specific Items The Council is requested to consider a resolution amending the 2013 budget for additional items that would be funded by anticipated savings within the 2013 budget or by realigning other sources. Amount Snow and Ice Control As of December 11, 2013 the streets department has participated in 45 snow events and more are expected through the end of the month. The 45 snow events for 2013 compares to an average of 31 snow events over the past four years. The budget amendment is for additional overtime costs and other $84,235 services and supplies, such as road salt. Since there are no savings in the program budget it is recommended that the bud et a ro riation come from the Council Contin enc . Amount Community Development-Corridors of Opportunity Grant In 2013, the city was awarded a grant for the Corridors of Opportunity Study. The budget amendment provides an appropriation of $200,000 and the same amount in grant revenue. Corridors of Opportunity (Co0) is a federally funded 3-year $5 million metro-wide initiative to promote sustainable, vibrant, and healthy communities, using the region's transitway corridors as a development focus. Cedar Avenue was one of seven corridors within the planned regiona! transitway system that was studied in connection with the Co0 initiative. A pass-through grant of $200,000 from Metropolitan Council via the Department $200,000 of Housing and Urban Development (HUD) Sustainable Communities Regional Planning Grant program was used to hire a consultant to conduct the METRO Red Line Market and Development Study. Planning staff acted as corridor project co-manager with Dakota County and managed the consultant contract and Co0 grant. Dakota and Hennepin Counties and the cities of Bloomington, Eagan and Lakeville participated in the project through the Project Management Team (PMT). Mayor and Councii � Amend 2013 Budget ' P2 Amount Fire—Fire Training Officer Grant In 2013, the city was awarded a SAFER grant to cover the wages and benefits for the new Deputy Fire Chief/Training Officer. Chuck Russell was hire to that $58,000 position on June 28, 2013. The budget amendment adds one half of year to the wages and benefits and the same dollar amount to the revenues as an offset. Action Required The City Council is asked to adopt the attached Resolution Amending the 2013 operating budget. CITY OF APPLE VALLEY RESOLUTION NO. 2413- RESOLUTION AMENDING 2013 BUDGET FOR SPECIFIC ITEMS WHEREAS, certain 2013 activities were not included in the original 2013 adopted budget, and WHEREAS, funding exists ta complete these projects from additional resources,and WHEREAS, to provide for the 2013 funding of these items it is necessary to change the 2013 budget to provide the appropriations, and NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley that the following budget adjustments be made to the 2013 general fund budget. , Department 2013 Account 2013 Additional Code (reduced) Amount Snow& Ice—Overtime 166Q-6110 9,110 Snow& Ice—Medicare 1660-6138 130 Snow& Ice-FICA 1660-6139 560 Snow& Ice — PERA 1660-6141 660 Snow& Ice—Worker Comp 1660-6142 540 Snow& Ice— Equipment Parts 1660-6215 10,825 Snow& Ice—Contractual Services 1660-6249 (7,800) Snow& Ice—General Supplies 1660-6229 70,050 Snow& Ice—Mileage 1660-6277 160 Council Contingency 1960-6399 (84,235) Community Development 1100-6249 200,000 General Fund—Com. Devl. Grant Revenue 1001-4150 200,000 Fire—Full time 1300-6110 40,360 Fire—Medicare 1300-6138 625 Fire — PERA 1300-6141 6580 Fire—Worker Comp 1300-6142 2060 Fire—1TD Insurance 1300-6144 125 Fire—Heafth Insurance 1300-6145 5,250 General Fund -Fire—Grant Revenue 1001-4141 55,000 ADOPTED this 26t"day of December 2013. Mary Hamann-Roland,Mayor ATTEST: Pamela J. Gackstetter, City Clerk � 1 . � :::. � £'2 ::�: ... City of AppVa��e y MEMO Finance Department TO: Mayor, City Councii and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 20, 2Q13 SUBJECT: Committing General Fund - Fund Balance for Specific Items Government Accounting Standards Board (GASB) pronouncement 54 created a number of different fund balance classifications. One of these classifications includes a committed fund balance classification. The committed ctassification requires that the City Council take formal action to commit 12-31-13 Fund Balances prior to the end of the year. The commitment action taken by the City Council restricts the future purchases to these uses. GASB 54 provides that the exact doltar amounts may be calculated and assigned to the uses subsequent to year end as long as the specific use was identified prior to year end. Staff is seeking City Council commitment of resources to complete some budgeted 2013 items that were not completed in 2013 or the reassignment of savings experienced in 2013. The action taken at this time is to commit fund balance for the specific purposes and that once exact dollar amounts are determined further action would be taken by the City Council to appropriate the resources. This is similar to actions taken in prior years and includes projects that were appropriated in the 2013 budget but will not be completed by year end. Summary of requested items to be included in General Fund Committed Fund Balance as of 12-31-13 follows. Information Technology The 2013 budget included $24,000 for the implementation of an Agenda Management system. This system would add efficiencies in the compiling and posting the agenda on the City's website along with other features. This project will not be completed in 2013 and staff has asked to carryover the budgeted $24,000 to 2014. Technology Improvement in Conference Rooms In 2013, the City Council amended the budget to provide for technology improvements in conference rooms. These technology improvements include a smart board and projector in the Jonathan conference room and a computer and itat panel monitor in another conference room. The improvements would be beneficial during meetings and could be used for presentations. The funding for the improvements would come from previously committed balances and is projected to be $19,000. Mayor and Council Commitments to General Fund—Fund Balances P2 Human Resources The 2013 Human Resources budget included an appropriation of$10,000 for services of a job evaluation consultant. This work will not be completed in 2013 and HR staff has requested that the appropriation be carried over to 2014. The amount of the appropriation is $10,000 and would come from unused funds in the 6235 Consultant Services account. Fire Department Purchases '� The Fire Department requests to carryover and commit fund balance for the following uncompleted projects and would come from available resources in the following expenditure accounts noted in parenthesis. 1. $56,800 (6266) for Fire Station 1 Exterior & Interior Bay Painting. We were unable complete (spend) these dollars due to logistical coordination of garage door installation and weather. The garage door installation took longer than expected and presented some acquisition and installation challenges. 2. $4,300 (6229) for Fire Station Furnishings. The furnishings have been ordered, but will not be delivered until after the first of the year 2014. Finance Department—Accounts Payable Automation The finance Department has had an Accounts Payable position vacancy for the calendar year 2013. This position has been held open while an accounts payable automation process was investigated. The current status of this project is working with LOGIS in exploring and viewing demonstrations of different systems. The estimated position savings to be realized with this vacant position is $78,400; staff is requesting that the Council redirect a portion of this budget appropriation to an accounts payable automation project in the amount of$40,000 for software, and licensing. Staff Recommendation Staff recommends adoption of the two attached resolutions, the first one committing the fund balance at 12-31-13 and the second adding the budget appropriation to 2014 so the purchase can be made Action Required The City Council is asked to adopt the attached resolutions 1. Resolution Committing General Fund Balance for 2013 financial statement purposes. 2. Resolution Amending 2014 Budget for Uncompleted 2013 Projects CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION COMMITTiNG GENERAL FUND BALANCE FOR 2013 FINANCIAL STATEMENT PURPOSES WHEREAS,the Governmental Accounting Standards Board's Statement No. 54 includes five different classification of fund balance, and; WHEREAS, one of the fund balance classifications includes Committed Fund Balance, and; WHEREAS, for fund balance to be classified as committed at year end the City Council must approve the uses of specific items to be included as committed prior to year end, and; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley elects to commit fund balance as of December 31, 2013 for the following department and uses: Department 2013 Account 2013 Code Committed Amount �T Agenda Management System 1030-6725 24,000 Code Enforcement Technology Improvements 1013-6725 19,000 HR Job Evaluation Consultant 1020-6235 10,000 Fire Station furnishings 1300-6229 4,300 Fire FS# 1 Exterior& Interior Painting 1300-6266 56,800 Finance A/P Automation Project— Licensing 1035-6249 34,000 Finance A/P Automation Project— Equipment 1035-6725 6,000 ADOPTED this 26th day of December 2013. ATTEST: Mary Hamann-Roland, Mayor Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION AMENDING 2014 BUDGET FOR UNCOMPLETED 2013 PROJECTS WHEREAS, certain 2013 budgeted activities were not completed in 2013,and WHEREAS,the 2013 budget accumulated resources for the completion of the items,and WHEREAS, to provide for the 2014 funding it is necessary to provide for an increase in the 2014 budget to provide the appropriation,and NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley that the following budget adjustments be made to the 2014 budget. Department 2014 Account 2014 Additional Code Amount �T 1030-6725 24,000 Code Enforcement 1013-6725 19,000 HR 1020-6235 10,000 Fire 1300-6229 4,300 Fire 1300-6266 56,800 Finance 1035-6249 34,000 Finance 1035-6725 6,000 ADOPTED this 26�'day of December 2013. Mary Hamann-Roland,Mayor ATTEST: Pamela J. Gackstetter, City Clerk �.� :�. :... ....: .... .«.. City of App�e Va�ley MENiO Community Development Department TO: Mayor, City Council, City Administrator ° FROM: Margaret M. Dykes, Planner MEETING DATE: December 26, 2014 SUBJECT: Draft Amendments to Chapter 155 (Zoning Ordinance) Regulating Animals Case # PC 13-21-0 At its meeting of October 11, 2012, the City Council directed the Urban Affairs Advisory Committee (UAC)to review the City's existing animal ordinances. The City Council called the UAC to meet because it had been asked by residents in single-family residential neighborhoods to review the ordinances so that they may keep animals such as chickens and goats on their property. Currently, the City Code allows for the keeping of"domestic animals commonly kept as"house pets" for non-commercial purposes, for the use of the occupants of the premises" as permitted accessory uses on single-family residential properties. The City Code does not have a definition of"house pets". The City has interpreted "house pets" to mean dogs, cats, and small animals that are caged and kept inside the residence; it has not included chickens, goats, or other animals commonly found on farms. The City Code regulates animals in two sections: the entirety of Chapter 91 (Animals), and • minor references in Chapter 155 (Zoning). • Chapter 91: This chapter pertains primarily to cats and dogs; it does not address other animals. • Chapter 155: This chapter references only "house pets", which is not defined. Section 155.053, which regulates permitted accessory uses in single-family residential neighborhoods, allows "domestic animals commonly kept as `house pets' for non-commercial purposes, for the use of the occupants of the premises." Staff has interpreted this dogs, cats, small animals kept indoors, etc.;horses can be kept in the "R-1"zones as a permitted accessory use. The Code does not list performance standards relative to the keeping of animals in this chapter. The UAC held six (6) meetings in April, May, June, August, September, and October. These meetings were open to the public, though no members of the public attended with the exception of the September meeting, which was specifically geared towards obtaining public comments. The UAC drafted amendments to Chapter 91 that would clarify what animals would be permitted on residential property. On October 22, 2013, the UAC votecl unanimouslv to recommend �proval of the draft amend`nents to Chapter 91. An amendmant is also necessary to Chapter 155 to make this section of the Code consistent with the changes to Chapter 91. 7 H:ADEVELOPM12013 Projects\Domestic Animal Ordinance Amend\City Council\CCmemo 122613.doc Amendments to the zoning code require a public hearing. The City Council will need to refer the amendment to the zoning code to the Planning Commission. The amendment to Chapter 155 is attached; a draft amendment to Chapter 91 is also attached for informational purposes only. The Planning Commission does not need to review this section of the Code. Staff is recommending the City Council set the public hearing for the proposed amendment to Chapter 155 for the Planning Commission meeting of January 15, 2014. Recommended Action: Set the public hearing for the attached draft amendment to Chapter 155 (Zoning) for the Planning Commission meeting of January 15, 2014. 2 H:�DEVELOPM�2013 Projects�Domestic Animal Ordinance Amend\City Council\CCmemo 122613.doc NOTICE OF PUBLIC HEARING PROPOSED ZONING CODE AMENDMENT IN THE CITY OF APPLE VALLEY NOTICE IS HEREBY GIVEN that the Planning Commission of the City of Apple Valley, Dakota County, Minnesota, will meet at the Municipal Center, 7100 147�' Street W., on Wednesday, January 15, 2014, at 7:00 p.m., or as soon thereafter as possible. The purpose of the meeting is to hold a public hearing on a proposed amendment to Chapter 155, Zoning, of the City Code of Ordinances regulating the keeping of animals in residential zoning districts NOTICE IS FURTHER GIVEN that these proceedings are instituted by the Apple Va11ey City Council. , All interested parties will be given an opportunity to be heard at said time and place. DATED this 27t1i day of December, 2013. Pamela J. Gackstetter, City Clerk DR�FT CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV, CHAPTER 155,ENTITLED "ZONING"BY AMENDING SECTION 155.053 (H) REGARDING HOUSEHOLD PETS AND KEEPING OF ANIMALS 1N RESIDENTIAL DISTRICTS. The City Council of Apple Valley ordains: Section 1. Chapter 155 of the Apple Valley City Code is hereby amended by revising Section 154.053(H)to read as follows: ! SECTION 155.053 PERMITTED ACCESSORY USES Within any R-1, R-2, and R-3 district, no accessory structures or use of land shall be permitted except for one or more of the following uses or uses deemed similar by the City CounciL• * � � (H) The keepin� of household pets and service animals, as defined and regulated elsewhere in this Code, �ei���-a�ri�.rce�r�e€�r�r^ �� "'�����° „ ," °r��°' „�����°� �r+'�°���° ���the occupants of the premises for non-commercial , puiposes. Any animal which is not a household pet ar service animal as defined elsewhere in this Code is not permitted, exce�t�Fhorses may be kept in R-1 districts provided that any accessory building used for housing horses shall be located no less than 100 feet from the nearest residence; � � � Section 2. This ordinance shall take effect upon its passage and publication. PASSED by the City Council this day of 2014. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, ��ty cl�k DR AFT CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE IX, OF THE CITY CODE ENTITLED "GENERAL REGULATIONS"BY AMENDING CHAPTER 91, ENTITLED "ANIMALS"REGULATING THE KEEPING AND CARE OF ANIMALS IN THE CITY. The City Council of Apple Valley ordains: Section 1. Chapter 91 of the Apple Valley City Code is hereby amended by revising and adding the following definitions in Section 91.01 to read as follows: ' SECTION 91.01 DEFINITIONS. '' ANIMAL. Other than a human being or plant, anv living thing of the kinp�dom of animalia, includin� mammals, birds, fish, amphibian insects, and reptiles. �'��°�� „�r'���m°„ °�°^;°° ^� ��.�e��.��,. .,.,��� �4��9ii�S�C—ccc�'��_.�;,,,.,��,....,�o,.,-F .,�o� .�>i.,.�o„ o„+e,.v,a nn� A„<.,,...,lo ,,,-�,�,.,lo ., .,1 ,.��l,o .7....1�;,�.a t,l,..lo,� o„�0,.0.7 �...�... � . � � DOMESTICANIMAL.Anv of the various animals domesticated so as to live in a tame condition as a work animal, food source, or household pet. FARMANIMAL. Any of the various species of domestic animals commonl ��kept for agricultural purposes such as,but not limited to,horses, cattle, �oats, sheep, llamas,potbellied pigs,��s, and bees. FARMPOULTRY. Anv of the various species of domestic animals commonl ��kept for a�ricultural purposes such as,but not limited to, chickens, ducks, �eese,turkevs,pi�eons, swans, and doves. HOUSEHOLD PET. Domestic animals kept for non-commercial and non-agricultural purposes e�nerallv housed within the principal structure throu�hout the entire year,but far purposes of this Chapter, exclusivelv consistin�of the followin�domestic animals: (1 Dogs=any animal in whole(excluding hybrids with wolves, cayotes, or jackals of the species Canis familiarus; (2 Cats—any animal in whole�excluding hybrids with ocelots or margavs of the species Felis catus; �3� Ferrets—any animal of the species Mustela putorius furo; V���� (4) Birds—anY of the class of Aves fbirds) that are caged or kept inside the residence excludin� all farm poultrv; �) Rabbits—any animal of the order La�omorpha that are caged and kept inside the residence or in an outdoor hutch on the subject propert� �6L odents—anv of the order Rodentia such as mice rats �erbils hamsters chinchillas and �uinea�i�s that are kept ca�ed and kept inside the residence^ 7 Reptiles—anv of the class non-poisonous Reptilia such as snakes less than three (3� feet in length, lizards less than three (3) feet and turtles that are ke�t ca�ed and kept inside the residence; (8) Amphibians—anv of the non poisonous class of Amphibia such as salamanders frogs and toads all of which are kept caged and kept inside the residence• (9) Insects—anv of the non-poisonous mostiv small arthropods class of Insecta such as butterflies, ants, a�r sshoppers that are kept caged and kept inside the residence• (10) Fish—all varieties commonly raised as pets in tanks inside or in decorative outdoor ponds at homes or commercial businesses unless s�ecificall�prohibited by state or federal law and those listed elsewhere in this Chapter. PROPER ENCLOSURE. A structure that securely confines an animal � s��s� indoors or in a securely enclosed and locked pen or structure suitable to prevent the animal from escaping, and which provides�g protection from the elements for the animal. An outdoor enclosure shall (1) be fully secured to and embedded no less than two (2) feet into the ground; (2) have a roof or cover fully secured to the sides of the enclosure; and (3) be locked at all times when occupied by the animal. A PROPER ENCLOSURE does not include a porch, patio, or any part of a house, garage,or other structure that would allow the dog to exit of its own volition, or any house or structure in which windows are open or in which door or window screens are the only obstacles that prevent the dog from exiting. All enclosures shall comply with all state laws and zoning and building code regulations in this code. SERVICE ANIMAL.Do�s that are individuallv trained to do work or perform tasks for people with disabilities that are directly related to the person's disabilit,v. Examples of such work or tasks include ug iding people who are blind alerting�eople who are deaf pulling a wheelchair, alerting or protecting a person who is havin� a seizure remindin�a person with mental illness to take prescribed medications calmin�person with Post Traumatic Stress Disorder(PTSD during an anxiety attack or performin� other duties. A do�whose sole function is_to provide comfort or emotional support does not qualify as a service animal. Yf1CCINATIONAGAINST RABIES. The inoculation of a dog, cat or ferret with a rabies vaccine. The vaccination shall be performed by a veterinarian duly licensed to practice veterinary medicine. ����� WILD ANIMAL. Anv animal which is not naturallv tame or �entle but is of a wild nature or dis�osition or which, because of its size vicious nature or other characteristics would constitute a danger to human life or propert� Section 2. Chapter 91 of the Apple Valley City Code is hereby amended by revising Section 91.04 requiring rabies vaccination for dogs, cats, and ferrets to read as follows: SECTION 91.04 RABIES CONTROL. (A) Every dog, ferret, or cat, four months of age and older, shall be vaccinated against rabies and distem�er. The cost of��vaccination shall be borne by the owner of the dog, ferret, or cat,whichever is applicable. (B) Every dog, ferret, and cat which is not vaccinated at the time of its acquisition or transportation into the city shall be vaccinated within 30 days of acquisition or arrival, whichever is applicable,unless the dog, ferret, or cat is under four months of age. (C) Every dog shall be vaccinated thereafter at not more than 36-month intervals with a live rabies vaccine or at not more than 12-month intervals with an inactivated rabies vaccine. Every cat shall be vaccinated thereafter at not more than 36-month intervals regardless of the type of vaccine used. Every ferret shall be vaccinated thereafter at not more than 12-month intervals re�ardless of the tyt�e of vaccine used. (D) A metal or durable plastic current rabies vaccination tag,issued by the attending veterinarian, shall be securely attached to the collar or harness of the dog or cat by the owner. Whenever the dog or cat is out of doors, whether on or off the owner's premises,the collar or harness with the vaccination tag must be worn. In addition, the owner may be requested to provide a current certificate of rabies vaccination issued by the veterinarian. Except as otherwise provided, a violation of this section is a petty misdemeanor. A violation of this section is a misdemeanor if the person violates this section within ten years of the first of two or more previous convictions under this section. (E) The provisions of this chapter with respect to vaccination shall not apply to any dog, ferret, or cat temporarily remaining within the city for less than 30 days, or to any dog or cat brought into the city for field trial or show purposes. Dogs and cats shall be kept under strict supervision by the owner. However, it shall be unlawful to bring any dog or cat into the city under circumstances which are not in compliance with the animal health laws and import and e�ibition regulations of the state which are applicable to dogs or cats. (F) Any dog, ferret, or cat found off the owner's premises and not wearing a valid rabies vaccination tag may be impounded. Impoundment and disposition of all animals shall be the same as provided for dogs in this chapter. Any dog, ferret, or cat which is impounded pursuant to this division shall be released to its owner upon payment of the impounding fees and the costs of feeding and caring for the animal on a per day basis, as specified in the appendix to Chapter 35, and by compliance with the rabies vaccination requirements of this chapter. If the owner of a dog, ferret, or cat impounded because of the absence of a valid rabies vaccination tag claims that his or her animal has been vaccinated, the owner may reclaim the animal upon production of proof of vaccination,payment of all fees, as described above, and acquisition of a valid rabies vaccination tag. (G) Whenever any dog, ferret, or cat has bitten a person, the owner,having been so notified either orally or in writing, must: (1) Provide a certificate of current rabies inoculation; and (2) Immediately quarantine the�eg-e� animal at the owner's home or other suitable place of confinement as directed by the responsible officer of the city for a period of ten days after the occurrence. (a) During the quarantine, the deg-e�-Ea� animal shall be securely confined in a building or a yard enclosed by a fence so constructed that the animal cannot escape or otherwise leave the enclosure, and which will not permit other animals or persons to enter, for the purpose of preventing the animal from biting or otherwise coming in contact with persons or other animals. If the �ag-e� animal shows signs of illness or if it escapes, the animal control officer ar Police Department must be notified immediately. (b) The confinement, testing and treatment costs, in addition to all other expenses incurred, as a result of a dog, ferret, or cat biting a person shall be at the expense of the owner of the animal. (c) In the event that a certificate of current rabies inoculation is not provided or upon a reasonable suspicion that the dog, ferret, or cat may be rabid, the dog, ferret, or cat shall be immediately seized and subjected to the necessary tests by a doctor of veterinary medicine for the purpose of determining if it is infected with rabies. In the event that the dog, ferret, or cat is rabid, it may be disposed of as provided under § 91.21. Any animal, other than a dog, ferret, or cat, which has bitten a person may be destroyed and taken to the University Diagnostic Lab to be determined if the animal has been infected with rabies. (H) Nothing in this section shall be read as to conflict with the requirements of§ 91.21 as it pertains to the disposition of animals. II Section 3. Chapter 91 of the Apple Valley City Code is hereby amended by adding Section 91.06 to read as follows: SECTION 91.06 ANIMALS WITHIN CITY LIMITS. �A) The keeping of animals within the citv is subiect to the provisions of this cha tep r and applicable state and federal statutes rules and re�ulations including but not limited to those addressin�prevention of crueltv to animals animal health strav animals companion animals service animals and dangerous animals. ����� �B) Except as otherwise provided elsewhere in the Code no person shall keep or harbor anv animal other than a household pet or service animal within the cit� (C)Limitation on Nuinber. �1)Purpose. The ownin� harboring and keeping on an�premise of a lar�e number of pet animals within the citv adversely affect the welfare of the entire citv due to various noise odor,health and safetv problems resulting from the keepin�of a lar�e number of pet animals which constitute a public nuisance. 2 No person shall kee ip n anv one dwellin�unit lot or premise or portion thereof more than three (3) service animals or three (3) of each of the followin�household pets• dogs cats, or ferrets over the a�e of four(4 months of age but not to exceed a combined total of six �6) said animals. This provision shall not a�ply to veterinary clinics or hospitals licensed kennels or catteries pet stores animal shelters pet care facilities or other similar uses permitted b.y the Code. �D Keepin�Of Certain Animals Prohibited. �1) Prohibited Animals: No person shall keep maintain or harbor within the cit�any of the following animals: (aLy animal or species prohibited bv Minnesota or federal law. (b) Farm poultrv or farm animal, except in the following cases: �i Farm poultry or farm animals mav be kept on property zoned for a�ricultural uses. (ii)Horses may be kept on propertv zoned"R-1" (Sin�le Fami1X Residential/minimum lot size of 40,000 sq. ft.). �c)Any animal or species not defined as a"household pet". Examples of prohibited animals include,but are not limited to, the followin�: �i� All skunks, whether captured in the wild, domestically raised descented or not descented, vaccinated against rabies or not vaccinated against rabies. (ii)All lar�e cats of the familv Felidae such as lions tigers ja�uars leo ap rds cou�ars and ocelots, except commonl��ted domesticated house cats. iii All members of the family Canidae such as wolves foxes coyotes dingoes and jackals, except domesticated dogs. �iv)All crossbreeds, such as crossbreeds between dogs and covotes or do�d wolves,but does not include crossbreeds between domesticated animals. �v) All�oisonous snakes such as rattlesnakes coral snakes water moccasins cobras or co�perheads. (vi)All raccoons. �vii) All piranhas, northern snakeheads, and similar a��ressive carnivorous fish. (viii) All apes and monke� �2 Sellin�Prohibited:No person shall offer for sale within the city limits any animal identified in Para�ra�h (D)(1�(a) and c) of this section (3 Exceptions; Permit Re uy ired: (a) Anv persons desirin�to keep animals prohibited under(D)1 of this section for entertainment e�ibition show orpromotional purposes onl�may obtain a permit from the citX council. Such a bermit shall be issued for a period not to exceed thirt�(30�ys and shall specify further conditions under which such animals shall be kept A public zoo or other institution en�a�ed in a permanent displav of animals mav be issued a permanent permit provided applicable zonin requirements are met. The Minnesota Zoolo�ical Gardens is exempt from this requirement. �b�y accredited education or research institution or veterinar.��pital are exempt from the permit requirement provided protective devices adequate to prevent such animals from escaping or injurin�the public are provided (E)Removal of animal waste�eguired. The owner or keeper of anv animal shall be responsible for the immediate removal and proper disposal of anv feces deposited by such animal on any proberty,public or private not owned or exclusivel�occupied by the owner or keeper The owner or keeper of anv animal shall also be responsible for the periodic removal and proper disposal of feces deposited bv such animal on propertv owned or exclusivel� ip'ed b such owner or keeper so as to prevent the creation of a public nuisance within the meaning of§ 94 15 Section 4. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 5. Filing. The City Clerk shall file a copy of this ordinance in her office,which copy shall be available for inspection by any persons during regular office hours. Section 6. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the [�R�F`� ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. Section 7. Effective date. This ordinance shall take effect upon its passage and the publication of its title and the official summary. PASSED by the City Council this day of 2014. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk DRA,FT CITY OF APPLE VALLEY ORDINANCE NO._ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE IX, OF THE CITY CODE ENTITLED "GENERAL REGULATIONS"BY AMENDING CHAPTER 91, ENTITLED "ANIMALS"REGULATING THE KEEPING AND CARE OF ANIMALS IN THE CITY. The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on ,2014: Chapter 91 of the Apple Valley City Code governs the keeping and care of animals. The amendments revised and added definitions; added ferrets to the rabies vaccinations requirements; limited the number of certain animals that may be kept on residential properties; and clarifying the type of animals that may be kept and harbored within the city,including fann animals, farm poultry, wild or non-domesticated animal, and any animal prohibited by Federal or Minnesota law. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 West 147th Street, Apple Valley,Minnesota 55124. ���� } � ��� �.� ��«� .m��a ���. ���� City of AppVal�e y MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 26,2013 SUBJECT: RESOLUTION ESTABLISHING FOUR-WAY STOP AT THE INTERSECTION OF 147TH STREET&JOHNNY CAKE RIDGE ROAD In late 2012 construction of 147th Street from Flagstaff Avenue to Johnny Cake Ridge Road was completed and subsequently opened to traffic. This street extension created a four-leg intersection at 147th Street and Johnny Cake Ridge Road. Since opening the new segment of 147th Street, staff has monitored traffic volumes at the intersection with Johnny Cake Ridge Road and reviewed the warrants for an All-Way Stop based on criteria outlined in the Minnesota Manual on Uniform Traffic Control Devices. In the fall of 2013, Public Works staff once again reviewed the All-Way Stop warrants based on a resident petition requesting All-Way Stop control at the intersection. The concern cited in the petition centered on difficult site lines at the intersection resulting in difficult movements from the 147th Street legs. The most recent traffic analysis found that All-Way Stop warrants are projected to be met at the intersection in 2014. Based on this finding, the request was taken to the Traffic Safety Advisory Committee (TSAC) for review. At its November 13, 2013, meeting, TSAC unanimously recommended installation of All-Way Stop control at the intersection. If approved by City Council, Public Works staff will proceed with modifications to accommodate All-Way Stop control at the intersection by July 1, 2014. The improvements, which are anticipated to include installation of inedians on Johnny Cake Ridge Road, would be included as part of the 2014 Street Improvement project. Recommended Action: Adopt Resolution Establishing Four-Way Stop at the Intersection of 147th Street and Johnny Cake Ridge Road. CGM:jcb Attachment c: Todd Blomstrom CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION ESTABLISHING FOUR-WAY STOP AT THE INTERSECTION OF 147TH STREET AND JOHNNY CAKE RIDGE ROAD WHEREAS,the Traffic Safety Advisory Committee has determined that the intersection of 147th Street W. and Johnny Cake Ridge Road is anticipated to meet warrants for an All-Way(four- way) Stop control in 2014 pursuant to criteria specified in the Minnesota Manual on Uniform Traffic Control Devices; and WHEREAS,the recommended installation of an All-Way Stop control at said intersection is anticipated to include installation of center medians along Johnny Cake Ridge Road near the intersection. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County,Minnesota,that: 1. The Public Works Department is hereby directed to install All-Way(four-way) Stop control at the intersection of 147th Street and Johnny Cake Ridge Road. 2. The Public Works Department is hereby directed to include the necessary modifications to implement the four-way stop at the intersection of 147th Street and Johnny Cake Ridge road as part of the 2014 Street Improvement project. ADOPTED this 26th day of December 2013. Mary Hanann-Roland,Mayor ATTEST: Pamela J. Gackstetter, City Clerk :::. �-k. K ::::• .... City of AppVa��e Y MEMO Public Works Department TO: Mayor, City Council Members and City Administrator FROM: Rachel Banasiak, Public Works Technician DATE: December 26, 2013 SUBJECT: FINANCIAL GUARANTEE OBLIGATIONS The City retains Natural Resources Management Permit(NRMP) financial securities to ensure the protection of natural resources during land disturbing activities. The following project has been inspected and is compliant according to City requirements. 1. Chick Fil A Cash Check No. AV040103 7480 153rd St W Original Deposit on 6/13/2013 $5,000 Reduce now to $0.00 Recommended Action: Approve Release of Natural Resources Management Permit Security of$5,000 for Chick Fil A. RB;jcb c: Todd Blomstrom y�. L � _ �k — ^ � =_ . . _ . � -, .; � ; -t� i� i i-i�—� �ti , ii i�9 iiil 0 iim i Ei lili ��' ��� v WEHRENBERG FRONT SETBACK VARIANCE PROJECT REVIEW E�sting Conditions Property Location: 13971 Holyoke Path Legal Description: Lot 17,Block 10,PALOMINO LAKESIDE MEADOWS 2ND ADDITION Comprehensive Plan "LD"(Low Density ResidentiaU3-6 units per acre) Designation Zoning Classification "R-3"(Single Family ResidentiaU11,000 sq.ft.minimum lot area) E�usting Platting Platted Current Land Use Single Family Residence Size: 038 acres Topography: Relatively flat Elcisting Vegetation Subwban lawn Other Significant None identified Natural Features Adjacent NORTH Single Family Residences Properties/Land Uses Comprehensive Plan "LD"(Low Density ResidentiaU3-6 units per acre) Zoning/Land Use "R-3"(Single Family Res/11,000 s.f.min.lot area) SOUTH Single Family Residences Comprehensive Plan "LD"(Low Density ResidentiaU3-6 units per acre) Zoning/Land Use "R-2"(Single Family Res/18,000 s.f.min.lot area) EAST Single Family Residences Comprehensive Plan "LD"(Low Density ResidentiaU3-6 units per acre) Zoning/Land Use "R-3"(Single Family Res/11,000 s.f.min.lot area) WEST Single Family Residences Comprehensive Plan "LD"(Low Density ResidentiaU3-6 units per acre) Zoning/Land Use "R-3"(Single Family Res/11,000 s.f.min.lot area) Attachments: 1. Location Map 4. Site Plan 7. Example of Similar Entry 2. Comprehensive Plan 5. Covered Entry Plans 8. Letter from Applicant 3. Zoning Map 6. Photos of House H:�DEVEL,OPM�2013 Projects\Wetu�enberg Variance\122613 CC report.docx CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPROVING A SETBACK VARIANCE FOR LOT 17,BLOCK 10,PALOMINO LAKESIDE MEADOWS 2ND ADDITION AND ATTACHING CONDITIONS THERETO WHEREAS,pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances,zoning regulations to control land uses throughout the City, and WHEREAS,pursuant to the City's said regulations, a"Variance"is an exception granted by the City Council from the literal provisions of the zoning regulations where unique conditions exist which do not apply to the area in general, and WHEREAS, approval of a Variance has been requested by the Jeffrey and Cynthia Wehrenberg, for their single family lot located at 13971 Holyoke Path in order to construct a 9'x7' covered entry, and WHEREAS,the subject property is located within the confines of a"R-3" (Single Family ResidentiaU11,000 sq. ft.minimum lot area) zoning district, and WHEREAS,the required front setback for buildings in the"R-3"zoning district is 30 feet from the right-of-way line, and WHEREAS,the property owner has requested a variance so that the covered entry would be located 25 feet from the right-of-way line of Holyoke Path, and WHEREAS,the Apple Valley Planning Commission reviewed the variance request at a public meeting held on December 18, 2013, and the Commission recommended approval of the variance subject to certain conditions based on the following determination: the proposed covered entryway may alleviate problems caused by ice buildup on the front steps,the property owner's request is reasonable, and the variance will not adversely affect neighboring properties; and WHEREAS, the requested variance will improve the existing property consistent with the goals of the City's Comprehensive Guide Plan; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a variance of five (5) feet from the 30 foot setback requirement to allow the subject single family residence to be located 25 feet from the right-of-way line of Holyoke Path is hereby approved, subject to all applicable City Codes and standards, and the following conditions: 1. The Building Permit shall be applicable to property identified as Lot 17,Block 10, Palomino Lakeside Meadows 2"d Addition(13971 Holyoke Path). DRAFT 2. The variance is approved due to the findings as presented by the Planning Commission at its meeting of December 18,2013. 3. Construction shall occur in confortnance with the site plan received in City offices on December 4, 2013. 4. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125%of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 5. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration,removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire MarshaL ADOPTED this 26�'day of December, 2013. Thomas Goodwin,Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk DRAF�' CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Va11ey,Dakota County,Minnesota, on the 26�'day of December, 2013. Pamela J. 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'S;�I. j�'>��5�'�i���;�A�; i��i�T ��12° �.t��r�t?�z��Ianniilg I7epartment & �ity C�uncila This proposal letter is to request the grant of Variance for a residence at 13971 Holyoke Path in Apple �Jalley, MN. The�7ariance requested is relatively minor in nature as briefly described below and exhibited in the attachments. �Ne request a Variance to the front Set-back code allowing the construction of an overhang above the existing front stoop and steps of the home. The primary purpose is to prevent the build-up of ice and snow on the steps during the winter season and shelter from the rain during the remainder of the year. It will also help alleviate an ongoing soil erosion issue under stoop and sidewalk due to water run-off from the existing roaf line. The design wi11 also enhance the property's overall appearance in keeping with the general custom style of the surrounding homes. The proposed structure is of the same approximate dimension of the existing stoop and steps and will only slightly deviate from the Front Set-back code. With this letter we would also request that Freddie Serda, our general contractor for the project,be accepted to repsresent us at all related meetings. Thank you for your consideration with this matter. Sincerely, Jeffrey Wehrenberg --- ,.,,� �� �� Cynthia Wehrenberg � F� _� ; ✓ a� � :� �� � � ° �� `� �d�� ������� ,...,.�.,._, g� . �. ��..aa �,i � w�zi� �'�: ts• � �v' ••es so•oa • ro•• •sa- City of AppValley MEMO Finance Department TO: Mayor, City Councii and Tom Lawetl, City Administrator FROM: Ronald Hedberg, Finance Director DATE: December 19, 2013 SUBJECT: Appoint Malloy, Montague, Karnowski, Radosevich (MMKR) and Co.PA as auditor for 2013, 2014, 2015 Fiscal Years I'NTRODUCTION The City Council authorized the issuance of a request for proposals to provide professional auditing services for 2013, 2014, and 2015 at its October 24, 2013 meeting following the inclusion in the City CounciPs 2013 goals. BACKGROUND The request for proposals was sent to six of the top governmental audit firms in the twin cities area. Of the five firms that responded to the RFP we invited three firms in for further discussion and evaluation. The top three firms that had the most experience with entities similar to Apple Valley were invited to interview; staff believes that MMKR and Company P.A. is the best fit for the audit of the City's financial statements for the 2013 to 2015 fiscal years. Recap�f the cast pro osals : 20'f3 2f314 2Q15 Totaf Malloy Montague Karnowski Radosevich & Co. 42,250 42,850 43,450 $128,550 HLB Tautges Redpath, Ltd., 45,000 46,500 48,000 139,500 Kern DeWenter, Viere, Ltd. 47,500 49,060 50,220 146,780 I have attached a copy of MMKR's response to the RFP process which provides information on the firm and their personnel. RECOMMENDATION Staff recommends that Malloy Montague Karnowski Radosevich and Co. P.A. be appointed as auditors for fiscal years 2013, 2014, and 2015. ACTION REQUIRED Appoint Malloy Montague Karnowski Radosevich and Co. P.A. as auditors for fiscal years 2013, 2014, and 2015. ' ' 1 ' , ' Technical Proposal for , City of Apple Valley for Professional Auditing Services ' ' For Fiscal Years Ending December 31, 2013, 2014, and 2015 , i By Malloy,Montague,Karnowski,Radosevich&Co.,P.A. James H. Eichten,Principal jeichten@mmkr.com ' S353 Wayzata Boulevard, Suite 410 Minneapolis,MN 55416 (952) 545�424 , Due Date: December 6,2013 4:30 p.m. ' ' � ' ' ' ' City of Apple Valley ' For Fiscal Years Ending December 31,2013, 2014, and 2015 t Page ' Transmittal Letter ' L Independence 1 II. License to Practice in Minnesota 1 tIII. Malloy,Montague, Karnowski,Radosevich&Co., P.A. Qualifications and Experience 1 ' A. Organization and Goals 1 B. Location and Size of Malloy,Montague,Karnowski, Radosevich&Co.,P.A. 2 t C. Personnel Experienced in Governmental Auditing 2 D. Memberships in Professional/Civic Organizations 2 E. Participation in Professional/Community Activities 2-3 ' F. Continuing Professional Education(CPE) 3 G. Malloy,Montague, Karnowski,Radosevich&Co.,P.A. Quality Control 4-5 H. No Regulatory or Disciplinary Action 5 , L Peer Review 5 IV. Principal, Supervisory, and Staff Qualifications and Experience 5 ' A. Assignment Policy 5 B. Personnel Assigned, Classification, and Experience 6 � V. Similar Engagements With Other Governmental Entities 7 A. Most Similar Engagements � ' B. Complete List of Significant Governmental Audit Clients 8 C. Other Services 8-10 , VI. Financial Reporting Requirements of the Governmental Accounting Standards Board(GASB) 10 ' A. Malloy,Montague,Karnowski, Radosevich&Co.,P.A.'s Experience With GASB Statements 10 B. Assistance With Standards of GASB Statements 11 ' ' ' ' ' City of Apple Valley ' For Fiscal Years Ending December 31,2013, 2014, and 2015 ' Page ' VII. Specific Audit Approach 11 ' A. Proposed Segmentation of the Engagement 11 B. Level of Staff and Number of Hours to be Assigned to Each Proposed Segment of the Engagement 11 ' Segmentation of Audit 12 C. Sample Sizes and the Extent to Which Statistical Sampling is to be Used in the Engagement 13 D. Extent of Use of Technology in the Engagement 13 ' E. Type and Extent of Analytical Procedures to be Used in the Engagement 14 F. Approach to be Taken to Gain and Document an Understanding � of the City's Internal Control 14 G. Approach to be Taken in Deternuning Laws and Regulations That Will be Subject to Audit Test Work 14 ' H. Approach to be Taken in Drawing Audit Samples for Purposes of Tests of Compliance 15 ' VIIL Identification of Anticipated Potential Audit Problems 15 IX. Management Report 15 ' X. Audit Time Schedule 15 , Appendix A: Peer Review Appendix B. Resumes , Appendix C: Continuing Professional Education Appendix D: Sample Management Report , Appendix E: Proposer Guaranties and Warranties ' ' ' ' , ' PRINCIPALS Thomas M.Montague,CPA Thomas A.Karnowski,CPA ' Paul A.Radosevich,CPA William J.Lauer,CPA C E R T I F I E D P U B L I C James H.Eichten,CPA A C C O U N T A N T S Aaron J.Nielsen,CPA , Victoria L.Holinka,CPA ' December 6,2013 � Mr. Ronald Hedberg Finance Directar City of Apple Valley � 7100 147th Street West � � Apple Valley,MN 55124 ' Dear Mr. Hedberg: We are pleased to submit this proposal to provide auditing services for the City of Apple Valley (the ' City). Our audit will be conducted in accordance with auditing standards generally accepted in the United States ' of America; the standards for fmancial and compliance audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the provisions of the Legal Compliance Audit Guide, promulgated by the Office of the State Auditor pursuant to Minnesota ' Statute § 6.65; and any other applicable state or federal audit guide. We will review the City's internal control and test accordingly. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, ' significant deficiencies in the design or operation of the internal control. However,during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. If our audit procedures indicate that ' material errors or other irregularities might exist that require extended services, we will promptly advise the appropriate officials. We will not perform extended services at a cost to the City unless they are so authorized by the appropriate City officials. ' We anticipate issuing the following report letters in relation to the City's audit: 1. A report on the fair presentation of the basic financial statements in conformity with accounting � principles generally accepted in the United States of America, with an"in relation to"opinion on the supporting schedules included as supplemental information. ' 2. A report on compliance and internal control over fmancial reporting based on an audit of fmancial statements performed in accordance with GovernmentAuditing Standards. 3. A report on compliance with the Minnesota Legal Compliance Audit Guide for Local � Governments. We understand the City has not received more than $500,000 of federal awards and, accordingly, is not ' expected to need a Single Audit of Federal Awards expenditures. Our services will not include an audit in accordance with the Single Audit Act Amendments of 1996 and the U.S. Office of Management and Budget Circular A-133, which would only be required if the City expended $500,000 or more in federal ' assistance funds during the year. If the City is required to have a Single Audit of federal assistance funds, this proposal will need to be modified. ' Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Telephone: 952-545-0424 • Telefax: 952-545-0569 • www.mmkr.com � Mr. Ronald Hedberg Page 2 December 6, 2013 ' We will also provide a management report to communicate comments and recommendations as a result of , the audit. This management report will include a discussion of all financial reporting and internal control-related fmdings, including Minnesota Legal Compliance findings. This report also includes an analysis of the City's financial condition and fiscal performance compared to budget, prior years, and state-wide benchmarks; recommendations to management on improving its accounting system and � fmancial reports; and an update on prior year audit issues. If our audit procedures indicate that material errors, illegal acts, or other irregularities might exist, we will , make an immediate, written report to the City Administratar, City Council, and/or other City officials as appropriate. ' Our management report will include the formal communications to the City's finance committee or its equivalent as required by Statement on Auditing Standards No. 114, The Auditor's Communication With Those Charged With Governance, including: � • The auditor's responsibility under auditing standards generally accepted in the United States of America, , • Significant accounting policies, � Management judgments and accounting estimates, • Significant audit adjustments, ' • Other information in documents containing audited fmancial statements, • Disagreements with management, • Management consultation with other accountants, ' • Major issues discussed with management prior to retention, and � difficulties encountered in performing the audit. ' We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the fmancial statements remains with you. This responsibility includes the ' maintenance of adequate records and related internal control policies, the selection and application of accounting principles, and the safeguarding of assets. ' The assistance to be supplied by your personnel, including the preparation of schedules and analysis of accounts, typing all cash ar other confirmations we request, and locating any invoices selected by us for testing,will be discussed and coordinated with you. , We understand that we will be responsible for preparing the initial draft of the financial statements,notes, and supporting schedules. We understand that we will also be responsible for typing, formatting, ' printing, and binding the fmancial statements. Prior to issuance of the final audit report, we shall review the report draft, management report, internal control letters, and any other required state and/or federal compliance reports with the City's management. , Unless unforeseen circumstances occur (such as turnover of key finance personnel), we anticipate no difficulty in meeting the time requirements for completion of the wark described above as set forth in the City's Request for Proposal for Professional Auditing Services. ' This proposal presents our qualifications, but we ask that you contact any one of our references herein to provide you with the most convincing evidence. It is our belief that every addition to our governmental ' client group is a result of existing clientele who are more than satisfied with our services. ' ' Mr. Ronald Hedberg Page 3 December 6, 2013 ' We believe Malloy, Montague, Karnowski,Radosevich& Co.,P.A. (MMKR)is best qualified to perfarm ' this engagement due to our: • Comprehensive knowledge of laws and financing for Minnesota cities. ' • Experience and expertise in governmental accounting and reporting. • Experience auditing similarly sized cities, including those with similar operations, including ' municipal liquor, golf courses, sports arenas, community centers, aquatic centers, and senior centers. ' • Experience auditing cities with similar enterprise funds, including water, sanitary sewer, street lighting, and storm drainage. ' � Experience in the preparation of comprehensive annual financial reports for submission to the Government Finance Officers' Association (GFOA) for consideration for being awarded a Certificate of Excellence in Financial Reporting. ' • Efficient and effective audit process. ' • Ability to communicate and work with you. To help with your evaluation, the following is a "Summary of Key Qualifications" for quick reference. ' Please refer to other sections of our proposal for more detailed information. t SUMMARY OF KEY QUALIFICATIONS A. Quality: ' � Our firm emphasizes quality service, accomplished by recruiting and developing high quality personnel. , • We are a member of the Governmental Audit Quality Center of the American Institute of Certified Public Accountants. The center maintains standards for quality control in governmental audits far CPA firms nation-wide. , B. Experience and Expertise: ' � Our firm has specialized in providing audit services to governmental entities for over 50 years. Last year we audited approximately 25 municipalities, 30 school districts, 30 charter schools, and numerous other governmental and related organizations. ' � MMKR is an industry leader in providing guidance to Minnesota local governments on the accounting and reporting standards established in GASB Statements. Over the last several years, ' we have assisted our local governments with implementing many new standards, such as GASB Statement Nos. 34, 45, 54, 63, and 65. This process has provided us with a practical understanding of these new standards that can only be gained by firsthand experience. ' ' ' Mr. Ronald Hedberg Page 4 December 6,2013 ' • In addition to audits, we provide our clients with a wide range of consulting services, including ' evaluations of internal controls, management and operational reviews, budget development and monitoring, cash flow and tax shift projections, human resources consulting, payroll tax and employee benefit-related matters, and calculation of tax increment referendum reimbursements. ' • As a result of our large governmental audit practice, we have a large pool of knowledgeable and experienced governmental auditors. Our professionals receive extensive continuing education with internal and external seminars specifically for governmental audits. ' • MMKR professionals are active members of many professional organizations and committees, including the Minnesota GFOA (MnGFOA) and the Minnesota Society of Certified Public t Accountants (MNCPA). Our professionals have held various leadership positions on the MNCPA Board of Directors. We are also active in various MNCPA committees, which include planning, moderating, and presenting at the annual city and school district audit workshops, committee work on Single Audit implementation, and quality reviews. ' • On our staff we have reviewers for both the National Government Finance Officers' Association (GFOA) and the Association of School Business Officials (ASBO) Certificate of Excellence in ' Financial Reporting Programs. We have assisted numerous clients with obtaining certificates on first-time submissions and with retaining certificates in subsequent years. ' • MMKR professionals are also active members of the American Institute of Certified Public Accountants (AICPA). This active role includes being a member of the AICPA Council; a 400-member group representing members from around the country that provides strategic planning and direction to the AICPA Board of Directors. ' • Over the years, we have developed many customized audit tools, techniques, and paperless workpaper and report formats which allow us to perform our audits efficiently and with minimal ' disruption to our clients' operations. C. Service: ' • Excellent client satisfaction supported by a high client retention record. � Our client references are our best proof of service commitment; please feel free to contact them. , • We are much more than an audit firm; our clients receive many additional benefits and services. ' We hope you will give our firm and proposal due consideration. We will provide the City Council and Management the quality and timely service you expect from your auditors. If you have any questions, please contact James H. Eichten, Principal. This proposal is a firm and irrevocable offer for ' sixty(60)days covering the fiscal years ending December 31,2013,2014, and 2015. Sinc ely, ' A I�OY ONTAGUE,KARNOWSKI,RADOSEVICH&CO.,P.A. ' J es H. Eichten, CPA P i cipal e :lmb , ' Technical Proposal for � City of Apple Valley for Professional Auditing Services ' For Fiscal Years Ending December 31, 2013, 2014, and 2015 By ' Malloy,Montague,Karnowski,Radosevich&Co., P.A. ' L INDEPENDENCE Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) is independent with respect to ' the City of Apple Valley (the City) as defined by auditing standards generally accepted in the United States of America and the U.S. General Accounting Office's(GAO) GovernmentAuditing Standards. , MMKR has had no other professional relationships involving the City ar any of its agencies or component units for the past five years, and will give the City written notice of any such ' relationships entered into during the period covered by this proposal. II. LICENSE TO PRACTICE IN MINNESOTA ' MMKR and all assigned key professional staff are properly licensed to practice in Minnesota and shall remain so for the length of this engagement. � III. MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.,P.A.QUALIFICATIONS tAND EXPERIENCE A. Organization and Goals ' MMKR is a local CPA firm and a member of the Governmental Audit Quality Center of the American Institute of Certified Public Accountants(AICPA). � The principals and professionals of MMKR perceive their firm as unique in its organizational structure and in the client-oriented approach taken to the management of its practice. Personalized principal attention is built into our services. Principal attention to client ' operations is typically a key to the reappointment of MMKR and the continuity of quality service for clients. This, in turn, symbolizes both the caliber of services we render and also the attention we, as a firm,devote to staff development. ' We have established an enviable reputation as a high-quality firm that gives total commitment to its clients. That reputation is built on the thoroughness and integrity of our , audit practice and full range of tax, data processing,and other advisory services. In the current litigious environment, which is bringing into question the effectiveness of the ' audit process, we believe that no other firm's reputation for quality surpasses our own. MMKR has never been claimed as a defendant in any lawsuit or other legal action. ' -1- , ' B. Location and Size of Malloy,Montague,Karnowski,Radosevich& Co.,P.A. ' Our office, which is located on the west side of Minneapolis at the intersection of Highways 394 and 100, is staffed by approximately 35 individuals. ' C. Personnel Experienced in Governmental Auditing The following lists those professionals by classification and years of experience who have � substantial governmental audit experience: Number of CPAs ' Providing Greater Than Number of 500 Service Hours per Year Classification Number CPAs Experience of Governmental Services ' Principals 7 7 Up to 27 years 3 Senior Managers 3 3 Up to 9 years 3 Managers and Senior Consultants 2 2 Up to 33 years 2 t Senior Associates 8 5 Up to 8 years 7 Associates and Staff Accountants 10 2 Up to 2 years 8 It is anticipated that one principal, one senior manager or manager, one senior associate, and ' one associate will be used on this engagement on a full-time basis, with additional professional staff used as needed. ' D. Memberships in ProfessionaUCivic Organizations MMKR, the principals, and all professional staff with CPA certificates belong to the ' following accounting organizations, as applicable: AICPA—American Institute of Certified Public Accountants ' MSCPA—Minnesota Society of Certified Public Accountants Membership m governmental-ariented professional organizations includes the following: ' ASBO(National)—Association of School Business Officials MASBO(State)—Minnesota Association of School Business Officials GFOA(National)—Government Finance Officers' Association , MGFOA(State)—Minnesota Government Finance Officers' Association MSCPA—Minnesota Society of CPAs MACS—Minnesota Association of Charter Schools ' Other professional organizations include: AGC—Association of General Contractors ' Chamber of Commerce of the United States Minnesota Association of Commerce and Industry Twin West Chamber of Commerce ' Minnesota Office Systems Association Minnesota Council of Nonprofits ' E. Participation in ProfessionaUCommunity Activities The prmcipals and staff are also heavily involved in civic and community activities. Memberships in all of these organizations are not passive. They are active memberships, , particularly in professional accounting and trade/industry organizations. -2- ' ' Principals and managers participate heavily in trade/industry associations (i.e. GFOA, ' MASBO, MnGFOA, etc.). That participation involves making presentations, serving on planning committees, and serving as panel members and/or moderators. MASBO and MnGFOA presentations have included such topics as: Governmental Accounting Standards ' Bo'�rd(GASB) Statement Implementation; GFOA Certificate of Achievement for Excellence in Financial Reporting; Audit Best Practices; GASB Updates; and Budget Projections. ' For many years various principals and staff have actively participated in the activities of the Governmental Accounting and Auditing Committees of the MSCPA. Principal and staff involvement with the work of the committee, often in the position of committee and subcommittee chair, includes quality review of annual governmental audit reports, technical ' developments, and annual city and school district workshops. We are frequent speakers at these workshops covering such topics as: Preparation of Comprehensive Annual Financial Reports; Review of Governmental Annual Audit Reports; the New Quality Review Program � Mandated by the Revised GAO Government Auditing Standards; and Financial and Compliance Auditing Under the New Statements on Auditing Standards. ' F. Continuing Professional Education(CPE) The primary goal of MMKR's professional education is to enable principals and , professionals to provide unexcelled services to the firm's clients. We achieve this by a continuing process of setting and maintaining the highest standards of competence for our principals and professionals. ' To meet this primary goal, we believe that all training must be responsive to two needs: 1)the firm's standards of performance, and 2)the growth and development of the firm's personnel. Generally, in the early years of a professional's career, the firm assumes much of , the responsibility for planning and providing the necessary training. With more experience, the individual assumes more of the initiative in determining his or her own training needs and objectives. The responsibility for education in public accounting,therefore, is shared. ' The firm's continuing education approach combines on-the-job and varied formal training. The formal programs are supplemented by a wide range of specialized publications on , technical topics which individuals in the firm use to expand their professional development. Professional regulations require a 40-hour average annual CPE minimum requirement for � each principal and professional. Past years' experience has shown that the 40-hour average is not sufficient to meet today's fast-changing educational demands. Accordingly, most MMKR professionals routinely exceed this requirement. We believe that this demonstrates our dedication to the necessity for ongoing education. ' A significant portion of the CPE of the individuals assigned to your audit centers around various aspects of governmental accounting and auditing. Many of these individuals have ' also served as instructors for both internal and external seminars. These seminars include those sponsored by the MSCPA,MASBO, GFOA, internally produced, and others. ' ' ' -3- ' ' G. Malloy,Montague,Karnowski,Radosevich& Co.,P.A. Quality Control ' MMKR is a member of the Governmental Audit Quality Center of the AICPA and as such is subjected to a peer review in accordance with the membership requirements of the section. ' MMKR is committed to providing our clients with professional services of the highest quality. In order to satisfy this commitment, we have developed a quality control program which we believe is unsurpassed in our profession. ' Our program is based on two fundamental principles adopted by our firm. First, in order to provide quality service, a firm must attract, retain, and develop highly competent staff ' members. Second, it must have an organizational structure and operating policies that will facilitate the execution of an effective quality control program. We believe the information that follows demonstrates our commitment to these principles. ' An effective quality control program begins with quality personnel and we believe that our staff recruitment and professional development programs are among the finest in the country. , This is evidenced by the fact that: • We annually recruit new staff inembers from the top colleges and universities in the ' upper Midwest. • All of our professional staff inembers are college graduates. ' • It is our firm policy that all audit staff inembers at the manager level or above must be licensed certified public accountants. ' • Our professional principals and staff inembers are required to participate in a minimum of 40 or more hours of formal instruction each year. ' • Our firm strongly supports and encourages the participation by staff inembers in professional and civic organizations in their communities. We believe that such participation enhances our staff inembers' professional growth and sense of public ' responsibility. � Our formal professional development program includes a review of staff inembers' , performance on each engagement of more than one week's duration and formal career counseling. ' Additionally, our firm is structured and our operating policies are designed to ensure the highest possible standards of practice. This is evidenced by the fact that our firm policies require the following review procedures be employed for every engagement: ' • All audit planning must be completed prior to the start of every audit. Planning documentation must address such topics as audit scope and timing, staffing, potential audit issues, assessments of audit and fraud risk, and significant economic or other ' external factors that may affect the client's operations. Planning must be reviewed and approved by the audit engagement principal during the initial stages of the audit. ' • All audit programs and time budgets must be approved, in writing, by the audit engagement principal prior to the start of the fieldwork. ' • Each working paper must be signed and dated by the preparer. -4- ' ' • Every working paper must be reviewed and approved by a manager or senior ' associate. • The working papers for all significant audit areas must be reviewed by the audit ' principal. • An independent review of all draft reports and specified supporting documentation ' must be made by a principal or manager not otherwise associated with the engagement. , • Specialized audit programs are used for specific industries, including governments. Such programs are updated annually to reflect changes in audit and accounting standards. � H. No Regulatory or Disciplinary Action MMKR has not had any federal or state desk reviews or field reviews of its audits for the past , three years. In addition, no disciplinary action has been taken or is pending against MMKR during the past three years with Minnesota state regulatory bodies or professional organizations. No regulatory action has been taken against any MMKR staff person. ' I. Peer Review ' MMKR has successfully completed all required peer reviews. See Appendix A for a copy of the report on our latest review,which included a review of specific government engagements. ' IV. PRINCIPAL, SUPERVISORY,AND STAFF QUALIFICATIONS AND EXPERIENCE A. Assignment Policy ' MMKR has a governmental auditing and accounting department, as the firm is involved in extensive governmental work (schools, state agencies, consortiums, federal grants, cities, ' special management services, etc.). Professionals of this department have extensive experience in governmental (fund) accounting, and particularly in local government auditing, reporting, and special services. tGovernmental services represented approximately 60 percent of MMKR's total billings for 2012. We annually serve approximately 25 municipalities, 30 school districts, 30 charter � schools, and a number of joint-power and other governmental entities of varying size. Accordingly, our professional staff works on governmental audits year-round, accumulating a significant amount of experience in a short time in this very complex and specialized field. ' You,as a client,get the benefit of that acquired experience and knowledge. The firm's policy for governmental audits requires a principal, a senior manager or manager, a senior associate, and additional associates of varying qualifications as deemed necessary in , the circumstances. In addition, a second principal is assigned to each engagement to consult on technical issues. ' The same principal, senior manager or manager, and senior associate are assigned in subsequent years,but associates and staff accountants may vary to some extent. After several years the situation is reviewed. If it is in the best interest of the client and/or the firm to , change staffing assignments(to maintain independence, etc.) such a change is made. -5- 1 ' B. Personnel Assigned, Classification, and Experience ' We presently have a number of professionals with specific governmental auditing/special services experience. We contemplate the following assignments: � Years Total With Years in Current Name Position the Firm Auditing City Clients , James H.Eichten,CPA Engagement 24 24 Brooklyn Center,Burnsville,Edina, Principal Monticello,Newport,Prior Lake, � Spring Park,and Saint Peter William J.Lauer,CPA Consulting 27 27 Chaska,Golden Valley,Lakeville, ' Principal Minnetrista,New Hope,Richfield, St.Michael,and Wayzata Jaclyn L.Huegel,CPA Senior 9 9 Arden Hills,Brooklyn Center, t Manager Burnsville,Chaska,North St.Paul, Victoria,and Wayzata ' Jacob E.Bosley,CPA Senior 3 3 Mounds View,Plymouth,Robbinsdale, Associate and St.Michael ' MMKR assures the City that the quality of the staffing, similar to what is listed above,will be maintained over the term of the agreement. Because MMKR performs more than 85 governmental audits in the Twin Cities metropolitan area, it is only natural that MMKR has a large pool of qualified and experienced governmental auditors. ' Information on the relevant experience, education, and professional organization memberships of the above individuals are summarized in the resumes included in ' Appendix B. Continuing professional education records for the last three years for the above individuals are included in Appendix C. ' MMKR enfarces a formal policy on equal employment opportunity which states that the firm will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to, race, age, color, religion, sex, marital status, tnational origin,handicap/disability,or veteran status. ' ' ' ' ' -6- ' ' V. SIMILAR ENGAGEMENTS WITH OTHER GOVERNMENTAL ENTITIES , A. Most Similar Engagements , The following list represents 5 engagements chosen from over 85 governmental clients we serve. Each of these engagements was a certified audit assigned to James H. Eichten, CPA or William J. Lauer, CPA as engagement principal. All of these cities prepare comprehensive ' annual reports and participate in the GFOA Certificate of Excellence in Financial Reporting Program. Please feel free to contact any of the clients here or in the more complete listing that follows: ' Client Contact Person Phone Number Total Hours City of Burnsville Kelly Strey (952) 895�493 350 � City of Lakeville Dennis Feller (952)985�481 340 City of Golden Valley Sue Virnig (763)593-8010 340 City of Chaska Noel Graczyk (952)227-7551 330 tCity of Edina John Wallin (952)826-0410 330 These city clients are listed as references as they operate in similar business areas, including , municipal liquor operations, (Lakeville and Edina), golf courses (Burnsville, Golden Valley, Chaska, and Edina), ice arenas (Burnsville and Edina), community centers (Burnsville and Chaska), aquatic parks (Edina), and senior centers (Edina). These entities also have similar , enterprise funds, including water, sanitary sewer, street lighting,and storm drainage. The list of references above includes the City of Golden Valley as we prepare the ' comprehensive annual financial report(CAFR)for this client. Additional names or references of our clients listed in this proposal can be provided as needed. ' ' � ' ' ' ' ' -7- , ' B. Complete List of Significant Governmental Audit Clients ' The following is a more complete list of the major governmental entities that we have performed/are performing audit and accounting services for years ending during 2012 and ' 2013. The size of these organizations range from small entities to those exceeding $525 million in assets and over $470 million in revenues. Audit clients that have applied for or been awarded the ASBO or GFOA Certificate of Excellence in Financial Reporting are identified with an"*"• ' *City of Arden Hills Chaska Fire Deparhnent Relief *ISD No. 199,Inver Grove Heights *City of Brooklyn Center AssociaUon ISD No.200,Hastings ' *City of Bwnsville Golden Valley—Crystal—New Hope ISD No.273,Edina *City of Chaska Joint Water Commission ISD No.278,Orono City of Circle Pines Golden Valley Fire Department *ISD No.279,Osseo—Maple Grove *City of Edina Relief Association ISD No.280,RichSeld ' *City of Golden Valley Lexington Firemen's Relief * ISD No.281,Robbinsdale *City of Lakeville Association Area Schools *City of Minnetrista Metropolitan Library Service Agency *ISD No.286,Brooklyn Center *City of Monticello Minnesota State Fair ISD No.621,Mounds View ' *Ciry ofMounds View Ramsey Firefighters'Relief *ISD No.622,North St.Paul *City of New Hope Association *ISD No.624,White Beaz Lake City ofNewport Robbinsdale Fire Department ISD No.625,St.Paul Public Schools *City of North St.Paul Relief Association ISD No.728,Elk River ' *City of Plymouth Roseville Firefighters'Relief *ISD No.831,Forest Lake City of Prior Lake Association ISD No.832,Mahtomedi *City ofRamsey Savage Fire Department Firefighters' *ISD No.833,South Washington *City of Richfield Relief and Pension Association County *City of Robbinsdale Spring Lake Park Firefighters' ISD No.834,Stillwater ' City of Saint Peter Relief Association ISD No.911,Cambridge *City of Shoreview St.Michael Firemen's Relief Intennediate District No.287 City of Spring Pazk Association Intermediate School Dish-ict No.917 *City of St.Michael South Metro Public Safety Training Northeast Metropolitan Intermediate ' *City of Victoria Facility Association School District No.916 *City of Wayzata * Suburban Rate Authority East Metro Integration Dish-ict Andover Firefighters'Relief West Metro Fire-Rescue Distdct No.6067 Association ISD No.11,Anoka-Hennepin SSD No.6,South St.Paul ' Bassett Creek Watershed *ISD No.12,Centennial West Metro Education Program Management Commission ISD No.15,St.Fraucis Black Dog Watershed ISD No.16,Spring Lake Park Management Organization ISD No.139,Rush City ' Centennial Fire District *ISD No.194,Lakeville Centennial Lakes Police Deparhnent ISD No.196,Rosemount— Centennial Fire Fighters'Relief Apple Valley Association ISD No.197,West St.Paul ' C. Other Services ' In addition to audit services, there are a number of other special services and benefits MMKR offers its clients. Some of them are as follows: � Assistance in audit workpaper preparation and year-end close process. ' • Assistance with revenue ro'ection reviews with a s ecial em hasis on tax s � p � , p p ources and state aids, including special education. ' • Evaluations of internal controls using published best practices for business-t e YP activities, including golf courses, community centers, and municipal liquor ' operations. • Operational or management audits to assist districts in achieving the highest ' standards of operation and long-range planning. -8- � ' Some of the areas which we have reviewed during an operational audit are: ' — Organizational structure — Food service program operations � — Facilities � — Financial planning, control, and reporting — Meetings/minutes format and structure ' — Personnel policies and procedures — Budget process and procedures — Community service program operations , • Assistance with information systems issues based on our extensive experience with the various financial systems used by Minnesota cities and school districts. ' • Assistance with financial projections,budget development,tax hearing materials, and other financial matters. t • Semimonthly cash flow projections,numerically and graphically. • Assistance with grant expenditure submission. ' • Assistance in computing tax increment referendum reimbursements. ' • Assistance in obtaining Certificate of Achievement for Excellence in Financial Reporting Award. ' • Tax consultation availability for income, payroll, and employee benefit-related matters. ' • Assistance with salary negotiation costing. • Extensive involvement and participation in local government related organizations, meetings, seminars, and hearings to ensure that we are our clients' best resource for ' current developments. � Special services, such as developing and customizing Student Activity Accounting t and Legal Compliance Manuals; preparation of capital asset records; forms and procedures for legal compliance in handling gifts,record retention, etc.; irregularities investigations; development of an accounting system for a special education � program; establishing a recording system for contracts for new construction; recommendations on ways to obtain supplementary payments for a district with large amounts of federally-owned land within its boundaries; and many other special ' services too numerous to mention. • Assistance in evaluation of fmalists selected for key fiscal management positions; ' summarization of qualifications and recommendations. • Monthly and annual newsletter mailings which keep our clients informed of federal ' and state taxation issues. � Close monitoring of the ongoing activity of the Minnesota Legislature to keep abreast of the latest legislative intents and proposals in order to be a resource to our clients ' when they are evaluating the impacts of pending legislation. -9- , � These are only a few examples of the many other services we can provide. We would be glad ' to provide you with specific referrals relating to the above services upon request. We often respond to client inquiries on a no-cost basis, believing that such assistance should be provided to our clients as part of good client service. Examples of such no-cost inquiries ' depend on the individual matter, but would typically include payroll-related tax inquiries, technical inquiries relating to proper accounting or auditing procedures, or other inquiries related to best business practices or internal control matters in general. � The fees for any such additional services would depend on the scope of the services to be provided and the experience/expertise level required of the individuals performing the services. The expected fees for any additional services will be based on rates quoted in the ' Schedule of Professional Fees and Expenses and will be discussed with City personnel prior to any work being done. When deemed appropriate, a separate engagement contract would be created outlining the services to be provided and the estimated fees. ' VI. FINANCIAL REPORTING REQUIREMENTS OF THE GOVERNMENTAL ' ACCOUNTING STANDARDS BOARD(GASB) Over the last decade, the GASB has recently issued some of the most significant new technical pronouncements for governmental accounting and reporting in recent history, including: GASB ' Statement No. 34, Financial Reporting Model; GASB Statement Nos. 43 and 45, Other Post-Employment Benefits; GASB Statement No. 44, Statistical Section; GASB Statement No. 54,Fund Balance Reporting and Governmental Fund Type Definition; and GASB Statement ' Nos. 63 and 65, Deferred Outflows, Deferred Inflows, Net Position, and Items Previously Reported as Assets and Liabilities. These statements prescribe significant changes to governmental financial reports that must be used by virtually every governmental organization ' that issues financial statements in conformity with accounting principles generally accepted in the United States of America. These represent dramatic changes in the way local government entities must report and present financial information. ' A. Malloy,Montague,Karnowski,Radosevich&Co.,P.A.'s Experience With GASB Statements , MMKR is dedicated to educating ourselves and our clients in the intricacies of the new pronouncements. Through a combination of professional education and an abundance of hands-on experience, our governmental audit team has acquired the knowledge and expertise tnecessary to guide our clients through the implementation of these complex pronouncements. Our experience in assisting Minnesota governmental entities with the implementation of ' GASB Statements is second to none. MMKR has taken a proactive approach in assuring that our clients are prepared to meet the challenge of implementing new GASB standards. Through our management reports and annual audit presentations, we have communicated to ' our clients' governing bodies and constituents the impact this change will have on both their annual fmancial reports and the resources of their fmance departments. We have also warked closely with our clients' management and staff to devise implementation plans and provide ' assistance with a myriad of related technical issues. Beyond this, our firm has played an active leadership role as a resource on this issue amongst ' the Minnesota city government community and our peers. MMKR professionals have been called on to give numerous presentations at a variety of industry seminars on different aspects of GASB Statements. We have also been active participants on several committees formed to address the impact of these pronouncements on local governmental units. ' -10- ' ' B. Assistance With Standards of GASB Statements ' The services that MMKR provides to cities implementing and complying with GASB Statements vary greatly according to their needs. However, the following are some of the ' areas where we have typically provided assistance. We have provided assistance in this area in a number of ways, including: taking part in ' planning meetings, helping to develop compliance plans, and providing MMKR-developed checklists and other tools. We help our clients set timelines and assign tasks, identify areas where MMKR or other outside consultants will be used, identify and resolve the numerous report presentation issues inherent in these standards, and identify steps that are best ' completed prior to the year-end audit. Another critical, and often overlooked, factor of a successful financial report under the new ' reporting guidelines is communication. As previously mentioned,MMKR has been proactive in preparing our clients' governing bodies and citizens for change. We also use opportunities such as city council presentations and workshops to help the fmancial statement users , understand these new statement standards. In addition, MMKR has been involved in helping fmance departments to communicate with city councils, outside consultants, and other departments within each city to help coordinate the resources necessary to comply with these ' standards. MMKR also works closely with all of our clients in preparing for the audit, helping them ' identify the areas where additional schedules or audit procedures will be required due to new GASB Statements. We offer our clients internally developed checklists and electronic workpaper templates to make their audit preparations as efficient as possible, although we are always willing to work with client prepared schedules in whatever formats they prefer. We t also help our clients interpret the technical aspects of GASB Statements and the related pronouncements. All through the audit process, from planning through report preparation,we work closely with our clients to assure these new standards are properly applied. ' Finally, the area where we typically provide the most assistance is financial statement preparation. MMKR takes great pride in the quality of our clients' fmancial statements, ' whether we are reviewing a client-prepared report, or drafting the statement far them. We offer our clients the use of MMKR-developed fmancial statement templates and example note disclosures. Also, every report that bears our opinion goes through an extensive review � process to help assure accuracy and compliance with governmental reporting standards. , VII. SPECIFIC AUDIT APPROACH MMKR uses a two-step approach to auditing cities. First, we review, document, and test the City's internal control to meet audit requirements relating to both the basic fmancial statements ' and federal financial assistance programs, if applicable. Second, we perform substantive tests of account balances which include analytical review procedures and tests of compliance with laws and regulations. Our audit approach satisfies the requirements of auditing standards, the ' standards generally accepted in the United States of America for fmancial compliance audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. ' A. Proposed Segmentation of the Engagement(see schedule on following page) ' B. Level of Staff and Number of Hours to be Assigned to Each Proposed Segment of the Engagement(see schedule on following page) -11- ' � � � � � � � � � � � � � � � � � � � � Senior Segmentation of Audit for the City of Apple Valley—2013 Principals Managers Associates Associates Clerical Total Entrance Conferences Introduction, planning, and organization meeting with city management, to include principal and manager in charge of audit. A list of all schedules to be prepared by the City will be provided. The purpose of this meeting will be to discuss prior audit problems and the interim work to be performed. This meeting will also be used to establish the overall liaison for the audit and to make arrangements for work space and other needs of the auditor. 1 1 1 — — 3 Preliminary Fieldwork and Progress Conference At this time we would complete our documentation and review of the City's internal controls, along with any other preliminary or interim work deemed necessary. 2 4 20 20 1 47 Final Fieldwork and Entrance Conference �, At this time we would complete all phases of audit testing and conduct �`' our review of the financial statements. This portion comprises the majority of the total audit work. Fieldwork will be completed by May 1, 201�4. It is our preference that fieldwork be completed in one block of time. 33 53 89 85 9 269 Exit Conference Summarizes results of fieldwork and reviews financial statement draft and significant findings. The auditor shall have drafts of the audit reports and recommendations to city management available for review by May 2014. 2 2 — — — 4 Delivery of final reports (by June 6, 2014) Presentation at City Council meeting and/or work sessions (June 12, 2014) 2 — — — — 2 Total hours 40 60 110 105 10 325 ' C. Sample Sizes and the Extent to Which Statistical Sampling is to be Used in the ' Engagement MMKR uses audit sampling techniques for both substantive and compliance testing. The ' sample size selected depends on the nature of the item to be tested, audit and sampling risk factors, and the amount of tolerable error. The sample is then selected randomly from the population, typically after the population of transactions being sampled has been sorted and stratified in a database. , The following summarizes anticipated sample sizes in the primary audit areas: ' Overall disbursement testing— General disbursements 25�}0 items Payroll disbursements 25�0 items � Federal program compliance tests— ' Sample size relating to each program Selected to meet 50 percent test Up to 75 items ' Revenue testing— State aids and other grants Items as needed ' All balance sheet accounts are tested using various sample sizes depending on the dollar amount in the account and audit risk. ' Minnesota legal compliance sample sizes depend on the applicable requirement being tested. D. Extent of Use of Technology in the Engagement , At MMKR, we audit clients with a wide variety of computer systems, including several cities who use the JD Edwards Accounting System. Due to the size of our governmental audit practice, we are familiar with most financial software packages used by Minnesota local ' governmental units. This experience gives us the ability to extract reports and other critical data needed from our clients' systems efficiently. , The use of technology is also heavily integrated into every aspect of our audit process. All MMKR auditors have notebook computers, which are networked in the field and to our office to optimize the sharing of data. Virtually all of our audit working papers have been generated and customized electronically. We work in a totally paperless audit environment, in which , all audit programs and files will also be generated and stored electronically. We primarily use Microsoft Excel for spreadsheet applications and annually provide our governmental clients with audit working paper templates in Excel. We also utilize a variety of prepackaged ' and internally developed software for other functions, including: customized audit programs, fixed assets tracking and depreciation, amortization, financial statement preparation, graphing,and presentations. � During our audit, we will utilize client-prepared workpapers in electronic format, data extracted from our clients' computer systems, and direct "read only" access to client data, when available,to facilitate our audit testing and financial statement analysis. ' MMKR's goal is to make optimum use of available technology in order to enhance both the quality and efficiency of our audit process. We believe that by maximizing the sharing of , information between MMKR and our clients, we are able to minimize the disruption caused by the audit. -13- � ' E. Type and Extent of Analytical Procedures to be Used in the Engagement ' MMKR uses analytical procedures in all phases of the audit. Analytical procedures are incorporated as a planning tool, as part of substantive testing, in the fmal review stages of the , audit, and in reporting. In the planning stage, analytical procedures are used to indicate areas of potential audit risk, and to determine the nature, timing, and extent of planned substantive testing. Material trevenues, expenditures, and balance sheet accounts are compared to the current year's budget and/ar prior year actual amounts to identify accounts that vary significantly from expectations. In this phase of the audit, analytical review is typically done at an aggregated ' level,unless specific variances are considered to warrant further investigation. Analytical procedures are a key tool used in the substantive testing phase of all significant ' audit areas. In this phase of the audit, analytical procedures are applied to individually significant accounts. Some of the most common types of analytical tests employed include: comparison to current year budget and/or prior year actual amounts, analysis of significant ' ratios, comparison to available industry-wide data, and reasonableness tests where actual results are compared to expected results that are based on other known financial or non-financial variables related to the account being analyzed. ' In the final review stage of the audit, these same types of analytical procedures are applied to the fmal trial balance and the draft fmancial statements. The purpose of applying analytical procedures at this stage is to assist in assessing the conclusions reached during the audit and ' the adequacy of the audit evidence gathered. They are also used to evaluate the overall financial statement presentation. ' At MMKR, we also incorporate analytical comparisons in our management report. We believe that providing historical trend data and comparisons to state-wide averages enhances the perspective of the reader for interpreting their own financial results. ' F. Approach to be Taken to Gain and Document an Understanding of the City's Internal Control tMMKR first gains an understanding of the internal control through interviews with the specific employees of the auditee that work in each function. The understanding for each , function is documented with checklists and in narrative form and filed in the audit warkpapers. This understanding is then confirmed through compliance sampling tests and other audit procedures. ' G. Approach to be Taken in Determining Laws and Regulations That Will be Subject to Audit Test Work ' All federal awards received by the City will be identified through inquiries of program and fmance personnel and reviewing the state aid confirmation (for federal programs for which the state of Minnesota serves as a pass-through agency). Federal program Compliance ' Supplement requirements will be identified as necessary. The Minnesota Legal Compliance Audit Manual will also be used to determine laws and regulations that will be subject to audit test work. Beyond that, MMKR utilizes numerous other resources, such as regular ' communication with applicable federal and state oversight agencies and regulatory bodies, professional education, active participation in relevant professional organizations, an extensive and up-to-date library, and our experience in working with Minnesota local governments, to assure that all applicable laws and regulations are addressed by our audit ' procedures. -14- ' � H. Approach to be Taken in Drawing Audit Samples for Purposes of Tests of Compliance ' MMKR obtains transaction sequence information and uses a software program to generate a random selection of sample items for purposes of its tests of compliance. The sample ' selected is provided to the client prior to fieldwork whenever possible to allow client personnel sufficient time to gather the transaction documentation for testing. However, some samples are selected during fieldwork to ensure an element of randomness to the testing ' performed. This process is also incorporated into the tests of controls as required by Statement on Auditing Standards Nos. 104-111 (SAS Suite). , VIII. IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS We do not anticipate any potential problems with this audit. If we do identify any potential audit , problems during the course of our audit, we will immediately report these concerns to city management in an effort to resolve the problem and provide any additional request for assistance from management we need to resolve our concerns. t IX. MANAGEMENT REPORT ' To provide the City with an example of the style and content of a typical MMKR management report, a sample has been included as Appendix D to this proposal. ' X. AUDIT TIME SCHEDULE ' Unless unforeseen circumstances occur (such as turnover of key city finance personnel), we anticipate no difficulty in meeting the time requirements for completion of the work described above as set forth in the City's Request for Proposal far Professional Auditing Services. ' ' ' , ' ' ' ' -15- ' ' t � ������ ���1.. Certified P�blie �ccauntants ' ' Svstem Review Report � To the Principals of Malloy, Montague, Karnowski, Radosevich and Co., P.A. and the Peer Review Committee of the Minnesota Society of CPAs ' We have reviewed the system of quality control for the accounting and auditing practice of Malloy, Montague, Karnowski, Radosevich and Co., P.A. (the firm) in effect for the year ended May 31, 2013. Our peer�eview was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute , of Certified Public Accountants. As part of our peer review,we considered reviews by regulatory entities, if applicabie, in determining the natu�e and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm ' with reasonable assurance of performing and reporting in conformity with appiicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System ' Review are described in the standards at www.aicpa.orqlprsummary. As required by the standards, engagements selected for review included engagements tperformed under GovernmentAud/ting Standards and an audit of an employee benefit plan. In our opinion, the system of quality control for the accounti�g and auditing practice of Malloy, Montague, Karnowski, Radosevich and Co., P.A. in effect for the year ended May 31, 2013, has , been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass,pass with deficiency(iesJ or fail. Malloy, Montague, � Karnowski, Radosevich and Co., P.A. has received a peer review rating of pass. ���,�`�t,. SG � KerberRose SC September 19, 2013 ' ' ' ' ' ,.____ �211 �ot.�,i�htning Drive,�uite A Appyeton,W�54913 �' PrimeGlaba! n�� _____._.____._ _--- ' P:920-993-Q105 �':92Q-993-Q116 ��p�o�c=r�> �;, WYVi+V.�6EY�3�ffYOS�.CO� L.�epFndrti �cc.un6r�Err r.; � QUALIFICATIONS OF JAMES H. EICHTEN, CPA ' MANAGING PARTNER ' PROFESSIONAL HISTORY t Present Managing Partner — Malloy, Montague, Karnowski, Radosevich&Co.,P.A., Minneapolis,Minnesota � Previous Senior Accountant of Pannell Kerr Forster, Minneapolis office MAJOR ASSIGNMENTS Annual audits of Minnesota school districts,municipalities, and � various other governmental entities Audits of federal financial assistance programs of Minnesota ' school districts, municipalities, and various other governmental entities ' Assist city cl ents obtain and retain GFOA Certificate of Achievement for Excellence in Financial Reporting ' Assist school district clients obtain and retain ASBO Certificate of Excellence in Financial Reporting ' Management consulting services, including internal control studies, operational reviews, and cash flow projections Assistance in the development of audit manuals for cities, ' school districts, fire reliefs, and federal financial assistance programs , Audits of various nonprofit arganizations, including rural electric cooperatives,nursing homes, churches, and educational foundations ' Various commercial audits, including audits of clients registering with and reporting to the Securities and Exchange ' Commission Annual audits,tax returns, and monthly compilations � EDUCATION College of St. Thomas Bachelor of Arts in Business Administration with an Emphasis ' in Accounting ' , ' IQUALIFICATIONS OF JAMES H. EICHTEN,CPA ' ' PROFESSIONAL QUALIFICATIONS Certified Public Accountant in Minnesota ' Receives at least 40 hours per year of Continuing Professional Education, of which a portion of those hours are related specifically to governmental issues. This is in compliance with � GovernmentAuditing Standards PROFESSIONAL MEMBERSffiPS American Institute of Certified Public Accountants ' (AICPA) Minnesota Society of Certified Public Accountants ' (MNCPA) Minnesota Chapter of Government Finance Officers' ' Association(MGFOA) Minnesota and National Chapters of the Association of School ' Business Officials(ASBO) PROFESSIONAL ACTIVITIES Board Member of the Minnesota Society of Certified Public � Accountants, including chairperson Member of the Council of the American Institute of Certified ' Public Accountants Served in many capacities on the Minnesota Society of ' Certified Public Accountants' Governmental Accounting and Auditing Committee Chairperson of Minnesota Society of Certified Public ' Accountant's Professional Standard Strategic Council ' Served on committees of the Office of the State Auditor and the Minnesota Department of Education on the Implementation Issues of GASB Statement No. 34 ' Special review committee member for the GFOA Certificate of Achievement for Excellence in Financial Reporting Programs ' Has made presentations to organizations such as MNCPAs, GFOA, and MASBO on subjects such as Implementation Issues of GASB Statement Nos. 34, 43, 45, and 54, technical ' reviews, quality reviews, and obtaining a Certificate of Achievement for Excellence in Financial Reporting , , , QUALIFICATIONS OF WILLIAM J. LAUER, CPA ' PRINCIPAL ' PROFESSIONAL HISTORY ' Present Principal —Malloy, Montague, Karnowski, Radosevich & Co., P.A.,Minneapolis,Minnesota ' Previous Senior Accountant of Pannell Kerr Forster, Minneapolis office AREAS OF SPECIAL COMPETENCE Accounting, auditing, and consulting for governmental, ' nonprofit, and commercial entities ' MAJOR PROJECTS Audits of Minnesota municipalities, school districts, and other governmental organizations ' Audits of federal financial assistance programs of schools and municipalities ' Audits of various nonprofit organizations, including rural electric cooperatives,nursing homes, and health clinics Assist governmental clients obtain and retain GFOA and ' ASBO Certificates of Achievement for fmancial reporting Management consulting services, including internal control ' studies, operational reviews, and cash flow projections Various commercial audits, including audits of clients � registering with and reporting to the Securities and Exchange Commission � Development of audit manuals for school districts, municipalities, and federal assistance programs ' EDUCATION College of St. Thomas Bachelar of Arts in Business Double major in Accounting and Finance ' Graduated Magna Cum Laude � ' ' ' IQUALIFICATIONS OF WILLIAM J. LAUER, CPA � ' PROFESSIONAL QUALIFICATIONS Certified Public Accountant in Minnesota Successfully completed the American Institute of Certified , Public Accountants Certificate of Educational Achievement Program in Governmental Accounting and Auditing ' Receives at least 40 hours per year of Continuing Professional Education, including governmental CPE to meet compliance with Government Auditing Standards , PROFESSIONAL MEMBERSHIPS American Institute of Certified Public Accountants (AICPA) ' Minnesota Society of Certified Public Accountants (MNCPA) , Government Finance Officers' Association (GFOA) of the United States and Canada ' Minnesota Government Finance Officers' Association (MGFOA) , Minnesota Association of School Business Officials(MASBO) ' PROFESSIONAL A�TIVITIES Served in many capacities on the Minnesota Society of Certified Public Accountants' Governmental Accounting and Auditing Committee, including: , � Committee Chair ' • Chairperson of the Governmental Accounting and Auditing Conference Subcommittee ' • Chairperson of the City Quality Review Subcommittee Moderator and presenter at numerous professional education conferences sponsored by the Minnesota Society of CPAs � Served on the MGFOA's Conference and Social Committees ' Special review committee member for the GFOA and ASBO Certificate of Achievement for Excellence in Financial Reporting Programs tServes on Minnesota Legal Compliance Task Force ' ' , UALIFICATIONS OF Q JACLYN M.HUEGEL,CPA � SENIOR MANAGER ' PROFESSIONAL HISTORY ' Present Senior Manager—Malloy,Montague,Karnowski,Radosevich& Co.,P.A.,Minneapolis,Minnesota , MAJOR ASSIGNMENTS Annual audits of Minnesota school districts,municipalities, and various other governmental entities ' Audits of federal financial assistance programs of Minnesota school districts, municipalities, and various other governmental entities ' Assist governmental clients obtain and retain Certificate of Achievement from GFOA program ' Assist school district clients obtain and retain ASBO Certificate of Excellence in Financial Reporting ' Assistance in the development of audit manuals for cities,school districts, fire reliefs, and federal fmancial assistance programs , Various commercial and non-profit audits and tax returns ' EDUCATION St. Mary's University—Winona,Minnesota Bachelor of Arts in Accounting and Management ' PROFESSIONAL QUALIFICATIONS Certified Public Accountant in Minnesota , Receives at least 40 hours per year of Continuing Professional Education, of which a portion of those hours are related specifically to governmental issues. This is in compliance with , Government Auditing Standards ' PROFESSIONAL MEMBERSHIPS American Institute of Certified Public Accountants(AICPA) Minnesota Society of Certified Public Accountants(MNCPA) ' Minnesota Association of School Business Officials(MASBO) ' ' ' IQUALIFICATIONS OF JACOB E. BOSLEY, CPA ' SENIOR ASSOCIATE ' PROFESSIONAL HISTORY Present Senior Associate—Malloy,Montague,Karnowski,Radosevich& ' Co., P.A.,Minneapolis,Minnesota MAJOR ASSIGNMENTS Annual audits of Minnesota school districts,municipalities, and II ' various other governmental entities ' Audits of federal financial assistance programs of Minnesota school districts, municipalities, and various other governmental entities ' Assist governmental clients obtain and retain Certificate of Achievement from GFOA program ' Assist school district clients obtain and retain ASBO Certificate of Excellence in Financial Reporting ' Assistance in the development of audit manuals for cities,school districts, fire reliefs,and federal fmancial assistance programs ' Various commercial and non-profit audits and tax returns ' EDUCATION Saint Mary's University of Minnesota Undergraduate Certificate in Accounting ' PROFESSIONAL QUALIFICATIONS Certified Public Accountant in Minnesota , Receives at least 40 hours per year of Continuing Professional Education, of which a portion of those hours are related specifically to governmental issues. This is in compliance with � Government Auditing Standards PROFESSIONAL MEMBERSHIPS American Institute of Certified Public Accountants ' (AICPA) Minnesota Society of Certified Public Accountants ' (MNCPA) ' ' , � ' ' ' � ' ' ' ' ' APPENDIX C: CONTINUING PROFESSIONAL EDUCATION ' ' � , ' ' ' ' ' ' ' MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. . Continuing Professional Education Attendance Record For the Current aud Multi-Year Period Ending Juue 30,2013 ' Record for:Jim Eichten � Licensed:1992 ' CPA Certificate No.:13278 CPA Licensing GAGAS(Yellow Book) ', , CPA CertiScate Date:7/]3/90 Requirements Requirements '�,, Total Gov't or Enhauce Course or Proeram Spousor Loca6on Date CPE Ethics Uniaue Audit Pro , Accelerated Time Management MNCPA Society Holiday Inn,GV 7111/2012 4.0 0.0 0.0 0.0 Strengths Finder Workshop Ingenuity Marketing Group Holiday Inn,GV 7/11/2012 3.5 0.0 0.0 0.0 �, ' School District Update-2012 MMKR MMKR 7/20/2012 7.0 0.0 7.0 7.0 ' AICPA Council Meeting AICPA Florida 10/21-10/23/12 7.5 0.0 0.5 42 Annual Update for Accountants&Auditors MNCPA Society MNCPA Society 1/10/2013 8.0 0.0 8.0 8.0 , Clarity Project Training(instructor 6me) MMKR MMKR 1/16/2013 2.0 0.0 2.0 2.0 ', Commercial,Non-Profit,&Gov.Acct 8 Auditing MMKR MMKR 1/17/2013 6.8 0.0 5.3 6.8 ' ' CPA Lobby Day MNCPA Society State Capital 2/5/2013 4.0 0.0 4.0 0.0 �, School Sustainabiliry&Vitality LASSCA Tucson,AZ 2/24/2013 1.0 0.0 0.0 0.0 I� Heaithcare Law Update LASSCA Tucson,AZ 2/25/2013 1.5 0.0 0.0 1.5 � 2013 AICPA Regional Meeting AICPA Chicago 3/21/2013 5.0 0.0 0.0 1.8 i GAQC Required Annual Update Webcast AICPA MMKR,Webcast 4/30/2013 2.0 0.0 2.0 2.0 I , MASBO Conference MASBO Breezy Point,MN 5/2/2013 3.0 0.0 3.0 3.0 II AICPA Council Meeting-May 2013 AICPA Washington,DC 5/19-21/2013 8.5 0.0 1.0 1.8 School District Audit Conference-2013 MNCPA Society Earle Brown Center 6/3/2013 8.0 1.0 8.0 8.0 Legislature Update-Managing Partners MNCPA Society The Mpls Club 6/18/2013 1.0 0.0 0.0 0.0 �i Effective Risk-Based Financial Statement Audit MNCPA Society MNCPA Sociery 6/19/2013 8.0 0.0 8.0 8.0 ' III� II ' Total Carrent Year 80.8 1.0 48.8 54.1 I lst Previous Year 68.7 4.0 33.0 31.5 Znd Previous Year 89.8 5.0 N/A N/A ' Total for 2 or 3 Yeaz Period 239.3 10.0 S 1.8 85.6 Minimum Requirement for 2 or 3 Year Period 120.0 S.0 24.0 80.0 , Minunum Requirement Per Year 20.0 N/A N/A 20.0 Signature Date ' CPA Licensing Requirements CPE Sponsors on the Boazd of Accountancy Approved List Members oFthe NASBA Registry MNCPA,AICPA,MAPA ' Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam CPA fiims who have had a system-level peer review within the last 3 yeazs,with an unmodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 years and an unmodified report received Non Boazd-approved Sponsors-See purpose and documentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 yeaz period ending 6/30/2007: ' No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal developmert programs.Personal development includes: communications,managing the group process,dealing effec6vely with others,interviewing,counseling,and career planning. No more than 50%of the hours can be obtained from instructor prepazation or presentation. . No more than 50%of[he hours can be obtained from the writing of articles,books or CPE courses for publication. , Up to 40%of CPE hours may come from sponsors not on the Board-approved list. 50 minutes=1 credit,minimum wurse length=1 credit,additional increments of OS credits allowed after lst full credit. Complete requirements can be found at http://www.mncpa.org/professionaUCPE-rules/index.asp ' GAGAS(Yellow Book)Requirements Govemment or Unique-Required for anyone performing audit work on GAGAS audits.This CPE must be related to govemmental auditing,govemmental environment,or the specific or unique environment of the organizations that you aze auditing. ' Enhance Audit Proficiency-Required for those who aze responsible for planning direcGng,reporting on GAGAS engagements,or those spending 20%or more of their total time on GAGAS audits. This is CPE that direcUy enhances your professional proficiency to perform audits or attestation engagementa It is not I'vnited to A&A or government courses,but rather those that enhance your proficiency in audits in general.Tax courses aze specifically excluded. ' ' ' ' MALLOY,MONTAGUE,KARNO WSKI,RADOSEVICH&CO.P.A. Contiuuing Professional Education Attendance Record For the Curreut and Multi-Year Period Ending June 30,2012 ' Record for:Jim Eichten Licensed:1992 . CPA Certificate No.:13278 CPA Licensing GAGAS(Yellow Book) ' CPA Cer[ificate Date:7/13/90 Requirements Requirements Total Gov'tor Enhance Course or Proaram S onsor Locafion Date CPE Ethics Uui ue Audit Pro All StaffTraining&Update MMKR MMKR 7/15/2011 7.7 0.0 7.7 7.7 AICPA Council Meeting AICPA Arizona 10/17-18/2011 7.0 0.0 0.0 1.0 ' Audits of Local Governments Conf.(left early) MNCPA Society Earle Brown 10/24/2011 3.0 0.0 3.0 3.0 MASBO Fall Conference MASBO West Marriott 11/18/2011 3.0 0.0 3.0 3.0 Federal Form 990 Update-Fire Reliefs&Charter MMKR MMKR 12/8/2011 1.0 0.0 0.0 0.0 All Staff Training-FASB,SAS,&Tax MMKR MMKR 1/12/2012 4.5 0.0 3.5 3.5 Ethics-David Schultr MMKR MMKR 1/13/2012 4.0 4.0 0.0 0.0 ' CPA Lobby Day MNCPA Society State Capital,MN 2/9/2012 3.0 0.0 0.0 0.0 Ehlers School Finance Seminar Ehlers Roseville,MN 4/13/2012 6.0 0.0 6.0 1.5 GAQZ Govemment Audit Quality AICPA Webcast,MMKR 5/8/2012 2.0 0.0 2.0 2.0 AICPA Spring Council Meeting AICPA Washington,D.C. 5/16-18/2012 14.5 0.0 1.8 3.8 School District Audit Conference MNCPA Society Earle Brown 6/4/2012 6.0 0.0 6.0 6.0 , Management of Accounting Practice MNCPA Society Crowne Plaza 6/11/2012 7.0 0.0 0.0 0.0 , � Total Current Year 68.7 4.0 33.0 31.5 Ist Previous Year 89.8 5.0 56.7 563 2nd Previous Year 91.5 2.0 N/A N/A ' Total for 2 or 3 Yeaz Period 250.0 ll.0 89.7 87.8 Minimum Requirement for 2 or 3 Year Period 120.0 8.0 24.0 80.0 ' Minunum Requirement Per Yeaz 20.0 N/A N/A 20.0 Signature Date ' CPA Licensing Requirements CPE Sponsors on the Boazd of Accountancy Approved List Members of the NASBA Registry MNCPA,AICPA,MAPA ' Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam � CPA firms who have had a system-level peer review within the last 3 yeazs,with an unmodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the pas[3 yeazs and an unmodified report received Non Board-apprwed Sponsors-See pwpose and documentation requirements on the MNCPA web site listed below. L'united to 32 hours for period ended 6/30/06. Beginning with the 3 year period ending 6/30/2007: , No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: wmmunications,managing the group process,dealing effectively with others,interviewing,counseling,and cazeer planning. No more than 50%of the hours can be obtained from instructor prepazation or presentation. No more than 50%of the hours can be obtained from the writing of artides,books or CPE courses for publication. ' Up to 40%of CPE hours may come from sponsors not on the Board-approved list. 50 minutes=1 credit,minimum course length=1 credit,additional incremen[s of 0.5 credits allowed after 1 st full credit. Complete requirements can be found at http://www.mncpa.org/professional/CPE-rules/index.asp , GAGAS(Yellow Book)Requiremeuts Govemment or Unique-Required for anyone performing audit work on GAGAS audits.This CPE must be related to governmental auditing,govemmental environment,or the specific or unique environment of the organizations that you are auditing. ' Enhance Audit Proficiency-Required for those who aze responsible for planning,directing reporting on GAGAS engagements,or those spending 20%or more of their total time on GAGAS audits.This is CPE that directly enhances your professional proficiency to perform audits or attestation engagements. It is not limited to A&A or govemment courses,but rather those that enhance your proficiency in audits in general. Tax courses aze specifically excluded. ' ' ' ' MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Continuing Professional Education AKendance Record For the Current and Multi-Year Period Ending June 30,2011 ' Record for:Jim Eichten Licensed:1992 , CPA Certificate No.:I3278 CPA Licensing GAGAS(Yellow Book) CPA Certificate Date:7/13/90 Requirements Requiremeuts Total Gov't or Eu6ance Course or Proeram Sponsor Location Date CPE Ethics Unique Audit Pro Government Update MMKR Sheraton West 7/22/2010 8.0 0.0 8.0 S.0 AIIStaffTraining MMKR MMKR 7/23/2010 4.8 0.0 12 4.8 ' AICPA Council Meeting AICPA New Orleans,LA 10/18-19/2010 10.0 0.0 0.0 1.0 Audits of Local Govemments Conference MNCPA Society Earle Brown 10/25/2010 8.0 1.0 8.0 8.0 MAP Survey Results AICPA MMKR 12/13/2010 2.0 0.0 0.0 0.0 Ethics MNCPA Society MMKR 1/7/2011 4.0 4.0 0.0 4.0 City&Government Updates MMKR MMKR 1/10/2011 6.0 0.0 4.0 4.0 ' Professional Standards Update MNCPA Society MNCPA Society 1/20/2011 8.0 0.0 8.0 8.0 New GASB Fund Balance Standard MMKR-GAQC MMKR 212/2011 3.0 0.0 3.0 3.0 MASBO Winter Conference MASBO Double Tree-SLP 2/10/2011 5.5 0.0 5.5 2.5 Ehlers School Finance Conference Ehlers&Associates Radisson Roseville 4/15/2011 6.0 0.0 6.0 0.0 Leadership Cabinet MNCPA Society Plymouth,MN 5/12-13/2011 3.0 0.0 0.0 0.0 ' School District&Charter School Trial Balance MMKR MMKR 5/16/2011 6.0 0.0 6.0 6.0 Spring Meeting of Council AICPA Washington,DC 5/22-24/2011 9.0 0.0 0.5 0.5 School District Audit Conference MNCPA Society Earle Brown 6/6/2011 6.5 0.0 6.5 6.5 ' ' Total Current Yeaz 89.8 5.0 56.7 56.3 1 st Previous Yeaz 91.5 2.0 54.0 60.5 2nd Previous Yeaz 72.5 2.0 N/A N/A � Total for 2 or 3 Year Period 253.8 9.0 I I0.7 ll 6.8 Minimum Requirement for 2 or 3 Yeaz Period 120.0 8.0 24.0 80.0 Minnnum Requirement Per Yeaz 20.0 N/A N/A 20.0 ' Signature Date � CPA Licensing Requirements � CPE Sponsors on the Boazd of Accountancy Approved List Members of the NASBA Regishy MNCPA,AICPA,MAPA Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam � CPA firms who have had a system-level peer review within the last 3 years,with an unmodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 years and an unmodified report received Non Board-approved Sponsors-See purpose and documentation requirements on the MNCPA web site listed below.Limited to 32 hours for period ended 6/30/06. Beginning with the 3 year period ending 6/30/2007: � No more than 80%of the hours required can be from self-study.All self-study must have QAS status. � ' No more than 24 hours can be obtained from personal development programs.Personal development includes � communications,managing the group process,dealing effectively with others,interviewing,counseling,and career planning. No more than 50%of the hours can be obtained from instructor prepazation or presentation. No more than 50%of the hours can be obtained from the writing of azticles,books or CPE courses for publication. Up[0 40%of CPE hours may come from sponsors not on the Board-approved list. ' S0 minutes=1 credit,minimum course length=1 credit,additional increments of 0.5 credits allowed after 1 st full eredit. � Complete requirements can be found at http://www.mncpa.org/professionaUCPE-rules/index.asp GAGAS(Yellow Book)Requirements ' Govemment or Unique-Required for anyone performing audit work on GAGAS audits.This CPE must be related to govemmental auditing,govemmental environment,or the specific or unique environment of the organizations tha[you are auditing. Enhance Audit Proficiency-Required for those who are responsible for planning,directing,reporting on GAGAS engagements,or those spending 20%or more of ' their total time on GAGAS audits.This is CPE that directly enhances your pcofessional proficiency[o perforni audits or attestation engagements. It is not limited to A&A or govemment courses,but rather those that enhance your proficiency in audits in general. Tax courses are specifically exduded. ' � 1 ' MALLOY,MONTAGUE,KARNOWSKI,RADOSEVICH&CO.P.A. Continuing Professional Education Attendance Recori For the Current and Multi-Year Period Ending June 3Q 2013 . ' Record for:Bill Lauer Licensed:1988 CPA Certificate No.:10664 CPA Licensing GAGAS(Yellow Book) ' CPA CertiScate Date:2/2/1987 Requirements Requirements Total Gov't or Enhance Course or Proaram Sponsor Location Date CPE Ethics Uniaue Audit Pro Accelerated Time Management MNCPA Society Holiday Inn,GV 7I11I2012 4.0 0.0 0.0 0.0 , Strengths Finder Workshop Ingenuity Marketing Group Holiday Inn,GV 7/11I2012 3.5 0.0 0.0 0.0 School District Update-2012 MMKR MMKR 7I20/2012 7.5 0.0 7.5 7.5 Commercial,Non-Profit&Govern Acct&Audit MMKR MMKR 1117/2013 7.3 0.0 5.3 7.3 Ethics with Chuck Selcer MNCPA Society MMKR 1/18/2013 4.0 4.0 0.0 0.0 Audit Workpapers Documenting&Review Fieldwork AICPA MMKR-self study 1/21-22I2013 8.0 0.0 0.0 8.0 ' Governmental Accounting&Auditing Update AICPA MMKR-self study 1122-23/2013 8.0 0.0 8.0 8.0 Studies on Single Audit 8 Yellow Book Deficiencies AICPA MMKR-self study 1123-24/2013 11.0 0.0 11.0 11.0 Professional Development-Harassment Training Associated Financial Services MMKR 6/21/2013 2.5 0.0 0.0 0.0 , Total Current Yeaz 55.8 4.0 31.8 41.8 ' 1 st Previous Yeaz 522 6.0 43.7 47.2 2nd Previous Yeu 47.8 6.0 N/A N/A Total for 2 or 3 Year Period 155.8 16.0 75.5 89.0 ' Minimum Requirement for 2 or 3 Yeaz Period 120.0 8.0 24.0 80.0 Minimum Requirement Per Yeaz 20.0 N/A N/A 20.0 , CPA Licensing Requirements Signature Date CPE Sponsors on the Boazd of Accountancy Approved List ' Members of the NASBA Registry MNCPA,AICPA,MAPA Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam CPA fums who have had a system-level peer review within the last 3 years,with an unmodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 yeazs and an unmodified report received ' Non Boazd-approved Sponsors-See purpose and documentarion requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 yeaz period ending 6/30/2007: No more than 80%of the hours required can be from self-smdy.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: co�mnunications,managing the group process,dealing effectively with others,intecviewing,counseling,and cazeer planning. _ , No more than 50%of the hours can be obtained from instructor prepararion or presentation. No more than 50%of the hours can be obtained from the writing of articles,books or CPE courses for publication. Up to 40%of CPE hours may wme from sponsors not on the Boazd-approved list. 50 minutes=I credit,minimum course length=1 credit,additional increments of 0.5 credits allowed after 1 st full credit. Complete requirements can be found at http://www.mncpa.org/professionaUCPE-rules/index.asp tGAGAS(Yellow Book)Requiremente Government or Unique-Required for anyone perfonning audit work on GAGAS audits.This CPE must be related to govemmental auditing,govemmental � enviromnent,or the specific or unique,enviromnent of the organizations that you aze auditing. Enhance Audit Proficiency-Requ'ved for those who aze responsible for planning,directing,repoRing on GAGAS engagements,or those spending 20%or more of their totai time on GAGAS audits. This is CPE that directly enhances your professional proficiency to perform audits or attestation engagements. It is not limited to A&A or government courses,but rather those that enhance your proficiency in audits in general. Tax courses aze specifically excluded. ' ' � , , , MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Con[inuing Professional Education Attendance Recor� For the Current and Multi-Year Period Ending June 30,2012 � Record for:Bill Lauer Licensed:1988 CPA Certificate No.:10664 CPA Licensing GAGAS(Yellow Book) � CPA Certificate Date:2/2/1987 Requirements Requirements Total Gov't or Enhance Course or Proaram Saonsor Location Date CPE Ethics Uniaue Audit Pro All Staff Training-Analytical,Adobe,GASB,etc. MMKR MMKR 7/15/2011 7.7 0.0 7.7 7.7 Audits of Local Government MNCPA Society Earle Brown Center 10/24/2011 8.0 1.0 8.0 8.0 ' Federal Form 990 Update-Fire Reliefs&Charter MMKR MMKR 1218/2011 1.0 0.0 0.0 0.0 All Staff Training- FASB,SAS#118,#119,#120 MMKR MMKR 1/12/2012 3.5 0.0 0.0 3.5 Ethics-David Schultr MNCPA Society MMKR 1/13I2012 4.0 4.0 0.0 0.0 Frequent Frauds Found in Govemment&Not for Profits AICPA MMKR 2/1-2I2012 10.0 0.0 10.0 10.0 Annual Update:Top 12 Governmental&Nonprofit AICPA MMKR 2/2-3/2012 10.0 0.0 10.0 10.0 ' School District Audit Conference MNCPA Society Earle Brown Center 6/1412012 8.0 1.0 8.0 8.0 ' Total Current Year 52.2 6.0 43.7 47.2 ' lst Previous Yeaz 47.8 6.0 382 45.8 2nd Previous Yeaz 52.5 6.0 N/A N/A Total for 2 or 3 Yeaz Period 152.5 18.0 81.9 93.0 ' Minimum Requ"vement for 2 or 3 Yeaz Period 120.0 8.0 24.0 80.0 Minimwn Requirement Per Year 20.0 N/A N/A 20.0 � CPA Licensing Requirements Signature Date CPE Sponsors on the Boazd of Accountancy Approved List ' Members of the NASBA Regislry MNCPA,AICPA,MAPA Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam CPA firms who have had a system-level peer review within the last 3 yeazs,with an umnodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 years and an unmodified report received ' Non Boazd-approved Sponsors-See purpose and docwnentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 yeaz period ending 6/30/2007: No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: communications,managing the group process,dealing effectively with othecs,interviewing,counseling,and career planning. t No more than 50%of the hours can be obtained from instructor prepazation or presentation. No more than 50%of the hours can be obtained from the writing of articles,books or CPE courses for publication. Up to 40%of CPE hours may come from sponsors not on the Boazd-approved list. 50 minutes=1 credit,minimum course length=1 credit,additional increments of 0.5 credits allowed after 1 st full credit. Complete requirements can be found at http://www.mncpa.org/professional/CPE-rules/index.asp ' GAGAS(Yellow Book)Requirements Gwem�nent or Unique-Required for anyone perfonning audi[work on GAGAS audits. This CPE must be related to govemmental auditing govemmen[al . � ' environment,or the specific or unique enviromnent of the organizations that you are auditing. Enhance Audit Proficiency-Required for those who are responsible for planning,dvecting,reporting on GAGAS engagements,or those spending 20%or more of their total time on GAGAS audits. Thia is CPE that dvectly enhances your professional proficiency to perform audits or attestation engagements. It is not limited to A&A or government courses,but rather those that enhance your proficiency in audits in general. Tax courses aze specifically excluded. ' t ' ' ' ' MAI,LOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Continuing Professional Education Attendance Recor� For the Current and Multi-Year Period Ending June 30,ZOlI ' Record for.Bill Lauer Licensed:1988 ' CPA Certificate No.:10664 CPA Licensing GAGAS(Yellow Book) CPA Certi6cate Date:2/2/1987 Requirements Requirements Total Gov't or Enhance Course or Proaram Snonsor Location Date CPE Ethics Uni ue Audit Pro Govemment Update MMKR Sheraton West 7/22I2010 8.0 0.0 8.0 8.0 � All Staff Training MMKR MMKR 7/23/2010 4.8 0.0 1.2 4.8 Audits of Local Government Conference MNCPA Society Earle Brown 10/25I2010 8.0 1.0 8.0 8.0 Ethics MNCPA Society MMKR 1/7I2011 4.0 4.0 0.0 4.0 City 8 Govemment Updates MMKR MMKR 1/1012011 5.0 0.0 4.0 4.0 New GASB Fund Balance Standard GAQC MMKR 2/2I2011 3.0 0.0 3.0 3.0 , School District&Charter School Trial Balance MMKR MMKR 5/1612011 6.0 0.0 6.0 6.0 Prosystem fx Portal-End User Training CCH-Prosystem fx MMKR webinar 5/23/2011 1.0 0.0 0.0 0.0 School District Audit Conference MNCPA Society Earle Brown 6/6I2011 8.0 1.0 8.0 8.0 ' Total Current Yeaz 47.8 6.0 382 45.8 ' lst Previous Yeaz 52.5 6.0 44.0 48.0 2nd Previous Yeaz 49.0 1.0 N/A N/A Total for 2 or 3 Yeaz Period 1493 13.0 822 93.8 ' Minimum Requ'vement for 2 or 3 Yeaz Period 120.0 S.0 24.0 80.0 Minimum Requ'vement Per Yeaz 20.0 N/A N/A 20.0 ' CPA Licensing Requirements Signature Date CPE Sponsors on the Boazd of Accountancy Approved List , Members of the NASBA Registry MNCPA,AICPA,MAPA Colleges and universiries whose academic programs qualify an applicant to sit for the CPA exam CPA£mns who have had a sys[em-level peer review within the last 3 years,with an unmodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 years and an unmodified report received ' Non Boazd-approved Sponsors-See purpose and documentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 yeaz period ending 6/30/2007: No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: communications,managing the group process,dealing effecrively with others,intecviewing,counseling,and career planning. ' No more than 50%of the hours can be obtained from instructor preparation or presentation No more than 50%of the hours can be obtained from the writing of articles,books or CPE courses For publication. Up to 40%of CPE hours may come from sponsors not on the Boazd-approved list. 50 minutes=1 credit,minimum course lengtU=1 credit,additional increments of 0.5 credits allowed after lst full credit. Complete requ'vements can be found at http://www.mncpa.org/professionaUCPE-rules/index.asp ' GAGAS(Yellow Book)Requirements Govemment or Unique-Required for anyone perfonning audit work on GAGAS audits. This CPE must be related to govermnental auditing,govemmental � environment,or the specific or unique environment of the organizations that you are auditing. Enhance Audit Proficiency-Required for those who aze responsible for planning,directing reporting on GAGAS engagements,or those spending 20%or more of their total time on GAGAS audits. This is CPE that directly enhances your professional proficiency to perfonn audits or attestation engagements. It is not limited to A&A or govemment courses,but rather those that enhance your proficiency in audits in generaL Tas courses are specifically excluded. ' ' ' ' 1 ' MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Continuing Professional Education At[endance Recorc For[he Current and Multi-Year Period Ending June 30,2013 ' Record for:Jackie Huegel Licensed: 2009 ' CPA Certificate No.:25113 CPA Licensing GAGAS(Yellow Book) CPA CertiScate Da[e:U9/2009 Reqairements Requirements Total Gov't or Enhance Course or Proaram S_ponsor Location Date CPE Ethics Uniq°e Audit Pro Accelerated Time Management MNCPA Society Holiday Inn,GV 7/11/2012 4.0 0.0 0.0 0.0 Strengths Fi�der Workshop Ingenuity Marketing Group Holiday Inn,GV 7/11/2012 3.5 0.0 0.0 0.0 ' School District Update-2012 MMKR MMKR 7/20/2012 7.5 0.0 7.5 7.5 School District Training-2012 MMKR MMKR 8/9/2012 3.0 0.0 3.0 3.0 MASBO Tax Levy Workshop MASBO Eagan Center 9/13/2012 3.0 0.0 3.0 3.0 Audits of Local Govemments Conference MNCPA Society Earle Brown Center 10/22I2012 6.0 1.0 6.0 6.0 2012 Govemmental Accounting&Auditing Update ACPEN MMKR-webinar 12/18/2012 8.0 0.0 8.0 8.0 ' Commercial,Non-Profit&Govern Acct 8 Audit MMKR MMKR 1117/2013 5.6 0.0 5.6 5.6 Ethics-Chuck Selcer MNCPA Society MMKR 1/18/2013 4.0 4.0 0.0 0.0 TIF Training MMKR MMKR 2/26/2013 2.0 0.0 2.0 2.0 Taxes&Special Assessment Training MMKR MMKR 3/11I2013 2.0 0.0 2.0 2.0 ' School District Audit Conference 2013 MNCPA Society Earle Brown Center 6/3/2013 8.0 1.0 8.0 8.0 I � Total Current Yeaz 56.6 6.0 45.1 45.t lst Previous Yeaz 58.5 5.0 50.5 39.5 2nd Previous Year 67.5 6.0 NA N/A Total for 2 or 3 Yeaz Period 1829 17.0 95.6 84.6 ' Minimwn Requirement for 2 or 3 Yeaz Period 120.0 8.0 24.0 80.0 �Minimum Requirement Per Year 20.0 N/A N/A 20.0 ' CPA Licensing Requirements Signature Date ' CPE Sponsors on the Boazd of Accountancy Approved List Members of the NASBA Registry MNCPA,AICPA,MAPA Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam CPA firms who have had a system-level peer review within the last 3 years,with an unmodified report received � ' Office of the State Auditor or Legislative Auditor provided that a qualiry review has been completed within the past 3 years and an unmodified report received Non Boazd-approved Sponsors-See purpose and documentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 yeaz period ending 6/30/2007: No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: ' communications,managing the group process,dealing eft�ecrively with others,interviewing counseling,and career planning. No more than 50%of the hours can be obtained from inslructor prepazation or presentation. No more than 50%of the hours can be obtained from the writing of articles,books or CPE courses for publication. Up to 40%of CPE hours may come from sponsors no[on the Boazd-approved lis[. 50 minutes=1 credit,minimum course length=1 credit,additional increments of 0.5 credits allowed after 1 st full credit. ' Co�nplete requirements can be found at http://www.mncpa.org/professionaUCPE-rules/index.asp GAGAS(Yellow Book)Requirements ' Govemment or Unique-Required for anyone performing audit work on GAGAS audits. This CPE must be related to govemruental auditing,govemmental environment,or the specific or unique environment of the organizations that you aze audi[ing. Enhance Audit Proficiency-Required for those who aze responsible for planning,dicecting,reporting on GAGAS engagements,or those spending 20%or more of their total time on GAGAS audits. 'I'his is CPE that d'vectly enhances your professional proficiency to perform audits ot attestation engagements. It is not limited ' to A&A or govemment courses,but rather those that enhance your proficiency in audits in general. Tax courses aze specifically excluded. ' ' , � ' MAI,LOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Continuing Professional Education Attendance Recorc For the Current and Multi-Year Period Ending June 30,2012 ' Record for:Jackie Huegel Licensed: 2009 CPA Certificate No.:25113 CPA Licensing GAGAS(Yellow Book) ' CPA Certificate Date:1/9/2009 Requirements Requirements Total Gov't or Enhance Course or Proaram S onsor Location Date CPE Ethics Uniaue Audit Pro School District Taxes,State Aids&Fund Update MMKR MMKR 7/28/2011 5.5 0.0 5.5 5.5 Audit Efficiency Workshop-A Realistic Approach MNCPA Society MNCPS Society 10/3/2011 8.0 0.0 8.0 8.0 , Audits of Local Govemment Conference MNCPA Society Earle Brown 10/24I2011 7.0 1.0 7.0 7.0 Government&Nonprofit Annual Update MNCPA Society MNCPS Society 12/6I2011 8.0 0.0 8.0 8.0 Federal Form 990 Update-Fire Reliefs&Charter MMKR MMKR 12/8I2011 1.0 0.0 0.0 0.0 All Staff Training-FASB,SAS#118,119,120 MMKR MMKR 1/12I2012 3.0 0.0 0.0 3.0 Ethics-David Schultz MNCPA Society MMKR 1/13I2012 4.0 4.0 0.0 0.0 ' All Staff Training-City Binder,GASB#54#59 MMKR MMKR 1/13/2012 2.0 0.0 2.0 2.0 School District Audit Conference MNCPA Society Earle Brown 6/4/2012 6.0 0.0 6.0 6.0 Financial Statement Preparation:Session B&All MMKR MMKR 6113/2012 6.0 0.0 6.0 0.0 Financial Statement Preparation:InstructorTime MMKR MMKR 6113/2012 8.0 0.0 8.0 0.0 � ' Total Current Yeaz 58.5 5.0 50.5 39.5 lst Previous Yeaz 67.8 6A 552 64.8 2nd Previous Year 59.1 2.0 NA N/A Total for 2 or 3 Yeaz Period 185.4 13.0 105.7 ]043 ' Minimuw Requirement for 2 or 3 Yeaz Period 120.0 8.0 24.0 80.0 Minimum Requirement Per Yeaz 20A N/A N/A 20.0 ' CPA Licensing Requirements Siguahue Date ' CPE Sponsors on the Boazd of Accountancy Appioved List Members of the NASBA Regishy MNCPA,A[CPA,MAPA Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam CPA finns who have had a system-level peer review within the last 3 years,with an unmodified report received ' Office of the State Auditor or LegislaUve Auditor provided that a quality review has been completed within the past 3 yeazs and an unmodified report received Non Boazd-approved Sponsors-See pwpose and docwnentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 yeaz period ending 6/30/2007: No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: ' communications,managing the group process,dealing effecrively with others,interviewing,counseling,and cazeer planning. No more than 50%of the hours can be obtained from instructor preparation or presentation. No more than 50%of the hours can be obtained from the wdting of articles,books or CPE coutses for publication. Up to 40%of CPE hours may come from sponsors not on the Boazd-approved list. 50 minutes=1 credit,minimum course length=1 credit,additional increments of 0.5 credits allowed after 1 st full credit. ' Comple[e requ'vements can be found at http://www.mncpa.org/professionaVCPE-rules/index.asp GAGAS(Yellow Book)Requirements ' Govemment or Unique-Required for anyone performing audit work on GAGAS audits. This CPE must be related to govemmental auditing,govemmental environment,or the specific or unique enviromnent of the organizations that you aze auditing. Enhance Audit Proficiency-Required for those who aze responsible for planning,d'vecting,reporting on GAGAS engagemen[s,or those spending 20%or more of their total time on GAGAS audits. This is CPE that d'uectly enhances your professional proficiency to perforni audits or attestation engagements. It is not limited � to A&A or government courses,but rather those that enhance your proficiency in audits in general. Tax courses aze specifically excl�ded. ' ' ' � ' MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Continuing Professional Education Attendance Record For the Current and Mu1N-Year Period Ending June 30,2011 ' Record for:Jackie Huegel Licensed: 2009 ' CPA Certificate No.:25113 CPA Licensiag GAGAS(Yellow Book) CPA Certificate Date:1/9/2009 Requirements Requirements Total Gov't or Enhance Course or Proaram Suonsor Location Date CPE Ethics Uniaue Audit Pro Government Update MMKR Sheraton West 7/22/2010 8.0 0.0 8.0 8.0 � All Staff Training(instructor time) MMKR MMKR 7/23/2010 6.8 0.0 1.2 6.8 Audits of Local Governments Conference MNCPA Society Earle Brown 10/25/2010 8.0 1.0 8.0 8.0 Frequent Frauds Found in Govemment&NFP MNCPA Society MNCPA Society 11/1/2010 8.0 0.0 8.0 8.0 Ethics MNCPA Society MMKR 1/7/2011 4.0 4.0 0.0 4.0 City&Government Update MMKR MMKR 1/10/2011 6.0 0.0 4.0 4.0 ' School District&Charter School Trial Balance MMKR MMKR 5116/2011 6.0 0.0 6.0 6.0 Instructor Time School&Charter Trial Balance MMKR MMKR 5/16/2011 12.0 0.0 12.0 12.0 ProSystem bc Portal-End User Training CCH-Prosystem bc MMKR Webinar 5/23/2011 1.0 0.0 0.0 0.0 School District Audits Conference Earle Brown Center Earle Brown 6/6/2011 8.0 7.0 8.0 8.0 ' , Total Current Yeaz • 6Z8 6.0 552 64.8 I st Previous Year 59.1 2.0 49.6 53.6 2nd Previous Year 67.0 10.0 NA N/A ' Total for 2 or 3 Year Period 193.9 18.0 104.8 118.4 Minimum Requirement for 2 or 3 Year Period 120.0 8.0 24.0 80.0 Minimum Requirement Per Year 20.0 N/A N/A 20.0 � CPA Licensing Requirements , Signature Date CPE Sponsors on the Board of Accountancy Approved List Members of the NASBA Registry MNCPA,AICPA,MAPA ' Colleges a�d universities whose academic programs qualify an applicant to sit for the CPA exam CPA firms who have had a system-level peer review within the last 3 years,with an unmodified report received Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 years and an unmodified report received Non Board-approved Sponsors-See purpose and documentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 year period ending 6/30/2007: , No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from personal development programs.Personal development includes: communications,managing the group process,dealing effective]y with others,interviewing,counseling,and career planning. No more dian 50%of the hours can be obtained from instructor preparation or presentation. ' No more than 50%of the hours can be obtained from the writing of articles,books or CPE courses for publication. Up to 40%of CPE hours may come from sponsois not on the Board-approved list. 50 minutes=1 credit,minimum course length=1 credit,addirional increments of 0.5 credits allowed afrer 1 st full credit. Complete requirements can be found at http://www.mncpa.org/professionaVCPE-rules/index.asp ' GAGAS(Yellow Book)Requirements Govemment or Unique-Required for anyone perForming audit work on GAGAS audits. This CPE must be related to govenunental auditing,govemmental environment,or the specific or unique environment of the organizarions that you are auditing. ' Enhance Audit Proficiency-Required for those who are responsible for planning,direc[ing,reporting on GAGAS engagements,or those spending 20%or more of their total time on GAGAS audits. This is CPE that directly enhances your professional proficiency to perform audits or attestarion engagements. It is not limited to A&A or government courses,but nther those that enhance your proficiency in audits in genenL Tax courses are specifically excluded. , ' ' ' ' MALLOY,MONTAGUE,KARNOWSHI,RADOSEVICH&CO.P.A. Confinuing Professional Educafion A[tendance Record For the Current and Multi-year Period Ending June 30,2013 ' Record for:Jake Bosley i Unlicensed: I ' CPA Certificate No.: CPA Licensing GAGAS(Yellow Book) CPA Certificate Date: Requirements Requirements Total Gov't or Enhance Course or Proaram Sponsor Location Date CPE Ethics Uni ue Audit Pro Commercial,Non-Profit 8 Government Acct MMKR MMKR 1/17/2013 8.0 0.0 5.6 7.1 ' Ethics with Chuck Selcer MNCPA Society MMKR 1/18/2013 4.0 4.0 0.0 0.0 Tax Standards w/TK MMKR MMKR 1/29/2013 1.0 0.0 0.0 0.0 Autoflow/Tax Update MMKR MMKR 2/4/2013 1.3 0.0 0.0 0.0 HUD CPE MMKR MMKR 2/6/2013 5.0 0.0 5.0 5.0 Knowing Basics-School&Charter Schools MMKR MMKR 5/16/2013 3.3 0.0 3.3 3.3 ' School District Audit Conference-2013 MNCPA Society Earle Brown Cente 6/3/2013 8.0 1.0 8.0 8.0 Professional Development-Harassment Associated Financial Group MMKR 6/21I2013 1.0 0.0 0.0 0.0 Professional Development-Etiquette Etiquette Principle MMKR 6/21/2013 3.0 0.0 0.0 0.0 , ' Total Current Year 34.6 5.0 21.9 23.4 lst Previous Year 0.0 0.0 0.0 0.0 2nd Previous Year 0.0 0.0 N/A N/A Total for 2 or 3 Year Period 34.6 5.0 21.9 23.4 ' Minimum Requirement for 2 or 3 Year Period 120.0 8A 24.0 80.0 Minimum Requirement Per Year 20.0 N/A N/A 20.0 ' Signature Date CPA Licensing Requirements , CPE Sponsors on the Board of Accountancy Approved List Members of the NASBA Registry MNCPA,AICPA,MAPA Colleges and universities whose academic programs qualify an applicant to sit for the CPA exam CPA firms who have had a system-level peer review within the last 3 years,with an unmodified report received , Office of the State Auditor or Legislative Auditor provided that a quality review has been completed within the past 3 years and an unmodified report received Non Board-approved Sponsors-See purpose and documentation requirements on the MNCPA web site listed below. Limited to 32 hours for period ended 6/30/06. Beginning with the 3 year period ending 6/30/2007: No more than 80%of the hours required can be from self-study.All self-study must have QAS status. No more than 24 hours can be obtained from pecsonal development programs.Personal development includes: ' wmmunications,managing Uie group process,dealing effecrively with others,interviewing,counseling,and career planning. No more than 50%of the hours can be obtained from inshuctor preparation or presentation. No more than 50%of the houcs can be obtained from the writing of articles,books or CPE courses for publication. Up to 40%of CPE hours may come from sponso�s not on the Board-approved list 50 minutes=1 credit,minimum course length=1 credit,additional increments of 0.5 credits allowed after 1 st full credit. ' Complete requirements can be found at http://www.mncpa.org/professionaUCPE-rules/index.asp GAGAS(Yellow Book)Requirements ' Govemment or Unique-Required for anyone perfonning audit work on GAGAS audits. This CPE must be related to govemmental auditing,governmental environment,or the specific or unique environment of the organizations that you are auditing. Enhance Audit Proficiency-Required for those who are responsible for planning,direcdng,reporting on GAGAS engagements,or those spending 20%or more of ' their total time on GAGAS audits. This is CPE that directly enhances your professional proficiency to perfonn audits or attestation engagemenu. It is not limited to A&A or government courses,but rather those that enhance your proficiency in audits in general. Tax courses are specifically excluded. ' , ' � ' � � � � ' � � ' APPENDIX D: SAMPLE MANAGEMENT REPORT � ' ' ' � ' ' ' ' ' ' ' ' , t Management Report ' for ' City of SAMPLE,Minnesota December 31,2012 ' ' ' ' � ' ' ' ' � ' ' PRINCIPALS Thomas M.�lcmtague.C;PA "T"hc�rnas R.KarG�o�vski>C:PA Paul rl.R:�cioscti�ith,C;Pt1 � William J.l.auer,CI'A C E R T I F I F l� I�11 I3 L_I C :Iames H.E�chrcn.C;Ps� A C: C� O lI N `t' A �# T S Aar��k I.I�Tielscn,CI'A Viccnria i.,Hu[inka,CPr� ' ' ' To the City Council and Management City of SAMPLE, Minnesota , We have prepared this management report in conjunction with our audit of the City of SAMPLE, ' Minnesota's (the City) fmancial statements for the year ended December 31, 2012. The purpose of this report is to provide comments resulting from our audit process and to communicate information relevant to city finances in Minnesota. We have organized this report into the following sections: ' � Audit Summary • Funding Cities in Minnesota ' • Governmental Funds Overview • Enterprise Funds Overview • Government-Wide Financial Statements , • Accounting and Auditing Updates We would be pleased to further discuss any of the information contained in this report or any other concerns that you would like us to address. We would also like to express our thanks for the courtesy and ' assistance extended to us during the course of our audit. The purpose of this report is solely to provide those charged with governance of the City, management, ' and those who have responsibility for oversight of the fmancial reporting process comments resulting from our audit process and information relevant to city finances in Minnesota. Accordingly, this report is not suitable for any other purpose. ' ' June 5,2013 ' ' ' ' � �talit�}', Montagac harna��ski, Ricic�s�evich, & Cc�.. P.r1. �3�i Vt�a�-zata €i.suleracd ^ iuirr�i7i7 � Minnra�nlis. �i� 5i41tv+ 'I`rle�lr«nr =ri?-S�iS R�2� � Fcicfas;94_-Sa�-47>C�47•.wu�u=.matl:t.t�uo:� ' AUDIT SUMMARY ' The following is a summary of our audit work, key conclusions, and other information that we consider important or that is required to be communicated to the City Council, administration, or those charged with governance of the City. ' OUR RESPONSIBILITY UNDER AUDITING STANDARDS GENERALLY ACCEPTED IN THE UMTED STATES OF AMERICA AND GOVERNMENTAUDITING STANDARDS ' We have audited the fmancial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended December 31, 2012 and the related notes to the financial statements. Professional standards require that � we provide you with information about our responsibilities under auditing standards generally accepted in the United States of America and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information to you verbally ' and in our audit engagement letter. Professional standards also require that we communicate to you the following information related to our audit. ' PLANNED SCOPE AND TIMING OF THE AUDIT We performed the audit according to the planned scope and timing previously discussed and coordinated ' in order to obtain sufficient audit evidence and complete an effective audit. AUDIT OPINION AND FINDINGS ' Based on our audit of the City's fmancial statements for the year ended December 31, 2012: • We have issued an unqualified opinion on the City's basic financial statements. � • We reported no deficiencies in the City's internal control over financial reporting that we considered to be material weaknesses. • The results of our testing disclosed no instances of noncompliance that are required to be reported t under GovernmentAuditing Standards. • We reported no findings based on our testing of the City's compliance with Minnesota laws and regulations. IFOLLOW-UP ON PRIOR YEAR FINDINGS AND RECOMMENDATIONS , As a part of our audit of the City's financial statements for the year ended December 31, 2012, we performed procedures to follow-up on the findings and recommendations that resulted from our prior year audit. In the prior year, we reported one finding for not paying bills within a standard payment period of , 35 days. Minnesota Statutes require prompt payment of local government bills within a standard payment period of 35 days from the receipt of goods and services for governing boards that meet at least once a month. In 2012,we did not report a fmding for not paying bills within the required 35-day timeframe. , ' � ' -1- ' ' SIGNIFICANT ACCOUNTING POLICIES ' Management is responsible far the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 of the notes to basic financial statements. For the fiscal year ended December 31, 2012, the City implemented Governmental Accounting Standards ' Board (GASB) Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position. This statement changed how governmental entities present a statement of net position, adding two new basic financial statement elements, and replacing "net assets" with "net position" as the terminology used to describe the difference between the other four elements. ' The two basic fmancial statement elements added are "deferred inflows of resources" and "deferred outflows of resources." These new elements are differentiated from assets (deferred outflows of resources)and liabilities(deferred inflows of resources),but have similar effects on net position. , We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in , the proper period. ACCOUNTING ESTIMATES AND MANAGEMENT JUDGMENTS � Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the ' fmancial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: ' • Depreciation — Management's estimates of depreciation expense are based on the estimated useful lives of the assets. • Compensated Absences—Management's estimate is based on current rates of pay and sick leave ' balances. • Net Other Post-Employment Benefit(OPEB)Liabilities—Actuarial estimates of the net OPEB obligation is based on eligible participants, estimated future health insurance premiums, and ' estimated retirement dates. We evaluated the key factors and assumptions used to develop these accounting estimates ui determuimg that they are reasonable in relation to the basic fmancial statements taken as a whole. ' The fmancial statement disclosures are neutral, consistent, and clear. tCORRECTED AND UNCORRECTED MISSTATEMENTS Professional standards require us to accumulate all known and likely misstatements identified during the ' audit, other than those that are trivial, and communicate them to the appropriate level of management. We proposed one uncorrected audit adjustment to the financial statements for an extrapolated error of $36,891 from the testing of inventory items and balances. Management has determined that the effects of this item are immaterial,both individually and taken together,to the Liquor Enterprise Fund. ' DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT ' We encountered no significant difficulties in dealing with management in performing and completing our audit. ' , -2- , IDISAGREEMENTS WITH MANAGEMENT ' For purposes of this report, professional standards define a disagreement with management as a fmancial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the fmancial statements or the auditor's report. We are pleased to report that no such ' disagreements arose during the course of our audit. MANAGEMENT REPRESENTATIONS ' We have requested certain representations from management that are included in the management representation letter dated June 5,2013. ' MANAGEMENT CONSULTATIONS WTTH OTHER INDEPENDENT ACCOUNTANTS In some cases, management may decide to consult with other accountants about auditing and accounting ' matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the City's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the ' consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge,there were no such consultations with other accountants. ' OTHER AUDIT FINDINGS OR ISSUES We generally discuss a variety of matters, including the application of accounting principles and auditing ' standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. , OTHER INFORMATION IN DOCUMENTS CONTAINING AUDITED FINANCIAL STATEMENTS Our audit was conducted for the purpose of forming opinions on the financial statements that collectively ' comprise the City's basic financial statements. Other information, including the introductory section, combining and individual nonmajor fund fmancial statements and schedules, supplementary financial information, and statistical section accompanying the basic fmancial statements are presented for , purposes of additional analysis and are not required parts of the basic financial statements. With respect to the combining and individual fund fmancial statements and schedules accompanying the ' fmancial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the infarmation to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed ' from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the combining and individual nonmajor fund fmancial statements and schedules to the underlying accounting records used to prepare the basic financial statements or to the basic financial statements themselves. � With respect to the introductory section, supplementary financial information, and statistical section ' accompanying the financial statements, our procedures were limited to reading this other information, and in doing so we did not identify any material inconsistencies with the audited financial statements. ' ' -3- ' IFUNDING CITIES IN MINNESOTA , LEGISLATION The 2011 Legislative Session was very long and difficult. It featured a large budget deficit and a very , contentious battle between the Democratic Governor and the Republican-led House and Senate; and resulted in numerous vetoes, a special session, and the longest shutdown of non-essential state government services in Minnesota history. ' The outlook going into the 2012 Legislative Session was brightened somewhat by positive economic news. The November 2011 financial forecast projected a surplus of$876 million in the state general fund for the biennium ending June 30, 2013, later revised to a surplus of almost $1.2 billion in the ' February 2012 forecast. This meant that the Legislature would not have to pass a"supplemental budget" to deal with projected shortfalls for the second half of the biennium, as was the case in the previous short session. ' The positive feeling was short-lived, however, as the 2012 Legislative Session quickly degenerated into more partisan squabbling. Once again,the Governor exercised his veto power a number of times to block ' Republican legislative initiatives. The Republican Legislature reacted by introducing several potential amendments to the state constitution, which once passed would be subject to a public vote and could not be vetoed by the Governar. Two potential amendments, addressing voter identification and the legal defmition of marriage, made it on the ballot far the November 2012 election and were voted down by the , public. In the end, the main accomplishment of the session was a hard-fought compromise on partial public funding for a Vikings stadium. ' The 2012 Legislature did pass a state bonding bill, a technical tax bill (after two omnibus tax bi11s were vetoed), and a few other bills that impacted Minnesota cities. The following is a summary of recent legislative activity affecting the fmances of Minnesota cities in 2012 and into the future: , Local Government Aid (LGA) — The state-wide LGA appropriation for �scal 2012 was $425.2 million. For fiscal 2012, cities received the lesser of their 2010 actual or 2011 certified ' LGA allocations. For fiscal 2013 and beyond, the state-wide LGA appropriation had been set to increase to $426.4 million; however, the 2012 Legislature made some changes. LGA payments for 2013 are frozen at 2012 levels for cities with a population of 5,000 or more. For cities with populations below 5,000, 2013 LGA will be the greater of their 2012 aid or the amount they would ' have received for 2013 under existing law. The Legislature also froze the base for calculating the maximum increases and decreases for a city's 2013 and 2014 LGA to their 2012 aid. Beginning in 2015, the previous year's LGA payment will be used to calculate the minimum and maximum ' increases. Market Value Homestead Credit (MVHC) — The 2011 Legislature eliminated the MVHC ' reimbursement program beginning in fiscal 2012. Rather than receiving a property tax credit, qualifying homeowner taxpayers had a portion of the market value of their house excluded from their taxable market value. This new system provides homeowners property tax rehef by shiftuig a portion ' of their potential tax burden to other property classifications, rather than directly reducing their taxes through a state paid tax credit reimbursement. While this new homestead exclusion is calculated in a similar manner to the repealed MVHC, the actual tax relief to individual homeowner taxpayers varies depending on the makeup of the taxing jurisdictions that levy on their particular property. ' Depositories Authorized to Redeposit City Funds—Banks designated as depositories of city funds are authorized to redeposit the funds in another bank, savings and loan, or credit union located within ' the United States, provide the redeposited funds are fully covered by federal depository insurance (FDIC or NCUA). This law change was enacted to make additional federal depository insurance available to cover municipal deposits in anticipation of the December 31, 2012 sunset of the ' temporary unlimited coverage for non-interest bearing municipal accounts provisions of the Dodd-Frank Act. -4- ' � Municipal State Aid (MSA) Eligibility — Three changes were made that protect the MSA of cities dropping below a population of 5,000, which is the eligibility threshold for receiving MSA for street , maintenance. Under previous law, if a city that formerly had a population of 5,000 or more fell below a 5,000 population at the 2010 decennial census, it would have been ineligible for MSA beginning in fisca12012. The first change enacted allows previously eligible cities falling below 5,000 population 1 at a decennial census to continue to be considered to have a population of 5,000 for purposes of calculating MSA, thereby remaining eligible, until the end of the fourth year of the decade. The second change enacted states that for purposes of calculating MSA, which is based 50 percent on t population, a city is deemed to have a population equal to the greater of 5,000 or as otherwise determined by statute. The final change requires that, for 2013 MSA only, the aid be allocated in a manner that backfills the MSA cities lost in 2012 due to population drops. ' Contractor Bond Threshold—The threshold at which a municipality is required to obtain contractor performance and payment bonds for public construction contracts was increased from $75,000 to match the current competitive bid law threshold of$100,000. ' Municipal Detachment of Parcels—A number of corrections and clarifications were made related to petitions for the detachment of parcels from a municipality. The changes affect petition requirements, ' the hearing process, and the sharing of associated hearing and mediation costs with the landowners. Tort Liability Limits for Cities Contracting With Certain Nonprofits — The liability limit on ' claims against cities involving nonprofit organizations that are engaged in or administer outdoor recreational activities that are funded or authorized by a municipality were lowered from $1.5 million to $1.0 million. ' � ' ' � ' � ' , I -5- 1 IPROPERTY TAXES ' Minnesota cities rely heavily on local property tax levies to support their governmental fund activities. In recent years this dependence has been heightened due to reductions in state aids and fees from new development due to the struggling economy. As a result, many cities have repeatedly been faced with the difficult choice of either reducing services or increasing taxes on their already overburdened constituents. ' Property values within Minnesota cities experienced average decreases of 5.7 percent and 8.8 percent for taxes payable in 2011 and 2012, respectively, as market values have continued to slide despite recent ' signs of improvement in other areas of the economy. In comparison, the City's taxable market value decreased 5.2 percent for taxes payable in 2011 and 4.3 percent for taxes payable in 2012. The market value for taxes payable in 2012 is based on estimated values as of January 1,2011. � The following graph shows the City's changes in taxable market value over the past 10 years: ' Ta�ble Market Value $10,500,000,000 $9,000,000,000 , $7,500,000,000 $6,000,000,000 ' $4,500,000,000 $3,000,000,000 ' $1,500,000,000 $— 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 � Tax capacity is considered the actual base available for taxation. It is calculated by applying the state's property classification system to each property's market value. Each property classification, such as ' commercial or residential, has a different calculation and uses different rates. Consequently, a city's total tax capacity will change at a different rate than its total market value, as tax capacity is affected by the proportion of the City's tax base that is in each property classification from year-to-year, as well as � legislative changes to tax rates. The City's tax capacity decreased 5.7 percent and 4.4 percent for taxes payable in 2011 and 2012, respectively. The following graph shows the City's change in tax capacities over the past 10 years: tLocal Tax Capaciry $130,000,000 ' $120,000,000 $110,000,000 $100,000,000 ' $90,000,000 $80,000,000 $70,000,000 $60,000,000 ' $50,000,000 $40,000,000 $30,000,000 , $20,000,000 $10,000,000 $— ' 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 -6- ' ' The following table presents the average tax rates applied to city residents for each of the last two levy years, along with comparative state-wide and metro area rates. The general increase in rates reflects both ' the increased reliance of local governments on property taxes and the recent decline in tax capacities. , Rates expressed as a percentage of net tax capacity All Cities Seven-County ' State-Wide Metro Area City of SAMPLE 2011 2012 2011 2012 2011 2012 ' Average tax rate City 42.5 463 40.0 43.4 24.7 26.3 ' County 43.7 46.8 42.1 45.0 45.8 48.2 School 25.2 273 26.8 28.5 22.6 27.8 ' Special taa�ing 6.4 6.8 8.1 8.7 10.6 11.0 ' Total 117.8 127.2 117.0 125.6 103.7 113.3 ' The City's portion of the tax capacity rates for its residents has historically been well below the state-wide and metro area averages. , ' � t ' ' ' ' ' -7- ' IGOVERNMENTAL FUNDS OVERVIEW ' This section of the report provides you with an overview of the financial trends and activities of the City's governmental funds, which includes the General Fund, special revenue, debt service, and capital project funds. These funds are used to account for the basic services the City provides to all of its citizens,which ' are financed primarily with property taxes. The governmental fund information in the City's financial statements focuses on budgetary compliance, and the sufficiency of each governmental fund's current assets to fmance its current liabilities. ' GOVERNMENTAL FUND BALANCES The following table summarizes the changes in the fund balances of the City's governmental funds during tthe year ended December 31, 2012,presented both by fund balance classification and by fund: ' Governmental Funds Change in Fund Balance ' Fund Balance as of December 31, Increase ' 2012 2011 (Decrease) Fund balances of governmental funds ' Total by classification Nonspendable $ 413,200 $ 10,871 $ 402,329 Restricted 26,530,228 27,512,883 (982,655) t Assigned 8,802,967 9,638,221 (835,254) Unassigned 11,902,462 11,744,764 157,698 Total—governmental funds $ 47,648,857 $ 48,906,739 $ (1,257,882) � Total by fund General $ 14,839,134 $ 13,473,216 $ 1,365,918 t Housing&Redevelopment Authority 12,196,146 16,190,129 (3,993,983) Debt Service 9,704,408 8,068,183 1,636,225 Construction 9,919,353 10,186,483 (267,130) , Nonmajor funds 989,816 988,728 1,088 Total—governmental funds $ 47,648,857 $ 48,906,739 $ (1,257,882) ' In total, the fund balances of the City's governmental funds decreased by $1,257,882 during the year ended December 31, 2012. The significant decrease in the Housing and Redevelopment Authority Fund ' is due to a large amount spent on the Southdale 2 Tax Increment Financing District from tax increment funds during the year. ' ' ' -8- ' IGOVERNMENTAL FUNDS REVENUE AND EXPENDITURES ' The following table presents the per capita revenue of the City's governmental funds for the past three years, along with state-wide averages. ' We have included the most recent comparative state-wide averages available from the Office of the State Auditor to provide a benchmark for interpreting your City's data. The amounts received from the typical major sources of governmental fund revenue will naturally vary between cities based on factars such as ' the City's stage of development, location, size and density of its population, property values, services it provides, and other attributes. It will also differ from year-to-year due to the effect of inflation and changes in the City's operation. Also, certain data on these tables may be classified differently than how they appear on the City's financial statements in order to be more comparable to the state-wide , information,particularly in separating capital expenditures from current expenditures. We have designed this section of our management report using per capita data in order to better identify ' unique or unusual trends and activities of your city. We intend for this type of comparative and trend information to complement, rather than duplicate, information in the Management's Discussion and Analysis. An inherent difficulty in presenting per capita information is the accuracy of the population ' count,which for most years is based on estimates. ' Governmental Funds Revenue per Capita With State-Wide Averages by Population Class , State-Wide City of SAMPLE Year December 31,2010 December 31,2011 2010 2011 2012 ' Population 20,000-100,000 20,000-100,000 47,941 48,262 48,262 Property taxes $ 407 $ 406 $ 524 $ 517 $ 535 , Tax increments 56 51 94 85 73 Franchise taxes 30 30 14 15 17 Special assessments 66 56 141 93 103 ' Licenses and permits 29 31 50 56 65 Intergovernmental revenues 149 152 78 63 42 Charges for services 76 78 63 66 77 � Other 57 65 53 53 62 Total revenue $ 870 $ 869 $ 1,017 $ 948 $ 974 ' The City has histarically received more of its governmental fund revenue from property taxes than the ' average Minnesota city, while having a lower tax rate, as shown on the previous table. Property tax revenue increased by $18 per capita, due to improved collections. Special assessment revenue increased $10 per capita due to an increase in special assessments for various projects completed in 2012. Licenses and permits increased by $9 per capita due to an increase in building permits for construction in the City. , Intergoverninental revenues decreased $21 per capita mainly due to a decrease in municipal state aid funding for construction projects in 2012. ' ' -9- ' ' The expenditures of governmental funds will also vary from state-wide averages and from year-to-year, based on the City's circumstances. Expenditures are classified into three types as follows: ' • Current — These are typically the general operating type expenditures occurring on an annual basis, and are primarily funded by general sources such as taxes and intergovernmental revenues. ' • Capital Outlay and Construction—These expenditures do not occur on a consistent basis,more typically fluctuating significantly from year-to-year. Many of these expenditures are ' project-oriented, and are often funded by specific sources that have benefited from the expenditure, such as special assessment improvement projects. • Debt Service —Although the expenditures for debt service may be relatively consistent over the � term of the respective debt, the funding source is the important factor. Some debt may be repaid through specific sources such as special assessments or redevelopment funding, while other debt may be repaid with general property taxes. ' The City's expenditures per capita of its governmental funds for the past three years, together with state-wide averages, are presented in the following table: ' Governmental Funds Expenditures per Capita ' With State-Wide Averages by Population Class State-Wide City of SAMPLE ' Year December 31,2010 December 31,2011 2010 2011 2012 Population 20,000-100,000 20,000-100,000 47,941 48,262 48,262 ' Current General government $ 85 $ 82 $ 136 $ 119 $ 137 Public safety 235 238 296 304 310 Streets and highways 86 89 123 124 130 , Parks and recreation 87 87 74 75 80 All other 91 82 $ 584 $ 578 $ 629 $ 622 $ 657 ' Capital outlay and construction $ 232 $ 233 $ 282 $ 295 $ 282 t Debt service Principal $ 111 $ 109 $ 62 $ 93 $ 137 Interest and fiscal charges 43 41 54 47 47 ' $ 154 $ 150 $ 116 $ 140 $ 184 ' The City's governmental funds current per capita expenditures are higher than state-wide averages for cities in the same population class. The City's current operating costs are higher than average for public safety service costs, which is partially caused by the City having a full-time fire department. The ' decrease in capital outlay expenditures of $13 less per capita than the prior year is due to energy efficiency upgrades completed in fiscal 2011. Debt service expenditures for 2012 were $44 per capita more than the prior year due to an increase in bond maturities and additional principal payments on ' outstanding bond issues. ' -10- ' IGENERAL FUND � ' The City's General Fund accounts for the financial activity of the basic services provided to the community. The primary services included within this fund are the administration of the municipal operation,police and fire protection,building inspection, streets and highway maintenance, and parks and ' recreation. The graph below illustrates the change in the General Fund financial position over the last five years. We have also included a line representing annual expenditures and operating transfers out to reflect the change in the size of the General Fund operation over the same period. � General Fund Financial Position Year Ended December 31, ' $32,000,000 $28,000,000 ' $24,000,000 $20,000,000 t $16,000,000 $12,000,000 ' $8,000,000 $4,000,000 t $— 2008 2009 2010 2011 2012 o Fund Balance o Cash Balance(Net of Interfund Borrowing) Expenditures , t The City's General Fund cash and investments balance (net of interfund borrowing) at December 31, ' 2012 was $15,120,247. Total fund balance at December 31, 2012 was $14,839,134, which is an increase of$1,365,918 from the prior year, as compared to a budgeted decline in fund balance of$1,542,395. As the graph illustrates, the City has generally been able to maintain healthy cash and fund balance levels ' as the volume of fmancial activity has grown. This is an important factor because a government, like any organization, requires a certain amount of equity to operate. A healthy financial position allows the City to avoid volatility in tax rates; helps minimize the impact of state funding changes; allows for the ' adequate and consistent funding of services, repairs, and unexpected costs; and is a factor in determining the City's bond rating and resulting interest costs. ' A trend that is typical to Minnesota local governments, especially the General Fund of cities, is the unusual cash flow experienced throughout the year. The City's General Fund cash disbursements are made fairly evenly during the year other than the impact of seasonal services such as snowplowing, street ' maintenance, and park activities. Cash receipts of the General Fund are quite a different story. Taxes comprise about 66 percent of the fund's total annual revenue. Approximately half of these revenues are received by the City in July and the rest in December. Consequently, the City needs to have adequate ' cash reserves to finance its everyday operations between these payments. The City Council has formally adopted a fund balance policy regarding the desired range for unassigned fund balance for the General Fund. The policy establishes a goal for unassigned General Fund balance of , 42 percent to 47 percent of the subsequent year's budgeted tax revenue. As of December 31, 2012, the City has $11,902,462 of unassigned fund balance in the General Fund, or 54.8 percent, of 2013 budgeted tax revenue. This amount is$1,697,872 above the goal range identified in the policy. ' -11- ' 1 The following chart reflects the City's General Fund revenue sources for 2012 compared to budget: ' General Fund Revenue t Taxes Licenses and Permits � Intergovemmental Charges for Services , Other �' ooa° 000° 000° 000° o�p° oo° 000° �° 000° o�° 000° ' �oo �oo �oo �oo 000 �oo� �oo �oo� �oo 000 �oo � � � ' � �ti �ti ,�ti �ti �ti �ti �ti ■Budget 0 Actual ' General Fund revenue for 2012 was $32,072,649, which was $1,989,583 (6.6 percent) greater than budget. Licenses and permits revenue was over budget by$624,941 due to the unexpected increase in the ' number of projects during the year and an increase in the number of permits sold. Intergovernmental revenue was over budget by $144,437, primarily related to police department grants received during the year, which was not anticipated in the budget. Charges for services were over budget by $554,834 due to an increase in the number of ambulance calls and services provided to residents, in addition to the City ' providing dispatching duties to a nearby metro city. Other revenues were over budget by $749,397, mainly due to $702,100 of one-time parkland dedication revenue received for the new Waters Senior Living complex that was unbudgeted. ' The following graph presents the City's General Fund revenues by source for the last five years. The graph reflects the City's reliance on property taxes and other local sources of revenue, and shows the virtual elimination of general state-aid revenue in recent years. , General Fund Revenue by Source Year Ended December 31,2012 ' $22,000,000 $20,000,000 $18,000,000 $16,000,000 ' $14,000,000 $12,000,000 $10,000,000 $8,000,000 ' $6,000,000 $4,000,000 $2,000,000 $— ' Tdx�s Lice�es and p��o�ernm�n a�r�es fors�c�sand For f�ts� ' ■2008 2009 2010 ■2011 O 2012 Total General Fund revenue for 2012 was $2,984,827 (10.3 percent)higher than last year. Property taxes increased $661,604 from the increased levy. Charges for services and licenses and permits increased ' $543,232 and $438,217, respectively. These increases were for reasons previously discussed in the paragaph above. The increase in other revenue of $1,400,557 is due to franchise taxes previously reported in the Communication Special Revenue Fund are now being reported in the General Fund ' starting in 2012. Other revenue also increased from the parkland dedication revenue described earlier. -12- ' ' The following graphs illustrate the components of General Fund spending for 2012 compared to budget: ' General Fund E�enditures Budget and Actual ' General Government Public Safety ' Public Works Parks , �' 000° 000° 000° 000° o�° oo�° ocP° o�° �ti°° �°`°° ��� ��°° ��°�� ��ti�� ��°`�� ����� ' ■Budget ❑Actual t Total General Fund expenditures for 2012 were $29,929,436, which was $918,730 (3.0 percent) under budget. Expenditures were under budget in most departments due to continued cost containment measures implemented by the City. General government costs were under budget by $143,693 ' (2.6 percent), mainly due to lower than expected costs for contractual services. Public works expenditures were under budget by $438,940 (6.8 percent) mainly due to vacancies as a result of employee turnover in various positions. Parks costs were also under budget by $97,907 (2.5 percent) ' mainly due to lower than expected maintenance-related contractual services. Public safety expenditures were under budget by $238,190 (1.6 percent) due to vacancies as a result of employee turnover in various positions. ' The following graph presents the City's General Fund expenditures by function for the last five years: General Fund Eapenditures by Function ' Year Ended December 31,2012 $15,000,000 $13,500,000 ' $12,000,000 $10,500,000 $9,000,000 , $7,500,000 $6,000,000 ' $4,500,000 $3,000,000 $1,500,000 $— ' General Public Safety Public Works Parks Other Government ■2008 2009 ■2010 ■2011 ❑2012 ' Total General Fund expenditures for 2012 were $1,971,370 (7.1 percent) higher than the previous year, with the most significant increase being in general government ($1,180,359). This increase was mostly ' related to the City moving the Communications Department into the General Fund when its operations were previously reported in a separate special revenue fund. , -13- � IENTERPRISE FUNDS OVERVIEW ' The City maintains a number of enterprise funds to account for services the City provides that are financed primarily through fees charged to those utilizing the service. This section of the report provides you with an overview of the financial trends and activities of the City's enterprise funds, which includes ' the Utilities, Liquar, Aquatic Center, Golf Course, Arena, Art Center, Edinborough Park, and Centennial Lakes Funds. � ENTERPRISE FUNDS FINANCIAL POSITION The following table summarizes the changes in the financial position of the City's enterprise funds during the year ended December 31,2012,presented both by classification and by fund: ' Enterprise Funds Change in Financial Position ' , Net Position as of December 31, Increase 2012 2011 (Decrease) ' Net position of enterprise funds Total by classification t Net investment in capital assets $ 63,766,144 $ 56,877,100 $ 6,889,044 Restricted for debt service 876,909 623,099 253,810 Unrestricted 14,390,609 12,926,674 1,463,935 ' Total—enterprise funds $ 79,033,662 $ 70,426,873 $ 8,606,789 ' Total by fund Utilities $ 61,568,761 $ 56,260,192 $ 5,308,569 Liquor 2,950,374 2,780,277 170,097 Aquatic Center 2,705,647 2,570,645 135,002 ' Golf Course 4,991,850 2,335,824 2,656,026 Arena 2,392,648 2,021,664 370,984 Nonmajor funds 4,424,382 4,458,271 (33,889) ' Total—enterprise funds $ 79,033,662 $ 70,426,873 $ 8,606,789 � In total, the net position of the City's enterprise funds increased by $8,606,789 during the year ended December 31, 2012. Part of the increase is due to positive operating results in the Utility Fund. The Golf ' Course Fund net position increased $2,656,026, mainly from insurance proceeds from the damage at the City's golf dome. ' ' ' -14- , IUTILITIES FUND ' The Utilities Fund comprises a considerable portion of the City's activities. This fund helps to defray overhead and administrative costs and provide additional support to general government operations by way of annual transfers. We understand the City is proactive in reviewing these activities on an ongoing ' basis and we want to reiterate the importance of continually monitoring these operations. Over the years we have emphasized to our city clients the importance of these utility operations being self-sustaining, preventing additional burdens on general government funds. This would include the accumulation of net ' position for future capital improvements and to provide a cushion in the event of a negative trend in operations. The following graph presents five years of operating results for the Utilities Fund: � Utilities Fund � Year Ended December 31, ' $18,000,000 $16,000,000 $14,000,000 , $12,000,000 $10,000,000 ' $8,000,000 $6,000,000 $4,000,000 ' $2,000,000 $— 2008 2009 2010 2011 2012 ' 0 Operating Revenue �Operating Expenses,Includmg Interest Expense ' Operating Income(Loss),After Interest Expense The Utilities Fund ended 2012 with a net position of$61,568,761, an increase of $5,308,569 from the prior year. Of this, $49,457,570 represents the investment in utility distribution system capital assets, � leaving$12,111,191 of unrestricted net position. Utilities Fund operating revenue was $17,723,103 for 2012,up $1,852,001, or 11.7 percent,mostly due to ' an increase in both rates and usage during 2012. Operating expenses, including interest expense, were $509,588, or 4.2 percent,more than last year,mainly due to increased depreciation expense. ' , ' ' ' -15- t ' LIQUOR FUND ' The following graph presents five years of operating results for the Liquor Fund: Liquor Fund � Year Ended December 31, $14,000,000 , $12,000,000 $10,000,000 , $8,000,000 $6,000,000 � ' $4,000,000 $2,000,000 , $ 2008 2009 2010 2011 2012 o Sales � �Cost of Sales � � �Operating Expenses Operating Income(Loss) ' The Liquor Fund ended 2012 with a net position of$2,950,374, an increase of$170,097 from the prior year. Of the net position balance, $1,425,155 represents the investment in liquor capital assets, leaving ' $1,525,219 of unrestricted net position. Liquor sales for 2012 were $13,230,941, an increase of $58,457 (0.4 percent) from the previous year. Sales have steadily increased over the last several years, increasing 15.7 percent since 2007. The Liquor , Fund generated a gross profit of$3,615,013 in 2012, or 27.3 percent, of gross sales. The Liquar Fund gross profit margin has been similar for the last several years, ranging from 26.3 percent to 27.3 percent between 2007 and 2012. Operating expenses for 2012 were $2,124,476, which is $45,530, or 2.2 percent, , higher than last year. ' ' ' ' ' , -16- , ' AQUATIC CENTER FUND ' The following graph presents five years of operating results for the Aquatic Center Fund: Aquatic Center Fund ' Year Ended December 31, $1,200,000 � $1,000,000 $800,000 t $600,000 $400,000 ' $200,000 ' $ 2008 2009 2010 2011 2012 , �Operating Revenue �Operating Expenses,Including Interest Expense Operating Income(Loss),After Interest Expense ' The Aquatic Center Fund ended 2012 with a net position of$2,705,647, an increase of$135,002 from the prior year. Of the net position balance, $2,002,944 represents investments in aquatic center capital assets, leaving $702,703 of unrestricted net position. , Aquatic Center Fund operating revenues for 2012 were $1,001,946,which is $88,563 (9.7 percent)higher than last year, mostly due to an increase in usage during 2012, as the weather during the peak time of the ' season was hotter than fiscal 2011. Operating expenses, including interest expense for 2012, were $866,351, an increase of $162,802 from the prior year mostly for contractual services. As the graph above illustrates, operating income was positive in each of the five years presented. , , ' ' � ' ' -17- , � GOLF COURSE FUND � ' The following graph presents five years of operating results for the Golf Course Fund: Golf Course Fund ' Year Ended December 31, $4,000,000 $3,500,000 ' $3,000,000 $2,500,000 , $2,000,000 $1,500,000 , $1,000,000 $500,000 $— � $(500,000) 2008 2009 2010 2011 2012 ' o Operating Revenue �Operating Expenses,Including Interest Expense Operating Income(Loss),After Interest Expense ' The Golf Course Fund ended 2012 with a net position of$4,991,850, an increase of$2,656,026 from the prior year. Of this, $3,905,716 represents the investment in golf course land and capital assets, $209,225 t of unrestricted net position, and $876,909 restricted for debt service. The significant increase in net position in fiscal 2012 is due to insurance proceeds received due to the collapse of the golf dome in February 2012 which will be used to rebuild the facility. ' Golf Course Fund operating revenues for 2012 were $3,225,591, which is $55,634 (1.7 percent) less than the previous year, mainly due to the lack of admission fees at the golf dome, which burned down in early ' 2012. Operating expenses, including interest expense, for 2012 were $3,292,745, down $102,293 from the prior year. On an annual basis,this fund has had to borrow from other funds to fund cash flow needs. The interfund borrowing decreased$84,247 during 2012 to a total of$1,000,000. ' Due to the cash flow losses over recent years, management has developed a plan to support operations of this fund by making a transfer from other funds on an annual basis until the financial position improves. The transfer made during 2012 totaled$100,000 from the Liquor Fund. , ' ' ' , -18- , ' ' ARENA FUND ' The following graph presents five years of operating results for the Arena Fund: Arena Fund , Year Ended December 31, $2,250,000 $2,000,000 $1,750,000 ' $1,500,000 $1,250,000 $1,000,000 � $750,000 $500,000 $250,000 ' $ $(25 0,000) $(500,000) ' $(750,000) 2008 2009 2010 2011 2012 �Operaring Revenue ' �Operating Expenses,Including Interest Expense Operating Income(Loss),After Interest Expense t The Arena Fund ended 2012 with a net position of$2,392,648, an increase of$370,984 from the prior year. Of this, $5,142,307 represents the investment in the arena capital assets, leaving a deficit of ($2,749,659) of unrestricted net position. A significant portion of this improvement in net position was due to $795,707 of donations received in this fund in fisca12012. � Arena Fund operating revenues for 2012 were $1,452,435, $137,000 more than last year. Operating expenses, including interest expense, for 2012 were $2,181,136, an increase of$408,402 from the prior , year, mainly for contracted services. As the graph above illustrates, the operating loss has increased from the previous year,with an increase in the loss of$271,402. ' As can be seen in the above table, this fund has continually operated at a net loss. As a result, the City has been supporting the operations of this fund by making transfers from other funds on an annual basis. These transfers totaled$289,903 in fiscal 2012 from the General Fund,Construction Fund,and the Liquor � Fund. We recommend that the City continue to monitor the fmancial results in this fund, including continuing to ' update the long-range financial plan for this fund. ' ' , � -19- , ' ART CENTER FUND ' The following graph presents five years of operating results for the Art Center Fund: Art Center Fund ' Year Ended December 31, $700,000 $600,000 1 $500,000 $400,000 $300,000 ' $200,000 $100,000 , $— $(100,000) $(200,000) � , $(300,000) 2008 2009 2010 2011 2012 o Operating Revenue ' �Operating Expenses Operating Income(Loss) ' The Art Center Fund ended 2012 with a net position of$327,786, a decrease of$792 from the prior year. Of this, $196,401 represents the investment in capital assets, leaving $131,385 of unrestricted net position. ' Art Center Fund operating revenues for 2012 were $441,941, $9,402 less than the prior year. Operating expenses for 2012 were$617,577,which increased$2,405 from the prior year. ' As can be seen in the above table, this fund has continually operated at a net loss. As a result, the City has been supporting the operations of this fund by making transfers from the Liquor Fund on an annual basis. This transfer totaled$165,000 in fiscal 2012. ' We recommend that the City continue to monitor the financial results in this fund and continue to update the long-range fmancial plan for this fund. , ' � t ' I -20- 1 ' EDINBOROUGH PARK FUND AND CENTENMAL LAKES FUND ' The Edinborough Park Fund and Centennial Lakes Fund were recorded as two separate enterprise funds by the City in fisca12012 after previously being reported as a combined fund. ' The Edinbarough Park Fund ended 2012 with net position of$2,640,785, an increase of$4,467 from the prior year. Of this, $1,327,424 represents the net investment in capital assets, leaving $1,313,361 of unrestricted net position. Edinborough Park Fund operating revenues for 2012 were $1,243,453 and ' operating expenses for 2012 were $1,355,285. The Centennial Lakes Fund ended 2012 with net position of$1,455,811, a decrease of$37,564 from the ' prior year. Of this, $308,627 represents the net investment in capital assets, leaving $1,147,184 of unrestricted net position. Centennial Lakes Fund operating revenues for 2012 were $713,696 and operating expenses for 2012 were$869,277. ' We recommend that the City continue to monitor the financial results in these funds and continue to update the long-range fmancial plan for these funds. � ' ' ' ' ' , ' ' ' ' , -21- , ' GOVERNMENT-WIDE FINANCIAL STATEMENTS ' In addition to fund-based information, the current reporting model for governmental entities also requires the inclusion of two government-wide financial statements designed to present a clear picture of the City as a single, unified entity. These government-wide financial statements provide information on the total ' cost of delivering services, including capital assets and long-term liabilities. STATEMENT OF NET POSITION ' The Statement of Net Position essentially tells you what your city owns and owes at a given point in time, the last day of the fiscal year. Theoretically, net position represents the resources the City has leftover to ' use for providing services after its debts are settled. However, those resources are not always in spendable form, or there may be restrictions on how some of those resources can be used. Therefore, net position is divided into three components: net investment capital assets,restricted, and unrestricted. ' The following table presents the components of City's net position as of December 31, 2012 and 2011 for governmental activities and business-type activities: ' As of December 31, Increase 2012 2011 (Decrease) ' Net position Governmental activities ' Net investment in capital assets $ 78,644,392 $ 75,045,018 $ 3,599,374 Restricted 23,215,910 22,915,776 300,134 Unrestricted 29,587,700 29,544,149 43,551 ' Total governmental activities 131,448,002 127,504,943 3,943,059 Business-type activities ' Net investment in capital assets 63,766,144 56,877,100 6,889,044 Restricted 876,909 623,099 253,810 Unrestricted 14,390,609 12,926,674 1,463,935 ' Total business-type activities 79,033,662 70,426,873 8,606,789 Total net position $ 210,481,664 $ 197,931,816 $ 12,549,848 , Net investments in ca ital assets increased in both the overnmental activities and business-type activities P g due to significant capital projects occurring in the fiscal year. The total net position in each category � increased mainly because of the increases to fund balances and net position in the General Fund, Utilities Fund, Golf Course Fund,and Liquor Fund. , ' ' ' -22- ' � STATEMENT OF ACTNITIES ' The Statement of Activities tracks the City's yearly revenues and expenses, as well as any other transactions that increase or reduce total net positions. These amounts represent the full cost of providing services. The Statement of Activities provides a more comprehensive measure than just the amount of ' cash that changed hands, as reflected in the fund-based financial statements. This statement includes the cost of supplies used, depreciation of long-lived capital assets,and other accrual-based expenses. ' The following table presents the change in the net position of the City for the years ended December 31, 2012 and 2011: � 2012 2011 Program Expenses Revenues Net Change Net Change ' Net(expense)revenue Governmental activities ' General government $ 12,598,979 $ 1,491,298 $ (11,107,681) $ (5,879,970) Public safety 16,598,423 7,381,621 (9,216,802) (9,191,079) Public works 9,437,285 9,276,826 (160,459) (2,877,934) , Parks and recreation 5,904,724 1,177,520 (4,727,204) (5,027,010) Interest on long-term debt 2,222,392 101,549 (2,120,843) (2,237,394) Business-type activities ' Utilities 12,610,875 17,966,233 5,355,358 3,861,603 Liquar 11,740,744 13,230,941 1,490,197 1,445,378 Aquatic center 866,944 1,001,946 135,002 195,356 Golfcourse 3,293,192 3,225,591 (67,601) (105,208) ' Arena 2,182,200 2,248,142 65,942 — Community activity centers 2,842,139 2,408,934 (433,205) (1,024,268) ' Total net(expense)revenue $ 80,297,897 $ 59,510,601 (20,787,296) (20,840,526) General revenues ' Property taxes and tax increments 29,421,597 29,124,216 Franchise taxes 815,530 722,160 Unrestricted investment earnings 455,163 881,688 Gain on disposal of capital assets 2,644,854 131,365 ' Total general revenues 33,337,144 30,859,429 Change in net position $ 12,549,848 $ 10,018,903 ' One of the goals of this statement is to provide a side-by-side comparison to illustrate the difference in the , way the City's governmental and business-type operations are financed. The table clearly illustrates the dependence of the City's governmental operations on general revenues, such as property taxes and unrestricted grants. It also shows that, far the most part, the City's business-type activities are generating t sufficient program revenues (service charges and program-specific grants) to cover expenses. This is critical given the current downward pressures on the general revenue sources. � t -23- ' ' ACCOUNTING AND AUDITING UPDATES ' GASB STATEMENT NO.61-THE FINANCIAL REPORTING ENTTTY: OMNIBUS This statement amends the current guidance in GASB Statement No. 14, The Financial Reporting Entity, ' for identifying and presenting component units. Potential component units that meet the fiscal dependency criterion for inclusion in the financial reporting entity under existing guidance will only be included if there is also"fmancial interdependency"(an ongoing relationship of potential fmancial benefit ' or burden) with the primary government. This statement also clarifies the types of relationships that are considered to meet the "misleading to exclude" criterion for inclusion as a component unit; changes the criteria for blending component units; gives direction for the determination and disclosure of major ' component units; and adds a requirement to report an explicit, measurable equity interest in a discretely presented component unit in a statement of position prepared using the economic resources measurement focus. The requ�rements of this statement must be implemented for periods begmnmg after June 15, ' 2012, with earlier implementation encouraged. GASB STATEMENT NO.65-ITEMS PREVIOUSLY REPORTED AS ASSETS AND LIABILITIES ' This statement establishes accounting and financial reporting standards that reclassify, as deferred outflows of resources or deferred inflows of resources, certain items previously reported as assets and liabilities; and recognizes, as outflows or inflows of resources, certain items previously reported as assets ' and liabilities. This statement also provides fmancial reporting guidance related to the impact of the financial statement elements deferred outflows of resources and deferred inflows of resources, such as changes in the determination of the major fund calculations and limiting the use of the term deferred in ' fmancial statement presentations. The provisions of this statement are effective for financial statements for periods beginning after December 15, 2012. Earlier application is encouraged. ' GASB STATEMENT NO.67-FINANCIAL REPORTING FOR PENSION PLANS-AN AMENDMENT OF GASB STATEMENT NOS.25 AND 50 The primary objective of this statement is to improve financial reporting by state and local government ' pension plans. GASB Statement No. 67 replaces the requirements of GASB Statement Nos. 25 and 50 for pension plans that are administered through trusts or equivalent arrangements that meet the following criteria: contributions from employers and nonemployer contributing entities to the pension plan and , earnings on those contributions are irrevocable;pension plan assets are dedicated to providing pensions to plan members in accordance with the benefit terms; and pension plan assets are legally protected from the creditors of employers, nonemployer contributing entities, and the pension plan administrator. If the plan t is a defined benefit pension plan, plan assets also are legally protected from creditors of the plan members. The requirements of GASB Statement Nos. 25 and 50 remain applicable to pension plans that are not administered through trusts covered by the scope of this statement and to defined contribution ' plans that provide post-employment benefits other than pensions. The statement makes a number of changes in the fmancial statement presentation, measurement, and required disclosures relating to the reporting of these types of pension plans. This statement is effective for financial statements for fiscal years beginning after June 15,2013. Earlier application is encouraged. tGASB STATEMENT NO.68-ACCOUNTING AND FINANCIAL REPORTING FOR PENSIONS-AN AMENDMENT OF GASB STATEMENT NOS.27 AND 50 ' The primary objective of this statement is to improve accounting and fmancial reporting by state and local governments for pensions. This statement replaces the requirements of GASB Statement Nos. 27 and 50, , as they relate to pensions that are provided through pension plans administered as trusts or equivalent arrangements that meet certain criteria (as described earlier for GASB Statement No. 67). The requirements of GASB Statement Nos. 27 and 50 remain applicable for pensions that are not covered by ' the scope of this statement. -24- t ' This statement establishes standards for measuring and recognizing liabilities, deferred outflows of resources, deferred inflows of resources, and expense/expenditures. In addition, this statement details the ' recognition and disclosure requirements for employers with liabilities (payables) to a defined benefit pension plan and for employers whose employees are provided with defined contribution pensions. This statement also addresses circumstances in which a nonemployer entity has a legal requirement to make ' contributions directly to a pension plan. This statement is effective for fmancial statements for fiscal years beginning after June 15,2014. Earlier application is encouraged. ' Included in this statement are major changes in how employers that participate in cost-sharing pension plans, such as TRA and PERA, account for pension benefit expenses and liabilities. In financial statements prepared using the economic resources measurement focus and accrual basis of accounting , (government-wide and proprietary funds), a cost-sharing employer that does not have a special funding situation is required to recognize a liability for its proportionate share of the net pension liability of all employers with benefits provided through the pension plan. A cost-sharing employer is required to recognize pension expense and report deferred outflows of resources and deferred inflows of resources � related to pensions for its proportionate share of collective pension expense and collective deferred outflows of resources and deferred inflows of resources related to pensions. In addition, the effects of (1) a change in the employer's proportion of the collective net pension liability and(2) differences during , the measurement period between the employer's contributions and its proportionate share of the total of contributions from employers included in the collective net pension liability are required to be determined. These effects are required to be recognized in the employer's pension expense in a ' systematic and rational manner over a closed period equal to the average of the expected remaining service lives of all active and inactive employees that are provided with pensions through the pension plan. ' GASB STATEMENT NO.69-GOVERNMENT COMBINATIONS AND DISPOSALS OF GOVERNMENT OPERATIONS tThis statement provides accounting and fmancial reporting guidance, including disclosure requirements, for government combinations and disposals of government operations. Government combinations include mergers, acquisitions, and transfers of operations. Included within the scope of this statement are ' combinations of governmental entities or combinations of governmental entities, with nongovernmental entities (such as a nonprofit entity) as long as the new or continuing organization is a government. This statement does not apply to combinations in which a government acquires an organization that continues ' to exist as a separate entity, or acquires an equity interest in an organization that remains legally separate from the acquiring government. A disposal of operations occurs when a government either transfers or sells specific operations. The provisions of this statement are effective for financial statements for ' periods beginning after December 15, 2013. Earlier application is encouraged. PROPOSED CHANGES TO REQUIREMENTS FOR FEDERAL GRANTS ' The U.S. Office of Management and Budget (OMB) has issued for comment Proposed OMB Uniform Guidance: Cost Principles,Audit, and Administrative Requirements for Federal Awards, which proposes � broad revisions to OMB Circular A-133 and other key grant reforms. The proposed guidance includes a number of significant changes to the federal Single Audit process, including; an increase in dollar threshold for requiring a Single Audit, changes to the process for determining major programs, a reduction in the percentage of expenditures required to be covered by a Single Audit, revised criteria far , determining low-risk auditees, a reduction in the types of compliance requirements to be tested, and an increase in the threshold for reporting questioned costs. The proposed guidance would also consolidate OMB circulars and cost principles; and change certain federal requirements related to indirect costs, time ' and effort reporting, and grant administration. ' -25- , ' � ' ' ' ' ' ' ' ' APPENDIX E: PROPOSER GUARANTIES AND WARRANTIES t ' ' ' � ' ' ' ' ' APPENDIX E ' , PROPOSER GUARANTIES The proposer certifies it can and will provide and make available, as a minimum, all services set forth in ' Section II,Nature of Services Required. ' PROPOSER WARRANTIES A. Proposer warrants that it is willing and able to comply with state of Minnesota laws with respect to foreign(non-state of Minnesota)corporations. ' B. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts or omissions of any officers, ' employees, or agents thereof. C. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement , without the prior written permission of the City of Apple Valley. D. Proposer warrants that all informat' provided by it in connection with this proposal is true and ' accurate. . ' Signature of Official: Name: J s H. Eichten CPA ' Title: ri ci al ' Firm: allov,Montaeue,Karnowski,Radosevich&Co.,P.A. Date: December 6, 2013 � � ' ' , ' ' ' ' ' ' ' 1 � Dollar Cost Bid Proposal for Professional Auditing Services for the ' City of Apple Valley For Fiscal Years Ending December 31, 2013, 2014, and 2015 ' ' ' by Malloy,Montague,Karnowski, Radosevich&Co.,P.A. James H. Eichten,Principal ' E-mail: jeichten@mmkr.com 5353 Wayzata Boulevard, Suite 410 Minneapolis,MN 55416 (952) 545�424 ' Due Date: December 6,2013 4:30 p.m. ' � ' ' ' ' ' DOLLAR COST BID PROPOSAL ' FOR THE CITY OF APPLE VALLEY FOR PROFESSIONAL AUDITING SERVICES ' by ' Malloy,Montague,Karnowski,Radosevich&Co.,P.A. ' I certify that I am entitled to represent Malloy, Montague, Karnowski, Radosevich& Co., P.A. (MMKR), empowered to submit the bid,and authorized to sign a contract with the City of Apple Valley(the City). ' � , Signed: Jame H. Eichten, CPA ' Pr' " al ' Proposed all-inclusive audit costs: ' Fiscal Year Ended All-Inclusive Total December 31, Audit Costs 2013 $ 42,250 ' 2014 $ 42,850 2015 $ 43,450 , If it should become necessary for the City to request the auditor to render any additional services to either supplement the services requested in this request for proposal or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional ' work shall be performed only if set forth in an addendum to the contract between the City and the firm. Any such additional work agreed to between the City and the firm shall be performed at the same rates set forth in the Schedule of Professional Fees and Expenses included in the Dollar Cost Bid Proposal. , ' ' ' � ' , SCHEDULE OF PROFESSIONAL FEES AND EXPENSES ' AUDIT FOR THE CITY OF APPLE VALLEY FOR THE FISCAL YEAR ENDED DECEMBER 31, 2013 ' ' Standard Quoted Hourly Hourly Position Hours Rates Total Total ' Principals 40 $ 260 $ 220 $ 8,800 Senior Managers 60 175 140 8,400 Senior Associates 110 105 85 9,350 tAssociates and Staff Accountants 105 95 75 7,875 Other—clerical 10 60 50 500 ' Subtotal—city audit 325 34,925 ' Report(CAFR)preparation 55 6,875 Reimbursable expenses 450 ' Total all-inclusive malcimum price for the 2013 audit $ 42,250 ' ' ' , ' ' ' ' ' ' ' SCHEDULE OF PROFESSIONAL FEES AND EXPENSES� ' AUDIT FOR THE CITY OF APPLE VALLEY FOR THE FISCAL YEAR ENDED DECEMBER 31, 2014 ' ' Standard Quoted Hourly Hourly Position Hours Rates Total Total , Principals 40 $ 260 $ 225 $ 9,000 Senior Managers 60 175 145 8,700 , Senior Associates 110 105 85 9,350 Associates and Staff Accountants 105 95 75 7,875 Other—clerical 10 60 55 550 � Subtotal—city audit 325 35,475 Report(CAFR)preparation 55 6,875 , Reimbursable expenses 500 ' Total all-inclusive malcimum price for the 2014 audit $ 42,850 � ' � ' ' ' ' ' ' 1 ' SCHEDULE OF PROFESSIONAL FEES AND EXPENSES ' AUDIT FOR THE CITY OF APPLE VALLEY FOR THE FISCAL YEAR ENDED DECEMBER 31. 2015 ' ' Standard Quoted Hourly Hourly Position Hours Rates Total Total , Principals 40 $ 260 $ 230 $ 9,200 Senior Managers 60 175 145 8,700 t Senior Associates 110 105 90 9,900 Associates and Staff Accountants 105 95 75 7,875 Other—clerical 10 60 55 550 , Subtotal—city audit 325 36,225 , Report(CAFR)preparation 55 6,875 Reimbursable expenses 350 ' Total all-inclusive maximum price for the 2015 audit $ 43,450 ' ' � ' 1 1 ' � ' ' t :::. �,. N ..... .... .... City of AppVa��ey MEMO Publio Works Department TO: Mayor, City Council, and City Administrator FROM: Carol Blommel Johnson, Public Works Superintendent DATE: December 26, 2013 SUBJECT: CONTRACT FOR CUSTOMIZED ELECTRICAL SAFETY TRAINING Dakota County Technical College has customized a Fundamentals of Electricity safety training course for the Public Works and Parks Maintenance employees. The course is designed to ensure safe work practices when working around electricity. Many basic maintenance operations require working around or near electric components including pumps, motors, irrigation systems, control panels, breakers, wiring harnesses, circuits, eta None of the maintenance employees are electricians nor will this training give them that skill level. However,basic electrical knowledge is necessary to allow field diagnostics work and ensure safety. Electrical safety training is a requirement of the NFPA 70E Arc Flash standard. The program would provide up to eight training sessions (two hours per session) for 20 employees: The cost of the program is $3,600 as further described in the attached training agreement. The majority of the funding for the training will come from the Public Works Water and Sanitary Sewer operating budgets. The remaining funding sources will be from Parks and Building Maintenance to correspond with attendees. Recommended Action: Approve Contract with Dakota County Technical College for Customized Electrical Safety Training. CBJ:jcb Attachment c: Todd Blomstrom DAKOTA COUNTY TECHNICAL COLLEGE Apple Valley Fundamentals of Electricity Class & Lab Syllabus 1. Fundamentals of Electricity A. Basic properties of electricity 1. Current flow and electrons 2. Conductors and their properties 3. Insulators and semi-conductors B. DC current and its properties C. AC current and its properties 2. Meters and measurements. A. Types of ineters 1. Volt-Ohm Meter, VOM 2. Clamp-on ammeters 3. Megohmmeter, Megger B. DC meter measurements using Labvolt training equipment. 1. Volts, Ohms and resistance. 2. Measure DC values in a circuit. 3. Troubleshoot a DC circuit. 3. Motor control and electrical diagrams A. Electrical diagrams and symbols 6. Motor control equipment and identification 1. Pushbuttons 2. Relays 3. Motor starters and overloads 4. Breakers and fuses C. Introduction to troubleshooting circuits with an AC meter 1. Analyze functioning AC control circuits 2 Analyze control circuits with faults DAKOTA COUNTY TECHNICAL COLLEGE Apple Valley Fundamentals of Electricity Class & Lab Syllabus 4. PLCs and SCADA. A. Programmable Logic and SCADA an overview B. PLC components - C. Fundamentals of logic D. Operation of panelviews using an AB panel view 300 E. Ladder logic programming, optional 5. Electrical Safety and Arc flash A. Arc flash and its dangers B. Proper use of ineters and taking safe electrical measurements 1. The hidden dangers when measuring electric circuits C. Lock out and tag out procedures D. Safe methods of troubleshooting voltage at the electrical service F.Y.: Cost Center: Obj. Code: Amount Vendor#: P.O.#: 2014 216130 $3.600.00 STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES DAKOTA COUNTY TECHNICAL COLLEGE CUSTOMIZED TRAINING INCOME CONTRACT Dakota County Technical College(hereafter College/University)by viriue of its delegated authority from the Board of Trustees of the Minnesota State Colleges and Universities)and City of Apple Valley,Public Works,7100 147th St W,Apple Valley,MN 55124(hereafter"Purchaser")agree as follows: I. DUTIES OF THE COLLEGE/iJNNERSITY. The College/University agrees to provide the following: Title of Instruction/Activity/Service: Electrical Training. Date(s)of Instruction/Activity/Service:January 10,2014 to March 21,2014 Instructor/Trainer/Consultant: Don Deutsch Location: Dakota County Technical College Other Provisions: IL DUTIES OF THE PURCHASER. The Purchaser agrees to provide: Provide Electrical Training for 18-20 Students IIL SITE OF INSTRUCTION/ACTIVITY/SERVICE: Dakota County Technical College IV. CONSIDERATION AND TERMS OF PAYMENT. A. Cost. Cost of Instruction/Activity/Service(total or per hour): $3,600.00 24 hours(16 teaching+8 hours prep)24 x$150/hour=$3,600 (Three Thousand,Six Hundred Dollars and 00/100) Other fees: Notwithstanding the thirty(30)day notice period established in paragraph VII,in the event that the Purchaser desires to cancel or reschedule the Instruction/Activity/Service due to low enrollment, Purchaser shall give at least 30 days'notice in writing to the College/University's authorized agent to cancel or reschedule. If the Instruction/Activity/Service is canceled as provided herein,the College/LJniversity shall be entitled to payment calculated according to paragraph VIL If the Instruction/Activity/Service is rescheduled as provided herein,payment shall be according to this paragraph IV. 1 B. Terms of Pavment. The College/University will send an invoice for the Instruction/Activity/Service performed. The Purchaser will pay within 30 days of receiving the invoice. Please send payment to: Marsha Johnson Dakota County Technical College 1300 E 145`e St Rosemount,MN 55068 V. AUTHORIZED AGENTS FOR THE PURPOSES OF THIS CONTRACT. A. Purchaser's authorized agent: Carol Blommel Johnson, cblommel@ci.apple-valley.mn.us ' 952-953-2441 B. College/University's authorized agent: Larry Lewis,651-423-8276 larrv.lewis(a�dctc.edu VI. TERM OF CONTRACT. A. Effective date: January 10,2014 B. �End date:March 21,2014 or until all obligations set forth in this contract have been satisfactorily fulfilled,whichever occurs first. C. Note: There will be no class on 14 February 2014. DCTC Instructor has certification class.Also Due to public work's employees being on call additional three weeks are built into contract to cover any snow emergencies. Plus DCTC Instructor has certification class scheduled for one Friday. VIL CANCELLATION. This contract may be canceled by the Purchaser or the College/LTniversity at any time, with or without cause,upon thirty(30)days written notice to the other party. In the event of such a cancellation,the College/University shall be entitled to payment,determined on a pro rata basis,for wark or Instruction/Activity/Service satisfactorily performed. VIII. ASSIGNMENT. Neither the Purchaser nor the College/LTniversity shall assign or transfer any rights or obligations under this contract without the prior written approval of the other party. IX. LIABILITY. Purchaser agrees to indemnify and save and hold the College/University,its representatives and employees harmless from any and all claims or causes of action arising from the performance of this contract by the Purchaser or the Purchaser's agents or employees. This clause shall not be construed to bar any legal remedies the Purchaser may have for the College/University's failure to fulfill its obligations pursuant to this contract. X. AMERICANS WITH DISABILITIES ACT(ADA)COMPLIANCE. The Purchaser agrees that in fulfilling the duties of this contract,the Purchaser is responsible for complying with the applicable provisions of the Americans with Disabilities Act,42 U.S.C. Section 12101,et seq.and regulations promulgated pursuant to it. The College/University IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities,services,or other areas covered by the ADA. XI. AMENDMENTS. Any amendments to this contract shall be in writing and shall be executed by the same parties who executed the original contract or their successors in office. XII. DATA PRACTICES. The Purchaser agrees to comply with the Minnesota Data Practices Act as it applies to all data provided by the College/LTniversity in accordance with this contract and as it applies to all data created,gathered,generated,or acquired in accordance with this contract. 2 XIIL RIGHTS IN ORIGINAL MATERIALS. The Dakota County Technical College shall own all rights, including all intellectualproperty rights,in all original materials,including any curriculum materials, inventions,reports,studies,designs,drawings,specifications,notes,documents,software and documentation,computer based training modules,electronically or magnetically recorded materials,and other work in whatever form,developed by the College/University and its employees individually or jointly with others or any subcontractor in the performance of its obligations under this contract. This provision shall not apply to the following materials: XIV. JLJRISDICTION AND VENiJE. This contract,and amendments and supplements thereto,shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this contract,or breach thereof,shall be in the state or federal court with competent jurisdiction in Ramsey County,Minnesota. XV. OTHER PROVISIONS. (Attach additional page(s)if necessary): IN WITNESS WHEREOF,the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: 1. PURCHASER: PURCHASER certifies that the appropriate 2. MINNESOTA STATE COLLEGES AND person(s)have executed the contract on LTNIVERSITIES behalf of PURCHASER as required by Dakota County Technical College applicable articles,by-laws,resolutions,or ordinances. By (authorized signature) By(authorized college/university signature) Title Title Dean,Continuin Education/Customized Trainin Date Date By (authorized signature) Title Date 3 ,�t . . �M.Q � ��••� ••�• f•�.. City of AppVa � � ey MEMO Parks and Recreation Department 7100 West 147th Street Apple Valley,MN 55124 952/953-2300 TO: Mayor, City Council, and City Administrator FROM: Tom Adamini, Parks Superintendent DATE: December 26th, 2013 SUBJECT: Sentenced to Serve Contract Attached to this memo is the contract with Dakota County to renew the "Sentenced to Service"program for 2014. In the past,the S.T.S crews have provided a valuable resource of manpower, in aiding maintenance division goals,both parks and streets. Typical assignments have been litter collection along City streets, clean-up after July 4th, hockey rink and shelter painting, fall tree wrapping and mulching,cleaning storm ponds etc... The cost of this program for 2014 will be $24,730.60. This represents about a$400 increase over the previous three years. The cost is split between the Park and Street Maintenance Divisions. This contract guarantees 57 crew days with a supervisor and an a�erage crew of 7. This has been an effective portion of maintenance operations. Please review the attached contract. I can be reached at 953-2420,to answer any questions you may have. ACTION: Authorize staff to enter into a written agreement with Dakota County for the "Sentenced to Service Program" Xc: Barry Bernstein,Park and Recreation Director Todd Blomstrom,Public Works Director Mike Glewwe, Street Supt. Gary Wachter, Parks Foreman T. e CONTRACT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF APPLE VALLEY FOR SENTENCE TO SERVICE PROGRAM WORK CREWS CONTRACT PERIOD: 1/1/2014—12/31/2014 This Contract is made and entered into between the Dakota County, by and through the Community Corrections Department, hereinafter"County" and the City of Apple Valley, City Hall, 7100 West 147th Street, Apple Valley, MN 55124 hereinafter"City" or"Contractor". WHEREAS, the City desires the services of the Sentence to Service Program work crews; and WHEREAS, the County operates the Sentence to Service Program by providing work crews of non-dangerous criminal offenders plus a supervisor to perform unskilled labor; and WHEREAS, The City will pay Dakota County a total amount of$24,730.60 at a rate of$433.87 per day for fifty seven (57) guaranteed work crew days pursuant to the terms of this Contract. Now,THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. GENERAL PROVISIONS. 1.1 Purpose. The purpose of this Contract is to define the rights and obligations of the County and City with respect to Sentence to Service {"STS")work crews. 1.2 Cooperation. The County and City shall cooperate and use their reasonable efforts to ensure the most expeditious implementation of the various provisions of this Contract. The parties agree to, in good faith, undertake resolution of any disputes in an equitable and timely manner. City and County liaisons will meet at least twice annually and more frequently if necessary to discuss issues related to the STS program. 1.3 Term. The term of this Contract shall be from 1/1/2014 to and including 12/31/2014, regardless of the date of signatures hereunder, unless earlier terminated by law or according to the provisions herein. 1.4 Definitions. a) Work Crew. A work crew shall consist of a Crew leader and a crew of five to ten workers. The Crew leader shall oversee and be in charge of the work crew. b) Work Crew Days. An STS work crew day shall consist of seven hours, less a thirty minutes lunch break, , between the hours of 8:00 am and 3:00 pm. A work crew may be discharged earlier at the discretion of the City supervisor. 2. CITY'S RIGHTS AND OBLIGATIONS. 2.1 General Description. City shall receive STS work crews for 57 crew days. The specific days to be worked and the work to be performed shall be determined at least thirty days in ad�ance of the:work by the City and County. 2.2 Total Cost. The total amount to be paid by the City pursuant to this Contract shall not exceed $24,730.60. The County will invoice the Contractor for actual crew days worked up to 57 days at a cost of$433.87 per day. The City agrees to pay the County $12,365.30 no later than May 15, 2014, and shall pay the remaining $12,365.30 no later than October 1, 2014. 2.3 Work Projects. The City will provide work projects requiring unskilled labor such as light construction or landscaping, and any specialized equipment needed for the work. Each work project will be reduced to writing and provided to the Crew leader before work commences. A work project will be concluded when a City representative and the Crew leader sign off that work has been satisfactorily completed. 2.4 Crew. Workcrew members are not employees of the City or the County as specified in Minn. Stat. § 3.739. City of Apple Valley-GR00584 Page 1 Custom 3. COUNTY'S RIGHTS AND OBLIGATIONS. 3.1 General Description. The County will: • Provide STS work crews for the City pursuant to this Contract. • Designate a person as the County's representative with respect to the City's services to be performed under this Contract. Such person shall have complete authority to transmit instructions, receive information, interpret and define the County's policies and decisions with respect to services covered by this Contract. 3.2 Payment. The County will submit invoices to the City for payment by the City. 3.3 Work Projects. The County, through its Contractor, General Security Services Corporation, shall equip work crews with some hand tools. 3.4 Other Work. The County may, at its discretion, offer the City the opportunity to use more than 57 crew days per year without additional cost to City if additional days are available. 4. LIABLE FOR OWN ACTS. 4.1 Each party to this Agreement shall be liable for the acts of its own officers, employees and agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of another party, its officers, employees and/or agents. It is understood and agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from a party's acts or omissions. Each Party warrants that it has an insurance or self-insurance program that has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. 4.2 Any and all work crew members engaged in the aforesaid work to be performed by the County shall not be considered employees of City and any and all claims that may or might arise under the Workers' Compensation Act of this state on behalf of the work crew members while so engaged, and any and all claims made by any third party as a consequence of any act or omission on the part of the work members while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of City but shall be determined as provided in Minn. Stat. § 3.739. The County shall not be responsible under the Workers' Compensation Act for any employees of City. 5. FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 6. TERMINATION. 6.1 Good Cause. If either party fails to fulfill its obligations under this Contract, such failure shall be considered good cause to terminate this Contract on seven days' notice by the other party. 6.2 With or Without Cause. This Contract may be terminated with or without cause, by the County or City upon thirty (30)days written notice. 6.3 Effect of Termination. Termination of this Contract shall not discharge any liability, responsibility or right of any party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination. Nor shall termination discharge any obligation which by its nature would survive after the date of termination. All STS work crews prepaid by the City shall be refunded to the Ciry if the same are not used. City of Apple Valley-GR00584 Page 2 Custom 6.4 Termination by Countv - Lack of Fundinq. Notwithstanding any provision of this Contract to the contrary, the County may immediately terminate this Contract if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Contract. Written Notice of Termination sent by the County to Contractor by facsimile is sufficient notice under the terms of this Contract. The County is not obligated to pay for any services that are provided after written Notice of Termination for lack of funding. The County will not be assessed any penalty or damages if the Contract is terminated due to lack of funding. 7. DAMAGES. Dutv to Mitiaate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 8. REPRESENTATIVE. Liaison. To assist the parties in the day-to-day performance of this Contract and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by the City and the County. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. In addition, the City shall inform the County of any changes to City's address, phone number(s), e-mail address(es), and any other contact changes. At the time of execution of this Contract the following persons are the designated liaisons: City Liaison: Tom Adamini Parks Superintendent 7100 West 147'h Street Apple Valley, MN 55124 Phone Number: 651-675-5300 County Liaison: Chris Cornell Community Corrections Supervisor Phone Number: 952-891-7231 9. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, signed by Authorized Representatives of the County and City. 1O. COMPLIANCE WITH LAWS/STANDARDS. 10.1 Minnesota Law to Govern. This contract shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota. 10.2 City agrees to abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this contract or other facilities, programs and staff for which Contractor is responsible. 11. Sevew4ei�mr. 11.1 The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either party. City of Apple Valley-GR00584 Page 3 Custom 12, MERGER. 12.1 This Contract is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not herein contained. IN WITNESS WHEREOF, the parties have executed this Contract on the dates indicated below: Approved by Dakota County Board COUNTY OF DAKOTA Resolution No. �� By Kelly Harder Approve as to form: Title Community Services Director Date of Signature � �r�,��� l.��a��. t����� Assistant ounty Attorney/Date File No. K-� '�3 �7T!�1 CITY OF APPLE VALLEY (I represent and warrant that I am authorized by law to execute this Contract and legally bind the Contractor). By � � �Thomas Goodwin� <° ����,��' (Please print name.) Title Acting Mayor Date of Signature ATTEST: Pamela J. Gackstetter, City Clerk City of Apple Valley-GR00584 Page 4 Custom ��� �-. P ���� ��.�� ���� ��� City of AppVal�e MEMO Community Development TO: Mayor, City Council and City Administrator FROM: Bruce Nordquist, Community Development Director, AICP MEETING DATE: December 26, 2013 SUBJECT: Lease of Partners in Higher Education Building Introduction The City has had a long-term agreement with Dakota County Technical College (DCTC) to lease the former Apple Valley City Hall, located at 14200 Cedar Ave. This building, known as the Partners in Higlier Education site, has been used by DCTC for its Business Entrepreneurship program. The Partners in Higher Education site (the "Partners site") was also used by Inver Hills Community College, and Saint Mary's University. Both institutions subleased from DCTC, which was the main tenant. Inver Hills Community College has stopped offering classes at the Partners site. This past November, the City received notice from DCTC that the Business Entrepreneurship program would return to the main Rosemount Campus, thus terminating the lease at the Partners site at the end of December. Saint Mary's University still plans to offer classes at the Partners site, and a new lease is necessary. Staff and the City Attorney's office have drafted a lease with terms similar to those offered to DCTC; the lease would allow tenancy to begin on January l, 2014. Back�round Saint Mary's program space will encompass about 65% of the main floor in the north portion of the building. This configuration provides for the needed program space with common area connection to bathrooms and parking areas located east and west of the north entrance. Terms of the lease between the City and Saint Mary's University include: - A base rent for the space and an initial term of three years. � - A prorated reimbursement of operating expenses incurred for utilities,janitorial services, landscape maintenance and snow removaL - The use of the space for classroom and educational purposes. - The City responsibility for good repair and maintenance of the premise. - Alterations managed through the City, if planned by Saint Mary's University. - Liability and insurances requirement addressed. - The acceptance of additional tenants as will be identified by the City. The intended purpose is � to fully use the classroom space within the building for educational and business � entrepreneurship initiatives that complement Saint Mary's University programs. 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Q •�• CITY OF ����� APPLE VALLEY MEMO �::: Administration Department TO: Tom`Lawell, City Administrator Mayor and City Council of Apple Valley FROM: Charles Grawe, Assistant City Administrator DATE: December 26, 2013 SUBJECT: Former City Hall Plowing Services/Change Order with Executive Outdoor Services For the past decade, the City has leased the former City Hall property to Dakota County Technical College (DCTC). Under that lease, DCTC has provided the daily maintenance, including plowing of the parking lot and sidewalk. DCTC has terminated the lease as of December 31, 2013 and the City needs to assume maintenance of the lot in order to allow St. Mary's University to continue to occupy the space through the remainder of the school year. Because the occupancy hours and timing for plowing services needed by St. Mary's is very different from the typical plowing schedule for City streets and other City facilities, staff believes the most effective and efficient means of providing the necessary plowing services to maintain the lot is through a contracted service. At this time, the City does not have any plowing services contracts, but does have a mowing and trimming services contract with a firm that also provides plowing services. Staff believes amending this contract is the best way to provide for continuation of plowing services starting January 1, 2014. Attached is a proposal for the first change order to the Mowing and Trimming Services contract with Executive Outdoor Services. The change order covers one issue summarized below. As the change order cost will be implemented on a per event basis, the exact amount of the change is not known at this time, but it is expected to be less than 20 percent of the total annual contract of$58,550.00. Issue 1: Scope of Work: Revise mowing and trimming contract to also include plowing services. Budget Impa�t: Addition: Event based pricing: $125.00 per visit for plowing, $145.00 per salt application, $50.00 per sidewalk clearing Rationale for Work: The building will be occupied on January 1, 2014 and maintenance will be necessary. Staff recommends the City Council approve Change Order #1 to the Mowing and Trimming Services contract to include plowing services. CITY OF APPLE VALLEY, MINNESOTA CHANGE QRDER#1 FOR AGREEMENT FOR 2013-14 MOWING AND TRIMMING SERVICES GTY PROJECT NUMBER 2013-109 Dated: December 26, 2013 The undersigned parties agree that the Agreement for 2013-14 Mowing and Trimming Services,City Project Number 2013-109, is changed as follows 1. SERVICES TO BE PERFORMED (p. 1) The following shall be added: Contractor shall provide snow plowing and salting services between the date of this Change Order and June 1, 2014 at 14200 Cedar Avenue, Apple Valley, MN 55124 ("Property") at the rates set forth in Section 4 herein. Contractor shall perform all snow plowing and salting services triggered by the following events: Snow plowin�operations: 1" snow fall and during any continuous snow fall event. Contractor shall keep all drive lanes open with a final curb-to-curb snow remove once the snowfall event has concluded. Contractor shall also clear snow from sidewalks upon the occurrence of a triggering event AND within 48 hours of any snowfall regardless of the amount. When a triggering event occurs, snow plowing will be completed by 9:00 a.m. Monday thru Saturday. Salt application operations: upon completion of the final curb-to-curb snow removal during snow plowing operations OR when slippery conditions call for applications as determined by either the City or the Contractor, Contractor shall apply salt to the lot and/or sidewalks. Contractor shall provide two barrels of salt that will remain at the Property during the term of the snow removal services, which can be used by either Contractor or City to apply as deemed necessary. 4. PAYMENT The following shall be added: City shall pay Contractor for snow plow operations and salt application operations as follows: $125.00 per visit for snow plowing operations $145.00 per parking lot salt application $50.00 per sidewalk clearing and $50.00 per salting. The payment schedule for snow plow operations and salt application operations is as follows: Contractor agrees to aggregate services charges into monthly invoices. Contractor agrees to provide all supporting documents requested by the City prior to payment for the snow plow operations and salt application operations. 10. CONTRACT DOCUMENTS The following shall be added: I.) Change Order#1 All remaining terms of the Agreement for 2013-14 Mowing and Trimming Services, City Project Number 2013-109 shall remain in full force and effect. This Change Order is not valid until signed by all of the parties listed below. EXECUTED as of the day and year written below. CITY OF APPLE VALLEY Dated gy: Tom Goodwin,Acting Mayor Dated By: Pamela J. Gackstetter, City Clerk EXECUTIVE OUTDOOR SERVICES, L.L.C. Dated By: Thomas Fox,Owner STATE OF MINNESOTA ) )SS. COUNTY OF ) The foregoing was acknowledged before me this day of , 201_, by Thomas Fox, the (President or Chief Manager) of Executive Outdoor Services, L.L.C., a Minnesota Limited Liability company, on behalf of the company. (Notarial Seal) Notary Public ::.'. :::w City of ••• �� App�e Vallev MEMO Human Resources/Payroll T0: City Administrator, Mayor and City Council l.t� FROM: Melissa Haas, Human Resources Manager DATE: December 20, 2013 SUBJECT: 2014 Pay and Benefit Plan Back�round: Each year, the City reviews the Pay and Benefit Plan and recommends changes and modifications if needed. The timeframe for presenting the Pay and Benefit Plan to you is typically the last council meeting in December in order to implement changes in the new payroll year. Staff has prepared the attached resolution for your consideration at your regular council meeting on December 26, 2013. The City's pay and benefit plan is designed to achieve the following objectives: • To establish and maintain pay opportunities that enable Apple Valley to attract and retain qualified, reliable, and motivated staff who are committed to the City's mission and objectives. • To follow the principles of comparable worth in establishing and maintaining pay relationships among positions based on knowledge and responsibility required to do the job. • To review and monitor the total compensation package in relation to internal and external equity. • To balance compensation and benefit needs with available resources. The pay system includes two components: annual range adjustment and the step system for movement through the range. Adjustments to ranges, if applicable, are approved on an annual basis. Progression within the range is based on time in position and performance. The pay and benefit plan covers all non-union regular full-time and part-time employees, retail liquor sales clerks, temporary/seasonal employees, and paid-on-call volunteer firefighters. Recommendation: Following is a summary of the changes recommended to the Pay and Benefit Plan for 2014, which are included in the attached resolution: Wages: Increase full-time and part-time pay ranges by 2.0%on 12/28/13. Firefighter Officer Stipends: Convert hours stipends to monthly dollar equivalents. Job Title Changes (No Financial Impact): Human Resources Specialist to Human Resources Coordinator in grade 7. Food & Beverage Attendant to Food & Beverage Server in grade A-1. Lead Food & Beverage Attendant to Lead Food & Beverage Server in grade C. Appendix I Temporary Positions is renamed Appendix I Temporary/Seasonal/Variable Hour Positions. Other Changes: Add IT Support Technician in grade 6. Eliminate 1 Department Assistant position in grade 6 (Police Department). Reclassify Police Records Supervisor in grade 8 to Police Administrative Manager in grade 12. Add Lead Police Records Technician in grade 5. Eliminate 1 Police Records Technician position in grade 3. Move Golf Course Manager in grade 14 to grade 15 due to a review of job function. Eliminate 1 Recreation Supervisor position in grade 11 (Golf Course). Add Golf Food & Beverage Coordinator in grade 9. Move City Clerk in grade 15 to grade 16 due to a review of job function. Move Liquor Operations Director in grade 17 to grade 18 due to a review of job function. Add Food & Beverage Banquet Captain grade PT01. Add Banquet Cook in grade PT02. Add Food & Beverage Banquet Supervisor and Lead Banquet Cook in PT03. Add Kitchen Supervisor and Facility Coordinator in PT04. Add Cook in grade E. Add Lead Cook in grade F. Action Requested: Staff recommends Council make a motion adopting the attached resolution approving the changes to the Pay and Benefit Plan for 2014 and directing staff to prepare a 2014 Pay and Benefit Plan document incorporating the changes. Funds sufficient to implement all the recommended changes are included in the City's adopted 2014 budget. Please feel free to contact me with any questions. CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPROVING REVISED 2014 PAY AND BENEFIT PLAN WHEREAS, the purpose of this Resolution is to approve the 2014 pay and benefit plan for Schedule I, II, III, part-time, and temporary employees; elected officials; and paid-on-call firefighters. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley as follows: l. That, the City adjusts the pay scales for Schedule I, non-exempt positions and Schedules II and III, exempt positions, by 2.0%effective December 28, 2013. 2. That, the City adjusts the pay scales for regular part-time, non-exempt positions by 2.0% effective December 28,2013. 3. That, part-time retail liquor, paid-on-call volunteer firefighter, and temporary/seasonal/variable hour pay scales are not adjusted. 4. That, for 2014, the annual uniform allowance for Fire Chief, Deputy Fire Chief/Training Officer, Fire Marshal, Fire Inspector, Building Inspector, Code Compliance Specialist, Natural Resources Coordinator, Water Quality Technician, Public Works Technician, Police Chief, Police Captain, and Police Records staff shall be initial issue and fair wear and tear replacement. 5. That, for 2014, the monthly car allowance amounts for designated administrative personnel are as follows: $385 for City Administrator; $275 for Cable Coordinator, Community Development Director, IT Manager, Public Works Director, Public Works Superintendents, and Public Works Supervisor. The Police Chief, Police Captains, Fire Chief,Deputy Fire Chief/Training Officer, Fire Marshal, and rotating Assistant Fire Chiefs shall be provided with 24-hour usage of a city-owned vehicle. 6. That, the following position title changes are made: Human Resources Specialist to Human Resources Coordinator in grade 7. Food & Beverage Attendant to Food & Beverage Server in grade A-l. Lead Food & Beverage Attendant to Lead Food & Beverage Server in grade C. Appendix I Temporary Positions is renamed Appendix I Temporary/Seasonal/Variable Hour Positions. 7. That, the following miscellaneous changes are made: Add IT Support Technician in grade 6. Eliminate 1 Department Assistant position in grade 6 (Folice Department). Reclassify Police Records Supervisor in grade 8 to Police Administrative Manager in grade 12. Add Lead Police Records Technician in grade 5. Eliminate 1 Police Records Technician position in grade 3. Move Golf Course Manager in grade 14 to grade 15 due to a review of job function. Eliminate 1 Recreation Supervisor position in grade 11 (Golf Course). Add Golf Food & Beverage Coordinator in grade 9. Move City Clerk in grade 15 to grade 16 due to a review of job function. Move Liquor Operations Director in grade 17 to grade 18 due to a review of job function. Add Food & Beverage Banquet Captain grade PTO1. Add Banquet Cook in grade PT02. Add Food & Beverage Banquet Supervisor and Lead Banquet Cook in grade PT03. Add Kitchen Supervisor and Facility Coordinator in grade PT04. Add Cook in grade E. Add Lead Cook in grade F. 8. That, the City of Apple Valley is committed to the principle of comparable worth and will continue to monitor and maintain equitable compensation relationships. However, the City also recognizes that it employs public safety personnel required to perform duties which may place them in a potentially life threatening situation and, therefore, the public safety personnel will be recognized by the City as a unique component within the total employee work force. 9. That, if any conflict exists between this Resolution and Chapter 34 of the City Code, this Resolution shall prevail. 10. That, following each payroll period, the Payroll Coordinator shall make a Gross Payroll Report available to the Council. 11. That, staff is directed to prepare a 2014 Pay and Benefit Plan document incorporating the changes approved herein. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk e°+ri i �. � •rR+r• Clty Of •••• ..., AppVa��e nnEMo Human Resources/Payroll TO: Mayor and City Council `JI�IL� FROM: Melissa Haas, Human Resources Manager DATE: December 20, 2013 SUBJECT: Resolution Amending the Flexible Benefits Plan Back�round: The City of Apple Valley has previously adopted a Flexible Benefits Plan including a health Flexible Spending Arrangement (FSA) for eligible employees. The plan has been updated at various times to reflect changes in the law and regulations governing these plans. Recommendation: The IRS recently announced a change to the long-standing health FSA "Use-It-or-Lose-It" rule. The new federal guidance permits certain FSA plans to allow participants to carry over unused amounts of up to $500 for expenses in the next year and still contribute up to the maximum $2,500 annually. The carry over feature can be applied to any health FSA, including a limited purpose FSA that may complement a health savings account (HSA). It does not, however, apply to a dependent care (day care) FSA. Staff recommends amending the City's Flexible Benefits Plan to offer this benefit enhancement to eligible participants, applicable to the 2013 plan year. Action Requested: Adopt the attached resolution authorizing the Mayor and City Clerk to sign and execute the amendment to the City of Apple Valley Flexible Benefits Plan. This item will be included on the December 26, 2013 consent agenda. Please feel free to contact me with any questions. Thank you. CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION AMENDING THE FLEXIBLE BENEFITS PLAN WHEREAS,the City of Apple Valley previously adopted the City of Apple Valley Flexible Benefits Plan ("the Plan") effective April 1, 1988; and WHEREAS, City of Apple Valley considers it desirable and in the best interests of the Plan to amend the Plan; NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Apple Valley, Dakota County, Minnesota hereby amends the Plan by adopting the amendment attached hereto as Exhibit A; and BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Plan Manager to take such actions as it deems necessary and appropriate to effectuate the foregoing resolutions; and BE IT FURTHER RESOLVED that any proper members of the City Council or designated staff are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of the Plan at any time. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk E�ibit A AMENDMENT TO City of Apple Valley Flexible Benefits Plan BY THIS AMENDMENT, the City of Apple Valley Flexible Benefits Plan (herein referred to as the°Plan'� is hereby amended as follows: 1. AUTHORITY AND SCOPE. This Amendment is being made pursuant to (a) the Plan sponsor's general authority to amend and modify the Plan, and (2) IRS Notice 2013-71, which authorizes limited carryovers under certain health flexible spending accounts that are part of a Section 125 cafeteria plan. 2. WORDS AND PHRASES. Unless specifically defined herein, the words and phrases used in this Amendment are intended to have their ordinary meaning and are not necessarily intended to have the same meaning as the same defined terms used in the Plan. 3. EFFECTIVE DATE. This Amendment first applies with respect to the plan year beginning on or after January 1, 2013. 4. LIMITED CARRYOVER UNDER HEALTH FSA. The health flexible spending account(s) (the "health FSA(s)'� that is part of the Plan is hereby amended to provide a limited carryover of account balances from plan year to plan year in accordance with the following conditions and restrictions: a. A participant of a health FSA may carry over the lesser of(i) $500.00 (not to exceed $500), or(ii) the balance of his/her account. The balance of a participant's account at any point in time shall be equal to the amount credited to the account for the plan year minus claims paid to date with respect to that plan year. b. In general, the balance of a participant's account available for the carryover shall be determined upon expiration of the health FSA's claim run-out period. For purposes of this Amendment, the "claim run-out period" refers to the period of time following a plan year during which claims for expenses incurred during that plan year may be submitted for reimbursement. Notwithstanding the foregoing, the balance of the participant's account as of midnight on the last day of the plan year, up to the amount specified in paragraph a. above, shall be available to reimburse expenses incurred on and after the first day of the new plan year. The claims administrator will administer claims submitted during the claim run out period (including allocating claims between the participant's carryover balance and the participant's election for the new plan year (if any)) in a manner consistent with applicable law (including regulatory guidance). c. In general, a carryover made in accordance with the provisions of this Amendment shall occur within the same health FSA. However, unless otherwise prohibited under applicable law (including regulatory guidance), a participant entitled to an account carryover in accordance herewith shall receive the carryover to an account under the Plan's limited scope health FSA (if one exists) if: (i) the participant enrolls in the limited scope health FSA for the following plan year, or (ii) the participant directs the Plan Administrator, by no later than the last day of the plan year from which the carryover is to be made and in accordance with procedures adopted by the Plan Administrator, to make the carryover to the limited scope health FSA. For purposes of this Amendment, the term°limited scope health FSA"shall refer to the health FSA, if any, that is part of the Plan that is intended to be compatible with eligibility for contributions to a health savings account. d. In general, a carryover made in accordance with the provisions of this Amendment shall occur automatically. However, unless otherwise prohibited under applicable law (including regulatory guidance), if a participant entitled to an account carryover in accordance herewith elects to waive the carryover in accordance with procedures adopted by the Plan Administrator and the conditions contained in the applicable regulatory guidance, the carryover shall not occur, Flex Plan Amendment l Health FSA Carryover provided the election is made no later than the last day of the plan year from which the carryover is to be made. e. Unless otherwise required under applicable law (including regulatory guidance), a carryover of an account balance under a health FSA shall be available only to individuals who are eligible to make elections under the health FSA as of the first day of the plan year to which the carryover will be made (regardless of whether the individual actually elects to participate). f. A carryover shall not count against the maximum reimbursement or benefit a participant may elect to receive under the health FSA. 5. ELIMINATION OF GRACE PERIOD UNDER HEALTH FSA(S). In no event shall a health FSA have a grace period and a carryover with respect to the same time period. To the extent a health FSA has a grace period, the health FSA is hereby amended to eliminate the grace period provided thereunder. For purposes of this amendment, the term °grace period" shall refer to the period of time following the end of a plan year during which expenses incurred during that plan year and the new plan year may be reimbursed from the participant's account balance attributable to the plan year that just ended. The first grace period to be eliminated hereunder is the grace period that follows the plan year referenced in Section 3 above. 6. SUPERSEDING EFFECT. The provisions contained herein shall apply notwithstanding any language in the Plan to the contrary. IN WITNESS WHEREOF, this Amendment has been executed this day of 20 By Thomas Goodwin,Acting Mayor Attest: Pamela J. Gackstetter, City Clerk Flex Plan Amendment 2 Health FSA Carryover :4li �� � City of '""' .... App�e Vallev MEMO Human Resources/Payroll TO: Mayor and City Council �� FROM: Melissa Haas, Human Resources Manager DATE: December 20, 2013 SUBJECT: Resolution Amending REBA/VEBA Plan Background: The City of Apple Valley offers certain group health plans to employees, including a Health Reimbursement Arrangement (HRA), which is funded for certain active employees enrolled in a designated high deductible health plan, and a Post-Employment HRA for certain eligible employees. Current Situation: Effective January 1, 2012, Genesis Benefits was selected to administer the City's HRA plan. Genesis had already been administering the City's Post-Employment HRA plan. Concurrent with the change in administration, the City's HRA trust was integrated into the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust III ("REBA Trust III"), which was the trust for the City's Post-Employment HRA plan. Along with Genesis Benefits, City staff recommends amending the Plan at this time to integrate the HRA and PEHRA documents into a single plan document for simplification and to reflect actual practices with respect to plan administration. Action Requested: Adopt the attached resolution authorizing the Mayor and City Clerk to sign and execute the basic plan adoption agreements amending the City of Apple Valley REBA/VEBA Plan. This item will be included on the December 26, 2013 consent agenda. Please feel free to contact me with any questions. Thank you. CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION AMENDING RETIREMENT ENHANCEMENT AND BENEFIT ALTERNATIVES VOLUNTARY EMPLOYEES' BENEFICIARY ASSOCIATION PLAN WHEREAS, the City of Apple Valley previously adopted the City of Apple Valley Health Reimbursement Arrangement Plan and the City of Apple Valley Post Employment Health Reimbursement Arrangement (together, "the Plan"); and WHEREAS,the City of Apple Valley selected Genesis Benefits to administer these plans which are consolidated in the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust III ("REBA Trust III"); and WHEREAS, City of Apple Valley deems it necessary and in the best interests of the Plan to amend the Plan to reflect current practices; NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Apple Valley, Dakota County, Minnesota hereby amends the Plan by authorizing the Mayor and City Clerk to sign the basic plan adoption agreements attached hereto as Exhibit A and E�ibit B; and BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Plan Manager to take such actions as it deems necessary and appropriate to effectuate the foregoing resolutions; and BE IT FURTHER RESOLVED that any proper members of the City Council or designated staff are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of the Plan at any time. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk E�ibit A RETIREMENT ENHANCEMENT AND BENEFIT ALTERNATIVES VOLUNTARY EMPLOYEES' BENEFICIARY ASSOCIATION BASIC PLAN ADOPTION AGREEMENT FOR CITY OF APPLE VALLEY This Adoption Agreement plus the Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Basic Plan Document, as amended from time to time��Basic Plan Document'�, constitute the Plan for the Adopting Employer. This is the Adoption Agreement referred to in the Basic Plan Document. GENERAL INFORMATION ADOPTING EMPLOYER INFORMATION: Employer Name: City of Apple Valley Address: Apple Valley Municipal Center 7100 West 147�' Street City, State Zip: Apple Valley, MN 55124 Phone/Fax Number: 952-953-2548/952-953-2515 Tax Identification Number: 41 - 882559 Contact Person: Name: Melissa Haas (person authorized Title: HR Manager to make plan/eve/ decisions,sign Address: Apple Valley Municipal Center forms,and receive 7100 West 147tl'Street p/an/evel correspondence) City, State Zip Apple Valley, MN 55124 Phone/Fax Na: 952-953-2548/952-953-2515 Email Address: mhaasCa7ci.annl�-vallev.m�.u� EMPLOYEES AND/OR PARTICIPANTS: There were more than fifty (50) Employees in the last twelve months? � Yes ❑ No There were more than twenty(20) Employees in the last calendar year? � Yes ❑ No Check the one that applies (check only one bo�: ❑ The Plan benefits active Employees only. ❑ The Plan benefits terminated Employees only. �The Plan benefits both active Employees and terminated Employees. MISCELLANEOUS Name of Plan: City of Apple Valley VEBA Health Savin s Plan Addendum(s)Attached: � Yes ❑ No Joint Powers Agreement Attached: � Yes ❑ No OO Copyright 2012 pa9e 1 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) BASIC PLAN DOCUMENT ADOPTION AGREEMENT ARTICLE I: INTRODUCTION Effective date means: N/A (monti, ay,year) Original effective date: ]anuary 1, 2007 (month,day,year) Restatement date (date thisAdoptionAgreementis effective): ]anuary 1, 2012 (mon , ay,yearJ ARTICLE II: DEFINITIONS 2.8 Dependent means: � "Dependent"means an individual (other than the Participant and the Participant's Spouse)with respect to whom amounts expended for medical care are excluded from the Participant's gross income under Section 105(b)of the Code, as amended. ❑ Other(Describe): 2.12 Entry Date means: � Date Employee becomes eligible to participate. ❑ Other(Describe): 2.15 Health Care Expense means: � Maximum permitted by law. ❑ An expense which but for the deductible under a specified group medical coverage sponsored by the Adopting Employer, would have been paid by that group medical coverage. Specified group medical coverage: ❑ Other(Describe): Note: Health Care Expense cannot be defined more broadly than the description in IRS Revenue Rulin 2002-41 and IRS Notice 2002-45. If the definition is different for Participants once they terminate employment, complete again: � N/A-definition does not change. ❑ Maximum permitted by law. ❑ An expense which but for the deductible under a specified group medical coverage sponsored by the Adopting Employer, would have been paid by that group medical coverage. Specified group medical coverage: ❑ Other(Desc�ibe): 2.25 Plan Year is: ]anuary 1 through December 31 (month,day of beginning and end of P/an Year) 2.25 The initial"short"Plan Year is: N/A (monri,day,year) OO Copyright 2012 Page 2 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 2.30 Spouse means � An individual who is legally married to a Participant and who is treated as a��spouse" under the Code. ❑ Other(Describe): Note: Must be more restrictive than Code. 2.31 Trust means (checkallthatappl}�: ❑ Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Trust("REBA Trust I'� ❑ Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Trust II ("REBA Trust II'� � Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Trust III ('�REBA Trust III'� ARTICLE IV: ELIGIBILITY AND PARTICIPATION OF EMPLOYEES 4.1 Eligibility requirements are as follows (check and complete only those that apply): ❑ Age(Describe): ❑ Length of Service (Describe): � Employment Classification (e.g., union, part-time,full-time) (Describe): See Addendum A. ❑ Coverage under a specified group medical (Describe): ❑ Other(Describe): 4.4 Termination of Contributions: � As provided in the Basic Plan Document ❑ Other(Describe): 4.5 Termination of Participation: � As provided in the Basic Plan Document ❑ Other(Describe): ARTICLE V: BENEFITS UNDER THE PLAN 5.2 Claims deadline: See Addendum A. O Copyright 2012 Page 3 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 5.4 Timing of Reimbursement: ❑ As provided in the Basic Plan Document- Semi-monthly(24 per year) ❑ Monthly(12 per year) � Other(Describe): Weekly 5.6(a) Post-termination Access ❑ As provided in the Basic Document (i.e., spend down in lieu of COBRA) � Other(Describe): As provided in the Basic Plan Document except that spend down access is provided regardless of whether the Participant elects COBRA continuation coverage. 5.6(b) Post-death Access by Spouse &Dependents: ❑ As provided in the Basic Document (i.e., spend down in lieu of COBRA) � Other(Describe): As provided in the Basic Plan Document except that spend down access is provided regardless of whether the surviving Spouse and Dependents elect COBRA continuation coverage. 5.8 Use of forfeitures: � Pay administrative costs which would otherwise be paid from the Trust(i.e., Participants'HC Account balances). � At the close of the Plan Year in which such forfeitures occur, contributed to the HC Accounts of all Participants employed by the Adopting Employer on the last day of such Plan Year on a per capita basis. ❑ Other(Describe): Note: Under no circumstances will the amounts revert to the Ado tin Em lo er. 5.11 Which plan pays first: ❑ This Plan � Flex plan sponsored by the Adopting Employer. ❑ Other(Describe): Note: The choice of which lan a s first cannot be left to the Partici ant. 5.12(d) Other Limitations, if any: See Addendum A. O Copyright 2012 Page 4 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ARTICLE VI: CONTRIBUTIONS 6.1 Employer Contribution amount, timing, restrictions (checkal/thatapp/�: One Time Contribution: ❑ Fixed dollar amount � � Fixed formula (Describe): See Addendum A. ❑ Restrictions, if any(Describe): Contributed on (IdentifyDate): See Addendum A. Recurrina Contributions: � Fixed dollar amount See Addendum A. ❑ Per pay period ❑ Per month ❑ Per quarter ❑ Peryear � Other(Describe): See Addendum A. ❑ Restrictions, if any(Describe): ❑ Fixed formula (Describe): ❑ Per pay period ❑ Per month ❑ Per quarter ❑ Peryear ❑ Other(Describe): ❑ Restrictions, if any(Describe): � ❑ Annual Contribution of Accumulated Paid Time OfF, Vacation, or Sick Leave(Describe): ❑ Contribution of Accumulated Paid Time Off, Vacation, or Sick Leave Upon Termination of Employment(Describe): O Copyright 2012 Page 5 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 6.1 Availability for reimbursement of HC Account balance: ❑ As soon as deposited ❑ Upon termination of employment � Other(Describe): See Addendum A. 6.3 Direction of Investments: ❑ Adopting Employer � Participant ❑ Other(Describe): 6.3 Assets of the Plan shall be held as follows: ❑ All assets held in the REBA Trust I ❑ All assets held in the REBA Trust II � All assets held in the REBA Trust III ❑ Assets of the Plan as of the effective date of the restatement of the Plan (as indicated in Article I shall be held in the [REBA Trust I] [REBA Trust II] until such assets are exhausted; all contributions to the Plan following such restatement date shall be held in the REBA Trust III. ARTICLE XI: GENERAL PROVISIONS 11.6 Reasonable fees of Plan Supervisor shall be paid as follows: ❑ Fixed fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer); asset-based fees shall be charged to the Participant and paid from the Participant's HC Account. ❑ All fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer). ❑ All fees shall be charged to the Participant and paid from the Participant's HC Account. � Other(Describe): See Addendum A. If the payment is different for Participants once they terminate employment, complete again: ❑ Fixed fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer); asset-based fees shall be charged to the Participant and paid from the Participant's HC Account. ❑ All fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer). ❑ All fees shall be charged to the Participant and paid from the Participant's HC Account. � Other(Describe): See Addendum A. c0 Copyright 2012 Page 6 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 11.6 Reasonable fees of Trustee shall be paid as follows ❑ Fixed fees shall be charged to the Plan and paid from the general assets of the Adopting Employer; asset-based fees, if any, shall be charged to the Participant and paid from the Participant's HC Account. ❑ All fees shall be charged to the Plan and paid from the general assets of the Adopting Employer. ❑ All fees shall be charged to the Participant and paid from the Participant's HC Account. � Other(Describe): See Addendum A. 11.7 Governing law—State of Minnesota (a,y�fsr one srare) ACKNOWLEDGEMENTS 1. Pursuant to Section 2.8(a), any collectively bargained Employees participating in this Plan participate because the collective bargaining agreement provides for coverage under this Plan. 2. This Plan has been duly adopted or authorized to be adopted by the Adopting Employer's Managing Body. 3. This Plan is a°covered entity"for purposes of the Privacy Rules and Security Rules under the Health Insurance Portability and Accountability Act(HIPAA). 4. The Adopting Employer has read and agrees to the terms of the trust agreement(s) for the Trust(s)designated in Sections 2.28 and 6.3 of this Adoption Agreement. ADOPTING EMPLOYER: City of Apple Valley Date: gy; Its. _Thomas Goodwin.Actin�Mayar Attest: Pamela J. Gackstetter, City Clerk OO Copyright 2012 Page 7 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 (1) Former Employees who were employed in Full-time Employees scheduled to work at the position of dispatcher; (2) Current non- least 40 hours per week who are covered 4.1 bargained Employees as specifically provided under the Adopting Employer's high Eligibility in the Adopting Employer's personnel policies; deductible health plan. (3) Current bargained Employees to the extent participation has been negotiated. 5.2 Twelve (12) months from the end of the Plan Twelve (12) months from the end of the Plan Claims Deadline Year. Year. At the close of the Plan Year in which such At the close of the Plan Year in which such 5•8 forfeitures occur, contributed to the HC forfeitures occur, contributed to the HC Use of Accounts of all Class 1 Participants employed Accounts of all Class 2 Participants employed ForFeitures by the Employer on the last day of such Plan by the Employer on the last day of such Plan Year on a per capita basis. Year on a per capita basis. The following coverage options are available The following coverage options are available under the Plan: under the Plan: (i) Full Scope Option. Participants may (i) Full Scope Option. Participants may receive reimbursement for Health Care receive reimbursement for Health Care Expenses incurred by themselves and Expenses incurred by themselves and their Spouses and Dependents. their Spouses and Dependents. (ii) Limited Scope/Post-Deductible (ii) Limited Scope/Post-Deductible Option. Participants . may receive Option. Participants may receive reimbursement for Limited Scope Health reimbursement for Limited Scope Health Care Expenses incurred by themselves Care Expenses incurred by themselves and their Spouses and Dependents. and their Spouses and Dependents. Limited Scope Health Care Expenses Limited Scope Health Care Expenses include: (1) expenses for dental, vision, include: (1) expenses for dental, vision, and preventive care (to the extent the and preventive care (to the e�ent the 5.12(d) expense falls within the preventive care expense falls within the preventive care safe harbor contained in Notice 2004-23) safe harbor contained in Notice 2004-23) Other within the meaning of ��medical care" as within the meaning of��medical care" as Limitations defined in Section 213(d) of the Code; defined in Section 213(d) of the Code; and (2) Health Care Expenses incurred and (2) Health Care Expenses incurred after the Participant (and the Participant's after the Participant (and the Spouse and Dependents, if applicable) Participant's Spouse and Dependents, if have incurred "medical expenses" during applicable) have incurred ��medical the Plan Year equal to the °applicable expenses" during the Plan Year equal to minimum annual deductible." For this the °applicable minimum annual purpose, ��medical expenses" include only deductible." For this purpose, ��medical expenses described in Code Section expenses" include only expenses 213(d) that are or would be reimbursable described in Code Section 213(d) that under the high deductible health plan in are or would be reimbursable under the which the Participant is enrolled. For this high deductib�e health plan in which the purpose, "applicable minimum annual Participant is enrolled. For this purpose, deductible" means the applicable '�applicable minimum annual deductible" minimum annual deductible for a high means the applicable minimum annual deductible health lan under Section deductible for a hi h deductible health O Copyright 2012 Page 8 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 223(c)(2)(Aj(i) of the Code. For plan under Section 223(c)(2)(A)(i) of the Participants who have either a Spouse or Code. For Participants who have either a Dependents during the Plan Year, the Spouse or Dependents during the Plan '�applicable minimum annual deductible" Year, the °applicable minimum annual shall be the minimum deductible for deductible" shall be the minimum family coverage. For Participants who deductible for family coverage. For have no Spouse or Dependents during the Participants who have no Spouse or Plan Year, the ��applicable minimum Dependents during the Plan Year, the annual deductible" shall be the minimum ��applicable minimum annual deductible" deductible for self-only coverage. shall be the minimum deductible for self- (iii) Employee and Dependent-Only only coverage. Option. Participants may receive (iii) Employee and Dependent-Only reimbursement for Health Care Expenses Option. Participants may receive incurred by themselves and their reimbursement for Health Care Expenses Dependents. Participants may not receive incurred by themselves and their reimbursements for any expenses Dependents. Participants may not incurred by their Spouses. receive reimbursements for any Participants shall automatically be enrolled in expenses incurred by their Spouses. the Full Scope Option unless they elect, in Participants enrolled in the high deductible writing and in a manner specified by the Plan health plan sponsored by the Adopting Administrator, to participate in another Employer as if the first day of a Plan Year available coverage option for a particular Plan shall automatically be enrolled in the Limited Year. Such an election must be made prior to Scope/Post-Deductible Option for that Plan the beginning of the Plan Year and shall be Year. Participants not enrolled in the high irrevocable during the Plan Year. The election deductible health plan sponsored by the will automatically renew for subsequent Plan Adopting Employer as if the first day of a Years unless the Participant makes an election Plan Year shall automatically be enrolled in (in the manner specified above) to participate the Full Scope Option for that Plan Year. in a different coverage option for such Participants may elect, in writing and in a subsequent Plan Year. manner specified by the.Plan Administrator, If a Participant changes coverage options, the to participate in any available coverage following rules apply with respect to claims for option for a particular Plan Year. Such an reimbursement under the Plan. Expenses election must be made prior to the beginning incurred during a particular Plan Year will be of the Plan Year and shall be irrevocable eligible for reimbursement under the Plan in during the Plan Year. The election will accordance with the coverage option in which automatically renew for subsequent Plan the Participant is enrolled for that Plan Year. Years unless the Participant makes an For example, if a Participant who is enrolled in election (in the manner specified above)to the Limited Scope/Post-Deductible Option for Participate in a different coverage option for a Plan Year incurs an expense that is not a such subsequent Plan Year. Limited Scope Health Care Expense, that If a Participant changes coverage options, expense cannot be reimbursed under the Plan the following rules apply with respect to at any time in the future (e.g., if the claims for reimbursement under the Plan. Participant enrolls in the Full Scope Option for Expenses incurred during a particular Plan the following Plan Year and submits the Year will be eligible for reimbursement under expense for reimbursement during that Plan the Plan in accordance with the coverage Year). In addition, during a Plan Year in option in which the Participant is enrolled for which a Partici ant is covered under the that Plan Year. For exam le if a Partici ant �O Copyright 2012 Page 9 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 Limited Scope/Post-Deductible Option or the who is enrolied in the Limited Scope/Post- Employee and Dependent-Only Option, the Deductible Option for a Plan Year incurs an Plan will not reimburse any Health Care expense that is not a Limited Scope Health Expenses incurred in a prior Plan Year if such Care Expense,that expense cannot be expenses are not eligible under the Limited reimbursed under the Plan at any time in the Scope/Post-Deductible Option or the future (e.g., if the Participant enrolls in the Employee and Dependent-Only Option, as Full Scope Option for the following Plan Year applicable. and submits the expense for reimbursement during that Plan Year). In addition, during a Plan Year in which a Participant is covered under the Limited Scope/Post-Deductible Option or the Employee and Dependent-Only Option,the Plan will not reimburse any Health Care Expenses incurred in a prior Plan Year if such expenses are not eligible under the Limited Scope/Post-Deductible Option or the Employee and Dependent-Only Option, as applicable. Former Employees who were dispatchers The N/A dollar value of 100% of the Participant's banked sick leave as of the date of the Participant's separation from employment with the Adopting Employer to be contributed on or before February 1, 2007. Current Employees A percentage of the Participant's banked sick leave as of the date of separation 6.1 from employment with the Adopting One-Time Employer. For current non-bargained Contributions employees,the percentage and timing of the contribution is described in the Adopting Employer's personnel policies. For current bargained Employees, the percentage and timing of the contribution is negotiated. With respect to both groups of current employees, the applicable personnel policies and/or bargaining agreements may provide for other than a single, one-time contribution. N/A $2,210 annually for Participants enrolled in the single health plan coverage; $3,460 annually for Participants enrolled in the family health plan coverage. Contributions 6.1 shall be made semi-annually: 50% of the Recurring annual contribution will be contributed on or Contributions about January 1, and 50% on or about July 1. Contributions will be pro-rated for Participants who enter the Plan during the Plan Year. If a Participant changes from sin le health lan covera e to famil health O Copyright 2012 Page 10 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 plan coverage between January 1 and June 30, or between July 1 and December 31,the Participant will receive an additional contribution equal to a pro-rated portion (based upon the efFective date of the change)of the difference between the family contribution and the single contribution. 6.1 Upon termination of employment. As soon as deposited. Availability of reimbursement of HC Account balance For Participants who are employed by the For Participants who are employed by the Adopting Employer, fixed fees shall be Adopting Employer, fixed fees shall be charged to the Plan and paid from the general charged to the Plan and paid from the assets of the Adopting Employer and asset- general assets of the Adopting Employer and based fees shall be charged to the Participant asset-based fees shall be charged to the and paid from the Participant's HC Account. If Participant and paid from the Participant's 11.6 the Participant terminates employment, all HC Account. If the Participant terminates Plan Supervisor fees shall be charged to the Participant and employment, all fees shall be charged to the Fees paid from the Participant's HC Account except Participant and paid from the Participant's for fees that are both (1) not attributable to, HC Account except for fees that are both (1) or based upon,the existence of a Participant not attributable to, or based upon,the HC Account, and (2)actually paid by the existence of a Participant HC Acwunt, and Adopting Employer from its general assets. (2) actually paid by the Adopting Employer from its general assets. All fees shall be charged to the Plan and paid All fees shall be charged to the Plan and paid from the general assets of the Adopting from the general assets of the Adopting Employer. Following termination of Employer. Following termination of employment, all fees shall be charged to the employment, all fees shall be charged to the 11.6 Participant and paid from the Participant's Participant and paid from the Participant's Trustee Fees account, except for fees that are both (1) not account, except for fees that are both (1) attributable to, or based upon,the existence not attributable to, or based upon, the of a Participant's account and (2) actually paid existence of a Participant's account and (2) by the Adopting Employer(e.g., annual actually paid by the Adopting Employer(e.g., trustee fees, annual filing fees, etc.). annual trustee fees, annual filing fees, etc.). c0 Copyright 2012 Page 11 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) Exhibit B RETIREMENT ENHANCEMENT AND BENEFIT ALTERNATIVES VOLUNTARY EMPLOYEES' BENEFICIARY ASSOCIATION BASIC PLAN ADOP'IZON AGREEMENT FOR ' CITY OF APPLE VALLEY This Adoption Agreement plus the Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Basic Plan Document, as amended from time to time('�Basic Plan Document'�, constitute the Plan for the Adopting Employer. This is the Adoption Agreement referred to in the Basic Plan Document. GENERAL INFORMATION ADOPTING EMPLOYER INFORMATION: Employer Name: City of Apple Valley Address Apple Valley Municipal Center 7100 West 147"' Street City, State Zip: Apple Valley, MN 55124 Phone/Fax Number: 952-953-2548/952-953-2515 Tax Identification Number: 41 - 882559 Contact Person: Name: Melissa Haas (person autho�ized Title: HR Manager to make plan/evel decisions,sign Address: 7100 West 147"' Street � forms,and receive City, State Zip Apple Valley, MN 55124 p/an leve/ cor�espondence) Phone/Fax No.: 952-953-2548/952-953-2515 Email Address: mhaas citvofa�t�levall�v.orq EMPLOYEES AND/OR PARTICIPANTS: There were more than fifty (50) Employees in the last twelve months? � Yes ❑ No There were more than twenty(20) Employees in the last calendar year? �Yes ❑ No Check the one that applies(check oNy one boa�: ❑The Plan benefits active Employees only. ❑The Plan benefits terminated Employees only. �The Plan benefits both active Employees and terminated Employees. MISCELLANEOUS Name of Plan: City of Apple Valley VEBA Health Savings Plan Addendum(s)Attached: � Yes ❑ No ]oint Powers Agreement Attached: � Yes ❑ No c0 Copyright 2012 page 1 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) BASIC PLAN DOCUMENT ADOPTION AGREEMENT ARTICLE I: INTRODUCTION Effective date means: N/A (month,day,year Original effective date: 7anuary i, 2007 (monri,day,yearJ Restatement date(date thisAdoptionAgreementis effective): 7anuary 1, 2013 (mon ,day,year ARTICLE II: DEFINITIONS 2.8 Dependent means: � "Dependent"means an individual (other than the Participant and the Participant's Spouse)with respect to whom amounts expended for medical care are excluded from the Participant's gross income under Section 105(b) of the Code, as amended. ❑ Other(Describe): 2.12 Entry Date means � Date Employee becomes eligible to participate. ❑ Other(Describe): 2.15 Health Care Expense means: � Maximum permitted by law. ❑ An expense which but for the deductible under a specified group medical coverage sponsored by the Adopting Employer,would have been paid by that group medical coverage. Specified group medical coverage: ❑ Other(Describe): If the definition is different for Participants once they terminate employment, complete again: � N/A—definition does not change. ❑ Maximum permitted by law. ❑ An expense which but for the deductible under a specified group medical coverage sponsored by the Adopting Employer,would have been paid by that group medical coverage. Specified group medical coverage: ❑ Other(Describe): 2.25 Plan Year is: 7anuary 1 through December 31 (montr,day of beginning and end of Plan Yea� 2.25 The initial"short"Plan Year is: N/A (month,day,yea� �O Copyright 2012 Page 2 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 2.30 Spouse means: � An individual who is legally married to a Participant and who is treated as a��spouse" under the Code. ❑ Other(Describe): - 2.31 Trust means (check all that appl�: ❑ Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Trust('�REBA Trust I'� ❑ Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Trust II ('�REBA Trust II'� � Retirement Enhancement and Benefit Alternatives Voluntary Employees'Beneficiary Association Trust III ("REBA Trust III'� ARTICLE IV: ELIGIBILITY AND PARTICIPATION OF EMPLOYEES 4.1 Eligibility requirements are as follows(check and complete only those that apply): ❑ Age (Describe): ❑ Length of Service (Describe): � Employment Classification (e.g., union, part-time, full-time) (Describe): See Addendum A. ❑ Coverage under a specified group medical (Describe): ❑ Other(Describe): 4.4 Termination of Contributions � As provided in the Basic Plan Document ❑ Other(Describe): 4.5 Termination of Participation: � As provided in the Basic Plan Document ❑ Other(Describej: ARTICLE V: BENEFITS UNDER THE PLAN 5.2 Claims deadline: See Addendum A. 5.4 Timing of Reimbursement: ❑ As provided in the Basic Plan Document-Semi-monthly(24 per year) ❑ Monthly(12 per year) � Other(Describe): Weekly c0 Copyright 2012 Page 3 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 5.6(a) Post-termination Access: ❑ As provided in the Basic Document (i.e., spend down in lieu of COBRA) � Other(Describe): As provided in the Basic Plan Document except that spend down access is provided regardless of whether the Participant elects COBRA continuation coverage. 5.6(b) Post-death Access by Spouse &Dependents: ❑ As provided in the Basic Document (i.e., spend down in lieu of COBRA) � Other(Describe): As provided in the Basic Plan Document except that spend down access is provided regardless of whether the surviving Spouse and Dependents elect COBRA continuation coverage. 5.8 Use of forfeitures: ❑ Pay administrative costs which would otherwise be paid from the Trust(i.e., Participants'HC Account balances). ❑ At the close of the Plan Year in which such forfeitures occur, contributed to the HC Accounts of all Participants employed by the Adopting Employer on the last day of such Plan Year on a per capita basis. � Other(Describe): See Addendum A. Nofe: Under no circumstances will the amounts revert to the Ado tin Em lo er. 5.11 Which plan pays first: ❑ This Plan � Flex plan sponsored by the Adopting Employer. ❑ Other(Describe): Note: The choice of which lan a s first cannot be left to the Partici ant. 5.12(d) Other Limitations, if any: See Addendum A. ARTICLE VI: CONTRIBUTIONS 6.1 Employer Contribution amount, timing, restrictions (checkallthatappl�: One Time Contribution: ❑ Fixed dollar amount � � Fixed formula (Describe): See Addendum A. ❑ Restrictions, if any(Describe): Contributed on (IdentifyDate): See Addendum A. O Copyright 2012 Page 4 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) Recurrina Contributions: � Fixed dollar amount See Addendum A. ❑ Per pay period ❑ Per month ❑ Per quarter ❑ Peryear � Other(Describe): See Addendum A. ❑ Restrictions, if any(Desc�ibe): ❑ Fixed formula (Describe): ❑ Per pay period ❑ Per month ❑ Per quarter ❑ Peryear ❑ Other(Describe): ❑ Restrictions, if any(Describe): ❑ Annual Contribution of Accumulated Paid Time Off, Vacation, or Sick Leave (Describe): ❑ Contribution of Accumulated Paid Time Off,Vacation, or Sick Leave Upon Termination of Employment(Describe): 6.1 Availability for reimbursement of HC Account balance: ❑ As soon as deposited ❑ Upon termination of employment � Other(Describe): See Addendum A. 6.3 Direction of Investments ❑ Adopting Employer ❑ Participant � Other(Describe): See Addendum A. c0 Copyright 2012 Page 5 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) 6.3 Assets of the Plan shall be held as follows: ❑ All assets held in the REBA Trust I ❑ All assets heid in the REBA Trust II � All assets held in the REBA Trust III ❑ Assets of the Plan as of the efFective date of the restatement of the Plan (as indicated in Article I shall be heid in the [REBA Trust I] [REBA Trust II] until such assets are exhausted; all contributions to the Plan following such restatement date shall be held in the REBA Trust III. ARTICLE XI: GENERAL PROVISIONS 11.6 Reasonable fees of Plan Supervisor shall be paid as follows: ❑ Fixed fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer); asset-based fees shall be charged to the Participant and paid from the Participant's HC Account. ❑ All fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer). ❑ All fees shall be charged to the Participant and paid from the Participant's HC Account. � Other(Describe): See Addendum A. If the payment is different for Participants once they terminate employment, complete again: ❑ Fixed fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer); asset-based fees shall be charged to the Participant and paid from the Participant's HC Account. ❑ All fees shall be charged to the Plan and paid from the general assets of the Adopting Employer(billed to the Adopting Employer). ❑ All fees shall be charged to the Participant and paid from the Participant's HC Account. � Other(Describe): See Addendum A. 11.6 Reasonable fees of Trustee shall be paid as follows ❑ Fixed fees shall be charged to the Plan and paid from the general assets of the Adopting Employer; asset-based fees, if any, shall be charged to the Participant and paid from the Participant's HC Account. ❑ All fees shall be charged to the Plan and paid from the general assets of the Adopting Employer. ❑ All fees shall be charged to the Participant and paid from the Participant's HC Account. � Other(Describe): See Addendum A. 11J Governing law—State of Minnesota (only ist one state c0 Copyright 2012 Page 6 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ACKNOWLEDGEMENTS 1. Pursuant to Section 2.8(a), any collectively bargained Employees participating in this Plan participate because the collective bargaining agreement provides for coverage under this Plan. 2. This Plan has been duly adopted or authorized to be adopted by the Adopting Employer's Managing Body. 3. This Plan is a"covered entiry"for purposes of the Privacy Rules and Security Rules under the Health Insurance Portability and Accountability Act(HIPAA). 4. The Adopting Employer has read and agrees to the terms of the trust agreement(s)for the Trust(s)designated in Sections 2.28 and 6.3 of this Adoption Agreement. ADOPTING EMPLOYER: City of Apple Valley Date: gy; I�� Thomas C'���dwin,Acting Mayor Attest: Pamela J. Gackstetter, City Clerk O Copyright 2012 Page 7 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 (1) Former Employees who were employed in Full-time Employees scheduled to work at the position of dispatcher; (2) Current non- least 40 hours per week who are covered bargained Employees as specifically provided under the Adopting Employer's designated in the Adopting Employer's personnei policies; HRA high deductible health plan. (3) Current bargained Employees to the Notwithstanding the foregoing, a Participant e�ent participation has been negotiated. Who is granted an approved leave of absence who remains covered under the HRA high deductible health plan during the leave shail 4.1 remain eligible to participate in the Plan Eligibility during the leave of absence. As further provided in Sections 4.3 and 4.4, Participants who cease to be enrolled in the HRA high deductible health plan but remain employed by the Adopting Employer are no longer eligible for Employer Contributions, but remain eligible to participate in the Plan for purposes of spending down the balance of their HC Accounts. 5.2 Twelve (12) months from the end of the Plan Twelve (12) months from the end of the Plan Claims Deadline Year. Year. At the close of the Plan Year in which such At the close of the Plan Year in which such forfeitures occur, contributed to the HC forfeitures occur, contributed to the HC Accounts of all Class 1 Participants employed Accounts of all Class 2 Participants employed by the Employer on the last day of such Plan by the Employer on the last day of such Plan 5•8 Year on a per capita basis; provided, Year on a per capita basis. Use of however, that if required under an applicable Forfeitures collective bargaining agreement,forfeitures shall contributed only to the HC Accounts of Class 1 Participants within the same bargaining unit of the Participant who experienced the forfeiture. c0 Copyright 2012 Page 8 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class i Class 2 The following coverage options are available The following coverage options are available under the Plan: under the Plan: (i) Full Scope Option. Participants may (i) Full Scope Option. Participants may receive reimbursement for Heaith Care receive reimbursement for Health Care Expenses incurred by themselves and Expenses incurred by themselves and their Spouses and Dependents. their Spouses and bependents. (ii) Limited Scope/Post-Deductible (ii) Limited Scope/Post-Deductible Option. Participants may receive Option. Participants may receive reimbursement for Limited Scope Health reimbursement for Limited Scope Health Care Expenses incurred by themselves Care Expenses incurred by themselves and their Spouses and Dependents. and their Spouses and Dependents. Limited Scope Health Care Expenses Limited Scope Health Care Expenses include: (1) expenses for dental, vision, include: (1) expenses for dental, vision, and preventive care (to the extent the and preventive care (to the e�ent the expense falls within the preventive care expense falls within the preventive care safe harbor contained in Notice 2004-23) safe harbor contained in Notice 2004-23) within the meaning of "medical care" as within the meaning of"medical care" as defined in Section 213(d) of the Code; defined in Section 213(d) of the Code; and (2) Health Care Expenses incurred and (2) Health Care Expenses incurred after the Participant (and the Participant's after the Participant (and the Spouse and Dependents, if applicable) Participant's Spouse and Dependents, if have incurred ��medical expenses" during applicable) have incurred "medical 5.12(d) the Plan Year equal to the "applicable expenses°during the Plan Year equal to Lim tat ons minimum"annual deductible." For this the "applicable minimum " annual purpose, medical expenses include only deductible. For this purpose, medical expenses described in Code Section expenses" include only expenses 213(d) that are or would be reimbursable described in Code Section 213(d) that under the high deductible health plan in are or would be reimbursable under the which the Participant is enrolled. For this high deductible health plan in which the purpose, °applicable minimum annual Participant is enrolled. For this purpose, deductible" means the applicable "applicable minimum annual deductible" minimum annual deductible for a high means the applicable minimum annual deductible health plan under Section deductible for a high deductible health 223(c)(2)(A)(i) of the Code. For plan under Section 223(c)(2)(A)(i) of the Participants who have either a Spouse or Code. For Participants who have either a Dependents during the Plan Year, the Spouse or Dependents during the Plan "applicable minimum annual deductible" Year, the "applicable minimum annual shall be the minimum deductible for deductible" shall be the minimum family coverage. For Participants who deductible for family coverage. For have no Spouse or Dependents during the Participants who have no Spouse or Plan Year, the "applicable minimum Dependents during the Plan Year, the annual deductible" shall be the minimum "applicable minimum annual deductible" deductible for self-only coverage. shall be the minimum deductible for self- (iii) Employee and Dependent-Only only coverage. Option. Participants may receive (iii) Employee and Dependent-Only reimbursement for Health Care Expenses Option. Participants may receive incurred b themselves and their reimbursement for Health Care Ex enses c0 Copyright 2012 Page 9 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 Dependents. Participants may not receive incurred by themselves and their reimbursements for any expenses Dependents. Participants may not incurred by their Spouses. receive reimbursements for any Participants shall automatically be enrolled in expenses incurred by their Spouses. the Full Scope Option unless they elect, in Participants enrolled in the high deductible writing and in a manner specified by the Plan health plan sponsored by the Adopting Administrator,to participate in another Employer as if the first day of a Plan Year available coverage option for a particular Plan shall automatically be enrolled in the Limited Year. Such an election must be made prior to Scope/Post-Deductible Option for that Plan the beginning of the Plan Year and shall be Year. Participants not enrolled in the high irrevocable during the Plan Year. The election deductible health plan sponsored by the will automatically renew for subsequent Plan Adopting Employer as if the first day of a Years unless the Participant makes an election Plan Year shall automatically be enrolled in (in the manner specified above)to participate the Full Scope Option for that Plan Year. in a different coverage option for such Participants may elect, in writing and in a subsequent Plan Year. manner specified by the Plan Administrator, If a Participant changes coverage options, the to participate in any available coverage following rules apply with respect to claims for option for a particular Plan Year. Such an reimbursement under the Plan. Expenses election must be made prior to the beginning incurred during a particular Plan Year will be of the Plan Year and shall be irrevocable eligible for reimbursement under the Plan in during the Plan Year. The election will accordance with the coverage option in which automatically renew for subsequent Plan the Participant is enrolled for that Plan Year. Years unless the Participant makes an For example, if a Participant who is enrolled in election (in the manner specified above)to the Limited Scope/Post-Deductible Option for Participate in a different coverage option for a Plan Year incurs an expense that is not a such subsequent Plan Year. Limited Scope Health Care Expense, that If a Participant changes coverage options, expense cannot be reimbursed under the Plan the following rules apply with respect to at any time in the future (e.g., if the claims for reimbursement under the Plan. Participant enrolls in the Full Scope Option for Expenses incurred during a particular Plan the following Plan Year and submits the Year will be eligible for reimbursement under expense for reimbursement during that Plan the Plan in accordance with the coverage Year). In addition, during a Plan Year in option in which the Participant is enrolled for which a Participant is covered under the that Plan Year. For example, if a Participant Limited Scope/Post-Deductible Option or the who is enrolled in the Limited Scope/Post- Employee and Dependent-Only Option, the Deductible Option for a Plan Year incurs an Plan will not reimburse any Health Care expense that is not a Limited Scope Health Expenses incurred in a prior Plan Year if such Care Expense, that expense cannot be expenses are not eligible under the Limited reimbursed under the Plan at any time in the Scope/Post-Deductible Option or the future (e.g., if the Participant enrolls in the Employee and Dependent-Only Option, as Full Scope Option for the following Plan Year applicable. and submits the expense for reimbursement during that Plan Year). In addition, during a Plan Year in which a Participant is covered under the Limited Scope/Post-Deductible Option or the Employee and Dependent-Only Option,the Plan will not reimburse any Health Care Ex enses incurred in a rior Plan �O Copyright 2012 Page 10 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 Year if such expenses are not eligible under the Limited Scope/Post-Deductible Option or the Empioyee and Dependent-Only Option, as applicable. Former Employees who were dispatchers The N/A dollar value of 100% of the Participant's banked sick leave as of the date of the Participant's separation from employment with the Adopting Employer to be contributed on or before February l, 2007. Current Employees A percentage of the Participant's banked sick1eave as of the date of separation 6.1 from employment with the Adopting One-Time Employer. For current non-bargained Contributions employees,the percentage and timing of the contribution is described in the Adopting Employer's personnel policies. For current bargained Employees, the percentage and timing of the contribution is negotiated. With respect to both groups of current employees, the applicable personnel policies and/or bargaining agreements may provide for other than a single, one-time contribution. N/A An amount or amounts established pursuant to collective bargain agreement or resolution adopted by Adopting Employer's City Council. Contributions shall be made semi-annually: 50% of the annual contribution will be contributed on or about January 1, and 50% on or about July 1. Contributions will be pro- 6.1 rated for Participants who enter the Plan Recurring during the Plan Year. If a Participant Contributions changes from single health plan coverage to family health plan coverage between]anuary 1 and June 30, or between July 1 and December 31, the Participant will receive an additional contribution equal to a pro-rated portion (based upon the effective date of the change)of the difference between the family contribution and the single contribution. c0 Copyright 2012 Page il Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) ADDENDUM A Section Class 1 Class 2 6.1 Upon termination of employment. As soon as deposited. Availability of reimbursement of HC Account balance 6.3 Participants Adopting Employer Direction of Investments For Participants who are employed by the For Participants who are employed by the Adopting Employer, fixed fees shall be Adopting Employer,fixed fees shall be charged to the Plan and paid from the general charged to the Plan and paid from the assets of the Adopting Employer and asset- general assets of the Adopting Employer and based fees shall be charged to the Participant asset-based fees shall be charged to the and paid from the Participant's HC Account. If Participant and paid from the Participant's 11.6 the Participant terminates employment, all HC Account. If the Participant terminates Plan Supervisor fees shall be charged to the Participant and employment, all fees shall be charged to the Fees paid from the Participant's HC Account except Participant and paid from the Participant's for fees that are both (1) not attributable to, HC Account except for fees that are both (1) or based upon,the existence of a Participant not attributable to, or based upon, the HC Account, and (2) actually paid by the existence of a Participant HC Account, and Adopting Employer from its general assets. (2) actually paid by the Adopting Employer from its general assets. All fees shall be charged to the Plan and paid All fees shall be charged to the Plan and paid from the general assets of the Adopting from the general assets of the Adopting Employer. Following termination of Employer. Following termination of employment, all fees shall be charged to the employment, all fees shall be charged to the 11.6 Participant and paid from the Participant's Participant and paid from the Participant's Trustee Fees account, except for fees that are both (1) not account, except for fees that are both (1) attributable to, or based upon,the existence not attributable to, or based upon, the of a Participant's account and (2) actually paid existence of a Participant's account and (2) by the Adopting Employer(e.g., annual actually paid by the Adopting Employer(e.g., trustee fees, annual filing fees, etc.). annual trustee fees, annual filing fees, etc.). OO Copyright 2012 Page 12 Genesis Employee Benefits,Inc. Basic Plan Adoption Agreement (12.0.0.0) is°i• �. � •ow•s City of �:.'• AppValley MEMO Human Resources/Payroll TO: Mayor and City Council �V� FROM: Melissa Haas, Human Resources Manager DATE: December 20, 2013 SUBJECT: Business Associate Agreement with Genesis Employee Bene�ts to Address HITECH Back�round: The City of Apple Valley currently sponsors certain insurance plans for the benefit of eligible employees. The City utilizes Genesis Employee Beneifts to third party administration services for some of these employee group health plans. The Privacy Rule and Security Rule of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) are intended to protect the Private Health Information of individuals. The City Council previously adopted the HIPAA Privacy Policies and Procedures on July 14, 2005. In August 2009, the U.S. Department of Health and Human Services issued new regulations to implement the security breach notification requirements legislated by the Health Information Technology for Economic and Clinical Health (HITECH)Act,which is part of the American Recovery and Reinvestment Act (ARRA) of 2009. Recommendation: The HITECH Act was recently further modified effective September 23, 2013. To comply with the changes, an updated business associate agreement is required to address the privacy and security requirements required by the Act. Action Requested: Adopt the attached resolution authorizing the Mayor and City Clerk to sign and execute the business associate agreement with Genesis Employee Benefits. This item will be included on the December 26, 2013 consent agenda. Please feel free to contact me with any questions. Thank you. CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPROVING BUSINESS ASSOCIATE AGREEMENT WITH GENESIS EMPLOYEE BENEFITS WHEREAS, City of Apple Valley sponsors plans for the benefit of certain employees; and WHEREAS, City of Apple Valley deems is advisable to enter into agreement with Genesis Employee Benefits to provide benefit plan administration services; and WHEREAS, City of Apple Valley and Genesis Employee Benefits intend to protect the privacy and provide for security of Private Health Information disclosed to Genesis Employee Benefits in compliance with the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"), the Health Information Technology for Economic and Clinical Health Act (the "HITECH Act"), and regulations promulgated thereunder by the U.S. Department of Health and Human Services and other applicable laws; NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby approves the Business Associate Agreement with Genesis Employee Benefits, attached hereto as Exhibit A. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk E�ibit A BUSINESS ASSOCIATE AGREEMENT [reflecting HITECH under ARRA] This Business Associate Agreement ("Agreement'� is entered into by and between City of Apple Valley on behalf of the Plan (as defined herein) ("Covered Entity'� and Genesis Employee Benefits, Inc. ��Business Associate'�. I. Purpose A. Business Associate is contractually obligated to provide certain services related to one or more°covered entities"as that term is defined and regulated under HIPAA. The parties to this Agreement acknowledge that (1) Business Associate is a °business associate" as that term is defined and regulated under the Health Insurance Portability and Accountability Act of 1996, as amended ("HIPAA'�; and (2) Business Associate provides services to one of more ��covered entities" as that term is defined and regulated under HIPAA. B. This Agreement is intended to constitute a ��business associate"agreement between the Plan, as a Covered Entity, and the Business Associate, as required under the privacy and security provisions of HIPAA, as amended. Portions of HIPAA apply directly to Business Associate as provided in the Heath Information Technology for Economic and Clinical Health Act ("HITECH'�, part of the American Recovery and Reinvestment Act of 2009 ��ARRA'�. Business Associate's obligations under this Agreement may be the same as, or in some cases in addition to, Business Associate's own obligations under HIPAA as provided in HITECH. II. Special Definitions The following definitions are used by this Agreement: A. Agreement — means this Business Associate Agreement, which is an agreement required under 45 C.F.R. Section 164.314(a)(2) between a Business Associate and a Covered Entity. B. ARRA—means the American Recovery and Reinvestment Act of 2009. C• Breach — means the unauthorized acquisition, access, use, or disclosure of Protected Health Information regarding a Covered Individual that compromises the security or privacy of the Protected Health Information as determined in accordance with 45 C.F.R. Section 164.402. Notwithstanding the foregoing, a Breach does not include: (1) any unintentional acquisition, access, or use of Protected Health Information by an employee or individual acting under the authority of Covered Entity or Business Associate and in the scope of the employment or relationship between the employee or individual and Covered Entity or Business Associate, provided such information is not further acquired, accessed, used, or disclosed by any person without authorization; (2) any inadvertent disclosure by an individual who is authorized to access Protected Health Information at Covered Entity's or Business Associate's facility to another similarly situated individual at the same facility, provided such information is not further acquired, accessed, used, or disclosed by any person without authorization; and (3) a disclosure of Protected Health Information in a situation in which Business Associate has a good faith belief that the person(s) to which the unauthorized disclosure was made would not reasonably have been able to retain such information. 1 Business Associate Agreement [HTfECH under ARRA] D. Business Associate—means Genesis Employee Benefits, Inc., a person described in 45 C.F.R. Section 160.103 who perForms certain functions on behalf of a Covered Entity. E. Covered Electronic Transactions — shall have the meaning given to the term "transaction"in 45 C.F.R. Section 160.103. F. Covered Entity—means The Plan, an entity described in 45 C.F.R. Section 160.103. G. Covered Individual —means a person who is eligible for payment of certain services or supplies rendered or sold to the person or the person's eligible dependents under the terms, conditions, limitations, and exclusions of the Plan. H. Data Aggregation — means, with respect to Protected Health Information created or received by Business Associate in its capacity as a business associate (as that term is defined in 45 C.F.R. Section 160.103) of the Plan, the combining of such Protected Health Information by Business Associate with the Protected Health Information received by Business Associate in its capacity as a business associate of another covered entiry(as those terms are defined in 45 C.F.R. Section 160.103), to permit data analyses that relate to the health care operations of the respective covered entities. I. Designated Record Set — means a group of records maintained by or for Covered Entity that is (1) the medical records and billing records about Individuals maintained by or for a covered health care provider, (2) the enrollment, payment, claims adjudication, and case or medical management record systems maintained by or for Covered Entity, or (3) used, in whole or in part, by or for Covered Entity to make decisions about Individuals. As used herein, the term "Record" means any item, collection, or grouping of information that includes Protected Health Information and is maintained, collected, used or disseminated by or for Covered Entity. ]. Effective Date—means September 23, 2013 unless specifically noted otherwise herein. K. Electronic Health Record — means an electronic record of health-related information regarding an Individual that is created, gathered, managed, and consulted by authorized health care clinicians and their staff. L. Electronic Protected Health Information —shall have the same meaning as the term "electronic protected health information" in 45 C.F.R. 160.103, limited to the information created, received, maintained, or transmitted by Business Associate from or on behalf of Covered Entity. M. HITECH—means Heath Information Technology for Economic and Clinical Health Act. N. HHS—means the United States Department of Health and Human Services. 0. Including—means"including but not limited to." P. Individual —shall have the same meaning as the term °individual" in 45 C.F.R. Section 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 C.F.R. Section 164.502(g). Q. Limited Data Set — shall have the same meaning as the term ��limited data set" in 45 C.F.R. Section 164.514(e)(2). 2 Business Associate Agreement [HTfECH under ARRA] a. Plan—"organized health care arrangement", as that term is defined in 45 C.F.R. Section 160.103, consisting of VEBA Health Savings Plan (HC Account), Health Reimbursement Arrangement, and Medical Expense Reimbursement Plan. R. Privacy Rule — means the Standards and Privacy of Individually Identifiable Health Information at 45 C.F.R. Part 160 and Part 164, subparts A and E and the privacy provisions of HIPAA, as amended. S. Protected Health Information —shall have the same meaning as the term"protected health information" in 45 G.F.R. 160.103, limited to the information created, received, maintained, or transmitted by Business Associate from or on behalf of Covered Entity. Protected Health Information specifically includes Electronic Protected Health Information. T. Provider — means a hospital or professional practitioner duly certified or licensed to provide health care services to Covered Individuals. U. Required By Law — shall have the same meaning as the term "required by law" in 45 C.F.R. Section 164.103. V. Secretary — means the Secretary of the Department of Health and Human Services or his/her designee. W. Security Incident— shall have the same meaning as the term `�security incident"in 45 C.F.R. Section 164.304, unless defined differently in Covered Entity's policies and procedures for compliance with the Security Rule, which shall be provided to the Business Associate. X. Security Rule— means the Security Standards and Implementation Specifications at 45 C.F.R. Part 160 and Part 164, subpart C and the security provisions of HIPAA, as amended. Y. Standards for Electronic Transactions Rule - means the final regulations issued by HHS concerning standard transactions and code sets under the Administrative Simplification provisions of HIPAA, 45 C.F.R. Part 160 and Part 162. Z. Subcontractor—means an agent of a Business Associate described in 45 C.F.R. Section 165.103 to whom the Business Associate provides protected health information that the Business Associate creates, receives, maintains, or transmits on behalf of a Covered Entity. AA. Unsecured Protected Health Information —means Protected Health Information that has not been rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary. As of August 24, 2009,the Secretary has specified the following technologies and methodologies that will render Protected Health Information unusable, unreadable, and indecipherable (i.e., secured Protected Health Information): (1)encryption as described in the Secretary's guidance and determined by the National Institute of Standard and Technology to meet the standards described in such guidance, or(2)destruction, in accordance with the procedures identified in the Secretary's guidance, of the media on which the Protected Health Information was stored or recorded. III. Privacy Provisions 3 Business Associate Agreement [HITECH under ARRA] A. Introduction. Business Associate, on behalf of Covered Entity, perForms or assists in the performance of functions and activities that may involve the use, disclosure, receipt and/or creation of Protected Health Information. The '�business associate" provisions of the Privacy Rule govern the terms and conditions under which the Business Associate may use or disclose Protected Health Information. In general, Business Associate agrees and intends to act such that(1) Covered Entity can fulfill its responsibilities under HIPAA; and (2) Business Associate can fulfill its contractual obligations under this Agreement. In addition, Business Associate specifically acknowledges its direct liability for the failure to comply with certain portions of the Privacy Rule as provided under HITECH and the regulations issued thereunder. B. Permitted Uses and Disclosures by Business Associate. 1. Except as otherwise limited in this Agreement, Business Associate may use or disclose Protected Health Information (i) to perForm functions, activities, or services for, or on behalf of, Covered Entity pursuant to any services agreement with the Business Associate (ii) as permitted or required by this Agreement and (iii) as Required by Law. Business Associate may disclose Protected Health Information to other business associates of Covered Entity, or to business associates of another covered entity that is part of an organized health care arrangement that includes Covered Entity, to the fullest extent allowed under applicable law. 2. Except as otherwise limited in this Agreement, Business Associate may use Protected Health Information for the proper management and administration of its business or to carry out its legal responsibilities. 3. Except as otherwise limited in this Agreement, Business Associate may disclose Protected Health Information for the proper management and administration of its business, if: i) the disclosures are Required by Law, or ii) Business Associate obtains reasonable assurances from the person to whom the information is disclosed that the information will be held confidentially and will be used or further disclosed only as Required by Law or for the purpose for which it was disclosed to such person, and the person will notify the Business Associate of any instances of which the person is aware in which the confidentiality of the information has been breached. 4. Except as otherwise limited in this Agreement, Business Associate may use Protected Health Information to provide Data Aggregation services to Covered Entity as permitted by 45 C.F.R. Section 164.504(e)(2)(i)(B). 5. Except as otherwise limited in this Agreement, Business Associate may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 C.F.R. Section 164.502(j)(1). 6. Business Associate will limit the use, disclosure, or request of Protected Health Information, to the extent practicable, (i) to the Limited Data Set, or (ii) if needed by Business Associate, to the minimum necessary (as determined by Business Associate) to accomplish the intended purpose of such use, disclosure, 4 Business Associate Agreement [HITECH under ARRA] or request, except to the extent a broader use, disclosure, or request of Protected Health Information is allowed by the Privacy Rule. Business Associate's ability to satisfy the requirement of this Paragraph III.B.6 by use of the Limited Data Set shall be available until the effective date of subsequent guidance issued by the Secretary regarding what constitutes '�minimum necessary,"at which time Business Associate will take reasonable efforts to limit the use, disclosure, or request of Protected Health Information to the minimum necessary (as defined by such Secretary's guidance) to accomplish the intended purpose of such use, disclosure, or request, except to the e�ent a broader use, disclosure, or request of Protected Health Information is allowed by the Privacy Rule. 7. Except as otherwise authorized by the Privacy Rule, Business Associate shall not directly or indirectly receive remuneration (whether financial or nonfinancial) in exchange for any Protected Health Information of a Covered Individual unless Covered Entity has received a valid authorization from the Covered Individual that includes a specification of whether the Protected Health Information can be further exchanged for remuneration by the entity receiving Protected Health Information of that Covered IndividuaL 8. Except as otherwise allowed by the Privacy Rule, Business Associate may not use or disclose Protected Health Information regarding a Covered Individual with respect to a communication about a product or service that encourages recipients of the communication to purchase or use the product or service unless Covered Entity receives no direct or indirect payment in exchange for making such communication and the communication is made to the Covered IndividuaL• (i) to describe a health-related product or service (or payment for such product or service)that is provided by, or included in, the Plan, including communications about the entities participating in a health care provider network or health plan network, replacement of, or enhancements to, the Plan, and health-related products or services available only to Covered Individuals that add value to, but are not part of, the Plan; (ii) for treatment of the Covered Individual; or (iii) for case management or care coordination for the Covered Individual, or to direct or recommend alternative treatments, therapies, health care providers, or settings of care to the Covered Individual. Notwithstanding the foregoing, Business Associate may use or disclose Protected Health Information regarding a Covered Individual with respect to a communication about a product or service that encourages recipients of the communication to purchase or use the product or service if the communication refates to a prescription drug that is currently being prescribed for a Covered Individual and any financial remuneration received by Covered Entity in exchange for making the communication is reasonably related to Covered Entity's cost of making the communication. C. Limitations on Business Associate's Uses and Disclosures. With respect to Protected Health Information that Business Associate creates, receives, maintains, or transmits on behalf of Covered Entity, Business Associate will not use or further disclose the Protected Health Information other than as permitted or required by this Agreement (including, but not limited to, any restrictions described in Section III.E.4) or as Required by Law. 0. Additional Obligations of Business Associate. Except as otherwise specified in this Agreement, the provisions of this Paragraph III.D. apply only to Protected Health 5 Business Associate Agreement [HITECH under ARRA] Information that Business Associate creates, receives, maintains, or transmits on behalf of Covered Entity. 1. Safeguards. Business Associate will use appropriate safeguards to prevent the improper use of, disclosure of, and tampering with Protected Health Information and to reasonably and appropriately protect the confidentiality, integrity, and availability of the Protected Health Information. 2. Reporting and Mitigation. Business Associate will report to Covered Entity any acquisition, access, use, or disclosure of Protected Health Information of which Business Associate becomes aware, or that is reported to Business Associate by an agent or Subcontractor, that is in violation of this Agreement. Such report shall be made within ten (10) business days of its discovery (as that term is defined in 45 C.F.R. Section 164.410(a)(2)) by Business Associate. Business Associate agrees to promptly mitigate, to the extent practicable, any harmful effect that is known to Business Associate of an acquisition, access, use, or disclosure in violation of this Agreement. This obligation includes, but is not limited to, any acquisition, access, use, or disclosure of Unsecured Protected Health Information that may constitute a Breach. The determination of whether a Breach has occurred, and of the resultant action, shall be the responsibility of Covered Entity. 3. Agents and Subcontractors. Business Associate will enter into a written contract with any agent or Subcontractor who creates, receives, maintains, or transmits Protected Health Information on behalf of Business Associate that requires such agent or Subcontractor to comply with the same restrictions and conditions that apply by and through this Agreement to Business Associate with respect to such information. 4. Access to Protected Health Information. Within fifteen (15) days of a request by Covered Entity for access to Protected Health Information about a Covered Individual, Business Associate shall make available to Covered Entity or, as directed by Covered Entity, a Covered Individual such Protected Health Information contained in a Designated Record Set. If the Protected Health Information requested by Covered Entity is maintained in a Designated Record Set electronically, Business Associate shall make available, within the time period specified above, a copy of such information in the electronic form and format specified by Covered Entity, provided such information is readily producible in such form and format. If the information is not readily producible in such form and format, Business Associate shall make the information available in a readable electronic form and format as agreed to by the parties. In the event any Covered Individual requests access to Protected Health Information directly from Business Associate, Business Associate shall within five (5) days forward such request to Covered Entity. Notwithstanding anything herein to the contrary, Covered Entity shall be ultimately responsible for providing access to the requested Protected Health Information or making the determination to deny access to requested Protected Health Information. 5. Amendment of Protected Health Information. Within fifteen (15) days of receipt of a request from Covered Entity or a Covered Individual for the amendment of Protected Health-Information or a record regarding a Covered Individual contained in a Designated Record Set, Business Associate shall (i) provide such information to Covered Entity for amendment, and (ii) incorporate 6 Business Associate Agreement [HITECH under ARRA] any such amendments in the Protected Health Information as required by 45 C.F.R. Section 164.526. It shall be Covered Entity's responsibility to promptly notify Business Associate of the request for an amendment. Notwithstanding anything herein to the contrary, Covered Entity shall be ultimately responsible for determining whether the requested amendment shall be made and, if the request is denied, in whole or in part, complying with 45 C.F.R. Section 164.526. 6. Disclosure Accounting. Business Associate agrees to track such disclosures of Protected Health Information and information related to such disclosures as is necessary to enable Covered Entity to respond to a request by a Covered Individual for an accounting of disclosures of Protected Health Information in accordance with 45 C.F.R. Section 164.528. Within fifteen (15) days of receipt of notice from Covered Entiry that it has received a request for an accounting of disclosures of Protected Health Information regarding a Covered Individual, Business Associate shall make available to Covered Entity such information as is in Business Associate's possession and is required for Covered Entity to make the accounting required by 45 C.F.R. Section 164.528. At a minimum, Business Associate shall provide Covered Entity with the following information: (i) the date of the disclosure; (ii) the name of the entity or person who received the Protected Health Information, and if known, the address of such entity or person; (iii) a brief description of the Protected Health Information disclosed; and, (iv) a brief statement of the purpose of such disclosure which includes an explanation of the basis for such disclosure. Business Associate hereby agrees to implement an appropriate record keeping process to enable it to comply with the requirements of this section and applicable law. It shall be Covered Entity's responsibility to promptly notify Business Associate of the request for an accounting, and to prepare and deliver any such accounting requested. In addition to the forgoing, Business Associate shall track other disclosures and/or make available to Covered Entity such information as is necessary for Covered Entity to comply with any additional accounting requirements effective as of the compliance date applicable under final regulations implementing such requirements. Notwithstanding anything herein to the contrary, Covered Entity shall be ultimately responsible for providing the disclosure accounting to the Covered Individual. 7. Access to Business Associate's Internal Records. Business Associate shall make its internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by Business Associate on behalf of, Covered Entity available to Covered Entity or the Secretary, for the purposes of the Secretary's determining compliance with HIPAA for Covered Entity and/or Business Associate. 8. Electronic Transactions. In the event the Business Associate transmits or receives any Covered Electronic Transaction on behalf of Covered Entity, it shall comply with all applicable provisions of the Standards for Electronic Transactions Rule to the extent Required by Law, and shall ensure that any agents and Subcontractors that assist Business Associate in conducting Covered Electronic Transactions on behalf of Covered Entity agree in writing to comply with the Standards for Electronic Transactions Rule to the e�ent Required by Law. � Business Associate Agreement [HITECH under ARRA] E. Obligations and Rights of Covered Entity. 1. Notice of Privacy Practices. Covered Entity shall provide Business Associate with the notice of privacy practices that Covered Entity produces in accordance with 45 C.F.R. Section 164.520, as well as any changes to such notice. 2. Requests by Covered Entity. Covered Entity shall not request or direct Business Associate to use or disclose Protected Health Information in any manner that would not be permissible under the Privacy Rule if done by Covered Entity. This includes, but is not limited to, requests or directions for disclosure of Protected Health Information to the Plan sponsor in a capacity other than acting on behalf of the Plan as Covered Entity. To the e�ent a dispute or difference of opinion exists between the Business Associate and Covered Entity regarding whether a use or disclosure is permissible, Business Associate may disclose the Protected Health Information under objection pursuant to the specific, written direction of Covered Entity. Any disclosures made pursuant to such specific, written direction shall be subject to the indemnification provisions of the Agreement. 3. Changes in Permission. Covered Entity shall notify Business Associate of any changes in, or revocation of, permission by an Individual to use or disclose Protected Health Information, to the e�ent that such changes may affect Business Associate's use or disclosure of Protected Health Information. 4. Restrictions. Covered Entity shall notify Business Associate of any restriction to the use or disclosure of Protected Health Information to which Covered Entity has agreed in accordance with 45 C.F.R. Section 164.522, to the e�ent that such restriction may affect Business Associate's use or disclosure of Protected Health Information. Such restrictions include, but are not limited to, a Covered Individual's request not to disclose Protected Health Information for purposes of payment or health care operations where the Protected Health Information relates solely to a health item or service for which the health care provider has been paid in full out-of-pocket by, or on behalf of,the Covered Individual. 5. Agreement Breaches by Business Associate. If Covered Entity obtains knowledge of a pattern of activity or practice of Business Associate that constitutes a material breach or violation of Business Associate's obligations under this Agreement, Covered Entity will take reasonable steps to cure such breach or end such violation. If Covered Entity cannot successfully cure the breach or end the violation, Covered Entity shall terminate the Agreement in accordance with Section VI.B if feasible. 8 Business Associate Agreement [HITECH under ARRA] IV. Electronic Security Provisions A. Introduction. This section applies where Business Associate, on behalf of Covered Entity, pertorms or assists in the performance of functions and activities that may involve the creation, maintenance, receipt, or transmission of Electronic Protected Health Information. This Section IV along with the other sections of the Business Associate Agreement are (1) intended to meet the requirements of the "business associate" provisions of Security Rule, and (2) govern the terms and conditions under which the Business Associate may create, maintain, receive, and transmit Electronic Protected Health Information on behalf of Covered Entity. In general, Business Associate agrees and intends to act such that (1) Covered Entity can fulfill its responsibilities under HIPAA; (2) Business Associate can fulfill its responsibilities under HIPAA; and (3) Business Associate can fulfill its contractual obligations under this Agreement. B. Obligations of Business Associate. In accordance with the Security Rule, Business Associate agrees to: 1. Conduct a security risk assessment (in accordance with 45 C.F.R. Section 164.308(a)(1)(ii)(A)) and adopt and implement policies and procedures designed to ensure compliance with the Security Rule and this Agreement including, but not limited to, identifying a security officer and training personneL 2. Implement administrative, physical and technical safeguards (including written policies and procedures) that reasonably and appropriately protect the confidentiality, integrity, and availability of the Electronic Protected Health Information that Business Associate creates, maintains, receives, or transmits on behalf of Covered Entity; 3. Report to Covered Entity any Security Incident of which Business Associate becomes aware within ten (10) business days of its discovery by the Business Associate; 4. Promptly mitigate, to the extent practicable, any harmful efFect of a Security Incident that is known to Business Associate; and 5. Enter into a written contract with any agent or Subcontractor to whom Business Associate provides Electronic Protected Health Information that requires such agent or Subcontractor to comply with the same restrictions and conditions that apply under this Section IV to Business Associate, including, but not limited to, implementing reasonable and appropriate safeguards to protect such information. C. Obligations of Covered Entity. Covered Entity shall not request or direct Business Associate to create, maintain, receive, or transmit Electronic Protected Health Information in any manner that would not be permissible under the Security Rule. V. Breach Notification Requirements If Business Associate accesses, maintains, retains, modifies, records, stores, destroys, or otherwise holds, uses, or discloses Unsecured Protected Health Information, Business Associate shall notify Covered Entity of a Breach of such Unsecured Protected Health Information without unreasonable delay, but no later than sixty (60) days following discovery of the Breach. 5uch notice shall include an identification of each Covered Individual whose Unsecured Protected Health Information has been, or is reasonably believed by Business Associate to have been, accessed, acquired, or disclosed during such Breach and any other available information needed 9 Business Associate Agreement [HITECH under ARRA] by Covered Entity to enable it to comply with its notification obiigations under the Privacy Rule and Security Rule. For purposes of this Section V, a Breach is deemed to have been discovered by Business Associate upon the first day on which such Breach is known, or by exercising reasonable diligence would have been known, to Business Associate (including any person, other than the individual committing the Breach, that is an employee, officer or agent of Business Associate (determined in accordance with the Federal common law of agency)). VI. Term and Termination A. Term. The Term of this Agreement will begin and become efFective on the EfFective Date and shall terminate when all of the Protected Health Information created or received by Business Associate on behalf of Covered Entity is destroyed or returned to Covered Entity, or, if it is infeasible to return or destroy Protected Health Information, protections are extended to such information, in accordance with the termination provisions in this Section VI. B. Termination. In the event that a party (the "non-breaching party'� discovers and determines that the other party (the "breaching party'� materially breached or violated any of its obligations under this Agreement, the non-breaching parly will notify the breaching party of such breach in writing and may immediately terminate the Agreement upon notice to the breaching party or may provide the breaching parry with an opportunity to take reasonable steps to cure the breach or end the violation, as applicable, within a mutually agreed upon period of time. If the breaching party's attempts to cure the breach or end the violation are unsuccessful within that period, without limiting the rights of the parties under the Agreement, the non-breaching parry may immediately terminate the Agreement upon notice to the breaching parly. C. Effect of Relationship Termination. 1. Except as provided in paragraphs (b) and/or (c) of this sub-section, upon termination of the Agreement, for any reason, Business Associate shall return or destroy all Protected Health Information created or received by it on behalf of Covered Entity. This provision shall apply to Protected Health Information that is in the possession of Business Associate and/or its Subcontractors or agents. Business Associate will not retain any copies of Protected Health Information. 2. In the event that Business Associate determines that returning or destroying Protected Health Information is infeasible, Business Associate will notify Covered Entity of the conditions that make return or destruction infeasible. Upon mutual agreement of the parties that return or destruction of Protected Health Information is infeasible, Business Associate will e�end the protections of this Agreement to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those ,purposes that make the return or destruction infeasible, for so long as Business Associate maintains such Protected Health Information. 3. Should Covered Entity notify Business Associate that the information necessary to comply with the recordkeeping requirements under other applicable law includes the Protected Health Information, Business Associate shall return or provide to Covered Entity such information, including Protected Health Information. 10 Business Associate Agreement [HITECH under ARRA] VII. Genera) Provisions A. Regulatory References. A reference in this Agreement to a section in the Privacy Rule or the Security Rule means the section as in effect or as amended. B. Amendment. The parties agree to take such action as is necessary to amend this Agreement from time to time as is necessary for Covered Entity and/or Business Associate to comply with the requirements of the Privacy Rule, the Security Rule, and the Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191. C. Interpretation. Any ambiguity in this Agreement shall be resolved to permit each parly to comply with the Privacy Rule and the Security Rule, if applicable. D. Survival. The respective rights and obligations under this Agreement shall survive the termination of this Agreement and any related agreement, Including a services agreement. E. Indemnity. Each party will indemnify, hold harmless, and defend the other party and its affiliates, officers, directors, employees or agents from and against any claim, cause of action, liability, damage, cost or expense, including attorneys' fees and court or proceeding costs, arising out of or in connection with any non-permitted or violating use or disclosure of Protected Health Information or other breach of this Agreement by such party or any Subcontractor, agent, person or entity under such party's control. F. No Third Party Beneficiaries. Nothing express or implied in this Agreement is intended to confer, nor shall anything herein confer, upon any person other than the parties hereto, any rights obligations, or liabilities whatsoever. G. Conformance with Law. The parties agree to take such action as is necessary to amend this Agreement from time to time as is necessary for the parties to comply with the requirements of HIPAA as they apply to each party. H. Action. For purposes of this Agreement, whenever action is required by a parry to this Agreement, such action must be taken by a person or persons with authority to act on behalf of such parly to this Agreement. I. Governing Law. This Agreement shall be governed by the law of Minnesota, except to the e�ent preempted by federal law. ]. Severability. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect. K. Notices. All notices and communications required by this Agreement shall be in writing. Such notices and communications shall be given in one of the following forms: (i) by delivery in person, (ii) by a nationally-recognized, ne�-day courier service, (iii) by first- class, registered or certified mail, postage prepaid; or (iv) by electronic mail to the address that each parry specifies in writing. L. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter and constitutes and supersedes all prior agreements, representations and understandings of the parties, written or oral, with regard to this same subject matter. Notwithstanding the foregoing, this Agreement is il Business Associate Agreement [HITECH under ARRA] intended to supplement (rather than supersede) the agreement between Business Associate and the sponsor of the Plan related to the services that Business Associate provides with respect to administration of the Plan. M. Counternarts. This Agreement may be executed in counterparts, each of which so executed shall be construed to be an original, but all of which together shall constitute one agreement binding on all parties, notwithstanding that all parties are not signatories to the same counterpart. Transmission by facsimile or electronic mail of an executed counterpart of this Agreement shall be deemed to constitute due and sufficient delivery of such counterpart. This Agreement and any amendment or modification may not be denied legal effect or enforceability solely because it is in electronic form, or because an electronic signature or electronic record was used in its formation. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set forth below. Business Associate: This 23`�day of September,. 2013 By: �f�� on behalf of the Business Associate. Print Name: Lisa Baker Title: VP of Client Solutions Covered Entity: This 26th day of December , 2013 By: on behalf of the Covered Entity. Print Name: Thomas Goodwin Title: Acting Mayor Attest: Pamela J. Gackstetter, City Clerk 1Z Business Associate Agreement [HITECH under ARRA] ... L�". V � ....: . City of :«".' AppVa��ey nnEnno Human Resources/Payroll T0: Mayor and City Council ,�,MUr� FROM: Melissa Haas, Human Resources Manager DATE: December 20, 2013 SUBJECT: Amend Dental Administrative Services Agreement with HealthPartners Dental Back�round• The City of Apple Valley currently sponsors a self-insured dental plan for the benefit of eligible employees. Effective January 1, 2011 the City selected HealthPartners Dental for group dental plan provider network and claims administration. The dental administration fee of $4.43 per subscriber per month was guaranteed for 3 years. Recommendation: The City has received renewal information from HealthPartners Dental for 2014, including an administration fee of $4.55 per subscriber per month. The City's benefits consultant, Gallagher Benefit Services, has reviewed the City's claims and activity and determined the rate increase is reasonable. Staff recommends amending the dental administrative services agreement with HealthPartners Dental for group dental plan provider network and claims administration effective January 1, 2014. Action Requested: Adopt the attached resolution authorizing the Mayor and City Clerk to sign and execute the amended dental administrative services agreement with HealthPartners Dental. This item will be included on the December 26, 2013 consent agenda. Please feel free to contact me with any questions. Thank you. CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION AMENDING GROUP DENTAL PLAN ADMINISTRATIVE SERVICES AGREEMENT WHEREAS, the City of Apple Valley provides a group dental plan for the benefit of certain eligible employees; and WHEREAS, the City of Apple Valley has previously awarded the contract for group dental plan provider network and claims administration to HealthPartners Dental; and WHEREAS,the renewal proposal of HealthPartners Dental for group dental plan claims administration, in the amount of$4.55 per subscriber per month, as indicated in Exhibit A attached hereto, is found to be reasonable for services provided; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby amends the administrative services agreement with HealthPartners Dental effective January 1, 2014. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk Exhibit A AMENDMENT TO THE DENTAL ADMINISTRATIVE SERVICES AGREEMENT NO.5601 Effective January 1,2012 between HealthPartners Administrators,Inc.("HPAP') and City of Apple Valley ("the Plan Sponsor") Effective January 1,2014,this Agreement(as referred to above)is amended as fotlows: 1. In"DUTIES OF HPAI AND THE PLAN SPONSOR",the section titled"Claim Administration"is replaced by the following: Claim Administration. HPAI will process claims on behalf of the Plan Sponsor for Covered Services in accordance with the terms of the SPD and/or the instructions of the Plan Sponsor,this Agreement and the terms and conditions of HPAI's Network Provider contracts. HPAI wili also print and distribute claim forms upon reyuest for the submission of claims by Covered Persons for Covered Services received from Non-Network Providers.HPAI will pursue the recovery of payments in accordance with its internal policies and practices,if applicable. 2. In EXHIBIT B,"PAYMENT SCHEDULE",the section titled"Payment of Fees",item L "Administrative Services Fees"is replaced by the following: 1. Administrative Services Fees. $4.55 per Covered Empioyee per month,$4.55 per covered family per month. The undersigned Plan Sponsor acknowledges acceptance of the above-described changes. The Administrative Services Agreement between Plan Sponsor and HPAI will be deemed to be amended to the extent necessary to conform to the arrangements described in this document. ACCEPTED AND AGREED TO BY: City of Apple Valley HealthPartners Administratars,Inc. By: By: Name: Thomas Goodwin Name: Title: Acting Mayor Title: Date: December 26, 2013 Date: Attest: Pamela J. Gackstetter, City Clerk 5601-ASA AMD Rev. 1-14/Ed. 11-15-13 1 U... City of "'® App Valley MEMO Human Resources/Payroll TO: Mayor and City Council ICI FROM: Meli''sa Haas, Human Resources Manager DATE: December 26, 2013 SUBJECT: Agreement with Integrated Loss Control, Inc. for On-Call Loss Control Services Background: It is the policy of the City of Apple Valley to provide employees with a work place free of recognized safety and health hazards in an effort to conserve our human, physical and financial resources. A primary objective at all times is to maintain a safe and healthy workplace for all employees. To assist in achieving this objective, the City utilizes a safety and loss control consultant as necessary to provide safety training and loss control services. Recommendation: The City has partnered with Integrated Loss Control, Inc. (ILC) for safety consultation services since 2005. ILC has proposed to renew its agreement with the City for on-call loss control services. The agreement allows the City to receive estimates for services on an as-needed basis and provides one hour per month of safety consultation. The agreement does not obligate the City to use ILC for any services. Staff recommends renewing the agreement with ILC for on-call safety and loss control services. Action Requested: Adopt the attached resolution authorizing the Mayor and City Clerk to sign and execute the agreement with Integrated Loss Control, Inc. (ILC)for on-call Loss Control Services. This item will be included on the December 26, 2013 consent agenda. Please feel free to contact me with any questions. Thank you. CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPROVING ON-CALL LOSS CONTROL SERVICES AGREEMENT WITH INTEGRATED LOSS CONTROL, INC. WHEREAS, it is the policy of the City of Apple Valley to provide employees with a work place free of recognized safety and health hazards in an effort to conserve our human,physical and financial resources; and WHEREAS, to assist in achieving this objective, the City of Apple Valley deems it advisable to enter into agreement with Integrated Loss Control, Inc.,to provide on-call loss control consultation services. NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby approves the On-Call Loss Control Services Agreement with Integrated Loss Control, Inc. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk AGREEMENT To: Melissa Haas Human Resources Manager City of Apple Valley 7100 147th Street West Apple Valley, MN 55124 952-953-2548 For: On-Call Loss Control Services December 10, 2013 From: Michael Holmquist, MS President Integrated Loss Control, Inc. 5985 Rice Creek Parkway Suitel 02 Shoreview,MN 55126 651/633-6525 Agreement On-Call Loss Control Services DATE: December 10, 2013 CLIENT: City of Apple Valley 7100 147th Street West Apple Valley,MN 55124 . CONTACT: Melissa Haas Human Resources Manager PROJECT: On-Call Loss Control Services AGREEMENT PERIOD: 1- Unless sooner terminated in accordance with this Agreement, ILC and City of Apple Valley, will have the following Agreement period: Start date: December 1,2013 through November 30, 2014 2- During the Agreement period there will be quarterly evaluations of the services provided and the requests of service to ensure expectations are met. 3-This Agreement is solely between ILC and City of Apple Valley; and there is no obligation in whole or in part to any third pariy. SCOPE: Integrated Loss Control, Inc., (ILC)is a professional Loss Control Services firm which provides quality services in Health and Safety, and Risk AssessmentlRisk Management Services. City of Apple Valley can request ILC to provide an estimate of cost for any service area or combination of services identified within the Agreement. ILC will respond with a cost estimate in the form of a Service Memo/Estimate,which restates the service requested, lists the cost and has a signature line for approval by a City of Apple Valley representative. This document will be emailed or faxed to City of Apple Valley and if agreeable, signed by City of Apple Valley and emailed or faxed back to ILC. This serves as authorization for ILC to begin work. All conditions within this Agreement are in force on all service requests during the Agreement period. This Agreement provides ready access to ILC for the delivery of selected,pre-approved, services identified within this Agreement. ILC in essence becomes an extension of City of Apple Valley's Loss Control Program. STAFFING: ILC will provide qualified professionals as needed to meet the nature of the service request. City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 2 of 11 �p Integrated Loss Control,Inc. (651)633-6525 SERVICE LEVEL ILC agrees that it will provide services of a high quality in a prompt and efficient manner to City of Appie Valley. GENERAL CONDITIONS: 1 It is understood that City of Apple Valley has retained ILC as a whole company and therefore will receive the benefit of all applicable resources. 2 ILC staff may need to work off-site at the ILC office on occasion. 3 Whenever ILC staff are required to change a scheduled on-site visit,the affected parties will be notified as far in advance as possible. 4 City of Apple Valley will provide ILC staff with adequate office space for those times they are required to work on-site. 5 Standards regarding reaction time to requests for service ar timeliness of reports: Upon request for service, ILC will make an initial contact with City ofApple Valley within 24 hours excluding holidays and weekends. Following this contact, a mutually agreed upon date and time for the services will be arranged. 6 Release and timeliness of reports. All reports generated through this Agreement will be made directly to City of Apple Valley. Detailed reports will be generated within 10 working days of the receipt offinal information pertinent to the report(eg. lab results). 7 Agreement Administrator. The Agreement Administrator for City of Apple T�alley is Melissa Haas, Human Resources Manager. The Agreement Administrator for ILC is Michael Holmquist, MS, President. NOTE: All services provided by ILC through this Agreement are to be coordinated through Melissa Haas or as designated. CONFIDENTIALITY/OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHT As a result of rendering ser�vices under this Agreement ILC will learn the identity of key employees of the City ofApple Valley and will learn about the nature of the workperformed, and results achieved by the City and the procedures, systems,forms, and methodologies utilized by the City in its business. This information constitutes confidential,proprietary information of the City of Apple Valley. ILC shall not use, divulge to, or disclose to any person or entity, without written consent of an officer of the City, any Confidential Information unless legally required to do so. In addition to and not to the exclusion of any other rights which the City may have, the City shall be entitled to seek injunctive relief to restrain any threatened or actual breach of ILC's City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 3 of 11 Integrated Loss Control,Ina (651)633-6525 obligations under this Section. The terms of this Confidentiality/Ownership ofMaterials and Intellectual Property Right section shall sur�vive the termination of this Agreement. As a result of using the services of ILC under this Agreement, the City of Apple I�alley will learn the identity of key ILC employees and will learn about and receive (purchase)procedures, products (hard copy and/or electronic), equipment,forms, and methodologies utilized by ILC in its business. This information is for the sole use of the City and constitutes confidential, proprietary information ofILC. The City ofApple Valley shall not use, sell, divulge to, or disclose to any person or entity, outside the scope of this Agreement, any confidential information without written consent of an o�cer of ILC. The terms of this Confidentiality/Ownership of Materials and Intellectual Property Right section shall survive the termination of this Agreement. ILC and the Client agree that the Client will own and have the right to use, reproduce and apply as it desires, any data, reports, analyses and materials which are collected or developed by ILC or anyone action on behalf of ILC which are uniquely and specifically conceived or created by ILC or anyone acting on behalf of ILC which arise out of the performance of this Service Agreement. ILC IS AVAILABLE TO PROVIDE THE FOLLOWING GENERAL SERVICES PROGRAM STRATEGIES ILC will,upon request, assist in developing Loss Control strategies,working with top management to determine the level of program necessary to accept,transfer or eliminate risk of loss. ILC will,upon request,provide services such that the following general Loss Control Activities/Services are readily available. HEALTHAND SAFETY COMPLIANCE GENERAL RESPONSIBILITIES CAN INCL UDE: Upon specific request, detect and monitor facility conditions that may adversely affect the health of employees and/or violate applicable laws, and to effect or recommend corrective measures. Review and develop safety programs and to upgrade implemented accident prevention procedures and programs. Assist in reviewing and maintaining records required by federal, state and local laws and those required by City of Apple Valley. SPECIFIC SERVICE AREAS: PROGRAM REVIEWS -review existing compliance programs and identify those compliance programs absent,making recommendations as needed, (ex: AWAIR, Right-To-Know, Respiratory Protection Program, Forklift Operations, Workers' Compensation, etc.) City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 4 of 11 �� Integrated Loss Control,Inc. (651)633-6525 HEALTH & SAFETY PROGRAM—assist with providing the development, implementation, maintenance and training required to meet federal, state and local regulations (ex: Minnesota AWAIR law). EMPLOYEE HAZARD COMMUNICATION—assist with providing the development, implementation,maintenance and training required to meet federal, state and local occupational safety regulations. OTHER PROGRAMS—assist with providing the development, implementation,maintenance and training required to meet federal, state and local occupational safety regulations. INCENTIVE PROGRAMS - assist with the development, implementation and maintenance as applicable. WORK ENVIRONMENT ASSESSMENT—assist with providing physical hazard assessment, conduct selected industrial hygiene evaluations (sampling for air contaminants, hazardous substances,harmful physical agents or infectious agents), ergonomic analysis,noise surveys and general environmental assessment. EMERGENCY ACTION P'LAN - assist with the development, implementation,maintenance and applicable training aiding in compliance with OSHA. SAFETY TEAM(Committee) -Assist with the training and facilitating of the safety committee. TRAINING PROGRAMS - Provide training such as,but not limited to: Employee safety training employee Right-To-Know lifting mechanics respiratory protection repetitive motion(carpal tunnel) lockout/tagout hazard recognition forklift operations Supervisory safety training accident analysis job safety awareness job safety analysis-JSA accident investigation motivational techniques ergonomic(worksite design) training and communication skills SERVE AS A RESOURCE -regarding applicable laws and regulations. City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 5 of ll �p Integrated Loss Control,Inc. (651)633-6525 COMPLIANCE REVIEWS - schedules allowing,participate during regulatory inspections of the company. PROVIDE OTHER HEALTH AND SAFETY SERVICES AS REQUESTED OVERALL RISKASSESSMENT SERVICES ILC can,upon request,help identify risk exposures and the scope of those exposures, and determine the existence and extent of controls to those exposures. ILC can conduct loss analysis, suggest improvements to controls, and assist in their implementation. Risk Assessment Surveys and Reporting - Evaluate exposures and the scope of those exposures - Detertnine the adequacy of controls to major exposures - Suggest administrative and engineering improvements to existing controls - Assist in implementing controls to exposures - Develop loss data and analyze losses to detennine loss trends - Provide a detailed evaluation for underwriting purposes in a timely manner - Provide photographs and building diagrams - Service for multiple lines of insurance coverage (Workers' Compensation,Fire, Crime, General Liability,Products Liability, Fleet,Builder's Risk, Pollution) Occupational Injury/Illness Management - Analyze past losses to deternune loss trends and,the base cause of loss - Analyze existing programs (AWAIR, Confined Space, Lockout/Tag out, Bloodborne Pathogens) - Formulate loss reduction plans through training - Analyze production materials flow, and perform workstation design reviews - Conduct a Multi-Dimensional Job Analysis - Assist in establishing or refming loss prevention programs and training personnel in loss analysis - Establish Medical Case Management programs that will reduce duplication of effort and assist in cost containment strategies - Assist in establishing a Timely Notice of Loss process - Establish an Early Return to Work program that will assist in effectively managing claims Fleet Safety and Compliance - Consultation and educational bulletins to assist businesses in establishing comprehensive fleet management programs tailored to their needs. - Assist in establishing programs for reviewing - Driver selection qualification criteria - Equipment controls - Vehicle maintenance - Accident reporting - Accident review procedures City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 6 of ll � Integrated Loss Control,Ina(651)633-6525 - Through analysis of motor vehicle accident trends a defensive driving training educational program can be provided to: - Target a reduction in accidents - Enhance defensive driving skills - Meet regulatory requirements - Promote safety awareness. �iCIICPaI Llablll�EValUat10I1S(ILC may coordinate services with partner participation) Our evaluations can help enable underwriting to be more informed on the risk transfer process or exposures to and from the general public. Accident Investigations City of Apple Valley management, claim managers and legal counsel call upon ILC to provide the necessary resources to deliver timely, quality accident investigation services. Mold Evaluations Our indoor air quality services are available to assist in meeting your needs relating to identifying, evaluating and controlling potential exposures to molds and other potential airborne contaminates. Workers' Compensation Cost Containment City of Apple Valley and the insurance company can,upon request utilize ILC to assist with: I. Disability Management: identify and assist with early intervention and disability management activities which can include: - Employee return-to-work opportunities - Organizational and administrative functions which can be integrated to minimize costs related to claims - Working with medical providers(Managed Care Provider coordination) - Training managers and supervisors - Development of return-to-work policies and procedures - Workers' compensation case screening - Perform factual research to determine the legitimacy of workers'compensation claims brought by employees - Assist in preparing for workers'compensation hearings on litigated matters II. Job Evaluations: help conduct special job analysis to identify: - Health and safety concerns which will aid you in returning injured employees to work - Proper placement opportunities of individuals in jobs that match their physical, mental and emotional make-up,without endangering their health and safety ar that of others - Potential work design elements that may result in either acute injury or repetitive trauma disorders - Job accommodations and position description development which can be made to meet the requirements of the Americans with Disabilities Act(ADA) City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 7 of 11 Integrated Loss Control,Inc. (651)633-6525 III.Educational Services: specialized training and workshops covering such topics as: - Workers' Compensation issues - Developing the knowledge and skill to manage your workers' compensation program - Opportunities for the prevention of occupational injuries and non-occupational injuries which may affect your workforce - Statutory rules, collective bargaining Agreements,policy changes and management information necessary to more effectively implement a workers' compensation program - Back injury prevention presentations which can be tailored to individual worksites Suppor�t Se�vices ILC can,upon request, offer alternative support resources to City of Apple Valley. By virivally being down the hall, Support Services can assist in perfornung many administrative duties and other tasks, such as,but not limited to: Create Presentations and Presentation Materials/Handouts Q&A regarding products you've purchased eSystem Updates Update ILC Training Programs Special Project Assistance Customized Media Development SDS/MDSD Management Form Creation and Revision Format Documents Document Scanning Data Entry Copying Electronic File Organization Editing/Proof-reading Create Spreadsheets Compost Correspondence Transcribe Written Notes Transcription from Audio Etc. COST OF SERVICE The City will be billed at an hourly rate deternuned by the nature of the service requested. ILC will provide a Service Memo/Estimate for prior approval based on ILC's applicable rates. REIMBURSABLE EXPENSES: - If requested by the City that ILC staff have to travel out of town, meals, lodging and mileage would be paid according to ILC's current reimbursement rates which will be provided on the Service/Memo Estimate for approval. - If requested by the City that ILC staff attend a special seminar at a time and place specifically relating to this Agreement, any cost for registration,materials,travel, lodging etc.,will be itemized on the Service/Memo Estimate for approvaL - With prior approval of the City, ILC will be reimbursed for supplies it purchases for activities related to this Agreement. Normally supplies will be obtained through the City. - When ILC is requested to use its technical equipment such as industrial hygiene monitoring equipment and various audio visual equipment, ILC will invoice a basic use fee for the period of time the equipment is used. Prior approval will be obtained before such a cost is incurred. City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 8 of 11 � Integrated Loss Control,Inc. (651)633-6525 - Questions regarding expenses will be brought to the attention of the individual responsible for the service request. PAYMENT: Payment requirements may vary depending on the nature of the service request, ILC may invoice City of Apple Valley at the beginning of a month, at the end of a month for work in progress or invoice on a structured payment plan. In any case payment is due ILC within 30 days of the invoice date. Any amount unpaid after 30 days will be subject to a 5% late fee and fmance charges at the rate of 18.00%per annum. ILC will identify the payment method necessary as part of each Service Memo/Estimate. INSURANCE: ILC shall maintain, at its expense, the following minimum insurance coverage: (a) Workers`Compensation; (b) Commercial general liability insurance (c) Professional errors and omissions insurance ILC shall require its employees to maintain the minimum level of automobile insurance coverage required under Minnesota law. INDEMNIFICATION: ILC shall defend, indemnify and hold City of Apple Valley harmless from any and all claims, liabilities,judgements, losses, damages, costs and expenses(including reasonable attorney's fees) asserted against City of Apple Valley by any person or entity, or incurred by City of Apple Valley, arising out of any injury, illness, death,property or other loss or damage arising out of or in any manner related to any negligent act or omission on the part of ILC or any of its employees, agents, or independent contractors. City of Apple Valley shall defend, indemnify and hold ILC harmless from any and all claims, liabilities,judgements, losses, damages, costs and expenses(including reasonable attorney's fees) asserted against ILC by any person or entity, or incurred by ILC, arising out of any injury, illness, death,property or other loss or damage arising out of or in any manner related to any negligent act or omission on the part of City of Apple Valley or any of its employees, agents, or independent contractors. The party seeking indemnification(the "Indemnified Party")hereunder shall give the other party (the "Indemnifying Party"),notice of the occurrence of any event giving rise to indemnification rights hereunder. With respect to threatened or asserted claims of third parties,the Indemnifying Party shall have the right to control the defense of such claim by counsel of its own choosing, provided that the Indemnifymg Party receives the consent of the Indemnified Party to the counsel chosen, such consent not to be unreasonably withheld. In any event,the Indemnified Party shall have the right at its own expense to participate in any claim, action or proceeding which is being defended by another party. City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 9 of 11 �=. Integrated Loss Control,Inc. (651)633-6525 If the Indemnifying Party within reasonable time after notice of a claim hereunder fails to defend such claim,the Indemnified Party shall be entitled to undertake the defense, compromise or settlement of such claim at the reasonable expense of and for the account and risk of the Indemnifying Party subject to the right of the Indemnifying Party to cooperate in the defense of such claim at any time prior to the settlement, compromise or final determination thereof. The Indemnifying Party will not, without Indemnified Party's written consent, settle or compromise any claim or consent to any entry or judgment which does not include as an unconditional term thereof the giving by the claimant or the plaintiff to the Indemnified Party of a release from all liability with respect to such claim,provided,however, that should the Indemnified Party assume the control of the defense of a claim,the Indemnified Party shall have the authority to settle or compromise any claim or consent to any entry of judgment,without the Indexnnifying Party's prior consent. TERMINATION: With ar Without Cause: City of Apple Valley or ILC may terminate this Agreement in whole or in part, at any time with or without cause, a 30 days written notice is not required but would be appreciated. Should the Agreement end early, an equitable adjustment shall be made to provide for ternunation settlement cost ILC incurs relating to commitments(relates only to such things as materials, equipment rental, laboratory costs, etc., does not relate to staffing)that had become firm before ternunation. INDEPENDENT CONTRACTOR: In rendering its service under this Agreement, ILC is and shall remain an independent contractor and neither ILC nor its employees shall be deemed to be an employee of City of Apple Valley. ILC shall be solely responsible for all payroll, withholding,unemployment, and other taxes and all other employee liabilities of every kind and nature, whether in connection with this Agreement or otherwise. ILC shall defend, indemnify and hold City of Apple Valley harmless against all tax and related liabilities arising out of ILC's status as an employer. ILC's obligation to defend and indemnify City of Apple Valley under this Section shall survive the expiration or termination of this Agreement by either party for any reason. NO AUTHORITY: Neither ILC nor any of its employees or agents shall have any authority, right, or power to obligate,bind or commit City of Apple Valley in any respect, directly or indirectly, to any commitment,Agreement, liability or obligation, except as expressly approved in writing by an authorized representative of City of Apple Valley. City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 10 of 11 � Integrated Loss Control,Ina (651)633-6525 SURVIVAL OF TERMS: The provisions of the Confidentiality/Ownership of Materials and Intellectual Property Right, Independent Contractor, and Indemnification sections and any other sections of this Agreement which are intended to remain in effect after the expiration or termination of this Agreement shall survive the expiration or ternunation of this Agreement and remain in full force and effect thereafter. NO ASSIGNMENT: This Agreement is personal to ILC. Neither this Agreement nor any of ILC's rights, obligations, or duties under this Agreement may be assigned or delegated to any other party without the prior written consent of an authorized representative of City of Apple Valley. AGREEMENT: When signed by both parties,this is the Agreement upon which both parties will abide and which ILC will deliver the agreed upon services. � �� �`� ��� December 10, 2013 Integrated Loss Control, Inc. Date Michael H. Holmquist President for City of Apple Valley Date Thomas Goodwin,Acting Mayor Title Attest: Pamela J. Gackstetter, City Clerk City of Apple Valley On-Call Service Agreement-Loss Control Services December 10,2013 Page 11 of 11 �' Integrated Loss Control,Inc. (651)633-6525 .°• �}-.V.3 :::: City of :*:� App�e Va��ey MEMO Human Resources/Payroll T0: Mayor and City Council �L� FROM: Melissa Haas, Human Resources Manager DATE: December 20, 2013 SUBJECT: Long-Term and Short-Term Disability Insurance Renewal Agreement Back�round: The City of Apple Valley has contracted with National Insurance Services and Madison National Life for employee group long-term and short-term disability claims administration since 2004. The City pays the cost of the long-term disability premium, which is currently 0.29% of covered salary. The City is self-insured for the short-term disability plan and therefore pays no premiums. The City utilizes Madison National Life for claims administration and case management of short- term disability claims. The cost for short-term disability claims administration is $1.30 per covered employee per month. Recommendation: National Insurance Services has submitted a proposal for renewal of the contract with a 5% premium reduction to 0.275% of covered salary. This represents a savings to the City of approximately$152 per month or$1,824 per year. The short-term disability claims administration rate will remain unchanged at $1.30 per covered employee per month. These rates are guaranteed for three years,through December 31, 2016. Staff recommends accepting the renewal proposal from National Insurance Services and Madison National Life. Action Requested: Adopt the attached resolution authorizing the Mayor and City Clerk to sign and execute the renewal agreement with National Insurance Services and Madison National Life for employee group long- term disability insurance and short-term disability case management effective January 1, 2014 through December 31, 2016. This item will be included on the December 26, 2013 consent agenda. Please feel free to contact me with any questions. Thank you. CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPROVING RENEWAL AGREEMENT FOR LONG TERM AND SHORT TERM DISABILITY INSURANCE WHEREAS, the City has established a fully insured long term disability insurance plan that is brokered by National Insurance Services (NIS) and insured with Madison National Life (MNL) and a self-insured short term disability insurance plan("the Plans"); and WHEREAS, the City desires to secure certain services for the Plans; and WHEREAS, the City requests that NIS and MNL render certain services for the Plans and NIS and MNL agree to provide such services in exchange for the consideration stated in the renewal agreement attached herewith; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby authorizes the Long Term and Short Term Disability Insurance Plan renewal agreement. ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk � . , , �� � � �J� ��'�� ��� a � E R 'r' i e�: E S i� � � December 2013 � Ms. Melissa Haas Human Resources Manager City of Apple Valley 7100 W. 147th St. Apple Valley, MN 55124 SUBJECT: Madison National Life Insurance Company, Inc., Long-Term Disability/Short-Term Disability#1166 Dear Ms. Haas, City of Apple Valley's Long Term Disability/Short Term Disability Insurance Policy will renew on January 1, 2014. I am pleased to inform you that the carrier has offered a rate decrease. Your renewal will be as follows: Current Renewal Long Term Disability .29% .275% Short Term Disability $1.30 Per Employee Per $1.30 Per Employee Per Admin Fee Month Month The rate is guaranteed for 3 years, assuming no changes to the current benefit structure. We believe our level of commitment to you is most evident in our ongoing efforts to secure competitive pricing. We truly appreciate your business and the opportunity to continue negotiating on your behalf. A second copy of this letter is enclosed. Please complete the bottom portion and return the copy to National Insurance Services in the envelope provided as indication of your acceptance of the renewaL Thank you for your continued business. If you have any questions or concerns about the renewal, please contact me to discuss. Sincerely, Natalie Owen Account Representative ]4852 SCF.NIC NIiIGHTS 32OAD, SU1TF 270, EUEN PRA[RIE.MN 55344/I'N:800.627.3G60/FX:952.941.4049 . . In return for your commitment to National Insurance Services (NIS), NIS agrees to provide the following: • Annual Best Practices Service Visit or Call • Dedicated Account Representative • Dedicated Client Relations Representative • Dedicated Billing Representative • Free Gap Analysis (when requested) • Compliance with State Bid Laws • Monitoring Market Conditions ,.� �< By signing the below, you are acknowledging your reciprocal 3 year commitment to NIS. In � pricing the renewal, the claims risk and administrative expenses are spread over the rate �� guarantee. In exchange for our rate guarantee, you must remain directly contracted with NIS �� for the duration of the rate guarantee. In the event you cancel prior to the end of the rate � guarantee a risk charge in the amount of 1% of annual premium will be assessed for each month remaining on the rate guarantee. The January 1, 2014 renewal of City of Apple Valley LTD/STD#1166, as outlined above, is accepted. Signature &Title Date Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk � � _. ����° �. W PERSONNEL REPORT City of Apple Valley December 26, 2013 Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Last Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) David Boe Rehire Facility Lead Attendant Part-Time 5205 $ 13.34 Hourly B 12/27/2013 Fire Officer Paid on Call Collen Elvin Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Robert Hochsprung Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call John Kabat Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Jason Kronberg Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Scott Mattingly Assignment Assistant Chief Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Matthew Nelson Assignment Captain Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Randal Neppl Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Walter Pickup Assignment Assistant Chief Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Alex Reed Rehire Professionallntern Seasonal 1030 $ 13.97 Hourly F 1/9/2014 Fire Officer Paid on Call Steven Schendel Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call Troy Schesso Assignment Captain Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Fire Officer Paid on Call John Struthers Assignment Lieutenant Volunteer 1300 $ 14.27 Hourly FIRE 1/1/2014 Recreation Facility Alex Wylie Rehire Attendant Seasonal 1900 $ 9.08 Hourly A 12/27/2013 Recreation Facility Dan Wylie Rehire Attendant Seasonal 1900 $ 9.08 Hourly A 12/27/2013 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personneL Page 1 of 1 ��� �-�-. x ���� ���e �.. City of ApP�� Va��ey MEMO Administration TO: Mayor and City Council Members FROM: Tom Lawell, City Administr�r�' SUBJECT: Set Special Informal City Council Meeting for 2014 Goal Setting Session DATE: December 23, 2013 DISCUS5ION As Council has previously discussed, we would like to formally establish a date for the City Council's 2014 Annual Goal Setting Session. The suggested date is Thursday, March 20, 2014 beginning at 9:00 a.m. The location is proposed to be at Schaar's Bluff Gathering Center which is located at 8395 127th Street East in Hastings, Minnesota. You will recall that we have used this location in the past and it 4 has worked well for our purposes. ACTION REOUIRED Council should consider a motion to establish March 20, 2014 as the date of a special informal City Council meeting for purposes of conducting a goal setting retreat at Schaar's Bluff Gathering Center, 8395 127�' Street East in Hastings,Minnesota beginning at 9:00 a.m. S. � ,.. � � 2 :::: ..�. .... city of App�e . Va��ey MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 23, 2013 SUBJECT: ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger#1317 7394 153rd Street W., Ste. 100 On December 26, 2013, the Council will hold a public hearing on the application by Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger #1317 for "On-Sale Wine" and "On-Sale 3.2 Percent Malt Liquor" Licenses for a restaurant located at 7394 153rd Street W., Ste. 100. The Police Department has completed the necessary background investigation and finds no reason the license cannot be authorized. Subject to any comments received at the public hearing, the resolution authorizing issuance of the licenses to Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger #1317 can be adopted. Before the licenses will actually be issued, the licensee will need to provide a certificate of occupancy and that requirement is included in the resolution. Please feel free to contact me if you have any questions. Recommended Actions: 1. Hold public hearing. 2. Adopt the attached resolution approving the issuance of 2014 "On-Sale Wine" and "On-Sale 3.2 Percent Malt Liquor" Licenses to Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger#1317, for premises located at 7394 153rd Street W., Ste. 100. �pJg Attachments c: File 4547 CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPROVING ON-SALE W1NE & BEER LICENSES WHEREAS, the City Council, pursuant to City Code Section 111.22 held a public hearing on December 26, 2013; with respect to issuance of"On-Sale Wine" and"On-Sale 3.2 Percent Malt Liquor" Licenses for Smashburger Acquisition Minnea�olis, LLC, d/b/a Smashburger#1317, in connection with a restaurant located at 7394 153rd Street W., Ste. 100; and WHEREAS, the City Council has reviewed the application as it is on file with the City Clerk and information reported by the Police Chief. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley as follows: L To grant and approve 20141icenses for "On-Sale Wine" and for "On-Sale 3.2 Percent Malt Liquor" to Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger#1317, on premises located at 7394 153rd Street W., Ste. 100, in accardance with plans on file with the � City, subject to: � � A. All terms and conditions of City Code Chapter 111, as amended. B. The right of the City Council to require, at its sole discretion,the presence of peace officers during any hours of operation at the sole cost and expense of the licensee. C. Approval of the "On-Sale Wine" license by the Minnesota Commissioner of Public Safety. D. The license shall not be effective until the building is ready for occupancy and conforms to the premises described in the application approved by the CounciL 2. The Mayor and City Clerk are hereby authorized to execute said licenses. 3. The 20141icenses shall expire at 11:59 o'clock p.m. December 31, 2014. A renewal application must be received on or before October l, 2014,pursuant to City Code Section 111.23(B). ADOPTED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk ... 5 � .... ..... :::• City of App�e Va��ey MEMO Public Works Department TO: Mayor,City Council and City Administrator FROM: Carol Blommel Johnson,Public Works Superintendent-Utilities DATE: December 26,2013 SUBJECT: ORDINANCE AMENDING TITLE V"PUBLIC WORKS", CHAPTER 51 OF THE CITY CODE ENTITLED "WATER AND SEWERS"BY AMENDING SECTIONS 51.08 AND SECTION 51.10 REGULATING DISCHARGES iNTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF FIRE HYDRANTS - Second Reading and Action Attached for consideration is a proposed ordinance amending Title V, Chapter 51 of the City Code regulating Water and Sewers. The proposed ordinance section 51.08 was prepared in regard to the City's sanitary sewer system by adding certain definitions; adding regulations against discharge or disposal of certain wastes into the city's sanitary sewer system; adding regulations of and inspections for sump pump systems; adding regulations for disposal of fats, oil and grease waste; adding regulations for disposal of sand and flainmable wastes; and other miscellaneous provisions were amended or added. The proposed ordinance section 51.10 was prepared in regard to private water hydrants located within the City. The amendment addresses the inspection, maintenance and repair of private water hydrants to ensure compliance with the Minnesota State Fire Code. Staff has worked with City Attorney Sharon Hills to prepare the proposed amendment. An edited copy and a clean copy of the ordinance section are attached to this memorandum. Recommended Action: Motion Passing the Ordinance Amending Title V, Chapter 51 Water and Sewers, by Amending Section 51.08 Sanitary Sewer Regulations and 51.10 Fire Hydrants and Other Utility Appurtenances. CBJ:jcb Attachments c: Todd Blomstrom CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS,"BY AMENDING SECTIONS 51.08 AND 51.10 REGULATING DISCHARGES 1NT0 THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS. The City Council of Apple Valley ordains: Section 1. Section 51.08 of the Apple Valley City Code is hereby amended to read as follows: § 51.08 SANITARY SEWER REGULATIONS. � � (A) Definitions. The followin t�erms�as used in this section, shall have the meanings as stated: Clear water means storm water; natural preeipitation; meltin sg now; �round water; or anv water flow from a raof or�round surface: subsurface drainage, down spout, eave trough, rainspout, vard drain,sump pum�sfoundation drain�,vard fountain,pond, outdoor swimming pool, cistern overflow, or any other means to transmit natural precipitation and surface waters that is not required to be treated bv state or federal law and often referred to as inflow and infiltration (I&I) when it enters the sanitarv sewer s, �� Fats, Oils, a�d Grease (FOG)means anv sewa�e ar wastewater containin� fat, wax, tallow, �rease, or oil of animal or�e�etable ori�in that is likely to solidifv,become viscous, or become'water insoluble. Industrial waste means an�guid or wastewater that is a b�product of or from industrial or commerciai processes. Sanitarv sewer svstem means the Cit�pple Vallev sanitarv sewer svstem which includes all street lateral pipes or rnains in the public ri�hts—of-way or public easements, main and intersectin�sewer li�es, facilities and structures bv which sewage or industrial wastes are collected, transported, treated and disposed. The Citv of Apple Valley sanitarv sewer s s�� does not include anv nlumbin�lines or fixtures inside ar a part of a building or premises served, or service sewers from a building to the street lateraL Sanitarv sewer lateral means the sanitary sewer�pe that convevs wastewater from a building or structure to the citv' sanitarv sewer svstem sewer main. Sewa�e or wastewater means waste products carried bv water through a sanitarv sewer line or svstem from residences; public and private buildings or propert�; industrial, commercial, institutional or anv other buildings or premises, includin�the excrement or other discharge from the bodies of human bein�s or animals, together with such�roundwater infiltration and surface water as mav be present. 1 Sewera�e service means the use of and benefit from the citv's sanitarv sewer svstem including the collection transportation pumping treatment and final disposal of sewage Street lateral means the sanitar s�pipe that convevs wastewater from the sanitar_y sewer lateral at the property lot line to the city' sanitarv sewer system sewer main. Wastewater shall have the same meaning as sewage. � It shall be unlawful for any owner, occupant or user of any premises to direct into or allow , , � � �r. any dischar�e or disposal into the sanitarv sewer s ��ste��in violation of the provisions of the Section and the followin�: ,,�� � � � �����`�� . 1 A11 dischar es into the sanitar sewer s st ������ ��� 1 with the Metro olitan �S�"�� � \ Council Environmental Services Waste Dischar�e I3�1i��01 00�>�, 12 00 (Limitations on Dischar�es 2013), as may be amended from tim� � '� e ��`°�� ����— \\\�\> ���� \���`� 2 It is unlawful to dischar e or dis os��� of the followin des��.���d wastes into the � sanitarv sewer s. sty em: `�� o�,\ � ��,„\ ��s\ ,��� \\\ �`� ��� � > � a Fats� oils or rease F(��������"��ectl or with �,�or other waste wh�more than 100 milli ams of FOG is resent���r���� water or "':.te b Gasoline benzene na htha��el`�����r�ther fla���� � le or ex losive li uid solid or � ;: �� \\�, ���\�� ����\ c Garba e e � , , ic refuse���h as��`;��+�,� ro e ;�shredded with a arba e disposal �,� � \\°\ ' � \�\\\ ��\:�� ,�, d Ashes ci���s shavi�� , feathers����\\other li uic�or viscous substance ca able of causin obstructi��:�the#��in the se ��� ����«s stem or other interference with the ro er o e���� ��the s s���:� ��`���:; � e \ ,.����� ��� aloc�� s subst �� a °°' of creatin a ublic nuisance. \��' °�������, �:.�� ..,�, \�� ����� Clear wat�e��� ect��' addition� �uirements set forth herein. ���\\\ ��� ���� ,,, \� ��\� � \�„ �\��. 3 �;' ct dis osal� �'�� oil �'�� �,'��� ease into the sanitar sewer s stem is strictl � prohibited an ����bro ert us`��� uirin����°'e dis osal of used fats oil and prease shall• p �q � �—p \� � a Keep,m n and� , receptacle or dump station for the disposal of fats oils and �rease; and \`�\�:: ���`` �o�� � �) Establish a pr �����or the re�ular removal of accumulated fats oil and �rease from ,�� .. FOG receptacle or c��mp station. �4,� Fats, oil, and �rease interceptors and �rease traps shall be installed and used when liquid wastes contains FOG in excess of 100 milli rg ams per liter of wastewater or contribute to FOG buildup,blocka�es and overflows in the sanitary sewer s s� � Sand and flammable interceptors shall be installed and used when any sand and flammable wastes mav be disposed into the sanitarv sewer s s� �6,� Interceptors shall be desi�ned by a licensed and qualified en�ineer in com liance with the MN State Plumbin� Code and a�proved bv the City before installation 2 Notwithstandin�the foregoing when the Public Works Director or Utilities Superintendent determines that certain groundwater ar surface water is contaminated and should not be dischar�ed into the storm water system said �roundwater or surface water mav be dischar eg d or disposed into the sanitary sewer svstem provided such discharge is subject to all a�licable provisions and rules related to the Metropolitan Council special dischar��ermit requirements (C)Interceptor re�ulations and inspection and maintenance All interceptors for FOG sand and flammable wastes and grease tra s as required herein are subject to the followin�• � ������. � 1 Where installed all FOG sand and flammable int �;''"������rs and� rease tra s sha11 be \r maintained and the sanita sewer lateral shall be ke t cl_. '��:;.,,�the owner at owner's ex ense �w����� and ke t in continuousl efficient o eration at all timesA,�,���r�time that excessive FOG sand or flammables enter the sanitar sewer s stem whic�h.,.h�a�' cont� �, :> d to buildu blocka e or �. exceed desi n standards the Cit shall re uire th ���er to devel . ana ement lan which at � ,���;���. � a minimum will identif eriodic ins ection aa����►intenance interva east annuall of the interce tor and sanitar sewer lateral or rivat��"��,�;,, er service. If it is de ��,'�'..'ned that annual maintenance intervals are not sufficient to elim�� ��uildu ;;,�cka e or o ���ows in the � ���� ����,., sanitarv sewer svstem the Cit�ma�quire the own���„es���� a more freq ��maintenance timeline. �`\�� \���� �`� ��� ��� ��,� ���' \\\\� 2 All interce tors shall be of a��� e a� , ��.acit a � d b the ublic works director � � �\\\ or desi nee and meet MCE Waste Disc � � e Ru�,'�- �.00 - ��`�0 2013 as amended and �������� ���� _ � ��o���� Cha ter 4715 of the ,,�,,;Ml�����ldin Cd � nd s� ��ated��as to be readil and easil accessible for cleanl�i � d ins����i�n. ��� ``� '������ 3 Outdoar� ; e tors ��� �:1 be cons� "`��d�of im erv ous materials ca able of withstandin abru t an������eme c��� es in tem� � ture. � • �\�\��� �y��`�`���� ;;.., 4 �����terce ��s���,�;,��� ,�bstan� ��onstruction waterti ht and e ui ed with easil re ���� � `"`:,whic���n bolfL�:���'; �ac�'z all be asti ht and waterti ht. �::`��nterce toi' �` 11 not\�°�:e uired fo° �\' ate residential ro erties. �\�� ��� ; \ ��� � �o� � � �\\� ` ��� (D) ,�vater dascha�revent�� ,and prohibition � �,� �,:",� \�` ��\\��` ;., 1 No�c� ����� ater shall ,�,dischar ed directl or indirectl into the cit 's sanita sewer ��� s sv tem• �,,� , ��,` ���� , 2 All sum ��, s , s within the cit shall meet the followin re uirements: � a No s � �����i s stem shall dischar e an clear water into the cit 's sanita � sewer svstem; � (b) The sump pum�system desi�n shall provide and operate year-round dischar�e of water throu�h a permanentiv installed dischar�e line from the interior of the structure to the exterior of the structure from which the clear water is dischax�ed either onto the property which the sum�pump system serves or directly into the cit_v's storm sewer svstem by direct connection thereto or into the abutting city street for dischar�e into the street drainage provided approval is first obtained throu�h a license agreement from the public works director or desi nee; 3 �c The sump pump svstem's permanent discharge line shall be made of material that complies with the Minnesota Plumbin� Code and shall not have any connection fittin s as to permit alterative flow path subsequent to installation• � If the sump pump system dischar�e line is connected directly to the city's storm sewer system upon a� rop val by the citv then the dischar�e line shall have a check valve which shall be located within the�ropertv's boundaries and not within the public right-of-wa� and (e) The owner of the�roperty from which a sump pump system discharge line is connected directiv to the city's storm sewer svstem shall be res�nsible for the upkee� maintenance and locatin�of the sump pump dischar�e line� ����'d within the public ri h� t-of- � wav �� '�;�o �� ._ �� ����� (3) Inspections. � ����\\� � � a Ins ections re� uired. An„�°`, ,_ �rt within the cit�� � t is connected to the cit 's sanitar sewer s stem shall be sub'ect to`��;���m liance ins ection ��'���'��ermine whether the pro e�rtv's discharge of its clear water is in comp �with tl���Section an � �� ot discharged ������ into the city's sanitarv sewer system The pro�y o���a������pant shall pe'��; he citv's � � � oo�o���o��° ��� desi nated ins ector on the ro ert ,����thin an st thereon to com 1et�the ins ection. The com liance ins ection shall occu���t���.0 da s of�'�i�,�n notice from the cit that a com liance ins ection is re uired on th��' o ���:�� � he com °��� e ins ection shall occur at a �\����K\ reasonable time and in the manner as det�� :���ined a��� ublic ��s director. � �\�,������, ���� ����, �O ��••.: ��� �� • \�� ��\�\ �� �����. � o��>. �� ���� � In lieu of a com lia�a,�'�s ecti�� the cit a�� , , tlie � rt owner or occu ant ma have the ro ert ins� �,ed at the�:`e ex ens� ��' e owner or occu ant b a licensed lumber who shall ins ect the ro �, and��� a certific ��� f com liance on a form rovided b the ��������� . � , cit within��:�of the -\ � ..a�������e re u��ins ection. The licensed lumber who conduct�, � '� �� ��� `���� �� "�.,,ori�certificate of com liance that the �;���.ins shall � � y �. � �.. ro e�����ischar�e o �` wat� in comp i��or noncom�liance with the�rovisions of this section:�° , ,� ��� \ ���� ��, .,... ����\�, �`�., \ �� In the event t "��e ins ector��ot co�� �te the com liance ins ection because the sewer sum um bas� � �d dischar �'i in is not readil accessible as re uired b the Minnesota ��� � ,. State Plumbing Co����e owne,��occupant shall take all necessary steps to make the sewer ���r�,� sum um basket an �:ch \ � i in readil accessible for the re-ins ection to be com leted within 30 da� s of the dat���� ,�;s� ector was at the ro ert to conduct the initial ins ection. If the owner or occupant fails't��make the sewer line sum�pump basket and discharge piping accessible for insnection such failure shall constitute a failure to com�ly with inspection reQUirements and subject to the monthly surchar�e set forth herein. �b) Failure to com�lv with inspection requirements. If the property owner or occupant fails to permit or have completed a compliance inspection the citv may applv to the district court for an a�ropriate administrative search warrant authorizin t�he citv to enter the propertv to conduct the inspection. 4 � Re-inspections. In the event that the dischar�e of clear water on the property is_not in compliance with this Section a second compliance inspection shall be completed within 60 davs of the notice of noncompliance to determine if the necessarv corrections have been made and compliance with this Section has been met The second compliance inspection shall be subject to the reyuirements set forth above Thereafter the property ma b�ject to re- inspections on an annual basis to confirm continued compliance Properties that are in compliance shall also be subject to re-inspections to confirm continued com lip �ance �d) Corrections. Upon notice that the dischar�e of clear water on the propert� not in comnliance with this Section the owner or occupant of t propertv shall immediately ��� ;� �� . cease om dischar�ng clear water in violation of this Sectio� shall make the necessary i����\� re airs and corrections to dischar e the clear water in ac�,�,,t� _�� e with this Section. Dischar e of clear water in com liance with this Section shall be co����� ��,�thin 60 da s of the date of � ���;� notice of noncom lip •ance• �� �'' ,\\ ����\\ c,�;o�� \\��� e Ins ections with buildin . �s. If a cit ins ec � ��on a ro ert for the u ose of a buildin ermit ins ection the ci���-,�s ector has the autho�'';�;�, ins ect the ro ert for com liance with this Section withoufi` '�����,her no '�� to the� ro� ��_�owner or � occu ant. � � ��������0° '\\� �— o\\�.::.� \ �O\� , ���"'y \� Ins ections wit�,� � �meter re ai��:� lacement. �If the ci' s desi nated ersonnel are on the ro ert for the�O�� ����;o�a water m°�������re air or re lacement the cit � � re resentative has the authorit to ms �� �he������� for c�����-'ance with this Section without further notice to the proper�v owner or oc�c ant � � � � �� � �� �� ��\, �, � �� \� �\\� ��� � "��;' �', = r es �:;° onthl s��; �°°�n an�� t dul ado ted b cit council shall be assessed a a`�" e ro e`:\�`on whic�``�����water is i'char ed in violation of this �� ��r e w`� e char ed`���rhe propertv's municipal utilit bi�g Section. The monthl sut� ���, � �� ����. \\\\\"� statement �;;���� surcl��� �� � ��sessed a��char ed as follows: 1 an ins ection as ����� y���A \� �� � ` �ti �����::, re uired����� �:��,, �een a � d b ��� �t, ert �vvner or occu ant�or a certificate of com ��'���-�� as not�be��°�� � d wi�� �:e cit wi � ��-,� da s after the cit 's notice of ins ection• 2 the °��'; rt owner or����� ant �\. : to make the sewer line sum um basket and dischar e �4��� ����. � � . i in rea��,�vailable for���;: s ec�i�,�N,�� 3 the necessar corrections have not been made �����:. , ,� �� within the ti �� ; recified• and ��;_�he ro �� owner or occu ant reconnects a clear water dischar e line to� `�ccit 's sanit���sewer s stem after it has been reviousl disconnected at the , � �������� ���; citv s or a court s d�����,�n. A su���a�e will be assessed for everv month during which the ,���� �����. property is not in com ��ce��e pr_o�ert_v owner has not made the sewer line sum�pum� ����,��'�'— basket and dischar e pi i� ��ily available for the inspection whether the non-compliance has ��,:, existed for the entire month`ctir a portion thereof The monthly surchar�e for a re-connection will be char�ed for each month be innin�with the month in which the inspection was completed or a certificate of compliance was filed confirming�previous disconnection through the end of the month in which the reconnection is subsequently disconnected (h) Temporary waiver. The citv mav �rant a temUOrary waiver from the provisions of this Section where strict enforcement would cause a threat of dama�e or harm to other propertv, the environment, or public safety because of circumstances unique to the individual pro�erty or due to weather conditions A written request for a temporary waiver must be first submitted to the public works director specifvin�the reasons for the temporary waiver If 5 a temporarv waiver is �ranted the�ropertv owner shall pav an additional fee for wastewater sewera�e service char�es based on the number of�allons dischar�ed into the citv's sanitary sewer svstem as estimated b�the�ublic works director The public works director mav set conditions to the temporarv waiver. The public works director mav terminate the temporary waiver ubon a failure to com�ly with any conditions imposed on the temporary waiver The public works director must give a five-day written notice of the termination to the property owner and occubant settin� forth the reasons for the termination After expiration or termination of a temporarv waiver,the property owner shall comklv with the provisions of this Section Section 2. Section 51.10 of the Apple Valley City Code is hereby amended to read as follows: §51.10 iTC�-�FIRE HYDRANTS AND OTHER UTILITY APPURTENANCES. �A) Private Water Hvdrants. 1. Purpose. This provision ensures compliance with the Minnesota State Fire Code which reauires inspections of water hvdrants and 'that all water hydrants �re maintained in working order and kent in og od re air for proper and operational use when public safetv and fire protection is necessarv. 2. Sco�e o��plication This provision shall a�lv to all water hvdrants that are• a. Not cit�-owned; b. Not lacated within utilitv easements or water utilities intended to be under easement; c. Not located within eitYrights-of-wav or state or countv ri�hts-of-wav under maintenance a`,greements with the City or d. Covered hy a maintenance a r�eement with a private owner. 3. Inspections. A11 private water hydrants within the City shall be subject to an annual inspection ar�d an inspection after each operation to ensure the hvdrant is in �ood repair and in operational condition. Inspectians mav be conducted bv the owner throu h a person or company licensed in the state a€Minnesota to complete fire protection inspections ("Qualified Person" or by the citv pursuant to the Qumer's request and consent If the inspection is ta be conducted by the Cit� the pro�ertv owner shall complete and submit to the City's Public Works a si�ned consent form as prescribed by the City. If the inspection is conducted bv a Qualified Person the property owner shall be responsible for submitting to the Citv's Public Works Department a Certificate of Compliance that is comnleted and si n�v the Oualified Person The Certificate of Compliance shall be on a form provided bv the Citv. 4. Maintenance and repair If u op n inspection it is determined a water h,ydrant is not in �ood renair, does not o�erate as desi�ed or is otherwise in need of maintenance or repair the 6 pro�v owner shall, in a timely manner, have the necessary maintenance, repair or replacement com lep ted by a Qualified Person or elect to have the Cityperform the work. If the maintenance, repair or replacement is to be conducted by the Cit ,�property owner shall complete and submit to the Citv's Public Works Department a si�ned consent form as prescribed bv the City. If the Cit�provides material(s�.�aTt(sl, and labor to maintain, repair or replace the water hydrant,then the�ropertv owner shall nay and be fully responsible for the cost of all material(s) and part(sLplus labor at such rate as determined bv city council resolution. All material,parts and labor costs shall be included on the pro��e_rtv owner's municipal utili billing statement as �overned bv this Chapter. If the maintenance, repair or replacement:is conducted b�Qualified Person, the pronerty owner shall be responsible for submittin� to the City's Public Works a Certificate of Compliance that is completed and sig�ned bv the Qualified Person. The Certificate of Compliance shall be on a form provided b t�ty. 5. Penalties and s e�assessment. All of the char e�posed by the Citv for any work completed as set forth in this Section shall be deemed delinquent if un�aid at the close of business on the due date shown on the municipal utili billing statement. A penaltv shall be char�ed on all delinyuent balances at the rate set forth for delinquent municipal utilitv billin� accounts as �overned in this Chapter. The penaltv char�es sha11 be'added to and become part of the delinquent balances. Any delinc�uent account balance which is more than 45 davs past due mav be assessed a�ainst the prope as set forth elsewhere in�his Chapter and as a "service char�e" under Minnesota Statutes, Cha,pter 429. (B) Unlawful Use or Tarnpering; It shall be unlawful for any person other than an employee of the Public Works Department, the Fire Department, or Police Department who is engaged in authorized rnut�icipal work,to open, tamper with or otherwise use any fire hydrant, valve or other appurtenances to the water, sanitary sewer or storm sewer system without first obtaining authority to do so from the City Administrator, Public Works Director, or Utilities Superintendent or designee. Section 3. Surnmary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication ofthe title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Filing. The City Clerk shall file a copy of this ordinance in her office,which copy shall be available for inspection by any person during regular office hours. Section 5. Publication. The City Clerk shall publish the title of this ordinance and the official summary i�the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk. 7 Section 5. Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this day of , 2013. Mary Hamann-Roland, Mayor ATTEST: ;� ��. Pamela J. Gackstetter, City Clerk ����`\ ��\\ ��\� \��\� \\ ,���\� ���;.' �\� \,' ,,,,,,�, � \`��� �� �\�\� �\�\� �\\\�.. �\ ��;, � \\� � .. � �. �� , �. � �\� ��\,.�,:: �,... �\V�����:. �� ��� �A� � \ \ \� �, ��� \\� \\\\\� , �°\�\� \ � \ \�\\_,.. � � ._ \��. \�\\`�\ � �, ���� ���, ,��\ �\�, �� �� � ��; „��; ���� � �; �� ,, �\� ��� �„�, �,� ����,\� � , �� � �����. � _ �\\�°�\\�°` . �\� \��..: \��. `�� �\\ � � ���\ ������\ \ \\ `�\���\ \ ���� \\\ ����\ \\� \� ��a: ��� �\'� '��� �,, ���; �� � ����\� ������ ��.,<_ ��a \\ � ;;�� \ \ � � �\\ ��\ ` '``````�`�`� �,,,�� �\��, s CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS,"BY AMENDING SECTIONS 51.08 AND 51.10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS . ����� ������,. \��\\, The following is the official summary of Ord��� ���,� approved by the City Council of Apple Valley on ��;�� ����\ � �`���� ���\. � �.;, ��\��,� �\��� \\, Chapter 51, regulating the City's utilit���tem, was amended to � ' e Section 51.08 regarding the city's samtary sewer�ysfi�m by ac���g certain �aitions, adding regulations against dis arge or disp � f� ° \��n wastes mto\����ity's ���� \\\\O�\�' �a sanitary sewer system, addin�; ations of an o ections for sump pump o����` o� � ��� systems, adding regulations f���i� of fats, oi � �����. grease waste, sand and ��� \� flammable wastes, and other mi � lla�� � rovision ��re amended or added. Section 51.10 was al o amended� ov�i����� e insp����"' � maintenance and � ,�\��` ��, � � \�.. repair of all wa , ��t within � ity �����. ������ � , � ��� ,A �\` , � \ `\\ A pnnted c����f the or�nce is av�� � e for mspe �ion by any person dunng regular �� �� � office hours at the offic ���he Ci,��lerk at the le Valley Municipal Center, 7100 147th � ��������„ Street West � � Va11ey,�.� �����1�4 �°� \ � \���\��\\\ \ ��� � �,,� . \\ \\ �\� �\ �fective da� ��his or �� �ce shall�a ���ffect upon its passage and publication. \�� �`,;��, \� ,\� � - `���, �. \�� , �\ \ \ ��\� p . ��� \� `" ���, � \\ \ ��\\�\�� \ :.: ���\\�\ � �� :. ��`°' � 9 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS," BY AMENDING SECTIONS 51.08 AND 51.10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS. The City Council of Apple Valley ordains: Section 1. Section 51.08 of the Apple Valley City Code is hereby amended to read as follows: §51.08 SANITARY SEWER REGULATIONS. (A) Definitions. The following terms, as used in this section, shall have the meanings as stated: Clear water means storm water; natural precipitation; melting snow; ground water; or any water flow from a roof or ground surface, subsurface drainage, down spout, eave trough, rainspout, yard drain, sump pump, foundation drain, yard fountain, pond, outdoor swimming pool, cistern overflow, or any other means to transmit natural precipitation and surface waters that is not required to be treated by state or federal law and often referred to as inflow and infiltration(I&I) when it enters the sanitary sewer system. Fats, Oils, and Grease (FOG) means any sewage or wastewater containing fat, wax, tallow, grease, or oil of animal or vegetable origin that is likely to solidify,become viscous, or become water insoluble. Industrial waste means any liquid or wastewater that is a by-product of or from industrial or commercial processes. Sanitary sewer system means the City of Apple Valley sanitary sewer system which includes all street lateral pipes or mains in the public rights—of-way or public easements, main and intersecting sewer lines, facilities and structures by which sewage or industrial wastes are collected, transported, treated and disposed. The City of Apple Valley sanitary sewer system does not include any plumbing lines or fixtures inside or a part of a building or premises served, or service sewers from a building to the street lateral. Sanitary sewer lateral means the sanitary sewer pipe that conveys wastewater from a building or structure to the City' sanitary sewer system sewer main. Sewage or wastewater means waste products carried by water through a sanitary sewer line or system from residences; public and private buildings or property; industrial, commercial, institutional or any other buildings or premises, including the excrement or other discharge from the bodies of human beings or animals, together with such groundwater infiltration and surface water as may be present. Sewerage service means the use of and benefit from the City's sanitary sewer system, including the collection, transportation,pumping, treatment and final disposal of sewage. 1 Street lateral means the sanitary sewer pipe that conveys wastewater from the sanitary sewer lateral at the property lot line to the City' sanitary sewer system sewer main. Wastewater shall have the same meaning as sewage. (B) It shall be unlawful for any owner, occupant or user of any premises to direct into or allow any discharge or disposal into the sanitary sewer system in violation of the provisions of this Section and the following: (1) All discharges into the sanitary sewer system shall comply with the Metropolitan Council Environmental Services Waste Discharge Rules 401.00 to 412.00 (Limitations on Discharges 2013), as may be amended from time to time. (2) It is unlawful to discharge or dispose any of the following described wastes into the sanitary sewer system: (a) Fats, oils, or grease (FOG) directly or with water or other waste when more than 100 milligrams of FOG is present per liter of water or waste. (b) Gasoline,benzene, naphtha, fuel oil or other flammable or explosive liquid, solid or gas. (c) Garbage, except organic refuse such as has been properly shredded with a garbage disposal. (d) Ashes, cinders, shavings, feathers, tar or other liquid or viscous substance capable of causing obstruction to the flow in the sewer system or other interference with the proper operation of the system. (e) Noxious or malodorous substances capable of creating a public nuisance. (� Clear water; subject to the additional requirements set forth herein. (3) Direct disposal of fats, oil and grease into the sanitary sewer system is strictly prohibited and any property use requiring the disposal of used fats, oil and grease shall: (a) Keep,maintain and use a receptacle or dump station for the disposal of fats, oils and grease; and (b) Establish a program for the regular removal of accumulated fats, oil and grease from FOG receptacle or dump station. (4) Fats, oil, and grease interceptors and grease traps shall be installed and used when liquid wastes contains FOG in excess of 100 milligrams per liter of wastewater or contribute to FOG buildup,blockages, and overflows in the sanitary sewer system. (5) Sand and flammable interceptors shall be installed and used when any sand and 2 flammable wastes may be disposed into the sanitary sewer system; (6) Interceptors shall be designed by a licensed and qualified engineer in compliance with the MN State Plumbing Code and approved by the City before installation. Notwithstanding the foregoing, when the Public Works Director or Utilities Superintendent determines that certain groundwater or surface water is contaminated and should not be discharged into the storm water system, said groundwater or surface water may be discharged or disposed into the sanitary sewer system,provided such discharge is subject to all applicable provisions and rules related to the Metropolitan Council special discharge permit requirements. (C)Interceptor regulations, and inspection and maintenance. All interceptors for FOG, sand and flammable wastes and grease traps as required herein are subject to the following: (1) Where installed, all FOG, sand and flammable interceptors and grease traps shall be maintained and the sanitary sewer lateral shall be kept clear by the owner, at owner's expense, and kept in continuously efficient operation at all times. At such time that excessive FOG, sand ar flammables enter the sanitary sewer system which have contributed to buildup,blockage or exceed design standards, the City shall require the owner to develop a management plan which at a minimum will identify periodic inspection and maintenance intervals at least annually of the interceptor and sanitary sewer lateral or private sewer service. If it is determined that annual maintenance intervals are not sufficient to eliminate buildup,blockage or overflows in the sanitary sewer system the City may require the owner to establish a more frequent maintenance timeline. (2) All interceptors shall be of a type and capaCity approved by the public works director or designee and meet MCES Waste Discharge Rules 401.00 - 406.00 (2013) as amended, and Chapter 4715 of the MN State Building Code and shall be located so as to be readily and easily accessible for cleaning and inspection. (3) Outdoor interceptors shall be constructed of impervious materials capable of withstanding abrupt and extreme changes in temperature. (4) Indoor interceptors shall be of substantial construction, watertight, and equipped with easily removable covers which when bolted in place shall be gastight and watertight. (5) Interceptors shall not be required for private residential properties. (D) Clear water discharge prevention and prohibition. (1) No clear water shall be discharged, directly or indirectly, into the City's sanitary sewer system. (2) All sump pump systems within the City shall meet the following requirements: 3 (a) No sump pump system shall discharge any clear water into the City's sanitary sewer system; (b) The sump pump system design shall provide and operate year-round discharge of water through a permanently installed discharge line from the interior of the structure to the exterior of the structure from which the clear water is discharged either onto the property which the sump pump system serves or directly into the City's storm sewer system by direct connection thereto or into the abutting City street for discharge into the street drainage, provided approval is first obtained through a license agreement from the public works director or designee; (c) The sump pump system's permanent discharge line shall be made of, material that complies with the Minnesota Plumbing Code and shall not have any connection fittings as to permit alterative flow path subsequent to installation; (d) If the sump pump system discharge line is connected directly to the City's storm sewer system upon approval by the City, then the discharge line shall have a check valve which shall be located within the property's boundaries and not within the public right-of-way; and (e) The owner of the property from which a sump pump system discharge line is connected directly to the City's storm sewer system shall be responsible for the upkeep,maintenance, and locating of the sump pump discharge line located within the public right-of-way. (3) Inspections. (a) Inspections required. Any property within the City that is connected to the City's sanitary sewer system shall be subject to a compliance inspection to determine whether the property's discharge of its clear water is in compliance with this Section and is not discharged into the City's sanitary sewer system. The property owner or occupant shall permit the City's designated inspector on the property and within any structure thereon to complete the inspection. The compliance inspection shall occur within 30 days of written notice from the City that a compliance inspection is required on the property. The compliance inspection shall occur at a reasonable time and in the manner as determined by the public works director. In lieu of a compliance inspection by the City inspector, the property owner or occupant may have the property inspected, at the sole expense of the owner or occupant,by a licensed plumber who shall inspect the property and file a certi�icate of compliance, on a form provided by the City, within 30 days of the City's notice of the required inspection. The licensed plumber who conducts the compliance inspection shall certify on the certificate of compliance that the 4 property's discharge of clear water is in compliance or noncompliance with the provisions of this section. In the event that the inspector cannot complete the compliance inspection because the sewer sump pump basket and discharge piping is not readily accessible as required by the Minnesota State Plumbing Code,the owner or occupant shall take all necessary steps to make the sewer sump pump basket and discharge piping readily accessible for the re-inspection to be completed within 30 days of the date the inspector was at the property to conduct the initial inspection. If the owner or occupant fails to make the sewer line sump pump basket and discharge piping accessible for inspection, such failure shall constitute a failure to comply with inspection requirements and subject to the monthly surcharge set forth herein. (b) Failure to comply with inspection requirements. If the property owner or occupant fails to permit or have completed a compliance inspection,the City may apply to the district court for an appropriate administrative search warrant authorizing the City to enter the property to conduct the inspection. (c) Re-inspections. In the event that the discharge of clear water on the property is not in compliance with this Section, a second compliance inspection shall be completed within 60 days of the notice of noncompliance to determine if the necessary corrections have been made and compliance with this Section has been met. The second compliance inspection shall be subject to the requirements set forth above. Thereafter, the property may be subject to re-inspections on an annual basis to confirm continued compliance. Properties that are in compliance shall also be subject to re-inspections to confirm continued compliance. (d) Corrections. Upon notice that the discharge of clear water on the property is not in compliance with this Section, the owner or occupant of the property shall immediately cease from discharging clear water in violation of this Section and shall make the necessary repairs and corrections to discharge the clear water in accordance with this Section. Discharge of clear water in compliance with this Section shall be completed within 60 days of the date of notice of noncompliance. (e) Inspections with building permits. If a City inspector is on a property for the purpose of a building permit inspection, the City inspector has the authority to inspect the property for compliance with this Section without further notice to the property owner or occupant. (� Inspections with water meter repair or replacement. If the City's designated personnel are on the property for the purpose of a water meter repair or replacement, the City representative has the authority to inspect the property for compliance with this Section without further notice to the property owner or occupant. 5 (g) Surcharges. A monthly surcharge in an amount duly adopted by City council shall be assessed against the property on which clear water is discharged in violation of this Section. The monthly surcharge will be charged on the property's municipal utility billing statement. A monthly surcharge will be assessed and charged as follows: (1) an inspection as required herein has not been allowed by the property owner or occupant or a certificate of compliance has not been filed with the City within 30 days after the City's notice of inspection; (2)the property owner or occupant fails to make the sewer line sump pump basket and discharge piping readily available for the inspection; (3) the necessary corrections have not been made within the time specified; and (4)the property owner or occupant reconnects a clear water discharge line to the City's sanitary sewer system after it has been previously disconnected at the City's or a court's direction. A surcharge will be assessed far every month during which the property is not in compliance or the property owner has not made the sewer line sump pump basket and discharge piping readily available for the inspection, whether the non-compliance has existed for the entire month or a portion thereof. The monthly surcharge for a re-connection will be charged for each month beginning with the month in which the inspection was completed or a certificate of compliance was filed confirming the previous disconnection through the end of the month in which the reconnection is subsequently disconnected. (h) Temporary waiver. The City may grant a temporary waiver from the provisions of this Section where strict enforcement would cause a threat of damage or harm to other property, the environment, or public safety because of circumstances unique to the individual property or due to weather conditions. A written request for a temporary waiver must be first submitted to the public works director specifying the reasons for the temporary waiver. If a temporary waiver is granted, the property owner shall pay an additional fee for wastewater sewerage service charges based on the number of gallons discharged into the City's sanitary sewer system as estimated by the public works director. The public works director may set conditions to the temporary waiver. The public works director may terminate the temporary waiver upon a failure to comply with any conditions imposed on the temporary waiver. The public works director must give a five-day written notice of the termination to the property owner and occupant setting forth the reasons for the termination. After expiration or termination of a temporary waiver, the property owner shall comply with the provisions of this Section. Section 2. Section 51.10 of the Apple Valley City Code is hereby amended to read as follows: §51.10 FIRE HYDRANTS AND OTHER UTILITY APPURTENANCES. (A) Private Water Hydrants. (1) Purpose. This provision ensures compliance with the Minnesota State Fire Code, which requires inspections of water hydrants and that all water hydrants are 6 maintained in working order and kept in good repair for proper and operational use when public safety and fire protection is necessary. (2) Scope of application. This provision shall apply to all water hydrants that are: (a) Not City-owned; (b) Not located within utility easements or water utilities intended to be under easement; (c) Not located within City rights-of-way, or state or county rights-of-way under maintenance agreements with the City; or (d) Covered by a maintenance agreement with a private owner. (3) Inspections. All private water hydrants within the City shall be subject to an annual inspection and an inspection after each operation to ensure the hydrant is in good repair and in operational condition. Inspections may be conducted by the owner through a person or company licensed in the state of Minnesota to complete fire protection inspections ("Qualified Person")or by the City pursuant to the owner's request and consent. If the inspection is to be conducted by the City, the property owner shall complete and submit to the City's Public Works a signed consent form as prescribed by the City. If the inspection is conducted by a Qualified Person, the property owner shall be responsible for submitting to the City's Public Works Department a Certificate of Compliance that is completed and signed by the Qualified Person. The Certificate of Compliance shall be on a form provided by the City. (4) Maintenance and repair. If upon inspection it is determined a water hydrant is not in good repair, does not operate as designed, or is otherwise in need of maintenance or repair, the property owner shall, in a timely manner, have the necessary maintenance, repair or replacement completed by a Qualified Person or elect to have the City perform the work. If the maintenance, repair or replacement is to be conducted by the City, the property owner shall complete and submit to the City's Public Works Department a signed consent form as prescribed by the City. If the City provides material(s), part(s), and labar to maintain, repair or replace the water hydrant, then the property owner shall pay and be fully responsible for the cost of all material(s) and part(s), plus labor at such rate as determined by City council resolution. All material, parts and labor costs shall be included on the property owner's municipal utility billing statement as governed by this Chapter. If the maintenance, repair or replacement is conducted by a Qualified Person, the property owner shall be responsible for submitting to the City's Public Works a 7 Certificate of Compliance that is completed and signed by the Qualified Person. The Certificate of Compliance shall be on a form provided by the City. (5) Penalties and special assessment. All of the charges imposed by the City for any work completed as set forth in this Section shall be deemed delinquent if unpaid at the close of business on the due date shown on the municipal utility billing statement. A penalty shall be charged on all delinquent balances at the rate set forth for delinquent municipal utility billing accounts as governed in this Chapter. The penalty charges shall be added to and become part of the delinquent balances. Any delinquent account balance which is more than 45 days past due may be assessed against the property as set forth elsewhere in this Chapter and as a"service charge"under Minnesota Statutes, Chapter 429. (B) Unlawful Use or Tampering. It shall be unlawful for any person other than an employee of the Public Works Deparhnent, the Fire Deparhnent, or Police Department who is engaged in authorized municipal work, to open, tamper with or otherwise use any fire hydrant, valve or other appurtenances to the water, sanitary sewer or storm sewer system without first obtaining authority to do so from the City Administrator, Public Works Director, or Utilities Superintendent or designee. Section 3. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Filing. The City Clerk shall file a copy of this ordinance in her office,which copy shall be available for inspection by any person during regular office hours. Section 5. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk. Section 6. Effective Date. This ordinance sha11 take effect upon its passage and publication. PASSED this day of , 2013. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 8 ► CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V(PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS,"BY AMENDING SECTIONS 51.08 AND 51.10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS . The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on • Chapter 51, regulating the City's utility system, was amended to revise Section 51.08 regarding the City's sanitary sewer system by adding certain definitions, adding regulations against discharge or disposal of certain wastes into the City's sanitary sewer system, adding regulations of and inspections for sump pump systems, adding regulations for disposal of fats, oil and grease waste, sand and flammable wastes, and other miscellaneous provisions were amended or added. Section 51.10 was also amended to provide for the inspection,maintenance and repair of all water hydrants within the City. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street West, Apple Valley, Minnesota 55124. Effective date. This ordinance shall take effect upon its passage and publication. 9 S. B 12/26/2013 • ORDINANCE AMENDING TITLE V, CHAPTER 51 OF THE CITY CODE City Council Meeting December 26,2013 vi ualky • �f0 ,r•� `�i��., hr��Wq irsi�'�p� ;,°�..h"�iN"� i�'^,�� ��'ry �ph� �ib �"I ' ' Ordinance Amendments 1. Private Water Hydrant Maintenance(§ 51.10) 2. Clear Water Discharges to Collection System(§ 51.08) 3. Prohibited Discharges into Collection System(§ 51.08) APtiey • 1 12/26/2013 • Private Water Hydrants 1. Approximately 275 of 2,500 water hydrants are private (located outside of easements on private property). 2. Hydrants must be inspected annually for maintenance and operability. 3. City will continue to provide inspections services at no additional expense with consent from owner. 4. Property owner may perform inspection and provide a certificate of compliance. 5. Property owners continue to be responsible for repair costs. APPle valey • Clear Water Discharge 1. Apple Valley generates approximately 1.3 billion gallons of wastewater per year,with a disposal cost of$2.4 million. 2. Disposal costs are distributed based on customer consumption, measured by individual water meters. 3. Clear water discharge(e.g. sump pumps)are not metered and consume system capacity. 4. City may perform inspections to address prohibited discharge. 5. Surcharge may apply if not addressed by property owner. Apple S 2 12/26/2013 Prohibited Discharge 1. Prohibited discharges to the wastewater collection system include flammable liquids,fuel,grease and other substances(Section 1B). 2. Facilities required to provide flammable or grease interceptors in accordance with Ordinance,State Plumbing Code and MCES rules. 3. Facility owners often encounter the consequences of prohibited discharges from site(property damage,loss of business,clean up). 4. Ordinance establishes engineering design and maintenance standards for interceptors. 21' APPle valey Review and Recommendation • City Council Review: October 10,2013 • City Council Review: December 12,2013 • First Reading of Ordinance: December 12,2013 • Second Reading and Staff Recommendation to Approve Ordinance Amending Chapter 51 of the City Code. Apple venpy I 3 ��� �j � ��m• A���� s ��0� City of AppValle MEMo Community Development TO: Mayor, City Council Members and City Administrator FROM: Kathy Bodmer, Planner MEETING DATE: December 26, 2013 SUBJECT: Consider Amendments to "P" (Institutional)Zoning District Requeste�l Action: The City Council is requested to consider the attached draft ordinance amending the "P" (Institutional) zoning district by allowing governmental offices, governmental maintenance facility buildings, accessory storage buildings and outdoor storage. At its December 18, 2013, meeting, the Planning � � Commission voted unanimouslv to recommend approval of the draft ordinance. The following motion will approve the project in accordance with the Planning Commission's recommendation: Adopt the draft ordinance amending Chapter 155 of the City Code of Ordinances Regulating Institutional Districts. Back�round: The request to amend the "P" (Institutional) zoning district is being initiated by the City to address requests that have been received from the School District and other owners of institutionally zoned property. In connection with the ISD 196 ECFE building project, the School District needs to relocate � a fenced outdoor storage area and fuel dispensing area. The P zoning district currently has no provision for maintenance buildings, accessory storage buildings and outdoor storage of vehicles and equipment for governmental entities other than a city. In a separate request, the School District requested a permit to construct a roughly 1,600 sq. ft. accessory building at Eastview High School to store athletic equipment. From time to time staff also receives requests from churches to construct small accessory storage buildings to store lawn maintenance equipment. The proposed amendments would address some of the uses that are currently located in the P district but not listed as an allowed use, including governmental administrative offices and maintenance facilities other than municipal, buildings and facilities associated with parks and athletic fields, and parks and athletic fields operated by other governmental entities and school districts. In addition, the proposed ordinance amendments allow for accessory storage buildings while limiting the number and size of them. One accessory storage building less than 750 sq. ft. would be allowed as a permitted accessory use. A storage building larger than 750 sq. ft., or a second accessory storage building, would require a conditional use permit. The maximum size of an accessory storage building would be limited to 1,400 square feet, except for maintenance facilities. The maximum number of storage buildings would be two, except as otherwise permitted under the permitted uses section. City Council Memo December 26, 2013 Meeting Page 2 The proposed amendments would also allow for outdoor storage of vehicles and equipment by conditional use permit (CUP) provided the site is properly screened and fenced and meets the vehicle storage conditions. Proposed Ordinance Provisions: The following provisions would be added to the P district: 1. Definitions: A definition is added for a Governmental Maintenance Facility. 2. Permitted Uses: • Structures and buildings necessary for the operation of park or park facilities. � • Public recreational facilities or athletic fields operated by a political subdivision or school accredited by the Minnesota state department of education. • Governmental service centers, administrative offices and maintenance facility buildings (outdoor storage in connection therewith shall be a conditional use), utility or water treatment facilities, and courthouses. 3. Accessorv Uses: • Concession, restroom, ticket booth, press box, dugouts, score boards and warming house buildings when directly serving park facilities, recreational facilities or athletic field(s) on the same site. • One building not larger than 750 square feet in area that is necessary in the operation of any permitted use within the institutional district. • Fue1 dispensing facility in connection with a municipal maintenance or governmental � maintenance facility. 4. Conditional Uses: • An accessory storage building larger than 750 square feet in area or any accessory building regardless of size if an accessory storage building currently exists on the property,provided the building is necessary in the use and operation of the permitted primary use on the property subject to conditions. • Outdoor storage of motor vehicles, equipment or materials in connection with the use and operation of a governmental maintenance facility on the property, subject to conditions. 2 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV (LAND USAGE), CHAPTER 155 OF THE CITY CODE, ENTITLED "ZONING," BY AMENDING SECTIONS 155.003, 155.246, 155.247 and 155.248 REGULATING INSTITUTIONAL DISTRICTS. The City Council of Apple Valley ordains: Section 1. Chapter 155 of the Apple Valley City Code is hereby amended by adding the following definition in Section 155.003: � GOVERNMENTAL MAINTENANCE FACILITY shall mean a buildin (s� ) or a portion thereof in which a �overnmental entitv other than the City operates and provides the maintenance, upkeep and repair of its fleet of rnotor vehicles or other ec�uipment or implements that are used in and for the operation of the �av�rnmental unit. Section 2. Chapter 155 of�he Apple Valley City Code is hereby amended by revising Section 155.246 to read as follows: § 155.246 PERMITTED USES. Within any P district, no structure or land shall be used,except for one or more of the following principal uses or uses dee�ed similar by the City Council: • (A) Elementary, middle, iunic�r highz e�and s�nior high schools having a regular course of study accredited by the Minnesota state department of education; (B)Public libraries and public art galleries; ' (C) Parks and playgrounds, including`other structures and buildings necessarv for the operation of or��directly serves the ark or park facilities; (D) Public recreational f�eiiities or athletic fields operated bv a�olitical subdivision or school accredited bv th�Minnes�ta state department of education• (�E) Recreational buildings, community centers and swimming pools; (�F) Churches, chapels, temples and synagogues; (�G) Golf courses, but not including commercially operated driving ranges, "pitch-and- putt" or miniature golf courses; (L�H) Cemeteries including mortuaries; 1 (�I) Municipal government administrative buildings and maintenance buildings and facilities including outdoor storage of municipal vehicles, equipment and materials; municipal utility facilities; fire stations; and police stations; �J) Governmental service centers, administrative offices and maintenance facilitX buildin�s (outdoor stora�e in connection therewith shall be a conditional use�, utilitv or waste water facilities, and courthouses. (�K) Academies, colleges,junior colleges and universities, including dormitories and other structures and facilities necessary in the operation of an academy, college or university; (3L) Clubs and lodges, nonprofit and not engaged primarily in providing a service customarily carried on in a business such as the serving of food and drink; (�M) Public hospitals, nursing homes and convalescent centers; and . (�N) Day-care centers and nurseries. Section 3. Chapter 155 of the Apple Valley City Code is'hereby amended by revising Section 155.247 to read�as follows: � � � § 155.247 PERMITTED ACCESSORY USES. Within any P district, no accessory structure or�use shall'be permitted, except for one or more of the following uses or us�s deemed similar by the:City Council: (A) Clubhouses, maintenan�e'buildings or other related structures on the grounds of golf courses. (B) Convents, seminaries, rnonasteries and nunneries, rectories, parsonages and parish houses and religious retreats when aceessory to a church, chapel, temple or synagogue. (C) Accessory uses as permitted'in § 155.093. (D Concession, restroom, ticket booth, press box, and warmin� house buildings and du�outs and score boards when directiv servin�park facilities, recreational facilities or athletic ` field(s) on the same site. (E) One storage buildin ng ot lar�er than 750 �uare feet in area that is necessar i�the operation of an�permitted use within the institutional district. (F) Fuel dis�ensin� facilit�in connection with a municipal maintenance or povernmental maintenance facilit� 2 Section 4. Chapter 155 of the Apple Valley City Code is hereby amended by revision Section 155.248 to read as follows: § 155.248 CONDITIONAL USES. ` Within any P district, no structure or land shall be used for the following uses or uses deemed similar by the City Council, except by conditional use permit: (A) Any structure otherwise permitted but exceeding 40 feet in height. (B)Public utility building, structure, or service facilit�, i�c�uding electric substations � occupying in excess of 500 square feet of land area, under the following conditions: � (1) When located adjacent to a designated�tility corridor as identified in the � utility chapter of the city's comprehensive plan or uti�ity location pla�as adopted by the City Council, if in existence; (2) When adequate security is provided through the use o�app�opriate fencing and/or windowless building walls. Preferred fencing shall be a solid masonry wall, unless it can be demonstrated that the fenced facility requires the movement of air for cooling purposes which would be inhibited by a solid wall. LTnless o�therwise requir�cl by federal or state regulations, barbed wire�shall not be used unless specificall��approved by the City Council; � (3) When adequate screening and buffering is prouided through the use of appropriate landscape materials and in accordance with § 155.348; (4) When the facility or outside edge of any fencing is located at least 100 feet from any residential dwelling in e�istence at the tirne of the facility's establishment; (5) When the faciiity is not adjacent to the city's "Ring Route" central business district road system, as identified in the city's comprehensive plan; ,(6) When the City Council��determines that the proposed location will not adversely affect adjacent residential or commercial uses because the traffic generation, noise, glare, appearance ar other nuisance characteristics; and � (7) When the City Council determines that the proposed facility will not generate nuisances which will have an adverse effect upon existing adjacent uses or the future development of adjacent vacant properties. (C) Towers as regulated in § 155.385. (D) An accessor sy torage buildin�,larger than 750 square feet in area or anv accessory stora�;e buildin� re�ardless of size if an accessory stora�e buildin� currently exists on the propertv, provided the buildin� is necessary in the use and operation of the permitted primary use � on the propertY subject to the following conditions: (1) All minimum area standards as set forth herein shall be met; � � (2) Any buildin� or structure to be used for storage of movable�roperty, which is not in connection with a maintenance facilitv located on the site as the primar�,use shall not exceed 1,400 square feet; (3) The exterior finish and materials of any accessorv building shall be architecturallv compatible with the principal buildin� if any otherwise all buildings shall com�ly with exterior finish and materials regulations set forth elsewhere in this Code• (4) No more than two accessor�storage buildings shall be permitted on a lot or parcel unless otherwise permitted in § 155.246• (E) Outdoor stora�e of motor vehicles, equipment ar materials in connection with the use and operation of a governmental maintenance facility on the property subject to the followin�; � conditions (1) All motor vehicles shall be licensed and have current registration for road operation; � � (2) All motor vehicles and motorized equipment shall be operational and in workin� condition; (3) All motorized vehicles or e�uipment shall be stored on an impervious surface; and (4) The outdoor storage area shall be fenced in accordance with the fence re�ulations herein and praperlv screened as set forth in the screenin�re�ulations set forth herein. This Subsection (E shall not a��lv to the vehicles'impounded and in the possession of the citX and located on citv owned�roperty in the course of its public safety and law enforcement duties. Section 5. Summary approved; The City Council hereby determines that the text of the summary marked "Official Sui��mary of Ordinance No. ", a copy of which is attached hereto, clearly inforrns the public of the intent and effect of the ordinance. The City Council further ° determines that pub�ication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. ' Section 6. Filing. Tl�e City Clerk shall fi1e a copy of this ordinance in her office, which copy shall be available for inspection by any person during regular office hours. Section 7. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office af the City Clerk. Section 8. Effective Date. This ordinance shall take effect upon its passage and publication. 4 PASSED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk 5 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV (LAND USAGE), CHAPTER 155 OF THE CITY CODE, ENTITLED "ZONING," BY AMENDING SECTIONS 155.003, 155.246, 155.247 and 155.248 REGULATING INSTITUTIONAL DISTRICTS. ' The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on • Chapter 155, regulating the City's Institutional ("P") distriets, was amended to add a definition of governmental maintenance fac'rrtity, adding prov�sions to permit incidental structures necessary for the opera�tion of and directly serving park and park facilities; regulate accessory building� and other structures a�c�outdoor storage A printed copy of the ordinanee is available for inspection by any person during regular office hours at the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street West, Apple Valley, Minnesota 55124. Effective date. This ordinance shall take effect upon its passage and publication. 6 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV (LAND USAGE), CHAPTER 155 OF THE CITY CODE, ENTITLED "ZONING," BY AMENDING SECTIONS 155.003, 155.246, 155.247 and 155.248 REGULATING , INSTITUTIONAL DISTRICTS. The City Council of Apple Valley ordains: Section l. Chapter 155 of the Apple Valley City Code is hereby amended by adding the � following definition in Section 155.003: GOVERNMENTAL MAINTENANCE FACILITY. A building(s) or a portion thereof in which a governmental entity, other than the City, operates and provides the maintenance, upkeep and repair of its fleet of motor vehicles or other equipment or implements that are used in and for the operation of the governmental unit. Section 2. Chapter 155 of the Apple Valley City Code is hereby amended by revising Section 155.246 to read as follows: § 155.246 PERMITTED USES. Within any P district, no structure or land shall be used, except for one or more of the following principal uses or uses deemed similar by the City Council: (A) Elementary, middle,junior high, and senior high schools having a regular course of study accredited by the Minnesota state department of education; (B) Public libraries and public art galleries; (C) Parks and playgrounds, including other structures and buildings necessary for the operation of or directly serves the park or park facilities; (D) Public recreational facilities or athletic fields operated by a political subdivision or school accredited by the Minnesota state department of education; (E) Recreational buildings, community centers and swimming pools; (F) Churches, chapels, temples and synagogues; (G) Golf courses, but not including commercially operated driving ranges, "pitch-and- � putt" or miniature golf courses; (H) Cemeteries including mortuaries; (I) Municipal government administrative buildings and maintenance buildings and facilities including outdoor storage of municipal vehicles, equipment and materials; municipal utility facilities; fire stations; and police stations; (J) Governmental service centers, administrative offices and maintenance facility buildings (outdoor storage in connection therewith shall be a conditional use), utility or waste water facilities, and courthouses; (K) Academies, colleges,junior colleges and universities, including dormitories and other structures and facilities necessary in the operation of an academy, college or university; (L) Clubs and lodges, nonprofit and not engaged primarily in providing a service customarily carried on in a business such as the serving of food and drink; (M) Public hospitals, nursing homes and convalescent centers; and (N) Day-care centers and nurseries. Section 3. Chapter 155 of the Apple Valley City Code is hereby amended by revising ° Section 155.247 to read as follows: § 155.247 PERMITTED ACCESSORY USES. Within any P district, no accessory structure or use shall be permitted, except for one or more of the following uses or uses deemed similar by the City CounciL• (A) Clubhouses, maintenance buildings or other related structures on the grounds of golf courses. (B) Convents, seminaries, monasteries and nunneries, rectories, parsonages and parish houses and religious retreats when accessory to a church, chapel, temple or synagogue. (C) Accessory uses as permitted in § 155.093. (D) Concession, restroom, ticket booth, press box, and warming house buildings and dugouts and score boards when directly serving park facilities, recreational facilities or athletic � field(s) on the same site. (E) One storage building not larger than 750 square feet in area that is necessary in the ° operation of any permitted use within the institutional district. (F) Fuel dispensing facility in connection with a municipal maintenance or governmental maintenance facility. Section 4. Chapter 155 of the Apple Valley City Code is hereby amended by revision Section 155248 to read as follows: § 155.248 CONDITIONAL USES. Within any P district, no structure or land shall be used for the following uses or uses deemed similar by the City Council, except by conditional use permit: (A) Any structure otherwise permitted but exceeding 40 feet in height. 2 (B) Public utility building, structure, or service facility, including electric substations occupying in excess of 500 square feet of land area, under the following conditions: (1) When located adjacent to a designated utility corridor as identified in the � utility chapter of the city's comprehensive plan or utility location plan as adopted by the City Council, if in existence; (2) When adequate security is provided through the use of appropriate fencing and/or windowless building walls. Preferred fencing shall be a solid masonry wall, unless it can be demonstrated that the fenced facility requires the movement of air for cooling purposes which would be inhibited by a solid wall. Unless otherwise required by federal or state regulations, barbed wire shall not be used unless specifically approved by the City Council; (3) When adequate screening and buffering is provided through the use of appropriate landscape materials and in accordance with § 155.348; (4) When the facility or outside edge of any fencing is located at least 100 feet � from any residential dwelling in existence at the time of the facility's establishment; (5) When the facility is not adjacent to the city's "Ring Route" central business district road system, as identified in the city's comprehensive plan; (6) When the City Council determines that the proposed location will not adversely affect adjacent residential or commercial uses because the traffic generation, noise, ` glare, appearance or other nuisance characteristics; and (7) When the City Council determines that the proposed facility will not generate nuisances which will have an adverse effect upon existing adjacent uses or the future development of adjacent vacant properties. (C) Towers as regulated in § 155.385. (D) An accessory storage building larger than 750 square feet in area or any accessory storage building regardless of size if an accessory storage building currently exists on the property, provided the building is necessary in the use and operation of the permitted primary use on the property subject to the following conditions: (1) All minimum area standards as set forth herein shall be met; (2) Any building or structure to be used for storage of movable property, which is not in connection with a maintenance facility located on the site as the primary use, shall not exceed 1,400 square feet; (3) The exterior finish and materials of any accessory building shall be ° architecturally compatible with the principal building, if any, otherwise all buildings shall comply with exterior finish and materials regulations set forth elsewhere in this�Code; (4) No more than two accessory storage buildings shall be permitted on a lot or parcel unless otherwise permitted in § 155.246. 3 (E) Outdoor storage of motor vehicles, equipment or materials in connection with the use and operation of a governmental maintenance facility on the property, subject to the following conditions: (1) All motor vehicles shall be licensed and have current registration for road operation; (2) All motor vehicles and motorized equipment shall be operational and in working condition; (3) All motorized vehicles or equipment shall be stored on an impervious surface; and (4) The outdoor storage area shall be fenced in accordance with the fence regulations herein and properly screened as set forth in the screening regulations set forth herein. This Subsection(E) shall not apply to the vehicles impounded and in the possession of the city and located on city owned property in the course of its public safety and law enforcement duties. Section 5. Summary approved. The City Council hereby determines that the text of the summary marked "Official Stunmary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 6. Filing. The City Clerk shall file a copy of this ordinance in her office, which copy shall be available for inspection by any person during regular office hours. Section 7. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the � City Clerk. Section 8. Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this 26th day of December, 2013. Thomas Goodwin, Acting Mayor ATTEST: Pamela J. Gackstetter, City Clerk 4 CITY OF APPLE VALLEY a ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV (LAND USAGE), CHAPTER 155 OF THE CITY CODE, ENTITLED "ZONING," BY AMENDING SECTIONS 155.003, 155.246, 155.247 and 155.248 REGULATING INSTITUTIONAL DISTRICTS. The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on • Chapter 155, regulating the City's Institutional ("P") districts, was amended to add a definition of governmental maintenance facility, adding provisions to permit incidental structures necessary for the operation of and directly serving park and park facilities; regulate accessory buildings and other structures and outdoor storage A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th " Street West, Apple Valley, Minnesota 55124. Effective date. This ordinance shall take effect upon its passage and publication. 5 S. 12/27/2013 Amendments to "P" Institutional Zone City Council Meeting December 26, 2013 - v464 Requested Action • Consider amendments to the "P" Institutional zoning district. • Amendment initiated by the City. 1 12/27/2013 Issues • ISD 196 requested the relocation of an outdoor storage area and fuel dispensing area in connection with 's the ECFE project at Diamond Path and ir 144th Street. f AP ne Issues • Governmental administration and maintenance buildings, other than municipal, are not listed as either permitted or conditional uses in the P- Institutional zoning district. >Dakota County Western Services Center (WSC) >ISD 196 Administrative Services Building >ISD 196 Bus Maintenance Facility • 2 12/27/2013 Issues Typical Accessory Buildings for Parks/ Playfields oConcession stands N G� � oPress boxes oRestrooms oTicket booths ral VI� �r 0�d' oWarming houses oDugouts oScore Boards Issues • Football booster club would like to construct 1,600 sq. ft. storage building on Eastview High School property. • Churches have requested small storage buildings to store lawn maintenance equipment. >Accessory storage buildings currently not permitted in P- Institutional zone. • Challenge: Allow for necessary accessory buildings related to parks and athletic fields, while managing the size and number of accessory storage buildings on other institutionally zoned property. 3 12/27/2013 Proposed Amendments Add Definition: §155.03 Definitions: Governmental Maintenance Facility shall mean a building(s) or a portion thereof in which a governmental entity, other than the City, operates and provides the maintenance, upkeep and repair of its fleet of motor vehicles or other equipment or implements that are used in and for the operation of the governmental unit. Proposed Amendments Permitted Uses (add): • Structures and buildings necessary for the operation of or directly serves the park or park facilities. • Public recreational facilities or athletic fields operated by a political subdivision or school accredited by the Minnesota state department of education. • Governmental service centers, administrative offices and maintenance facility buildings (outdoor storage in connection therewith shall be a conditional use), utility or waste water facilities, and courthouses. 4 12/27/2013 Proposed Amendments Accessory Uses (add): • Concession, restroom, ticket booth, press box, and warming house buildings and dugouts and score boards when directly serving park facilities, recreational facilities or athletic fields) on the same site. • One storage building not larger than 750 square feet in area that is necessary in the operation of any permitted use within the institutional district. e Proposed Amendments Accessory Uses (add) — Cont'd: • Fuel dispensing facility in connection with a municipal maintenance or governmental maintenance facility. '14 L,....____!'V fi a1�P9��Fm 5 12/27/2013 Proposed Amendments Conditional Uses (add): • An accessory storage building larger than 750 square feet in area or any accessory storage building regardless of size if an accessory storage building currently exists on the property, provided the building is necessary in the use and operation of the permitted primary use on the property subject to the following conditions: o All minimum area standards as set forth herein shall be met; o Any building or structure to be used for storage of movable property, which is not in connection with a maintenance facility located on the site as the primary wiey use, shall not exceed 1,400 square feet; Proposed Amendments Conditional Uses (add) — Cont'd: oThe exterior finish and materials of any accessory building shall be architecturally compatible with the principal building, if any, otherwise all buildings shall comply with exterior finish and materials regulations set forth elsewhere in this Code; oNo more than two accessory storage buildings shall be permitted on a lot or parcel unless otherwise permitted in § 155.246; Apo., 6 12/27/2013 Proposed Amendments Conditional Uses (Add) — Cont'd • Outdoor storage of motor vehicles, equipment or materials in connection with the use and operation of a governmental maintenance facility on the property, subject to the following conditions: >All motor vehicles shall be licensed and have current registration for road operation; >All motor vehicles and motorized equipment shall be operational and in working condition; ,l� Proposed Amendments Conditional Uses (Add) — Cont'd >All motorized vehicles or equipment shall be stored on an impervious surface; and >The outdoor storage area shall be fenced in accordance with the fence regulations herein and properly screened as set forth in the screening regulations set forth herein. 4 , 7 12/27/2013 Proposed Amendments • This Subsection (E) shall not apply to the vehicles impounded and in the possession of the city and located on city owned property in the course of its public safety and law enforcement duties. Summary of Proposed Amendments to P District 1. Clarifies permitted, accessory and conditional uses. 2. Allows accessory storage buildings • Up to 750 sq. ft. as permitted accessory use • > 750 sq. ft. up to maximum 1,400 sq. ft., or second storage building by conditional use permit (CUP). 3. Allows outdoor storage by conditional use permit, unless otherwise permitted under permitted uses. • Proper screening/fencing required. 8 12/27/2013 Planning Commission Recommendation At its December 18, 2013, meeting, the Planning Commission voted unanimously to recommend approval of the draft ordinance. The following motion will approve the project in accordance with the Planning Commission's recommendation: Adopt the draft ordinance amending Chapter 155 of the City Code of Ordinances Regulating Institutional Districts (waiving second reading). ANIP Questions? 9 12/27/2013 Ate' Existing P-Institutional Zoning District §155.246 PERMITTED USES. Within any P district, no structure or land shall be used, except for one or more of the following principal uses or uses deemed similar by the City Council: (A) Elementary,junior high or senior high schools having a regular course of study accredited by the state department of education; (B) Public libraries and public art galleries; (C) Parks and playgrounds; (D) Recreational buildings,community centers and swimming pools; (E) Churches, chapels,temples and synagogues; Apple valley 10 12/27/2013 Existing P-Institutional Zoning District (F) Golf courses, but not including commercially operated driving ranges, "pitch-and-putt" or miniature golf courses; (G) Cemeteries including mortuaries; (H) Municipal government administrative buildings and maintenance buildings and facilities including outdoor storage of municipal vehicles, equipment and materials;municipal utility facilities; fire stations;and police stations; (I) Academies, colleges,junior colleges and universities, including dormitories and other structures 1F „ and facilities necessary in the operation of an academy, college or university; HI1i�i Existing P-Institutional Zoning District (3) Clubs and lodges, nonprofit and not engaged primarily in providing a service customarily carried on in a business such as the serving of food and drink; (K) Public hospitals, nursing homes and convalescent centers; and (L) Day-care centers and nurseries. 11 12/27/2013 Existing P-Institutional Zoning District § 155.247 PERMITTED ACCESSORY USES. Within any P district, no accessory structure or land shall be permitted,except for one or more of the following uses or uses deemed similar by the City Council: (A) Clubhouses, maintenance buildings or other related structures on the grounds of golf courses. (B) Convents,seminaries, monasteries and nunneries, rectories,parsonages and parish houses and religious retreats when accessory to a church,chapel,temple or synagogue. (C) Accessory uses as permitted in § 155.093. Apple. yam Existing P-Institutional Zoning District §155.248 CONDITIONAL USES. Within any P district,no structure or land shall be used for the following uses or uses deemed similar by the City Council,except by conditional use permit: (A) Any structure otherwise permitted but exceeding 40 feet in height. (B) Public utility building,structure,or service facility,including electric substations,occupying in excess of 500 square feet of land area,under the following conditions: (1) When located adjacent to a designated utility corridor as identified in the utility chapter of the city's comprehensive plan or utility location plan as adopted by the City Council,if in existence; Aptlley 12 12/27/2013 Existing P-Institutional Zoning District (2) When adequate security is provided through the use of appropriate fencing and/or windowless building walls. Preferred fencing shall be a solid masonry wall,unless it can be demonstrated that the fenced facility requires the movement of air for cooling purposes which would be inhibited by a solid wall. Unless otherwise required by federal or state regulations,barbed wire shall not be used unless specifically approved by the City Council; (3) When adequate screening and buffering is provided through the use of appropriate landscape materials and in accordance with§155.348; (4) When the facility or outside edge of any fencing is located at least 100 feet from any residential dwelling in existence at the time of the facility's establishment; (5) When the facility is not adjacent to the city's"Ring Route"central business district road system,as identified in the city's comprehensive plan; (6) When the City Council determines that the proposed location will not adversely affect adjacent residential or commercial uses because the traffic generation,noise,glare,appearance or other nuisance characteristics;and (7) When the City Council determines that the proposed facility will not generate nuisances which b q„ ∎Ilk! (C) Towers as regulated in§155.385. I,x' 13 Agenda Item# � • � �gi� ���� ����� ��� city of App�e ,Va��ey MEMO Community Development Department TO: Mayor,City Council, City Administrator FROM: Margaret M. Dykes, Planner MEETING DATE: December 26, 2013 SUBJECT: Amendments to Chapter 154 (Sign Code)to allow for electronic changeable copy on ground/pylon signs - Case No. PC13-41-0 Current Code: Chapter T54(Signs)defines a Changeable Sign as, "A sign or portion of a sign with separate inset letters and/or symbols which can easily be removed and which are periodically changed." All changeable signs in the City are readerboards, which are manually changed. These signs are limited to a maximum of 2/3 of a permitted freestanding sign i.e., ground or pylon. Depending on the zoning district, a freestanding sign ranges from 40 sq. ft. for neighborhood commercial areas up to 180 sq. ft. for major shopping center areas. Therefore, changeable signs could range from 26 sq. ft. up to 119 sq. ft. The Code does not allow for electronic changeable copy, except for gasoline price signs, which may consist of digital or LED display signs. The Code also states, "No illuminated sign which changes in either color or intensity of light shall be permitted, except one giving public service information." Additionally, the Code strictly prohibits any flashing signs in any zoning district. Signs are a form of speech and, as such, are protected by federal and state constitutions. Local ordinances may regulate "time,place, and manner",but may not regulate content. In other words, a city may either allow or prohibit a type of sign,but may not restrict the message content of that sign. Request: Uponor North America has requested amendments to the City Code to allow far electronic message signs integrated into permitted ground and pylon signs. The code amendment would allow them to install a 3' x 14.25' (42.75 sq. ft.) electronic message sign into their ground sign. The existing ground sign would be raised to 11' in height(from 8') and the total copy area would be increased from 80 sq. ft. to 102 sq. ft. if the electronic message sign is installed. The maximum sign copy area cannot exceed 110 sq. ft. The proposed sign plan is attached. .Staff and the City Attorney's office drafted amendments to the ordinances that would address Uponor's request. Additional non-substantive minor amendments were also drafted by the City Attorney to clarify meaning and generally clean up ambiguous language. Staff has discussed the proposed amendments with businesses in Apple Valley that have existing signs; these signs will not be affected by the draft ordinance unless and until the signs are replaced. The business owners are comfortable with the proposed code amendments. 1 H:�DEVEI.OPM�2013 Projects\Uponar Sign Code Amendment\ccmemo122613.doc Agenda Item# Public Hearin� and Planning Commission Action: The public hearing for this item was held November 6, 2013. No members of the public spoke at the meeting. The Planning Commission had some concerns but generally was supportive of proposed changes. Generally, the Commission was concerned about the brightness of the signs, the potential impacts on drivers and residential areas, and the timing of inessages. These concerns were addressed with changes to the draft ordinance and presented to the Commission on December 18, 2013. At this meeting the Planning Commission voted unanimously to recommend approval of the proposed amendments to Chapter 154. Proposed Amendments: Attached then for your consideration is the draft ordinance that will amend the sign code allowing electronic message signs to be incorporated into ground and/or pylon signs,with the following performance standards: • Changeable signs must be permanent, and not portable. • Electronic message signs would consist of only alphanumeric text information—no pictures or graphics would be permitted. • Only electronic message signs and readerboards would be allowed as permitted changeable signs; no electronic graphic display sign would be permitted. • These types of signs would only be allowed in commercial, industrial, and institutional districts; they would not be allowed in residential districts (either single family or multi- family). • Electronic message signs could only have a single, solid background color, and text must be one color. • The sign message must be static and not change for at least 20 minutes. The message must not scroll, flash or ticker across the sign. Time&temperature signs may change every 3 seconds. • The sign must meet brightness standards—no greater than 500 nits at night, and no greater than 7,500 nits during daylight hours, and light trespass is limited to 0.3 footcandles above ambient light levels 100 feet from the sign. This will help to reduce impacts to surrounding uses as well as limit impacts on drivers. • The sign must be equipped with means to turn off the sign if it malfunctions or does not comply with the Code. Recommended Action: Because the Planning Commission held a public hearing and one additional public meeting, staff is recommending the following motion: • Accept the first reading,waive the provision for a second reading, and pass the draft ordinance amending Chapter 154 (Signs) of the Code of Ordinances. 2 H:�DEVEL.OPM�2013 Projects\Uponor Sign Code Amendment\ccmemo122613.doc CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV, CHAPTER 154, OF THE CITY CODE ENTITLED "SIGN REGULATIONS"BY AMENDING VARIOUS SECTIONS TO PROVIDE FOR AND REGULATE ELECTRONIC DISPLAY SIGNS. The City Council of Apple Valley ordains: Section 1. Chapter 154 of the Apple Valley City Code is hereby amended by revising and adding the following definitions in Section 154.02 to read as follows: SECTION 154.02 DEFINITIONS CHANGEABLESIGN. A sign or portion of a sign� ��*'� � r�*°; �°*,°**°r�ra�^r° �'��,° �"?==��' �w=- ���_�y �' °a '^'� •T'�"^�' a' �� �' a that has co�v which �. �.,..,..��� recurrentiv changes or is intended to be recurrently changed for different message text or graphics. Changeable si�ns include readerboard signs electronic message signs and electronic graphic displav si�ns as defined herein. ELECTRONIC MESSAGE SIGN. A si�n that electronicall�pla s�pictorial alphanumeric characters utilizin�a display si�n area which the characters consists of and are created by a small number of matrix elements usin�different combinations of light emitting diodes (LED's , fiber optics, li�ht bulbs or other illumination devices within the display area or transmitted digital copv to the display area which ma�e a plasma display or other monitor screen. ELECTRONIC GRAPHICDISPLAYSIGN. A si�n that electronicallv displavs ima�es, graphics, or�ictures, with or without alphanumeric characters utilizing a displav si ng area which the characters consists of and is created by a small number of matrix elements usin� different combinations of li�ht emittin�diodes (LED's) fiber optics li�ht bulbs or other illumination devices within the dis�lav area or by transmitted di itg al co�y to the display area which mav be a�lasma display or other monitor screen. FLASHING SIGN. Any illuminated sign on which the artificial light is not maintained both stationary and constant in intensity and color at all times when a sign is in use. An electronic messa�e si�n does not constitute a flashing sig�n. ILLUMINATED SIGN. Any sign����c��E�e��e��e�€r�g��ut��that has any illumination directed upon or within or around the si ng or si�n structure�"����„�*°a '��� o�o,.�,.:,, u,.�,�� ,,,,,..;,,,,,,� ti,�.o.. READERBOARD SIGN. A sign���*'� �° --�*°; �°*�°**°r� �Ma � ����� � ���r�-°���°which the copy.:.���� ,.,,,, �� ���:�;., °,�.,. �w.. :......,�tia �H�' -_�'�' � a' " � a consists of alphanumeric characters and is created or modified manuall� DRA�'�' Section 2. Chapter 154 of the Apple Valley City Code is hereby amended by revising Section 154.04(A) and adding Section 154:04(L) to read as follows: (A) Table of types ofsigns permitted. The types of signs permitted-_��*'����* �„r'�n„h�r upon issuance of a permit shall be as detailed in Appendix C of this chapter. * * � �L Chan�eable si ng_s subject to the followin�requirements: (1 Onlyreaderboard si�ns and electronic message si ng s are permitted; �2 The sign_and the structure on which it is located shall be permanently installed and shall not be a portable s�gn� �3) The sign shall not be located with any residential or multiple family residential district; �4 No �ra_phic(s or picture shall be present on the or as the back�round si�n displa�a (5) If the chan�eable sign is an electronic messa��n, the following requirements shall be met: (a) The text or message on the si�n shall be maintained as one color; (b The back�round of the display area shall be maintained as a solid, single color; and (c) The message shall be static,but mav be changed at 20 minute interval_s; the messa�e text shall not scroll or ticker across the si�pla.� The onlv exception to this provision shall be for time, date, and temperature information which may be considered one displa�ssage and mav chan eg every three seconds. (6) There shall be no illuminated border around or within the displav area• (7) No chan�eable si�n shall be affixed to the building, �8) Electronic message si�ns used in connection with public roadwa�perations by the state, countv or city shall not be subject to the permit or permit fee rec�uired herein. Section 3. Chapter 154 of the Apple Valley City Code is hereby amended by revising Section 154.05 (C) and adding Section 154.05 (H), (I) and(J) to read as follows: SECTION 154.05 PROHIBITED SIGNS. DR AFT 2 � � � � (C) A�v'�''•"°� ������°°, °Sequential��� ashin�pv or display and flashingL rotatin�, strobe li�hts�i-g�c-�. There shall be no use of sequential�flashing (illuminated� co�v or displav or flashing rotatin� strobe lights or similar devices. This provision does not �plv to: (1) electronic messa�,e si�ns for which a permit was issued hereunder subject to compliance of all the regulations thereof set forth in this Chapter• (2)traffic control devices in connection with roadwav operations by the state countv or cit�(3) illuminatin�devices that are required to be installed pursuant to federal or state safetv reQulations * * � � Any si�n, si�nal, marking or device existing independently or with a si or any illumination on anv sign which purports to be or is an imitation of or resembles anv official traffic control device or railroad sign or signal or emergency vehicle signs is prohibited �I,� Any si�n, si�nal,markin� or device existing independently or with a sign or anX illumination on anv si�n which attempts to direct the movement of traffic or which obstructs from view or interferes with the effectiveness of any official traffic control device street si�n or railroad si n or si nal is prohibited. �J) Electronic�raphic displav sign Electronic�raphic displa�gns are prohibited Section 4. Chapter 154 of the Apple Valley City Code is hereby amended by revising Section 154.06 (A), (B) and (D} to read as follows: (A) Lighting regulations. (1) All illuminated signs shall have an indirect or diffused light source and be designed so as not to direct rays of light onto public streets or adjacent property creating; ��ry�a ublic nuisance or safety hazard. (2) There shall be no flashing signs permitted in any district, except for si�ns or traffic control devises in connection with roadway operations by the state count�or c�• (3) No illuminated sign�shall change�in either color or intensity of li ht�?:�??'�° ,�����* a * ° ��-�� ° ° „� �*� except for si n� g v Nv a.vu� v�vv traffic control devices in connection with roadwa�perations by the state count o�� (4) Lighted revolving signs shall be permitted,but the bottom of the sign surface shall be a minimum of 12 feet above the street grade and a minimum of 100 feet from the center of any public street intersection. � Between sunrise and sunset the maximum luminance of all illuminated si�ns shall be seven thousand five hundred (7 500)nits and between sunset and sunrise the maximum luminance shall be five hundred (500)nits. Additionall t� he si�n shall not 3 ��� exceed 0.3 foot candles above ambient li�ht levels 100 feet from the sign face. All si�ns with an electronic message or electronic �raphic dispiay must be equipped with an � automatic dimmer control or other mechanism that automatically controls the si n�'s bri�htness to complv with this requirement. These si�ns must also be equi�ped with a means to immediatelv turn off the displav or li�hting if it malfunctions and the si�n owner or operator must immediately turn off the sign or li ng ting when notified bv the city that it is not complying with the standards in this section. � � (B) Changeable copy. A maximum of two- thirds of the total area of si�n allowed far a freestanding sign may be�a changeable � si'gn as permitted herein. * * * (D) Change of sign�e��. Upon any change or replacement of a si n� or anX portion thereof, including the si n's structure, *'�° � ��" ^ r°+;*„*° � „, r°^,,;r;�rt � �°�=r ;^;+;�, �° �N�' :��„^r�° ��a new permit shall be required. If the sign does not exceed the size requirement as provided in this chapter and the change is in�cOpy only, an application and drawings must be submitted, but the permit fee will not be required. This provision does not a��ly to the changin� of copy on a chan�eable si�n but does apply to a chan�eable si�n if the si�n structure, desi�n or method of chan�in co�y is revised or replaced. a Section 5. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 6. Filing. The City Clerk shall file a copy of this ordinance in her office,which copy shall be available for inspection by any persons during regular office hours. Section 7. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. Section 8. Effective date. This ordinance shall take effect upon its passage and the publication of its title and the official summary. PASSED by the City Council this 26t�' day of December, 2013. Thomas Goodwin,Acting Mayor 4 DRA�T ATTEST: Pamela J. Gackstetter, City Clerk 5 � CITY OF APPLE VALLEY ORDINANCE NO._ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV, CHAPTER 154, OF THE CITY CODE ENTITLED "SIGN REGULATIONS"BY AMENDING VARIOUS SECTIONS TO PROVIDE FOR AND REGULATE ELECTRONIC DISPLAY SIGNS. The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on December 26,2013: Chapter 154 of the Apple Valley City Code is amended to add regulations regarding electronic message signs and electronic graphic display signs and to revise regulations regarding changeable sign and illuminated signs, and to amend performance standards for signs in connection with permissible changeable signs. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 West 147th Street, Apple Valley,Minnesota 55124. 6 ����� MOUNTING DETAIL �ta �� � ��� � � ����� � � �_� � `° � t � � ��1 = CABINET— WELD � � � � � �� � . ` NUT&BOLT(sioNS) � ,,,�ro�,��,�, � . ------- �# � 2,�X 6., . ;� GONCRETE BASE �-�HANNEL ,. " � • " , -.<• . FABRICATED � �� MONUMENT 81GN'S CURRENT CQNFIGURRTION "o LAG(cc�NCR�T�> ALUMWUM SHROUD , COVER TQP YI�W : r4--: I 7�. 1Q.5"� , S 7» PROFILE �� :,- . � 10.5„ �a> 171" �---i � 2„X s,� C-CHANNEL ' 66" EXISTING CABINET SIGN 1 t'�C?P05ED MONUMENT ELEVA710N � T° ' 7°' 3/16�� = la'y�r� � � RAISE EXISTIPIG CABINET SIGN 36" �°°°°�NEW EM�`�•°°•°--� TO ACCOMMQDA7E NEW EL.ECTRONIC MESSAGE GENTER ! 2"SQUARE � � TUBE FRAME ALUMiNUM SHROUd BUILD INTO ���� �`�����"����R��"'�� ' TC? MOUNT SUPPORT STRUCTURE {�������������'�� EMCs NO��: :=_l_= " �.�....�.�.�.�.___ ' - -__,: __= " =: FOR MAXIAAUM STRENGTH »��-_,.__.____., ,. ALL SIGN COMPONENTS (NEW& EXISTING) PAINTED SILVER ��������p�����}'� � PAINTEQ MATTHEWS BRUSMED AI.UMINUM cRaae Any and all artwark pravided on chis page NUT&BOLT�s�GNS} FA�E VIEW FABRICATEp is the property 4�f inatall This A��ning 6c Sign Co.,IriC. BRCJ LAG(CONCRETE) and is proteotad by at!applicable copyright laws AI.UMINUM Z-BRf1CKET and can only be used by permission From Instali This. EXISTING COWCRETE BASE � .°��° `� � � ���` b�,��, `� ", DRAaMV BY; PROJECL CITY; FIIE NAME; -- � ��,,;�����`". ,..,��. ���� � InsraN Th�s ' '� DARRIN EMC APPLE VALLEY UPONOR SIGN,CDR �1w�t:�,$°��t�y� :Cr�p�`u�s ' : DATE: GUSTOMER; STATE: ZIP; GUSTOMER APPR�VAL: �+ �' ns��eon• i��t�l l• R,e �Y 07117/2013 MN 55124 `Jl T!�e�wnin{��o. �$ P$� 09/16/2013 UPONOR ATTENTION: ADDRESS: SCALE; wwwlnstallThisSi gn.com• Office:612-5$8-8466• Fax: 612-588—S�f?1 5925 148TH ST W ��16"_�'-o" DATE; FONTS USED: ►via CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV, CHAPTER 154, OF THE CITY CODE ENTITLED "SIGN REGULATIONS"BY AMENDING VARIOUS SECTIONS TO PROVIDE FOR AND REGULATE ELECTRONIC DISPLAY SIGNS. The City Council of Apple Valley ordains: Section 1. Chapter 154 of the Apple Valley City Code is hereby amended by revising and adding the following definitions in Section 154.02 to read as follows: SECTION 154.02 DEFINITIONS CHANGEABLE SIGN. A sign or portion of a sign that has copy which recurrently changes or is intended to be recurrently changed for different message text or graphics. Changeable signs include readerboaxd signs, electronic message signs, and electronic graphic display signs as defined herein. ELECTRONIC MESSAGE SIGN. A sign that electronically displays non-pictorial, alphanumeric characters utilizing a display sign area, which the characters consists of and are created by a small number of matrix elements using different combinations of light emitting diodes (LED's), fiber optics, light bulbs or other illumination devices within the display area or transmitted digital copy to the display area which may be a plasma display or other monitor screen. ELECTRONIC GRAPHIC DISPLAY SIGN. A sign that electronically displays images, graphics, or pictures, with or without alphanumeric characters,utilizing a display sign area, which the characters consists of and is created by a small number of matrix elements using different combinations of light emitting diodes (LED's), fiber optics, light bulbs or other illumination devices within the display area or by transmitted digital copy to the display area which may be a plasma display or other monitor screen. FLASHING SIGN. Any illuminated sign on which the artificial light is not maintained both stationary and constant in intensity and color at all times when a sign is in use. An electronic message sign does not constitute a flashing sign. ILLUMINATED SIGN. Any sign that has any illumination directed upon or within or around the sign or sign structure. READERBOARD SIGN. A sign which the copy consists of alphanumeric characters and is created or modified manually. Section 2. Chapter 154 of the Apple Valley City Code is hereby amended by revising Section 154.04(A) and adding Section 154.04(L) to read as follows: (A) Table of types of signs permitted. The types of signs permitted upon issuance of a permit shall be as detailed in Appendix C of this chapter. * � � (L) Changeable signs subject to the following requirements: (1) Only readerboard signs and electronic message signs are permitted; (2) The sign and the structure on which it is located shall be permanently installed and shall not be a portable sign; (3) The sign shall not be located with any residential or multiple family residential district; (4) No graphic(s) or picture shall be present on the or as the background sign display area (5) If the changeable sign is an electronic message sign, the following requirements shall be met: (a) The text or message on the sign shall be maintained as one color; (b) The background of the display area shall be maintained as a solid, single color; and (c) The message shall be static,but may be changed at 20 minute intervals; the message text shall not scroll or ticker across the sign display area. The only exception to this provision shall be for time, date, and temperature information which may be considered one display message and may change every three seconds. (6) There shall be no illuminated border around or within the display area. (7) No changeable sign shall be affixed to the building. (8) Electronic message signs used in connection with public roadway operations by the state, county or city shall not be subject to the permit or permit fee required herein. Section 3. Chapter 154 of the Apple Valley City Code is hereby amended by revising Section 154.05 (C) and adding Section 154.05 (H), (I) and (J) to read as follows: SECTION 154.05 PROHIBITED SIGNS. 2 � � � � (C) Sequential flashing copy or display and flashing, rotating, strobe lights��. There shall be no use of sequential�e�s flashing (illuminated) copy or display or flashing, rotating, strobe lights or similar devices. This provision does not apply to: (1) electronic message signs for which a permit was issued hereunder subject to compliance of all the regulations thereof set forth in this Chapter; (2)traffic control devices in connection with roadway operations by the state, county or city; or(3) illuminating devices that are required to be installed pursuant to federal or state safety regulations. � � � (H) Any sign, signal, marking, or device existing independently or with a sign or any illumination on any sign which purports to be or is an imitation of or resembles any official traffic control device or railroad sign or signal, or emergency vehicle signs is prohibited. (I) Any sign, signal, marking, or device existing independently or with a sign or any illumination on any sign which attempts to direct the movement of traffic or which obstructs from view or interferes with the effectiveness of any official traffic control device, street sign or railroad sign or signal is prohibited. (J) Electronic graphic display sign. Electronic graphic display signs are prohibited. Section 4. Chapter 154 of the Apple Valley City Code is hereby amended by revising Section 154.06 (A), (B) and (D) to read as follows: (A) Lighting regulations. (1) All illuminated signs shall have an indirect or diffused light source and be designed so as not to direct rays of light onto public streets or adjacent property creating; a public nuisance or safety hazard. (2) There shall be no flashing signs permitted in any district, except for signs or traffic control devises in connection with roadway operations by the state, county or city. (3) No illuminated sign shall change in either color or intensity of light except for signs or traffic control devices in connection with roadway operations by the state, county or city. (4) Lighted revolving signs shall be permitted,but the bottom of the sign surface shall be a minimum of 12 feet above the street grade and a minimum of 100 feet from the center of any public street intersection. (5) Between sunrise and sunset the maximum luminance of all illuminated signs shall be seven thousand five hundred(7,500) nits and between sunset and sunrise the maximum luminance shall be five hundred (500) nits. Additionally, the sign shall not 3 exceed 0.3 foot candles above ambient light levels 100 feet from the sign face. All signs with an electronic message or electronic graphic display must be equipped with an automatic dimmer control or other mechanism that automatically controls the sign's brightness to comply with this requirement. These signs must also be equipped with a means to immediately turn off the display or lighting if it malfunctions, and the sign owner or operator must immediately turn off the sign or lighting when notified by the city that it is not complying with the standards in this section. (B) Changeable copy. A maximum of two-thirds of the total area of sign allowed for a freestanding sign may be a changeable sign as permitted herein. * * � (D) Change of sign. Upon any change or replacement of a sign or any portion thereof, including the sign's structure, a new permit shall be required. If the sign does not exceed the size requirement as provided in this chapter and the change is in copy only, an application and drawings must be submitted,but the permit fee will not be required. This provision does not apply to the changing of copy on a changeable sign,but does apply to a changeable sign if the sign structure, design or method of changing copy is revised or replaced. Section 5. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 6. Filing. The City Clerk shall file a copy of this ordinance in her office,which copy shall be available for inspection by any persons during regular office hours. Section 7. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. Section 8. Effective date. This ordinance shall take effect upon its passage and the publication of its title and the official summary. PASSED by the City Council this 26�'day of December 2013. Thomas Goodwin,Acting Mayor 4 ATTEST: Pamela J. Gackstetter, City Clerk 5 CITY OF APPLE VALLEY ORDINANCE NO._ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XV, CHAPTER 154, OF THE CITY CODE ENTITLED "SIGN REGULATIONS"BY AMENDING VARIOUS SECTIONS TO PROVIDE FOR AND REGULATE ELECTRONIC DISPLAY SIGNS. The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on December 26,2013: Chapter 154 of the Apple Valley City Code is amended to add regulations regarding electronic message signs and electronic graphic display signs and to revise regulations regarding changeable sign and illuminated signs, and to amend performance standards for signs in connection with permissible changeable signs. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 West 147th Street, Apple Valley, Minnesota 55124. 6 S. D 12/27/2013 Uponor S Code Amendment Request ... Apple. Valley Presentation to City Council December 26,2013 Applicant's Request • Amend Chapter 154(Sign Code): • Allow for electronic changeable message sign integrated into ground/pylon signs. • Changeable Sign - "A sign or portion of a sign with separate inset letters and/or symbols which can easily be removed yg and which are periodically changed." o Currently,changeable are readerboards(message manually �< changed). o 2/3 of a permitted freestanding sign. o Changeable signs could range from 26 sq.ft.up to 119 sq.ft. • Request would amend Code similar to other surrounding cities. • Bloomington,Burnsville,Edina,Eagan,Lakeville,Shakopee. 1 12/27/2013 Uponor's Proposed Sign • Increase height from 8'to 11'. • Install 3' x 14.25' (42.75 sq. ft.) electronic message sign. • Sign would have black background with amber text. • Total area of signage copy would be 102 sq. ft. • Sign area complies with City Code(max. 110 sq.ft.) 1 MOUNTING DETAIL. FM+ CABINET WELD LPNTA SOLI ts�cns)imommum .... .«at 2-x 8" 2 ' -y CONCRETE BASE — C-CHANNEL WI AtFl84iCdR HP2 ELEt3 — M9rAn�FJ1 f8KWRMIAFMTCCIdfliUMligM • •.,�FFABRICUMBHRDUO LAGtcomAF COVER rt � ti L .1 r c t I TOP VIEW ry � 1O S _ 17" EgQpi€ ... 10.b" 5 q rr 171" ` 'i�r e 1 k� 11 I=GC u' . i-'7, 66" I EXISTINGCABINETSIGN F'ROP05ED NT ELEVATION (� 7 ZA 3716"=T-O RA SE EXISTRIG CABINET SIGN A NEW EMC--F I TOSSAGE CENTER NEW ELECTRONIC MESSAGE CENTER _ I '''TUBE E 31. , ALUMINUM SHROUD {[[ TUBE NS ALUMINUM SHROUD BUILD INTO gg (COVER EX13fING 5550 [ EMCF SUPPORT STRUCTURE ,L NOTENOTE FOR MAXIMUM STRENGTH i f . N COMPONENTS(NEW&EXISTING) PAINTED SILVER —EXISTING PLANTER ( PAINTED MATTHEWS BRUSHED ALUMINUM �i AnY d1aR.mkptwWW an Mispaga a+r•e /l/ R ib5 pmp-ny of Wmll TAis Awxing&fiipr Co_Inc. NdLAG p0 MN.)*) EAS',.,I:V FABRICATED andupatwtW by ollappleabbsepyrigBa 1mw ' ALUMINUM ZBRACKET E 54055155 rMCaby INF..'.t 140SF Tins. CONCRETE BASE gga5,yN.W.-AyleN::mM �N�yA3p- DATE PCIOJECi; CRY; FILE NAME; S f! 1 oARRw ERIC APPLEMw VALLEY UPONOR 8".COR Awning+Vi*)1.CwpGics DATE CUSTOMER: STATE: ZIP: CUSTOMER APPROVAL' ii ., . .. 3Moa•Ncoo•Lutall Repele B0mBt�7§n�oU a7 UPONOR MN 55124 AIIENB�.RY: ADDRESS: �T T?1` DATE: F. ' n-T1,I.SW o o 011ics 612.588-8456-FF=612_588-8451 5025148W srw. ........_ [FONTS USED:055 2 12/27/2013 Draft Ordinance Amendment New Definitions • ELECTRONIC MESSAGESIGN. A sign that electronically displays non pictorial,alphanumeric characters utilizing a display sign area,which the characters consists of and are created by a small number of matrix elements using different combinations of light emitting diodes(LED's),fiber optics,light bulbs or other illumination devices within the display area or transmitted digital copy to the display area which may be a plasma display or other monitor screen. • ELECTRONIC GRAPHIC DISPLAY SIGN. A sign that electronically displays images,graphics,or pictures,with or without alphanumeric characters, utilizing a display sign area,which the characters consists of and is created by a small number of matrix elements using different combinations of light emitting diodes(LED's),fiber optics, light bulbs or other illumination devices within the display area or by transmitted digital copy to the display area which may be a plasma display or other monitor screen. Electronic Message g g Messa Si ns E A, k� ��� S:V?MRtUk B-ClSU�c r zm Bali& nh e Station . _ for inform b, Es, 613,1...d.1,36 3 12/27/2013 What is NOT an Electronic Message Sign .? � I WOLISIIIP CENTER no a rgiEr r °ffACA N�iiE SEN40t': - � � ' �+Q�,� IS COMINGM001 1 949 ...17i a aye% Draft Ordinance Amendment Modified Definitions • CHANGEABLE SIGN. A sign or portion of a sign with separate inset letter and/or - - - -- - - - - -- that has copy which recurrently changes or is intended to be recurrently changed for different message text or graphics. Changeable signs include readerboard signs, electronic message signs,and electronic graphic display signs as defined herein. • FLASHING SIGN. Any illuminated sign on which the artificial light is not maintained both stationary and constant in intensity and color at all times when a sign is in use. An electronic message sign does not constitute a flashing sign. • ILLUMINATED SIGN. Any sign which has characters,letters,figures,design or outline that has any illumination directed upon or within or around the sign or sign structure' - _ _ - - ' -. -_ . • READERBOARD SIGN. A sign with separate inset letters and symbols eF changeable which the copy - .- : : - - 1eriodica" changed consists of alphanumeric characters and is created y or modified manually. '�' 4 12/27/2013 Draft Ordinance Amendment Changeable Signs • (A) Table of types of signs permitted. The types of signs permitted upon issuance of a permit shall be as detailed in Appendix C of this chapter. (L) Changeable signs subject to the following requirements: (1) Only readerboard signs and electronic message signs are permitted; (2) The sign and the structure on which it is located shall be permanently installed and shall not be a portable sign; (3) The sign shall not be located with any residential or multiple family residential district; (4) No graphic(s)or picture shall be present on the or as the background sign display area Draft Ordinance Amendment Changeable Signs(Cont.) (5) If the changeable sign is an electronic message sign,the following requirements shall be met: (a) The text or message on the sign shall be maintained as one color; (b) The background of the display area shall be maintained as a solid,single color;and (c) The message shall be static,but may be changed at 20 minute intervals;the message text shall not scroll or ticker across the sign display area The only exception to this provision shall be for time date, and temperature information which may be considered one display message and may change every three seconds. (6) There shall be no illuminated border around or within the display area (7) No changeable sign shall be affixed to the building. (8) Electronic message signs used in connection with public roadway operations by the state,county or city shall not be subject to the permit or permit fee required herein. .tr. 5 12/27/2013 Draft Ordinance Amendment 154.05 PROHIBITED SIGNS C) , Sequential flashers flashing copy or display and flashing,rotating,strobe lights signs.There shall be no use of sequential flashers flashing(illuminated)copy or display or flashing,rotating,strobe lights or similar devices. This provision does not apply to:(1)electronic message signs for which a permit was issued hereunder subject to compliance of all the regulations thereof set forth in this Chapter;(2)traffic control devices in connection with roadway operations by the state,county or city;or(3) illuminating devices that are required to be installed pursuant to federal or state safety regulations. (H) Any sign,signal,marking,or device existing independently or with a sign or any illumination on any sign which purports to be or is an imitation of or resembles any official traffic control device or railroad sign or signal,or emergency vehicle signs is prohibited. Any sign,signal,marking,or device existing independently or with a sign or any illumination on any sign which attempts to direct the movement of traffic or which obstructs from view or interferes with the effectiveness of any official traffic control device,street sign or railroad sign or signal is prohibited. (J) Electronic graphic display sign. Electronic graphic display signs are prohibited. Draft Ordinance Amendment SECTION 154.06 PERFORMANCE STANDARDS (A) Lighting regulations. (1) All illuminated signs shall have an indirect or diffused light source and be designed so as not to direct rays of light onto public streets or adjacent property creating,thereby a public nuisance or safety hazard. (2) There shall be no flashing signs permitted in any district,except for signs or traffic control devises in connection with roadway operations by the state, t� county or city. (3) No illuminated sign,• shall changes in either color or intensity of light -. - - --•--:, - -: e-- :.:• - - •- : ••- •:•,except for signs or traffic control devices in connection with roadway operations by the state, �5 '2 county or city. (4) Lighted revolving signs shall be permitted, but the bottom of the sign surface shall be a minimum of 12 feet above the street grade and a minimum of 100 feet from the center of any public street intersection. 6 12/27/2013 Draft Ordinance Amendment SECTION 154.06 PERFORMANCE STANDARDS(cont.) (5) Between sunrise and sunset the maximum luminance of all illuminated signs shall be seven thousand five hundred (7,500)nits and between sunset and sunrise the maximum luminance shall be five hundred (500)nits. Additionally,the sign shall not exceed 0.3 foot candles above ambient light levels 100 feet from the sign face. All signs with an electronic message or electronic graphic display must be equipped with an automatic dimmer control or other mechanism that automatically controls the sign's brightness to comply with this requirement. These signs must also be equipped with a means to immediately turn off the display or lighting if it malfunctions,and the sign owner or operator must immediately turn off the sign or lighting when notified by the city that it is not complying with the standards in this section. (B) Changeable copy. A maximum of two-thirds of the total area of sign allowed for a freestanding sign may be used-for a changeable ee-py sign as permitted herein. (D) Change of sign message. Upon any change or replacement of a sign or any portion thereof,including the sign's structure,the sign will constitutc a new sign,requiring a new initial fcc,and issuance of a new permit shall be required. lithe sign does not exceed the size requirement as provided in this chapter and the change is in content copy only,an application and drawings must be submitted,but the permit fee will not be required. This provision does not apply to the changing of copy on a changeable sign,but does apply to a changeable sign if the sign structure,design or method of changing copy is revised or replaced. Summary • New definitions for Electronic Message Signs and Electronic Graphic Signs. • Other definitions modified also. • Electronic message signs are only electronic signs allowed, besides Time &Temp signs, and LED gas price signs. • Electronic message signs must be static and can only change once every 20 minutes(allows 3 separate messages/hour or 72 separate messages per day). Signs cannot flash,fade, shimmer, etc. • Time&Temp signs can change once every 3 seconds. 7 12/27/2013 Summary (cont.) • Electronic message signs must meet brightness standards. • Electronic message signs must have single colored background and single colored text. • Signs must have means to shut down if they malfunction. • Electronic graphic display signs prohibited. • Other prohibited signs: • Flashing copy or display signs. • Any sign that mimics official signs. • Any sign that attempts to direct traffic or interferes with official sign. Public Hearing • Public Hearing held November 4, 2013. No members of the public spoke at the hearing. • Planning Commission concerns: • Brightness of electronic message signs relative to static signs. • Distance from residential properties—should there be a distance of these signs from residential properties? • Time of operation? Should there be limits on these types of signs? • Revisions made to draft ordinances previously discussed should adequately address Commission's concerns. • Staff has discussed changes with local businesses; no additional concerns regarding proposed amendments. 8 12/27/2013 Planning Commission Action December 18th - Planning Commission voted unanimously to recommend approval of the draft ordinance amending Chapter 154 (Signs) of the Apple Valley Code of Ordinances. Recommended Action • Accept the first reading, waive the provision for a second reading, and adopt the draft ordinance amending Chapter 154 (Signs) of the Apple Valley Code of Ordinances. 9 12/27/2013 Questions? T3 A�VaQ- xi Potential Issues • Studies: Uncontrolled electronic signs could distract drivers leading to vehicle accidents. • Generally caused by: • Proliferation of signs—more than one electronic sign per lot. • Duration of message—frequent message changes can result in "flashing"appearance. • Text effects—scrolling,flashing,shimmering messages. • Drivers want to read "until the end of the story". yy • Code amendment would allow new technology, but manage adverse effects of electronic signs. 10 12/27/2013 Holiday Stationstores Comments • Holiday submitted letter to Planning Commission • Support sign code amendments as discussed • Would like City to consider additional changes in future:AwASkt-• Shorter hold times for electronic signage(range from 8 seconds toy 60 seconds per message) • Allow color graphics on signs,e.g.: Starting at BANA A$ ° Grade la T99 49k. � 4 with 9a ' ' � '1 dot, r +r 2 [4. qg r'�^ I��WEEiR©EIlil toff a ,� FOR pCINU�T 32 ty 8 -2 ' $22 3/ • Not looking for City action tonight,just want information reviewed. ( 4� Electronic Message Signs ".111 2 up TO A EE Sy a =.$75 r s . ,, r_t_ At 11 12/27/2013 Electronic Message Signs 240 `' •i/. .-4`' rff i. T',,..J 1{s •17.va.{� • J rr(( h "" •,,, � 4~r ~ . I IF v - 1 . ST c � • . i. :.€1I1SIXAS UK _ +M: tomo USiCPRELUDE �.Y_ What is NOT an Electronic Message Sign? p.x_ F f• ! P O Y N T „ . l 111 h'- .5 . fCN- 1 ' + IX!- CE ± -. �l E E1311 253 a4543-30 'r er' .. , '�• :.... 3 •- .. R 1.1....r,! V 12 12/27/2013 What is NOT an Electronic Message Sign? t. g . L.)'./,Ii'11.I Y , 15: It , ,� �,��: n�w :, fi; -•. — _ / first 1 nth dl%eti ,It itI,�1i I '�.`..: 111ii r L WI(' `tom E1RU,T0v ' " __ ril ' s is What is NOT an Electronic Message Sign? - rk z CENTER_ wl } 0 `TER'$CITGO i , .,� P 1': ' I. ¥� .', �.1K ^5_ y��', �� mAF�m�' }2 I{{ 3 . , 13 12/27/2013 What is NOT an Electronic Message Sign? S" ,iii-- w i 14 8, ... ..s. ..... :;�• City of AppVa��e Y MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela Gackstetter, City Clerk DATE: December 20, 2013 SUBJECT: CALENDAR OF EVENTS Following are upcoming events for your calendars: Day/Date Time Location Event Tue./Dec. 24 City Offices Closed Christmas Floater Wed./Dec. 25 City Offices Closed Christmas Haliday Observed Thur./Dec. 26 7:00 p.m. Municipal Center Regular City Council Meeting * Wed./Jan. 1 City Offices Closed New Year's Day Thur./Jan. 2 7:00 p.m. Municipal Center Parks & Recreation Committee Tue./Jan. 7 7:30-9:00 a.m. Augustana Health Chamber Coffee Connection Care Center Wed./Jan. 8 7:00 p.m. Municipal Center Traffic Safety Advisory Committee Thur./Jan. 9 5:30 p.m. Municipal Center Informal City Council Meeting Thur./Jan. 9 7:00 p.m. Municipal Center Regular City Council Meeting * Wed./Jan. 15 7:00 p.m. Municipal Center Planning Commission Sat./Jan. 18 6:00-9:00 p.m. Valleywood "Frozen Apple" Concert Series Mon./Jan. 20 City Offices Closed Martin Luther King Jr. Day Mon./Jan. 20 7:00 p.m. Apple Valley Eastview Athletic Association Community Center Annual Board Meeting Tue./Jan. 21 2:00 p.m. Municipal Center Cemetery Advisory Committee Wed./Jan. 22 9:00 a.m. Municipal Center Firefighters Relief Association Thur./Jan. 23 4:30-6:30 p.m. James Barton Chamber Business After Hours Design - Build Thur./Jan. 23 6'00 p.m. Municipal Center Special EDA Meeting - Thur./Jan. 23 7:00 p.m. Municipal Center Regular City Council Meeting * Mon./Jan. 27 10:00 a.m.-12:00 Macalester College, Metropolitan Council State of the p.m. St. Paul Region Fri./Jan. 31 7:30-9:00 a.m. Eagan Community Municipal Legislative Commission Center Legislative Breakfast Each of the above-noted events is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only at events marked with an asterisk will any action of the Council take place. :sam R55CKR2 L....._X100 CITY OF Al,'t ALLEY 12/ 311:00:42 Council Check Register by GL Page- 1 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3000 12/20/2013 137610 A H HERMEL COMPANY 188.18 TAX#1 00050148 239110 404930 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 1,280.14 NOTAX#1 00050148 239110 404930 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 1,468.32 3001 12/20/2013 100072 BRAUN INTERTEC CORPORATION 420.00 CONSTRUCTION MATERIAL TESTING 239141 377426 2027.6249 2013102R OTHER CONTRACTUAL SERVICES ROAD ESCROW 970.75 CONSTRUCTION MATERIAL TESTING 239142 379673 4502.6235 2013154G CONSULTANT SERVICES CONSTRUCTION PROJECTS 1,390.75 3002 12/20/2013 122371 CANNON RIVER WINERY 234.00 WINE#2 00046665 239114 6126 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 234.00 3003 12/20/2013 140567 DAKOTA PUMP&CONTROL 7,357.82 EQ PARTS FOR SAN LIFT 7 RPR 238951 19529 5380.6269 REPAIRS-OTHER SEWER LIFT STN REPAIR&MNTC 7,357.82 3004 12/20/2013 100133 DAY DISTRIBUTING CO 3,381.02 BEER#1 00000115 239115 728431 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 65.40 TAX#1 00000115 239115 728431 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 2,880.02 BEER#1 00000115 239116 203 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 22.40 TAX#1 00000115 239116 203 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 5,736.95 BEER#1 00000115 239117 731215 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 1,079.12 BEER#2 00000115 239118 730301 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 22.40 TAX#2 00000115 239118 730301 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 625.70 BEER#2 00000115 239119 731213 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 1,393.75 BEER#3 00000115 239120 729317 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 21.50 TAX#3 00000115 239120 729317 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 1,386.07 BEER#3 00000115 239121 730307 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 16,614.33 3005 12/20/2013 101365 ECM PUBLISHERS INC 180.00 LEGALAD-ALCOHOLIC BEV FEE INC 238892 47440 1015.6239 PRINTING CITY CLERK/ELECTIONS 40.00 LEGAL AD-CUP ON SALE RB 238893 47441 1015.6239 PRINTING CITY CLERK/ELECTIONS 45.00 LEGAL AD-ORD 951 238894 47442 1015.6239 PRINTING CITY CLERK/ELECTIONS 265.00 3006 12/20/2013 100282 G&K SERVICES 167.38 GOLF-RUGS NOV 00051359 238895 1013797033 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 17.22 GOLF-RUGS NOV 00051359 238896 1013797034 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 2 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3006 12/20/2013 100282 G&K SERVICES Continued... 201.59 GOLF-RUGS NOV 00051359 238897 1013819639 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 17.22 GOLF-RUGS NOV 00051359 238898 1013819640 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 17.22 GOLF-RUGS NOV 00051359 238899 1013808326 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 27.70 CH-RUGS NOV 00046896 238900 1182815546 1060.6240 CLEANING SERVICE/GARBAGE REMOVMUNICIPAL BLDG&GROUNDS MNTC 7.70 CH-RUGS NOV 00046896 238901 1182815547 1060.6240 CLEANING SERVICE/GARBAGE REMOVMUNICIPAL BLDG&GROUNDS MNTC 44.80 CMF-RUGS NOV 00046896 238902 1182813733 1540.6240 CLEANING SERVICE/GARBAGE REMOVCMF BUILDINGS&GROUNDS MNTC 42.24 CMF-RUGS NOV 00046896 238903 1182836300 1540.6240 CLEANING SERVICE/GARBAGE REMOVCMF BUILDINGS&GROUNDS MNTC 17.78 AVCC-RUGS NOV 00046765 238904 1182802427 1900.6240 CLEANING SERVICE/GARBAGE REMOVAV COMMUNITY CENTER 29.16 LIQ3-RUGS NOV 239172 1182838135 5095.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#3 OPERATIONS 29.16 LIQ3-RUGS NOV 239173 1182792917 5095.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#3 OPERATIONS 7.70 LIQ2-RUGS NOV 239174 1182804265 5065.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#2 OPERATIONS 11.88 LIQ1-RUGS NOV 239175 1182800089 5025.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#1 OPERATIONS 638.75 3007 12/20/2013 116265 GALETON 425.43 UTIL-SAFETY GLOVES 00073162 238952 114994100 5375.6229 GENERAL SUPPLIES SEWER MAINTENANCE AND REPAIR 27.37- 00073162 238952 114994100 5300.2330 DUE TO OTHER GOVERNMENT WATER&SEWER FUND BAL SHEET 398.06 3008 12/20/2013 100491 GREATER TWIN CITIES UNITED WAY 100.00 UNITED WAY DEDUCTION 238930 1217131157294 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 100.00 3009 12/20/2013 120961 HAAS,MELISSA L 83.61 HR MTG/SEMINAR MILEAGE-HAAS 238947 20131122 1020.6275 SCHOOLS/CONFERENCES/EXP LOCAL HUMAN RESOURCES 83.61 3010 12/20/2013 138249 MINNESOTA ENVIRONMENTAL FUND 70.00 MINNESOTA ENVIROMENTAL FUND 238926 12171311572913 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 70.00 3011 12/20/2013 109947 NEW FRANCE WINE CO 324.00 WINE#3 00041046 239128 86718 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 6.00 FREIGHT#3 00041046 239128 86718 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 330.00 3012 12/20/2013 118834 OPEN YOUR HEART 123.93 OPEN YOUR HEART DEDUCTION 238935 1217131157299 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 123.93 R55CKR2 1,...-,6100 CITY OF API ALLEY 12/ 311:00:42 Council Check Register by GL Page- 3 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3013 12/20/2013 101500 PREMIUM WATERS INC Continued... 38.13 POL BOTTLED WATER 00038902 238864 3138051113 1250.6229 GENERAL SUPPLIES POLICE FACILITY 38.13 3014 12/20/2013 100636 REITEN,JEFFREY A 80.01 SHOP-BOOTS 239140 20131210 1530.6281 UNIFORM/CLOTHING ALLOWANCE CMF SHOP EQUIP MNTC&REPAIR 80.01 3015 12/20/2013 142722 STANTEC CONSULTING SERVICES,INC. 48.00 GOLF COURSE EASEMENT 238911 739644 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 352.00 CBL 4TH ADDN EASEMENT 238911 739644 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 1,242.00 SANIT LIFT STN#9 REPLCMNT 238911 739644 5360.6235 2013165S CONSULTANT SERVICES CONSTRUCTION PROJECTS 1,487.13 2013 SANITARY SEWER LINING 238912 739645 4502.6235 2013134S CONSULTANT SERVICES CONSTRUCTION PROJECTS 17,528.23 HOLYOKE AREA DRAINAGE IMPROV 238913 739646 5552.6235 2012149D CONSULTANT SERVICES CONSTRUCTION PROJECTS 2,318.00 MCNAMARA POND/EVR-P12 ANALYSIS 238914 748480 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 658.00 MAGELLAN FUEL SPILL 2012 238914 748480 5360.6235 2012127W CONSULTANT SERVICES CONSTRUCTION PROJECTS 620.50 WELLHEAD PROTECTION IMPLEMNT 238914 748480 5305.6235 CONSULTANT SERVICES WATER MGMT/REPORT/DATA ENTRY 6,191.25 HOLYOKE AREA DRAINAGE IMPROV 238915 748481 5552.6235 2012149D CONSULTANT SERVICES CONSTRUCTION PROJECTS 30,445.11 3016 12/20/2013 118481 STONEBROOKE EQUIPMENT 268.45 STR-EQ PARTS FOR UNIT#340 00073417 238969 28287 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 268.45 3017 12/20/2013 100780 THYSSEN KRUPP ELEVATOR CORPORATION 1,522.86 CH-ELEVATOR MAINT DEC-FEB 00035286 238941 3000804838 1060.6266 REPAIRS-BUILDING MUNICIPAL BLDG&GROUNDS MNTC 1,522.86 3018 12/20/2013 137686 TOWMASTER 443.71 STR-PLATE CHAIN ONSPOT 238970 353531 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 443.71 3019 12/20/2013 100478 TRANS ALARM INC 300.00 HCSC-FIRE SYS INSP 00073330 238942 SV148503 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 300.00 3020 12/20/2013 100486 TWIN CITY GARAGE DOOR CO 143.13 CMF-REPLACE CAPACITOR DOOR#90036739 238971 404219 1540.6266 REPAIRS-BUILDING CMF BUILDINGS&GROUNDS MNTC 143.13 3021 12/20/2013 100496 VAN PAPER CO R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 4 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3021 12/20/2013 100496 VAN PAPER CO Continued... 122.44 BAGS#2 00008795 239257 295821 5065.6229 GENERAL SUPPLIES LIQUOR#2 OPERATIONS 1.22- DISCT#2 00008795 239257 295821 5065.6333 GENERAL-CASH DISCOUNTS LIQUOR#2 OPERATIONS 121.22 3022 12/20/2013 122010 VINOCOPIA 1,217.40 WINE#1 00046257 239130 89327 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 15.00 FREIGHT#1 00046257 239130 89327 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 484.83 LIQ#3 00046257 239131 89326 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,115.28 WINE#3 00046257 239131 89326 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 173.25 TAX#3 00046257 239131 89326 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 25.00 FREIGHT#3 00046257 239131 89326 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3,030.76 3023 12/20/2013 100520 WINE COMPANY,THE 584.00 WINE#1 00015926 239217 345703 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 11.55 FREIGHT#1 00015926 239217 345703 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 264.00 WINE#1 00015926 239218 1346 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 6.30 FREIGHT#1 00015926 239219 346607 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 1,346.00 WINE#1 00015926 239220 348276 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 26.40 FREIGHT#1 00015926 239220 348276 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 34.67 WINE#2 00015926 239221 347831 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 240.00 WINE#2 00015926 239222 348272 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 6.30 FREIGHT#2 00015926 239222 348272 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 800.00 WINE#3 00015926 239223 345065 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 9.90 FREIGHT#3 00015926 239223 345065 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 2,036.00 WINE#3 00015926 239224 345705 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 39.60 FREIGHT#3 00015926 239224 345705 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 1,188.00 WINE#3 00015926 239225 348274 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 16.50 FREIGHT#3 00015926 239225 348274 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 6,609.22 3024 12/20/2013 100363 XCEL ENERGY 170.26 SL LIGHTS ELECTRIC 238944 392985132 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND 170.26 255334 12/18/2013 145123 EHRNREITER,CRAIG 120.87 REF OVPMT UTIL-4737 137TH CIR 239258 20131213 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 120.87 255335 12/I '3 145124 KITTELSON,BRIAN R55CKR2 L, ..3100 CITY OF AN ALLEY 12/. 311:00:42 Council Check Register by GL Page- 5 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255335 12/18/2013 145124 KITTELSON,BRIAN Continued... 20.79 REF OVPMT UTIL-15729 FOX CIRC 239259 20131213 5301.4997 WATER/SEWERACCT REFUNDS WATER&SEWER FUND REVENUE 20.79 255336 12/18/2013 145125 MILLER,ASHLEY 140.00 REF OVPMT UTIL-7245 UPR 136TH 239260 20131213 5301.4997 WATER/SEWERACCT REFUNDS WATER&SEWER FUND REVENUE 140.00 255337 12/18/2013 145126 PARSONS,ROBERT 15.72 REF OVPMT UTIL-7966 131ST ST W 239261 20131213 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 15.72 255338 12/18/2013 145127 SELLE,WILLIAM A 110.00 REF OVPMT UTIL-12710 DORCHEST 239262 20131213 5301.4997 WATER/SEWERACCT REFUNDS WATER&SEWER FUND REVENUE 110.00 255339 12/18/2013 121092 BOURGET IMPORTS 397.91 WINE#1 00045600 239111 117103 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 9.00 FREIGHT#1 00045600 239111 117103 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 168.00 WINE#3 00045600 239112 116798 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 4.50 FREIGHT#3 00045600 239112 116798 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 264.00 WINE#3 00045600 239113 117104 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 4.50 FREIGHT#3 00045600 239113 117104 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 847.91 255340 12/18/2013 101046 GRAND PERE WINES INC 675.62 WINE#3 00050535 239122 30705 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 6.00 FREIGHT#3 00050535 239122 30705 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 681.62 255341 12/18/2013 100827 GRAPE BEGINNINGS INC 559.98 WINE#3 00032379 239123 160683 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 13.50 FREIGHT#3 00032379 239123 160683 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 573.48 255342 12/18/2013 100231 HOHENSTEINS INC 2,782.50 BEER#1 00005574 239030 676219 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 1,364.25 BEER#1 00005574 239031 678144 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 376.50 BEER#2 00005574 239032 676241 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 440.00 BEER#2 00005574 239033 19 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 2,856.55 BEER#3 00005574 239034 676290 5085.6530 BEER LIQUOR#3 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 6 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255342 12/18/2013 100231 HOHENSTEINS INC Continued... 1,797.50 BEER#3 00005574 239035 678300 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 9,617.30 255343 12/18/2013 144088 INDEED BREWING CO 135.00 BEER#1 00051420 239124 15952 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 135.00 255344 12/18/2013 100013 J J TAYLOR DISTRIBUTING CO OF MN 58.20 GOLF-KTN BEER 00046768 238246 2151601 5120.6419 GOLF-BEER GOLF KITCHEN 258.00- GOLF-RETURNS 00046768 238247 2151772 5120.6419 GOLF-BEER GOLF KITCHEN 111.40 GOLF-KTN BEER 00046768 239146 2158942 5120.6419 GOLF-BEER GOLF KITCHEN 11,265.20 BEER#1 00000116 239191 2155214 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 143.00 TAX#1 00000116 239191 2155214 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 38.80 NOTAX#1 00000116 239191 2155214 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 232.00 BEER#1 00000116 239192 2155215 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 3.00 FREIGHT#1 00000116 239192 2155215 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3.00- CMFREIGHT#1 00000116 239192 2155215 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 52.00 BEER#1 00000116 239193 2155252 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 3,465.54 BEER#1 00000116 239194 2155260 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 5,926.96 BEER#1 00000116 239195 2155303 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 15.00 TAX#1 00000116 239195 2155303 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 83.40 NOTAX#1 00000116 239195 2155303 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 2,602.70 BEER#2 00000116 239196 2155205 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 15.00 TAX#2 00000116 239196 2155205 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 44.60 NOTAX#2 00000116 239196 2155205 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 3.00 FREIGHT#2 00000116 239196 2155205 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 3.00- CMFREIGHT#2 00000116 239196 2155205 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 2,266.30 BEER#2 00000116 239197 2155250 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 3.00 FREIGHT#2 00000116 239197 2155250 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 3.00- CMFREIGHT#2 00000116 239197 2155250 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 610.60 BEER#2 00000116 239198 2155290 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 3.00 FREIGHT#2 00000116 239198 2155290 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 3.00- CMFREIGHT#2 00000116 239198 2155290 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 4.80- CMBEER#2 00000116 239199 2081972 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 3,252.80 BEER#3 00000116 239200 2155201 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 38.00 TAX#3 00000116 239200 2155201 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 239200 2155201 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 239200 2155201 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 693.00 BEER#3 00000116 239201 2155239 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 239201 2155239 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 S- °URCHASES R55CKR2 L. _.d100 CITY OF APi ,LLEY 12/ 311:00:42 Council Check Register by GL Page- 7 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255344 12/18/2013 100013 J J TAYLOR DISTRIBUTING CO OF MN Continued... 3.00- CMFREIGHT#3 00000116 239201 2155239 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 293.85 BEER#3 00000116 239202 2155242 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 239202 2155242 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 239202 2155242 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 4,250.00 BEER#3 00000116 239203 2155249 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 38.80 NOTAX#3 00000116 239203 2155249 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 239203 2155249 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 239203 2155249 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 415.55 BEER#3 00000116 239204 2071770 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 611.60 BEER#3 00000116 239205 2155278 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 239205 2155278 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 239205 2155278 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3,882.04 BEER#3 00000116 239206 2155289 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 38.00 TAX#3 00000116 239206 2155289 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 239206 2155289 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 239206 2155289 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 79.80 BEER#3 00000116 239207 2155295 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 87.40 BEER#3 00000116 239208 2155294 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 122.50- CMBEER#3 00000116 239281 2078015 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 40,226.24 255345 12/18/2013 100021 M AMUNDSON LLP 34.80 TAX#2 00044390 239125 164153 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 795.23 NOTAX#2 00044390 239125 164153 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 72.40 TAX#2 00044390 239126 164923 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 441.65 NOTAX#2 00044390 239126 164923 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 1,344.08 255346 12/18/2013 145117 MISS MARYS MIX INC 107.76 TAX#1 00051550 239127 1188 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 107.76 255347 12/18/2013 143947 OENO DISTRIBUTION 414.00 WINE#3 00051337 239129 1884 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 4.50 FREIGHT#3 00051337 239129 1884 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 418.50 255348 12/18/2013 100372 PAUSTIS&SONS 1,425.01 WINE#1 00001291 239210 8425597 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 20.00 FREIGHT#1 00001291 239210 8425597 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 8 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255348 12/18/2013 100372 PAUSTIS&SONS Continued... 75.00 WINE#1 00001291 239211 8426157 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 1.25 FREIGHT#1 00001291 239211 8426157 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 81.99 WINE#1 00001291 239212 8427486 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 1.25 FREIGHT#1 00001291 239212 8427486 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 2,736.05 WINE#1 00001291 239213 8428478 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 51.25 FREIGHT#1 00001291 239213 8428478 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 135.00 WINE#2 00001291 239214 8428475 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 47.00 NOTAX#2 00001291 239214 8428475 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 3.75 FREIGHT#2 00001291 239214 8428475 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 199.00 LIQ#3 00001291 239215 8427492 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1.25 FREIGHT#3 00001291 239215 8427492 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 2,053.01 WINE#3 00001291 239216 8428476 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 28.75 FREIGHT#3 00001291 239216 8428476 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 6,859.56 255349 12/18/2013 100524 SOUTHERN WINE&SPIRITS OF MN LLC 75.00 TAX#1 00050756 239036 1107729 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 9,367.58 LIQ#1 00050756 239037 1102424 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 395.93 LIQ#1 00050756 239038 5003538 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,052.16 LIQ#1 00050756 239039 1105707 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,357.78 LIQ#1 00050756 239040 1107727 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,104.00 WINE#1 00050756 239041 1102423 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 680.50 WINE#1 00050756 239042 1105706 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 276.00 WINE#1 00050756 239043 1107728 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 2,308.40 LIQ#2 00050756 239044 1102426 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 248.75 LIQ#2 00050756 239045 1105709 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 283.00 LIQ#2 00050756 239046 1107730 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 344.00 WINE#2 00050756 239047 1102427 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 160.00 WINE#2 00050756 239048 1105708 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 52.00 WINE#2 00050756 239049 1107731 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 75.00 TAX#3 00050756 239050 1107755 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 5,294.23 LIQ#3 00050756 239051 1102469 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,383.59 LIQ#3 00050756 239052 1105778 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,261.32 LIQ#3 00050756 239053 1107753 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 400.00 WINE#3 00050756 239054 1102467 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 440.00 VINE#3 00050756 239055 1102468 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 2,208.00 WINE#3 00050756 239056 1107754 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 30,767.24 255350 12/' 1 144851 TKO WINES R55CKR2 L.....uS100 CITY OF API. ALLEY 12/. 311:00:42 Council Check Register by GL Page- 9 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255350 12/18/2013 144851 TKO WINES Continued... 254.40 WINE#1 00051521 239057 479465 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 516.00 WINE#3 00051521 239058 479474 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 770.40 255351 12/18/2013 100521 WINE MERCHANTS 1,508.23 WINE#1 00022992 239059 483303 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 152.00 WINE#2 00022992 239060 483305 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 859.96 WINE#3 00022992 239061 481414 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 2,420.00 WINE#3 00022992 239062 483306 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 4,940.19 255352 12/18/2013 100296 WIRTZ BEVERAGE MIN-BEER INC 3,362.55 BEER#1 00000105 239063 1090134167 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 540.00 BEER#1 00000105 239064 1090134168 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 1,608.05 BEER#1 00000105 239065 1090136123 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 246.00 BEER#1 00000105 239066 1090136124 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 240.00 BEER#1 00000105 239067 1090136125 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 2,241.90 BEER#1 00000105 239068 1090137463 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 2,893.93 BEER#1 00000105 239069 1090139320 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 246.00 BEER#1 00000105 239070 1090139411 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 2,407.00 BEER#1 00000105 239071 1090140687 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 4,679.00 BEER#1 00000105 239072 1090142740 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 172.20 BEER#1 00000105 239073 1090142811 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 160.00 BEER#1 00000105 239074 1090142813 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 2,410.60 BEER#1 00000105 239075 1090144823 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 216.00 BEER#1 00000105 239076 1090144824 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 1,821.55 BEER#1 00000105 239077 1090146130 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 419.00 BEER#1 00000105 239078 1090146181 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 6,133.30 BEER#1 00000105 239079 1090147244 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 246.00 BEER#1 00000105 239080 1090147245 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 4,389.65 BEER#1 00000105 239081 1090149015 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 167.00 BEER#1 00000105 239082 1090149016 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 75.00 TAX#1 00000105 239083 1090142812 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 55.00 NOTAX#1 00000105 239084 1090139412 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 858.70 BEER#2 00000105 239085 1090134748 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 3,309.43 BEER#2 00000105 239086 1090138293 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 361.50 BEER#2 00000105 239087 1090138294 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 1,588.25 BEER#2 00000105 239088 1090141375 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 1,245.40 BEER#2 00000105 239089 1090144822 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 1,083.40 BEER#2 00000105 239090 1090147640 5055.6530 BEER LIQUOR#2 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 10 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255352 12/18/2013 100296 WIRTZ BEVERAGE MIN-BEER INC Continued... 115.50 BEER#2 00000105 239091 1090147731 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 169.00 BEER#2 00000105 239092 1090147733 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 4,256.10 BEER#2 00000105 239093 1090150938 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 246.00 BEER#2 00000105 239094 1090150939 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 21.50 TAX#2 00000105 239095 1090134749 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 21.50 TAX#2 00000105 239096 1090141376 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 21.50 TAX#2 00000105 239097 1090147732 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 5,664.95 BEER#3 00000105 239098 1090135825 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 473.50 BEER#3 00000105 239099 1090135826 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 2,083.75 BEER#3 00000105 239100 1090138583 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 63.00 BEER#3 00000105 239101 1090138584 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 2,561.85 BEER#3 00000105 239102 1090141722 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 246.00 BEER#3 00000105 239103 1090141723 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 2,263.15 BEER#3 00000105 239104 1090145414 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 453.00 BEER#3 00000105 239105 1090145145 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 4,741.20 BEER#3 00000105 239106 1090148322 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 246.00 BEER#3 00000105 239107 1090148323 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 55.00 TAX#3 00000105 239108 1090135827 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 38.30 TAX#3 00000105 239109 1090145416 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 66,917.21 255353 12118/2013 100152 WIRTZ BEVERAGE MINNESOTA WINE&SPIRITS 961.05 WINE#1 00001930 239238 1080111501 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 14.95 FREIGHT#1 00001930 239238 1080111501 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 1,536.00 WINE#1 00001930 239239 1080114954 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 17.25 FREIGHT#1 00001930 239239 1080114954 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 2,585.75 WINE#1 00001930 239240 1080114872 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 42.55 FREIGHT#1 00001930 239240 1080114872 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 1,500.00 WINE#1 00001930 239241 1080114873 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 17.25 FREIGHT#1 00001930 239241 1080114873 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 112.00 WINE#1 00001930 239242 1080119930 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 9,327.94 WINE#1 00001930 239243 1080119932 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 116.53 FREIGHT#1 00001930 239243 1080119932 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3,428.70 WINE#2 00001930 239244 1080113711 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 40.25 FREIGHT#2 00001930 239244 1080113711 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 462.00 WINE#2 00001930 239245 1080114233 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 12.65 FREIGHT#2 00001930 239245 1080114233 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 56.00 WINE#2 00001930 239246 1080116836 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 1.15 FREIGHT#2 00001930 239246 1080116836 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 1,294.00 WINE#2 00001930 239247 1080119927 5055.6520 WINE LIQUOR#2 S' °URCHASES R55CKR2 Lk.,-.6100 CITY OF APE ALLEY 12/ 311:00:42 Council Check Register by GL Page- 11 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255353 12/18/2013 100152 WIRTZ BEVERAGE MINNESOTA WINE&SPIRITS Continued... 16.10 FREIGHT#2 00001930 239247 1080119927 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 48.00 TAX#3 00001930 239248 1080113626 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 1.15 FREIGHT#3 00001930 239248 1080113626 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 2,984.00 WINE#3 00001930 239249 1080113627 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 34.50 FREIGHT#3 00001930 239249 1080113627 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 840.00 WINE#3 00001930 239250 1080114226 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 23.00 FREIGHT#3 00001930 239250 1080114226 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 56.00 WINE#3 00001930 239251 1080116926 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 942.60 WINE#3 00001930 239252 1080116928 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 10.35 FREIGHT#3 00001930 239252 1080116928 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 56.00 WINE#3 00001930 239253 1080119740 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,918.00 WINE#3 00001930 239254 1080119742 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 20.70 FREIGHT#3 00001930 239254 1080119742 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 50.73- CMWINE#1 00001930 239255 2081123594 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 161.15- CMWINE#3 00001930 239256 2080023934 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 28,264.54 255354 12/18/2013 100219 WIRTZ BEVERAGE MINNESOTA WINE&SPIRITS 12,354.58 LIQ#1 00000105 239226 10800111500 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 27.09 TAX#1 00000105 239226 10800111500 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 115.00 FREIGHT#1 00000105 239226 10800111500 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 2,089.35 LIQ#1 00000105 239227 1080114345 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 13.90 FREIGHT#1 00000105 239227 1080114345 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 4,321.16 LIQ#1 00000105 239228 1080116837 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 166.14 NOTAX#1 00000105 239228 1080116837 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 58.84 FREIGHT#1 00000105 239228 1080116837 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 4,681.97 LIQ#2 00000105 239229 1080111499 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 47.15 FREIGHT#2 00000105 239229 1080111499 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 514.74 LIQ#2 00000105 239230 1080114232 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 3.45 FREIGHT#2 00000105 239230 1080114232 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 1,622.69 LIQ#2 00000105 239231 1080116835 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 59.13 NOTAX#2 00000105 239231 1080116835 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 18.40 FREIGHT#2 00000105 239231 1080116835 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 6,276.54 LIQ#3 00000105 239232 1080111922 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 48.49 FREIGHT#3 00000105 239232 1080111922 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 1,972.72 LIQ#3 00000105 239233 1080114225 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 12.75 FREIGHT#3 00000105 239233 1080114225 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3,492.15 LIQ#3 00000105 239234 1080116927 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 151.12 TAX#3 00000105 239234 1080116927 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 67.49 NOTAX#3 00000105 239234 1080116927 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 12 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255354 12/18/2013 100219 WIRTZ BEVERAGE MINNESOTA WINE&SPIRITS Continued... 35.07 FREIGHT#3 00000105 239234 1080116927 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 47.12- CMLIQ#1 00000105 239235 2080023575 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 25.02- CMLIQ#1 00000105 239236 2080023975 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 23.78- CMLIQ#3 00000105 239237 2080023576 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 38,054.00 255355 12/18/2013 137143 Z WINES 160.00 WINE#1 00049968 239132 12586 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 5.00 FREIGHT#1 00049968 239132 12586 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 504.00 WINE#3 00049968 239133 12530 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 10.00 FREIGHT#3 00049968 239133 12530 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 679.00 255356 12/18/2013 100009 AFSCME COUNCIL#5 1,965.54 UNION DUES AFSCME 239168 131202W ° 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,965.54 255357 12/18/2013 144963 GREAT LAKES HIGHER EDUCATION GUARANTY CO 192.75 STUDENT LOAN GARNISHMENT 239167 131202L 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 192.75 255358 12/18/2013 138448 HARTFORD GROUP BENEFITS DIVISION 174.80 BASIC LIFE INSURANCE 239164 65247977 9000.2117 ACCRUED LIFE INSUR-BASIC PAYROLL CLEARING BAL SHEET 8,510.80 SUPP/DEP LIFE INSURANCE 239164 65247977 9000.2118 ACCRUED LIFE INSUR-SUPP/DEPEND PAYROLL CLEARING BAL SHEET 8,685.60 255359 12/18/2013 101431 HEALTH FUND,THE 104.00 HEALTH FUND DEDUCTION 238934 1217131157298 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 104.00 255360 12/18/2013 142866 HEALTHPARTNERS 939.16 CONSULT/ADM FEES 239165 44953293 7105.6146 DENTAL INSURANCE INSURANCE TRUST DENTAL 939.16 255361 12/18/2013 119353 MADISON NATIONAL LIFE INS CO INC 227.50 STD FEES 239162 120055410 1020.6235 CONSULTANT SERVICES HUMAN RESOURCES 2,928.83 LTD INSURANCE 239162 120055410 9000.2113 ACCRUED LTD PAYROLL CLEARING BAL SHEET 3.61 LTD INSURANCE 239162 120055410 9000.2113 ACCRUED LTD PAYROLL CLEARING BAL SHEET 3,159.94 R55CKR2 L.. .1100 CITY OF API ,LLEY 12/ 311:00:42 Council Check Register by GL Page- 13 Council Check Register and Summary 12/10/2013- 12/20/2013 • Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255362 12/18/2013 120482 ABBOTT,VALERIE Continued... 133.62 MARCO MTG/TRAINING MILEAGE-ABB 238945 20131004 1013.6275 SCHOOLS/CONFERENCES/EXP LOCAL CODE ENFORCEMENT 133.62 255363 12/18/2013 100050 BACKUS,MICHAEL A 17.38 POL-MEALS,COURT IN HASTINGS 239134 20131210 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 17.38 255364 12/18/2013 100750 BODMER,KATHLEEN L 79.57 MILEAGE-CORRIDORS OF OPPORTUNI 239135 20131120 1147.6277 MILEAGE/AUTO ALLOWANCE HUD SUST COMM REG PLNG GRANT 88.46 DEV MILEAGE SEPT-NOV BODMER 239135 20131120 1100.6277 MILEAGE/AUTO ALLOWANCE DEV MANAGEMENT 168.03 255365 12/18/2013 101781 DYKES,MARGARET M 267.03 CONF/TRAINING MILEAGE DYKES 238946 20131210 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT 267.03 255366 12/18/2013 100734 GIFFORD,JOHN F 63.96 AVCC-JEANS 239136 20131206 1900.6281 UNIFORM/CLOTHING ALLOWANCE AV COMMUNITY CENTER 63.96 255367 12/18/2013 122778 HURLEY,MARK S 90.01 STR-BOOTS 239137 20131209 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 90.01 255368 12/18/2013 131805 LYONS,JEREMY 150.00 PK-BOOTS 239138 20131129 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 150.00 255369 12/18/2013 101019 MURPHY,JOANNE H 18.09 DEV MILEAGE MAY-JUNE J MURPHY 239139 20130610 1100.6277 MILEAGE/AUTO ALLOWANCE DEV MANAGEMENT 16.95 DEV MILEAGE FEB J MURPHY 239139 20130610 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT 35.04 255370 12/18/2013 112753 PRICE,KATHY JO 100.81 NORTHSTAR/LOGIS MTG MILEAGE-KJ 238948 20131212 1020.6275 SCHOOLS/CONFERENCES/EXP LOCAL HUMAN RESOURCES 100.81 255371 12/18/2013 101557 AAA CREDIT SCREENING SVCS LLC 20.00 POL CREDIT CHECKS-NOV 00039636 238918 79717 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT 20.00 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 14 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255371 12/18/2013 101557 AAA CREDIT SCREENING SVCS LLC Continued... 255372 12/18/2013 142897 BOLTON&MENK,INC. 1,040.00 144TH/DIAMOND PATH TRAFFIC STU 238905 160763 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 351.00 CORTLAND 2ND 238905 160763 4502.6235 20131360 CONSULTANT SERVICES CONSTRUCTION PROJECTS 6,669.00 AV EAST FAMILY 2ND ADDN 238906 160765 4502.6235 20131540 CONSULTANT SERVICES CONSTRUCTION PROJECTS 449.00 WHITE OAK RIDGE EASEMENT 238907 161556 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 117.00 CBL LK BENCHMARK 238907 161556 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 3,973.00 DIAMOND PATH TRAFFIC STUDY 238907 161556 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 2,964.50 JCRR UPDATE 238907 161556 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 702.00 SANIT LIFT STN#9 REPLCMNT 238907 161556 5360.6235 2013165S CONSULTANT SERVICES CONSTRUCTION PROJECTS 2,457.00 GREENLEAF STR/UTIL IMPROV 238908 161557 2027.6235 2013101R CONSULTANT SERVICES ROAD ESCROW 702.00 CBL LAKE SOUTH SHORE 8TH 238909 161558 4502.6235 20131190 CONSULTANT SERVICES CONSTRUCTION PROJECTS 8,559.00 AV EAST FAMILY 2ND ADDN 238910 161559 4502.6235 2013154G CONSULTANT SERVICES CONSTRUCTION PROJECTS 27,983.50 255373 12/18/2013 100726 BUG BUSTERS INC 97.26 AVCC PEST CONTROL-NOV 00035323 238919 102910 1900.6249 OTHER CONTRACTUAL SERVICES AV COMMUNITY CENTER 97.26 255374 12/18/2013 100878 CHARTER COMMUNICATIONS 79.01 GOLF CABLE TV SVC-DEC 00051416 238920 835230604052429 5110.6237 TELEPHONE/PAGERS GOLF CLUBHOUSE BUILDING 8 75.00 REC INTERNET FOR TC-DEC 00051441 238921 835230604053166 1840.6237 TELEPHONE/PAGERS REC TEEN PROGRAMS 5 154.01 255375 12/18/2013 100096 CITY WIDE WINDOW SERVICES 26.72 LIQ1-WINDOW CLEANING 00035305 239169 540079 5025.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#1 OPERATIONS 20.31 LIQ2-WINDOW CLEANING 00035305 239170 540679 5065.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#2 OPERATIONS 32.06 LIQ3-WINDOW CLEANING 00035305 239171 540982 5095.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#3 OPERATIONS 79.09 255376 12/18/2013 126675 COAST TO COAST SOLUTIONS 347.94 FIRE-MOOD PENCILS 238949 CCS12240001 1320.6229 GENERAL SUPPLIES FIRE PREVENTION 22.38- 238949 CCS12240001 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 325.56 255377 12/18/2013 100114 CUB FOODS 49.33 STR-APPLES,DONUTS-SNOWPLOW MT 239010 1600.6275 SCHOOLS/CONFERENCES/EXP LOCAL STREET MANAGEMENT 57.01 COUNC-TREE LIGHTING SUPPLIES 00069495 239011 1005.6229 GENERAL SUPPLIES MAYOR/CITY" 'ICIL R55CKR2 L.,.,,S100 CITY OF APt ALLEY 12/. 311:00:42 Council Check Register by GL Page- 15 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255377 12/18/2013 100114 CUB FOODS Continued... 55.37 REC-LIL CHEF SUPPLIES 00073385 239012 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS 30.24 REC-APPLE CIDER,CARD GAMES 00073385 239013 1800.6229 GENERAL SUPPLIES REC PROGRAM GENERAL 90.63 REC-SANTA BREAKFAST 00073384 239014 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENERAL 282.58 255378 12/18/2013 100123 DAKOTA COUNTY FINANCIAL SERVICES 800.00 HR-HIPP JOINT COLLAB TRAINING 238950 8813 1020.6235 CONSULTANT SERVICES HUMAN RESOURCES 800.00 255379 12/18/2013 100777 DEX MEDIA EAST LLC 23.00 GOLF MPLS AD-DEC 00051355 238936 110115110 5115.6239 PRINTING GOLF PRO SHOP 23.00 255380 12/18/2013 100434 DOUGHERTY MOLENDA SOLFEST HILLS&BAUER 395.00 GENERAL CRIMINAL-NOVEMBER 238865 139525 1055.6231 LEGAL SERVICES LEGAL PROSECUTING ATTORNEY 46.66 GENERAL CIVIL MATTERS-NOVEMBER 238866 139471 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 27.52 GENERAL LEGAL-ALLEN,JORGE 238867 139468 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 148.16 AV BUSINESS CAMPUS-PH II 238868 139469 4717.6231 2013159G LEGAL SERVICES VALLEY BUSINESS PARK-SPOWD 63.50 AT&T LEASE AMENDMENT 238869 139470 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 1,190.24 CODE VIOLATIONS-MISC 238870 139472 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 192.64 CDATAX FORFEITURE 238871 139473 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 931.28 ROSEMNT SCHL DIST 2ND ADDN 238872 139474 4502.6231 2013163G LEGAL SERVICES CONSTRUCTION PROJECTS 68.80 CRIMINAL-RD.INVESTIGATION 238873 139475 1055.6231 LEGAL SERVICES LEGAL PROSECUTING ATTORNEY 987.00 FISCHER POINT ADDITION 238874 139476 4721.6231 2012112G LEGAL SERVICES FISCHER POINT 317.48 HUNTER FORREST 238875 139477 4502.6231 2013158G LEGAL SERVICES CONSTRUCTION PROJECTS 42.33 PARKSIDE VILLAGE(LEGACY N&T 238876 139478 4719.6231 2012150G LEGAL SERVICES LEGACY-IMH 105.83 QUARRY PONDS 238877 139479 1510.6231 2013149G LEGAL SERVICES PW ENGINEERING&TECHNICAL 385.28 RENTAL PROP REG COMPLIANCE 238878 139480 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 27.52 P.D.INVESTIGATION 238879 139481 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 1,764.24 TIF-GENERAL 238880 139482 3262.6231 LEGAL SERVICES TIF DOWNTOWN REDEVELOPMENT 84.66 VERIZON LEASE AGREEMENT 238881 139483 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 486.80 VOICESTREAM(TMOBILE)LEASE 238882 139484 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 7,264.94 255381 12/18/2013 145121 EPIC MASONRY RESTORATION 2,700.00 AVCC BRICK RPR 239190 20131024 1900.6266 REPAIRS-BUILDING AV COMMUNITY CENTER 2,700.00 255382 12/18/2013 145120 FORTE,CHAD 288.09 REF OVPMT UTIL-6764 158TH ST W 239143 20131216 5301.4997 WATER/SEWERACCT REFUNDS WATER&SEWER FUND REVENUE R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 16 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255382 12/18/2013 145120 FORTE,CHAD Continued... 288.09 255383 12/18/2013 100769 FRONTIER COMMUNICATIONS OF MN 67.77 AVCC PHONES 239263 952953231702179 1900.6237 TELEPHONE/PAGERS AV COMMUNITY CENTER 97 50.92 GOLF CLUBHOUSE PHONES 239264 952953231904129 5110.6237 TELEPHONE/PAGERS GOLF CLUBHOUSE BUILDING 47 144.00 PK JCRP PHONES 239265 952953234904139 1730.6237 TELEPHONE/PAGERS PARK BUILDING MAINTENANCE 47 352.44 PK RW PHONES 239266 952953235004139 1730.6237 TELEPHONE/PAGERS PARK BUILDING MAINTENANCE 47 210.43 IA2 PHONES 239267 952953236511019 5265.6237 TELEPHONE/PAGERS ARENA 2 BLDG MAINTENANCE-HAYES 57 255.71 IA1 PHONES 239268 952953236604149 5210.6237 TELEPHONE/PAGERS ARENA 1 BUILDING MAINTENANCE 47 176.39 TEEN CTR PHONES 239269 952953238502179 1730.6237 TELEPHONE/PAGERS PARK BUILDING MAINTENANCE 97 68.98 SWIM CTR PHONES 239270 952953239405100 1940.6237 TELEPHONE/PAGERS AQUATIC SWIM CENTER 67 236.93 UTIL MNTC PHONE 239271 952953235508170 5305.6237 TELEPHONE/PAGERS WATER MGMT/REPORT/DATA ENTRY 47 205.54 UTIL WtP PHONES 239272 952431508111088 5325.6237 TELEPHONE/PAGERS WATER TREATMENT FCLTY MNTC/RPR I 97 70.52 UTIL STRM SWR ALARMS 239273 651197340501279 5385.6249 OTHER CONTRACTUAL SERVICES SEWER STORM INFRASTRUCTURE 97 35.26 CMF RADIO LINE 239274 651197403911269 1540.6237 TELEPHONE/PAGERS CMF BUILDINGS&GROUNDS MNTC 27 69.34 DCTC PHONE 239275 952953253410100 2092.6237 TELEPHONE/PAGERS DAKOTA TECHNICAL BLDG ESCROW 17 172.96 CH GENERATOR/HVAC MODEM 239276 952953273409250 1060.6237 TELEPHONE/PAGERS MUNICIPAL BLDG&GROUNDS MNTC 07 17.63 POL INTOXILIZER 239277 651101065412229 1250.6237 TELEPHONE/PAGERS POLICE FACILITY I 37 137.96 SWIM-CHLORINE MONITOR 239278 952953291301071 1940.6237 TELEPHONE/PAGERS AQUATIC SWIM CENTER 07 2,272.78 255384 12/18/2013 142832 GENESIS EMPLOYEE BENEFITS INC 624.75 RECORD KEEPING/PROCESSING FEE 238953 21423 7205.6235 CONSULTANT SERVICES RISK MANAGEMENTS/INSURANCE 624.75 R55CKR2 Ll �iS100 CITY OF API- ALLEY 12/. 311:00:42 Council Check Register by GL Page- 17 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255384 12/18/2013 142832 GENESIS EMPLOYEE BENEFITS INC Continued... 255385 12/18/2013 120951 HENSLEY DESIGN 90.00 LIQ3-APRONS WITH LOGOS 00071229 238954 3438 5095.6281 UNIFORM/CLOTHING ALLOWANCE LIQUOR#3 OPERATIONS 90.00 255386 12/18/2013 102847 HOWLAND'S IKON 10.69 ENG-LOGO APPLICATION 00045237 239144 130394 1510.6281 UNIFORM/CLOTHING ALLOWANCE PW ENGINEERING&TECHNICAL 52.00 STR-BASEBALL JACKET 00045237 239144 130394 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 62.69 255387 12/18/2013 119212 INTL CODE COUNCIL 399.00 ICC EDUC INSTITUTE-DORN 239145 ICCDORN 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 399.00 255388 12/18/2013 100255 JOHNSON BROTHERS LIQUOR 171.67 GOLF-WINE 239147 1732263 5120.6430 GOLF-WINE GOLF KITCHEN 171.67 255389 12/18/2013 108901 JOHNSTON,AMANDA 45.00 FACE PAINTING-BKFAST W/SANTA 238955 20131207 1845.6249 OTHER CONTRACTUAL SERVICES REC SELF SUPPORT PROG GENERAL 45.00 255390 12/18/2013 138157 JOHNSTON,CATHY JO 51.00 MRS CLAUS @ BFAST W/SANTA 238956 20131207 1845.6249 OTHER CONTRACTUAL SERVICES REC SELF SUPPORT PROG GENERAL 51.00 255391 12/18/2013 113594 JR'S ADVANCED RECYCLERS 130.00 PK-LASER PRINTERS/DVD PLAYER 00072973 238957 82686 1720.6240 CLEANING SERVICE/GARBAGE REMOVPARK GROUNDS MAINTENANCE 130.00 255392 12/18/2013 132646 KWIK KOPY BUSINESS CENTER 45.96 POL-BUSINESS CARDS-SEAN ROGBI0873069 238958 14661 1200.6239 PRINTING POLICE MANAGEMENT 45.96 255393 12/18/2013 143160 LATOUR CONSTRUCTION INC 4,394.42 147TH ST EXT FLAGSTAFF TO JCRR 239148 201110709FINAL 2027.6810 2011107G CONSTRUCTION IN PROGRESS ROAD ESCROW 1,455.73 147TH ST EXT FLAGSTAFF TO JCRR 239148 201110709FINAL 2027.6810 2011107G CONSTRUCTION IN PROGRESS ROAD ESCROW 3,437.02 147TH ST EXT FLAGSTAFF TO JCRR 239148 201110709FINAL 2027.6810 2011107G CONSTRUCTION IN PROGRESS ROAD ESCROW 32,180.32 147TH ST EXT FLAGSTAFF TO JCRR 239148 201110709FINAL 2027.6810 2011107G CONSTRUCTION IN PROGRESS ROAD ESCROW 51.84 147TH ST EXT FLAGSTAFF TO JCRR 239148 201110709FINAL 2027.6810 2011107G CONSTRUCTION IN PROGRESS ROAD ESCROW R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 18 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255393 12/18/2013 143160 LATOUR CONSTRUCTION INC Continued... 192.16 147TH ST EXT FLAGSTAFF TO JCRR 239148 201110709FINAL 2027.6810 2011107G CONSTRUCTION IN PROGRESS ROAD ESCROW 41,711.49 255394 12/18/2013 101616 LMC INSURANCE TRUST 356.54 WC DEDUCTIBLE-CRIGER-NOV 239015 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 119.87 WC DEDUCTIBLE-BONE-NOV 239016 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 623.35 WC DEDUCTIBLE-BROCK MELBY-NOV 239017 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 213.54 WC DEDUCTIBLE-SHAW,M.-NOV 239018 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 1,898.26 WC DEDUCTIBLE-WEISHAAR-NOV 239019 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 1,116.57 WC DEDUCTIBLE-SCHYMA-NOV 239020 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 151.91 WC DEDUCTIBLE-BROUGHTEN,J.-NO 239021 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 396.01 WC DEDUCTIBLE-REINER-NOV 239022 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 729.60 WC DEDUCTIBLE-WEISS-NOV 239023 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 2,310.56 WC DEDUCTIBLE-HANENBERGER-NOV 239024 7205.6315 WORKERS COMP-DEDUCTIBLE RISK MANAGEMENTS/INSURANCE 7,916.21 255395 12/18/2013 101200 LOFFLER COMPANIES INC 652.22 IT COPIER LEASE-DEV&2ND FL M 238532 241752625 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 154.25 IT COPIER MAINT-2ND FL MAIN 238532 241752625 1030.6265 REPAIRS-EQUIPMENT INFORMATION TECHNOLOGY 54.31 IT COPIER MAINT-DEV 238532 241752625 1030.6265 REPAIRS-EQUIPMENT INFORMATION TECHNOLOGY 364.74 POL COPIER LEASE-2ND FL 238532 241752625 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 349.87 POL COPIER LEASE-1ST FL 238532 241752625 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 385.20 REC COPIER LEASE-AVCC 238532 241752625 1700.6310 RENTAL EXPENSE PARK&RECREATION MANAGEMENT 196.70 IT COPIER LEASE-MAIL ROOM 238532 241752625 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 76.18 POL COPIER MAINT-1ST&2ND FL 238532 241752625 1200.6265 REPAIRS-EQUIPMENT POLICE MANAGEMENT 285.47 REC COPIER MAINT-AVCC 238532 241752625 1700.6265 REPAIRS-EQUIPMENT PARK&RECREATION MANAGEMENT 13.46 IT COPIER MAINT-MAIL ROOM 238532 241752625 1030.6265 REPAIRS-EQUIPMENT INFORMATION TECHNOLOGY 385.19 PW COPIER LEASE 238532 241752625 1500.6310 RENTAL EXPENSE PW MANAGEMENT 150.92 PW COPIER MAINT 238532 241752625 1500.6265 REPAIRS-EQUIPMENT PW MANAGEMENT 3,068.51 255396 12/18/2013 100934 LUBRICATION TECHNOLOGIES INC 569.51 PK-OIL 00051131 239149 2299443 1765.6212 MOTOR FUELS/OILS PARK EQUIPMENT MAINTENANCE 35.00- SHOP-DRUM CREDIT 00051131 239149 2299443 1530.6212 MOTOR FUELS/OILS CMF SHOP EQUIP MNTC&REPAIR 534.51 255397 12/18/2013 100293 MACQUEEN EQUIPMENT 6,762.42 REBUILD ROWER 125 CRAWLER/RC- 238959 2140595 5375.6265 REPAIRS-EQUIPMENT SEWER MAINTENANCE AND REPAIR 6,762.42 R55CKR2 L. .5100 CITY OF AP. ALLEY 12/ 311:00:42 Council Check Register by GL Page- 19 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255398 12/18/2013 100302 MCNAMARA CONTRACTING INC Continued... 7,744.57- WHITNEY DR STREET IMPROVEMENTS 239150 201310205FINAL 1340.6715 2013102R CAPITAL OUTLAY-BUILDINGS FIRE BLDG&GROUNDS MNTC 184,469.31 WHITNEY DR STREET IMPROVEMENTS 239150 201310205FINAL 2027.6810 2013102R CONSTRUCTION IN PROGRESS ROAD ESCROW 30,321.30 WHITNEY DR STREET IMPROVEMENTS 239150 201310205FINAL 2027.6810 2013102R CONSTRUCTION IN PROGRESS ROAD ESCROW 11,410.55 WHITNEY DR STREET IMPROVEMENTS 239150 201310205FINAL 5360.6810 2013102W CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS 218,456.59 255399 12/18/2013 100311 METRO COUNCIL ENVIRONMENTAL SVCS 215,850.04 WASTEWATER SVC-JAN 238937 1028158 5300.1560 PREPAID EXPENSES WATER&SEWER FUND BAL SHEET 215,850.04 255400 12/18/2013 100337 MN DEPT OF LABOR&INDUSTRY 100.00 CH ELEVATOR OPERATING PERMIT 239151 ALR00342371 1060.6399 OTHER CHARGES MUNICIPAL BLDG&GROUNDS MNTC 100.00 255401 12/18/2013 100693 MN FIRE SERVICE CERTIFICATION BOARD 75.00 FIREFIGHTER II EXAM-ALEX LEE 00073467 238960 2349 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 75.00 255402 12/18/2013 143983 MOSS&BARNETT 1,976.50 FRANCHISE&PEG AUDIT RW FEE 238961 595235 2012.6235 CONSULTANT SERVICES CABLE TV JOINT POWERS 1,976.50 255403 12/18/2013 102092 MRPA 35.00 MRPAANNUAL MTG 239025 MRPA BERNSTEIN 1705.6275 SCHOOLS/CONFERENCES/EXP LOCAL PARK&RECREATION MGMT TRAING 35.00 MRPAANNUAL MTG 239026 MRPA BREUER 1705.6275 SCHOOLS/CONFERENCES/EXP LOCAL PARK&RECREATION MGMT TRAING 35.00 MRPAANNUAL MTG 239027 MRPA FREY 1705.6275 SCHOOLS/CONFERENCES/EXP LOCAL PARK&RECREATION MGMT TRAING 35.00 MRPAANNUAL MTG 239028 MRPA SKINNER 1705.6275 SCHOOLS/CONFERENCES/EXP LOCAL PARK&RECREATION MGMT TRAING 35.00 MRPAANNUAL MTG 239029 MRPA PADGETT 1705.6275 SCHOOLS/CONFERENCES/EXP LOCAL PARK&RECREATION MGMT TRAING 175.00 255404 12/18/2013 120496 NATURE CALLS INC 216.96 PK-CHEMICAL TOILETS-NOV 00050750 238938 20514 1770.6310 RENTAL EXPENSE PARK GENERAL MAINTENANCE 149.62 GOLF CHEMICAL TOILETS-NOV 00050750 238938 20514 5150.6310 RENTAL EXPENSE GOLF COURSE MAINTENANCE 366.58 255405 12/18/2013 141041 NORTHERN TECHNOLOGIES INC 1,801.25 WATER TREATMENT FACILITY 239152 10987 5360.6235 2012108W CONSULTANT SERVICES CONSTRUCTION PROJECTS 1,801.25 255406 12/18/2013 100364 NORTHWESTERN POWER EQUIPMENT R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 20 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255406 12/18/2013 100364 NORTHWESTERN POWER EQUIPMENT Continued... 861.41 UTIL-CRD REPAIR KIT 238962 130649DJRE 5330.6215 EQUIPMENT-PARTS WrR MAIN/HYDRANT/CURB STOP MNT 861.41 255407 12/18/2013 119041 POSITIVE ID INC 36.00 ID CARDS-J GERVING/SEAN ROGERS 238963 13118 1200.6239 PRINTING POLICE MANAGEMENT 36.00 255408 12/18/2013 100165 RIVER COUNTRY COOPERATIVE 1,645.81 GOLF-FILL PROPANE TANKS 00035382 239154 383150 5145.6257 UTILITIES-PROPANE/WATER/SEWER GOLF SHOP BUILDING MAINTENANCE 1,645.81 255409 12/18/2013 100405 RMR SERVICES INC 1,434.88 UB METER READER-DEC 239153 20131218 5303.6249 OTHER CONTRACTUAL SERVICES UTILITY BILLING 1,434.88 255410 12/18/2013 100410 ROSEMOUNT SAW&TOOL 84.70 FIRE-CUTTERS EDGE SAW TUNE-U00073468 238964 170735 1330.6265 REPAIRS-EQUIPMENT FIRE OPERATIONS 5.45- 00073468 238964 170735 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 79.25 255411 12/18/2013 100042 ROTARY CLUB OF APPLE VALLEY 140.32 POL-APRIL-JUNE DUES RECHTZIGEL 238965 20131208 1200.6280 DUES&SUBSCRIPTIONS POLICE MANAGEMENT 253.00 POL-JUL-SEP DUES RECHTZIGEL 238965 20131208 1200.6280 DUES&SUBSCRIPTIONS POLICE MANAGEMENT 193.00 POL-OCT-DEC DUES RECHTZIGEL 238965 20131208 1200.6280 DUES&SUBSCRIPTIONS POLICE MANAGEMENT 50.00 DEV-4TH QTR DUES 239155 707 1100.6280 DUES&SUBSCRIPTIONS DEV MANAGEMENT 143.00 DEV-4TH QTR MEALS 239155 707 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT 50.00 ADMIN-CLUB DUE OCT-DEC 239156 677 1010.6280 DUES&SUBSCRIPTIONS ADMINISTRATION 132.00 ADMIN-CLUB MEALS OCT-DEC 239156 677 1010.6275 SCHOOLS/CONFERENCES/EXP LOCAL ADMINISTRATION 961.32 255412 12/18/2013 100432 SEH ENGINEERS 198.37 DESIGN SIGNALS 147TH/GALAXIE 238890 273891 2027.6235 2013124G CONSULTANT SERVICES ROAD ESCROW 1,079.17 DESIGN SIGNALS 147TH/GALAXIE 238891 275178 2027.6235 2013124G CONSULTANT SERVICES ROAD ESCROW 1,277.54 255413 12/18/2013 100829 SHAMROCK GROUP INC 32.80 GOLF-CO2 GAS 00051254 238939 1743530 5120.6229 GENERAL SUPPLIES GOLF KITCHEN 120.36 GOLF-CO2 GAS 00051254 238940 1736576-B 5120.6229 GENERAL SUPPLIES GOLF KITCHEN 153.16 R55CKR2 LL-.3100 CITY OF API- ALLEY 12/, ,311:00:42 Council Check Register by GL Page- 21 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255414 12/18/2013 119199 SHEPPARD,TINA A Continued... 51.00 HCSC-PAINTING CLASS 12/13/13 00073334 238966 20131213 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 51.00 255415 12/18/2013 111161 SHRED IT USA MINNEAPOLIS 72.15 POL-SHREDDING SVCS 12/5/13 00043065 238967 9402911759 1250.6240 CLEANING SERVICE/GARBAGE REMOVPOLICE FACILITY 72.15 255416 12/18/2013 100439 SKB ENVIRONMENTAL 3,108.98 WQ-LONG LAKE SEDIMENT REMOV,40047766 238968 RI6418 5505.6240 2013157G CLEANING SERVICE/GARBAGE REMOVSTORM DRAIN UTILITY 3,108.98 255417 12/18/2013 101753 SYSCO MINNESOTA,INC 439.41 GOLF-KITCHEN FOOD 00027785 239157 311131118 5120.6420 GOLF-FOOD GOLF KITCHEN 503.81 GOLF-KITCHEN SUPPLIES 00027785 239157 311131118 5120.6422 GOLF-KITCHEN SUPPLIES GOLF KITCHEN 943.22 255418 12/18/2013 121804 TOTAL REGISTER SYSTEMS 444.88 6 MOS TRS SUPPORT,ARS DIAL CA 239158 50680 5025.6265 REPAIRS-EQUIPMENT LIQUOR#1 OPERATIONS 369.98 6 MOS TRS SUPPORT,ARS DIAL CA 239158 50680 5065.6265 REPAIRS-EQUIPMENT LIQUOR#2 OPERATIONS 444.88 6 MOS TRS SUPPORT,ARS DIAL CA 239158 50680 5095.6265 REPAIRS-EQUIPMENT LIQUOR#3 OPERATIONS 1,259.74 255419 12/18/2013 101587 TWIN CITY WATER CLINIC INC 300.00 WTR SAMPLE ANALYSIS-HYD FRANCH 239159 3567 2027.6249 2013101R OTHER CONTRACTUAL SERVICES ROAD ESCROW 300.00 255420 12/18/2013 100492 U OF MN CCE 120.00 BLDG IFFICIALS INST-FABER 239160 FABER 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 120.00 BLDG OFFICIALS INST-STEWART 239161 STEWART 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 240.00 255421 12/18/2013 100631 VERIZON WIRELESS 105.40 ADM MOBILE PHONE DEC 238916 9716119312 1010.6237 TELEPHONE/PAGERS ADMINISTRATION 52.70 CODE MOBILE PHONE DEC 238916 9716119312 1013.6237 TELEPHONE/PAGERS CODE ENFORCEMENT 143.22 ENG MOBILE PHONE DEC 238916 9716119312 1510.6237 TELEPHONE/PAGERS PW ENGINEERING&TECHNICAL 173.34 INSP MOBILE PHONE DEC 238916 9716119312 1400.6237 TELEPHONE/PAGERS INSPECTIONS MANAGEMENT 159.34 IT MOBIL PHONE DEC 238916 9716119312 1030.6237 TELEPHONE/PAGERS INFORMATION TECHNOLOGY 90.52 NR MOBILE PHONE DEC 238916 9716119312 1520.6237 TELEPHONE/PAGERS NATURAL RESOURCES 144.03 PK MOBILE PHONE DEC 238916 9716119312 1710.6237 TELEPHONE/PAGERS PARK MAINTENANCE MANAGEMENT 24.04 PK EQUIP CHARGES WACHTER 238916 9716119312 1710.6211 SMALL TOOLS&EQUIPMENT PARK MAINTENANCE MANAGEMENT R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 22 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255421 12/18/2013 100631 VERIZON WIRELESS Continued... 52.70 PW MOBILE PHONE DEC 238916 9716119312 1500.6237 TELEPHONE/PAGERS PW MANAGEMENT 82.86 SHOP MOBILE PHONE DEC 238916 9716119312 1530.6237 TELEPHONE/PAGERS CMF SHOP EQUIP MNTC&REPAIR 113.02 STR MOBILE PHONE DEC 238916 9716119312 1600.6237 TELEPHONE/PAGERS STREET MANAGEMENT 169.02 REC MOBILE PHONE DEC 238916 9716119312 1700.6237 TELEPHONE/PAGERS PARK&RECREATION MANAGEMENT 470.21 FIRE WIRELESS DATA 238916 9716119312 1300.6237 TELEPHONE/PAGERS FIRE MANAGEMENT 90.06 INSP WIRELESS DATA 238916 9716119312 1400.6237 TELEPHONE/PAGERS INSPECTIONS MANAGEMENT 40.01 IT WIRELESS DATA 238916 9716119312 1030.6237 TELEPHONE/PAGERS INFORMATION TECHNOLOGY 40.01 PK WIRELESS DATA 238916 9716119312 1710.6237 TELEPHONE/PAGERS PARK MAINTENANCE MANAGEMENT 1,000.45 POL WIRELESS DATA 238916 9716119312 1205.6237 TELEPHONE/PAGERS POLICE RECORDS UNIT 40.01 STR WIRELESS DATA 238916 9716119312 1600.6237 TELEPHONE/PAGERS STREET MANAGEMENT 1,551.56 POL-CELL PHONE DEC 238916 9716119312 1200.6237 TELEPHONE/PAGERS POLICE MANAGEMENT 52.70 CABLE MOBILE PHONE DEC 238916 9716119312 2012.6237 TELEPHONE/PAGERS CABLE TV JOINT POWERS 374.18 GOLF MOBILE PHONE DEC 238916 9716119312 5105.6237 TELEPHONE/PAGERS GOLF MANAGEMENT 40.07 GOLF WIRELESS DATA 238916 9716119312 5105.6237 TELEPHONE/PAGERS GOLF MANAGEMENT 30.16 IA1 MOBILE PHONE DEC 238916 9716119312 5205.6237 TELEPHONE/PAGERS ARENA 1 MANAGEMENT 154.26 UTIL MOBILE PHONE DEC 238916 9716119312 5305.6237 TELEPHONE/PAGERS WATER MGMT/REPORT/DATA ENTRY 15.08 UTIL MOBILE ON-CALL PHONE DEC 238916 9716119312 5305.6237 TELEPHONE/PAGERS WATER MGMT/REPORT/DATA ENTRY 15.08 UTIL MOBILE ON-CALL PHONE DEC 238916 9716119312 5365.6237 TELEPHONE/PAGERS SEWER MGMT/REPORTS/DATA ENTRY 120.05 UTIL-WIRELESS DATA 238916 9716119312 5305.6237 TELEPHONE/PAGERS WATER MGMT/REPORT/DATA ENTRY 106.86 GOLF EQUIP CHARGES OTTO 00051536 238917 9716119312 5105.6237 TELEPHONE/PAGERS GOLF MANAGEMENT 106.86 GOLF EQUIP CHARGES LOCKLING 00051536 238917 9716119312 5105.6237 TELEPHONE/PAGERS GOLF MANAGEMENT 213.74 GOLF EQUIP CHARGES ZINCK 00051536 238917 9716119312 5105.6237 TELEPHONE/PAGERS GOLF MANAGEMENT 106.86 GOLF EQUIP CHARGES SEDWICK 00051536 238917 9716119312 5105.6237 TELEPHONE/PAGERS GOLF MANAGEMENT 5,878.40 255422 12/18/2013 100502 VOLUNTEER FIREFIGHTERS BENEFIT ASSN OF M 25.00 FIRE-LATE FEE 238943 20130920 1300.6349 LATE FEES/FINANCE CHARGES FIRE MANAGEMENT 371.00 FIRE-INSURANCE 53 FIREFIGHTERS 238943 20130920 7205.6311 INSURANCE-PROPERTY/LIABILITY RISK MANAGEMENTS/INSURANCE 396.00 255423 12/18/2013 101090 GRENDAHL,RUTH A 50.00 NLC SEATTLE GRENDAHL SUBS 239282 20131116 1005.6278 SUBSISTENCE ALLOWANCE MAYOR/CITY COUNCIL 1,917.65 NLC SEATTLE GRENDAHL 239282 20131116 1005.6276 SCHOOLS/CONFERENCES/EXP OTHERMAYOR/CITY COUNCIL 1,967.65 20131218 12/20/2013 100038 APPLE VALLEY FIREFIGHTERS 927.55 FIRE RELIEF DUES 238841 1211131115421 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 927.55 20131219 12/1P' '3 100240 VANTAGEPOINT TRANSFER AGENTS-457 FT R55CKR2 LL...,100 CITY OF API- ALLEY 12/. 311:00:42 Council Check Register by GL Page- 23 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20131219 12/19/2013 100240 VANTAGEPOINT TRANSFER AGENTS-457 FT Continued... 1,196.63 PLAN#301171 FIREFIGHTER ICMA 238842 1211131115422 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,196.63 20131220 12/19/2013 100241 VANTAGEPOINT TRANSFER AGENTS-457 PT 908.63 PLAN#306561 FIREFIGHTER ICMA 238843 1211131115423 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 908.63 20131221 12/19/2013 101238 MINNESOTA CHILD SUPPORT PAYMENT CENTER 253.87 CHILD SUPPORT 238844 1211131115424 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 253.87 20131222 12/20/2013 100455 AFFINITY PLUS FEDERAL CREDIT UNION 2,127.10 CREDIT UNION DEDUCT 238929 1217131157293 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,127.10 20131223 12/20/2013 144790 ING-MN DCP 250.00 PLAN#650251 MN DCP 238927 12171311572914 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 250.00 20131224 12/20/2013 101238 MINNESOTA CHILD SUPPORT PAYMENT CENTER 171.97 CHILD SUPPORT 238931 1217131157295 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 415.32 CHILD SUPPORT 238932 1217131157296 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 316.56 CHILD SUPPORT 238933 1217131157297 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 903.85 20131225 12/20/2013 100392 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 39,582.29 EMPLOYEE SHARE PERA 238928 1217131157292 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 51,499.36 CITY SHARE PERA 238928 1217131157292 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 91,081.65 20131226 12/20/2013 129553 US BANK 3,334.31 HSA FUNDING-EMPLOYEE 238924 12171311572911 9000.2125 ACCRUED HSA/HRA BENEFIT PAYROLL CLEARING BAL SHEET 3,334.31 20131227 12/20/2013 129576 US BANK 231.08 SERGEANT PEHRA FUNDING-GROSS W 238925 12171311572912 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 315.53 SERGEANT PEHRA FUNDING-ANNUAL 238925 12171311572912 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,112.43 POLICE PEHRA FUNDING-GROSS WAG 238925 12171311572912 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 981.44 POLICE PEHRA FUNDING-ANNUAL LE 238925 12171311572912 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 490.33 POLICE PEHRA FUNDING-COMP 238925 12171311572912 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 24 Council Check Register and Summary 12/10/2013— 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20131227 12/20/2013 129576 US BANK Continued... 3,130.81 20131228 12/20/2013 100240 VANTAGEPOINT TRANSFER AGENTS-457 FT 29,508.06 PLAN#301171 FULL-TIME ICMA 238922 1217131157291 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 29,508.06 20131229 12/20/2013 126459 VANTAGEPOINT TRANSFER AGENTS-ROTH 330.00 PLAN#705481 ROTH IRA 238923 12171311572910 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 330.00 20131230 12/13/2013 101348 DEPOSITORY TRUST COMPANY 48,206.25 INT GO IMP BOND 2007 239185 3342.7015 DEBT SERVICE-INTEREST BONDS OF 2007,$3,600,000 124,503.75 INT GO PARK BOND 2008 239186 3357.7015 DEBT SERVICE-INTEREST BONDS OF 2008,$6,685,000 126,212.50 INT GO PARK BOND 2007 239187 3347.7015 DEBT SERVICE-INTEREST BONDS OF 2007,$6,400,000 298,922.50 20131231 12/13/2013 101348 DEPOSITORY TRUST COMPANY 225,000.00 PRINC GO IMP BOND 2007 239188 3342.6910 BOND PRINCIPAL BONDS OF 2007,$3,600,000 125,000.00 PRIN GO PARK BOND 2007 239189 3347.6910 BOND PRINCIPAL BONDS OF 2007,$6,400,000 350,000.00 20131232 12/13/2013 135249 NORTHLAND TRUST SERVICES,INC. 140,000.00 PRINC GO BOND 2011A-STM SWR 239176 5505.6910 BOND PRINCIPAL STORM DRAIN UTILITY 30,641.25 INT'Co BOND 2011A-STM SWR 239177 5505.7015 DEBT SERVICE-INTEREST STORM DRAIN UTILITY 40,000.00 PRIN GO BOND 2011A-PARK 239178 3362.6910 BOND PRINCIPAL BONDS OF 2011,$3,945,000 20,981.25 INT GO BOND 2011A-PARK 239179 3362.7015 DEBT SERVICE-INTEREST BONDS OF 2011,$3,945,000 9,200.00 INT GO BOND 2012A-IMPROV 239180 3382.7015 DEBT SERVICE-INTEREST GO IMP BOND 2012,$920,000 45,500.00 INT GO BOND 2012A-'04 REF 239181 3377.7015 DEBT SERVICE-INTEREST REF BOND OF 2012,$4,550,000 815,000.00 PRINC GO BOND 2012A-'04 REF 239182 3377.6910 BOND PRINCIPAL REF BOND OF 2012,$4,550,000 13,050.00 INT GO BOND 2012A-EQ CERT 239183 3372.7015 DEBT SERVICE-INTEREST EQUIP CERT 2012,$1,305,000 170,000.00 PRINC GO BOND 2012A-EQ CERT 239184 3372.6910 BOND PRINCIPAL EQUIP CERT 2012,$1,305,000 1,284,372.50 20131233 12/16/2013 100000 MN DEPT OF REVENUE 2,651.00 SALES/USE TAX-GENERAL FUND 238883 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 41,191.00 SALES/USE TAX-LIQUOR#1 238884 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 14,272.00 SALES/USE TAX-LIQUOR#2 238885 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 25,772.00 SALES/USE TAX-LIQUOR#3 238886 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 1,343.00 SALES/USE TAX-GOLF 238887 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 21.00 SALES/USE TAX-ARENA 238888 5200.2330 DUE TO OTHER GOVERNMENT ARENA FUND" 'MACE SHEET • R55CKR2 L, .5100 CITY OF AP. ALLEY 12/ 311:00:42 Council Check Register by GL Page- 25 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20131233 12/16/2013 100000 MN DEPT OF REVENUE Continued... 1,740.00 SALES/USE TAX-WATER&SWR 238889 5300.2330 DUE TO OTHER GOVERNMENT WATER&SEWER FUND BAL SHEET 86,990.00 20131234 12/20/2013 102664 ANCHOR BANK 1,658.85 FEDERAL TAXES PR 239280 1312098B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 461.86 EMPLOYEE MEDICARE 239280 1312098B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 461.86 CITY SHARE MEDICARE 239280 1312098B 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 2,582.57 20131235 12/20/2013 100657 MN DEPT OF REVENUE 910.80 PAYROLL STATE TAX 239279 131209G 9000.2112 ACCRUED STATE W/H PAYROLL CLEARING BAL SHEET 910.80 20131236 12/20/2013 130957 GENESIS EMPLOYEE BENEFITS INC 34.40 FLEX SPENDING MEDICAL-2013 239166 131203N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 34.40 20131237 12/16/2013 100873 HEALTHPARTNERS 1,449.91 DENTAL CLAIMS 12/05-12/11/13 239163 20131211 7105.6146 DENTAL INSURANCE INSURANCE TRUST DENTAL 1,449.91 20131238 12/10/2013 120679 U S BANK P CARD 9.95 IT-PREMIUM MAIL 1 YR 11/19/13- 238972 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 143431 1&1 MAIL&MEDIA.COM 32.13 IT-CREATIVE CLOUD MEMBERSHIP 238973 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 143895 ADOBE SYSTEMS INC 107.11 POL-GPS FOR INVESTIGATIONS 00073068 238974 1215.6211 SMALL TOOLS&EQUIPMENT POLICE DETECTIVE UNIT 149.96 POL-TRIPOD FOR INVESTIGATIONS00073065 238975 1215.6211 SMALL TOOLS&EQUIPMENT POLICE DETECTIVE UNIT Supplier 113057 BEST BUY 241.99 GOLF-DOG FOOD,SCRIPTS 00072233 238976 5105.6229 GENERAL SUPPLIES GOLF MANAGEMENT Supplier 100092 CEDARVIEWANIMAL HOSPITAL 48.37 GOLF-BANQUET FOOD 00072742 238977 5120.6420 GOLF-FOOD GOLF KITCHEN 7.48 REC-SUPPLIES FOR TOP SECRET T813072883 238978 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS 14.47 REC-TOT SUPPLIES 00073366 238979 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 100114 CUB FOODS 95.00 DEED STATE ECONOMIC SUMMIT ST 238980 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT Supplier 142471 DEED COMMUNICATION EVENTS 30.00 MEDICAL DEVICE MANUF ST PAUL D 238981 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT Supplier 141849 ECONOMIC DEVELOPMENT ASSOC OF MN 78.65 HR-PUMPKIN CONTEST LUNCH 00069443 238982 1020.6399 OTHER CHARGES HUMAN RESOURCES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/19/201311:00:42 Council Check Register by GL Page- 26 Council Check Register and Summary 12/10/2013- 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20131238 12/10/2013 120679 U S BANK P CARD Continued... Supplier 145115 FIESTA 135.48 FIRE-BOOT 00073456 238983 1300.6281 UNIFORM/CLOTHING ALLOWANCE FIRE MANAGEMENT Supplier 100190 GALLS INC 76.06 FIRE-MN STATE FIRE CODE,WINDO00073457 238984 1320.6229 GENERAL SUPPLIES FIRE PREVENTION Supplier 100249 INTL CODE COUNCIL INC 37.76 POL-PARTY PLATTER,SANE NURSa10072786 238985 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT Supplier 137112 JIMMY JOHNS 156.96 REC-PS SUPPLIES,ART,SCIENCE, 00073363 238986 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 138470 LAKESHORE LEARNING CENTER 79.00 2013 OFFICE SUMMIT GOLDEN VALL 238987 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT Supplier 144593 LBP REAL ESTATE COMM 30.00 POLICE-INV 4272537 238988 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 141272 MAILCHIMP 75.00 MFSCB FFI CERT TEST SCHENDEL 00073460 238989 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 75.00 MFSCB FFII CERT TEST REG DERA100073461 238990 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 75.00 MFSCB FFII CERT TEST REG GUDE190073461 238991 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 75.00 MFSCB FFII CERT TEST REG PURV®0073461 238992 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 75.00 MFSCB FFII CERT TEST REG REILL 00073461 238993 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING Supplier 100693 MN FIRE SERVICE CERTIFICATION BOARD 894.00 RESIDENT TICKETS,DISNEY ON IC 00042196 238994 1001.5340 REFUNDS&REIMBURSEMENTS GENERAL FUND REVENUE Supplier 100363 XCEL ENERGY 102.75 HCSC-BOWLING BANQUET FOOD 00073322 238995 1920.6229 GENERAL SUPPLIES SENIOR CENTER Supplier 100366 OLE PIPER INN 40.62 POL-MGR COALITION MTG FOOD 00072784 238996 1275.6229 GENERAL SUPPLIES POL COMMUN OUTREACH/CRIME PRE\ Supplier 110472 PANERA BREAD 16.06 REC-TABLE COVERS 00072929 238997 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENERAL Supplier 102901 PARTY CITY 6.43 HCSC-HOLIDAY PARTY SUPPLIES 00073321 238998 1920.6229 GENERAL SUPPLIES SENIOR CENTER 47.04 HCSC-BOWLING BANQUET FOOD 00073324 238999 1920.6229 GENERAL SUPPLIES SENIOR CENTER 11.54 HCSC-TABLE CLOTHS 00073325 239000 1920.6229 GENERAL SUPPLIES SENIOR CENTER 24.63 POL-MICRO SD ADAPTER 00073066 239001 1210.6211 SMALL TOOLS&EQUIPMENT POLICE FIELD OPERATIONS/PATROL Supplier 100463 TARGET STORES 13.79- IA1-RETURN PHOTO CELL 00071747 239002 5210.6266 REPAIRS-BUILDING ARENA 1 BUILDING MAINTENANCE 136.95 IA1-LEAF BLOWER,BULBS 00071747 239003 5210.6211 SMALL TOOLS&EQUIPMENT ARENA 1 BUILDING MAINTENANCE 13.87 IA1-PHOTO CELL 00071747 239004 5210.6266 REPAIRS-BUILDING ARENA 1 BUILDING MAINTENANCE Supplier 143525 HOME DEPOT STORE#2833 39.09 POL-MAGAZINE,CELL PHONE HOL®070545 239005 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT Supplier 100489 UNIFORMS UNLIMITED 16.95 GOLF-SHIP TO NIKE GOLF 00070030 239006 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP R55CKR2 LL...,.S100 CITY OF API- ALLEY 12/', 311:00:42 Council Check Register by GL Page- 27 Council Check Register and Summary 12/10/2013— 12/20/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20131238 12/10/2013 120679 U S BANK P CARD Continued... 14.59 GOLF-SHIP TO NIKE GOLF 00070030 239007 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 14.59 GOLF-SHIP TO NIKE GOLF 00070030 239008 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 16.07 GOLF-SHIP RTRND MERCHANDISE 00072236 239009 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP Supplier 119777 UPS 3,086.76 3,045,605.10 Grand Total Instrument Totals 'AI (� q, CheckTotal 811,055.77 �/ _ Transfer Total 2,162,301.90 -=r'� [ Pay ModeX Total 72,247.43 'Ik 1 l'' ( I 1 I Total Payments 3,045,605.10 C IV • R55CKS2 L._,S100 CITY OF AP, ALLEY 12, .311:00:50 Council Check Summary Page- 1 12/10/2013- 12/20/2013 Company Amount 01000 GENERAL FUND 34,730.34 02010 CABLE TV RESERVE FUND 2,029.20 02025 ROAD ESCROW FUND 260,956.64 02090 DAKOTA TECHNICAL BLDG ESCROW 69.34 03260 TIF DOWNTOWN REDEVELOPMENT 1,764.24 03340 GO IMP BOND 2007,$3,600,000 273,206.25 03345 GO PARK BOND 2007,$6,400,000 251,212.50 03355 GO PARK BOND 2008,$6,685,000 124,503.75 03360 GO PARK BOND 2011,$3,945,000 60,981.25 03370 EQUIP CERT 2012,$1,305,000 183,050.00 03375 REF BOND 2012,$4,550,000 860,500.00 03380 GO IMP BOND 2012,$920,000 9,200.00 04500 CONSTRUCTION PROJECTS 19,987.64 04715 2012 IMPROVEMENTS 1,177.49 05000 LIQUOR FUND 342,442.01 05100 GOLF FUND 6,192.77 05200 ARENA FUND 654.33 05300 WATER&SEWER FUND 252,351.86 05500 STORM DRAINAGE UTILITY FUND 173,750.23 05550 CONSTRUCTION PROJECTS 23,719.48 05800 STREET LIGHT UTIL FUND 170.26 07100 INSURANCE TRUST DENTAL FUND 2,389.07 07200 RISK MANAGEMENT/INSURANCE FUND 8,911.96 09000 PAYROLL CLEARING FUND 151,654.49 Report Totals 3,045,605.10 R55CKR2 LOAS100 CITY OF API ALLEY 12/. 310:15:48 Council Check Register by GL Page- 1 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3025 12/27/2013 100709 BATTERIES PLUS BULBS 19.18 NR-CAMERA BATTERY 00070932 239287 17299551 1520.6229 GENERAL SUPPLIES NATURAL RESOURCES 19.18 3026 12/27/2013 100058 BELLBOY CORPORATION 1,086.23 LIQ#1 00004928 239472 40879000 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 17.55 FREIGHT#1 00004928 239472 40879000 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 144.00 LIQ#1 00004928 239473 40982300 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2.70 FREIGHT#1 00004928 239473 40982300 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 172.00 LIQ#2 00004928 239474 40982400 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 1.35 FREIGHT#2 00004928 239474 40982400 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 142.90 LIQ#3 00004928 239475 40879100 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2.70 FREIGHT#3 00004928 239475 40879100 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 750.73 LIQ#3 00004928 239476 40982500 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 4.73 FREIGHT#3 00004928 239476 40982500 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 540.00 LIQ#3 00004928 239477 41003000 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,864.89 3027 12/27/2013 100775 BELLBOY CORPORATION BAR SUPPLY 132.00 NOTAX#1 00005413 239468 89447600 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 124.96 NOTAX#1 00005413 239469 6391900 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 118.00 NOTAX#2 00005413 239470 89447700 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 30.30 NOTAX#3 00005413 239471 89447800 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 405.26 3028 12/27/2013 100065 BLOMMEL JOHNSON,CAROL A 88.28 SNOW PLOWING LUNCH SUPPLIES 239284 20131214 1665.6229 GENERAL SUPPLIES STREET SNOW&ICE MATERIALS 88.28 3029 12/27/2013 120313 FASTENAL COMPANY 27.18 STR-PLOW BOLTS 239294 MNLAK96022 1665.6229 GENERAL SUPPLIES STREET SNOW&ICE MATERIALS 167.66 STR-SAFETY EAR PLUGS 239295 MNLAK96200 1610.6229 GENERAL SUPPLIES STREET/BOULEVARD REPAIR&MNTC 70.98 SHOP-MISC NUTS/BOLT/CABLE TIES10073419 239296 MNLAK97089 1530.6215 EQUIPMENT-PARTS CMF SHOP EQUIP MNTC&REPAIR 265.82 3030 12/27/2013 100168 FERRELLGAS 554.20 PK-PROPANE FOR JC EAST SHOP 00035342 239297 1079635557 1730.6257 UTILITIES-PROPANE/WATER/SEWER PARK BUILDING MAINTENANCE 554.20 3031 12/27/2013 103259 FRANKLIN COVEY 22.24 IT-PLANNER REFILL 00069824 239298 81674148 1030.6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15:48 Council Check Register by GL Page- 2 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3031 12/27/2013 103259 FRANKLIN COVEY Continued... 22.24 3032 12/27/2013 116698 INSIGHT PUBLIC SECTOR 282.86 IT-PATCH CABLES,FLASH DRIVE, 00050730 239416 1100347284 1030.6229 GENERAL SUPPLIES INFORMATION TECHNOLOGY 178.21 IT-BARRACUDA HD,FLASHDRIVE 00050730 239417 1100347472 1030.6229 GENERAL SUPPLIES INFORMATION TECHNOLOGY 343.61 POL-USB DVD DRIVE,GRAPHICS C, 0050730 239418 1100347472 1200.6211 SMALL TOOLS&EQUIPMENT POLICE MANAGEMENT 804.68 3033 12/27/2013 118099 JEFFERSON FIRE&SAFETY INC 1,527.58 FIRE-HELMETS W/VISOR&LIGHT 239304 201869 1330.6281 UNIFORM/CLOTHING ALLOWANCE FIRE OPERATIONS 1,527.58 3034 12/27/2013 100289 LOGIS 165.78 GEN WAN&PAYMODE 239489 37647 1040.6399 OTHER CHARGES DATA PROCESSING 19.28 LIQ WAN&PAYMODE 239489 37647 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 7.71 ICE GEN WAN&PAYMODE 239489 37647 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 96.39 WTR WAN&PAYMODE 239489 37647 5303.6399 OTHER CHARGES UTILITY BILLING 96.39 SWR GEN WAN&PAYMODE 239489 37647 5303.6399 OTHER CHARGES UTILITY BILLING 155.17 GEN WAN&PAYMODE 239490 37531 1040.6399 OTHER CHARGES DATA PROCESSING 38,832.74 CISCO 3560X 48 PORT SWTCH 239490 37531 1030.6275 SCHOOLS/CONFERENCES/EXP LOCAL INFORMATION TECHNOLOGY 5,501.31 CISCO 3560X 24 PORT SWTCH 239490 37531 1030.6275 SCHOOLS/CONFERENCES/EXP LOCAL INFORMATION TECHNOLOGY 5,490.54 CISCO 3560X 8 PORT SWTCH w/Lic 239490 37531 1030.6275 SCHOOLS/CONFERENCES/EXP LOCAL INFORMATION TECHNOLOGY 2,696.72 CISC#KX NETWORK MODULE 239490 37531 1030.6275 SCHOOLS/CONFERENCES/EXP LOCAL INFORMATION TECHNOLOGY 1,396.91 CISCO LICENSE 2504 WLAN CNTRL 239490 37531 1030.6275 SCHOOLS/CONFERENCES/EXP LOCAL INFORMATION TECHNOLOGY 18.04 LIQ WAN&PAYMODE 239490 37531 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 7.22 ICE GEN WAN&PAYMODE 239490 37531 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 90.21 WTR WAN&PAYMODE 239490 37531 5303.6399 OTHER CHARGES UTILITY BILLING 90.21 SWR GEN WAN&PAYMODE 239490 37531 5303.6399 OTHER CHARGES UTILITY BILLING 14,738.77 LOGIS SERVICE 239494 37599 1040.6399 OTHER CHARGES DATA PROCESSING 484.71 LOGIS SERVICE 239494 37599 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 176.00 LOGIS SERVICE 239494 37599 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 4,804.76 LOGIS SERVICE 239494 37599 5303.6399 OTHER CHARGES UTILITY BILLING 4,804.76 LOGIS SERVICE 239494 37599 5303.6399 OTHER CHARGES UTILITY BILLING 79,673.62 3035 12/27/2013 144553 MITCHELL1 225.00 TRUCK/TRAILER ONLINE MANUALS00073416 239307 1816023673 1530.6399 OTHER CHARGES CMF SHOP EQUIP MNTC&REPAIR 225.00 3036 12/27 1 100280 POPP COMMUNICATIONS R55CKR2 LUt.,uS100 CITY OF APF .LLEY 121: 10:15:48 Council Check Register by GL Page- 3 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3036 12/27/2013 100280 POPP COMMUNICATIONS Continued... 15.20 REDWOOD LD ACCESS DEC 2013 239484 992153690 1730.6237 TELEPHONE/PAGERS PARK BUILDING MAINTENANCE 11.45 AVCC LDACCESS DEC 2013 239484 992153690 1900.6237 TELEPHONE/PAGERS AV COMMUNITY CENTER 3.73 GOLF LD ACCESS DEC 2013 239484 992153690 5145.6237 TELEPHONE/PAGERS GOLF SHOP BUILDING MAINTENANCE 7.45 IA1 LD ACCESS DEC 2013 239484 992153690 5210.6237 TELEPHONE/PAGERS ARENA 1 BUILDING MAINTENANCE 3.71 IA2 LDACCESS DEC 2013 239484 992153690 5265.6237 TELEPHONE/PAGERS ARENA 2 BLDG MAINTENANCE-HAYES 41.54 3037 12/27/2013 100395 R&R SPECIALTIES OF WISCONSIN INC 28.80 IA1-SHARPEN ZAMBONI BLADES 00035403 239334 53589IN 5215.6265 REPAIRS-EQUIPMENT ARENA 1 EQUIPMENT MAINTENANCE 28.80 IA2-SHARPEN ZAMBONI BLADES 00035403 239334 53589IN 5270.6265 REPAIRS-EQUIPMENT ARENA 2 EQUIPMENT MAINT-HAYES 27.00 IA1-SHARPEN ZAMBONI BLADES 00035403 239335 535881N 5215.6265 REPAIRS-EQUIPMENT ARENA 1 EQUIPMENT MAINTENANCE 27.00 IA2-SHARPEN ZAMBONI BLADES 00035403 239335 53588IN 5270.6265 REPAIRS-EQUIPMENT ARENA 2 EQUIPMENT MAINT-HAYES 27.00 IA1-SHARPEN ZAMBONI BLADES 00035403 239336 534951N 5215.6265 REPAIRS-EQUIPMENT ARENA 1 EQUIPMENT MAINTENANCE 27.00 IA2-SHARPEN ZAMBONI BLADES 00035403 239336 534951N 5270.6265 REPAIRS-EQUIPMENT ARENA 2 EQUIPMENT MAINT-HAYES 28.80 IA1-SHARPEN ZAMBONI BLADES 00035403 239337 53496IN 5215.6265 REPAIRS-EQUIPMENT ARENA 1 EQUIPMENT MAINTENANCE 28.80 IA2-SHARPEN ZAMBONI BLADES 00035403 239337 53496IN 5270.6265 REPAIRS-EQUIPMENT ARENA 2 EQUIPMENT MAINT-HAYES 223.20 3038 12/27/2013 100600 RIGID HITCH INC 34.14 BALL BOUNT/HITCH PIN/CLIP#227 00068945 239310 1927453668 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 55.55- STR-LOCKNUT/BOLT/SPRING 00035199 239311 1927440256 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 185.93 UTIL-STEP TUBES#406 00035199 239312 1927482765 5345.6215 EQUIPMENT-PARTS WATER EQUIPNEHICLE/MISC MNTC 164.52 3039 12/27/2013 118481 STONEBROOKE EQUIPMENT 444.12 STR-VALVES 00073415 239314 28229 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 444.12 3040 12/27/2013 101342 THOMSON REUTERS-WEST 102.96 POL CLEAR CHGS-NOV 00051397 239339 828541449 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT 102.96 3041 12/27/2013 100485 TWIN CITY FILTER SERVICE INC 87.21 GOLF-KTN FILTERS 00035397 239340 5433401N 5120.6249 OTHER CONTRACTUAL SERVICES GOLF KITCHEN 87.21 3042 12/27/2013 101123 USA BLUE BOOK 407.53 UTIL-MISC GENERAL SUPPLIES 239317 212295 5330.6229 GENERAL SUPPLIES WTR MAIN/HYDRANT/CURB STOP MNT 407.53 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15.48 Council Check Register by GL Page- 4 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 3043 12/27/2013 100363 XCEL ENERGY Continued... 75.68 SL LIGHTS ELECTRIC-147TH&JCR 239341 394287866 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND 75.68 3044 12/27/2013 138342 YOCUM OIL COMPANY INC 796.71 GOLF-UNLEADED GAS 00051106 239318 595396 5155.6212 MOTOR FUELS/OILS GOLF EQUIPMENT MAINTENANCE 1,001.18 GOLF-DIESEL FUEL 00051106 239319 595395 5155.6212 MOTOR FUELS/OILS GOLF EQUIPMENT MAINTENANCE 1,797.89 255424 12/26/2013 145136 AFFORDABLE HOUSING LLC 40.63 REF OVPMT UTIL-6655 129TH ST W 239481 20131219 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 40.63 255425 12/26/2013 145133 BRANDELL,TONY 80.00 REF OVPMT UTIL-15741 FOLIAGE A 239478 20131219 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 80.00 255426 12/26/2013 145134 CAREL,JOSHUA 124.38 REF OVPMT UTIL-5244 149TH ST W 239479 20131219 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 124.38 255427 12/26/2013 145135 DAVISON,JANENE 157.72 REF OVPMT UTIL-177 LINDEN DR 239480 20131219 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 157.72 255428 12/26/2013 145137 ILKO,JAMES 67.93 REF OVPMT UTIL-13783 GUILD AVE 239482 20131219 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 67.93 255429 12/26/2013 101614 PULTE HOMES OF MN 340.76 REF OVPMT UTIL-15845 ELMWOOD L 239483 20131219 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 340.76 255430 12/26/2013 100255 JOHNSON BROTHERS LIQUOR 20.99 BEER#2 00000109 239419 1730213 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 20.99 BEER#3 00000109 239420 1735398 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 1,321.50 LIQ#1 00000109 239421 1730199 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 7,132.07 LIQ#1 00000109 239422 1730201 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,595.50 LIQ#1 00000109 239423 1730204 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 3,281.14 LIQ#1 00000109 239424 1730206 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 396.00 LIQ#1 00000109 239425 1735387 5015.6510 LIQUOR LIQUOR#1 STr -PURCHASES • R5SCKR2 LOuiS100 CITY OF APP. .LLEY 12/1. .10:15:48 Council Check Register by GL Page- 5 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255430 12/26/2013 100255 JOHNSON BROTHERS LIQUOR Continued... 240.00 LIQ#1 00000109 239426 1735389 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 105.00 WINE#1 00000109 239427 1735389 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 425.25 LIQ#2 00000109 239428 1730208 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 191.40 LIQ#2 00000109 239429 1730211 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 2,691.57 LIQ#2 00000109 239430 1730214 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 487.75 LIQ#2 00000109 239431 1730215 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 1,022.65 LIQ#2 00000109 239432 1730217 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 756.00 LIQ#3 00000109 239433 1730209 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 5,511.08 LIQ#3 00000109 239434 1730219 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 266.00 LIQ#3 00000109 239435 1730220 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,156.77 LIQ#3 00000109 239436 1730222 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 231.69 LIQ#3 00000109 239437 1735399 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 437.75 LIQ#3 00000109 239438 1735401 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 96.00- CMLIQ#1 00000109 239439 593881 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 10.00- CMLIQ#1 00000109 239440 601790 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 838.11 WINE#1 00000109 239441 1730200 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 381.50 WINE#1 00000109 239442 1730205 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 875.60 WINE#1 00000109 239443 1730207 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 109.00 WINE#1 00000109 239444 1735382 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 7,095.80 WINE#1 00000109 239445 1735383 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 4,652.40 WINE#1 00000109 239446 1735390 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 4,707.90 WINE#1 00000109 239447 1735391 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 87.00 WINE#1 00000109 239448 1735393 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 87.00 WINE#2 00000109 239449 1730203 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 139.96 WINE#2 00000109 239450 1730212 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 510.50 WINE#2 00000109 239451 1730216 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 209.15 WINE#2 00000109 239452 1730218 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 1,347.31 WINE#2 00000109 239453 1735394 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 1,146.85 WINE#2 00000109 239454 1735395 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 597.85 WINE#2 00000109 239455 1735396 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 261.00 WINE#3 00000109 239456 1730210 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,117.73 WINE#3 00000109 239457 1730221 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 229.55 WINE#3 00000109 239458 1730223 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,973.50 WINE#3 00000109 239459 1730224 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 261.00 WINE#3 00000109 239460 1735392 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 4,336.68 WINE#3 00000109 239461 1735397 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 2,254.05 WINE#3 00000109 239462 1735400 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,076.45 WINE#3 00000109 239463 1735402 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 66.66- CMWINE#1 00000109 239464 596951 5015.6520 WINE LIQUOR#1 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15:48 Council Check Register by GL Page- 6 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255430 12/26/2013 100255 JOHNSON BROTHERS LIQUOR Continued... 5.67- CMWINE#1 00000109 239465 601788 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 15.88- CMWINE#1 00000109 239466 601791 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 7.42- CMWINE#1 00000109 239467 601793 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 61,385.36 256431 12/26/2013 101060 BONE,BRIAN A 15.15 ADV-CONCEPTS FORENSIC MED BONE 239495 20131217 1225.6275 SCHOOLS/CONFERENCES/EXP LOCAL POLICE TRAINING 15.15 255432 12/26/2013 138482 DROGSETH,JUSTIN 14.75 ALCOHOL COMPLIANCE CHECKS MEAL 239285 20131216 1210.6229 GENERAL SUPPLIES POLICE FIELD OPERATIONS/PATROL 14.75 255433 12/26/2013 123759 NORDQUIST,BRUCE 63.44 BUSINESS LUNCH FOR 6 PEOPLE 239491 20131218 1100.6275 SCHOOLS/CONFERENCES/EXP LOCAL DEV MANAGEMENT 827.91 ULI FALL CONF-CHICAGO-NORDQUIS 239498 20131107 1100.6276 SCHOOLS/CONFERENCES/EXP OTHERDEV MANAGEMENT 891.35 255434 12/26/2013 145130 1 CLEAN CONSCIENCE 625.22 CLEANING SRVC STN#1 NOV 2013 239286 2 1340.6249 OTHER CONTRACTUAL SERVICES FIRE BLDG&GROUNDS MNTC 40.22- 239286 2 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 585.00 255435 12/26/2013 143946 A TO Z HOME INSPECTION,LLC 687.00 INSP-PROF SRVCS DEC 239322 20131210AV 1400.6235 CONSULTANT SERVICES INSPECTIONS MANAGEMENT 750.00 INSP-PROF SRVCS DEC 239323 20131211AV 1400.6235 CONSULTANT SERVICES INSPECTIONS MANAGEMENT 1,437.00 255436 12/26/2013 146132 ALLINA HEALTH 9,008.00 FIRE-ANNUAL PHYSICALS/ON SITE 239324 218364250 1300.6235 CONSULTANT SERVICES FIRE MANAGEMENT 240.00 POL-ANNUAL PHYSICALS 239324 218364250 1200.6235 CONSULTANT SERVICES POLICE MANAGEMENT 9,248.00 255437 12/26/2013 100747 ARAMARK UNIFORM SERVICES INC 33.69 SHOP-UNIFORM RENT DEC 00046863 239342 6297891205 1530.6281 UNIFORM/CLOTHING ALLOWANCE CMF SHOP EQUIP MNTC&REPAIR 33.69 STR-UNIFORM RENT DEC 00046863 239342 6297891205 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 33.69 PK-UNIFORM RENT DEC 00046863 239342 6297891205 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 33.70 UTIL-UNIFORM RENT DEC 00046863 239342 6297891205 5305.6281 UNIFORM/CLOTHING ALLOWANCE WATER MGMT/REPORT/DATA ENTRY 37.44 SHOP-UNIFORM RENT NOV 00046863 239343 6297877327 1530.6281 UNIFORM/CLOTHING ALLOWANCE CMF SHOP EQUIP MNTC&REPAIR 37.44 STR-UNIFORM RENT NOV 00046863 239343 6297877327 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MAW' VENT • CITY OF API- ,LLEY 12/: J10:15:48 R55CKR2 LUuiS100 Council Check Register by GL Page- 7 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255437 12/26/2013 100747 ARAMARK UNIFORM SERVICES INC Continued... 37.44 PK-UNIFORM RENT NOV 00046863 239343 6297877327 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 37.44 UTIL-UNIFORM RENT NOV 00046863 239343 6297877327 5305.6281 UNIFORM/CLOTHING ALLOWANCE WATER MGMT/REPORT/DATA ENTRY 30.49 SHOP-UNIFORM RENT DEC 00046863 239344 6297881956 1530.6281 UNIFORM/CLOTHING ALLOWANCE CMF SHOP EQUIP MNTC&REPAIR 30.49 STR-UNIFORM RENT DEC 00046863 239344 6297881956 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 30.49 PK-UNIFORM RENT DEC 00046863 239344 6297881956 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 30.50 UTIL-UNIFORM RENT DEC 00046863 239344 6297881956 5305.6281 UNIFORM/CLOTHING ALLOWANCE WATER MGMT/REPORT/DATA ENTRY 30.94 SHOP-UNIFORM RENT DEC 00046863 239345 6297886536 1530.6281 UNIFORM/CLOTHING ALLOWANCE CMF SHOP EQUIP MNTC&REPAIR 30.94 STR-UNIFORM RENT DEC 00046863 239345 6297886536 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 30.93 PK-UNIFORM RENT DEC 00046863 239345 6297886536 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 30.93 UTIL-UNIFORM RENT DEC 00046863 239345 6297886536 5305.6281 UNIFORM/CLOTHING ALLOWANCE WATER MGMT/REPORT/DATA ENTRY 530.24 255438 12/26/2013 109954 BERRY COFFEE COMPANY 265.05 CMF-BEVERAGES FOR MTGS 00050679 239325 1138746 1540.6229 GENERAL SUPPLIES CMF BUILDINGS&GROUNDS MNTC 265.05 255439 12/26/2013 102380 BROTHERS INDUSTRIAL CLEANING INC 1,441.73 GOLF-CLEANED KTN EXHAUST/FLOOR 239288 24201 5120.6249 OTHER CONTRACTUAL SERVICES GOLF KITCHEN 1,441.73 255440 12/26/2013 100089 CARQUEST 17.21 FIRE-BULK BATTERY CABLE#4988 00035174 239383 1594204326 1350.6215 EQUIPMENT-PARTS FIRE VEHICLE MAINTENANCE 18.99 STR-3/4"UNION#310 00035174 239384 1594204551 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 11.75 FIRE-TRAILER INNER TUBE#4975 00035174 239385 1594204766 1350.6215 EQUIPMENT-PARTS FIRE VEHICLE MAINTENANCE 79.22 POL-SOLENOID,PURGE VALVE CAN10035174 239386 1594204823 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 205.26 POL-BRAKE ROTOR,OXYGEN SENS3DB35174 239387 1594204819 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 197.48 POL-BRAKE ROTORS#10 00035174 239388 1594204850 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 18.99- STR-3/4"UNION,RETURN 00035174 239389 1594204841 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 22.42 PK-WIPER BLADES 00035338 239390 1594204534 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 14.54 STR-FUEL FILTER#309 00035174 239391 1594203938 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 78.01 POL-DECOUPLER PULLEY 00035174 239392 1594203996 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 771.23- STR-LED TRACTOR BULB(CREDIT)00035174 239393 1594204011 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 70.18 PK-DISC BRAKE PADS#240 00035174 239394 1594204068 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 42.16 PK-SEAT CUSHION AIR 00035174 239395 1594204079 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 40.93 UTIL-SEAT CUSHION AIR 00035174 239396 1594204079 5390.6215 EQUIPMENT-PARTS SWR EQUIPNEHICLE MISC MNTC/RP 40.93 POL-SEAT CUSHION AIR 00035174 239397 1594204079 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 9.81 NR-GEAR OIL 00035174 239398 1594203695 1520.6212 MOTOR FUELS/OILS NATURAL RESOURCES 10.89 NR-MOTOR FLUSH,MARINE ENGIN®0035174 239399 1594203695 1520.6215 EQUIPMENT-PARTS NATURAL RESOURCES 771.23 STR-LED TRACTOR BULB 00035174 239400 1594203674 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 65.62 STR-MISC TERMINALS 00035174 239401 1594203663 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15:48 Council Check Register by GL Page- 8 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255440 12/26/2013 100089 CARQUEST Continued... 101.40 STR-BEARINGS 00035174 239402 1594203553 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 22.51 STR-SNOW BRUSH 00035174 239403 1594203586 1630.6229 GENERAL SUPPLIES STREET EQUIPMENT MAINTENANCE 22.51 POL-SNOW BRUSH 00035174 239404 1594203586 1210.6229 GENERAL SUPPLIES POLICE FIELD OPERATIONS/PATROL 8.40 SHOP-ROUGH SERVICE BULB 100=0035174 239405 1594203661 1530.6229 GENERAL SUPPLIES CMF SHOP EQUIP MNTC&REPAIR 10.81 POL-ENGINE OIL STOP LEAK 00035174 239406 1594203468 1210.6212 MOTOR FUELS/OILS POLICE FIELD OPERATIONS/PATROL 4.47 POL-OIL FILTER 00035174 239407 1594203468 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 50.98 POL-VELCRO 00035174 239408 1594203529 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 84.17 GOLF-LEAF SPRING SHACKLE#50200035174 239409 1594203513 5155.6215 EQUIPMENT-PARTS GOLF EQUIPMENT MAINTENANCE 32.04 UTIL-ONE-WRAP VELCRO 00035174 239410 1594203537 5345.6229 GENERAL SUPPLIES WATER EQUIPNEHICLE/MISC MNTC 23.53 POL-MISC PARTS 00035174 239411 1594204613 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 1,267.23 255441 12/26/2013 100878 CHARTER COMMUNICATIONS 75.00 POOL WIFI SVC 00051513 239326 835230604053512 1930.6237 TELEPHONE/PAGERS REDWOOD POOL 0 429.24 GOLF-WIFI MONTHLY FEE 239327 835230604053824 5110.6237 TELEPHONE/PAGERS GOLF CLUBHOUSE BUILDING 9 504.24 255442 12/26/2013 130960 COLD SPRING MEMORIAL GROUP 101.70 CEMETERY-LUVERNE RADTKE EMB8>E51533 239289 1650657A 5605.6325 COLUMBARIUM CEMETERY 101.70 255443 12/26/2013 102125 COMMERCIAL ASPHALT CO 83.84 STR-HOT MIX ASPHALT NOV 00035427 239290 131130 1610.6229 GENERAL SUPPLIES STREET/BOULEVARD REPAIR&MNTC 83.84 255444 12/26/2013 142788 COMMON CENTS EMS SUPPLY LLC 182.76 POL-BREATHSAVER RED MED BAGS0072346 239291 134468 1210.6211 SMALL TOOLS&EQUIPMENT POLICE FIELD OPERATIONS/PATROL 11.76- 00072346 239291 134468 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 171.00 255445 12/26/2013 142662 CONVENTION&VISITORS BUREAU 4,770.34 LODGING TAX-NOV 2013 239499 20131226 7005.6319 REIMBURSEMENT OF REV COLL FOR LODGING TAX 4,770.34 LODGING TAX-NOV 2013 239501 20131130 7005.6319 REIMBURSEMENT OF REV COLL FOR LODGING TAX 9,540.68 255446 12/26/2013 122019 CROWN RENTAL-BURNSVILLE 16.31 PK-CHAIN SAW SHARPENER CLAM180047286 239292 W61531 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 16.31 • R55CKR2 Li ,d100 CITY OF API ,LLEY 12/. 110:15:48 Council Check Register by GL Page- 9 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255446 12/26/2013 122019 CROWN RENTAL-BURNSVILLE Continued... 255447 12/26/2013 100139 DAKOTA COUNTY LICENSE CENTER 20.75 POL TITLE FORFEITURE-07 CHEV C 239328 20131225 1215.6399 OTHER CHARGES POLICE DETECTIVE UNIT 20.75 255448 12/26/2013 100128 DAKOTA ELECTRIC ASSOCIATION 1,512.78 CMF 239487 201275 1540.6255 UTILITIES-ELECTRIC CMF BUILDINGS&GROUNDS MNTC 4,371.02 MUNICIPAL CENTER 239487 201275 1060.6255 UTILITIES-ELECTRIC MUNICIPAL BLDG&GROUNDS MNTC 8.72 POL GARDENVIEW SPEED SIGN 239487 201275 1210.6255 UTILITIES-ELECTRIC POLICE FIELD OPERATIONS/PATROL 49.05 CIVIL DEFENSE SIRENS 239487 201275 1290.6255 UTILITIES-ELECTRIC CIVIL DEFENSE MANAGEMENT 1,675.58 FIRE STATIONS 239487 201275 1340.6255 UTILITIES-ELECTRIC FIRE BLDG&GROUNDS MNTC 311.24 CMF STORAGE/SALT BLDG 239487 201275 1540.6255 UTILITIES-ELECTRIC CMF BUILDINGS&GROUNDS MNTC 59.65 PW RADIO EQUIPMENT 239487 201275 1540.6255 UTILITIES-ELECTRIC CMF BUILDINGS&GROUNDS MNTC 1,182.63 ATHLETIC COMPLEX 239487 201275 1715.6255 UTILITIES-ELECTRIC PARK ATHLETIC FIELD MAINTENANC 10.90 PARK BLMTAERTR/FNDRS LT 239487 201275 1720.6255 UTILITIES-ELECTRIC PARK GROUNDS MAINTENANCE 24.11 KELLEY PARK POND/SPRINKLER 239487 201275 1720.6255 UTILITIES-ELECTRIC PARK GROUNDS MAINTENANCE 1,567.66 PARK BUILDINGS 239487 201275 1730.6255 UTILITIES-ELECTRIC PARK BUILDING MAINTENANCE 1,337.37 PARK PATHWAY LIGHTS 239487 201275 1740.6255 UTILITIES-ELECTRIC PARK SIDEWALK/PATH MAINTENANCE 147.92 PARK TENNIS COURTS 239487 201275 1745.6255 UTILITIES-ELECTRIC PARK CRT/GAME AREA MAINTENANCE 54.46 PARK HS4 FIELDS 239487 201275 1780.6255 UTILITIES-ELECTRIC PARK HIGH SCHOOL#4 FIELDS 3,375.21 AVCC 239487 201275 1900.6255 UTILITIES-ELECTRIC AV COMMUNITY CENTER 1,512.90 HAYES COMM&SENIOR CENTER 239487 201275 1920.6255 UTILITIES-ELECTRIC SENIOR CENTER 299.46 AQUATIC CENTER 239487 201275 1940.6255 UTILITIES-ELECTRIC AQUATIC SWIM CENTER 225.67 AVFAC EXPANSION 239487 201275 1940.6255 UTILITIES-ELECTRIC AQUATIC SWIM CENTER 1,469.63 LIQUOR STORE#1 239487 201275 5025.6255 UTILITIES-ELECTRIC LIQUOR#1 OPERATIONS 700.83 LIQUOR STORE#2 239487 201275 5065.6255 UTILITIES-ELECTRIC LIQUOR#2 OPERATIONS 1,899.29 LIQUOR STORE#3 239487 201275 5095.6255 UTILITIES-ELECTRIC LIQUOR#3 OPERATIONS 29.95 VALLEYWOOD GOLF SPRINKLER 239487 201275 5150.6255 UTILITIES-ELECTRIC GOLF COURSE MAINTENANCE 4,684.22 ICE ARENA I 239487 201275 5210.6255 UTILITIES-ELECTRIC ARENA 1 BUILDING MAINTENANCE 5,970.34 HAYES PARK ARENA 239487 201275 5265.6255 UTILITIES-ELECTRIC ARENA 2 BLDG MAINTENANCE-HAYES 8,244.76 WATER TREATMENT PLANT 239487 201275 5325.6255 UTILITIES-ELECTRIC WATER TREATMENT FCLTY MNTC/RPR 10,846.17 UTIL WELLS 239487 201275 5320.6255 UTILITIES-ELECTRIC WATER WELL/BOOSTER STN MNT/RPR 1,930.61 UTIL LIFT STATIONS 239487 201275 5380.6255 UTILITIES-ELECTRIC SEWER LIFT STN REPAIR&MNTC 3,217.00 UTIL STORM SEWER LIFT STN 239487 201275 5505.6255 UTILITIES-ELECTRIC STORM DRAIN UTILITY 70.91 CEMETERY LIGHTS 239487 201275 5605.6255 UTILITIES-ELECTRIC CEMETERY 59.65 UTIL RADIO EQUIPMENT 239487 201275 5805.6255 UTILITIES-ELECTRIC STREET LIGHT UTILITY FUND 808.16 UTIL SIGNAL LIGHTS 239487 201275 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND 34,344.14 UTIL STREET LIGHTS 239487 201275 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND Supplier 100125 DAKOTA COUNTY TECHNICAL COLLEGE 8.72 POL HEYWOOD CT SPEED SIGN 239488 201382 1210.6255 UTILITIES-ELECTRIC POLICE FIELD OPERATIONS/PATROL R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15:48 Council Check Register by GL Page- 10 Council Check Register and Summary 12/23/2013— 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255448 12/26/2013 100128 DAKOTA ELECTRIC ASSOCIATION Continued... 11.63 PK GARDEN VIEW DR SHELTER 239488 201382 1730.6255 UTILITIES-ELECTRIC PARK BUILDING MAINTENANCE 15.64 REDWOOD PK REST ROOMS 239488 201382 1730.6255 UTILITIES-ELECTRIC PARK BUILDING MAINTENANCE 70.68 STREET LIGHTS 239488 201382 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND 92,108.66 255449 12/26/2013 145141 ELLICKSON PHOTO 1,338.61 COUNCIL PHOTO DISPLAY 239492 761 1960.6399 OTHER CHARGES CONTINGENCY 1,338.61 255450 12/26/2013 143883 ENVIROTECH SERVICES INC 1,013.34 STR-ANTI ICING LIQUID 239293 CD201402247 1665.6229 GENERAL SUPPLIES STREET SNOW&ICE MATERIALS 1,013.34 255451 12/26/2013 100184 FRIEDGES LANDSCAPING INC 4,273.93 STR-RUBBERRIFIC MULCH 00051524 239299 93107 4702.6735 2010108G CAPITAL OUTLAY-OTHER IMPROVEME CEDAR AVENUE 4,273.93 255452 12/26/2013 145131 GREAT LAKES MULTIMEDIA SUPPLY INC 24.36 CABLE-WHITE THERMAL HUB DVD-190070076 239300 782521 2012.6210 OFFICE SUPPLIES CABLE TV JOINT POWERS 24.36 255453 12/26/2013 137419 HEDBERG,RON 3.48 LIQ2-TOILET RPR PTS 00067091 239330 20131202 5065.6229 GENERAL SUPPLIES LIQUOR#2 OPERATIONS 3.48 255454 12/26/2013 120951 HENSLEY DESIGN 180.00 LIQ1-BIB APRONS 00072506 239301 3440 5025.6281 UNIFORM/CLOTHING ALLOWANCE LIQUOR#1 OPERATIONS 90.00 LIQ2-BIB APRONS 00067090 239302 3439 5065.6281 UNIFORM/CLOTHING ALLOWANCE LIQUOR#2 OPERATIONS 270.00 255455 12/26/2013 138032 HIBU INC 193.00 GOLF-SOUTH METRO AD-DEC 00051271 239331 754191 5105.6239 PRINTING GOLF MANAGEMENT 193.00 255456 12/26/2013 136639 IMPACT PROVEN SOLUTIONS 2,503.38 UB POSTAGE-NOV 239332 84459 5303.6238 POSTAGE/UPS/FEDEX UTILITY BILLING 1,105.39 UB PRINT/MAIL BILLS-NOV 239332 84459 5303.6249 OTHER CONTRACTUAL SERVICES UTILITY BILLING 3,608.77 255457 12/2r '3 100242 INDEPENDENT BLACK DIRT CO • R55CKR2 LOuiS100 CITY OF APF. ALLEY 12/1 510:15:48 Council Check Register by GL Page- 11 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255457 12/2612013 100242 INDEPENDENT BLACK DIRT CO Continued... 29.93 AVCC-BLACK DIRT 00035343 239412 13390 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 229.78 GOLF-BLACK DIRT 00035385 239413 13418 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 229.78 GOLF-BLACK DIRT 00035385 239414 13419 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 229.78 GOLF-BLACK DIRT 00035385 239415 13421 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 719.27 255458 12/26/2013 120553 INTEGRATED LOSS CONTROL,INC. 618.00 HR-ANNUAL SAFETY TRAINING 12/6 239303 9875 1020.6235 CONSULTANT SERVICES HUMAN RESOURCES 618.00 255459 12/26/2013 144639 IRRIGATION DOCTOR 4,177.56 IRRIG SYS RPR CED AV/TRANSIT S 239502 17632 4702.6740 2010108G CAPITAL OUTLAY-MACH/EQ/OTHER CEDAR AVENUE 4,177.56 265460 12/26/2013 120997 KRAEMER MINING&MATERIALS INC 328.56 RIPRAP-LONG LK SEDIMENT RMVL 00035433 239305 234669 5505.6229 2013157G GENERAL SUPPLIES STORM DRAIN UTILITY 328.56 255461 12/26/2013 100580 MAMA 20.00 MAMA LUNCH MTG HAMANN-ROLAND 239306 1312 1005.6275 SCHOOLS/CONFERENCES/EXP LOCAL MAYOR/CITY COUNCIL 20.00 255462 12/26/2013 100309 MENARDS 16.00 UTIL-DUCT TAPE 00035238 239346 36095 5390.6229 GENERAL SUPPLIES SWR EQUIPNEHICLE MISC MNTC/RP 16.61 UTIL-ANTIFREEZE 00035238 239347 37200 5390.6212 MOTOR FUELS/OILS SWR EQUIPNEHICLE MISC MNTC/RP 16.39 UTIL-GORILLA TAPE,REFLECTIVE 00035238 239348 37270 5380.6229 GENERAL SUPPLIES SEWER LIFT STN REPAIR&MNTC 3.27 UTIL-PVC FEMALE ADAPTER 00035238 239349 37252 5390.6215 EQUIPMENT-PARTS SWR EQUIPNEHICLE MISC MNTC/RP 64.06 STR-SUPPLIES,MAILBOX RPRS 00035439 239350 37662 1665.6229 GENERAL SUPPLIES STREET SNOW&ICE MATERIALS 69.15 STR-SMALL TOOLS,MAILBOX RPRS00035439 239351 37122 1610.6211 SMALL TOOLS&EQUIPMENT STREET/BOULEVARD REPAIR&MNTC 164.41 STR-SUPPLIES,MAILBOX RPRS 00035439 239352 37108 1665.6229 GENERAL SUPPLIES STREET SNOW&ICE MATERIALS 18.95 GOLF-SCREWS,ELECTRICAL TAPE 00035389 239353 37636 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 37.96 PK-RPR BASEBALL FIELD BENCHE830035348 239354 37569 1715.6229 GENERAL SUPPLIES PARK ATHLETIC FIELD MAINTENANC 27.70 POL-KEY LOCKING BOX,BLACK LE100071626 239355 37553 1250.6229 GENERAL SUPPLIES POLICE FACILITY 26.34 CMF-MISC PAINT SUPPLIES 00035439 239356 37126 1540.6229 GENERAL SUPPLIES CMF BUILDINGS&GROUNDS MNTC 24.56 PK-MH BULB 00035348 239357 37109 1720.6229 GENERAL SUPPLIES PARK GROUNDS MAINTENANCE 18.15 UTIL-POTHOLE PATCH,CURB BOX(00035238 239358 37139 5330.6215 EQUIPMENT-PARTS WTR MAIN/HYDRANT/CURB STOP MNT 9.07 UTIL-POTHOLE PATCH,CURB BOX 180035238 239359 36974 5330.6215 EQUIPMENT-PARTS WTR MAIN/HYDRANT/CURB STOP MNT 20.78 PK-SEA FOAM 00035348 239360 37035 1765.6229 GENERAL SUPPLIES PARK EQUIPMENT MAINTENANCE 3.57 PK-LANDSCAPE ADHESIVE 00035348 239361 37030 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 15.97 PK-SLEEVE ANCHORS 00035348 239362 37032 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15:48 Council Check Register by GL Page- 12 Council Check Register and Summary 12/23/2013- 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255462 12/26/2013 100309 MENARDS Continued... 17.60 PK-ECHO BRUSH SET 00035348 239363 37032 1725.6229 GENERAL SUPPLIES PARK ICE RINK MAINTENANCE 137.47 GOLF-FENCE POSTS,ROPE 00035389 239364 36795 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 18.34 STR-PARTS FOR BRINE SYSTEM CI-090035439 239365 35974 1665.6215 EQUIPMENT-PARTS STREET SNOW&ICE MATERIALS 4.19 STR-PARTS FOR BRINE SYSTEM CI-00035439 239366 36683 1665.6215 EQUIPMENT-PARTS STREET SNOW&ICE MATERIALS 6.93 STR-PARTS FOR BRINE SYSTEM CI-10035439 239367 36599 1665.6215 EQUIPMENT-PARTS STREET SNOW&ICE MATERIALS 3.13 STR-PARTS FOR BRINE SYSTEM CHI0035439 23$368 36326 1665.6215 EQUIPMENT-PARTS STREET SNOW&ICE MATERIALS 21.35 STR-SMALL TOOLS FOR PLOW TRU00035439 239369 36617 1610.6211 SMALL TOOLS&EQUIPMENT STREET/BOULEVARD REPAIR&MNTC 334.58 STR-SMALL TOOLS FOR PLOW TRU00035439 239370 36180 1610.6211 SMALL TOOLS&EQUIPMENT STREET/BOULEVARD REPAIR&MNTC 182.45 GOLF-FLOOR SEALER,MICE BAIT, 00035389 239371 36616 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 11.32 PK-COPPER,COMPRESSION SLE0.0E1035348 239372 36673 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 7.25 AVCC-CORNER GUARD,THREADLOODCE9749 239373 36799 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 40.55 POL-CAULK,UTILITY MAT,MISC 00071630 239374 36069 1250.6211 SMALL TOOLS&EQUIPMENT POLICE FACILITY 1.07 POL-WATER SUPPLY LINES 00071630 239375 36144 1250.6211 SMALL TOOLS&EQUIPMENT POLICE FACILITY 21.98 PK-ORBITAL POLISHER 00035348 239376 36184 1765.6211 SMALL TOOLS&EQUIPMENT PARK EQUIPMENT MAINTENANCE 29.10 PK-300 WATT BULBS 00035348 239377 36345 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 7.88 GOLF-FENDER WASHERS,TOGGLE3D35389 239378 36181 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 3.73 PK-LOCK NUT 00035348 239379 35807 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 281.36 PK-CEDAR BOARDS,LOBE SCREWS0035348 239380 35807 1755.6229 GENERAL SUPPLIES PARK MNTC REC PROGRAM SUPPORT 30.97 HCSC-HARDWARE,ADHESIVES 00073313 239381 35825 1920.6229 GENERAL SUPPLIES SENIOR CENTER 54.39 GOLF-SCREW,GORILLA TAPE 00035389 239382 37647 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 1,768.58 255463 12/26/2013 100654 MN DEPT OF AGRICULTURE 15.00 PESTICIDE APPL LICENSE-KEHRER00070933 239497 20123564 1520.6280 DUES&SUBSCRIPTIONS NATURAL RESOURCES 15.00 255464 12/26/2013 122063 MVMA INC 236.00 LITTLE NINJAS/CARDIO KICKBOXIN00073386 239308 4219 1875.6249 OTHER CONTRACTUAL SERVICES REC PRESCHOOL PROGRAMS 236.00 255465 12/26/2013 116683 NORTHLAND SECURITIES 480.00 TIF 13 ANALYSIS 239493 3475 3277.6235 CONSULTANT SERVICES TIF FISCHER MARKETPLACE 480.00 255466 12/26/2013 100383 PITNEY BOWES INC 1,235.46 FIN POSTAGE MACHINE LEASE-4TH00050411 239333 7982904DC13 1035.6310 RENTAL EXPENSE FINANCE 1,235.46 255467 12/26/2013 143336 PREMIER LOCATING INC 100.00 SL-ELECTRIC LOCATES 11/16-30 00051167 239309 36083 5805.6249 OTHER CONTRACTUAL SERVICES STREET UGH" ''.ITY FUND CITY OF APP. ALLEY 12/. 310:15:48 R55CKR2 LOGIS100 Council Check Register by GL Page- 13 Council Check Register and Summary 12/23/2013— 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 255467 12/26/2013 143336 PREMIER LOCATING INC Continued... 100.00 255468 12/26/2013 100406 ROAD MACHINERY 8,SUPPLIES CO 283.60 STR-REBUILD HYDRAULIC COMP014ID6173414 239313 W02502 1630.6265 REPAIRS-EQUIPMENT STREET EQUIPMENT MAINTENANCE 283.60 255469 12/26/2013 100829 SHAMROCK GROUP INC 78.02 GOLF-EQUIP RENTAL 00051254 239338 1749904 5120.6310 RENTAL EXPENSE GOLF KITCHEN 78.02 256470 12/26/2013 140021 ST PAUL,CITY OF 195.00 BACKGROUND INVESTIGATION-HOLLE 239496 130170 1225.6275 SCHOOLS/CONFERENCES/EXP LOCAL POLICE TRAINING 195.00 255471 12/26/2013 137331 TREE TECHS 240.47 DISEASED TREE RMVL-13715 GRAF00070934 239315 11222013 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 240.47 255472 12/26/2013 140516 UPS STORE#3603,THE 23.34 POL-GROUND COMM SHIPPING(2)00072583 239316 20131130 1200.6238 POSTAGE/UPS/FEDEX POLICE MANAGEMENT 23.34 20131239 12/23/2013 102664 ANCHOR BANK 56,774.75 FEDERAL TAXES PR 239320 131202B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 22,677.56 EMPLOYEE FICA 239320 131202B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 22,677.56 CITY SHARE FICA 239320 131202B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 7,741.12 EMPLOYEE MEDICARE 23930 131202B 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 7,741.12 CITY SHARE MEDICARE 239320 131202B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 117,612.11 20131240 12/23/2013 100657 MN DEPT OF REVENUE 23,476.77 PAYROLL STATE TAX 239321 131202G 9000.2112 ACCRUED STATE W/H PAYROLL CLEARING BAL SHEET 23,476.77 20131241 12/23/2013 100873 HEALTHPARTNERS 3,144.73 DENTAL CLAIMS 12/12-12/18/13 239329 20131218 7105.6146 DENTAL INSURANCE INSURANCE TRUST DENTAL 3,144.73 20131242 12/24/2013 130957 GENESIS EMPLOYEE BENEFITS INC 664.18 FLEX SPENDING MEDICAL-2013 239485 131204N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/26/201310:15:48 Council Check Register by GL Page- 14 Council Check Register and Summary 12/23/2013— 12/27/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20131242 12/24/2013 130957 GENESIS EMPLOYEE BENEFITS INC Continued... 324.80 FLEX SPENDING DAYCARE-2013 239486 1312040 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 988.98 436,701.80 Grand Total Payment Instrument Totals 1. Check Total 201,683.81 lial Transfer Total 145,222.59 Pay ModeX Total 89,795.40 `,� zb I( Total Payments 436,701.80 0 R55CKS2 CITY OF API .LLEY 12/1 10:15:54 Council Check Summary Page- 1 12/23/2013- 12/27/2013 Company Amount 01000 GENERAL FUND 111,667.22 02010 CABLE TV RESERVE FUND 24.36 03275 TIF FISCHER MARKETPLACE 480.00 04700 TIF DIST#13-CAPITAL PROJECTS 8,451.49 05000 LIQUOR FUND 69,520.77 05100 GOLF FUND 5,235.42 05200 ARENA FUND 11,079.85 05300 WATER&SEWER FUND 36,302.94 05500 STORM DRAINAGE UTILITY FUND 3,545.56 05600 CEMETERY FUND LEVEL PROGRAM 172.61 05800 STREET LIGHT UTIL FUND 35,458.31 07000 LODGING TAX FUND 9,540.68 07100 INSURANCE TRUST DENTAL FUND 3,144.73 09000 PAYROLL CLEARING FUND 142,077.86 Report Totals 436,701.80