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Home My WebLink About01/02/2014 .@® -:0 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 JANUARY 2, 2014 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE DISCUSSION ITEMS 6:00 p.m. 1. Committee Discussion Items 10 minutes 2. Central Village West Plaza 15 minutes 3. Legion Field Bleacher Renovation Update 10 minutes 4. 2013 Year-End Report 15 minutes 5. Adjourn PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order 2. Approval of the Agenda 3. Audience— 10 Minutes Total Time Limit—For Items Not on this Agenda 10 minutes 4. Approval of the November 2013 Minutes 5 minutes 5. Agenda Items A. Introduction of Kanika Gupta as Youth Representative 5 minutes B. Legion Field Bleacher Renovation Update 10 minutes C. Cobblestone Lake Basketball Court 10 minutes D. Cobblestone Lake Pier 15 minutes E. 2013 Year-End Report 15 minutes F. 2014 Goals 10 minutes 6. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday March 6, 2014 6:00 p.m. (Informal) 11 11 7:00 p.m. (Regular) Thursday May 1, 2014 6:00 p.m. (Informal) 11 " 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 16. (Agendas and meeting minutes are also available on the City's Internet Web Site www.cityofapplevalley.org) was 6000 4se waw City of Apple Valley MEMO Finance Department TO: Mayor, City Council, and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director Bruce Nordquist, Community Development Director,AICP DATE: November 21, 2013 SUBJECT: Application to Dakota County to Acquire Tax Forfeit Parcels at Central Village West Introduction There are six parcels in the Central Village West area that are still working through the tax forfeit process administered by Dakota County. The City of Apple Valley has previously expressed interest in obtaining four of the parcels. The Dakota County Community Development Agency(CDA) has expressed interest in two of the parcels. Prior to December 6, 2013 the City must make a decision on whether to proceed on acquiring four of those parcels and notify the County if it is decided to proceed. Public agencies have the ability to either take title to the property for public purposes or have the option to purchase at the assigned market value if it not to be used for public purpose. Anyone who purchases the property through the auction process will need to pay a minimum of the market value assigned. What the County Auditor has explained is if the City or CDA do not act to acquire or purchase the property it would be set for public auction,with the minimum price being the market value set by the county board. As of today the County has set an appraised value for the parcels but the City Attorney is seeking the county to set a lower Market Value for the parcels in recognition of the levels of outstanding special assessments on the property. We have received updated market values and what we believe are final amounts of fees related to acquiring the parcels. Discussion The City has the option to purchase four of the tax forfeited parcels (A, B, C & D) for economic development purposes at the minimum value established by the county. The portion of the purchase price that exceeds the delinquent assessments would be redistributed to all the taxing EDA Central Village West Delinquent Special Assessments November 21, 2013 p2 jurisdictions, Apple Valley would receive 20% of this excess. The table below assumes that this excess would be applied to the special assessments related to these parcels. The total of the special assessments due to the County is $3,555,774. The purchase price for parcels A,B,C exceed the delinquent assessments and for parcel D (the triangle) the delinquent assessments exceed the minimum value. To acquire the parcels the City would pay the minimum value of$2,928,600 in addition to other imposed fees of$97,826, of this approximately $2,314,342 would be applied to delinquent assessments and would receive an additional $122,791 in redistributed excess. The net cost to the City would be$589,293. If the City purchases the property the intent would be to remarket the parcels with assistance from the EDA and the unpaid assessments could be relevied as part of the resale or collected as part of the sales price. Cashflows related to the EDA four parcels CASH FLOWS FOR CITY Parcel D Parcel C Parcel B Parcel Market Value per County $(1,111,600) $ (570,300) $(664,500) $(582,200) $ 2 428,600) ' State Deed Fee (25) (25) (25) (25) i001 3%Surcharge (33,348) (17,109) (19,935) (17,466) (87858) ; State Deed Tax (3,668) (1,882) (2,193) (1,921) (9 664) Recording&Conservation Fee (51) (51) (51) (51) .... (x'104) Total Cost (1,148,692) (589,367) (686,704) (601,663) (8,,026-,",426) Redistribution of Excess proceeds 39,230 42,774 40,787 v2z�2 7 791 e Special Assessment Collections 1,111,525 374,074 450,553 378,190 ' '231,4;342' Total Receipts 1,111,525 413,304 493,327 418,977 : ,2;437;133': NET CASH FLOWS FOR CITY (37,167) (176,063) (193,377) (182,686) " {589,293); The current plan for the flow of funds is to fund the initial parcel cost of$3,026,426 from the Closed Bund Fund. The Closed Bond Fund is currently covering the deficits related to the unpaid special assessments so there will be no new impact to the fund. The breakdown of the $2,437,133 that will be returned to the city would be applied first to the debt service funds that have the special assessments pledged. The allocation of proceeds: 2007b GO Improvement Bonds (#3340) $2,333,096 2006a(2010a refunding) GO Improvement Bonds (#3330) 87,984 2008b GO Improvement Bonds (#3285)' 16.053 $2,437,133 EDA Central Village West Delinquent Special Assessments November 21, 2013 p3 Development Discussion Staff has been active in pursuing development of A, B, C and D. This has included the pursuit of resources, builders, developers, end users,brokers and peer organizations such as DEED and GREATER MSP. To summarize: The following is a brief summary of staff actions by category: 1) Resources sought: • Successfully secured special legislation extending a"jobs bill"tax increment financing tool for Apple Valley to assist in developing job opportunity in the Central Village and near AVTS. • Secured a reprogram of a Livable Community TOD grant of$866,000 to use at parcels A, B and C to assist in the cost of acquisition tied to a development project that benefits from transit proximity. • Conducted an initial analysis of eligible public costs to determine if additional public revenue would be needed for the project. Structured parking was identified as a cost to serve a high intensity office user and address neighborhood parking demand. 2) Builders/Developers responses: Staff secured the development parameters and needs of a large employer interested in doing business in Apple Valley at this location. Staff met with and facilitated independent bids from three highly qualified builder/developers that would be interested in developing up to 100,000 sq. ft. of office space with structured parking. It was determined through the process that there was interest,but an inability to immediately proceed given long term lending and lease requirements and a wide range of project costs related to a multi-story building. 3) Brokers expressed interest: Since May, at least 5 different Brokers and 3 potential end users at the A, B, and C parcels, have been approached. All like the location and proximity to GrandStay, AVTS and the Downtown. An attractive feature are the resources that would assist with acquisition and could assist with a project design that includes structured parking. Recommended Action: Attached is a memo from City Attorney Michael Dougherty that provides an overview of next steps with Dakota County and a copy of the applications to be submitted. In order to preserve and pursue the option to acquire, an application needs to be submitted by December 6, 2013. The recommended action is to authorize submission of the applications to Dakota County to acquire tax forfeit parcels. CENTRAL VILLAGE WEST PLAZA AREA SKETCHES Ik 7 i r tl vS 1 i l F/w� "� JJ. rARP'. f vaAklOSe. ��fAALSf (TP} vp AlA r MEPF�I . p+ PPM1 CiSM P3(/k4i� t LME .Ai C pint 1 Ali{ 9•. }J �/.®•� [n0'JS:q i 2006 plan from Pedersen Ventures CENTRAL VILLAGE WEST PLAZA AREA SKETCHES e a a a a" '�h4ci 1 152NDSTW 1�SE j. ENT C h � a k m pp S Jv V 153RD STN' , If m s � � � k K t 4 s 1 S° • eee - e F � e . se ass . � 2011 plan from Tim Nichols ®*A Parks and Recreation Department s604 7100- 147 Street West City of Apple Apple Valley,MN 55124 Valley 952/953-2300 MEMO DATE: December 23, 2014 TO: Parks and Recreation Advisory Committee FROM: Barry Bernstein, Director of Parks and Recreation SUBJECT: Legion Baseball Field Update Background: As the Parks and Recreation Committee has been informed, I had been working with a local resident,Norlyn Smith, who offered to donate$50,000 for improvements to the Legion Field Bleachers. Unfortunately, Mr. Smith succumbed to his prolonged illnesses last fall. At the time of his passing, I did not consider the donation any further. Recently, I received notification from the executer of Mr. Smith's will informing me a check would be issued to the City of Apple Valley for$50,000. The City Council recognized this wonderful gift at their December 12, 2013, meeting. In addition, I just received a commitment letter from the Apple Valley American Legion for $10,000 to also put toward this project. This future donation commitment has not gone in front of the City Council as of yet. I will be resurrecting the Legion baseball field bleacher project group after the holiday season. It is anticipated we will agree on a bleacher concept and order the new bleachers for a fall installation. This project may include possibly relocating the press box/concession building slightly to the east/northeast. Recommendation: No Committee action is required at this time. After plans are formalized,this issue will be brought before the Parks and Recreation Advisory Committee for approval. S.ParkAdmn:Parks:Johnny Cake Ridge.-PAC—Smith Donadon.docx ego O®®e Parks and Recreation Department ®o®. aea� 7100- 147`°Street West City of Apple Apple Valley,MN 55124 Valley 952/953-2300 MEMO DATE: December 23,2014 TO: Parks and Recreation Advisory Committee FROM: Barry Bernstein, Director of Parks and Recreation SUBJECT: Year End Report Background: One of the initiatives the Department has for 2013 is to produce a year-end report. Enclosed you will find a draft copy of the Parks and Recreation year-end review document that summarizes operations of the department. Recommendation: Staff recommends the Committee accept the 2013 Parks and Recreation Year-End Report and offer any suggestions you may have for future documents. $09 .:.se Parks and Recreation Department oo p "s<` 7100- 147`h Street West City of Apple Apple Valley,MN 55124 Valley 952/953-2300 MEMO DATE: December 23,2014 TO: Parks and Recreation Advisory Committee FROM: Barry Bernstein, Director of Parks and Recreation SUBJECT: Cobblestone Lake Park Basketball Court Background: The issue of placement of a half-court basketball court in the Cobblestone Lake Park South was discussed at our last Parks and Recreation Advisory Committee meeting. At that meeting, the Parks and Recreation Committee directed the Parks and Recreation Director to investigate the following options: • Relocating the half-court basketball court within the Cobblestone southern park development, • Relocating the court to the future park on the west side of Cobblestone development, • Leaving the court as proposed in the approved southern park plan. Relocating the half-court basketball court within the Cobblestone southern park development— In meeting with Jacob Fick of Traditions Development, he informed staff that if the basketball court is to be relocated within the southern park development, Traditions Development may be legally exposed for deviating from the original plan. Traditions Development would prefer the basketball court be placed in this park and the court remain in the proposed location. Relocating the court to the future park on the west side of Cobblestone development- Relocating the basketball court to the future proposed western park is an option as the western park has not been developed. Leaving the court as proposed in the approved southern park plan - Traditions Development informed staff that the basketball court location information was passed onto each housing developer prior to the beginning of their housing construction projects. Thus, Traditions Development feels they did their part to appropriately inform any future homeowners about park amenities that were proposed for this park. Recommendation: Staff recommendation is to keep the basketball court within the southern park development in its presently depicted location with additional screening to minimize site lines and possible noise from the court. Action Requested Direct staff by order of a motion • Keep the half-court basketball court in the presently proposed location within the Cobblestone Lake southern park. • Move the balf-court basketball court to the proposed future park on the western side of Cobblestone Development. • Remove the half-court basketball feature from any Cobblestone Development plans. S:ParkAdmn.-Parks:Cobblestone Lake.PAC memo-basketball Parks and Recreation Department ewe 7100- 147`°Street West City Of Apple Apple Valley,MN 55124 Valley 952/953-2300 MEMO DATE: December 23,2014 TO: Parks and Recreation Advisory Committee FROM: Barry Bernstein, Director of Parks and Recreation SUBJECT: Cobblestone Lake Pier Background: As the Parks and Recreation Advisory Committee is well aware, there are issues with Cobblestone Lake Pier. Most recently, a section of the pier was removed to detract people from utilizing the hammerhead section of the pier. It has been deemed unsafe by a structural engineer from Stantec Engineering. Recommendation: It is staff's recommendation that the Parks and Recreation Advisory Committee conduct a neighborhood meeting to inform the residents of the Cobblestone Lake Park area of the issues surrounding the pier and possible corrective measures. It is further recommended that this meeting be held in late January or early February. * Please bring your calendars to the January 2,2014 meeting to discuss possible meeting dates. S:Parb:Cobblestone:Pler:P4C memo—neighborhood mtg.doc Apple Valley 2014 Goals rs and Recreation Parks Maintenance Division Purchase and install new floating dock for Cobblestone. Key 6-Play and Preserve, Key 7-Healthy and Active and Key 8—Accessible Continue planting trees in understory of ash trees throughout the system. Key 1 - Sustainable and Key 2—Livable Work with Great River Greening on a matching grant for forest re-habilitation at Alimagnet Park. Key 1 -Sustainable and Key 2—Livable Repair and chip seal all lots at Hayes Field Park. Key 2—Livable, key 5— Safe and Key 8—Accessible Tending to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user's needs and expectations by providing clean, safe, properly prepared and well maintained parks, trails, and associated facilities. Key f — Sustainable, Key 2—Livable, Key 5—Safe, Key 6—Play and Preserve, Key 7—Healthy and Active, Key 8—Accessible, and Key 11 —Service Recreation Division Install handicap lifts and railings at Redwood Pool and Apple Valley Family Aquatic Center. Key 6-Play and Preserve, Key 7- Healthy and Active Offer targeted adult softball leagues for church teams and business/company teams. Key 6- Play and Preserve, Key 7- Healthy and Active Remodel the concessions area at Redwood Pool to become code-compliant with the MN Department of Health. Key 3- Business Oriented, Key 7- Healthy and Active Replace original flooring in the Apple Valley Community Center: hallways and All-Purpose Room. Key 1-Sustainable, Key 3-Business Oriented, Key 6-Play& Preserve, Key 7-Healthy&Active Purchase appropriate equipment at the Apple Valley Community Center to improve cleaning efficiencies. Key 1-Sustainable, Key 3-Business Oriented, Key 6-Play& Preserve, Key 7-Healthy&Active Resurface a significant portion of the Apple Valley Family Aquatic Center with Diamond Brite, Key 1-Sustainable, Key 3-Business Oriented, Key 6-Play& Preserve, Key 7-Healthy&Active Purchase digital signage and a Point-of-Sale system for the Apple Valley Senior Center. Key 3-Business Oriented, Key 6-Play & Preserve, Key 7-Healthy&Active 2014 Goals 2 Valleywood Golf Course Complete renovation of#6 fairway in order to make the hole safer and more playable. Key 5— Safe, Key 6—Play and Preserve and Key 7—Healthy and Active Overlay parking lot. Key 1 Sustainable, Key 2—Livable, Key 5— Safe and Key 8—Accessible Look at increasing lighting in parking lot/entry way/entry sign. Key 5— Safe and Key 8—Accessible Continue to grow tournament operations by attracting larger events with food & beverage service as part of the outing/event. Key 3-Business Oriented, Key 6-Play& Preserve, Key 7-Healthy&Active Develop comprehensive Food & Beverage training system to better familiarize new staff with all areas of the food service operation. Key 3-Business Oriented Purchase patio furniture to better utilize the outside seating areas. Key 3-Business Oriented and Key 8—Accessible Continue to maintain the grounds at the highest level possible to make for the most desirable playing conditions. Key 2—Livable, Key 3-Business Oriented, Key 6-Play& Preserve, Key 7-Healthy&Active Arena Establish a robust summer ice schedule for the Hayes Park Arena. The season will now start in June and the goal will be to sell at least 40 ice hours a week in order to make budget projections. Key 3—Business Oriented, Key 6—Play and Preserve, and Key 7—Healthy and Active Recruit,reassign and train new staff to fill the summer ice hours. Key 3—Business Oriented, Key 6—Play and Preserve, and Key 7—Healthy and Active Purchase a budgeted,new ice resurfacer Key 3-Business Oriented Paint and recondition locker rooms in Hayes Park and Sports Arenas. Key 3—Business Oriented, Key 6—Play and Preserve, and Key 7—Healthy and Active Implement staff training in order to comply with the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because we operated electric ice resurfacers and ice edgers. Key 3—Business Oriented, Key 5—Safe Budget for a new cooling tower for the Sports Arena. The current model is 38 years old and original equipment. Key 3—Business Oriented 2014 Goals 3