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Home My WebLink About04/06/2023@me 0*so 00*0 004 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 April 6, 2023 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Review Park Bond Referendum Survey Results 2. Review the Park System Sign Master Plan 3. Review Potential New Parks & Recreation Department Logo 4. Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit— For Items Not on this Agenda 4. Approval of the March 2023 Minutes Agenda Items A. Schedule Special Informal Joint Meeting with City Council on Thursday, April 13, 2023 B. Risor Apartments Landscape Plan (Brandon Anderson) C. Recreation Division Updates (Bill Bird and Nick Thompson) 6. Committee / Staff Discussion Items 7. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, May 4, 2023 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel 180 and on the City's website at www.at)t)levallei2m,ii.gov �,0u ITEM: QIIV 0 0 4. 0,0 CI Of 4°"' PARKS &RECREATION ADVISORY APPIe COMMITTEE MEETING DATE: April 6, 2023 valley SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 2, 2023 Minutes of the March 2, 2023, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Committee Members Dave Freed, Mark Schori, Lisa Hiebert, Noel Hammill, and Craig Long; Parks and Recreation Director Eric Carlson; Parks Superintendent Mike Endres; Golf Course Manager Jim Zinck; and Administrative Coordinator Kayla Hechsel. ABSENT: Committee Member Matthew Hinrichs and Recreation Facilities Manager Brian Christianson ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Election of Officers — Chair and Secretary MOTION: by Hammill, seconded by Long, approving the election of Parks & Recreation Committee officers by nomination and approval as Chair Brent Schulz and Secretary Lisa Hiebert. VOTE: Yes — 6, No — 0 ITEM 3. Approval of Agenda MOTION: by Freed, seconded by Hammill, approving the Agenda as presented VOTE: Yes — 6, No — 0 ITEM 4. Audience —10 Minutes Total Time Limit — For Items Not on the Agenda No one present to speak. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3, 2022 ITEM 5. Approval of the November 2022 and January 2023 Minutes. MOTION: by Freed, seconded by Schori, to approve the November 3, 2022, minutes as presented. VOTE: Yes — 6, No — 0 MOTION: by Freed, seconded by Long, to approve the January 5, 2023, minutes minus item 6, which is a duplicate from the November 3, 2022, minutes. VOTE: Yes — 6, No — 0 ITEM 6.A. Agenda Items — Acceptance of Committee's 2022 Annual Report By City ordinance, the Committee is required to provide an annual report to the City Council. A staff -prepared Parks & Recreation Advisory Committee's 2022 year-end report was discussed in the informal meeting held just before. MOTION: by Hammill, seconded by Schori, accepting the Parks & Recreation Advisory Committee 2022 annual report as presented. VOTE: Yes — 6, No — 0 ITEM 6.13. Agenda Items — Division Updates In addition to the annual report for the Parks & Recreation Advisory Committee, City Council requires the Parks & Recreation Department to also provide an annual report. The Department's report is filled more detail about all divisions of the Department, including the arenas, parks maintenance, Valleywood Golf Course, and the programs and events put on by recreation staff. Committee Member Hiebert encouraged the public to read through the report once it is posted on the City website. Parks Superintendent Endres gave an update on the Parks Maintenance division. He discussed snow removal statistics, transitioning equipment to summer operations, and performing annual staff evaluations. Committee Member Hiebert inquired if the lack of frost on the ground will damage the turf, and Superintendent Endres said he believes it will actually help the long-term health of the turf. Superintendent also discussed the outdoor skating season, which has concluded for the year. Due to weather conditions, it was one of the shortest outdoor skating seasons we've had. Golf Course Manager Zinck provided a recap of the 2022 season and a preview of the 2023 season. The 2022 season had record revenue, and staff are especially proud of the development and growth they've seen from their food and beverage staff. The 2023 season will be most affected by the renovation of the irrigation system, which will take place in late -2of3- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3, 2022 summer and will likely negatively impact revenue during the construction. The committee praised the new website. Committee Member Freed questioned the reconstruction of the green on Hole 3, which neighbors the new senior living complex that is currently in construction. Golf Course Manager Zinck explained that the architect and the staff are working to develop mitigation strategies, such as planting more trees along the border. The developer of the senior living complex is also looking into installing netting. MOTION: by Freed, seconded by Hammill, approving the Parks & Recreation Department 2022 annual report as presented. VOTE: Yes — 6, No — 0 ITEM 7. Agenda Items — Committee / Staff Communications Committee Member Freed requested to hear more about piping in music on the patio at Valleywood. Director Carlson highlighted that the statistically accurate community survey has begun and will be going through mid -March. The Morris Leatherman Company is using the survey to gather feedback on the potential parks bond referendum. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Freed, seconded by Schori, to adjourn the meeting at 7:55 p.m. VOTE: Yes — 6, No — 0 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on April 6, 2023. Brent Schulz, Chair -3of3- 606 0 4, 4, 4, 6*6 omm 00 .. City of Apple Valley CITY OF APPLE VALLEY ORDER FOR SPECIAL INFORMAL PARKS & RECREATION ADVISORY COMMITTEE MEETING I, Brenton Schulz, Chair of the Apple Valley Parks and Recreation Advisory Committee, hereby order that a special informal meeting of the Apple Valley Parks and Recreation Advisory Committee be held at the Municipal Center, 7100 147th Street W., on Thursday, the 13th day of April, 2023, at 5:30 p.m., for the purpose of reviewing the results of the first community survey regarding the possible parks bond referendum with the City Council. In accordance with this order, the Parks and Recreation Administrative Coordinator is requested to provide notice of this meeting as required by law. DATED this 6th day of April, 2023. Brenton Schulz, Chair Parks and Recreation Advisory Committee 606 0 4, 4, 4, 6*6 omm 00 .. City of Apple Valley PUBLIC NOTICE CITY OF APPLE VALLEY April 6, 2023 SPECIAL INFORMAL JOINT MEETING WITH CITY COUNCIL NOTICE IS HEREBY GIVEN that the Parks and Recreation Advisory Committee of the City of Apple Valley will hold a special informal joint meeting with City Council, beginning at 5:30 p.m., on Thursday, April 13, 2023, at the Apple Valley Municipal Center, 7100 1471h Street West, for the purpose of reviewing the results of the first community survey regarding the possible parks bond referendum. BY ORDER OF THE PARKS AND RECREATION ADVISORY COMMITTEE Kayla Hechsel, Administrative Coordinator Parks and Recreation Department 000 City of A l'e p valley ITEM DESCRIPTION: Risor Apartments Landscape Plan STAFF CONTACT: Brandon Anderson Action Requested ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: DEPARTMENT/DIVISION: Public Works/Engineering Review concepts and discuss what your preferences are. Summary April 6, 2023 Regular Included in the agenda packet, you will find written concept proposals and tentative plans for three different trailhead configurations at the Risor Apartments (15380 Garrett Ave). Background The Risor Apartments is a brand new 55+ apartment complex, located at 15380 Garrett Ave, just east of Goodwill. As part of the development agreement, Risor must develop a trailhead gathering place, and the City will maintain it. If a committee member wishes for additional details regarding a specific area, please feel free to discuss during the agenda item or contact Eric at eric.carlson(r&applevalleymn.gov or (952) 953-2310. He will reach out to Brandon on behalf of the Committee. Founder's Lane Trailhead Concepts Apple Valley, Minnesota April 6, 2023 The overall design intent for the Founders Lane Trailhead is to create a small pedestrian node and gathering area adjacent to the new City trail facility and existing sidewalks. Amenities such as seating benches, bike racks, waste and recycling bins, and landscaping create a welcoming place for people to begin their journey on the sidewalks and trails, or a stopping point along their way. Additionally, this is an opportunity to place a "red bench," which is a specially branded, red -colored bench that could be located at areas around the City of Apple Valley as a way -finding device. This trailhead location was formerly within the Southport Airport, and so signage or other design features may recall the history of the site. CONCEPT A Concept A features a concrete plaza at the northeast corner of the site, where the sidewalk on Founders Lane intersects with the new bituminous trail along the apartment driveway. There is an L-shaped concrete bench at the southwest end, with a triangular shade sail above. Bike racks are located on the corner. The concrete at the center of the plaza has a sandblasted pattern engraved into the pavement, showing airplane silhouettes and circular, curved lines representing the flight paths. Integral color in the concrete further divides the pavement between the seating area, main path, and bike parking area. Curved lines in the planting bed and concrete plaza reinforces the theme of flight and motion. CONCEPT B Concept B is comprised of a concrete plaza that is located toward the middle of the site. A concrete path connects the space to the sidewalk along Founders Lane and the new trail along the access driveway on the east. The paths have a geometric shape similar to the former Southport Airport that was located in the area, as depicted in the aerial photo. In contrast to the straight-line paths, the concrete plaza and landscape planting beds form an oval shape that wraps around the plaza and trailhead area. There is a 12' x 8' wood pergola on the west side of the plaza along with 2 benches that forms a small seating area. Bike racks, a fix -it station, waste and recycling receptacles and a red bench are located around the edges. Trees and landscaping form a buffer between the trailhead and the apartment building. CONCEPT C Concept C has a larger, contiguous concrete plaza area with a rectilinear shape. There is a small planting bed at the northeast corner, along with bike racks, a fixit station, and waste receptacles. On the west side of the plaza there are three unique shaped benches which resemble an airplane propeller shape. A large, off -set cantilevered umbrella provides shade for two of the benches. The metal finishes on the benches could be powder -coated red, with natural wood or recycled composite seating slats. At the north end of the plaza, along the Founders Lane sidewalk, there is a larger interpretive sign which could have information about the history of Southport Airport and park and trail way -finding information. Pedestrian Crossing and Rapid Response Flashing Beacon (RRFB) All of the concepts show an improved pedestrian crossing on Founders Lane with an RRFB that would be activated by a push button. A new accessible pedestrian ramp would be constructed on both sides of the crossing, and pavement markings for the crosswalk. O aj V � W o � N vI � LL aim rI / uuuuuuuuuuuuuuuuuum a 0 m LL �W M N Ih f f Ih f f v 0 000 City of A l'e p valley ITEM DESCRIPTION: Division Updates ................................................................................................................................................................................................................. STAFF CONTACT: Eric Carlson, Director ................................................................................................................................................................................................................. Action Requested N/A — informational item Summary ITEM: 5.C. PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: April 6, 2023 SECTION: Regular DEPARTMENT/DIVISION: Parks and Recreation Department During the regular meeting, Recreation Supervisors Nick Thompson and Bill Bird will be giving updates on their respective areas. Included in the agenda packet, you will find copies of the two presentations. These are provided for informational purposes. Background Nick Thompson oversees adult athletics and field rentals, and Bill Bird oversees youth & family programming and special events. For this meeting, both Recreation Supervisors will give oral presentations updating the Committee on their programs. If a committee member wishes for additional details regarding a specific area, please feel free to discuss during the agenda item or contact me at eric.carlson(&- aiylevalleymn.gov or (952) 953-2310. 3/31 /2023 Proud partner with VAA, EVAA, Fusion Softball, M Firehawks Lacrosse, and Legion baseball. fit" Local youth athletic organization use of City fields: 91 permitted fields this spring/summer 3400+ youth athletes annually 12,000+hrs of local youth athletic organization field use annually Eight tournamentsi y Adult baseball teams, club youth baseball, adult soccer teams, private soccer leagues, and baseball & soccer tournaments Anticipating 19+multi-facility tournaments for 2023 season $104,131 in revenue in'22 •�.c...�.... ...............�._ ,•.�•.,� 3/31 /2023 • Softball I Summer&fall leagues 0 115teamsin'22 o leagues 5 nighlslweek o New collaborative league with Eagan on Wednesday evenings K ckball o Summer& fall league Thursday evenings o Collaborative with South ofthe River Recreators IS. O.R. R.) Free agent lists w,rwouw.aapptalau*rwllVrryvui�rr.grrtrfFvmamam,,,}earnk Volleyball o Skill clinics o Sand leagues five nights/week o Indoor leagues four nightstweek o Projecting 370 teams in 2023, up 10 % from '22 and 78% from'21 • Bean Bags o Expanding outdoor leagues, June -Aug & Aug -Oct seasons 0 2n0 season at Valleywood on Tuesdays o Fast growing —119% increase'21 to'22 0 149 teams in'22 and 175+projected in'23 • Lessons offered year-round, indoors and outside New tournament • New leagues Open pickleball at Community Center, 3200+ paid admissions annually plus court rentals. 3/31 /2023 • Volleyball Mondays, Saturdays & Sundays Badminton Wednesdays & Saturdays • Pickleball daytime Monday -Friday and new weekend hours. • 1907 admissions in March 2023 and 11,000+ annually 3 Youth and`1�y»»,>»»» », Programming & Special Events Oy sitt Y3Prrd Recrpw om. 5upevvIsofr Apple Vaffay Parks & Rxcirp,06on 1 2 Youth & Fawuly Programs 3 N Collaborations & Partnerships 61 Who Done tt Hike saute, of tree rZiVer Skate Park Open House rterrrrntas Zomb(e Boardskop Bowl With Santa Bogart's Youth & Family Open Qqm Programs Preschool open r4ypK Youth Open 4YMA Preschool 1.1750 380 Faw[(�� Open C4.qwt Open aqvK Youth Open 3,200, 595 QyM Family :I,J00 2:40 Open QYM 0 LITTLE ORCHARD PRESCHOOL Fostering social, emotional, icaf., and P�n�tlelfectual Skiffs and development. 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