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Home My WebLink About03/09/2023 CITY OF APPLE VALLEY Dakota County, Minnesota March 9, 2023 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 9, 2023, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Fire Chief Russell, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Goodwin, adding item 4.V -Adopt Resolution Approving Application to 2nd District U.S. House of Representative Angie Craig for Federal Community Project Fund FY2024 Appropriation, and item 4.W-Direct Staff to Submit Letter to Senators Klobuchar and Smith in Support of Congressionally Directed Spending Request to Fund Future Improvements at Redwood Park, to the consent agenda; and approving the agenda for tonight's meeting, as amended. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes- 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Bergman, approving the minutes of the regular meeting of February 23, 2023, as written. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County,Minnesota March 9, 2023 Page 2 MOTION: of Melander, seconded by Bergman, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board,to BV United Soccer Club, for use on June 24, 2023, at Johnny Cake Activity Center, 14255 Johnny Cake Ridge Road, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman,receiving the Parks and Recreation Department's 2022 annual report. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, receiving the Parks and Recreation Advisory Committee's 2022 annual report. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the 2023 City Council committee assignments, as attached to the City Administrator's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving an election to not waive monetary limits on Municipal Tort Liability, as described in the Finance Director's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving procedures for administering Apple Valley Fire Station#2 &Improvements to#1 &#3 project change orders, as attached to the Assistant City Administrator's memo. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-43 approving an application to the Minnesota Department of Natural Resources for a local trail connection grant. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the reduction of financial guarantees for Orchard Place Mixed Use Campus from$3,527,400.00 to $3,359,428.75, as listed in the Community Development Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-44 restricting parking, on Diamond Path(CSAH 33) from 700 feet south of 145th Street to 150th Street(CSAH 42)within Apple Valley for Project 2022-128, Dakota County Roundabout at Diamond Path& 140th Street. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the Joint Powers Agreement with Dakota County and the City of Rosemount for Project 2022-128, Roundabout at Diamond Path& 140th Street W., and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-45 setting a public hearing, at 7:00 p.m., on April 13, 2023, to consider vacating scenic CITY OF APPLE VALLEY Dakota County, Minnesota March 9, 2023 Page 3 easements abutting Lot 1, Block 1, Hazelwood Estates (13969 Duluth Court). Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-46 approving plans and specifications for Project 2023-105, 2023 Street Improvements; and authorizing advertising for receipt of bids, at 10:00 a.m., on April 11, 2023,via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-47 approving plans and specifications for Project 2023-107, 157th Street W. and Hayes Road Street Improvements; and authorizing advertising for receipt of bids, at 12:00 p.m., on April 11, 2023, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-48 approving plans and specifications for Project 2021-150,North Creek Greenway Trail Improvements (Orchard Place Gathering Area); and authorizing advertising for receipt of bids, at 2:00 p.m., on April 11, 2023,via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the agreement for FS2 -Remodel Camera and Reader- Phase 1 with Pro-Tec Design, Inc., in the amount of $7,8210.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Bergman, approving the agreement for FS2 - Card Readers and Cameras with Pro-Tec Design, Inc., in the amount of$101,420.00, and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the agreement for Commissioning Agent for Apple Valley Fire Station#2 & Improvements to #1 & #3, with Hallberg Engineering, Inc., in the amount of$39,900.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving Change Order No. 1 to the agreement with Terracon Consultants, Inc., for Special Inspections and Testing Services, in the amount of an additional $8,358.00. Ayes- 5 -Nays- 0. MOTION: of Melander, seconded by Bergman, approving the personnel actions as listed in the Personnel Report dated March 9, 2023. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman,to pay the claims and bills, check registers dated February 15, 2023, in the amount of$1,070,459.46, and February 24, 2023, in the amount of$625,288.10. Ayes- 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 9, 2023 Page 4 MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2023-49 approving an application to 2nd District U.S. House of Representative Angie Craig for Community Project Funding for FY2024 Appropriation. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, directing staff to submit a letter to Senators Klobuchar and Smith in support of a Congressionally Directed Spending request to fund future improvements at Redwood Park. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA APPOINT CEMETERY ADVISORY COMMITTEE MEMBER Ms. Gackstetter reviewed her memo listing applicants for the Cemetery Advisory Committee vacancy. The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated Clark Kerndt and(Sue) Jan Monro. There being no further nominations,the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Bergman, accepting the two nominations for Cemetery Advisory Committee. Ayes- 5 -Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made, they were tallied and the City Attorney announced that(Sue)Jan Monro received the majority of votes. Mayor Hooppaw thanked the applicants who applied and expressed interest in the position. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2023-50 appointing (Sue) Jan Monro to the Cemetery Advisory Committee for a term expiring March 1, 2024. Ayes - 5 -Nays - 0. During the counting of the votes, Mr. Carlson announced the Parks and Recreation Department is recruiting for seasonal and part-time jobs. COMMUNICATIONS Mr. Lawell announced the City is in the middle of a tree/shrub sale. Information regarding the sale can be found on the City's website. Mayor Hooppaw thanked staff for their efforts battling the recent snowfalls. CITY OF APPLE VALLEY Dakota County, Minnesota March 9, 2023 Page 5 CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman,to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:09 o'clock p.m. Respectfully Submitted, Q Pamela J. GEOSAAW, City Clerk Approved by the Apple Valley City Council on 3/23/2.3 Clint Hooppaw, ayor