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Home My WebLink About01/21/2014 :::. �:.� ••• � Meeting Location: Municipal Center c�ty of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 UPDATE OF MEETING ACTIONS CEMETERY ADVISORY COMMITTEE January 21, 2014 3. Audience — For Items Not on This Agenda - No one requested to speak. 4. Approved Minutes of October 15, 2013, Regular Meeting 5. New/Continued Business A. Reviewed Cemetery Advisory Committee Terms Expiring March 1, 2014 B. Accepted Activity Report C. Received Maintenance and Grounds Update D. Accepted 2013 Cemetery Report E. Approved 2014 Goals 6. Communications/Updates A. Reviewed Winter 2014 City News Article 7. Other Business :: : ..... .••. ••• ' Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on January 21, 2014, at 2:00 p.m. at the Apple Valley Municipal Center. LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center 7100 —147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA January 21, 2014 - 2:00 p.m. 1. Call to Order 2. Approval of Agenda � 3. Audience — 10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes — October 15, 2013 5. New/Continued Business A. Cemetery Advisory Committee Term Expirations — March 1, 2014 • Nancy Anderson • David Brueshoff • Alan Kohls B. Activity Report C. Maintenance and Grounds Update D. 2013 Cemetery Report E. 2014 Goals 6. Communications/Updates A. Winter 2014 City News Article 7. Other Business 8. Adjourn Next Regularly Scheduled Meeting Date: April 15, 2014 MINUTES OF LEBANON CEMETERY ADVISORY COMMITTEE MEETING October 15, 2013 - 2:00 p.m. Apple Valley Municipal Center COMMITTEE MEMBERS PRESENT: Nancy Anderson, Tim Anderson, David Brueshoff, Tanya Grawe, Jay Hoekstra, Dave Kemp, Alan Kohls COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT: Cemetery Supervisar Mike Glewwe Cemetery/Public Works Coordinator Jean Bryant The meeting was called to order at 2:00 p.m. APPROVAL OF AGENDA MOTION: of Kemp, seconded by N. Anderson, approving the agenda for today's meeting as written. Motion passed unanimously. AUDIENCE —10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA 1. A new book on the history of Rosemount includes a page on Lebanon Cemetery. 2. The St. Paul Pioneer Press included an article on a volunteer doing maintenance of Union Cemetery in Inver Grove Heights. APPROVAL OF MINUTES — April 16, 2013 MOTION: of Brueshoff, seconded by Hoekstra, approving the minutes of the April 16, 2013, meeting as written. Motion passed unanimously. NEW/CONTINUED BUSINESS Activity Report Ms. Bryant reviewed the Lebanon Cemetery Activity Report for second and third quarters. During the second quarter, there were 17 sales, 12 burials, no title changes, 3 transfers, and no returns to the cemetery. In the third quarter, there were 18 sales, 14 burials, 1 title change, 5 transfers, and 2 returns to the cemetery. Maintenance and Grounds Mr. Glewwe reported that routine maintenance included picking up unauthorized memorials, fertilizing the lawn, winterizing the irrigation system, trimming plants, and leveling and seeding burial sites. He expressed appreciation of the volunteers who assisted this year. Volunteer Thank-You Cards Committee members signed thank-you cards to be sent to the 2013 volunteers. They provided significant assistance to cemetery staff in the care of plants and picking up of debris. __ General Price List Update Ms. Bryant presented the proposed changed to the General Price List. i MOTION: of T. Anderson, seconded by Hoekstra, approvin ' the proposed changes to the General Price List and recommending that' taff submit the proposed General Price List to the City Council for their app val. Motion passed unanimously. 2014 Meeting Schedule MOTION: of N. Anderson seconded b T. Anderson t I � , y , o accept the � 014 Meeting Schedule as proposed. Motion passed unanimously. MAC Convention Report Ms. Bryant summarized the topics discussed at the annual Minnesota Associati� of Cemeteries convention. I OTHER BUSINESS 1. Members reviewed articles from the 2013 Summer and Fall City News. Z. Members discussed the possibility of providing for more cremation boulders. T s is unlikely until the final grading of the cemetery is complete. 3. Progress on the 2013 goals of the Committee was reviewed. ADJOURN MOTION: of Brueshoff, seconded by Hoekstra, to adjourn the me 'ng. Motion passed unanimously. Meeting adjourned at 2:42 p.m. �� i , Respectfully submitted, � J C. Bryant, Cemetery ublic Works Coordinator Approved by the Cemetery Advisory Committee on i I �I i ' I 12/13/13 Public Copy CITY OF APPLE VALLEY 7100 147th Street W. COUNCIL, COMMISSION, AND COMMITTEE MEMBERS (All addresses are: Apple Valley, MN 55124) Name Term Expires Address Home Phone Other Phone CITY COUNCIL - Regu/ar Meetings: Second and Fourth Thursdays at 7:00 p.m. Informa/ Meetings: Second Thursday at 5:30 p.m. 1. Mary Hamann-Roland, Mayor 12/31/14 1069 Baldwin Circle 952-953-2501 2. Thomas Goodwin 12/31/16 13015 Garvin Brook Lane 952-997-7886 3. Ruth Grendahl 12/31/16 13685 Pennock Avenue 952-432-3828 4. John Bergman 12/31/14 14691 Guthrie Avenue 952-891-2508 5. Clint Hooppaw 12/31/14 15696 Highview Drive 952-891-8128 CEMETERY ADVISORY COMMITTEE - Meets Third Tuesday in January April July, and October at 2:00 p.m. 1. Nancy Anderson 03/01/14 5441 134th Street W. 952-423-1439 2. David Brueshoff, Secretary 03/01/14 13141 Doyles Court 952-432-1026 3. Alan Kohfs, Chair 03/01/14 15634 Early Bird Circle 952-322-4187 952-201-6735 4. TimothyAnderson 03/01/15 651-492-8691 952-432-2331 5. David Kemp 03/01/15 14698 Dominica Court 952-423-3447 651-255-0538 6. Tanya Grawe 03/01/16 4505 149th Court 952-423-4812 7. Jay Hoekstra 03/01/16 964 Cortland Drive S. 952-432-4023 PARKS & RECREATION ADVISORY COMMITTEE - Meets First Thursday in .lanuary, Ma�ch, May, September, and November at 7:00 p.m. 1. Lee Strom, Chair 03/01/14 5751 125th Street W. 952-891-3942 952-484-7626 2. Patrick Sullivan, Jr., Secretary 03/01/14 114 E. Pony Lane 952-686-7920 3. Darrell Retka 03/01/15 6102 130th Street W. 952-432-3130 4. Brenton Schulz 03/01/15 453 Reflection Road 952-431-3902 651-387-9453 5. Kanika Gupta (Youth Rep) 03/01/16 6. Noel Hammill 03/01/16 14305 Fridley Way 612-702-0711 7. Cindy Hart 03/01/16 12924 Eveleth Avenue 952-432-1750 Lebanon Cemetery of Apple Valley 2013 Activity Report (Fourth Quarte�) October 1 through December 31, 2013 SALES Resident Non-Resident Preneed At Need Traditional Lot 8 � 7 2 Cremation Lot 1 0 1 0 Columbarium Niche 0 4 3 1 Cremation Boulder 0 0 0 0 SUBTOTAL 9 5 11 3 TOTAL SALES 14 BURIALS Traditional Cremain Traditional Lot 4 2 Cremation Lot 0 0 Columbarium Niche � Cremation Boulder p SUBTOTAL 4 3 TOTAL BURIALS 7 TITLE CHANGES 1 TRANSFERS 0 RETURNS 0 January 1 through December 31, 2013 SALES Resident Non-Resident Preneed At Need Sold Traditional Lot 21 6 17 10 1,401 of 2,240 Cremation Lot 11 1 8 4 116 of 565 Columbarium Niche 9 11 9 11 87 of 152 Cremation Boulder 0 0 0 0 25 of 25 SUBTOTAL 41 18 34 25 TOTAL SALES 59 BURIALS Traditional Cremain Traditional Lot 19 5 Cremation Lot 0 5 Columbarium Niche 13 Cremation Boulder 3 SUBTOTAL 19 26 TOTAL BURIALS 45 TITLE CHANGES 2 TRANSFERS 13 RETURNS 2 LEBANON CEMETERY OF APPLE VALLEY QUARTER ACTIVITY COMPARISON YEAR SALES TOTAL YEAR BURIALS 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR TOTAL 1999 4 4 15 4 27 1999 5 4 2 4 15 2000 8 8 12 12 40 2000 3 7 7 5 22 2001 9 6 19 20 54 2001 7 4 5 7 23 2002 2 15 14 21 52 2002 2 g g g 28 2003 8 13 12 8 41 2003 4 6 6 7 23 2004 5 22 21 11 59 2004 5 9 11 4 29 2005 13 17 12 16 58 2005 5 9 5 10 29 2006 9 16 21 6 52 2006 10 10 9 2 31 2007 15 5 15 8 43 2007 9 8 10 10 37 2008 15 11 14 19 59 2008 8 9 11 12 40 2009 15 13 8 14 50 2009 8 6 6 12 32 2010 8 6 20 10 44 2010 13 10 6 7 36 2011 7 12 29 8 56 2011 6 11 12 9 '38 2012 13 16 9 32 70 2012 7 11 11 14 43 2013 10 17 18 14 59 2013 11 13 14 7 45 141 181 239 203 764 103 126 123 119 471 Lot Sales Since 2000 YEAR LOT SALES Total Residents Non-Residents Pre-Need At-Ne 2000 40 23 17 25 15� 2001 54 33 21 36 18', 2002 52 35 17 36 16 2003 41 23 18 22 19 2004 59 34 25 42 17 2005 58 35 23 39 19 2006 52 39 13 32 2p 2007 43 30 13 19 24 2008 59 36 23 33 26 2009 50 37 13 26 24 2010 44 36 8 28 16 2011 56 36 20 31 25 � 2012 70 47 23 44 26 2013 59 41 18 34 25 � Burials Since 2000 YEAR BURIALS 'I'�NSFERS RETU S Total Traditional Cremain 2000 22 15 7 0 10 2001 23 15 8 3 1 2002 28 18 10 10 3 2003 23 15 8 0 0 2004 29 19 10 5 1 2005 29 21 8 1 p 2006 31 14 17 22 p 2007 37 25 12 8 p 2008 40 22 18 4 4 2009 32 21 11 11 0 2010 36 23 13 3 1, 2011 38 15 23 30 1 2012 43 17 26 15 6, 2013 45 19 26 13 2 CEMETERY/ACTIVITY/SALES&BURIAL 000+ � i {�i I �� I •��• I •�• City of App�e �I Valley MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Cemetery Advisory Committee DATE: January 21, 2014 SUBJECT: 2013 CEMETERY REPORT Each year, the Cemetery Advisory Committee issues an annual report to the City Council summarizing the operations of Lebanon Cemetery. The Committee guided several projects during 2013. SALES AND REVENUE In 2013, there were 59 lot, niche and boulder sales. These sales were provided to 41 Apple Valley residents and 18 non-residents. There were 45 burials, including 19 traditional and 26 cremation interments in 2013. Below is a summary of annual revenue from lot/niche/boulder sales and fees for the cemetery based on revised revenue data provided by the Finance Department. Year Revenue 2013 $116,575 2012 $118,020 2011 $114,365 2010 $ 89,695 2009 $101,770 Average $108,085 Attached for your review are the Activity Report, Quarter Activity Comparison, and Lot Sales and Burials Since 2000. INVENTORY UPDATE The Cemetery Advisory Committee reviewed the inventory of burial lots. Some lots were plotted too close to the cemetery road, a tree, or underground utilities. These were removed from the inventory. In other locations, it is no longer necessary to hold lots for future work so they were added to the inventory of available lots. In the currently plotted additions (not including the original cemetery), there are 1,434 in-ground sites. Of these, 869 are sized far full-body burials, and 565 are sized for cremated body burials. Approximately 60 percent (508) of the full- body lots and 80 percent (449) of the cremation lots are available for sale. q The two columbaria contain a total of 96 double niches and 56 single niches. Of these' S5 double niches and 32 single niches have been sold. Approximately 40 percent of the niches e available for sale. SITE IMPROVEMENTS The City purchased additional land between the current eastern boundary of the cemetery and' he future alignment of Embry Path extending south of County Road 42. The size of the d purchase is approximately three acres. This land acquisition completes the recommended al boundary of the cemetery site. MAINTENANCE Maintenance of the cemetery is a year-around endeavor. Routine winter maintenance consiste of plowing cemetery roads and parking lot and clearing the columbaria feature. With the comin of spring, crews swept the roads and parking lot; repaired damaged sod; top dressed and hy o- seeded settled graves; unwrapped the trees; touched up the wood chips around the trees; trim ed shrubs; prepared flower beds for planting; and picked up litter. Annual flowers were plante in front of the flag poles at the main entrance and by the sign on the corner of County Road 42 d Pilot Knob Road. Summer maintenance included regular mowing, watering trees and shrubs as needed, 1 er collection, fertilizing, weeding flower beds, trimming plantings, top dressing and seeding set d graves, and the removal of unapproved memorials on a monthly basis. In fall, fertilizer and broadleaf herbicide were applied to turf areas. Shrubs and trees re trimmed. Small trees were wrapped and annual flowers were removed. Dormant seeding as done in late fall. A thorough pickup of litter and removal of unapproved memorials was d e before the winter season. CEMETERY RECORDS Cemetery records were reviewed by staff for accurate and consistent information and fo t. Electronic maps were developed and are connected to the cemetery data. Recommended Action: Accept 2013 Report from the Cemetery Advisory Committee. :jcb Attachments I i I LEBANON CEMETERY OF APPLE VALLEY 2014 GOALS 1. Convert cemetery records to the Cartegraph program. Prepare files for importing, develop the cemetery module, and create reports. 2. Investigate and purchase ground-thawing equipment that better meets the need for preparation of burial sites during winter. 3. Research lawn service companies for those that specialize in cemetery care. Obtain the estimated cost in preparation for the 2015 budget. 4. Establish a timeline for development and implementation of the Cemetery Master Plan. w�ws �r� i�` ��i� • � App�e . V'a��ey � ' I � . �.. . � � a � � � • � • • � �� ; ,- _ � _ �- �-,. �,,,�, . �.� - . ' ., t �` •-� _ `�„ � y„ - � ..,. • �r�� ` .. '`a`�.�=� .. � .�...+i�+w�- � ..r�, . : .,��,�.. �„�:.,,` -- . _ . �- . . . ... . . . . . _ . . . _ LEBANON CEMETERY Historicat Marker In the original section of Lebanon Cemetery, there is a pedestal with a bronze plaque on it. This historical marker notes the dates and people involved with establishing the cemetery and transferring it to the City of Apple Valley. When you have a chance, stop by and read it. You may find some familiar names on it, and you can enjoy the beauty and serenity of the cemetery. Lebanon Cemetery is open all year from sunrise to sunset. Entrance is from eastbound Counry Road 42 or northbound Pilot Knob Road. If you'd like information on the Cemetery, please call Public Works at 952-953-2400 or send an e-mail to pubworks@ ci.apple-valley.mn.us. Information is also posted under City Services on the City website, www.cityofapplevalley.org