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HomeMy WebLinkAbout01/11/1990CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 11th, 1990, at 8:00 o'clock p.m. at Apple Valley City Hall. PRESENT: Mayor Branning; Councilmembers Goodwin, Holton, Humphrey and Savanick. ABSENT: None. City staff members present were: City Administrator Melena, City Clerk Mueller, City Attorney Sheldon, City Engineer Gordon, Personnel Director Boland, Police Captain Cook, Public Works Director Gretz, Park & Recreation Director Johnson, City Planner Kelley, Associate Planner McMonigle, Police Chief Rivers and Community Development Director Welsch. Mayor Branning called the meeting to order at 8:12 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag led by a member of Boy Scout Pack 290. MOTION: of Humphrey, seconded by Goodwin, approving the agenda for tonight's meeting as presented. Ayes - 5 ~ Nays - 0. APPROVE AGENDA DEC. 21, 1989 MINUTES DEC. 28, 1989 MINUTES AUDIENCE DISCN. DECA CLUB SPEAKER MOTION: of Holton, seconded by Humphrey, approving the minutes of the regular meeting of December 21st, 1989, as written. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, approving the minutes of the special meeting of December 28th, 1989, as written. Ayes - 3 - Nays - 0 (Holton and Savanick Abstained). Mayor Branning asked if any one was present to address the Council at this time on any item not on this meeting's agenda. Dave DiGideo, of Richfield High School DECA Club, spoke to the Council about the meaning of free enterprise. He was making this presentation as part of a project on free enterprise sponsored by Phillips Petroleum. Mayor Branning also gave the members of Boy Scout Pack 290 an opportunity to ask questions of the Council about city government. MOTION: of Holton, seconded by Goodwin, removing Western Service Center agreement from the agenda; moving request for proposals for architectural services and monthly car allowances to the regular agenda; and approving all remaining items on the consent agenda. Ayes - 5 - Nays - 0. CONSENT AGENDA CONSENT AGENDA ITEMS MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 1 accepting the donation of a 1979 Jeep Cherokee from Renee' Peterson, 7688 West 157th Street, to the Fire Department. Ayes - 5 - Nays - 0. RES. 1990-1 DONATION CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 2 MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 2 designating Thisweek Newspapers/Dakota County Tribune as the official newspaper of the City for the year 1990. Ayes - 5 ~ Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 3 appointing the firm of Juran & Moody, Inc., as the City's bond consultant for the year 1990. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 4 accepting collateral and designating Marquette Bank of Apple Valley as the official depository for City funds for the year 1990. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 5 designating as additional depoeitories for City funds for the year 1989: First National Bank of St. Paul; First National Bank of Minneapolis; Norwest Bank of Minneapolis; Juran & Moody; Dain Bosworth; Bear, Stearns & Co.; Edward D. Jones & Co.; Liberty Capital Markets; Westcap Government Securities; Piper Jaffray& Hopwood; Valley National Bank of Apple Valley; First Bank Apple Valley; and Shearson Lehman Hutton. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving renewal of the licenses and permits for 1990 as shown on the listing dated January 11, 1990. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving Change Order No. 1 to the contract with Traut Wells, Inc., for Project 88-295, Pump and Motor Conversions, in the amount of an additional $2,120.65. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving Change Order No. G- 1 to the contract with Parkos Construction for Liquor Store No. 1 Interior Construction in the amount of an additional $1,223.00. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving reduction of the financial guarantees for Salem Woods, from $13,700.00 to $10,600.00, and for Shadow Estates, from $13,750.00 to $7,962.00. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, setting a special meeting for the 1990 annual Board of Review meeting of the City at 7:00 p.m. on May 3, 1990, at Apple Valley Community Center. Ayes - 5 - Nays - 0. RES. 1990-2 CITY NEWSPAPER RES. 1990-3 BOND CONSULTANT RES. 1990-4 OFFICIAL DEPOSITORY RES. 1990-5 ADDITIONAL DEPOSITORIES 1990 LICENSES & PERMITS CHANGE ORDER 1 PROJ. 88-295 CHANGE ORDER G-1 LIQUOR STORE 1 VARIOUS BOND REDUCTIONS 1990 BOARD OF REVIEW MEETING CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 3 MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 6 approving specifications for "Removal of Park and Private Property Trees" and authorizing advertising for bids to be received at 2:00 p.m. on February 13, 1990. Ayes - 5 - Nays MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 7 approving specifications for "Outdoor Siren Warning System" and authorizing advertising for bids to be received at 2:00 p.m. on January 30, 1990. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, receiving the memo dated December 27, 1989, from the City Administrator concerning naming the park located on County Road 42 between 147th Street and Hayes Road. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving the Amendment to the 1989 Joint Powers Agreement with Dakota County for 1990 Landfill Abatement Grant Funds and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 8 allowing assumption of Academy Village Development Revenue Note No. 16 by Ray and Sally Willette to replace Emil and Angeline Kucera. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving Traffic Signal Agreement No. 89-10 with Dakota County for Ring Route traffic signal modifications at County Road 42 and Galaxie, County Road 42 and Pennock; and Cedar Avenue and 147th Street, and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving a Joint Powers Agreement for Bidding Traffic Markings, Street Sweeping and Seal Coating with the Cities of Burnsville, Eagan, Lakeville, Rosemount and Savage and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays ~ 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 9 approving the Black Dog Water Management Plan as recommended by the Water Management Organization. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, reapproving the 1990 Joint Powers Agreement for the South Metro Task Force and authorizing the Mayor and Clerk to sign the same. Ayes - 5 Nays - 0. RES. 1990-6 TAKE BIDS TREE REMOVAL RES. 1990-7 TAKE BIDS SIREN SYSTEM .CARROLLTON PARK NAMING MEMO AMEND LANDFILL ABATEMENT J.P. AGREEMENT RES. 1990-8 ACADEMY VILLAGE NOTE ASSUMPTION RING ROUTE TRAFFIC SIGNAL AGREEMENT J.P. AGREEMENT STREET SWEEPING SEAL COAT, ETC. BLACK DOG WATER MGMT. PLAN S. METRO TASK FORCE AGREEMENT CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 4 MOTION: of Holton, seconded by Goodwin,. adopting Resolution No. 1990- 10 approving Valleywood Golf Course fees and charges for the 1990 season. Ayes - 5 - Nays - 0. RES. 1989-10 VALLEYWOOD FEES MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 11 consenting to the appointment of Sharon Eklund as Deputy Treasurer by George Baltenger, City Treasurer. Ayes - 5 - Nays - 0. RES. 1990-11 DEPUTY TREASURER NELSON FOREMAN PROMOTION HIRE PARTTIME EMPLOYEES ARCHITECTURAL SERVICES PROPOSALS RFP FOR ARCHITECT MOTION: of Holton, seconded by Goodwin, approving the promotion of Ronald S. Nelson to the position of Utility Foreman effective January 12, 1990. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving hiring the parttime employees listed in the Personnel Director's memo dated January 11, 1990. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA Mr. Melena said in order to have an architect available to consult for various projects and preliminary reviews, Staff would like to solicit proposals from firms and recommend retaining one firm for this service. It would not limit the City from using other firms on major projects; those would continue to be separate contracts. MOTION: of Humphrey, seconded by Goodwin, authorizing Staff to request proposals for consultant architectural services with the intention of establishing a contractual relationship with a firm. Councilmember Savanick asked the recommendation be discussed at an informal meeting before it is brought to the Council for approval. Vote was taken on the motion. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Humphrey, tabling consideration of amending monthly car allowances for 1990 until January 25, 1990. Ayes - 5 - Nays - 0. TABLE CAR ALLOWANCES RES. 1990-12 ACTING MAYOR MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1990- 12 appointing Couneilmember Humphrey as Acting Mayor, to serve in the absence of the Mayor, for the year 1990. Ayes - 5 - Nays - 0. Mayor Branning called the public hearing to order at 8:36 p.m. on PUBLIC HEARING Project 89-341, J. V. Development Utility and Street Improvements, PROJ. 89-341 and noted receipt of the affidavit of publication of the hearing notice. Mr. Gordon reviewed the preliminary engineering report which includes a street connection to Denmark Avenue, in The Woods. During discussion of this CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 5 street connection, pedestrian safety was a concern. A piece of sidewalk on the curve at Denmark and 129th Street could be added at an estimated cost of $2,000. Street lighting in The Woods should be the subject of a separate public hearing. Dakota Electric would do the installation and the costs could be specially assessed. The Mayor asked for questions or comments. There were none and the hearing was declared closed at 8:43 p.m. MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. RES. 1990-13 1990-13 ordering Project 89-341, J. V. Development Utility ORDER PRO 89-341 and Street Improvements. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, adding installation of ADD THE WOODS sidewalk, estimated at $2,000, at the corner of Denmark and SIDEWALK 129th Street in The Woods to Project 89-341. Councilmember Humphrey asker how the cost of the sidewalk would be paid? Mayor Branning said it should be paid by road funds. Vote was taken on the motion. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Humphrey, adopting Resolution No. 1990-14 directing the Engineer to prepare plans and specifications for installation of Project 89-341. Ayes - 5 - Nays - O. RES. 1990-14 PLANS & SPECS. THE WOODS STREET LIGHTS MOTION: of Humphrey, seconded by Savanick, directing preparation of a feasibility report for installation of street lights in The Woods Additions. Ayes - 5 - Nays - 0. Mayor Branning called the public hearing to order at 8:49 p.m. on PUBLIC HEARING establishment of an Economic Development Authority (EDA) for the ECONOMIC DEV. City and noted receipt of the affidavit of publication of the hearing AUTHORITY (EDA) notice. Mr. Melena noted that the EDA would be an economic develop- ment tool for the City and allow it to use additional powers, such as loan programs to promote development. The Mayor asked for questions or comments. There were none and the hearing was declared closed at 8:55 p.m. MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. 1990-15 establishing the Apple Valley Economic Development Authority under Minnesota Statutes, Sections 469.090 through 469.108, which will be governed by a Board of Commissioners consisting of the five members of the City Council. RES. 1990-15 ESTABLISH EDA Jim O'Meara, was present, and said he has worked with many other authorities and the most common form is where the City Council, itself, is the EDA. If the Council wants to change it, in the future, the same process would be followed; that is conduct another hearing and adopt an amendment. He recommended that all the tax increment financing districts be turned over to the EDA as the vehicle to move forward with the projects. CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 6 Councilmember Savanick asked that the Council have further discussion about the EDA at its February 15, 1990, informal meeting. Vote was taken on the motion. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Savanick, setting the organizational meeting of the Apple Valley Economic Development Authority at 8:00 p.m. on January 25, 1990. Ayes - 5 - Nays - 0. EDA ORGANIZATION MEETING TRANSFER TIF TO EDA RES. 1990-16 SET BOND SALE MOTION: of Humphrey, seconded by Goodwin, setting transfer of control of the development/tax increment financing districts from the City Council to the Economic Development Authority for the meeting of February 8, 1990. Ayes - 5 - Nays - 0. MOTION: of Savanick, seconded by Goodwin, adopting Resolution No. 1990-16 setting a special meeting and the sale of $2,250,000 General Obligation Tax Increment Bonds of 1990 at 12:00 noon on January 31, 1990. Steve Mattson, of Juran & Moody, was present and reviewed the details of the bond sale with the Council. Vote was taken on the motion. Ayes - 5 - Nays -. O. Mr. Melena reviewed a letter from Juran & Moody concerning selling CENTRAL MNTC. bonds to pay off the lease/purchase arrangement on the Central Main- REFINANCING tenance Facility. Projections show there would be an initial extra cost of $41,000; however, it would result in a total savings of over $800,000. Mr. Mattson noted that the EDA would take over ownership of the Central Maintenance Facility for ten years; until the bonds are paid off. Payment on the bonds would be a separate tax levy, outside the City's levy limits. This would be a negotiated, rather than public, sale because timing it critical. The transaction should be completed before any changes are enacted by the Legislature. MOTION: of Humphrey, seconded by Savanick, setting a negotiated sale of bonds for refinancing of the Central Maintenance Facility lease on January 25, 1990. Ayes - 5 - Nays - 0. SET CMF BOND SALE RES. 1990-17 SPECIAL SERVICE DIST. LEGISLATN. MOTION: of Humphrey, seconded by Savanick, adopting Resolution No. 1990-17 requesting Senator Pariseau and Representative Tompkins to introduce and sponsor the necessary enabling legislation that will allow the creation of special service districts, under Minnesota Statutes Chapter 428A, for the Downtown District and the Gravel Mining District as described in the Community Development Director's memo dated January 8, 1990. Ayes ~ 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 7 MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. 1990-18 approying the application for 1990 Community Development Block Grant funding of $260,000 for an Economic Development Revolving Loan Program and authorizing execution of the appropriate documents. Ayes - 5 - Nays - O. RES. 1990-18 CDBG APPLICATION ECON. DEV. LOANS RES. 1990-19 GDBG APPLICATION HOUSING REHAB. ORDINANCE 471 NEIGHBORHOOD CONVENIENCE CENTER ZONE RES. 1990-20 PARK & REC. COMP PLAN CHAPTER MOTION: of Holton, seconded by Humphrey, adopting Resolution No. 1990-19 approving the application for 1990 Community Development Block Grant funding of $34,454 for a Housing Rehabilitation Improvement Program and authorizing execution of the appropriate documents. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, passing Ordinance No. 471 amending Appendix A of the City Code to consolidate two Neighborhood Center zones (NG and NC-1) into a new Neighborhood Convenience Center zone (NCC) and provide for certain retail and service uses and establish associated standards. Ayes - 5 - Nays - 0. MOTION: of Humphrey, seconded by Goodwin, adopting Resolution No. 1990-20 approving the Parks and Recreation Development Plan, as recommended by the Park & Recreation Advisory Committee and the Planning Commission, as a Chapter of the Comprehen- sive Plan, and authorizing submitting it to the Metropolitan Council for approval. Ayes - 4 - Nays -0. (Councilmember Savanick was out of the room during this time.) Roger Tadsen, President of Valley Athletic Association (VAA), and VAA BUILDING Lynda Holmen, Secretary, were present and discussed plans to reno- RENOVATION rate the VAAbuilding at Hayes Field. They anticipate spending $37,000 on interior renovation at this time and would like an extension on the land lease to ensure they will be able to get financing. If equipment storage and concessions can be accommodated in the old Hayes Building, they would also remove the garage and concession addition on the VAA building. (Councilmember Savanick returned during this time.) The Council discussed maintaining adequate space at the site for future expansion of the new Community Center which would be on the west side; tying the lease to removal of the garage and concession addition this year; and how changing high school boundaries will affect VAA's membership. Mr. Tadsen and Ms. Holmen noted that the VAA serves families from all of School District 196 and has approximately 600 families from Rosemount who are members. Mayor Branning said he would like to have long term space needs for all volunteer groups considered. If necessary for the City to provide this as a permanent service, a recommendation should be brought back to the Council for a long term plan. Mr. Melena noted that timing is critical to allow the VAA to make its improvements this year. (Councilmember Savanick was out of the room at this time.) CITY OF APPLE VALLEY Dakota County, Minnesota January 11, 1990 Page 8 MOTION: of Holton, seconded by Goodwin, approving a ground lease agreement with Valley Athletic Association for land at Hayes Field, with a five-year cancellation notice, subject to completion of the exhibit detailing the building renovation and arrangements for storage space, and authorizing the Mayor and Clerk to sign the same. Ayes - 4 - Nays - 0. VAA LAND LEASE AT HAYES GOAL SETTING The Council received a tentative agenda for the 1990 goal setting workshop scheduled for January 18 and 19, 1990, at the Super 8 Motel in Lakeville. Mr. Melena advised that Skipper's Restaurant, at County Road 42 and SKIPPER'S Cedar Avenue, is now closed. The Council had previously received an PROPERTY appraisal on the property; however, the appraiser now believes it has a lesser value. He noted that if the City is interested in acquiring the property, it would be necessary to take some action by the end of the month. (Councilmember Savanick returned during this time.) The Council asked the City Attorney to look into the legalities of when a use is deemed abandoned; would acquisition of the property be a purchase or lease; what building permit requirements would apply; removal of signagc, etc. MOTION: of Goodwin, seconded by Holton, to pay the claims and bills, checks numbered 73457 through 73511, 73521 through 73564 and 73566 through 73739, in the total amount of $2,296,837.60. Ayes - 5 - Nays - 0. CLAIMS & BILLS MOTION: of Savanick, seconded by Humphrey, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 11:09 o'clock p.m.