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Home My WebLink About04/27/2023 CITY OF APPLE VALLEY Dakota County, Minnesota April 27, 2023 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held April 27, 2023, at 7:00 o'clock p.m. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, and Grendahl. ABSENT: Councilmember Melander. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Deputy Fire Chief Nelson, Fire Chief Russell, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Ayes - 4 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Goodwin, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes -4 -Nays- 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Grendahl, approving the minutes of the regular meeting of April 13, 2023, as written. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Grendahl, approving the change of assumed name (or d/b/a) in connection with the On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales for Misfit AV, LLC, at 14889 Florence Trail, from Mezcalito Butcher to Pizzeria Social, as described in the City Clerk's memo. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota April 27, 2023 Page 2 MOTION: of Goodwin, seconded by Grendahl, approving the change of legal licensee name in connection with the On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales for PBAV Sanders, LLC, at 15322 Galaxie Avenue, Suite 108, from PBAC Sanders, LLC,to CMPANINO, LLC, as described in the City Clerk's memo. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-64 setting a public hearing, at 7:00 p.m., on May 25, 2023, on the application for On-Sale Wine and 3.2 Percent Malt Liquor Licenses by Apple Valley Pizza Karma, LLC, d/b/a Pizza Karma. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Grendahl, approving renewal of the City's general liability,property, automobile,workers' compensation, umbrella, and other insurance coverage for March 1, 2023, through March 1, 2024,with the League of Minnesota Cities Insurance Trust at a total premium of$1,634,672.00, including the non-waiver of statutory liability limits for the City's insurance, as recommended in the Finance Director's memo. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving renewal of the Client Service Agreement with Assured Partners,,Inc., acting as the Agent of Record for 2023- 2024, in the amount of$8,000.00, as recommended in the Finance Director's memo. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl,proclaiming May 7 through May 13, 2023, "Drinking Water Week" and calling upon each citizen of Apple Valley to help protect our source waters from pollution,to practice water conservation, and to get involved in local water issues. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving submission of the 2023 Energy Efficiency and Conservation Block Grant(EECBG) Program Pre-Award Information Sheet, as described in the Assistant City Administrator's memo. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-65 approving the final plat, Development Agreement, and associated documents for Eagle Pointe Apple Valley, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-66 awarding the agreement for Project 2023-105, 2023 Street Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of$1,169,948.40. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota April 27, 2023 Page 3 MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-67 awarding the agreement for Project 2023-107, 157th Street W. and Hayes Road Street Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of$1,752,868.30. Ayes-4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving the Joint Powers Agreement with Dakota County for Project 2023-110, McAndrews Feasibility Study (140th St. to Galaxie Ave.), as attached to the Public Works Director's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving the Agreement for Project 2023- 106, Greenleaf Townhouse 2nd Sanitary Sewer Improvements,with Musson Bros, Inc., in the amount of$246,350.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Grendahl, approving the Agreement for Project 2023- 111, 2023 Ash Tree Replacements,with North Metro Companies, LLC, in the amount of$25,620.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving Change Order No. 2 for Apple Valley Station#2 and Improvements to#1 &#3,to various contractors for a total amount of$6,269.52. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated April 27, 2023. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl,to pay the claims and bills, check registers dated April 5, 2023, in the amount of$1,296,178.18, and April 12, 2023, in the amount of$814,142.22. Ayes - 4 -Nays - 0. END OF CONSENT AGENDA FIRE CHIEF OATH OF OFFICE Mr. Lawell introduced Matt Nelson who will be promoted to the position of Fire Chief following the retirement of Fire Chief Chuck Russell. The City Clerk administered the oath of office to Fire Chief Nelson. Matt's wife then presented him with his badge. The Council congratulated Fire Chief Nelson on his new position. CHUCK RUSSELL RETIREMENT RECOGNITION Mr. Lawell thanked Fire Chief Chuck Russell for 40 years of service to the City of Apple Valley's Fire Department. In addition to being a humble leader who empowered firefighters to do their best job, Chuck's leadership helped plan for the Fire Department's future, as evidenced CITY OF APPLE VALLEY Dakota County,Minnesota April 27, 2023 Page 4 by the upcoming Fire Station improvement projects. Mayor Hooppaw presented Fire Chief Russell with the Key to the City in recognition and honor of his distinguished service to the City of Apple Valley. Mr. Lawell then presented him with a marble apple in recognition of his retirement. The Council congratulated the Fire Chief and thanked him for his years of service. Fire Chief Russell said it is great to be part of such a neat family and he is looking forward to serving as a firefighter with his brothers and sisters for a number of years to come. DICKS VALLEY SERVICE Mr. Benetti reviewed the request by Appro Development, Inc., and RJT Enterprises of Minnesota, LLLP, for a Conditional Use Permit for exterior storage and a site plan/building permit authorization for a 15,488 sq. ft. mechanics garage and office. Dicks Valley Service is located at 6791 146th Street W. The Planning Commission held a public hearing on March 1, 2023, and on April 5, 2023, voted unanimously to recommend approval. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No.2023-68 approving a Conditional Use Permit to allow outdoor storage on Outlot C,Apple Valley Wasatch(to be platted as Lot 1, Block 1, Dicks Valley Service),with conditions as recommended by the Planning Commission. Ayes- 4 -Nays- 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-69 approving the site plan and authorizing issuance of a building permit for a 15,488 sq. ft. mechanics garage and office on Outlot C, Apple Valley Wasatch(to be platted as Lot 1, Block 1, Dicks Valley Service), with conditions as recommended by the Planning Commission. Ayes -4 -Nays - 0. "CITY OF THE YEAR"AWARD Mr. Lawell stated that last week the Minnesota Real Estate Journal recognized the City of Apple Valley as the 2023 "City of the Year". Apple Valley was chosen as a result of several milestone accomplishments. Mayor Hooppaw and Economic Development Specialist Sharpe attended the awards banquet during which they were presented a plaque and crystal trophy honoring Apple Valley as a finalist and as "City of the Year". Mayor Hooppaw noted the honor represents many years of work. It is also about the projects that went into Apple Valley and those who invested in Apple Valley. COMMUNICATIONS - Mr. Lawell noted that City Clerk Gackstetter recently received a Certified Municipal Clerk (CMC)designation by the International Institute of Municipal Clerks (IIMC). There are 4,500 CMC's worldwide and only 66 in Minnesota. He congratulated Ms. Gackstetter on her quest for excellence. CITY OF APPLE VALLEY Dakota County, Minnesota April 27, 2023 Page 5 CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, to adjourn. Ayes - 4 -Nays - 0. The meeting was adjourned at 7:28 o'clock p.m. Respectfully Submitted, P Pamela J. GaWtehrj, City Clerk Approved by the Apple Valley City Council - 0,"Q ZQV�� on SI1I 23 Cli ooppaw, ayor