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HomeMy WebLinkAbout09/30/1997 ITEM #3. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 30, 1997 Minutes of the Apple Valley Parks and Recreation Advisory Committee held September 30, 1997. PRESENT: Chairperson Greg Kopischke; Committee Members Charlie Maus, Tina Rankin and Russ DeFauw; Park and Recreation Director Randy Johnson; Park Maintenance Superintendent Tom Adamini; Recreation Supervisor Sandy Wagner; Eastview Athletic Association Representative Lee Strom; and Brauer & Associates Representative Jeff Schoenbauer. ABSENT: Royal Bakke and John DiRico. ITEM #1. Chairperson Greg Kopischke called the meeting to order at 6:45 p.m. ITEM #2. Approval of Agenda.. MOTION: by Tina Rankin, seconded by Charlie Maus to add Item 5.B. as Tousignant’s Prairie Crossing Subdivision Update. VOTE: Yes - 4, No - 0 ITEM #3. Approval of June 1997 Minutes. MOTION: by Charlie Maus, seconded by Tina Rankin to approve the minutes as presented. VOTE: Yes - 4, No - 0 1 ITEM #4.A. New Business - Naming of New Park at Freeport Trail and Flagstone Trail. MOTION: by Tina Rankin, seconded by Charlie Maus to recommend naming the new city park at Freeport Trail and Flagstone Cedar Isle Trail in recognition of the Cedar Isle Development at that location. VOTE: Yes - 4, No - 0 ITEM #4.B. New Business - Playground Equipment Proposal Review. Mr. Johnson introduced Jeff Schoenbauer of Brauer and Associates. Mr. Schoenbauer will act as the contract consultant for the City of Apple Valley to deal with the equipment vendors on this project. In review, with the successful completion of the bond referendum in May 1997, it was determined that different levels of playground equipment were needed in different park locations. In support of the ADA requirements, the city has been divided into quadrants designating each quadrant as accessible. As introduction to the vendor displays, the Committee was instructed that the color designs were for display purposes only. The color of the equipment can be specified to the location. Some of the vendors put a considerable amount of effort into their display. One vendor designed the proposed equipment to fit the current size of the set up location, thus saving a considerable amount of park maintenance manpower hours on site completion. All four vendors propose high quality equipment, about the same timeline for installation, warranty, etc. Staff would feel comfortable working with any of the vendors selected. Mr. Schoenbauer stated that with the vendor package proposal approach, they get the most for the money. It forces the vendor to be creative in their equipment choices. Brauer and Associates will provide the technical support by verifying that the design and installation of the chosen vendor’s equipment meet all the requirements, fit the site location, compatibility, buildability and warranty information. Each vendor was given a dollar amount to bid to. The category #1 package at $50,000 is to be handicap accessible; category #2 is $35,000; category #3 is $25,000; and category #4 is $15,000. After Committee review of the package #1 proposals, Flanagan Sales was chosen as the preferred vendor. Committee comments included: (the vendor) provided a lot of different things; created direct accessibility, as well as incorporated transfer stations; seems a bit more complete; and a lot of different play area. 2 After Committee review of the package #2 proposals, Earl F. Anderson was chosen as the preferred vendor with a preference for option “C”. Committee comments included: (the vendor) included a lot of units for the dollar amount; and like the central play area. Staff commented that the City has lots of this style of equipment in the park system, and we’re very happy with its quality. EFA has its own installation crew. Mr. Schoenbauer reported that this company has a good reputation for providing good quality service to its customers. Mr. Schoenbauer recommended choosing a minimum of two and a maximum of four vendors for the playground equipment project to build some competition into the system for future projects in upcoming years. After Committee review of the package #3 and #4 proposals, Flanagan Sales was chosen as the preferred vendor. Committee comments included: (the vendor) carried swings throughout their designs; and vendor put a lot of effort into the work. Overall comments noted that Flanagan Sales was chosen as a preferred vendor because of their design, efforts and diligence to the project. Earl F. Anderson was chosen because of their tried and true status. The next step in the selection process will be to take the recommendation to City Council in October 1997. Mr. Johnson will provide a bond referendum update in the spring brochure and in the local newspapers for public information. MOTION: by Russ DeFauw, seconded by Tina Rankin to recommend Flanagan Sales for proposal packages #1, #3, and #4 and Earl F. Anderson for proposal package #2 option “C” subject to final modifications. VOTE: Yes - 4, No - 0 ITEM #4.C. New Business - Turf & Grounds Foundation. Mr. Johnson reported that Apple Valley Park Maintenance Superintendent Tom Adamini, representing the Minnesota Park Supervisors Association, has been appointed to the University of Minnesota Turf and Grounds Foundation. This speaks well of Mr. Adamini’s ability with turf and grounds maintenance. Eastview High School fields are also a fine representation of Mr. Adamini’s high standards. Several comments have been received from the public in regards to the excellent quality of the fields at this site. ITEM #5. A. Old Business - Bond Issue Update. 3 Mr. Johnson reported that the north half of the Eastview High School site is essentially finished. The rough grading contract is out for the south half of the site. A handout, illustrating the proposed design of the southern half of the site, was distributed to the Committee for review purposes. Notation was made that the School District is debating construction of the stadium; in the meantime, the City will plant grass on that specific site. City staff is in the process of reviewing additional bid packages with the Architect. Project completion should be accomplished by mid-1999. The swim center is in the design stage now, bids should go out in January and construction is scheduled to start in the spring of 1998. Staff reports the project looks close to budget and on schedule. Staff is working with the Architect on the Apple Valley Community Center expansion and should have additional updates at the next Park & Recreation Advisory Committee meeting. Bossardt Corporation has been selected as the construction manager on the Community Center expansion, swim center, and teen center project. These projects are scheduled to be bid as a package in January 1998. Parking/traffic at Hayes Park will be addressed by moving some of the local youth athletics to the Eastview High School site for next year. Staff will work with the Valley Athletics Association and Eastview Athletic Association to do this. Valleywood Golf Course usage vs. revenue was discussed by the committee. Recommendation was made to invite the course manager to a future meeting to discuss fees, etc. ITEM 5. B. Old Business - Tousignant’s Prairie Crossing Subdivision Update. At the May 1997 meeting, Committee recommended park land dedication of 6.6 acres for this development. The Planning Commission rejected the recommendation and requested the developer enlarge the community green space within the development and park dedication be cash in lieu of land. Council approved the proposal as presented by the Planning Commission. ITEM 6.A. Other - Andy Gustafson Resignation. MOTION: by Charlie Maus, seconded by Tina Rankin to prepare a letter of thank you and a plaque for Mr. Gustafson in recognition of his participation on the Park & Recreation Advisory Committee. VOTE: Yes - 4, No - 0 4 ITEM #7. Adjourn. There being no further business, the Park and Recreation Advisory Committee meeting was adjourned. MOTION: by Russ DeFauw, seconded by Tina Rankin to adjourn the meeting at 8:30 p.m. VOTE: Yes - 4, No - 0 5