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HomeMy WebLinkAbout7-18-23 City of Meeting Location: Municipal Center 7100 147th Street West Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on July 18, 2023, at 2:00 p.m. at the Apple Valley Municipal Center LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center 7100 – 147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA July 18, 2023 - 2:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Audience – 10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes – April 18, 2023 5. New/Continued Business A. Cemetery Improvements – New Columbarium Area B. Activity Report – 2nd Quarter 2023 C. Maintenance and Grounds Update 6. Communications/Updates 7. Other Business • Update on controlled burn on berm 8. Adjourn Next Regularly Scheduled Meeting Date: October 17, 2023 CITY OF APPLE VALLEY LEBANON CEMETERY ADVISORY COMMITTEE April 18, 2023 Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley, Dakota County, Minnesota, held April 18, 2023, at 2:00 p.m. at Apple Valley Municipal Center. PRESENT: Nancy Anderson, Dave Brueshoff, Tanya Grawe, Alan Kohls, Jan Monro ABSENT: Tim Anderson, Dave Kurtz City staff members present were: Public Works Director Matt Saam, Streets Superintendent Jeff Lathrop and Cemetery/Public Works Coordinator Wendy Davis 1. CALL TO ORDER The meeting was called to order at 2:04 p.m. by Chair Kohls. 2. APPROVAL OF AGENDA MOTION: of D. Brueshoff, seconded by T. Grawe approving the agenda for today’s meeting as written. 3. AUDIENCE – 10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. 4. APPROVAL OF MINUTES – January 17, 2023 MOTION: of J. Monro, seconded by N. Anderson approving the minutes of the January 17, 2023, meeting. 5. NEW/CONTINUED BUSINESS A. Election of Officers Chair Kohls asked for nominations for Chair. Committee Member T. Grawe nominated Alan Kohls for Chair. Chair Kohls asked for nominations for Secretary. Committee Member N. Anderson nominated David Brueshoff. There were no other nominations. MOTION: of N. Anderson, seconded by T. Grawe, closing the nomination for election of Officers. MOTION: of N. Anderson, seconded by T. Grawe appointing Alan Kohls, Chair and David Brueshoff, Secretary of the Lebanon Cemetery Advisory Committee for 2023. B. Cemetery Improvements New Columbarium Area – Mr. Lathrop discussed the proposed design for the new columbarium that is planned to be installed near the south side of the memorial shelter. Images were provided to the committee. The first phase of installation will include all footings, concrete and one columbarium. Staff is currently working with the architect on installation of the footings. The plan is to go out to bid for the footings later this spring. C. 1st Quarter Activity Report MOTION: of N. Anderson seconded by J. Monro, accepting the Activity Report for First Quarter 2023. D. Maintenance and Grounds Update Mr. Lathrop stated that a full cemetery cleanup had taken place on April 10. Non-regulation items and litter were collected. Gravesite restorations are planned to begin in the next 1-2 weeks, weather dependent. Planned improvements for the spring and summer include expanding the boulder area in the SE corner of the cemetery, sealing the sidewalks leading to the shelter, and replanting two trees near the existing columbaria. A mini excavator that will assist in completing grave digs is being purchased and will be shared by Public Works divisions. There is a 1–3-month lead time on the mini excavator. 6. COMMUNICATIONS / UPDATES A. Workers Day - The annual Workers Day Ceremony will be held on April 28 at 6PM. The ceremony commemorates workers who have died while performing their occupations. B. Controlled Burn - A controlled burn is planned for the cemetery. The burn will help eliminate buckthorn and other invasive plants and encourage new growth. Notices will be mailed to area residents ahead of the burn. C. Memorial Day – The Apple Valley American Legion Honor Guard will conduct a ceremony beginning at 9am at Lebanon Cemetery on Memorial Day. 7. OTHER BUSINESS 8. ADJOURN MOTION: of D. Brueshoff, seconded by T. Grawe to adjourn the meeting. Meeting adjourned at 2:36 p.m. Respectfully submitted, __________________________________________ Wendy Davis, Cemetery/ Public Works Coordinator Approved by the Cemetery Advisory Committee on Lebanon Cemetery of Apple Valley 2023 Activity Report (Second Quarter) SALES Resident Non-Resident Preneed At Need Available Traditional Lot 6 0 5 1 597 Cremation Lot 5 5 7 3 772 Columbarium Niche 9 2 6 5 23 Cremation Boulder 2 0 2 0 SUBTOTAL 22 7 20 9 TOTAL SALES 29 BURIALS Traditional Cremain Traditional Lot 3 1 Cremation Lot 1 Columbarium Niche 7 Cremation Boulder 0 SUBTOTAL 3 9 TOTAL BURIALS 12 TITLE CHANGES 0 TRANSFERS 0 RETURNS 0 LOT SPLITS 0 April 1, 2023 to June 30, 2023