Loading...
HomeMy WebLinkAbout03/17/1992 ' + � \� CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 17, 1992 Minutes of the Apple Valley Parks and Recreation Advisory Committee held March 17, 1992 at the Apple Valley Community Cer�ter. PRESENT: Chairperson �reg Kopischke; Gommittee Members Tina Rankin, Charlie Maus; David Gross, John DiRico and Russ DeFauw; Parks and Recreation Director Randy Johnson; Recreation Supervisory Randy Quale; Valley Athletic Association Representative Chris Dalhed; Rosemount Area Athletic Association Representative Steve Reischauer. ABSENT: Gonnie Scheid. Item #1.- Chairman Kopischke called the meeting to order at 7:40 pm. Item #2.- Approval of the Agenda. Randy Johnson asked to have an item added to the agenda for budget cuts information; and Steve Reischauer asked to have an item added to the agenda £oz discussion of a new Little League program for the area. MQTION: by Tina Rankin, seconded by Charlie Maus to approve the agenda with the requested additions listed as Itee�a #6.A. and #6.8. VQTE: Yes - 6, No - 0 Item #3. - Approval of the February i992 Minutes. MOTION: by Tina Rankin, seconded by Charlie Maus to accept the February 1992 minutes with a change to Item #3. The Motion should read "by Greg Kopischke, seconded by Cannie Scheid to approve the agenda. . . . . " VOTE: Yes - 6, No - 0 Chair Greg Kopischke recagnized Mr. Steve Reischauer as representing the Rosemount Area Athletic Association (R.A.A.A.) and asked Mr. Daihed to introduee himself to the Committee. Mr. Dalhed is the politicai (lisison) persofl from the Valley Athletic Association (V.A.A,) and he wi1Z be attending Apple Vailey committee meetings as well as sehool distriet meetings to represent that organization. 1 i ` � • 1he Parks and Recreation Advisory Committee members and staff then introduced themselves also. 2tem #4.A. - View 2$41 Gold Medal Award Tape Randy Johnson presented for the Committee's review a copy of the Go3d Medal Award video tape of parks and recreation excellence. Determined by populati,on, Chere are six 3udging categories. Apgle Valley would be comparable to the ZS,Q00 Co 5d,000 population group of which the City of Homwood Fossmor of Illinois won. In some places the City of Apple Valley is more advanced than this city and in some areas Apple Valley falis behind. The tape is presented as food €or thought for the Committee. The Gold Medal Award is presented each year at the National Parks and Recreatfon Congress. Communities are nominated by their local sporting goods representative. The City of Minneapolis won a couple years ago. Apple Valley does not as yet have a video to submit for the competition. It may be something Co look at in the future. The last two videos made for the City cost approximately $10,000 each. '�he Gity af Apple Valley has investigated the possibility of setting up a 501 C3 for donations accepted as beneficiary in wills. The City Attorney r��o�enaea against it for now, but may want to do something in the future. Item #�+.B. - App1e Valley Parks and Recreation Needs Assessment Survey Results. In conjunction with completing his Master's thesis and working in the Parks and Recreation Department, Randy Quale conducted a "Needs Assessment Survey". Mr. Quale distributed a copy of the information he has compiled over the last several months and praeeeded to highlight some of the items that were undertaken in the pro�ec t. It was decided in 1989 to conduct a survey. In 199Q a preliminary survsy was distributed to the Advisory Committee, to some of 8andy Quale's colleagues, and �o a small portior� of App1e Valley's population. Of the final survey, 48� were returned from the general public. The reliability �ating is plus or minus five percentage points. The survey shows that 80$ of the population is aware of the parks and recreatian facilities and upwards of 25$ of the population are using those facilities. Nationai standards state that 20$ participation is quite well. A nature interpretive center shows up as quite important to the �,eneral popuiation. The Schu2tz property was discussed as a possible location for such a eenter but because of its lack of acreage, the Alimagnet �'ark seems to be a more natural location. The City is fortunate to have the Minnesota Zoo. The 20o is looking at doing some �oint ventures with the SchooZ District €ar outdaor education classes. 20 pages of comments are also included as "Appendix D" with the survey information. 2 � � �� � Ghair Greg Kopischke thanked Randy Quale and acknowledged his hard work on the pro�ect. Item #4.G. - Request for Additional Park Dedication Expenditures. Randy Johnson stated that Councilmember Tom Goodwin is very interested in completing the Eastview soccer stadium improvements. The project was started last year� but an additional $12,850 is naeded. Councilmember Goodwin has requested that the necessary funds come from Park Dedication. When questioned whether the snaek bar would be a long term £undraiser, Mr. Johnson stated that the snack bar would be in use during the tournaments and high school games. Over the course of a year it may generate between $1�0 and $200 in profit. It would be more a service rather than a profit making venture. The School Distriet uses some of the City faciiities 13ke Eastview as the High 5chool's home field. In exchange� the City programs also use some of the varic�us sehools for prog�ams such as volleyball, gymnastics, and basketbail. The admission fees eharged at the home games have been examined by the City as a possible revenue source. However, it is felt that we would be crossing over School District baundaries by asking for a percentage of those fees. Last month $83,500 was approved for expe�►ditures from the Park Dedication Fund for the i942 proposed pro�ects. If the Pianning Department ssCimates are accurate, there will be an additional $80,OOU remaining above the $500,000 mark in the Park Dedication Fund for 1992. When questioned how critical is the press box, Randy Johnson answered that it would be more for use by the high school. It is a two story building with a publie address system. The top story of the building would be used for scorekeepers and the snack bar would be on the bottom level. David Gross asked, "why wouldn't we do it?" Mr. Johnson stated that the oniy reason would be a �udgement call as to how $i2�000+ woald effect �he other plans for the Park Uedication Funds. Mr. Johnson continued with the Hayes Park building informatian. The building has a flat roof and flat rao£s tend to leak. Staff has recei:ved quotes from some local contractors for reroofing the building. The low quote was €or $14,250 plus $2,000 for interior ceiling tiles and repairs. Aavid Gross stated that this would be a good project far V.A.A. to share in the eost. Russ DeFauw feels that the raof repair is not a discretionary question. It has to be done. .Tahn DiRieo said that Dan Stanek of the Hockey Association had spoken to him about possibly making the Hayes building into a warminghause facility and an ice arena. Randy Johnson said the idea has been discussed. Some of the Gommittee members questianed whether the roof repair shouldn't be taken eare of with money from the General Fund. Randy Johnson stated that the regular day to day expenses are covered with the General Fund; Capital Improvements funds eould also be used for this type of prv�ect. Redwood 3 , : 1� � renovarion was done partially with Bond Issue Funds and partially with Park Dedication Funds. Approval of these two items should not effect the pro,jects approved in February by the Advisory Committee. Chair Kopischke agrees with Mr. DeFauw that the roof repair is not an option. Mr, Gross expressed his €eelings that the Park Dedication Funds should be used �ar either vf these pro�eets. These items do not affect the most people. Park Dedication Funds should noC have to pay for samething that shouid come from the G�neral Fwnd or be paid for with other groups. We need to be consistent with our policy. Russ DeFauw stated that the roof-replacement could fit in with the replacement of piaygrbund equfpment. A Ieaky roof tends to depreciate the vaiue of a building. We know this building is being used. Mr. DiRico agreed. MOTION: by Russ BeFauw� seconded by John DiRico to approve fixing the Hayes building roof for tihe amount of $i6,2S0 from Park Dedication Funds. DISCUSSION: Tina Rankin stated that it is not likely to get the money from any otY�er place. David Groas believes this wauld not be appropriate use of Parks Dedication Funds. He would like to see time spent in search of other sources of funds. He can see the money more appropriately coming from the Capital Improvements Fund. VOTE: Yes - 3 (Greg Kopischke, Russ DeFauw and John DiRico) No - 2 (David Gross and Charlie Maus) Abstain - Tina Rankin Chair Kopischke addressed the soccer stadium improvements as a project more directed to the high schooi. He doesn't see this as a service ta the median population. Mr. DiRico would like to see this as a pro�eet addressed by donations from ott�er groups, Russ DeFauw volunteered to take the idea of a donation with matching funds to the All Sports Baoster Club for consideration. MQTiON: by John DiRico, seconded by Russ DeFauw ta direc� Randy Johnson to contact the appropriate arganizations for assistance with funding part of the money neeessary £or completing the soccer stadium at Eastview and with Parks Dedication Funds ma�ching the donations. The Parks and Recreation Advisory Committee will authorize $7,850 of the pro�ject and issue a challenge to various interest groups to finance the public address system ($1,Ofl0) , the 3�` flag pole {$1�000) , and the asphalt pad under the main b2eachers ($3,000) . 4 ; � � � DISCUSSION: Randy Johnson advised that the Park Department is looking at doing the 15' x 8' press box and 100' x 30' asphalt pad in the next 60 days. VQTE: Yes - 5, No - 1 (David Gross) Item #S.A. - For Profit Youth Athletic Tournaments Update. Since several of the Park Advisory Committee members were absent at the February meeting, this item was tabled until the March meeting. Mr. Johnson gave a recap of the information discussed to date. Youth tournaments for profit would be charged $35.00 per field per day. With the revenue income decreasing for the City, this cauld bring in some additionai funds to help offset field preparation costs. Chair Kapischke stated that by reading last month's minutes, Connie Scheid seems to be far this issue. Steve Reischauer cammented that the R.A.A.A. recognizes that the eharge for tournament field space is cam3ng. Chris Daihed stated that the V.A.A. Board's position is basically against user fees. Their opinion is that the tournaments help keep the cast down to the City. Tina Rankin stated that the Advisory Committee recognizes that V.A.A. does make contributions to the City. Mr. Daihed announced that the V.A.A. has budge�ed for damage due to stupidity. The organization is doing a projected five year plan for the donations that V.A.A. contributes. He feels that the donations are running pretty close. Chair Kopisehke stated that the user fee will help deter the costs. We have to be realistic though and can't charge to deter someone from having a tournament. Mr. Dalhed asked what kind of precedent does the user fee for tournaments set for the in-house programs? Chair Kopischke answered �hat the City doesn't and will continue not to eharge for regu}.ar irt-house programs. It is the longterm intention Co continu� the same way. In-house prograais are for the residents. MOTION; by David Gross,, secanded by Tina Rankin that the Parks and Recreation Advisory Committee recommend to Gity Council approval af the implementation of a user fee @ $35.00 per field per day as apgropriate. DISCUSSiON: Chair Kopischke recommended implementation as time allows - the V.A.A. snd R.A.A.A. have already set their fees for 1992. VOTE: Yes - 6, No - 0 5 � � � � Item #6.A. - Budget Cut Randy Johnson autZined the State of Minnesot�'s cutting of $367,OOQ from the state aid funds for Apple Valley. This wiil be the third time in three years that this has happened. The last time was in May of 1991. This $367,000 is a proposed figure. It will not be fina2 until the Legislature ad3aurns in May. The Parks and Recreatian Department's proposed portion of this will be $9,000. Police will give up $S,OOp and the Public Works Department will lose $25,000. The Finance Department was able to offse� the rest with creative €inance work. I€ this trend continues the City may be looking at cutting some seasonal employees next year. Ttie Leegue of Minnesota Cities is actively lobbying against the cutback in state sid at the Legislature. Mr. Johnson will keep the Fark Advisory Committee posted for new developments on this issue. item #6.B. - R.A.A.A. Little League Information. Steve Reischauer presented in£ormation to the Committee regarding an Apple Valley individuai who 3s a member of R.A.A.A. that is trying to set up a Little League Basehail program in Roseraount and eastern Apple Valley. The R.A.A.A. does not support the individual in this venture at this time. Mr. Refschauer believes that the in�ividual has settied on the idea of using Tintah Park on Sundays for his program. Little Leagae requires a park with a fence and a pitching mound. Randy Quale stated that Randy Johnson has indicated that the Parks and Recreation Department would be open to the possibility o€ the individual financing the fence and pitching mound. �here are no fields currently that would fit his xequirernents. Mr. Reischauer stated that the R.A.A.A, does not eurrently provide for Little League. However, basebaii is offered for boys and softbail is offered for girls. Mr. Quale also commented that the Park Department policy has been if there is field spaee t�vailable after V.A.A, and R.A.A.A. , the Department will provide for the individuals on a case by case basis. Item #7. - Ad,journ. Next meeting of the Parks and Recreation Advisory Committee is scheduiecl for April 21, 1992. There being no further business on the agenda, the Farks and Rec�eation Advisory Comrnittee meeting was ad3ourned. M�TION; by David Gross, seconded by ituss DeFauw ta ad3ourn the meeting at 9:28pm. VOTE: Yes - 6, No • 0. 6