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HomeMy WebLinkAbout09/18/1990 1-�-e rr, � ��' . - � � CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September I8, 1990 : Minutes of the Apple Valley Parks and Recreation Advisory Committee held September 18, 1990, at the Apple Valley Community Center. PRESENT: Chairperson Greg Kopischke; Committee Me�nbers John DiRico, David Gross, Tina Rankin, and Charlie Maus <arrived at 7:5opm>, Farks and Recreation Director Randy Johnson. ABSENT: Russ DeFauw and Ann Wyllie 1. Chairman Kopischke called the meeting to order at 7:40 pm. 2. Approval of the Agenda. MOTION: by David Gross, seconded by Tina Rankin to approve the agenda as presented. VOTE: Yes - 4, No - 0 3. Approval of June Minutes. MOTiON: by David Gross, seconded by Charlie Maus to accept the June minutes as written. VOTE: Yes - 4, No - 0 Mr. Gross requested clarification of the statement made by Russ DeFauw on page #3, item #4 of the June minutes - He indicated that he may be inclined to go below the $500,000 minimum if a unique opportunity arises. Mr. Gross' understanding is that the Committee has not made any policy decision regarding this. Chairman Kopischke reassured him that the statement was Mr. DeFauw's opinion and not a consensus of the Committee. Mr. Gross also questioned whether the City/Parks and Recreation Department has done anything with the suggestion for user fees to be charged to the youth organizations. Randy Johnson said that Russ DeFauw was doing some informal opinion surveys and the Department has received some phone calls as a result, but nothing has been done formally. 1 • • � , Mr. Gross requested the Parks and Recreation staff do a survey of some of the other cities in the area to see how they handle the user fee issue. He feels the user fee idea is worth doing, but would like to know the policy from other- comparable cities. r In theory, if each child were to pay $1.00 per year the amount would total approximately $S,OOQ. If each child were to pay $1.00 per sport, the amount would be approximately $15,000. Item #4.A. Old Business, Cedar Knolls/Briar Oaks Park Trail Randy Johnson explained that the easement for Briar Oaks Park pathway from Cedar KnoZls has been obtained from the awners of the Cedar Knolls Apartments. A memo addressed to Randy Johnson from Meg McMonigaZ, included in the Committee's information package, has a map of the recommended location for the pathway. The right-of-way is for a 20 feet width. The asphalt pathway will be approximateZy 8 feet wide x 1/4 mile. Tom Wahl, Park Maintenance Superintendent, is checking on price estimates. The figures will be available at the next Advisory Committee meeting. Preliminary estimates are $4.95 per running foot. The entire cost would come from the park dedication fund. The easement was agreed upon at no financial cost to the owners of the Cedar Knolls property. The City will be taking care of the required paperwork. Randy Johnson will notify the members of the public from the Cedar Knolls areas that attended the April Parks and Recreation Advisory Committee meeting to let them know of the easement. Item #4.B. Old Business, Update Park Dedication Expenditures 1. Randy Johnson reviewed the park dedication expenditures information with the Committee. The Finance Director feels that the 5� interest ($30,000) listed on the balance sheet is on the conservative side. There may be a possibility of 8 or 9$. The soccer field expenditure authorized by the City Council at their September 6th meeting charged the park dedication fund with $162,440. The top soil and sod quotations for the four parks came in well below the estimated cost, so there should be a substantial savings in the expenditures. Top soil quote was for $3.75 per yard from Friedges Landscaping. Not all sod quotes have been reviewed yet, but it will probably be about $1.15 per yard for the sod. 2 � ' � � • • 2. Mr. 3ohnson discussed the "Huntington Park request for funds from park dedication information". The develo er is no lon er liable P g for this piece of property. He was released about five years ago after he supposedly planted prairie grass. ,� The City Architect and City Engineers have been warking on a solution to the erosion problem in the park. A set of plans is availabTe for review. A neighborhood meeting would be held to obtain the necessary permission from the residents to allow work to be done on the private property adjoining the park property. The construction work will be contracted out to a private company. MOTION: by David Gross, seconded by Charlie Maus to authorize the expenditure of $15,000 in 1990 for the Huntington Park project. VOTE: Yes - 5, No - 0 Item #S.A, Soccer Fields Due to the extreme amount of rainfall this year and the fact that there were no additional fields available, some of the youth soccer teams had a difficult time completing their season. The Va11ey Athletic Association contacted Councilmember Tom Goodwin for some assistance with the situation. On August 23, 1990 Randy Johnson was asked by Councilmember Goodwin to put together a report for discussion and possible action on the soccer fields. On September 6 the City Council received the report and unanimously decided to act on four of the possible five Iocations for building soccer fields. Funding will be taken from the park dedication fund. None of the Parks and Recreation Advisory Committee members were notified that the item was on the City Council agenda because prior to the City Council meeting, Mr. Johnson had the understanding that the money would come from a source other than the park dedication fund account. However, both Mayor Branning and Gouncilmember Goodwin did make the suggestion that they would be willing to take the money to purchase potential park property from another area if funding is needed in the near future. The Parks and Recreation Advisory Committee members strongly feel that the City Council acted inappropriately without the Committee's recommendations on this project. Construction of four new soccer fields was not on this year's Iist of priorities in the Comprehensive Plan update. 3 . • I r �. , John DiRico asked if any of the other city parks were considered for their capabilities to handZe additional soccer fields. Randy Johnson replied that it was just the five sites considered: Moeller Park, Huntington Park, Tintah Park, Va12ey Middle Field "F", and the Armory park site. The Armory site was not acceptable because of the nearness to County Road 42 and the obvious traffic situations there. Some of the mature trees would also have to be cut from this property to get the proper width for the field. Two of the fields will be regulation full sized (Moeller and Tintah) ; the other two will be slightly smaller (Huntington and Valley Middle Field "F") . David Gross brought up the parking concern for these four sites. Randy Johnson believes the parking cannot be adjusted without substantial costs involved. The potential for additional parking should be investigated at the church near Moeller Park. Moeller soccer field was taken out of commission in the Fall of 1988. It was originally designed to be used for overflow from the Eastview Athletic Complex tournaments. Charlie Maus and Randy Johnson discussed the idea of crowning the new soccer fields for proper drainage. The soccer field construction experts recommendation is to slope not to crown the fields. Huntin�ton Park field will be located in the east end of the park area. Randy Johnson would like to work with the Valley Athletic Association to make sure that this field is scheduled for the groups with the smallest number of participants. The parking is limited for this park with the parking lot capable of holding 18 cars and the pleasure skating rink capable of accommodating approximately 30 more cars. In the spring of 1991, No Parking signs will be posted along Diamond Path Road. Future plans for this park include installation of Iights at $20,000. A warminghouse may be two years away yet. Consideration may be given to renting a portable warminghouse. Vallev Middle Field "F" is located on the north side of the Valley Middle School. The Parks and Recreation Department has already been doing the required field repair and maintenance on the field because the School District does not have the funding available. Field repair and maintenance do not appear on the school's priority lists. Tintah Park field will be running east and west vs. all other fields running north and south. The Valley Athletic Association soccer representatives felt this would not present a prob2em. Chairman Kopischke believes that the building of these additional fields may be a short term fix for the lack of space problem, but would stiZl like to keep the southview athletic complex idea alive. During the 4 , . . • . September 6 Council meeting, Tom Goodwin also stated the san►e belief. Chairman Kopischke asks that in the future the City Council consult the Parks and Recreation Advisory Cominittee before any money is taken from the park dedication fund, recognizing that the Gommittee has a list of prioritized recommendations for the expenditure of the funds. Randy Johnson stated that the Committee may have to call upon City Council's support next spring to locate funding if needed for completion of some projects. Item #S.B. Valleywood #15 Tee Improvements Work was started today on #15 tee. The hill that was in front of the tee will be moved baekwards into the hole and the tee box will be moved out. End results should make the tee €aster playing and safer. Hopefully it will be completed yet this fall. Item #6.A, Ann Wyllie's Resignation Ann Wyllie has resigned her position with the Parks and Recreation Advisory Committee effective August 24, 1990. She and her family have moved to the Washington D.C. area. The Parks and Recreation Department presented Ms. Wyllie with a plaque recognizing her work for the community with the department and Advisory Committee. Bylaws of the Parks and Recreation Advisory Committee require seven members on the Committee. Randy Johnson will have a notice publish in the local papers asking interested eandidates to contact the City. Item #6.B. Reaction to Combined Newsletter and Brochure Good comments were received about the quality of the brochure and newsletter. Combining both items as one booklet produces considerable publishing costs. The newsletter is mailed with first class postage; therefore, the brochure was sent directly to the Apple Valley homes through the post office. Previously is was sent through the ADS delivery service. Suggestion was made to print "brochure on reverse side" on the front cover of the newsletter and vice versa. John DiRico requested an addition to the agenda to include a news article about a daycare provider (Barb Byler) who did a survey with her daycare children on all 42 parks in Apple Valley. He would like to review the information they've compiled. The Parks and Recreation Department will contact Ms. Byler to request the inforrnation. 5 • � � " , Item #7 Adjourn The next meeting is set to be a Fall Community Input Meeting at Valleywood Golf Course on ,Tuesday, October 23, 1990. Various community groups will be invited to' send representatives to the meeting to meet the Parks and Recreation Advisory Committee and Parks and Recreation staff inembers, discuss their concerns, etc. . The possibility of having a student representative attend the Advisory Committee meetings as a non-voting member was discussed. There were mixed feelings on the subject. However, a major concern was the lack of incentive for a teenager to comrnit his/her time on a regular basis. There may be a possibility of filling the vacancy, left by Ann Wyllie's resignation, with a person attending the October 23rd meeting. MOTION: by Charlie Maus, seconded by John DiRico to adjourn the meeting at 9:32pm. VOTE: Yes - 5, No - 0 6