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Home My WebLink About08/03/2023 Meeting Location: Municipal Center City of 7100 147th Street West Apple Valley, Minnesota 55124 August 3, 2023 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Introduction of Recreation Superintendent Nate Rosa 2. Recap of Annual Parks Tour on July 20, 2023 3. Discuss Parks Referendum 4. Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience 10 Minutes Total Time Limit For Items Not on this Agenda 4. Approval of the April 2023 Minutes 5. Agenda Items A. Recreation Division Updates (Steve Skinner) B. Review Park System Sign Master Plan C. Review Parks & Recreation Department Logo 6. Committee / Staff Discussion Items 7. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, September 7, 2023 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel 180 www.applevalleymn.gov ITEM: 4. PARKS & RECREATION ADVISORY City of August 3, 2023 COMMITTEE MEETING DATE: SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 3, 2023 Minutes of the April 6, 2023, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory CommitteeChair Brent Schulz; Committee Members Dave Freed, Mark Schori, Lisa Hiebert, Noel Hammill, Matthew Hinrichs, and Craig Long; Parks and Recreation Director Eric Carlson; Parks Superintendent Mike Endres; and Administrative Coordinator Kayla Hechsel. ABSENT: Recreation Facilities Manager Brian Christianson and Golf Course Manager Jim Zinck ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Freed, seconded by Schori, approving the Agenda as presented VOTE: Yes – 7, No – 0 ITEM 3. Audience – 10 Minutes Total Time Limit – For Items Not on the Agenda No one present to speak. ITEM 4. Approval of the March2023 Minutes. MOTION:by Hinrichs, seconded by Freed, to approve the March 2023 minutes as presented. VOTE: Yes – 6, No – 0 ITEM 5.A. Agenda Items – Schedule Special Informal Joint Meeting with City Council on Thursday, April 13, 2023 Staff requested to schedule a special informal joint meeting with the City Council on Thursday, April 13, 2023, to hear and discuss Peter Leatherman’s (of the Morris Leatherman Company) presentation on the results of the first community survey regarding the potential parks referendum. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 3, 2023 MOTION:by Hammill, seconded by Hiebert, to schedule a special informal joint meeting with the City Council on Thursday, April 13, 2023. VOTE: Yes – 7, No – 0 ITEM 5.B. Agenda Items – Risor Apartments Landscape Plan presented by City Engineer Brandon Anderson and Landscape Architect Sean Jergens Engineer Anderson and Architect Jergens represented the City of Apple Valley and sought Committee input on three concepts for the design of the future gathering space at the Founders Lane Trailhead, which is located at the Risor Apartment complex. After being presented the three concepts, Committee Member Hinrichs first asked about the concept of the red bench and where it came from. The Committee expressed that they liked how it tied in with the red elements in the existing ring route. Committee Member Long expressed preference for Option B because it moves the concrete gathering space away from the road. He also asked about including a water filling station, which Engineer Anderson agreed to look into, though he doesn’t believe there is water access at this location. Committee Member Hammill does not like sunshades but would be okay with a pergola or umbrella, which Committee Chair Schulz agreed with. Parks Superintendent Endres prefers a metal pergola to all other shade options from a maintenance perspective. The Committee likes the idea of leaning into the history of the space by including a story board about Southport Airport, the propeller benches, and the sandblasted concrete. Committee Member Hiebert and Hinrichs also both like Option B. Committee Member Hiebert suggested leaning into the air/flight theme even more by highlighting natural migration/flight behavior in birds. Discussion about dog waste occurred, and Director Carlson expressed that the neighboring apartments’ existing dog waste amenities are sufficient. Engineer Anderson and Architect Jergens appreciated the feedback and are planning to take a refined concept to City Council in May. ITEM 5.C.Agenda Items – Recreation Division Updates from Bill Bird and Nick Thompson Recreation Supervisor Bill Bird gave the Committee an update on youth and family programming and our special events. He highlighted the success of the Little Orchard Preschool Program and Trunk or Treat. Recreation Supervisor Nick Thompson updated the Committee on youth and adult athletics and our athletic field rentals. He highlighted the growth in adult volleyball and bean bags and our increased upcoming programs for pickleball. - 2 of 3 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 3, 2023 Director Carlson thanked the Recreation Supervisors for their work in filling our parks with activity and life. ITEM 6. Agenda Items – Committee / Staff Communications Committee Member Freed asked about piping music into Valleywood’s outdoor area. Director Carlson said that conversation is still ongoing. ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Freed, seconded by Hammill, to adjourn the meeting at 7:55 p.m. VOTE: Yes – 7, No – 0 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz, Chair on August 3, 2023. - 3 of 3 - ITEM: 5.A. PARKS & RECREATION ADVISORY City of August 3, 2023 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested N/A – informational item Summary During the regular meeting, Recreation Supervisor Steve Skinner will be giving updates on the City’s aquatics programs and facilities. Included in the agenda packet, you will find copies of his presentation. This is provided for informational purposes. Background Steve Skinneroversees the Apple Valley Community Center, the outdoor skating rinks and warming houses, and the aquatics facilities and programs.For this meeting, he will give an oral presentation updating the Committee specifically on the City’s aquatics programs and facilities. If a committee member wishes for additional details regarding a specific area, please feel free to discuss during the agenda item or contact me at eric.carlson@applevalleymn.gov or (952) 953- 2310. ITEM: 5.B. PARKS & RECREATION ADVISORY City of August 3, 2023 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested Select design of new sign master plan and make recommendation to City Council. Summary Staff hired Confluence to design a new sign family master plan. After several iterations, Confluence has presented two final design options, of which staff prefer option F.Staff are looking for the Parks & Recreation Advisory Committee to select and recommend their preferred sign designto the City Council. Background Currently, signs in Apple Valley’s park system vary widely—they are different sizes and they utilize different colors and fonts. The goal is to create consistent signage and branding across the whole park system. The aim is for residents and park visitors to know they are in Apple Valley parks, whether they are enjoying a baseball game at Quarry Point Park or using the playground at a small neighborhood park on the other side of the city. Once a base design is approved, we will bring back the full sign master plan for review and approval. Signs in all parks will be replaced with contemporary, welcoming, accessible, and matching signage. The new sign master plan includes wayfinding, trail marking, rules, park identification, and monument signs. ITEM: 5.C. PARKS & RECREATION ADVISORY City of August 3, 2023 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested Select an updated Parks & Recreation Department logo and make recommendation to City Council. Summary City of Apple Valley Communications Specialist Eve Heeralall has created three different logos for the Parks & Recreation Department, of which City staff prefer concept three. Staff are looking for the Parks & Recreation Advisory Committee to select and recommend their preferred logo to the City Council. Background One of the goals of the Parks & Recreation Department is to create consistent signage and branding across the whole park system, and the Department’s logo is a critical component to that branding. As part of the conversation surrounding a new park sign master plan, City staff and the Parks & Recreation Advisory Committee have been working together to create a new department logo that contains traditional elements of the City’s main logo and also distinguishes the Parks & Recreation Department as a unique branch of City operations. The new approved logo would be used for all staff uniforms, documents and correspondence, and facility signage within the Parks & Recreation department.