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HomeMy WebLinkAbout01/02/1979 �,....___.. ._.'. . . , . � � � CITY OF APPLE VALLEY PARK COMMITTEE MINUTES JANUARY 2, 1979 PRESENT: Ginny Sterling, Joanne Hollenbeck, Ellen Milos, Joe Bell, Dave Miller (arrived at 9:00 p.m.) , Mike Bassett and Councilmember Kelly. ABSENT: Roger Wangen and Bob Naegeli. 1. Vice Chairman Sterling called the meeting to order. 2. Minutes of the December 19, 1978 meeting were approved as written. 3. The Park Committee members agreed to table agenda items 3, 4, and 5 until their Special Meeting on January 6, 1979 as all members of the Committee will be present. 4. The Park Committee members reviewed Mr. Bassett's memo of December REVIEW & DISCUSS 27, 1978, regarding the Revisions to Cost Estimate Summary Prepared BOND ISSUE DETAIL by Inter-Design, Inc. (See attached.) Apple Valley East - Ginny questioned the change in dollar amounts for grading & excavation. � Mike Bassett explained that he spoke to the architect who prepared the figures and in this particular park they were talking about major excavation. Mike noted that it is a small park and will not require major excavation. He further explained some of the other changes in dollar figures. The Park Committee reviewed the proposed and existing tennis courts in the City and discussed the deletion of the tennis court proposed for City Hall. Diamond Path Park - Ginny questioned the reduction in the cost of hockey rinks for this park. Mike Bassett explained that he feels that it can be done in-house for considerably less money and also they may have help from the Hockey Association. The shelter building proposed for Diamond Path Park was discussed; Mike stated that they are proposing a building similar to the building at Southview. He stated that the r�ason for the deletion of $4,800 for Off-Street parking is because this could be incorporated into the grading and there is a considerable amount of road frontage adjacent to this park. Faith Park - Mike Bassett noted that the change in lighting cost is because they are proposing surveillance lighting and not lighting for hockey. Joe Bell stated that there is a game court at Faith Park and suggested doing some other things with the Game Courts. He recommended a basket at each end for basketball; also posts for volleyball and line the court. There was considerable discussion about the game courts and the older children using them. Mike Bassett stated that the courts could be color coded and you can put alot of different things on a single court. Farquar Hills - Ginny Sterling asked if the barn renovation could be eliminated, and funds from grants could be used for that project. Mike Bassett stated that he isn't � sure what the funding situation will be; his thought is that this could be for some rennovation for the barn, house and other out buildings. There was some concern about people being opposed to the idea of spending that much money on rennovation. Joe Bell asked if people are going to see something that detailed in dollar figures. Mike stated that he doesn't feel that they should. The concern prior was in what was going in the parks and the total dollar figure. � �Page ��2 Park Committee Minutes � • 1/2/79 � Joe Bell stated that he would like to see a fair amount of money left there; he doesn't see where else we might get that large a sum of money from if it is deleted. He noted that at this time it hasn't been decided what is going to be done out there. Mike Bassett stated that there are two different ways the buildings can be used. The area can be left as a natural farm site or the barn could be rennovated using the downstairs for a warming house, multi-purpose room and the upstairs for a community area for the Arts Group to meet, perform, etc. The Committee agreed to change the dollar amount for Farm Site and Building Rennovation. There was some discussion on the house located on the site; Mike Bassett stated that the idea of having someone live there is so that the premises can be watched. The 131st Street and 139th Street parks were discussed and the committee agreed to the deletions. Long Lake - The trail along the lake shore was discussed. Ellen Milos questioned where it would be cleaned up along the Lake. Ginny Sterling suggested puting in some signs so that people know where the trail is; the residents of AV should know that the trail along the lake is public property. There was concern about the signs disappearing and the Committee agreed that a kiosk with a layout of the park showing the trail along the lake shore should be located in the Park. There was considerable discussion about blacktopping the trail along the lakeshore and establishing it; Bell stated that he is concerned about spending the money to build a trail that goes no: where. Redwood North - Ginny stated that Bob Naegeli called her and he gzestioned taking out the soccer field; he doesn't feel they should rely on the Athletic Complex passing. � Mike Bassett referred to his comments in the memo and stated that basically the cost would not accomplish anything to establish the fields because of the area. Redwood South - Ginny stated that Bob Naegeli had also questioned the parking lot on the east side of this park, and why it was deleted. Mike Bassett stated that the "No Parking" signs along the park side of the street should be taken down and possibly moved to the residential side of the street. This would provide a substantial parking area along the street. There was some discussion as to "why" the signs were there in the first place. It was suggested that the Historical Committee be asked to propose a name for the Athletic Complex so it can be established and not be called "Eastview". Joanne Hollenbeck questioned the reduction in costs at Va11ey Middle. Mike Bassett stated that they plan to establish a ballfield at the corner of Garden View Drive and Baldwin. One of the reasons for the reduction is because the school will more than likely share in the cost of the project. Bell stated that he is concerned about cuting costs too much the the top soil and grading s�ituation. He feels that it is important that it be done right the first time. Joanne Hollenbeck suggested some type of lighting at the entrance to Westview be included. Mike Bassett explained the plan to blacktop the entrance and a parking area of about 175' by 175' . Joe Be1T again stated that he didn't feel they should try to cut the cost too much and be sure to allow enough to do a good job. � Ginny Sterling asked about the Longridge costs of $3D,000. Mike Bassett stated that is just an arbitrary figure. At the present time we do not have a concept plan for that park; a plan is needed before costs can be determined. (Dave Miller arrived at 9:00 p.m.) ' `Page ��3 P rk Committee Minutes . • 1�2/7Q � Joe Bell stated that he would like to have it clear in his mind that the proposal is flexible. If the Park Bond Issue passes and we forsee that we need something in one area as opposed to another area we can change the funds around. MOTION: of Bell, seconded by Milos to accept the revised cost- estimates as sub- mitted with the recommended changes of the Park Committee noted in the minutes. YES - 5 - NO - 0. 5. Discuss bond issue presentation format. DISCUSS BOND ISSUE PRESENTATION FORMAT Mike Bassett stated that the last bond issue was presented with a slide presentation and the Committee went to 25 or more groups with the presentation. The Committee should decide what type of program they wish to use and the merits of ineeting with the Civic organizations. He asked them to start "brainstorming" as to what the presentation might be. What is the best way to promote the information to the people? Joe Bell suggested that they use an Ad Hoc Committee; get a group of people together and get them to discuss ideas as to how to get the information out to the residents. He would like to have a Committee formed by the end of the month. Mike Bassett stated that the first announcement of the Park Bond Issue should be a dynamic one. It would be a good idea to hold a press conference on the same day as the item goes to the Council. This would be a good time to get involved with a citizen group -- an announcement could be prepared at the same time stating that a Citizen's Group is being formed. � Bell suggested that the brochure should be worked out with the Park Committee. There was some discussion on forwarding the information to the City Council and when they would receive their reaction. Bell recommended that the information go to the Council on the llth and suggested having a meeting with the Council on the 16th or 18th. It was then suggested to invite the Council to the Saturday morning special meeting to further discuss the proposal worked out at the present time. This would give the Council an opportunity to react informally to the proposal. MOTION: of Bell, seconded by Miller to invite the Mayor and City Council members to the Saturday, January 6, 1979 Special Park Committee meeting at 10:00 a.m. to discuss the tentative cost figures for the proposed bond issue. YES - 5 - NO - 0. It was agreed that Dave Miller will call Barbara Savanick, Ellen Milos will contact Bill Holton, Joanne Hollenbeck will contact Robinette Fitzsimmons and Joe Bell will contact Mike Garrison. Ginny Sterling asked Dianne Kelly to attend as she was present at the meeting. It was noted that it should be clear in the Fark Committee's mind as to what the func��on of the Ad Hoc Committee will be. Dave Miller stated that he feels that it is important that the Ad Hoc Committee be agreeable to the entire package that the Park Committee has prepared for the Bond Issue. Ellen Milos stated that she felt the Committee should be for promotion purposes. There was some discussion on the size of the group. Bell stat'ed that with 25 people it might be difficult to have a cohesive group; Ellen � suggested a small steering committee to work with the Committee and they can expand from there. ,Page ��4 Park Committee Minutes � � 1/2/79 i 6. Discuss Bond Issue Brochure DISCUSS BOND ISSUE � BROCHURE Ellen suggested that the brochure be printed locally and cut costs; have a very simple and cheap brochure. Joe Bell stated that he likes the brochures from the political campaigns or something similar to what the School District did. Bell suggested that they members of the Committee bring a proposal to the next meeting. The brochure should be discussed at the 16th meeting and finalized on the 30th. MOTION: of Miller, seconded by Bell to ask each member of the Park Committee to bring a sketch or a brochure as an example of what could be used in the promotion of the Park Bond Issue to the next meeting - January 16, 1979. Mike Bassett stated that he has several examples and he will also bring those. VOTE ON MOTION: YES - 5 - NO - 0. 7. OTHER ITEMS Joe Bell recommended that the only two items that should be on the agenda for the January 16, 1979 meeting should be the presentation format and the brochure. Also decide what the Ad Hoc Conunittee is going to do. He asked if someone from the School S.O.S. Committee should be asked to attend the meeting of the l6th. The Committee members asked Dianne Kelly about the function of the S.O.S. Committee and she explained how they functioned. Councilmember Kelly suggested the Committee invite Pam Sohlberg to meet with the Committee. Ginny Sterling noted that Pam worked with the Committee for the last bond issue. SMike Bassett read a letter 'of resignation received from Roger'Wa�gen. (See attached.) This will be forwarded to the Council at their Januar3� 11, 1979 meeting. MOTION: of Milos, seconded by Hollenbeck that the meeting adjourn. YES - 6 - NO - 0. �