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HomeMy WebLinkAbout01/16/1979 >. , � �t�� ;F{tY' . � � CITY OF APPLE VALLEY PARK COMMITTEE MINUTES JANUARY 16, 1979 PRESENT: Chairman Joe Bell, Ginny Sterling, Ellen Milos, Joanne Hollenbeck, Dave Miller (arrived at 8:15 p.m.) and Mike Bassett. ABSENT: Bob Naegeli 1. Chairman Bell called the meeting to order. MOTION: of Milos, seconded by Sterling to approve the minutes of the January 2 and January 6, 1979 meetings as written. YES - 4 - NO - 0. 2. Discuss Bond Issue Format a. Dollar Amount of Individual Questions - Mike Bassett explained the reasons for the adjustments in the dollar amounts. (See attached memos.) Ginny Sterling commented on the number of building permits that have been issued in the past year and the number that are on the west side of Cedar. She feels that if they cut dollar amounts that the cuts should be made in the undeveloped park dollars rather than in the developed park dollars. She would like to see the dollars more equal. Mike Bassett explained that the parks that had dollars cut were the ones that would • have the least impact on the overall development program. He proposed the three questions as $800,00 for undeveloped parks; $450,000 for the athletic complex and $250,000 for the developed parks. He stated that the question should be which park do you take it away from in the undeveloped parks. He also stated that he feels optimistic that if the bond issue passes that there will be some grant monies available to further achieve the plan. Ellen Milos questioned where the cuts were made and Mike explained. Joanne Hollenbeck questioned the cuts at Valley Middle School; she noted that 3/4 of the people that attended the input meeting were from that area and they are the ones that will be affected with the cuts. Mike Bassett explained the cuts at Valley Middle School -- he stated that the school will probably share in the costs of development there. Joanne H. stated that she feels that we are better maintaining what we have and questioned the cutting of too many small things in the already developed parks. Ginny stated that assuming the athletic complex will pass we should be able to eliminate some of the ball- fields, tennis courts, etc. from the undeveloped parks on the east side as those facil- ities will be available at the complex. She feels every park should get something and that there should be at least a tot lot in all the parks. Bassett pointed out that other than Diamond Path Park, Farquar Hills Park and 131st Street Park the other parks are getting only a Phase I development. Bell stated that he feels there should be more than the $250,000 in the third question for the developed parks. Mike Bassett stated that the so called "frills" is what has been cut out; the goal is to get a developed park that can be used. There was some discussion about using funds from one question in a different area. Mike Bassett stated that he did not see a problem as long as it is reasonably within the scope of the bond issue; the Council will have to approve the budget for expenditures and the funds can be changed around somewhat. Joanne Hollenbeck stated that she very strongly feels that we must keep up what we have before we add to the system. Mike Bassett stated that with the passing of the bond issue the City can equalize the • entire park system. He explained the different phases of park development. The Park Committee proposed the following dollar amounts and asked Mr. Bassett to work with them and see what he could come up with; $775,000 for Undeveloped parks, $415,000 for the athletic complex and $310,000 for developed parks. � Page ��2 ;: ; Park Committee Minutes ' • 1/16/79 � MOTION: of Sterling, seconded by Milos to recommend to the City Council that the Park Bond Issue be presented to the voters in the following forntat: l. $775,000 for development of park sites that are currently undeveloped. 2. $415,000 for acquisition of land and development in cooperation with School District 196 of an athletic complex on the east side of the City. 3. $310,000 for additional development of existing park sites. and, that all existing parks will have some development. YES - 4 - NO - 0. b. ' Timetable. Mike Bassett stated that the Council will be making a decision next week at their meeting and he would like to present them with a sample of a bond issue brochure at that time. (Miller arrived at 8:15 p.m.) , There was some discussion regarding the building for VAA. Mike Bassett stated that he and John Gretz will be meeting with the VAA to determine their needs. Joanne Hollenbeck stated that something should be on the books before the bond issue goes to the voters. Mike noted that the bond issue is to implement the Five Year Park System • P7;an and a storage building for the VAA is not included in the plan. Ginny Sterling stated that she doesn't want to have to put a building in the bond issue. Mike Bassett stated that he will have to check with the School District on the wording for the second question. Bell commented that he feels that if the City Council is in favor of a Saturday election that it should be the 24th and not St. Patrick's Day the 17th. Ellen Milos also pointed out that the Council should consider the availability of election judges on a Saturday. The Committee feels that the Tuesday, March 20, 1979 is the better day and that is what they have recommended to the Council. 3. Discuss Bond Issue Promotion. a. Ad Hoc Committee - Chairman Bell asked what the purpose of the Committee would be and what are they going to do. Is it going to be similar to the SOS Committee set up by the School District. The committee would operate for 3 or 4 weeks before the election; the sole purpose would be to promote the bond issue and for public relations. There would be no discussions with that committee on changing the dollar amounts, etc. Ginny Sterling stated that they could be told what the Park Gommittee is doing; if they agree then fine, if there are not in favor of the proposal then they shouldn't be on the Committee. Joanne H. stated that she feels the Committee could help the Park Committee. Dave Miller stated that maybe the Park Committee should be a little more involved in the public relations aspect; he feels the Park Committee members should be the ones to do the work; he views the Park Co�ittee as the SOS Committee. There • is some concern about alienating people if they were interested in serving on the Committee and were asked not to because they didn't agree inintal with the proposal. Dave recommended that the Park Committee members find people to work with the Park Committee in promotion; not particularly a Committee, but people to genera�e interest in the Community. The Park:°Committee members have the knowledge and this is the time that they need to make a commitment. Ellen felt that the last time the Park Committee Page �63 r ;:: Park Committee Minutes • . 1/16/79 � felt they should only be providing information and presenting the issue and not promoting or pushing the "Vote Yes". She feels that the Committee should be pushing the "Vote Yes." Mike Bassett said that he didn`t know why the Park Committee couldn't. He stated that his concern with the "Ad Hoc Committee" would be the creation of a "monster" -- you might alienate people if you don't work with everyone. Ginny Sterling referred to working at the shopping center and answering people`s questions regarding the park bond. She recommended that a community meeting be held just prior to the election and if people have specif ic questions at the shopping center they could be encouraged to attend that meeting. Joanne H. agreed with Dave's comments; she feels that the Park Committee members should do the promotion; she is concerned about a "gap" in the middle if you attempt to push the work off on another group. Dave again stated that he felt that other people could be asked to help, however, he feels that the Park Committee has to keep a rien on the process. The information should come right from the Committee members. He also likes the idea of a community meeting; he suggested the Saturday before the election having an open house from 8:00 to 5:00, a very informal meeting to answer people's questions. Chairman Bell agreed that the Park Committee would be the group promoting the bond issue. The Committee will have to establish how they will go about "selling°° the proposal. It was agreed to further discuss a "Game Plan" under other items. b. Bond Brochure - The Park Committee reviewed the sample brochures.,,Chairman Bell stated that he feels they should have two brochures; one that would be an informational brochure to be sent out in the mail and the other a VOTE YES which could be delivered door to door. � Mike Bassett noted that a local artist :has stated that he will donate two 4' X 8' signs; he also stated that The Council Table will be coming out in March and can be used in conjunction with the promotion of the bond issue. The Committee agreed to a 5" X 7" format with something "catchy" on the front page. Dave Miller recommended a map in the middle showing the parks. The page following that should generally have an explanation of what is going to be in the parks if the bond issue passes. Dave suggested that the parks that are going to be developed be indicated with "red dots" - Joe Bell pointed out that all of the 32 parks would be receiving some development and have something done to them; he also stated that he did not feel the brochure should have specifics. Ginny Sterling suggested that the brochure contain a brief explanation of the five year plan and the goals and policies of that plan. Also explain the rationale for the bond issue. Ellen Milos suggested including the dates of the meetings in the brochure. There was some discussion regarding the names of the Park Committee members being included in the brochure and telephone numbers. It was agreed to include Chairman Bell and Vice Chairman Sterling's telephone numbers. The Committee discussed having a letter from the Mayor included in the brochure; Ginny Sterling suggested that the letter from the Council be in �he Council Table. There was some question as to whether the brochure comes from the Council or if it can come from the Park Committee. Bell stated that he feels that the information should come from the Park Committee, however, he doesn't object to a message from the Mayor & Council. Ginny Sterling also suggested that it be indicated that the Park Committee will be at the shopping cer�ter and the dates for the meetings. Joanne H. statetl that she feels that the Council Table should carry the message from the Council; the Committee agreed that they prefer that the brochure be from the Park Committee. Joanne H. stated that she feels • it should be a community issue and not a political issue. Chairman BE11 indicated that he felt the Park Committee should have a special meeting to discuss items 3c,3d & 3e. The Park Committee agreed to meet on Monday, January 22, 1979 at 7:30 p.m. to work out a plan for the bond issue, Mike Bassett will draft a sample of a brochure to go to the Council from the Committee's comments. , Page ��4 � s ;r Park Committee Minutes • � '�° 1/16/79 • Ellen Milos also suggested that Posters should be added as an item 3f. Chairman Bell asked the Park Committee members to think about when the community meetings should be held; also what the presentation format should be. 4. Other items There was some discussion about an additional member for the Park Committee to fill the vacancy left by Roger Wangen. Chairman Bell stated that if anyone on the Committee knows of someone that is interested that they should explain the application procedure to them. There was some discussion on the Park Committee's role. MOTION: of Milos, seconded by Miller to adjourn. YES - 5 - NO - 0. • •