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HomeMy WebLinkAbout01/30/1979 � , • • CITY OF APPLE VALLEY � PARK COMMITTEE MINUTES JANUARY 30, 1979 PRESENT: Chairman Joe Bell, Park Committee members Joanne Hollenbeck, Ellen Milos, Carolyn Rodriguez, Bob Naegeli, Dave Miller, Ginny Sterling; Park & Recreation Director, Mike Bassett; Councilmember Fitzsimmons, and Arleigh Thorberg. ABSENT: None. 1. Chairman Bell called the meeting to order. Mr. Bell introduced Arleigh Thorberg and Mike Bassett explained that Mr, Thorberg was in attendance to talk to the Park Committee about a name for the East Side Athletic Complex. A copy of a brief biographical sketch prepared by Mr. Thorberg was distributed (see attached) . Mr. Thorberg stated that he appreciates the oppor- tunity to meet with the Committee and briefly reviewed some of Mr. Delaney's many activities. He noted that Steve's son still lives on the home place. The Delaney land is adjacent to the school complex and he feels that it would be an excellent place to commemorate Steve`s name. He stated that he does not know of any other one individual that worked harder for the community than Steve Delaney. He stated that he has also talked to the School District and he would like to approach the School Board about naming the middle school after Mr. Delaney. Chairman Bell stated that he • would- like to see the parks named with some historical significance. Dave Miller stated that he agrees that the parks should have names of something other than "Westview". He feels that-Mr. Delaney was a very involved citizen in this community and until someone can show him something else he feels the committee should consider this mans name. Ginny Sterling stated that she feels that the parks should have names before they go to the public as it would be easier to maintain the name rather than to change it in the future. As far is she is concerned they should start calling it something now. Joanne Hollenbeck questioned making a proposal to the City Council. Bob Naegeli stated that he feels the bond issue should pass first. Joanne Hollenbeck suggested that the Park Committee call it Delaney Park now when it is referred to. Milos stated that they don't want to call it Eastview now. Councilmember Fitzsimmons stated that the Council will consider the suggestions of the Historical Com}nittee and the Park Committee for the park names when they get sa�nething. She feels i�t would be a little presumtuous to name the park before the Gity owns the land. - Arleigh Thorberg stated that it might help the bond issue; the "old ti���rs" might be more favorable. Arleigh also stated that he met with the Historical Committee and they did not have any objections. MOTIONs of Hollenbeck, seconded by Sterling that the proposed athletic complex be named Steve J. Delaney Memorial Park and that on the promotion literature for the bond issue it be stated as such and that a letter be sent to the Historical Committee that they give their concurrence. Mike Bassett suggested that the bond issue questions remain as they are, however, in the literature that it be referred to as the Steve J. Delaney Memorial Fie1d. Bob Naegeli stated that he is concerned that if the bond issue doesn't pass, the � Park Committee should be able to name another park after Mr. Delaney. He would rather not attach it to a specific park. VOTE ON MOTION: YES - 6 - NO - 1 (Naegeli) . Page ��2' P'ark Committee minutes • � 1/30/79 ` 2. Approval of minutes from January 16 and 22 meetings. The minutes of the January 16, 1979 meetin� were approved as written. The minutes of the January 22, 1979 meeting were approved as written. 3�. Review Park Bond Brochure Format, Chairman Bell distributed a draft of a letter for the first page of the brochure. The members of the Committee reviewed the letter and made corrections. (5ee attached copy of corrected draft.) Dave Miller recommended including some statistics from the 1971 bond issue that passed as to number of people and costs. Note that as AV grows in population, the cost of the bond issue will be less. Bob Naegeli suggested not mentioning the last bond issue, but refer to the 1971 bond issue that passed. Joe Bell suggested that they stay away from the "bond issue wording" - refer to a special election and the Five Year Comp. Park Plan. MOTION: of Milos, seconded by Sterling to approve the letter as corrected; adding VOTE YES, if possible. YES 7 - NO - 0. At this point Mike Bassett suggested some brainstorming by the Park Committee members on the contents of the brochure. He distributed a copy of a memo that was distributed to the City Council on the bond issue questions. (See attached) . He would like to � have a mock-up prepared for the Committee to review on the 6th and also to get Council approval on the 8th. Ginny Sterling suggested on the map that the parks be numbered with a corresponding number to the names of the parks listed alphabetically down the side. There was some discussion on separating the developed and undeveloped parks on the map. Bob Naegli stated that if funds are being spent in all the parks, then it should be noted as such. Ellen Milos suggested using a code -- money from Question l and mark the parks where those funds are going as Code ��1, money from Question 2 and mark the parks where those funds are going as Code ��2, etc. There was some discussion on_using numbers, letters or different types of lines, etc. Carolyn R. agreed that people should know where the money is being spent for each question. Bob Naegeli asked about a sample ballot being included in the brochure; also questioned if it could be marked YES. He asked if the statement was going to be made that each question is separate. Joe Bell noted thaf the school bond election didn't state that. Councilmember Fitzsimmons suggested marking the polling places on the map and referred to The Council Table map which showed the polling places and precinet numbers. Ellen Milos suggested that the polling places just be listed in the brochure. There was some discussion on statistics and costs being included, Dave Miller gave an example of an illustration and suggested using a graph showing the number of people; number of parks, etc. Carolyn R. suggested not using the word "Fails" -- get people to think that they are � voting for something for themselves. Joanne suggested saying something to the effect that there is "something for everyone." Ellen suggested referring to who uses the Apple Valley Parks and also refer to market value, not assessed value of homes in det- erming the costs. She also stated that the pages should be numbered. Joanne Hollenbeck stated that she feels that it needs to be kept brief; the more pages the less chance there is of people reading the brochure. Page ��3 Park Committee Minutes • • 1/30/79 � Councilmember Fitzsimmons suggested showing what the cost of the bond issue was in 1971 and what the actual cost is today. She stated that that is an interesting and also a positive statistic. Ginny Sterling stated that she has talked to some people that want to know how much money is going to be spent in each park and for what. What do we do about those people? It was suggested that they attend the Community meetings. Joe Bell stated that the dates of the Informal Meetings should be included and indicate that the Park Committee is contacting the civic organizations and attempting to get to the people of the City. Ginny suggested including a statement that says, "the $715,000 will provide such and such." Ginny questioned if people would vote against the bond issue because they don't have the information. She stated that they had ten people stating that they are going to vote NO because they want more information. They won't take the time to come to a meeting. She asked what the percentage would be throughout Apple Valley. Ellen Milos suggested adding a P.S. to the letter stating that any citizen that is interested in further information attend the Community meetings or call City Hall. Bob Naegeli suggested that something be included stating what the money will be spent for tennis courts, hockey rinks, ball fields, soccer fields, tot lots, etc. Joe Bell suggested the types of improvements and development in the parks are as follows: then list. Ginny suggested that under question �1�3 that the parking lot paving at Westview be mentioned as alot of people would like to see that done. Councilmember Fitzsimmons suggested including some of the benches and other items that will be • things for the passive parks. Carolyn Rodriguez stated that she feels the brochure should include a statement that the passing of the bond issue will provide such things as, and then list them. She suggested including graphics; put emphasis on the small cost per home and convince people that it is going to be a bargain. Dave Miller suggested that the press releases could include a lot of the detail. Bob Naegeli stated that he feels there is an obligation to inform the people as to what the money will be spent for. Joe Bell suggested refering to the Five Year Comp Plan and the priorities. Councilmember Fitzsimmons stated that the school bond issue did not offer alot of specific information, however, they gave people an opportunity to get the information at meetings. You are having public meetings, etc. and it isn't like you aren't giving people an opportunity to get the information; if they want specific information they have an opportunity to get it. The Committee discussed the mock-up of the bond brochure that Mike had at the meeting. They agreed that it should be kept short. MOTION: of Naegeli, seconded by Milos to accept the fold-out, short brochure. Dave Miller suggested including some of the graphics and other information that has been suggested in The Council Table and the press releases, • VOTE ON MOTION: Yes - 7 - N0 - 0. 4. Discuss content of public presentation program. Chairman Bell stated that at the last meeting the members present agreed to sending a letter tothe civic organizations and including a card that could be distributed, Page ,��4 Park Committee Minutes � . 1/30/79 � He asked for other comments from the Committee members. The Committee felt that they would take a positive approach to urging people to Vote YES. Mike Bassett would be the Committees resource person. They discussed meeting with fihe service organizations and felt that they would probably be attending 3 or 4 meetings at the most. Bob Naegeli �uggested allowing sufficient time for questions and answers. Joanne Hollenbeck suggested using a different phrase to change peoples thinking -- "There is a special election coming up ---- For Park Improvements". Bob Naegeli reviewed the approach that the Committee took at the last bond election when they met with the different groups. Mike stated that he will formulate an outline of how the presentation could go. Chairman Bell stated that the Committee will be meeting with the VAA next Wednesday; they will be taking a positive approach. Bell also asked about the use of posters, etc. It was agreed that Mr. Bell will draft a letter for the Committee to review at the February $ meeting that will be sent to the civic organizations. The "card" was discussed and it was agreed that it should state when the meetings will be held and the date of the election. 5. Review proposed community meeting dates. � There was considerable discussion on meeting dates. Carolyn Rodriguez suggested asking people that are interested to work with the park committee. Joanne Hollenbeck asked about the plans for the distribution of the leaflets. She feels the Gommittee should be going door-to-door on Saturday and distributing the leaflets. MOTION: of Sterling, seconded by Hollenbeck to approve the following schedule: Thursday, March 15, 1979 - Open House at the Gity Hall from 7:30 to 9:30 p.m, Friday, March 16, 1979 - Committee members distributing information and talking to people at Apple Valley Square -- afternoon and evening. Saturday, March 17, 1979 - Distribute leaflets throughout the City and committee members at Apple Valley Square throughout the day. Sunday, March 18, 1979 - Open House at the City Hall from 2:00 to 5:00 p.m. It was �,suggested that the Committee members recruit people to help distribute the leaflets on Saturday. Bob Naegeli suggested asking the VAA for help when they meet with them next week. Joanne Hollenbeck suggested that each member bring a list of names of people that can help with the promotion of the bond issue and distribution of the leaflets. Chairman Bell suggested that the members of the committee see what they can come up with and look at the resources at the next meeting. • VOTE ON MOTION: Yes - 7 - NO - 0. Bob Naegeli suggested that the Hockey Association also be contacted as they offered to help the last bond issue. Page ��5 Park Committee Minutes � � 1/30/74- M6. Discuss Promotional Activities. Chairman Bell asked about the use of signs and asked if the Committee is capable of coming up with the materials for signs. The Committee is in favor of placing signs in key locations throughout the City for 10 days to 2 weeks prior to the election. Joanne suggested that the small signs say just "Vote Yes" and the larger signs can say Vote Yes for Parks on March 20. Ellen Milos will bring a sketch and a suggested number of signs to the next meeting. Dave Miller stated that he will help with the construction. E11en Milos will also find out about materials that can be donated. This wi11 be discussed further at the next meeting. 7. Discusspress release information (this item was tabled until February 8. Other Items. Councilmember Fitzsi�nons stated that Councilmember Savanick is getting the information together for The Council Table which will go out about February 23rd. They agreed to include a presentation of the Park Committee members in the newsletter. Councilmember Fitzsimmons asked each Park Committee member to write a short biographical sketch and have it to the City Hall by Thursday, February l , 1979 and also a picture. It was agreed that something will be worked out to have pictures taken at City Hall on Tuesday evening, February 6. MOTION: of Hollenbeck, seconded by Sterling that the meeting be� adjourned. � �