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HomeMy WebLinkAbout09/05/1978 r C^/4 � � . • � CITY OF APPLE VALLEY PARK COMMITTEE MINUTES SEPTEMBER 5, 1978 PRESENT: Bob Naegeli , Joe Bell , Ginny Sterling, Dave Miller, Mike Bassett, Roger Wangen (arri�ed at 8:35 p.m.). ABSENT: Ellen Milos. Vice Chairperson Sterling called the meeting to order. 1. Discuss Joint Meeting with Lakeville on 9/12/78 Concerning Pathway Along Cedar Avenue. Mike Bassett reported that he was contacted by the Lakeville Park Director; Lakeville received a peti�ion from the residents from Valley Park ask�ng that a trail be built along Cedar Avenue to Cedar Park School . There was discussion on the need for the trail and who would build it. Mr. Bassett stated that the school district plans to send representatives to the meeting. Bob Naegeli stated that possibly a "switchable" light could be installed at Whitney so they could cross Cedar Avenue. It was also recommended that possibly the Chamber of Commerce could be contacted as a trail could also provide access to the business area. Mike Bassett noted that Cedar Avenue is not going to be upgraded south of County Road #42. One of the questions that will be address is if Apple Valley will build and � maintain. Due to the election on September 12, 1978, Mr. Bassett stated that the meeting date will have to be changed. NOTE: The meeting has been changed to September 26, 1978 at 7:00 p.m. in the Council Chambers at Apple Valley City Hall . �. Minutes of the August 15, 1978 Park Corr�nittee Meeting were approved as written. 3. Park Use Sur�. Mr. Bassett distributed copies of the Park survey which was published in the Council Table. He noted that there was not sufficient time to contact the members of the Park Committee to further discuss the questionnaire and they used the surveys that the Park Committee had been working on. They tried to keep it open without alluding to the fact that there might be a future bond issue. The survey was discussed. Bob Naegeli stated that he would like to see a different survey to be taken to the civic organizations. Bell stated that the survey should be prepared and distributed to the civic organizations by Mid-October. ' MOTION: of Bell , seconded by Miller to postpone the survey for the service organizations until the,:;Park Committee has an opportunity to assess the resu��s of the ques- tionnaire included in the Council Table. Discussion: It was suggested that a questionnaire to be sent to the service organizations should ask if they prefer a one or two-part issue. Naegeli stated that the motion should be amended to state that a survey will go to the service organizations. Bell & Miller withdrew the motion. MOTION: of Bell , seconded by Naegeli to develop a survey that will be taken to the service organizations. Motion carried unanimously. �e Park Committee members agreed to not review the questionnaire until later. It was ggested that members of the Park Committee go to the civic organizations and state that they are here to get some facts and figures from residents of the community regarding what they would like to see in the park system -- then distribute the survey and ask for their response at the meeting. �J: Page �2 • � �Park Committee Minutes 9/ .5/78 �There was some discussion regarding being able to get on the agendas of the civic organizations. MOTION: of Bell , seconded by Naegeli to have the Chairman and Vice Chairman of the Park Committee contact the Presidents of all of the Apple Valley Civic Organizations regarding distributing the survey for the upcoming bond proposal . DISCUSSION: It was pointed out that they should attempt to get the survey out by mid-October so the civic organizations can complete the survey prior to the end of November. Ginny asked if they could rely on members of the canmittee to attend the meetings. Naegeli suggested setting up a schedule and the Park Committee members could work out their schedules accordingly. VOTE ON MOTION: Unanimous. 4. Proposed Bond Issue. - Community Input. The committee discussed meeting with the various neighborhood groups. There was considerable discussion regarding whether a "preliminary package proposal" should be put together and presented to the groups for the�:r input or if they should ask the residents what they would like included in the bond issue. Bell recorr�nended contacting, for example, the Diamond Path Homeowners Association and ask them what they would like in the parks in their section of the City. Naegeli stated that he thought it would be better to have one or two public meetings here at City Nall . He feel the Corr�nittee should have a presentation as to what the park committee is planning for the parks before they go to the people. You could ask what their feels are also on the Part A and Part �, how much mon�y on each one, etc. There was also discussion on how you �et the people to attend the meetings. Bell felt the key is going to the people. He eels the taxpayers would like to have some input regarding the plan; he recorr�nended sched- uling two public meetings -- if there is a good turnout -- great -- if not, the committee will have to reassess the situation and look at something else. Miller stated that he feels that you have to go to the people to get them here. Wangen Arrived at 8:35 p.m. �Sterling stated that one of the local newspapers said that they would do an article for the Park Committee -- possibly a one page spread. They also talked about an editorial . Naegeli stated that possibly something controversial could get the people's interest. There was further discussion regarding the passage of the bond issue and getting people out to vote. Bell feels that it would be positive if they could get input from the local res- idents prior to the proposal being finalized. Bassett stated that it could be used as a "planning tool" before the bond issue proposal is put together. They can ask for input and indicate to the people that they cannot guaradtee that they can do everything they ask -- formal presentations could be made in February or March. Different neighborhood groups were discussed -- the 140th Street group, Alimagnet, Zoo Trail , Diamond Path, Galaxie Avenue, Carrollwood, etc. It was recommended sending a letter and sta�ing that the Park Committee is looking for citizen input for a park bond issue. You, as a concerned citizen of group or area are invited to a meeting at on date We would like to have you come and tell us what your particular neighborhoods neec�s in the way of parks. /9 Bell recommended �hat at the September �0 meeting a few people should be invited. Bob stated �at it could be stated that "it would be appreciated if you and your neighbors attend the eting". Roger stated that the most important thing is to see what other people have to say. He suggested calling and sending a letter. Note that the committee is interested in their thoughts so they can be incorporated in the next bond issue. It is necessary to create positive interest. Page #3 '-,`<' � Park`Committee Minutes . • 9/5/78 �Mr. Bassett stated that some planning time is needed as to how they wish to handle the meeting and what kind of information they wish to present; he feels the meetings should be held in October. It was recommended that an open letter to the residents be included in the newspaper inviting interested citizens to a meeting -- it should be written by the Chairman of the Committee. The comnittee members agreed to invi�e neighborhood groups; representatives af service organizations, neighbors and friends of corr�nittee members, interested citizens, council members,etc. Timetable - The Timetable for the bond issue was reviewed and it appears that the Committee is presently proceeding as planned. 5-Year S stems Plan - Mr. Bassett asked if the Committee had any additional information they wou ice inc u e . Cost Projections - Chairman Wangen stated that he had asked Mr. Bassett for some cost projections and other information regarding an tndoor/outdoo"r pool in conjunction with the school district. Mr. Bassett stated that in reference to the swimming pool -- a recommend- ation could be made to the City Council asking them to forward that information to the School' District. Naegeli recommended that a letter be drafted asking the school board to look into the feasibility of the indoor/outdoor type of pool . Wangen noted that there are people on the east side that are interested in this type of facility; he feels that it would be efficient use of tax dollars to build a pool that would be able to serve both purposes. Bell stated that he felt i:t needed to be looked at from the schools point of view. It was also recommended that the school be layed out so the community has easy accessability. Mr. Bassett distributed the Cost Analysis information that was put together for the last �ond issue (see attached) . He also distributed a "Preliminary-Discussion Only" Analysis of Bond Issue Amount and e�p,lained the bond issue amount. The athletic complex situation was discussed. Mr. Bassett stated that the city might want to hire a consultant to get some concrete figures for a complex. Mr. Bassett stated that they should hear by November if they will be receiving the Lawcon Grant. There was some discussion regarding the amount of land. It was noted that the school district purchased forty acres. The school buildings and parking lots will occupy approximately ten acres. Mr. Bassett stated that in his experience forty acres is a general standard for an athletic complex -- that is the reason that an additional ten acres for acquisition is included in the proposal . There was considerable discussion regarding the proposal -- Naegeli felt that it is too much money; Sterling stated that she doesn't believe the amount makes any difference. There was some discussion regarding including more in Part B and less in Part A; what could be moved from the $900,000 Part A to the $250,000 Part B. They also discussed not including the Grant amounts -- it was noted that they will know in November if they are going to receive the grant. Chairman Wangen asked the members to review the proposal prior to the next meet- ing and bring their suggestions for discussion at that time. Mr. Bassett stated that he will send out the cost breakdown figures used for the last bond issue. 5. Discussion of Eastview Athletic Complex and Middle School . Mike Bassett reviewed a letter he rece�:ved regarding purchasing a lighting system. They are asking $11,310 for the lights which were purchased for the Minneapolis Athletic Club and have not been used sufficiently so are being sold. He explained the system and usage to date. The first purchase order received for the $11,310 will be awarded the system. He asked the Park Committee to consider a recorrennendation to the Council . He also noted that there is money available in the Park �edication funds. The same system purchased new would cost ' between $39,000 to $43,000 -- he City would have to install the system whereever they wished to use it in Apple Valley. It was also noted that they could be used at Westview or Valley Middle. MOTION: of Naegeli , seconded by Sterling to recommend to the City Council that after invest- igation for further details by the Park Department, the City purchase the lighting system from the Park Dedication funds. Moti�n carried unanimously. �3. Page #4 � Park Committee Minutes • � 9/5/78 �6. Other items - Dave Miller stated that since the Park Committee is concerned with the healt—�fety and welfare of the residents of the community he would like to make a proposal . Last year he called the police and requested that no on street parking be allowed on Halloween night. He would like to have the Park Committee ask that on-street parking be banned. Sterling noted that alot of communities only allow certain hours for "trick 'n treating". There was some discussion regarding the matter. It was felt that possibly the civic organ- izations should pursue the situation. It is difficult to enforce and get people aware of the situation. MOTION: of Bell , seconded by Sterling to adjourn. � �