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Home My WebLink About09/07/2023@me 0*so 00*0 004 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 September 7, 2023 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Discuss Storm Water Needs Related to the Parks System 2. Discuss Parks Referendum 3. Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit— For Items Not on this Agenda 4. Approval of the August 2023 Minutes 5. Agenda Items A. Recreation Division Updates (Nate Rosa & Sharon Lemke) 6. Committee / Staff Discussion Items 7. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, October 5, 2023 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel 180 and on the City's website at www.at)t)levallei2m,ii.gov �,0u ITEM: QIIV 0 0 4. 0 PARKS & RECREATION ADVISORY City Of IE' COMMITTEE MEETING DATE: September 7, 2023 ppvalley SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 7, 2023 Minutes of the August 3, 2023, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Committee Members Dave Freed, Mark Schori, Lisa Hiebert, Noel Hammill, Matthew Hinrichs, and Craig Long; Parks and Recreation Director Eric Carlson; Parks Superintendent Mike Endres; Recreation Superintendent Nate Rosa; Recreation Facilities Manager Brian Christianson; and Administrative Coordinator Kayla Hechsel. ABSENT: Golf Course Manager Jim Zinck ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Freed, seconded by Schori, approving the Agenda as presented VOTE: Yes — 7, No — 0 ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda Resident Bonita Szymanski of 13575 Gossamer Way addressed the committee to urge them to consider finding creative ways to use the defunct pickleball courts at Hayes Park. Her recommendation is to perhaps move lessons and tournaments to this location, which would limit the amount of time that pickleball is played. Her concern is that some folks will not wish to support the referendum because they see the unused pickleball courts at Hayes Park as an example of the City not using taxpayer money wisely. Committee Chair Schulz and Director Carlson responded, with Director Carlson ultimately saying that the City Council is comfortable with the decision that was made regarding the Hayes Park pickleball courts. ITEM 4. Approval of the April 2023 Minutes. MOTION: by Hiebert, seconded by Long, to approve the April 2023 minutes as presented. VOTE: Yes — 7, No — 0 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 7, 2023 ITEM 5.A. Agenda Items — Recreation Division Update from Steve Skinner Recreation Supervisor Steve Skinner gave the Committee an update on the aquatics programs, including a full report from last year's operations and a year-to-date report on this season's operations. Supervisor Skinner highlighted the popularity of water walking and the great work of all pool staff. Discussion occurred about where swimming lessons would go if Redwood Pool was closed. Committee Chair Schulz asked if we've considered adding adult swimming lessons. Supervisor Skinner said that we have offered adult lessons in the past but we have struggled to find a good time for it, but he also commented that many of our private lessons are actually adults. Committee Member Hiebert asked how the Aquatic Center's statistics compare to the statistics of Eagan's Cascade Bay. Supervisor Skinner emphasized that there are many differences between the two operations, a large one being that Cascade Bay operates on a season pass model and the Aquatic Center operates on a discounted entry model. Director Carlson also commented that part of a successful referendum would be to rebrand the Aquatic Center to draw more patrons. ITEM 5.13. Review Park System Sign Master Plan Director Carlson explained that one of the goals of the Parks & Recreation Department is to rebrand the park system in Apple Valley, and that the City plans to implement new signs across the whole park system if the referendum passes. Director Carlson presented the two color options of the new signs and expressed that he wanted the Committee to select their preference and make a recommendation to City Council. The Committee discussed the two options, with Committee Chair Schulz saying that he liked the option with the red stripe for it's contemporary, polished look, and Committee Member Hammill agreed, saying he liked how easy they are to read. Committee Member Long said he liked the overall design but preferred the color choice of using green in the sign to tie the new sign family to the parks system. Director Carlson mentioned that from the City's perspective, the option with the red stripe matches the City's branding guidelines. MOTION: by Hammill, seconded by Freed, to adopt Design F for the new park system sign master plan. VOTE: Yes — 6, No — 1 ITEM 5.C. Agenda Items — Review Parks & Recreation Department Logo Director Carlson highlighted the three concepts of new logos for the Parks & Recreation Department and expressed that he believes the Committee is in agreement that Concept 1 (a stacked version of the logo) would be used when the situation warrants a vertical logo and -2of3- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 7, 2023 that Concept 3 (the apples to the side) would be used when the situation warrants a horizontal logo. Committee Chair Schulz agreed but stated that he does not want us to lean on Concept 3 too heavily and let it stand alone. Committee members agreed and said they were swayed more to Concept 3 after seeing how nice it looked on renderings of the new signs. Committee Member Freed commended staff for executing the process so well. MOTION: by Freed, seconded by Hiebert, to adopt Concepts 1 and 3 for the new Parks & Recreation Department logos. VOTE: Yes — 7, No — 0 ITEM 6. Agenda Items — Committee / Staff Communications Director Carlson gave a thorough overview of the upcoming Parks Referendum and the open houses that will occur before the Special Election on November 7, 2023. A short discussion took place among Committee members where they gave some suggestions to the mailing that the City will be sending to all residents prior to the Special Election. ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Schori, seconded by Hiebert, to adjourn the meeting at 7:55 p.m. VOTE: Yes — 7, No — 0 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on September 7, 2023. Brent Schulz, Chair -3of3- 000 City of A l'e p valley ITEM DESCRIPTION: Division Updates ................................................................................................................................................................................................................. STAFF CONTACT: Eric Carlson, Director ................................................................................................................................................................................................................. Action Requested N/A — informational item Summary ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: DEPARTMENT/DIVISION: 5.A. September 7, 2023 Parks and Recreation Department Regular During the regular meeting, Recreation Superintendent Nate Rosa and Recreation Supervisor Sharon Lemke will be giving updates on their respective areas. Included in the agenda packet, you will find copies of the two presentations. These are provided for informational purposes. Background Nate Rosa oversees our entire Recreation division, including the four full-time Recreation Supervisors, and Sharon Lemke oversees the Apple Valley Senior and Event Center. For this meeting, both Nate and Sharon will give oral presentations updating the Committee specifically on their programs. If a committee member wishes for additional details regarding a specific area, please feel free to discuss during the agenda item or contact me at eric.carlsonL&applevalleymn.gov or (952) 953-2310. 8/31 /2023 8/31 /2023 • Air Quality Index Guidelines: • The Parks & Recreation Department, with guidance from state agency information, has put together Air Quality Index (AQI) guidelines to assist in determining program proceedings in poor air quality occurrences. The guidelines state: Apple Valley Parks & Recreation will cancel outdoor programs requiring registration if the AQI reaches 201 or greater on the Minnesota Pollution Control Agency's Air Quality Index. Considerations will be made for canceling outdoor programs requiring registration if they have a duration longer than 2.5 hours and/or if the AQI remains between 151-200 for an extended period. Early cancelations for programs requiring registration will only occur when forecasted AQI levels are 201 or greater on the index. . Poor AQI is a weather -related occurrence and refunds will be subject to those guidelines. 4 150 100 200 50 300 ✓6p AIR QUALITY 0 INDEX 500 2 8/31 /2023 • Currently reviewing other programs • Determining limits: household/individual • Application process: self -qualifying income forms • Qualifying activities • Age availability • Eligibility requirements: live, work, school? • Positive program name • Funding sources: sponsorships 5 6 3 8/31 /2023 • Currently reviewing other plans • Purpose and desired outcomes: - improve services - guide programs offered/discontinued - assist in determining staffing needs - tool for achieving cost recovery goalE - assist in establishing short- and long- term goals - prioritizing services - determining future facility needs 8 11, 8/31 /2023 10 8/31 /2023 11 12 8/31 /2023 13 14 8/31 /2023 Nate Rosa Recreation Superintendent natexosaC@applevalleymn.gov (952) 953-2311 15 Apple Valley Parks & Recreation 8/30/2023 APPLE VALLEF SENIOR u , ND EVEN 1 912 Members in 2022-2023 700 Members & growing for 2023-2024 APPLE VALLEYSENIORS MEMBERSHIP 2 • APPLE VALLEY SENIOR ACTIVITIES • RENTAL FACILITY 1 8/30/2023 Apple Valley 61% Burnsville 13% Eagan 4% Farmington Lakeville 8% WHERE APPLE VALLEY SENIOR Rosemount *Multiple 5% MEMBERS RESIDE Locations 7% aNumber of Members Arizona 600 554 Bloomington, Brainerd 500 '.. Crystal Eden Prairie 400 Edina Forest Lake 300 �,� Hampton Hastings 200 119 Hopkins 100 74 44 Inver Grove Heights Lake Elmo 39 1 6 1 2 1 2 21 1 1 1 2 2 2 1 1 1 1 4 8 3 1 7 1 2 3 1 3 Mendota Heights 9 0 Z c o9 A A•C "c_ «We o m e= o m 'rY3 Y 9 c rn w''CLMilaca Z` •N •d Missouri A N_ C q` W m J E C a W 01 ; N} 4 O O. O. 3 W New York w�"Em` E c E 0. . m'�=�f d `�' �¢:a din MXW °o o. o m e Z` Prescott Wisconsin E o ,� o` 0 0 ur 3 u. �` rc Prior Lake < pep m V o. 00 Richfield or Robbinsdale f Savage Shakopee Saint Paul South Saint Paul West Saint Paul Woodbury 3 Apple Valley Seniors .. Ellen Malicki Dianne Pearman Greg Utecht Executive President Vice President Secretary Committee f q Linda Dinan Betty Christensen Debra Kelley Geri Claytor Assistant Treasurer Member At Large Finance Chair Secretary/Treasurer 4 2 8/30/2023 SCHEDULED ACTIVITIES seoWm6snr6l ndar E46n _ -'' �IT REMIHfI[k A !hNYiWddJrMA& raw tLOSEO .. a. �r.................�...... ... ��. ,r. rvu. ......... �rr 1. zm Apple Valley Seniors Activities Bingo Card Games: Duplicate Bridge, Cribbage, Euchre Dominoes, Hand & Foot, Mah Jong, Pinochle, Bunco, Chess, 500 Catered Lunches with Entertainment Day Trips, Mystery Lunch & Tour Dinner Club Pool Wii Bowling Friday Flick Fourth of July Root Beer Float Sale Fiction & Non -Fiction Book Club Story Telling Caretaker Group Cyber Seniors Feed My Starving Children Senior Learning Network Insurance Counseling Volunteer Appreciation Brunch 10 Year Member Party Holiday Party Defensive Driving Educational Speakers & Presentations 6 3 8/30/2023 Apple Valley Seniors Activities ACTIVE Fun Folks on Spokes Seniors on Bikes Beginner & Intermediate Line Dancing Morning Stretch Core & Cardio Yoga Tai Chi Xa Beat Drumming Walking Group Water Exercise Table Tennis CREATIVE Color & Chat Knitters & Crocheter Hardanger/Stitchers Quilting Bee's Recreated Cards Painters Senior Center jam APPLE VALLEY SENIOR& EVENT CENTER RENTERS ChurchGxnulm Cornerstone Missionary Fellowship City of Redemption Rock of the City Church & Ministries Sp-ial-E-11ts, Birthdays Graduation Parties Weddings Memorial Luncheons Anniversary Parties Baby & Wedding Showers flomeowners,Assaciations Regatta Hyland Pointe Shores Orchard Place Keller Properties Carrollton Estates Palomino Cliffs Cobblestone Co--Unfty—G—P-a Rubik's Cube Tournaments Play For Patrick Heart Screening AVPD Explorers Blood Drive Mothers of Multiples Eastview Lacrosse & Football Banquets This Week Newspaper Senior Expo Breitenfeldt Group Blue Cross Blue Shield Behold Insurance 4 8/30/2023 Apple Valley Senior & Event Center Renters For 2022 One Section of Yellowstone Room: 95 Rentals 310.25 1 Hours reserved Two Sections of Yellowstone Room: 13 Rentals 1 74.5 Hours reserved Full Yellowstone Room: 18 Rentals 1 156 Hours reserved Glacier Room: 25 Rentals 1 72 Hours reserved Yosemite Room: 45 Rentals 1 126 Hours reserved 9 Apple Valley Senior & Event Center Renters January - August 2023 One Section of Yellowstone Room: 53 Rentals I A6.5 Hours reserved Two Sections of Yellowstone Room: 15 Rentals 1 77.5 Hours reserved Full Yellowstone Room: 9 Rentals 1 63 Hours reserved Glacier Room: io Rentals 1 15.5 Hours reserved Yosemite Room: 32 Rentals 1 89 Hours reserved 10 YOSEMITE ROOM ass FULL YELLOWSTONE ROOM GLACIER CLASSROOM ONE SECTION YELLOWSTONE MEETING STYLE 5