HomeMy WebLinkAbout10/26/2023 CITY OF APPLE VALLEY
Dakota County, Minnesota
October 26, 2023
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held October 26, 2023, at 7:00 o'clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander.
ABSENT: None.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and
Recreation Director Carlson, Police Chief Francis, Assistant City Administrator Grawe, Human
Resources Manager Haas, Finance Director Hedberg, Fire Chief Nelson, and Public Works
Director Saam.
Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of
Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Grendahl, seconded by Melander, approving the agenda for tonight's meeting,
as presented. Ayes - 5 -Nays- 0.
AUDIENCE
Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item
not on this meeting's agenda. No one requested to speak.
CONSENT AGENDA
Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the
consent agenda. There were no requests.
MOTION: of Goodwin, seconded by Grendahl, approving all items on the consent agenda
with no exceptions. Ayes - 5 -Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Goodwin, seconded by Grendahl, approving the minutes of the regular meeting
of October 12, 2023, as written. Ayes-4 -Nays - 0 -Abstain- 1 (Melander).
MOTION: of Goodwin, seconded by Grendahl, approving a change in General Manager for
Apple Valley Minnesota, LLC, d/b/a Applebee's Neighborhood Grill& Bar, in
connection with the On-Sale Intoxicating Liquor License and Special License for
Sunday Liquor Sales at 14678 Cedar Avenue, naming Katherine Mary Meyers as
General Manager, as described in the City Clerk's memo. Ayes - 5 -Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
October 26,2023
Page 2
MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-135 setting a
public hearing, at 7:00 p.m.,on November 21, 2023, on renewal applications for
On-Sale Intoxicating Liquor, Wine, and 3.2 Percent Malt Liquor Licenses for
2024. Ayes - 5 -Nays- 0.
MOTION: of Goodwin, seconded by Grendahl, setting a special City Council meeting, at
8:00 a.m., on November 14, 2023, at the Municipal Center, to canvass the
November 7, 2023, Special Election results. Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, approving release of Natural Resources
Management Permit financial guarantee for Cider Ridge Marketplace, as listed in
the Natural Recourses Technician's memo. Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, authorizing the commencement of an action
regarding PFAS, as described in the Public Works Director's memo. Ayes- 5 -
Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, authorizing soliciting request for proposals
for insurance agent of record services with receipt of proposals due by
November 30, 2023, as attached to the Finance Director's memo. Ayes - 5 -Nays
- 0.
MOTION: of Goodwin, seconded by Grendahl, approving the Bring Down Certificate and
Acknowledgment for the purchase of the McNamara Contracting Properties,
LLC, located at 14325 Flagstaff Avenue, and authorizing the Mayor and City
Clerk to sign the same. Ayes- 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-136
approving the Joint Powers Agreement with the University of Minnesota
providing for a cooperative purchasing program for goods and services. Ayes- 5
-Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2023-137
authorizing execution of the Subordination agreement for Bigos-Galante, LLC.
Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, approving the Lease Agreement with SMCC,
LLC, d/b/a Prime Hockey MN, for use of Apple Valley Community Center
meeting room space and ice time at Hayes Arena from September 1, 2024, until
June 30, 2026, in the amount of$72,000 for year one, and$80,000 for year two,
authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, approving Change Order No. 1 to the
agreement with Sela Roofing and Remodeling, Inc., in the amount of an
additional $1,140.00; and accepting Project 2021-171, Work on Johnny Cake
CITY OF APPLE VALLEY
Dakota County, Minnesota
October 26, 2023
Page 3
Ridge Park East Maintenance Building - Building Exterior, as complete and
authorizing final payment in the amount of$50,645.00. Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, approving Change Order No. 2 to the
agreement with McNamara Contracting, Inc., for Project 2022-104, 133rd Street
W. (Galaxie to Flagstaff) Street and Utility Improvements, in the amount of an
additional $170,024.89. Ayes- 5 -Nays -0.
MOTION: of Goodwin, seconded by Grendahl, accepting Project 2023-123, 2023 Fence and
Light Pole Reconditioning Services, as complete and authorizing final payment
on the agreement with Cobalt Companies in the amount of$68,331.70. Ayes - 5 -
Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, accepting Project 2023-129, 2023 Sump
Catch Basin Cleaning (county and collector roads), as complete and authorizing
final payment on the agreement with Grease Services, Inc., in the amount of
$55,890.00. Ayes - 5 -Nays- 0.
MOTION: of Goodwin, seconded by Grendahl, approving the amendment to the Personnel
Policy Manual, as attached to the Human Resources Manager's memo. Ayes - 5 -
Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, approving the personnel actions as listed in
the Personnel Report dated October 26, 2023. Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, approving the claims and bills, check
registers dated October 4, 2023, in the amount of$2,893,514.38, and
October 12, 2023, in the amount of$1,217,366.52. Ayes - 5 -Nays - 0.
END OF CONSENT AGENDA
COMMUNICATIONS
Police Chief Francis invited the public to the Trunk or Treat event at the Apple Valley Family
Aquatic Center parking lot on October 28,2023, from 11:00 a.m. to 1:00 p.m.
Mr. Carlson provided an update on the bond referendum and summarized the ways in which they
gathered community feedback. He then reviewed the questions and their tax impact. He also
described the various ways residents can learn more. Anyone with questions is invited to attend
any of the five remaining open houses.
CALENDAR OF UPCOMING EVENTS
MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events
as included in the Deputy City Clerk's memo, and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays- 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
October 26, 2023
Page 4
MOTION: of Bergman, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0.
The meeting was adjourned at 7:08 o'clock p.m.
Respectfully Submitted,
Pamela J. GacUett ity Clerk
Approved by the Apple Valley City Council
on I 1 /9 /23 Clint Hooppaw, Mayor-