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HomeMy WebLinkAbout02/01/2024 Meeting Location: Municipal Center City of 7100 147th Street West Apple Valley, Minnesota 55124 February 1, 2024 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1.Parks Referendum Update 2.Staff Update 3.Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1.Call to Order and Pledge 2.Approval of the Agenda 3.Audience –10 Minutes Total Time Limit – For Items Not on this Agenda 4.Approval of the December 2023 Minutes 5.Agenda Items A. Consider Approval of Sign Master Plan B. Mid-Winter Fest Reminder 6.Division Updates (Steve Rother) 7.Committee / Staff Discussion Items 8.Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, March 7, 2024 6 p.m. (Informal) and 7 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel180and on the City’s website at www.applevalleymn.gov ITEM: 4. PARKS & RECREATION ADVISORY City of February 1, 2024 COMMITTEE MEETING DATE: SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE February 1, 2024 Minutes of the December 7, 2023, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Committee Members Dave Freed, Mark Schori, Lisa Hiebert, Matt Hinrichs, Noel Hammill, and Craig Long; Parks and Recreation Director Eric Carlson; Parks Superintendent Mike Endres; Recreation Superintendent Nate Rosa; Recreation Facilities Manager Brian Christianson; Golf Course Manager Jim Zinck; Administrative Coordinator Kayla Hechsel; and Clubhouse Coordinator Jordan Johnson. ABSENT: Parks and Recreation Advisory Committee Chair Brent Schulz and Recreation Facilities Manager Brian Christianson ITEM 1. Call to Order Acting Chair Hiebert called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Hinrichs, seconded by Hammill, approving the Agenda as presented VOTE: Yes – 6, No – 0 ITEM 3. Audience – 10 Minutes Total Time Limit – For Items Not on the Agenda No one present to speak. ITEM 4. Approval of the November 2023 Minutes. MOTION: by Freed, seconded by Schori, to approve the November 2023 minutes as presented. VOTE: Yes – 6, No – 0 ITEM 5.A. Agenda Items – Consider Approval of Contracts with JLG Architects, Confluence, Inc., HGKi, and JQP, Inc., for 2023 Parks Referendum Projects With the passing of the 2023 Parks Referendum, City staff are seeking approval by the Committee to enter into agreements with the following consultants: JLG Architects, CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE February 1, 2024 Confluence, Inc., HKGi, and JQP, Inc. Staff plan to enter into agreements with JLG as the principal architect on the Apple Valley Community Center/Apple Valley Senior Center and Apple Valley Family Aquatic Center projects; Confluence, Inc., as the landscape architect on the Redwood Park, Kelley Park, and youth baseball/softball complex at Hayes Park projects; HKGi to perform a parks amenity study; and JQP, Inc., to assist the City throughout these projects to ensure that our plans meet and exceed all requirements of the Americans with Disabilities Act. After a few clarifying questions from the Committee,Director Carlson emphasized that these agreements are for various consultants providing professional services on our 2023 Parks Referendum projects—the agreements are not for any contractors. The bid process and hiring of contractors will take place at a later time, once more plans have been made. MOTION: by Hammill, seconded by Long, to approve the agreements as presented and recommend City Council do the same. VOTE: Yes – 6, No – 0 ITEM 5.B. Agenda Items – Consider Approval of Right of Entry Agreement with ISD 196 for Westview Elementary School Staff are seeking the Committee’s approval to enter into a Right of Entry/Waiver of Trespass Agreement with ISD 196 for Westview Elementary School. Because ISD 196 has agreed to allow the City to use some of the their land at Westview Elementary for the construction of the youth baseball/softball complex, this agreement will allow City-appointed personnel to access school district property to perform necessary survey and geotechnical work in preparation for the complex’s construction. MOTION: by Freed, seconded by Hammill, to approve the agreement with ISD 196 as presented and recommend City Council do the same. VOTE: Yes – 6, No – 0 ITEM 6. Division Updates – Jim Zinck and Jordan Johnson Golf Course Manager Jim Zinck provided a detailed summary of the completed irrigation and on-course improvement project and voiced his satisfaction with how smoothly the project went as well as his excitement for future seasons after these improvements. Golf Course Manager Zinck expressed his gratitude to Leibold Irrigation, Norby Golf Course Design, Arnt Construction, and Valleywood staff Jordan Johnson, Ryan Browning, and Tom Dostal for their diligent work in making this project a huge success. Clubhouse Coordinator Jordan Johnson highlighted how Valleywood staff provided communication about the construction project to patrons and managed patron expectations - 2 of 3 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE February 1, 2024 and frustrations. Overall, there were very few unhappy patrons, and everyone is excited for the improvements that have been made. Golf Course Manager Zinck and Clubhouse Coordinator Johnson also provided a summary of the 2023 season, which was very successful and resulted in a net profit. The Committee expressed their gratitude to the staff for their success and facilitation of the improvement and irrigation project. ITEM 7. Committee/Staff Discussion Items No items were discussed. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Schori, seconded by Long, to adjourn the meeting at 8:03 p.m. VOTE: Yes – 6, No – 0 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz,Chair on February 1, 2024. - 3 of 3 - ITEM: 5.A. PARKS & RECREATION ADVISORY City of February 1, 2024 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Sign Master Plan STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested Approve new sign master plan and make recommendation to City Council. Summary Staff hired Confluence to design a new sign family master plan. After several iterations, the Parks and Recreation Advisory Committee selected their preferred design. Staff are looking for the Parks & Recreation Advisory Committee to give final approval to the full sign master plan developed by Confluence that uses the selected design and recommend City Council also approve the new sign master plan. Background Currently, signs in Apple Valley’s parksystem vary widely—they are different sizes and they utilize different colors and fonts. The goal is to create consistent signage and branding across the whole park system. The aim is for residents and park visitors to know they are in Apple Valley parks, whether they are enjoying a baseball game at Quarry Point Park or using the playground at a small neighborhood park on the other side of the city. Now that the base design has been approved, staff are seeking the approval of the full sign master plan. Signs in all parks will be replaced with contemporary, welcoming, accessible, and matching signage. The new sign master plan includes wayfinding, trail marking, rules, park identification, and monument signs. Included in this packet are details and sketches of the proposed full sign master plan along with details of the current sign inventory. This information will be presented by Parks Superintendent Mike Endres, whose crew has diligently inventoried and mapped all existing signage across the park system. ITEM: 6. PARKS & RECREATION ADVISORY City of December 7, 2023 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested N/A – informational item Summary During the regular meeting, Parks Maintenance SupervisorSteve Rotherwill be giving an update on the Parks Maintenance Division. Included in the agenda packet, you will find a copy of his presentation. This is provided for informational purposes. Also included in this packet is a written memo of updates at the Hayes and Sports Arenas. This memo is provided for the Committee to review on their own; no oral presentation on the arenas will be given. Background As the Parks Maintenance Supervisor, Steve Rother supervises the daily operations of the maintenance crew. He creates daily duty rosters, orders safety equipment and parts, and schedules the staff among many other duties. For this meeting, Steve will give an oral presentation updating the Committee on current operations of the Parks Maintenance division. Recreation Facilities Manager Brian Christianson oversees the Sports Arena and Hayes Arena, as well as the capital projects of the Community Center and Senior Center. His updates are provided in the attached memo. If a committee member wishes for additional details,please feel free to discuss during the agenda item or contact Ericat eric.carlson@applevalleymn.gov or (952) 953-2310. City of MEMO Parks and Recreation Department th 7100 West 147Street Apple Valley, MN 55124 (952)953-2300 TO:Parks and Recreation Advisory Committee FROM:Brian Christianson, Recreation Facilities Manager DATE:February1,2024 SUBJECT:ArenasDivision Update SPORTS ARENA: To date,we have hosted 38 high school games, and we are scheduled to host 12 more games before the end of the season. Our second winter session of Learn to Skate began January 6 and runs until February 26. We hosted the annual Play for Patrick Bantam A/AA tournament with teams from all over Minnesota along with other area arenas. We are scheduled to host a PWHL Minnesota practice at the end of February. Public skating continues every Sunday from 3:30–5p.m.through February 25. The ISD196 Icettes Ice Show will take place March 7–9. Ice will be inuse one week longerthan normal due to hockey association ice needs and construction at Hayes Arena. The facility will be turned over to tennis courts beginning March 16 with our first dry floor rental scheduled for March 23. HAYES ARENA: We hosted the annual Play for Patrick Bantam A/AA tournament with teams from all over Minnesota along with other area arenas. With no way of having outdoor ice over winter break,two free public skating sessionswere hostedat Hayes Arena and saw about 100 skaters over the two days. No spring Learn to Skate will be offered this year due to the constructionprojectat Hayes Arena. Ice is rented through March 10 with the refrigeration project set to begin the next day. REFERENDUM –HAYES ARENA REFRIGERATION PROJECT The project is set to begin in early March with completion expected in early June. We will be replacing our refrigeration system, ice rink floor, and dasher boards. This project eliminates R-22 (freon) as the primary refrigerant, which means we are applying for a Mighty Ducks grant of up to $250,000 to help with our project. The application is due mid-February, and grants will be awardedin March.