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HomeMy WebLinkAbout01/22/1987CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 22nd, 1987, at 8:00 o'clock p.m. at City Hall. PRESENT: Councilmembers Goodwin, Holton, Humphrey and Savanick (attended at 8:06 p.m.) ABSENT: Mayor Branning. City staff members present were: City Administrator Asleson, City Clerk Mueller, City Attorney Sheldon, City Engineer Gordon, Personnel Director Boland, Finance Director Ballenger, Community Development Director Gretz, Rarks & Recreation Director Gurban, City Planner Kelley, Assistant Administrator Lawell, Planning Assistant McMonigal and Police Chief Rivers. Acting Mayor Holton called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION: of Goodwin, seconded by Humphrey, approving the agenda for tonight's meeting as amended. Ayes - 3 - Nays - O. APPROVE AGENDA CONSENT AGENDA CHANGE ORDER 1 PROJ. 85-239 CHANGE ORDER 1 PROJ. 85-226 CHANGE ORDER 2 PROJ. 86-257 CHANGE ORDER 3 PROJ. 86-257 CHANGE ORDER 3 PROJ. 85-219 WOODSIDE IMPR. MOTION: of Goodwin, seconded by Humphrey, adding change orders to the consent agenda and approving all items on the consent agenda with no exceptions. Ayes - 3 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 1 to the contract with Burschville Construction for Project 85-239, Nordic Woods 9th & 11th Improvements, in the amount of an additional $4,478.68. Ayes - 3 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 1 to the contract with Rice Lake Contracting for Project 85- 226, Oaks of Apple Valley III Improvements, in the amount of an additional $22,119.40. Ayes - 3 - Nays - O. .. MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 2 to the contract with J. Po Norex for Project 86-257, Fischer Pond Construction, in the amount of an additional $40,040.00. Ayes - 3 - Nays - O. MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 3 to the contract with J. P. Norex for Project 86-257, Fischer Pond Construction, in the amount of an additional $19,590.00. Ayes - 3 - Nays - O. MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 3 to the contract with McNamara Contracting for Project 85- 219, Galaxie Avenue North, in the amount of an additional $17,992.00 for Woodside Water Improvements (Project 86-255). Ayes - 3 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Page 2 MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 4 to the contract with McNamara Contracting for Project 85- 219, Galaxie Avenue North, in the amount of an additional $6,682.20. Ayes - 3 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, approving Change Order No. 1 to the contract with Pump & Meter Service for the Vehicle Fueling System at the Central Maintenance Facility in the amount of an additional $521.00. Ayes - 3 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, approving 1987 Mobile Home Park Permits for Cedar Knolls Mobile Home Community and Eaton Mobile Home Park. Ayes - 3 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, directing the Engineer to prepare a preliminary feasibility report on Project 87-267, Huntington Public Improvements. Ayes - 3 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, accepting as final Project 86-245, Foliage & 151st Street Improvements, and authorizing final payment on the contract with Richard Knutson, Inc., in the amount of $100.00. Ayes - 3 - Nays - O. MOTION: of Goodwin, seconded by Humphrey, receiving the application of Burnsville-Minnesota Valley Figure Skating Club, Inc. for a Class A gambling license from the Minnesota Charitable Gambling Control Board at R. Berry's. Ayes - 3 ~ Nays - O. MOTION: of Goodwin, seconded by Humphrey, approving 1987 Off-Sale 3.2 Beer and Cigarette Sales Licenses and Filling Station Permits for Apple Valley Super Stores at 220 County Road 42 and 7575 West 145th Street and a Temporary On-Sale 3.2 Beer License for the Apple Valley Jaycees on February 6 through 8, 1987, at Valleywood Golf Course. Ayes - 3 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, approving 1987 uniform allowances of $387.00 for Police Sergeants, Lieutenant and Chief; $270.00 for fulltime Dispatchers and $183.00 for parttime Dispatchers. Ayes - 3 - Nays - O. MOTION of Goodwin, seconded by Humphrey, approving hiring the various parttime employees as listed in the City Adminis- trator's memo dated January 16, 1987~ Ayes ~ 3 - Nays - O. END OF CONSENT AGENDA MOTION: of Humphrey, seconded by Goodwin, approving the minutes of the regular meeting of January 8th, 1987, as written. Ayes 3 - Nays ~ O. CHANGE ORDER 4 PROJ. 85-219 CHANGE ORDER 1 VEHICLE FUELING SYSTEM MOBILE HOME PARK PERMITS PRELIM. REPORT HUNTINGTON FINAL PAYMENT PROJ. 86-245 GAMBLING LIC. MINN. VALLEY SKATING CLUB VARIOUS LICENSES & PERMITS 1987 UNIFORMS ALLOWANCES HIRE PARTTIME EMPLOYEES JAN. 8, 1987 MINUTES CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Page 3 Acting Mayor Holton asked if any one was present to address the Council AUDIENCE DISCN. at this time on any item not on this meeting's agenda. Ms. Boland announced that AFSGME and the City had reached a tentative AFSCME agreement today. Details of the agreement will be distributed to the SETTLEMENT Council after the union has had an opportunity to vote on it. She thanked the members of both AFSCMEs and the City's bargaining teams for cooperating in the negotiations. Acting Mayor Holton called the public hearing to order at 8:05 p.m. on PUBLIC HEARING Project 85-236, Water Treatment Facility, and noted receipt of the af- WATER TREATMENT fidavit of publication of the hearing notice. Robert Rosene and Mary FACILITY Sorvala, of Bonestroo, Rosene, Anderlik & Associates, described the de- tails of the project. The plant, for removal of iron and manganese from the water, will be designed to handle the City's needs for the next 15 years and accommodate future expansion. It could be converted to add hardness reduction, if desired, at an estimated additional cost of $4,000,000. The initial plant is estimated to cost $5,600,000. (Councilmember Savanick attended during this time.) Mr. Asleson distributed financing details for the plant. It is proposed to add a .surcharge of $10.00 per quarter, for 10 years, to water bills. If growth projections are met, this would drop to $7.00 per quarter after 10 years. In addition, water rates would be increased $.10 per thousand gallons. These charges would be applied to capital costs. The water rates would be increased an additional $.12 per thousand gallons for operating costs. A typical home uses 20,000 to 25,000 gallons of water per quarter for a total increase of approximately $14.40 per quarter. The flat rate would be based on a SAC unit, established by the Metropolitan Waste Control Commission as one single family home. Apartment units and mobile homes are rated at 80 percent of one SAC unit. Commercial buildings would be charged based on the SAG units determined from building permits. An initial proposal of a special assessment levy of $300 per home has been dropped. Acting Mayor Holton asked for questions or comments. Mr. Rosene answered questions about some of the plant operations. It will probably require only one employee, on a fulltime basis, to operate since most of it is automated. Ail of the City's wells except three are near the site and will be run to the plant. The three wells not run to the plant, because of distance, will be kept on standby for use during emergencies. Due to iron and manganese removal, hydrant should be reduced. Even with the increased water rates, the City's rates will be lower than most suburban communities including Eagan. After everyone present had been given an opportunity to comment, the hearing was declared closed at 8:37 p.m. MOTION: of Humphrey, seconded by Goodwin, adopting Resolution No. 1987-11 ordering Project 85-236, a Water Treatment Facility for the City. Ayes - 4 - Nays - 0. RES. 1987-11 ORDER WATER TREATMENT PIANT RES. 1987-12 PIANS & SPECS~ MOTION: of Humphrey, seconded by Savanick, adopting Resolution No. 1987-12 directing the Engineer to prepare plans and specifications for Project 85-236, Water Treatment Facility. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Page 4 Mr. Asleson said increased charges for the water treatment plant will be implemented January 1, 1988. The construction time table for the plant is two years and it is expected to be operational in 1988. Acting Mayor Holton called the public hearing to order at 8:40 p.m. on PUBLIC HEARING Project 86-262, Summerfield 1st Addition Improvements, and noted re- PROJ. 86-262 ceipt of the affidavit of publication of the hearing notice. Mr. SUMMERFIELD 1ST Gordon reviewed the engineering report and said the City will be instal- ling utility improvements only. The developer will be installing street improvements. Acting Mayor Holton asked for questions or comments; there were none and the hearing was declared closed at 8:42 p.m. MOTION: of Goodwin, seconded by Savanick, adopting Resolution No. 1987-13 ordering Project 86-262, Summerfield 1st Addition Utility Improvements. Ayes - 4 - Nays - O. RES. 1987-13 ORDER PROJECT 86-262 Approval of the plans was deleted from the agenda because they have not been completed. Acting Mayor Holton called the public hearing to order at 8:43 p.m. on PUBLIC HEARING Project 86-263, Greenleaf Park Estates Improvements, and noted receipt PROJ. 86-263 of the affidavit of publication of the hearing notice. This was pre- GREENLEAF PK EST viously referred to as Fischer Subdivision. Mr. Gordon reviewed the engineering report and said the developer has advised it will be installing both utility and street improvements including a pressure reducing valve needed. There will be side- walk on both sides of all streets except cul de sacs. This property will be assessed for trunk improvements and the Council should order the project even though improvements will be privately installed. Acting Mayor Holton asked for questions or comments; there were none and the hearing was declared closed at 8:45 p.m. MOTION: of Humphrey, seconded by Goodwin, adopting Resolution No. 1987-14 ordering Project 86-263, Greenleaf Park Estates Improvements. Ayes - 4 - Nays - 0. RES. 1987-14 ORDER PROJECT 86-263 Mr. Bill Wiedenbacher, of Hickock Engineering, was present to give a VERMILLION report on the current status of storm water management planning in the WATERSHED Vermillion River Watershed Management Organization. His company is a STATUS REPORT consultant for the organization and the slide presentation focused on the six tasks the commission has undertaken in response to the water management legislation. A draft of their plan is expected to be completed by the end of the year at which time it will be submitted to the state. After state approval, the plan will be returned to the commission for final adoption. The Council discussed the importance of staying involved in this issue because of its long term impact and the probable necessary costs to implement the plan. Mr. Lawell reviewed his memo dated January 16, 1987, concerning Good- GOODWILL will Industries application for a special use permit to operate an at- CYCLING CENTER tended recycling facility at Apple Valley Square Shopping Center. Del Edwards and Erin Ford, of Goodwill, were present to answer questions. Because of low usage at the current site in Lakeville, it is proposed the trailer be rotated among the Cities of Apple Valley, Lakeville and Rosemount. The times and locations would be publicized by newspaper ads and flyers. CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Page 5 MOTION: of Savanick, seconded by Goodwin, adopting Resolution No. 1987-15 granting a Special Use Permit, expiring December 31, 1987, for Goodwill Industries to operate an attended recyc- ling center at Apple Valley Square Shopping Center subject to the conditions listed in the Assistant Administrator's memo dated January 16, 1987, and waiving a fee for the permit. Ayes - 4 - Nays - 0. RES. 1987-15 GOODWILL SPECIAL USE PERMIT Randy Quale and Alan Felkner, Mid-Winter Fest Chairman, were present MID-WINTER and described activities planned by the volunteer committee for the FEST ACTIVITIES 1987 celebration. There are 55 different activities planned and admis- sion to many of them is by a Mid-Winter Fest button. Buttons were then offered for sale to the Council and the audience., MOTION: of Humphrey, seconded by Savanick, adopting Resolution No. 1987~16 proclaiming February 6 through 8, 1987, to be "Apple Valley Mid-Winter Fest, '87". Ayes - 4 - Nays - 0. RES. 1987-16 PROCLAIM MID- WINTER FEST PARTY PERMIT & BALLOON PERMITS MOTION: of Humphrey, seconded by Savanick, granting a party permit, under City Code Section 14.5-3(g)(1), to Valley Bike & Ski for a Wine and Cheese Moonlight Ski at Valleywood Golf Course on February 6, 1987; and granting permits to use Hayes Park and Valleywood as take-off sites for hot air balloons on February 7 and 8, 1987, respectively, all in conjunction with Mid-Winter Fest activities. Ayes - 4 - Nays - O. Mr. Ballenger reviewed his memo dated January 22, 1987, concerning 1987 INSURANCE 1987 City insurance coverage renewal. Mark Flaten, of American Risk RENEWAL Services, and Jim Morrisey were also present to answer questions. At this time, umbrella liability coverage is not available to the City. The carrier re- quires $5,000,000 of underlying coverage and the renewal coverage will be $1;000,000. Mr. Morrisey is exploring the possibility of obtaining umbrella coverage from CNA and has not yet received a response. Mr. Flaten said without umbrella coverage, the City's liquor liability coverage is $100,000/$500,000 and may be inadequate. He is also viewing the policies to see if increasing deductibles to $500 might be warranted. Information on some of the renewal premiums was not available until this afternoon and should be reviewed in more detail. MOTION: of Humphrey, seconded by Goodwin, authorizing City Staff to renew insurance coverages for one year effective February 1, 1987, and increase Workers Comp Coverage B to $500,000, increase Liquor Liability to $500,000/$500,000 and look at higher deductibles to obtain as much coverage as possible at a maximum total premium of $440,000. Ayes - 4 - Nays - 0. AUTHORIZE 1987 INSURANCE PREMIUMS Councilmember Humphrey asked for an in depth report on the details of the insurance coverage once it has been finalized. Mr. Kelley reviewed the Planning Commission report dated January 22, 1987, on a conditional use permit application for outside display and storage' at Wilroy Ford. WILROY FORD CONDITIONAL USE CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Page 6 MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. 1987-17 granting a Conditional Use Permit to Wilroy Company, Inc., on Lot 1, Block 2, Matwick's Addition, for outdoor display and storage of motor vehicles subject to completion of concrete curbing, bituminous surfacing and landscaping by September 1, 1987, as recommended by the Planning Commission. Ayes - 4 - Nays - 0. Consideration of Williamsburg final plat and agreement was tabled. MOTION of Goodwin, seconded by Humphrey, adopting Resolution No. 1987-18 awarding the contract for 1987 Boulevard Tree Trimming to R & R Tree Service, the low bidder, in the amount of $7,550.00. Ayes - 4 - Nays ~ O. MOTION of Savanick, seconded by Goodwin, setting the 1987 Board of Review meeting at 7:00 p.m. on Wednesday, June 3, 1987, at City Hall. Ayes - 4 - Nays - 0. MOTION of Goodwin, seconded by Savanick, reappointing Councilmember Holton as the City's representative on the ALF Ambulance Board for a three-year term expiring December 31, 1989. Ayes - 4 ~ Nays - 0. MOTION: of Humphrey, seconded by Goodwin, adopting Resolution No. 1987-19 authorizing the Personnel Director to purchase promo- tional materials to be distributed by the Mayor and Council in a total amount not to exceed $300: Ayes - 4 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, approving hiring Susan Kirby for the position of parttime dispatcher effective February 4, 1987, at a salary of $8.126 per hour. Ayes - 4 - Nays - 0. MOTION: of Goodwin seconded by Humphrey, granting a sideyard setback variance for Lot 3, Block 2, Forest Point, in accordance with the survey dated January 9, 1987, as recommended by the Planning Commission. Ayes - 4 - Nays - 0. The Council received a memo dated January 15, 1987, from Mr. Gretz concerning limited business zoning which was also discussed by the Council and Planning Commission at an informal meeting on January 21, MOTION: of Goodwin, seconded by Humphrey, setting public hearings before the Planning Commission at 7:30 p.m. on February 18, 1987 to: 1. Consider a new "LB 1" zoning district for restricted limited business uses, with appropriate perfor- mance standards. 2. Consider rezoning the area known as "Cedar Plaza", at 140th and Cedar, to the new "LB-1" zone. Ayes ~ 4 - Nays - 0. RES. 1987-17 WILROY FORD CONDITIONAL USE PERMIT RES. 1987-18 TREE TRIMMING CONTRACT SET 1987 BOARD OF REVIEW APPOINT HOLTON ALF BOARD RES. 1987-19 PROMOTIONAL MATERIALS HIRE KIRBY P.T. DISPATCHER SETBACK VARIANCE LOT 3, BLK 2, FOREST POINT LIMITED BUSINESS ZONING SET HEARINGS NEW LB-1 ZONE & CEDAR PLAZA REZONING CITY OF APPLE VALLEY Dakota County, Minnesota January 22, 1987 Page 7 MOTION: of Savanick, seconded by Goodwin, to pay the claims and bills, checks numbered 52715 through 52763, 52765 through 52818 and 52827 through 52950, in the total amount of $5,402,229.55. Ayes ~ 4 - Nays - 0. CLAIMS & BILLS MOTION: of Goodwin, seconded by Humphrey, to adjourn. Ayes - 4 - Nays - 0. The meeting was adjourned at 10:10 o~clock p.m.