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HomeMy WebLinkAbout2024/02/22 CITY OF APPLE VALLEY Dakota County, Minnesota February 22, 2024 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held February 22, 2024, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, and Melander. ABSENT: Councilmember Grendahl. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Police Chief Francis,Assistant City Administrator Grawe, Human Resources Manager Haas, Fire Chief Nelson, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. He asked the audience to join him in a moment of silence in honor of the three heroes, Police Officers Paul Elmstrand and Matthew Ruge and Firefighter/Paramedic Adam Finseth,who lost their lives in the City of Burnsville. A moment of silence was observed. Then, everyone then took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Melander, approving the agenda for tonight's meeting, as presented. Ayes-4 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Goodwin, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes -4 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Bergman, approving the minutes of the regular meeting of February 8, 2024, as written. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 22, 2024 Page 2 MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2024-31 accepting, with thanks,the donation of cash and prizes from various businesses toward sponsorship of the Mid-Winter Fest celebration. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving issuance of a lawful gambling exempt permit,by the State Gambling Control Board,to BV United Soccer Club, for use on June 22, 2024, at Johnny Cake Activity Center, 14255 Johnny Cake Ridge Road, and waiving any waiting period for State approval. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board,to Apple Valley Rotary Scholarship Foundation, for use on May 14, 2024, at Valleywood Golf Course, 4851 McAndrews Road, and waiving any waiting period for State approval. Ayes- 4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving issuance of a new 2024 Fuel Dispensing Facility Permit to US LBM Operating Co. 3009, LLC, d/b/a Lampert Lumber, 14555 Galaxie Avenue, as described in the City Clerk's memo. Ayes-4 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the Special Outdoor Promotion/Temporary Sign Permit for placement of signage on City property from March 6, 2024,through April 6, 2024, in connection with the 2024 Home& Garden Expo, as described in the application. Ayes -4 -Nays -0. MOTION: of Goodwin, seconded by Bergman, approving the election to not waive monetary limits on municipal tort liability, and authorizing the Finance Director to sign the Liability Coverage - Waiver Form. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the reduction of the Natural Resources Management Permit financial guarantees for Orchard Place Townhomes Phase Two from $56,000.00 to $10,000.00, as listed in the Natural Resources Technician's memo. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving Apple Valley park system sign master plan, as attached to the Parks and Recreation Director's memo. Ayes -4 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the letter of support for the Greater MSP MedTech 3.0 application to U.S. Department of Commerce, as attached to the Planning and Economic Development Specialist's memo, and authorizing the Mayor to sign the same. Ayes-4 -Nays-0. CITY OF APPLE VALLEY Dakota County, Minnesota February 22, 2024 Page 3 MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2024-32 approving a Special Appropriation application to the Minnesota Department of Employment and Economic Development for Inclusive Playground. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No.2024-33 approving a temporary waiver of platting and directing the issuance of a building permit for Parks Referendum projects. Ayes-4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No.2024-34 approving plans and specifications for WVR-P56 Pond Expansion Improvements,part of Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage; and authorizing advertising for receipt of bids, at 10:00 a.m.,on March 19, 2024, via a posting on the City's website and Quest Construction Data Network. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2024-35 awarding agreements for Bid Package 1 of Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, to various contractors, in various amounts. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2024-36 rejecting bids for Bid Package 1 of Project 2021-154, CMF Improvement&Expansion, and Project 2021-172, Police Garage. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2024-37 approving plans and specifications for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage; and authorizing advertising for receipt of bids for Bid Package 2, at 1:00 a.m., on March 21, 2024, via a posting on the City's website and Quest Construction Data Network. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No.2024-38 approving plans and specifications for Project 2024-107, 127th Street W. (Cedar to Galaxie) Improvements; and authorizing advertising for receipt of bids, at 1:00 a.m., on March 19, 2024, via a posting on the City's website and Quest Construction Data Network. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving the advance purchase of traffic signal controller cabinet for Project 2023-107, 157th Street W. and Hayes Road Street Improvements, from Traffic Control Corporation, in the amount of $34,471.00. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving soliciting for the Request for Qualifications (RFQ) for Construction Management at Risk Services for Project 2024-114, Community Center& Senior Center Connection and Renovation, associated with the 2023 Parks Bond Referendum. Ayes - 4 -Nays- 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 22, 2024 Page 4 MOTION: of Goodwin, seconded by Bergman, approving soliciting for the Request for Qualifications(RFQ) for Construction Management at Risk Services for Project 2024-115, Family Aquatic Center Improvements, associated with the 2023 Parks Bond Referendum. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving soliciting for the Request for Qualifications (RFQ) for Construction Management at Risk Services for Project 2024-116, Youth Baseball/Softball Complex Construction, associated with the 2023 Parks Bond Referendum. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving soliciting for the Request for Qualifications (RFQ) for Construction Management at Risk Services for Project 2024-117, Redwood Park Reconstruction, associated with the 2023 Parks Bond Referendum. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving soliciting for the Request for Qualifications (RFQ) for Construction Management at Risk Services for Project 2024-118, Kelley Park Renovation, associated with the 2023 Parks Bond Referendum. Ayes -4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving the purchase of G2 Fire Station Alerting System from US Digital Designs, in the amount of$63,021.16, as detailed in the attachment to the Fire Chief s memo. Ayes - 4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving the agreement for Valleywood scorecards, course guides, and tee signs with Bench Craft Company, as attached to the Parks and Recreation Director's memo,with the City receiving $1,000.00 annually for five years, and authorizing the Mayor and City Clerk to sign the same. Ayes- 4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving the professional services agreement with Least Services/Counseling, LLC, for mental health support and training services, as attached to the Police Chief s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the agreement for Project 2024-102, 2024 Utility Improvements- Long Lake EVR-P17, with BKJ Land Co. II, Inc., in the amount of$29,505.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving the agreement for Project 2023-107, 157th Street W. Hayes Road Street Improvements - Traffic Signal Improvements, with Killmer Electric Co., Inc., in the amount of$56,826.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. CITY OF APPLE VALLEY Dakota County,Minnesota February 22, 2024 Page 5 MOTION: of Goodwin, seconded by Bergman, approving the agreement for maintenance safety training and consultation services with SafeAssure, in the amount of $15,028.00, and authorizing the Mayor and City Clerk to sign the same. Ayes-4 - Nays- 0. MOTION: of Goodwin, seconded by Bergman, approving the agreement for Plymovent Vehicle Exhaust System Installation at Fire Sation 2 with TNC Industries, Inc., in the amount of$28,252.00, and authorizing the Mayor and City Clerk to sign the same. Ayes-4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving acceptance of privately installed public improvements for Project 2021-155, Eagle Pointe Street and Utility Improvements, as described in the City Engineer's memo. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, accepting Citywide Camera Servers and Apple Valley Liquor Security Camera Systems, as complete and authorizing final payment on the agreement with Pro-Tec Design, Inc., in the amount of$3,000.00. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, setting a special informal City Council meeting, at 8:30 a.m., on April 12, 2024, at the Valleywood Golf Course& Events, 4851 McAndrews Road, for the purpose of discussing goals with City staff. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, canceling the Special Informal City Council scheduled at 8:30 a.m., on April 5, 2024. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the personnel actions as listed in the Personnel Report dated February 22, 2024. Ayes-4 -Nays- 0. MOTION: of Goodwin, seconded by Bergman,to pay the claims and bills, check registers dated January 31, 2024, in the amount of$1,176,149.68, and February 7, 2024, in the amount of$2,256,450.50. Ayes -4 -Nays - 0. END OF CONSENT AGENDA REAPPOINT COMMISSIONERS & COMMITTEE MEMBERS Ms. Gackstetter reviewed her memo regarding the reappointment of Commissioners and Committee Members with terms expiring March 1, 2022. She noted all members have indicated their interest in serving an additional term. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No.2024-39 reappointing Timothy Anderson and Jan Monro to the Cemetery Advisory CITY OF APPLE VALLEY Dakota County, Minnesota February 22,2024 Page 6 Committee for a term expiring March 1, 2027; No. 2024-40 reappointing Dave Freed to the Parks and Recreation Advisory Committee for a term expiring March 1, 2027; No. 2024-41 reappointing Philip Mahowald and Becky Sandahl to the Planning Commission for a term expiring March 1, 2027; No.2024-42 reappointing Barry Berg to the Telecommunications Advisory Committee for a term expiring March 1, 2027; No. 2024-43 reappointing Charles Grawe and David McKenzie to the Traffic Safety Advisory Committee for a term expiring March 1, 2027; and No. 2024-44 reappointing Ann Arens and Sharon Schwartz to the Urban Affairs Advisory Committee for a term expiring March 1, 2027. Ayes-4 -Nays - 0. PLANNING COMMISSION VACANCY Ms. Gackstetter reviewed her memo regarding the vacancy on the Planning Commission with a term expiring March 1, 2026. She recommended the Council extend an invitation to individuals interested in serving on the Planning Commission to submit an application to her by March 15, 2024. MOTION: of Melander, seconded by Goodwin,extending the period for individuals interested in serving on the Planning Commission to submit an application to the City Clerk by March 15, 2024. Councilmember Melander said he served on the Planning Commission for quite some time. He added that it is very fulfilling and interesting, and he encouraged residents to apply. Vote was taken on the motion: Ayes-4 -Nays - 0. COMMUNICATIONS Police Chief Francis thanked the Council for the moment of silence at the start of the meeting. He commented on the tragic loss of the three public safety professionals from the City of Burnsville and its impact on the public safety community and the community at large. He thanked everyone for the outpouring of support and invited the public to "stand with us". He noted this year's Teen Academy will be held April 2-23, on Tuesday nights, from 6:00 p.m. to 8:30 p.m. Registrations are now open and high school age students are encouraged to apply. Councilmember Bergman asked if there will be a Citizens Academy this year. Police Chief Francis responded that the Citizens Academy will be held this fall. Council and staff continued discussions on many ways the various organizations are providing mutual aid to the City of Burnsville and ways the public can provide support and/or donations. Councilmember Goodwin said there is a very troubling piece of legislation being proposed that would take away many of the City's zoning rights. CITY OF APPLE VALLEY Dakota County, Minnesota February 22, 2024 Page 7 Mr. Lawell summarized the bills and explained how, if passed, they would preempt a city's general authority over land use matters, including items such as density, lot size, building height, accessory dwelling units, design standards, parking, and ratio requirements. Of particular concern is that the bills also prohibit public input on the approval process. He said there are several organizations, which Apple Valley is part of, that are also expressing opposition to these bills. He does not believe these bills are well thought out and they would drastically change the way the City does its business. Discussion continued regarding the proposed bills and how it could end up being devasting for cities to lose control of these matters. Ms. Gackstetter provided a brief update on the Presidential Nomination Primary. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Melander, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes -4 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, to adjourn. Ayes - 4 -Nays - 0. The meeting was adjourned at 7:37 o'clock p.m. Respectfully Submitted, P a� , Pamela J. G k to to , City Clerk Approved by the Apple Valley City Council on 3/I 41?s4 Clint Hooppaw, Mayor