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Home My WebLink About05/02/2024 Meeting Location: Municipal Center City of 7100 147th Street West Apple Valley, Minnesota 55124 May 2, 2024 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1.Parks Referendum Update 2.Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1.Call to Order and Pledge 2.Approval of the Agenda 3. Welcome New Committee Members, Randy Bailey and Jess Smith 4. Audience –10 Minutes Total Time Limit – For Items Not on this Agenda 5. Approval of the April 2024 Minutes 6. Agenda Items A.Division Updates – Bill Bird and Nick Thompson B. Parks Referendum Update (Verbal) 7. Committee / Staff Discussion Items 8. Input from Committee Members on Next Agenda 9. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, June 6, 2024 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel180 and on the City’s website at www.applevalleymn.gov ITEM: 5. PARKS & RECREATION ADVISORY City of May 2, 2024 COMMITTEE MEETING DATE: SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 2, 2024 Minutes of the April 4, 2024, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Committee Chair Lisa Hiebert; Committee Members Dave Freed, Mark Schori, and Craig Long; Parks and Recreation Director Eric Carlson; and Administrative Coordinator Kayla Hechsel. ABSENT: Committee Member Noel Hammill;Recreation Superintendent Nate Rosa; Parks Superintendent Steve Rother; Recreation Facilities Manager Brian Christianson; and Golf Course Manager Jim Zinck ITEM 1. Call to Order Chair Hiebert called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Election of Officers – Chair and Secretary MOTION: by Freed, seconded by Long, approving the election of Parks & Recreation Committee officers by nomination and approval as Chair Lisa Hiebert and Secretary Mark Schori. VOTE: Yes – 4, No – 0 ITEM 3. Approval of Agenda MOTION: by Schori, seconded by Long, approving the Agenda as presented VOTE: Yes – 4, No – 0 ITEM 4. Audience – 10 Minutes Total Time Limit – For Items Not on the Agenda No one present tospeak. ITEM 5. Approval of the February 2024 Minutes. MOTION: byFreed, seconded by Long, to approve the February 2024 minutes as presented. VOTE: Yes – 4, No – 0 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 2, 2024 ITEM 6.A. Agenda Items – Committee’s Annual Report The Parks & Recreation Department prepares an annual report about the year’s work done by the Parks & Recreation Advisory Committee, and the report is approved by the Committee and then by the City Council. Upon approval of the report, it is posted on the City’s website for the public to view. Committee Member Schori commented that the report mentions the Park Dedication Fund and he requested that staff bring information about the Park Dedication Fund to the Committee at a future meeting. Director Carlson promised to do so. Committee Member Long asked for more information about the Adopt-a-Park program. Director Carlson shared that local organizations or businesses that participate in this program adopt a park for a year and clean up their park a few times or take on a special project, such as replacing the mulch or trimming trees. MOTION: by Schori, seconded by Long, to approve the Parks & Recreation Advisory Committee’s annual report as presented. VOTE: Yes – 4, No – 0 ITEM 6.B. Agenda Items – Department’s Annual Report The Parks & Recreation Department staff create an annual report for the work done by the Department each year. After the report is approved by both the Parks & Recreation Advisory Committee and the City Council, the report is posted online for the public to view. Committee Chair Hiebert highlighted the attendance numbers, such as for the Aquatic Center, are trending upward, especially after the pandemic. Director Carlson agreed and mentioned that other cities seem to be experiencing a similar upward trend. Committee Member Long asked about the new Air Quality Guidelines, and Director Carlson gave background as to why these guidelines were put in place. The specific guidelines are not published, but they are an internal policy that will help guide staff in making decisions about when we close our facilities or cancel programs due to poor air quality. Committee Chair Hiebert commented that this year’s Mid-Winter Fest was a great success, and Director Carlson gave a brief overview of the highlights of this year’s event and thanked our wonderful sponsors. MOTION: by Long, seconded by Schori, to approve the Parks & Recreation Department’s annual report as presented. VOTE: Yes – 4, No – 0 - 2 of 3 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 2, 2024 ITEM 7. Committee/Staff Discussion Items Director Carlson gave a brief update on the 2023 Parks Referendum projects, specifically the Hayes Arena project, which is on track to be completed by early June. Director Carlson also mentioned that improvements to the Apple Valley Family Aquatic Center are in the planning stages of the process, with implementation scheduled to happen beginning at the conclusion of the 2024 swim season. He mentioned that there will be opportunities for the public coming up to give their feedback on the youth baseball/softball complex at Hayes Park and the park improvements and new pool at Redwood Park. Director Carlson highlighted the additional funding we have received and are applying for to help supplement the Parks Referendum funds. The funding we have received includes $1,410,000 from the State and $500,000 from the Federal Government for the inclusive playground, and $166,000 from Mighty Ducks Grant Program for the Hayes Arena refrigeration project. The department has grant applications for $250,000 and $350,000 from the MN DNR for trails at Cobblestone Lake Park and Redwood Park’s sport courts respectively. Committee Chair Hiebert thanked former Chair Brent Schulz and former Committee Member Matt Hinrichs for their service on the committee. Two new members will be brought onto the Committee by the May meeting. The Committee Members wanted to also thank Mike Endres, our Parks Superintendent, for his 23 years at Apple Valley and wish him well in his retirement. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Freed, seconded by Schori, to adjourn the meeting at 7:35 p.m. VOTE:Yes – 4, No – 0 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Lisa Hiebert, Chair on May 2, 2024. - 3 of 3 - ITEM: 6.A. PARKS & RECREATION ADVISORY City of May 2, 2024 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested N/A – informational item Summary During the regular meeting, Recreation Supervisors Bill Bird and Nick Thompson will be giving updates on their respective areas. Included in the agenda packet, you will find copies of the two presentations. These are provided for informational purposes. Background Bill Bird oversees youth & family programming and special events, and Nick Thompson oversees adult athletics and field rentals. For this meeting, both Recreation Supervisors will give oral presentations updating the Committee on their programs. If a committee member wishes for additional details regarding a specific area, please feel free to discuss during the agenda item or contact me at eric.carlson@applevalleymn.govor (952) 953-2310.