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Home My WebLink About2024/04/11 CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2024 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held April 11, 2024, at 7:00 o'clock p.m. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Fire Chief Nelson, Public Works Director Saam, and Planner/Econ. Dev. Specialist Sharpe. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Goodwin, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Mr. Randy Bailey announced Rick's annual bike sale will be held at Dick's Valley Service on May 11, 2024, from 11:00 a.m. to 3:00 p.m. All proceeds will benefit Kids `n Kinship and DARTS. Mr. Douglas Hlas, 13572 Harwell Path, commented on the proposed middle housing legislation and how it will greatly impact everyone. He thanked the Council for keeping residents well informed. Discussion followed. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY Dakota County,Minnesota April 11,2024 Page 2 MOTION: of Melander, seconded by Goodwin, approving the minutes of the regular meeting of March 28, 2024, as written. Ayes-4 -Nays - 0 -Abstain- 1 (Melander). MOTION: of Melander, seconded by Goodwin,authorizing issuance of a 1 to 4 Day Temporary On-Sale Liquor License to Apple Valley American Legion,Post 1776, by Minnesota Alcohol and Gambling Enforcement Division, for use on July 4, 2024, outdoors at the American Legion, 14521 Granada Drive, as described in the City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, adopting Resolution No. 2024-55 approving 2024 Special Assessment Roll No. 693, for hearing purposes, in the total amount of$160,684.99 for delinquent utility charges, and setting the public hearing,at 7:00 p.m., on May 9, 2024. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin,adopting Resolution No. 2024-56 approving 2024 Special Assessment Roll No. 694, for hearing purposes, in the total amount of$371.38 for delinquent hazardous tree removal and nuisance charges, and setting the public hearing, at 7:00 p.m., on May 9, 2024. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin,proclaiming April 2024, as"Fair Housing Month" in the City of Apple Valley as an inclusive community committed to fair housing, and to promote appropriate activities by private and public entities to provide for equal housing opportunities for all residents and prospective residents. Ayes- 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin, approving continuation of the Commission/Committee Recognition Program, allowing each non-staff member of the Cemetery Advisory Committee, Parks and Recreation Advisory Committee, Planning Commission, Telecommunications Advisory Committee, Traffic Safety Advisory Committee, and Urban Affairs Advisory Committee to receive up to $720.00 of parks and recreation services, for 2024, as described in the Park and Recreation Director's memo. Ayes- 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin,accepting the Planning Commission resolution finding Park Referendum Projects are consistent with 2040 Comprehensive Plan. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, adopting Resolution No. 2024-57 awarding the agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, Bid Package 1,to Wells Concrete Products Co.,the lowest responsible bidder, in the amount of$964,557.00. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin, adopting Resolution No. 2024-58 awarding agreements for Project 2021-154, CMF Improvement& Expansion, and Project CITY OF APPLE VALLEY Dakota County, Minnesota April 11,2024 Page 3 2021-172, Police Garage, Bid Package 2,to various contractors, in various amounts. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, adopting Resolution No.2024-59 rejecting bids for Project 2021-154, CMF Improvement& Expansion, and Project 2021- 172, Police Garage, Bid Package 2, for various bid categories. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin,adopting Resolution No. 2024-60 approving plans and specifications for Project 2021-154, CMF Improvement&Expansion, and Project 2021-172, Police Garage, and authorizing advertising for receipt of bids on Bid Package 3, at 1:00 p.m.,on April 30,2024, via a posting on the City's website and official newspaper. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin,approving Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, for 1B - Final Cleaning - Police Station, with Nordic Shine, LLC, in the amount of $17,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, for 3F- Sealed, Polished, and Stained Concrete -Police Station, with QC Companies, in the amount of$50,120.00,and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement&Expansion, and Project 2021-172, Police Garage, for 7F - Waterproofing and Weatherproofing - Police Station, with Henkemeyer Coatings, Inc., in the amount of$59,813.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, for 7H- Joint Sealants - Police Station, with Carciofini Company, Inc., in the amount of $25,365.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Goodwin,approving Agreement for Project 2021-154, CMF Improvement&Expansion, and Project 2021-172, Police Garage, for 8B - Doors, Frames, and Hardware Materials-Police Station,with Bredemus Hardware Co., Inc., in the amount of$106,669.00, and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement&Expansion, and Project 2021-172,Police Garage, for 9F - CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2024 Page 4 Tiling - Police Station, with Lee's Ceramics, Inc., in the amount of$102,825.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, for 9L - Carpet& Resilient Base - Police Station, with Sonus Interiors, Inc., in the amount of$37,800.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement & Expansion, and Project 2021-172, Police Garage, for IOB - Signage - Police Station, with Spectrum Sign Systems, in the amount of $12,535.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, for IOD - Specialties Materials - Police Station, with Building Material Supply, Inc., in the amount of$15,161.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, for 1OF - Lockers - Police Station, with Building Material Supply, Inc., in the amount of $156,298.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, adopting Resolution No. 2024-61 awarding the Agreement for Project 2021-154, WVR-P56 Pond Expansion Improvements, part of Project 2021-154, CMF Improvements & Expansion, and Project 2021- 172 Police Garage, to Rachel Contracting, LLC, the lowest responsible bidder, in the amount of$165,637.00. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, adopting Resolution No. 2024-62 awarding the Agreement for Project 2024-107, 127th Street W. (Cedar to Galaxie) Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of$783,905.20. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving the Agreement for Building Inspections plan review software with Avolve Software Corporation, in the amount of$33,000.00 annually for three years, and a one-time implementation fee of$6,300.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving the Intergovernmental Agreement with the Metropolitan Council, for 2024 Citizen-Assisted Lake Monitoring CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2024 Page 5 Program (CAMP), in the amount of$2,660.00, for Cobblestone Lake, Farquar Lake, Long Lake, and Scout Lake, as attached to the Water Resources Specialist's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Goodwin, approving the Agreement for FS2 - Card Readers and Cameras with Pro-Tec Design, Inc., in the amount of$101,420.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Change Order No. 1 to the Agreement with All-American Ice, LLC, d/b/a All-American Arena Products, for Project 2024-127, Hayes Arena Ice System Replacement, Associated with 2023 Parks Bond Referendum, in the amount of an additional $14,800.00. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Change Order No. 2 to the Agreement with All-American Ice, LLC, d/b/a All-American Arena Products, for Project 2024-127, Hayes Arena Ice System Replacement, Associated with 2023 Parks Bond Referendum, in the amount of an additional $5,450.00. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Goodwin, approving Change Order No. 18 for Apple Valley Fire Station#2 and Improvements to #1 & #3, with various contractors for various amounts. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, setting a special informal City Council meeting, at 5:00 p.m., on May 9, 2024, at Embry Path Park, for the Arbor Day tree planting ceremony. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving the personnel actions as listed in the Personnel Report dated April 11, 2024. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, to pay the claims and bills, check registers dated March 20, 2024, in the amount of$2,745,020.74; and March 27, 2024, in the amount of$1,017,340.27. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA APPOINT PLANNING COMMISSIONER Ms. Gackstetter reviewed her memo listing applicants for the Planning Commission vacancy. The Mayor called for nominations for the vacancy. Councilmember Goodwin nominated Brian Burke, Linda Garrett-Johnson, Brian Gnerer, Douglas Hlas, and Paul Zawacki. There being no further nominations, the Mayor declared the nominations closed. CITY OF APPLE VALLEY Dakota County,Minnesota April 11, 2024 Page 6 MOTION: of Goodwin, seconded by Bergman, accepting the five nominations for Planning Commission. Ayes- 5 -Nays- 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select four names from the five nominees. After selections were made,they were tallied and the City Clerk announced that three names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made,they were tallied and the City Clerk announced that the two names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made,they were tallied and the City Attorney announced that Douglas Hlas received the majority of votes. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2024-63 appointing Douglas Hlas to the Planning Commission for a term expiring March 1, 2026. Councilmember Grendahl thanked Mr. Hlas for attending the last three City Council meetings to understand the housing issue, and for becoming an activist to help cities maintain control. Discussion continued. Vote was taken on the motion: Ayes - 5 -Nays - 0. During the counting of the votes, Police Captain Francis provided an update on Autism Acceptance Month activities, `Buzz with the Fuzz"police podcast, and Citizens Academy; and Mr. Grawe provided an update on the Metropolitan Airports Commission MSP runway construction project. APPOINT PARKS AND RECREATION ADVISORY COMMITTEE MEMBER Ms. Gackstetter reviewed her memo regarding the resignation of Parks and Recreation Advisory Committee Matthew Hinrichs, creating a vacancy on the Cemetery Advisory Committee with a term expiring March 1, 2026. MOTION: of Grendahl, seconded by Melander, accepting the resignation of Parks and Recreation Advisory Committee Member Matthew Hinrichs and thanking him for his dedicated service to the City of Apple Valley. Ayes - 5 -Nays-0. Ms. Gackstetter then reviewed the process for filling the Parks and Recreation Advisory Committee vacancies. The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated Randy Bailey, Frederic (Rick) Contino, Cindi Dayus, Linda Garrett-Johnson,John Henjum,DeAnna CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2024 Page 7 Larson, Linda Maytan, James Rosen, and Jess Smith. There being no further nominations, the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Bergman, accepting the nine nominations for Parks and Recreation Advisory Committee, and amending the previously adopted appointment process to reduce the number of candidates by selecting three fewer candidates than total names appearing on the ballot for the first round of voting. Ayes - 5 -Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select six names from the nine nominees. After selections were made, they were tallied and the City Clerk announced that five names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select four names. After selections were made, they were tallied and the City Clerk announced that three names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made, they were tallied and the City Attorney announced that Randy Bailey and Jess Smith received the majority of votes. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2024-64 appointing to the Parks and Recreation Advisory Committee Randy Bailey with a term expiring March 1, 2027, and Jess Smith with a term expiring March 1, 2026. Councilmember Grendahl provided some background information on Mr. Bailey and listed several of his contributions to the City. Vote was taken on the motion: Ayes - 5 -Nays - 0. Mayor Hooppaw thanked all the applicants who applied and expressed interest in the positions on both the Planning Commission and Parks and Recreation Advisory Committee. During the counting of the votes, Mr. Carlson provided an update on the Apple Valley Aquatic Center, Redwood Pool, Valleywood Golf Course, off-leash dog areas, and the Parks Bond Referendum projects; and Mr. Lawell announced that the City is looking for election judges, and he provided an update on the Home & Garden Expo, which was held last Saturday, and he thanked City staff who worked the event. COMMUNICATIONS Councilmember Bergman thanked Rick Heyne and the Liquor Store staff for the great food and wine pairing event held at Valleywood Golf Course last week. He said it was well attended and the food was phenomenal. CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2024 Page 8 Mayor Hooppaw thanked Alex Sharpe and Sydnee Stroeing for spending time with high school students talking about community development/planning careers. The students and schools appreciate it. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. CLOSE MEETING Mayor Hooppaw requested a motion to close the meeting under the exceptions to the open meeting law to review real property appraisal information related to lands identified as the Central Village West site(7153 152nd Street W. and 7169 153rd Street W.) MOTION: of Goodwin, seconded by Grendahl,to enter into a closed meeting and convene in closed session to review real property appraisal information related to the Central Village West site (7153 152nd Street W. and 7169 153rd Street W.) Ayes - 5 - Nays - 0. The Council convened in the Regent Conference Room at 7:55 p.m. In attendance were Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander; City Administrator Lawell; City Clerk Gackstetter; City Attorney Hills, Community Development Director Benetti, Finance Director Hedberg; and Planner/Econ. Dev. Specialist Sharpe. The meeting was tape recorded as required by law. The Council reconvened in open session at 8:09 p.m. MOTION: of Grendahl, seconded by Goodwin,to adjourn. Ayes- 5 -Nays- 0. The meeting was adjourned at 8:10 o'clock p.m. Respectfully Submitted, P &J- "NKIL4 caa&wtt� Pamela J. Ga s tt )City Clerk Approved by the Apple Valley City Council on 4/2s/24 . Clint Hooppaw, Mayor