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12/11/2014 Meeting
««« Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 DECEMBER 11, 2014 CITY COUNCIL INFORMAL MEETING TENTATIVE DISCUSSION ITEMS 5:30 P.M. 1. Council Discussion Items. (10 min.) 2. Caribou Coffee Drive -Thru Discussion. (25 min.) 3. Northcreek Greenway Trail/MN Zoo Connection Update. (15 min.) 4. Dek Hockey Proposal. (15 min.) 5. Bloomberg Philanthropy Grant Application. (10 min.) 6. Adjourn. CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 P.M. 1. Call to Order and Pledge. 2. Approval of Agenda. 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda. 4. Approval of Consent Agenda Items * : *A. Approve Minutes of November 25, 2014, Regular Meeting. *B. Set 2015 Council Meeting Schedule. *C. Adopt Resolution Accepting Donation of $3,000.00 from Dakota County Victim Impact Panel for use by Police Department. *D. Approve State Gambling Exempt Permits: * 1 Apple Valley Hockey Association at Apple Valley Senior High School on January 8, 2015. *2. Eastview Community Foundation at Valleywood Golf Course on January 24, 2015. *3. Eastview Lightning Touchdown Club at Rascal's Apple Valley Bar and Grill on February 22, 2015. *4. Post 1776 American Legion Riders at American Legion Post 1776 on January 24, 2015. *5. Post 1776 American Legion Riders at American Legion Post 1776 on February 22, 2015. *6. Post 1776 American Legion Riders at American Legion Post 1776 on March 28, 2015. *7. Post 1776 American Legion Riders at American Legion Post 1776 on October 24, 2015. *8. Post 1776 American Legion Riders at American Legion Post 1776 on November 21, 2015. *E. Approve Issuance of 2015 3.2 Percent Malt Liquor Licenses. * Items marked with an asterisk ( *) are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. (continued on reverse side) 4. Approval of Consent Agenda Items * - Continued *F. Adopt Resolution Appointing Responsible Authority and Data Practices Compliance Official. *G. Adopt Resolution Granting Charter Communications a Cable Franchise Extension through December 31, 2015. *H. Adopt Resolution Consenting to Change of Control within Charter Communications. *I. Approve Letter of Support for Dakota County Federal Solicitation of Funds for CSAH 31 and CSAH 46 Traffic System Management. *J. Approve Reduction of Financial Guarantee. *K. Approve Reduction of Natural Resources Management Permit Guarantee. *L. Adopt Resolution Approving Specifications for AV Project 2015 -111, Mowing and Trimming Services 2015 -2016, and Authorizing Advertising for Receipt of Bids, at 10:00 a.m. on January 15, 2015. *M. Adopt Resolution Authorizing Submittal of Comprehensive Plan 2030 Land Use Map Amendment to Metropolitan Council to Re- designate Outlot B, Fischer Market Place, from "C" (Commercial) to "HD" (High Density Residential / +12 Units per Acre). *N. Adopt Resolution Terminating Existing Temporary Ponding, Drainage, and Grading Easement Over a Portion of Outlot C, Cortland Addition. *O. Embry Place: * 1. Pass Ordinance Rezoning Outlot C, Cortland Third Addition, from "M -6C" (Medium Density Residential /6 -12 Units Per Acre) to "PD- 856 /Zone 2" (Planned Development). *2. Adopt Resolution Completing Right -of -Way Vacation. *3. Adopt Resolution Approving Final Plat and Development Agreement. *P. Adopt Resolution Approving Quarry Ponds Final Plat and Development Agreement. *Q. Approve Water Quality Improvement Cost Share Program Agreement with Foxmoore Ridge Townhomes for Raingarden Installed at Lot 47, Block 2, Foxmoore Ridge Two, C.I.C. No. 128. *R. Approve Dakota County Drug Task Force Joint Powers Agreement. *S. Approve Various Contracts: *1. DPC Industries, Inc., for AV Project 2015 -108, 2015 Water Treatment Plant Chemicals - Hydrofluorosilicic Acid and Chlorine. *2. Hawkins, Inc., for AV Project 2015 -108, 2015 Water Treatment Plant Chemicals CARUSOL Sodium Permanganate. *T. Approve Acceptance and Final Payment on Various Contracts: * 1. Kruger Excavating, Inc., for AV Project 2014 -111, 2014 Utility Improvements - $4,917.26. *2. Northstar Mudjacking, Inc., for AV Project 2014 -116, 2014 Concrete Raising and Leveling Services - $443.61. *3. Ron Kassa Construction, Inc., for AV Project 2014 -117, 2014 Concrete Removal and Replacement Services - $7,481.80. *U. Approve Memorandum of Agreement with AFSCME Local No. 479 Establishing 2015 City Contribution towards Insurances. *V. Approve Personnel Report. 5. Regular Agenda Items A. Tax Levy and 2015 City Budget: 1. Hold Public Hearing. 2. Resolution Approving Property Tax Levy and 2015 City Budget. 3. Resolution Amending Water and Sanitary Sewer Rates for 2015. 4. Resolution Amending Storm Water Drainage Rates for 2015. 5. Resolution Amending Street Light Utility Rates for 2015. 6. Resolution Transferring $600,000.00 from Liquor Fund to General Fund for 2014. B. Li, Inc., d/b /a Super World Buffet, 15050 Cedar Avenue, Ste. 111: 1. Hold Public Hearing on New On -Sale 3.2 Percent Malt Liquor License. 2. Issuance of On -Sale 3.2 Percent Malt Liquor License for 2015. C. Caribou Coffee: 1. Resolution Approving Conditional Use Permit Allowing a Drive -Thru Window. 2. Resolution Approving Site Plan/Building Permit Authorization to Allow Construction of a Drive -Thru Window. D. Ordinance Amending Chapter 35 of the City Code, Regulating Various City Fees and Charges, Effective January 1, 2015. (Second reading and action.) 6. Other Staff Items. 7. Council Items and Communications. 8. Calendar of Upcoming Events. 9. Claims and Bills. 10. Adjourn. NEXT REGULARLY SCHEDULED MEETINGS: Tuesday December 23 7:00 p.m. (Regular) Thursday January 5:30 p.m. (Informal) " " 7:00 p.m. (Regular) Thursday January 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's website at www. cityofapplevalley. org) .�. «... ::..« :... °"" Meeting Location: Municipal Center City of App�e 7100 147th Street West Va��ey Apple Valley, Minnesota 55124 UPDATE OF CITY COUNCIL REGULAR MEETING ACTIONS DECEMBER 11, 2014 3. Audience - For Items NOT on this Agenda - Mr. Ed Kearney, Chamber of Commerce President, Commented on the Chamber Christmas Luncheon and Awards Ceremony. 4. Approved All Consent A�enda Items *: *A. Approve Minutes of November 25, 2014, Regular Meeting. *B. Set 2015 Council Meeting Schedule. *C. Adopt Resolution Accepting Donation of$3,000.00 from Dakota County Victim Impact . Panel for use by Police Department. *D. Approve State Gambling Exempt Permits: *1 Apple Valley Hockey Association at Apple Valley Senior High School on January 8, 2015. *2. Eastview Community Foundation at Valleywood Golf Course on January 24, 2015. *3. Eastview Lightning Touchdown Club at Rascal's Apple Valley Bar and Grill on February 22, 2015. *4. Post 1776 American Legion Riders at American Legion Post 1776 on January 24, 2015. *5. Post 1776 American Legion Riders at American Legion Post 1776 on February 22, 2015. *6. Post 1776 American Legion Riders at American Legion Post 1776 on March 28, 2015. *7. Post 1776 American Legion Riders at American Legion Post 1776 on October 24, 2015. *8. Post 1776 American Legion Riders at American Legion Post 1776 on November 21, 2015. *E. Approve Issuance of 2015 3.2 Percent Malt Liquor Licenses. *F. Adopt Resolution Appointing Responsible Authority and Data Practices Compliance Official. *G. Adopt Resolution Granting Charter Communications a Cable Franchise Extension through December 31, 2015. *H. Adopt Resolution Consenting to Change of Control within Charter Communications. *I. Approve Letter of Support for Dakota County Federal Solicitation of Funds for CSAH 31 and CSAH 46 Traffic System Management. *J. Approve Reduction of Financial Guarantee. *K. Approve Reduction of Natural Resources Management Permit Guarantee. *L. Adopt Resolution Approving Specifications for AV Project 2015-111, Mowing and Trimming Services 2015-2016, and Authorizing Advertising for Receipt of Bids, at 10:00 a.m. on January 15, 2015. * Items marked with an asterisk(*)are considered routine and will be enacted with a single motion,without discussion,unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. (continued on reverse side) 4. Approved All Consent Agenda Items * - Continued: *M. Adopt Resolution Authorizing Submittal of Comprehensive Plan 2030 Land Use Map Amendment to Metropolitan Council to Re-designate Outlot B, Fischer Market Place, from "C" (Commercial) to "HD" (High Density Residential/+12 Units per Acre). *N. Adopt Resolution Terminating Existing Temporary Ponding, Drainage, and Grading Easement Over a Portion of Outlot C, Cortland Addition. *O. Embry Place: *1. Pass Ordinance Rezoning Outlot C, Cortland Third Addition, from "M-6C" (Medium Density Residential/6-12 Units Per Acre) to "PD-856/Zone 2" (Planned Development). *2. Adopt Resolution Completing Right-of-Way Vacation. *3. Adopt Resolution Approving Final Plat and Development Agreement. *4. Approve Planned Development Agreement. *P. Adopt Resolution Approving Quarry Ponds Final Plat and Development Agreement. *Q. Approve Water Quality Improvement Cost Share Program Agreement with Foxmoore Ridge Townhomes for Raingarden Installed at Lot 47, Block 2, Foxinoore Ridge Two, C.I.C. No. 128. *R. Approve Dakota County Drug Task Force Joint Powers Agreement. *S. Approve Various Contracts: *1. DPC Industries, Inc., for AV Project 2015-108, 2015 Water Treatment Plant Chemicals - Hydrofluorosilicic Acid and Chlorine. *2. Hawkins, Inc., for AV Project 2015-108, 2015 Water Treatment Plant Chemicals - CARUSOL Sodium Permanganate. *T. Approve Acceptance and Final Payment on Various Contracts: *1. Kruger Excavating, Inc., for AV Project 2014-111, 2014 Utility Improvements - $4,917.26. *2. Northstar Mudjacking, Inc., for AV Project 2014-116, 2014 Concrete Raising and Leveling Services - $443.61. *3. Ron Kassa Construction, Inc., for AV Project 2014-117, 2014 Concrete Removal and Replacement Services - $7,481.80. *U. Approve Memorandum of Agreement with AFSCME Local No. 479 Establishing 2015 City Contribution towards Insurances. *V. Approve Personnel Report. 5. Re ul� ar Agenda Items: A. Tax Levy and 2015 City Budget: 1. Held Public Hearing. 2. Adopted Resolution Approving Property Tax Levy and 2015 City Budget. 3. Adopted Resolution Amending Water and Sanitary Sewer Rates for 2015. 4. Adopted Resolution Amending Storm Water Drainage Rates for 2015. 5. Adopted Resolution Amending Street Light Utility Rates for 2015. 6. Adopted Resolution Transferring $600,000.00 from Liquar Fund to General Fund for 2014. B. Li, Inc., d/b/a Super World Buffet, 15050 Cedar Avenue, Ste. 111: 1. Held Public Hearing on New On-Sale 3.2 Percent Malt Liquor License. 2. Approved Issuance of On-Sale 3.2 Percent Malt Liquor License for 2015. 5. Re ular A�enda Items: ��'^"�'^^�� r'^f� Tabled until January 2015. � Ro�..l„+:,,,-, A,..,.,,.,�.,;..,,. �,...,�i;t;.,,-,�1 T T D '� A 11 Tl ' Tl, �II' .7 �. �....�.,...�..�,i,��N�,.�.�iii , .-r..-6�iivir-vi�—a--�i�'° TL, �x7' .a . D. Passed Ordinance Amending Chapter 35 of the City Code, Regulating Various City Fees and Charges, Effective January 1, 2015. (Second reading and action.) 6. Other Staff Items. 7. Council Items and Communications. 8. Approved Calendar of Upcoming Events. 9. Approved Claims and Bills. NEXT REGULARLY SCHEDULED MEETINGS: Tuesday December 23 7:00 p.m. (Regular) Thursday January 5:30 p.m. (Informal) " " 7:00 p.m. (Regular) Thursday January 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's website at www.cityofapplevalley.o�g) 000 zNF- - *06 0 . 0 City of Apple Valley MEMO Community Development TO: Mayor, City Council Members and City Administrator FROM: Kathy Bodmer, Planner MEETING DATE: December 11, 2014 SUBJECT: Informal Discussion — Caribou Drive -Thru RECOMMENDED ACTION: No official action is required. Caribou wishes to present their proposed coffee drive -thru at the Informal Meeting to allow for questions, concerns and /or issues to be discussed. It is recommended that the City Council not state specifically whether or not they would approve or deny the request but rather, identify the specific zoning and project questions or issues they might have with the proposed drive -thru. BACKGROUND: Caribou Coffee, 14638 Cedar Avenue, requests a conditional use permit and site plan review building permit authorization to construct and operate a drive -thru window in connection with a Class III restaurant in PD -290, Zone 4. Staff collected a number of questions and concerns that were raised since the Planning Commission's review of the project. Attached are the questions and responses for the City Council's information. Two site plans are attached that provide two options for queue lanes to help address concerns of circulating traffic blocking access to parking spaces and adjacent businesses. Since the time of the Planning Commission's review, City staff visited the site and other coffee drive - thrus and made the following findings: • During peak times, the center and west side of the Cedar Marketplace parking lot are full. However, spaces remain available on the east side of the site. • At coffee drive - thrus in Rosemount and Lakeville, staff found that the maximum number of vehicles queued up for the window was 10 to 11 vehicles. • In most cases, drivers are courteous and patient and allow room for cross - traffic and parking vehicles. • Caribou revised its plans to provide a painted queuing lane that will provide parking for 6 vehicles in addition to the seven vehicles that can be stacked in the drive -thru loop. The painted queue lane provides stacking for more than 13 vehicles. • Caribou will designate six parking spaces adjacent to the queue lane as staff parking to minimize conflict between the drive -thru lane and those parking vehicles. • Peak demand time for the drive -thru is expected to be between 6 a.m. and 11:00 a.m., before most of the other businesses and restaurants are open in the shopping center. Glazier Town homes I Caribou F,ed Ex/ Kinkos El Site Loro BW -3 L ��I� j Garre Condo w Former Applebees Archiver's w Q AV Professional Bldg U Av o 147TH ST W CARIBOU DRIVE- THRU A BYa l I CUP = r N W E S J....� 5 _ I LOCATION MAP " \ ,® a 690.01 WILKUS ___________— A R C H T E C. i v 4 / ENrr (j. b b N 15 co F FEE ZT i I RETAIL 'D' 8 0 "�� Z. i I RETAIL 'E' I w Ig K U > 5 rg I W i I > a z I iz r ❑ ' I W i i o a W RETAIL 'F' > LL I 19 79 19 '*` �� w I b bb b 10 IF OPTION A I I a QUEUING AND DIRECTIONAL SIGN PLAN 12 -05 -2014 " 147TH STREET WEST APPLE VALLEY, MN A1.1 t OVERALL SITE PLAN OVERALL SITE PLAN i I ! s E WILKUS ARCHITECTS ` Ei- -tee —fE fE ____________— 4 15 / 5 E P E�xwx °N� � i xx� .F E6 za xwrEr~x�o�E�ExP ° 1 11 I � I cREC, °xw.s °x W xc.coxc xF °.. °ROxwE,xwc RETAIL 'D' n / W z euv�ovEE mrzwxcuren /�''.. / S y k, { / �0'� I.L. O w U. _�________— _______ ___- V� oxecroxus °x ,xnvres�awu+xows 0 Q > Z ron cuwma+cv nv /' (� a J W w RETAIL 'E' / I 17 w w �� Lij t 12 3 .I W W I m RETAIL 'F'$�,{ Q Q I W of I 19 19 19 xxµmeeawuv N W o I i I '° III III Illllillh � ,__, J 147TH STREET WEST �� _ OPTION B QUEUING AND DIRECTIONAL SIGN PLAN n 12 -02 - D APPLE VALLEY, MN E..W A1.1 I OVERALL SITE PLAN -OVERALL SITE PLAN e Caribou Drive -Thru in Cedar Marketplace Questions /Issues: 1. Is there adequate parking for all of the uses in Cedar Marketplace? It appears that the shopping center parking is full, especially on weekends. Staff response Several inspections were conducted of the shopping center during peak times, which found that the parking spaces on the west and central portions of the parking lot are nearly full. However, additional parking is available on the northeast, east and southeast portions of the site. It is expected that customers of 5 Guys Burgers and Fries will park on the southeast side of the site. A total of 21 spaces are expected to be used of the 30 spaces available in the south parking lot by 5 Guys customers. The shopping center is successful and very busy, but the parking provided meets the requirements of the zoning code. 2. Circulation and entrance — would directional signage be needed, or just let cars queue up ( "come one come all ")? What other improvements could be made to minimize conflicts between queuing and parking? Staff response The City Engineer responded that the use of directional signs and painted queue lanes are a good idea and will help to direct drivers to the correct locations in the parking lot. The City Engineer states that because peak times for the coffee drive -thru will be different from peak demand for the other restaurants, he does not expect vehicle circulation issues. 3. Delivery cannot block drive aisle — how would that be addressed? Staff response The site plan shows that deliveries will be made from the east side of the building. Sidewalk is located behind the building on the north side which can be used to make deliveries to the restaurant. 4. Clearly explain parking demand for each of the uses. Staff response Attached is a copy of the parking demand and supply analysis. The parking calculation provides the required parking for each of the uses. The former El Loro space is currently vacant, which means further analysis will be required once the new tenant has been identified. 5. Concern about future parking needs for former El Loro restaurant. Will the drive -thru impact the El Loro space? Staff response • 38 parking spaces are available for the new El Loro tenant. If 6 spaces are removed for the Caribou drive -thru, 32 spaces would be available. • If the former restaurant is converged to retail, only 17 parking spaces would be required. • If the former restaurant remains a restaurant, it may be necessary to reduce the number of seats in order to meet the parking requirements. Additional options would be to reduce the number of outdoor seats, or the building owner would need to apply for a variance. This would need to be reviewed in detail once a new tenant is identified. 6. Clearly explain parking demand for the coffee shop adding the drive -thru lane. How many spaces will be removed? Staff response In the fall of 2014, Dakota County painted 3 new parking spaces in the stub of the former driveway to Cedar Avenue. The current total number of parking spaces is 339 + 3 new spaces for total of 342 spaces. The plans show that Caribou plans to install a compact drive -thru loop that would require the removal of six parking spaces. The total number of parking spaces available after the installation of the drive -thru would be 342 — 6 removed spaces for a total of 336 spaces. 7. This operation would work better on the east side of the building. Staff response The drive -thru on the west side of the building helps to direct traffic away from the busy center section of the site. If the drive -thru were constructed on the east side of the building, it is likely that there would be more traffic conflicts with the main drive -aisle and traffic circulating along the northern part of the site. 8. Maybe restrict drive -thru hours to no later than 6:00 p.m. during the week and weekend. That way, drive -thru will not impact other restaurants. After that time, customers would need to park and walk in. Staff response According to the PD zoning district, the City may restrict the hours of operation of the drive -thru to minimize impacts to adjacent residential properties. However, in the evenings, the demand for the drive -thru is expected to be very low and not likely to interfere with other restaurant uses. The peak demand time for coffee is 6:00 a.m. to 11:00 a.m. before most of the other businesses and restaurants in Cedar Marketplace are open. 9. Need clear information about the number of vehicles that will use the drive -thru during peak times and how many cars will queue up in the parking lot aisles. As currently designed, 5 to 7 vehicles would not be an issue, but 12 or more would be a problem. Staff response Caribou estimates that at peak demand, there will be 7 to 10 cars in the drive - thru. The compact drive -thru loop allows for stacking of seven vehicles. If over 7 vehicles wait in the drive -thru line at peak, vehicles will "spill" into the parking lot. If 10 to 11 vehicles queue up in the lane, 3 to 4 vehicles would be expected to spill into the parking lot. A lane is proposed to be painted in the parking lot, along with directional signage to help direct vehicles where to queue so that they do not block adjacent businesses. During peak times, parking spaces may be blocked by spillover traffic, so Caribou plans to use the blocked spaces for employee parking. Staff's observation of neighboring coffee drive -thrus found that the maximum number of vehicles waiting in the drive -thru lane was 10 to 11 vehicles. Earlier plans proposed a longer drive -thru loop that provided stacking of nine vehicles and minimized drive -thru lane and parked vehicle overlap. The trade -off is that a longer drive -thru loop would require the removal of additional parking spaces. The current design provides a drive -thru lane for seven vehicles with a painted queue lane that can accommodate more than 6 additional vehicles. 10. Please provide examples of similar stores with similar characteristics in other locations that we can observe. • Inver Grove Heights Caribou, 9008 Cahill Road (Cahill & Concord). Dimensions of the drive thru loop are the same as proposed in AV, but much smaller shopping center and lower traffic volume on adjacent streets. Adjacent traffic volumes are approximately 9,900 AADT. • Rosemount Starbucks, 14903 So. Robert Trail (NW corner County Rd 42 & Hwy 3). Stacking provided for approximately five cars. When busy, 10 or 11 cars queue up in the lane, so 5 to 7 vehicles spill into the parking lot. • Lakeville Starbucks, 16227 Kendrick Ave (Kendrick and 160 St, just west of 1 -35). Queue lane available for 10 cars and is completely separate from parking areas. Observed a maximum of 11 vehicles. • Under construction: Eagan Caribou, 1380 Duckwood Drive (just south of 35E at Duckwood and Pilot Knob Road). Caribou removed 12 parking spaces to construct a drive -thru lane that stacks 10 vehicles. • Approved by Rosemount City Council 11- 18 -14: Rosemount Caribou, 3868 —150 St W (just north of Cub Foods on Co Rd 42). Plan to install a drive -thru lane on north side of building. Will require an amendment to the PUD zoning. Stacking provided for 7 vehicles. 11. Want to see better drawing showing impact of the proposed drive -thru on the existing parking area. Staff response A revised drawing was prepared that shows the entire Cedar Marketplace parking lot to help show impacts to the entire parking lot. 12. Hearing notices didn't include the tenants. Need neighborhood meeting to ensure owner has discussed the project with each of the businesses. Staff response Public hearing signs were posted prior to the public hearing to help inform neighboring businesses of the project. An email was sent to the businesses informing them of staff's availability to discuss the project. No questions were received. 13. Would ordinance amendment allow drive -thru at other restaurants? Staff response The drive -thru is allowed only at Class III restaurants by conditional use permit. A Class III restaurant is a small neighborhood restaurant, like coffee shop, ice cream shop, sandwich shop, etc. All of the other restaurants in the center are Class I restaurants. 14. Masonry wall —want a decorative wall, not plain block. Don't use the same materials as the dumpster enclosures. Staff response Staff will request elevation drawings that show the design of the proposed screening wall. 15. Ordinance says drive -thru lane "shall not impede" vehicle and pedestrian circulation in the parking lot. Based on experience at other drive - thrus, it is likely that there will be traffic queuing that spills into the parking lot. This will interfere with other vehicles and pedestrians in the parking lot. Staff response There are two options: the first would be to construct a drive -thru loop which is large enough to accommodate all of the estimated vehicles that will use the drive -thru at peak times, minimizing interference with other traffic, but requiring the removal of several more parking spaces. Or, construct a more compact drive -thru loop that removes fewer parking spaces, but may result in vehicles spilling out into the parking lot and potentially interfering with other Cedar Marketplace traffic during peak demand times. Caribou's plan is to construct a compact loop with an additional queuing lane painted on the parking lot. The queue lane will be painted next to employee parking to minimize conflicts with customers trying to enter or exit the parking spaces. 16. Where will employees park? Staff response An employee parking area is shown on the northwest part of the parking lot to help minimize conflicts with the queue lane. Parking Demand and Supply Analysis - Caribou Drive -Thru w/ 5 Guys (2014) and No El Loro Cedar Marketplace - Caribou Drive -thru + 5 Guys (2014) and No El Loro Floor Area # Seats Parking Calculation Total Parking Comments Spaces Re uired Applebees 4,997 198 198 seats @ 1:3.0 66.00 - No changes to seating since 2003. 17 space surplus. Building #1 (14630 Cedar Ave): 10.649 sf Caribu (Indoor) 1,697 41 41 seats @ 1:2.5 16.40 Seating will change with 2015 renovation Caribu (Outdoor) 24 24 seats at 1:5 after 10 2.80 Fed Ex/Kinkos 5,156 @85% /150 29.22 Kid's Hair 1,100 @85% /150 6.23 EI Loro 2,582 0 (81 previously) 81 seats @ 1:2.5 0.00 @81 seats = 32.4 spaces El Loro Patio 0 (22 previously) 22 seats at 1:5 after 10 0.00 @22 seats= 18 spcs = 50.4 spcs total Building #2 (14658 Cedar Ave): 16.500 sf Buffalo Wild Wings 5,750 289 289 seats @ 1:2.5 115.60 Flooring Expo 4,870 @85% /150 27.60 Massage Retreat 3,320 @85 %/150 18.81 and Spa 5 Guys Hamburgers 2,600 53 53 seats @ 1:2.5 21.20 Total Spaces Required 237.86 Total Spaces Provided: 259.00 21.14 Applebee's Shared Parking Surplus (Cross- Parking Easements) 17.00 38.14 Spaces Above or (Below) Requirement Note 1 Total parking spaces with parking expansion 256 spaces. Note 2 Dakota County restriped former drive access to Cedar, creating 3 additional spaces Note 3: Total parking spaces with Applebees and Cedar Marketplace = 342 spaces 12/8/2014 ITEM: City of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Informal Agenda ITEM DESCRIPTION: North Creek Greenway from CSAH 38 to Johnny Cake Ridge Road ........................................ _ ..... _._ ............. ....._.._... ....................... _ ...... _ .................... ---- ..................................... ........................................ _... .... .........................---.._. ---- .......... ....................... ..___ ............ _ ...................... _.._ ...................................................... _._..................... ........................................... ... STAFF CONTACT: DEPARTMENT /DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Support the North Creek Greenway project from CSAH 38 to Johnny Cake Ridge Road. Summary Dakota County received a $1.1 million transportation enhancement grant for a portion of the North Creek Greenway located on the north side of Apple Valley. This portion of the Greenway includes a pedestrian bridge spanning CSAH 38 also known as McAndrews Road. Staff recommends support of the project. Background In 2011, Dakota County applied for and received a $1.1 million transportation enhancement grant from Met Council for a portion of the North Creek Greenway that spans across McAndrews Road with a pedestrian bridge, through the Minnesota Zoo property, to connect with Johnny Cake Ridge Road. A new trail would be constructed along McAndrews Road, ramped to the pedestrian overpass, then swing east and hug the MN Zoo east ring road. Traversing the Zoo and continuing north, the trail would then split between the regional trail and a stub connection to the School of Environmental Studies. The regional trail would continue to the north where it would connect to Johnny Cake Ridge Road. The County's project completion schedule includes a public open house in early December to help finalize the trail development, final design, open house no. 2, and the federal authorization occurring over this winter and the spring of next year, bidding and construction is anticipated in the late winter of 2015 to spring of 2016. Budget Impact N/A Attachment(s) N/A +•ss• 1' ITEM: F —'T City Of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Informal Agenda ITEM DESCRIPTION: Minnesota Dek Hockey Proposal STAFF CONTACT: DEPARTMENT /DIVISION: Barry Bernstein, Director Parks & Recreation Department Action Requested Direction to proceed or terminate the pursuit of the Minnesota Dek Hockey proposal. Summary Minnesota Dek Hockey, LLC., has approached the Parks and Recreation Department wishing to construct and operate dekhockey leagues in Apple Valley. The group would invest in the construction of two rinks on City property and run all dekhockey leagues at these locations. Staff is seeking direction to continue working with Minnesota Dek Hockey or not. Background The Parks and Recreation Department has been approached by a private group representing Minnesota Dek Hockey, LLC., wishing to construct and operate dekhockey leagues in Apple Valley. dekhockey is currently offered in Iowa and this group wishes to bring this activity to the Metro Area. This group picked Apple Valley for its access to other communities. The intent, if it is decided to proceed, is that this group would privately invest in the construction of two dekhockey rinks anticipated to be located on the northwest corner of the Aquatic Center parking lot. This group would then run all leagues operated out of the dekhockey rinks. For this, the City may wish to set up some sort of rental agreement with Minnesota Dek Hockey, LLC. Questions /Comments: • Staff has sought legal advice, as this would be a private venture on City property and could possibly set precedence for other for - profit requests regarding utilization of City property. • Does the City wish to provide a different recreational activity with no or very minimal investment? Budget Impact N/A Attachment(s) Reference Material Minnesota Dek Hockey, LLC 988 Fremont St. Paul, MN 55106 Date: March 21, 2014 Berry Bernstein Recreation and Facilities Superintendent 14603 Hayes Road Apple Valley, MN 55124 Dear Berry, 1 Minnesota Dek Hockey, LLC is- seeking a location in your city park to provide a fun, new sport called Dekhockey that is rapidly spreading throughout the Midwest and the U.S. The goal of Dekhockey is to provide a fun, safe, and competitive sport for all ages. WHAT IS DEKHOCKEY Dekhockey is a form of off -ice hockey played in tennis shoes using a ball in an outdoor rink with a specific plastic sport court surface. It is a non contact. sport that is played 3 vs. 3 plus a goalie with 3 periods of 13 minutes. Each game includes a referee and scorekeeper; the only equipment needed is a helmet, shin pads, gloves, and Dekhockey approved stick. A big attraction to Dekhockey is the website, which features game schedules, team rosters, standings, LIVE scoring updates, stats, photos, videos and Dekhockey players of the week!! HOW IT GOT STARTED IN THE U.S. Patrik Levesque, a Trois Rivieres, Quebec native discovered the sport in his home city and brought Dekhockey to Bettendorf, IA where he was playing semi -pro hockey for the Quad City Mallards. Patrik and his wife Sam have grown the league to over 700 players in just two seasons while bringing over 1,000 spectators each week to Crow Creek Park in Bettendorf. They are currently building a second rink in Bettendorf while expanding to Des Moines, IA and Chicago, IL. Check out their website: www.gcdekhockey.com THE VISION OF DEKHOCKEY Patrik and Sam have formed the National Dekhockey Association (NDA) in the U.S. that will bring the sport to the national scene. As each expansion throughout the country progresses there will be opportunities for each city to host major tournaments for all levels drawing thousands of players and spectators to each community. In addition to major tournaments Dekhockey will also sponsor charitable tournaments along with other fun events throughout the year. WHAT DO WE NEED FROM YOUR CITY? 1. A space in one of your city parks that will allow for construction of the 100 ft. x 50 ft rink. 2. Construction of four light poles (if none exist in chosen location) that will be paid for by Dekhockey. 3. Electricity from your city park. Dekhockey will pay the city for electricity used. WHAT DOES DEKHOCKEY BRING TO YOUR CITY? Dekhockey will bring a fun and exciting new sport to the community that is available for all ages at no cost to you. Dekhockey will provide funding for the construction of the rink, electricity expenses, employees, and the website. The buzz from the new sport will draw media, players, and spectators to your city while creating jobs in the sports sector. This is an opportunity to be the first of many rinks to come in Minnesota! COMPENSATION Dekhockey will provide a monthly payment of $100.00 over the course of ten years for the use of space in your city park. j LEASE - BUSINESS PROPERTY - SHORT FORM THIS AGREEMENT, made and entered into this 4th day of January, 2013, by and between City of Bettendorf Parks and Recreation ( "Landlord "), whose address, for the purpose of this lease, isl609 State St, 1609 State St, Bettendorf, Iowa 52722, and QC Dekhockey Inc ( "Tenant "), whose address for the purpose of this lease is The parties agree as follows: 1. PREMISES AND TERM. Landlord leases to Tenant the following real estate, situated in Scott County, Iowa: A portion of Crow Creek Park as more fully described and shown on the attached Exhibit "A" together with all improvements thereon, and all rights, easements and appurtenances thereto belonging, for a term beginning on the 1 st day of January, 2014, and ending on the 31 st day of December, 2024, upon the condition that Tenant performs as provided in this lease. 2. RENT. Tenant agrees to pay Landlord as rent $ 4,000.00 per year to be paid on the 31" day of December, 2014. Rent shall be paid on the 31" day of December each year thereafter during the term of this lease. The rental amount shall increase 2.4% per year for each year subsequent to 2014. 3. POSSESSION. Tenant shall be entitled to possession on the first day of the lease term, and shall yield possession to Landlord at the termination of this lease. SHOULD LANDLORD BE UNABLE TO GIVE POSSESSION ON SAID DATE, TENANT'S ONLY DAMAGES SHALL BE A PRO RATA ABATEMENT OF RENT. 4. USE. Tenant shall use the premises only for a Dekhockey court and viewing platform; misc food and beverage may be served /sold, but no alcohol may be sold without permission of the landlord. 5. CARE AND MAINTENANCE. (a) Tenant takes the premises as is, except as herein provided. (b) Landlord shall keep the following in good repair: Parking lot adjacent to the Dekhockey rink. (c) Tenant shall maintain the premises in a reasonable safe, serviceable, clean and presentable condition, and except for the repairs and replacements provided to be made by Landlord in subparagraph (b) above, shall make all repairs, replacements and improvements to the premises, INCLUDING ALL CHANGES, ALTERATIONS OR ADDITIONS ORDERED BY ANY LAWFULLY CONSTITUTED GOVERNMENT AUTHORITY DIRECTLY RELATED TO TENANT'S USE OF THE PREMISES. Tenant shall make no structural changes or alterations without the prior written consent of Landlord. Unless otherwise provided, and if the premises include the ground floor, Tenant agrees to remove all snow and ice and other obstructions from the sidewalk on or abutting the premises. 6. UTILITIES AND SERVICES. Tenant shall pay for all utilities and services which may be used on the premises, except the following to be furnished by Landlord: electric. Landlord shall not be liable for damages for failure to perform as herein provided, or for any stoppage for needed repairs or for improvements or arising from causes beyond the control of Landlord, provided Landlord uses reasonable diligence to resume such services. 7. SURRENDER. Upon the termination of this lease, Tenant will surrender the premises to Landlord in good and clean condition, except for ordinary wear and tear or damage without fault or liability of Tenant. Continued possession, beyond the term of this Lease and the acceptance of rent by Landlord shall constitute . a month -to -month extension of this lease. 8. ASSIGNMENT AND SUBLETTING. No assignment or subletting, either voluntary or by operation of law, shall be effective without the prior written consent of Landlord, which consent shall not unreasonably be withheld. 9. INSURANCE. A. PROPERTY INSURANCE. Landlord and Tenant agree to insure their respective real and personal property for the full insurable value. Such insurance shall cover losses included in the special form causes of loss (formerly all risks coverage). To the extent permitted by their policies the Landlord and Tenant waive all rights of recovery against each other. B. LIABILITY INSURANCE. Tenant shall obtain commercial general liability insurance in the amounts of $1,000,000 each occurrence and $1,000,000 annual aggregate per location. This policy shall be endorsed to include the Landlord as an additional insured. 10. LIABILITY FOR DAMAGE. Each party shall be liable to the other for all damage to the property of the other negligently, recklessly or intentionally caused by that party (or their agents, employees or invitees), except to the extent the loss is insured and subrogation is waived under the owner's policy. 11. INDEMNITY Except for any negligence of Landlord, Tenant will protect, defend, and indemnify Landlord from and against any and all loss, costs, damage and expenses occasioned by, or arising out of, any accident or other occurrence causing or inflicting injury or damage to any person or property, happening or done in, upon or about the premises, or due directly or indirectly to the tenancy, use or occupancy thereof, or any part thereof by Tenant or any person claiming through or under Tenant. 12. DAMAGE. In the event of damage to the premises, so that Tenant is unable to conduct business on the premises, this lease may be terminated at the option of either party. Such termination shall be effected by notice of one party to the other within 20 days after such notice; and both parties shall thereafter be released from all future obligations hereunder. 13. MECHANICS' LIENS. Neither Tenant, nor anyone claiming by, through, or under Tenant, shall have the right to file any mechanic's lien against the premises. Tenant shall give notice in advance to all contractors and subcontractors who may famish, or agree to furnish, any material, service or labor for any improvement on the premises. 14. LANDLORD'S LIEN AND SECURITY INTEREST. As security for all sums due or which will become due from Tenant to Landlord, Tenant hereby grants to Landlord, in addition to any statutory liens, a security interest as provided in the Iowa Uniform Commercial Code and a contractual lien in any and all personal property kept or used on the real estate by Tenant. 15. DEFAULT, NOTICE OF DEFAULT AND REMEDIES. EVENTS OF DEFAULT A. Each of the following shall constitute an event of default by Tenant: (1) Failure to pay rent when due; (2) failure to observe or perform any duties, obligations, agreements, or conditions imposed on Tenant pursuant to the terms of the lease; (3) abandonment of the premises. "Abandonment" means the Tenant has failed to engage in its usual and customary business activities on the premises for more than fifteen (15) consecutive business days; (4) institution of voluntary bankruptcy proceedings by Tenant; institution of involuntary bankruptcy proceedings in which the Tenant thereafter is adjudged a bankruptcy; assignment for the benefit of creditors of the interest of Tenant under this lease agreement; appointment of a receiver for the property or affairs of Tenant, where the receivership is not vacated within ten (10) days after the appointment of the receiver. NOTICE OF DEFAULT B. Landlord shall give Tenant a written notice specifying the default and giving the Tenant ten (10) days in which to correct the default. If there is a default (other than for nonpayment of a monetary obligation of Tenant, including rent) that cannot be remedied in ten (10) days by diligent efforts of the Tenant, Tenant shall propose an additional period of time in which to remedy the default. Consent to additional time shall not be unreasonably withheld by Landlord. Landlord shall not be required to give Tenant any more than three notices for the same default within any 365 day period. REMEDIES C. In the event Tenant has not remedied a default in a timely manner following a Notice of Default, Landlord may proceed with all available remedies at law or in equity, including but not limited to the following: (1) Termination. Landlord may declare this lease to be terminated and shall give Tenant a written notice of such termination. In the event of termination of this lease, Landlord shall be entitled to prove claim for and obtain judgment against Tenant for the balance of the rent agreed to be paid for the term herein provided, plus all expenses of Landlord in regaining possession of the premises and the reletting thereof, including attorney's fees and court costs, crediting against such claim, however, any amount obtained by reason of such reletting; (2) Forfeiture. If a default is not remedied in a timely manner, Landlord may then declare this lease to be forfeited and shall give Tenant a written notice of such forfeiture, and may, at the time, give Tenant the notice to quit provided for in Chapter 648 of the Code of Iowa. 16. SIGNS. Landlord, during the last 90 days of this lease, shall have the right to maintain on the premises either or both a "For Rent" or "For Sale" sign. Tenant will permit prospective tenants or buyers to enter and examine the premises. 17. NOTICES AND DEMANDS. All notices shall be given to the parties hereto at the addresses designated unless either party notifies the other, in writing, of a different address. Without prejudice to any other method of notifying a party in writing or making a demand or other communication, such notice shall be considered given under the terms of this lease when it is deposited in the U.S. Mail, registered or certified, properly addressed, return receipt requested, and postage prepaid. 18. PROVISIONS BINDING. Each and every covenant and agreement herein contained shall extend to and be binding upon the respective successors, heirs, administrators, executors and assigns of the parties hereto. 19. CERTIFICATION. Tenant certifies that it is not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order or the United States Treasury Department as a terrorist, "Specially Designated National and Blocked Person" or any other banned or blocked person, entity, nation or transaction pursuant to any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets Control; and it is not engaged in this transaction, directly or indirectly on behalf of, or instigating or facilitating this transaction, directly or indirectly on behalf of, any such person, group, entity or nation. Tenant hereby agrees to defend, indemnify and hold harmless Landlord from and against any and all claims, damages, losses, risks, liabilities and expenses (including attorney's fees and costs) arising from or related to any breach of the foregoing certification. 20. ADDITIONAL PROVISIONS. a) Dekhockey games shall be played no later than 10:30 pm. b) Bettendorf residents shall be allowed to play on the same terms and conditions of all other participants. c) Landlord shall not allow any other Dekhockey activity in Crow Creek Park for the term of this lease. d) In the event of default on the part of Tenant, in addition to the remedies described in Section 14(c) above, Tenant agrees that it will be responsible for paying to Landlord Thirty Seven Thousand Five Hundred Dollars ($37,500.00) as reimbursement for the improvements that are being installed by Landlord to accommodate the DekHockey facilities. Any rental payments already having been made shall be credited against the total amount due. e) On or before June 1, 2024, Tenant may exercise an option to renew and extend this lease for a five year term under these same conditions. The rental amount shall be fixed at 2.4% above the previous year's rental payment and shall continue to increase on an annual basis consistent with paragraph 2 of this agreement. If the option is exercised, the extended lease shall end on December 31, 2029. A second five year term may be exercised on or before June 1, 2029 under these same conditions. City of Bettendorf Parks and Recreation, LANDLORD By: Chair of Park and Recreation Commission QC Dekhockey Inc, TENANT By: Patrick Levesque, President Page 1 of 1' AGREEMENrf, WAiVER AND RELEASE OF I.IABiUM QCDEKHOCKEY, INC, L the undemipcd pertidpmt know that dekhodcey is a potentially hazardous activity and I am choosing to pankipate in a dekhockcy kagae 45omd by QCDdUekey, Inc. Out of my avrn fife will and Choi c. In dwsing to participate in a dekhockey league, I fully accept and assume all risk, twhother before, dwing or after each dekhockey game and any everts reined to dekbockey activities- Tbew include, without limitation, pbysial injury, mental in jury, emobwal disom trauma, *k am illnum doolk Contact with odd partic3panta, ecpuposent faikao, kakcina so[etY erlttlpmwk the o of Weatbrar, and prttkipating so other evcatts at dw dddxwkey facility. All risks are known and appreciated by me. I waive any and all alied6c atotice al the t oftbc risks induding, but without bmiaaaar►, the fist that all partieipaats may not be attpomind at alt tigtes. I shall mum amt pay my owv nodicail and erotxgrdtry exparaes in the watt of in tpy, illaaEaz or Gtaer mgv&ss of whcdtrr I authorized oath expcnom I realize that delbocky, amt its mhmd events, mpines pl yaW onnditim ft and I "r gdtt that I art M xMW mad" condition capable of porticvpat" in 4*hocbey activities wm" "' to aayeetfor others. I hive ran medical intpedirnent which would ertdattger me arottheta. I umderstantd omit trot a ibn may arise during dokhockey activities witich may be i qmW the control of QCDeklio&ay. Lac: Gtr mdse`s particlpatift in any dekhoeicey events. 1 will p w*jpak in dddtoolmy widgis the Iiraisof arty own abilities and in a auimoct ao as rot m atedW*V tither MyWJf or 011ees. Know* three forte,, and in consideration of QQkkbodcey.. Inc. allowing tare to podia` Wz in ddhoc ey, l for myselfa nd anyone acft on may bdWC release, waive, dime, coveaaateM to an and agree to bold QCDeldwckgy, bm. aid its igresarett vm mats, eu*loyocs aad aawasaor mess ile" ftm rely and all dtims, detnwtds and actions of any and every kind 1 have, my haft or anoy ba sd4eraomr against ibe relewd parties dire• or indirectly arising out of or relating in any respoet many attteti liag of poWpetutg in dOxxicey activities and related events at any f scilily provided by QCDeklocixy, Lthc. My waiver and micave of all , danwtds acxim and liabilities d" iaaelWIC6 will" linoiwim am injzy, damp or loss ao my p or y m• be: (a) adored by army a M ahr tallure am act, by the above #trend W pm ms and cantles or (b) suataioaad by ma: before, dw* oraftr dekloa ltey ctivities and relaxed events. I agree to abide by ail rules and regubttions set forth by QCDeibmixy. Inc. I f nthcr agree to indemnify and hold &c parties rzleased above charmless frsxrt any oW all lenses, doh bqm claims and expo, %dodimg aatontey bm arising from or aletutg in my aspect in my pameostion in dekboclrey aoovities or `eland averts or ray br;och of this agraaracut iF 1 AMA WROK MY PARENT OR GUARDdAN ALSO IS S1CiKM ON MY BEt W AND Way 80TH AGREE TO BE BMW BY THE TERMS OF THIS AURMWIENT, WAIVER AND nor cA This is a Waiver and Release? When you sign below, you are acknowledging that you have read this .Agreement, Waiver sod Rekac in its entirety. ,--*- Elift taco A*trm CO) s ane zipceft tau Siwd Park ar Gswd� s tr raro� n thrraer 1 e Adeima (#f d&cm h) coy so" xiP coat tare SWW • httnc•// lh6_ gonprleusere-nntent_ enm/ cnVndnkT )ffFfvR7- N9nhcTCTT2PVT.0 V1ana611hv0V 11 /)d / ')/11A i � ��r _ _ ��� r � �� ,.��.. ,� �� _� ,. ,R .�.. ��, : a �- �. _ � � { " :- _ �- � What is the sport f Dekhockey? o Dekhockey is a form of off -ice hockey played in tennis shoes using a ball in an outdoor rink with a specific plastic surface. • It is a non contact sport that is played 3 vs. 3 plus a goalie with 3 periods of 13 minutes. • Each game includes a referee and scorekeeper. • The only equipment needed is a helmet, shin pads, gloves, and Dekhockey approved stick. Your city can be home to one of the FIRST 3 vs. 3 Dekhockey rinks in the entire country! ! Playing on a smaller rink makes it accessible to everyone and it requires no skating skills! Dekhockey is a fast growing sport that is fun for the entire family! MN Dek Hockey LLC QC DEKHOCKEY ,y Irl ormation DEKHOCI �GRNGW Eli E m r� ht�)F.NC.Gr�..� ° ieA* +e.w vra fe+1Y'"'" .[ f ".,^^+• i'`; it `r 1 Aaron Wilson rA Wilson Garrett Weckerly 44" w ,, r (NPS) (NPS) rsnar,rs rn +c x sw,.ria t r t,. i i'a+ii.�+riK�1Wi +•i. ' %, �' " ..it":: � a°' Y," ,�.aE� " Y. +�.%i`.tY'i.?,o+#r ... :' uru� r• r .i�., *rs, s 'ti.ir �rf :Kar .. Chad Kennelly Greg Tooke SUB Jay Fisher (NPS) (Al) znnnw - -, n.onncma»,ry ,':.,ir..ra..+r.+i ^ °:+, ".' r "ri•.,y ., ,x •h�,.2.'"sLi",.. .. • +M e..nMx +.wn .a1 � am •r ru.. .aw ii �Tr%t°�4Fwlni& ;;a3+ %atw'j."'� � ",i•7eWWel. °." "lei. en. it MN Dek Hockey LLC 40t Ho i n t U.S. 'JUW�l DEKHOCKEY • Dekhockey was brougght to the City of Bettendorf, IA in April 2012 by Patrik Levesque, a pro hockey player wFiom,fell in love with the fun sport after participating in his hometown in Trois Rivieres, Quebec. After seeing how fun the sport was and how quickly the sport's popularity was growing he decided he needed to spread the exciting activity. • In just one year the leagues in Bettendorf have more than doubled in registration currently with over 700 players registered for the spring season and over 1000 spectators visiting the rink each week, pushing QC Dekhockey to expand to another rink in Bettendorf for the upcoming year. • QC Dekhockey located in Crow Creek Park offers different divisions for Junior, women, and men's leagues starting at the age of 3 years old with players in their 60's joining in. • Dekhockey is played on a unique sport court surface surrounded by hockey boards and fencing, equipped with players benches and a scorekeeping box. • One of the most exciting things about Dekhockey is the website, which features game schedules, teams, rosters, LIVE scoring updates, individual /team stats, photos, videos and Dekhockey players of the week! ! MN Dek Hockey LLC What does Dekhockey to your city? • Dekhockey will offer the community a fun, new activity that provides a healthy lifestyle for those involved • A recreational, yet competitive sport • Innovation for being one of the first cities in the country to provide the rapidly growing 3 vs. 3 sport of Dekhockey • Create employment in the sports sector • Offer an accessible sport for the ENTIRE family • Exposure to the city park from media, players, and spectators MN Dek Hockey LLC You don't have to do the work!! • MN Dekhockey will provide the following to your city park: — The ENTIRE rink including construction and a pro shop where equipment can be rented or purchased — A Dekhockey website with updated schedule and stats — Ascoreboard — Employees — Most importantly the experience to run an organized league for players of all ages Your city can be one of the first rinks in the country! MN Dek Hockey LlC Alk What doe's MN Dekhockey Aki need from your city7 . • A space in your city park to set up this exciting sport for All ages! • Electricity from your city park • An open mind to be a part of an innovative sport that is spreading rapidly! N v MN Dek Hockey LLC Why Dekhockey?. play • Exciting team sport • Low startup cost for a player • Played through majority of the year • No physical contact • Anyone can play -No hockey experience needed • Live stats /standings — Compares to pro hockey with stats, standings, and LIVE scoring MN Dek Hockey LLC vV { • Your city does not want to miss out on this opportunity portunit to be one Pp y of the first areas to offer Dekhockey in Minnesota; a sport that is the next big thing in recreational and league sports everywhere! MN Dek Hockey LLC a a s K I'I Vic 7 l . ✓ a r������� "�^�'� �w , ; �fi�� � d air +aA • s 1 ` � i y i � - ""��'p�.� ' t` aN 1 1 y k YY. y t PR ��� Y �?e�'M[,,d [ '�t•,�' fit 'Ma' m 4 � x e �y u QC DEKNOCKff BETTENDORF, IA PATRIK LEVESQUE QCDEKHOCKEY @GMAIL.COM 563- 949 -6492 WWW.QCDEKHOCKEY.COM What is the sport of Dekhockey is a form of off -ice hockey played in tennis shoes. The sport is played using a ball, in an outdoor rink with a specific plastic surface, called sport court. • It is a non contact sport, that is played 3 vs. 3 plus a goalie with 3 periods of 13 minutes in a 100'x 50' rink. • The only equipment needed is a helmet, shin pads, gloves, and Dekhockey approved stick. • QC Dekhockey located in Crow Creek park offers different divisions for Jr, women, and men's leagues starting at the age of 3 years old, with the oldest player at 68 years. Bettendorf, IA is the FIRST 3 vs. 3 Dekhockey rink in the entire country, playing on a smaller rink makes it accessible to everyone and it requires no skating skills! Dekhockey is a fast growing sport that is fun for the entire family! QC Dekhockey Background • QC Dekhockey was brought to the City of Bettendorf, IA in April 2012 by Patrik Levesque, a pro hockey player whom fell in love with the fun sport after participating in his hometown in Trois Rivieres, Quebec. After seeing how fun and addicting the sport was, as well as how quickly the sport's popularity was growing he decided he needed to spread the exciting activity to the US. • In the past 2 years the leagues in Bettendorf have increased in registration currently with over 1,000 players registered each season and over 2,000 spectators visiting the rink each week, pushing QC Dekhockey to expand to a second rink this past year. • Dekhockey is played on a unique sport court surface surrounded by hockey boards, and fencing. Equipped with players benches and a scorekeeping box. '.... .... .,.,,. ,.,_. ,.,,. ,...., ._,,,, ...,.. _+ ....- `�. ti». ''tiw `w.w• ' «awr` .✓ '+ss✓ ww' `eaar✓ sw.r a.,i ...' 'xa+ -...r ,�, '•+o+' 4+.l '� ar .. w+'' ,. ...., �„ ,,.. ... ..✓. . w.. ,,. ,.» ._ Expansion and g rowth • This past August 2014 QC �- Dekhockey was pushed to expand to a second rink at the Bettendorf location. After over doubling registration numbers a second rink was necessary to provide the game time and player /team availability. 7 Iowa GAMES Summer 2014, Dekhockey hosted the first Dekhockey Iowa Games in conjunction with the Iowa Games organization, this past summer hosting over 30 junior and adult teams from the area and around the state. .. ° ,,w . ,, . w .,, , w«, v .. ,«, - "Maw w.m ''mow ' Ww *' ,a. '^*, w w' " , ,' `°+ '°wm° •++'' w' *" `+w' „, ..,..r ...s -,«,'' ar .,m✓' -„ „,+' What does Dekhockey to your cit ? Y • Dekhockey offers the community a new and fun activity that provides a healthy lifestyle for those involved • A recreational yet competitive sport • Innovation, for being one of the first cities in the country to provide the rapidly growing 3 vs. 3 sport of Dekhockey. • Employment in the sports sector • Offering an accessible sport for the ENTIRE family. • Exposure to the city park from media, players, and spectators. In addition to tournaments and events bringing people from around the states! We do the work', • QC Dekhockey provides the following to your city park... • The dekhockey rink including construction and installation • Modular space for a pro shop where equipment can be rented or purchased. • Dekhockey website with updated schedule, stats, and standings • Scoreboard(s) • Hiring, training, and compensation of employees • Close to everything needed to run a fun and successful dekhockey league! Most importantly the experience to run an organized league for players of all ages. Your city can be one of the first few rinks in the country! Why play • Exciting team sport • Live stats, standings - Compares to pro hockey with stats, standings, and LIVE scoring. • Played in tennis shoes • Played through a majority of the year • Low start up cost for a player • Can be started at any age to compete, young or old • Very little skills needed • No physical contact • A league for every one to be involved ...- �. ,�... ,w 4,.. ".� '�.,.. •,✓ w... w. •+r- ` ".� .•,�,.,, ., ,., '^�' "w wow' �w wr -+,., 'v- -w w ,�., ..� .,,;„, z.w •. • ".r ,_. .- .,�.+, .. -.,,. .,.�.•. DEKHOCKEY WEBSITE One of the most exciting things about QC Dekhockey, the website. Which allows players and teams to keep up with the sport with game schedules, rosters, LIVE scoring updates, individual and team stats, photos, videos and Dekhockey players of the week. Players and teams are able to keep up with their live stats just like any professional sport, a huge hit! uML[A'i3flU '. C1NOlOft !'IRQI uYLU!'llfl{i. -. ' 17N17101'C Z AIQI uY{..611'IIIRt LAVNIM 1 - 1AL1I UYLUPSlRV uNMt Y "M UMA."IN1i UIY9U['1 [ PIQf , ""�•, — DEKHOCKEY s DEK NERD. eif „ �t I' • . . M lquipme* MW g1l�IMl�il oc o• s► We shoat c” hw* to $ee enorwt w F r 1 , 3 u it fih i � ti liit�l - 7 � dnd At � i ] i ip `Y n n A #w p - !� 3 i top bs 1 r r , ` 3 is . v wa a v Y a n qqq y � A a, j s31 u:)Id 93!llQ• ;� ,..•�" sa!ped Aepu�!� • j. Pu!pl!nq nasal „ . �,�✓ ' �t'RIF �. sd!aj pla!l I©ouaS . .we,;;:µ: ♦, �- �,��.,,;.. y , F � ♦.ere ,a ® < ♦ .d �a♦ �ee0se♦ f too kit", •- ik - - Ilk / s M1 Everyone Is Wdelk I Fun fir kids and adults! A very creative way to get active! QC Dek Hockey is an awesome asset to the Quad Cities! Dek Hockey is an - awesome sport and QC Dek Hockey not only provides the opportunity to play I've never seen my son so focused and intense as he is when he's playing Dek. Thanks to Patrik and Dekhockey, he's found a sport that he truly loves and that he will be able to play his whole life. As an added bonus, it's one that Good times ... great league 1, his not - sports - lovin' mom, loves to watch! Chad Stephenson with Nicola Levesque '7 and 3 others Can't wait for the season to start! Having fun already during the preseason! 18 r ninutes ago It _ Awesome team effort tonight for the win! Ended up going to a 19 round Wow that was an amazing end to a dek hockey shootout, in which I stopped them all! Got my first- first star of the game ever! game! This team has potential! Love Dek Hockey! Huge shout out to all of the tough shift team for bailing me out to take it to the shootout! -- wdh B _ Qb __ M _ e _aaihg Rnd 7 others Thank you SO much for hosting Grier's party on Sunday. He had an awesome time and so dic kids and it made his day to have Patrik ref at the party. Former Quad -City Mallards hockey player Patrik Our entire family loves Dek Hockey! So fun to watch and play! Levesque also received some good news at the council meeting when aldermen unanimously It's been great for my youngest who is an Ice Eagle and it's only his first time voted to approve an extended lease for use of an playing. Quick fast paced. area at Crow Creek Park for Quad -City Dekhockey. Almost 750 people participated in the sport last season, which was brought to Bettendorf by the former player. The lease will be I love playing dek. Pat is an awesome guy dek hockey is great. I've been extended for 11 years and one more court will be playing for years. I played when I lived in pa and now that I moved out to added. — Bettendorf News 2/18/14 Iowa. I'm glad I can continue to play for a great place. It's amazing. What does QC Dekhocke need from y our cit ? v • A space in your city park to set up the exciting sport for leagues of ALL ages! • An open mind to be a part of a innovative sport that is rapidly spreading! r r lte .,.,, .,,,_, ,.,,__. `s,.., '�. ,.,�, '.;.,,,,, ..,, ",.- ..�.,, s ..,., ,. . ',y `+ter ."mow, .+ °^ +.+;• " w.w+- +w.w , .w" w '�+'` ✓ `s° `..' `wm" .m' vim' , +M✓ ...M^' ,,,,,,,r . ... -- r s i Your city doesn't want to miss out on this opportunity to be one of the first few areas to offer Dekhockey, a sport that is the next BIG thing in recreational and league sports everywhere! Please visit our current website to see more Dekhockey at wvwv.gcdekhockey.com, or visit us on Facebook at QC Dekhockey F S ITEM: City of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Informal Agenda ITEM DESCRIPTION: Bloomberg Philanthropies .......................................... _.__ .... __ ...................................................... ...__ .............................. ..._............................ __.._ ........ _ .......... _ ... _........................... ..................................... ......._..__. ................... _ ................................... _ ............. _ ....................................... _ ........... __ ....... .............. _..... ...................... ....................... STAFF CONTACT: DEPARTMENT /DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Support staff pursuit of a Bloomberg Philanthropies grant. Summary The City of Apple Valley has received an invitation to apply for a Bloomberg Philanthropy Public Arts Challenge Grant. Staff has worked with the Apple Valley Arts Foundation. on identifying a potential project and is recommending the incorporation of mini golf with public arts displays within Kelley Park. The grant application amount is $450,000. Staff is seeking support of pursuit of the Bloomberg Philanthropy Public Arts Challenge Grant. Background The City received an invitation to apply for a Bloomberg Philanthropy Public Arts Challenge Grant. The Public Art Challenge will grant at least three cities up to $1 million each over two years to support temporary public art projects that celebrate creativity, enhance urban identity, encourage public- private partnerships, and drive economic development. The Public Art Challenge invites cities to collaborate with artists and arts organizations in developing innovative projects that engage residents and attract visitors. Working with the Apple Valley Arts Foundation, it has been determined a viable project would be incorporation of mini golf with public art displays on the acquired property located on the western side of Kelley Park. It is believed this wickedly cool project meets the grant criteria and would be a worthwhile venture. Amount the City is seeking is in the neighborhood of $450.000. In turn, as part of the grant, the City would commit in -kind services. Budget Impact N/A Attachment(s) N/A 4.�1 CITY OF APPLE VALLEY Dakota County, Minnesota November 25, 2014 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held November 25, 2014, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann- Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Police Captain Bermel, Parks and Recreation Director Bernstein, Public Works Director Blomstrom, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, City Engineer Manson, Community Development Director Nordquist, Police Chief Rechtzigel, Liquor Operations Director Swanson, and Fire Chief Thompson. Mayor Hamann -Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Hooppaw, approving the agenda for tonight's meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann -Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann- Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Grendahl, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Grendahl, seconded by Goodwin, approving the minutes of the regular meeting of November 13, 2014, as written. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2014 -163 authorizing application for a regional grant under the 2014 Assistance to Firefighters Grant Program to purchase software and all additionally required CITY OF APPLE VALLEY Dakota County, Minnesota November 25, 2014 Page 2 support equipment to bring emergency fire dispatch functionality to the Dakota Communications Center. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2014 -164 authorizing application for 2014 Assistance to Firefighters Grant Program to purchase Self- Contained Breathing Apparatus (SCBA) and supporting equipment for the Apple Valley Fire Department. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Municipal Advisory Service Agreement appointing Northland Securities, Inc., as Municipal Advisor on the issuance of the 2015 Liquor Revenue Refunding Bonds, Series 2015A, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the 2015 fees for the Sports Arena/Hayes Park Arena, Redwood Pool /Apple Valley Family Aquatic Center, and Valleywood Golf Course, and granting the Parks and Recreation Director or designee the latitude to adjust golf course fees for promotions, as described in the Parks and Recreation Director's memo. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the contract with Patchin, Messner, Dodd & Brumm for Park Dedication Fee Analysis Study, in an amount not to exceed $10,000.00, subject to final revisions and changes as approved by the City Administrator and City Attorney, and authorizing execution of the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2014 -165 approving the Settlement Agreements and Release documents for ponding easements for Outlot B, Farquar Lake Addition, and Lots 2 and 3, Block 1, Hesli Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the License Agreement with D.R. Horton, Inc. - Minnesota and Cortland Homeowners' Association, for installation and maintenance of landscaping within the Cortland Third Addition public street right -of -way, as attached to the City Planner's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Assignment and Assumption of License Agreement with D.R. Horton, Inc. - Minnesota and Cortland Homeowners Association, for Cortland Addition right -of -way monument sign and Landscaping License Agreement, as attached to the City Planner's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Joint Powers Agreement with the Cities of Burnsville, Farmington, Hastings, Inver Grove Heights, Mendota CITY OF APPLE VALLEY Dakota County, Minnesota November 25, 2014 Page 3 Heights, Rosemount, South St. Paul, West St. Paul, and Dakota County for Dakota County Electronic Crimes Task Force, as attached to the Police Chief s memo dated November 25, 2014, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Joint Powers Cost Share Agreement with Dakota County for 2014 and 2015 pictometry aerial photography, as attached to the Community Development Director's memo dated November 21, 2014, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Agreement for a 2014 Fire Engine, Triple Combination Pumper with Crimson Fire, d/b /a Spartan ERV, in the amount of $495,350.00, subject to final revisions and changes as approved by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Agreement for Liquor Store Walk -in Cooler Fan Motors and Controls Project with Energy Consulting Partners, in the amount of $13,214.81, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Agreement for AV Project 2014 -151, Well Pumps 7, 19, and Water Treatment Plant High Zone Pumps 2 and 3 Maintenance, with Keys Well Drilling Company, in the amount of $60,904.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving Change Order No. 1 to the agreement with Hawkins, Inc., with a deduction of $3,424.78; and accepting AV Project 2014 -128, 2014 Outdoor Pool Water Management, as complete and authorizing final payment in the amount of $76,434.89. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, accepting AV Project 2014 -134, 2014 Sanitary Sewer Lining, as complete and authorizing final payment on the contract with SAK Construction, LLC, in the amount of $230,920.00. Ayes - 5 - Nays 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2014 -166 appointing Greg Helms as Commissioner and John Glynn as Alternate Commissioner, to the Black Dog Watershed Management Commission. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving hiring the seasonal and full time employees and resignation of employees, as listed in the Personnel Report dated November 25, 2014. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota November 25, 2014 Page 4 END OF CONSENT AGENDA 2015 ON -SALE LIQUOR AND WINE LICENSE RENEWALS Ms. Gackstetter reviewed her memo regarding renewal applications for On -Sale Intoxicating Liquor, Club, Concessionaire, Wine, and 3.2 Percent Malt Liquor licenses for 2015. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received. Ms. Gackstetter stated that although the On -Sale 3.2 Percent Malt Liquor renewal licenses are included in the public hearing this evening, there will be no action requested for them. Action on all 3.2 Percent Malt Liquor licenses will take place at the December 11, 2014, meeting. Mayor Hamann - Roland called the public hearing to order at 7:09 p.m. to consider renewal applications for On -Sale Intoxicating Liquor, Club, Concessionaire, Wine, and 3.2 Percent Malt Liquor licenses for the year 2015. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:10 p.m. MOTION: of Goodwin, seconded by Bergman, approving renewal, for 2015, of On -Sale Intoxicating Liquor, Club On -Sale Intoxicating Liquor, Concessionaire On -Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, and On -Sale Wine licenses, subject to receipt of the necessary fees and documents, by adopting Resolutions No. 2014 -167 for Apple Minnesota, LLC, d/b /a Applebee's Neighborhood Grill & Bar; No. 2014 -168 for Apple Valley Grill, LLC, d/b /a Wild Bill's Sports Saloon; No. 2014 -169 for Blazin Wings, Inc., d /b /a Buffalo Wild Wings; No. 2014 -170 for DDJ Crooked Pint Apple Valley, Inc., d /b /a Crooked Pint Ale House; No. 2014 -171 for E1 Azteca Apple, Inc., d /b /a El Azteca Mexican Restaurant; No. 2014 -172 for GSTL Investments, LLC, d /b /a Valley Tap House; No. 2014 -173 for H.O.C., Inc., d/b /a Rascals Apple Valley Bar & Grill; No. 2014 -174 for Osaka AV Inc., d /b /a Osaka Seafood Steakhouse; No. 2014 -175 for Red Robin International, Inc., d/b /a Red Robin America's Gourmet Burgers & Spirits; No. 2014 -176 for Rich Management, Inc., d /b /a Bogart's /Apple Place Bowl; 2014 -177 for RT Minneapolis Franchise, LLC, d /b /a Ruby Tuesday; No. 2014 -178 for Vivo Restaurants, LLC, d/b /a Vivo; No. 2014- 179 for Wadsworth Old Chicago, Inc., d /b /a Old Chicago; No. 2014 -180 for Apple Valley American Legion, Post 1776; No. 2014 -181 for Lancer Food Service, Inc., d /b /a Lancer Food Service; No. 2014 -182 for Chipotle Mexican Grill of Colorado, LLC, d/b /a Chipotle Mexican Grill; No. 2014 -183 for D & D of Minnesota, Inc., d /b /a Famous Dave's BBQ Shack; No. 2014 -184 for MANA Restaurants, LLC, d/b /a Fiesta Mexican Cuisine; 2014 -185 for Smashburger Acquisition Minneapolis, LLC, d/b /a Smashburger #1317; and No. 2014 -186 for The Noodle Shop, Co. - Colorado, Inc., d/b /a Noodles & Company. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota November 25, 2014 Page 5 ORDINANCE AMENDING FEES CONTAINED IN CITY CODE Ms. Gackstetter reviewed proposed amendments to the Fee Schedule Appendix of Title III of the City Code. Fee adjustments are proposed for the cemetery, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The fees would be effective January 1, 2015. She noted the proposed rates more accurately reflect the City's costs. Some changes were also recommended as a result of increased fees being charged the City and some were increased according to the Consumer Price Index and the Engineering News Record Cost Index. The City Council accepted the first reading. The second reading is scheduled for December 11, 2014. CLAIMS AND BILLS MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated November 20, 2014, in the amount of $974,515.92, and November 25, 2014, in the amount of $1,856,846.41. Ayes - 5 - Nays - 0. CALENDAR OF UPCOMING EVENTS MOTION: of Hooppaw, seconded by Grendahl, approving the calendar of upcoming events as included in the City Clerk's memo dated November 21, 2014, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:15 o'clock p.m. Respectfully Submitted, QOVYYt:(�a. O�,GI20 Pamela J. Ga kstetter, City Clerk Approved by the Apple Valley City Council on i.i 4.9 iii• iii ♦i City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 8, 2014 SUBJECT: 2015 CITY COUNCIL MEETING SCHEDULE In accordance with current policy, following is the tentative schedule of regular City Council meetings for the year 2015. Typically, regular meetings begin at 7:00 p.m. and informal meetings begin at 5:30 p.m. prior to the first regular meeting of each month. To accommodate the National League of Cities and League of Minnesota Cities Conferences, the first meeting in March and the second meeting in June have been cancelled. 5:30 p.m. 7:00 p.m. Informal Meetings Regular Meetings Jan 8 Jan 8 22 Feb 12 Feb 12 26 Mar Mar 26 Apr 9 Apr 9 23 May 14 May 14 28 June 11 June 11 * July 9 July 9 23 Aug 13 Aug 13 27 Sept 10 Sept 10 24 Oct 8 Oct 8 22 Nov 12 Nov 12 24 Dec 10 Dec 10 22 Meeting Date Criteria Per Adopted Policy: 1. Agenda preparation meetings will be held on Mondays preceding regular Council meetings unless it is a holiday or the meeting is on Tuesday. If the Council meeting is on a Tuesday, the agenda preparation meeting will be held on the preceding Friday. 2. Regular Council meetings will be held on the second and fourth Thursdays unless that or the following Friday is a holiday; in which case, the Council will meet on Tuesday of that week. 4.c M E M O R A N D U M TO: Mayor, City Council, and City Administrator Tom Lawell FROM: Jon Rechtzigel, Police Chief DATE: December 11, 2014 SUBJECT: Funds from Dakota County Victim Impact Panel The Police Administration has been notified of our eligibility to receive a $3,000.00 donation from the Dakota County Victim Impact Panel. These funds are the result of fees paid to the panel by DUI offenders in Dakota County. The donation is intended for use with DUI enforcement. RECOMMENDATION: The Police Administration recommends the Council authorize the police department to accept the donated funds. If approved, the funds will be used to purchase a laser speed measurement device and a preliminary breath test device. These devices will enhance officers' traffic enforcement efforts in general and DUI enforcement in particular. ACTION REQUIRED: If the City Council so desires, please acknowledge the receipt of this donation by Dakota County Victim Impact Panel to be used to purchase equipment for DUI enforcement. JHR /sm Attachment CITY OF APPLE VALLEY RESOLUTION NO. 2014 - A RESOLUTION ACCEPTING DONATION FROM THE DAKOTA COUNTY VICTIM IMPACT PANEL WHEREAS, the City Council of Apple Valley encourages donations to improve the quality of life in Apple Valley; and WHEREAS, the Dakota County Victim Impact Panel has donated $3,000.00 for use by the Apple Valley Police Department; and WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of Apple Valley that the donation be accepted for use by the Police Department; and BE IT FURTHER RESOLVED that the City sincerely thanks the Dakota County Victim Impact Panel for this generous donation. ADOPTED this 11th day of December, 2014. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk • 0000 0000 ITEM: 4. D. t City of Apple 1 COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent Agenda ITEM DESCRIPTION: Application for Lawful Gambling Exempt Permit - LG230 Apple Valley Hockey Association STAFF CONTACT: DEPARTMENT /DIVISION: Pamela J. Gackstetter, City Clerk City Clerk's Office Action Requested Approve issuance of an off -site gambling permit, by the State Gambling Control Board, to Apple Valley Hockey Association, for an event to be held at Apple Valley Senior High School, 14450 Hayes Road, on January 8, 2015. Summary Apple Valley Hockey Association submitted an application for an off -site gambling event to be held at Apple Valley Senior Night School, 14450 Hayes Road, on January 8, 2015. The application is on file should you wish to review it. Background Permits to conduct lawful off -site gambling activities, for four or fewer events in a calendar year, not to exceed 3 days per event, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. Budget Impact N/A Attachment(s) N/A ITEM: City of Apple COUNCIL MEETING DATE: December 11, 2014 Malley SECTION: Consent Agenda ITEM DESCRIPTION. Application for Lawful Gambling Exempt Permit - LG220 r Eastview Community Foundation I .................... ........... ..................................... .. .................... ............. ....................... ........... ....................... .................. ........... STAFF CONTACT: DEPARTMENT /DIVISION: Pamela J. Gackstetter, City Clerk City Clerk's Office Action Requested Approve issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Eastview Community Foundation, for use on January 24, 2015, at Valleywood Golf Course, 4851 McAndrew Road, and waiving any waiting period for State approval. Summary Eastview Community Foundation submitted an application for a gambling event to be held at Valleywood Golf Course, 4851 McAndrews Road, on January 24, 2015. The application is on file should you wish to review it. Background Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. Budget Impact N/A Attachment(s) N/A : ITEM: L4. V. 3 City of apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent Agenda ITEM DESCRIPTION: Application for Lawful Gambling Exempt Permit — LG240B i Eastview Lightning Touchdown Club STAFF CONTACT: DEPARTMENT /DIVISION: Pamela J. Gackstetter, City Clerk City Clerk's Office Action Requested Approve issuance of a lawful gambling permit to conduct excluded bingo, by the State Gambling Control Board, to Eastview Lightning Touchdown Club, for an event to be held at Rascal's Apple Valley Bar & Grill, 7721 147th Street W., on February 22, 2015. Summary Eastview Lightning Touchdown Club, submitted an application for a bingo event to be held at Rascals Apple Valley Bar & Grill, 7721 147th Street W., on February 22, 2015. The application is on file should you wish to review it. Background Exempt permits to conduct excluded bingo, for four or fewer bingo events in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers. Budget Impact N/A Attachment(s) N/A 4.D � 1 ITEM: 4 , City of Apple COUNCIL MEETING DATE: December 11, 2014 Va lle y SECTION: Consent Agenda ITEM DESCRIPTION: Applications for Lawful Gambling Exempt Permits - LG220 Post 1776 American Legion Riders STAFF CONTACT: DEPARTMENT /DIVISION: Pamela J. Gackstetter, City Clerk City Clerk's Office Action Requested Approve issuance of lawful gambling exempt permits, by the State Gambling Control Board, to Post 1776 American Legion Riders, for use on January 24, 2015, February 22, 2015, March 28, 2015, October 24, 2015, and November 21, 2015, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Summary Post 1776 American Legion Riders, submitted applications for gambling events to be held at American Legion Post 1776, 14521 Granada Drive, on: January 24, 2015 February 22, 2015 March 28, 2015 October 24, 2015 November 21, 2015 The applications are on file should you wish to review them. Background Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. Budget Impact N/A Attachment(s) N/A ITEM: 4. C'it of Apple COUNCIL MEETING DATE: December 11, 2014 Va le SECTION: Consent A IT DESCRIPTION: Renewal of 3.2 Percent Malt Li Licenses for 2015 ............................................ ................................. .......... .............. ............. ....................... ....................... ....................................................... ....... ............................................... .......... ............................... ....................... .............. ........... ............. ..................................... ......................... - ........................... STAFF CONTACT: DEPARTMENT/DIVISION: Pamela J. Gackstetter Cit Clerk Administration/Cit Clerk's Office Action Re Motion approvin renewal and issuance of On.-Sale and Off-Sale 3.2 Percent Malt Li Licenses for 2015 to licensees per the attached list, subject to receipt of the necessar documents. Summar Applications for 2015 renewal of 3.2 Percent Malt Li Licenses have been received from the licensees listed on the attached pa The Police and Fire Department have reviewed the list of licensees and indicate there are no issues which would preclude renewin the licenses. The Finance Department has confirmed these businesses are current with their propert taxes. None of the licensees are on the delin taxpa list provided b the Minnesota Department of Revenue as posted on the Alcohol and Gamblin Enforcement Division's website. In. addition, the Mi Department of A and the Minnesota Department of Health have not indicated there are an issues. As re b Cit Ordinance, the Cit Council held a public hearin on the renewal of On-Sale 3.2 Percent Malt Li licenses on November 25, 2014. No comments were received. The renewal of licenses ma be approved b the Council subject to receipt of the necessar documents and remainin fees which are due b December 15, 2014. Back N/A Bud Impact N/A Attachment 2015 3.2 Malt Li License Renewals CITY OF APPLE VALLEY 2015 3.2 MALT LIQUOR LICENSE RENEWALS On -Sale 3.2 Percent Malt Liquor: 1, Chipotle Mexican Grill of Colorado, LLC, d /b /a Chipotle Mexican Grill, 7638 150th Street W. 2. D & D of Minnesota, Inc., d /b /a Famous Dave's BBQ Shack, 7593 147th Street W. 3. MANA Restaurants, LLC, d /b /a Fiesta Mexican Cuisine, 14871 Granada Avenue 4. Smashburger Acquisition Minneapolis, LLC, d /b /a Smashburger #1317, 7394 153rd Street W., Suite 100 5. The Noodle Shop, Co. - Colorado, Inc., d /b /a Noodles & Company, 14879 Florence Trail Off -Sale 3.2 Percent Malt Liquor: 1. Durango Market, Inc., d/b /a Durango Market, 6670 150th Street W., Suite 102 2. Emperor Twyst, Inc., d /b /a Gardenview Shell, 206 County Road 42 3. Fuhr Enterprises, Inc., d /b /a Snack Shack, 14265 Essex Avenue 4. Kwik Trip, Inc., d /b /a Kwik Trip #397, 15065 Dodd Boulevard 5. Kwik Trip, Inc., d /b /a Kwik Trip #406, 7545 145th Street W. 6. Kwik Trip, Inc., d/b /a Kwik Trip #421, 14941 Florence Trail 7. Kwik Trip, Inc., d/b /a Kwik Trip #695, 13357 Palomino Drive 8. Northern Tier Retail, LLC, d/b /a Superamerica, 15020 Garrett Avenue 9. Sam's West, Inc., d /b /a Sam's Club #4736, 14940 Florence Trail 10. Supervalu, Inc., d /b /a Cub Foods, 15350 Cedar Avenue 11. Target Corporation, 15150 Cedar Avenue 12. Target Corporation, 15560 Pilot Knob Road 13, Wal -Mart Stores, Inc., d /b /a Wal -Mart Supercenter, 7835 150th Street W. • •• •• ITEM: y.. City of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent Agenda ITEM DESCRIPTION: Resolution Appointing Responsible Authority and Data Practices Compliance Official .......................... . ....................................................... . ....... _ .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................... STAFF CONTACT: DEPARTMENT /DIVISION: Pamela J. Gackstetter, City Clerk City Clerk's Office Action Requested Adopt the attached resolution appointing City Clerk Pamela Gackstetter as the Responsible Authority and Data Practices Compliance Official for the City of Apple Valley. Summary The City's Responsible Authority is responsible to administer the requirements for collection, storage, use, and dissemination of data on individuals, government data, or summary data unless otherwise provided by state law. The Data Practices Compliance Official is the designated individual to whom persons may direct questions or concerns regarding problems in obtaining access to data or other data practices problems. Background Minnesota Statutes Chapter 13 requires cities appoint a Responsible Authority and a Data Practices Compliance Official Until an individual is officially designated by the governing body, the law provides that the Responsible Authority is the appointed City Clerk. The City Clerk has been acting in these capacities. Adoption of the resolution formalizes her authority to carry out the duties and responsibilities of these positions pursuant to the Minnesota Government Data Practices Act. Budget Impact N/A Attachment(s) N/A CITY OF APPLE VALLEY RESOLUTION NO. 2014 - APPOINTMENT OF RESPONSIBLE AUTHORITY AND DATA PRACTICES COMPLIANCE OFFICIAL WHEREAS, Minnesota Statutes, Section 13.02, subd. 16, as amended, requires that the City of Apple Valley appoint one person as the Responsible Authority to administer the requirements for collection, storage, use, and dissemination of data on individuals, government data, or summary data within the City; and WHEREAS, the Apple Valley City Council shares concern expressed by the Legislature on the responsible use of all City data and wishes to satisfy this concern by appointing an administratively qualified Responsible Authority, as required under the statute; and WHEREAS, Minnesota Statutes, Section 13.05. Subd. 13, requires the City to designate a Data Practices Compliance Official. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby appoints Pamela J. Gackstetter as the Responsible Authority and Data Practices Compliance Official for the purposes of meeting the requirements of Minnesota Statutes Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration. ADOPTED this 11th day of December, 2014. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk ITEM: 4. G City of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent Agenda l ITEM DESCRIPTION: Adopt Resolution Granting Charter Communications a Cable Franchise Extension Through December 31, 2015 STAFF CONTACT: DEPARTMENT /DIVISION: j Charles Grawe, Assistant City Administration Department Administrator Action Requested Adopt resolution granting Charter Communications a cable franchise extension through December 31, 2015. Summary The City's cable franchise ordinance expires December 31, 2014. Franchise renewal negotiations with the cable company are currently ongoing, but a resolution is not likely to be reached in the next month. Charter's attorney has requested a one year extension of the franchise ordinance to allow negotiations to continue, while clarifying that the current franchise ordinance remains in effect. The City's cable attorney agrees with this request. Both sides believe that a resolution on the renewal in the year 2015 is very likely. The Telecommunications Advisory Committee met to discuss this request on December 1, 2014 and voted 6 to 0 to recommend adoption of the resolution extending the franchise. Budget Impact There are no budget impacts from this resolution. Attachment(s) Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2014- A RESOLUTION GRANTING CHARTER COMMUNICATIONS A CABLE FRANCHISE EXTENSION THROUGH DECEMBER 31, 2015 WHEREAS, Charter Cable Partners, LLC, 1/k/a Charter Communications (formerly Marcus Cable Partners) ( "Charter ") holds a cable franchise in the City of Apple Valley, MN, granted by Ordinance No. 660 ( "Franchise "); and WHEREAS, Charter has requested that the City extend the term of the Franchise to December 31, 2015 in order to continue Franchise renewal negotiations; and WHEREAS, the City is willing to grant Charter's request to accommodate continued negotiations. NOW, THEREFORE, the City resolves as follows: 1. The Franchise is hereby amended by extending its term to December 31, 2015 unless earlier renewed by the parties. 2. Except as specifically modified herein, the Franchise shall remain in full force and effect. 3. Neither party waives any rights either may have under the Franchise or applicable law including federal laws governing cable franchise renewal. 4. This Resolution shall be effective upon passage by the City and acceptance by Charter. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk *see �. 0w ITEM: City of Apple COUNCIL MEETING DATE: December 11, 2014 Va lley SECTION: Consent Agenda ITEM DESCRIPTION: i Adopt Resolution Consenting to Change of Control within Charter Communications STAFF CONTACT: DEPARTMENT /DIVISION: Charles Grawe, Assistant City Administration Department Administrator Action Requested Adopt resolution consenting to change of control within Charter Communications. Summary The City's cable franchise ordinance requires the City to consent to changes in ownership or control of the company holding the franchise. Charter Communications has recently undergone corporate restructuring triggering the requirement for municipal consent. The City's cable attorney has reviewed the corporate restructuring and has not found a legal basis to deny consent to the restructuring. As such, the City's cable attorney recommends the City adopt the attached resolution consenting to the change in control. The Telecommunications Advisory Committee met to discuss this request on December 1, 2014 and voted 6 to 0 to recommend adoption of the resolution consenting to the change of control. Budget Impact There are no budget impacts from this resolution. Attachment(s) Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2014-_ A RESOLUTION CONSENTING TO CHANGE OF CONTROL WITHIN CHARTER COMMUNICATIONS WHEREAS, Charter Communications, Inc. ( "Charter ") is the ultimate parent of the holder of a cable communications franchise (the "Franchise ") authorizing operation and maintenance of a cable communications system and the provision of cable service in the City of , Minnesota (the "City "), all under the terms and conditions of the Franchise and applicable law; and WHEREAS, on February 12, 2014, Comcast Corporation ( "Comcast ") and Time Warner Cable Inc. ( "TWC ") entered an agreement to merge; and WHEREAS, on April 25, 2014, Charter and Comcast entered into the Comcast /Charter Transactions Agreement, contingent on the Comcast/TWC merger, requiring Charter to restructure and establish "New Charter;" and WHEREAS, New Charter will be formed by completion of a multi -step corporate restructuring resulting in Charter shareholders receiving New Charter shares ( "Corporate Restructuring "); and WHEREAS, as a result of the Corporate Restructuring, New Charter will become the ultimate parent of the franchise - holding entity; and WHEREAS, pursuant to the Comcast/Charter Transactions Agreement, Comcast will divest certain systems to a newly formed company, Midwest Cable (to be renamed GreatLand Connections)( "GreatLand "), in which Charter will be a 33% owner; and WHEREAS, Comcast's divestiture will include its systems serving 550,000 subscribers in Minnesota, primarily in the Twin Cities metro area; and WHREAS, the Comcast /Charter Transactions Agreement provides for establishment of a Services Agreement between New Charter and GreatLand ( "SA ") pursuant to which New Charter will assist in operation and management of GreatLand's systems including those in Minnesota; and WHEREAS, under the terms of the Franchise, and pursuant to Minnesota Statutes, Section 238.083, subds. 1 and 2, the Corporate Restructuring constitutes a "fundamental corporate change" which, by law, "requires the written approval of the franchising authority." WHEREAS, Minnesota Statutes, Section 238.083, subd.4, provides: "[t]he franchising authority shall approve or deny in writing the [request]. The approval must not be unreasonably withheld." WHEREAS, on or about August 29, 2014, Charter filed an FCC Form 394 with the City seeking approval of the Corporate Restructuring; and WHEREAS, the City's cable counsel reviewed the FCC Form 394, requested additional. information concerning the Corporate Restructuring, and communicated with Charter representatives several times about these issues; and WHEREAS, the City has received a report from its cable counsel dated November 20, 2014 ( "Report"), which is incorporated herein by reference; and WHEREAS, as described in the Report, New Charter's operations in Minnesota will be impacted as a result of the Corporate Restructuring relative to current operations; and WHEREAS, the existence of any prior or current Franchise violations, including any violation notices considered and approved contemporaneous herewith, are incorporated herein by reference. NOW, THEREFORE, the City resolves as follows: 1. The foregoing recitals are incorporated herein by reference. The City conditionally consents to the Corporate Restructuring. 2. Within thirty (30) days of receipt of a copy of this Resolution, Charter or Franchisee shall provide copies of the bond(s), letter of credit, and certificate of insurance required by the Franchise, or other evidence compliance with the associated Franchise requirements. 3. New Charter shall notify the City in writing within ten (10) days of completion of the Corporate Restructuring. Such notice shall include the certification provided in FCC Form 394, Section V, Part II(c), stating that New Charter: Will use its best efforts to comply with the terms of the franchise and applicable state laws or local ordinances and related regulations, and to effect changes, as promptly as practicable, in the operation of the system, if any changes are necessary to cure any violations thereof or defaults thereunder presently in effect or ongoing. Such certification shall be provided by, and executed on behalf of, New Charter. 4. Charter, New Charter or the Franchisee shall reimburse the City's legal fees and other costs incurred in review of the FCC Form 394 within thirty (30) days of receipt of an invoice detailing such fees and costs. 5. The City makes no findings or representations regarding the continuing validity and enforceability of the Franchise, nor any Franchise compliance matters. The City expressly reserves and does not waive authority to enforce the Franchise with respect to any Franchise 2 violations or compliance matters whether arising before or after the date of this Resolution, and whether known or unknown as of the date hereof. 6. This Resolution shall be effective upon adoption. Any violation of this Resolution shall render the City's consent to the Corporate Restructuring null and void. The City shall endeavor to provide written notice of any violation of this Resolution to the Franchisee. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 2 ... 4 .. . Z . City of Apple Valley MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 11, 2014 SUBJECT: LETTER OF SUPPORT FOR DAKOTA COUNTY FEDERAL SOLICITATION OF FUNDS FOR CSAH 31 AND CSAH 46 TRAFFIC SYSTEM MANAGEMENT Attached for consideration is a letter supporting Dakota County's efforts in soliciting federal funds for traffic signal upgrades along CSAH 31 and CSAH 46. Apple Valley specific improvements proposed as part of the project include: • CSAH 31 fiber interconnect from CSAH 46 to CSAH 38 • CSAH 46 fiber interconnect from CSAH 31 to western City limits • CSAH 31 flashing yellow conversions at 142nd St W, 140th St W, Diamond Path, CSAH 38 • CSAH 46 flashing yellow conversion at Garden View Dr, Galaxie Ave, Foliage Ave, Flagstaff Ave • Traffic monitoring cameras along the corridors • General technology upgrades to the existing traffic signals The project which if funded would proceed in 2018, is anticipated to improve traffic flow and reduce congestion and emissions along the corridors. Under Dakota County cost share policy, current estimates indicate Apple Valley's financial participation to be $54,000. Recommended Action: Approve Letter of Support for Dakota County Federal Solicitation of Funds for CSAH 31 and CSAH 46. CGM:cg Attachment c: Todd Blomstrom Telephone (952) 953 -2500 City of Apple, 7100147th Street West Fax (952) 953 -2515 Apple Valley, MN 55124 -9016 www.cityofapplevalleyorg Valle December 11, 2014 Mark Krebsbach, PE Transportation Director /County Engineer 14955 Galaxie Avenue, 3rd Floor Apple Valley, MN 55124 RE: Federal Solicitation Letter of Support for Dakota County Roadway System Management Application - CSAHs 31, 46 Dear Mr. Krebsbach: The City of Apple Valley is supportive of Dakota County's Roadway System Management funding application submittal as part ofthe Metropolitan C'ouncil's 2014 Federal Funding Solicitation.. The City understands that the project consists ofthe, installation of fiber optic cable for signal interconnection, traffic monitoring cameras, flashing yellow left tarn arrows at intersections, and signal timing optimization of signals along the County State Aid Highways (CSAH) 31 (Pilot Knob Road) and 46 (160' Street) corridors in the cities of Apple Valley and Lakeville.; This will provide the County ability to manage traffic signals on county / city roadways as an entire system versus as limited and unconnected zones. The project will provide for unproved traffic flow, and reduced traffic congestion and harmful emissions. The project is a joint effort between Dakota County and the City of Apple Valley. Dakota County and the City will share in project and maintenance costs and responsibilities consistent with the Dakota County Transportation policies. City cost participation is estimated to be $54,000. The City of Apple Valley encourages and supports Dakota County's application submittal to receive this funding for the benefit of travelers safety and mobility along this major roadway corridor within the city and county. Sincerely, City of Apple Valley Colin G. Manson, P.E. City Engineer Home of the Minnesota Zoological Garden' City of Apple Valley MEMO Community Development TO: Mayor, City Council Members and City Administrator FROM: Joan Murphy, Community Development Department Assistant DATE: December 11, 2014 SUBJECT: Financial Guarantee Obligations The City holds numerous financial guarantees to ensure the installation of certain improvements in new developments, as well as to assure protection of natural resources. Staff review of the status of this development indicates that the following action is in order: 1. Quarry Ponds West Cash Check No. 0260 (PC 14 -11 -S) Original Deposit on 10/2/14 $497,690.90 Reduce now to $106,450.15 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council Members and City Administrator FROM: Kevin Freiberger, Public Works GIS Technician DATE: December 11, 2014 SUBJECT: FINANCIAL GUARANTEE OBLIGATION The City retains Natural Resources Management Permit (NRMP) financial securities to ensure the protection of natural resources during land disturbing activities. The following project has been inspected and is compliant according to City requirements. Project Company Amount Cortland 1 st Addition D.R. Horton, Inc. - Minnesota Cash Check No. AV037761 September 14, 2012 $ 37,150.00 Partial Reduction - December 6, 2013 $ (14,856.00) Balance $ 22,294.00 Partial Reduction - December 11, 2014 $ (13,294.00) Remaining Balance $ 9 / 000.00 Recommended Action Approve Partial Reduction of Natural Resources Management Permit securities for Cortland 1 st Addition to D.R. Horton, Inc. in the amount of $13,294.00. KF:cg c: Todd Blomstrom ` 000 0000 • ::: y 000 ITEM: L City of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent Agenda ITEM DESCRIPTION: Resolution approving specifications and authorize staff to advertise for receipt of bids for AV Project 2015- 111 and Trimming Services 2015 -2016 STAFF CONTACT: DEPARTMENT /DIVISION: Barry Bernstein, Director Parks & Recreation Department Action Requested Adopt resolution approving specifications and authorize staff to advertise for receipt of bids for AV Project 2015 -111 Mowing and Trimming Services 2015 -2016. Summary The City of Apple Valley's current Mowing and Trimming Services contract has expired and staff is seeking authorization to once again advertise for this service. A copy of the Specifications and Proposal Form are included for review. The new two -year contract would be in effect for calendar years of 2015 and 2016. Background The City of Apple Valley has contracted out several properties for mowing and trimming services over the last fourteen or sixteen years. The properties are considered maintenance intensive and more cost effective to contract out. The current contract has expired and staff is seeking authorization to once again advertise for this service. The new two -year contract would be in effect for calendar years of 2015 and 2016. A copy of the Specifications and Proposal Form are included for review. Budget Impact Asbudgetted Attachment(s) Resolution Specifications Proposal Form CITY OF APPLE VALLEY RESOLUTION NO. 2014- RESOLUTION APPROVING SPECIFICATIONS AND DIRECTING RECEIPT OF SEALED BIDS FOR AV PROJECT 2015 -111; MOWING AND TRIMMING SERVICES 2015 -2016 WHEREAS, the Apple Valley City council has reviewed specifications for "Mowing and Trimming Services 2015- 2016," copies of which are on file in the Office of the City Clerk; and WHEREAS, the City Council believes that the interest of the City would be best served by receiving sealed proposals based on said specification. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1. That the City Council hereby accepts and approves said specifications for the "Mowing and Trimming Services 2015- 2016." 2. The City Clerk is hereby authorized to receive sealed bids at the time and place specified in the form of notice attached hereto as Exhibit A. 3. The City Clerk shall cause an advertisement for said bids to be published in the official City newspaper not less than ten (10) days prior to the date set for the opening of said bids. 4. Each and all of the terms and provisions as stated in said advertisement are hereby adopted as the terms and provisions in accordance with which said bids shall be received. ADOPTED this 11 day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk Exhibit A ADVERTISEMENT FOR BIDS CITY OF APPLE VALLEY Sealed bids will be received until 10:00 a.m., Thursday, January 15, 2015 at the office of the City Clerk, City of Apple Valley, 7100 - 147 Street West, Apple Valley, Minnesota 55124, at which time they will be publicly opened and read, for the purpose of securing a contractor to provide: MOWING AND TRIMMING SERVICES 2015 -2016 A VPROJECT NUMBER 2015 -111 Each bid shall be accompanied by a certified check, cashier's check or a bid bond in the amount of five percent (5 %) of the gross bid, made payable to the City of Apple Valley, which shall be forfeited to the City in the event the bidder fails to deliver the services. The City Council reserves the right to retain the deposits of the bidders for a period not to exceed 60 days after the date and time set for the opening of bids. No bids may be withdrawn for a period of 30 days after the date and time set for the opening of bids. Specifications and proposal forms may be obtained from the Parks and Recreation Department at 14603 Hayes Road, Apple Valley, Minnesota 55124. The City Council reserves the right to reject any and all bids, to waive irregularities and informalities therein and further reserves the right to award the contract to the best interests of the City. Dated this 1 l' day of December 2014. Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY SPECIFICATION AV Project 2015 -111 Mowing and Trimming Services 2015 - 2016 On City Properties December 1, 2014 It is the intent of these specifications to detail the requirements for mowing and trimming maintenance on selected City of Apple Valley properties for the calendar years of 2015 and 2016. Responsible contractors must provide a narrative describing their company and experiences as well as equipment. This information will be used as an indicator if the firm has the capability of meeting our needs. Contractors not providing this information will be rejected. GENERAL 1. The contractor shall inspect areas prior to mowing to get acquainted with all physical conditions involved, to avoid rutting of turf and other possible damage. 2. Prior to mowing, all trash and debris; including cans, rocks, bottles and paper will be removed and properly disposed of. 3. Turf areas shall be mowed at a minimum of seven day intervals to maintain specified height. This contract has specified sites that must be mowed twice within a seven day period. 4. All grass shall be kept cut to a minimum of 2" and a maximum 3 and one quarter inches. 5. Clippings will not be discharged and left on pavements and sidewalks. This material must be blown back onto turf areas. 6. If excess clippings remain on the turf after mowing, they must be swept up and disposed of. In all the cases the City of Apple Valley will determine if excess clippings exist. 7. Clippings shall be bagged and removed at all times when mowing the Aquatic Center site. 8. Weed trimming around trees, borders, fence lines etc. will be conducted at a minimum of every other week. Mulch rings around trees shall be fluffed with a hoe and turned as part of the trimming process. The contractor shall not leave the site without reviewing potential trimming needs. Chemical trimming with the use of a glysophate product will be acceptable if the contractor can show possession of a Class A -E Minnesota Pesticide Applicators license. Parks must be posted after an application of glyphosate. Chemical trimming will not be permitted at the Lebanon Cemetery Site. AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 1 of 6 9. Each site will be quoted individually as per annual cost. The City of Apple Valley reserves the right to reject any or all individual sites. A quote sheet is included with this package. 10. The City of Apple Valley reserves the right to reject any or all quotes and will make a decision in the best interest of the City. 11. This contract will be in effect from April 27 2015, until October 23 2015, and April 25 2016, until October 21 2016. 12. The City of Apple Valley reserves the right to terminate the contract in its entirety or portions of it at anytime. 13. The successful contractor shall be paid in monthly installments during the mowing season. Payment will be made by the 15 of each month, following the first full month. 14. Acreages are approximate; measurement for bidding purposes is the responsibility of the contractor. A tour of the sites can be arranged with the Park Maintenance Superintendent (Tom Adamini). 15. A special provision attachment is included with this package for Lebanon Cemetery. The Street Superintendent (Mike Glewwe) will serve as the primary contact for this site. There is also a special provision information for the Fire Stations, Liquor Stores, Municipal Center, and Old City Hall. Additional services are required at these sites. Specifications and expectations vary from the primary document. The special provision language in all cases shall serve as the agreement language for these properties. 16. This contract will require a written formal agreement. Example of this is included with this package. AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 2 of 6 CITY OF APPLE VALLEY AV Project 2015 -111 Mowing and Trimming Services 2015 - 2016 On City Properties December 1, 2014 SPECIAL PROVISIONS 1. LEBANON CEMETERY MOWING AND TRIMMING SERVICES, FERTILIZING, AND WEED CONTROL GENERAL These Special Provisions detail the mowing, trimming, fertilizing, and weed control services at Lebanon Cemetery. Provisions contained herein shall be in addition to the specifications contained within the bid documents. Contractor shall supply all equipment, materials and labor necessary to provide mowing, trimming, fertilizing, and weed control services on approximately nine acres at Lebanon Cemetery of Apple Valley. The cemetery is located at the southeast corner of Pilot Knob Road and Dakota County Road 42. Bidders shall have a minimum of five (5) years experience in commercial lawn maintenance and provide a list and description of available equipment upon request. All perspective bidders shall perform a thorough inspection of the cemetery property and familiarize themselves with the general operation of the cemetery prior to submitting a bid. Additional compensation for work items related to existing field conditions, cemetery operations or future burial monuments installed during the course of this contract will not be provided. The City reserves the right to remove the bid item LEBANON CEMETERY as listed on the Proposal Form from the contract award at the sole discretion of the City. DETAILED SPECIFICATION OF WORK TO BE COMPLETED The bid item LEBANON CEMETERY as listed on the Proposal Form shall include all labor, equipment, materials and labor to perform the following items by the Contractor. 1. Conduct a pre- season planning meeting with the Director of Public Works, or his designee, to discuss mowing schedules, cemetery operations and other details related to coordinating work within the cemetery. This meeting shall be conducted at the Cemetery property and include a joint review of field conditions to document pre- existing damage to monuments, markers, structures, landscaping and other items within the site. AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 3 of 6 2. Coordinate work schedules on a weekly basis to avoid mowing and fertilizing operations during scheduled burials and internments. Work under this contract for the Lebanon Cemetery shall be conducted between 7:00 am and 6:00 pm, Monday through Friday. 3. Conduct mowing of lawn areas at seven -day intervals to maintain desired height. 4. Cut grass to a height between 2 and 2 Vz inches using appropriate machinery and equipment typically used for commercial lawn care work. 5. Remove and dispose of all trash and debris, including cans, rocks, bottles, and paper prior to lawn mowing. 6. Clear all walks and roadways of grass clippings and debris after mowing. Clippings shall not be discharged and left on sidewalks or roadways. 7. Pick up and properly dispose of excess clippings remaining on lawn area after mowing. 8. Trim around trees, markers and monuments, borders, fencelines, posts and other above- ground items during each and every mowing interval. 9. Sweep or blow excessive grass clippings from monuments and markers. 10. Apply fertilizer in May and September using slow release formula 24 -0 -12 following manufacturers' recommendations. 11. Apply weed control consisting of two applications with the first application being applied between April 25 and May 25 and second in September using Speed Zone (or approved equal) herbicide in both applications. 12. Mowing work within the Cemetery may not be subcontracted without prior written authorization from the Director of Public Works. PROTECTION OF PUBLIC AND PROPERTY The Contractor shall be responsible for implementing safety measures to protect the safety of the public, visitors to the Lebanon Cemetery, employees and avoid damage to existing monuments, markers, landscaping and other existing items. The Contractor shall repair or replace items that are damaged by the Contractor's equipment or personnel at the Contractor's expense. The Contractor shall obtain prior authorization before repairing damage to monuments, markers, landscaping or other items damaged by their operations. The City reserves the right to terminate this portion of the contract if the Contractor's operations result in reoccurring incidents of property damage. AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 4 of 6 CITY OF APPLE VALLEY AV Project 2015 -111 Mowing and Trimming Services 2015 - 2016 On City Properties December 1, 2014 SPECIAL PROVISIONS 2. FIRE STATIONS 1, 2 AND 3 SITES 1. Spring and Fall herbicide application, with the Spring application times between May 1 St and May 15 and the Fall application timed between September 1 St and September 15 Speedzone Herbicide shall be used in this application. 2. Monthly weeding of shrub beds and cracks in asphalt. Round -Up products maybe used in completion of this task. This work shall be completed in conjunction with the first mowing of each month, for the duration of the contract. 3. Fertilization of the Fire Stations will also be required using a zero phosphorous product with a ration roughly 2 to 1 for nitrogen to potassium. These applications shall occur the first weeks of May, July, and September. 3. LIQUOR STORE 2 AND 3 SITES 1. Spring and Fall herbicide application shall be conducted in conjunction with the herbicide applications of the Fire Stations, with the Spring application times between May 1 St and May 15 and the Fall application timed between September 1 St and September 15 Speedzone Herbicide shall be used in this application. 2. See Exhibit A attachment for Liquor Store 2 pictometry. 4. MUNICIPAL CENTER 1. Spring and Fall herbicide application, with the Spring application times between May 1 St and May 15 and the Fall application timed between September 1 St and September 15 Speedzone Herbicide shall be used in this application. 2. Annual hedge trimming at the discretion of the City. 5. OLD CITY HALL 1. Spring and Fall herbicide application, with the Spring application times between May 1 St and May 15 and the Fall application timed between September 1 st and September 15 Speedzone Herbicide shall be used in this application. 2. Monthly weeding of shrub beds and cracks in asphalt. Round -Up products may be AV Project2015 -111; Mowing and Trimming Services 2015 -2016 Page 5 of 6 used for cracks, but not shrub beds, in completion of this task. This work shall be completed in conjunction with the first mowing of each month, for the duration of the contract. 3. Fertilization of the Old City Hall property will also be required using a zero phosphorous product with a ration roughly 2 to 1 for nitrogen to potassium. These applications shall occur the first weeks of May, July, and September. AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 6 of 6 PROPOSAL AV Project 2015 -111; MOWING AND TRIMMING SERVICES 2015 -2016 Bid Opening: January , 2015 Bid Addressed To: Pamela J. Gackstetter, City Clerk Apple Valley Municipal Center 7100 -147"' Street West Apple Valley, Minnesota 55124 Bid From: To the City of Apple Valley: The undersigned, having studied the specifications, proposes to furnish services in accordance with the specifications dated December 1, 2014 on file with the City Clerk, including delivery and any taxes, as follows: ANNUAL COST 1.) Pipeline easement from County Road 42 to Newell Park, including Newell Park $ - Approximately 5 acres 2.) Long Lake Park $ - Approximately 5.44 acres 3.) Trail edges located between Eveleth and Euclid $ 4.) Outlot located between 12996 and 13006 Euclid $ 5.) Outlot located between 5642 and 5546 -133rd Street Court $ 6.) Belmont, Chaparral and Heritage Parks $ - Approximately 7 acres 7.) Duchess, Greening, and Pennock Parks $ - Approximately 9 acres 8.) Palomino & Well #3 $ - Approximately 3.67 acres 9.) Aquatic Center (within fenced area and entire front of the building adjacent to parking lot, as well as island in the parking lot) twice weekly - to be bagged and removed, $ - Approximately 3/4 acre 10.) Longridge Water Tower $ - Approximately 1 acre 11.) Lac Lavon $ - Approximately 5.69 acres AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 1 of 3 ANNUAL COST 12.) Keller Park $ - Approximately 3.46 acres 13.) Cobblestone Lake Park twice weekly $ Approximately 20 acres, must be mowed twice weekly. 14.) Fire Station #1, $ Approximately Vz acre, must be mowed twice within seven calendar days. The mowing at this site is limited to the front of the facility, the adjacent park is maintained by the City. 15.) Fire Station #2, Approximately 1.29 acres, must be mowed twice within seven calendar days. 16.) Fire Station #3, $ Approximately 2.21 acres, must be mowed twice within seven calendar days. 17.) Legacy Park (Founders Lane east of Galaxie Avenue) $ Approximately 1 acre, must be mowed twice weekly. 18.) Kelley Park (Fortino Street east of Galaxie Avenue), $ - Approximately 2.31 acres, must be mowed twice weekly. 19.) Lebanon Cemetery (County Road 42 and Pilot Knob Road), $ Approximately 10 acres 20.) Liquor Store #2 (Pilot Knob Road and 141" Street) $ - See Attached 21.) Liquor Store #3 (157 h Street and Pilot Knob Road), $ - Approximately .62 acres, must be mowed twice weekly. 22.) Municipal Center (7100 -147 Street West) $ - Approximately 1.1 acres 23.) Old City Hall (14200 Cedar Avenue - 142 Street and Cedar Avenue), $ - Approximately V2 acres TOTAL ANNUAL COST $ Addendum: Receipt of the following Addenda to the Contract documents and their costs being incorporated into the Bid is acknowledged (give Addendum numbers): Addendum No. Date Addendum No. Date AV Project2015 -111; Mowing and Trimming Services 2015 -2016 Page 2 of 3 Any deviation from the specifications must be clearly noted and the attached questionnaire completed; otherwise, it will be considered that this bid is in strict compliance, and bidder will be held accountable for all items. Accompanying this bid is a bidder's bond, certified check or cash deposit in the amount of DOLLARS CENTS ($ ) which is at least five percent (5 %) of the amount of my /our bid made payable to the City of Apple Valley, Minnesota, and the same is subject to forfeiture in the event of default on the part of the undersigned or failure on the part of the undersigned to execute the prescribed contract and/or bond within fifteen (15) days after its submittal to me /us. In submitting this bid it is understood the City retains the right to reject any and all bids and to waive irregularities and informalities therein and to award the contract to the best interest of the City. In submitting this bid it is understood that payment will be by cash or check upon delivery and acceptance. It is understood that bids may not be withdrawn for a period of sixty (60) days after the date and time set for the opening of bids. It is understood that the City reserves the right to retain the certified check or bond of the three lowest bidders, as determined by the City, for a period not to exceed 60 days after the date set for the opening of bids. DATE: Respectfully submitted, State whether bidder is Individual Firm Name Partnership Names of Partners: By Signature Corporation State in which incorporated Printed Name of Signer Title Address Telephone H.•Adamini: Quotes:2015:Mowing Proposal Form.doc AV Project 2015 -111; Mowing and Trimming Services 2015 -2016 Page 3 of 3 «« w ITEM: L . 1 " 1 City Of Apple CITY COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent PROJECT NAME: The Springs at Apple Valley Apartments PROJECT DESCRIPTION Request for: 1. Amendment to the 2030 Comprehensive Plan Land Use Map re- designating Outlot B, FISCHER MARKET PLACE from "C" (Commercial) to "HD" (High Density Residential/ 12+ units per acre. 2. Rezoning of Outlot B, WENSMANN 13TH ADDITION from "Planned Development 746 /zone 1" and Outlot B, FISCHER MARKET PLACE from "Planned Development 646 /zone 3" to "Planned Development 746 /zone 3 ", which allow apartments as a permitted use, and shall establish special area requirements and performance standards for the new zone. 3. Subdivision of land by preliminary plat that will combine two existing outlots into one lot. 4. Site plan/building permit authorization to allow for construction a 280 -unit apartment project on 20 acres, located between 145 and 14T Streets West, and Foliage and Flagstaff Avenues. STAFF CONTACT: DEPARTMENT/DIVISION: Thomas Lovelace, City Planner Community Development Department APPLICANT: PROJECT NUMBER: Continental Fund 313 LLC PC 14- 40 -PZSB APPLICATION DATE: 60 DAYS: 120 DAYS: October 8, 2014 December 6, 2014 February 4, 2015 Proposed Action Adoption of the draft resolution approving the submittal the amendment to the 2030 Land Use Map to re- designate Outlot B, FISCHER MARKE PLACE from "C" (Commercial) to "HD" (High Density ResidentiaU12+ units per acre) to the Metropolitan Council. The City Council should withhold action on the rezoning, subdivision, and site plan/building permit authorization requests until the Comprehensive Plan amendment has been approved by the Metropolitan Council. The Comprehensive Plan amendment, rezoning, and preliminary plat will return to the City Council for consideration after the Metropolitan Council's decision. Project Summary /Issues Outlot B, FISCHER MARKET PLACE is currently guided "C" (Commercial). The proposed development is not consistent with the current designation and a re- designation of the outlot to "HD" (High Density ResidentiaU12+ units per acre) will be required. There is currently 562 acres of property designated for commercial uses and 245 acres for high - density residential uses. The two outlots are located in two planned development zoning districts. Outlot B, WENSMANN 13TH ADDITION is located in "PD- 746 /zone 1 ". This planned development zone allows for townhomes and condominiums as permitted uses at a maximum density of 16 units per acre. Apartments are not allowed. Outlot B, FISCHER MARKET PLACE is located in "PD- 646 /zone 3 ". This planned development zone allows for a variety of general business and some limited retail uses. Again, apartments are not allowed. The property will need to be rezoned. Staff is suggesting that all the property be rezoned to "PD -746" and that a 1 new subzone be created for apartment buildings. This new subzone would include area requirements and performance standards applicable to apartment development. The subject properties are currently platted as outlots. The applicant is proposing a replat of the two outlots into one lot. Staff has identified several revisions that are included in this report. Revised plans have been submitted that include the proposed revisions. The plans show 168 detached and 112 attached garage spaces, and 412 surface parking spaces (including the 17 surface parking spaces adjacent to the clubhouse), which calculate into 2.47 spaces per unit, which is slightly below the minimum required 2.5 spaces per unit. The applicant would need to add eight (8) parking spaces in order to meet the minimum parking requirement. Based upon the parking study information provided by the applicant and review of additional parking ratio requirements, staff has recommended and the Planning Commission concurs that the proposed parking should be adequate to serve the development. Access to the development will be via one driveway located along the east side of Foliage Avenue. Two emergency accesses are proposed, with one located at the end of Flycatcher Lane, a private street and the other off 145 Street West. The site will be completely fenced and all accesses will have security gates. Staff expressed their concern about providing only one access in and out for its residents. It has been suggested that the development provide an exit only access for residents along 145' Street West. The applicant has not indicated if the 145` Street access will be accessible by the residents. Development of the subject property will include the removal of the temporary cul -de -sac at the east end of Flycatcher Lane. The loss of the cul -de -sac turnaround will affect the ability of emergency vehicles to turn around at the end of that private street. It has been suggested that an emergency access gate be installed at the end of Flycatcher Lane that will be used by emergency vehicles as an exit only from the Midtown development. If that does not happen, an alternative turnaround may need to be installed on the Midtown property. Because of concerns voiced by the Midtown Village residents, the applicant has opted to remove the emergency exit at the end of the Flycatcher Lane. Staff will be working with the applicant and the Midtown Village homeowners on a possible alternative. Fire staff has a concern about the location of the emergency access gate along 145 Street West, and have requested that it be set back 30 feet from the 145 Street curb line. The applicant's revised plans show the gate set back 30 feet as recommended. The site plan shows buildings being set back 28 to 56 feet from the property lines abutting the public streets. Existing area requirements in "PD -746" allow buildings to be set back a minimum of 25 feet along local streets and 30 feet along collector streets. The 25 -foot setback for Building 3 along 147`" Street West does not meet the planned development's minimum setback requirement. Revisions have been made to the site plan, which show all buildings meeting the minimum required setbacks. One trash enclosure is proposed for this development, which will be located northeast of Building 2. This is the only area within the 20 -acre complex dedicated for refuse drop off. Even though the applicant is confident that this enclosure at the proposed location will be sufficient to serve the site, staff has concerns about having only one and would propose that the applicant provide additional locations where future trash enclosures could be constructed if the City determines their need. 2 In addition, staff has recommended that the exterior finish of the trash enclosure should be constructed with 100% decorative masonry materials. The applicant has submitted revised elevations that reflect staff recommendation. The applicant has provided a pedestrian access plan, which shows internal sidewalks and sidewalk connections to the public walkways located adjacent to the City streets. Staff has identified some additional connections and extensions that should be considered. The City Engineer has reviewed the grading and utility plans and his comments are included in the attached memo. Revisions to the plans should be made per his comments. All signage shall conform to the City code. The Fire Marschall has also reviewed the utility plan and is requesting that additional hydrants be installed near the southeast corner of Building 4 and northwest corner of Building 8, which the applicant has done on their revised plans. Attachments Draft Resolution Springs at Apple Valley Preliminary Plat Citizen Letter Development Plans City Engineer's Memo Pedestrian Access Exhibit Applicant's Project Description Memo Elevation Drawings WENSMANN 13TH ADDITION FINAL PLAT Elevation Materials Exhibit FISCHER MARKET PLACE FINAL PLAT Decorative Fence Detail Sheet 3 THE SPRINGS AT APPLE VALLEY APARTMENT PROJECT REVIEW Existing Conditions Property Location: Located between 145 and 147 Streets West and Flagstaff and Foliage Avenues Legal Description: Outlot B, FISCHER MARKET PLACE and Outlot B, WENSMANN 13TH ADDITION Comprehensive Plan Designation "C" (Commercial) and "HD" (High Density Residential/6-12 units per acre) Zoning Classification "PD- 646 /zone 3" (Planned Development) and "PD- 746 /zone 1" (Planned Development) Existing Platting Platted as outlots Current Land Use Vacant Size: Outlot B, FISCHER MARKET PLACE is 10 acres and Outlot B, WENSMANN 13TH ADDITION is 10.94 acres (this includes Flagstaff Avenue right -of -way) Topography: Irregular terrain Existing Vegetation None Other Significant Natural Features None Adjacent NORTH Cedar Isle Village Homes and Midtown Village Properties/Land Comprehensive Plan "LD" (Low Density Residential/2 -6 units per acre) Uses and "HD" (High Density Residential /6 -12 units per acre) Zoning/Land Use "PD -580 /zone 2" (Planned Development) and "PD- 746 /zone 1" (Planned Development) SOUTH Fischer Marketplace Comprehensive Plan "C" (Commercial) Zoning/Land Use "PD- 646 /zone 1" (Planned Development) EAST Apple Valley Business Campus Comprehensive Plan "IND" (Industrial) Zoning/Land Use "1 -2" (General Industrial) WEST Midtown Village and Fischer Storm Water Pond Comprehensive Plan "HD" (High Density Residential/6-12 units per acre) and "IND" (Industrial) Zoning/Land Use "PD- 746 /zone 1" (Planned Development) and 1- 2" (General Industrial) 4 Development Project Review a q. 3 z 145T'. 7 OJ ti�P� Outlot6, FISCHER MARKET PLACE st a 'a J LL LL Location Map Comprehensive Plan: The applicant is proposing to construct 280 multi- family dwelling units on 20.35 acres. This will result in an overall density of just under 14 units per acre. Outlot B, WENSMANN 13TH ADDITION is currently guided "HD" (High Density Residential/12+ units per acre) and Outlot B, FISCHER MARKET PLACE is currently guided "C" (Commercial). The proposed development's density is consistent with the north ten acres designation and inconsistent with the south ten acres. Therefore, the applicant has requested a re- designation of Outlot B, FISCHER MARKET PLACE from "C" to "HD ". High Density Residential areas include multiple - family structures (apartments and condominiums) at densities greater than twelve units per acre to the extent allowed by the zoning ordinance. Developments with densities of up to 40 units per acre are allowed in the areas within and adjacent to the downtown if certain performance standards in the zoning code are met. This designation fits with M -7, M -8 and PD zoning districts to the extent allowed when considered with parking, infiltration, lot coverage, and building setbacks. 5 7TH W w Q w Q 0 O 2030 Comprehensive Land Use Map Designation "HD" (High Density Residential/6-12 units per acre) and "C" (Commercial) a w 0 Subject 147TH ST W Property a w O Q 7 O Proposed 2030 Comprehensive Land Use Map Re- designation "HD" (High Density Residential/6-12 units per acre) Livable Communities Impact: The proposed multi - family development will provide 280 market -rate apartments. This development proposal will address the City's Livable Communities Act (LCA) principles 6 of adding a housing product that helps provide a balanced supply and variety of housing types for people of all income levels and in all lifecycle stages. Zo ning: The subject properties are currently located in two planned development- zoning districts. Outlot B, WENSMANN 13TH ADDITION is located in "PD- 746 /zone 1 ". This planned development zone allows for townhomes and condominiums as permitted uses at a maximum density of 16 units per acre. Apartments are currently not allowed. Outlot B, FISCHER MARKET PLACE is located in "PD- 646 /zone 3 ". This planned development zone allows for a variety of general business and some limited retail uses. Again, apartments are not allowed. The applicant is requesting a rezoning of the properties. The likely scenario would be to amend "PD -746" to include apartments as permitted uses. Staff would propose that a new subzone be created in the planned development that would include apartments as a permitted use and create area requirements and performance standards for the new subzone. 145th S W 1 PD-746 - a PD -646 3 1q,�th S Current Zoning Map Designation "PD- 746 /zone 1" and "PD- 646 /zone 3" Preliminary Plat: The subject properties are currently platted as outlots. Outlots are defined as platted lots to be developed for uses which will not involve a building or be reserved for future replatting before development. The applicant is proposing to replat the two outlots into one lot. Public streets abut the site, which are located in existing right -of -way, with the exception of the portion of Flagstaff Avenue that abuts Outlot B, WENSMANN 13TH ADDITION. That section of Flagstaff Avenue right -of -way is located in an easement. Approval of the preliminary plat should include the dedication of right -of -way of all of Flagstaff Avenue that directly abuts the plat. The City Engineer has reviewed the proposed plat and is requesting the following changes: • A ten -foot drainage and utility easement shall be dedicated along Flagstaff Avenue. 7 • A ten -foot right -of -way easement shall be dedicated over the existing drainage and utility easements for 50 feet in each direction from the intersection of Flagstaff Avenue and 147th Street. • A drainage and utility easement shall be dedicated over any portion of the existing sanitary sewer line along the north side of 147th Street West that is outside of existing easement. Site Plan: The applicant is proposing to construct fourteen two -story apartment buildings, seventeen detached garage buildings, and a 3,500 -sq. ft. clubhouse facility. One - hundred -sixty units will be located on the north ten acres, which are eight more units than what was previously proposed for this property with the second and third phases of Midtown Village. The remaining 120 units will be located on the south ten acres. Seventeen detached garage buildings, varying in size, will be scattered throughout the site and will provide 168 parking spaces. Together with the 112 attached garage spaces and 412 surface parking spaces (including the 17 spaces in front of the clubhouse); the site will provide 2.47 spaces per unit, which is slightly below the minimum required 2.5 spaces per unit. The site plan indicates that the surface parking spaces will be 9 feet wide and 18.5 feet long, which meets the City's minimum standards. The applicant's traffic study includes a parking analysis for the proposed development. The study indicates that there would be a peak parking demand of 344 stalls for residents and visitors between 12:00 a.m. and 5:00 a.m. They conclude that the current plan provides 311 spaces more than the expected peak parking demand. The zoning code allows for and upward or downward revision based on accessibility of the open parking spaces to all tenants and guests of a multiple dwelling complex. Because the surface parking spaces in the proposed development are well distributed, staff feels that the parking ratio, as proposed, is adequate to serve the site. Access to the development will be via one driveway located along the east side of Foliage Avenue. Emergency accesses will be located at the end of Flycatcher Lane, a private street and 145 Street West. The site will be completely fenced and all accesses will have security gates. Residents will have access to the Foliage Avenue gate, with the other two accesses only accessible by emergency personnel. Staff initially expressed their concern about providing only one access in and out for its residents and suggested that the development provide an exit only access for residents along 145 Street West. The applicant has indicated that the 145 Street access will be not accessible by the residents Development of the subject property will include the removal of the temporary cul -de -sac at the east end of Flycatcher Lane. Staff expressed their concern over the loss of the cul -de -sac turnaround and suggested that an emergency access gate be installed at the end of Flycatcher Lane that will be used by emergency vehicles as an "exit only" from the Midtown development. The Midtown Village residents have expressed their concern about this emergency exit access and have requested that it not be installed. If it is not installed, an alternative turnaround will likely need to be installed at the end of the private street on the Midtown property. Fire staff has a concern about the location of the emergency access gate along 145 Street West, and have requested that it be set back a minimum of 30 feet from the 145 Street curb line. The applicant has indicated that they will relocate the gate to the satisfaction of the City. The site plan shows buildings being set back 28 to 56 feet from the property lines abutting the public streets. The existing minimum building setbacks in "PD -746" are 25 feet along local streets and 30 feet along 8 collector streets. The 25 -foot setback for Building 3 along 147` Street West does not meet the planned development's minimum setback requirement. The applicant has stated that they will relocate the building to meet the minimum 30 -foot setback. A trash enclosure is located northeast of Building 2. This will be the only area within the 20 -acre complex dedicated for refuse. The applicant stated that over 90% of their apartment developments have only one trash enclosure and that the inclusion of a trash compactor in an enclosure helps to manage the refuse generated in their multi- family developments. Staff has concern that there is only one location to drop off trash and that area is not centrally located. Therefore, staff is proposing that the applicant identify potential areas within the site where additional trash enclosures could be constructed if it is determined by the City that the one enclosure will not sufficiently serve the development. The applicant is proposing to construct a 5 -foot tall wrought iron style fence around the perimeter of the site. Vehicular and pedestrian access will be via gates that will be electronically controlled. Attached is a detail and photo of the proposed fence. Elevation Drawings: The applicant is proposing to construct two types of apartment buildings, a clubhouse, maintenance building, three types of garages, and mail kiosks. Exterior materials for these buildings will consist of a variety of masonry, cement lap and vertical board and batten siding. During the sketch plan review staff suggested that they look to add more masonry to the apartment buildings, which they have done. They have also included additional wainscoting on some of the elevations that will add more variety. The proposed trash enclosure walls will be a combination of brick masonry and vertical siding. Staff has some concern about the use to the vertical siding as an exterior finish. Generally, materials other than masonry do not hold up well, therefore the structure exterior finish should be constructed with 100% decorative masonry materials. Street Classifications /Accesses /Circulation: The development is located adjacent to four collector streets. Access to and from the development will be available via Foliage Avenue. Staff expressed concern with development having only one access to and from the site for the general public and residents and asked that a traffic study be prepared. A study was prepared and the following are the conclusions from that study: • The proposed redevelopment project is expected to generate a net total of 143 trips during the a.m. peak hour and 174 trips during the p.m. peak hour. • The project trips have minimal impact on the overall traffic operations. No improvements are needed to the surrounding street system to accommodate the proposed project. • The site will benefit from the close proximity to the Metro Transit Red Line, which operates on Cedar Avenue. Residents will be able to travel to and from northern destinations via transit, which may reduce the reliance on personal auto travel. Staff reviewed the study and has no issues with its methodology and conclusions. Grading and Utility Plans: The City Engineer has reviewed the grading and utility plans and his comments are included in the attached memo. Revisions to the plans should be made per his comments. Infiltration basins will be scattered throughout the site, which will provide on -site infiltration of the first '/2 inch of storm water created by any rainfall event. These basins shall be constructed and maintained in accordance with City's regulations. 9 The Fire Marschall has also reviewed the utility plan and is requesting that additional hydrants be installed near the southeast corner of Building 4 and northwest corner of Building 8. The applicant has stated that they will provide additional hydrants as requested. The applicant has stated that they will relocate the sanitary service to Building 6, extend the sanitary main as recommended by the City Engineer; and adjust the number of hydrants and locations as recommended by the Fire Marshal Landscape Plan: The applicant has provided an overall landscape plan and shrub planting plan that shows a healthy mix of plantings. Staff initially had no outstanding issues with the proposed materials. Staff would like to see additional landscaping adjacent to the east of the most easterly surface parking spaces located between Buildings 6 and 12 and to the west of the surface parking in front of the clubhouse. Pedestrian Access: The initial sketch site plan showed a network of internal sidewalks to serve the development. Staff indicated that there were several gaps that should be filled in order to provide better access throughout the site such as extending sidewalks that will connect the buildings in the north 10 acres to the ones in the south and the addition of sidewalk connections around the clubhouse area and pet playgrounds. Staff also indicated that there were no pedestrian connections from the internal sidewalks to the public walkways located adjacent to the City streets. The applicant has provided a sidewalk plan that identifies internal sidewalk network and connections to the sidewalks along public streets. There remain a few gaps that the applicant should consider such as: • Create a connection from building 14 to the sidewalk in front of Building 7. • Extend the sidewalk connection along the north pet playground west to Building 7. • Extend the sidewalk from Building 12 to the Flagstaff Avenue sidewalk connection to the south. • Look at adding another sidewalk connection to Flagstaff Avenue from Building 6 along its east side and to 147 Street West to the south. The sidewalk width will vary from three to five feet, depending on its location. Recreation Issues: The City's subdivision regulations provide for dedication of land or easements for the purpose of offsetting the need created by new development for new parks. The regulations also provide for a cash -in -lieu of land dedication and is based on a "benchmark" land valuation for raw land. The sketch plan does not indicate any land for public park purposes and the Comprehensive Plan does not identify addition parkland at this location. Therefore, it will be expected that the cash -in -lieu of land dedication will be the method used to meet their park dedication requirement. Signage: The sketch plan submittals identified three proposed monument signs for the project, which would be located at the entrance to the complex from Foliage Avenue, and one each at the intersections of Foliage Avenue and 147 Street West and Flagstaff Avenue and 147 Street West. Staff stated that the City code allows for one monument sign for each multi - family residential development. The submitted plans for this review show only one sign, which will be located at the entrance off Foliage Avenue. Building signage is proposed on three sides of the clubhouse entrance. All signage shall meet the requirements set forth in the City's sign ordinance. Public Hearing Comments: The public hearing for this development request was held at the November 5, 2014, Planning Commission meeting. The hearing was opened, comments were taken, and the hearing 10 closed. The following is a synopsis of the comments received during the public hearing along with staff's response or the applicant's response. Will the 145 Street West emergency access be opened to the residents? Staff Response - Apple Valley staff recommended the installation of the emergency gate for the purpose of providing an additional access to and from the proposed apartment complex. Access through the gate will be electronically controlled with the City's emergency personnel having the ability to activate the gate to allow vehicles to enter and exit the site. Will parking be allowed on 145 Street West in front of the apartments? Staff Response - There are no plans to restrict parking on 145` Street West in front of the Springs development. However, any on- street parking along 145` Street West will be subject to the applicable parking regulations set forth in the City code, which among other things restricts parking on any public street or public roadway for a period longer than five minutes from 3: 00 to 6 :00 a. in., throughout the year, except for: • Persons rendering emergency medical assistance; • construction areas where off - street parking is not available; or • the driveway is filled to capacity with no space for additional vehicles without extending into the sidewalk area. A comment was raised that the entrance to the complex should be relocated to Flagstaff Avenue or 147 Street West. Applicant's Response - The traffic study confirms that the traffic from the Springs community will not overload Foliage Avenue or negatively affect the existing developments. The site constraint of the pipeline easement limits the physical distance along Flagstaff Avenue Moving to 147` Street West would mean we would need to shift our main entrance mid - block, which is not desirable since we would be facing the back of the retail buildings. It is much more advantageous to have our club facing a great amenity like the storm water pond across from Foliage Avenue that creates a much more inviting atmosphere for our tenants. Will a signal be needed at 147 Street West and Foliage Avenue? Staff Response - No change to the current traffic control at this intersection is proposed or is warranted with this site development. Staff will monitor the intersection as it does with many intersections throughout the city to determine when a signal or other traffic control device will be warranted. What will be the impact of lights from this development be on the adjoining properties? Staff Response - In all districts, any lighting used to illuminate an off - street parking area or sign shall be arranged so as to deflect light away from any adjoining residential zone or from the public streets. Direct glare from floodlights or similar sources, shall not be directed into any adjoining property or public streets, and all the source of all lights shall be hooded or controlled in some manner so as not to light adjacent property. Mitigative measures shall be employed to limit glare and spill light to protect neighboring parcels and to maintain traffic safety on public roads. These measures shall include lenses, shields, louvers, prismatic control devices and limitations on the height and type of fixtures. The City may also limit the hours of operation of outdoor lighting if it is deemed necessary to reduce impacts on the surrounding neighborhood. In residential areas, any light or combination of lights that cast light on any adjacent residential property shall not exceed 112 foot candle (meter reading) as measured at the property line. Lighting fixtures for new and renovated outdoor sports and recreational facilities that adjoin residential uses shall be 11 designed to eliminate reflected glare and spill light from the bottom one -third of the reflector, and to shield the view of the arc tube from the residential property. The submitted light plan appears to meet the City's regulations. Concern regarding the impacts of emergency access at the end of Flycatcher Lane. Staff Response — Flycatcher Lane is a private street that extends approximately 290 feet from the intersection of Florissant Path, another private street, to the east property line of Midtown Village. The Minnesota State Fire Code states that dead -end fire apparatus access roads in excess of 150 feet in length shall be provided with an approved area for turning around fire apparatus. There is currently a temporary cul -de -sac on the applicant's property that provides that turnaround. This cul -de -sac will be removed with the development of the site, which will generate the need for a new turnaround at the end of the private street. City staff proposed the exit only gate at the end of Flycatcher Lane as an option, which the applicant agreed to incorporate into their plans. The Midtown residents have some serious concerns about the gate. In particular, their concerns are how it will be controlled and who will be responsible for maintenance of that section of street, in particular the removal of snow. If the exit gate is not the preferred solution, an alternative will need to be explored. Can a berm be added along the west side of the property? Applicant's Response - Drainage from the Midtown property is currently running onto the Springs property. It is not possible to install a berm and maintain this drainage pattern. As an alternative to berming, the fence can be relocated to one foot from the property line, allowing for additional landscaping and screening utilizing coniferous plantings which provide year- round privacy. Questions whether this will be an upscale rental as the developer portrays it. Applicant's Response - The Springs is a market rate community. Currently, the projected rent rates are expected to range from $920 for a studio apartment to $1,600 for a 3- bedroom apartment. These rates will be adjusted to the market rate at the time of rent. The Springs is a completely private development, no public financing is sought for this development. A concern was raised regarding the impact on real estate values of adjacent properties. Applicant's Response — The Urban Land Institute's "Higher- Density Development Myth and Fact" and "The Case for Multifamily Housing" documents cite academic studies that show that multifamily developments do not negatively impact existing adjacent single family home values, and in some studies, have even positively impacted property values. Possible reasons for positive impact are the following: • Multi family developments can make an area more attractive than nearby communities with fewer housing choices. • They increase the pool of potential future homebuyers. • Well - maintained properties are better for property values than vacant lots, foreclosed or dilapidated homes. A concern was raised regarding an increase in crime that will be generated by this development. Applicant's Response — Again citing the previously mentioned Urban Land Institute documents addressing the concern that multi family development increase crime rates, the documents state the following: • Higher density developments can actually help reduce crime by increasing pedestrian activity and fostering a 24 -hour community... "Eyes on the street". 12 • No studies have shown links between apartments and higher crime. Crime is more geographical rather than type of housing. • Apartment residents almost twice as likely to socialize with their neighbors as owners of single - family houses. The extensions of 147 Street and Flagstaff Avenue have been opened for only two years. What are the future traffic counts? Staff and Applicant's Response - Daily traffic volume data was collected in 2014 by the City for roadways in this area The weekday daily volume at each location is as follows: • 147 Street West, east of Flagstaff Avenue — 4,547 vehicles per day • Flagstaff Avenue, north of CSAH 42 — 7,913 vehicles per day • 147 Street West, east of Galaxie Avenue — 8,504 vehicles per day • Flagstaff Avenue, south of 140 Street West — 4,060 vehicles per day According to the 2030 Comprehensive Plan, the projected daily traffic volume for 2030 is the following: • 147 Street West, east of Flagstaff Avenue —12, 000 vehicles per day • Flagstaff Avenue, north of CSAH 42 —12,800 vehicles per day • 147 Street West, east of Galaxie Avenue —15,700 vehicles per day • Flagstaff Avenue, south of 140 Street West - 12,800- 13,300 vehicles per day The adjacent street system has been designed and constructed to accommodate existing and projected future traffic volumes, including the number of trips that will be generated by commercial/high density residential development on the subject property. A concern was raised that the number of vehicles per unit number (the 1.75 multiplier) that was used in the study may be too low. Applicant's Response - The number of trips generated and the peak parking demand are calculated based on the number of dwelling units, not the number of vehicles per unit. Data presented by the Institute of Transportation Engineers (ITE) is the industry standard for trip and parking generation information. Data presented in Trip Generation, Ninth Edition, published by ITE shows an average daily trip generation rate of 6.65 trips per unit per day. Data provided in the ITE publication Parking Generation, 4 th Edition, indicates a peak parking demand between 12 a.m. and 5 a.m. of 1.23 stalls per dwelling unit. Concerns about private drive going across pipeline easement. Staff Response - The American Petroleum Institute has developed the following guidelines for roads and paved lots on or near pipelines. Permanent vehicle crossings, such as roads, railroads and paved lots, as well as temporary crossings for heavy equipment (15, 000 pounds and greater) that are planned over or near a pipeline, will require engineering evaluation to ensure that the installation /crossing will not cause an excessive amount of stress on the underlying pipeline. The crossing party should provide the pipeline operator with a plan and profile drawing indicating the existing and proposed elevations of the proposed project; the pipeline and buried utilities within 25 feet of either side of the crossing should be clearly indicated in all views. The proposed surface encroachments should cross a buried pipeline, where reasonably possible, in a perpendicular alignment (90 degrees) to minimize the length of the impact to the underground facility, but in no event less than 45 degrees. A geotechnical report may be required to identify soil profile components. This subsoil study will show the load array characteristics of the site. A minimum cover of the pipeline of 48 inches for roads should be planned for permanent installations over the pipeline. Temporary roads used for construction activity, such as for lumber trucks, logging 13 wagons, or concrete trucks, may require extra cover and road matting to protect the pipeline from the additional loading stresses. The crossing party should maintain a minimum of 36 inches from the top of pipe to grade at the perimeter of a paved lot. The edge of a proposed surface improvement should maintain 25 feet of clearance, if possible, with a buried pipeline when running parallel with the underground facility. Ground cover should not exceed 6 feet over the top of the pipeline unless approved by the pipeline operator. Driveways or lanes should cross pipelines at no less than a 60- degree angle and should not run parallel within 25 feet of the pipeline. Generally, a minimum cover over the pipeline of 36 inches for driveways or lanes and 36 inches for side ditches is recommended, but the pipeline operator may want to evaluate the impact of the encroachment to the pipeline on a case -by -case basis. The pipeline operator should approve in advance any lesser amount of cover. (Source: Guidelines for Property Development, copyright 2009 by the American Petroleum Institute) Concerns about the location of the entrance off Foliage Avenue. Staff Response — The Foliage Avenue entrance is approximately 320 feet from the north curb line of 147` Street West, 245 feet from the centerline of the 146` Street West intersection and 590 feet from the centerline of the Flycatcher Lane intersection. The zoning ordinance requires that driveways shall be located no less than 50 feet from the curb line intersection of 146` Street West and 100 feet from 147` Street West. The subdivision code that street intersections with centerline offsets of less than 125 feet shall be avoided. The location of the driveway meets the requirements set forth in the City code. As to the issue, a traffic study for this development has been prepared by the applicant and reviewed by City staff and its traffic consultant. I have included the study, less the appendix that includes the "Level of Service Worksheets "for your review. The study forecasts the traffic and distribution for the proposed development, and its impact to the existing street network. The traffic consultant concludes that the project's vehicle trips will have a minimal impact on the overall traffic operations and that no improvements are needed to the existing street systems to accommodate the proposed development. Related to the traffic issue, a request was made that traffic information be provided for the south 10 acres for uses allowed by the current zoning designation to use as a comparison. The petitioner provided calculations for the following two land use scenarios: 1. A 10, 000 - square foot movie theater. This proposed use would result in zero trips during the weekday a. m. peak hour, 418 trips during the weekday p. m. peak hour, and 3,171 weekday daily trips. 2. 80,000 square feet of retail space. This use would generate 77 trips during the weekday a.m. peak hour, 297 trips during the weekday p.m. peak hour, and 3,416 weekday daily trips. Although these are good scenarios in which to compare with the proposed development to determine any impacts that this development may have because of the Comp Plan Land Use Map re- designation, it should be noted that a proposed 80, 000 -sq. ft retail use would not be allowed. The developer offered the following additional scenario for comparison at the December 3, Planning Commission meeting: • 108,900- square foot office. This use would generate 170 trips during the weekday a.m. peak hour, 162 trips during the weekday p.m. peak hour, and 1,201 weekday daily trips. 14 Concerns about storm water runoff and the potential flooding. Staff Response — Storm water generated from this site will be collected in pipes and transported into the City's storm water collection system. This system has been designed to accommodate the site's storm water runoff. As stated previously, several infiltration basins will be constructed throughout the development and will be designed to capture and infiltrate the first % inch of storm water from any rainfall event. It should be noted that the public storm water infrastructure in the area was designed and installedprior to the City's infiltration requirements. This means that the amount to storm water diverted from this site to the ponding area located to the west will likely be less than what was expected when the pond was designed and constructed. Concern about the number of lots /units in a small area. Staff Response — The proposed development will have 280 dwelling units on approximately 20.34 acres of property. This will result in a density calculation of 13.76 units of acre. The proposed density is consistent with the Midtown Village project, which was to have an overall density of 14 units per acre at full build out. Concerns that the development will have no underground parking. Applicant's Response - The proposed development will offer a variety of parking options, including parking under residential units. Some tenants do not want underground parking or a direct access parking option, therefore the applicant also offers a detached garage option. The detached garage parking option meets City code. What does "12+ units per acre" mean? Staff Response — This is a term that is commonly used for guiding development. The City's comprehensive plan and zoning regulations uses this terminology to establish the permitted number of units per acre of land to be developed. Concern about the impact on the local school population. Staff Response — The Rosemount -Apple Valley -Eagan school district demographer estimates that this development would generate 48 elementary students to the Greenleaf attendance area, 18 middle school students to Falcon Ridge, and 21 high school students to Eastview. The district representative indicated that this increase would not have an adverse impact on the student populations of those schools. What will be the impact of the infiltration areas on the groundwater in the area? Staff Response - Infiltration consists of engineering a system whereby storm water runoff is allowed to filter through soil and recharge the local groundwater. The Infiltration process removes pollutants, recharges groundwater, and reduces the overall downstream water load. In general, infiltration appears to be best suited to treat runoff from watersheds that are largely residential, since these areas have a relatively low risk of generating contaminants that can compromise groundwater quality. All the infiltration areas will be designed, constructed, and maintained in a manner that will ensure that the basins function in accordance with City standards. What will be the times of construction? Staff Response — City code prohibits certain activities between the hours of 10:00 p.m. to 6: 00 a.m. daily. They include the construction, installation, and maintenance of utility and street projects; and construction, remodeling, repair, of maintenance of structures. The code also restricts the operation of construction and grading equipment only to the hours of 6:30 a.m. and 5:30 p.m., Monday through Friday. A developer /contractor may request an adjustment to those timelines that may include additional grading hours and adding Saturday. 15 The applicant has indicated that projected construction will begin spring of 2015 and completed by the end of 2016 What are the parking calculations for the site? Staff Response — City code establishes parking requirements based upon use of a property. For multiple dwellings, the requirement is one and one -half parking spaces and one garage space per dwelling unit. The code allows for an upward or downward revision to the requirement at the time of site plan review if it can be shown that the open parking spaces are accessible to all tenants and guests. As stated previously, there will be 168 detached and 112 attached garage spaces, and 412 surface parking spaces. This development will have a ratio of 2.47 spaces per unit, which is .03 spaces per unit deficit, or 8 spaces for the development. The traffic study prepared by the applicant indicated a peak parking demand of 344 spaces per unit. Their calculation uses parking data from the Institutes of Transportation Engineers publication "Parking Generation, 4rh Addition ". The American Planning Association "Planning and Urban Design Standards" reference book has parking ratio requirements for multi family dwelling units based on number of bedrooms per unit. Those ratios are 1.25 spaces per studio, 1.5 per one(]) bedroom unit, and 2 per two (2) and three (3) bedroom units. Using these standards, a minimum of 503 total parking spaces (garage and surface) would be required for residential portion of this development. This would be less than what is being proposed by the applicant. As stated previously, the site will have seventeen detached garage buildings with 168 parking spaces, 112 attached garage spaces, and 412 surface parking spaces (this number includes the 17 spaces in front of the clubhouse). The per unit ratio will be 2.47 spaces per unit, which is slightly below the minimum required 2.5 spaces per unit. Will there be subsidized rentals? Applicant's Response - No, there is no public assistance being sought for this development. Continental is confident in the demand for rental units and does not expect any difficulty in the lease up of the property. Continental's business plan is to hold and maintain the property as an asset in their portfolio. It is not the desire of Continental to devalue their assets by lack of maintenance and significantly lowering the revenue. We will follow the market. Can you assure quiet neighbors? Staff Response — This development will not be treated any differently than any other in the city and will be subject to all applicable noise ordinances currently enforced in the city. What will be the average person per unit average? Applicant's Response - There is a maximum of two people allowed per bedroom. Planning Commission Recommendation: This item was considered at the Planning Commission meeting of December 3, 2014. The Commission voted unanimously to recommend the following: 1. Recommend approval of the amendment to the 2030 Comprehensive Plan Land Use Map to re- designate Outlot B, FISCHER MARKET PLACE from "C" (Commercial) to "HD" (High Density Residential/ 12+ units per acre). 2. Recommend approval of the rezoning of Outlot B, WENSMANN 13TH ADDITION from "Planned Development 746 /zone 1" and Outlot B, FISCHER MARKET PLACE from "Planned Development 646 /zone 3" to " Planned Development 746 /zone 3 ". 16 3. Recommend approval of the SPRINGS AT APPLE VALLEY preliminary plat, subject to the following conditions: a. The plat shall be configured to have one (1) lot and zero (0) outlots. b. A ten -foot drainage and utility easement shall be dedicated along Flagstaff Avenue. c. A ten -foot right -of -way easement shall be dedicated over the existing drainage and utility easements for 50 feet in each direction from the intersection of Flagstaff Avenue and 147th Street. d. A drainage and utility easement shall be dedicated over any portion of the existing sanitary sewer line along the north side of 147th that is outside of existing easement. 4. Recommend approval of the site plan/building permit authorization to allow for construction a 280 -unit apartment project on Lot 1, Block 1, SPRINGS AT APPLE VALLEY, according to the preliminary plat, subject to the following a. The minimum required parking shall be allowed at a rate of one (1) garage space and 1.47 guest/tenant parking spaces per unit. b. The emergency access gate along 145 Street West shall be set back a minimum of 30 feet from the street curb line. c. The trash enclosure shall be constructed of 100% masonry materials similar to the masonry materials used on the apartment buildings and garages. d. Buildings shall meet all setbacks currently in place in Planned Development No. 746. e. Revisions shall be made to the grading and utility plans in accordance with the City Engineer's recommendations as stated in his memo, dated October 29, 2014. £ Hydrants shall be added in accordance with the City Fire Marshal's recommendation. g. Landscaping shall be added to the area adjacent to the east of the most easterly surface parking spaces located between Buildings 6 and 12 and to the west of the surface parking area in front of the clubhouse. h. Future potential trash enclosure sites shall be identified on the site plan to the satisfaction of the City. i. Additional sidewalk connections shall be made from the private sidewalks within the development to the adjacent public sidewalks in locations identified in this staff report. 17 CITY OF APPLE VALLEY RESOLUTION NO. 2014- AMENDMENT TO THE APPLE VALLEY COMPREHENSIVE PLAN THE SPRINGS AT APPLE VALLEY WHEREAS, pursuant to the Metropolitan Land Planning Act of 1976 the City of Apple Valley is required to prepare a comprehensive Plan; and WHEREAS, the City of Apple Valley on January 13 `2610 adopted a plan titled City of Apple Valley 2030 Comprehensive Plan; and S 4 yy > WHEREAS, a public hearing on proposed a proposed ame4dment to the 2030 Land Use Map contained within the land use chapter of the Flan,was held on NA>vember 5, 2014; and WHEREAS, the amendments were adopt d.by the Apple Valley Pla ung Commission on December 3, 2014; and NOW, THEREFORE, BE IT RESOLVED by th" Catty Council of the City of Apple Valley, Dakota County, Minnesota, that the WIN Apple Valley Comprehensive Guide Plan, as attached hereto, are hereby authorized'to�be�submitted -'! the Metropolitan Council. BE IT FURTHER RESOLVED that this amendment Will be subject to further consideration of the Apple Valley City Council after the date of formal approval from the Metropolitan Council ADO FTJI) 11th Clay of Deber, 2014 Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk h: \2014 \springs at apple valley (pc14- 40 -pzsb) \comp plan \compplanresosubmtl.doc AA�I �wl, IM Lu L 0 L vv - Yalu Ye . r � I 1 Y I f f 147THSrw SUBJECT PROPERTY- OUTLOT B JE W NI FISCHER MARKET PLACE =s a ° NORTH SPRINGS AT ° I APPLE VALLEY App va °Q wl = PROPOSED COMPREHENSIVE PLAN DESIGNATION "HD" (High Density Residential) November 10, 2014 Mr. Tom Lovelace, I attended the Planning Commission meeting on November 5th regarding the Continental Properties "Springs " development. After hearing some of the residents concerns and having time to reflect on them, I have some strong views that I would like to express to the members. I'm not sure if the Commission will be taking more citizen comments at the next meeting so I am expressing my concerns in this letter. 1. I feel the development is too big. That means more people, more noise, more traffic, overcrowding the schools, more crime, and more trouble. I strongly oppose the rezoning. The plot that is designated for commercial should remain commercial and be used for something like "Knob Ridge Town Office Park" on Energy Way. 2. I have a problem with the units being rentals. Renters do not take the same pride in the community as homeowners. They don't take responsibility for maintenance or following rules. In the Midtown Village condos we have had so much trouble with renters that we passed an amendment to our declaration restricting rentals and the row homes are in the process of doing the same. 3. The "Springs" project has a pet playground but nothing for young people. In Midtown Village we have a children's playground, a basketball court, and a volleyball court. There would be nothing stopping the "Springs" residents from using our facilities. We are not a gated community and can't afford to put up a fence. 4. The emergency exit going through Midtown Village is unacceptable. Flycatcher is private property. This is no different than using someone's private driveway. Midtown Village should not have to keep that area free of snow for the "Springs" community. S. The main entrance to the community should be on Flagstaff. It would provide quick access to County 42 to the south and 140th St to the north. Also, it would not be across from any homes that would be disturbed by the extra traffic and already has a 4 way stop at 147th St. Then the Foliage entrance could be used for the second emergency exit. I would appreciate it if you would pass these concerns on to the members of the Planning Commission or I can present them myself at the next meeting if a decision has not been made before that and more community concerns will be heard. Than you Anne Benson RECEIVED V404 13 2014 _ 14567 Florissant Path Apple Valley, MN &eve ���� CITY OF Apple Valley MEMO Public Works TO: Tom Lovelace, City Planner FROM: Colin G. Manson, City Engineer DATE: October 29, 2014 SUBJECT: Springs of Apple Valley Development Review Tom, following is comments outlining. approval conditions regarding the Springs of Apple Valley plan dated October 8, 2014. Plat ® The existing Flagstaff Avenue right of way easement shall be dedicated on the plat. _ A 10' drainage and utility easement shall be provided along Flagstaff Avenue. • A 10' right of way easement shall be granted over the existing drainage and utility - easements for 50' in each direction from the intersection of Flagstaff Avenue and 147th Street. ® A drainage and utility easement shall be provided over any portion of the existing sanitary sewer line along the north side of 147th that is outside of existing easement. Site & Grading ® All infiltration basins, retaining walls, and fences shall be located outside of public - easements and right of way. • All Emergency overflows (EOF) from the site shall be identified on the grading plan in terms of location and elevation. ® The low openings and low floor elevations of each building shall be provided. • It appears a low area has been designed within the Magellan pipeline easement east of the driveway connection. Written approval shall be provided from Magellan for this grading scenario or the area shall be incorporated into the internal drainage system. Storm Sewer • Infiltration calculations for the site shall be provided. • Clarification of the function of the northeasterly infiltration basin/storm sewer system shall be provided. • All storm sewer located within right of way and public easements shall be reinforced concrete pipe. Water Main 0 All water main located within right of way and public easements shall be ductile iron pipe. • Each service shall be split into potable and fire services outside the building. Each branch shall have a valve. • Prior to connection to the public water system in 145th Street Public Works Staff shall be contacted to verify that connection is made to the distribution system and not the raw water system. Patching shall be the width of the roadway to City standards. Sanitary Sewer • The sanitary sewer service entering directly into the sanitary manhole north of 147th Street shall be revised to include a manhole structure with a drop located within the property. A connection from this manhole to the public system can then be made at full depth. BAY IN apartments PROJECT DESCRIPTION Continental 313 Fund LLC ( "Continental ") is proposing a development of an upscale 280 -unit multi- family apartment community at the northeast corner of Foliage Avenue and 147 Street W. in Apple Valley, Minnesota. The overall parcel is 20.20 acres in size, which will be a combination of two current parcels. The apartment development will be part of the "Springs" brand that Continental has established throughout the country. A total of fourteen (14) apartment buildings are proposed. The apartment buildings are two (2) story structures with private, ground - level, direct entries to each unit which provide for a townhome feel. Both attached and detached garages are offered to residents. The, project's clubhouse is located near the main entrance to the site. Apartment buildings have been oriented to compliment the street edge along 145 Street along with creating an interior sense of place. Upgraded exterior elevations provide architectural interest through varied durable materials which include masonry, cement board lap siding, and cement board vertical board and batten siding, all in a complementary color palette to the surrounding neighborhood, in particular, Midtown Village. Large - scale windows are provided in each unit to promote natural lighting, along with creating opportunities to optim'sze passive solar heating and cooling. Each building provides articulation to break up the structure's massing; balconies, covered doorways, and unit projections create variation with each facade. Schematic elevations and renderings are included in this submittal. The Springs will supply a mix of studio, 1 bedroom, 2 bedroom, and 3 bedroom units, with ratios as shown at right. All of the floor plans offer UNIT NUMBER an open- living concept with interior finishes that include cafe colored TYPE OF UNITS cabinetry, black appliances, luxury wood laminate flooring, and large Studio 23 kitchen islands. Some buildings within the community will have upgraded 1- 5edroorn 112 units with espresso cabinetry, granite countertops, and stainless steel 2- Bedroom J«12 appliances. 3- Bedroom 2 The Springs will be a gated community with one main vehicular access point into the development. The gate will be closed at all times for security. Decorative fencing will be installed along all sides and a secondary gate will be provided on the north side of the site for emergency services. In addition an emergency access point will be provided to the adjacent Midtown Village via Flycatcher Lane. APM Al, P I t liir a !G t A number of amenities are included within the development. Among the facilities are a 3,500 square foot clubhouse, pedestrian sidewalks throughout the community, a car care area, a pet wash station, and a fenced pet playground. The clubhouse features a 24 -hour fitness facility, a demonstration style kitchen, and a large gathering room for events with free Wi -Fi throughout. A resort style pool with outdoor grilling area will be located at the rear of the clubhouse. The site plan has been designed to complement the parklike setting of the surroundings and adjacent developments by providing interconnecting walks and gathering spaces. The City sidewalk will be extended along 145 Street which will complete the entire block. A large band through the middle of the site, containing the Magellan petroleum pipeline, will remain in a vegetated condition, with buildings backing up to it. Continental develops, owns, and operates each of its Springs communities. Construction is estimated to begin in Summer of 2015. The development's clubhouse would be complete in Winter 2015, and apartment buildings would be delivered approximately every three (3) weeks following the clubhouse's occupancy permit. The development would be constructed as one (1) phase, with construction activities wrapped up by Winter 2016. Copy WENSMANN 13TH ADDITION I m x°'L EF;A ARli Q'"Ait ,SLc .L..AGE ,:{,.CITI01. \ CEDAR 1S..E rz - .L .>E HOMES TIM AD=QF, 589'58'35 "W 883,03 E ' - R 775 48 1 0 . $ n 1 F' oRNwMF as uTUn..- / A U 145TH STREET WEST - FAYNDIr v R � 7.7g uxa P.AwtE.L aem . 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I s -l' I ° MH101 SHALL BE W PLACE WAIN ONE YEAR Cl 1. FILING OF THE -Al sAHO MaUMFNTS [HL G IO FFTTT IN ,M ..1. ADJOINING LOT SHALL BE 1/2 BICH X 14 WC8 IRON MONUMENTS ONES AND 10 FEET IN WROTH -0 POJORANB MARKED BY MCENSE rvVMBER 18828. STRF-ET LIMES UNLESS OTHERWISE WDICATEp BEAFINGS ARE BASED ON TIM 8011TH -E qF NgRTHEAST OVARTER ON THE PLAT. OF SECTION 27. WHICH IS ASSUMED TO HAVE w BE G OF 589'58'35 - W. SECTON 21. TWP. 113. ROE. 20 Y en E,d• - °+"•- R••�NN +"•" I O LOCAL �t2AP %y • %" � p ' SHEET 2 OF 2 ;+IEETS 9 ° � j COPY I € {g DETAIL I N OT TD SQkLE FISCHER MARKET PLACE {lert��NVNV' f�SC\OII' � .. 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SHEET 2 OF2 SHEETS I T Sambatek 6— DESCRIPTION www.sampatok,com aaese u ns antaMAellllort oukaa [awu; M�xu.au. 12NO WNMaNr OKv% 6R 300 MlmPiaNm, MN 65943. aim 763,476.8010t* (dwla. ann olx <. baPauttunrv.MinnmaM, ]611288632 ft= 5NNbenv3lSUrvryNp IPUnNIN IERMOrmauul PROPERTY SUMMARY Client Continental 313 D s �� i R R M M Fund, LLC �= ry . �. —T� ____ a.`. -_ I ,�� �k �b b n.nrea0e..inF�c+e wv cpywnaP vewean v, w. e II IJSTH TztcET d'rz ST 1 • ITT A '� ,, m ? Project , l ven oae xa z�awv SURVEY NOTES t L -- — =� �'„ z =ems'' ` ' ? / FN Springs Apple , I I. FLYCATCHER LANE CONSULTANT CONTACT LIST. LOCBtIOn j DEVELOPER OWNER CIJILENGINEER Ap Valle i• �— �nl a' A q Z 1 Y gggggg 2 1MhN o EN AL313f C SAMBATEKINC. pp'p Valle 1 ( I ° W134 N8615 EXECUTIVE E PARKWAY 128M WHITEWATER WIVE. SUITE 300 Mitl i ♦ Qg� tl 1 *_ MENOMONEE FALLS, W151051 MINNETONKA, MN 55343 �rv.w nw, s I l I l F 8 {� b� TEL262.502 5500 TEL 763 476 -6010 r 1 9 M 4-H T y N m FA%262 S. 5]2 FAX 763 -476 -8532 !+ I �, g 6.1038'5• u, 1 d5 CONTACT. ERICTHOM CONTACT: BRIAN JOHNSON, PE I J -- •w ; S LOT I 8 1 J I p�Xl I I I : •`; -i to , ARCHITECT SURVFVOR Certification n BLOCKI RvieB0 p0 •....� " KAHIERSLATER SAF4�ATEK INC. L51" @@ q�.l ILL WEST WISCONSIN AVENUE IZBOOWHITEWATER DRIVE, MILWAUKEE, WI 53203 MINNETONM, SUITE 300 ah^ wPV[ __ __ MN 55363 a ,.TP 'W ______ _____ �i s. ET 'WE II � T �—�----�--�— j7 TEL4143723000 TEL]63.976 -6010 148 ^° +m W T s N1RTWt FAX763 32 T T,MARSHAM ` N89 516.04 NB63B J51E 8 1 60 ,WO:x, % }. CO NELSON CF MA0.CU FA% G E.H A rvw.ala TA S11'IYZ6W / GOJ : I J MALT, MICHAEL NE - CONTA � PTON, L3 W p — L= os• xsimteee i_0712 Q•�_: I D 7 I : M 1 o /3 /xo a: n I 1000 J I Ntw� rL- z GCOTECHNICAL LANDSCAPE ARCHITEC LU 3 F_. I N66F NAS I Y BRAUNIMERTEL SAMELATEX INC. .. ID j" f ;. _ � S F', Y1003 HAMPSHIRE AYES I 12800 WHITFWATER DRI'JE; SUITE 30D Summary [ .4 ' JYE 1 N D ..I V EL IN 952995 000 55438 T]63dI6 -60310 A IN A 0 / a :U la J a I U. ' :, 1 d FAX 952- 995.2010. fAX 763.476 8532 ly 1 �w sa ' um101 Rp CONTACT' CONTACT BILL DELANEY, IMA Revision History ' � ' N89'S9'OYE �_� ! � N Da[e By 5 B rttal)RevisiOR 1 'rj m e l 910,00 N 2 -� �24�03 'S a II X U"rl EE U 1'7 LmD I� Paareza uM� Wp?° � v5oAO2 ���T 4v�`•' �'`Y2 .I l° „rau E0.0q' $ I N59E9'OrE' 3£ /t Sheet Title VICINITY MAP Preliminary Plat —1 — !A , , T ACE - 1 NORTH 1. Sheet.No. Revision. g �® 1`1 Project No. CON20152. ` kSa mbatek mme tek . °- rneuu Preliminary Site Development Plans C CONTINENTAL 313 FUND, LLC for Springs at Apple Valley Apple Valley, Minnesota CO`.TNENTK PRDPERTIES Proj -t Presented by: SP8W65AT y APPLE VALLEY' Continental 313 Fund LLC Location APPLE VALLEY, MN s r' �w App yalley N.T.S. D, H x Summary . I tl x .. 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I I Y , II, (rte__ -� —_ y � l .`!� ���� -•_. _.- I- _ �� �_ j / �,_ . �' � / /l.I yl�i QUANTITIES ter- � - , 1- r �- I L --• -� II r Summa fY I It � (11 O I 1 (1j1 I (®IP_n,yw Revls on Hsto u ll�l! l� - -- - - RE(� ' M p I /. ' p�Il� I l tl11111 1 r I Y {iii �jj 1 �: II /( � °w""'" f � -, /�' ,,.' �%�1g1TN '` •- t4 1 i � —_ Sheet Title /f EROSION& SEDIMENT — SPI LERo51oN jSEDNENTATIONCPNTRoLoPERAVoNTIMES CNEDum CONTRO LAN �___ / � _ � .PHASE Sheet No. Revision C5.02 A Project No. CON20152 ISCY 1 IL�&k 1457H STREET WEST w - I `rt . —m ee,ak.— - - -- - -- -- -- -- - -- ----------- n_rn.n— _ - - -- — — - - -- OTRnY WNST0.UCTION NOTES Client i ° CONTINENTAL 313 FUND LLC � ca t' uu,.n sws -- -- ; E r i r� r I rwa ti: i °' _ � t 1 ., � r I -.. 5 cw,o xsva -1 F!`t 1: Project ` € 44 __ _ ___'__ -- � SPRINGS AT FLYCATCHER APPLE VALLEY _ I _ Tl { i I r Location u APPLE VALLEY, r L ° ---- " - --- f 6- .C .�,._ {'r 7-•— `} � t �� r MN •tea ;" .,�.,.m•,o p 'I,� ' ; ' ro. 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Mr�16 1 '' 1 i • Mup44Y i� .. 147TH i 3 CONIFEROUS TREE'LANTINGDE SheetTitie OVERALL 1 LANDSCA PE _ P LAN R C Sheet No. Revision n OVERALL LANDSCAPE PLAN - NOV % L" rE0% &t0L L1.0 A Project No. CON20152 E1105— SE—E—TI.. O OL mEsB —.1 SITE MAP" GENERAL €ROSI0N NOTES S am k bate N t Ywtt a t 1 r Client CONTINENTAL 313 FUND LLC (A hTNT L PROI -imss 5 1 B 1 Project SPRINGS AT SITE , CIMON MAP sGp MAP '""'"""°" ' " ""` "'"'"" '`" "'°'"`" APPLE VALLEY Location w APPLE VALLEY, MN I .w fl0(JfEMRANCE DRIVE / " SIFT EEN III ETAIL ' " - [ONCNETE WASHOUT AIEA wW..-. ro. e."....« «..0 ++,.....w�..:.e..�, >...w.+a �� �� I ��+ „� LF - - Certification MAINTENANCE NOTES e • ","� It � ,..,..�. .,. ±� P te_ _. �w Summary Revision History o- SILT FENCE INIPT PROTECTIONtIP1).. � ROAO /RAINrNLET PROTECTION TIP -21 U i.. Sheet Title EROSION& - - SEDIMENT CONTROLPLAN ..,d a.. DETAILS Sheet No. Revision. C5.03 A a m,� Project No. CON20152 �INFIITMTiON HASIN CONSTRNCItON NOTES LEGEND -- � IANOSCAYE LEGENO(All SNEEtSi ., � b, SHRUB LEGEND CLUBHOUS= ENTRY BASINS— Client CONTINENTAL 313 FUND, LLC O € °" •�^- ^^ ^'»^^^° ,.�., SEED MIX LEGEND .„ ...�.. .•s•.m I,.s .« a' Corvrwt�++�Pnoeeai'�Es 10 1 E4 . ru„«,«.,�, „ Project o SPRINGS AT " APPLE VALLEY is € 25A 5 i.: Location IE B.a �w) s ` , � 946� a,,,H APPLE VALLEY, y�l MIN eee BUILDI I— Apple valley Certification C I tRbOK SECTION @ ENTRY INFILTRATION BAS per, „. Lr'i. e lul Summary n w.w enn., Revision History m i . T U CLUBHO SE. RECEOVED Nov 2 2014 li u — t3tx ' .Sheet Title J '` = -- - SHRUB PLANTING PLAN AT CLUBHOUSE & ENTRY BASIN DETAILS :APE PLAN 2 CLUDHOUSELAND5PEPLAN p7 Sheet No: Revision CA D3 x.0 L1 A Project No. CON2DIS2- Y' LEGEN — 145TH STREET WEST. � 'R L _ x2 i e fill — — — °o.w T I I I I UI w oxa Y1, d «r unun corvs aucno o Es Client CONTINENTAL. 313 FUND LLC r I � Project I I — — . -: --- --.— _ are.. iy k � i wncmx.r 17-� P SPRINGS AT f PLYCATCNER LANE �,x. I� �i; "°gy APPLE VALLEY r I __ i, Lx - - - -- J . m h Location ' I I oa�oQ s 3ar a:c: VALLEY, ' 8 APPLE: L_ - -- - - -- --- 7 t_i MN a.. I APp Valley ��� w�rmxa, �W Q certification __ M g - �- r — S A ir w °- �. - -._: — Pl y Summary e xc r � i m +�sa k v� Revision O �.. .:.. • � —'- «� . `�. � _.:_ � _�= _ � ..Revision Hrst �mox r� etr a�.ww It e 1 47tH ' ._, iL7 � - «.✓" "� Ir Sheet Tit a I I u STORM SEWER PLAN " >M Sheet No;. Revision. C7:0 A .• °��`: Project No. CON20152 PLANTING NOTES x —SHRUB LEGENO�aUiLDING5114 - ;., 'N" 'xa s ==ww vpu.xom Client A CONTINENTAL 313. FUND, LLC as SEED MIXLEGEND ...., .r., Cone N n'ries • Project SPRINGS AT .APPLE VALLEY -- ._ APPLE ALLEY, MN ...... see SHRUB $CONTAIN PLANTING DETAIL e e y d BUILDIN 1 I' Valle f l �. Y r � j °' Certification a o. N -m :... BUILDING? 2 FRONT -SOUTH FACING BUILDING CITY BUILDING 12 x Summary - � Revision " History No. «.eo- 31 I BUILDING 11 �� L_- „ I • ' _ = �L .... es r J -I Sheet Title. 6 I '� ------- SHRUB P `I I NG PLAN 1 t E 2 m t � 93432 i FRONT -CAST FACING BUILDING QTY -2� 3 FRONT -NORTH FACING BUILDING QTV -3 FRONT -WEST FACING BUILDING QTY =2 OVERALL SHRUB PLAN W /VARIOUS BUILDING ORIENTATIONS . _. i... Sheet No. Revision ,u � ,s NoR.N L1 .oz a Project No. CON20152 fir. �...;. .. �.Ti.� "aii• %'•i e ���1��] � of !�_ - �� `��'"►�' `)��� t o :! ®. � � fir -� ,• -�-�' ' ;� • . _ _ r . ; . ®� ,!!�..�% G�� 11 ► fir ® ��- �r�, -_1 ° it �'�-� . �r 1 L J -" r I Mill z r _ i - - - - - _ f I I I Pil aUILU1NG I4 ��.�. 1 atl �, 84 ambatek.com n � 12800 Whitewater Drive, Suite 300 Minnetonka; MN 55343. 763.476.6010 telephone 763.476.8532 tacaimila. 1>£/ / Engineering i Surveying l Planting l Environmental I I _ Client ;,., ,,, `, , CONTINENTAL 313 FUND, LLC FLYCATCHER LANE I L!I BwmwGU P91 G3 I F i I Project tii F_ � � BUIINING9 ; 121 it T SPRINGS OF I APPLE VALLEY a J t o. _ �� F �� f �,t—►za J LOCatIOn -, � = -,�. �.� =-�� �__• APPLE VALLEY, oemoouw .. aaea uwo.6 ► ... i' B „IL «NG6 i �_ / Certification t 146TH STREET WEST W II' t BN „DINGI i r ;l i¢ BU GiNGi J '; Summary $ ➢MG7 b7 l t 4 I I k ;I. ( I�I (I r � ::. Approved: Drawn::: w a Revision History .... J i No. Date By Submittal /Rev. t O�� 1 i J l a� ttf I Y�J t -c _ _ ak r; I�) `� rte ° �� , I — �� — -- Sheet Title " !1J PEDESTRIAN , I. BUILnIHGI 0UR9dVG3 /..+. � i. ACCESS EXHIBIT t:j I: ., r J. /�i 471N �pEES WEST ttl : ` 1 i : I; --^ E ® Sheet No. Revision �” _ E0 0. NORTH 120 /n _-,_ -__ ,. LE IN FEET Project No. CON20152 INFILTRATION DRAINAGE AREA (ac) VOLUME (CO ti INFILTRATION AREA #1 3.27 9,490 � `` www,sambaYek,com INFILTRATION. AREA #2 3.25 8,020' 12800 WhItewater Drive, Suite 300 ( INFILTRATION AREA 0.61 2,200 J nv Ii ° �'�� - �1.� Minnetonka,. MIN 55343 INFILTRATION AREA #4: 0.55 5,650 - ° �` jl l 763.476.6010 telephone INFILTRATION AREA #5 2.22 3 — «— — _ �(''''�IIIt h 7 �.`.+ 763..476.8532 facsimile _iINFILTRATIONAREA #6' 2,04 2,310 Itsl� A IEn FaFBirkaMp t3UNeyN7glPlandn Environmental INFILTRATION.AREA #7 2.72 6;910 .� Client I I TOTAL 14.86 38,410 REQUIRED INFILTRATION VOLUME ( 20.35 ac ) 36 cf ¢ I t ,� a. n P1 � �€ 'y 4� r �If CONTINENTAL 0.5" OVER TOTAL SITE AREA = - a — — ' �� G 4 " � �" 313 FUND , LLC _ i 1 d` i i n LA ( FLYCATCHER NE �' { GW (< < ab - I o� y _ - C �� t= N Project. SPRINGS OF CJ, APPLE. VALLEY ri.: UItCIN > - 1 I r > >LwE llllC» �7 5� Location All _ , ,qFM _ W W__ ; t1TT APPLE VALLEY MN IG u ll >w Certification �, ) t 146TH.. STREET WEST r Summary - -- ( I t Approved: l:' _I All Approved: OraWr1C .�J ¢ I yl „ f .u',�k,l- u a� - wu I0 sL' -4 �` i N - u= ,aaii(, , C � r 4 r, Revision History ` j Icy r .u' m ea.a T I f �I ( t No. Date B Submittal /Rev. Y „ •- I e I � I �I E a ii L7 c c0 . I :Sheet Title DRAINAGE EXHIBIT C�1 �' w il I ii hli Ir lA7�N 1 1 e 9 �yir Sheet No. Revision y n .NORTH 120 KET L +i5z;EiE:f3 I ItiEir,r_ I P �.i:E= SCALE IN FEET Project No.CON20152 i �^ € w d �� �I e ��I ��f -, t.fa ®�� � �' � � © ®`•� :&� ��j �.��_�.-� ©�I�f'�S � ��. � r !t � ���2 ��� r7 a 3.. -P2 ][^o r , B20 FRONT ELEVATION MW.ro' �� ICARtC�rf Mail! t. 4 it `1.41 ' L � E. A c I LY s M �• II' § 604'3 j � � �' �F s B20 LEFT ELEVATICN B20 RIGHT ELEVATION J64' � i' -0' yy.7•.p.p Ih " i� r B20 REAR ELEVATION B20 ELEVATIONS -TYPE I u..w•.a,e,. a.r.e.ru ui.,t...,.,.,a. ASK- 002110/08/14 Kahler Slater SPRINGS experience design APPLE VALLEY, MN c ti "1':1� �I �� INFr 11 �� ? �I r, 1 � j ;�� , � �; ---- -. alp >I �� �I � tt �Hfl d 14P I tOC F ' dali Fy o ��l n�� On it f' f "CR A WFA 1. -. u ti B20 FRONT ELEVATION - I 1 I i I I ti rti� r u '3' � r�- •�`�_. -.._ j� � � _���� � �� � tf t I 1 Y - .�„;,�.� ' N4 `" �� �•� �•� r I �I ► ���� ® Not y B20 LEFT ELEVATION B20 RIGHT ELEVATION 11 / — C -- EEO r^i x I l ing C OWTI l — B20 REAR ELEVATION t- E20 ELEVATION$ -TYPE 2 ,,,. - ASK- G03110/CB/14 Keh ler Sl SPRINGS experience design APPLE VALLEY, MN I t d' R IM Y' r � 3. 7 F CLUBHOUSE LEFT ELEVATION } f _ r 5 x CLUBHOUSE FRCNT ELEVATION CLUBHOUSE ELEV ATIONS �,.- ..,.,,• -,:., s , ,..., ASK - 004110/08/14 Kahlel'Slater SPRINGS experience design APPLE VALLEY, MN A" $+ I CLUBHOUSE RIGHT ELEVATION MID 4: t a CLUBHOUSE REAR ELEVATION _ 392'..i•L' CLUBHOUSE ELEVATIONS a,.,...�,,.,..�.�. .. e ,.,.. ASK -005 1.0/08/14 Kahler Slater SPRINGS experience design APPLE VALLEY, MN r t r 3" - IF ,IE E MAINTENANCE BUILDING FRONT ELEVATION 3132' =1•W - aw � i MAINTENANCE BUILDING LEFT ELEVATION MAINTENANCE BUILDING RIGHT ELEVATION &32' =t-0 I, If MAINTENANCE BUILDING REAR ELEVATION "r_T -0. MAINTENANCE BUILDING ELEVATIONS `� "' -_ "' " " „`•” ASK -006 10/08/14 Kah0er Slater SPRINGS uperienca design APPLE VALLEY, MN e IM Wi la 4 ! F 3 31 t E 3a I I L C11 4 - - 1 T t3, I bi....� 1 � c r .n P. a �s ac?I v iL �.,zr~ .r.4I.lo _ 1 It 91 i a € � El 4.1 F.3 m P"" t t 6 -BAY GARAGE FRONT ELEVATION 3132! =fd' It i x x'- � I 6 -BAY GARAGE LEFT ELEVATION 6 -BAY GARAGE RIGHT ELEVATION 3'3Y =1'd' 313Y =1'd I 6 -BAY GARAGE REAR ELEVATION 3f32• -D' 6 -BRAY GARAGE ELEVATIONS u .. ,.... ASK - 007110/08/14 Kahler Slater SPRINGS experience design APPLE VALLEY, MN 4t s sK {A t £ rkci Ira tfr i �I[ 9C ➢� Ei. ii �r 31 3 7F7 a i 10 1 !� 1-J- Q �r r[ t" tf 9 y4 • Y € t^ ! 1R lr i� !� x; is 9t s. t3 t its 4 3 $ i. FL 9i 7th C t� 3t t 3C 11 , — 3� y wit 3I 3 1 9 3 I E]: �(M M ;�'lCz 11-11 3 ik:,:.s!? 3. 3i T !IMMF1 MAY GARAGE FRONT ELEVATION uer. r�• ` A5' i B•BAY GARAGE LEFT ELEVATION B -BAY GARAGE RIGHT ELEVATION aazr =T.m nz =r-0 I B•BAY GARAGE REAR ELEVATION 3W 8 -BAY GARAGE ELEVATIONS • ASK - 008 10/08/14 Kahler Slater SPRINGS experience design APPLE VALLEY, MN S ii"3e 7 � s ", li 9 ii 11 iI Y 1r t #C 3r 3� f t 1 1 ' if j [`Sf PISA' L?i li 4?7 �tt EE 'a tt yy e I C C.,3 ? 1 11 # l 1 3 ?DL,9C r a :.,.. C. 8 C .; L..3 i.J 3 Z d k. M L I � .. �. �+. k r`''f ?--�._ - - x..3 — _ _ � � i %::15..� _,i F.�11..,.. S ..! 1../ Q 12 -BAY GARAGE FRONT ELEVATION I 12 -BAY GARAGE LEFT ELEVATION 12 -BAY GARAGE RIGHT ELEVATION t f � fi 173 7� 1111 3 [r 7a S'G 39J . iE"1fs L,9¥f 14 ! I [x7C �€ 71 9C a S 1 ,.9a a[ = s L 11 i 1i ' 11 ;T i L3t 3�1,�� �i i! i �. F . : . , i .,... ' .. �....,I F".: i' k "' �*� a 1 " t �: `� Y 1" 1 _ ° _" a °1 1• 12 -BAY GARAGE REAR ELEVATION z •_,• -p 12 -BAY GARAGE ELEVATIONS ASK-009110/08/14 ahlerSIater SPRINGS experience design APPLE VALLEY, MN 7 MAIL KIOSK FRONT ELEVATION To MAIL KIOSK LEFT ELEVATION MAIL KIOSK RIGHT ELEVATION 3< r -T-v m MAIL KIOSK REAR ELEVATION 313r=V4 M gq ELEVATIONS MAID. KIOSK _,... »�...,.. ww,...:,,. ASK -010 110/09/14 ahler Slate' SPRINGS experiencedssicn APPLE VALLEY, [VIN ^ -' — - – TRASH ENCLOSURE FRONT ELEVATION 332' =1' -0' �Y, 4 * ....._ x _. L _ R; i t C I hII�II�I . t3'F�` �:` ..,`k` �t ��'�RSr .' #. , `'i*, „x. ° x r4;`` "+'n x' _Sy TRASH ENCLOSURE LEFT ELEVATION TRASH ENCLOSURE RIGHT ELEVATION n3r = r -0• air =.ry t ,t 3 TRASH ENCLOSURE REAR ELEVATION L32' =p.p• TRA E NC LOS UR E ASK -011 1.10/08/14 Kahler Slater SPRINGS experience design APPLE VALLEY, MN B MW Fi li Iiikli TRASH ENCLOSURE FRONT ELEVATION ME arar -iu' I , it TRASH ENCLOSURE LEFT ELEVATION TRASH ENCLOSURE RIGHT ELEVATION air =rn 3)32'=ra TRASH ENCLOSURE REAR ELEVATION araz=ra TRASH ENCLOSURE }.,,,..:,..�..<�....... .a:»,�,., ASK-016 10108!14 Kahler Slater SPRINGS experiencetlasigrr APPLE VALLEY, MN in DRB- MATERIALS AND COMPONENTS EXTERIOR FINISH COLORS si ; m rBRICK 1 STANDARD BRICK UNITS, RUNNING BOND, METAL CORRUGATED VENEER TIES @ 16" O.C. BRACKETS P RE- FINISHED TO MATCH DE W HITE : HORIZONTALLYAND 16' O.C. VERTICALLY, HORIZONTAL WIRE REINFORCEMENT @ 16" O.C." BRICK BORAL- COLOR: WILLOW BROOK -QUEE TXPICAL - PRE- IN SHEDTOMATCHDELICATEWHITE REFER TO EXTERIOR FINISH COLORS - U _ DOO INI _ - CHININEYSHROUD UL APPROVED C HIMNEY SHROUD DOORS- UNIT_ENTRY B.NDYWINE EXTERIOR CEILING 1 ` 1HR RATED ROOFICEILING ASSEMBLY GA FILE NO. RC2601, (2) LAYERS OF 518" TYPE X UL DOORS - UNIT ENTRY ALT MOUNTAIN SA Fr CLASSIFIED GYPSUM SOFFIT BOARD WITH SMOOTH FINISH, 914 "" PAINTED FIBER CEMENT --- --- - - --- BEADED PORCH PANEL FIBER CEMENT TRIM 1 DELICATE WHITE. -- GUTTERSIDOWNSPOUTS PRE - FINISHED - BRONZE ;''�, - - WE I M EXTERIOR CEILING 2 1 LAYER OF 5i8" EXTERIOR GRADE GYP. BD. W/ BEAD BOARD CEILING - SMOO FINISH -- - - - - - -- - - -- -- - r O - -------- -- SHINGLES HERITAGE SERIES - WEATHERED WOOD JAMESHA(iDJ ca r ' - FASCIA 1 414 X 2 FIBER CEMENT SHADOW BOARD OVER 5;4 X8 PAINTED FIBER CEMENT TRIM BOARD FASCIA -REFER TO EXTERIOR FINISH COLORS SIDING 1 JAMES HARDIE :AUTUMN TAN'T p.EDM055 ,,,"'z r FASCIA 2 5;4 X 8 PAINTED FIBER CEMENT TRIM B OARD FASCIA- REFE TO EXTERIOR FINISH COLORS SID NG 1A JAMES HAR " HEA7HER MOSS - -- — -- -- -- .. _.._ -- FIBER CEMENT TRIM 1 HARDIE TRIM RUSTIC GRAIN SE BOARDS - INSTALLED AT FRIEZE, RAKE, WINDOWS, DOORS, AND SIDING 2 JAMES HARDIE "SAILCLOTH" BI CORNER DETAILS W1 PREFINISHED METAL FLASHING WHERE REQUIRED, INSTALLED PER SIDING ? JAMES HARDIE "SOFT GREEN" MANUFACTURER'S RECOMMENDATIONS. TRIMIRAILINGS COLOR- REFER TO EXTERIOR FINISH SIDING 3 JAMES HAR " KHAKI BROWN" COLORS SIDING 3A JAMES H ARDIE " S AGE" _ _ -- JAMES HARDIE,:: FIREPLACE 1 PR -F ABRICATED - FIREPLACE WITH B "H PRECAST STONE HEAD AND 4" PRECAST STONE JAMBS _ SOFFIT PANELS PRE-FINISHED TO MATCH DELICATE WHITE °SAILCLOTH" ' GATE 1 SINGLE OR DOUBLE - SEE ELEVATIONS FOR DIMENSIONS 514 X 6 ROUGH SAWN CEDAR SLATS - - A ( ) STOREFRONT WINDOWS CLEAR ANODIZED STAIN AND VARNISH,2 "SQUARE GALVANIZED WELDED STEEL FRAME - PRIME AND PAINT- WINDOWS PRE - FINISHED - WHITE COLOR TO BE SELECTED BY OWNER, 1" X 6" GALVANIZED STEEL JAMB PLATE - T -0" LONG, ANCHORED TO WO POST JAMB, PRIME AND PAINT - C OLOR TO BE SELECTED BY OWNER k GUTTER 1 PREFINISHED 6" ALUMINUM METAL GUTTER STYLE: K& 3"X4" DOWNSPOUT ASSEMBLY, COLOR: '� o o • e WHITE. SHINGLE I TAMKO, ARCHITECTURAL GRADE ASPHALT SHINGLES, STYLE: HERITAGE SERIES, COLOR: JAMES,HARDIE SOFT GREEN WEAT HERED WOOD DING SI I HARDIE PLANK SELECT CEDARMILL FIBER CEMENT LAP SIDING - 8.25" Wi 7" EXPOSURE, INSTALLED PER MANUFACTURERS RECOMMENDATIONS . COLOR -REFER TO COLOR SCHEMES. _ m SIDING HA 2 RDIE PANEL CEDARMILL FIBER CEMENT VERTICAL SIDING W! HARDIE TRIM 1x3 BATTEN BOARDS AT 16" OC VERTICAL, INSTALLED PER MANUFACTURER'S RECOMMENDATIONS. COLOR Ti - REFE_RTOCOLORSCHEMES, JAMESHTSRDIE� ' ��1r *� SIDING 3 HARDIE PLANK SELECT CEDARMILL FIBER CEMENT LAP SIDING - 825" Wi 7" EXPOSURE. INSTALLED PER MANUFACTURER'S RECOMMENDATIONS. COLOR -REFER TO COLOR SCHEMES. SOFFIT 1 VENTED AND NON VENTED VINYL SOFFIT PANELS, UNIVERSAL TRIPLE. Oil PPG PAINT #518.1 '"DELICATE WHITE MATERIALS & COMPONENTS - ASK -0011 10/08/14 �hle� Slater SPRINGS experiencedesign APPLE VALLEY, MN .., _ l Ad �', 3• 11 it ! IE Jill s tr s H 4 ?i r, it If , lc rn a « _ 4 a rfiwl sift 44m— "r Ice -' C V t _ *so 4. N City of Apple Valley MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 11, 2014 SUBJECT: RESOLUTION TERMINATING TEMPORARY PONDING, DRAINAGE AND GRADING EASEMENT OVER OUTLOT C, CORTLAND ADDITION Attached for consideration is a resolution terminating an existing temporary ponding, drainage and grading easement located over a portion of Outlot C, Cortland Addition. The easement was acquired by the City of Apple Valley in 2013 in order to allow for storage of public storm water within an unfinished portion of the storm water pond in the Cortland Addition. With shaping of the pond complete, the easement is no longer required and should be terminated to allow for development of the area. Recommended Action: Adopt Resolution Terminating Existing Temporary Ponding, Drainage, and Grading Easement Over a Portion of Outlot C, Cortland Addition. CGM:cg Attachment c: Todd Blomstrom C® CORTLAND ; �a J �,� 1WD A eerwnra m.m _ �• B SBB°6d2TE 102448 (�• '�` �� � R 11OA11RNf g 1 p � a — aa 43 (150TH nl __ i Am42088 N I- ro.arMearo � 7 � iea a9 » moral 1 R 6.24 � � r @ i`�xTx VICINITY MAP t S89'582]'E 5ffi.83 / �r 6 f PECTI A 4UTLOT O OUTLOTE OUTLOT A }, INSET A �.v _ j J DETAILS Liq �. y5 � 13 t � s�r,roisewsts � ��- 752711 STREET WEST w I e 3 1 a 5 d r rawwr+sN a�worow,rea9wmeo e68'STSSw 13zo m 14 OUTLOT @ y.� 13 INSET @ Ii / `rV a a9ou. 1mw �oroE " �999� T Hb M9m 1 e .�• W 3 9 Q G — C .x.9 by iw�.. �mil&.annduarronn W 4 S^g S e uea ea«.9rme o.xm. camry 3 a i y 1 t A 3oeas/ r } 3 Iu r B 4 3 �e $- 4vteoez y ! a- a•sa:+e° i -- Iy paosmEEr ) .. '1557H STREhTjWEST �A3Afi. DETAIL C ALLIANT E } a0,�9� g E00 .a0 900 z ffiw4MEE3R3C, SNC BMESiE0F49NFET9 CITY OF APPLE VALLEY RESOLUTION NO. 2014 - A RESOLUTION TERMINATING A TEMPORARY PONDING, DRAINAGE AND GRADING EASEMENT WHEREAS, on or about May 1, 2013, Fischer Sand & Aggregate, LLP, executed and delivered to the City of Apple Valley a Temporary Ponding, Drainage and Grading Easement (the "Temporary Easement ") over a portion of Outlot C, Cortland, legally described as follows: That part of Outlot C, CORTLAND, according to the recorded plat thereof, Dakota County, Minnesota, lying easterly and southerly of the following described line: Commencing at the southwest corner of said Outlot C, thence on an assumed bearing of North 89 degrees 45 minutes 48 seconds East along the southerly line of said Outlot C, a distance of 103.92 feet to the point of beginning of the line to be described; thence North 27 degrees 20 minutes 55 seconds West 11 5.64 feet; thence North 09 degrees 04 minutes 51 seconds West 53.76 feet, thence North 33 degrees 09 minutes 06 seconds East 187.07 feet; thence North 43 degrees 41 minutes 34 seconds East 80.86 feet; thence North 89 degrees 14 minutes 15 seconds East 328.08 feet; thence South 75 degrees 44 minutes 59 seconds East 42.35 feet to the northerly line of Outlot A of said plat and said line there terminating. WHEREAS, the Temporary Easement is no longer needed; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the Temporary Easement is hereby terminated. ADOPTED this 11th day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk ..... «� ITEM: 1-3 City of Apple Va COUNCIL MEETING DATE: December 11, 2014 valley/ SECTION: Consent ITEM DESCRIPTION: Request for Approval of the Following: 1. Rezoning of Outlot C, CORTLAND THIRD ADDITION from "M -6C" (Medium Density Residential /6 -12 units per acre) to "PD- 856 /zone 2" (Planned Development) 2. Completion of the Vacation of the Existing Dedicated 152 " Street West Right -Of -Way in the CORTLAND Addition 3. EMBRY PLACE Final Plat and Development Agreement STAFF CONTACT: DEPARTMENT /DIVISION: Thomas Lovelace, City Planner Community Development Department Action Requested 1. A motion to pass an ordinance rezoning Outlot C, CORTLAND THIRD ADDITION from "M -6C" ((Medium Density Residential /6 -12 units per acre to "PD- 856 /zone 2" (Planned Development). 2. Adopt the resolution approving the completion of vacation of the existing dedicated 152 " Street West right -of -way in the CORTLAND Addition 3. Adopt resolution approving EMBRY PLACE final plat and development agreement, and that the Mayor and City Clerk be authorized to sign the agreement. Summary Attached for your consideration information pertaining to the EMBRY PLACE development project. The first item pertains to a request for a rezoning from "M -6C" (Medium Density Residential /6 -12 units per acre) to "PD 856 /zone 2" (Planned Development), to allow for single - family residential uses on property currently zoned for multi - family residential uses. The Planning Commission held a public hearing for the proposed rezoning on September 3, 2014; and recommended approval at its September 17, 2014, meeting. The second request is the approval of the completion of the vacation of the existing dedicated right -of -way of 152 Street West. This section of 152" Street West was established as a placeholder for the likely intersection at Embry Path. The applicant requested the vacation so that they would be able to shift the right -of -way north 4 feet in order to create a lot that would have a lot width of 80 feet. The public hearing for this vacation was held at the August 14, 2014, City Council meeting, at which time the Council opened the hearing, took testimony, closed the hearing. Staff recommended that no formal action on the vacation request be taken until the final plat and development agreement be considered for approval by the City Council, which would include the dedication of right -of -way for 152 Street West at its new location on the plat. The final request is for approval of the draft final plat and development agreement for EMBRY PLACE. This plat, which is the first phase of an 86 -lot single - family residential development, consists of 13 lots and one (1) outlot. The 25 -acre plat is generally located just south and east of the Pilot Knob Road (CSAH 31) and 150'' Street West (CSAH 42). A public hearing on the subdivision of the land by preliminary plat was held by the Planning Commission on September 3, 2014, and was recommended for approval by the Commission at its September 17, 2014, meeting. On October 9, 2014, the City Council approved the EMBRY PLACE preliminary plat. The draft development agreement that has been prepared refers to the installation of the municipal improvements consisting of municipal streets and utilities and required financial guarantees for all of the developer - installed items. These municipal improvements are currently being installed will be installed as part of Apple Valley Project 2014 -112. The agreement also calls out a condition unique to this development, which is the requirement that a driveway turnaround shall be required for each lot located having direct driveway access off Embry Path. The requirement was included as a precaution due to a concern raised about potential conflicts between traffic on Embry Path, a collector street and access to and from the abutting lots. Budget Impact The water main to serve this development will be oversized to accommodate water service beyond subdivision. The City will be responsible for the cost of the water main oversizing. Approval of this final plat and development agreement includes the condition that park dedication requirements shall be satisfied by a cash payment of $59,592. The applicant believes that the park dedication requirement for this property has been previously satisfied with the original Cortland final plat and development agreement and has submitted a letter disputing the requirement, which is attached with this memo. Also included with their letter is a check in the amount of the dedication, which is to be held by the City until the dedication issue has been resolved. Attached is a memo from the City Attorney that outlines the City's position. The City will continue to work will the applicant on resolving this issue, but is not expected that an agreement will be reached in the immediate future. Since the applicant has submitted a check in the amount of the park dedication, staff is comfortable with moving the final plat and development agreement forward for consideration by the City Council. Attachments Applicant's Letter Right -of -Way Vacation Maps City Attorney's Memo Draft Final Plat Resolution Location Map Draft Final Plat Draft Ordinance Amendment Draft Development Agreement Draft Completion of Vacation Resolution Draft Notice of Completion NI Nov 2 2g Scoff Johnson slohnsonOwcondevelopm ent.com Direct (612) 889 -3265 November 21, 2014 BY MESSENGER City of Apple Valley City Clerk Pamela Gackstetter 7100 147th Street West Apple Valley, MN 55124 Re: Embry Place Plat Application: Written Notice of Dispute Over Proposed Fee in Lieu of Dedication Dear Ms. Gackstetter: This letter serves as written notice of a dispute by Arcon Land IV, LLC of the City of Apple Valley (the "City ") proposed fee in lieu of park dedication for the Embry Place Plat application (the "Application "). Attached is a copy of the Embry Place Plat ( "Plat "), which is scheduled for consideration for final plat approval at the City Council meeting on December 11, 2014. See Exhibit A. This written notice is required pursuant to Minnesota Statute section 462.358, subd. 2c. Minnesota Statute Section 462.358, Subd. 2c(c)(2) requires an escrow in the amount of the proposed park dedication fee. After discussing this with Mike Dougherty, Mr. Dougherty agreed that the deposit by Arcon of a letter of credit or cash with the City will meet this requirement to the City's satisfaction. To that end, Arcon has calculated the park dedication fee at issue in accordance with the City's ordinance based upon the number of lots contained in the Plat (excluding outlots) and the City's current park dedication fee calculations: • 13 (number of units) x 3.2 (persons per unit) x .00955 acre = 0.39728 (total land area of dedication) ® 0.39728 x $150,000 = $59,592.00 (proposed Park Dedication Fee) In accordance with the agreement with the City and to satisfy the statutory requirement, enclosed please find the letter of credit or cash in the amount of $59,592.40. Arcon hereby objects to the City's imposition of park dedication fees related to the Embry Place Plat. The applicant is eager to resolve this matter with the City, however, Arcon is prepared to vigorously appeal this matter if an acceptable resolution cannot be reached. i November 21, 2414 Page 2 Sincerely, V Scott Johnson Arcon Land IV, LLC Enclosures cc: Tom Lawell (via email); Mike Dougherty, Esq., (via email); Bruce Nordquist (via email); Liza Robson (via email); Peter Fischer (via email); and Gerald S. Duffy, Esq. (via email), MMB: 4853 - 3901 -4176, v. 1 EMBRY• PLACE saw68'27'R �.xo3 i yg•A69� \ \� 8y I 52g�99 �x fno o rw_= 5 8'68'27•R� t R�A2 9 H g I � �8 '—� 1 109.00 1 �a 3ri SCALE IN FEET i 1 -. 1R'RI , \ a :ao � 96.62 HRC. N09'29'99'l/ •• , • , •_ , -, :`� R � p •- -a -428 t0 c _ _ T4.18 = 40 . 41'x9"2 VICINITY MA ' P k6.08 989'46'48'H .. rn�n• __. _.. V x9.06_ G. 'i+un n. q 14 ' 18 $::.Af:Lfi E3.At — 1 E �__ -I OUTLOT A 1 I I ry [ C. BRC.sNO2'29'S6'1f g .y 1 No Scn ` I I� I S = fp R= 9949.69 T ! , �� � N -. /. •- q - -�"--"= 3V-- - � - ' -- g 4 I 414.78 a g 88P41'47'H H 5 �« �% :n / Gj i i 4 ' y til r -]9.09 0. W 91 Oa'241f s 1 15, y t " ,. +x $ t� ., ,/ / ACTI _�- tf 38 TOYR15FtIP 175, RANGE 20 a 8 R-995?-59 a'• ine sn. ucuea. 80.90 g ��� -- R070D•26'E � -- ° � er!ECMI.MC cnai:xA lYlHD sJ 1qr��' , 10.00 r ®µp FH� ^� ( .KXViY•.:�1 Hi.4 b+svnaftr.,sr. Lue w *xw __' f, � � ryt MCnT.sfE!ir nT n - I, A Y� FE9:IIFSD:M4TIMi f£lKS,:CSf PfA!9IkF'.:![EHT � 1g 31 K.•. -- vMl el skrfne s!y,; Fl W:L Vi ;: Yt'nH L .roya�s 9 f0 j;; Of TNEFNY60F Tnt; Gtai. S/fpuT ! ,"C .y +�tl`CH9rf.:YEHI9CN `MZW:HEkTB M >F,FE09V� p ti. 4R!w['atxnc.R !943.. , ob t` q I s 11 J w 0 rx u-Lann u!:u.,Rr 152ND ST. - W ¢� fix' � •xwres.7.!�Ren 3!�nsw: r. rauH:; 5' +c ( s _ 785.19 .- A RC �;nu 1 .11V rwF.0 *9 � r md� nFE EsiA'!!; tabbkr ren9�9 FffRT vnra9n„D vaozava,'.9: nr ureame a ss on:E!rmse wn:Fr9a. - vtL'iEa fF!r Hi M1RI.Or t L!NF.9, I.RLE99.Y,!FRwsE 9;pC >tEr.. �_ ROBE n.Fx u -a e>Ln ern:3aa . ENGINEERING COMPNNV, INC. "'� SHEET 2 OF 2 SHEETS L EMBRY PLACE KNOWALL PER SONS DYTNEEE PRESENTS:TLa"Fiscynr Sandd Ay2repeta. LLP.a MlnneseH4mNad 4 Agpadne —p. GITYCOUNCIL. CITY OF APPLE VALLEY. MINNESOTA OMbt C.00NTNNOT}ILRD ADDRION,bpetMr wSM1 Vaeebd l$2nd 6Ne0t. accartlinBbiM1+recaded phl McMOf. TM1ir gMtsw+aPPleved DY d" Clly CouncpMine Cky el ypb Vaky. M3,rreseta miz deyM 26�_, a"tl M1erebY »dpteseeng6anee wNN WreywnrroM+ raut fedRlrz ARnn < >eM Sb!Wrr. Section 5p5.O1. SU0d.L Na+Pa used the +ern to br w yad and pladad as EMERY PLACE end dens Lor+bY dld— Ie - puMlc far pP uaa the pubic Meyvand drainantl uSR. aaserrynry Os crpote6 LY InN pWt Myer Ci,C M v3lnes+ W1.0 Auld All— S¢M d Apprepatr, LLP. A Mina »Ie E Wd 4abiti "y paManF.ip, by and tnreuph I+ paMer LAR 4wratmenls, LP. v MNn»Na Ymllsd peMership, end by ¢nd t—p. ft p.—f PYiT Invaatrt h. Lp. a Mrmouta timi "ad pextrwrvhp. Maeagaad ih<ia peateMalo be slpnotl by ks P•opox padrre?y [hk_,_daY Of ,2D J ,,,,� CWNTY 640.VEYOR PPSCNER SAND &AGGREGATE. LLP fElOIIER SAND S AGOR£OATE, LLP I ."by e""Ir M. in accoxdapco vAh Minmaata SMtvba Some" SEd .d2f. swe. dt, IhN plat has base mb+w0 era approve) IMa K.. Ibb9ily pednershry aMlnne »bFmdatl kabFpy p ld 1h ?p day pl .20,„_, BY: LAR Inwsl"RMa, Lp, a M{"rnraOH Umked psdnership. By: F Erwslmrma. LP, a Mlmasv!s RrM.d n.rbr.rsbip, IM P o 161. _w, Pa— aY Ry: I-AMbso I... a Minnesela Nr TOd Eabilsjcorrpany By! P4uF, LLD, a Nineavata NrMted 5a04Y m ,iPiy Tadtl B. TaRehon Js Danaral P¢Npor IH General PadnH DsvgH CeuMy Swveyvr BY eY Laa 0. Robs lMnapNp Asambar PM¢s W. FkGrar, AUnupiry M,rroer BOARD OF CDNNT COMM/GSIONERS STATE Op MINNESOTA COURW OF VQo de T by a dl Aat wr Ile __ day el , . pD — tae Eeud M C¢mndaNermn M OaUap Covn1Y MI,, approved IMa Plat if EMERY PLACE vad said pbl is b 1-014— W h Rho PI-1— of RUnae»M SIAM— Sedipl $oS Oa.. TM rwe9alrp nIWWroM was ecarwvded9ra befar+rtN 1Ha dvY 01 20�by LIM A. Rubel. 2 era PuHUantte!hv OeMU Count' ConUpuvua PHL adNre�a. Rebapn, Mawpm9 Member of to P.OLi,i, LLC, General PaM +r of LAR ImNlmonH, LP, OaMVr M F]sMer SaM d Appx+pale. LLP, " en b.n,aaln. wdiwnMP et': _ Gwtr, cowry eoad N wnr . cgany. to ,. »M M�COmrMaabn EvDbea ��' Cowry Treavaar. A¢dadr STATE oP MINNESOTA COUNTY OF DEPARTMENT OF PROPERTY Tr1XPTLON 0.ND RECARD3 & deY of Isyoa o 6 Tha t-"-9 MaNbmaM was uKneubdped botore ms Thk day of �_ 20 �_ „� by POta1 Y'A Fkc A4naptnp Ltembar of PWF. LLG. Oan <rel Parinar 01 PYuF lrwzsNrronli. LP. RUnapiny Padner d Fkrhar fiend 6 Apgrnpat0, PIniPNt l0 M , plI u a S Ri Mi , Sa ,n SOSA2T. 5ubd, S, 4ua payabN M tpe year 29 On Ma ynd herecbeAre tlascdbed nave Lem MM. Arse, parsM fa Minnoa,N Sbtur,e. 6¢c5on 2%T.t2. fiery ore ne 40 40 )♦ Srerrefaf orlon en "Ma LLP. an beM1aE of Ins PadnenMp. 2p ^; NcnrYPVbUS.COway. MNmueU My 1411n E,iirea ON+ctor Oeparpnnl of Pra »MTawden mrd Neeops 1, RuatM P. Oamb. tlo ha liv a i*N "het iNa Mat wOS psegarad by me er under mY d'uM supaMSian: Nat I am a duly Llc¢"sad tare wv <y0r in the 5ma 0 Mina¢ama: INt MH pbt b e eertaQ rrpra »Meti¢ er tfie ii—, Y. Naf sN mAd.rmvpcsi data vra DOUNYy RECORDS, COUNTY OF DAKOTA, STATE OF MINNESOTA HbOL are 11 da ,*Md on ihi+DM!' bw! ek m,nvmants daPl,tad on dds Mal hav< bean er w 011 be Opneatty ail vnthin one year; Iha” aM yaler bountlarrey and WN NMa. 0s &.'rood T Mbnrael. SfalWes. SeM»n 50$,01, Svbd. S... v" We deH M IN, —M .N, ate y uTDy plat of EMBRY PLACE Yqs Ubd M dm a16cv 01 "Ne Cou Rvcvrdaf br btw remM an this bay o: snewb and IxbaNd enfMs q,l and W puMk'ebYa ere aM1Ow. andiabegd,nihk pbt. - 1 MYOb flwt itUS ny Pu ,Zp� „v[_„_a'eiaeY _,,,,. M -. snd rqa duyibdn epep al Phro oN Dated lhia _o( .20�_; Pap, vOeeumaM NUm4er R. 11 P. Dartde, :,and 111,— .1 Mlnn»OH liravp Ne.!BIEb OeuMY Peearaer STATE OF MINNESOTA COUNT• of T. ,rodeMp wrvayefs senakate wee acarre+dedp,tl bafeae vm Mk _� d.Y paint+. MNmaaela lje No, IsSm. Nptaey FvbFe. Co4My. tAnnosen My P RO ®E , A.,ryLYP"� NG{Ne -MINQ COMPRN4 RdC. SHEET 1 OF 2 SHEETS Daugherty, Molenda,, SS olffe J s tt , Hills & Bauer P.A. OU V �E � 1 J Y1 E 7300 West 147th Street Suite 600 11 M Apple Valley, MN 55124 a Attorne Advisors 1 � � (952) 432-3136 Phone (952) 432 -3780 Fax www.dmshb.com MEMORANDUM To: Tom Lawell From: Mike Dougherty, City Attorney Date: 12/8/2014 Re: Embry Place Subdivision — Park Dedication Issue As you may be aware, the developer of the Embry Place subdivision is challenging the imposition of a park dedication fee. Below is a summary of the issue as gleaned from meetings with a property owner and developer. Cortland — Preliminary Plat • In August of 2012, the Planning Commission and Council approved the preliminary plat of Cortland. The property was owned by Fischer Sand & Aggregate Co. and D.R. Horton, Inc. was the developer. • The preliminary plat approval was for 178 single family lots on approximately 88 acres. The City Staff Report prepared in connection with the proposed preliminary plat noted that the plan showed a 5.56 acre public park and 6.27 acre stormwater pond located on Outlot A that appeared to meet the dedication requirements for the development. The Council Resolution approving the preliminary plat for Cortland reads: 2. Park dedication requirements are based upon the City's finding that the subdivision will create 569 residents /occupants that will generate a need for 5.4 acres of park land in accordance with adopted city standards for park services. This required dedication shall be satisfied by the dedication of a portion of Outlot A, according to the preliminary plat, which is the land the City reasonable determines that it will need in order to provide the necessary park services as a result of this subdivision. • The park dedication of 5.4 acres was arrived at by multiplying the 178 single family lots x 3.2 (persons per unit) x 0.00955 acres. The formula has been used by the City since approximately 2004. • At the time of the preliminary plat approval, the land now identified as Embry Place was excluded from the proposed plat. December 8, 2014 Page 2 of 3 Cortland — Final Plat • The final plat of Cortland included the creation of Outlot A, which consists of approximately 12 acres of land. Outlot A was to be used for a 5.4 acre public park and 6.3 acre stormwater pond. • As the final plat of Cortland was being prepared, the owner and developer expanded the plat to include property owned by the City (cemetery land) and the approximately 25 acre parcel (now identified as Embry Place) as addition outlots. Embry Place was platted as Outlot E, Cortland Addition. • The original draft of the Cortland development agreement stated that the conveyance of Outlot A to the City would satisfy the dedication requirements for park and ponding solely in relation to the approved preliminary plat (i.e. lots and blocks to be developed by D.R. Horton). In reviewing the draft, City Engineering modified the language to note that the construction of the pond on Outlot A would satisfy ponding requirements for the cemetery land and Embry Place as well, so long as the density of Outlot E did not increase. • In order not to be identified as a developer for tax purposes, Fischer Sand & Aggregate conveyed the property being subdivided to Palm Realty, Inc., a corporation owned and controlled by the Fischers. Since Outlot A was not being conveyed to the City until the pond and park were constructed to City standards, the Fischers asked that the provision to dedicate Outlot A to the City be removed from the development contract and instead be a separate document. • In removing the park and pond dedication requirements from the development agreement and creating a separate document to include the modifications recommended by City Engineering, a prefatory paragraph was created erroneously stating that the park dedication and ponding dedication requirements associated with the development of Cortland, including Outlot E, would be satisfied as provided within the agreement. • On October 24, 2012, Palm Realty, Inc. executed the park and ponding agreement. While the agreement stated that Palm Realty, Inc. is the fee holder of Outlot A, Dakota County records still show Fischer Sand & Aggregate as the current owner. • On October 24, 2012, Palm Realty, Inc. also executed the Development Agreement for Cortland, which includes the following paragraphs: 9. The Parties mutually recognize and agree that park dedication requirements as provided in Appendix B of the City Code, will be satisfied with respect to the development of Blocks 1 through 5, inclusive and Outlots B and C, in the manner set forth and provided for in the separate Cortland Park and Ponding Agreement. Additional park dedication will be due and payable to the City at the time of replat of Outlots D and E for development. (emphasis added) 10. The Parties mutually recognize and agree that stormwater pond dedication requirements for the development of Blocks 1 through 5, inclusive, and Outlots B, C and E, as provided in Chapter 153 of the City Code, will be satisfied [based on zoning on Blocks 1 through 5, Outlots B and C as R -3 Single Family and the City's 2030 Comprehensive Guide Plan for Outlot D as Medium Density Residential 6 -12 Units per Daugherty, Mole€ada, Solfest Hills & Bauer P.A. www.dmshb.com DOUGHERTYMOLENDA 13: Attorneys ( Advisors December 8, 2014 Page 3 of 3 acre] in the manner set forth and provided for in the separate Cortland Park and Ponding Agreement. Any change to the zoning classification of the Outlots may require additional ponding. • As the planner responsible for the Cortland and Embry Place subdivisions, Tom Lovelace has repeatedly affirmed that the park acreage contained in Outlot A excludes any calculation of any park dedication associated with the subdivision of Outlot E. • Outlot A has not been transferred to the City. Issues • The Fischers have argued that any park dedication requirement associated with the subdivision of Outlot E will be met through the conveyance of Outlot A. • I am unaware of any dispute that the Fischers have with how Tom Lovelace calculated the park dedication requirements for Cortland, nor have they presented any calculation to reflect how the subdivision of Outlot E was factored into the size of the park dedication for Cortland. Fischers' position has been to solely highlight the language found in the prefatory paragraph of the Cortland Park and Ponding Agreement while ignoring the language of the Development Agreement, which explicitly states that park dedication would be due and payable at the time of replat of Outlot E. The purpose of the prefatory paragraph of the Cortland Park and Ponding Agreement is to recite terms of the Development Agreement, so in the event of a discrepancy the terms of the Development Agreement control. • In a recent meeting, the Fischers and Arcon have questioned the valuation that the City uses in its formula for determining the amount of park dedication. Presently, the City uses $150,000.00 per acre as the price to acquire undeveloped land. As a result of the meeting, the Community Development Department is undergoing a re- evaluation of land values. • The development agreement being prepared for Embry Place includes the requirement for a cash payment to satisfy park dedication. • Arcon has submitted a letter disputing the park dedication requirement. cc: Bruce Nordquist Tom Lovelace Dougherty. Mole ada, Sollest. Hills & Bauer P.A. www.dmshb.com OUGHEI2TY MOLENDA Attorneys I Advisors a 149TH`ST�W EASTERrkNE � �q/. _ ECHO'WAY EMBER CT- w _ _ , �.'" 150,•TiHaST�W� °`� „—_ � _ - Q �- m `LEBANON z '. .CEMETERY � U , v = t 4 O � _ � UUNLIN�CT G, �a O�� O w O F O 9 y APPLE VALLEY o EAST PARK m m m o z Y i— 155TH SfiN1 9 O a - n DUNRAVENFDR VN COBBLESTONE LAKE,PKWY E M B RY PLACE Apple E V.11, - REZONING'` AND FINAL PLAT , LOCATION MAP CITY OF APPLE VALLEY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING THE ZONING MAP BY REZONING CERTAIN LAND IN THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA WHEREAS, the Planning Commission of the City of Valley held a public hearing on property described herein on September 3, 2014, y as ;required by City Code Section 155.400(D), and WHEREAS, on September 14, 2014 the Planning Commission recommended the rezoning as hereinafter described. NOW, THEREFORE, BE IT ORDAINW, by the C e ty Council" City of Apple Valley, Dakota County, Minnesota, that:; 1. The boundaries of the` zgmng districts established by City Code Section 155.006 are hereby amended by rezoning the followm described pirop� located along the east side of Pilot Knob Road (CSAH 31) and south of 150 treel West'(CSAH 42) from "M -6C" (Multi - Family Residential /6 -12 umtg per acre) to' "PD- 856 /zone 2 7,7 (P1anr�Development): Outlot C, C- QRTLAN60IRD ADINTION, Dakotatounty, Minnesota 2. This ,ordinan". -1 beeortie effective its passage and publication. P' Assed this 1 Ith clay of December, 2014 Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 20 - A RESOLUTION VACATING PUBLIC GROUNDS WHEREAS, pursuant to the requirements of Minnesota Statutes Chapter 412.851, the City Council of Apple Valley held a public hearing on August 14, 2014, , with respect to the vacation of certain public grounds described in the attached Notice of Completton of Public Grounds, and WHEREAS, it appears it will be in the best interest of the City of Apple Valley and the public to vacate said grounds as such grounds are no loin er - nee ed to serve a public purpose. NOW, THEREFORE, BE IT RESOLVE])" the City Council-"6f the City of Apple Valley, Dakota County, Minnesota, that: 1. The vacation of the public grounds toscnb�tl in the Notice oCompletion of Vacation of Pub1 Grounds, attached, �s hereby approved 2. The City Clerk shah present'said Notice'd Completion of Vacation of Public Grounds to the"unty Auditor and Count Surveyor and then file a copy w_&flap County Recorder pursuant to law _ *r ADOPTED this __ 11411 day of December, m y Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk h:\2014 \embry path vacation (pc14- 21- g) \cmp1- res.doc NOTICE OF COMPLETION OF VACATION OF PUBLIC GROUNDS IN THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN, that pursuant to the resolution of the City Council on e October 26th, 2006, the City Council of the City of Apple Valley, Dakota County, Minnesota, passed a resolution vacating the following described public grounds in Apple Valley, to -wit: A, p All of 152 Street West right -of -way as dedicated ri -i"the recorded plat thereof CORTLAND, Dakota County, Minnesota lying westerly.,of the northerly and southerly extensions of the westerly glif -of -way line of Embry Path adjoining said 152 Street West. Notice is further given that the vacation proceedings werc-completed by ties City Council on the 11 th day of December, 2014 � A copy of the Resolution of Vacation of Pftblic Grouna Os attached hereto as Exhibit A and incorporated herein. A IN WITNESS VIEREC)F, have set'h1y hand thls ., day of , 20 , as ,. Clerk of the City of Apply Valley, Dakota Counitya.Mnnesota. (SEAL Pamela J. Gackstetter, City Clerk STATE OF MINNESOTA ) On this day of , 20, before me a notary public within and for Dakota County, Minnesota, personally appeared Pamela J. Gackstetter, City Clerk of the City of Apple Valley, Dakota County, Minnesota, known to be the person described in and who executed the foregoing instrument and acknowledged that she executed the same as her free act and deed with the authorization and under the direction of the City Council of the City of Apple Valley, Dakota County, Minnesota. Notary Public This document drafted by: H:\2014\Lmbry Path Vacation (PC 14-2 1 -G)\CMPL-NTC.doc Pamela J. Gackstetter, City Clerk City of Apple Valley 7100 West 147 Street Apple Valley, Minnesota 55124 ti A H:\2014 \Embry Path Vacation (PC14- 21- G) \CMPLrNTC.doc NORTH LINE OF EMBRY PATH PER CORTLAND AND ITS ? 'LY EXTEN ' roEw WEST I N E — OF EMBRY PATH PER CORTLAND if '{ � � e 1 LOCATION OF ' RIGHT -OF -WAY TO BE VACATED IL �j F 589 "W 1320-01 a A temporary easement for pub is tight-of-way purposes r, under and across that part of OMOT E, CO RTIAND, Dakoft Co., Minnesota according to the recorded plat thereof, lying south of the Westerly extension of the north line of Embry Path, as dedicated In said plat and lying mortis of aline parallel with 109.00 feet so of said north itne, as measured at a right angle to said north Denotes area oft temporary line. and tying, east of aline parallel with and SU,00 feet west of the west tine easerner - A for public right-away ofsaid Embry Path_ 0 30 60 120 SCALE IN FEET EXHIBIT 1" or- M ENMxKM - r a C.8 TEMPORARY RIGHT —OF —WAY EASEMENT Z"..= AM r. MM mix APPLE VALLEY MINNESOTA P � r 3 �P %0?:� C SffT r° 1Ax$5'lz'S6*.. CITY OF APPLE VALLEY RESOLUTION NO. 2014- FINAL PLAT AND DEVELOPMENT AGREEMENT APPROVAL EMBRY PLACE WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision, of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code,jh&t ity Planning Commission held a public hearing on an application for subdivision of land by plat. in September 3, 2014; and WHEREAS, the City Planning Commission foune�the prelimiriar .plat to be in conformance with the standards of Chapter 153 of the City Codq and - recommended itslproval on September 17, 2014, which was subsequently approved by the City Council on October 9,1014; and WHEREAS, pursuant to Chapter 153 of the City Code, a subdivision agreen &it between the applicant and the City detailing the installation of the required �provements in the subdivision and the method of payment therefore has been prepared and NOW, THEREFORE, BE IT RESOLED by the County "of the City of Apple Valley, Dakota County, Minnesota, thaubdivisioi agreement and final plaat�for the following described lot of land are hereb a c oved and the Mayor' add C� lerk`''x authorized to si the same to wit: P y pp. n yy z EMBRY, PLACE BE 11?RfiE12 RESOL�1, pursuant to Chapier 153 of the City Code, that said plat shall be filed with the Dakota County Recorder within sixty {60) days of the certified release from the City offices or' .approval shallb null and, old. ADOPTED this 11 th day of December; 2014. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of , Pamela J. Gackstetter, City Clerk z ht*. S 2 o { C RTITAN D `0 3 1 T r , t faz ,ra��h) "'_'F"'r^ a a e ww yew �••�'•- rww.fir f° t e r YICINI'T'! t.4AF ij o' ° s twyra�r c �+ ` 1� i "': e t i or A SR WT 0 MAJAW 3 �I a PRELIMINARY PLAT EMBRY PLACE .9 x aa,�aw� a a 4mr pia " � �,.� �„ �� �_..... w...�� �-•—,. � : t... " Sc&e t - too _ „�. v` .�.� "'.�`° ,.., � •'""%xr' + � , °- �� .*xn �aSn %fit es,C.xsau ±ra a+�uanrtx: ♦n. a raw ew�Yx • 94 + a * YYY111 a s ni3, OF tt?tS �s tIY¢S4�XpP§iF .,r✓ -.,» jitiNg. jy �. RCSW Lo ioxr f'* � qy %yx;Yf SYiR`PF ,ks�!t w � rvn ' 4,P x � w.. ' � 4.CNtACd 6!}.jk7i #YCAad12* LA4t8�AET M7�'M'd±r # Ck�AI*dGR.4N M14 „� . }„ t ��.+•^' � y � t tta kA'iUC1'La4.T 4:)�7�tt" x .w ,, +^.r� ar•, rifa9Rt V , 1 L' i44 R tag 2Ft. St�AFtt L4U rV pl 141 v w-V .M #'34 UWMIW 46{!,fSS7 ktti Ida cCkt a'27 -?tu ."it, t1t13rtz 64:3aw Y PLAT ROOE 4 r k ' ' � �H?X+cRn�., P �"�fr.:m , +++ .. !!e . wA' NGIN££RiNG {1 " COMMY, INC. �» iGY. xnxa +ice A%YI #, bY,wKS.ni].4 Wts+[#tt2a k183t 1FS L+h e... a, x x f °...,•«?�^^• • ° > d. EMBRY PELAGE KNOW ALL PERSONS BY THESE PRFSENTS' That F scXer Sandd Aggmgata. LLF, a Win— laniMd iMW T, partnership CTI COUNCIL Outlot C, CORTLAND THIRD Ar,0PRON, a Ondtng to the Iacordad Flat thereof tngehrer ld, vacated 132nd StOI as catad TI a C i s app d by the Cq C nc n1 tb Cdy IN APP!e —Y. MI—Ol Ws &Y Of . and aPPreved by 08y Ra l-I NO_ and he[sty celUtma snmPlaMl With aA regUeaM1fen[ Sa4 9atfodXM MmrrosOta SlatWea, SOCUOn 505.031 Subd,2 Has caused in same tO. tin aurveyed and Batted as EMBRY PLACE ana does MrebV dedicate. (b tln puMk (w. puplrc ua0. [He pubic Ili aed drwnage anWity.Oasemems as OreatOd by [NS Fliat Mayor T Ciry:C ark In witness when,, sI Fi¢ebPr Sand 8 Aggregace,: LLP, a Mi.— amdad 8ablaty p .hnlhll, by and Uxobgh Its PI IN IroesfinenM, LI, a MImaeOM NIONO 'dmMI and fry end through is padnet FWF llrvpatmenIA LP a MinISOM Smiled partnenhlp, haseausod thee, pmsenM to be IN—by a Minn., .._,_day Of ,20 CW NTY SURVEYOR 1 hateby <ereh Nat In aeeOidancn wRh MinmreseM SMtuns Sectbn 608021 Sabel. 11, 1N, plat has. been —Je-d and app,... NN, FISCHER SAND B AGGREGATE LLP FISCiSFR SAN. B AGGREGATE, LLP dayIN 20 aMalnos- uhnedliataiiy "In.-O aMinnesoM RI Ndh yN.—PI , By' LAR..—hne na, LP.,a Mi hhm amhOd III —innp, BY PWF to es -14s, LP; a MI—OOM Fnied partnnrs.'riP, By IN Pa_1 its Managlrig PaM,ei Todtl B. TOLOfseri By a Robson, Lt., a MamemM kh,hw "wIny company By PWF, LLC, a M.—Ol It.. nii iNty —pahy Dakota Crony SO-— Rs General PaMC+ Its Genttal PaMer. BY_..._ BY— __....__.._._ ......__ Liao A, Robson, Marw9ing NO—, POter W F ahei. Managnlg Member.. BOARD OF COUNTY COMMISSIONERS STATE OF MINNESOTA In, dO M1em4Y ceibty that on the — day in 20 flu DOW of COmmrsaonars Of (I Cmarty, COUNTY OF — Min—M app h— till plat M REGENTS PDINI and 6a'id plat M N rn pHim, wtth the W sides Of MIMOSOM SMMOM4, SO— 505.03. The vniiling Inhhunlent was ackrowlad9ed taro. me Uas day of 20 by L.a A. BOtq Zan P.—.M the Dakota County CONi9ueas pill OrdlnaMe Rnb , Mane9a9 Mein., OI IA Robson, LLC,. U. Gana: P.Mea OL.LAR —II HF a pourer Of Iii-in San 8 AggtngdM. By LLP, On bebop or MeIII I paMenNp. Chair COUnIV Board Notary P.., cOOrdy, MinneaoM Alfest _ My COmmlr i-EhF ma COa ty- Treaawar AOdibr STATE OF MINNESOTA DEPARI'MEN r OF PROPER IY TAXAPON AND RECOR.S COVNTY OF TIce fwegoelg I ,tn n,A 1 aek—gntl Unlwe me Mis day Ot , 20 by P<Mr W. puaauaN. M MlmosOM SMtates, Sect on 508.02T; NO., 0, vexes pap. in Ne. Yler 20 _ an the Intl harelnbelMe described have Fkchar, Managing Member of PWF, ILO, the Ganerat PaMer Of PWF hweehnenn, LP. the M-Ding Palle( & Father Sant & Doan POO.III pursuant to Minnesota SMtuMS; Serdon 272.1; there aia'+o dOlinp.Onm Mies and 11—fin entered an rule : deY of Ag9regaM, LLP, On heir 01 the Qmked liabny pad —Ship. ___,. 20_,,,, N-" 'Inn, Cabnly. Minna oM MY Cnmmlaa »n Eaphns Uirecb �flepeRe of Pfnpsdy T...hen Records 1 Rixise R Dam., On bereg cedlty that INI I ivas y¢pared by me or Onchi ay d rd.1 S+pePht— drat I am a tl:ly Licensed Lan COI RECOROFR Surveyor M ins SM. Of it "I I., till plat Is a cored rapresanMUOh d the emuhdary Survey; gmt ail 11-hilt- data antl .NhN Ly d Ig d M- It ; th [ II 1 red nn hil P t h a beer, or 8 m ni'k 'It. 'In Y . t Berry canny QMttb�4 p!a t f REGENTS PONT 'waS fled i i the OthOe Or Lt.. l:ountYR der for pubic —nd on tnls�� dly ti.t BII water bo." es antl wet as dNi�ed In Minn... St toles, Sad4On.A$Ai, Subd. 3 as W fha daM of . ceNikaM era o ehexn antl I..I On ln'. NNI, and all PON. nays are ahOwna d Mabeiad On W. play M _. 20 ai�dObck_ M.aXd was tluty fie+fm OOek Of PIaU. Dated dab _„_of ,2g al Page az DOCUmaM Number Ru111 D—I. LeiiE Surveyor MinnesoM. Lki n i, NO 19088 County Rcwrder STATE OF MINNESOTA COUNTY OF TWO fwegOlnB surveydrk a rot rate we Ii kmwiatlged bntOr® me WO daY of 20 by RU41e11 P Derain, Minnesota Lkenx Np -f9UEE Notary PON., COOm , M 1nini- WOOL m waxffNS R ® ®F. fl/ul..RS aw tae aaYCraM NGINCERING COMPRNV, INC. SHEET I OF 2 SHEETS EMBRY PLACE �. s '1 7 "EI R 19a�a . 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SHEET 2 OF -2 SIIEFTS D. 3 AF- PLA Ce DEVELOPMENT AGREEMENT Among FISCHER SAND & AGGREGATE, LLP, ARCON LAND IV, LLC And CITY OF APPLE VALLEY For EMBRY PLACE AGREEMENT WHEREAS, the City of Apple Valley, a Minnesota municipal corporation (the "City "), has been requested by Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership (the "Owner "), and Arcon Land IV, LLC, a Minnesota limited liability company (the "Developer "), to approve for recording the following described subdivision of land: The Plat of Embry Place (the "Subdivision "); and WHEREAS, the Owner and the Developer intend to develop the Subdivision as thirteen (13) lots and one (1) outlot; and WHEREAS, pursuant to City Ordinances, the Planning Commission held a public hearing with reference to the application for approval of the plat on September 3, 2014; and WHEREAS, the Planning Commission recommended its approval on September 17, 2014; and WHEREAS, the City Council approved the preliminary plat on October 9, 2014; NOW, THEREFORE, in consideration of the mutual agreements of the parties it is hereby agreed by and between the parties as follows: 1. Subject to the terms and conditions of this Agreement, the City hereby approves for recording the plat known as EMBRY PLACE, as shown and noted on Exhibit "A" attached hereto. 2. The Developer shall comply with the conditions of preliminary plat approval attached hereto as Exhibit "B" and incorporated herein, at the Developer's sole cost and expense. 3. The development of the Subdivision requires the installation of streets, sidewalks and utilities necessary for the creation of the Subdivision as identified in the plans and specifications for Apple Valley Project 2014 -112 (Cortland Third Addition Street and Utility Improvements) (the "Municipal Improvements "). Project 2014 -112 is currently being installed by the City under a public contract. 1 The Developer hereby grants to the City and its employees, contractors and agents a license to enter the Subdivision to design and install the Municipal Improvements. The water main serving the Subdivision is required to be sized to accommodate service beyond the boundaries of the Subdivision. The City's bid for the installation of the utility infrastructure will provide for the cost of standard installation necessary to service the Subdivision together with the price to accommodate the trunk (oversizing) necessary to accommodate water distribution beyond the boundaries of the Subdivision. The City shall be responsible for the cost of the water main oversizing (trunk bid minus standard bid) and the remaining balance shall be the responsibility of the Owner and the Developer, to be paid by means of assessment. The estimated costs of the Municipal Improvements are set forth on Exhibit "C ". For purposes of this Agreement, the cost of the Municipal Improvements shall be deemed to exclude the cost of the water main oversizing and the associated cost of designing the trunk water main improvements. The City will allocate pending assessments in the amount of $498,296.50 for the estimated cost of Project 2014 -112, against the Lots and Outlot in the Subdivision as follows: Project 2014 -112 Lots 1 -11, Block 1, and Lots 1 -2, Block 2 $38,330.50 per Lot Outlot A $0.00 Contemporaneously with the execution of this Agreement, the Developer shall execute and deliver to the City a Waiver of Objection and Special Assessment Authorization in the form attached hereto as Exhibit "D ". The following Municipal Improvements shall be maintained as follows: A. The City shall only be responsible for maintenance of sanitary sewer lines having a pipe equal to or greater than eight inches in diameter and located within public right -of -way or utility easements. Maintenance of service and lateral lines shall be in accordance with City Policy 2.03 Water and Sanitary Sewer Service Maintenance and Repair Policy Adopted July 8, 2010, per Resolution 2010 -144. 2 B. The City shall only be responsible for the maintenance of water lines having a pipe equal to or greater than six inches in diameter and located within public right -of -way or utility easements. Maintenance of service and lateral lines shall be in accordance with City Policy 2.03 Water and Sanitary Sewer Service Maintenance and Repair Policy Adopted July 8, 2010, per Resolution 2010 -144. C. The storm sewer improvements shall be owned and maintained by the City and shall be located entirely within public right -of -way or dedicated public easements. 4. The Developer agrees to install driveways, sidewalks, landscaping, subdivision monuments and protective utility service boxes to serve the buildings, in accordance with and under the following conditions: A. To construct sidewalks and driveways with concrete or bituminous material in accordance with City construction standards. B. To install an internal driveway turnaround on each Lot, in accordance with the Driveway Turnaround Sketch Plan prepared by Probe Engineering Company, Inc., dated September 12, 2014. C. To seal or cause to be sealed all existing wells on the Property in accordance with State, County and local laws. D. To install a protective box and cover over each sewer cleanout and water shutoff, to City specifications. E. To install all perimeter subdivision monuments upon or before the filing of the plat for recording. F. To install all lot monuments prior to December 31, 2015. G. To install boulevard trees in accordance with City standards. H. The Developer agrees to comply with all requirements of the Natural Resources Management Regulations as set forth in Chapter 152 of the Apple Valley City Code prior to, during and after the development of the Subdivision. The Developer further agrees to submit to the City for its approval, a Natural Resources Management Plan prior to any construction of land - disturbing activity in connection with the development of this Subdivision. The Developer shall implement and comply with all terms and conditions of the approved Plan prior to and during any construction or land - disturbing activity, including, but not limited to, maintaining the performance security required in Chapter 152 of the Apple Valley City Code. 3 I. To install erosion control measures in accordance with the Apple Valley Natural Resource Preservation Plan. J. To install each item noted in Section 4, herein, at the Developer's sole cost and expense, in accordance with all plans reviewed and approved by the City. K. To attend a preconstruction meeting with representatives of the City and to require the attendance of all contractors and subcontractors, prior to commencement of construction. L. 'Developer will not bury any pipe nor install bituminous surface nor pour concrete without the specific approval of the City Inspector, prior to the work being performed. M. All "on- site" inspections by the City will be done at the sole cost and expense to Developer, by persons supplied by the City. N. To pay the City's reasonable costs related to the Subdivision and this Agreement, including but not limited to administration, engineering, legal fees and inspection, which the City estimates to be approximately $5,000.00. The City shall submit invoices to the Developer with detailed descriptions of the services rendered by the City in accordance with this Agreement. The Developer shall deposit the sum of $5,000.00 with the City for payment of the City's reasonable costs. If the City's reasonable costs exceed the deposit, Developer agrees to reimburse the City within thirty (30) days of billing. Should the costs be less than the amount of the deposit, upon completion of the Municipal Improvements, the amount remaining on deposit shall be returned to the Developer. O. Construction shall be limited to the hours of 6:00 a.m. to 10:00 p.m. Monday through Friday and 8:00 a.m. to 5:30 p.m. on Saturday. Construction shall not occur on Sunday. P. Earthmoving activities shall be limited to the hours of 6:30 a.m. to 5:30 p.m. Monday through Friday. Earthmoving activities shall not occur on Saturday or Sunday. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. Q. That any material violation of the terms of this Agreement and in particular this section, shall allow the City to stop and enjoin all construction in the Subdivision until authorization to proceed is given by the City. The Owner and the Developer agree to hold the City harmless from any damages, causes of action, or claims related to the construction being stopped by the City. 4 5. Financial Guaranty The final Subdivision shall not be approved and no work shall be commenced under this Agreement until the Developer has deposited with the City a Financial Guaranty in the total amount of $226,555.64 securing the full performance of this Development Agreement. The Developer shall furnish the City with the Financial Guaranty from a bank or lending institution acceptable to the City. The amount of the Financial Guaranty was calculated as follows: A DEVELOPER IMPROVEMENTS Item Amount Driveways $200.00 / Lot Sidewalks $200.00 / Lot Landscaping $200.00 / Lot Subdivision monuments $200.00 / Lot Protective utility service boxes $100.00 / Lot As -Built Surveys $100.00 / Lot Subtotal per lot: $1,000.00 / Lot Subtotal A for 13 lots: $13,000.00 B - PUBLIC IMPROVEMENTS Total estimated cost of $355,926.07 Project No. 2014 -112 allocated to 13 Lots 60% of the total estimated cost of $213,555.64 Project No. 2014 -112 allocated to 13 Lots Subtotal B: $213,555.64 Total Financial Guaranty (A + B) _ $226,555.64 This breakdown is for historical reference only. It is not a restriction on the use of the Financial Guaranty. The bank or financial institution and the form of the Financial Guaranty shall be subject to the approval of the City Finance Director and City Attorney. The bank or financial institution must have a business office for presentment of the Financial Guaranty within 5 the Minnesota seven county Metropolitan Area. The City may draw down the Financial Guaranty to pay for all costs and expenses incurred by the City to enforce this Agreement including the costs incurred by the City in connection with the collection of the Financial Guaranty and any remediation or completion of improvements. If the Financial Guaranty is drawn down, the proceeds shall be used to cure the default and, to the extent possible, reimburse the City its costs and expenses. A. Terms The Financial Guaranty may be for a stated term provided it is automatically renewable. The City may draw on the Financial Guaranty, without notice, after an Event of Default has occurred under this Agreement, which has not been remedied within any applicable cure period or upon receiving notice that the Financial Guaranty will be allowed to lapse. If the required improvements are not completed at least thirty (30) days prior to the expiration of the Financial Guaranty, the City may also draw down the Financial Guaranty. B. Claims In the event that the City receives claims from subcontractors or materialmen that work required by this Agreement has been performed and money due them has not been paid, and the subcontractors or materialmen are seeking payment out of the Financial Guaranty posted with the City, the Developer hereby authorizes the City, at the City's discretion, to commence an Interpleader action pursuant to Rule 22 of the Minnesota Rules of Civil Procedure for the District Courts at the Developer's expense, to include court costs and attorneys' fees. The Developer further authorizes the City to draw upon the Financial Guaranty in the amount of one hundred twenty -five percent (125 %) of the claim together with attorneys' fees and court costs, and to deposit the funds in compliance with the Rule. Upon such deposit, the Developer shall release, discharge and dismiss the City from any further proceedings as it pertains to the funds deposited with the District Court, except that the Court shall retain jurisdiction to determine the amount of attorneys' fees, costs and expenses owed to the City pursuant to this Agreement. C. Release of Financial Guaranty Periodically upon Developer's written request and upon completion and verification of satisfactory compliance or final approval by the City of any installed Developer Improvements, or the payment of special assessments levied in connection with the Public Improvement Project, a like percentage of that portion of the Financial Guaranty covering those specific Improvements or Public Improvement Project may be released; except however the final twenty percent (20 %) of the Financial Guaranty shall be held until a final acceptance (by the City) of all improvements required under this Agreement. Upon the issuance of a certificate of occupancy for a building in the Subdivision, the Developer upon written request may obtain a release of the Financial Guaranty, which is equal to the levied assessments, which are charged against the lot, as a result of the Public Improvement Project. At the time of final Inspection of all 6 Improvements, if it is determined by the City that the submitted plans and specifications were not strictly adhered to or that work was done without City inspection, the City may require that the Developer post a cash escrow equal to one hundred twenty -five percent (125 %) of the estimated amount necessary to correct the deficiency or to protect against deficiencies arising therefrom. Such additional cash escrow shall remain in force for such time as the City deems necessary, not to exceed five (5) years. 6. Prior to the release of the plat for recording, the Developer shall: A. Deliver to the City the Financial Guaranty. B. Pay the following trunk charges in the total amount of $34,591.89 for the thirteen (13) lots in the plat: Calculation Amount Due Sanitary $266 /SAC Unit $3,458.00 Water $2,325 /acre $9,609.23 Storm (Single Family Residential) $5,208 /acre $21,524.66 Total: $34,591.89 Additional trunk charges will be due and payable to the City at the time of replat of Outlot A, EMBRY PLACE for development. 7. The Developer agrees to install all utilities underground in the Subdivision, specifically including electrical, telephone, cable television and gas services. The Developer hereby represents that all utility services will be available for a building prior to occupancy of any dwelling in that building. 8. No occupancy of any building in the Subdivision shall occur until water, sanitary sewer, and a gravel- driving surface are available for use to that building. 9. Upon submission of a building permit application(s), the Developer agrees to pay the City for the public services furnished to the Subdivision, an amount as determined below upon the basis of units (per building) as determined by the City Engineer, which amount shall be paid in the following manner: (i) Sewer Availability Charge - The rate per unit is based on the year in which the building permit is issued (presently $2,735.00 per unit - $2,485.00 Metro and $250.00 City). The person who applies for a building permit shall pay, at the time 7 of the issuance of the permit, an amount equal to the rate times the number of units. This fee is subject to change if the obligation of the City to the Metropolitan Waste Control Commission changes. (ii) Water System, Supply and Storage Charge - The rate per unit is based on the year in which the building permit is issued (presently $817.00 per unit). The person who applies for a building permit shall pay, at the time of the issuance of the permit, an amount equal to the rate times the number of units. 10. The parties mutually recognize and agree that park dedication requirements as provided in Chapter 153 of the City Code, shall be satisfied by a cash payment of $59,592.00. This amount shall be paid by the Developer prior to the release of the plat for recording. The cash dedication payment is computed in the following manner: Use: 13 dwellings Persons Per Unit: 3.2 No. of Units: 13 Land Dedication: No. of units (13) x persons per unit (3.2) x 0.00955 = 0.397 acres Cash Dedication: No. of acres (0.397) x land value ($150,000 per acre) _ $59,592.00 Additional park dedication shall be required with the subdivision and replat of Outlot A. 11. The parties mutually recognize and agree that storm water pond dedication requirements for the development of the Subdivision, as provided in Chapter 153 of the City Code, will be satisfied as provided in the Cortland Park and Ponding Agreement dated October 11, 2012, recorded December 18, 2012, as Document No. 2915875 in the Office of the Dakota County Recorder, as amended by the First Amendment to Cortland Park and Ponding Agreement dated May 1, 2013, recorded May 22, 2013, as Document No. 2951632 in the Office of the Dakota County Recorder (collectively the "Park and Ponding Agreement "). Any change to the zoning classification of the Subdivision may require additional ponding. 12. The parties agree that storm water ponding and infiltration requirements for the development of the Subdivision, as provided in Section 155.350 of the City Code and the Surface Water Management Plan in effect at the time of this Agreement, will be satisfied (based on zoning of the Subdivision as PD- 856 /zone 2 (Single Family Residential) as provided in the separate Park and Ponding Agreement. Any change to the zoning classification of Outlot A, 8 EMBRY PLACE, which results in increased density or increased impervious surface area may require additional ponding and infiltration. 13. The Owner shall provide and record with the plat a temporary drainage and utility easement in favor of the City, over and across Outlot A of the Subdivision, in the form attached hereto as Exhibit "E ". 14. The Developer agrees to pay for and provide a street lighting system for the Subdivision. The layout of said lighting system shall be in accordance with Dakota Electric Association standards and shall be approved by the City Engineer. 15. The Developer agrees to provide the City with as -built surveys for any buildings constructed within the Subdivision, prior to the issuance of the Certificate of Occupancy for that building. 16. The Developer agrees to reimburse the City for all engineering, administrative and legal costs and expenses incurred by the City in connection with this Agreement, or the enforcement thereof. 17. The Developer hereby specifically releases the members of the City Council from any personal liability in connection with handling funds pursuant to the terms of this Agreement, and further agrees to indemnify and hold the members of the City Council harmless from any claim, of any and every nature whatsoever, as a result of this Agreement or the creating of the Subdivision. 18. The parties mutually recognize and agree that all terms and conditions of this Agreement run with the land herein described with respect to the particular lot affected and shall be binding upon the respective heirs, administrators, successors and assigns of the Developer. [Signature page follows] 9 IN WITNESS WHEREOF, the parties have caused this Development Agreement to be executed effective as of the date approved by the Apple Valley City Council. OWNER: Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: LAR Investments, LP, a Minnesota limited partnership Its: Partner By: L A Robson, LLC, a Minnesota limited liability company Its: General Partner By: Liza A. Robson Its: Managing Member Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: PWF Investments, LP, a Minnesota limited partnership Its: Managing Partner By: PWF, LLC, a Minnesota limited liability company Its: General Partner By: Peter W. Fischer Its: Managing Member 10 DEVELOPER: Arcon Land IV, LLC, a Minnesota limited liability company By: Its: CITY OF APPLE VALLEY By: Mary Hamann -Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared Liza A. Robson to me personally known, who being by me duly sworn, did say that she is the managing member of L A Robson, LLC, a Minnesota limited liability company, which is the general partner of LAR Investments, LP, a Minnesota limited partnership, which is a partner in Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Liza A. Robson acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public 11 STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared Peter W. Fischer to me personally known, who being by me duly sworn, did say that he is the managing member of PWF, LLC, a Minnesota limited liability company, which is the general partner of PWF Investments, LP, a Minnesota limited partnership, which is the managing partner of Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Peter W. Fischer acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared to me personally known, who being by me duly sworn, did say that he /she is the of Arcon Land IV, LLC, a Minnesota limited liability company, and said acknowledged said instrument to be the free act and deed of the limited liability company. Notary Public 12 STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA ) On this _ day of , 2014, before me a Notary Public within and for said County, personally appeared Mary Hamann- Roland and Pamela J. Gackstetter to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35271) 13 EMBRY PLACE AIOeFALLPFIiS[INP ert 111F�PRPgEMeS:YN[Fttt4w SatY aAdpaPb, tip, a YbnMmalYdbtl NeA�yP�N.t® aTY oD414A, CITYOI'APPLCVA11A7, Md4ESCTA Mtara4weibrLY.dmrIM6PaPYb ahYbd.IebMDto4 mDabAa,SW mMMMwb Ywd: rn. .Ww.waao.carmAPaNwl«i.�nY arm OSa Q CDRTLAMO TMRWAIbIf1K1L f-- &dpYLTwea. wWASfaartAfa wBom—MYaF Y&Maera S—ft SMtlY1mn S'.OQ a. HU arise dq a- av FAbM "19 lm WMb41e4B PLbft b be rered a pbW a MUM KAQEwlda Wr*dW dla wyaaN damepaaMMemaaam .R ¢ a MamegmNepM. _ IW/m' o"Obt N vfte Mretwt =M F"m Am 4 A07"W . UP. 4 ML FaYW Pdb44 Pmkmhlp. 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Semen WW, SWG atames Rffi OaeTr2b na I lnabi mW MM Mb Pbt aEMORY PLACE wMMadhdMmbm 0 ft cAwb Rimdv lm PUMbwl nob ema sm.Ya btbaed an NePw arMalimbee wmaeMMM4nau4bdeMa4nnb aae. m„ M. set MPadmj OSdb AW mpimam Izaem�_a mmm � Pe4s nOOawwfNUybr , Wash P: DY4b.e9t08MYey4f YeacemeYmiw Mw t94e8 LtudF Raw4Y SSATEOFMMUMMMA COLMT lF TlMbtryaig eaveyrs mMmb wa eAVeabOpm Peens er tds_dWd 29� b, 9-0P Dae Wt MbeMas Ikwer /1a. 74454 NohgM14RC. Coney, bLialaeoY Mr CaMPeMlon b�4eu JOSE �`ev GINEEAN6 GOMP9NY P1C. � 3 R p�g T f EXHIBIT A EMBRY PIACE - -a0•' 58788.27�f i �� .0 � � 7 {'m \ s5a• B•¢ ' , r I SCALE IN FEET 100.0¢ t I �i _ . 1 sa I —"Q BRO.mN9P2B3]'N ' E.- 9i68A8 VICINI'T'YMAA `•.— as.tts F _�� rtrR «Y p SB9'k3'46'tt eauxry K+Ma E { OUTLOT A 1 . 'I 229949.33 a; �'! 3 2 . M,..�.._ j a c�.l 'k1k.TB I .. � �0 � 4ey1 ti'r/ S• � $$ II i "\ \hE I 1 IL t f C. men. =varwza'x �1' 7 � .,l $' SCY?oN 38 tO7TN8NtP 179. 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RxowapReWaatp{ r• [tWfBJIx.E8901MRW1S W9CF2BR Y P1p.peffTM NmYNFiN PDIOWm� Y iYREET fl&R #WAYtRI{EMtp xxiw l9T �_ Wef•YYfrfealtf8lWREN¢I{A a7. 1. ta.pdASgP axs�s t . - flOBE fYY{aFl w law x9xawa ' PIENBwEeflIN4 COMPft w. INC. SHE" 2 OF 2 SHEETS t d i { EXHIBIT B CITY OF APPLE VALLEY RESOLUTION NO. 2014-148 PRELIMINARY PLAT APPROVAL EMBRY PLACE ADDITION AREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on September 3, 2014; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on September 17, 2014, subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two -year period, to wit. EMBRY PLACE ADDITION BE IT FURTHER RESOLVED, that said preliminary plat approval is subject to the appropriate rezoning, which must be completed prior to final plat approval, BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said preliminary plat approval is subject to the following conditions, which shall be incorporated into a subdivision agreement to be considered for approval at the time of submission of the request for final plat approval; 1. The plat shall be configured to have eighty -six (86) lots and zero (0) outlots. 2. Parr dedication requirements are based upon. the City's finding that the subdivision will create 275 residents /occupants that will generate a need for 2.6 acres of parkland in accordance with adopted City standards for parr services. This required dedication shall be satisfied by a cash -in -lieu of land contribution based on 2.6 acres of needed land area at a benchmark land value of $150,000 per acre, which the City reasonably determines that it will need to expand or acquire land elsewhere in order to provide the necessary park services as a result of this subdivision.. 3. Storm water ponding for the development shall meet requirements as defined by the City's Surface Water Management Plan. Dedication of land for ponding and infiltration purposes necessary to meet these requirements have been provided with the dedication of ponding area over a portion of Outlot A, CORTLAND addition. 4. Dedication of the necessary street right-of-way to serve the plat as indicated on the submitted plans, dated July 24, 2014. 5. Dedication on the final plat of a ten foot (10') wide easement for drainage, utility, street, sidewalk, streetlights, and tree plantings along the entire perimeter of lot(s) within the plat wherever abutting public road right --of -ways. 6. Dedication of a 15 -foot wide drainage and utility easement along the south side of Lot 47, Block I over the westerly 40 feet. 7. Dedication on the final plat of a five foot (5) wide drainage and utility easement along all common lot lines. 8. Installation of municipal sanitary sewer, water, storm sewer, and street improvements as necessary to serve the plat, constructed in accordance with adopted City standards, including the acquisition of any necessary easements outside the boundaries of the plat which are needed to install connections to said necessary improvements. The Developer shall enter into an agreement with the City for payment of the design of said municipal improvements. 9. Installation of pedestrian improvements in accordance with the City's adopted Trail and Sidewalk Policies, to consist of five-foot (5) wide concrete sidewalks on both sides of all dedicated streets contained within the plat. 10. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. If the site is one (1) or more acres in size the applicant shall also submit a copy of the of the General Storm NkTater Pen approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 11. Installation of City street trees on boulevard areas of public street right-of- ways, in accordance with species, size, and spacing standards established in the Apple Valley Streetscape Management Plan. 12. Reconstruction of the intersection of Pilot Knob Road and 152nd Street West from a full intersection to a restricted southbound intersection shall occur in conjunction with the development of Stage 2 according to the Staging Plan dated July 18, 2014. 13. Dedication of scenic/conservation easements over the rear yard area of lots abutting Pilot Knob Road to preclude removal of earth berms and landscaping installed adjacent to the roadway. 14. Dedication of scenic/conservation casements over the rear yard area of lots abutting the Lebanon Cemetery to preclude removal of earth berms and landscaping installed adjacent to the cemetery. 15. Lots having direct access off Embry Path shall have internal driveway turnarounds installed, in accordance with the plan dated September 12, 2014. 16. The maximum width of the driveway within the right-of-way ofall lots abutting Emory Avenue shall be 14 feet. 17. Installation of a public (or private) street lighting system, constructed to City and Dakota Electric Company standards. 18. Construction shall be limited to the hours of 6:00 a.m. to 10:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:30 p.m. Saturdays only. 19. Earthmoving activities shall be limited to the hours 6:30 a.m. to 530 p.m. Monday through Friday. 20. The City receives a hold harmless agreement in favor of the City as drafted by the City Attorney and incorporated into the subdivision agreement. ADOPTED this 9th day of October, 2014. M41am L T-kJWnd, Ma nor ATTEST: Pamela J. Gac tier, City Clerk EXHIBIT C ESTIMATED COSTS OF MUNICIPAL IMPROVEMENTS Apple Valley Project No. 2014 -112 (Cortland Third Addition Street and Utility Improvements) Item Total 13 Lots in 34 Lots in Embry Place Cortland Third (Total) Addition (Total) Embry Path Sanitary Sewer $60,287.60 $30,143.80 $30,143.80 Embry Path Water Main 30,361.40 3,902.30 26,459.10 Embry Path Services 31,158.00 19,065.00 12,093.00 Embry Path Storm Sewer 42,479.50 21,239.75 21,239.75 Embry Path Streets 140,576.12 70,288.06 70,288.06 Sanitary Sewer 103,900.90 103,900.90 Water Main 114,731.00 114,731.00 Services 52,128.00 52,128.00 Storm Sewer 223,362.90 223,362.90 Streets 307,134.52 307,134.52 Embry Place Improvements 188,611.80 180,275.50 8,336.30 SUBTOTAL $1,294,731.70 $324,914.41 $969,817.33 Water Main Oversizing — City Cost - 20,104.24 Embry Place — Design Costs (4.7 %) 7,528.05 Storm Sewer Modifications Credit - 33,832.00 Storm Oversizing — City Cost - 27,112.00 Overhead (less design) 14.3% 43,587.85 129,968.89 Total Cost with Overhead 355,926.07 1,038,842.20 Total Amount with 40% Contingency $498,296.50 $1,454,397.10 EXHIBIT D WAIVER OF HEARING SPECIAL ASSESSMENT AUTHORIZATION The undersigned hereby requests and authorizes the City of Apple Valley, Minnesota (Dakota County) to assess the following described property owned by it: Lots 1 -11, Block 1, and Lots 1 -2, Block 2, Embry Place, according to the recorded plat thereof, Dakota County, Minnesota; for the benefit received from the following identified public improvement project: PROJECT USE QUANTITY NOT TO EXCEED 2014 -112 SF 13 Lots $38,330.50 per Lot to be spread over five (5) years at an annual interest rate of 5.0%. The undersigned, for itself, its successors and assigns, hereby consents to the levy of these assessments, and further, hereby waives notice of any and all hearings necessary, and waives objections to any technical defects in any proceedings related to these assessments, and further waives the right to object to or appeal from these assessments made pursuant to this agreement, as provided for pursuant to Minnesota Statutes §429.081. Arcon Land IV, LLC, a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared to me personally known, who being by me duly sworn, did say that he /she is the of Arcon Land IV, LLC, a Minnesota limited liability company, and said acknowledged said instrument to be the free act and deed of the limited liability company. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35271) EXHIBIT E TEMPORARY DRAINAGE AND UTILITY EASEMENT THIS EASEMENT is made this day of , 2014, by Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership (the "Landowner "), in favor of the City of Apple Valley, a Minnesota municipal corporation (the "City "). The Landowner is the fee title holder of property legally described as follows: Outlot A, Embry Place, according to the recorded plat thereof, Dakota County, Minnesota (the "Property "). The Landowner, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a temporary easement for drainage and utility purposes over, under and across the Property. This temporary easement shall automatically expire upon the recording of a replat of the Property into lots and blocks for development. The grant of the foregoing easement includes the right of the City, its contractors, agents and servants to enter upon the Property at all reasonable times to construct, reconstruct, inspect, repair and maintain pipes, conduits and mains; and the further right to remove any obstructions. After completion of such construction, maintenance, repair or removal, the City shall restore the Property to the condition in which it was found prior to the commencement of such actions, save only for the necessary removal of any obstructions. The Landowner covenants with the City that it is the fee owner of the Property and has good right to grant and convey the easement herein to the City. This easement and the covenants contained herein shall run with the Property and shall bind the Landowner and its successors and assigns. IN WITNESS WHEREOF, the Landowner has caused this instrument to be executed as of the day and year first written above. Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: LAR Investments, LP, a Minnesota limited partnership Its: Partner By: L A Robson, LLC, a Minnesota limited liability company Its: General Partner By: Liza A. Robson Its: Managing Member Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: PWF Investments, LP, a Minnesota limited partnership Its: Managing Partner By: PWF, LLC, a Minnesota limited liability company Its: General Partner By: Peter W. Fischer Its: Managing Member STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared Liza A. Robson to me personally known, who being by me duly sworn, did say that she is the managing member of L A Robson, LLC, a Minnesota limited liability company, which is the general partner of LAR Investments, LP, a Minnesota limited partnership, which is a partner in Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Liza A. Robson acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared Peter W. Fischer to me personally known, who being by me duly sworn, did say that he is the managing member of PWF, LLC, a Minnesota limited liability company, which is the general partner of PWF Investments, LP, a Minnesota limited partnership, which is the managing partner of Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Peter W. Fischer acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35271) .D A DD PLANNED DEVELOPMENT AGREEMENT EMBRY PLACE THIS PLANNED DEVELOPMENT AGREEMENT ( "Agreement') is made by and between the City of Apple Valley, a Minnesota municipal corporation, (hereinafter the "City ") and Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership (hereinafter the "Owner "). WHEREAS, the Owner is the fee title holder of real property in Dakota County, Minnesota, legally described as the plat of EMBRY PLACE (the. "Property"), which is governed by this Agreement; and WHEREAS, the Owner and the City desire to provide for development of the Property in accordance with Planned Development Designation No. 856, Zone 2; and WHEREAS, the parties hereby acknowledge that this Agreement, the attached Exhibit A and the plans and specifications submitted by Owner and approved by the City constitute the Planned Development Agreement for the Property; NOW, THEREFORE, it is hereby agreed by and between the parties as follows: 1. This Agreement applies to the development and use of the Property. 2. The Owner agrees that its development and use of the Property shall, in all material respects, comply with Apple Valley City Code Chapter 155, Appendix F- Article 33, governing Planned Development Designation No. 856, Zone 2, and the following Exhibit attached hereto and incorporated herein: Exhibit A Conditions of Preliminary Plat Approval The Owner further agrees that its development and use of the Property shall comply with all plans and specifications submitted by the Owner and approved by the City, which are incorporated herein by reference. All of the plans and specifications are available for inspection in full -size format at the Apple Valley Municipal Center. 3. Minor deviations from the above plans may be accepted by the City provided that the Community Development Director makes a written determination that the revised plans are in general conformance with the above - listed plans. 4. This Agreement may be amended from time to time as the parties may agree. Any such amendment must be in writing and signed by both parties. Furthermore, the development plans may be amended upon application by the Owner and approval of the City, pursuant to Apple Valley City Code. Amendments to the development plans, once approved, shall become Exhibits hereto and shall be fully binding upon the parties as if fully set forth herein. 5. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. 6. This Agreement shall run with the Property and shall be recorded in the Office of the Dakota County Recorder or Registrar of Titles. 7. This Agreement shall be governed by and construed under the laws of the State of Minnesota. 8. Should any provision of this Agreement be held to be void, invalid, unenforceable or illegal by a court, the validity and the enforceability of the other provisions shall not be affected thereby. Failure of either party to enforce any such provision shall not act as a waiver by the non - defaulting party. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the day of , 2014. Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: LAR Investments, LP, a Minnesota limited partnership Its: Partner By: L A Robson, LLC, a Minnesota limited liability company Its: General Partner By: Liza A. Robson Its: Managing Member 2 Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: PWF Investments, LP, a Minnesota limited partnership Its: Managing Partner By: PWF, LLC, a Minnesota limited liability company Its: General Partner By: Peter W. Fischer Its: Managing Member CITY OF APPLE VALLEY By: Mary Hamann- Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared Liza A. Robson to me personally known, who being by me duly sworn, did say that she is the managing member of L A Robson, LLC, a Minnesota limited liability company, which is the general partner of LAR Investments, LP, a Minnesota limited partnership, which is a partner in Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Liza A. Robson acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public 3 STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of , 2014, before me a Notary Public within and for said County, personally appeared Peter W. Fischer to me personally known, who being by me duly sworn, did say that he is the managing member of PWF, LLC, a Minnesota limited liability company, which is the general partner of PWF Investments, LP, a Minnesota limited partnership, which is the managing partner of Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Peter W. Fischer acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) On this _ day of , 2014, before me a Notary Public within and for said County, personally appeared Mary Hamann- Roland and Pamela J. Gackstetter to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35258) 4 Exhibit A CITY OF APPLE VALLEY RESOLUTION' NO. 2014-148 PRELIMINARY PLAT APPROVAL EMBRY PLACE ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the Cite of Apple Valley adapted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on September 3, 2014; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on September 17, 2014, subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two -year period to wit: E- MBRY PLACE ADDITION BE IT FURTHER RESOLVED, that said preliminary plat approval is subject to the appropriate rezoning, which must be completed prior to final plat approval. BE IT FURTIIER RESOLVED, pursuant to Chapter 153 of the City Code, that said preliminary plat approval is subject to the following conditions, which shall be incorporated into a subdivision agreement to be considered for approval at the time of submission of the request for final plat approval: 1. The plat shall be configured to have eighty -six (86) lots and zero (0) outlots. 2. Parr dedication requirements are based upon the City's finding that the subdivision will create 275 residentsloccupants that will generate a need for 2.6 acres of parkland in accordance with adopted City standards for park services. This required dedication shall be satisfied by a cash -in -lieu of land contribution based on 2.6 acres of needed land area at a benchmark land value of $150,000 per acre, which the City reasonably determines that it will need to expand or acquire land elsewhere in order to provide the necessary park services as a result of this subdivision. 3. Storm water ponding for the development shall meet requirements as defined by the City° s Surface VvTater Management Plan. Dedication of land for ponding and infiltration purposes necessary to meet these requirements have been provided with the dedication of ponding area over a portion of Outlot A, CORTLAND addition. 4. Dedication of the necessary street right-of-way to serve the plat as indicated on the submitted plans, dated July 24, 2014. 5. Dedication on the final plat of a ten foot (10') wide easement for drainage, utility, street sidewalk, streetlights, and tree plantings along the entire perimeter of lots) within the plat wherever abutting public road right-of-ways. 6. Dedication of a 15-foot wide drainage and utility easement along the south side of Lot 47, Block 1 over the westerly 40 feet. 7. Dedication on the final plat of a five foot (5') wide drainage and utility easement along all common lot lines, S. Installation of municipal sanitary sewer, water, storm sewer, and street improvements as necessary to serve the plat, constructed in accordance with adopted City standards, including the acquisition of any necessary =crne6 outside the boundaries of the plat which are needed to install connections t said necessary improvements. The Developer shall enter into an agreement with the City for payment of the design of said municipal improvements. 9. Installation of pedestrian improvements in accordance with the City's adopted Trail and Sidewalk Policies, to consist of five-foot (5') wide concrete sidewalks on both sides of all dedicated streets contained within the plat. 10. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. If the site is one (1) or more acres in size the applicant shall also submit a copy of the of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity, 11. Installation of City street trees on boulevard areas of public street right -of- ways, in accordance with species, size, and spacing standards established in the Apple Valley Streetscape Management Plan. .12. Reconstruction of the intersection of Pilot Knob Road and 152nd Street West from a full intersection to a restricted southbound, intersection shall occur in conjunction with the development of Stage 2 according to the Plan Staging dated July 18, 2014. g 13. Dedication of scemic/coriservation easements over the rear yard area of lots abutting Pilot Knob Road to preclude removal of earth berms and landscaping installed adjacent to the roadway. 14. Dedication of scenic/conservation easements over the rear vard area of lots abutting the Lebanon Cemetery to preclude removal of earth berms and landscaping installed adjacent to the cemetery. 15. Lots having direct access off Embry Path shall have internal driveway turnarounds installed, in accordance with the plan dated September 12, 2014. 16. The maximum width of the driveway within the right -of -way of all lots abutting Emory Avenue shall be 14 feet. 17. Installation of a public (or private) street lighting system, constructed to City and Dakota Electric Company standards. 18. Construction shall be limited to the hours of 6:00 a.m. to 10 :00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m, to 5:30 p.m. Saturdays only. 19. Earthmoving activities shall be limited to the hours 6:30 am. to 5:30 p.m.' Monday through Friday. 20. The City receives a hold harmless agreement in favor of the City as drafted by the City Attorney and incorporated into the subdivision agreement. ADOPTED this 9th day of October, 2014. 1 Mf am ' -kjWnd. Ma or ,ATTEST: Pamela J. Gacl eater, City Clerk •.. ITEM: 4 City of Apple CITY COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent ITEM DESCRIPTION: Request for Approval of the QUARRY PONDS Final Plat and Development Agreement (previously known as QUARRY PONDS WEST preliminary plat) STAFF CONTACT: DEPARTMENT /DIVISION: Thomas Lovelace, City Planner Community Development Department ACTION REQUESTED Adopt the draft resolution approving the QUARRY PONDS final plat and development agreement, and that the Mayor and City Clerk be authorized to sign the agreement. SUMMARY Attached for your consideration are the draft final plat and development agreement for the QUARRY PONDS subdivision. This plat, which is the first phase of a 33 -lot single - family residential development, consists of fourteen (14) lots and two (2) outlots. The 10.5 -acre plat is generally located north of 160 Street West (CSAH 46) and west of Johnny Cake Ridge Road. A public hearing on the subdivision of the land by preliminary plat was held by the Planning Commission on May 7, 2014, and was recommended for approval by the Commission at its May 21, 2014, meeting. On June 26, 2014, the City Council approved the QUARRY PONDS WEST preliminary plat. The draft development agreement that has been prepared refers to the installation of the municipal improvements consisting of municipal streets, sidewalks and utilities and required financial guarantees for all of the developer - installed items. Portions of theses municipal improvements are currently being installed by the City under a public contract as part of the Regent's Point development. The remaining improvements will be done privately a under separate contract Fischer Sand and Aggregate, LLP, Arcon Land III, LLC, and the City. A cash in lieu of land dedication in the amount of $64,176 shall satisfy the subdivision's park dedication requirements. Storm water pond dedication will be satisfied with the completion of the expansion of pond WVR -P443 (McNamara Pond) located within Outlots A and B, REGENT'S POINT. Finally, The agreement also calls out the immediate installation of all subdivision monuments and documentation of an access restriction and sight line easement that will restrict direct driveway access to and from Johnny Cake Ridge Road to any lots directly abutting the street. Budget Impact All public infrastructure improvements to serve the subdivision will be assessed against the property with the exception of the oversizing of Johnny Cake Ridge Road and 157 Street West beyond a standard residential street and the oversized storm sewer improvements to serve property located outside of this development. The City will be responsible for the street and storm sewer - oversizing costs. Attachment(s) Location Map Draft Resolution Draft Final Plat Draft Development Agreement 155 ST W EGATTA PARK f =, a W p U � FX 7 Q ©. E 1.61:S S y W W c:U QUARRY PONDS Aye Valle rl tt n n ..._: i = LOCATION MAP w _ ....._�:_ WE S CITY OF APPLE VALLEY RESOLUTION NO. 2014- FINAL PLAT AND DEVELOPMENT AGREEMENT APPROVAL QUARRYPONDS WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision, of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code the City Planning Commission held a public hearing on an application for subdivision of land byplt1!lay 7, 2014; and WHEREAS, the City Planning Commission fouridAt e prehmin dry flat to be in conformance with the standards of Chapter 153 of the City Code anti recommended its approval on May 21, 2014, which was subsequently approved by the City Couicil on June 26,2014; and WHEREAS, pursuant to Chapter 153 of the City Code pdevelopment agre%nent between the applicant and the City detailing the installation of the required iiiprovements in the subdivision and the method of payment therefore has been prepared, and NOW, THEREFORE, BE IT RESOLVED by the Cif Councz] of the City of Apple Valley, Dakota County, Minnesota, that the edevelopmeitt agreen itat and final `pl_at for the following described plat of land are hereby apps "Dyed and'the Mayor and CiCiyrClerk are authorized to sign the same, to wit: QUARRY PONDS BE IT l~'� THE R RESOLVED, pursuant la Cha�btbr 153 of the City Code, that said plat shall be ...., filed with. the Dakota County Recorder within sixty (60) days of the certified release from the City offices or approval shalh null and. void. z ADOPTED'this 11th day of December; 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of , Pamela J. Gackstetter, City Clerk y . zS'a i 2 y-. P REPt, A DEVELOPMENT AGREEMENT Between ARCON LAND III, LLC QUARRY PONDS ESTATES L. L. C. And CITY OF APPLE VALLEY For QUARRY PONDS WHEREAS, the City of Apple Valley, Dakota County, Minnesota (the "City "), has been requested by Arcon Land III, LLC, a Minnesota limited liability company ( "Arcon "), and Quarry Ponds Estates L. L. C., a Minnesota limited liability company, ( "Quarry ") to approve for recording the following described subdivision of land: The Plat of Quarry Ponds (the "Subdivision "); and WHEREAS, Arcon intends to acquire and grade the Subdivision for fourteen (14) residential Lots and two (2) Outlots; and WHEREAS, pursuant to City Ordinances, the Planning Commission held a public hearing with reference to the application for preliminary approval of the subdivision on May 7, 2014; and WHEREAS, the Planning Commission recommended its approval on May 21, 2014; and WHEREAS, the City Council approved the preliminary subdivision on June 26, 2014; and WHEREAS, Quarry intends to acquire and develop the residential Lots and Outlots of the Subdivision; NOW, THEREFORE, in consideration of the mutual agreements of the parties it is hereby agreed by and between the parties as follows: 1. Plat Subject to the terms and conditions of this Agreement, the City hereby approves for recording the plat known as Quarry Ponds, as shown and noted on Exhibit "A" attached hereto (the 'Plat "). Arcon and Quarry are required and agree to comply with and satisfy the conditions set forth in the City Resolution for Preliminary Plat Approval dated June 26, 2014, attached hereto as Exhibit `B': 2. Grading Arcon has requested, and the City has agreed, that Arcon shall grade the Subdivision (the "Grading "), in accordance with and under the following conditions: A. Grading Plans and Standards. Arcon shall perform the Grading in accordance with the Grading Plans prepared by Probe Engineering Company, Inc. dated October 6, 2014, and in accordance with City and Minnesota Department of Transportation standards and requirements for construction of public streets. B. Natural Resources Management Plan. Arcon agrees to comply with all requirements of the Natural Resources Management Regulations as set forth in 1 Chapter 152 of the Apple Valley City Code. Arcon further agrees to submit to the City for its approval, a Natural Resources Management Plan ( "Management Plan ") prior to commencing any Grading. Arcon shall implement City approved erosion control measures prior to and throughout the Grading of the Subdivision and comply with all terms and conditions of the approved Management Plan. C. As -Built Surveys; Inspection and Approval. Upon completion of Grading under this Agreement, Arcon shall submit an as -built certificate of survey ( "As -Built Survey ") to the City to verify that the as -built grades and elevations and all other work required under this Agreement are consistent with the approved plans and any amendments thereto as approved by the City Engineer, and the City Engineer shall then inspect the Grading within two (2) business days following receipt of the As -Built Survey and notify Arcon within five (5) business days of receipt of the As -Built Survey of any Grading that does not conform to the requirements under this Agreement. If no notice of nonconformance is given by the date set forth herein, the Grading shall be deemed approved. 3. Municipal Improvements The development of the Subdivision requires the installation of streets, sidewalks and utilities necessary for the creation of the Subdivision as identified in the plans and specifications for Apple Valley Project 2013 -149 (Regent's Point Utilities and Streets). Project 2013 -149 is currently being installed by the City under a public contract. Arcon previously agreed to accept assessments for Project 2013 -149 against Outlot D, Regent's Point, in the amount of $101,560.00. In consideration of Arcon installing oversized storm sewer improvements as part of Project 2014 -133 (Quarry Ponds West), described below, to serve property located outside the Subdivision, the City will provide a credit in the total amount of $44,670.31 against the assessments for Project 2013 -149. This credit shall satisfy all storm sewer oversize credits for the entire Subdivision, including the Lots and the Outlots. In addition, the development of the Subdivision requires the installation of sanitary sewer and service stubs, water main and service stubs, storm sewer, streets with concrete curb, and concrete sidewalks as identified in the plans for Apple Valley Project 2014 -133 (Quarry Ponds West) dated July 7, 2014, signed by David E. Bennett, P.E. Arcon shall install such improvements as provided in a separate contract by and between Fischer Sand & 2 Aggregate, LLP, a Minnesota limited liability partnership, Arcon and the City entitled "Agreement for Private Installation of Improvements" dated September 25, 2014. Upon completion of the improvements described in this Section (the "Municipal Improvements "), and following acceptance by the City, the Municipal Improvements shall be maintained as follows: A. The City shall only be responsible for maintenance of sanitary sewer lines having a pipe equal to or greater than eight inches in diameter and located within public right -of -way or utility easements. Maintenance of service and lateral lines shall be in accordance with City Policy 2.03 Water and Sanitary Sewer Service Maintenance and Repair Policy Adopted July 8, 2010, per Resolution 2010 -144. B. The City shall only be responsible for the maintenance of water lines having a pipe equal to or greater than six inches in diameter and located within public right -of -way or utility easements. Maintenance of service and lateral lines shall be in accordance with City Policy 2.03 Water and Sanitary Sewer Service Maintenance and Repair Policy Adopted July 8, 2010, per Resolution 2010 -144. C. The storm sewer improvements shall be owned and maintained by the City and shall be located entirely within public right -of -way or dedicated public easements. 4. Developer Installed Improvements Subject to the provisions hereunder, Quarry shall install: the driveways; storm sewer, sanitary, water and utilities services to the Lots; landscaping; subdivision monuments and protective utility service boxes ( "Developer Improvements "), in accordance with and under the following conditions: A. To install the Developer Improvements within the Subdivision in accordance with the plans approved by the City. B. To install and establish landscaping in accordance with the plan(s) prepared by Probe Engineering dated March 27, 2014. C. To install all utilities underground in the Subdivision, specifically including electrical, telephone, cable television and gas services. Quarry hereby represents that all utility services will be available for a building prior to occupancy. 3 D. To install a protective box and cover over each sewer cleanout and water shutoff, in accordance with plans approved by the City. E. To install all perimeter monuments and lot monuments for the Subdivision prior to June 30, 2015. F. To comply with all requirements of the Natural Resources management regulations as set forth in Chapter 152 of the Apple Valley City Code prior to, during and after the development of the Subdivision. Quarry further agrees to submit to the City for its approval, a Natural Resources Management Plan prior to any construction of land - disturbing activity in connection with the construction on each lot in the Subdivision. Quarry shall implement and comply with all terms and conditions of the approved Plan prior to and during any construction or land - disturbing activity, including, but not limited to, maintaining the performance security required in Chapter 152 of the Apple Valley City Code. G. To install and maintain erosion control measures in accordance with the Natural Resource Preservation Permit H. To install each item noted in Section 4, herein, at Quarry's sole cost and expense, in accordance with all plans reviewed and approved by the City. I. To attend a meeting with representatives of the City, which meeting requires the attendance of all contractors and subcontractors, prior to commencement of any construction on a lot. J. To not bury any pipe nor install bituminous surface nor pour concrete without the specific approval of the City Inspector, which approval shall not be unreasonably withheld, conditioned or delayed and shall be made by applying City standards uniformly and consistently applied in other City projects, prior to the work being performed. K. To pay for and provide a street lighting system for the Subdivision. The layout of said lighting system shall be in accordance with Dakota Electric Association standards and shall be approved by the City Engineer. L. To clean dirt and debris from streets due to construction work by builders and contractors. 4 M. To pay the City's reasonable costs related to the installation of the Developer Improvements and the preparation of this Agreement, including but not limited to administration, engineering, legal fees and inspection, which the City estimates to be approximately $12,500.00. All inspections reasonably required by the City will be done by persons supplied by the City. The City shall submit invoices to Quarry with detailed descriptions of the services rendered by the City in accordance with this Agreement. Upon Quarry's request, it may review the invoices during regular City business hours. Quarry shall deposit the sum of $12,500.00 with the City for payment of the City's expected costs. If the City's cost exceeds the deposit, Quarry agrees to reimburse the City within thirty (30) days of billing. Bills not paid within thirty (30) days shall bear interest at eight (8 %) per annum. Should the costs be less than the amount of the deposit, upon completion of the Developer Improvements, the amount remaining on deposit shall be returned to Quarry. Calculation of the City's costs shall be in accordance with the fee schedule adopted by the City Council. The estimate herein does not apply to or limit the right of the City to recover legal costs and expenses incurred by the City in connection with the enforcement of this Agreement. Any material violation of the terms of this Agreement by Quarry which is not cured within ten (10) days of written notice from the City shall allow the City to stop and enjoin all construction in the Subdivision until authorization to proceed is given by the City. Quarry agrees to hold the City harmless from any damages, causes of action, or claims related to the construction being stopped by the City. 5. Financial Guaranty The Final Plat shall not be released by the City for recording until Arcon and/or Quarry have deposited with the City a Financial Guaranty(s) in the total amount of $14,000.00 securing the full performance of this Development Agreement. Arcon and/or Quarry shall furnish the City with the Financial Guaranty from a bank or lending institution acceptable to the City. The amount of the Financial Guaranty was calculated as follows: 5 DEVELOPER IMPROVEMENTS Item Amount Utility Services Driveways Street Lights Subdivision Monuments Mail Box Support Structures Landscaping Total $14,000.00 Financial Guaranty (100 %) $14,000.00 This breakdown is for historical reference only. It is not a restriction on the use of the Financial Guaranty. The form of the Financial Guaranty shall be substantially in the form attached hereto as Exhibit "C ", and the bank or financial institution and the form of the Financial Guaranty shall be subject to the approval of the City Attorney. In the event of a default by either Arcon or Quarry which is not cured within ten (10) days after written notice from the City, the City may draw down the Financial Guaranty provided by the party in default to pay, for all costs and expenses incurred by the City to enforce this Agreement including the costs incurred by the City in connection with the collection of the Financial Guaranty. Such costs to include any remediation or completion of Improvements. If the Financial Guaranty is drawn down, the proceeds shall be used to cure the default and, to the extent possible, reimburse the City its costs and expenses. A. Terms. The Financial Guaranty may be for a stated term provided it is automatically renewable. The City may draw on the Financial Guaranty, without notice, after a default has occurred under this Agreement, which has not been remedied within any applicable cure period or upon receiving notice that the Financial Guaranty will be allowed to lapse. If the required Developer Improvements have not been completed at least thirty (30) days prior to the expiration of the Financial Guaranty, the City may also draw down the Financial Guaranty. B. Claims. In the event that the City receives claims from subcontractors or materialmen that work required by this Agreement has been performed and money due them has not been paid, and the subcontractor or materialmen are seeking payment out of the Financial Guaranty posted with the City and such claim is not 6 resolved by either Arcon or Quarry (whichever party's work is relevant), Arcon and Quarry hereby authorize the City, at the City's discretion, to commence an Interpleader action pursuant to Rule 22 of the Minnesota Rules of Civil Procedure for the District Courts at the expense of whichever of Arcon or Quarry is responsible for such claim, to include court costs and attorney fees. Arcon and Quarry further authorize the City to draw upon the Financial Guaranty provided by the responsible party of either Arcon or Quarry in the amount of one hundred twenty -five percent (125 %) of the claim together with attorneys' fees and court costs, and to deposit the funds in compliance with the Rule. C. Release of Financial Guaranty. Periodically, upon Arcon's or Quarry's written request and upon completion and verification of satisfactory compliance or final approval by the City of any installed Developer Improvements, a like percentage of that portion of the Financial Guaranty covering those specific Developer Improvements may be released; except however the final twenty percent (20 %) of the Financial Guaranty of either Arcon or Quarry shall be held until a final acceptance (by the City) of all required Development Agreement requirements for such party. At the time of final Inspection of all Improvements, if it is determined by the City that the submitted plans and specifications were not strictly adhered to or that work was done without City inspection, the City may require that the posting of a cash escrow equal to one hundred twenty-five percent (125 %) of the estimated amount necessary to correct the deficiency or to protect against deficiencies arising therefrom, which posting will be by either Arcon or Quarry depending on who is responsible for the deficiency. Such additional cash escrow shall remain in force for such time as the City deems necessary, not to exceed five (5) years. 6. Issuance of Building Permit No building permit in the Subdivision shall be issued until water, sanitary sewer, storm sewer and a paved surface are available for the proposed building. 7. Service Fees Upon submission of a building permit application(s), the applicant agrees to pay the City for the public services furnished to each platted single family lot within the Subdivision, an amount as determined below upon the basis of units (per building) as 7 determined by the City's Chief Building Official, which amount shall be paid in the following manner: A. Sewer Availability Charge. The rate per unit is based on the year in which the building permit is issued (presently $2,785.00 per unit - $2485.00 Metro and $300.00 City). The person who applies for a building permit shall pay, at the time of the issuance of the permit, an amount equal to the rate times the number of units. This fee is subject to change if the obligation of the City to the Metropolitan Waste Control Commission changes. B. Water System, Supply and Storage Charge. The rate per unit is based on the year in which the building permit is issued (presently $817.00 per unit). The person who applies for a building permit shall pay, at the time of the issuance of the permit, an amount equal to the rate times the number of units. 8. Area Charges Quarry shall be responsible for the payment of $39,731.74 for sanitary sewer, water and storm sewer area charges collected by the City to construct the necessary trunk systems to service the Subdivision. The cost and allocation due and payable is as follows: A. Sanitary Sewer $266 per lot x 14 Lots = $3,724.00 B. Water $2,325 per acre x 4.78 acres = $11,113.50 C. Storm Sewer $5,208.00 per acre x 4.78 acres = $24,894.24 These amounts shall be paid to the City prior to the release of the plat for recording. Additional area charges shall be required upon the subdivision and/or replat of Outlots A and B. 9. Park Dedication The parties mutually recognize and agree that park dedication requirements as provided in Chapter 153 of the City Code shall be satisfied as related to the single family Lots by cash payment of $64,176.00. This amount shall be paid by Quarry to the City prior to the release of the plat for recording. The cash dedication payment is computed in the following manner: Use: Single Family Residential Persons Per Unit: 3.2 No. of Units: 14 Land Dedication: No. of units (14) x persons per unit (3.2) x 0.00955 = 0.42784 acres Cash Dedication: No. of acres (0.42784) x land value ($150,000 per acre) _ $64,176.00 8 Additional park dedication shall be required with the subdivision and replat of Outlots A and B. 10. Storm Water Dedication The parties mutually recognize and agree that the storm water pond dedication requirement for the Subdivision, as provided in Chapter 153 of the City Code, will be satisfied upon the completion of the expansion of pond WVR -P443 located within Outlots A and B, Regent's Point. 11. Right -of -Way, Drainage and Utility Easement Arcon shall dedicate, or cause the property owner to dedicate, a temporary right -of -way, drainage and utility easement to the City over Outlot A in the form attached hereto as Exhibit "D" to accommodate a public access turnaround, which shall be constructed to City standards by Arcon at Arcon's sole cost and expense. The temporary right -of -way, drainage and utility easement shall be recorded wih the plat. 12. Access Restriction Easement Quarry shall dedicate, or cause the property owner to dedicate, an access restriction easement to the City to restrict driveway access from Lot 1, Block 1, and Lot 1, Block 2, to Johnny Cake Ridge Road in the form attached hereto as Exhibit "E ". The Access Restriction Easement shall be recorded with the plat. 13. As -Built Surveys Quarry shall provide the City with an As -Built Survey for each building constructed within the Subdivision, prior to the issuance of the Certificate of Occupancy ( "CO ") for that building, provided, in the event Quarry is proceeding in good faith to obtain the As -Built Survey, and the As -Built Survey's availability is the only impediment to the City's issuance of the CO, the City agrees to accept a deposit of $5,000.00 to ensure completion of the As -Built Survey and upon receipt of such deposit, the City will issue the CO. Additionally, prior to the first CO issued within the Subdivision, Arcon shall provide the City with an As -Built Survey of storm water pond WVR -P443. The requirements for the As -Built Survey of storm water pond WVR -P443 are set forth on the attached Exhibit "F ". 14. Release Except to the extent arising out of the gross negligence or wilful misconduct of the members of the City Council or City employees, Arcon and Quarry hereby specifically release the members of the City Council and City employees from any personal 9 liability in connection with handling funds pursuant to the terms of this Agreement, and except to the extent arising out of the gross negligence or wilful misconduct of the members of the City Council or City employees, further agree to indemnify and hold the members of the City Council and City employees harmless from any claim, of any and every nature whatsoever for damages sustained or costs incurred, that may arise as a result of this Agreement or the creating of the Subdivision. 15. License Arcon and Quarry do hereby grant the City a license to enter upon the Subdivision for the purpose of inspecting the Municipal Improvements and the Developer Improvements and exercising the City's rights under this Development Agreement. 16. Pending Assessments for Projects 2013 -149, 2015 -101 and 2015 -102 The City will reallocate pending special assessments against Outlot D, Regent's Point, for City Projects 2013 -149 (adjusting for the oversizing credit described in Section 3 of this Agreement), 2015- 10 1 and 2015 -102 against the Lots in the Subdivision as follows (per Lot): 2013 -149 2015 -101 2015 -102 Lots 1 -8, Block 1, and Lots 1 -6, Block 2 $2,787.17 $192.57 $663.93 Quarry shall execute the Waiver of Hearing and Special Assessment Authorization in the form attached hereto as Exhibit "G" and Quarry shall pay the special assessments, when due. 17. Pending Assessments for Proiect 2015 -103 Arcon and Quarry acknowledge that the future development of Outlots A and B will require the further extension of Johnny Cake Ridge Road ( "JCRR ") and the construction of 157th Street (Public Improvement Project 2015 -103). The City intends to contribute to the cost of the street construction, to offset the oversizing of the streets beyond a standard residential street. The City's contribution to Project 2015 -103 is expected to not exceed $663,637.00, as derived from Exhibit "H ". The construction costs are anticipated to be assessed against Outlots A and B of the Subdivision and other properties. Arcon and Quarry mutually recognize and agree that the City, at its sole discretion, may extend JCRR north to the intersection of 157th Street and extend 157th Street from Pilot Knob Road (CSAH 31) to the westerly plat boundary, or segment thereof, upon any one of the following conditions: 10 A. Beginning May 1, 2016; or B. Upon City approval of any replat of Outlot C, Regent's Point; or C. Upon City approval of any replat of Outlots A and B, Quarry Ponds. Arcon and Quarry further recognize and agree that, absent the occurrence of a default, the City will fund a portion of said roadway extensions with special assessments levied upon the Subdivision and all parcels located adjacent to the JCRR and 157th Street alignments. The City will reallocate pending assessments previously filed against Outlot D, Regent's Point, for the estimated cost of Project 2015 -103, against Outlots A and B of the Subdivision as follows: 2015 -103 (157 2015 -103 (JCRR) Outlot A $41,918.55 $57,939.24 Outlot B $11,602.45 $16,036.76 Quarry shall execute the Waiver of Hearing and Special Assessment Authorization documents in the forms attached hereto as Exhibit '74" and Exhibit `1 - -2" and Quarry shall pay the special assessments, when due. 18. Binding Terms This Agreement shall run with the Subdivision. Arcon and Quarry represent and warrant that they each have an interest in the Subdivision and are well seized in fee title or will be so upon the filing of the plat, and each will indemnify and hold the City harmless for any breach of this representation or warranty as to the property each owns or acquires. The parties mutually recognize and agree that all terms and conditions of this Agreement run with the Subdivision and shall be binding upon the respective heirs, administrators and successors of Arcon and Quarry. The rights and obligations hereunder may not be assigned without the prior written permission of the City. Upon approval of any assignment, Arcon and/or Quarry's obligations hereunder shall continue in full force and effect as to each respective lot and outlot within the Subdivision, as such obligations relate to the lot transferred, until the subsequent lot owner has accepted the assignment by executing the Consent to Development Agreement substantially in the form attached as Exhibit "J" and delivering a copy of such executed Consent to Development Agreement to the City within ten (10) days of execution. 11 19. Limitation of Liability The City acknowledges that Arcon and Quarry are each solely responsible for their respective obligations and liabilities under this Agreement and that neither Arcon nor Quarry shall have any responsibility or liability for the obligations of the other party under this Agreement, except as a successor or assign as provided herein. 20. Certificate of Completion Upon request by Arcon, Quarry or their successors or assigns, and at their sole cost and expense, the City will issue a certificate in recordable form which certifies the extent to which Arcon and/or Quarry are in compliance with the terms of this Agreement, and, if the requesting party has fully complied with and completed all terms of this Agreement and has no contingent liability or obligation under this Agreement, shall release the lot(s) which are in compliance from the terms of this Agreement. [Signature page follows] 12 IN WITNESS WHEREOF, the parties have caused this Development Agreement to be executed effective as of the date approved by the Apple Valley City Council. Quarry Ponds Estates L. L. C., a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2014, by , the of Quarry Ponds Estates L. L. C., a Minnesota limited liability company, on behalf of the limited liability company. Notary Public Arcon Land III, LLC, a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2014, by , the of Arcon Land III, LLC, a Minnesota limited liability company, on behalf of the limited liability company. Notary Public 13 CITY OF APPLE VALLEY By: Mary Hamann- Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA ) On this _ day of , 2014, before me a Notary Public within and for said County, personally appeared Mary Hamann- Roland and Pamela J. Gackstetter to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35290) 14 QUARRY PONDS �m :v p l.itvEERINC COMPIIMY, INC E ,. QUARRY PONDS V If, IN ITYMAP 4.w�° z9a9 Q „�ml 9. Fr OUTLOT Vi W . 0'. { a s ed J 'A iTbf Dt $ -7. �.5wdiY t+ nuwne+i ti4�xW} `j' —z `m snW2M +xrM6 tr� i ge, # -'j• � 'tea 'E @( � � d 9 F � `�• �f fit. ,�� "� �i � '�� g �a'.T 7 k 7 «aYS EXHIBIT "B" CITY OF APPLE VALLEY RESOLUTION NO. 2014-95 PRELIMINARY PLAT APPROVAL QUARRY PONDS WEST ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its boilers; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on May 7, 2014; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on May 21, 2014, subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two -year period, to wit: QUARRY PONDS WEST ADDITION BE IT FURTHER. RESOLVED that said preliminary plat approval is subject to the rezoning of the property, which must be completed prior to final plat approval. BE I' f' FURTHER RESOLVED that said preliminary plat approval is subject to the recording of the final plat of Regent's Point, which must be completed prior to the final plat approval of the Quarry Ponds West Addition. BE IT FURTHER RESOLVED that said preliminary plat approval is subject to the removal of the "Unnamed Tributary to the Northern Branch of the Vermillion River" from the Minnesota Department of Natural Resources Public Waters Inventory Map, which must be completed prior to final plat approval. BE IT FURTHER RESOLVED pursuant to Chapter 153 of the City Code, that said preliminary plat approval is subject to the following conditions, which shall be incorporated into a subdivision agreement to be considered for approval at the time of submission of the request for final plat approval: 1, The plat shall be configured to have thirty-thee (33) lots and zero outlots. 2. The first phase of development shall include the final platting of Lots 4 -t3, Block 1 and Lots 15 -20, Block 2 only as depicted on the preliminary plat. The remaining lots identified in the preliminary plat shall be final platted as an outlot until such time that a contract has been awarded for construction of 157th Street West from Pilot Knob Road to just east of Finch Avenue, and for Johnny Cake Ridge Road from Street B to 157th Street West. 3. Storm water pond requirements for this development shall be satisfied by the dedication of Outlots A. and B, Regent's Point, which is the land the City reasonably determines that it will need in order to provide the necessary storm water management as a result of this subdivision. 4. The developer shall obtain the following authorization and permits and deliver copies to the City prior to release of the final plat for recording: a. Permits from the Minnesota Department of Natural Resources and the Minnesota Pollution Control Agency for modification of storm pond WVR -P443. b. Authorization from Dakota County to connect Johnny Cake Ridge Road to CSAH 46, including construction of left and right turn lanes within the CSAH 46 right-of- way. 5. Final plat approval shall be contingent upon the awarding of the Regent's Point Addition street and utility improvements project identified in the City's Public Improvement Project No. 2013 -149 and 2014 -133. 6. Public streets shall be constructed as follows: a. Upon City approval of the final plat of the first phase of Quarry Ponds West, Johnny Cake Ridge Road shall be constructed from and including its intersection with [Street B] south to County Road No. 46. b. , Upon City approval of the final plat of the second phase of Quarry Ponds West, if not sooner constructed, Johnny Cake Ridge -Road shall be constructed from its intersection with [Street A] north to the Extension of 157th Street, and 157th Street shall be constructed from the plat of Regatta east to Pilot Knob Road. 7. A public access turnaround shall be constricted to City standards within a dedicated temporary easement just north of Lot 4, Block I and Lot 15, Block 2. 8. Park dedication requirements are based upon the City's finding that the subdivision will create 106 residents /occupants that will generate a need for 1.01 acres of parkland in accordance with adopted City standards for park services. This required dedication shall be satisfied by cash -in -lieu of land contribution based on 1.01 acres of needed land area at a benchmark land value of $150,000 per acre, which the City reasonably determines that it will need to expend to acquire land elsewhere in order to provide the necessary park services as a result of this subdivision. 9. Dedication on the final plat of a ten -foot (10) wide drainage and utility easement along the entire perimeter of lots within the plat wherever abutting public road right -of -ways. 2 10. Dedication on the final plat of a five-foot (5) wide drainage and utility easement along all common lot lines. 11. Dedication of all other easements the City deems necessary for installation of public infrastructure to serve the plat. 12, Installation of municipal sanitary sewer, water, storm sewer, and street improvements as necessary to serve the plat, constructed in accordance with adopted City standards, including the acquisition of any necessary easements outside the boundaries of the plat which are needed to install connections to said necessary improvements. The Developer shall enter into an agreement with the City for payment of the design of said municipal improvements. 13. Installation, of left and right turn lanes within the CSAH 46 right -of -way, at the Johnny Cake Ridge Road intersection, in accordance with Dakota County standards. 14. Installation of pedestrian improvements in accordance with the City's adopted Trail and Sidewalk Policies, to consist of five -foot (5) wide concrete sidewalks along Streets "A" and "B "; and eight -foot (8') wide bituminous pathways along Johnny Cake Ridge Road and 157` Street West. 15. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. if the site is one (1) or more acres in size the applicant shall also submit a copy of the of the General Storm, Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100. regarding the State NPDES Permit prior to commencement of grading activity. 16. Installation of City street trees on boulevard areas of public street right -of -ways, in accordance with species, size, and spacing standards established in the Apple Valley Streetscape Management Plan. 17. Dedication of one -foot (1) wide easements, which will restrict direct driveway access to Johnny Cake Ridge Road and 157th Street West. 18. Installation of a public street lighting system for the subdivision. The layout of said lighting system shall be in accordance with Dakota Electric Association standards and shall be approved by the City Engineer, 19. Construction shall be limited to the fours of 6.00 am. to 10:00 p.m. Monday through Friday. 20. Earthmoving activities shall be limited to the hours 6:30 a.m. to 5:30 p.m. Monday through Friday. 3 21. The City receives a hold harmless agreement favor of the City as drafted by thebty Attorney and incorporated into the subdivision agreement.. ADOPTED this 26th clay of June, 2014. Tom Goodwin, Acting; Mayor ATTEST: Pamela J. Gac - tr, Gity Clem 4 EXHIBIT "C" IRREVOCABLE STANDBY LETTER OF CREDIT NO. Beneficiary: City of Apple Valley Attn.: City Clerk 7100 —147 Street West Apple Valley, Minnesota 55124 Account Party: "Developer" Amount: USD $ ( and /100 US Dollars) Expiration: [not less than one year after date of issuance] We hereby establish our Irrevocable Standby Letter of Credit No. m your favor at the request of and for the account of for an aggregate amount not to exceed $ ( and _ /100 US Dollars). This Letter of Credit is available by your draft drawn at sight on , duly signed, endorsed, and marked: "Drawn Under , Letter of Credit No. Dated " Accompanied by the following documents: 1. The original Letter of Credit and subsequent amendments, if any (provided that in the event of a partial draw that does not reduce the amount of this letter of credit to $0, a photocopy of the original Letter of Credit and any subsequent amendments may be presented by facsimile to (facsimile number); and 2. Beneficiary's signed and dated statement on its letterhead reading exactly as follows: (I) The amount represented by the draft accompanying this statement is the amount required to be paid to the City of Apple Valley on account of 's failure to perform as required pursuant to the Development Agreement by and between the City of Apple Valley (the "City ") and (the "Developer ") for the development of dated on or about ; (II) The default has not been cured within the cure period provided for therein, if any, OR This Letter of Credit No. will expire within thirty (30) days or less and the term of this Letter of Credit has not been extended or renewed nor has a replacement Letter of Credit been furnished to and in favor of the beneficiary of this Letter of Credit; AND (III) In the case the beneficiary has presented a photocopy of the original Letter of Credit and subsequent amendments, if any in accordance with Clause 2(I) above. "The undersigned certifies that the enclosed photocopy of the Letter of Credit (and subsequent amendments, if any) is (are) a true, correct and complete copy of the original document(s), which is (are) in the possession of the City of Apple Valley." All payments made to beneficiary under this Letter of Credit shall be made by wire transfer to beneficiary's company account at: Account No. ABA Routing No. Account Name: City of Apple Valley It is a condition of this Letter of Credit that it shall be deemed automatically extended without amendment for successive periods of one year from the present or any future expiration date, hereof or if such date is not a business day the immediately succeeding business day. Business day means any day other than a Saturday, Sunday or a day on which banks in the State of (state of issuance) are authorized or required to be closed, and a day on, which payments can be effected on the Fed Wire System. Unless at least sixty (60) days prior to the expiration date we shall send to you by hand delivered courier our written notice that we elect not to extend this credit for any such additional period. Said notification will be sent to the address indicated above, unless a change of address is otherwise notified by you to us in writing by receipted mail or courier quoting our Letter of Credit No. We engage with you that documents presented under and in conformity with the terms and conditions of this Letter of Credit will be duly honored on presentation if presented on or before the expiration date at our counters at or by mail or courier; provided that any such documents presented on the expiration date must be received on or prior to 3:00 p.m. (Central Standard Time). If we receive such documents at such office, all in conformity with the terms and conditions of this Letter of Credit, we will honor your draft on the tenth (10 business day after receipt of the drawing request or, if earlier, the expiration date. The original Letter of Credit, any amendments thereto and an originally signed drawing request on the beneficiary's letterhead must accompany the documents required under this Letter of Credit. Please address all correspondence regarding this Letter of Credit, including the Letter of Credit number mentioned above, to the attention of EXHIBIT "D" TEMPORARY RIGHT -OF -WAY, DRAINAGE AND UTILITY EASEMENT THIS EASEMENT is made this day of December, 2014, by Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership (the "Landowner "), in favor of the City of Apple Valley, a Minnesota municipal corporation (the "City "). The Landowner is the fee title holder of property legally described as follows: Outlot A, Quarry Ponds, according to the recorded plat thereof, Dakota County, Minnesota (the "Property "). The Landowner, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a temporary easement for right -of -way, drainage and utility purposes over, under and across the Property. This temporary easement shall automatically expire upon the recording of a replat of Outlot A into lots and blocks for development. The grant of the foregoing easement includes the right of the City, its contractors, agents and servants to construct, reconstruct, inspect, repair and maintain a roadway; to erect and maintain signs in conjunction with the public's use of the roadway and appurtenances; to enter upon the Property at all reasonable times to construct, reconstruct, inspect, repair and maintain pipes, conduits and mains; and the further right to remove trees, brush, undergrowth and other obstructions. After completion of such construction, maintenance, repair or removal for drainage and utility purposes, the City shall restore the Property to the condition in which it was found prior to the commencement of such actions, save only for the necessary removal of trees, brush, undergrowth and other obstructions. The Landowner covenants with the City that it is the fee owner of the Property and has good right to grant and convey the easement herein to the City. This easement and the covenants contained herein shall run with the land and shall bind the Landowner and its successors and assigns. IN WITNESS WHEREOF, the Landowner has caused this instrument to be executed as of the day and year first written above. Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: LAR Investments, LP, a Minnesota limited partnership Its: Partner By: L A Robson, LLC, a Minnesota limited liability company Its: General Partner By: Liza A. Robson Its: Managing Member Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: PWF Investments, LP, a Minnesota limited partnership Its: Managing Partner By: PWF, LLC, a Minnesota limited liability company Its: General Partner By: Peter W. Fischer Its: Managing Member STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of December, 2014, before me a Notary Public within and for said County, personally appeared Liza A. Robson to me personally known, who being by me duly sworn, did say that she is the managing member of L A Robson, LLC, a Minnesota limited liability company, which is the general partner of LAR Investments, LP, a Minnesota limited partnership, which is a partner in Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Liza A. Robson acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of December, 2014, before me a Notary Public within and for said County, personally appeared Peter W. Fischer to me personally known, who being by me duly sworn, did say that he is the managing member of PWF, LLC, a Minnesota limited liability company, which is the general partner of PWF Investments, LP, a Minnesota limited partnership, which is the managing partner of Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Peter W. Fischer acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35290) EXHIBIT "E" ACCESS RESTRICTION EASEMENT THIS EASEMENT is made this day of December, 2014, by Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership (the "Landowner "), in favor of the City of Apple Valley, a Minnesota municipal corporation (the "City "). The Landowner is the fee title holder of property legally described as follows: Lot 1, Block 1, and Lot 1, Block 2, Quarry Ponds, according to the recorded plat thereof, Dakota County, Minnesota (the "Property "). The Landowner, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does hereby grant and convey unto the City and its successors and assigns, a permanent easement for access restriction purposes over, under and across the property legally described as follows: The easterly one (1) foot of Lot 1, Block 1, Quarry Ponds, according to the recorded plat thereof, Dakota County, Minnesota and The easterly one (1) foot of Lot 1, Block 2, Quarry Ponds, according to the recorded plat thereof, Dakota County, Minnesota (collectively the "Easement Area "). See also Exhibit " A " attached hereto and incorporated herein. This easement is granted for and limited to the express purpose of restricting vehicular access to Johnny Cake Ridge Road except at locations permitted by the City, over and upon the Easement Area, it being understood: 1. The City shall have no obligation to maintain the Easement Area, and the Landowner and its successors and assigns may sod, seed, plant and maintain the Easement Area, provided that no driveway or other form of accessway may be constructed thereon. 2. The purpose of the easement is strictly limited to access restriction, and the City shall have no right to utilize the Easement Area for any other purpose by reason of this easement. The Landowner covenants with the City that it is the fee owner of the Property and has good right to grant and convey the easement herein to the City. This easement and the covenants contained herein shall run with the Property and shall bind the Landowner and its successors and assigns. [Signature page follows] IN WITNESS WHEREOF, the Landowner has caused this instrument to be executed as of the day and year first written above. Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: LAR Investments, LP, a Minnesota limited partnership Its: Partner By: L A Robson, LLC, a Minnesota limited liability company Its: General Partner By: Liza A. Robson Its: Managing Member Fischer Sand & Aggregate, LLP, a Minnesota limited liability partnership By: PWF Investments, LP, a Minnesota limited partnership Its: Managing Partner By: PWF, LLC, a Minnesota limited liability company Its: General Partner By: Peter W. Fischer Its: Managing Member STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of December, 2014, before me a Notary Public within and for said County, personally appeared Liza A. Robson to me personally known, who being by me duly sworn, did say that she is the managing member of L A Robson, LLC, a Minnesota limited liability company, which is the general partner of LAR Investments, LP, a Minnesota limited partnership, which is a partner in Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Liza A. Robson acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) On this day of December, 2014, before me a Notary Public within and for said County, personally appeared Peter W. Fischer to me personally known, who being by me duly sworn, did say that he is the managing member of PWF, LLC, a Minnesota limited liability company, which is the general partner of PWF Investments, LP, a Minnesota limited partnership, which is the managing partner of Fischer Sand & Aggregate, LLP, the Minnesota limited liability partnership named in the foregoing instrument, and that said instrument was signed on behalf of Fischer Sand & Aggregate, LLP, by authority of the limited liability partnership and said Peter W. Fischer acknowledged said instrument to be the free act and deed of the limited liability partnership. Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 35290) Exh it QUARR PON DS , .„ 5 WAX X73$ a 0MOT A _ g " 35 T , f r e Nv n ` ° , ice x I� Access Restriction Ea sement Location Map EXHIBIT "F" SURVEY REQUIREMENTS • Certification to the City by a registered land surveyor. • Certifying that all stormwater treatment/infiltration basins, swales and ponding areas have been constructed on public easements or land owned by the City and to the elevations indicated on the approved Grading Plan. • Plan to include field verified elevations of the following: • Cross - sections of stormwater treatement/infiltration basins; • Cross - sections of Pond WVR -P443; • Cross - sections of all public rights -of -way; • Location of all swales and wetlands, if any; and • Location and dimensions of borrow areas /stockpiles. EXHIBIT "G" WAIVER OF HEARING SPECIAL ASSESSMENT AUTHORIZATION The undersigned hereby requests and authorizes the City of Apple Valley, Minnesota (Dakota County) to assess the following described property owned by it: Lots 1 through 8, Block 1, and Lots I through 6, Block 2, all in Quarry Ponds, City of Apple Valley, County of Dakota, Minnesota; for the benefit received from the following identified public improvement projects: PROJECT USE QUANTITY NOT TO EXCEED 2013 -149 SF 14 Lots $2,787.17 per lot 2015 -101 SF 14 Lots $192.57 per lot 2015 -102 SF 14 Lots $663.93 per lot TOTAL $3,643.76 per lot to be spread over five (5) years at an annual interest rate of 5.0% . The undersigned, for itself, its successors and assigns, hereby consents to the levy of these assessments, and further, hereby waives notice of any and all hearings necessary, and waives objections to any technical defects in any proceedings related to these assessments, and further waives the right to object to or appeal from these assessments made pursuant to this agreement, as provided for pursuant to Minnesota Statutes §429.081. DATED: Quarry Ponds Estates L. L. C., a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2014, by , the of Quarry Ponds Estates L. L. C., a Minnesota limited liability company, on behalf of the limited liability company. Notary Public Preliminary Collector Roadway Cost Estimate For Quarry Ponds Residential Equivalent and collector cost Estimate IN V �) i Signal Signal LT /RT Lanes Street Section to, _ 160th/)CPR 157th► /!lard CSAH 46 Resid Equity. {34') 1 $94;250 $325,000 $197,925 Collector /'3lane(44`) $ice _ $0 $0 $0 Oversize ` �$3 � ;, $0 $ $0 x Cost Allocation Based on aversizing y Entity Signal Signal L7 /RT Lanes Total 160th /1CRR 157th /JCRR CSAH 46 per Prop Owner x Quarry Ponds West � � $ 2 , 696 $9,295 $24,976 $238,435 Quarry Ponds fast - G $5,410 $18,655 $54,194 $515,412 Fischer Sand & Agg - r o,�d ) � $86,145 $297,050 $0 $771,635 City 8 $4 $0 $118,755 $1;156,765' Total per Pro ect Nate: Esitmate includes construction cost Pius 10% contingency and 20% administrative casts EXHIBIT "I -1" WAIVER OF HEARING SPECIAL ASSESSMENT AUTHORIZATION The undersigned hereby requests and authorizes the City of Apple Valley, Minnesota (Dakota County) to assess the following described property owned by it: Outlot A, Quarry Ponds, City of Apple Valley, County of Dakota, Minnesota; for the benefit received from the following identified public improvement project: PROJECT USE QUANTITY NOT TO EXCEED 2015 -103 SF 1 Lot $99,857.79 to be spread over five (5) years at an annual interest rate of 5.0%. The undersigned, for itself, its successors and assigns, hereby consents to the levy of these assessments, and further, hereby waives notice of any and all hearings necessary, and waives objections to any technical defects in any proceedings related to these assessments, and further waives the right to object to or appeal from these assessments made pursuant to this agreement, as provided for pursuant to Minnesota Statutes §429.081. DATED: Quarry Ponds Estates L. L. C., a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2014, by , the of Quarry Ponds Estates L. L. C., a Minnesota limited liability company, on behalf of the limited liability company. Notary Public EXHIBIT "I -2" WAIVER OF HEARING SPECIAL ASSESSMENT AUTHORIZATION The undersigned hereby requests and authorizes the City of Apple Valley, Minnesota (Dakota County) to assess the following described property owned by it: Outlot B, Quarry Ponds, City of Apple Valley, County of Dakota, Minnesota; for the benefit received from the following identified public improvement project: PROJECT USE QUANTITY NOT TO EXCEED 2015 -103 SF 1 Lot $27,639.21 to be spread over five (5) years at an annual interest rate of 5.0% . The undersigned, for itself, its successors and assigns, hereby consents to the levy of these assessments, and further, hereby waives notice of any and all hearings necessary, and waives objections to any technical defects in any proceedings related to these assessments, and further waives the right to object to or appeal from these assessments made pursuant to this agreement, as provided for pursuant to Minnesota Statutes §429.081. . DATED: Quarry Ponds Estates L. L. C., a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2014, by , the of Quarry Ponds Estates L. L. C., a Minnesota limited liability company, on behalf of the limited liability company. Notary Public EXHIBIT "J" ASSIGNMENT OF DEVELOPMENT AGREEMENT This Assignment of Development Agreement ( "Assignment") is made this _ day of 20 , by and between ( "Assignor ") and ( "Assignee "). WHEREAS, Assignor is the fee title holder of property legally described as follows: , Quarry Ponds, according to the recorded plat thereof, Dakota County, Minnesota. (the "Property "); and WHEREAS, the Property and the Landowner are subject to that certain Development Agreement Between Arcon Land III, LLC, Quarry Ponds Estates L. L. C., and the City of Apple Valley for Quarry Ponds recorded , 2014, as Document No. in the Office of the Dakota County Recorder (the "Development Agreement"); and WHEREAS, the Development Agreement provides that the rights and obligations thereunder may not be assigned without the prior written permission of the City of Apple Valley, and upon approval of any assignment, the assignee shall execute and deliver to the City an Assignment of Development Agreement; and WHEREAS, Assignor desires to convey title to the Property to Assignee, and Assignee desires to acquire title to the Property and to assume the rights and obligations of under the Development Agreement as they relate to the Property; NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Assignor and Assignee agree as follows: 1. Assignor hereby assigns and transfers to Assignee, and Assignee hereby accepts and assumes, any and all rights and obligations of Assignor under the Development Agreement as they relate to the Property. 2. Without limiting the foregoing, Assignee hereby assumes and agrees to fulfill any and all outstanding obligations of as provided in the Development Agreement as they relate to the Property. 3. This Assignment shall be effective upon the recording of the conveyance of the Property from Assignor to Assignee and upon the recording of this Assignment. 4. This Assignment shall not affect Assignor's obligations under the Development Agreement except as specifically provided herein. 5. This Assignment shall be governed by and construed in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, Assignor and Assignee have caused this instrument to be executed as of the day and year first written above. [Assignor signature] [Assignee signature] [Notary Blocks] [Drafted By Block] CONSENT TO ASSIGNMENT OF DEVELOPMENT AGREEMENT The City of Apple Valley hereby consents to the foregoing Assignment of Development Agreement by and between ( "Assignor ") and ( "Assignee "). CITY OF APPLE VALLEY By: Its: Mayor By: Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF DAKOTA ) On this _ day of , 20 , before me a Notary Public within and for said County, personally appeared and to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 00 4-P *00 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Jane Byron, Water Quality Technician S DATE: December 11, 2014 SUBJECT: 2014 WATER QUALITY IMPROVEMENT COST SHARE PROGRAM AGREEMENT In 2009 the City of Apple Valley began a voluntary cost share program for residential, multiple - family, or institutional property owners to promote the installation of water quality improvements. These improvements typically consist of raingardens, buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its entering the stormwater system. This cost share program assists the City in meeting State and Federal storm water management requirements. The program provides for reimbursement of 50 percent of qualifying expenses, not to exceed a total reimbursement from the City of $500.00. The program requires that the property owner maintain their project to meet program standards for a period of no less than seven years. In 2014 City staff has received a complete water quality cost share application for four projects and determined that these projects are eligible for the program. Other projects were approved at the June 12, June 26, and August 28 Council meetings. The following project was submitted later. Name Address Project Watershed Foxmoore Ridge Lot 47, Block 2, Foxmoore Ridge Two, Raingarden Cobblestone Lake Townhomes C.I.C. No. 128 Funding for this program is included in the 2014 operating budget for the Storm Drainage Utility. Recommended Action: Approve 2014 Water Quality Improvement Cost Share Program Agreement with Foxmoore Ridge Townhomes for a raingarden at Lot 47, Block 2, Foxmoore Ridge Two, C.I.C. No. 128, with payment not to exceed $500.00. JB:clg Attachments c: Todd Blomstrom t WATER QUALITY IMPROVEMENT COST SHARE PROGRAM AGREEMENT Between City of Apple Valley and Foxmoore Ridge Townhomes Location: Lot 47, Block 2, Foxmoore Ridge Two, C.I.C. No. 128 This Cost Share Agreement ( "Agreement ") in furtherance of the City of Apple Valley's Water Quality Improvement Cost Share Program, is entered into between the City of Apple Valley, a Minnesota municipal corporation, ( "City ") and Foxmoore Ridge Townhomes ( "Owner," whether one or more). The City and Owner are jointly hereinafter referred to as the "Parties ". 1. PURPOSE In order to promote water quality and prevent degradation of the City's water resources, the City has a cost share program to assist the Owner to install and construct a 1200 square foot raingarden ( "Project "), as described in detailed in Exhibit "A" attached hereto, on the Owner's property. 2. LOCATION OF PROJECT The Owner is the fee owner of real property located at Lot 47, Block 2, Foxmoore Ridge Two, C.I.C. No. 128 in the City of Apple Valley, County of Dakota, State of Minnesota, and legally described as: Lot 47, Block 2, Foxmoore Ridge Two, C.I.C. No. 128 ( "Property "). The Project to which the cost share program shall apply is to be located on the Property. 3. PROJECT COMPLETION The Owner has been approved for a cost share grant under the City's Water Quality Improvement Cost Share Program in accordance with the program policy, attached hereto as Exhibit "B" and made a part hereof. The Owner shall receive the approved grant funds in accordance with the Water Quality Improvement Cost Share Program Policy if and when the Owner installs and constructs the Project in accordance with the project plan specifications as set forth in Exhibit "A." The Owner shall install and construct the Project no later than October 15, 2014. If the Owner fails to install or construct the Project in accordance with the specifications set forth in Exhibit "A" and on or before October 15, 2014, unless the City has granted an extension thereof, the Owner shall not be entitled to receive the cost share grant funds. 4. GRANT AWARD Upon the completion of the Project and the City's receipt of documents verifying all construction expenses, excluding any claimed labor cost of the Owner or volunteers, the City will pay to the Owner the sum equal to fifty percent (50 %) of the Owner's verified costs and expenses, not to exceed a grant award of $500.00. 5. RIGHT To ENTER PROPERTY The Owner shall permit the City to enter the Property, at any reasonable time and with reasonable notice to the Owner, for the purpose of inspecting the Project during and after the installation and construction of the Project to determine the Project meets the specifications and the on -going functioning and maintenance thereof. 6. MAINTENANCE The Owner shall maintain the Project in accordance with the terms of this Agreement and as specifically set forth in the Terms of Maintenance, attached as Exhibit "C" for a period not less than seven (7) years from the date the installation and construction of the Project is completed. If the Owner fails to maintain the Project for a period of seven (7) years or fails to maintain the Project in accordance with the Terms of Maintenance set forth in Exhibit "C," the Owner shall reimburse the City the amount of the grant award received by the Owner under this Agreement, unless the City determines that the failure to maintain the Project was caused by reasons beyond Owner's control and the City has directed the Owner to remove the Project. 7. PUBLICATIONS The Owner authorizes the City to obtain and disseminate photographs, video, digital recordings, depictions or any other literature or publication of the Project in connection with any City publication, the City web site, or any other City- sponsored materials distributed to the public. 8. COMPLIANCE WITH LAWS AND REGULATIONS The Owner shall comply with any state, county, or city law or regulation applicable to the installation, construction, and maintenance of the Project. If the Owner hires a third party to complete the installation and construction of the Project, the Owner shall ensure that no person is excluded from full employment rights with participations in or the benefits of any program, service or activity; and that no person who is protected by applicable federal or state laws, rules or regulations against discrimination otherwise is subject to discrimination. 9. NOTICES Any written communication required under this Agreement shall be addressed to the identified persons for the Parties: City: Public Works Director City of Apple Valley 6442 —140 Street West Apple Valley, Minnesota 55124 Owner: President Foxmoore Ridge Townhomes Foxmoore Ridge Townhomes 14113 Essex Lane Apple Valley, MN 55124 10. INDEMNIFICATION The Owner indemnifies and holds the City harmless from any action, claim, loss, injury, or harm arising from the Owner's installation, construction or maintenance of the Project. The City specifically states and the Owner hereby acknowledges that the City does not waive any immunities or other defenses it may have in any action, claim, 2 or lawsuit initiated in regard to the Project or the terms of this Agreement. The City shall have no obligation in connection with the Project except to the extent of providing the cost share grant funds as provided in this Agreement. OWNER: Foxmoore Ridge Townhomes IA A_.' By: Dorotlq Olson Its: President STATE OF MINNESOTA) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of 20 ly , by _00cZ0T-" 01 - s o ,3 and KEVIN H. SCOTT ^�� Notary Public Notary Public Minnesota ,ommicsion & ' J 31, 2818 CITY: City of Apple Valley, a Minnesota municipal corporation By: Mary Hamann - Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk 3 EXHIBIT "A" APPROVED PROJECT PLAN I! li F ;F Raingarden center positioned at approximately 44.744179 °N, 93.17344 °W. Raingarden depth at least 3 inches. New Raingarden size approximately 1200 square feet. Raingarden located outside of right -of -way. Raingarden located at least 5 feet back from curb back. At least one quarter of the roof drainage from 14126 Essex Lane and 14128 Essex Lane shall be directed toward the raingarden. Owner shall contact Gopher State One Call to locate all underground utilities prior to conducting excavation. The property owner shall only hand dig within 2 feet of utility markings and report any damage to utilities, including nicks to lines or pipes. 4 EXHIBIT "B" WATER QUALITY IMPROVEMENT COST SHARE PROGRAM SUMMARY In order to improve water quality and prevent degradation of surface waters, the City of Apple Valley administers a voluntary cost share program for property owners of residential, multiple - family, commercial, or institutional zoned lots within the City subject to available funding. The purpose of the program is to provide financial assistance to property owners for a portion of expenses incurred to voluntarily install projects that reduce and treat stormwater runoff. ELIGIBILITY The Water Quality Cost Share Program focuses on providing cost share for raingarden, buffer, and shoreline stabilization projects. However, the City may consider funding other types of projects depending on the strength of the application. Projects must function by using one of the following treatment mechanisms: infiltration, bio- filtration, bio- retention, rainwater /runoff harvest/reuse, and other runoff reduction mechanisms. The following limitations apply to potential grant funded projects. 1. The proposed project must score at least one third of the total points possible as averaged across all reviewers during the ranking process to be eligible for funding. 2. Projects resulting from enforcement action due to violation of any agency's rule, statute, law, or ordinance are not eligible to receive grant money under this program. 3. Projects required as part of an Apple Valley permit to meet minimum water quality /quantity /resources standards are not eligible. However, projects that go beyond minimum requirements may be eligible for the grant. 4. Projects deemed as having a high risk of causing groundwater pollution are ineligible to receive funds. 5. Projects found to be inconsistent with other City Ordinances or policies are not eligible to receive grant money under this program. GRANT APPLICATION REQUIREMENTS All projects must submit a grant application form and all other materials necessary for City of Apple Valley staff to evaluate the project. Grant applications must be received at the Apple Valley Municipal Center no later than May 1 each year. Additional 5 applications may be accepted after the May 1 deadline if funding remains available. Preference will be given to complete applications from first -time applicants. Apple Valley staff may require a pre - installation consultation with the property owner prior to grant approval. Projects must receive all required permits and approvals from all agencies prior to starting work. The City may elect to waive the application fee for a Natural Resources Management Permit and /or Right -of -Way Permit for approved projects. Waiver of permit fees is not guaranteed. REIMBURSEMENT Projects are eligible to receive up to one -half the total cost of the water quality improvement component of the project with a maximum of $500 per lot or project. Projects will be funded on a first -come, first - served basis. The following conditions apply to the grant reimbursement process. 1. Projects must be approved by the City of Apple Valley prior to the start of construction to be eligible for reimbursement. 2. All work must be completed in the year of grant approval. 3. If the project is receiving assistance from any other organizations, the sum of all monies received from all organizations must not exceed the total cost of the project or reimbursement under this program will be adjusted accordingly. 4. Property owners may not reimburse themselves or volunteers for labor costs or land value. 5. Prior to reimbursement, City staff must perform a final inspection that confirms all conditions of the grant agreement have been met and receive a copy of all paid receipts to verify expenses. Paid receipts must be itemized and received by December 1 in the year of grant approval. 6. Projects must be completed and installed no later than October 15 in the year approved. 7. The City may institute a maximum per unit material cost cap for any materials used in a project. GENERAL PROJECT STANDARDS 1. Property owners accepting grant funding must execute a Maintenance Agreement and Grant Agreement. The Maintenance Agreement shall apply for a term of seven years to help ensure that public funds are being used for long -term water quality improvement projects. 2. By accepting grant funding, the property owner agrees to periodic inspection of the project by City staff, with notice provided to the owner prior to entering private property. 3. Projects must not cause increased erosion, have a negative impact on water quality, damage adjoining property, or create a public nuisance. 6 4. The City will use guidelines contained within the Minnesota Stormwater Manual and other guidance materials in addition to the standards listed elsewhere in this document to assist in evaluating proposed project designs. 5. Property owners shall locate all easements, rights -of -way, and utilities on their property prior to submitting a grant application and proposed project design. 6. Projects shall be design in such a manner that avoids potential disruption of utilities or obstructions to access of easements. Devices sited within an easement, right -of -way, or in close proximity to a utility may be removed without compensation by the City or public utility provider in order to perform maintenance, replace facilities, construct improvements, or expand facilities. GRANT SPECIFICATIONS FOR RAINGARDENS 1. Raingardens consisting of native of ecotype plants will be given preference over those using non - natives and cultivars. 2. Raingardens shall be free of linings that prevent infiltration into underlying soils unless a filtration practice is deemed necessary by the City due to the potential for surface water or groundwater contamination or structural damage. 3. The raingarden base shall be covered with 3 -4 inches shredded hardwood mulch. 4. Side slopes within raingardens shall not exceed 3(horizontal):1(vertical) or shall provide an adequate slope retaining system as approved by the City of Apple Valley. 5. The property owner shall avoid compaction and sedimentation in the raingarden area prior to, during, and after installation. 6. Raingardens must be installed no closer than 15 feet from basement foundations or other underground structures. 7. Raingardens must be installed a minimum of 3 feet from the curb and gutter or street edge if there is no curb and gutter. Proposed raingarden locations in street right -of -way shall be evaluated on a case by case basis, subject to additional requirements, and subject to additional maintenance requirements if approved. 8. The City may require adjustments to raingarden locations to accommodate existing utilities, easements, and other public services. 9. Raingardens must provide a stabilized outlet. 10. Raingarden base must be at least 3 feet higher than seasonally high water table elevation. 11. Raingardens must be kept free of invasive plants. 7 12. Grant preference will be given to properties with higher soil infiltration rates without a history of soil contamination. 13. Depending on the location of the raingarden and the source of stormwater entering the garden, raingardens may be required to demonstrate that adequate pretreatment has been provided to reduce clogging. 14. Other standards may be required depending on the location of the raingarden and circumstances occurring on the lot or adjacent to the lot on which it is situated. GRANT SPECIFICATIONS FOR BUFFERS AND SHORELINE STABILIZATIONS 1. Any project proposing work occurring below the Ordinary High Water Elevation (OHW) of a Minnesota Public Water must contact the Minnesota Department of Natural Resources (DNR) to determine if permits are required for the project. 2. All plants will be native of ecotype non - cultivars. 3. Projects receiving grant funding are limited to buffers outside of any area required to be buffered as established through City ordinance, previous or existing permit, state or federal wetland law, agency required mitigation, restoration order, or other agency rule, statute, permit, or penalty. 4. Buffers must extend on average at least 16.5 feet landward. 5. Hard armoring practices are not eligible for grant funding. Examples include riprap, gabions, concrete block, and retaining walls. 6. Buffers must be kept free of invasive plants. 7. Adequate erosion and sediment control must be installed throughout the life of the project. 8. Preference will be given to applicants whose buffer widths at minimum meet standards based on their wetland management class as established by the Apple Valley Surface Water Management Plan. 9. Preference will be given to those applicants installing wider and longer buffers. 10. Preference will be given to projects that plant below the OHW or the normal water level established by the City. 8 EXHIBIT "C" TERMS OF MAINTENANCE 1. The property owner shall maintain healthy plants suitable for use in raingardens throughout the entire raingarden. The property owner shall replace dead or diseased vegetation with plants capable of tolerating conditions encountered in the raingarden. 2. The raingarden shall be kept free of non - native invasive plant species and noxious weeds, including buckthorn. 3. The overall area of the raingarden shall not be reduced during the maintenance term. 4. The raingarden shall be watered such that it receives 1 inch of water per week combined from rain and other sources during the first growing season. 5. Fertilizers shall not be applied to any part of the raingarden. 6. Insecticides and fungicides shall only be applied when damage from non - native species is of concern. 7. Herbicides shall be limited to spot applications. 8. The property owner may remove dried vegetation once a year in the spring prior to May 30 if desired. 9. The property owner shall maintain at minimum a three inch layer of shredded hardwood mulch for the maintenance term. 10. The property owner shall ensure stormwater runoff is directed toward the raingarden such that at least one quarter of the roof drainage from 14126 Essex Lane and 14128 Essex Lane is directed toward the raingarden. 11. The raingarden must drain free of water within 48 hours after a rainstorm except for in times of frozen soils. 12. The property owner is responsible for locating all utilities prior to installation. The owner shall only hand dig within 2 feet of utility markings. The raingarden shall not be installed over any utilities. 9 y.R M E M O R A N D U M TO: Mayor, City Council, and City Administrator Tom Lawell FROM: Police Chief Jon Rechtzigel DATE: December 8, 2014 SUBJECT: Dakota County Drug Task Force Joint Powers Agreement Attached to this memorandum is a copy of the Dakota County Drug Task Force (DCDTF) Joint Powers Agreement (JPA) that was drafted by the Dakota County Attorney's Office. The Apple Valley Police Department has been a member of the DCDTF and its forerunner the South Metro Task Force since its inception in January of 1988. The purpose of the DCDTF is to coordinate efforts to investigate illegal drug activity and assist in the prosecution of drug offenders. The DCDTF operates under a JPA. The current members of the DCDTF are: City of Apple Valley City of Mendota Heights City of Burnsville City of Rosemount City of Eagan City of Savage City of Farmington City of South St. Paul City of Hastings City of West St. Paul City of Inver Grove Heights Dakota County City of Lakeville This JPA is being presented to you because the current JPA expires on 12- 31 -14. In order to continue our participation in the DCDTF, a new JPA must be approved by the City Council. This JPA has been reviewed by the City Attorney's Office and they have no concerns or objections to the agreement. Recommendation The Police Department is recommending that the City of Apple Valley enter into the Joint Powers Agreement to continue the City's participation in the Dakota County Drug Task Force. Action Required City Council motion to approve the Dakota County Drug Task Force Joint Powers Agreement, and authorization for the Mayor and City Clerk to sign same. J H R /sm Attachment DAKOTA COUNTY DRUG TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for the enforcement of controlled substance laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes §471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Drug Task Force ( "Task Force "). 2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate efforts to investigate illegal drug activity and assist in the prosecution of drug offenders. 3. Members. The members of this Agreement shall consist of the following units of government: City of Apple Valley City of Mendota Heights City of Burnsville City of Rosemount City of Eagan City of Savage City of Farmington City of South St. Paul City of Hastings City of West St. Paul City of Inver Grove Heights Dakota County City of Lakeville 4. Administrative Board. 4.1 Creation and Composition A joint powers board, known as the Drug Task Force Administrative Board, is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the member units of government, appointed by their respective police chief or sheriff, plus one member appointed by the Dakota County Attorney. Board members appointed by police chiefs and the sheriff must be full -time supervisory peace officers of their jurisdiction or office. Board members shall not be deemed employees of the Task Force and shall not be compensated by it. 4.2 Term Board members shall serve at the pleasure of their respective police chief, sheriff or county attorney, or their legal successor. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency. 4.3 Officers In January of each year, the Board shall elect from its members a chair, a vice - chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a term of one (1) year or until the officer ceases to be a board member, whichever is shorter. 4.4 Meetings The Board shall have regular and special meetings at such times and places as the Board shall determine. Special meetings may be held on three (3) days' notice by the chair or any two (2) board members; except that a special meeting to consider adoption of or amendments to the Board's operating rules pursuant to paragraph 6.1 shall require ten (10) days' notice. The presence of two- thirds (2/3) of the board members at a meeting shall constitute a quorum. 4.5 Voting Each Board member shall be entitled to one vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members present. DAKOTA COUNTY DRUG TASK FORCE 1 2015 -2019 JOINT POWERS AGREEMENT i 5. Duties of the Administrative Board. 5.1 The Board shall formulate a program to carry out its purpose. 5.2 The Board shall coordinate intelligence between the members and the Task Force. 5.3 The Board shall appoint and supervise the Task Force Commander. The Board may appoint and supervise Team Leaders. All such appointments are subject to the concurrence of the Task Force Commander's police chief or sheriff. 5.4 The Board shall cause to be made an annual independent audit of the books and accounts of the Task Force and shall make and file a report to its members which includes the following information: (a) the financial condition of the Task Force; (b) the status of all Task Force projects; (c) the business transacted by the Task Force; and (d) other matters which affect the interests of the Task Force. 5.5 The Task Force's books, reports and records shall be open to inspection by its members at all reasonable times. 6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations. 6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board may authorize the chair of the Board to execute those contracts. 6.3 The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the parties to this Agreement. 6.4 The Board may apply for and accept gifts, grants or loans of money or other property or assistance from- the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5 The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.6 The Board may contract with any of its members to take title to, hold, manage and convey real property obtained by the Board and on its behalf as a result of civil asset forfeiture proceedings; to enter into contracts regarding such real property; and to pay reasonable and necessary expenses related to the hold, managing and conveyance of such real property. The member shall be entitled to reimbursement for such expenses upon sale of the property and shall transmit any net proceeds to the Board. If expenses exceed the sale of proceeds, the Board shall reimburse the member from other funds. 6.7 The Board shall obtain liability insurance to indemnify the Board and its members for actions of the Board and the members of this Agreement arising out of this Agreement. DAKOTA COUNTY DRUG TASK FORCE 2 2015 -2019 JOINT POWERS AGREEMENT 6.8 The Board may hold such property as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement. 6.9 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding. 7.1 The members intend to fund the cost of operation of the Task Force from grant funds and matching funds from member cities and Dakota County, from the proceeds of forfeiture actions, and from restitution. It is the members' intention that matching funds shall fund the continued cost of maintaining the replacement officers for the full -time officer assigned by some members to the Task Force. 7.2 The Board shall adopt a budget based upon grant funds, member matching funds and money made available from other sources. The Board may amend the budget from time to time. 7.3 The Board may contract with any of its members to provide budgeting and accounting services necessary or convenient for the Board. Such services shall include, but not be limited to: management of all funds, including member contributions and grant monies; forfeiture proceeds; payment for contracted services; and relevant bookkeeping and recordkeeping. No payment on any invoice for services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the chair, vice -chair or secretary /treasurer. 7.4 The members agree to contribute their grant funds and required matching funds to operate the Task Force. 7.5 All funds shall be accounted for according to generally accepted accounting principles. The Secretary/Treasurer shall make a monthly financial report of all expenditures and receipts, and current fund balances to the Board. 7.6 The Board may not incur debts. 7.7 The Board's obligation to reimburse members for any expense, furnish equipment and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the Board may reduce the level of reimbursement and /or reduce other expenditures. 8. Agent. 8.1 Each member shall inform the Board in December of each year the allocated number of experienced, full -time licensed peace officer(s) to serve as Agents for the Task Force for the proceeding calendar year. The maximum number of licensed peace officers each member may assign to the Task Force, with the exception of the Dakota County Sheriff is two members. The maximum number of licensed peace officers the Dakota County Sheriff may assign to the Task Force is five. The number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board. 8.2 Agents shall not be employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party to this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury were caused wholly or partially by the negligence of any other party, or its officers, employees or agents. DAKOTA COUNTY DRUG TASK FORCE 3 2015 -2019 JOINT POWERS AGREEMENT 8.3 Agents will be responsible for drug investigation, including intelligence management, case development, case charging, handling and processing of evidence. Agents will also assist other Agents in surveillance and undercover operations. To the extent authorized by law Agents will work cooperatively with assisting agencies, including sharing intelligence and information acquired by agents pursuant to this Agreement. 8.4 Agents will be supervised by the Task Force Commander or, in his /her absence, by the Team Leader assigned by the Task Force Commander to act in his /her behalf. 8.5 The member appointing the Agent shall furnish the Agent a weapon, cellular phone, and a vehicle and pay any lease payments, insurance, maintenance and operating costs of the vehicle. Further, the member appointing the Agent shall pay all expenses associated with tuition, travel, lodging and meals. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 8.6 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the Full Time Equivalent staffing assigned to the Task Force as shown in 8.1. 9. Task Force Commander and Team Leader(s). 9.1 From among the full -time Agents assigned by members, the Board shall appoint a Task Force Commander who shall serve at the Board's pleasure. The Task Force Commander must be a full -time, licensed supervisory peace officer of a member. The Task Force Commander shall remain an employee of the member that has assigned them to the Task Force. 9.2 The Task Force Commander shall be in charge of the day -to -day operation of the Task Force, including supervising the Task Force's assigned personnel subject to direction received from the Board. The Task Force Commander is responsible for staffing, scheduling, case assignment, case management, record keeping, informant management, buy fund management, petty cash management and intelligence management. The Task Force Commander will be responsible to keep the Board updated as to the Task Force's activity, which would include major case development within member jurisdictions. The Task Force Commander will supervise the drafting and execution of all search warrants initiated by the Task Force Unit and will work cooperatively with the agencies with venue over the case. The Task Force Commander will be responsible for all buy fund monies and petty cash funds, and will provide Board members with a monthly accounting of all funds disbursed and a written summary of activity with the unit. 9.3 The Task Force Commander may exclude Agents from further Task Force involvement subject to review by the Board. The member agency that assigned the Agent to the Task Force will be immediately notified of the Task Force Commander's actions. 9.4 From the Agents assigned by members, a Team Leader(s) may be appointed by the Board, with the concurrence of the Agent's member agency, and serve at the Board's pleasure. The Team Leader(s) must be a full -time, licensed peace officer of a member and may be paid a supervisor's salary by that member agency only during that time that the Task Force Commander is absent. The Team Leader(s) shall remain an employee of the member city or county at all times. 9.5 The duties, responsibilities and authority of the Team Leader(s), while the Task Force Commander is absent, shall be the same as the Task Force Commander as described in paragraph 9.2 herein. If there is more than one Team Leader, the Task Force Commander will assign one Team Leader to act as Task Force Commander while the Task Force Commander is absent. DAKOTA COUNTY DRUG TASK FORCE 4 2015 -2019 JOINT POWERS AGREEMENT 10. Forfeiture, Seizures and Fines. Items that are seized pursuant to this Agreement shall be used to support Task Force efforts. The use and disbursement of these items must be approved by the Board. In the case of federal forfeiture actions, established federal rules shall be followed. The Board may divide all remaining forfeited items among Task Force members in proportion to the then - assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein. Fine and restitution monies ordered paid to the Task Force by court order shall be used to offset equipment or operating costs of the Task Force not funded by grant or matching funds. 11. Insurance, Indemnification and Hold Harmless. The Board shall purchase general liability insurance for activities of the Task Force. Such insurance shall name each member as an additional insured. By purchasing insurance, the members do not intend to waive, and the Agreement shall not be interpreted to constitute a waiver of, by any member, limitations on liability or immunities provided by any applicable Minnesota law, including Minn. Stat. Chs. 466 and 471. The cost of the general liability insurance shall be paid from funds provided pursuant to paragraph 7 hereunder. The members of this Agreement are not liable for the acts or omissions of the other members of this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members. The Task Force shall defend and indemnify the members, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or operations, and decisions of the Board. Nothing in this Agreement shall constitute a waiver of the statutory limits or liability set forth in Minnesota Statutes, Chs. 466 and 471, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the members to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the members that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a(a), provided further that for purposes of that statute, each member to this Agreement expressly declines responsibility for the acts or omissions of another member. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or agents of any member for any act or omission for which the officer, employee, or agent is guilty of malfeasance in office, willful neglect of duty, or bad faith. Any excess or uninsured liability shall be borne equally by all the members, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 12. Effective Date. This Agreement shall take full effect on January 1, 2015. All members need not sign the same copy. The signed Agreement shall be filed with the Board's designated fiscal agent, who shall notify all members in writing of its effective date. 13. Termination and Withdrawal. 13.1 Termination Date This Agreement shall terminate upon the occurrence of any one of the following events, whichever occurs first: • When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or DAKOTA COUNTY DRUG TASK FORCE 5 2015 -2019 JOINT POWERS AGREEMENT • When a majority of members agree by resolution to terminate the agreement upon a date certain; or • On December 31, 2019. 13.2 Withdrawal Any member may withdraw from this Agreement upon 60 -days written notice to the Board. The Board shall notify the members pursuant to paragraph 14. Withdrawal shall not act to discharge any liability incurred by the member prior to withdrawal. Such liability shall continue until discharged by law or agreement. In the event of withdrawal by any member, the agreement shall remain in full force and effect as to all remaining members. 13.3 Effect of Termination Upon termination of this Agreement, all property of the Task Force shall be sold or distributed to the members in proportion to the then - assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein. 14. Notice. Notice of withdrawal shall be provided by first class mail to the following: Apple Valley Chief of Police Mendota Heights Chief of Police 7100 147th Street West 1101 Victoria Curve Apple Valley, MN 55124 Mendota Heights, MN 55118 Burnsville Chief of Police Rosemount Chief of Police 100 Civic Center Parkway 2875 145 Street West Burnsville, MN 55337 Rosemount, MN 55068 Eagan Chief of Police Savage Chief of Police 3830 Pilot Knob Road 6000 McColl Drive Eagan, MN 55.122 Savage, MN 55378 Farmington Chief of Police South St. Paul Chief of Police 19500 Municipal Drive 125 3' Avenue North Farmington, MN 55024 South St. Paul, MN 55075 Hastings Chief of Police West St. Paul Chief of Police 150 3rd Street East 1616 Humboldt Avenue Hastings, MN 55033 West St. Paul, MN 55118 Inver Grove Heights Chief of Police Dakota County Sheriff 8150 Barbara Avenue Law Enforcement Center Inver Grove Heights, MN 55077 1580 Highway 55 Hastings, MN 55033 Lakeville Chief of Police 9237 183r Street West Lakeville, MN 55044 IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute §471.59. DAKOTA COUNTY DRUG TASK FORCE 6 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF APPLE VALLEY Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 7 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF BURNSVILLE Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 8 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF EAGAN Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 9 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF FARMINGTON Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 10 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF HASTINGS Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 11 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF INVER GROVE HEIGHTS Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 12 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF LAKEVILLE Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 13 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF MENDOTA HEIGHTS Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 14 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF ROSEMOUNT Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 15 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF SAVAGE Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 16 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF SOUTH ST. PAUL Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 17 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF WEST ST. PAUL Dated: By Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 18 2015 -2019 JOINT POWERS AGREEMENT Approved by Dakota County Board COUNTY OF DAKOTA Resolution No. By Date of Signature Approved as to form: Assistant County Attorney /Date Dakota County Attorney's Office Dakota County Judicial Center 1560 Highway 55 Hastings, MN 55033 651 - 438 -4438 Ks /14/Ks14 -320 DCDTF JPA DAKOTA COUNTY DRUG TASK FORCE 19 2015 -2019 JOINT POWERS AGREEMENT ... L+. s. 000 0000 •00 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Carol Blommel Johnson, Public Works Superintendent DATE: December 11, 2014 SUBJECT: CITY PROJECT 2015-108,2015 WATER TREATMENT CHEMICALS — CHLORINE AND HYDROFLUOROSILICIC ACID On December 3, 2014, quotes were received for Water Treatment Chemicals. DPC Industries, Inc. submitted the low quote for Chlorine (Ton) and Hydrofluorosilicic Acid. DPC Industries, Inc. has provided chemicals to the City in the past. The cost of chlorine and hydrofluorosilicic acid utilized in the water treatment process is based on unit pricing, the aggregate of which is estimated to be $36,000.00. Funding for water treatment chemicals - chlorine and hydrofluorosilicic acid is included in the proposed 2015 Public Works Utilities Division operating budget. Company Chemical Ouotes Chlorine Hydrofluorosilicic Acid (Ton DPC Industries, Inc. $448.00 per Ton $3.04 per Gallon Hawkins, Inc. $497.00 per Ton $3.099 per Gallon Recommended Action: Approve Contract with DPC Industries, Inc. for City Project 2015 -108, 2015 Water Treatment Chemicals - Chlorine and Hydrofluorosilicic Acid, in the aggregate amount of $36,000.00. CBJ:af Attachments c: Todd Blomstrom, Public Works Director Exhibit A BID TABULATION CITY PROJECT 2015 -108 2014 WATER TREATMENT PLANT CHEMICALS Hawkins, Inc. DPC Industries, Inc. ITEM UNIT UNIT No. ITEM UNIT PRICE PRICE 1 B ULK HYDROFLUOROSI ACID GALL 3.099 3.04 2 TO CHLORIN CYLINDER 497.00 448.00 3 150 POU CHLORINE CYLINDER 91.00 96.00 �CARUSOL LIQUID SODIUM 4 PERMANGANATE 20% LB /GAL 13.40 Not Carusol City of Apple MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Carol Blommel Johnson, Public Works Superintendent DATE: December 11, 2014 SUBJECT: CITY PROJECT 2015-108,2015 WATER TREATMENT CHEMICALS - CHLORINE AND CARUSOL LIQUID SODIUM PERMANGANATE On December 3, 2014, quotes were received for Water Treatment Chemicals. Hawkins, Inc. submitted the low quote for Chlorine (150 pound cylinders) and CARUSOL Sodium Permanganate. Hawkins, Inc. has provided chemicals to the City in the past. The cost of chlorine and CARUSOL sodium permanganate utilized in the water treatment process is based on unit pricing, the aggregate of which is estimated to be $24,000.00. Funding for water treatment chemicals is included in the proposed 2015 Public Works Utilities Division operating budget. Company Chemical Ouotes Chlorine CARUSOL (150 Pound Cylinder) Sodium Permanganate Hawkins, Inc. $91.00 per Unit FDid 40 per Gallon DPC Industries, Inc. $96.00 per Unit quot e CARUSOL Recommended Action: Approve Contract with Hawkins, Inc. for City Project 2015 -108, 2015 Water Treatment Chemicals - Chlorine and CARUSOL Sodium Permanganate, in the aggregate amount of $24,000.00. CBJ:af Attachments c: Todd Blomstrom, Public Works Director Exhibit A BID TABULATION CITY PROJECT 2015 -108 2015 WATER TREATMENT PLANT CHEMICALS Hawkins, Inc. DPC Industries, Inc. ITEM UNIT UNIT No. I TEM UNIT PRICE PRICE` 1 ;BULK HYDR ACID GALLON 3.099 3.04 2 !TON CHLORINE CYLINDER 497.00 448.00 3 150 . -OUNDS CH LORINE CYLINDER 91.00 96.00 CARLISOL LIQUID SODIUM 4 'PERMANGANATE 20 °fo LB /GAL 13.40 Not Caru 000 0000 000 6099 0000 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 11, 2014 SUBJECT: FINAL PAYMENT AND PROJECT FUNDING SOURCES FOR CITY PROJECT 2014 -111, 2014 UTILITY IMPROVEMENTS Attached, please find the second and final payment for City Project 2014 -111, 2014 Utility Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City of Apple Valley. This final payment of $4,917.26 will close the contract with Krueger Excavating, Inc., and result in a total construction cost of $64,759.15; essentially matching the contract amount. Final cost breakdown and funding for the project is summarized below. Expenses: As Awarded Final Construction $64,805.00 $64,759.15 Engineering and Inspection $ 5,500.00 $ 7,632.01 Surveying $ 2,500.00 $ 0.00 Admin, Legal, Testing $ 1,500.00 $ 0.00 Construction Contingency $ 6,500.00 $ 0.00 Total Est. Cost $80,805.00 $72,391.16 Funding: Water Utility Fund $40,000.00 $33,796.98 Storm Sewer Utility Fund $40,805.00 $38,594.18 Total Est. Funding $80,805.00 $72,391.16 Total project expenses fall within the preliminary project estimate of $80,805.00. Recommended Action: Approve Acceptance and Final Payment on Contract with Krueger Excavating, Inc. for City Project 2014 -111, 2014 Utility Improvements, in the Amount of $4,917.26 for a Contract Total of $64,759.15. CGM:cg Attachments c: Todd Blomstrom PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No. 2014 -111 CONTRACTOR Krueger Excavating, INC. CHANGE ORDERS No. Date Description Amount Total Change Orden; PAYMENT SUMMARY No. From To Payment Retaina a Completed 1 09/15/2014 1 09/30/14 59,841.89 1,221.26 61,063.15 2ANDFINAL 1 10/30/14 4,917.26 64,759.15 Material on Hand Total Payment to Date $64,759.15; Original Contract $64,806.00 Retaina a Pay No 2ANDFINAL Chan a Orders Total Amount Eamed $64,759.15 Revised Contract $64 805:00 2014' -111 Request for Payment 2ANDFINAL PAYMENT VOUCHER NO. 2 & FINAL 2014 UTILITY IMPROVEMENTS CITY PROJECT NO. 2014-111 For Period Ending: 10.1-2014 Through 10-30-2014 OWNER: CONTRACTOR: City of Apple Valley Contractor Name Krueger Excavating, Inc. 7100147th Street West Contractor Address PO Box 729 Apple Valley, MN 55124 City, State, Zip Prior Lake, MN 55372 Telephone No. Amount of Contract: $64,805.00 Total Amount $64,805.00 Contract Value Less Amount of Work 0 Less Net Account Per Council Certified Percent Previous Amount Number Auth. 8-28-14 To Date Retained Payments Due Water 6360-68162014111W $32,045.00 $30,233.85 $0.00 $27,768.15 $2,465.70 Storm Sewer 5552-6810-20141110 $32 760.00 $34,525.30 $0.00 $32,073.73 $2,451.57 subtotal $64,805.00 $64,759.15 $0.00 $59,841.88 $4;917,27 Total $64,805.00 $64,759.15 $0.00 $59,841.88 $4,917.27 Date: CityYngineer Date: 12 .0 -00 i Works Director • Owner: City ofApple Valley, 7100 W. 147th St., A ` Valley, MN 55124 Date: October 30 2014 For Period: 1011!14 to 10/30/14 Request No: 2ANDFINAL Apple Valley Contractor: Krueger Excavating, INC. P.O. Box 729, Prior Lake MN 55372 CONTRACTOR'S REQUEST FOR PAYMENT 2014 Utility Improvements Project File No. 2014 - 111 SUMMARY I Original Contract Amount $ $64,805.00 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ $64,805.00 5 Value Completed'' to Date $ $64,75915' 6 Material on Hand $ $0.00> 7 Amount Earned $ $64.759.15 8 Less Retainage 0 $ $0.00 9 Subtotal $ $64,759.15 10' Less Amount Paid Previously $ $59,941.89 11 Liquidated damages $ $0.00 12- AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2ANDFINAL $ $4,917.26 Approved by Co Approved by Owner: K x I CITY OF APPLE VALLEY May Hamann - Roland, Mayor Dat Date Approved By Public Works: CITY OF APPLE VALLEY Attest: Pamela J. Gackstetter, City Clerk Z.2 - -� Date Date 2014111 Request for Peyrnent 2ANDFINAL No. Contract Unit Previous Current Quantity Amount Item Unit Quantity Price Quantity Quantity to Date to Date PART i - 132ND STREET 1 MOBILIZATION LS 1 $1,500.00 LOO 1.00 $1,500.00 2 REMOVE BITUMINOUS PAVEMENT SY 175 59,00 209.20 209,20 S1,892.80 3 SALVAGE AND REINSTALL WALL SF 60 $30.00 40.00 10.00 50,00 $1,500.00 4 REMOVE 6" DIP WATERMAN LF 40 $5000 3100 3100 $1,600.00 5 REMOVE 6" HYDRANT & GAVE VALVE EA 1 $500.00 1,00 Loo $500.00 6 6" WATER MAIN DUCTILE IRON CL 62 LF 29 $150.00 23.50 2150 S3,525D0 FURNISH AND INSTALL HYDRANT AND 6" GATE 7 VALVE EA I 58,275.00 1.00 1.00 $9,275.00 FURNISH AND INSTALL 17 LBS BARE - 45 LBS 6 PACKED MAGNESIUM ANODE EA I 5500,00 1.00 1.00 550000 9 AGGREGATE BASE CLASS 5 TN 45 $30.00 49.56 49.56 51,486 80 i0 TYPE SPWEA3308 WEAR 2" THICK TN 45 5175.00 44.03 44,03 57,705.25 11 BITUMINOUS MATERIAL FOR TACK COAT GL 10 $20.00 2,00 2.00 $40.00 12 SILT FENCE LF 50 $10.00 0.00 0.00 $0.00 13 TOPSOIL BORROW CY 7 $60.00 2,00 2.00 $120.00 SEEDING & INCLUDE MNDOT 330 SEED & MNDOT 14 CAT 1 BLANKET SY 40,00 $30.00 53.30 53.30 S1,599k0 TOTAL PART I -132ND STREET 530,233.85 PART 2 - SHASTA CT 15 MOBILIZATION LS I S1,500.00 1.00 1.00 $1,500.00 16 TRAFFIC CONTROL LS 1 $800,00 1.00 lbo $800,00 17 REMOVE BITUMINOUS PAVEMENT SY 45 $I0,00 44.40 44A0 S444.00 18 REMOVE RCP PIPE LF 42 S%00 4Z00 42.00 $2,100.00 19 12" HDPE FLARED END EA 2 5675.00 2.00 2.00 $1,350,00 20 17'HDPE STORM PIPE LF 40 $80.00 78.00 78,00 56,240.00 21 SILT FENCE LF 30 $10,00 30,00 30.00 $300.00 22 AGGREGATE BASE CLASS 5 TN 10 540.00 14.18 14,18 $567.20 23 TYPE SPWEA330B WEAR Z' THICK TN 10 $200.00 10.20 10.20 $2,04000 24 BITUMINOUS MATERIAL FOR TACK COAT GL 3 $10,00 1.00 1.00 510,00 25 COMMON EXCAVATION CY 60 $25.00 15.00 15,00 30.00 $750,00 26 TOPOSOIL BORROW CY 25 S%00 3.00 3.00 $150.00 27 SOD SY 130:00 $20,00 13510 135.20 ...... 52.704.00 TOTAL PART 2 - SHASTA CT $18,955.20 2014.111 Reg" for P4ynrM 2MCF:INAL No. Contract Unit Previous Current Quantity Amount Item Unit Quantity Price Quantity Quantity to Date to Date PART 3 -134TH STREET 28 MOBILIZATION LS I $1,500,00 1,00 1.00 $1,500.00 29 TRAFFIC CONTROL LS 1 $800.00 1.00 1,00 $800.00 30 REMOVE BITUMINOUS PAVEMENT SY 6 $40.00 6.00 600 $240.00 31 REMOVE CONCRETE CURB AND GUTTER LF 8 $30.00 8-00 8.00 $240.00 32 REMOVE 12'HDPE PIPE LF 15 $60.00 19.50 19,50 $1,170.00 33 REMOVE 15"HDPE PIPE LF 6 $100,00 6.00 6.00 $600,00 34 12" HDPE FLARED END EA I 5675.00 1.00 1.00 $675.00 35 15"HDPE FLARED END EA 1 $675,00, 1.00 1.00 5675.00 36 12" HDPE STORM PIPE LF is SI00-00 19,50 19.50 $1,950.00 37 RCP RAP CLASS 11 CY 6 $100.00 6.00 6,00 $600k0 38 SILT FENCE LF 30 $10.00 0,00 50,00 39 CONCRETE CURB AND GUTTER, B618 LF 8 5130,00 8.00 800 $I 6" CONCRETE SWALE INCL. HEADWALL AND 40 PERIMETER CURB SF 72 $30.00 70,60 1,40 72,00 52,16000 41 AGGREGATE BASE CLASS 5 FOR PATCHING TN 5 S50,00 5.00 5.00 $250,00 42 TYPE SPWEA3308 WEAR 3" THICK FOR PATCHING TN 1 $500.00 1,02 1.02 3510.00 43 COMMON EXCAVATION CY 5 5100.00 3.00 2.00 5.00 $500.00 44 PREMIUM TOPOSOIL BORROW CY 6 $100.00 2.00 2.00 $200,00 45 SEEDING & INCLUDE MNDOT 260 SEED & MULCH SY 46,00 s30b0 17,67 31.00 49.67 $1,460.10 46 RESTORE EXISTING LANDSCAPING LS 1,00 $1,000.00 1.00 1.00 $1,000,00 TOTAL PART 3- =134TH STREET 515,570.10 TOTAL PART I -132ND STREET $30,233.95 TOTAL PART 2 - SHASTA CT $18,955.20 TOTAL PART 3 -134TH STREET $15,570.10 TOTAL CONSTRUCTION S64,759.15 2014.111 Req..$t S*f Psywjt2AN0FM City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Michael Glewwe, Public Works Superintendent DATE: December 11, 2014 SUBJECT: APPROVAL OF FINAL PAYMENT FOR CITY PROJECT 2014 -116, 2014 CONCRETE RAISING AND LEVELING SERVICES On April 24, 2014, City Council approved a contract with Northstar Mudjacking, Inc. in the amount of $9573.00 for raising and leveling City sidewalks at various locations. Northstar Mudjacking has completed work per the agreement. The improvements have been inspected and found to be acceptable for final payment. Recommended Action: Approve Acceptance and Final Payment on Contract with Northstar Mudjacking, Inc. for City Project 2014 -116, 2014 Concrete Raising and Leveling in the amount of $443.61 for a total cost of $6,882.87. MG:dsm Attachments c: Todd Blomstrom PAYMENT VOUCHER #4 FINAL 2014 Concrete Raising and Leveling Services City Project 2014 -116 11/24/2014 OWNER: CONTRACTOR: City of Apple Valley Northstar Mudjacking & More, LLC 7100 147th Street West 4541 198th St. W. Apple Valley, MN 55124 Farmington, MN 55024 Phone: 651 - 405 -6717 Amount of Contract: $9,573.00 Total Amount $9,573.00 Contract Value Amount of Work Less Less Net Account Per Agreement Certified Retained Previous Amount Number April 24, 2014 To Date 5% Payments Due Streets Division 1610- 6249- 2014116G $9,573.00 $6,882.87 $0.00 $6,439.26 $443.61 Subtotal $9,573.00 $6,882.87 $443.61 Total $9,573.00 $6,882.87 $443.61 Date: 4-,3,_iy/ Pubic Works Superinten - Streets Date: !Z ' Publi orks Director CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: FOR PERIOD: PROJECT: . I Li FROM: I I -1 1 i`1 TO: t f - CONTRACTOR: Nt S c. `1�cl� j c n REQUEST FOR PAYMENT NO. � �'�� ADDRESS: L SUMMARY: 1. Original Contract Amount 2. Change Order - ADDITION $ .. 3. Change Order - DEDUCTION $ -- 4. Revised Contract Amount $ 95 ; W 5. Total Completed and stored to Date $ c e v ? 2 1 6. Less Retainage o $ 7. Total Earned Less Retainage $ a �' 8. Less Amount Paid Previously $ IA - 3q, 9. AMOUNT DUE THIS CURRENT REQUEST $ L4 L1 , I The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current yment shown herein is now due_ Contractor: IL.t� �A By: Recommended for Payment f By: ,µ ATTACH ITEMIZED INVOICE Title: " Date: /-2 _ ;/ Northstar Mudjacking $ More, LLC 4541 198th Street West (651) 405717 Farmington, MN 55024 chris .hitfer @northstar- mudjaddng.net r www.northstarmudjacking.net 4r. I V ICE BILL TO INVOICE NO. 1216 City of Apple Valley TERMS Due on receipt 7100 147th Street W DATE 11/24/2014 Apple Valley, MN 55124 USA DUE DATE 11124/2014 ACTIVITY QTY RATE AMOUNT Cement Raising /Mudjacking 30 3.49 104.70 Raise and level curb and gutter per 2014 Mudjack list#3 attached. BALANCE DUE $104.70 ... 4 .T. 3 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Michael Glewwe, Public Works Superintendent DATE: December 11, 2014 SUBJECT: FINAL PAYMENT ON CONTRACT FOR CITY PROJECT 2014 -117, 2014 CONCRETE REMOVAL & REPLACEMENT SERVICES On April 24, 2014, City Council approved an agreement with Ron Kassa Construction, Inc. in the amount of $20,220.00 for removing and replacing City sidewalks and curbs at various locations. Ron Kassa Construction has completed work per the agreement. The improvements have been inspected and found to be acceptable for final payment. Recommended Action: Approve Acceptance and Final Payment on Contract with Ron Kassa Construction, Inc. for City Project 2014 -117, 2014 Concrete Removal & Replacement Services in the amount of $7,481.80. MG:dsm Attachments c: Todd Blomstrom PAYMENT VOUCHER - FINAL 2014 Concrete Removal and Replacement Services CITY Project 2014 -117 For Period Ending: December 11, 2014 OWNER: CONTRACTOR: City of Apple Valley Ron Kassa Construction, Inc. 7100 147th Street West 6005 125th St. E. Apple Valley, MN 55124 Elko, MN 55020 Phone: 952- 461 -3715 Amount of Contract: $20,220.00 Total Amount $20,220.00 Contract Value Amount of Work Less Less Net Account Per Agreement Certified Retained Previous Amount Number April 24, 2014 To Date 0% Payments Due Streets Division 1610 - 6249- 2014117G $20,220.00 $7,481.80 $0.00 $7,481.80 Subtotal $20,220.00 $7,481.80 $7,481.80 Total $20,220.00 $7,481.80 $7,481.80 Date: lv f Fr i Public Works S perinten - Streets �10'Z F60� Date: /Z v Publi orks ector CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: "_ /0 1 y FOR PERIOD: PROJECT: G'I - / �' /yh To CONTRACTOR: REQUEST FOR PAYMENT NO. ADDRESS: SUMMARY: 1. Original Contract Amount 2. Change Order - ADDITION $ 3. Change Order - DEDUCTION $ 4. Revised Contract Amount $ �� aa0, 00 5. Total Completed and Stored to Date $ "-] q 6. Less Retainage —0_ $ --- 7. Total Earned Less Retainage $ — 1 ` - { 8. Less Amount Paid Previously $ y 9. AMOUNT DUE THIS CURRENT REQUEST $ �� y� (. � The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment s herein it now due. Contractor: By: Recommended for Payment By: ATTACH ITEMIZED INVOICE Title: rZ� Date: •#0 •s• • 1 ITEM: City Of Apple COUNCIL MEETING DATE: December 11, 2014 Valley SECTION: Consent Agenda ITEM DESCRIPTION: Approve Memorandum of Agreement with AFSCME Council 5, Local No. 479 establishing 2015 City maximum monthly contribution toward group insurance for Maintenance employees. STAFF CONTACT: DEPARTMENT/ DIVISION: Melissa Haas, Human Resources Manager Administration /Human Resources Action Requested Approve Memorandum of Agreement with AFSCME Council 5, Local No. 479 establishing 2015 City maximum monthly contribution toward group health /dental /life insurance for Maintenance employees. Summary Staff and AFSCME Local No. 479 representatives have reached a tentative agreement establishing the following maximum monthly contribution for Maintenance employees in 2015: • $910 per month for employees enrolled in a copay health plan ( +$10 from 2014) • $1120 per month for employees enrolled in a deductible health plan ( +$50 from 2014) • Additional $80 per month contribution to the HRA or HSA of participants in a deductible health plan (no change from 2014) This is the same 2015 contribution as has been approved by the City Council for all other eligible employee groups, including non - bargained employees, elected officials, LELS Local No. 71 representing Police Officers, and LELS Local No. 243 representing Police Sergeants. Background In October 2013, the City of Apple Valley and AFSCME Local No. 479 reached a labor contract agreement for 2014 -2015. The City contribution toward employee insurance for 2015 was left as a re- opener in that agreement. Staff has recently met with AFSCME Local No. 479 representatives in collective bargaining and reached a tentative agreement for the City to provide the maximum monthly contribution stated above. The agreement provides for the same 2015 contribution as has been approved by the City Council for all other eligible employee groups. Staff recommends approving the Memorandum of Agreement with AFSCME Local No. 479 for 2015 City insurance contribution. Budget Impact This amount is consistent with the 2015 budget as currently proposed. Attachment(s) Memorandum of Agreement for 2015 Insurance Contribution MEMORANDUM OF AGREEMENT 2015 Insurance Contribution This Memorandum of Agreement is made by and between the City of Apple Valley ( "the Employer ") and AFSCME Council 5, Local 479, ( "the Union "). WHEREAS, the employer and the union have entered into a labor agreement effective 1/1/14 through 12/31/15; and WHEREAS, the 2014 -2015 labor agreement between the employer and the union contained a contract re- opener relative to the City's contribution toward group insurance; NOW, THEREFORE, the parties hereby agree as follows: 1. The employer will contribute up to a maximum of $910 per month in 2015 toward employer sponsored group health, dental, and life insurance for an employee enrolled in the copay health plan option. 2. The employer will contribute up to a maximum of $1120 per month in 2015 toward employer sponsored group health, dental, and life insurance for an employee enrolled in a high deductible health plan option, plus an additional $80 per month to the enrolled employee's HRA or HSA account. 3. All other provisions related to insurance shall continue pursuant to the labor agreement and applicable Memorandum(s) of Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the thirteenth (11 day of December, 2014. FOR AFSCME, COUNCIL 5: FOR THE CITY OF APPLE VALLEY: Stephen Rother Mary Hamann - Roland President Mayor Zach Nelson Pamela J. Gackstetter Secretary /Treasurer City Clerk Loretta Meinke, Business Representative M. Thomas Lawell Business Representative City Administrator Melissa Haas Human Resources Manager 4.v PERSONNEL REPORT City of Apple Valley December 11, 2014 Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Last Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Recreation Facility Daniel Agbator Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Recreation Facility Thomas Anderson Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Recreation Facility Reed Barnes Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Accept Part-Time, Rose Bullers Resignation Liquor Clerk Regular 5020 12/4/2014 Recreation Facility Jacob DeWitte Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Recreation Facility Alicia Dodge Rehire Attendant Seasonal 5205 $ 8. Hourly A 12/14/2014 Accept Part-Time, Mike Ellis Resignation Liquor Clerk Regular 5020 $ 10.56 Hourly L1 11/26/2014 Part-Time, Scott French Hire Liquor Clerk Regular 5060 $ 10.56 Hourly L1 12/13/2014 Food & Beverage Part-Time, Lisa Giancana Hire Server Variable 5105 $ 9.00 Hourly A -1 12/15/2015 Recreation Facility Jayson Gouette Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Acting Mark Hurley Assignment Fleet Mechanic Full -Time 1530 $ 27.20 Hourly D 11/29/2014 Recreation Facility Sterling Krim Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Recreation Facility Andrew Larson Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/13/2014 Accept Andy Leko Resignation Police Officer Full -Time 1200 12/5/2014 Part -Time, Dale Mueller Termination Liquor Clerk Regular 5020 $ 10.56 Hourly L1 11/24/2014 Recreation Facility Kayla Pawek Rehire Attendant Seasonal 1800 $ 9.08 Hourly A 12/19/2014 Acting Andy Proshek Assignment Lead Fleet Mechancic Full -Time 1530 $ 29.71 Hourly D 11/29/2014 Recreation Facility Jacob Rada Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 Recreation Facility Ryann Schenk Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/13/2014 Accept Paid on Call David Shepard Resignation Firefighter Volunteer 1300 11/28/2014 Part-Time, Allison Skraba Hire Liquor Clerk Regular 5020 $ 10.56 Hourly L1 12/13/2014 Abigail Sliva Hire Skating Instructor Seasonal 5205 $ 10.00 Hourly H 12/13/2014 Accept Josh Wilske Resignation IT Network Specialist Full -Time 1030 12/12/2014 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 2 PERSONNEL REPORT City of Apple Valley December 11, 2014 Human Resources First Last Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Recreation Facility Trevor Zimmerman Hire Attendant Seasonal 1800 $ 8.06 Hourly A 12/12/2014 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 2 of 2 5 . A E 2.. City of App \Oalley MEMO Finance Department TO: Mayor, City Council and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 8, 2014 SUBJECT: 2015 Final Budget and Property Tax Levy The City Council is asked to consider adopting the attached Resolution adopting 2015 Proposed Budget and Property Tax Levy. Updated Budget Pages Attached are updated pages for the road improvement fund. The total expenditures and revenues for 2015 do not change from the preliminary budget but some adjustments were made to the projects that are being planned for 2015 and into 2016. These changes were needed to match the 2016 budget with available resources in 2016. The most significant change for 2015 was the addition of Fountain Ct. and the Traffic signal work being moved from 2014 into 2015. These updated pages are formatted so that they may be inserted into the existing budget books and will replace the previous pages. Budget Process The 2015 budget process began on March 20, 2014 when the City Council held a goal setting session with staff and provided specific direction that the 2015 budget be developed that minimizes the impacts to the property taxes paid by property owners in light of current economic climate. This meeting was followed up with a budget discussion at the Informal City Council meeting on September 11, 2014. Staff believes that the preliminary budget accomplishes this and a number of important objectives: • The 2015 city property taxes will show an increase of 3% ($36) in the City's portion of the property taxes on the median valued home. • Property taxes will be 1.5% higher than they were in 2009, when the voter approved 2008 park bond levy started. • Addresses a stated goal of the City Council to not Specially Assess for the annual street maintenance program by redirecting an existing park bond levy. This is made possible by paying the debt service on one the 2012 park refunding bonds with existing resources. • The 2015 budget provides for the addition of two positions and the filling of a vacant position. The two new positions include a Police Electronic Crimes Officer and a Park Maintenance I position. In addition the 2015 budget also provides for the filling of a vacant position in the finance department. Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 p2 The proposed 2015 budget was presented to the City Council September II The direction received at the informal session was to go forward with the preliminary levy as presented and that additional meetings may be held in the future. Adoption of this proposed budget and property tax levy establishes the maximum levy for 2015. In the coming months the amount of the total levy may decrease, but not increase. The 2015 proposed budget continues a significant assumption which impacts the budget for the coming year and future years. The 2015 budget continues the support of the City's annual street maintenance program by increasing the property tax levy for support of this program. The tax levy needed to support the annual street program is $2,940,000 for 2015, an increase of $85,000. This was made possible by the decision to pay for the 2012 Park Refunding Bonds out of available existing resources and thereby allow the 2014 scheduled property tax levy to be canceled for these bonds. Total 2015 Operating Budget The 2015 Proposed Budget includes total revenues of $59,238,070 and total expenditures of $63,607,884, including capital outlay in the enterprise funds of $3,029,800 and budgeted capital outlay in the Road Improvement Fund, of $5,223,000. Of this total budget the General Fund total revenues and expenditures are $28,876,225, which is an increase of $539,697 from the Council Adopted 2014 Budget. Total Expenditures and Capital Summary -All Budgeted Funds Revenues Expenditures Capital Outlay Outla General Fund $ 28,876,225 $ 28,001,775 $ 874,450 $ 28,876,225 Equipment Fund 95,400 680,000 680,000 Cable TV Joint Powers 216,280 216,135 145 216,280 Cable TV Capital Projects 101,070 45,370 45,370 EDA Operations Fund 13,500 76,100 76,100 Road Improvement Fund 5,658,000 435,000 5,223,000 5,658,000 Future Capital Projects Fund 216,000 960,000; 50,000 1,010,000 Vehicle Replacement Fund 543,870 340,500 688,000 1,028,500 35,720,345 30,074,880` 7,515,595' 37,590,475 Enterprise Funds: Liquor Fund 9,031,000 9,279,334 30,000 9,309,334 Valleywood Golf Course 1,438,000 1,425,605 89,000 1,514,605 Water and Sewer Fund 10,000,000 9,407,685 2,042,800 11,450,485 Sports Arena 867,500 910,795 17,500 928,295 Storm Drainage 1,576,000 1,410,405 765,500 2,175,905 Street Light Utility 468,375 482,300. 0 482,300 Cemetery Fund 136,850 71,485 85,000 156,485 Total Enterprise Funds 23,517,725 22,987,609 3,029,800' 26,017,409 Total Budgeted Funds $ 59,238,070 $ 53,062,489 $ 10,545,395 $ 63,607,884 Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 p3 Proposed Property Tax Levy The proposed levy to support the 2015 budget requires a total levy of $23,134,000, an increase of $407,000 or 1.8 %. As mentioned previously, the 2015 proposed levy increases the funding for the annual street maintenance program by $85,000 and assumes that the levy for 2004/2012 Park Bonds would be cancelled and debt service payments would be paid out of the Future Capital Projects Fund. The levy for all other Debt Service Funds includes an additional levy for the 2014 equipment certificates of $100,000. The remainder of the levy increase, $206,504, funds increases in the General Fund operations which are discussed below. A summary of the past three years of property tax levy history is below: Change Levy Component 2013 2014 2015 (2014 to 2015) General Fund $ 18,164,570 $ 18,359,496 $ 18,566,000 $ 206,504 Street Maintenance Program 2,755,000 2,855,000 2,940,000 85,000 Ice Arena Support 121,000 121,000 121,000 -0- Property Tax Delinquencies 200,000 200,000 200,000 -0- Debt Service — Voter Approved 863,000 884,000 910,000 26,000 Debt Service — all other levy supported 307,376 307,504 397,000 89,496 Total $ 22,410,946 $ 22,727,000 $ 23,134,000 $ 407,000 Impacts to Property Taxes Paid 2015 Property Taxes just 1.5% higher than 2009 The impact of the 2015 property tax on a home valued at $207 400 $900 Tsai _ a¢e $s6z $s9a levy Y _ 836 that experienced a 7.74% increase $850 - -- - in value (the median increase) will $800 result in the city portion of property $750 ......... -- taxes paid increasing approximately $700 - - -- $650 $36, or approximately 3 %, in 2015 $600 — The taxes on this median value $550 home is estimated to be $894 and $500 - will be 1.5% higher than 2009 when ° o ° 0 0 0 0 0 0 � the 2008 park bond levies began. ^' ° a c ® Net Tax Dollars paid -excluding voter referendum $ ® Tax Dollars on MV Ref rate Included in the total tax paid by the median valued home is funding for the annual street maintenance program. The total amount included in the median valued home's tax bill for support of the 2015 annual street maintenance program is $130, an increase of approximately $5 per year from 2014 levels. This increase in the funding of the annual street maintenance program through property taxes provides the ability for the City of Apple Valley to avoid the use of special assessments to properties abutting improved streets in the project area. This special assessment practice is common in other communities. The drawback to including the property Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 p4 tax levy for the annual street maintenance program and not using special assessments is that the City of Apple Valley's property tax rate will be higher than other communities, but in exchange for this higher property tax rate, property owners will benefit by not having the burden added by special assessments when the street is improved. Tax Base The overall community -wide tax base shows improvement for 2015. The overall taxable market value will increase 8.91 %, with the residential property class increasing the most at 10.55 %. The residential property values include new residential construction of $22 million. In addition, $3,974,800 of newly constructed commercial /industrial property value was added. When residential property values increase more than the other classes it will result in the tax burden shifting back to the residential property class. Property Class Payable 2013 Payable 2014 Payable 2015 Change 2014 to 2015 Residential $3,026,238,584 $3,118,572,186 $3,447,426,327 10.55% Commercial /Indust. 501,793,400 491,436,500 496,994,300 1.13% Utility 13,428,800 12,060,400 12,060,400 0.00% Agricultural 11,640,100 9,019,200 8,738,800 -3.11% Cabins 215,900 219,400 236,900 7.98% Apartments 225,529,619 226,812,916 240,022,714 5.82% Personal Property 39,480,800 38,937,300 38,957,100 0.05% Total $3,818,327,203 $3,897,057,902 $4,244,436,541 8.91% General Fund Revenues Property taxes provide 75% of the total revenues of the General Fund, the main operating fund of the City of Apple Valley. The increase in Licenses and Permits and other Charges for Services reflects increased development related revenues. 2013 2014 2015 Change Adopted Adopted Recommended 2014 to Budget as Budget Budget 2015 amended Property Taxes $ 21,132,570 $ 21,427,496 $ 21,719,000 $ 291,504 Franchise Fees & other Taxes 538,019 540,019 568,805 28,786 Licenses & Permits 771,700 838,875 912,545 73,670 State Police & Fire Relief Aid 582,997 701,381 668,050 (33,331) Park & Rec- Chgs & Rents 1,081,000 1,080,000 1,085,125 5,125 Other Charges for Services 1,118,827 1,180,776 1,277,700 96,924 Fines & Penalties 282,000 284,000 284,000 -0- Other Revenues 274,000 273,981 282,000 8,019 Transfers In and Admin charges 1,945,000 2,010,000 2,079,000 69,000 $ 27,893,659 $ 28,336,528 $ 28,876,225 $ 539,697 Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 P5 General Fund Expenditures The General Fund Expenditure budget totals $28,876,225 for 2015, and expenditures are equal to the budgeted revenues which is considered a structurally balanced budget. The City of Apple Valley is a service provider whereby wages and benefits make up 63% of the General Fund Budget for 2015; a makeup common to other service providers. With the addition of two new positions for 2015, the largest dollar impact to the budget is in wages and benefits. General Fund 2013 2014 2015 Change 2014 Change Expenditures to 2015 as (in $1000's) Wages & Salaries $ 12,985 $13,274 $13,563 $ 289 2.2% Employee Benefits 4,048 4,220 4,516 296 7.0% Supplies 1,465 1,407 1,436 29 2.1% Contractual Services 2,812 2,783 2,681 (102) (3.7 %) Utilities 618 622 637 15 2.4% Repairs & Maintenance 357 363 353 (10) (2.8 %) Travel, Training, Dues 482 503 505 2 0.4% Other Expenditures 1,391 1,324 1,297 (27) (2.0 %) Items for Resale 73 77 74 (3) (3.9) % Capital Outlay 895 908 874 (34) (3.7 %) Transfers Out 2,768 2,855 2,940 85 3.0% $ 27,894 $28,336 $28,876 $ 540 1.9% Salaries and Wages For 2015 the budgeted salaries expenses increased $288,808, or 2.2 %, and this includes the addition of two new positions, a Police Department Electronic Crimes Officer and a Park Maintenance position starting in mid -year 2015, the total budget impact to budgeted salaries for these positions is $85,330 in addition to the budget impact to benefits of $34,955 for these positions. As of December 2014, each of the union contracts have been settled for 2015 and the budget includes all impacts of the these contracts for 2015. Employee Benefits Employee benefits; include not only the mandated employer contributions for FICA (Social Security and Medicare) and PERA, but the expenses associated with workers compensation and an employer contribution towards health insurance. The employer contribution rates for FICA remain the same for 2015. PERA contribution rates for the Police and Fire Plan increased 0.9% to 16.2% of pay. The PERA rates for general coordinated members increased .25% to 7.5 %. These rates increases are the last of the scheduled increases included in legislation. Overall, the budget impact for employer contribution towards the insurance program increased $146,020 for the general fund, or 7.6% and represents the maximum increases provided in the current insurance contract with providers and the impacts of the Affordable Care Act implemented in 2014. Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 p6 Supplies Overall the supplies budget increased $29,466 for the general fund. Of this increase, $ 27,000 is related to operating supplies in the fire department. Contractual Services Contractual Services shows a 3.7% decrease, of $102,690, for 2015 and is related to professional services included in the prior year that are not recurring in the coming year. Of the 2015 budget decline, $60,000 is related to the costs of election judges needed in 2014 which will not be experienced with no election occurring in 2015. Utilities Overall, the utilities budget is up $15,422 and reflects rate increases projected for the coming year. The increases were mitigated because of the energy efficiencies gained over the past couple of years. Other Expenses The 2015 budget for items included in other expenses decreased $26,804, the decline results from a $49,000 reduction in minimum required contribution for the Apple Valley Firefighters Pension based on the latest actuarial study completed. This decline was offset by an increase in the data processing budget of $20,900, of which $14,150 was related to increased annual maintenance cost for the police records system implemented in 2014. Capital Outlay In total, capital outlay decreased $33,692 to $874,450, which includes $494,250 in charges for the Vehicle and Equipment Replacement Fund. The 2015 budget is the second year of the Vehicle and Equipment Replacement Fund (VERF) for a number of departments. Currently the VERF program does not include the Streets or Park Maintenance departments. Because of the non - recurring nature of capital outlay purchases and the variability of the capital items needed, the budgeted amounts will change from year to year. In addition to the equipment funded within the general fund there are other expenditures in the equipment fund and the Vehicle & Equipment replacement Fund. Detail of the General Fund Capital Outlay items: Capital Outlay General Fund Department Description 2015 IT Server/ Workstation Upgrades $ 54,000 Storage Area Network 6,000 AMAG Card Access Software 4,400 ...................................................... _ ... _ ............... _ ....................................................... ..................... _ ........ .............. _ ........................ ... .......................................................... _ ................................................................................................................... .................................................................................. Cisco Access Point 4,800 . __ .......................................... ...._.. ...................................................................................... .......... ............................................................................................................................................................................................................................................................................................ ............................... Toughbook Replacements for Public Safety 60,000 .........................................................................................................................................................................................._...................._................................................................................................................................................................................................................................... .............I................. ...... ............................. _ .............................................................................. .._................._...._............_.......................................................................................... .................................. ................................................................................. ............. .... ................................................. ................ CMF Fuel Dispensing System 32,500 CMF Bldg Exterior Painting 27,000 Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 p ........................................................... _.._ ........................................................... ......... .......................... _....._............................_............................................................... _ ................................... _._ ........ __ .............................................................. ........................... _.._.__._......................................... I ... _ .. .............................. ............. _ ............. .............. __ ...... _ ........... ................ .... ..... _._ ............................... _ ................................. _ .......................... _ ..................................... _.._ ......... ...__._ ... _ .................................................... ................. _.._._..__.._ ............................... .._....... Streets V -Box Insert for Dura Patch Truck 9,500 ......................... .... ...................................... .... ..... _ .................. .................... _ ... _ ......... ......... ............. __ ..................................................................... _ ... _ ................................................................. _ ............ _ ... _ ..... _ ................................................. .................. __.._ ..... __ .................................. _........... .......... . ....................................... _ .............. ....._.. _..... .... _.. ....... _._........ .. ........... _..__._ .................................... _ ................................ ---._ ................................................................ _ ................................................................................ .........:............_.................................... I ... _ ..... _......... Parks Management Registration Software Upgrades 10,000 ...._...... ....... ......................_...._.._ _ . ........_.....__....._........... ........................_...... ..... .......................................................... _......................... ..........................._... _ ....... _ ...... _ ................................... __ .......................... _ ................... _.. ...... _._ ................................ _ ..... _._ .............................................. _ ...... .._ ........................... ..... _ .... _ .............. _................................................... Park Maint Dugout roofs - JCRP Softball 10,000 . . ................................................................................................... ........................._._... ....... ............................................ .... _ .............................................. ............................................................................................ ....... --.._ ........... _ .................................. _............. Quarry Point Park Fencing Maintenance Yard 20,000 .............. ...................................................................... _ .......................... __ ........... _. _ . ..... ....... .... _ ....... _ ................................... .... _ ........................................................................................ ........... _.._ ........... _ ........... ....................- ............ Replace Delan _ Y _.. _ � Rink or AV East 12,000 ........... . .... .......................................................... . ........................................................ _ ..........................................._..........._.............................................._................................................................................................ ............................... . Kaivac Machine 4,00 ..............................................................................................................................._................................ ......................._.._.... _. ............................ _ ......... ............................... ........._ ........................................................................................... ................. _. JCRP Irrigation Pump ............... ............................... 3,000 ............................................................................................................. ............................... ... _..............................................................................................................__........_................ .................__............ ... ................... ............................................................................................... ........................................... - ..... _ .................. _.._ ............................. _.._ .... _ ...................................... _ ............................................................................................. ........... _ ... _._._ ..... _ ..................................... _.......... AV Co ............... mmunity Center ADA Compliant Doors 10,000 ........ ......... ................................... ..._ .............................................. ............................... ...... .... Replace Multi- Purpose Room Divider 15,000 ................................................................................................................................................................................ ............................... _ ................................................................. _ ........... .................................................................... _ ............................. ............. _ .............................................. _ .................. ..... .......................... ............. ...... ...... .. ........................................................................ ................................... .... ......... _ ............... ._. ..................................................................... .. ....... - ......... ._ ...................................................... _ ........................... _........_..._ ... _ ........... _ ............................. _................... Aquatic Center Handicap Accessibility Railing 5,000 ................................ ........................... _.. . .................................... ................................. ................... ............_.._ ..................................................................... ........................._._. ...... __ ..... _.__. ................................................................................... _ ... _............................................ ........I.._................... Tablet Based POS 8,000 .. .............. _ ........ _ ............................................... .......................... _ .... _ ..... _ .... .............. ....................... _._. ... _ ............................. _.. ............................................................. ._..._.... _ ..... _ ............................................................ _ ...... _ ................. _._...._..._ ............................................ __............................ Diamond Brite Pool Shell 45,000 .. . . ......... .......................................................... ..._ ......... _ ............. _....._...... ........ _ ....... .......... .... _ ....... _._ ................................. __ ................................. ............................................. _ ........................................................ _ ...... .... _ ........................ _. ............................. ....................... ... .... _.................... ..... ............................. _..__ ............ --------- .._....-- .... _ .......... .... ..............._.. ................................ . ............................................ _..._ ....................... _ ........... _ ............................................................... _._....._. ..................... _._...__ .......................................... _..._.......................... Redwood Pool Locker Room Floor refinish 15,000 ............. ..._ .................................................... _..__ ..... _ ................. __ ..... _ ...... _ ......... .... ....... ... ... ..... _ ... _ .............................. _...............................__ ......................... _.._ ................................................. ............................. _ ..... __ ..................... _ ...... ... _ ........................................ _.._.__._...................... Diamond Brite Wading Pool 10,000 ..................................................................................................... ......._......................_ . . ... _._. ........ _. .............................. _.._. .................... _....._... ..... _ .................. .... _ ........... ........................................ _ ....................... _.._._ ....................... _ ........ ..__ ......................................... ._._ ... _....................... ....... ............................. ....................................................................... I._ ....... _ ............................................. _._ ................. . ......... _._ .......... _ ................ _._ ......................................... . .......... _.._ .................... _ ...... __ .................... __ ........ .............................................. _. _._............................ AVCC Replace All Purpose Room Flooring 20,000 ................................................................................................................................_..............................................................................._...._._...._........_................_............................................_......_....._.._............----................._.......__._........................................................ ._.._.......................... Auto Floor Scrubber Machine 10,000 ............................... ..... ..... . .......................................................................... _ ..... ......................................... _.__..._ ........................... _._ .......................... _ ..... _._ .......................................... _.......- ............_.__.._ ....... _......._.......... _ ............ ............................................. _................................... Replace Volleyball Standards 15,000 . ......................... _ .... __ ........ _ .... ... .. ...................................................................... ....................................... _._....._......................... _ ................................ __. ................................................... __ ....... __. .... _......_._...................---.._ ................. ....................................... .._....................................... Kaivac Machine 6,000 .. ..... . ............. .. ..... _ ............ _ ........... _._ ... _ .................................................................... ............................... .........._ ............................ _._ .................................... ..__ ................................................... _ ..... _._..---- ......................... __ ..................... ......................................... __ .... _ ............................... Hallway Aggre . . ......... ........ _ ........................... _ .... _ .................................................................... .......................................... _.__ ............................... .._.._ ................................................. _ ..................... __ .... .._ ..................... ....._ ..... _ .............. .................................................................................. Senior Center Interior Painting 15,000 ......... ........ _ ................................................... - ......................................... .................... .. ............................... _._. .............................. __ .......................................... _ ......................................................................... __ ............................. ............._....................................................._...... ............................... ......... _....._.._ ........................................... ........... _ ....... .._................ _ ........................ ........................ _ ........ _. ........................... ---.................................. ......... _ ........................................................................ _ ..... _.................................................... ................................................... ............................... Subtotal $ 380,200 ........................................................ . ....................................._............................._......................................................................................................_................................................._....................................................................._.... _............................._ VERF CHARGES: ...... . .. ............................................. ._ ....... __..._..._..... ..... _ ......... _ .................. ....................... _ ....... --............................. _._ ....................................... _ ........................................................ _ ................ ........ _ .................................... __._ .......... <.......................................... __ ........ ............................ General Gov. Buildings VERF Charges 2,560 ..... ........................................... _._........._......._.._................. ........... _... ................... _ ..... _ ......... .............................. _ ............................................................. _ ....................... ................................. _ ........ _ ........................... _ ..... _ ............... ?.................................................................................. Code Enforcement VERF Charges 2,480 ...... .......... ........................................................... . ............. --- ............... .............. _................ _.. ....... __ .................................. ....................................................................... _ ..................... _ .......................................................................................... '........................................ _._ ............................... _._ Police VERF Charges 189,630 ...... ............... ..................... _.......................... ........................ _ .............................. ... _._ .... _ ..... .._...........__ ...................................................... ................................................. _ ............ ---.._ ........................................................................................ . ............................................................................. ..... Fire VERF Charges 279,800 ...... .......... ........................... . ....... b.._ .................... ................................... .._._ ......................... _ ..... ............................... ..__.....---- ..... --- ....................................................................................... ...................................... _.................................. - Engineering VERF Charges 4,640 ...... ........ ..................... .. ................ ....................... ................................... ....................._......... . Bldg Inspections VERF Charges ................ ...... ._...._..._.........................._..._....-- ........ ._._................................................... ............................... .................._. .......... _. ................ ........................ 5,530 ................. __._. ........................................................................... .......... ............. _ ............................ _ ..... . .... _ .......................... _.._.._. .... _ ................ . ....................................................................................... e ............................ ......... _.......................................... PW Admin VERF Charges 4,340 . ..... ........ ........................... .......................................................................... ..... ......................... ... ........... .... . ............................. _.. .... _ ........................................................................ _. ................... . ..................................................................... . ...................... _ ............. _..... .......................... _.......... Fleet VERF Charges 5,270 Subtotal VERF Charges 494,250 Total General Fund Capital Outlay $ 874,450 Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created to provide a financing mechanism for the systematic replacement of vehicles in the City's Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate sufficient funds to make scheduled purchases but it is not planned to have all the resources to fund 100% of the Mayor and City Council 2015 Final Budget and Property Tax Levy December 8, 2014 P replacement value of the entire fleet at any one time. For 2015, the VERF charge revenues total $494,250 and the expenditures total $688,000. Vehicle &Equipment 2015 Capital Outlay Amount' Replacement Fund Police Replace 2010 Chev Impala (unit 906) $ 33,000 Replace 2010 Crown Victoria (unit 908) 33,000 Replace 2010 Crown Victoria (unit 912) 33,000 Replace 2008 Chev Impala (unit 914) 33,000 Replace 2005 GMC Trail Blazer (unit 93 1) 33,000 Replace 2008 Chev V2 Ton 4WD Pickup (unit 963) 28,000 Fire Replace 1994 Spartan Fire Pumper (unit 4988) 495,000 Total Vehicle & Equipment Replacement Fund $ 688,000 Equipment Certificate Fund Another fund used for larger ticket non - recurring capital outlay purchases is the Equipment Certificate Fund. Funding for this fund comes from the issuance of equipment certificates (a form of bonded debt) with repayment terms ranging from 5 to 10 years. The total to be funded out of the equipment certificate fund for 2015 is $680,000. EQUIPMENT FUND Parks Replace 2003 Holder Sidewalk Unit (unit 222) $ 57,000 Replace 2005 3/4 Ton Pickup (unit 228) 32,000 Public Works / Streets Single Axle plows (Unit 307 & 327) 424,000 Replace Patch truck (unit #339) 50,000 Replace F550 truck (unit 340) 70,000 Replace Stump Grinder (unit 345) 47,000 Total Equipment Fund $ 680,000 Economic Development Operations Fund The Economic Development Operations Fund has no property tax levy impacts but will provide the ability to participate in the UPONOR Nordic Business Development Trade Mission. In addition the budget includes participation in local chapters of the Chamber of Commerce for Nordic countries. Truth in Taxation Meeting The City Council has set aside December 11, 2014 for holding the Truth in Taxation meeting. ACTION REQUIRED Following the presentation and conducting the Truth in Taxation meeting on the 2015 Budget and Property Tax Levy the City Council is asked to consider adopting the attached Resolution adopting 2015 Proposed Budget and Property Tax Levy. CITY OF APPLE VALLEY RESOLUTION NO. 2014- RESOLUTION ADOPTING 2015 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2015 operating budget on September 1 I th as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2015 by December 30, 20014, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2015 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2015 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $980,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2004/2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2015, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $18,766,000 Annual Street Maintenance Program 2,940,000 Ice Arena support 121,000 Debt Levy: Market Value Based: GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 415,000 GO Park Bonds 2008 (2013a refunding) 405,000 GO Park Bonds 2011 90,000 910,000 Tax Capacity Based: GO Equipment Certificates 2010 118,000 GO Equipment Certificates 2012 179,000 GO. Equipment Certificates 2014 100,000 397,000 $ 23,134,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 11th day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY, MINNESOTA 2015 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV EDA Road Future Vehicle Budgeted General Equipment Joint Powers Capital Projects Operations Improvement Capital Replacement Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Fund Fund Projects Fund Funds 2015 Property tax- Current & Delinq Net $ 21,719,000 $ $ $ $ $ $ $ $ 121,000 $ 21,840,000 MVHC Aid cut expected - _ Franchise & other taxes 568,805 71,000 100,000 - 739,805 Special assessments 14,000 - - 14,000 Licenses 164,945 164,945 Permits 747,600 - 747,600 Intergovernmental 668,050 - 1,200,000 242,200 2,110,250 Charges for services 1,837,825 108,450 - 22,716,150 24,662,425 Fines and penalties 284,000 - - - 284,000 Investment earnings 165,000 3,900 2,000 1,070 13,500 166,000 8,120 282,375 641,965 Other Revenues 103,000 91,500 14,830 - - 50,000 41,500 156,000 456,830 Rentals 525,000 - - - - 525,000 Use of Reserves - _ _ Admin Charges to other funds 859,000 494,250 - 1,353,250 Subtotal before transfers & debt 27,656,225 95,400 196,280 101,070 13,500 1,200,000 216,000 543,870 23,517,725 53,540,070 Debt Issued - _ _ _ _ _ _ _ - _ Transfers In 1,220,000 20,000 4,458,000 5,698,000 Total revenues 28,876,225 95,400 216,280 101,070 13,500 5,658,000 216,000 543,870 23,517,725 59,238,070 Expenditures: Salaries & Wages 13,562,675 146,130 - 3,069,790 16,778,595 Social Security (FICA & Medicare) 700,225 11,180 234,760 946,165 PERA 1,357,940 10,960 193,400 1,562,300 Provided Insurance 2,091,860 24,360 430,440 2,546,660 Other Benefits (Work Comp,etc) 366,380 380 77,155 443,915 Total Personal Service 18,079,080 193,010 - 4,005,545 22,277,635 Supplies 1,436,405 3,575 840 520,315 1,961,135 Contractural Services 2,680,805 3,800 24,150 619,208 3,327,963 Utilities 637,025 - - 709,385 1,346,410 Repairs & Maintenance 352,675 4,000 380 485,490 842,545 Travel, Training, Dues 504,565 8,250 28,600 54,800 596,215 Other Expenditures 1,297,420 3,500 47,500 3,353,300 4,701,720 Miscellaneous - _ 184,000 184,000 Items for Resale 73,800 7,281,500 7,355,300 Capital Outlay 874,450 680,000 145 5,658,000 50,000 688,000 3,029,800 10,980,395 Depreciation - - _ - 340,500 2,615,600 2,956,100 Admin Fees _ 704,000 704,000 Debt Service - 1,234,466 1,234,466 Subtotal before transfers 25,936,225 680,000 216,280 25,370 76,100 5,658,000 50,000 1,028,500 24,797,409 58,467,884 Transfers Out 2,940,000 - - 20,000 - 960,000 - 1,220,000 5,140,000 Total expenditures 28,876,225 680,000 216,280 45,370 76,100 5,658,000 1,010,000 1,028,500 26,017,409 63,607,884 Revenues over (under) expenditures - (584,600) - 55,700 (62,600) (794,000) (484,630) (2,499,684) (4,369,814) CITY OF APPLE VALLEY, MINNESOTA 2015 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2015 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ $ $ $ 121,000 $ $ $ $ 121,000 MVHC Aid cut expected - - Franchise & other taxes Special assessments Licenses Permits - - Intergovernmental 242,200 242,200 Charges for services 9,000,000 1,438,000 9,655,000 490,300 1,539,000 468,000 125,850 22,716,150 Fines and penalties - - - - - - - - Investment earnings 31,000 210,000 - 32,000 375 9,000 282,375 Other Revenues - 135,000 14,000 5,000 2,000 156,000 Rentals - - - - - Use of Reserves Admin Charges to other funds - - - Subtotal before transfers & debt 9,031,000 1,438,000 10,000,000 867,500 1,576,000 468,375 136,850 23,517,725 Debt Issued - - - - - - - - Transfers In Total revenues 9,031,000 1,438,000 10,000,000 867,500 1,576,000 468,375 136,850 23,517,725 Expenditures: Wages & Salaries 801,860 629,335 1,161,885 348,575 122,015 - 6,120 3,069,790 Social Security (FICA & Medicare) 61,275 48,140 88,875 26,665 9,335 470 234,760 PERA 60,075 21,120 84,740 17,865 9,150 450 193,400 Provided Insurance 80,440 55,675 226,310 43,680 24,335 430,440 Other Benefits (Work Comp,etc) 19,630 12,210 37,245 5,750 2,285 35 77,155 1,023,280 766,480 1,599,055 442,535 167,120 7,075 4,005,545 Supplies 25,850 123,000 295,020 42,300 21,065 8,000 5,080 520,315 Contractural Services 36,268 42,500 275,165 53,250 152,190 32,000 27,835 619,208 Utilities 63,175 44,000 431,810 155,500 12,800 - 2,100 709,385 Repairs & Maintenance 49,720 15,000 326,570 40,500 52,515 1,185 485,490 Travel, Training, Dues 12,050 11,750 22,655 5,950 1,135 - 1,260 54,800 Other Expenditures 253,900 51,580 3,006,910 18,160 7,500 7,300 7,950 3,353,300 Miscellaneous 135,500 17,000 31,000 500 - - - 184,000 Items for Resale 6,660,000 176,500 10,000 - - 435,000 - 7,281,500 Capital Outlay 30,000 89,000 2,042,800 17,500 765,500 - 85,000 3,029,800 Depreciation 165,300 164,200 1,640,000 152,100 475,000 19,000 2,615,600 Admin Fees - - 388,500 - 315,500 - 704,000 Debt Service 254,291 13,595 761,000 - 205,580 1,234,466 Subtotal before transfers 8,709,334 1,514,605 10,830,485 928,295 2,175,905 482,300 156,485 24,797,409 Transfers Out 600,000 - 620,000 - - - - 1,220,000 Total expenditures 9,309,334 1,514,605 11,450,485 928,295 2,175,905 482,300 156,485 26,017,409 Revenues over (under) expenditures (278,334) (76,605) (1,450,485) (60,795) (599,905) (13,925) (19,635) (2,499,684) Addback: Principal Portion Debt Service inc above 200,000 - 346,350 - 150,000 - 696,350 Capital outlay above - not an expense 30,000 89,000 2,042,800 17,500 765,500 85,000 3,029,800 Net Income f48,33M 12,395 938,665 (4 3.295) 315,595 (1,1925) 65,365 1,226,466 275 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION OF ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the City's Capital Improvement Program. Street improvement practices are guided by the City's pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance and Construction Allotments (City's share of state gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2015 The major objective for this business unit is to complete the construction of the following projects in 2015: Project Anticipated Contract Title Award Timeline CSAH 38 Concrete Rehab Winter 2014 Fountain Ct. Spring 2015 Longridge 1 st and 2nd Reconstruction Spring 2015 Pinecrest/Sunshine Estates Reconstruction Spring 2015 East Lot CMF Reconstruction Spring 2015 2015 Crack Sealing Program Spring 2015 2015 Street Resurfacing Spring 2015 2015 Microsurfacing Roadways Summer 2015 2015 Trail Maintenance & Resurfacing Summer 2015 PERSONNEL /STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 None NA NA NA NA Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 None NA NA NA NA City of Apple Valley 276 Department Expense Summary Budget Years (2016 -2016) ROADIMPROVEMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual p Budget Budget Proposed Recommended Proposed Recommend 6215 - EQUIPMENT -PARTS 0 4 0 6205 - SUPPLIES 0 4 0 6231 - LEGAL SERVICES 359 55 0 6234 - CITY ENGINEER CONSULTANT SERV 360,927 539,561 0 6235 - CONSULTANT SERVICES 94,450 505,000 156,427 525,000 -2,721 435,000 0 460,000 0 6239 - PRINTING 2,368 2,498 1,477 6249 - OTHER CONTRACTUAL SERVICES 8,500 67,556 8,074 6230 - CONTRACTUAL SERVICES 466,604 505,000 766,097 525,000 6,830 435,000 0 460,000 0 6260-- REPAIRS AND MAINTENA 0 0 0 6399 - OTHER CHARGES 4,818 0 0 6301 - OTHER EXPENDITURES 4;818 : 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 73,058 4,855,200 0 5,993,000 0 5,223,000 5,064,000 8,631,130 6,538,580 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 64,735 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 137;794 4,855,200 0 5,993,000 0 5,223,000 5,064,000 8,631,130 6,538,580 6810- CONSTRUCTION IN PROGRESS 4,031,027 3,535,253 1,957,383 6801 - i TOTAL CONSTRUCTION COSTS 4,031,027 3,535,253 7,957,383 7110 - TRANSFER TO OTHER FUNDS 0 0 0 7120 - ADMINISTRATIVE FEE - CONSTRUCTIO 0 15,927 0 7101 - TOTAL TRANSFERS 0 15,927 0 277 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2012 2013 2014 2014 2015 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP PROP 4229 REVENUE RoadImprovement - TaxLevy (1,675,000) (2,755,000) (2,855,000) (2,855,000) (2,940,000) (3,028,200) MSA Maintenance (140,000) (140,000) (140,000) (140,000) (450,000) (450,000) MSA Construction (560,000) (1,050,000) (1,950,000) (1,950,000) (625,000) (1,010,000) Water Utility - Annual Street Improv. (500,000) (400,000) (475,000) (475,000) (518,000) (520,000) Sanitary Utility - Annual Street Improv. (500,000) (400,000) (500,000) (500,000) (520,000) (520,000) Storm Drainage - Annual Street Improv (280,000) (490,000) (250,000) (250,000) (395,000) (480,000) Street Light Utility (25,000) Special Assessments - Street Improv. (500,000) (792,580) Capital Project Fund (125,000) County Cost Participation (117,000) TIF - 157th / JCRR Extensions (600,000) TIF - Flagstaff Construction (per EDA 10/7/10) (1,770,000) TIF - 147th Construction (per EDA 10/7/10) 3,345,000 Subtotal 9,270,000 5,360,000 6,170,000 6,170,000 5,448,000 7,542,780 Less TIF projects direct charged to TIF Funds 5,115,000 Total 4,155,000 5,360,000 6,170,000 6,170,000 5,448,000 7,542,780 6235 CONSULTANT SERVICES City Street Project Eng, Legal, Testing, Inspection ` 306,000 505,000 525,000 435,000 See Below See Below * for 2015 and 2016 - Engineering & Overhead included in the individual project costs noted below. Magellen Pipeline Lowering Design (Note 2) 80,000 - - - Flagstaff Eng, Legal, Testing, Inspection (TIF) 135,000 147th Street Eng, Legal, Testing, Inspection 270,000 - - Subtotal 791,000 505,000 525,000 435,000 Less TIF projects direct charged to TIF Funds 791,000 Total 505,000 525,000 435,000 6735 CAPITAL OUTLAY- IMPROVEMENTS 2016 Projects Palomino Hills 3rd and 4th Additions - - - 2,104,000 Longridge 1st Addition 1,113,000 Hamberg Ct 106,000 157th Street Extension 1,692,580 2016 Street Resurfacing 141,000 Microsurfacing Pavement Preservation 995,000 Traffic Signal Rehab - Garrett Ave at CR 42 175,000 Trail Maintenance & Resurfacing - 212,000 2015 Projects Fountain Court 254,000 - Longridge 1st and 2nd Neighborhood Reconstruct 1,113,000 Pinecrest/Sunshine Estates Reconstruction 1,821,000 East Lot CMF Reconstruct 95,000 2015 Street Resurfacing 384,000 Microsurfacing/ Crack Seal Pavement Preserv. 737,000 Trail Maintenance & Resurfacing 32,000 Signal Rebabilitation 140th Street at Galaxie Ave 68,000 CSAH 38 Concrete Rehap (City Cost Share) - - 75,000 2014 Projects 132nd Street Reconstruction 1,900,000 1,900,000 - West Cedar Isles Reconstruction 750,000 750,000 Garrett/Glazier Loop Reconstruction 675,000 675,000 Whitney Drive - Pennock to Cedar 475,000 475,000 2014 Pavement Resurfacing 975,000 975,000 - Traffic Signal Recon Garden View / CR 42 - - 175,000 Traffic Signal Recon Pennock / CR 42 125,000 175,000 Traffic Signal Recon Hayes / CR 42 125,000 135,000 Traffic Signal Recon Elm Drive / CR 42 - TBD Note: County Shifted Projects to 2015 Traffic Signal Rehab Galaxie at 140th 60,000 - - Microsurfacing Pavement Preservation 830,000 690,000 Crack Sealing - 78,000 125,000 2013 Projects _ Greenleaf Neigh Street and Utility Improvement 2,184,000 - Whitney Drive Reconstruction 1,369,550 2013 Street Resurfacing 580,930 Traffic Signal Rehab Galaxie at 140th 42,770 County Road 42 & 46 Resurfacing - Microsurfacing Pavement Preservation 677,950 278 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2012 2013 2014 2014 2015 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP PROP 2012 Projects 2012 Street Improvement Project (Note 3) 1,875,000 2012 Street Improvement Project (Note 3) 975,000 Annual Resurfacing Street Improvements (Note 3) 474,000 Microsurfacing Pavement Preservation 480,000 Traffic Signal Rehab - Galaxie at 147th 45,000 Flagstaff 140th. to 147th - TIF 1,525,000 147th St. Construction (Flagstaff to JCRR) TIF 2,400,000 Magellen Pipeline Lowering for 147th St TIF 705,000 - - - - Subtotal 8,479,000 4,855,200 5,993,000 5,590,000 5,064,000 6,538,580 Less TIF projects direct charged to TIF Funds 4,630,000 Total 3,849,000 4,855,200 5,993,000 5,590,000 5,064,000 6,538,580 TOTAL EXPENSES $ 3,849,000 $ 5,360,200 $ 6,518,000 $ 6,025,000 $ 5,064,000 $ 6,538,580 Revenue $ 4,155,000 $ 5,360,000 $ 6,170,000 $ 6,170,000 $ 5,448,000 $ 7,542,780 NET EXPENSES ($306,000) $ 200 $ 348,000 $ (145,000) $ (384,000) $ (1,004,200) 9 Apple Valley ALL FUNDS BUDGET SUMMARY 10 CITY OF APPLE VALLEY, MINNESOTA 2015 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV EDA Road Future Vehicle Budgeted General Equipment Joint Powers Capital Projects Operations Improvement Capital Replacement Enterp ise Funds Revenues: Fund Cert Fund Fund PEG Fund Fund Fund Projects Fund Funds 2015 Property tax- Current & Delinq Net $ 21,719,000 $ - $ - $ - $ - $ - $ - $ - $ 121,000 $ 21,840,000 MVHC Aid cut expected - - Franchise & other taxes 568,805 - 71,000 100,000 - - - - - 739,805 Special assessments 14,000 - - 14,000 Licenses 164,945 - - - - - - - - 164,945 Permits 747,600 - - - - - - - - 747,600 Intergovernmental 668,050 - - - - 1,200,000 - - 242,200 2,110,250 Charges for services 1,837,825 - 108,450 - - - - 22,716,150 24,662,425 Fines and penalties 294,000 - - - 284,000 Investment earnings 165,000 3,900 2,000 1,070 13,500 - 166,000 8,120 282,375 641,965 Other Revenues 103,000 91,500 14,830 - - 50,000 41,500 156,000 456,830 Rentals 525,000 - - - - - - - - 525,000 Use of Reserves - - - Admin Charges to other funds 859,000 - - - - - - 494,250 - 1,353,250 Subtotal before transfers & debt 27,656,225 95,400 196,280 101,070 13,500 1,200,000 216,000 543,870 23,517,725 53,540,070 Debt Issued - - - - - - - - - - Transfers In 1,220,000 - 20,000 - - 4,458,000 - - - 5,698,000 Total revenues 28,876,225 95,400 216,280 101, 070 13,50 5,658,00 216,000 543,870 23,517,725 59,238,070 Expenditures: Salaries & Wages 13,562,675 146,130 - 3,069,790 16,778,595 Social Security (FICA & Medicare) 700,225 11,180 - 234,760 946,165 PERA 1,357,940 10,960 193,400 1,562,300 Provided Insurance 2,091,860 24,360 - 430,440 2,546,660 Other Benefits (Work Comp,etc) 366,380 380 77,155 443,915 Total Personal Service 18,079,080 - 193,010 - - - - - 4,005,545 22,277,635 Supplies 1,436,405 - 3,575 840 - - - - 520,315 1,961,135 Contractural Services 2,680,805 - 3,800 24,150 - - - - 619,208 3,327,963 Utilities 637,025 - - - - - - - 709,385 1,346,410 Repairs & Maintenance 352,675 4,000 380 485,490 842,545 Travel, Training, Dues 504,565 - 8,250 - 28,600 - - - 54,800 596,215 Other Expenditures 1,297,420 - 3,500 - 47,500 - - - 3,353,300 4,701,720 Miscellaneous - - - 184,000 184,000 Items for Resale 73,800 - - - - - - - 7,281,500 7,355,300 Capital Outlay 874,450 680,000 145 - - 5,658,000 50,000 688,000 3,029,800 10,980,395 Depreciation - - - - - - - 340,500 2,615,600 2,956,100 Admin Fees - - - - - - - - 704,000 704,000 Debt Service - - - - - - - - 1,234,466 1,234,466 Subtotal before transfers 25,936,225 680,000 216,280 25,370 76,100 5,658,000 50,000 1,028,500 24,797,409 58,467,884 Transfers Out 2,940,000 - - 20,000 - - 960,000 - 1,220,000 5,140,000 Total expenditures 28,876,225 680,000 216,280 45, 370 76,1 5,658,0 1,010,000 1,028,5 26,017,4 63,607,88 Revenues over (under) expenditures - (584,600) - 55,700 (62,600) - (794,000) (484,630) (2,499,684) (4,369,814) 11 CITY OF APPLE VALLEY, MINNESOTA 2015 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2015 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ - $ $ $ 121,000 $ $ - $ $ 121,000 MVHC Aid cut expected - - Franchise & other taxes - - - - - - - - Special assessments Licenses Permits - - - - _ - _ - Intergovemmental - - 242,200 - 242,200 Charges for services 9,000,000 1,438,000 9,655,000 490,300 1,539,000 468,000 125,850 22,716,150 Fines and penalties - - - _ _ _ _ _ Investment earnings 31,000 - 210,000 - 32,000 375 9,000 282,375 Other Revenues - 135,000 14,000 5,000 2,000 156,000 Rentals _ _ _ _ _ Use of Reserves Admin Charges to other funds - - Subtotal before transfers & debt 9,031,000 1,438,000 10,000,000 867,500 1,576,000 468,375 136,850 23,517,725 Debt Issued - - - - - - - Transfers In - - - - _ - _ _ Total revenues 9,031,0 1,438,000 10,000,000 867, 1,576,00 468,37 136,85 23,517,72 Expenditures: Wages & Salaries 801,860 629,335 1,161,885 348,575 122,015 - 6,120 3,069,790 Social Security (FICA & Medicare) 61,275 48,140 88,875 26,665 9,335 - 470 234,760 PERA 60,075 21,120 84,740 17,865 9,150 - 450 193,400 Provided Insurance 80,440 55,675 226,310 43,680 24,335 - - - 430,440 Other Benefits (Work Comp,etc) 19,630 12,210 37,245 5,750 2,285 - 35 77,155 1,023,280 766,480 1,599,055 442,535 167,120 - 7,075 4,005,545 Supplies 25,850 123,000 295,020 42,300 21,065 8,000 5,080 520,315 Contractural Services 36,268 42,500 275,165 53,250 152,190 32,000 27,835 619,208 Utilities 63,175 44,000 431,810 155,500 12,800 - 2,100 709,385 Repairs & Maintenance 49,720 15,000 326,570 40,500 52,515 - 1,185 485,490 Travel, Training, Dues 12,050 11,750 22,655 5,950 1,135 - 1,260 54,800 Other Expenditures 253,900 51,580 3,006,910 18,160 7,500 7,300 7,950 3,353,300 Miscellaneous 135,500 17,000 31,000 500 - - - 184,000 Items for Resale 6,660,000 176,500 10,000 - - 435,000 - 7,281,500 Capital Outlay 30,000 89,000 2,042,800 17,500 765,500 - 85,000 3,029,800 Depreciation 165,300 164,200 1,640,000 152,100 475,000 - 19,000 2,615,600 Admin Fees - - 388,500 - 315,500 - - 704,000 Debt Service 254,291 13,595 761,000 - 205,580 - - 1,234,466 Subtotal before transfers 8,709,334 1,514,605 10,830,485 928,295 2,175,905 482,300 156,485 24,797,409 Transfers Out 600,000 - 620,000 - - - - 1,220,000 Total expenditures 9,309,334 1,514,605 11,450,485 928,295 2,175,905 482,300 156,4 26,017,40 Revenues over (under) expenditures (278,334) (76,605) (1,450,485) (60,795) (599,905) (13,925) (19,635) (2,499,684) Addback: Principal Portion Debt Service inc above 200,000 - 346,350 - 150,000 - 696,350 Capital outlay above - not an expense 30,000 89,000 2,042,800 17,500 765,500 - 85,000 3,029,800 Net Income { 12,39 938,6 (4329 315,59 03K5 65,36 1,226,466 12 ••s Apple Notes: This page left intentionally blank S.A 000 3 _ S 0000 Do& City of Apple MEMO Finance Department TO: Mayor and City Council Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 4, 2014 SUBJECT: 2015 Utility Rates Introduction The City of Apple Valley has had a conservation rate structure since 2004 with escalating charges for consumption for each tier. The philosophy behind a conservation rate structure is that the rates are intended to encourage conservation and that as consumption goes up the charges escalate. In 2009, an additional tier was added to meet State of MN requirements as part of the annual well permitting process. The staff of the Finance and Public Works Departments are working together on a utility rate study to be presented in 2015, to be effective in 2016. For the 2015 rates, staff is recommending continuing the same rate structure presented over the past couple years and most recently in the discussion of the financing for the $15.5 Million water treatment plant expansion project. The recommended 2015 overall utility rates increase approximately 3.0% (approximately $3.67 per quarter) for the average utility customer. Individually the Water rate increases 2.9% which includes the increased expenses related to the Water Treatment Plant expansion project and related debt service. The Sanitary Sewer rates increase by approximately 3.0% and includes increases in Met Council Environmental Services charges. The Storm Water rates are proposed to increase 3.1% and reflect additional costs of operating the municipal storm water system. In the future staff will be presenting additional operational requirements that are expected as part of the MS4 permitting process, fulfilling these increased requirements will create pressure on the future storm water utility rates. To meet the funding needs of the Street Light Utility Fund, staff recommends an increase of 3% to 5.22 per quarter for residential properties. This is the first increase in the street light utility rates since 2005. Rate (2014) Comparison: Attached is a copy of rate comparison for neighboring communities and additional selected comparable cities. The comparison is of each city's 2014 rates because not all cities have Mayor and City Council 2015 Utility rates P2 adopted 2015 rates. There is a table for three different usage thresholds and one comparison of base charges with no usage. • Average use - 25,000 gallons water, 15,000 gallons sewer • Low use 5,000 gallons water, 3,000 gallons sewer • High use 75,000 gallons water, 18,000 gallons sewer • Base charge no usage For each of the comparison thresholds the City of Apple Valley is in the middle of the pack. A summary of the utility rates and example quarterly bill calculation for average residential use: AVERAGE CONSUMPTION Quarterly water use 25 25000 25 Q uarterly Sewer use 15 15000 15 XISTING 2014 QUARTERLY RATES PROPOSED 2015 RATES EXISTING RATE STRUCTURE % change Water Water base 16.77 base / Availability 17.25 0 -15000 15 1.17 17.55 0 -15000 15 1.20 18.00 16- 30,000 10 1.19 11.90 16- 30,000 10 1.23 12.30 31- 45,000 0 1.45 - 31- 45,000 0 1.50 - 45- 105,000 0 1.87 - 45- 105,000 0 1.89 - >105,000 0 2.17 - >105,000 0 2.25 - 25 46.22 25 47.55 2.9% Sewer Sewer base 21.87 base / Availability 22.53 0 -15000 15 2.35 35.25 0 -15000 15 2.42 36.30 16- 30,000 0 2.37 - 16- 30,000 0 2.44 - 31- 45,000 0 2.62 - 31- 45,000 0 2.70 - 45- 105,000 0 3.33 - 45- 105,000 0 3.43 - >105,000 0 3.79 - >105,000 0 3.90 - 15 57.12 15 58.83 3.0% Storm Water 15.45 Storm Water 15.93 3.1% Street Lights 5.07 Street Lights 5.22 3.0% Total Quarterly Charge 123.86 1 Total Quarterly Charge 127.53 3.0% Actions Requested Staff recommends the City Council adopt the attached resolutions 1. Resolution Amending the Sewer and Water Utility Rates for 2015. 2. Resolution Amending Storm Water Drainage Rates for 2015. 3. Resolution Amending Street Light Utility Rates for 2015. 2014 Rate Comparison Consumption of 5,000 ga water and 3,000 ga Sewer Total W Comparison Water And Sewer Charges City water charge Sewer charge & S Consumption 5000 ga Water & 3000 ga Sewer / Quarter Eagan 10.00 11.25 21.25 Lakeville 8.20 23.10 31.30 $100 .sewer Oweter Maple Grove 12.30 26.70 39.00 $ Burnsville 18.71 21.54 40.25 $80 Plymouth 17.69 24.96 42.65 $60 Eden Prairie 22.16 23.45 45.61 $50 St. Louis Park 24.92 21.90 46.82 $40 Woodbury 10.40 40.29 50.69 $20 Apple Valley 22.62 28.92 51.54 $10 Blaine 10.80 44.70 55.50 $_ j Rosemount 25.63 30.95 56.58 Minnetonka 10.01 49.71 59:72 la c .,\\z oe �` `? ` a�� � O Coon Rapids 20.51 44.38 64.89 0m aw e � ��� � Edina 22.66 42.72 65.38 aQ\ 0J Q��aeJ °J Brooklyn Center 15.00 74.70 89.70 i i Consumption of 25,000 ga water and 15,000 ga Sewer (Apple Valleys Average us Comparison Water And Sewer Charges total W & Consumption 25000 ga Water & 15000 ga Sewer/ City water charge Sewer charge S Quarter (Apple Valley Average) Blaine 32.37 44.70 77.07 $160 I ®sewer ®wate -- I j Maple Grove 30.05 49.50 79.55 $140 Lakeville 26.00 56.00 82.00 [ Woodbury 25.36 57.58 82.94 $120 Eagan 41.15 49.65 90.80 $100 Edina 43.66 50.73 94.39 j $60 Apple Valley 46.22 57.12 103.34 Plymouth 44.29 61.93 106.22 $60 St. Louis Park 54.72 54.19 108.91 $40 Eden Prairie 60.76 53.15 113.91 $20 Rosemount 50.08 64.75 114.83 _ Brooklyn Center 42.20 74.70 116.90 $- Coon Rapids 56.51 64.33 120.84 c ° -Ae ,`e J c1 x° I c a peg J`r x ce J°` tie` `ae SQe C�2 Burnsville 69.51 59.71 129.22 ��� Coy � `F oar �a0 � Ja F .5 Q m F ° G Q F e` \o Q o e Q\5 of zc � Minnetonka 68.74 68.74 137.48 ° �aQ � P � 0 0� j 2014 Rate Comparison Consumption of 75,000 ga water and 18,000 ga Sewer Comparison Water And Sewer Charges Total W Consumption 75000 ga Water & 18000 ga Sewer / Quarter City water charge Sewer charge & S Blaine 103.87 44.70 148.57 $ 350 ®sewer ®water Maple Grove 115.05 55.20 170.25 $300 Lakeville 118.45 65.88 184.33 $250 Eagan 128.65 59.25 187.90 $200 NO Edina 132.91 58.74 191.65 $tso Plymouth 122.69 71.17 193.86 ] Apple Valley 130.02 64.23 194.25 $loo Woodbury 129.36 64.99 194.35 $50 Brooklyn Center 138.10 74.70 212.80 $- St. Louis Park 159.67 62.26 221.93 \c e ° �e ,\e 0� `ca J Oe� J� we e . F a .`e Jct `J e Coon Rapids 161.51 72.88 234.39 ��a C�� �e �a� �a �° Ja o ao G ec `y Q �aQ e� � F;I eg o Q ca Burnsville Minnetonka 215.71 69.25 284.96 \e � Q\pQQ�o °c �.��c OJCr °yFaec Rosemount 138.23 149.25 287.48 Eden Prairie 231.01 61.25 292.26 ZERO Consumption (base charges) Comparison Water And Sewer Charges ZERO Consumption (base charges) Total W asewer ®Water City water charge Sewer charge & S $90 Eagan 3.00 11.25 14.25 Burnsville 6.00 12.00 18.00 $ 8o Plymouth 11.04 1512 26.76 $so Lakeville 3.75 23.10 26.85 $so St. louis Park 17.47 13.83 31.30 $40 as Maple Grove 12.30 21.00 33.30 $30 IN Eden Prairie 12.65 23.45 36.10 $20 a Apple Valley 16.77 21.87 38.64 $to Rosemount 20.38 22.50 42.88 $- Minnetonka - 44.94 44.94 Blaine 5.50 44.70 50.20 5P -101 J Woodbury 10.40 4029 50.69 J� "° a e o � `eeeQ "J`e��\\ee n o" �\�\o°a�Ja�a\ °Gec�e` Coon Rapids 12.00 44.38 56.38 Q' Q ��� aQ QQQ q ° �� c � o �� c Edina 17.41 42.72 60.13 Brooklyn Center 8.20 74.70 82.90 j water sewer rates 2015 VER 1.xlsx Summary Rate Comp 2015 12/8/2014 CITY OF APPLE VALLEY RESOLUTION NO. 2014- A RESOLUTION AMENDING SEWER AND WATER UTILITY RATES FOR 2015 WHEREAS, the City of Apple Valley operates a sewer and water system pursuant to Chapter 51 of the City Code; and WHEREAS, Sec. 51.36 of the Code provides that the Council shall prescribe billing procedures and rates by Resolution; and WHEREAS, this Council has heretofore adopted the 2015 budget for the Sewer and Water Fund; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley as follows: 1. Sewer rates, Water rates, and penalties for delinquent accounts shall be as set forth in Exhibit A with said rates to be effective for all bills mailed after January 15, 2015. 2. All accounts shall be billed on a monthly or quarterly basis. The Finance Director may schedule the billing system so that it operates on a cycle basis. 3. For each billing cycle, water meters will be read during the period prior to when the bill is mailed. 4. Each account will be billed for the base charges during each billing cycle even if there is no water consumption or if the property is unoccupied. The property is receiving the benefit of water, sanitary sewer, storm sewer, street lights, and water testing services whether the property is occupied or vacant 5. Bills shall be due within 30 days following the billing transaction date. 6. Any account having a balance of more than $20.00 may have its service disconnected provided that at least ten (10) days notice has been given of the amount due. No service shall be discontinued if the user demands a hearing before the City Council in accordance with Sec. 51.39(A)(2) of the City Code. 7. The Finance Director is authorized to accept partial payments in cases of individual hardships, in which case no further penalties shall accrue for that billing period after the date when such arrangements are approved. ADOPTED this 11' day of December, 2014. ATTEST: Mary Hamann- Roland, Mayor Pamela Gackstetter, City Clerk Exhibit A CITY OF APPLE VALLEY SEWER AND WATER UTILITY RATES, EFFECTIVE 1 -15 -15 COUNCIL ADOPTED DECEMBER 11, 2014 SEWER WATER EXISTING'14 PROPOSED EXISTING'14 PROPOSED RATE '15 RATE RATE '15 RATE MONTHLY BASE CHARGE / UNIT ALL Users, Except $7.29 $7.51 $5.59 $5.75 M. Homes & Apartments 6.56 6.76 5.03 5.18 CONSUMPTION CHARGES - Monthly Bills* First 5,000 gallons $2.35 $2.42 $1.17 $1.20 6,000 to 10,000 2.37 2.44 1.19 1.23 11,000 to 15,000 2.62 2.70 1.45 1.50 16,000 to 35,000 3.33 3.43 1.87 1.89 Over 35,000 gallons 3.79 3.90 2.17 2.25 *RATE per 1,000 gallons /unit QUARTERLY BASE CHARGE / UNIT Single Family, Duplex and Townhouses with individual services or up to and including 8 units per building $21.87 $22.53 $16.77 $17.25 CONSUMPTION CHARGES - Quarterly Bills* First 15,000 gallons $2.35 $2.42 $1.17 $1.20 16,000 to 30,000 2.37 2.44 1.19 1.23 31,000 to 45,000 2.62 2.70 1.45 1.50 46,000 to 105,000 3.33 3.40 1.87 1.89 Over 105,000 gallons 3.79 3.90 2.17 2.25 *RATE per 1,000 gallons /unit SEWER FLOW BASIS - Sewer consumption charges are based on the average 3 metered monthly winter water consumptions or the winter quarter water consumptions, except commercial and institutional are based on water consumption each month. If the residence was not occupied by the current customer during the 3 winter months, the sewer charge will be based on the actual water quantity used up to 6,000 gallons each month until a standard 3 winter months or winter quarter is established. Exhibit A (Continued) SEWER AND WATER RATES PRORATING POLICY - New accounts of less than a full month/quarter due to ownership or occupancy changes. 1. WATER - The base charge shall be prorated with consumption charges based on actual quantity used. 2. SEWER - The account shall be prorated based on the charge for the most recent winter water consumption (for accounts being closed) or the charge for actual water quantity used up to 6,000 gallons each month (for new accounts) times the number of days of occupancy in the month and dividing the result by 30. DELINQUENT PENALTY CHARGES — For quarterly bills a penalty of 4.5% (for monthly bills a penalty of 1.5 %) of the account balance shall be added to the account after each due date that the bill or part there of remains unpaid, with a minimum of $3.00, except that no penalty shall be added to any account having a balance of $5.00 or less. WATER TURN ON FEE - A fee of $51.00 is charged for water service restoration. CITY OF APPLE VALLEY RESOLUTION NO. 2014- RESOLUTION AMENDING STORM WATER DRAINAGE RATES FOR 2015 WHEREAS, the City of Apple Valley is operating a storm water drainage utility pursuant to Chapter 21 of the City Code; and WHEREAS, Section 21 -33 of the Code provides that the Council shall determine fees for storm water drainage by resolution, upon advice of the City Engineer; and WHEREAS, the Council has heretofore adopted the 2015 budget for the Storm Water Drainage Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1. Storm water drainage utility fees shall be billed along with and following the same procedures established for water and sanitary sewer utility accounts. 2. The following storm drainage utility rates are hereby effective for all bills mailed after January 15, 2015: Monthly Rate Quarterly Residential Equivalent Fee $ 5.31/REF $ 15.93/REF 3. Fees for specific properties shall be based on residential equivalents. ADOPTED this 11"' day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2014- A RESOLUTION AMENDING STREET LIGHT UTILITY RATES FOR 2015 WHEREAS, the City of Apple Valley provides a street lighting system pursuant to Chapter 18 of the City Code; and WHEREAS, Section 18 -3(c) of the Code provides that the Council shall determine the rate to be paid by each lot or parcel for street lighting by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1. Street lighting system fees shall be billed, monthly /quarterly, along with and following the same procedures established for water and sanitary sewer utility accounts. 2. The following street lighting system rates are hereby effective for all bills sent out after January 15, 2015: STREET LIGHT UTILITY Land Use EXISTING'14 PROPOSED'15 QUARTERLY CHARGES Single family, Duplex and Townhouse with indvidual services up to 8 units per building $ 5.07 / Res. $5.22 / Res. MONTHLY CHARGE Townhouse without individual services and greater than 8 units per building $ 1.28 / Res. $1.32 / Res. Apartments / Condominimums $ 1.28 / Res. $1.32 / Res. Mobile Homes $ 1.28 / Res. $1.32 / Res. Commercial in Ring Route $ 8.39 / Acre $8.64 / Acre Commercial /Industrial Outside of Ring Route $ 4.46 / Acre $4.59 / Acre ADOPTED this 1 lth day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk City of Apple MEMO Finance Department TO: Mayor, City Council and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 7, 2014 SUBJECT: Liquor Fund Transfer for 2014 Each December the City Council approves the yearly transfer from the Liquor Fund to the General Fund. The City Council has directed that these amounts transferred are to support the purchase of five police cars and support Recreation Programs in the community and thereby lowering the property tax levy. Since 2002, $5,730,000 has been transferred to support General Fund operations. The 2014 budget included $600,000 in transfers from the liquor operations. i _i�i Mu il� 9i , w•NI. - n[.rte � 3 30: ce,200 oja- _z �� -- �0��I) 3fi - uK 5 i 6 0 . ' R•+F k'+'/ r ilk 14 C4 ' ACTION REQUIRED The City Council is asked to adopt the attached Resolution Authorizing the 2014 Transfer from the Liquor Fund to the General Fund in the amount of $600,000. IkI e a ey 2015 Operating Budget 12 -,1 -14 Apple lley Notes: This page left intentionally blank TABLE OF CONTENTS City Administrator Cover Memo .......................................................... ............................... Budget and Tax Levy Resolutions .................................................... ..............................1 Tax Levy History &Taxes Available for General Fund ..................... ............................... 3 Tax Capacity and Tax Rate Comparison .......................................... ............................... 5 Tax Impacts to Residential Property owners ..................................... ..............................6 BudgetSummary ............................................................................. .............................10 General Fund Revenue Summary .................................................. ............................... 13 General Fund Revenue Detail .......................................................... .............................14 General Fund Expenditures by Department ..................................... .............................21 General Fund Expenditure Summary ............................................... .............................22 General Fund Expenditures Subtotals by Department &Expense Category .................26 General Fund Expenditures Totals by Expense Category ................ .............................32 GENERAL FUND PROGRAM DETAILS GENERAL GOVERNMENT Mayorand Council ........................................................................ ............................... 35 Administration................................................................................ ............................... 39 CityClerk ....................................................................................... ............................... 43 Human Resources /Front Desk ....................................................... .............................49 Information Technology .................................................................. .............................53 General Government Buildings ...................................................... ............................... 59 FINANCE Finance.......................................................................................... ............................... 65 DataProcessing ............................................................................... .............................71 IndependentAudit .......................................................................... ............................... 75 LEGAL LegalServices ............................................................................... ............................... 79 COMMUNITY DEVELOPMENT Community Development ................................................................. .............................83 CodeEnforcement ........................................................................... .............................89 POLICE Police............................................................................................. ............................... 95 CivilDefense .................................................... ............................... ............................123 Community Service Officer (CSO) ................... ............................... ............................127 FIRE Fire.................................................................. ............................... ............................131 Firerelief .......................................................... ............................... ............................139 Apple lley Notes: This page left intentionally blank Table of Contents Continued PUBLIC WORKS CityEngineering ............................................... ............................... ............................143 Inspections....................................................... ............................... ............................ 151 Public Works Administration ........................... ............................... ............................159 Central Maintenance Facility ............................ ............................... ............................167 StreetMaintenance .......................................... ............................... ............................175 Snow&Ice Removal ........................................ ............................... ............................183 Traffic Signs /Signals /Markers .......................... ............................... ............................187 PARK AND RECREATION Park Recreation Administration ........................ ............................... ............................191 ParkMaintenance ............................................ ............................... ............................197 Recreation Programs ....................................... ............................... ............................209 RedwoodPool .................................................. ............................... ............................217 Recreation Self- Supported Programs .............. ............................... ............................223 Apple Valley Community Center ...................... ............................... ............................229 AquaticSwim Center ....................................... ............................... ............................235 Apple Valley Senior Center .............................. ............................... ............................241 UNALLOCATED Insurance......................................................... ............................... ............................247 CouncilContingency ........................................ ............................... ............................251 OTHER GOVERNMENTAL FUNDS BUDGETED EquipmentFund ............................................... ............................... ............................255 Cable TV Joint Powers Reserve Fund ............. ............................... ............................259 Cable TV Capital Equipment -PEG ................... ............................... ............................267 Future Capital Projects Fund ........................... ............................... ............................271 RoadImprovement Fund ................................. ............................... ............................275 EDAOperations Fund ...................................... ............................... ............................279 VERF (Vehicle &Equipment Replacement Fund) ........................... ............................283 ENTERPRISE FUNDS LiquorFund ...................................................... ............................... ............................287 GolfFund ......................................................... ............................... ............................303 IceArena Fund ................................................ ............................... ............................317 WaterOperations ............................................. ............................... ............................333 SewerOperations ............................................ ............................... ............................343 Storm Drainage Utility -Water Quality ............... ............................... ............................353 StreetLight Utility ............................................. ............................... ............................363 CemeteryFund ................................................ ............................... ............................367 Apple lley Notes: This page left intentionally blank 2015 BUDGET MESSAGE App e Valley TO: Mayor and City Council Members FROM: Tom Lawell, City Administrator SUBJECT: Preliminary City Budget for 2015 and 2016 DATE: August 27, 2014 It is my pleasure to present to you the recommended 2015 and 2016 draft budget for the City of Apple Valley. This budget represents a fiscal plan that will allow us to continue the delivery of the high quality public services that our residents, businesses and visitors have come to expect. In the months ahead, staff looks forward to being able to meet with the City Council to discuss in more detail the specifics included within this budget. Our budget setting process is built on five core fiscal principles that serve us well and continue to guide our work: 1) Focus on the provision of basic City services and fund their provision at adequate levels. 2) Estimate anticipated revenues at realistic levels. 3) Retain adequate reserves to protect against fiscal uncertainty. 4) Anticipate continued community growth and program capital improvements to serve our growing community. 5) Demonstrate strong stewardship of existing infrastructure and plan for its repair /replacement in a proactive manner. By staying focused on these budgetary principles, we have built a solid reputation among the financial agencies that monitor and rate governmental entities. In fact, earlier this year Apple Valley was rewarded for its financial strength by receiving not one, but two AAA bond ratings (Moody's Investors Service and Standard and Poor's). To hold the highest possible bond rating from two agencies is very rare. In fact, of the 854 cities in Minnesota, there are only 10 that hold dual AAA ratings. With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible borrowing costs when it needs to issue bonds in the financial marketplace. Low borrowing costs translate into ongoing savings for all city taxpayers. In addition, the City has consistently enjoyed favorable reviews from CNN /Money Magazine as it determines America's Best Places to Live. In 2013, CNN /Money Magazine ranked Apple Valley as the 17 Best Place to Live in America. This is up from 20 in 2010, 24 in 2008, and 28 in 2007. For 2013, Apple Valley was one of three Minnesota cities recognized, and the only one in Dakota County. The budget document you hold in your hands outlines the investments we intend to make in 2015 and 2016 to remain a high quality and fiscally strong community. This is the first year that a two - year budget document has been prepared for your review and consideration. Staff believes that our evolution to a two -year budget will allow for more proactive forecasting and greater stabilization in the years ahead. Coupled with our five -year Capital Improvements Program, we are now able to look more clearly over the horizon to identify emerging revenue and expenditure trends. In the pages that follow, this budget message will: • Summarize important trends being experienced in Apple Valley; • Describe the current budget environment and important changes in State law; • Explain how the budget document is organized; • Describe the revenue and expenditure trends of the General Fund; • Summarize the City's various other funds and budget highlights. COMMUNITY TRENDS According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April 1, 2013, was 50,326 living in 19,363 households. This equates to an average household size of approximately 2.6 persons per household. Building permit activity in the City continues to be strong. The table below shows the permit valuation history in three categories from 2004 through 2013. :1 oil oil 1 off III - - of off oil 1 oil oil I oil oil I off III off oil III oil II of: oi� In 2013, the City added approximately $19.3 million in residential permit value, $24.7 million in commercial /industrial permit value, and $5.8 million in other permit valuation (i.e., alterations, repairs, additions, siding and roof replacements) for a total of $49.8 million. Within this total, we added 63 single - family homes and 836 other permits for residential property improvements. On the commercial side, we experienced $3.4 million in new construction and another $21.3 million in additions, alterations and repairs through the issuance of 106 permits. Through July 2014, we have added 38 single - family homes, and have issued 685 permits for residential additions, alterations and repairs. In addition, we have seen the construction of two large commercial buildings in the Apple Valley Business Campus and have issued 56 permits for commercial additions, alterations and repairs. Total permit valuation added through July 2014 is approximately $30.8 million. Added growth in the community also equates to an expansion of our City owned and maintained utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows: Cit Apple Valle Utilit Infrastructure Chan from 2013 thru - 2014 Item 2013 Existing New Additions . . Thr oug h 1 Sanitary Sewer (miles) 194.9 1.37 196.27 Force Main (miles) 3.65 0 3.65 Sanitary Manholes (each) 5,405 61 5,466 Water Main (miles) 243.81 1.68 245.49 Valves (each) 3 23 3,774 Hydrants (each) 2 15 2 Storm Sewer (miles) 165.33 1.76 167.09 Storm Sewer Manholes (each) 8 107 8 Streets (miles) 173.29 1.52 174.81 Culs de sac (each) 315 3 318 Roundabouts (each) 3 0 3 As land subdivision applications continue to be submitted and approved in 2014, these infrastructure components are sure to continue to grow over the next year. Most of the remaining infrastructure additions in the community will occur south of County Road 42 and east of Flagstaff Avenue in the area currently being used for sand and gravel mining. Property values in Apple Valley and across Dakota County are determined annually by the Dakota County Assessor's Office. They report the following valuation trends for Apple Valley comparing 2014 and 2015: Taxable Market Value Comparison b Propert • Preliminar 2014 to 2015 Paya ble 1 Payable 2 Chang Residential $3 $3 10.55 Commercial /Industrial $491 $496 1.13 Utility $12,060,400 $12,060,400 0.00 Agricultural $9,019,200 $8,738,800 -3.11 Cabins $219,400 $236 7.98 Apartments $226,812 $240 5.82 Personal Property $38,937,300 $38,957,100 0.05 Total $3,897,057,902 $4 8.91 Residential property values in Apple Valley continue to increase which is further evidence of improving market conditions. Commercial /Industrial values are also increasing after several years of decline. Given that the pace of increase is much greater for residential properties relative to commercial /industrial (10.55% vs. 1.13 %), the overall tax burden in 2015 will continue to shift from commercial /industrial properties to residential properties. Dakota County also produces a report that measures the percentage change in market value for residential homestead properties from year to year. Apple Valley experienced a healthy 7.74% increase in median home value from payable 2014 to payable 2015. This compares with a 3.3% increase from 2013 to 2014, a 5.8% decrease from 2012 to 2013 and a 3.1 % decrease from 2011 to 2012. The new median residential homestead value in Apple Valley for 2015 is $207,400, compared to $192,500 in 2014 and $186,000 in 2013. THE BUDGET PROCESS AND TIMELINE The timeline for the preparation of the City's 2015 budget is established by the State of Minnesota. This year the most significant change made by the State involves a timeline extension in September. Previously the City needed to adopt its preliminary property tax levy and preliminary budget no later than September 15 of each year. This year that date has been changed to September 30. As such, the first deadline of the budget process this year is September 30, 2014 the date by which the City must adopt its 2015 preliminary property tax levy and preliminary budget. The adoption of the preliminary property tax levy sets the maximum amount permissible. After September 30, the amount may be decreased, but not increased, when the final certified 2015 levy is adopted in December 2014. State law requires that by September 30 we also announce the time and place of a future City Council meeting at which the budget and levy will be discussed and public input allowed, prior to final budget and levy determination. By State law, this public input meeting must occur after November 24 and must start at or after 6 p.m. By that same September 30 date, the City must provide the County Auditor with the above information, plus a phone number and address where comments and questions about the City's budget can be directed. It is our intent to have the Council consider adoption of the preliminary levy resolution on September 25, 2014. After adoption, we will forward the City's preliminary levy resolution to Dakota County and they will then prepare parcel specific notices to be sent out to all Apple Valley property taxpayers. Per State law, the County will send the parcel specific notices out between November 11 and November 24. We are required by State law to adopt our final property tax levy and certify the amount to the County auditor on or before December 29. Apple Valley City Council meetings in December are scheduled for December 11 and 23. Ideally, we would be able to finalize both the budget and tax levy at our December 11 meeting. STATE BUDGET CONDITIONS AND AID DISTRIBUTION Unlike past years, the most recent State Economic and Budget Forecasts have been largely positive. The State's 2014 -2015 biennium is projected to have a positive budgetary balance of $32 million, and the State's 2016 -2017 biennium is projected to have a positive budgetary balance of $603 million. These estimates will surely change over time, but for now, the State is on fairly stable financial ground. With positive financial news, the Minnesota Legislature recently increased the appropriation for the State's Local Government Aid (LGA) distribution formula. The LGA appropriation has increased by $7.8 million for the 2015 distribution, raising the total amount to $516.9 million for 2015 and $519.4 million in 2016. Despite this increase, the distribution formula for LGA still excludes the City of Apple Valley from the program. As such, our LGA distribution for 2015 and 2016 is still zero. Media reports will frequently include reference to the new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of the LGA program. Unlike many other States, the vast majority of cities in Minnesota do not receive sales tax revenue from business transactions that occur within their boundaries. Instead, sales tax receipts are collected by the State and are then re- distributed as the State Legislature deems appropriate. This redistribution has taken various forms through the years including the abovementioned LGA program, the Homestead and Agricultural Credit Aid (HACA) program, and the Market Value Homestead Credit (MVHC) program. As shown in the following chart, suburban cities like Apple Valley have steadily been cut out of such programs. MN State Aid Receipts Local Government Aid and Market Value Homestead Credit Received b Cit of Apple Valle $3,5 00 ., 000 $3, 000 ., 000 11 111 $2, 000 , 000 $1,5 00 , 000 $1 ) , 000 j . 000 $5 00 , 000 P 5:;5 R� 4& RO 0) General • Future Capital • STATE MANDATED PERA INCREASE As required by law, eligible employees of the City of Apple Valley participate in the State's Public Employees Retirement Association (PERA). Employee and employer contribution amounts are set by the State. As of January 1, 2015, employee contributions for coordinated members of the General Employees Plan increases from 6.25% of salary to 6.50% and employer contributions for coordinated members of the General Plan increases from 7.25% of salary to 7.50 %. Certain employees of the City are covered by the PERA Police and Fire (P &F) Plan. The 2015 employee and employer contribution rates were set by the State during the last legislative session The current member contribution rate of 10.2% of salary will rise to 10.8% on January 1, 2015. The employer contribution rate of 15.3% of salary will increase to 16.2% on January 1, 2015. HOMESTEAD CREDIT PROPERTY TAX REFUND PROGRAM The Minnesota Legislature continues to support the Homestead Credit Property Tax Refund Program and directed additional funds to the program this last session. Specifically, they approved for 2014 a one -time 3% increase in the program for homeowners and a one -time 6% increase in the program for renters. The $133 million program grew by $12.1 million for the 500,000 eligible homeowners and $12.5 million for the 350,000 eligible renters in the state. For 2014, the average eligible homeowner will now receive a refund of $837 and the average eligible renter will now receive a refund of $643. Due to the structure of the program, the available tax refund benefits will not be reflected in the parcel- specific property tax notices that are sent out in November 2014. Taxpayers will need to file separately with the State to receive any property tax refund they may be entitled to receive. As we do every year, we will continue to inform our residents of this refund program and will encourage them to apply if they are eligible. PROPOSED 2015 and 2016 PROPERTY TAX LEVY The various components of the proposed 2015 and 2016 levy are summarized below. Lev Component 1 1 ' Chan General Fund $ 18 $ 18 $206 1.12% Street Maintenance Program 2 2 $85 2.98% Property Tax Delinquencies 200 200 $ 0 0% Ice Arena support 121 121 $0 0% Debt Service — Voter Approved 884 910 $ 26,000 2.94% Debt Service — All Other Levy 307 397 $89 29.1% $ 22 $ 23,134 $407,000 1.79% The total levy for 2015 is proposed to be $23,134,000 up 1.79% or $407,000 over 2014. At this levy amount, the median valued home in Apple Valley valued at $207,400 will see the City's share of their property tax bill increase $26 or 3% from $867 in 2014 to approximately $894 in 2015. The 2015 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to fund the increase in the street maintenance program. The capacity to fund this increase comes from eliminating nearly $1 million in debt service levy and transfers that levy to the annual street maintenance program general levy (see page 3 for more details). The City's 2012 decision to fund future road reconstruction projects through the General Fund as opposed to levying special assessments against benefitting properties is unique and farsighted. In essence, the City's property tax rate will be higher than many of our neighboring cities going forward, but our citizens will not need to worry about receiving large, unexpected special assessments for road work in the future. It is important that we routinely remind our citizens of unique and affordable approach to road reconstruction. BUDGET ORGANIZATION The City currently administers over 74 individual funds in various categories such as general, debt service, capital projects, proprietary funds, and special revenue. The draft 2015/2016 City Budget includes some, but not all, of these funds. While each fund is important, the primary fund that affects many of the City's daily operations is the General Fund. The majority of the budget document, and the majority of this budget message, will focus on revenues and expenditures related to the General Fund. The City also operates many proprietary or enterprise functions, which are accounted for in their own funds: such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery, and Liquor Operations. In addition to the General fund and proprietary funds, the budget includes a number of other funds; Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint Powers and the Vehicle and Equipment Replacement Fund (VERF), an internal service fund. Notable changes in these non - General Fund accounts are also included in this budget message. GENERAL FUND OVERVIEW Revenue Estimates As the largest fund in our financial reporting system, our ability to accurately estimate the yearly revenues of the General Fund is very important. While revenue from the State of Minnesota has been variable and unreliable from year to year, thankfully other revenue components of the General Fund are fairly constant and predictable. General Fund revenues are depicted in the following pie charts. The first chart shows the various sources of General Fund revenues for 2014. The second chart shows the various sources anticipated in the budget for 2015. We anticipate raising $28,876,225 in General Fund revenue for 2015, which is an increase of approximately 1.9% compared to 2014. The 2015 revenue amount is comprised of a number of revenue sources. Similar to years' past, the largest source of revenue for the General Fund is the property tax, which generates approximately 76% of the revenue base. The remainder of the General Fund revenue is generated by sources such as licenses, lease income, permits, fees, service charges, park operations, transfers and other revenues. As noted above, the General Fund receives no revenue from State programs, such as Local Government Aid. General Fund Revenues Franchise Fees & 2014 Budget Request Other Taxes $ 28,336,528 2% Licenses & Permits 3% State Police & Fire Relief Aid Taxes �° `����� ark & Rec- Chgs & 2% 76% "" Rents 4% Other Charges for _ Services & Rents 4% Fines & Penalties 1% ry Transfers In, Other Revenues Admin 1% State Local Government Aid 0% charges & Reserves 7% General Fund Revenues Franchise Fees & 2015 Budget Request Other Taxes $28,876,225 2% Licenses & Permits 3% State Police & Fire Relief Aid Park & Rec- Chgs & 2 Taxes 75% ., � Rents ndw � 4% � Other Charges for Services & Rents 5% Fines & Penalties 1% Transfers In, Admin Other Revenues charges &Reserves State L ocal 0% 1 7% % Expenditure Estimates Within the General Fund, we can categorize our operations into three broad categories: personnel services, commodities /other, and capital outlay. As the name implies, personnel services accounts for the salaries, insurance costs, social security, Medicare, and pension costs of our most important organizational assets, our employees. Significant staff changes proposed for 2015 are outlined in the attached supplemental memos. Commodities /other department expenditures in the General Fund include expenditures for repairs, utility costs, training, supplies, etc. Capital outlay expenditures are for those items deemed more durable and having a life span generally in excess of five years. The personnel services and commodities /other expenses generally represent re- occurring expenses from year to year. The capital outlay costs are more infrequent, and can vary significantly from year to year depending upon capital needs. As further described below, we have taken steps to eliminate some of the peaks and valleys of the capital cycle through the implementation of a Vehicle and Equipment Replacement Fund. A summary of the General Fund budgeted expenditures from 2014 to 2015 is as follows: 0- 2015 Difference Adopted Admin Rec ommended Personnel Services $ 17 $ 18 3.34% Commodities /Other 7 6 <1.36 %> Capital Outlay $ 908,142 $ 874,450 <3.71 %> Transfer to Road Impr. Fund 2 2 2.98% General Fund Total $ 28 $ 28 1.90% General fund expenses are described in detail beginning on page 22 of the budget book. OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW The City maintains a number of other funds which are essential to our operations. Beginning on page 255 of your budget book, these various funds are described in detail. Highlights from these various funds are provided below. Equipment Fund This fund budgets for equipment purchases to be supported by the issuance of equipment certificates. Equipment purchased in this manner is expected to have a lifespan of at least five years. In 2015, it is proposed that replacement equipment be purchased for the Streets and Park Maintenance divisions in the amount of $680,000. This includes two large plow trucks, two smaller trucks and a stump grinder in the Streets division, and pickup truck and a Holder sidewalk unit in the Park Maintenance division. In 2016, it is proposed that we issue equipment certificates in the amount of $534,000 to replace a plow truck, an aerial truck, a loader and a crash attenuator. Further information is provided on page 255. Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding mechanism for the systematic replacement of vehicles in the City's fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow, and to stabilize budgeting for major equipment purchases. Details on the fund can be found beginning on 283. Given the large scope of this endeavor, it is anticipated that it will take several years to fully migrate all departments from equipment certificates to the VERF. The revenue source for the VERF includes an annual inter -fund charge to the participating departments, proceeds from trade -ins and equipment sales for those items covered by the program, and the addition of interest earnings. As of 2014, those departments already participating in the VERF program include Fire, Police, Code Enforcement, Community Development, Building Inspections, Engineering, Natural Resources and Fleet. Going forward, each of these departments will see a consistent, annual expense in their budget necessary to incrementally accumulate the funds necessary to fund their future vehicle and equipment replacement costs. For 2015, the total VERF Interfund charges are projected to be $494,250. In 2016, it is recommended that we incorporate the Parks Maintenance department into the VERF which will require the Interfund charges to increase to $705,300. To assist this transition, in 2016 we also intend to transfer funds from the Closed General Obligation Debt Fund to the VERF in the amount of $373,000. Future Capital Projects Fund The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future replacement of City capital assets. Currently, the fund is being used to support the City's street reconstruction program by contributing $960,000 per year in property tax levy capacity towards the program. This is accomplished by using resources from the FCPF to make debt service payments on the 2004 Park Bonds thereby freeing up levy capacity to be directed to the street reconstruction program. In 2015, the FCPF is also proposed to fund a portion of the cost to construct a trail connection along County Road 42 from Elm Drive to the Burnsville border. Details on the FCPF are provided beginning on page 271. Road Improvement Fund Over the past few years, we have been slowly evolving our approach to roadway maintenance and rehabilitation in response to our aging infrastructure. The Road Improvement Fund provides for a consolidated source of funding for city street improvements. Street improvements under this activity include new street construction, street resurfacing (overlay), pavement preservation (micro - surface seal coating), and traffic signal improvements. Revenue for the fund is primarily derived from a special road improvement tax levy which is anticipated to increase by $85,000 in 2015 to $2,940,000 and by another $88,200 in 2016 to $3,028,200. Other funding sources are the Municipal State Aid contribution derived from the State's motor fuel tax and transfers from the City's utility funds to cover water, sanitary and storm sewer improvements associated with identified road reconstruction projects. For 2015, we anticipate approximately $5.9 million in projects throughout the City, most notably the reconstruction of roads in the Longridge 1 St and 2 nd neighborhood and the Pinecrest /Sunshine Estates neighborhood. Traffic signal reconstruction work is also anticipated at several intersections including Galaxie Avenue /140 Street and at various intersections along County Road 42. In 2016, major projects include the reconstruction of roads in the Palomino Hills 3 rd and 4 th Additions and the extension of 157 Street. Details can be found beginning on page 275. EDA Operations Fund The Apple Valley Economic Development Authority Fund exists to support economic and business development activities as they may arise. For 2015 and 2016, the fund is proposed to support our continued involvement with GREATER MSP, the regional economic development organization that fosters business development within the Twin Cities. In addition, the continuation of the Open for Business program sponsored by the Dakota County Community Development Authority and the Metropolitan Consortium of Community Developers is also proposed for both years. In 2015, it is proposed that work on a Mixed Business Campus ordinance be undertaken for the active mining area south of County Road 42. It is also proposed that we continue to work with Uponor to develop relationships with other Nordic companies to attract them to locate within our business park, creating both jobs and tax -base. Further details are provided on page 279. Municipal Liquor Operation The City's three liquor stores remain healthy and continue to exercise appropriate control over the sale of off -sale liquor within the City. Gross and net profit margins consistently surpass other municipal liquor operations in the metropolitan area, and according to the latest information published by the State Auditor's Office, the Apple Valley Municipal Liquor Operation ranks fifth in terms of annual gross sales. The 2015 budget proposes a capital expenditure to further upgrade the digital video recording system at all three stores. For 2016, it is proposed that all three stores upgrade their exterior signage. Details regarding the liquor operation budget can be found beginning on page 287. Our liquor operations also provide a significant transfer to the City's General Fund each year, which benefits all taxpayers in the City. Recent expenditures supported by the liquor fund include: Annual Municipal Li Store Transfers Support the Communit i� - Year Amount Jill ���Expenditures Sup orted b. nnual Transfer �p�� A 2012 $5257000 Five Police S Cars and Park & Recreation Activities 2013 $5257000 Four Police S Cars and Park & Recreation Activities 2014 $600 Two Snow Plow Trucks, Five Police S Cars and Park & Recreation Activities 2015 Proposed $600 Six Police S Cars, One Snow Plow Truck and Park & Recreation Activities 2016 Proposed $630 Fire En (Pumper), Three Police S Cars and Park & Recreation Activities As our li operations expand and prosper, we have been able to steadil increase the amount of the annual transfer to the General Fund. In fact, b the end of 2016 the total amount of the transfer over the 15- time period will approach $7 million. The histor of our recent Li Fund transfers is as follows: Actual and Proposed Annual Transfers from Li Fund to General Fund Totals $6,,960,,000 since 2002 $600..000 $500,tOOO $400.,000 0 0 0 0 0 0 0 0 0 0 0 0 010 ON 1 $300..000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % % % 0 0 0 0 0 0 0 0 ftk Ln Ln Ln 0 0 0 ftk fth % fth Ln N rN1 N $200,tOOO Nk sk 0 0 0 0 00 Ln Ln Ln 0 0 0 0 0 0 % M 0 ftk Ln $100,F000 Ln 00 R* Ln 00 CA 0 W-4 eq M RT Ln V-4 W-4 T-4 T-4 V-4 T-4 0 0 0 0 0 0 0 eq eq Proposed Valleywood Golf Course Valle Golf Course continues to evolve its operations with the addition of the new clubhouse facilit Valle is now able to host lar g olf tournaments and a variet of other non- related events. As a weather dependent operation, the number of rounds of pla on the course will var y ear to y ear. Clubhouse rentals are less weather dependent and represent a g rowth opportunit for the Cit Capital expenditures at Valle for 2015 include a replacement g reens mower, a small utilit vehicle, various cart path improvements and some additional kitchen e Capital expenditures forecast for 2016 include a replacement mower, a small utilit vehicle, various cart path improvements, a new entrance si various parkin lot improvements, ban furniture and replacement audio/visual e Capital expenditures are monitored closel and are onl made when resources are available within the enterprise fund. The 2015 and 2016 bud for Valle forecast an increase in rounds of pla and added food and bevera revenue as a result of the new clubhouse facilit A detailed description of the Valle operation can be found be on pa 303. Sport Arenas The Cit arena operations be a new chapter in 2014 with the retirement on our ori mana and the hirin of our new mana Durin the y ear, we also successfull implemented summer ice at the Ha Arena. The Sports Arena attached to Apple Valle Hi School continues to serve as a prime example of joint cooperation between the Cit and ISD196. The School District pa half of the operatin costs associated with the facilit In 2014, the Sports Arena received a new coolin tower, replacin a nearl 40 y ear old piece of ori e Detailed bud information on the arenas can be found on pa 317. Cable Television Cable Television services that are provided throu a joint powers a with the Cities of Farmin and Rosemount and are detailed be on pa 259. Cable Television activities specific to Apple Valle are described be on pa 267. Work on developin a new cable television franchise with Charter Communications continued throu 2014 and will hopefull conclude b y ear-end. The ne is bein undertaken as a joint project with Rosemount and Farmin to more efficientl complete the process. Water Utility Fund The Water Utilit Fund be on pa 333. As Council is aware, the expansion of the Cit water treatment plant is well underwa Anticipated completion of the project is sprin 2015. Other major drinkin water improvements anticipated durin 2015 and 2016 include various well and water reservoir rehabilitation projects. In 2015, we plan to undertake si water utilit improvements in the Palomino Hills area in coordination with the street reconstruction project. In 2016 it is forecast that we will be a three- process of replacin all water meters in the Cit a major undertakin indeed. Consistent with the Council 7 s prior discussions, water rates are proposed to increase b 3 percent in 2015 and 2016. Sanitary Sewer Fund The Sanitar Sewer Fund be on pa 343. Notable sanitar sewer projects on the 2015 and 2016 horizon include the replacement of Lift Station #3 and sanitar sewer work associated with the Palomino Hills street reconstruction project. Consistent with the Council's prior discussions, sewer rates are proposed to increase b 3 percent in 2015 and 2016. Stormwater The Cit continues its work to improve storm water q ualit y in areas lakes and ponds durin 2015 and 2016. Federal and State re re water q ualit y continue to mount and we have adapted accordin Further details can be found be on pa 353. Notable stormwater projects planned for 2015 include bioretention and flood miti retrofits at Lon Lake, sediment removal from stormwater ponds, easement ac alon Far and Lon Lakes, and work associated with the annual street and utilit project. In 2016, we will see man of the same expenses plus an access modification to the Cobblestone Lake stormceptor. To ensure re coordination, the Cit also continues to activel participate in both the Blackdo River Watershed District and the Vermillion River Joint Powers Or Consistent with the Council's prior discussions, stormwater utilit water rates are proposed to increase b 3 percent in 2015 and 2016. Street Light Utilli This fund accounts for the more than 3,200 street li that are in operation within the Cit The vast majorit of street li in the Cit are owned and maintained b Dakota Electric under a fixed rate pro with the Cit The Cit owns and maintains a number of street li in the downtown area and also on the newl opened sections of 147 th Street and Fla Avenue. In 2015, we plan to complete the replacement of outdated street li on Count Road 42 in the downtown area. Consistent with the Council's prior discussions, street li utilit char are proposed to increase b 3 percent in 2015 and 2016. Further details can be found be on pa 363. Cem The Cemeter Fund provides for the operation costs of runnin Lebanon Cemeter The Cit recentl ac the land east of the cemeter alon the ali of future Embr Path. Durin 2015, the process of extendin Embr Path is likel to be and the Cemeter Fund will need to pa its share of the assessment costs associated with this project. Additional g radin g work on the balance of the cemeter propert is anticipated in 2016. Bud details on the Cemeter operation can be found on pa 367. PRELIMINARY BUDGET MESSAGE Au 27, 2014 Pa 15 SUMMARY AND CONCLUSIONS The financial health and stabilit of the Cit of Apple Valle does not happen b accident. Hopefull this bud messa has helped to explain trends affectin our fiscal future and our strate for bud success g oin g forward. While len this memo can onl g o so far in explainin the recommended bud Staff looks forward to the opportunit to meet with the Cit Council in the weeks ahead to provide more information. In fact, we have established a bud review workshop for Thursda September 11, 2014, be at 5:30 p.m. where we will have the chance to present more details and answer an q uestions y ou ma have. I wish to thank our staff for the man additional hours/weekends that were spent workin on the 2015 and 2016 bud document. A special thank y ou g oes out to our Finance Department staff Ron Hedber and Cath Brou and Assistant Administrator Charles Grawe for their hard work g atherin g and verif data, providin anal and compilin the data into the professional document y ou hold in y our hands. Lastl I commend the Cit Council for their g uidance and direction over the past y ear. Your abilit to work well to on behalf of the communit is vital to the work we do as y our staff. As a result, those who live, work and pla in Apple Valle enjo hi q ualit y services at an affordable price. Respectfull submitted, L4 Tom Lawell Cit Administrator Apple lley Notes: This page left intentionally blank City Apple ty o Valle MEMO Parks and Recreation Department TO: Mayor, City Council, and City Administrator Tom Lawell FROM: Barry Bernstein, Director of Parks and Recreation DATE: August 25, 2014 SUBJECT: Parks Maintenance I Position Justification — 2015 Proposed Budget In the 2015 budget request, a Parks Maintenance I position is listed for the City Council consideration. Over the past several years, the Parks Maintenance Division has operated with 14 full time staff people, plus one Park Superintendent, to execute the various demands and meet the high expectations of our users. In order to deliver the highest quality park experience possible, staff requests authorization to add one additional maintenance position to begin in mid -2015. Presently, the City of Apple Valley Park Maintenance Division oversees the maintenance of 675 acres of parkland. This acreage continues to grow and we have more park assets to maintain every year. We also have park facilities that are aging and are requiring additional maintenance over time. Our Parks Maintenance staff is very skilled and they do an excellent job delivering excellent service, but work demands have reached the point where additional help is needed. Expectation of the City of Apple Valley's Park Maintenance Division includes: • Weekly mowing of 250 acres • Maintenance of 105 playfields 53 playground structures • 24 buildings and structures • 2 aquatic facilities • 8 extremely large irrigation systems 0 58 hard surface courts 0 31 parking lots • 72 miles of trails • 11 outdoor ice skating rinks • 39 plant beddings • Signs, trash, fishing docks, tree maintenance disc golf course, archery range and festival planning • Support of recreational programs, athletic associations and high schools. The Parks Maintenance Division staff is an intelligent group, with an enormous amount of pride, who care about the product delivered. Apple Valley is much like other cities in which we have high expectations of responsiveness to our citizens and continually evaluate our delivery of our diverse services to maximize our effort and output. Background of Request: As the new Parks and Recreation Director beginning his service to the City of Apple Valley, I have continually evaluated our employee base to maximize outcomes and ensure fiscal responsibility. Looking at a global picture of the Parks and Recreation Department responsibilities as part of this evaluation and challenge, it was determined that we could be more effective and fiscally reasonable if we make adjustments with staffing at the Apple Valley Arenas. The opportunity to modify our employee structure happened with the retirement of the long time Arena Manager in April 2014 and we were afforded the occasion to look at employee responsibilities differently. As you are aware, we have hired a new Arena Manager and have created a full -time foreman position within the Arena division. The person recommended for promotion to the foreman position currently spends half of his time at the Arena and half of his time in general park maintenance. His promotion will leave the Park Maintenance Division short one -half time position. Because of the reasons noted above, it is my recommendation that we instead upgrade the position to full -time. To accommodate the request in 2015, it is further recommended that the position be filled effective July 1, 2015. 1. When was the position created? What history do you have of justifying the position previously? How was the work handled before the position was created? This would be a newly upgraded position going from half -time to full -time. 2. If you were unable to fill the position, what would you do in the short -term (zero to six months) and longer -term (six months to two years)? Without filling the position we would be short- staffed to accomplish the park maintenance duties and responsibilities outlined above. This would delay the frequency of maintenance activities which would lessen the high quality park experience our residents currently enjoy. 3. Analyze the advantages and disadvantages to: a. Work Redistribution As described above, we currently have 14 full -time park maintenance workers, plus one Parks Superintendent. Not filling this position would effectively redistribute the work to others within the division who do not have the hours available to complete the extra work. b. Elimination of tasks It has been our goal to maintain the current level of maintenance within our parks system. Were we to eliminate park maintenance tasks, we would begin to degrade the park experience offered to our users. c. Use of Automation /technology Most of the park maintenance duties undertaken by our maintenance staff require specialized skills that are not easily automated. We do rely on upgraded technology when it makes sense to do so, d. Joint Powers Arrangement with Another Governmental Entity Park maintenance activities do not easily lend themselves to joint delivery from another entity. Each of our neighboring communities experience the same demands maintaining their own parks systems, so a joint service model is simply not workable. e. Outsourcing The Park Maintenance Division relies on outsourcing where it is deemed appropriate. For instance, many small, city -owned areas of grass are mowed by contractors across the City. We will continue to explore the use of outsourcing in the future, but a core group of full -time park maintenance employees are still needed to adequately maintain our park system. 4. If this is a full -time position, can the work be performed by a job -share or part -time staff? Briefly outline the possibilities of each. As noted above, the position was previously a part -time position. Due to work demands, it is now recommended that we upgrade the position to full -time. 5. What would happen if you did not fill the position? Address impacts on budget, revenue /expenses, time, and customer service. Without filling the position, we would be short - staffed to accomplish the park maintenance duties required to keep our parks in excellent condition. We would experience a budget savings, but would reduce the level of customer service provided to our park users. 6. What measurable outcomes can you determine by filling the position? What is the primary benefit to the City, your department, customer group, etc? By filling this position, the Apple Valley Parks and Recreation Department will be able to better fulfill the maintenance needs outlined on the first page of this memo. Apple lley Notes: This page left intentionally blank City Apple ty o Valle MEMO Police Department TO: Mayor, City Council, and City Administrator Tom Lawell FROM: Chief Jon Rechtzigel Captain John Bermel DATE: August 25, 2014 SUBJECT: Electronic Crimes Officer Justification - 2015 Proposed Budget As part of the 2015 budget, the Police Department is requesting an additional position that would be assigned to the proposed Dakota County Electronic Crimes Task Force. Beginning with the development of the first computers, technology has become an increasingly important part of our lives. As technology has evolved, so has its role in criminal activities. With the development of the Internet and the exponential increase in the power of electronic devices, both desktop and handheld, technological devices have become one of the premier focal points of any serious investigation. As the need for proper examination of technological devices has become increasingly important, it has become apparent that simply purchasing software to occasionally mirror hard - drives is a totally inadequate approach. Developing highly trained examiners and continually updating forensic capabilities is now the expectation from the citizenry, prosecutors, and courts. Developing this forensic capability within each police agency is impractical and can be cost prohibitive. Based on the successes of cooperative efforts experienced by the law enforcement community in Dakota County with such groups as the Multi- Agency Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations Team, and the Dakota Communications Center, a collaborative approach seems logical and cost effective. For this reason, a pilot program is being proposed within Dakota County which would enhance forensic services provided to Dakota County agencies. This program will take the form of a task force with most agencies contributing either manpower or monetary resources. The Police Department is requesting a new full -time sworn position to serve with this new agency. In order to make this new position as cost neutral as possible, the Police Department has looked for opportunities to restructure and reduce other staff where possible. As a result, a large portion of the funding needed for this position comes from savings from reductions in the Records Division and by reducing the number of Community Service Officers from six to four. The creation of this position will enable the Apple Valley Police Department to bolster its ability to perform proper forensic examinations on electronic devices and investigate crimes involving web access. In order to maintain consistency throughout City Departments for justifying positions a brief series of questions and answers follows which help clarify the need for filling this position. 3. When was the position created? What history do you have of justifying the position previously? How was the work handled before the position was created? This would be a newly created position. Previously, nearly all forensic examinations of electronic devices and computers has been handled by the Dakota County Sheriff's Office. Unfortunately, their unit has now been overwhelmed and is simply unable to meet the increasing demands placed on it. 4. If you were unable to fill the position, what would you do in the short -term (zero to six months) and longer -term (six months to two years)? Without filling the position we would continue to face significant delays in processing evidence. In some cases these delays are well over a year. As time continues to pass, these delays will likely only grow longer. 3. Analyze the advantages and disadvantages to: a. Work Redistribution Work redistribution is not an alternative as highly specialized skills and training are necessary. b. Elimination of tasks The tasks associated with this position cannot be eliminated. It is the expectation of the courts, prosecutor, and the citizens that we complete proper forensic exams on electronic devices. c. Use of Automation /technology Although technology and automation will be used for analyzing devices submitted for examination, properly trained staff must complete the exams. d. Joint Powers Arrangement with Another Governmental Entity This is exactly what is being proposed and is believed to be the most cost effective way to provide the needed services. A task force operating under a JPA will eliminate duplication of efforts and eliminate redundant equipment and software purchases. e. Outsourcing Outsourcing has been the preferred method up to this point. Unfortunately, the ever increasing presence of technology in most investigations has placed a tremendous burden on the Dakota County lab which is now overwhelmed and in need of significant increases in staffing and funding. 4. If this is a full -time position, can the work be performed by a job -share or part -time staff? Briefly outline the possibilities of each. The type of work that will be performed will require a strong understanding of police practices and constitutional issues making the use of a sworn officer the best option. This automatically eliminates the possibility of a part -time staff person due to contractual issues. 5. What would happen if you did not fill the position? Address impacts on budget, revenue /expenses, time, and customer service. Without filling the position we would continue as we are now and remain totally dependent on the Dakota County Sheriff's Office which now faces an overwhelming caseload. Expectations of all customers including the courts, citizens, officers, and prosecutors are such that filling this position is a high priority. The budget impact has been minimized by restructuring within the Police Department. 6. What measurable outcomes can you determine by filling the position? What is the primary benefit to the City, your department, customer group, etc? By filling this position, the Apple Valley Police Department will begin to develop a level of forensic capability never previously attained by the department. Faster completion of forensic exams will expedite investigations and in some cases will result in additional arrests. Also, street level officers will gain additional support and expertise from increased support and interaction from one of their own officers. Apple lley Notes: This page left intentionally blank City of Apple Valle MEMO Finance Department TO: Mayor, City Council, and City Administrator Tom Lawell FROM: Ron Hedberg, Finance Director DATE: August 25, 2014 SUBJECT: Financial Analyst Position Justification — 2015 Proposed Budget The Finance Department currently has a vacancy in the department. The vacancy was created in September 2012 with the retirement of a long -time Accounting Technician II employee. Since that retirement, we have been exploring an automated accounts payable system. We are currently working with LOGIS in creating this automated system. The staff position was held open to realize payroll savings in order to fund the purchase of the automated account payable system. At the end of 2013, $40,000 of fund balance was designated for the initial startup costs. The 2014 Finance Department budget provided for the filling of the vacant position mid -year. After assessing the long -term staffing needs of the Finance Department, it is recommended that we restructure the position from an Accounting Clerk position into a more advanced accounting position. With the retirement and the upcoming implementation of the automated accounts payable system, we reallocated responsibilities related to the processing of accounts payable. The prior Accounting Clerk II position responsibilities overlapped with the Accounting Clerk I and Accountant positions. This vacancy now provides us the opportunity to fill the vacancy and restructure the position to provide more accounting and analysis responsibilities and address segregation of duties comments noted by the auditors during the annual audit. A comparison was made in 2013 of the staffing structure of other similar sized cities in the metro, a copy of which is attached. The comparison shows that even with the current vacancy, our staffing levels at the accounting clerk and clerical levels are reasonably equivalent to other cities. Where we are understaffed is at the more advanced accountant levels. The 2015 budget recommends the hiring of a Finance Analyst position to address our current department needs. In justifying the creation of the position, we evaluated various possible options and approaches through the application of a number of standardized questions. These include 1. When was the current position created? What history do you have of justifying the position previously? How was the work handled before the position was created? This would be a newly created position. The position's duties would be aligned to address segregation of duties in the Finance Department noted in the annual audit in addition to enhancing the interim reporting. These are duties that are not currently being performed at the level desired. 2. If you were unable to fill the position, what would you do in the short -term (zero to six months) and longer -term (six months to two years)? Without filling the position we would continue as we are now and would not enhance interim reporting and would be restricted in addressing segregation of duties needs noted in the audit. 3. Analyze the advantages and disadvantages to: a. Work Redistribution We have redistributed the accounts payable duties previously performed by the Accounting Clerk II to others in the department. The new position would be used to address the segregation of duties comments received by adding review and approvals to the new position as well as reassigning the bank reconciliation duties to this position. b. Elimination of tasks Some duplicative tasks have already been eliminated. C. Use of Automation /technology We are working with LOGIS on implementing an automated Accounts Payable process which will provide processing efficiencies. It is these processing efficiencies that allow for a restructured accounting position. d. Joint Powers Arrangement with Another Governmental Entity A job share with neighboring cities who currently use JDEdwards as their finance system. e. Outsourcing The activities to be performed to address the segregation of duties comments would not be eligible to outsource beyond management control. Some of the additional activities such as interim reporting could be outsourced, but would be at a much higher billing rate, likely about three times the rate. 4. If this is a full -time position, can the work be performed by a job -share or part -time staff? Briefly outline the possibilities of each. It would possible to utilize a part -time position if the right person could be found with the experience and the person was interested in a part -time position. One option would be to try and find a person that could be job shared with another neighboring community using the same finance software. Eagan or Lakeville would be the neighboring cities using JDEdwards. I will check with the Finance Directors in Eagan and Lakeville to see if they have part time employees interested in full time or have plans to hire part time employees in the near future. 5. What would happen if you did not fill the position? Address impacts on budget, revenue/ expenses, time, and customer service. Without filling the position we would continue as we are now and would not enhance interim reporting and would be restricted in addressing the segregation of duties needs noted in the audit. 6. What measurable outcomes can you determine by filling the position? What is the primary benefit to the City, your department, customer group, etc? The position would be restructured as a Finance Analyst position and duties would be structured to address segregation of duties needs identified in the annual audit. It would also provide enhanced interim reporting capabilities and participate in preparation for the annual audit and annual budget process. A partial list of duties • Interim reports • Reporting to the State of Minnesota and other entities • Budget analysis for annual budget • Audit preparation including fixed assets accounting and analysis • Completion of the monthly bank reconciliation • Internal audit activities • Preparing the monthly sales tax and gas tax reporting. Staffing comparison with other similar sized Metro Cities Number of FTE's by positions _ _ O CO � a POP cit _ _ = a _ = L = _ m a� 2 012 p ca ca U c� u X c v > U Q U U 0 U-0 U 0 M ++ m A cn U ' X O U U U U U Z; ca a a s a W a a a Q a >> a Just the neighboring cities Apple Valley 49,376 1 1 1 1.5 4.5 1.5 1 Burnsville 61,042 1 1 1.75 2.9 6.7 2 1 Pr Eagan 65. 1 1 1 2 1 1 7.0 1 1 Lakeville 55,772 1 3 2 6.0 2 Bloomington 84 1 1 5 5 Pr 12.0 1 Brooklyn Park 75,306 1 1 1.6 3.6 7.2 2.5 1 Plymouth 71,930 1 1 1 1 2 6.0 2 1 Pr Eagan 65 1 1 1 2 1 1 7.0 1 1 Coon Rapids 63,162 1 1 1 2 1 6.0 3 1 Maple Grove 62,660 1 1 1 1 3.2 Pr 7.2 2 1 Eden Prairie 62, 1 1 1.5 1 4.5 2 1 Burnsville 61,042 1 1 1.75 2.9 6.7 2 1 Woodbury 59,338 1 1 1 2 Pr 5.0 2 1 Blaine 58, 020 1 3 2 F" 6.0 2 1 Lakeville 55,772 1 3 2 Pr 6.0 2 Minnetonka 51,451 1 1 1 1 Pr 4.0 1.6 1 Edina 49,491 1 1 1 2 Pr 5.0 1.5 1 Apple Valley 49,376 1 1 1 1.5 4.5 1.5 1 St Louis Park 46,293 1 1 1 1 2 1 7.0 2 1 Maplewood 37,755 1 1 Pr 2.0 1 Cottage Grove 34,502 1 1 1 1 4.0 1 1 Pr G H 34 1 1 2 4.0 Roseville 34,178 1 1 1 1 Pr 4.0 1 1 Richfield 33,859 1 4 F" 5.0 1 Source: Direct response from individual cities or, if no response was received, data was obtained from the League of Minnesota Cities Apple lley Notes: This page left intentionally blank 1 CITY OF APPLE VALLEY RESOLUTION NO. 2014- RESOLUTION ADOPTING 2015 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2015 operating budget on September 11 as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and thereby establishing a maximum tax levy for 2015; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2015 by September 30, 2014, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2015 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2015 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $980,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2004/2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2015, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $18,76600 Annual Street Maintenance Program 2 Ice Arena support 121 Debt Levy: Market Value Based. - GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 415 GO Park Bonds 2008 (2013a refunding) 40500 GO Park Bonds 2011 9000 910,000 Tax Capacity Based. - GO Equipment Certificates 2010 118 GO Equipment Certificates 2012 179 GO. Equipment Certificates 2014 10000 397,000 $ 23,134 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. 2 ADOPTED this 11 th day of September, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk 3 City of Apple Valley 8/20/14 Property Tax levy History 2010 2011 2012 2013 2014 2015 2016 GENERAL LEVIES Final Final Final I I General Fund 18,127,177 17,860,000 17,897,000 18,164,570 18,359,496 18,566,000 19,522,800 Annual Street Maintenance Program 1,660,000 1,598,000 1,675,000 2,755,000 2,855,000 2,940,000 3,028,200 MVHC Provided to Residents - Anticipated 1,050,000 1,120,000 Ice Arena Support 121,000 121,000 Delinquency allowance 122,000 200,000 400,000 200,000 200,000 200,000 200,000 Fire Relief - TOTAL GENERAL LEVIES 20,959,177 20,778,000 19,972,000 21,119,570 21,414,496 21,827,000 22,872,000 DEBT LEVIES Equipment Certificates: Equip cert of 2005 - $400,000 - - - - - - - Equip cert of 2006 - $860,000 123,000 123,000 - - - - - Eq Cert of 2010 Refunding 2010a 117,000 117,000 117,000 118,000 - Equip cert of 2012 - $900,000 (Assumed) (5 &10 years at 2 %) 178,000 178,000 179,000 180,000 2014 equip cert estimated 100,000 120,000 2016 equip cert estimated DCC Bond of 2007 - - 123,000 123,000 117,000 295,000 295,000 397,000 300,000 Gross Revenue Bonds (Tax Capacity Based) Arena Revenue Bond of 2004 $1,015,000 125,000 120,000 120,000 121,000 121,000 - - (refunded Ice Arena Bonds of 1995 - $1,435,000) GO IMPROVEMENT BONDS (ASSESSMENTS) Eastview Park - 140th Street 8,384 Eastview Park - Storm Sewer 15,993 15,000 14,249 12,376 12,504 - - 24,377 15,000 14,249 12,376 12,504 - General Obligation Bonds (Market Value based) GO Refunding Bonds of 2004 $8,040,000 Park 835,000 860,000 885,000 redirected (refunded 1997 Park Bonds - $8,370,000) to annual GO Refunding Bonds of 2004 $615,000 Cemetery 68,000 69,000 70,000 street program (Refunded Cemetery Bonds of 1997 - $795,000) GO Refunding Bonds of 2012 $4,790,000 redirected (refunded 2004 Park & Cemetery Bonds ) Park Bonds of 1997 - $8,370,000 - Cemetery Bonds of 1997 - $795,000 - Park Bonds of 2011 87,000 88,000 89,000 90,000 91,000 Park Bonds of 2007 - $6,400,000 365,000 380,000 390,000 395,000 405,000 415,000 425,000 Park Bonds of 2008 - $6,685,000 340,000 355,000 370,000 380,000 390,000 405,000 420 Total G.O. MV Based 1,608,000 1,664,000 1,802,000 863,000 884,000 910,000 936,000 TOTAL DEBT LEVY 1,880,377 1,922,000 2,053,249 1,291,376 1,312,504 1,307,000 1,236,000 TOTAL LEVY 22,839,554 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,108,000 Increase in Net Levy 0.936% -0.611% - 2.972% 1.751% 1.410% 1.79% 4.2% City of Apple Valley Allocation of Total Property Tax levy and Property Taxes Available for General Fund 2010 2011 2012 2013 2014 2015 2016 Total Gross Levy: 22,839,554 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,108,000 Less Delinquency allowance (122,000) (200,000) (400,000) (200,000) (200,000) (200,000) (200,000) Less MVHC provided to residents 1,050,000 1,120,000 - - - - - Property Tax Levy Available for Operations 21,667,554 21,380,000 21,625,249 22,210,946 22,527,000 22,934,000 23,908,000 Less Amounts allocated to other funds Fire Relief - - - - - - - Ice Arena Support (121,000) (121,000) Annual Street Maintenance Program (1,660,000) (1,598,000) (1,675,000) (2,755,000) Less Amounts for Debt Service Equipment Certificates, (123,000) (123,000) (117,000) (295,000) (295,000) (397,000) (300,000) Ice Arena Bonds (125,000) (120,000) (120,000) (121,000) (121,000) Special Assessment Bonds (24,377) (15,000) (14,249) (12,376) (12,504) - - Market Value based Park & Cemetery Bonds (1,608,000) (1,664,000) (1,802,000) (863,000) (884,000) (910,000) (936,000) Amounts of Levy for General Fund 18,127,177 17,860,000 17,897,000 18,164,570 21,214,496 21,506,000 22,551,000 increase decrease from prior year 1,711,873 267,177 37,000 267,570 3,049,926 291,504 1,045,000 4 Apple lley Notes: This page left intentionally blank 5 City of Apple Valley Tax Capacity & Tax Extension Rate Calculation 8/20/2014 2010 2011 2012 2013 2014 2015 Prelim 2015 (with Final Final Final - Final Final - Final Fiscal Disp #'s) A. REFERENDA Market Value (1000's) 4,770,160 4,432,554 4,323,035 4,068,568 4,163,237 4,481,481 -7.08% -2.47% -5.89% 2.33% 7.64% B. VALUES 1. Value 54,306,053 50,538,618 46,491,474 43,625,752 44,699,904 48,283,716 2. Fiscal Disp Loss (4,786,935) (4,742,967) (4,416,654) (4,332,386) (4,093,738) (4,169,064) -0.9% -1.9% -5.5% -3.8% 3. Tax Increment (3,269,773) (3,000,191) (2,624,172) (1,208,647) (1,279,173) (1,315,000) MV Exclusion 4. RATE VALUE 46,249,345 42,795,460 39,450,648 38,084,719 39,326,993 42,799,652 5. Fiscal Disp Gain 7,532,285 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 -3.6% -8% -4% -4% -4% 6. Value With FD 53,781,630 50,058,359 46,107,336 44,447,525 45,441,773 48,904,454 -6.92% -7.89% -3.60% 2.24% 7.08% C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,793,422 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2. HACA Aid 3. City Levy 18,438,132 18,141,000 17,401,612 18,741,312 18,833,917 19,300,349 4. Tax Levies - Gross 21,231,554 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 D. RATES 1. Fiscal (C1 /135) 37.086% 39.860% 42.388% 44.110% 49.210% 47.891% 2. City Levy (C3/B4) 39.867% 42.390% 44.110% 49.210% 47.891% 45.095% E. MARKET VALUE DOLLAR /RATE 1. City Dollar Levy 1,608,000 1,664,000 1,802,000 863,000 884,000 910,000 2. City Rate (El /A) 0.033710% 0.037540% 0.04168% 0.02121% 0.02123% 0.02031% Tax Capacity Levy 21,231,554 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 MV Levy 1,608,000 1,664,000 1,802,000 863,000 884,000 910,000 22,839,554 1 22,700,000 1 22,025,249 1 22,410,946 1 22,727,000 1 23,134,000 1.41% 1.79% RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2014 tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 45.095% 0.020306% total Tax Capacity (excluded TCV contributed to FD pool & & TIF Captured 42,799,652 4,481,481,000 Gross tax Dollars generated 19,300,349 910,000 20,210,349 Add Fiscal Disparity distribution rec'd from pool 2,923,651 2,923,651 22, 224, 000 910,000 23,134, 000 Recap of Fiscal Disparities 2010 2011 2012 2013 2014 2015 Tax Capacity (tax base) Contributed to Pc 4,786,935 4,742,967 4,416,654 4,332,386 4,093,738 4,169,064 Tax Capacity (tax base ) Received from F 7,532,285 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 Net Gain (Loss) of Value from Pool 2,745,350 2,519,932 2,240,034 2,030,420 2,021,042 1,935,738 Tax Dollars Received from Pool 2,793,422 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 tax dollars as % of tax base contributed 58.4% 61.0% 63.9% 64.8% 73.5% 70.1% Tax Capacity 2015 prelim Aug 11 2014.xlsx CITY OF APPLE VALLEY 6 EST. PROPERTY TAXES - PAYABLE 2015 - IN ISD 196- 8/20/2014 CITY PORTION OF TAXES ONLY TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 3.28% (the median increase for AV) Year 2014 2015 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 192,500 ::E 207,400 7.74% Market Value - Exclusion MV (19,915) (18,574) Taxable MV 172,585 188,826 Tax Capacity 1726 1888 Tax Capacity Rates: City 47.891% 45.095% City Ref. 0.021% 0.02031% Total 47.912% 45.115% Property Taxes: City 826.59 851.39 24.80 City Ref. 40.87 42.11 1.24 M V Homestead Cr - - Total 867.46 893.50 $ 26.04 Operation 2.86% Debt 0.14% Total 3.00% TAX IMPACT FOR PROPERTY WITH MEDIAN VALUE INCREASING 6 % Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 192,500 ::E 204,050 6.00% Market Value - Exclusion MV (19,915) (18,876) Taxable MV 172,585 185,175 Tax Capacity 1726 1852 Tax Capacity Rates: City 47.891% 45.095% City Ref. 0.021% 0.02031% Total 47.912% 45.115% Property Taxes: City 826.59 835.15 8.56 City Ref. 40.87 41.43 0.56 M V Homestead Cr - Total 867.46 876.58 $ 9.12 Operation 0.99% Debt 0.06% Total 1.05% CITY OF APPLE VALLEY 7 EST. PROPERTY TAXES - PAYABLE 2015 - IN ISD 196- 8/20/2014 CITY PORTION OF TAXES ONLY 7 TAXIMPACT FOR PROPERTY WITH SPECIFIC VALUE CHANGES (230,000 home value that INCREASED 3.28% Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 222,700 ::E 230,000 3.28% Market Value - Exclusion MV (17,197) (16,540) Taxable MV 205,503 213,460 Tax Capacity 2055 2135 Tax Capacity Rates: City 47.891% 45.095% City Ref. 0.021% 0.02031% Total 47.912% 45.115% Property Taxes: City 984.15 962.77 (21.38) City Ref. 47.29 46.70 (0.58) M V Homestead Cr - Total 1,031.44 1,009.47 $ (21.96) Operation -2.07% Debt -0.06% Total -2.13% TAX IMPACT FOR PROPERTY WITH SPECIFIC VALUE CHANGES 230,000 home value that increased 7.7% Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 213,500 230,000 7.73% Market Value - Exclusion MV (18,025) (16,540) Taxable MV 195,475 213,460 Tax Capacity 1955 2135 Tax Capacity Rates: City 47.891% 45.095% City Ref. 0.021% 0.02031% Total 47.912% 45.115% Property Taxes: City 936.26 962.77 26.51 City Ref. 45.33 46.70 1.37 M V Homestead Cr - Total 981.59 1,009.47 $ 27.88 Operation 2.70% Debt 0.14% Total 2.84% 8 Apple lley Notes: This page left intentionally blank 9 Apple lley ALL FUNDS BUDGET SUMMARY 10 CITY OF APPLE VALLEY, MINNESOTA 2015 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV EDA Road Future Vehicle Budgeted General Equipment Joint Powers Capital Projects Operations Improvement Capital Replacement Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Fund Fund Projects Fund Funds 2015 Property tax- Current & Delinq Net $ 21,719,000 $ - $ - $ - $ - $ - $ - $ - $ 121,000 $ 21,840,000 MVHC Aid cut expected - - - - - - Franchise & other taxes 568,805 - 71,000 100,000 - - - - - 739,805 Special assessments 14,000 - - - - - - - - 14,000 Licenses 164,945 - - - - - - - - 164,945 Permits 747,600 - - - - - - - - 747,600 Intergovernmental 668,050 - - - - 1,200,000 - - 242,200 2,110,250 Charges for services 1,837,825 - 108,450 - - - - - 22,716,150 24,662,425 Fines and penalties 284,000 - - - - - - - - 284,000 Investment earnings 165,000 3,900 2,000 1,070 13,500 - 166,000 8,120 282,375 641,965 Other Revenues 103,000 91,500 14,830 - - - 50,000 41,500 156,000 456,830 Rentals 525,000 - - - - - - - - 525,000 Use of Reserves - - - - - - - - - - Admin Charges to other funds 859,000 - - - - - - 494,250 - 1,353,250 Subtotal before transfers & debt 27,656,225 95,400 196,280 101,070 13,500 1,200,000 216,000 543,870 23,517,725 53,540,070 Debt Issued - - - - - - - - - - Transfers In 1,220,000 - 20,000 - - 4,458,000 - - - 5,698,000 Total revenues 28,876,225 95,400 216,280 101,070 13,500 5,658,000 216,000 543,870 23,517,725 59,238,070 Expenditures: Salaries & Wages 13,562,675 146,130 - 3,069,790 16,778,595 Social Security (FICA & Medicare) 700,225 11,180 - 234,760 946,165 PERA 1,357,940 10,960 - 193,400 1,562,300 Provided Insurance 2,091,860 24,360 - 430,440 2,546,660 Other Benefits (Work Comp,etc) 366,380 380 - 77,155 443,915 Total Personal Service 18,079,080 - 193,010 - - - - - 4,005,545 22,277,635 Supplies 1,436,405 - 3,575 840 - - - - 520,315 1,961,135 Contractural Services 2,680,805 - 3,800 24,150 - - - - 619,208 3,327,963 Utilities 637,025 - - - - - - - 709,385 1,346,410 Repairs & Maintenance 352,675 - 4,000 380 - - - - 485,490 842,545 Travel, Training, Dues 504,565 - 8,250 - 28,600 - - - 54,800 596,215 Other Expenditures 1,297,420 - 3,500 - 47,500 - - - 3,353,300 4,701,720 Miscellaneous - - - - - - - - 184,000 184,000 Items for Resale 73,800 - - - - - - - 7,281,500 7,355,300 Capital Outlay 874,450 680,000 145 - - 5,658,000 50,000 688,000 3,029,800 10,980,395 Depreciation - - - - - - - 340,500 2,615,600 2,956,100 Admin Fees - - - - - - - - 704,000 704,000 Debt Service - - - - - - - - 1,234,466 1,234,466 Subtotal before transfers 25,936,225 680,000 216,280 25,370 76,100 5,658,000 50,000 1,028,500 24,797,409 58,467,884 Transfers Out 2,940,000 - - 20,000 - - 960,000 - 1,220,000 5,140,000 Total expenditures 28,876,225 680,000 216,280 45,370 76,100 5,658,000 1,010,000 1,028,500 26,017,409 63,607,884 Revenues over (under) expenditures - (584,600) - 55,700 (62,600) - (794,000) (484,630) (2,499,684) (4,369,814) 11 CITY OF APPLE VALLEY, MINNESOTA 2015 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2015 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ - $ - $ - $ 121,000 $ - $ - $ - $ 121,000 MVHC Aid cut expected - - - - - - - - Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 242,200 - - - 242,200 Charges for services 9,000,000 1,438,000 9,655,000 490,300 1,539,000 468,000 125,850 22,716,150 Fines and penalties - - - - - - - - Investment earnings 31,000 - 210,000 - 32,000 375 9,000 282,375 Other Revenues - - 135,000 14,000 5,000 - 2,000 156,000 Rentals - - - - - - - - Use of Reserves - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 9,031,000 1,438,000 10,000,000 867,500 1,576,000 468,375 136,850 23,517,725 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 9,031,000 1,438,000 10,000,000 867,500 1,576,000 468,375 136,850 23,517,725 Expenditures: Wages & Salaries 801,860 629,335 1,161,885 348,575 122,015 - 6,120 3,069,790 Social Security (FICA & Medicare) 61,275 48,140 88,875 26,665 9,335 - 470 234,760 PERA 60,075 21,120 84,740 17,865 9,150 - 450 193,400 Provided Insurance 80,440 55,675 226,310 43,680 24,335 - - 430,440 Other Benefits (Work Comp,etc) 19,630 12,210 37,245 5,750 2,285 - 35 77,155 1,023,280 766,480 1,599,055 442,535 167,120 - 7,075 4,005,545 Supplies 25,850 123,000 295,020 42,300 21,065 8,000 5,080 520,315 Contractural Services 36,268 42,500 275,165 53,250 152,190 32,000 27,835 619,208 Utilities 63,175 44,000 431,810 155,500 12,800 - 2,100 709,385 Repairs & Maintenance 49,720 15,000 326,570 40,500 52,515 - 1,185 485,490 Travel, Training, Dues 12,050 11,750 22,655 5,950 1,135 - 1,260 54,800 Other Expenditures 253,900 51,580 3,006,910 18,160 7,500 7,300 7,950 3,353,300 Miscellaneous 135,500 17,000 31,000 500 - - - 184,000 Items for Resale 6,660,000 176,500 10,000 - - 435,000 - 7,281,500 Capital Outlay 30,000 89,000 2,042,800 17,500 765,500 - 85,000 3,029,800 Depreciation 165,300 164,200 1,640,000 152,100 475,000 - 19,000 2,615,600 Admin Fees - - 388,500 - 315,500 - - 704,000 Debt Service 254,291 13,595 761,000 - 205,580 - - 1,234,466 Subtotal before transfers 8,709,334 1,514,605 10,830,485 928,295 2,175,905 482,300 156,485 24,797,409 Transfers Out 600,000 - 620,000 - - - - 1,220,000 Total expenditures 9,309,334 1,514,605 11,450,485 928,295 2,175,905 482,300 156,485 26,017,409 Revenues over (under) expenditures (278,334) (76,605) (1,450,485) (60,795) (599,905) (13,925) (19,635) (2,499,684) Addback: Principal Portion Debt Service inc above 200,000 - 346,350 - 150,000 - 696,350 Capital outlay above - not an expense 30,000 89,000 2,042,800 17,500 765,500 - 85,000 3,029,800 Net Income 12,395 938,665 315,595 65,365 1,226,466 12 Apple lley Notes: This page left intentionally blank 13 2015 GENERAL FUND REVENUE BUDGET SUMMARY 2011 Orig. 2012 2013 Budget as 2011 Actual 2012 Actual Adopted Adopted 2014 2015 2016 Amended Budget Budget - as Adopted Preliminary Preliminary amended Tax Revenue $ 18, 073, 000 $ 18, 008, 873 $ 18,164, 799 $ 18,110, 000 $ 21,132, 570 $ 21,427,496 $ 21, 719, 000 $ 22, 764, 000 Other Taxes 35,000 77,915 78,654 74,000 88,019 90,019 98,805 99,180 Franchise Fees 450,000 583,782 450,000 450,000 450,000 450,000 470,000 490,000 Special Assessments 5,000 18,865 24,925 14,000 14,000 14,000 14,000 14,000 Licenses 149,520 179,444 150,811 153,550 154,900 167,275 164,945 159,605 Permits 452,000 616,872 885,815 526,000 616,800 671,600 747,600 773,850 Intergovernmental Revenue 547,831 583,756 747,384 571,389 582,997 701,381 668,050 622,700 Charges for Service - Recreation 931,000 901,948 936,294 965,000 954,000 950,000 929,125 977,550 Charges for Service - General Government 286,925 293,541 616,242 546,046 569,557 615,000 682,000 700,500 Charges for Service - Public Safety 207,700 229,630 227,851 176,179 208,670 220,176 226,700 229,635 Rentals Park / Rec Facilities 119,000 105,599 122,172 129,000 127,000 130,000 156,000 164,000 Rentals Other 340,700 325,853 357,530 330,500 340,600 345,600 369,000 381,700 Fines & Penalties 315,000 288,946 279,089 279,450 282,000 284,000 284,000 274,000 Other Revenues 300,000 556,421 350,538 260,000 260,000 259,981 268,000 276,200 Admin charge to other funds 811,200 828,999 713,172 811,200 820,000 810,000 859,000 901,500 Transfer In 1,125,000 1,125,000 1,125,000 1,125,000 1,125,000 1,200,000 1,220,000 1,281,000 Other Use of Reserves - - - - 167,546 - - - $ 24,148,876 $ 24,725,444 $ 25,230,276 $ 24,521,314 $ 27,893,659 $ 28,336,528 $ 28,876,225 $ 30,109,420 General Fund Revenues 2015 Budget Request $28,876,225 Franchise Fees & Other Taxes 0 2/ Licenses & Permits 3% State Police & Fire Relief Aid Taxes 2/ 75/ Park & Rec- Chgs & Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Ad m i n charges & Reserves 7% 14 2015 GENERAL FUND REVENUE ACCOUNT DETAIL C c i= a Account 2012 Adopted 2013 Adopted E ii � 0 q Description 2011 Actual Budget 2012 Actual Budget - as v m a amended 01000 1001 4010 TAXES - CURRENT AD VALOREM 17,843,197 17,897,000 18,049,843 20,919,570 01000 1001 4010 TAXES - CURRENT AD VALOREM- Fire Relief - - - - 01000 1001 4011 TAXES - DELINQUENT AD VALOREM 158,217 200,000 80,680 200,000 01000 1001 4013 MV HOMESTEAD CREDIT REVENUE - - - - 01000 1001 4014 TAXES - MOBILE HOME 7,459 13,000 34,276 13,000 Tax Revenue 18,008,873 18,110,000 18,164,799 21,132,570 1000 1001 4015 PILOT - AUGUSTANA 39,249 39,000 42,215 50,019 01000 1001 4020 GRAVEL TAX 38,666 35,000 36,439 38,000 Other Taxes 77,915 74,000 78,654 88,019 01000 1001 5335 CABLE FRANCHISE FEE 583,782 450,000 450,000 450,000 01000 1001 5415 FROM WATER /SEWER FUND - - - - Franchise Fees 583,782 450,000 450,000 450,000 01000 1001 5030 ASSESSMENT INTEREST NEXT YEAR - - - - 01000 1001 5045 ASSESSMENT NEW LEVY COLL BY AV 4,008 5,000 4,081 5,000 01000 1001 5056 SA COLL BY DAK CTY- DELINQUENT 9,310 9,000 22,731 9,000 01000 1001 5078 ESCROW PROJECT COSTS 5,100 - (5,100) - 01000 1001 5058 SA PEN & INT COLL BY DAK CTY 447 - 3,213 - Special Assessments 18,865 14,000 24,925 14,000 01000 1001 4030 LICENSE - TOBACCO 11,710 11,440 605 9,000 01000 1001 4031 LICENSE -TRASH COLLECTION 5,513 5,600 5,300 5,600 01000 1001 4032 LICENSE -DOG (public safety) 4,596 5,000 5,828 5,000 01000 1001 4032 LICENSE - KENNEL - - - - 01000 1001 4033 LICENSE -FUEL 12,060 12,660 12,780 12,000 01000 1001 4034 LICENSE - LIQUOR / WINE 96,590 94,280 97,318 99,000 01000 1001 4035 LICENSE -BEER ON & OFF 25,230 5,840 6,195 5,800 01000 1001 4036 LICENSE - TRANSIENT MERCHANT 9,800 8,500 10,675 8,600 01000 1001 4037 LICENSE - VENDING MACHINES 1,860 1,905 1,815 1,900 01000 1001 4038 LICENSE - MASSAGE THERAPY 7,800 5,600 7,375 6,000 01000 1001 4049 LICENSE -OTHER 4,285 2,725 2,920 2,000 Licenses 179,444 153,550 150,811 154,900 01000 1001 4060 PERMIT - BUILDING PERMIT 331,961 400,000 452,119 418,000 01000 1001 4061 PERMIT - GRADING 4,198 - 9,238 - 01000 1001 4062 PERMIT - GRAVEL OPERATION 9,750 8,000 9,600 9,600 01000 1001 4063 PERMIT - HEATING 43,622 44,000 63,819 44,000 01000 1001 4065 PERMIT - PLUMBING 51,825 55,000 78,175 53,000 01000 1001 4066 PERMIT -SIGNS & BILLBOARDS 4,235 7,000 4,776 7,000 01000 1001 4067 PERMIT - UTILITY INSTALLATION 5,812 10,000 11,816 6,000 01000 1001 4070 PERMIT -SP INSP /REINSP FEE 765 - 537 - 01000 1001 4071 TEMP CERTIFICATE OF OCCUPANCY - - - - 01000 1001 4072 STATE SURTAX COLLECTED 70 - 3,417 - 01000 1001 4073 PERMIT - BUILDING PLAN REVIEW 78,323 - 149,957 - 01000 1001 4074 PERMIT FEES -ROW 2,301 - 13,584 - 01000 1001 4075 PERMIT -FIRE ALRM /SPRINKLER 6,963 - 5,968 - 01000 1001 4099 PERMIT -OTHER 3,135 2,000 3,636 2,000 01000 1001 4911 WATER SERVICE PERMIT - 1,385 3,000 01000 1001 4915 SEWER SERVICE PERMIT - 1,443 3,000 01000 1001 4924 ELECTRICAL INSPECTION PERMIT 73,468 76,345 71,200 01000 1001 4923 COMMCL WTR /SWR PERMIT 444 - - - Permits 616,872 526,000 885,815 616,800 15 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) Account 2013 Actual 2014 Adopted 2014 Year End 2015 Budget 2016 Budget 0 a Description Budget Projected Recommend Recommend 4010 TAXES - CURRENT AD VALOREM 20,955,029 21,214,496 21,214,496 21,506,000 22,551,000 4010 TAXES - CURRENT AD VALOREM- Fire Relief - - - - - 4011 TAXES - DELINQUENT AD VALOREM 92,539 200,000 200,000 200,000 200,000 4013 MV HOMESTEAD CREDIT REVENUE - - - - - 4014 TAXES - MOBILE HOME 34,218 13,000 13,000 13,000 13,000 Tax Revenue 21,081,786 21,427,496 21,427,496 21,719,000 22,764,000 4015 PILOT - AUGUSTANA 50,019 50,019 52,547 53,805 54,180 4020 GRAVEL TAX 45,890 40,000 45,000 45,000 45,000 Other Taxes 95,909 90,019 97,547 98,805 99,180 5335 CABLE FRANCHISE FEE 489,083 450,000 450,000 470,000 490,000 5415 FROM WATER /SEWER FUND - - - - - Franchise Fees 489,083 450,000 450,000 470,000 490,000 5030 ASSESSMENT INTEREST NEXT YEAR - - - - - 5045 ASSESSMENT NEW LEVY COLL BY AV 1,380 5,000 5,000 5,000 5,000 5056 SA COLL BY DAK CTY- DELINQUENT 6,827 9,000 9,000 9,000 9,000 5078 ESCROW PROJECT COSTS 5058 SA PEN & INT COLL BY DAK CTY 3,789 - 491 - - Special Assessments 11,996 14,000 14,491 14,000 14,000 4030 LICENSE - TOBACCO 15,790 12,045 - 11,440 - 4031 LICENSE -TRASH COLLECTION 5,430 5,300 5,610 5,610 5,810 4032 LICENSE -DOG (public safety) 5,017 5,000 5,000 5,000 5,200 4032 LICENSE - KENNEL - - - - - 4033 LICENSE -FUEL 8,550 12,900 12,075 12,075 12,575 4034 LICENSE - LIQUOR / WINE 105,740 109,520 115,950 110,700 115,100 4035 LICENSE -BEER ON & OFF 10,280 5,650 5,900 6,200 6,400 4036 LICENSE - TRANSIENT MERCHANT 6,900 7,000 5,750 5,350 5,550 4037 LICENSE - VENDING MACHINES 1,635 1,815 1,635 1,635 1,735 4038 LICENSE - MASSAGE THERAPY 7,863 5,200 3,850 3,850 4,050 4049 LICENSE -OTHER 6,475 2,845 3,085 3,085 3,185 Licenses 173,680 167,275 158,855 164,945 159,605 4060 PERMIT - BUILDING PERMIT 461,977 460,000 460,000 400,000 414,800 4061 PERMIT - GRADING 7,892 - - - - 4062 PERMIT - GRAVEL OPERATION 9,600 9,600 9,600 9,600 10,000 4063 PERMIT - HEATING 96,506 50,000 50,000 50,000 51,800 4065 PERMIT - PLUMBING 92,881 53,000 53,000 53,000 55,000 4066 PERMIT -SIGNS & BILLBOARDS 8,824 7,000 7,000 7,000 7,300 4067 PERMIT - UTILITY INSTALLATION 1,240 6,000 6,000 6,000 6,250 4070 PERMIT -SP INSP /REINSP FEE 1,075 - - - - 4071 TEMP CERTIFICATE OF OCCUPANCY - - - - - 4072 STATE SURTAX COLLECTED 184 - - - - 4073 PERMIT - BUILDING PLAN REVIEW 144,420 - - 130,000 134,800 4074 PERMIT FEES -ROW 20,531 - - - - 4075 PERMIT -FIRE ALRM /SPRINKLER 22,930 - - - - 4099 PERMIT -OTHER 4,289 2,000 2,000 2,000 2,100 4911 WATER SERVICE PERMIT 1,890 4915 SEWER SERVICE PERMIT 2,130 4924 ELECTRICAL INSPECTION PERMIT 90,738 84,000 84,000 90,000 91,800 4923 COMMCL WTR /SWR PERMIT - - - - - Permits 967,107 671,600 671,600 747,600 773,850 16 2015 GENERAL FUND REVENUE ACCOUNT DETAIL C c i= a Account 2012 Adopted 2013 Adopted E ii � 0 q Description 2011 Actual Budget 2012 Actual Budget - as v m a amended 01000 1001 4110 STATE GRANTS (PERA & Perf Measurement) 42,967 43,000 36,095 43,000 01000 1001 4120 AID -LOCAL GOVERNMENT - - - - 01000 1001 4130 AID -FIRE # - see note 179,993 182,389 185,481 179,997 01000 1001 4140 AID -STATE POLICE 322,628 330,000 310,681 330,000 01000 1001 4142 STATE GRANTS - OTHER - Fire MBFTE Training 9,133 - - 6,000 01000 1001 4143 FED GRANT - POLICE 01000 1001 4144 FED GRANT - FIRE 01000 1001 4150 GRANTS - OTHER - Community Development - - 25,435 - 01000 1001 4150 GRANTS - OTHER - General Government - - - - 01000 1001 4150 GRANTS - OTHER - Public Works - - - - 01000 1001 4141 GRANTS - OTHER - Misc Pub Safety 10,606 - 111,432 8,000 01000 1001 4141 FEES -POST BOARD REIMB CONTINUING ED 18,179 16,000 - 16,000 01000 1001 4144 FED GRANT - Fire - Training officer 01000 1001 4150 GRANTS - OTHER - Recreation 250 - - - 01000 1001 4150 GRANTS -OTHER - Police - - 78,260 - Intergovernmental Revenue 583,756 571,389 747,384 582,997 01000 1001 4310 REDWOOD PUBLIC SWIMMING 26,369 20,000 24,153 25,000 01000 1001 4311 REDWOOD SWIMMING LESSONS 20,506 15,000 21,965 18,000 01000 1001 4312 REDWOOD CONCESSIONS 5,882 6,000 9,748 6,000 01000 1001 4330 SWIM CENTER REVENUE 481,376 534,000 521,602 534,000 01000 1001 4331 SWIM CENTER CONCESSION 101,156 90,000 87,125 90,000 01000 1001 4350 SUMMER PLAYGROUND ACTIVITIES 7,507 7,000 7,747 7,000 01000 1001 4351 PRE SCHOOL PROGRAMS 26,821 20,000 21,130 25,000 01000 1001 4352 TEEN PROGRAMS - 2,000 - 1,000 01000 1001 4353 PUPPET WAGON - - - - 01000 1001 4354 COACHING CERTIFICATION - - - - 01000 1001 4355 RECREATION USER FEES 53,642 58,000 72,664 52,000 01000 1001 4356 RECREATION LEAGUE ENTRY FEES 153,237 175,000 156,678 165,000 01000 1001 4357 JCRP CONCESSIONS 7,268 11,000 6,664 8,000 01000 1001 4358 VENDING COMMISSIONS 3,023 6,000 2,411 3,000 01000 1001 4359 REC SENIOR REVENUE - REIMB 386 2,000 (643) 1,000 01000 1001 4360 REC- SENIOR PROGRAM REVENUE 11,563 15,000 3,778 15,000 01000 1001 4361 QUARRY POINT CONCESSIONS 3,212 4,000 1,272 4,000 Charges for Service - Recreation 901,948 965,000 936,294 954,000 01000 1001 4210 FEES - ELECTION FILING - - 25 - 01000 1001 4211 FEES -MAP SALES 1,690 800 2,445 800 01000 1001 4212 FEES - ASSESSMENT SEARCHES 40 - 100 - 01000 1001 4213 FEES -BOOK SALES - - - - 01000 1001 4214 FEES -PLAT 4,558 2,000 3,650 2,000 01000 1001 4215 FEES - SPECIAL USE 260 1,000 1,060 1,000 01000 1001 4216 FEES - REZONING 5,190 4,000 3,850 4,000 01000 1001 4217 FEES - INSPECTIONS NAT RESOURCES 11,470 - 14,297 - 01000 1001 4218 FEES - CODE ENFORCEMENT 4,700 - 3,400 - 01000 1001 4219 FEES - ENGINEERING 230,065 528,246 577,880 551,757 01000 1001 4229 FEES - CONDUIT DEBT FEE 25,000 - - - 01000 1001 4229 FEES -OTHER 10,568 10,000 9,535 10,000 Charges for Service - General Government 293,541 546,046 616,242 569,557 01000 1001 4250 FEES - ACCIDENT REPORT 1,158 1,000 450 1,000 01000 1001 4251 FEES - ANIMAL PICKUP 7,122 6,000 4,763 7,000 01000 1001 4259 FEES -OTHER PUBLIC SAFETY 13,864 20,000 18,407 10,000 01000 1001 4259 FEES -DRUG TASK FORCE - - - - 01000 1001 4259 FEES- DARE,LIASON OFFICER 147,702 149,179 149,179 150,670 01000 1001 4226 FEES -OTHER PUBLIC SAFETY 13,864 - 1,701 01000 1270 5345 REIMBURSE POLICE SPEC DETAIL 45,920 - 53,351 40,000 01000 1271 5345 REIMBURSE POLICE SPEC DETAIL - - - - Charges for Service - Public Safety 229,630 176,179 227,851 208,670 17 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) Account 2013 Actual 2014 Adopted 2014 Year End 2015 Budget 2016 Budget 0 a Description Budget Projected Recommend Recommend 4110 STATE GRANTS (PERA & Perf Measurement) 36,095 36,000 36,000 36,000 36,000 4120 AID -LOCAL GOVERNMENT - - - - - 4130 AID -FIRE # - see note 261,396 183,481 259,396 200,000 225,000 4140 AID -STATE POLICE 333,571 330,000 330,000 330,000 330,000 4142 STATE GRANTS - OTHER - Fire MBFTE Training 6,000 6,000 6,000 6,000 4143 FED GRANT - POLICE 4144 FED GRANT - FIRE 4150 GRANTS - OTHER - Community Development 200,000 4150 GRANTS - OTHER - General Government - 4150 GRANTS - OTHER - Public Works - 4141 GRANTS - OTHER - Misc Pub Safety 7,700 7,700 4,400 4,400 4141 FEES -POST BOARD REIMB CONTINUING ED 15,378 19,000 19,000 19,000 19,000 4144 FED GRANT - Fire - Training officer 57,203 117,800 117,800 69,250 - 4150 GRANTS - OTHER - Recreation - 4150 GRANTS -OTHER - Police 34,447 1,400 6,700 3,400 2,300 Intergovernmental Revenue 938,090 701,381 782,596 668,050 622,700 4310 REDWOOD PUBLIC SWIMMING 31,071 25,000 25,000 26,000 27,300 4311 REDWOOD SWIMMING LESSONS 16,199 20,000 20,000 19,000 20,000 4312 REDWOOD CONCESSIONS 6,120 7,000 7,000 7,000 7,400 4330 SWIM CENTER REVENUE 471,307 520,000 520,000 520,000 546,000 4331 SWIM CENTER CONCESSION 110,898 90,000 90,000 90,000 94,500 4350 SUMMER PLAYGROUND ACTIVITIES 9,950 7,000 7,000 9,000 10,000 4351 PRE SCHOOL PROGRAMS 19,445 25,000 25,000 20,000 21,000 4352 TEEN PROGRAMS - 1,000 1,000 1,000 1,100 4353 PUPPET WAGON - - - - - 4354 COACHING CERTIFICATION - - - - - 4355 RECREATION USER FEES 61,279 65,000 65,000 67,000 70,400 4356 RECREATION LEAGUE ENTRY FEES 137,921 160,000 160,000 153,125 161,250 4357 JCRP CONCESSIONS 4,579 8,000 8,000 5,000 5,300 4358 VENDING COMMISSIONS 3,091 3,000 3,000 3,000 3,200 4359 REC SENIOR REVENUE - REIMB 820 1,000 1,000 1,000 1,100 4360 REC- SENIOR PROGRAM REVENUE 7,691 15,000 15,000 8,000 9,000 4361 QUARRY POINT CONCESSIONS 2,111 3,000 3,000 - - Charges for Service - Recreation 882,482 950,000 950,000 929,125 977,550 4210 FEES - ELECTION FILING - - - - - 4211 FEES -MAP SALES 440 1,000 1,000 1,000 1,000 4212 FEES - ASSESSMENT SEARCHES 120 - - - - 4213 FEES -BOOK SALES - - - - - 4214 FEES -PLAT 4,164 4,000 4,000 4,000 4,100 4215 FEES - SPECIAL USE 806 1,000 1,000 1,000 1,000 4216 FEES - REZONING 6,814 4,000 4,000 4,000 4,100 4217 FEES - INSPECTIONS NAT RESOURCES 16,927 - - 15,000 15,500 4218 FEES - CODE ENFORCEMENT 2,550 - 2,000 2,000 2,100 4219 FEES - ENGINEERING 572,506 595,000 595,000 645,000 662,400 4229 FEES - CONDUIT DEBT FEE - - - - - 4229 FEES -OTHER 3,670 10,000 10,000 10,000 10,300 Charges for Service - General Government 607,997 615,000 617,000 682,000 700,500 4250 FEES - ACCIDENT REPORT 324 1,000 1,000 1,000 1,000 4251 FEES - ANIMAL PICKUP 5,295 7,000 7,000 7,000 7,000 4259 FEES -OTHER PUBLIC SAFETY 26,119 10,000 10,000 10,000 10,000 4259 FEES -DRUG TASK FORCE - - - - - 4259 FEES- DARE,LIASON OFFICER 150,670 152,176 152,176 153,700 155,235 4226 FEES -OTHER PUBLIC SAFETY 1,687 10,000 10,000 10,000 5345 REIMBURSE POLICE SPEC DETAIL 43,213 50,000 40,000 45,000 46,400 5345 REIMBURSE POLICE SPEC DETAIL - - - - - Charges for Service - Public Safety 227,308 220,176 220,176 226,700 229,635 18 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) Account 2013 Actual 2014 Adopted 2014 Year End 2015 Budget 2016 Budget 0 a Description Budget Projected Recommend Recommend 5110 RENTS - REDWOOD 10,118 10,000 10,000 10,000 10,500 5112 RENTS -HAYES - - - - - 5115 RENTS -APPLE VALLEY COMM CENTER 39,431 35,000 35,000 40,000 42,000 5116 RENTS -HAYES COMM & SENIOR CTR 60,794 42,000 42,000 65,000 68,300 5120 RENTS -SWIM CENTER 9,663 5,000 5,000 8,000 8,400 5125 RENTS - JOHNNY CAKE RIDGE PARK - - - - - 5126 RENTS - FIELDS 17,514 30,000 30,000 25,000 26,300 5130 RENTS -TEEN CENTER 1,891 1,000 1,000 1,000 1,100 5199 RENTS -OTHER 6,436 7,000 7,000 7,000 7,400 Rentals Park / Rec Facilities 145,847 130,000 130,000 156,000 164,000 5197 RENTS -OTHER - Allina Fire Hall Lease 34,051 30,600 30,600 34,000 35,000 5195 RENTS-STREETS - - - - - 5210 ANTENNA LEASE 375,424 315,000 315,000 335,000 346,700 5199 RENTS -OTHER - Bonestroo City Hall Rent - - - - - 5199 RENTS -OTHER - - - - - Rentals Other 409,475 345,600 345,600 369,000 381,700 4270 COURT FINES 255,945 280,000 280,000 280,000 270,000 4276 SUBPOENA FEES 308 4275 PENALTIES 1,400 4,000 4,000 4,000 4,000 Fines & Penalties 257,653 284,000 284,000 284,000 274,000 8100 SALE OF PROPERTY 2,500 20,000 20,000 20,000 20,000 5010 INVESTMENT INTEREST (122,708) 160,000 160,000 165,000 173,000 5310 CONTRIBUTIONS & DONATIONS 51,125 - - - - 5320 POP MACHINE _ CITY HALL 794 500 700 5321 POP MACHINE - CMF 2,641 2,000 2,000 5322 WASTE OIL 694 500 500 5340 REFUNDS & REIMBURSEMENTS - General Gov 69,697 60,000 60,000 60,000 60,000 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCR 5340 REFUNDS & REIMBURSEMENTS - Public Works 5340 REFUNDS & REIMBURSEMENTS - Public Safety 5399 OTHER MISCELLANEOUS REVENUE 21,790 19,981 19,981 20,000 20,000 Other Revenues 26,533 259,981 259,981 268,000 276,200 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 15,927 40,000 40,000 50,000 52,500 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 670,000 704,000 739,000 5397 ADMIN CHG - INVESTMENT FUND 100,000 100,000 100,000 105,000 110,000 5499 ADMIN CHG - LIQUOR FUND - - - - - Admin charge to other funds 785,927 810,000 810,000 859,000 901,500 5410 FROM LIQUOR FUND 525,000 600,000 600,000 600,000 630,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 600,000 620,000 651,000 5425 FROM POLICE RELIEF FUND - - - - - Transfer In 1,125,000 1,200,000 1,200,000 1,220,000 1,281,000 Other - Use of reserves Other Use of Reserves Grand Total - General Fund 28,225,873 28,336,528 28,419,342 28,876,225 30,109,420 19 2015 GENERAL FUND REVENUE ACCOUNT DETAIL C c i= a Account 2012 Adopted 2013 Adopted E ii � 0 q Description 2011 Actual Budget 2012 Actual Budget - as v m a amended 01000 1001 5110 RENTS - REDWOOD 8,634 14,000 10,270 14,000 01000 1001 5112 RENTS -HAYES - - - - 01000 1001 5115 RENTS -APPLE VALLEY COMM CENTER 30,961 40,000 32,455 40,000 01000 1001 5116 RENTS -HAYES COMM & SENIOR CTR 33,554 25,000 37,575 35,000 01000 1001 5120 RENTS -SWIM CENTER 2,730 5,000 7,408 5,000 01000 1001 5125 RENTS - JOHNNY CAKE RIDGE PARK - - - - 01000 1001 5126 RENTS - FIELDS 22,740 25,000 23,135 25,000 01000 1001 5130 RENTS -TEEN CENTER 691 2,000 887 1,000 01000 1001 5199 RENTS -OTHER 6,289 18,000 10,442 7,000 Rentals Park / Rec Facilities 105,599 129,000 122,172 127,000 01000 1001 5197 RENTS -OTHER - Allina Fire Hall Lease 30,558 30,500 30,558 30,600 01000 1001 5195 RENTS-STREETS 1,000 - - - 01000 1001 5210 ANTENNA LEASE 286,245 300,000 326,972 310,000 01000 1001 5199 RENTS -OTHER - Bonestroo City Hall Rent 8,050 - - - 01000 1001 5199 RENTS -OTHER - - - - Rentals Other 325,853 330,500 357,530 340,600 01000 1001 4270 COURT FINES 285,046 275,000 275,838 280,000 01000 1001 4276 SUBPOENA FEES - - 176 01000 1001 4275 PENALTIES 3,900 4,450 3,075 2,000 Fines & Penalties 288,946 279,450 279,089 282,000 01000 1001 8100 SALE OF PROPERTY 43,281 20,000 100,377 20,000 01000 1001 5010 INVESTMENT INTEREST 410,341 160,000 171,318 160,000 01000 1001 5310 CONTRIBUTIONS & DONATIONS 900 - 1,276 - 01000 1001 5320 POP MACHINE _ CITY HALL 960 01000 1001 5321 POP MACHINE - CMF 2,899 01000 1001 5322 WASTE OIL 615 01000 1001 5340 REFUNDS & REIMBURSEMENTS - General Gov 3,496 60,000 58,738 60,000 01000 1001 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCR - 01000 1001 5340 REFUNDS & REIMBURSEMENTS - Public Works 56,794 01000 1001 5340 REFUNDS & REIMBURSEMENTS - Public Safety 9,130 01000 1001 5399 OTHER MISCELLANEOUS REVENUE 32,479 20,000 14,355 20,000 Other Revenues 556,421 260,000 350,538 260,000 01000 1001 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 58,999 41,200 18,172 50,000 01000 1001 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 670,000 670,000 01000 1001 5397 ADMIN CHG - INVESTMENT FUND 100,000 100,000 25,000 100,000 01000 1001 5499 ADMIN CHG - LIQUOR FUND - - - - Admin charge to other funds 828,999 811,200 713,172 820,000 01000 1001 5410 FROM LIQUOR FUND 525,000 525,000 525,000 525,000 01000 1001 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 600,000 600,000 01000 1001 5425 FROM POLICE RELIEF FUND - - - - Transfer In 1,125,000 1,125,000 1,125,000 1,125,000 Other - Use of reserves - - - 167,546 Other Use of Reserves - - - 167,546 Grand Total - General Fund 24,725,444 24,521,314 25,230,276 27,893,659 20 Apple lley Notes: This page left intentionally blank 21 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT 2011 2012 2013 2013 2014 2015 2015 2016 2016 Department Actual Actual Actual Council Council Dept Admin Dept Admin Adopted Adopted Proposed Recommended Proposed Recommended General Government 01 - MAYOR & CITY COUNCIL 116,829 116,244 125,640 132,950 134,343 144,816 144,325 150,695 150,205 02- ADMINISTRATION 363,355 376,506 394,699 401,855 410,724 426,092 426,635 439,840 447,090 03 - CITY CLERK /ELECTIONS 209,389 296,340 217,522 259,929 344,735 273,847 272,230 380,444 380,035 04 - HUMAN RESOURCES /FRONT DESK 549,243 419,927 400,501 497,687 493,696 505,852 501,295 528,552 526,125 05 - INFORMATION TECHNOLOGY 637,510 559,177 670,997 642,195 704,081 917,255 735,290 752,395 751,895 16 - GENERAL GOVERNMENT BUILDINGS 336,649 355,110 385,656 312,235 343,787 722,282 359,830 413,542 360,950 2,212,976 2,123,303 2,195,016 2,246,851 2,431,366 2,990,144 2,439,605 2,665,468 2,616,300 14 - LEGAL SERVICES 462,879 478,309 473,863 470,732 484,000 495,800 495,800 509,580 509,580 08 - FINANCE 549,927 529,048 487,135 572,757 571,491 608,945 605,260 627,395 625,195 09 - DATA PROCESSING 196,330 182,211 192,047 205,000 197,709 221,475 218,610 253,730 240,600 10 - INDEPENDENT AUDIT 15,538 15,160 15,491 15,800 15,800 14,000 13,000 14,100 13,100 761,794 726,418 694,673 793,557 785,000 844,420 836,870 895,225 878,895 15 - COMMUNITY DEVELOPMENT 596,589 591,205 828,889 636,025 612,684 714,880 635,445 734,435 655,120 06 - CODE ENFORCEMENT 137,706 177,388 190,327 200,722 203,741 218,945 217,920 225,440 224,410 734,295 768,593 1,019,215 836,747 816,425 933,825 853,365 959,875 879,530 20 - POLICE 7,641,803 7,730,674 8,139,328 8,229,535 8,366,482 8,605,711 8,527,780 8,828,796 8,799,495 21 - CIVIL DEFENSE 21,047 13,049 17,295 20,096 21,560 21,585 17,185 23,585 17,185 22 - COMM SERV OFFIC (CSO) 53,575 70,242 91,990 137,140 132,364 123,127 100,905 122,492 104,285 7,716,426 7,813,965 8,248,613 8,386,771 8,520,406 8,750,423 8,645,870 8,974,873 8,920,965 23 - FIRE 1,302,133 1,417,304 1,492,730 1,476,916 1,718,016 1,902,346 1,848,425 1,948,773 1,939,585 76 - FIRE RELIEF 480,344 466,798 566,437 483,584 449,869 400,228 400,230 435,000 435,000 1 1,884,102 2,059,167 1,960,500 2,167, 885 2,302,574 2,248,655 2,383,773 2,374,585 27 - PW ENGINEERING 331,692 547,247 568,097 544,776 576,225 592,165 583,225 607,204 598,975 28 - BUILDING INSPECTIONS 471,762 489,151 574,788 541,362 558,617 668,015 657,320 684,346 682,415 29 - PUBLIC WORKS ADMIN /NATURAL RES 618,196 566,411 592,126 621,424 468,776 487,585 468,410 502,585 486,780 30 - FLEET & BUILDINGS -CMF 615,307 620,861 615,698 659,828 673,472 731,520 683,225 776,835 656,310 31 - STREET MAINTENANCE 1,752,623 1,643,515 1,784,856 1,903,699 1,779,869 1,866,260 1,803,165 1,921,690 1,859,850 32 - SNOW & ICE REMOVAL 319,706 254,666 469,356 377,051 364,603 398,875 390,860 407,845 399,750 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 130,696 150,022 151,155 179,095 206,596 210,180 182,440 215,405 188,630 4,239,982 4,271,872 4,756,074 4,827,235 4,628,158 4,954,600 4,768,645 5,115,910 4,872,710 37 - PARK/RECREATION ADMINISTRATION 831,856 796,503 822,031 869,367 875,252 973,073 891,250 935,485 905,745 38 - PARK MAINTENANCE 2,364,709 2,251,971 2,345,951 2,443,635 2,507,290 3,229,335 2,469,720 3,427,450 2,780,750 39 - RECREATION PROGRAMS 179,208 176,798 214,062 213,013 190,769 257,175 192,315 206,485 216,590 40 - REDWOOD POOL 84,176 103,838 113,734 120,537 116,593 179,865 138,470 115,570 129,155 41 - RECREATION SELF - SUPPORTED PROG 215,864 192,900 164,950 223,263 207,299 213,780 197,465 216,605 195,155 42 - AV COMMUNITY CENTER 226,073 261,581 313,101 355,452 376,368 399,485 329,835 328,730 343,335 44 - AQUATIC SWIM CENTER 555,525 591,376 602,666 619,336 671,967 817,810 669,650 676,600 717,365 45 -APPLE VALLEY SENIOR CENTER 285,033 271,705 319,172 301,013 310,560 365,270 348,120 378,980 365,790 43 - CABLE TV 17,194 28,076 22,100 34,650 0 0 0 4,759,638 4,674,746 4,917,767 5,180,266 5,256,098 6,435,793 5,236,825 6,285,905 5,653,885 47 - INSURANCE 274,285 269,099 279,909 271,000 268,000 306,100 281,100 322,200 294,200 48 - CONTINGENCY 1,748,007 1,546,842 2,757,233 165,000 2,979,190 3,100,000 3,069,490 3,195,200 3,108,770 2,022,292 1,815,941 3,037,142 436,000 3,247,190 3,406,100 3,350,590 3,517,400 3,402,970 Grand Total 24,692,760 24,557,250 27,401,530 25,138,659 28,336,528 31,113,679 28,876,225 31,308,009 30,109,420 22 City of Apple Valley 2015 -2016 Budget Summary General Fund Object 2011 2012 2013 2013 Account Actual Actual Actual Council Adopted 6110 - SALARY - REGULAR EMPLOYEES 10,070,402 10,091,790 10,636,408 10,627,980 6111 - SALARY PART -TIME 765,576 810,160 843,515 836,612 6112 - SALARY - SEASONAL TEMP 698,783 751,504 704,226 816,855 6113 - OVERTIME - REGULAR EMPLOYEES 462,857 520,656 612,938 430,830 6114 - OVERTIME PART -TIME EMPLOYEES 2,570 3,851 4,224 3,800 6117 - HOLIDAY PAY 114,867 121,665 132,746 0 6121 - INSURANCE CASH BENEFIT 43,263 51,259 56,078 1,100 6122 - COMP REQUEST - 200,649 - 211,491 - 200,267 -500 6123 - SALARY -OTHER 0 0 0 268,401 6124 - OVERTIME - SEASONAL TEMP 5,558 5,971 5,659 0 6105 - SALARIES AND WAGES 11,963,228 12 12,795,527 12,985,078 6138 - MEDICARE 161,940 169,535 176,910 181,962 6139 - FICA 432,346 451,065 464,353 498,889 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 0 6141 - PENSIONS -PERA 1,072,870 1,096,112 1,164,331 1,127,192 6142 - WORKERS COMPENSATION 328,547 312,624 291,060 314,883 6143 - UNEMPLOYMENT COMPENSATION 6,286 8,899 14,909 6,000 6144 - LONG -TERM DISABILITY INSURANCE 28,433 28,437 29,848 30,934 6145 - MEDICAL INSURANCE 1,438,074 1,379,717 1,486,767 1,888,392 6146 - DENTAL INSURANCE 111,440 118,665 129,433 0 6147 - LIFE INSURANCE -BASIC 1,697 1,675 1,707 0 6148 - LIFE INSURANCE -SUPP /DEPEND 46,364 50,409 48,637 0 6125 - EMPLOYEE BENEFITS 3,627,996 3,617,137 3,807,955 4,048,252 6100 - TOTAL PERSONAL SERVICES 15,591,224 15,762,503 16,603,482 17,033,330 6210 - OFFICE SUPPLIES 32,836 27,829 33,203 34,950 6211 - SMALL TOOLS & EQUIPMENT 100,353 189,120 149,793 145,547 6212 - MOTOR FUELS /OILS 391,934 369,388 391,878 397,196 6213 - FERTILIZER 49,315 49,772 40,812 57,510 6214 - CHEMICALS 5,575 8,074 7,496 7,930 6215 - EQUIPMENT -PARTS 171,683 189,784 186,223 189,852 6216 - VEHICLES- TIRES /BATTERIES 46,496 35,685 48,185 36,374 6229 - GENERAL SUPPLIES 562,643 530,885 621,091 595,195 6205 - SUPPLIES 1,360,834 1,400,538 1,478,681 1,464,554 6231 - LEGAL SERVICES 468,699 480,185 482,367 470,732 6235 - CONSULTANT SERVICES 281,185 219,043 151,482 311,100 6236 - ELECTION JUDGE PAYMENTS 0 52,924 0 0 6237 - TELEPHONE /PAGERS 93,674 98,392 93,636 100,077 6238 - POSTAGE /UPS /FEDEX 31,263 22,022 31,026 32,040 6239 - PRINTING 81,557 73,763 78,683 98,605 6240 - CLEANING SERVICE /GARBAGE 65,404 57,683 57,761 70,721 6242 - FIRE ALARM PLAN REVIEWS 475 150 300 525 6243 - ELECTRICAL PERMIT FEES 31,461 44,600 61,842 0 6244 - ROW EPERMIT FEES 2,988 925 6249 - OTHER CONTRACTUAL SERVICES 1,710,873 1,665,178 1,885,845 1,728,128 6230 - CONTRACTUAL SERVICES 2,764,592 2,716,928 2,843,867 2,811,928 6255 - UTILITIES - ELECTRIC 321,804 327,068 338,770 306,059 6256 - UTILITIES - NATURAL GAS 158,084 113,476 160,311 186,210 6257 - UTILITIES - PROPANE /WATER /SEWER 122,521 184,016 123,912 125,274 6250 - UTILITIES 602,410 624,560 622,993 617,543 23 City of Apple Valley 2015 -2016 Budget Summary General Fund 2014 2015 2015 2016 2016 Object Council Dept Admin Dept Admin Account Adopted- as amended Proposed Recommended Proposed Recommended 6110 - SALARY - REGULAR EMPLOYEES 10,590,594 11,049,724 10,889,685 11,461,325 11,349,395 6111 -SALARY PART -TIME 922,414 969,375 932,515 996,757 958,590 6112 - SALARY - SEASONAL TEMP 764,903 744,155 694,655 771,155 721,655 6113 - OVERTIME - REGULAR EMPLOYEES 474,930 465,230 465,230 481,460 481,460 6114 - OVERTIME PART -TIME EMPLOYEES 7,300 7,300 7,300 7,300 7,300 6117 - HOLIDAY PAY 250,563 186,520 186,520 200,430 200,430 6121 - INSURANCE CASH BENEFIT 0 6122 - COMP REQUEST 0 6123 - SALARY -OTHER 263,163 388,868 386,770 378,375 374,865 6124 - OVERTIME - SEASONAL TEMP 0 6105 - SALARIES AND WAGES 13,273,867 13,811,172 13,562,675 14,296,802 14,093,695 6138 - MEDICARE 190,607 199,354 197,390 206,380 205,055 6139 - FICA 487,847 499,715 502,835 516,320 521,425 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 6141 - PENSIONS -PERA 1,263,723 1,366,985 1,357,940 1,418,180 1,412,790 6142 - WORKERS COMPENSATION 326,842 399,166 360,280 434,009 392,710 6143 - UNEMPLOYMENT COMPENSATION 6,000 6,100 6,100 6,200 6,200 6144 - LONG -TERM DISABILITY INSURANCE 32,046 32,893 32,620 34,150 33,990 6145 - MEDICAL INSURANCE 1,913,220 2,106,340 2,059,240 2,206,150 2,167,990 6146 - DENTAL INSURANCE 0 6147 - LIFE INSURANCE -BASIC 0 6148 - LIFE INSURANCE -SUPP /DEPEND 0 6125 - EMPLOYEE BENEFITS 4,220,285 4,610,553 4,516,405 4,821,389 4,740,160 6100 - TOTAL PERSONAL SERVICES 17,494,152 18,421,725 18,079,080 19,118,191 18,833,855 6210 - OFFICE SUPPLIES 32,685 32,770 29,720 36,420 32,870 6211 - SMALL TOOLS & EQUIPMENT 124,418 125,107 110,010 131,585 132,785 6212 - MOTOR FUELS /OILS 400,494 417,130 411,230 420,904 421,106 6213 - FERTILIZER 50,000 50,000 48,000 50,000 48,000 6214 - CHEMICALS 12,326 13,446 12,145 14,346 12,545 6215 - EQUIPMENT -PARTS 176,975 193,840 185,940 195,392 185,790 6216 - VEHICLES- TIRES /BATTERIES 36,103 38,137 37,935 38,965 38,765 6229 - GENERAL SUPPLIES 573,938 637,398 601,425 649,934 608,460 6205 - SUPPLIES 1,406,939 1,507,828 1,436,405 1,537,546 1,480,321 6231 - LEGAL SERVICES 484,800 496,600 496,600 510,380 510,380 6235 - CONSULTANT SERVICES 193,384 183,683 167,385 184,468 163,170 6236 - ELECTION JUDGE PAYMENTS 59,700 61,000 61,000 6237 - TELEPHONE /PAGERS 95,457 103,291 99,490 103,689 99,890 6238 - POSTAGE /UPS /FEDEX 30,098 31,369 31,270 32,424 32,325 6239 - PRINTING 88,810 94,358 88,610 98,183 92,435 6240 - CLEANING SERVICE /GARBAGE 77,190 75,725 69,025 77,555 70,855 6242 - FIRE ALARM PLAN REVIEWS 413 421 420 1,000 1,000 6243 - ELECTRICAL PERMIT FEES 54,850 64,000 64,000 65,500 65,500 6244 - ROW EPERMIT FEES 750 750 750 750 6249 - OTHER CONTRACTUAL SERVICES 1,698,793 1,717,833 1,663,255 1,738,159 1,683,579 6230 - CONTRACTUAL SERVICES 2,783,495 2,768,030 2,680,805 2,873,108 2,780,884 6255 - UTILITIES - ELECTRIC 315,983 328,037 328,035 329,259 329,260 6256 - UTILITIES - NATURAL GAS 159,325 173,444 169,445 182,584 177,585 6257 - UTILITIES - PROPANE /WATER /SEWER 146,295 139,543 139,545 142,298 142,300 6250 - UTILITIES 621,603 641,024 637,025 654,141 649,145 24 City of Apple Valley 2015 -2016 Budget Summary General Fund Object 2011 2012 2013 2013 Account Actual Actual Actual Council Adopted 6265 - REPAIRS - EQUIPMENT 217,192 195,994 162,658 195,845 6266 - REPAIRS - BUILDING 137,945 127,865 111,501 140,150 6269 - REPAIRS -OTHER 6,797 6,384 10,016 20,525 6260 - REPAIRS AND MAINTENA 361,935 330,243 284,175 356,520 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 86,075 73,663 68,799 95,492 6276 - SCHOOLS /CONFERENCES /EXP OTHER 49,701 61,283 58,473 71,724 6277 - MILEAGE /AUTO ALLOWANCE 29,349 32,811 31,445 34,960 6278 - SUBSISTENCE ALLOWANCE 7,450 7,800 6,930 11,750 6279 - EDUCATION ASSISTANCE 18,615 9,645 509 4,250 6280 - DUES & SUBSCRIPTIONS 105,574 109,627 111,799 123,009 6281 - UNIFORM /CLOTHING ALLOWANCE 145,250 113,243 158,421 140,745 6270 - TRAINING/TRAVEL /DUES 442,014 408,072 436,377 481,930 6200 - TOTAL OPERATING COSTS 5,531,784 5,480,340 5,666,092 5,732,475 6310 - RENTAL EXPENSE 163,369 145,729 141,139 173,795 6311 - INSURANCE - PROPERTY /LIABILITY 268,000 260,200 265,000 265,000 6319 - REIMBURSEMENT OF REV COLL FOR 480,250 466,010 564,987 483,584 6320 - REFUNDS & REIMBURSEMENTS 500 6321 - CASH OVER /SHORT 7 24 -129 0 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 0 0 500 6333 - GENERAL -CASH DISCOUNTS -1,225 -968 -1,149 0 6349 - LATE FEES /FINANCE CHARGES 0 3 25 0 6350 - BANK FEES /CHARGES 0 0 251 6351 - VISA /BANK CHARGES 13,462 200 6355 - ONLINE REGISTRATION FEES 2,589 12,242 12,493 6399 - OTHER CHARGES 276,227 279,431 268,883 454,350 6300 - TOTAL OTHER EXPENDITURES 1 1 1 1,377,929 6425 - VISA /BANK CHARGES 13,253 10,443 0 13,500 6400 - TOTAL EXPENDITURES 13,253 10,443 0 13,500 6540 - TAXABLE MISC FOR RESALE 59,459 61,791 60,431 67,000 6545 - NON - TAXABLE MISC FOR RESALE 6,802 5,902 7,044 6,200 6500 - TOTAL EXPENDITURES 66,262 67,693 67,474 73,200 6600 - TOTAL DEPRECIATION 0 0 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 182,847 98,700 6720 - CAPITAL OUTLAY - FURNITURE & FIX 2,807 0 22,450 8,775 6725 - CAPITAL OUTLAY - OFFICE EQUIP 185,452 35,047 187,274 146,900 6730 - CAPITAL OUTLAY - TRANSPORTATION 258,151 407,130 347,495 353,800 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 10,464 78,341 182,083 206,750 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 80,666 16,022 100,951 80,500 6745 - VERF CHARGES 6700 - TOTAL CAPITAL OUTLAY 537,541 536,540 1,023,101 895,425 6900 - TOTAL DEBT SERVICE 0 0 0 6001 - EXPENDITURES 22,929,280 23,020,189 24,625,113 25,125,859 7110 - TRANSFER TO OTHER FUNDS 1,763,480 1,537,061 2,776,417 12,800 7100 - TOTAL TRANSFERS 1,763,480 1,537,061 2,776,417 12,800 24,692,760 24,557,250 27,401,530 25,138,659 25 City of Apple Valley 2015 -2016 Budget Summary General Fund 2014 2015 2015 2016 2016 Object Council Dept Admin Dept Admin Account Adopted- as amended Proposed Recommended Proposed Recommended 6265 - REPAIRS - EQUIPMENT 168,227 186,507 170,105 182,441 167,690 6266 - REPAIRS - BUILDING 132,009 150,046 138,045 165,663 153,665 6269 - REPAIRS -OTHER 62,725 253,525 44,525 105,525 54,525 6260 - REPAIRS AND MAINTENA 362,961 590,078 352,675 453,629 375,880 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 103,481 97,507 92,785 98,725 93,780 6276 - SCHOOLS /CONFERENCES /EXP OTHER 75,685 86,806 86,605 85,404 82,955 6277 - MILEAGE /AUTO ALLOWANCE 35,420 36,970 36,820 37,800 37,650 6278 - SUBSISTENCE ALLOWANCE 10,825 10,959 10,960 11,050 11,050 6279 - EDUCATION ASSISTANCE 0 2,460 2,460 6280 - DUES & SUBSCRIPTIONS 124,103 127,622 126,520 133,076 131,980 6281 - UNIFORM /CLOTHING ALLOWANCE 153,298 149,615 148,415 152,899 151,000 6270 - TRAINING /TRAVEL /DUES 502,812 511,939 504,565 518,954 508,415 6200 - TOTAL OPERATING COSTS 5,677,810 6,018,899 5,611,475 6,037,378 5,794,645 6310 - RENTAL EXPENSE 173,456 165,967 157,815 133,055 121,905 6311 - INSURANCE - PROPERTY /LIABILITY 262,000 300,000 275,000 316,000 288,000 6319 - REIMBURSEMENT OF REV COLL FOR 449,869 400,228 400,230 435,000 435,000 6320 - REFUNDS & REIMBURSEMENTS 500 200 200 200 200 6321 - CASH OVER /SHORT 0 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 200 200 0 200 0 6333 - GENERAL -CASH DISCOUNTS 0 6349 - LATE FEES /FINANCE CHARGES 0 6350 - BANK FEES /CHARGES 100 100 100 100 100 6351 - VISA /BANK CHARGES 12,950 15,650 15,650 15,750 15,750 6355 - ONLINE REGISTRATION FEES 14,000 14,500 14,500 14,500 14,500 6399 - OTHER CHARGES 411,149 473,700 433,925 508,125 407,015 6300 - TOTAL OTHER EXPENDITURES 1,324,224 1,370,545 1 1,422,930 1 6425 - VISA /BANK CHARGES 0 6400 - TOTAL EXPENDITURES 0 6540 - TAXABLE MISC FOR RESALE 71,000 67,500 67,500 70,500 70,500 6545 - NON - TAXABLE MISC FOR RESALE 6,200 6,300 6,300 6,050 6,050 6500 - TOTAL EXPENDITURES 77,200 73,800 73,800 76,550 76,550 6600 - TOTAL DEPRECIATION 6715 - CAPITAL OUTLAY - BUILDINGS 0 308,800 0 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 350 3,760 0 360 3,000 6725 - CAPITAL OUTLAY - OFFICE EQUIP 117,900 316,700 129,200 125,400 125,400 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 147,500 24,500 278,500 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 235,000 696,500 141,500 367,500 150,500 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 81,400 329,500 85,000 156,000 109,500 6745 - VERF CHARGES 473,492 485,950 494,250 697,000 705,300 6700 - TOTAL CAPITAL OUTLAY 908,142 2 874,450 1,624,760 1,093,700 6900 - TOTAL DEBT SERVICE 6001 - EXPENDITURES 25,481,528 28,173,679 25,936,225 28,279,809 27,081,220 7110 - TRANSFER TO OTHER FUNDS 2,855,000 2,940,000 2,940,000 3,028,200 3,028,200 7100 - TOTAL TRANSFERS 2,855,000 2,940,000 2,940,000 3,028,200 3,028,200 28,336,528 31 28,876,225 31,308,009 30,109,420 26 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Ob 2011 2012 2013 2013 Department Account Actual Actual Actual Council Adopted 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 99,064 101,304 103,260 109,780 01 - MAYOR & CITY COUNCIL OPERATING COSTS 17,733 14,887 22,381 23,170 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES 32 53 0 116,829 116,244 125,640 132,950 02 - ADMINISTRATION PERSONNEL SERVICES 350,226 362,119 380,149 386,389 02 - ADMINISTRATION OPERATING COSTS 13,130 14,150 14,550 15,466 02 - ADMINISTRATION OTHER EXPENDITURES 0 236 0 363,355 376,506 394,699 401,855 03 - CITY CLERKIELECTIONS PERSONNEL SERVICES 141,992 171,853 147,342 180,497 03 - CITY CLERKIELECTIONS OPERATING COSTS 67,398 122,070 68,812 77,532 03 - CITY CLERK/ELECTIONS OTHER EXPENDITURES 0 2,417 31 0 03 - CITY CLERK/ELECTIONS CAPITAL OUTLAY 1,337 1,900 209,389 296,340 217,522 259,929 04 - HUMAN RESOURCES/FRONT DESK PERSONNEL SERVICES 459,143 338,671 358,344 426,087 04 - HUMAN RESOURCES/FRONT DESK OPERATING COSTS 81,935 78,087 31,528 61,100 04 - HUMAN RESOURCES/FRONT DESK OTHER EXPENDITURES 7,492 3,169 10,629 10,500 549,243 419,927 400,501 497,687 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 295,167 302,624 308,799 309,715 05 - INFORMATION TECHNOLOGY OPERATING COSTS 150,648 210,900 171,077 172,480 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 8,832 10,606 17,815 16,000 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 182,864 35,047 173,307 144,000 637,510 559,177 670,997 642,195 16 - GENERAL GOVERNMENT BUILDINGS PERSONNEL SERVICES 174,288 160,380 162,894 158,278 16 - GENERAL GOVERNMENT BUILDINGS OPERATING COSTS 159,364 167,206 184,103 150,957 16 - GENERAL GOVERNMENT BUILDINGS OTHER EXPENDITURES 57 957 309 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 2,941 2,783 2,850 3,000 16 - GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 0 23,784 35,500 0 336,649 355,110 385,656 312,235 14 - LEGAL SERVICES PERSONNEL SERVICES 178 0 0 14 - LEGAL SERVICES OPERATING COSTS 462,701 478,309 473,863 470,732 462,879 478,309 473,863 470,732 08 - FINANCE PERSONNEL SERVICES 490,933 487,563 438,337 518,557 08 - FINANCE OPERATING COSTS 53,554 35,640 43,495 48,640 08 - FINANCE OTHER EXPENDITURES 5,412 5,196 5,303 5,560 08 - FINANCE GOLF EXPENDITURES 28 649 0 08 - FINANCE CAPITAL OUTLAY 0 0 0 549,927 529,048 487,135 572,757 09 - DATA PROCESSING OPERATING COSTS 242 0 0 0 09 - DATA PROCESSING OTHER EXPENDITURES 196,088 182,211 192,047 205,000 196,330 182,211 192,047 205,000 10 - INDEPENDENT AUDIT OPERATING COSTS 15,538 15,160 15,491 15,800 15,538 15,160 15,491 15,800 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 518,908 531,588 550,425 551,720 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 76,946 59,019 278,018 84,305 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES 735 598 446 15 - COMMUNITY DEVELOPMENT CAPITAL OUTLAY 596,589 591,205 828,889 636,025 06 - CODE ENFORCEMENT PERSONNEL SERVICES 136,486 139,916 155,401 187,522 06 - CODE ENFORCEMENT OPERATING COSTS 1,153 3,099 23,804 13,200 06 - CODE ENFORCEMENT OTHER EXPENDITURES 66 34,373 198 0 06 - CODE ENFORCEMENT CAPITAL OUTLAY 10,925 0 137,706 177,388 190,327 200,722 20 - POLICE PERSONNEL SERVICES 6,015,940 6,028,181 6,454,423 6,533,411 20 - POLICE OPERATING COSTS 1,466,895 1,429,107 1,386,118 1,421,149 20 - POLICE OTHER EXPENDITURES 61,869 69,723 67,603 74,975 20 - POLICE EXPENDITURES 0 0 0 20 - POLICE CAPITAL OUTLAY 97,100 203,662 231,184 200,000 7,641,803 7,730,674 8,139,328 8,229,535 21 - CIVIL DEFENSE PERSONNEL SERVICES 0 21 - CIVIL DEFENSE OPERATING COSTS 10,079 13,049 17,295 20,096 21 - CIVIL DEFENSE OTHER EXPENDITURES 0 0 0 21 - CIVIL DEFENSE CAPITAL OUTLAY 10,968 0 0 0 21,047 13,049 17,295 20,096 22 - COMM SERV OFFIC ( CSO ) PERSONNEL SERVICES 35,291 54,860 70,979 113,590 22 - COMM SERV OFFIC ( CSO ) OPERATING COSTS 18,285 15,382 21,011 23,550 22 - COMM SERV OFFIC ( CSO ) OTHER EXPENDITURES 0 0 0 53,575 70,242 91,990 137,140 27 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2014 2015 2015 2016 2016 Department Account Council Dept Admin Dept Admin Adopted Proposed Recommended Proposed Recommended 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 110,498 115,841 115,225 122,020 121,405 01 - MAYOR & CITY COUNCIL OPERATING COSTS 23,845 28,975 29,100 28,675 28,800 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES 134,343 144,816 144,325 150,695 150,205 02 - ADMINISTRATION PERSONNEL SERVICES 395,434 410,582 411,125 423,865 431,365 02 - ADMINISTRATION OPERATING COSTS 15,290 15,510 15,510 15,975 15,725 02 - ADMINISTRATION OTHER EXPENDITURES 410,724 426,092 426,635 439,840 447,090 03 - CITY CLERK/ELECTIONS PERSONNEL SERVICES 199,233 189,206 187,990 226,840 226,430 03 - CITY CLERK/ELECTIONS OPERATING COSTS 142,802 84,241 84,240 150,804 150,805 03 - CITY CLERK/ELECTIONS OTHER EXPENDITURES 2,700 2,800 2,800 03 - CITY CLERK/ELECTIONS CAPITAL OUTLAY 0 400 0 344,735 273,847 272,230 380,444 380,035 04 - HUMAN RESOURCES/FRONT DESK PERSONNEL SERVICES 438,653 457,060 453,500 479,760 478,330 04 - HUMAN RESOURCES/FRONT DESK OPERATING COSTS 42,293 31,092 31,095 31,092 31,095 04 - HUMAN RESOURCES/FRONT DESK OTHER EXPENDITURES 12,750 17,700 16,700 17,700 16,700 493,696 505,852 501,295 528,552 526,125 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 384,217 401,655 399,690 418,395 417,895 05 - INFORMATION TECHNOLOGY OPERATING COSTS 195,964 193,400 193,400 195,600 195,600 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 11,000 13,000 13,000 13,000 13,000 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 112,900 309,200 129,200 125,400 125,400 704,081 917,255 735,290 752,395 751,895 16 - GENERAL GOVERNMENT BUILDINGS PERSONNEL SERVICES 163,077 232,372 169,920 237,347 174,855 16 - GENERAL GOVERNMENT BUILDINGS OPERATING COSTS 175,150 175,550 184,350 170,875 180,775 16 - GENERAL GOVERNMENT BUILDINGS OTHER EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 3,000 3,000 3,000 2,700 2,700 16 - GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 2,560 311,360 2,560 2,620 2,620 343,787 722,282 359,830 413,542 360,950 14 - LEGAL SERVICES PERSONNEL SERVICES 14 - LEGAL SERVICES OPERATING COSTS 484,000 495,800 495,800 509,580 509,580 484,000 495,800 495,800 509,580 509,580 08 - FINANCE PERSONNEL SERVICES 520,391 554,615 551,630 569,045 567,545 08 - FINANCE OPERATING COSTS 45,760 48,570 47,870 52,540 51,840 08 - FINANCE OTHER EXPENDITURES 5,340 5,760 5,760 5,810 5,810 08 - FINANCE GOLF EXPENDITURES 08 - FINANCE CAPITAL OUTLAY 0 571,491 608,945 605,260 627,395 625,195 09 - DATA PROCESSING OPERATING COSTS 0 09 - DATA PROCESSING OTHER EXPENDITURES 197,709 221,475 218,610 253,730 240,600 197,709 221,475 218,610 253,730 240,600 10 - INDEPENDENT AUDIT OPERATING COSTS 15,800 14,000 13,000 14,100 13,100 15,800 14,000 13,000 14,100 13,100 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 556,809 653,855 574,420 673,410 594,095 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 55,875 61,025 61,025 61,025 61,025 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES 15 - COMMUNITY DEVELOPMENT CAPITAL OUTLAY 0 0 0 0 612,684 714,880 635,445 734,435 655,120 06 - CODE ENFORCEMENT PERSONNEL SERVICES 184,856 199,205 198,810 205,640 205,240 06 - CODE ENFORCEMENT OPERATING COSTS 17,260 17,260 16,630 17,260 16,630 06 - CODE ENFORCEMENT OTHER EXPENDITURES 0 06 - CODE ENFORCEMENT CAPITAL OUTLAY 1,625 2,480 2,480 2,540 2,540 203,741 218,945 217,920 225,440 224,410 20 - POLICE PERSONNEL SERVICES 6,767,363 6,941,809 6,907,630 7,227,265 7,201,065 20 - POLICE OPERATING COSTS 1,350,101 1,359,250 1,354,500 1,369,761 1,366,660 20 - POLICE OTHER EXPENDITURES 73,418 76,022 76,020 34,900 34,900 20 - POLICE EXPENDITURES 20 - POLICE CAPITAL OUTLAY 175,600 228,630 189,630 196,870 196,870 8,366,482 8,605,711 8,527,780 8,828,796 8,799,495 21 - CIVIL DEFENSE PERSONNEL SERVICES 0 21 - CIVIL DEFENSE OPERATING COSTS 21,560 21,585 17,185 23,585 17,185 21 - CIVIL DEFENSE OTHER EXPENDITURES 21 - CIVIL DEFENSE CAPITAL OUTLAY 0 21,560 21,585 17,185 23,585 17,185 22 - COMM SERV OFFIC ( CSO ) PERSONNEL SERVICES 115,089 100,405 83,635 105,117 87,360 22 - COMM SERV OFFIC ( CSO ) OPERATING COSTS 17,275 22,722 17,270 17,375 16,925 22 - COMM SERV OFFIC ( CSO ) OTHER EXPENDITURES 132,364 123,127 100,905 122,492 104,285 28 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Ob 2011 2012 2013 2013 Department Account Actual Actual Actual Council Adopted 23 - FIRE PERSONNEL SERVICES 900,423 911,302 912,156 951,313 23 - FIRE OPERATING COSTS 398,547 426,463 394,922 387,803 23 - FIRE OTHER EXPENDITURES 3,162 2,357 2,259 2,500 23 - FIRE CAPITAL OUTLAY 0 77,182 183,393 135,300 1,302,133 1,417,304 1,492,730 1,476,916 76 - FIRE RELIEF PERSONNEL SERVICES 0 76 - FIRE RELIEF OPERATING COSTS 94 788 1,449 76 - FIRE RELIEF OTHER EXPENDITURES 480,250 466,010 564,987 483,584 480,344 466,798 566,437 483,584 27 - PW ENGINEERING PERSONNEL SERVICES 246,955 473,425 493,299 452,106 27 - PW ENGINEERING OPERATING COSTS 82,821 50,037 50,120 68,795 27 - PW ENGINEERING OTHER EXPENDITURES 27 - PW ENGINEERING CAPITAL OUTLAY 1,915 23,784 24,678 23,875 331,692 547,247 568,097 544,776 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 408,556 420,791 451,552 447,292 28 - BUILDING INSPECTIONS OPERATING COSTS 62,695 66,725 94,907 67,045 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 511 395 5,088 1,625 28 - BUILDING INSPECTIONS GOLF EXPENDITURES 1,240 0 28 - BUILDING INSPECTIONS CAPITAL OUTLAY 0 0 23,241 25,400 471,762 489,151 574,788 541,362 29 - PUBLIC WORKS ADMIN/NATURAL RES PERSONNEL SERVICES 547,419 524,386 540,443 546,264 29 - PUBLIC WORKS ADMIN/NATURAL RES OPERATING COSTS 66,839 37,845 46,553 70,275 29 - PUBLIC WORKS ADMIN/NATURAL RES OTHER EXPENDITURES 3,939 4,180 5,130 4,885 29 - PUBLIC WORKS ADMIN/NATURAL RES CAPITAL OUTLAY 0 0 0 0 618,196 566,411 592,126 621,424 30 - FLEET & BUILDINGS-CMF PERSONNEL SERVICES 406,810 396,265 417,471 440,048 30 - FLEET & BUILDINGS-CMF OPERATING COSTS 140,258 124,550 145,454 148,980 30 - FLEET & BUILDINGS-CMF OTHER EXPENDITURES 4,970 2,091 2,749 2,850 30 - FLEET & BUILDINGS-CMF EXPENDITURES 3,862 3,120 3,702 3,200 30 - FLEET & BUILDINGS-CMF CAPITAL OUTLAY 59,407 94,835 46,321 64,750 615,307 620,861 615,698 659,828 31 - STREET MAINTENANCE PERSONNEL SERVICES 1,162,459 1,137,474 1,191,453 1,268,759 31 - STREET MAINTENANCE OPERATING COSTS 527,302 474,776 507,951 548,340 31 - STREET MAINTENANCE OTHER EXPENDITURES 12,272 -88 38 400 31 - STREET MAINTENANCE CAPITAL OUTLAY 50,591 31,353 85,414 86,200 1,752,623 1,643,515 1,784,856 1,903,699 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 138,373 90,467 179,554 164,526 32 - SNOW & ICE REMOVAL OPERATING COSTS 181,333 164,199 289,802 212,525 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES 0 0 0 319,706 254,666 469,356 377,051 33 - TRAFFIC SIGNS /SIGNALS /MARKERS PERSONNEL SERVICES 45,027 71,522 68,706 45,000 33 - TRAFFIC SIG NS/SIGNALS/MARKERS OPERATING COSTS 85,668 78,500 82,449 133,495 33 - TRAFFIC SIGNS/SIGNALS/MARKERS OTHER EXPENDITURES 0 0 0 600 130,696 150,022 151,155 179,095 37 - PARK/RECREATION ADMINISTRATION PERSONNEL SERVICES 697,276 659,030 696,264 723,217 37 - PARK/RECREATION ADMINISTRATION OPERATING COSTS 86,223 82,547 71,316 96,950 37 - PARK/RECREATION ADMINISTRATION OTHER EXPENDITURES 42,365 52,456 54,452 42,700 37 - PARK/RECREATION ADMINISTRATION GOLF EXPENDITURES 5,991 2,469 0 6,500 37 - PARK/RECREATION ADMINISTRATION CAPITAL OUTLAY 0 831,856 796,503 822,031 869,367 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,432,243 1,401,329 1,461,357 1,485,025 38 - PARK MAINTENANCE OPERATING COSTS 741,433 759,970 694,478 744,110 38 - PARK MAINTENANCE OTHER EXPENDITURES 70,283 51,022 50,241 72,000 38 - PARK MAINTENANCE DEPRECIATION 0 0 0 38 - PARK MAINTENANCE CAPITAL OUTLAY 120,751 39,650 139,875 142,500 2,364,709 2,251,971 2,345,951 2,443,635 39 - RECREATION PROGRAMS PERSONNEL SERVICES 144,156 144,666 172,547 164,043 39 - RECREATION PROGRAMS OPERATING COSTS 28,779 26,632 35,764 39,970 39 - RECREATION PROGRAMS OTHER EXPENDITURES 4,701 3,839 3,355 5,000 39 - RECREATION PROGRAMS GOLF EXPENDITURES 10 0 0 39 - RECREATION PROGRAMS EXPENDITURES 1,562 1,661 2,396 4,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY 0 179,208 176,798 214,062 213,013 29 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2014 2015 2015 2016 2016 Department Account Council Dept Admin Dept Admin Adopted Proposed Recommended Proposed Recommended 23 - FIRE PERSONNEL SERVICES 1,085,587 1,175,517 1,150,590 1,217,911 1,194,410 23 - FIRE OPERATING COSTS 358,620 427,829 415,535 450,362 456,375 23 - FIRE OTHER EXPENDITURES 2,500 2,500 2,500 2,500 2,500 23 - FIRE CAPITAL OUTLAY 271,309 296,500 279,800 278,000 286,300 1,718,016 1,902,346 1,848,425 1,948,773 1,939,585 76 - FIRE RELIEF PERSONNEL SERVICES 0 76 - FIRE RELIEF OPERATING COSTS 76 - FIRE RELIEF OTHER EXPENDITURES 449,869 400,228 400,230 435,000 435,000 449,869 400,228 400,230 435,000 435,000 27 - PW ENGINEERING PERSONNEL SERVICES 510,185 526,010 524,730 539,655 539,085 27 - PW ENGINEERING OPERATING COSTS 58,305 61,155 53,855 62,429 55,130 27 - PW ENGINEERING OTHER EXPENDITURES 0 0 0 27 - PW ENGINEERING CAPITAL OUTLAY 7,735 5,000 4,640 5,120 4,760 576,225 592,165 583,225 607,204 598,975 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 455,867 559,265 557,320 581,871 580,390 28 - BUILDING INSPECTIONS OPERATING COSTS 92,155 88,560 87,310 89,520 89,070 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 4,625 7,160 7,160 7,295 7,295 28 - BUILDING INSPECTIONS GOLF EXPENDITURES 28 - BUILDING INSPECTIONS CAPITAL OUTLAY 5,970 13,030 5,530 5,660 5,660 558,617 668,015 657,320 684,346 682,415 29 - PUBLIC WORKS ADMIN/NATURAL RES PERSONNEL SERVICES 391,269 409,625 406,450 424,075 423,270 29 - PUBLIC WORKS ADMIN/NATURAL RES OPERATING COSTS 68,485 68,395 52,395 68,810 53,810 29 - PUBLIC WORKS ADMIN/NATURAL RES OTHER EXPENDITURES 5,023 5,225 5,225 5,250 5,250 29 - PUBLIC WORKS ADMIN/NATURAL RES CAPITAL OUTLAY 3,999 4,340 4,340 4,450 4,450 468,776 487,585 468,410 502,585 486,780 30 - FLEET & BUILDINGS-CMF PERSONNEL SERVICES 445,883 470,205 460,785 483,355 473,855 30 - FLEET & BUILDINGS-CMF OPERATING COSTS 148,295 152,170 148,295 154,985 151,110 30 - FLEET & BUILDINGS-CMF OTHER EXPENDITURES 6,050 6,075 6,075 1,245 6,095 30 - FLEET & BUILDINGS-CMF EXPENDITURES 3,200 3,300 3,300 3,350 3,350 30 - FLEET & BUILDINGS-CMF CAPITAL OUTLAY 70,044 99,770 64,770 133,900 21,900 673,472 731,520 683,225 776,835 656,310 31 - STREET MAINTENANCE PERSONNEL SERVICES 1,245,984 1,319,075 1,299,580 1,372,800 1,353,580 31 - STREET MAINTENANCE OPERATING COSTS 519,085 534,085 490,485 545,290 502,670 31 - STREET MAINTENANCE OTHER EXPENDITURES 400 3,600 3,600 3,600 3,600 31 - STREET MAINTENANCE CAPITAL OUTLAY 14,400 9,500 9,500 0 0 1,779,869 1,866,260 1,803,165 1,921,690 1,859,850 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 163,108 167,725 166,710 172,375 171,280 32 - SNOW & ICE REMOVAL OPERATING COSTS 201,495 231,150 224,150 235,470 228,470 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES 364,603 398,875 390,860 407,845 399,750 33 - TRAFFIC SIG NS/SIGNALS/MARKERS PERSONNEL SERVICES 79,876 84,275 83,535 86,890 86,115 33 - TRAFFIC SIG NS/SIGNALS/MARKERS OPERATING COSTS 126,220 125,405 98,655 128,015 102,265 33 - TRAFFIC SIG NS/SIGNALS/MARKERS OTHER EXPENDITURES 500 500 250 500 250 206,596 210,180 182,440 215,405 188,630 37 - PARK/RECREATION ADMINISTRATION PERSONNEL SERVICES 721,802 750,873 730,850 771,035 754,595 37 - PARK/RECREATION ADMINISTRATION OPERATING COSTS 92,550 100,750 90,850 103,000 91,600 37 - PARK/RECREATION ADMINISTRATION OTHER EXPENDITURES 60,900 61,450 59,550 61,450 59,550 37 - PARK/RECREATION ADMINISTRATION GOLF EXPENDITURES 0 37 - PARK/RECREATION ADMINISTRATION CAPITAL OUTLAY 0 60,000 10,000 875,252 973,073 891,250 935,485 905,745 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,520,590 1,636,415 1,584,800 1,684,300 1,662,800 38 - PARK MAINTENANCE OPERATING COSTS 804,700 1,014,720 782,220 878,950 798,750 38 - PARK MAINTENANCE OTHER EXPENDITURES 75,000 60,700 53,700 66,000 56,000 38 - PARK MAINTENANCE DEPRECIATION 38 - PARK MAINTENANCE CAPITAL OUTLAY 107,000 517,500 49,000 798,200 263,200 2,507,290 3,229,335 2,469,720 3,427,450 2,780,750 39 - RECREATION PROGRAMS PERSONNEL SERVICES 146,619 151,975 151,515 155,785 155,290 39 - RECREATION PROGRAMS OPERATING COSTS 35,150 41,700 35,300 42,200 35,800 39 - RECREATION PROGRAMS OTHER EXPENDITURES 6,000 7,500 4,500 7,500 4,500 39 - RECREATION PROGRAMS GOLF EXPENDITURES 39 - RECREATION PROGRAMS EXPENDITURES 3,000 1,000 1,000 1,000 1,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY 0 55,000 0 0 20,000 190,769 257,175 192,315 206,485 216,590 30 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Ob 2011 2012 2013 2013 Department Account Actual Actual Actual Council Adopted 40 - REDWOOD POOL PERSONNEL SERVICES 55,502 63,095 63,873 65,437 40 - REDWOOD POOL OPERATING COSTS 25,491 35,906 35,715 35,500 40 - REDWOOD POOL OTHER EXPENDITURES 91 99 371 600 40 - REDWOOD POOL GOLF EXPENDITURES 129 201 0 0 40 - REDWOOD POOL EXPENDITURES 2,963 4,537 5,458 4,000 40 - REDWOOD POOL CAPITAL OUTLAY 8,317 15,000 84,176 103,838 113,734 120,537 41 - RECREATION SELF-SUPPORTED PROG PERSONNEL SERVICES 71,255 71,538 58,964 71,128 41 - RECREATION SELF-SUPPORTED PROG OPERATING COSTS 119,706 108,840 95,232 128,135 41 - RECREATION SELF-SUPPORTED PROG OTHER EXPENDITURES 16,626 9,689 7,481 16,000 41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 8,277 2,832 3,274 8,000 215,864 192,900 164,950 223,263 42 - AV COMMUNITY CENTER PERSONNEL SERVICES 106,376 170,795 185,689 196,577 42 - AV COMMUNITY CENTER OPERATING COSTS 109,171 90,783 95,669 128,525 42 - AV COMMUNITY CENTER OTHER EXPENDITURES 59 -6 1,263 350 42 - AV COMMUNITY CENTER GOLF EXPENDITURES 3 8 0 42 - AV COMMUNITY CENTER CAPITAL OUTLAY 10,464 0 30,480 30,000 226,073 261,581 313,101 355,452 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 284,278 323,548 313,606 301,636 44 - AQUATIC SWIM CENTER OPERATING COSTS 218,633 202,265 210,602 238,900 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 29 26 6,143 1,800 44 - AQUATIC SWIM CENTER GOLF EXPENDITURES 5,927 5,535 0 6,000 44 - AQUATIC SWIM CENTER EXPENDITURES 46,658 52,761 49,794 51,000 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 7,242 22,521 20,000 555,525 591,376 602,666 619,336 45 - APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 219,817 214,750 251,897 229,413 45 - APPLE VALLEY SENIOR CENTER OPERATING COSTS 59,869 55,751 59,981 63,100 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 1,375 863 688 1,000 45 - APPLE VALLEY SENIOR CENTER GOLF EXPENDITURES 1,165 342 0 1,000 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY 2,807 0 6,607 6,500 285,033 271,705 319,172 301,013 43 - CABLE TV PERSONNEL SERVICES 400 160 -608 43 - CABLE TV OPERATING COSTS 1,321 9,854 1,291 21,850 43 - CABLE TV OTHER EXPENDITURES 0 0 0 0 43 - CABLE TV CAPITAL OUTLAY 0 0 0 43 - CABLE TV TRANSFERS 15,473 18,061 21,417 12,800 17,194 28,076 22,100 34,650 47 - INSURANCE PERSONNEL SERVICES 6,286 8,899 14,909 6,000 47 - INSURANCE OTHER EXPENDITURES 268,000 260,200 265,000 265,000 274,285 269,099 279,909 271,000 48 - CONTINGENCY OPERATING COSTS 0 27,842 894 48 - CONTINGENCY OTHER EXPENDITURES 0 0 1,339 165,000 48 - CONTINGENCY TRANSFERS 1,748,007 1,519,000 2,755,000 0 1,748,007 1,546,842 2,757,233 165,000 Grand Total 24,692,760 24,557,250 27,401,530 25,138,659 31 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2014 2015 2015 2016 2016 Department Account Council Dept Admin Dept Admin Adopted Proposed Recommended Proposed Recommended 40 - REDWOOD POOL PERSONNEL SERVICES 64,193 65,665 65,470 66,870 66,655 40 - REDWOOD POOL OPERATING COSTS 37,800 42,400 41,400 41,900 40,900 40 - REDWOOD POOL OTHER EXPENDITURES 600 800 600 800 600 40 - REDWOOD POOL GOLF EXPENDITURES 0 40 - REDWOOD POOL EXPENDITURES 5,000 6,000 6,000 6,000 6,000 40 - REDWOOD POOL CAPITAL OUTLAY 9,000 65,000 25,000 0 15,000 116,593 179,865 138,470 115,570 129,155 41 - RECREATION SELF-SUPPORTED PROD PERSONNEL SERVICES 71,549 73,105 67,790 74,630 69,180 41 - RECREATION SELF-SUPPORTED PROG OPERATING COSTS 113,750 123,675 113,675 124,975 109,975 41 - RECREATION SELF-SUPPORTED PROD OTHER EXPENDITURES 14,000 11,500 10,500 11,500 10,500 41 - RECREATION SELF-SUPPORTED PROD EXPENDITURES 8,000 5,500 5,500 5,500 5,500 207,299 213,780 197,465 216,605 195,155 42 - AV COMMUNITY CENTER PERSONNEL SERVICES 198,093 200,510 192,610 206,955 199,010 42 - AV COMMUNITY CENTER OPERATING COSTS 111,925 120,625 111,875 121,425 110,975 42 - AV COMMUNITY CENTER OTHER EXPENDITURES 350 350 350 350 350 42 - AV COMMUNITY CENTER GOLF EXPENDITURES 42 - AV COMMUNITY CENTER CAPITAL OUTLAY 66,000 78,000 25,000 0 33,000 376,368 399,485 329,835 328,730 343,335 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 308,767 305,410 314,450 313,700 322,665 44 - AQUATIC SWIM CENTER OPERATING COSTS 245,900 247,400 235,600 257,900 240,100 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 7,300 7,000 6,600 7,000 6,600 44 - AQUATIC SWIM CENTER GOLF EXPENDITURES 0 44 - AQUATIC SWIM CENTER EXPENDITURES 55,000 55,000 55,000 58,000 58,000 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 55,000 203,000 58,000 40,000 90,000 671,967 817,810 669,650 676,600 717,365 45 - APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 243,160 263,370 262,220 271,080 269,890 45 - APPLE VALLEY SENIOR CENTER OPERATING COSTS 60,400 69,900 68,900 73,900 71,900 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 2,000 2,000 2,000 2,000 2,000 45 - APPLE VALLEY SENIOR CENTER GOLF EXPENDITURES 0 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY 5,000 30,000 15,000 32,000 22,000 310,560 365,270 348,120 378,980 365,790 43 - CABLE TV PERSONNEL SERVICES 43 - CABLE TV OPERATING COSTS 0 0 0 43 - CABLE TV OTHER EXPENDITURES 0 43 - CABLE TV CAPITAL OUTLAY 0 43 - CABLE TV TRANSFERS 0 0 0 0 0 0 47 - INSURANCE PERSONNEL SERVICES 6,000 6,100 6,100 6,200 6,200 47 - INSURANCE OTHER EXPENDITURES 262,000 300,000 275,000 316,000 288,000 268,000 306,100 281,100 322,200 294,200 48 - CONTINGENCY OPERATING COSTS 48 - CONTINGENCY OTHER EXPENDITURES 124,190 160,000 129,490 167,000 80,570 48 - CONTINGENCY TRANSFERS 2,855,000 2,940,000 2,940,000 3,028,200 3,028,200 2,979,190 3,100,000 3,069,490 3,195,200 3,108,770 Grand Total 28,336,528 31,113,679 28,876,225 31,308,009 30,109,420 32 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL PERSONNEL SERVICES BY DEPARTMENT 2011 2012 2013 2013 2014 2015 2015 2016 2016 Department Actual Actual Actual Council Council Dept Admin Dept Admin Adopted Adopted Proposed Recommended Proposed Recommended 01 - MAYOR & CITY COUNCIL 99,064 101,304 103,260 109,780 110,498 115,841 115,225 122,020 121,405 02- ADMINISTRATION 350,226 362,119 380,149 386,389 395,434 410,582 411,125 423,865 431,365 03 - CITY CLERK/ELECTIONS 141,992 171,853 147,342 180,497 199,233 189,206 187,990 226,840 226,430 04 - HUMAN RESOURCES/FRONT DESK 459,143 338,671 358,344 426,087 438,653 457,060 453,500 479,760 478,330 05 - INFORMATION TECHNOLOGY 295,167 302,624 308,799 309,715 384,217 401,655 399,690 418,395 417,895 06 - CODE ENFORCEMENT 136,486 139,916 155,401 187,522 184,856 199,205 198,810 205,640 205,240 08 - FINANCE 490,933 487,563 438,337 518,557 520,391 554,615 551,630 569,045 567,545 14 - LEGAL SERVICES 178 0 0 15 - COMMUNITY DEVELOPMENT 518,908 531,588 550,425 551,720 556,809 653,855 574,420 673,410 594,095 16 - GENERAL GOVERNMENT BUILDINGS 174,288 160,380 162,894 158,278 163,077 232,372 169,920 237,347 174,855 20 - POLICE 6,015,940 6,028,181 6,454,423 6,533,411 6,767,363 6,941,809 6,907,630 7,227,265 7,201,065 21 - CIVIL DEFENSE 0 0 22 - COMM SERV OFFIC ( CSO ) 35,291 54,860 70,979 113,590 115,089 100,405 83,635 105,117 87,360 23 -FIRE 900,423 911,302 912,156 951,313 1,085,587 1,175,517 1,150,590 1,217,911 1,194,410 27 - PW ENGINEERING 246,955 473,425 493,299 452,106 510,185 526,010 524,730 539,655 539,085 28 - BUILDING INSPECTIONS 408,556 420,791 451,552 447,292 455,867 559,265 557,320 581,871 580,390 29 - PUBLIC WORKS ADMIN/NATURAL RES 547,419 524,386 540,443 546,264 391,269 409,625 406,450 424,075 423,270 30 - FLEET & BUILDINGS-CMF 406,810 396,265 417,471 440,048 445,883 470,205 460,785 483,355 473,855 31 - STREET MAINTENANCE 1,162,459 1,137,474 1,191,453 1,268,759 1,245,984 1,319,075 1,299,580 1,372,800 1,353,580 32 - SNOW & ICE REMOVAL 138,373 90,467 179,554 164,526 163,108 167,725 166,710 172,375 171,280 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 45,027 71,522 68,706 45,000 79,876 84,275 83,535 86,890 86,115 37 - PARK/RECREATION ADMINISTRATION 697,276 659,030 696,264 723,217 721,802 750,873 730,850 771,035 754,595 38 - PARK MAINTENANCE 1,432,243 1,401,329 1,461,357 1,485,025 1,520,590 1,636,415 1,584,800 1,684,300 1,662,800 39 - RECREATION PROGRAMS 144,156 144,666 172,547 164,043 146,619 151,975 151,515 155,785 155,290 40 - REDWOOD POOL 55,502 63,095 63,873 65,437 64,193 65,665 65,470 66,870 66,655 41 - RECREATION SELF-SUPPORTED PROG 71,255 71,538 58,964 71,128 71,549 73,105 67,790 74,630 69,180 42 - AV COMMUNITY CENTER 106,376 170,795 185,689 196,577 198,093 200,510 192,610 206,955 199,010 43 - CABLE TV 400 160 -608 44 - AQUATIC SWIM CENTER 284,278 323,548 313,606 301,636 308,767 305,410 314,450 313,700 322,665 45 - APPLE VALLEY SENIOR CENTER 219,817 214,750 251,897 229,413 243,160 263,370 262,220 271,080 269,890 47 - INSURANCE 6,286 8,899 14,909 6,000 6,000 6,100 6,100 6,200 6,200 76 - FIRE RELIEF 0 0 Grand Total 15,591,224 15,762,503 16,603,482 17,033,330 17,494,152 18,421,725 18,079,080 19,118,191 18,833,855 33 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL OPERATING COST BY DEPARTMENT 2011 2012 2013 2013 2014 2015 2015 2016 2016 Department Actual Actual Actual Council Council Dept Admin Dept Admin Adopted Adopted Proposed Recommended Proposed Recommended 01 - MAYOR & CITY COUNCIL 17,765 14,939 22,381 23,170 23,845 28,975 29,100 28,675 28,800 02 - ADMINISTRATION 13,130 14,386 14,550 15,466 15,290 15,510 15,510 15,975 15,725 03 - CITY CLERK/ELECTIONS 67,398 124,487 68,843 77,532 145,502 84,241 84,240 153,604 153,605 04 - HUMAN RESOURCES/FRONT DESK 89,427 81,256 42,157 71,600 55,043 48,792 47,795 48,792 47,795 05 - INFORMATION TECHNOLOGY 159,480 221,506 188,892 188,480 206,964 206,400 206,400 208,600 208,600 06 - CODE ENFORCEMENT 1,220 37,471 24,001 13,200 17,260 17,260 16,630 17,260 16,630 08- FINANCE 58,994 41,485 48,798 54,200 51,100 54,330 53,630 58,350 57,650 09 - DATA PROCESSING 196,330 182,211 192,047 205,000 197,709 221,475 218,610 253,730 240,600 10 - INDEPENDENT AUDIT 15,538 15,160 15,491 15,800 15,800 14,000 13,000 14,100 13,100 14 - LEGAL SERVICES 462,701 478,309 473,863 470,732 484,000 495,800 495,800 509,580 509,580 15 - COMMUNITY DEVELOPMENT 77,681 59,617 278,464 84,305 55,875 61,025 61,025 61,025 61,025 16 - GENERAL GOVERNMENT BUILDINGS 162,361 170,945 187,263 153,957 178,150 178,550 187,350 173,575 183,475 20 - POLICE 1,528,764 1,498,830 1,453,721 1,496,124 1,423,519 1,435,272 1,430,520 1,404,661 1,401,560 21 - CIVIL DEFENSE 10,079 13,049 17,295 20,096 21,560 21,585 17,185 23,585 17,185 22 - COMM SERV OFFIC ( CSO ) 18,285 15,382 21,011 23,550 17,275 22,722 17,270 17,375 16,925 23 -FIRE 401,710 428,821 397,181 390,303 361,120 430,329 418,035 452,862 458,875 27 - PW ENGINEERING 82,821 50,037 50,120 68,795 58,305 61,155 53,855 62,429 55,130 28 - BUILDING INSPECTIONS 63,206 68,361 99,994 68,670 96,780 95,720 94,470 96,815 96,365 29 - PUBLIC WORKS ADMIN/NATURAL RES 70,778 42,025 51,683 75,160 73,508 73,620 57,620 74,060 59,060 30 - FLEET & BUILDINGS-CMF 149,090 129,760 151,905 155,030 157,545 161,545 157,670 159,580 160,555 31 - STREET MAINTENANCE 539,573 474,688 507,989 548,740 519,485 537,685 494,085 548,890 506,270 32 - SNOW & ICE REMOVAL 181,333 164,199 289,802 212,525 201,495 231,150 224,150 235,470 228,470 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 85,668 78,500 82,449 134,095 126,720 125,905 98,905 128,515 102,515 37 - PARK/RECREATION ADMINISTRATION 134,580 137,472 125,767 146,150 153,450 162,200 150,400 164,450 151,150 38 - PARK MAINTENANCE 811,715 810,992 744,719 816,110 879,700 1,075,420 835,920 944,950 854,750 39- RECREATION PROGRAMS 35,052 32,132 41,515 48,970 44,150 50,200 40,800 50,700 41,300 40 - REDWOOD POOL 28,674 40,742 41,544 40,100 43,400 49,200 48,000 48,700 47,500 41 - RECREATION SELF-SUPPORTED PROG 144,609 121,362 105,986 152,135 135,750 140,675 129,675 141,975 125,975 42 - AV COMMUNITY CENTER 109,232 90,785 96,932 128,875 112,275 120,975 112,225 121,775 111,325 43 - CABLE TV 1,321 9,854 1,291 21,850 0 0 0 44 - AQUATIC SWIM CENTER 271,248 260,586 266,539 297,700 308,200 309,400 297,200 322,900 304,700 45 - APPLE VALLEY SENIOR CENTER 62,409 56,955 60,669 65,100 62,400 71,900 70,900 75,900 73,900 47 - INSURANCE 268,000 260,200 265,000 265,000 262,000 300,000 275,000 316,000 288,000 48 - CONTINGENCY 0 27,842 2,233 165,000 124,190 160,000 129,490 167,000 80,570 76 - FIRE RELIEF 480,344 466,798 566,437 483,584 449,869 400,228 400,230 435,000 435,000 Grand Total 6,800,516 6,721,146 6,998,530 7,197,104 7,079,234 7,463,244 6,982,695 7,536,858 7,153,665 34 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL CAPITAL OUTLAY BY DEPARTMENT 2011 2012 2013 2013 2014 2015 2015 2016 2016 Department Actual Actual Actual Council Council Dept Admin Dept Admin Adopted Adopted Proposed Recommended Proposed Recommended 03 - CITY CLERK/ELECTIONS 1,337 1,900 0 400 0 04 - HUMAN RESOURCES /FRONT DESK 673 0 0 0 0 05 - INFORMATION TECHNOLOGY 182,864 35,047 173,307 144,000 112,900 309,200 129,200 125,400 125,400 06 - CODE ENFORCEMENT 10,925 0 1,625 2,480 2,480 2,540 2,540 08 - FINANCE 0 0 0 0 15 - COMMUNITY DEVELOPMENT 0 0 0 0 16 - GENERAL GOVERNMENT BUILDINGS 0 23,784 35,500 0 2,560 311,360 2,560 2,620 2,620 20 - POLICE 97,100 203,662 231,184 200,000 175,600 228,630 189,630 196,870 196,870 21 - CIVIL DEFENSE 10,968 0 0 0 0 23 - FIRE 0 77,182 183,393 135,300 271,309 296,500 279,800 278,000 286,300 27 - PW ENGINEERING 1,915 23,784 24,678 23,875 7,735 5,000 4,640 5,120 4,760 28 - BUILDING INSPECTIONS 0 0 23,241 25,400 5,970 13,030 5,530 5,660 5,660 29 - PUBLIC WORKS ADMIN /NATURAL RES 0 0 0 0 3,999 4,340 4,340 4,450 4,450 30 - FLEET & BUILDINGS -CMF 59,407 94,835 46,321 64,750 70,044 99,770 64,770 133,900 21,900 31 - STREET MAINTENANCE 50,591 31,353 85,414 86,200 14,400 9,500 9,500 0 0 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 0 0 0 37 - PARK/RECREATION ADMINISTRATION 0 0 60,000 10,000 38 - PARK MAINTENANCE 120,751 39,650 139,875 142,500 107,000 517,500 49,000 798,200 263,200 39 - RECREATION PROGRAMS 0 0 55,000 0 0 20,000 40 - REDWOOD POOL 8,317 15,000 9,000 65,000 25,000 0 15,000 42 - AV COMMUNITY CENTER 10,464 0 30,480 30,000 66,000 78,000 25,000 0 33,000 43 - CABLE TV 0 0 0 0 44 - AQUATIC SWIM CENTER 7,242 22,521 20,000 55,000 203,000 58,000 40,000 90,000 45 - APPLE VALLEY SENIOR CENTER 2,807 0 6,607 6,500 5,000 30,000 15,000 32,000 22,000 Grand Total 537,541 536,540 1,023,101 895,425 908,142 2,288,710 874,450 1,624,760 1,093,700 CITY OF APPLE VALLEY 2015 AND 2016 GENERAL FUND SUMMARY TOTAL TRANSFERS BY DEPARTMENT 2011 2012 2013 2013 2014 2015 2015 2016 2016 Department Actual Actual Actual Council Council Dept Admin Dept Admin Adopted Adopted Proposed Recommended Proposed Recommended 43 - CABLE TV 15,473 18,061 21,417 12,800 0 0 0 48 - CONTINGENCY 1,748,007 1,519,000 2,755,000 0 2,855,000 2,940,000 2,940,000 3,028,200 3,028,200 Grand Total 1,763,480 1,537,061 2,776,417 12,800 2,855,000 2,940,000 2,940,000 3,028,200 3,028,200 35 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 01 1005 Mayor & City Council DESCRIPTION OF ACTIVITY Mayor and Council reflects the expenses required to operate and maintain the Apple Valley City Council function. The Council is the policy- making body that governs the City and determines the scope of services provided by the City and the price of services to residents and service users. The individual members also represent the City on various joint powers boards and organizations including but not limited to: the League of Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance, Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors Association, and Apple Valley Fire Relief Association. MAJOR OBJECTIVES FOR 2015 The councilmembers covered under this company consider policy issues throughout the year and provide direction to staff. The Council meets regularly twice per month with special meetings called as needed. 1. Provide policy directives for various issues pertaining to the governance of the City and its residents. 2. Determine appropriate services and taxation levels for each year's budgets. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Residents represented 49,801 49,895 50,326 Tbd Tbd City Market Value (in 1000's) 4 4,323,035 4,068,568 4 4 Gen Fund Budget overseen 24 24 28 28,236 28 Moody's Bond Rating Aa1 Aaa Aaa Aaa Aaa Standard & Poor's Bond Rating - - - - AAA Parcels within the City 17 17 17 17 17 # Homesteaded parcels 15 15 15 14 14 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Councilmember 5 5 5 5 5 36 Summary Budget Department 01 Mayor & Council 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 43,451 43,570 43,493 44 43,347 44 45,540 Emp. Benefits 55,613 57 59,766 65,566 67 70,790 75,865 Supplies 331 518 389 300 530 655 655 Contractual Serv. - 188 120 250 240 270 270 Training /Travel /Dues 17 14 21,872 22,620 23,075 28,175 27,875 Other Exp. 32 53 - - - - Capital outlay - - - - - Total Exp. 116,829 116,243 125,640 132,950 134,343 144,325 150,205 Net provision to (use ofd 116,829 116,243 125,640 132,950 134,343 144,325 150,205 g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 37 Department Expense Summary Budget Years (2015 -2016) MAYOR & CITY COUNCIL 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 43,570 43,347 43,493 43,347 21,190 43,350 43,350 44,430 44,430 6123 - SALARY -OTHER 867 0 1,085 1,085 1,110 1,110 6105 - SALARIES AND WAGES 43,570 44 43,493 43,347 21,190 44,435 44,435 45,540 45,540 6138 - MEDICARE 527 641 513 629 256 645 645 660 660 6139 - FICA 1,170 1,726 1,048 1,692 537 1,020 1,020 2,825 2,825 6141 - PENSIONS -PERA 2,360 2,395 2,357 2,348 1,148 2,425 2,425 2,490 2,490 6142 - WORKERS COMPENSATION 79 84 83 82 40 116 100 125 110 6145 - MEDICAL INSURANCE 47,549 60,720 49,394 62,400 27,254 67,200 66,600 70,380 69,780 6146 - DENTAL INSURANCE 4,542 4,814 2,343 6147 - LIFE INSURANCE -BASIC 58 58 28 6148 - LIFE INSURANCE -SUPP /DEPEND 1,449 1,499 1,201 6125 - EMPLOYEE BENEFITS 57,734 65,566 59,766 67,151 32,807 71,406 70,790 76,480 75,865 6210 - OFFICE SUPPLIES 158 50 66 145 83 145 145 145 145 6229 - GENERAL SUPPLIES 360 250 324 385 139 385 510 385 510 6205 - SUPPLIES 518 300 389 530 223 530 655 530 655 6237 - TELEPHONE /PAGERS 0 150 0 150 0 150 150 150 150 6238 - POSTAGE /UPS /FEDEX 62 0 0 0 0 6239 - PRINTING 127 100 120 90 0 120 120 120 120 6230 - CONTRACTUAL SERVICES 188 250 120 240 0 270 270 270 270 6275 - SCHOOLS /CON FERENCES /EXP LOCAL 1,113 1,000 2,552 1,100 384 1,450 1,450 1,450 1,450 6276 - SCHOOLS /CONFERENCES /EXP OTHER 9,608 16,450 16,003 16,800 4,520 21,550 21,550 21,250 21,250 6277 - MILEAGE /AUTO ALLOWANCE 1,184 1,400 1,155 1,400 413 1,400 1,400 1,400 1,400 6278 - SUBSISTENCE ALLOWANCE 2,200 3,700 2,050 3,700 1,250 3,700 3,700 3,700 3,700 6280 - DUES & SUBSCRIPTIONS 75 70 111 75 78 75 75 75 75 6281 - UNIFORM /CLOTHING ALLOWANCE 0 0 0 0 0 6270 - TRNG /TRAVL /DUES /UNIF 14,180 22,620 21,872 23,075 6,645 28,175 28,175 27,875 27,875 6399 - OTHER CHARGES 53 0 0 6301 -OTHER EXPENDITURES 53 0 0 6001 - EXPENDITURES 116,244 132,950 125,640 134,343 60,864 144,816 144,325 150,695 150,205 38 CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 01: MAYOR & CITY COUNCIL - 1005 COMPANY 1000: GENERAL FUND J D E 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 43,347 43,347 43,347 43,347 43,350 43,350 44,430 44,430 6123 Salary - Other 433 867 - - 1,085 1,085 1,110 1,110 6138 Medicare 635 641 629 641 645 645 660 660 6139 FICA 2,714 1,726 1,692 1,726 1,020 1,020 2,825 2,825 6141 Pension - PERA 2,189 2,395 2,348 2,395 2,425 2,425 2,490 2,490 6142 Work Comp Ins 80 84 82 84 116 100 125 110 6145 Hospital & Life Insurance 62,400 64,800 62,400 60,720 67,200 66,600 70,380 69,780 Total 111,798 113,860 110,498 108,913 115,841 115,225 122,020 121,405 6210 OFFICE SUPPLIES 50 50 150 140 150 150 145 145 5 5 5 Total 50 50 145 140 145 145 145 145 6229 GENERAL SUPPLIES Miscellaneous 250 250 400 350 400 400 385 385 Sales tax savings (15) (15) (15) Council Shirts 125 125 Total 250 250 385 350 385 510 385 510 6237 TELEPHONE /PAGERS Mobile Phone 150 150 150 150 150 150 150 150 Total 150 150 150 150 150 150 150 150 6238 POSTAGE /UPS /FEDEX Fed EX - - Total - - - - - - - - 6239 PRINTING /PUBLISHING Miscellaneous (Business Cards) 100 100 100 100 130 130 120 120 10 10 10 Total 100 100 90 100 120 120 120 120 6275 SCHOOL /CONF /EXP - LOCAL Includes LMC, AMM, and 600 450 500 990 1,000 1,000 1,000 1,000 other General Conference 1,750 550 600 75 100 100 100 100 and Workshop Expenses 250 350 350 350 350 Total 2,350 1,000 1,100 1,315 1,450 1,450 1,450 1,450 6276 SCHOOL /CONF /EXP - OTHER LMC Annual 3 attendees 3,000 1,800 2,250 2,250 3,000 3,000 3,000 3,000 NLC Spring (DC) 3 attendees 5,400 5,400 5,250 4,300 6,000 6,000 6,000 6,000 NLC Fall 4 attendees 8,750 7,000 7,000 10,000 10,000 10,000 10,000 10,000 NLC Board 1,575 1,750 1,750 1,750 1,750 1,750 1,750 Other Conferences 500 375 300 300 300 300 Mayor's Association 1 attendee 300 300 250 620 500 500 500 500 Total 17,950 16,450 16,800 19,220 21,550 21,550 21,250 21,250 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 50 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Linked to 6275 Total 50 1,400 1,400 1,400 1,400 1,400 1,400 1,400 6278 SUBSISTANCE ALLOWANCE NLC Spring (DC) 3 @ 500 1,500 1,500 1,500 1,000 1,500 1,500 1,500 1,500 NLC Fall 4 @ $250 1,250 1,000 1,000 1,000 1,000 1,000 1,000 1,000 NLC Board 550 550 550 550 550 550 550 LMC Annual 3 @ $150 450 450 450 450 450 450 600 600 Other Conferences 200 200 200 200 200 200 50 50 Total 3,400 3,700 3,700 3,200 3,700 3,700 3,700 3,700 6280 DUES & SUBSCRIPTIONS Mayor Association Dues 20 20 25 25 25 25 25 25 Misc. 50 50 50 50 50 50 50 50 Total 70 70 75 75 75 75 75 75 Total Net of Personnel 24,370 23,170 23,845 25,950 28,975 29,100 28,675 28,800 TOTAL EXPENSES $ 136,168 $ 137,030 $ 134,343 $ 134,863 $ 144,816 $ 144,325 $ 150,695 $ 150,205 39 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 02 1010 Administration DESCRIPTION OF ACTIVITY Administration reflects the expenses involved in the general administration of the City and its services. In addition to the activities involved in serving the City Council to carry out its directives and providing the ultimate supervisory authority for all of the individual departments, the Administration Department also has direct management responsibilities for information technologies, cable television, general City communications functions, budget development and management, capital improvement planning, website management, physical facility planning, energy management, facility security coordination, airport noise complaint coordination, and generally all issues that do not fall directly into individual departments. MAJOR OBJECTIVES FOR 2015 1. Develop balanced 2015 budget within financial parameters set by City Council. 2. Administer Council directives for service levels in response to economic conditions. 3. Develop 2016 -2020 Capital Improvements Program. 4. Continue integration of City website design and utilities into department operations and activities to enhance customer experience with website. 5. Conclude cable franchise renewal negotiations with Charter Communications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2011 2012 2013 2014 2015 Full -time employees 184 177 178 180 188 Gen Fund Budget managed $24 $24 $28 $28 $28 Total All Budgeted Funds $ 52 million $ 54 million $66 million $ 64 million $ 64 million Moody's Bond Rating Aa1 Aaa Aaa Aaa Aaa Standard & Poor's Bond - - - - AAA Ratin Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 2015 City Administrator 1 1 1 1 1 Asst. City Administrator 1 1 1 1 1 Dept. Specialist 1 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 2015 None 40 Summary Budget Department 02 Administration 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Salaries & Wages 263,895 273,557 287,813 293,510 297 307,070 321,030 Emp. Benefits 86 88 92 92 98 104 110 Supplies 668 631 107 225 260 260 265 Contractual Serv. 911 1 1 1 1 1 1 Repairs & Maint. - - - - - - - Training /Travel /Dues 11,551 11 12,865 13,491 13,500 13,670 13,880 Other Exp. - 236 - - - - - Capital outlay - - - - - Total Exp 363,355 376,506 394,699 401,855 410,724 426,635 447,090 Net provision to (use of (363 (376 (394 (401 (410 (426 (426 g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 41 Department Expense Summary Budget Years (2015 -2016) ADMINISTRATION 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 273,651 281,767 288,043 287,396 143,349 295,025 293,140 302,400 309,055 6113 - OVERTIME - REGULAR EMPLOYEES 274 0 587 0 0 6122 - COMP REQUEST -368 -817 -39 6123 - SALARY -OTHER 11,743 9,724 11,330 13,930 11,610 11,975 6105 - SALARIES AND WAGES 273,557 293,510 287,813 297 143,309 306,355 307,070 314,010 321,030 6138 - MEDICARE 3,917 4,256 4,062 4,308 2,009 4,440 4,450 4,555 4,655 6139 - FICA 15,606 18,198 16,147 17,119 8,591 17,515 17,460 17,770 17,770 6141 - PENSIONS -PERA 20,009 21,279 20,866 21,541 10,390 22,975 23,030 23,550 24,080 6142 - WORKERS COMPENSATION 1,433 1,543 1,539 1,564 766 1,715 1,530 1,845 1,680 6144 - LONG -TERM DISABILITY INSURANCE 778 851 801 862 386 842 845 865 880 6145 - MEDICAL INSURANCE 43,118 46,752 45,059 52,920 23,937 56,740 56,740 61,270 61,270 6146 - DENTAL INSURANCE 3,087 3,250 1,581 6147 - LIFE INSURANCE -BASIC 35 35 17 6148 - LIFE INSURANCE -SUPP /DEPEND 579 578 281 6125 - EMPLOYEE BENEFITS 88,562 92,879 92,336 98,314 47,959 104 104,055 109,855 110,335 6210 - OFFICE SUPPLIES 299 150 42 190 0 190 190 190 190 6211 - SMALL TOOLS & EQUIPMENT 214 0 0 6229 - GENERAL SUPPLIES 118 75 66 70 29 70 70 75 75 6205 - SUPPLIES 631 225 107 260 29 260 260 265 265 6237 - TELEPHONE /PAGERS 1,330 1,400 1,243 1,205 597 1,245 1,245 1,245 1,245 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 437 350 335 325 323 335 335 335 335 6230 - CONTRACTUAL SERVICES 1,768 1,750 1,578 1,530 920 1,580 1,580 1,580 1,580 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,226 1,300 1,281 1,260 563 1,120 1,120 1,230 1,230 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,995 4,430 4,114 4,520 650 4,820 4,820 5,170 4,920 6277 - MILEAGE /AUTO ALLOWANCE 4,691 4,720 4,647 4,670 2,200 4,670 4,670 4,670 4,670 6278 - SUBSISTENCE ALLOWANCE 500 600 400 600 0 600 600 600 600 6279 - EDUCATION ASSISTANCE 2,460 2,460 6280 - DUES & SUBSCRIPTIONS 2,339 2,441 2,423 2,450 2,238 2,460 2,460 6270 - TRNG /TRAVL /DUES /UNIF 11 13,491 12,865 13,500 5,651 13,670 13,670 14 13,880 6399 - OTHER CHARGES 236 0 0 6301 - OTHER EXPENDITURES 236 0 0 6001 - EXPENDITURES 376,506 401,855 394,699 410,724 197,868 426,092 426,635 439,840 447,090 42 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION -1010 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 274,845 281,767 287,396 287,396 295,025 293,140 302,400 309,055 6113 Overtime - Regular 6123 Salaries - Other 5,167 11,743 9,724 9,724 11,330 13,930 11,610 11,975 6138 Medicare 4,060 4,256 4,308 4,308 4,440 4,450 4,555 4,655 6139 FICA 16,376 18,198 17,119 17,119 17,515 17,460 17,770 17,770 6141 Pension - PERA 20,301 21,279 21,541 21,541 22,975 23,030 23,550 24,080 6142 Work Comp Ins 1,450 1,543 1,564 1,564 1,715 1,530 1,845 1,680 6144 Long -term Disability Insurance 812 851 862 862 842 845 865 880 6145 Hospital & Life Insurance 49,700 46,752 52,920 52,920 56,740 56,740 61,270 61,270 Total 372 386,389 395 395,434 410,582 411,125 423,865 431,365 6210 OFFICE SUPPLIES Miscellaneous 150 150 200 100 200 200 190 190 (10) (10) (10) Total 150 150 190 100 190 190 190 190 6229 GENERAL SUPPLIES Various 50 75 75 163 75 75 75 75 (5) (5) (5) Total 50 75 70 163 70 70 75 75 6237 TELEPHONE /PAGERS Mobile Phones 1,200 1,400 1,300 1,200 1,340 1,340 1,245 1,245 (95) (95) (95) Total 1 1,400 1,205 1,200 1,245 1,245 1,245 1,245 6239 PRINTING /PUBLISHING Various - 350 350 335 360 360 335 335 (25) (25) (25) Total - 350 325 335 335 335 335 335 6275 SCHOOL /CONF /EXP - LOCAL Workshops /Meetings 1,500 1,100 1,100 900 1,000 1,000 1,100 1,100 Meetings (Chamber related) 400 200 160 105 120 120 130 130 Total 1,900 1,300 1,260 1,005 1,120 1,120 1,230 1,230 6276 SCHOOL /CONF /EXP - OTHER N LC Fall 1,350 1,350 1,350 1,400 1,400 1,400 1,500 1,500 LMC 700 450 500 1,000 750 750 1,000 750 ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 MCMA (1 attendee @ $880) 880 880 920 - 920 920 920 920 Total 4,680 4,430 4,520 4,150 4,820 4,820 5,170 4,920 6277 MILEAGE ALLOWANCE Car Allowance ($385 per month) 4,620 4,620 4,620 4,620 4,620 4,620 4,620 4,620 Other Mileage 100 100 50 50 50 50 50 50 Total 4,720 4,720 4,670 4,670 4,670 4,670 4,670 4,670 6278 SUBSISTANCE ALLOWANCE N LC Fall 250 250 250 250 250 250 250 250 LMC (1 @ $150) 150 150 150 200 150 150 150 150 ICMA 200 200 200 200 200 200 200 200 Total 600 600 600 650 600 600 600 600 6280 DUES & SUBSCRIPTIONS MAMA 45 45 45 45 45 45 45 45 MCMA - Administrator 125 125 160 156 160 160 160 160 MCMA - Assistant 100 105 130 125 130 130 130 130 ICMA - Administrator 985 1,035 1,045 1,039 1,050 1,050 1,050 1,050 ICMA - Assistant 780 806 845 835 850 850 850 850 Notary Dues 100 100 M PAL 25 25 25 25 25 25 25 25 Rotary 200 200 200 200 200 200 200 200 Total 2,360 2,441 2,450 2,425 2,460 2,460 2,460 2,460 Total Net of Personnel 15,660 15,466 15,290 14,698 15,510 15,510 15,975 15,725 TOTAL EXPENSES ABOVE $ 388,371 $ 401,855 $ 410,724 $ 410,132 $ 426,092 $ 426,635 $ 439,840 $ 447,090 43 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 03 1015 City Clerk /Elections DESCRIPTION OF ACTIVITY Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all functions of the office, including: serving as the Clerk to the City Council; preparing official meeting agendas and minutes; publishing legal notices; conducting bid openings; processing contracts and agreements; administering issuance of municipal licenses; filing insurance claims; filing certified documents with the County and other agencies; coordinating the election process; coordinating auctions; and maintaining official records and files for the City. MAJOR OBJECTIVES FOR 2015 In addition to the regular and recurring duties assigned to the City Clerk's office, the 12th supplement of the Code of Ordinances will be prepared and distributed, and staff will assist in the selection and deployment of an agenda management system. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Agenda Packets & Minutes 30 26 26 24 24 Resolutions 230 260 198 200 200 Ordinances 19 9 21 12 12 Public Hearing Notices 31 26 29 25 25 Legal Ads 64 54 68 50 50 Licenses & Permits 361 421 354 325 300 Insurance Claims 61 63 84 60 60 Agreements /Contracts 150 156 117 90 90 Change Orders 20 69 31 20 20 Bid Openings 12 10 10 10 10 Elections 0 2 0 2 0 Total Voters - Prim. /Spec. NA 2 NA 2 NA Total Voters - Genl. NA 29 NA 21 NA Election Day Regist. - P/S NA 116 NA 115 NA Election Day Regist. - G NA 5 NA 2 NA Absentee Ballots - P/S NA 133 NA 175 NA Absentee Ballots - G NA 2 NA 2 NA CUP's /IUP's Filed 3 9 7 4 4 Vacations Filed 5 0 5 2 2 Auctions 4 6 4 4 4 Scanned Documents 13 13 13 12 127000 44 Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Adopted Position Title 2011 2012 2013 2014 2015 City Clerk 1 1 1 1 1 Clerical Assistant .6 0 0 0 0 Administrative Specialist .75 1 1 1 Summary Budget Department 03 - City Clerk / Elections 2012 2012 2013 2013 2014 2015 2016 Budget Actual Actual Budget Adopted Proposed Proposed Revenue: License: TOBACCO 11440 605 15,790 9,000 12,045 11440 - TRASH COLLECTION 5,600 5,300 5,430 5,600 5,300 5,610 5,810 KENNEL 120 - - - - - - FUEL 12, 660 12 8,550 12,000 12,900 12,075 12,575 LIQUOR / WINE 94 97,318 105,740 99,000 109,520 110,700 115,100 BEER ON & OFF 5,840 6 10,280 5,800 5,650 6,200 6,400 TRANSIENT MERCH. 8,500 10,675 6,900 8,600 7,000 5,350 5,550 VENDING MACHINES 1,905 1,815 1,635 1,900 1,815 1,635 1735 MASSAGE THERAPY 5, 600 7,375 7, 863 6, 000 5, 200 3, 850 4, 050 LICENSE -OTHER 2725 2,920 6,475 2,000 2,845 3,085 3,185 SALE OF ASSETS/ AU CT. 20, 000 100, 377 2,500 20,000 20, 000 20, 000 20, 000 168,670 245,360 171 169, 900 182, 275 179, 945 174 Expenditures: Salaries & Wages 130,970 134,672 111,957 133,693 151,958 139,660 172715 Emp. Benefits 41,964 37 35,384 46,804 47 48,330 53,715 Supplies 3,100 1,816 841 900 2,800 950 3,100 Contractual Serv. 75,075 59,800 7,300 13,275 73,875 10,345 74750 Repairs & Maint. 5,550 5,050 5,050 5,550 5,550 11,550 11,550 Training /Travel /Dues 57,334 55,404 55,621 57,807 60,577 61,395 61405 Other Exp. 2,200 2 31 - 2 - 2,800 Capital outlay - - 1,337 1,900 - - - Total Exp 316,193 296, 340 217, 521 259, 929 344735 272, 230 380, 035 Net addition to (use oo (147 (50 (46 (90 (162 (92 (205 g eneral revenues 2015 CAPITAL OUTLAY none City of Apple Valley 45 Department Expense Summary Budget Years (2015 -2016) CITY CLERK /ELECTIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 112,746 125,432 106,302 121,630 58,531 127,625 126,910 138,335 138,335 6111 -SALARY PART -TI ME 30 0 0 0 0 6112 - SALARY - SEASONAL TEMP 10,189 0 4,925 13,000 38 13,000 13,000 6113 - OVERTIME - REGULAR EMPLOYEES 11,535 3,000 385 13,000 242 3,000 3,000 14,000 14,000 6121 - INSURANCE CASH BENEFIT 480 437 343 6122 - COMP REQUEST -853 -93 -41 6123 - SALARY -OTHER 5,261 4,328 9,750 9,750 7,380 7,380 6124 - OVERTIME - SEASONAL TEMP 546 0 0 6105 - SALARIES AND WAGES 134,672 133,693 111,957 151,958 59,112 140,375 139,660 172 172,715 6138 - MEDICARE 1,917 1,939 1,551 2,203 790 2,035 2,025 2,490 2,490 6139 - FICA 8,197 8,289 6,631 9,421 3,379 8,705 8,660 10,645 10,645 6141 - PENSIONS -PERA 8,972 9,475 7,728 10,074 4,258 10,530 10,475 11,905 11,905 6142 - WORKERS COMPENSATION 895 802 668 912 355 775 685 990 880 6144 - LONG -TERM DISABILITY INSURANCE 321 379 316 365 172 386 385 435 435 6145 - MEDICAL INSURANCE 15,551 25,920 16,674 24,300 10,209 26,400 26,100 27,660 27,360 6146 - DENTAL INSURANCE 1,309 0 1,771 0 1,054 6147 - LIFE INSURANCE -BASIC 19 19 11 6148 - LIFE INSURANCE -SUPP /DEPEND 0 27 21 6125 - EMPLOYEE BENEFITS 37 46,804 35,384 47 20,250 48,831 48,330 54 53,715 6210 - OFFICE SUPPLIES 892 500 492 1,600 463 550 550 1,650 1,650 6211 - SMALL TOOLS & EQUIPMENT 0 0 0 6229 - GENERAL SUPPLIES 924 400 350 1,200 136 400 400 1,450 1,450 6205 - SUPPLIES 1,816 900 841 2,800 599 950 950 3,100 3,100 6231 - LEGAL SERVICES 599 0 6236 - ELECTION JUDGE PAYMENTS 52,924 0 0 59,700 0 61,000 61,000 6239 - PRINTING 4,279 8,950 4,408 10,350 1,380 6,600 6,600 9,850 9,850 6249 - OTHER CONTRACTUAL SERVICES 2,597 4,325 2,294 3,825 395 3,745 3,745 3,900 3,900 6230 - CONTRACTUAL SERVICES 59,800 13,275 7,300 73,875 1 10,345 10,345 74 74 6265 - REPAIRS - EQUIPMENT 5,050 5,550 5,050 5,550 5,050 11,550 11,550 11,550 11,550 6260 - REPAIRS AND MAINTENA 5,050 5,550 5,050 5,550 5,050 11,550 11,550 11,550 11,550 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 282 900 60 900 135 1,400 1,400 1,400 1,400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 644 900 645 2,400 654 3,100 3,100 900 900 6277 - MILEAGE /AUTO ALLOWANCE 648 300 242 1,000 0 375 375 1,125 1,125 6278 - SUBSISTENCE ALLOWANCE 100 200 100 400 100 400 400 200 200 6280 - DUES & SUBSCRIPTIONS 53,730 55,507 54,574 55,877 27,579 56,121 56,120 57,779 57,780 6270 - TRNG /TRAVL /DUES /UNIF 55,404 57,807 55,621 60,577 28,468 61,396 61,395 61 61 6310 - RENTAL EXPENSE 1,992 0 0 2,700 790 2,800 2,800 6399 - OTHER CHARGES 425 31 0 6301 - OTHER EXPENDITURES 2 0 31 2 790 2,800 2,800 6720 - CAPITAL OUTLAY - FURNITURE & FIX 1,900 1,337 0 0 400 0 City of Apple Valley 46 Department Expense Summary Budget Years (2015 -2016) CITY CLERK /ELECTIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6701 - TOTAL CAPITAL OUTLAY 1,900 1,337 0 0 400 0 6001 - EXPENDITURES 296,340 259,929 217,522 344,735 116,044 273,847 272,230 380,444 380,035 47 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK /ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 113,250 125,432 121,630 121,630 127,625 126,910 138,335 138,335 6111 Salary - Parttime - 6112 *Sala ry- Seasonal Temp 6,900 - 13,000 13,000 - - 13,000 13,000 6113 Overtime - Reg 7,800 3,000 13,000 13,000 3,000 3,000 14,000 14,000 6123 Salaries - Other 3,020 5,261 4,328 4,328 9,750 9,750 7,380 7,380 6138 Medicare 1,899 1,939 2,203 2,203 2,035 2,025 2,490 2,490 6139 FICA 8,118 8,289 9,421 9,421 8,705 8,660 10,645 10,645 6141 Pension - PERA 8,994 9,475 10,074 10,074 10,530 10,475 11,905 11,905 6142 Work Comp Ins 776 802 912 912 775 685 990 880 6144 Long -term Disability Insurance 337 379 365 365 386 385 435 435 6145 Hospital & Life Insurance 21,840 25,920 24,300 24,300 26,400 26,100 27,660 27,360 Total 172,934 180,497 199,234 199,234 189,206 187,990 226,840 226,430 6210 OFFICE SUPPLIES Miscellaneous 500 500 500 500 550 550 550 550 *Polling Place /Election Supplies 1,100 1,100 1,100 1,100 1,100 Total 1,600 500 1,600 1,600 550 550 1,650 1,650 6229 GENERAL SUPPLIES Miscellaneous 400 400 400 400 400 400 450 450 *Polling Place Supplies & Signs & 800 800 800 1,000 1,000 Various Election Supplies *Scanner, Label Printer, Hub Switch 300 Total 1,500 400 1,200 1,200 400 400 1,450 1,450 6236 ELECTION JUDGE PAYMENTS *Election: Primary & General *Head Judges 1,500 hours @ $11.00 15,750 16,500 16,500 17,000 17,000 *Other Judges 4,800 hours @ $9.00 40,800 43,200 43,200 44,000 44,000 Total 56,550 - 59,700 59,700 - - 61,000 61,000 6239 PRINTING /PUBLISHING Legal Notices 7,350 7,350 5,000 5,000 5,000 5,000 5,000 5,000 Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 *Election Judge Manuals 1,300 1,000 1,000 1,000 1,000 *General Election Ballots 2,200 2,000 2,000 2,000 2,000 *Election Postal Verification Cards 750 750 750 750 750 Business Card Stock, Misc. 500 500 500 500 500 500 500 500 Total 13,200 8,950 10,350 10,350 6,600 6,600 9,850 9,850 6249 OTHER CONTRACTUAL SERVICES Update Codification of Ordinances 5,000 4,000 3,500 3,000 3,250 3,250 3,400 3,400 Host City Code on Web Site 325 325 325 395 495 495 500 500 Total 5,325 4,325 3,825 3,395 3,745 3,745 3,900 3,900 6265 REPAIRS - EQUIPMENT Office Equipment Repairs 500 500 500 500 550 550 550 550 *Annual Maintenance for Vote Tabulators (19 tabulators) 2,250 2,250 2,250 2,250 5,500 5,500 5,500 5,500 HAVA Equipment (16 machines) 2,800 2,800 2,800 2,800 5,500 5,500 5,500 5,500 Total 5,550 5,550 5,550 5,550 11,550 11,550 11,550 11,550 6275 SCHOOL /CONF /EXP - LOCAL Workshops (Clerks Institute - Yr. 1) 400 400 400 400 900 900 900 900 Meetings 300 300 300 300 300 300 300 300 Other 200 200 200 200 200 200 200 200 Total 900 900 900 900 1,400 1,400 1,400 1,400 6276 SCHOOL /CONF /EXP - OTHER MCFOA 900 900 900 900 900 900 900 900 11 MC 1,500 - 2,200 2,200 Total 900 900 2,400 900 3,100 3,100 900 900 6277 MILEAGE ALLOWANCE Allowance, Clerk 300 300 300 300 375 375 375 375 *Mileage, Election Judges & Employee 700 700 700 750 750 Total 1,000 300 1,000 1,000 375 375 1,125 1,125 6278 SUBSISTENCE ALLOWANCE MCFOA, IIMC, LMC 200 200 400 200 400 400 200 200 Total 200 200 400 200 400 400 200 200 6280 DUES & SUBSCRIPTIONS IIMC 175 175 185 185 185 185 185 185 MCFOA 75 75 75 75 75 75 75 75 LMC Directory 65 65 65 65 65 65 65 65 Other 300 300 300 300 300 299 300 301 NLC Dues 4,205 4,205 3,813 3,813 3,927 3,927 4,045 4,045 LMC Dues 26,418 26,197 27,893 27,037 27,984 27,984 28,824 28,824 Metro Cities Dues 12,346 13,740 12,796 12,796 12,835 12,835 13,220 13,220 Municipal Legislative Commission 10,500 10,500 10,500 10,500 10,500 10,500 10,815 10,815 Dakota Co. Historical Society 250 250 250 250 250 250 250 250 AV Trademark Total 54,334 55,507 55,877 55,021 56,121 56,120 57,779 57,780 48 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK /ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE *Polling Places 1,000 1,500 1,500 1,600 1,600 *Van /Trailer for Set -Up 1,200 1,200 1,200 1,200 1,200 Total 2,200 - 2,700 2,700 - - 2,800 2,800 6720 CAPITAL OUTLAY - OFFICE FURN Fire Proof File Cabinet 1,900 Office Side Chairs (included in Gen. Govt Bldgs) 400 - Total - 1,900 - - 400 - - - 6740 CAPITAL OUTLAY - MACH EQ *Voting Tabulators (19 machines) move to FCPF Total - - - - - - Total Net of Personnel 143,259 79,432 145,502 142,516 84,641 84,240 153,604 153,605 TOTAL EXPENSES $ 316,193 $ 259,929 $ 344,735 $ 341,750 $ 273,847 $ 272,230 $ 380,444 $ 380,035 * Election - related expenses 49 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 — General Fund 04 1020/1021 Human Resources /Front Desk DESCRIPTION OF ACTIVITY The Human Resources Department serves as a strategic partner in support of the City's mission to promote a team philosophy within the organization and develop a quality workplace together. Our core services and competencies include recruitment and staffing, employee relations, organizational and employee development, safety and health programs, compensation and benefits, payroll, policy and procedure development and administration, and regulatory compliance. MAJOR OBJECTIVES FOR 2015 • Complete job evaluation and market study to replace obsolete job evaluation system • Update personnel policies • Implement required provisions of Affordable Care Act IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Projected Projected ITEM 2010 2011 2012 2013 2014 2015 PERFORMANCE INDICATORS Employment actions processed 425 428 560 241 290 300 New hires 92 115 155 200 200 Rehires 209 192 46 50 60 Other: promotion, transfer, status change 127 253 40 40 40 Employment applications processed 797 1,934 2108 2040 2200 2200 Checks generated 10,552 9 9940 10268 10400 10500 W -2s generated 691 668 653 685 700 720 Section 125 enrollment savings $29,542 $30,538 $17,063 $23,242 $21,000 $21,000 Benefit enrollments /changes processed Mid -year 31 36 49 52 50 50 Open enrollment: medical /dental /life 295 285 107 39 50 200 Actual Projected Projected ITEM 2010 2011 2012 2013 2014 2015 OUTCOME MEASURES Days to fill vacancies 45 62 60 63 70 70 Turnover rate - FT 2.14% 4.52% 3.91% 4.4% 3.0% 3.0% Turnover rate - PT 6.28% 6.67% 4.26% 8.0% 5.0% 5.0% Turnover rate - PT Liquor 29.41% 44.12% 42.42% 20.7% 20.0% 20.0% Turnover rate — Paid -on -Call Firefighters 9.33% 10.7% 10.0% 10.0% Performance review completion 100% 100% 100% 100% 100% 100% Health claims experience 67.38% 70.70% 75.00% 73.9% 80% 80% Safety metrics Workers' comp. experience modifier 1.03 0.91 0.8 0.75 0.83 0.8 Days away from work 341 80 80 25 25 25 Restricted days 553 217 79 50 50 50 50 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2010 2011 2012 2013 2014 2015 HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0 HR REPRESENTATIVE 1.0 1.0 1.0 DEPARTMENT SPECIALIST 1.0 .75 .75 HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 BACK -UP RECEPTIONIST 0.6 0.6 0.25 RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2010 2011 2012 2013 2014 2015 None Summary Budget Department 04 Human Resources 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 351 261 275 323 327,935 338 357 Emp. Benefits 107 76 83 102 110718 115 121 Supplies 729 643 592 1 225 300 300 Contractual Serv. 76 73,127 26 55 36,354 26,355 26 Training /Travel /Dues 4 4 3 4 5 4,440 4 Other Exp. 7 3 10 10 12 16 16,700 Capital outlay 673 - - - - - - 549, 244 419 400 497,687 493, 696 501 526 Net addition to (use of (549 (419,927) (400 (497,687) (493,696) (501 (526,125) g eneral revenues 2015 CAPITAL OUTLAY: none City of Apple Valley 51 Department Expense Summary Budget Years (2015 -2016) HUMAN RESOURCES /FRONT DESK 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 251,057 311,081 267,044 314,238 145,606 319,470 317,615 339,735 339,735 6112 - SALARY - SEASONAL TEMP 5,333 0 225 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 6,377 2,000 7,595 3,000 3,565 2,000 2,000 2,000 2,000 6121 - INSURANCE CASH BENEFIT 2,012 2,526 1,089 6122 - COMP REQUEST -3,117 -2,243 -1,443 6123 - SALARY -OTHER 10,261 10,697 18,825 18,825 15,410 15,410 6124 - OVERTIME - SEASONAL TEMP 12 0 0 6105 - SALARIES AND WAGES 261,674 323,342 275,147 327,935 148,817 340,295 338,440 357 357 6138 - MEDICARE 3,725 4,689 3,953 4,741 2,128 4,935 4,910 5,180 5,180 6139 - FICA 15,925 20,047 16,904 20,270 9,099 21,100 20,985 22,140 22,140 6141 - PENSIONS -PERA 18,124 23,297 19,749 23,703 10,710 25,525 25,380 26,785 26,785 6142 - WORKERS COMPENSATION 1,536 1,940 1,634 1,962 879 1,870 1,655 2,065 1,835 6144 - LONG -TERM DISABILITY INSURANCE 687 932 756 942 402 935 930 985 985 6145 - MEDICAL INSURANCE 32,716 51,840 35,422 59,100 19,634 62,400 61,200 65,460 64,260 6146 - DENTAL INSURANCE 3,861 0 4,333 0 2,244 6147 - LIFE INSURANCE -BASIC 43 46 24 6148 - LIFE INSURANCE -SUPP /DEPEND 379 399 607 6125 - EMPLOYEE BENEFITS 76,997 102,745 83,196 110,718 45,727 116,765 115,060 122,615 121,185 6210 - OFFICE SUPPLIES 609 500 454 75 428 150 150 150 150 6211 - SMALL TOOLS & EQUIPMENT 0 0 0 6215 - EQUIPMENT -PARTS 85 6229 - GENERAL SUPPLIES 34 500 139 150 0 150 150 150 150 6205 - SUPPLIES 643 1,000 592 225 513 300 300 300 300 6235 - CONSULTANT SERVICES 68,674 49,000 22,299 31,000 5,791 21,000 21,000 21,000 21,000 6238 - POSTAGE /UPS /FEDEX 190 50 70 554 101 554 555 554 555 6239 - PRINTING 4,263 3,000 805 1,000 0 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 0 3,800 3,774 3,800 0 3,800 3,800 3,800 3,800 6230 - CONTRACTUAL SERVICES 73,127 55,850 26,948 36,354 5,892 26,354 26,355 26,354 26,355 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,480 2,000 2,183 1,950 1,275 1,950 1,950 1,950 1,950 6276 - SCHOOLS /CONFERENCES /EXP OTHER 790 500 733 2,575 2,095 800 800 800 800 6277 - MILEAGE /AUTO ALLOWANCE 32 300 28 50 37 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 1,015 1,450 1,045 1,139 889 1,638 1,640 1,638 1,640 6270 - TRNG /TRAVL /DUES /UNIF 4,317 4,250 3,988 5,714 4 4 4,440 4 4 6399 - OTHER CHARGES 3,169 10,500 10,629 12,750 1,573 17,700 16,700 17,700 16,700 6301 - OTHER EXPENDITURES 3,169 10,500 10,629 12 1,573 17 16,700 17 16,700 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 6001 - EXPENDITURES 419,927 497,687 400,501 493,696 206,818 505,852 501 528,552 526,125 CITY OF APPLE VALLEY 52 2015 BUDGET ACCOUNT DETAIL DEPT 04: HUMAN RESOURCES /FRONT DESK - 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 346,062 311,081 314,238 311,669 319,470 317,615 339,735 339,735 6111 Salary - Parttime 6112 Salary- Seasonal Temp 6113 Overtime - Reg 2,000 2,000 3,000 4,500 2,000 2,000 2,000 2,000 6123 Salaries - Other 13,000 10,261 10,697 10,437 18,825 18,825 15,410 15,410 6138 Medicare 5,146 4,689 4,741 4,519 4,935 4,910 5,180 5,180 6139 FICA 22,004 20,047 20,270 19,323 21,100 20,985 22,140 22,140 6141 Pension - PERA 25,730 23,297 23,703 22,596 25,525 25,380 26,785 26,785 6142 Work Comp Ins 2,102 1,940 1,962 1,870 1,870 1,655 2,065 1,835 6144 Long -term Disability Insurance 1,023 932 942 903 935 930 985 985 6145 Hospital & Life Insurance 65,520 51,840 59,100 55,500 62,400 61,200 65,460 64,260 Total 482,587 426,087 438,653 431,317 457,060 453,500 479,760 478,330 6210 OFFICE SUPPLIES Miscellaneous 800 500 75 400 150 150 150 150 Total 800 500 75 400 150 150 150 150 6215 EQUIPMENT /PARTS Ergonomic workstation improvements (KJP) 672 - - - - Total - - - 672 - - - - 6229 GENERAL SUPPLIES Miscellaneous 750 500 150 150 150 150 150 150 Total 750 500 150 150 150 150 150 150 6235 CONSULTANT SERVICES Staff Training and Development 12,000 10,000 5,000 5,800 5,000 5,000 5,000 5,000 Short -term Disability case manager 3,000 3,000 3,000 2,750 3,000 3,000 3,000 3,000 Other (Special Legal) 9,500 9,000 5,000 3,500 5,000 5,000 5,000 5,000 Other (Special Selection) 5,000 2,000 5,000 5,000 5,000 5,000 Benefits Consultant 4,000 3,000 - - - - - - Job Evaluation Consultant 8,000 8,000 10,000 18,000 - - - - Safety Consultant 6,000 6,000 3,000 2,650 3,000 3,000 3,000 3,000 Negotiations Consultant 10,000 - - Total 42,500 49,000 31,000 34,700 21,000 21,000 21,000 21,000 6238 POSTAGE /UPS /FEDEX City Wide P.O. Box 504 250 504 505 504 505 Courier /Other 50 50 50 50 50 50 50 Total - 50 554 300 554 555 554 555 6239 PRINTING /PUBLISHING City Wide Recruitment (Ads etc.) 2,500 3,000 1,000 300 1,000 1,000 1,000 1,000 General- recruitment brochures, apps - - - - - - Total 2,500 3,000 1,000 300 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES NEOGov Software Maint 3,900 3,800 3,800 3,775 3,800 3,800 3,800 3,800 Scanning licenses MOVED fr 6249 - On -line benefits enrollment software 2,500 - - - - - - - Total 6,400 3,800 3,800 3,775 3,800 3,800 3,800 3,800 6275 SCHOOL /CONF /EXP - LOCAL Staff Training and Development - - - - - - - - Misc Workshops 2,600 1,600 1,200 1,200 1,200 1,200 1,200 1,200 Misc Meetings 450 400 750 750 750 750 750 750 Total 3,050 2,000 1,950 1,950 1,950 1,950 1,950 1,950 6276 SCHOOL /CONF /EXP - OTHER Regional Conf. 1,775 1,822 - - - - MPELRA Summer Conf 150 500 800 800 800 800 800 800 Total 150 500 2,575 2,622 800 800 800 800 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 700 300 50 30 50 50 50 50 Total 700 300 50 30 50 50 50 50 6280 DUES & SUBSCRIPTIONS N /MPELRA 150 150 175 200 200 200 200 200 I PMA- National 150 50 140 149 149 150 149 150 I PMA -Local chapter 25 25 25 25 25 25 APA- National 50 275 219 219 219 220 219 220 APA -Local chapter 50 50 50 50 50 50 S H RM 170 180 180 180 180 180 180 180 MN Safety Council 375 445 - 465 465 465 465 465 Misc Publications 500 350 350 341 350 350 350 350 Total 1,395 1,450 1,139 1,629 1,638 1,640 1,638 1,640 6399 OTHER CHARGES Recognition Program (1025 -6399) 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Recognition Event (1025 -6399) 5,000 5,000 4,000 5,000 4,000 Employee Gatherings 2,500 500 250 100 200 200 200 200 Volunteer Coordinator Program 6,000 6,000 6,000 6,000 6,000 6,000 Wellness Program (To Self Ins Fund) 3,500 3,000 - - - - - - Safety Committee 4,000 3,500 3,000 2,700 3,000 3,000 3,000 3,000 Total 13,500 10,500 12,750 17,300 17,700 16,700 17,700 16,700 Total Net of Personnel 71,745 71,600 55,043 63,828 48,792 47,795 48,792 47,795 TOTAL EXPENSES 554,332 497,687 493,696 495,145 505,852 501,295 528,552 526,125 53 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 05 1030 Information Technology DESCRIPTION OF ACTIVITY The Information Technology division is responsible for enabling and enhancing efficient business processes through the adoption and management of technology - related resources. The division's core services include user application support, workstation provisioning and management, wired and wireless network and infrastructure administration, software lifecycle management, security and risk management, telecommunications administration, print and media management, and backup and recovery services. MAJOR OBJECTIVES FOR 2015 The employees covered under this company provide the daily care and maintenance to the hardware, software, network infrastructure, and user support. In addition to the routine daily assignments, major goals for 2015 include: 1. Replace the aging NEC VoIP telephony system with cost - effective, unified - communications capable IP telephone system. 2. Replace approximately one half of the City's existing 30+ Panasonic Toughbook laptop computers in use within Public Safety vehicles. 3. Upgrade and replace approximately 60 desktop computer workstations as planned in the annual replacement cycle and lifecycle management plan. 4. Explore and pilot collaboration software for enhanced communication, training, and management needs. 5. Assist various departments with line -of- business application implementations and upgrades. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Item 2012 2013 2014 2015 Number of user accounts 362 376 380 380 Number of PC's and Laptops 256 263 270 270 supported Number of servers 38 32 32 32 Number of network nodes 45 50 54 54 (firewalls, switches, APs, WLCs, bridges, etc.) Number of sites supported 18 20 20 20 Number of printers, copiers, 100 92 90 80 scanners, fax Number of VoIP phones & 330 330 330 300 devices Number of PC applications 128 130 130 130 supported Number of projects worked on 34 32 28 30 Size of weekly backups (GB) 1050 1800 2200 3000 Number of Web HelpDesk 750 900 840 860 requests 54 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 IT Manager 1 1 1 1 IT Network Specialist 1 1 1 1 IT PC Specialist 1 1 1 1 IT Technician - - 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Summer Intern 1 1 0 0 BUDGET SUMMARY: Summary Budget Department 05 Information Technolo 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 226,561 233,014 236,924 238,063 287,132 297,435 310,850 Emp. Benefits 68,606 69,610 71,875 71,652 97,085 102 107,045 Supplies 14 20,189 14,041 8,000 11,500 9,500 9,500 Contractual Serv. 109,364 170,160 139,676 136,840 157,544 153,480 155,680 Repairs & Maint. 5,630 6,587 5,760 6,800 6,800 6,800 6,800 Training /Travel /Dues 21 13,965 11,599 20,840 20,120 23,620 23,620 Other Exp. 8,832 10,606 17,815 16,000 11,000 13,000 13,000 Capital outlay 182,864 35,047 173,307 144,000 112,900 129,200 125,400 Net addition to (use of) general 637,511 559,178 670,997 642,195 704,081 735,290 751,895 revenues CAPITAL OUTLAY: 2012 2013 2014 2015 2016 CAPITAL OUTLAY- OFFICE EQUIP Adopted Adopted Adopted Proposed Proposed Printer Replacements 4 6 6 - - Server/Workstation Hardware Upgrades 50 30 54 54 59 Server/Workstation Software 1 1 - - - Cisco Networking Switch Upgrades /Replacements 40 70 40 - - Virtual Desktop Environment 5 - - - SAN (Storage Area Network) 15 - 18 6 - AMAG Card Access Software Upgrade - - - 4 - Network Expansion: Ice Arena ('10) /Aquatic Center ('12) 15 - - - - Cisco Wireless Access Points /Mgmt. 2 1 4 4 6 Toughbook Laptop Replacement 8 6 - 60 60 Agenda Management Software /Hardware 24 - - - U PS Replacement Batteries 2 - - - - Overall Sales Tax Savings - - (9,900) - - Total F 137,600 1 144 1 112 1 129 125,400 City of Apple Valley 55 Department Expense Summary Budget Years (2015 -2016) INFORMATION TECHNOLOGY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 223,686 223,787 228,931 279,541 114,834 287,435 286,155 298,215 298,215 6112 - SALARY - SEASONAL TEMP 8,435 7,800 7,112 0 1,166 6113 - OVERTIME - REGULAR EMPLOYEES 544 2,000 338 2,000 0 2,000 2,000 2,000 2,000 6121 - INSURANCE CASH BENEFIT 731 842 343 6122 - COMP REQUEST -386 0 -299 0 0 6123 - SALARY -OTHER 4,476 5,591 9,280 9,280 10,635 10,635 6124 - OVERTIME - SEASONAL TEMP 5 0 0 6105 - SALARIES AND WAGES 233,014 238,063 236,924 287,132 116,342 298,715 297,435 310,850 310,850 6138 - MEDICARE 3,275 3,452 3,309 4,163 1,607 4,330 4,315 4,505 4,505 6139 - FICA 14,003 14,760 14,150 17,802 6,871 18,520 18,440 19,275 19,275 6141 - PENSIONS -PERA 16,229 16,694 16,600 20,817 8,325 22,405 22,305 23,315 23,315 6142 - WORKERS COMPENSATION 1,244 1,284 1,285 1,576 630 1,665 1,475 1,815 1,615 6144 - LONG -TERM DISABILITY INSURANCE 645 662 659 827 320 820 820 855 855 6145 - MEDICAL INSURANCE 30,489 34,800 31,985 51,900 16,651 55,200 54,900 57,780 57,480 6146 - DENTAL INSURANCE 3,087 0 3,250 0 1,581 6147 - LIFE INSURANCE -BASIC 35 35 17 6148 - LIFE INSURANCE -SUPP /DEPEND 604 602 293 6125 - EMPLOYEE BENEFITS 69,610 71,652 71,875 97,085 36,296 102,940 102 107,545 107,045 6210 - OFFICE SUPPLIES 1,647 1,000 1,760 1,500 0 1,500 1,500 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 12,570 4,000 8,027 8,000 2,315 6,000 6,000 6,000 6,000 6215 - EQUIPMENT -PARTS 2,078 236 0 6229 - GENERAL SUPPLIES 3,894 3,000 4,018 2,000 89 2,000 2,000 2,000 2,000 6205 - SUPPLIES 20,189 8,000 14,041 11,500 2,404 9,500 9,500 9,500 9,500 6235 - CONSULTANT SERVICES 0 0 0 0 0 6237 - TELEPHONE /PAGERS 27,270 17,800 17,763 19,200 8,871 18,700 18,700 18,700 18,700 6238 - POSTAGE /UPS /FEDEX 23 100 0 100 0 100 100 100 100 6239 - PRINTING 0 100 6240 - CLEANING SERVICE /GARBAGE 81 600 243 400 0 600 600 800 800 6249 - OTHER CONTRACTUAL SERVICES 142,786 118,340 121,671 137,744 90,853 134,080 134,080 136,080 136,080 6230 - CONTRACTUAL SERVICES 170,160 136,840 139,676 157,544 99,725 153,480 153,480 155,680 155,680 6265 - REPAIRS - EQUIPMENT 6,587 6,800 5,760 6,800 2,463 6,800 6,800 6,800 6,800 6260 - REPAIRS AND MAINTENA 6,587 6,800 5,760 6,800 2,463 6,800 6,800 6,800 6,800 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 48 5,600 129 4,000 0 4,400 4,400 4,400 4,400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 9,647 10,800 7,589 11,500 3,476 11,800 11,800 11,800 11,800 6277 - MILEAGE /AUTO ALLOWANCE 3,720 3,840 3,452 4,020 1,650 4,020 4,020 4,020 4,020 6278 - SUBSISTENCE ALLOWANCE 450 600 250 600 0 600 600 600 600 6280 - DUES & SUBSCRIPTIONS 100 0 179 0 0 2,800 2,800 2,800 2,800 6270 - TRNG /TRAVL /DUES /UNIF 13,965 20,840 11,599 20,120 5,126 23,620 23,620 23,620 23,620 6310 - RENTAL EXPENSE 10,606 16,000 10,187 11,000 3,972 13,000 13,000 13,000 13,000 6333 - GENERAL -CASH DISCOUNTS 0 0 0 City of Apple Valley 56 Department Expense Summary Budget Years (2015 -2016) INFORMATION TECHNOLOGY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6349 - LATE FEES /FINANCE CHARGES 3 6399 - OTHER CHARGES 0 7,628 637 6301 - OTHER EXPENDITURES 10,606 16,000 17,815 11,000 4,612 13,000 13,000 13,000 13,000 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 35,047 144,000 173,307 112,900 4,007 309,200 129,200 125,400 125,400 6701 - TOTAL CAPITAL OUTLAY 35,047 144,000 173,307 112,900 4,007 309,200 129,200 125,400 125,400 6001 - EXPENDITURES 559,177 642 670,997 704,081 270,975 917 735,290 752,395 751,895 57 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 218,294 223,787 279,541 240,000 287,435 286,155 298,215 298,215 IT Technicial - New Position (Total Costs) 6112 Salary- Seasonal Temp (Intern) 7,800 7,800 - 1,200 - - 6113 Overtime - Reg 2,000 2,000 2,000 1,000 2,000 2,000 2,000 2,000 6123 Salaries - Other 4,142 4,476 5,591 5,591 9,280 9,280 10,635 10,635 6138 Medicare 3,367 3,452 4,163 4,163 4,330 4,315 4,505 4,505 6139 FICA 14,399 14,760 17,802 17,802 18,520 18,440 19,275 19,275 6141 Pension - PERA 16,272 16,694 20,817 20,817 22,405 22,305 23,315 23,315 6142 Work Comp Ins 1,231 1,284 1,576 1,576 1,665 1,475 1,815 1,615 6144 Long -term Disability Insurance 645 662 827 827 820 820 855 855 6145 Hospital & Life Insurance 37,440 34,800 51,900 51,900 55,200 54,900 57,780 57,480 Total 305,590 309,715 384,217 344,876 401,655 399,690 418,395 417,895 6210 OFFICE SUPPLIES Miscellaneous Supplies 1,000 1,000 1,500 800 1,500 1,500 1,500 1,500 Total 1,000 1,000 1,500 800 1,500 1,500 1,500 1,500 6211 SMALL TOOLS & EQUIP. Miscellaneous Equip. 4,000 4,000 8,000 6,000 6,000 6,000 6,000 6,000 Total 4,000 4,000 8,000 6,000 6,000 6,000 6,000 6,000 6229 GENERAL SUPPLIES Miscellaneous Technology Items 3,000 3,000 2,000 500 2,000 2,000 2,000 2,000 Total 3,000 3,000 2,000 500 2,000 2,000 2,000 2,000 6235 CONSULTANT SERVICES Miscellaneous 2,000 - - - - - - - Sharepoint /Cloud Consultant - - - 8,000 - - - - Website Redevelopment - - - - - - - - Total 2,000 - - 8,000 - - - - 6237 TELEPHONE /PAGERS Cellular Phones 3,100 2,400 2,600 2,100 2,600 2,600 2,600 2,600 Mobile Wireless Data 600 1,000 1,000 500 500 500 500 500 Frontier - T1 (Valleywood & Ice Arena) removed T1 s/b in Enterprise funds Primary Interface (Zayo /Frontier) 23,000 14,400 15,600 15,600 15,600 15,600 15,600 15,600 Total 26,700 17,800 19,200 18,200 18,700 18,700 18,700 18,700 6238 POSTAGE /UPS /FEDEX Shipping 100 100 100 60 100 100 100 100 Total 100 100 100 60 100 100 100 100 6239 PRINTING /PUBLISHING Various - - 100 100 - - - - Total - - 100 100 - - - - 6240 CLEANING /GARBAGE SERVICES Electronics Recycling 600 600 400 200 600 600 800 800 Total 600 600 400 200 600 600 800 800 6249 OTHER CONTRACTUAL SERVICES Cisco Smartnet Maintenance 9,000 9,500 9,500 6,000 9,500 9,500 9,500 9,500 Microsoft Software Licensing 35,000 38,000 48,000 48,000 48,000 48,000 48,000 48,000 Laserfiche Annual Maintenance 11,200 11,600 12,000 12,000 12,000 12,000 12,000 12,000 Email Filter Maintenance (3yr begin 2014) - - 2,500 7,100 - - - - Web Filter Maintenance (3yr begin 2014) - - 7,700 22,200 - - - - CommVault Annual Maintenance 7,000 7,400 7,800 7,600 7,800 7,800 7,800 7,800 LANDesk Annual Maintenance 5,400 6,000 6,000 6,500 6,600 6,600 6,600 6,600 AntiVirus (Trend) Annual Maintenance 2,000 3,000 3,300 3,100 3,300 3,300 3,300 3,300 Vmware Annual Maintenance 3,000 4,500 4,300 4,600 4,600 4,600 4,600 4,600 HP SAN Annual Maintenance 8,000 6,900 7,000 7,000 7,000 7,000 7,000 7,000 Server Software Maint. (WebHelpDesk, Ser 600 600 800 500 900 900 900 900 ESRI Software Maintenance (6 license) 3,400 3,400 3,900 3,400 3,400 3,400 3,400 3,400 Fiber Optic Locating Services (ISD196 + MF 7,300 7,300 9,200 9,100 9,200 9,200 9,200 9,200 Wufoo Annual Subscription 300 360 360 360 360 360 360 360 MailChimp Email Campaign Subscription 360 180 360 360 360 360 360 360 Matrix Phone System Annual Maintenance 10,800 10,600 10,600 10,600 - - 11,000 11,000 Matrix Laser Care - Printer Maint. & Toner 5,400 5,400 4,000 4,000 4,000 4,000 4,000 4,000 Ricoh - Maint. & Toner 2,000 - 1,000 500 500 500 500 500 Adobe Creative Cloud Subscription - - 360 360 360 360 360 360 Konica Wide Format Prtr Maintenance 600 - - - - - MDM Add -on Subscription - - 2,800 2,700 3,000 3,000 3,000 3,000 Web Hosting - CivicPlus 3,500 3,600 3,800 4,000 4,200 4,200 4,200 4,200 Agenda Management 8,000 9,000 9,000 9,000 9,000 Sales tax savings (8,136) Total 114,260 118,340 137,744 167,980 134,080 134,080 136,080 136,080 6265 REPAIRS - EQUIPMENT Ricoh (Color Printers) - - - Konica- Minolta Service 6,000 4,200 6,000 6,000 6,000 6,000 Other Not Contracted 1,000 6,800 800 800 800 800 800 800 Total 1,000 6,800 6,800 5,000 6,800 6,800 6,800 6,800 6275 SCHOOL /CONF /EXP - LOCAL IT Technical Training 5,000 5,600 4,000 3,000 4,000 4,000 4,000 4,000 Gov't /IT Workshops - - - 400 400 400 400 400 End User Training (Office 2010, Win7) 3,000 - - - - - - Total 8,000 5,600 4,000 3,400 4,400 4,400 4,400 4,400 6276 SCHOOL /CONF /EXP -OTHER IT Symposium Gartner Conference 4,200 4,200 4,500 4,500 4,600 4,600 4,600 4,600 WinConnections Training Conference 3,000 3,300 3,500 3,500 3,600 3,600 3,600 3,600 58 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND VMworld /InterOp Training Conference 3,000 3,300 3,500 3,500 3,600 3,600 3,600 3,600 Total 10,200 10,800 11,500 11,500 11,800 11,800 11,800 11,800 6277 MILEAGE ALLOWANCE IT Mgr Car Allowance ($275 Per Month) 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 IT Tech Mileage Reimbursement 240 240 240 240 240 240 240 240 IT Tech Mileage Reimbursement 240 240 240 240 240 240 240 240 IT Tech /Intern Mileage Reimbursement 60 60 240 240 240 240 240 240 Total 3,840 3,840 4,020 4,020 4,020 4,020 4,020 4,020 6278 SUBSISTANCE ALLOWANCE 600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS Norex Membership 2,800 2,800 2,800 2,800 2,800 Total - - - 2,800 2,800 2,800 2,800 2,800 6310 RENTAL EXPENSE Multifunction Copiers (Municipal Center) 14,000 12,000 11,000 10,000 13,000 13,000 13,000 13,000 1 KonicaMinolta Color Copier /Printer 3,200 4,000 - - - - - - Total 17,200 16,000 11,000 10,000 13,000 13,000 13,000 13,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Printer Replacements 4,000 6,000 6,000 6,000 - - Server /Workstation Hardware Upgrades 50,000 30,000 54,000 54,000 54,000 54,000 59,000 59,000 Server /Workstation Software 1,000 4,000 - - - - - - Cisco Networking Switch Upgracles/ReplaCE 40,000 40,000 40,000 40,000 - - - - SSL VPN Connector Module - - - - - - - Cisco Ironport Web Security Appliance - - - - - - - Virtual Desktop Environment 30,000 - - - - - SAN (Storage Area Network) 15,000 - 18,000 18,000 6,000 6,000 - - AMAG Card Access Software Upgrade - - - 4,400 4,400 - - Network Expansion: Ice Arena ('10) /Aquatic Center (' 15,000 - - - - - - Cisco Wireless Access Points /Mgmt. 2,000 - 4,800 4,800 4,800 4,800 6,400 6,400 Toughbook Laptop Replacement 8,000 8,000 - 60,000 60,000 60,000 60,000 Agenda Management Software /Hardware 24,000 - - - - - IT Server Racks - - - - - - Phone System Replacement 180,000 - - - UPS Replacement Batteries 2,600 2,000 - - - - Sales tax savings (9,900) Total 137,600 144,000 112,900 122,800 309,200 129,200 125,400 125,400 Total Net Non - Personnel 330,100 332,480 319,864 361,960 515,600 335,600 334,000 334,000 TOTAL EXPENSES 635,690 642,195 704,081 706,836 917,255 735,290 752,395 751,895 59 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 16 1060 General Government Buildings DESCRIPTION OF ACTIVITY General Government Buildings reflects the expenses required to operate and maintain the Apple Valley Municipal Center, which includes both the City Hall portion and the Police Facility portion of the building. The City Hall portion provides Class A office space for Administration, City Council, City Clerk, Human Resources, Finance, Fire, Information Technology, Building Inspections, Community Development, Engineering, and Cable TV functions. It also serves as the main location for the City's public meetings including the City Council and Planning Commission. The Police Facility portion provides office space for the Patrol, Investigations, Records, and Administration functions. It contains secured spaces for the processing, temporary holding, and questioning of criminal suspects. MAJOR OBJECTIVES FOR 2015 The employees covered under this company provide the daily care and maintenance to the building and grounds. Contractual services are utilized for tasks that can't be performed by the employees. 1. Evaluate maintenance practices and work assignments for improved efficiency and potential cost savings. 2. Replace and augment video surveillance system. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2011 2012 2013 2014 2015 Number of Buildings 1 1 1 1 1 Number of Total Sq . Ft. 73,500 73 73,500 73,500 73 Number of Finished Sq. Ft. 66,239 66,239 66 66 66 Number of Restrooms 12 12 12 12 12 Number of Locker/ Shower 4 4 4 4 4 Number of Snow/ Ice Events 37 29 25 40 40 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Adopted Position Title 2011 2012 2013 2014 2015 Maintenance Worker 11 2 2 2 2 2 60 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 None Summary Budget Department 16 General Government Buildings 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: City Hall Lease - Bonestroo 8 - - - - - Vending Commissions 960 794 - - 500 700 8 960 794 - - 500 700 Expenditures: Salaries & Wages 125 117 117 113 117 120 123 Emp. Benefits 48 42 45 44 45 49 51 Supplies 20,715 19,153 22,041 21750 20,675 24,475 26,650 Contractual Serv. 8 7 7 7 12 17 17 Utilities 92 93 105 82 98 98 98 Repairs & Maint. 36 46 46 39 42 43 38 Training /Travel /Dues 887 650 3 750 750 750 750 Other Exp. 57 957 309 - - - - Items for resale 2 2 2 3 3 3 2 Capital outlay - 23 35 - 2 2 2 Total Exp 336 355 385 312 343 359 360,950 Net Surplus (deficit) (328 (354 (384 (312 (343 (359 (360,250) 2015 CAPITAL OUTLAY none City of Apple Valley 61 Department Expense Summary Budget Years (2015 -2016) GENERAL GOVERNMENT BUILDINGS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 109,882 106,288 110,350 109,907 56,172 174,607 112,995 177,432 115,820 6113 - OVERTIME - REGULAR EMPLOYEES 10,791 5,000 9,256 5,000 8,116 5,000 5,000 5,000 5,000 6121 - INSURANCE CASH BENEFIT 356 0 0 6122 - COMP REQUEST -3,142 -1,945 -2,095 6123 - SALARY -OTHER 2,126 2,198 2,800 2,800 2,875 2,875 6105 - SALARIES AND WAGES 117,887 113,414 117,662 117,105 62,192 182,407 120,795 185,307 123,695 6138 - MEDICARE 1,699 1,645 1,645 1,698 872 1,750 1,750 1,795 1,795 6139 - FICA 7,265 7,032 7,032 7,261 3,729 7,490 7,490 7,670 7,670 6141 - PENSIONS -PERA 8,521 8,223 8,530 8,490 4,509 9,060 9,060 9,275 9,275 6142 - WORKERS COMPENSATION 3,892 3,770 3,974 3,898 2,073 4,930 4,390 5,300 4,720 6144 - LONG -TERM DISABILITY INSURANCE 306 314 315 325 154 335 335 340 340 6145 - MEDICAL INSURANCE 16,405 23,880 20,020 24,300 10,644 26,400 26,100 27,660 27,360 6146 - DENTAL INSURANCE 2,058 2,134 761 6147 - LIFE INSURANCE -BASIC 23 23 11 6148 - LIFE INSURANCE -SUPP /DEPEND 2,324 1,559 592 6125 - EMPLOYEE BENEFITS 42 44,864 45,232 45,972 23,346 49,965 49,125 52,040 51 6210 - OFFICE SUPPLIES 15 0 339 0 0 6211 - SMALL TOOLS & EQUIPMENT 992 500 513 465 358 465 465 500 500 6212 - MOTOR FUELS /OILS 1,332 5,000 3,335 5,075 0 5,075 5,075 4,000 5,100 6215 - EQUIPMENT -PARTS 220 250 583 235 1,476 235 235 250 250 6216 - VEHICLES - TIRES /BATTERIES 0 45 43 6229 - GENERAL SUPPLIES 16,594 16,000 17,226 14,900 4,757 14,900 18,700 17,000 20,800 6205 - SUPPLIES 19,153 21 22,041 20,675 6,634 20,675 24,475 21,750 26,650 6235 - CONSULTANT SERVICES 105 0 103 200 104 200 200 125 125 6237 - TELEPHONE /PAGERS 2,141 2,207 2,053 1,900 974 2,000 2,000 2,100 2,100 6239 - PRINTING 79 0 55 0 0 6240 - CLEANING SERVICE /GARBAGE 2,455 5,100 2,317 9,950 1,165 9,950 14,950 9,800 14,800 6249 - OTHER CONTRACTUAL SERVICES 2,501 2,524 1,991 6230 - CONTRACTUAL SERVICES 7,280 7,307 7,052 12,050 4,233 12 17 12,025 17,025 6255 - UTILITIES-ELECTRIC 66,491 50,000 67,871 63,300 21,977 63,300 63,300 61,000 61,000 6256 - UTILITIES - NATURAL GAS 24,618 30,000 35,314 33,000 23,950 33,000 33,000 35,000 35,000 6257 - UTILITIES - PROPANE /WATER /SEWER 2,718 2,000 2,132 2,435 587 2,435 2,435 2,000 2,000 6250 - UTILITIES 93,827 82,000 105,318 98,735 46,514 98,735 98,735 98,000 98,000 6265 - REPAIRS - EQUIPMENT 1,079 1,000 1,399 1,000 21 1,000 1,000 900 900 6266 - REPAIRS - BUILDING 45,219 38,150 44,900 41,940 25,588 42,240 42,240 37,450 37,450 6260 - REPAIRS AND MAINTENA 46,298 39,150 46,298 42,940 25,609 43,240 43,240 38,350 38,350 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 2,730 0 360 6280 - DUES & SUBSCRIPTIONS 15 25 0 6281 - UNIFORM /CLOTHING ALLOWANCE 635 750 640 750 158 750 750 750 750 6270 - TRNG /TRAVL /DUES /UNIF 650 750 3,395 750 518 750 750 750 750 City of Apple Valley 62 Department Expense Summary Budget Years (2015 -2016) GENERAL GOVERNMENT BUILDINGS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6310 - RENTAL EXPENSE 107 -50 0 6333 - GENERAL -CASH DISCOUNTS -35 -43 -19 6349 - LATE FEES /FINANCE CHARGES 1 0 0 6399 - OTHER CHARGES 884 403 100 6301 -OTHER EXPENDITURES 957 309 81 6540 - TAXABLE MISC FOR RESALE 1,479 6545 - NON - TAXABLE MISC FOR RESALE 2,783 3,000 2,850 3,000 0 3,000 3,000 2,700 2,700 6501 - TAXABLE /NON- TAXABLE MISC RESAL 2,783 3,000 2,850 3,000 1 3,000 3,000 2,700 2 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 35,500 0 0 308,800 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 23,784 0 0 6745 - VERF CHARGES 2,560 0 2,560 2,560 2,620 2,620 6701 - TOTAL CAPITAL OUTLAY 23,784 0 35,500 2,560 0 311,360 2,560 2,620 2,620 6001 - EXPENDITURES 355,110 312 385,656 343,787 170,606 722 359,830 413,542 360,950 63 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 103,626 106,288 109,907 112,995 112,995 112,995 115,820 115,820 Add FT Employee (All Benefits Included) 61,612 - 61,612 - 6113 Overtime - Reg 10,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6123 Salaries - Other 2,042 2,126 2,198 2,800 2,800 2,800 2,875 2,875 6138 Medicare 1,605 1,645 1,698 1,750 1,750 1,750 1,795 1,795 6139 FICA 6,862 7,032 7,261 7,490 7,490 7,490 7,670 7,670 6141 Pension - PERA 8,023 8,223 8,490 9,060 9,060 9,060 9,275 9,275 6142 Work Comp Ins 3,744 3,770 3,898 4,930 4,930 4,390 5,300 4,720 6144 Long -term Disability Insurance 307 314 325 335 335 335 340 340 6145 Hospital & Life Insurance 24,960 23,880 24,300 26,400 26,400 26,100 27,660 27,360 Total 161,169 158,277 163,077 170,760 232,372 169,920 237,347 174,855 6211 SMALL TOOL & EQUIPMENT Miscellaneous 1,000 500 465 500 465 465 500 500 Total 1,000 500 465 500 465 465 500 500 6212 MOTOR FUELS /OILS City Hall Van (moved from Comm Dev) 1,000 1,000 1,075 1,075 1,075 1,100 Emergency Generator 3,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 4,000 5,000 5,075 4,000 5,075 5,075 4,000 5,100 6215 EQUIPMENT - PARTS 250 250 250 1,400 250 250 250 250 (15) (15) (15) Total 250 250 235 1,400 235 235 250 250 6229 GENERAL SUPPLIES Cleaning supplies, hardware, bulbs, 16,000 16,000 16,000 17,098 16,000 16,000 17,000 17,000 filters, paper products, landscape items, (1,100) (1,100) (1,100) Furniture -misc 3,800 3,800 Total 16,000 16,000 14,900 17,098 14,900 18,700 17,000 20,800 6235 CONSULTANT SERVICES Drug & hearing testing, immunizations 200 200 200 125 200 200 125 125 Total 200 200 200 125 200 200 125 125 6237 TELEPHONE /PAGERS Mobile 453 200 - - - Frontier analog lines 2,030 2,007 2,050 1,970 2,150 2,150 2,100 2,100 (150) (150) (150) Total 2,483 2,207 1,900 1,970 2,000 2,000 2,100 2,100 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 1,785 1,800 1,800 1,810 1,800 1,800 1,850 1,850 Rug Service 2,230 800 650 450 650 650 450 450 Additional Contract Cleaning Support - - 5,000 5,000 5,000 10,000 5,000 10,000 Fire Alarm Testing/ Monitoring 2,400 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 6,415 5,100 9,950 9,760 9,950 14,950 9,800 14,800 6255 UTILITIES - ELECTRIC Municipal Center 60,000 50,000 66,700 61,000 66,700 66,700 61,000 61,000 (3,400) (3,400) (3,400) Total 60,000 50,000 63,300 61,000 63,300 63,300 61,000 61,000 6256 UTILITIES - NATURAL GAS Municipal Center 30,000 30,000 35,000 40,000 35,000 35,000 35,000 35,000 - - (2,000) - (2,000) (2,000) - - Total 30,000 30,000 33,000 40,000 33,000 33,000 35,000 35,000 6257 UTILITIES - OTHER Municipal Center 2,200 2,000 2,575 2,000 2,575 2,575 2,000 2,000 - - (140) - (140) (140) - - Total 2,200 2,000 2,435 2,000 2,435 2,435 2,000 2,000 6265 REPAIRS - EQUIPMENT Security, generator, and other repair 1,000 1,000 1,000 900 1,000 1,000 900 900 (70) (70) (70) Total 1,000 1,000 1,000 900 1,000 1,000 900 900 6266 REPAIRS / MAINT- BUILDINGS HVAC Repairs 15,295 15,000 17,500 10,500 17,500 17,500 11,000 11,000 HVAC Routine Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Data/ Security/ Fire Suppression 750 900 1,100 2,450 1,100 1,100 2,450 2,450 Electrical 1,425 1,400 1,700 2,000 1,700 1,700 2,000 2,000 Elevator 6,000 5,900 6,000 6,150 6,300 6,300 6,400 6,400 6266 REPAIRS - BUILDINGS CONT. General Interior 1,600 1,600 3,000 10,250 3,000 3,000 3,000 3,000 General Exterior and Roof 1,225 1,300 540 750 540 540 500 500 Other (includes generator service etc.) 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Window Cleaning 1,045 1,050 1,100 1,100 1,100 1,100 1,100 1,100 Total 38,340 38,150 41,940 44,200 42,240 42,240 37,450 37,450 6281 UNIFORM /CLOTHING ALLOWANCE Uniform Allowance 750 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 750 6545 NON - TAXABLE MISC 4 RESALE Pop and Juice 3,200 3,000 3,000 2,850 3,000 3,000 2,700 2,700 Total 3,200 3,000 3,000 2,850 3,000 3,000 2,700 2,700 64 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6715 CAPITAL OUTLAY - BUILDINGS Generator EPA retrofit 25,000 19 Area Chair Replacements - 3,800 above in 6229 Window Repairs 10,000 - Overlay DC Govt. Center Lot 120,000 - Front Desk Security Remodel 175,000 - Total 25,000 - - - 308,800 - - - 6745 VEHICLE REPLACEMENT FUND VERF 2,560 2,560 2,560 2,560 2,620 2,620 Total - - 2,560 2,560 2,560 2,560 2,620 2,620 Total Net of Personnel 190,838 154,157 180,710 188,988 489,910 189,910 176,195 186,095 TOTAL EXPENSES $ 352,007 $ 312,435 $ 343,787 $ 359,748 $ 722,282 $ 359,830 $ 413,542 $ 360,950 65 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 08 1035 Finance DESCRIPTION OF ACTIVITY Finance is responsible for processing monetary transactions in accordance with Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Transactions include accounts payable, accounts receivable, investing, special assessments and financial reporting. The finance function also accounts for the unallocated costs of office supplies within City Hall, postage and the postage machine. MAJOR OBJECTIVES FOR 2015/16 • Generate financial policies and procedures and offer guidance to other departments • Maintain the City's Aaa Bond Rating • Implement efficiencies in the accounts payable function through A/P automation provided through LOGIS offerings. • Continued implementation of improvements in the Utility Billing area achieving additional efficiencies. • Work with other departments in developing business plans. • Implement the JD Edwards Fixed Assets module for remaining funds • Pursue the opportunities to accept credit cards without increasing the need to add additional processing time • Continued monitoring and analysis of outstanding debt • Monitor TIF Fund status • Provide the financial support to evaluate funding needs and issue debt instruments as needed • Participate in the GFOA's Certificate of Achievement program for the Annual Financial report and the Operating Budget IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2011 2012 2013 2014 2015 2016 Accounts payable checks 6574 7276 6682 7300 7000 7000 Purchase Orders Issued 286 289 264 300 300 300 A/R Invoices Processed 522 411 462 500 500 500 Receipts Processed 5320 2380 2281 2300 2300 2300 Investment return 5.80% 2.29% (2.03)% 1.50% 1.50% 1.50% Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa S & P Rating - - - - - AAA General City Hall Office Supplies included within Finance $ 44,608 $ 39 $ 36,567 $ 37,240 $ 39,460 $ 42,460 Department 66 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Proposed Proposed Position Title 2011 2012 2013 2014 2015 2016 Finance Director 1 1 1 1 1 1 Assistant Fin. Director 1 1 1 1 1 1 Finance Analyst - - - 1 1 1 Accountant 1 1 1 1 1 1 1 Accounting Technician 2 1 1 1 - - - Accounting Technician 1 1 1 1 1 1 1 Summary Budget Department 08 Finance 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Mgmt Fee 100 100 100 100 100 105,000 110,000 Charge to Construction Funds 58 18 15 50 40 50,000 52,500 Asssment Searches 40 25 120 - - - - 159,039 118,196 116,047 150,000 140,000 155 162,500 Expenditures: Salaries & Wages 377 378 335 393 390 416,425 429,875 Emp. Benefits 113,850 108,925 103,275 124,833 130,314 135,205 137,670 Supplies 12 8,668 9,724 10,000 9,970 9,970 11 Contractual Serv. 36,404 20,578 27 32 29 30,500 32,050 Repairs & Maint. 168 168 198 200 200 200 250 Training /Travel /Dues 4,874 6,227 6,294 6,150 6,440 7 7 Other Exp. 5,412 5,196 5,303 5,560 5,340 5,760 5 Visa / bank charges 28 649 - - - - - Capital outlay - - - - - Total Expenses 549,927 529,048 487 572,757 571,491 605,260 625,195 Net addition to (use of) general (390,888) (410,852) (371,088) (422,757) (431 (450 (462,695) revenues 2015 CAPITAL OUTLAY None City of Apple Valley 67 Department Expense Summary Budget Years (2015 -2016) FINANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 378,448 384,925 335,287 381,938 166,748 407,930 405,780 418,665 418,130 6113 - OVERTIME - REGULAR EMPLOYEES 188 500 223 500 406 500 500 500 500 6121 - INSURANCE CASH BENEFIT 1,191 1,100 87 0 343 6122 - COMP REQUEST -1,190 -500 -535 0 -149 6123 - SALARY -OTHER 7,699 7,639 10,145 10,145 11,245 11,245 6105 - SALARIES AND WAGES 378,637 393,724 335,062 390,077 167,348 418,575 416,425 430,410 429,875 6138 - MEDICARE 5,345 5,700 4,602 5,656 2,305 6,070 6,040 6,240 6,230 6139 - FICA 22,573 24,374 19,676 23,907 9,856 25,520 25,450 26,065 26,030 6141 - PENSIONS -PERA 26,445 28,501 24,286 28,281 12,098 31,395 31,230 32,280 32,240 6142 - WORKERS COMPENSATION 2,155 2,359 2,009 2,340 1,003 2,305 2,040 2,485 2,210 6144 - LONG -TERM DISABILITY INSURANCE 1,040 1,139 965 1,130 469 1,150 1,145 1,185 1,180 6145 - MEDICAL INSURANCE 48,308 62,760 49,106 69,000 23,530 69,600 69,300 70,380 69,780 6146 - DENTAL INSURANCE 2,567 0 2,528 0 1,230 6147 - LIFE INSURANCE -BASIC 54 46 22 6148 - LIFE INSURANCE -SUPP /DEPEND 438 57 202 6125 - EMPLOYEE BENEFITS 108,925 124,833 103,275 130,314 50,716 136,040 135,205 138,635 137,670 6210 - OFFICE SUPPLIES 9,865 10,000 9,142 9,500 2,601 10,000 9,500 11,800 11,300 6211 - SMALL TOOLS & EQUIPMENT 0 209 250 298 250 250 250 250 6215 - EQUIPMENT-PARTS 162 119 120 0 120 120 120 120 6229 - GENERAL SUPPLIES -1,360 0 253 100 213 100 100 100 100 6205 - SUPPLIES 8,668 10,000 9,724 9,970 3,112 10,470 9,970 12 11,770 6235 - CONSULTANT SERVICES 0 0 0 0 4,414 6238 - POSTAGE /UPS /FEDEX 14,945 20,290 17,076 17,800 3,844 18,800 18,800 19,850 19,850 6239 - PRINTING 5,633 12,000 10,202 11,350 1,267 11,700 11,700 12,200 12,200 6240 - CLEANING SERVICE /GARBAGE 45 6249 - OTHER CONTRACTUAL SERVICES 0 6230 - CONTRACTUAL SERVICES 20,578 32,290 27 29,150 9,570 30,500 30,500 32,050 32,050 6265 - REPAIRS-EQUIPMENT 168 200 198 200 0 200 200 250 250 6260 - REPAIRS AND MAINTENA 168 200 198 200 0 200 200 250 250 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,117 1,100 1,209 830 645 850 850 870 870 6276 - SCHOOLS /CONFERENCES /EXP OTHER 3,467 3,400 3,410 3,950 0 4,500 4,300 4,850 4,650 6277 - MILEAGE /AUTO ALLOWANCE 93 50 141 50 53 150 150 200 200 6278 - SUBSISTENCE ALLOWANCE 0 250 0 250 250 250 250 6280 - DUES & SUBSCRIPTIONS 1,550 1,600 1,283 1,610 734 1,650 1,650 1,800 1,800 6270 - TRNG /TRAVL /DUES /UNIF 6,227 6,150 6,294 6,440 1 7 7,200 7,970 7,770 6310 - RENTAL EXPENSE 5,197 5,560 5,282 5,240 2,755 5,660 5,660 5,710 5,710 6333 - GENERAL -CASH DISCOUNTS -29 -49 -14 6350 - BANK FEES /CHARGES 0 71 100 0 100 100 100 100 6399 - OTHER CHARGES 28 0 0 0 0 0 0 6301 - OTHER EXPENDITURES 5,196 5,560 5,303 5,340 2 5,760 5,760 5,810 5,810 City of Apple Valley 68 Department Expense Summary Budget Years (2015 -2016) FINANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6425 - VISA /BANK CHARGES 649 0 0 6401 - EXPENDITURES 649 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6001 - EXPENDITURES 529,048 572 487 571,491 234,918 608,945 605,260 627,395 625,195 69 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'7 DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 375,463 384,925 381,938 370,000 407,930 405,780 418,665 418,130 6111 Salary - Part time 6113 Overtime - Regular 500 500 500 500 500 500 500 6121 Insurance Cash Benefit 1,100 6122 Comp request (500) 6123 Salaries - Other 7,068 7,699 7,639 7,000 10,145 10,145 11,245 11,245 6138 Medicare 5,554 5,700 5,656 5,000 6,070 6,040 6,240 6,230 6139 FICA 23,507 24,374 23,907 23,000 25,520 25,450 26,065 26,030 6141 Pension - PERA 27,770 28,501 28,281 27,000 31,395 31,230 32,280 32,240 6142 Work Comp 2,270 2,359 2,340 2,000 2,305 2,040 2,485 2,210 6144 Long -term Disability Insurance 1,110 1,139 1,130 1,000 1,150 1,145 1,185 1,180 6145 Hospital & Life Insurance 62,400 62,760 69,000 58,650 69,600 69,300 70,380 69,780 Total 505,642 518,556 520,391 493,650 554,615 551,630 569,045 567,545 6210 OFFICE SUPPLIES General Office Supplies 4,000 4,000 4,000 4,000 4,000 3,750 4,400 4,150 Copier Paper 7,500 6,000 5,500 5,500 6,000 5,750 7,400 7,150 Toner - Total 11,500 10,000 9,500 9,500 10,000 9,500 11,800 11,300 6211 Small tools 250 250 250 250 250 250 Total - - 250 250 250 250 250 250 6215 Equipment - Parts Phone Equip 120 120 120 120 120 120 Total - - 120 120 120 120 120 120 6229 GENERAL SUPPLIES Miscellaneous 400 - 100 100 100 100 100 100 Headsets Total 400 - 100 100 100 100 100 100 6238 POSTAGE /UPS /FEDEX Postal Permits 200 190 200 200 200 200 250 250 Postage 18,500 20,000 17,500 17,500 18,500 18,500 19,500 19,500 Misc. Postal Charges 250 100 100 100 100 100 100 100 Total 18,950 20,290 17,800 17,800 18,800 18,800 19,850 19,850 6239 PRINTING /PUBLISHING Envelopes and Letterhead 3,300 5,000 4,800 4,800 5,100 5,100 5,200 5,200 Receipts, Requisitions, P.O.'s, etc. 1,000 1,200 1,100 1,100 1,100 1,100 1,200 1,200 Printing ; inserts etc. 500 500 350 350 400 400 500 500 County Charge for T in T notices 4,300 4,000 4,000 4,000 4,000 4,100 4,100 Publish Budget, Fin report 5,500 1,000 1,100 1,100 1,100 1,100 1,200 1,200 Total 10,300 12,000 11,350 11,350 11,700 11,700 12,200 12,200 6265 REPAIRS - EQUIPMENT Copier Maintenance Other Repairs 200 200 200 200 200 200 250 250 Total 200 200 200 200 200 200 250 250 6275 SCHOOL /CONF /EXP - LOCAL Municipals 360 360 180 180 200 200 220 220 Mileage to local training 300 320 200 200 200 200 200 200 Other 200 80 50 50 50 50 50 50 State GFOA Confer./ Meetings 340 340 400 400 400 400 400 400 Total 1,200 1,100 830 830 850 850 870 870 6276 SCHOOL /CONF /EXP - OTHER LMC 200 50 50 50 50 50 50 50 GFOA Conf 1,500 2,000 2,500 2,500 3,000 2,900 3,300 3,200 Mn GFOA Conf 1,400 1,350 1,400 1,400 1,450 1,350 1,500 1,400 Total 3,100 3,400 3,950 3,950 4,500 4,300 4,850 4,650 6277 MILEAGE ALLOWANCE Car Allowance / Mileage Miscellaneous 50 50 50 50 150 150 200 200 Total 50 50 50 50 150 150 200 200 6278 SUBSISTENCE National GFOA - - 250 250 250 250 Total - - - - 250 250 250 250 6280 Dues and Subscriptions National GFOA 320 315 320 320 330 330 340 340 GFOA - CAFR review 500 450 500 500 510 510 550 550 GFOA Subscription service (GASB F 300 300 60 60 60 60 60 60 State GFOA 120 120 120 120 120 120 150 150 Books 100 100 100 100 100 100 100 100 GASB MnCPA 230 230 260 260 275 275 300 300 MN CPA license 165 165 170 170 200 200 Sam's Club 85 85 85 85 85 85 100 100 Total 1,655 1,600 1,610 1,610 1,650 1,650 1,800 1,800 6310 Rental Expense Postage Meter Maintenance 360 360 340 340 340 340 350 350 Postage Meter Lease 5,300 5,200 4,900 4,900 5,320 5,320 5,360 5,360 Total 5,660 5,560 5,240 5,240 5,660 5,660 5,710 5,710 6333 General Cash Discounts Total - - - - - - - - 70 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'7 DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 Other Charges AP Automation (includes 20% annual maint) 29,160 - - - - AP Automation (scanners & maint) - - - - Ongoing maintenance charges in Data Processing Total - - - 29,160 - - - - 6350 Bank Charges 100 100 100 100 100 100 Total - - 100 100 100 100 100 100 6349 Late Fees/ Finance Charges Total - - - - - - - - Total Net of Personnel 53,015 54,200 51,100 80,260 54,330 53,630 58,350 57,650 TOTAL EXPENSES $ 558,657 $ 572,757 $ 571,491 $ 573,910 $ 608,945 $ 605,260 $ 627,395 $ 625,195 71 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 09 1040 Data Processin DESCRIPTION OF ACTIVITY This business unit accounts for the unallocated costs associated with the LOGIS consortium and the JD Edwards finance software in use. Portions of the cost are allocated to the enterprise funds based on numbers of system users. MAJOR OBJECTIVES FOR 2015 • Implementation of the Account Payable Automation Project offering through the LOGIS consortium. • The LOGIS consortium is in the process of re- implementing the Public Safety Module. The implementation of this new software and the annual maintenance costs for this package are included in the budgeted amounts. The initial down payment for the public safety module was paid for out of one -time monies in the GO Closed Bond Fund in 2013. This strategy eliminated the need to increase the budget over the coming five years. • Fully implement the JDE fixed assets module in Finance. • The budget increases for 2015 reflect an average increase of 6.7 %, the individual modules increased at different rates but the largest increase is in the new public safety module, an increase of 9.2 %. LOGIS is projecting increases of approximately 7.9% for 2016.These projected increases were included in the proposed 2016 budget. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Projected Item 2011 2012 2013 2014 2015 2016 Number of JD Edwards 11 11 11 11 11 11 Licenses / users Insight GL Inquiry licenses 10 10 10 10 10 10 Summary Budget Department 09 Data Processin 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Adopted Proposed Expenditures: Contractual Serv. 247 - - Other Exp. 196,088 182 192 205 197 218 240 Capital outlay - - Net addition to (use ofd 196 182 192 205 197 218 240 g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 72 Department Expense Summary Budget Years (2015 -2016) DATA PROCESSING 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual Proposed Recommended Proposed Recommend Budget Budget 6237 - TELEPHONE /PAGERS 0 0 0 0 0 6230 - CONTRACTUAL SERVICES 0 0 0 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 0 0 0 6270 - TRNG /TRAVL /DUES /UNIF 0 0 0 6399 - OTHER CHARGES 182,211 205,000 192,047 197,709 91,391 221,475 218,610 253,730 240,600 6301 - OTHER EXPENDITURES 182 205,000 192,047 197,709 91,391 221 218,610 253,730 240,600 6001 - EXPENDITURES 182,211 205,000 192,047 197,709 91,391 221,475 218,610 253,730 240,600 73 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 09: DATA PROCESSING - 1040 COMPANY 1000: GENERAL FUND 2012 2013 2014 2014 2015 2015 2016 2016 ACC'7 DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONE /PAGERS Phone line to Dakota County for parcel info 325 - Total 325 - - - - - - - 6399 OTHER CHARGES LOGIS Charges OPEN GOV - Transparency Software - - 10,000 AP Automation (includes 20% annual maint) 5,400 2,755 5,940 3,030 AP Automation (scanners & maint) 450 230 450 230 PAY MODE / Wells Fargo Payment Mgr 600 600 1,200 1,200 1,320 1,320 Financial 39,944 41,548 43,719 43,719 43,420 43,420 44,830 44,830 HR / Payroll / ESS 51,679 53,649 56,293 56,293 58,650 58,650 60,705 60,705 utility Billing 72,558 75,709 78,509 78,509 83,830 83,830 86,760 86,760 Police Mobiles 24,077 24,261 25,050 25,050 28,450 28,450 33,570 33,570 Fire Mobiles 949 943 3,953 3,953 4,255 4,255 4,360 4,360 Police records 62,548 66,116 67,496 67,496 78,605 78,605 92,755 92,755 Permits & Inspections 20,736 21,841 22,017 22,017 23,045 23,045 23,735 23,735 Code Enforcement / ePermits 1,500 1,500 3,360 3,360 3,360 3,360 3,360 3,360 State of MN WAN access 3,720 3,840 3,960 3,960 3,840 3,840 3,960 3,960 internet 14,063 14,451 14,979 14,979 16,305 16,305 16,795 16,795 Additional services by hour 2,282 2,382 2,482 2,482 2,600 2,600 2,700 2,700 System Development 22,300 22,406 22,906 22,906 23,125 23,125 23,820 23,820 Public Safety Project Asmt 17,904 17,904 Allocated to other funds Water Sewer (127,000) (131,300) (136,500) (136,500) (143,200) (143,200) (148,600) (148,600) Liquor (7,200) (7,450) (8,225) (8,225) (8,900) (8,900) (9,670) (9,670) Ice Arena (2,700) (2,800) (2,890) (2,890) (2,960) (2,960) (3,060) (3,060) Total 197,360 205,000 197,709 197,709 221,475 218,610 253,730 240,600 Total Net of Personnel 197,685 205,000 197,709 197,709 221,475 218,610 253,730 240,600 TOTAL EXPENSES $ 197,685 $ 205,000 $ 197,709 $ 197,709 $ 221,475 $ 218,610 $ 253,730 $ 240,600 74 Apple lley Notes: This page left intentionally blank 75 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 10 1045 Independent Audit DESCRIPTION OF ACTIVITY This business unit accounts for the General Fund's share of the annual audit cost. Portions of the audit costs are also allocated to the enterprise funds. The City currently contracts with Malloy Montague Karnowski Radosevich and Company P.A. (MMKR) from Minneapolis for the annual audit. In 2013, Request for Proposals were solicited and resulted in a lower audit fee for the audit performed of the 2013 annual financial statements. The current 3 year agreement includes the audit services of the 2014 and 2015 financial statements in 2015, and 2016 respectively. MAJOR OBJECTIVES FOR 2015 Work with the current auditor to address comments received regarding segregation of duties identified in the 2013 audit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Summary Budget Department 10 Independent Audit 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv. 15,538 15,160 15491 15,800 15,800 13,000 13,100 Repairs & Maint. - - - - - - - Training /Travel /Dues - - - - - - - Other Exp. - - - - - - - Capital outlay - - - - - - - Total Exp 15,538 15,160 15 15 15,800 13 13,100 Net addition to (use A 15 15 15 15 15 13 13 g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 76 Department Expense Summary Budget Years (2015 -2016) INDEPENDENT AUDIT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6235 - CONSULTANT SERVICES 15,160 15,800 15,491 15,800 5,289 14,000 13,000 14,100 13,100 6230 - CONTRACTUAL SERVICES 15,160 15 15,491 15,800 5 14,000 13,000 14 13,100 6001 - EXPENDITURES 15,160 15,800 15,491 15,800 5 14,000 13,000 14 13,100 77 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 10: INDEPENDENT AUDIT - 1045 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Audit Fee 15,500 15,800 15,800 13,500 14,000 13,000 14,100 13,100 Total 15,500 15,800 15,800 13,500 14,000 13,000 14,100 13,100 Total Net of Personnel 15,500 15,800 15,800 13,500 14,000 13,000 14,100 13,100 TOTAL EXPENSES $ 15,500 $ 15,800 $ 15,800 $ 13,500 $ 14,000 $ 13,000 $ 14,100 $ 13,100 78 Apple lley Notes: This page left intentionally blank 79 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 14 1050 & 1055 Legal Services DESCRIPTION OF ACTIVITY Legal covers the City's activities related to civil matters and criminal prosecution. The City utilizes the services of a private law firm for these services. The firm provides a retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged to defend against lawsuits, to prepare special projects where it is appropriate for the project to potentially pay for the legal expense, and to appeal criminal cases. Additional reimbursable expenses are also charged against this account. MAJOR OBJECTIVES FOR 2015 Provide high quality civil legal counsel and criminal prosecution services. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of criminal cases reviewed n/a n/a 251 256 261 Number of formal complaints issued n/a n/a 187 191 195 Number of cases opened 838 855 872 n/a - past data not readily a vailable Key: • Number of criminal cases reviewed means the number of cases the City forwarded to the City Attorney for review for formal charging. • Number of formal complaint issued means the number of cases reviewed that resulted in a formal complaint charge. • Number of cases opened means a file was opened for any misdemeanor and gross misdemeanor offense. The City Attorney also opens files for petty misdemeanors with court trials. Summary Budget Department 14 Legal Services 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Court Fines 288,946 275,838 255 280 280,000 280,000 270,000 288 275 255 280 280 280 270 Expenditures: Contractual Serv. 462 478 473 470 484 495 509 Total Exp 462 478 473 470 484 495 509 Net provision to (use of (173 (202 (217 (190 (204 (215 (239 general revenues 2015 CAPITAL OUTLAY None City of Apple Valley 80 Department Expense Summary Budget Years (2015 -2016) LEGAL SERVICES 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual Proposed Recommended Proposed Recommend Budget Budget 6112 - SALARY - SEASONAL TEMP 0 0 0 6105 - SALARIES AND WAGES 0 0 0 6138 - MEDICARE 0 0 0 6139 - FICA 0 0 0 6142 - WORKERS COMPENSATION 0 0 0 6125 - EMPLOYEE BENEFITS 0 0 0 6231 - LEGAL SERVICES 478,309 470,732 473,863 484,000 275,210 495,800 495,800 509,580 509,580 6235 - CONSULTANT SERVICES 0 0 0 0 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 0 0 0 0 0 6230 - CONTRACTUAL SERVICES 478,309 470,732 473,863 484,000 275,210 495,800 495,800 509,580 509,580 6001 - EXPENDITURES 478,309 470,732 473,863 484,000 275,210 495,800 495,800 509,580 509,580 81 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 14: LEGAL SERVICES- 1050 / 1055 COMPANY 1000: GENERAL FUND J D E 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADM DEPT ADM ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM 6231 CONSULTANT SERVICES General Legal Retainer ($12,331 per mo) 147,967 148,692 152,500 152,400 156,300 156,300 160,990 160,990 Police Legal Retainer ($23,665 per mo) 283,978 288,215 295,500 295,500 303,000 303,000 312,090 312,090 General Legal - Nonretainer 28,000 25,825 26,000 26,000 26,500 26,500 26,500 26,500 Police Legal - Nonretainer 4,000 8,000 10,000 5,000 10,000 10,000 10,000 10,000 Total 463,945 470,732 484,000 478,900 495,800 495,800 509,580 509,580 6249 OTHER CONTRACTUAL SERVICES (reimburseable expenses) General 800 Police 4,000 Total 4,800 - - - - - - - Total Net of Personnel 468,745 470,732 484,000 478,900 495,800 495,800 509,580 509,580 TOTAL EXPENSES $ 468,745 $ 470,732 $ 484,000 $ 478,900 $ 495,800 $ 495,800 $ 509,580 $ 509,580 82 Apple lley Notes: This page left intentionally blank 83 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 15 1100 Community Development DESCRIPTION OF ACTIVITY The Community Development Department is responsible for short and long term community and project based planning, the planning and zoning review process, code compliance, and economic development. The department promotes, evaluates and monitors commercial development and redevelopment, primarily in the established downtown; industrial development in areas of the City guided by the Comprehensive Plan for job creation; housing development with a range of densities; and the evaluation of new approaches to development: mixed use and /or transit oriented development that creates value in live, work, shop and recreate environments. MAJOR OBJECTIVES FOR 2015 • Facilitate planning and development in established and emerging industrial, commercial, mixed use, transit oriented and neighborhood areas. • Facilitate Economic Development Authority (EDA) opportunities to support development; consideration of job development tax increment tools, public /private partnerships, and business assistance as funds are available. • Develop the zoning ordinance for the Mixed Business Campus. • Foster positive business relationships, outreach, and collaboration. • Develop downtown land use controls that facilitate development and redevelopment. • Recommend and implement communication strategies that emphasize the Apple Valley brand and attract national and global business development interests. • Review and process subdivision, land use, conditional use, and ordinance modifications and facilitate development opportunities. • Issue economic development updates weekly. • Pursue federal, state, and regional resources and state legislative initiatives to support objectives. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Actual Projected Projected Item 2012 2013 2013 2014 2015 Land Use Actions 53 60 55 60 65 Comm /Industrial Permits 81 80 103 90 95 Value of Comm /Industrial $22.8 mill $25 mill $24.6 mill $25 mill $30 mill Residential Permits 47 50 63 60 70 Value of Residential $11.1 mill $25 mill $19.3 mill $60 mill $60 mill Closed Sales- Residential 799 750 877 900 900 84 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Community Development Dir. 1 1 1 1 1 City Planner 1 1 1 1 1 Planner 2 2 2 2 2 Department Assistant 1 1 1 1 1 Summary Budget Department 15 Community Development 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES -PLAT 4 3 4,164 2 4 4 4,100 FEES - SPECIAL USE 560 1 806 1 1,000 1 1,000 FEES - REZONING 5,190 3,850 6,814 4,000 4,000 4,000 4,100 10, 308 8560 11784 7, 000 9, 000 9, 000 9, 200 Expenditures: Salaries & Wages 404,892 416,493 429,668 424,415 430,084 440,750 455,150 Emp. Benefits 114,016 115,095 120,757 127,305 126,725 133,670 138,945 Supplies 3466 1,264 3 900 900 900 900 Contractual Serv. 61,886 44,612 256,870 67,885 38,700 42 42,200 Repairs & Maint. 390 106 - 425 425 425 425 Training /Travel /Dues 11,203 13,037 17,837 15,095 15,850 17500 17,500 Other Exp. 735 598 446 - - - - Capital outlay - - - - - - - Total Exp 596,588 591,205 828,889 636,025 612,684 635,445 655,120 Net addition to (use ofd (586,280) (582,645) (817,105) (629,025) (603,684) (626,445) (645,920) g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 85 Department Expense Summary Budget Years (2015 -2016) COMMUNITY DEVELOPMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 407,296 410,505 419,952 418,710 208,864 480,945 427,075 492,980 441,205 6112 - SALARY - SEASONAL TEMP 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 7,007 5,700 7,307 3,000 1,806 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 2,190 2,409 1,029 6122 - COMP REQUEST 0 0 0 6123 - SALARY -OTHER 8,210 8,374 11,925 10,675 13,535 10,945 6124 - OVERTIME - SEASONAL TEMP 0 0 0 0 0 6105 - SALARIES AND WAGES 416,493 424 429,668 430,084 211,699 495,870 440,750 509,515 455,150 6138 - MEDICARE 5,919 6,155 6,082 6,236 2,987 7,190 6,390 7,385 6,600 6139 - FICA 24,806 26,313 25,531 26,388 12,772 30,315 26,955 30,970 27,600 6141 - PENSIONS -PERA 30,037 30,357 30,976 31,181 15,274 37,190 33,055 38,215 34,135 6142 - WORKERS COMPENSATION 2,516 2,546 2,628 2,581 1,270 2,730 2,160 2,945 2,340 6144 - LONG -TERM DISABILITY INSURANCE 1,175 1,214 1,209 1,239 587 1,360 1,210 1,400 1,250 6145 - MEDICAL INSURANCE 45,477 60,720 48,305 59,100 25,516 79,200 63,900 82,980 67,020 6146 - DENTAL INSURANCE 3,938 4,213 2,050 6147 - LIFE INSURANCE -BASIC 58 58 28 6148 - LIFE INSURANCE -SUPP /DEPEND 1,169 1,756 855 6125 - EMPLOYEE BENEFITS 115,095 127,305 120,757 126,725 61,338 157,985 133,670 163,895 138,945 6210 - OFFICE SUPPLIES 465 500 1,881 500 116 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 111 0 6212 - MOTOR FUELS /OILS 439 0 1,062 0 392 6215 - EQUIPMENT -PARTS 16 0 0 0 0 0 0 6216 - VEHICLES- TIRES /BATTERIES 0 0 0 0 0 6229 - GENERAL SUPPLIES 345 400 256 400 60 400 400 400 400 6205 - SUPPLIES 1 900 3,311 900 568 900 900 900 900 6231 - LEGAL SERVICES 1,087 0 0 0 0 6235 - CONSULTANT SERVICES 6,205 33,500 -408 5,500 2,395 5,500 5,500 5,500 5,500 6239 - PRINTING 2,386 5,200 10,631 3,200 380 3,200 3,200 3,200 3,200 6240 - CLEANING SERVICE /GARBAGE 1,340 0 5,372 0 0 6249 - OTHER CONTRACTUAL SERVICES 33,594 29,185 241,275 30,000 2,681 33,500 33,500 33,500 33,500 6230 - CONTRACTUAL SERVICES 44,612 67,885 256,870 38,700 5,456 42 42,200 42 42 6250 - UTILITIES 0 0 6265 - REPAIRS-EQUIPMENT 106 425 0 425 0 425 425 425 425 6260 - REPAIRS AND MAINTENA 106 425 0 425 0 425 425 425 425 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,853 4,900 6,302 4,900 1,704 4,900 4,900 4,900 4,900 6276 - SCHOOLS /CONFERENCES /EXP OTHER 1,763 3,000 3,097 3,000 0 3,000 3,000 3,000 3,000 6277 - MILEAGE /AUTO ALLOWANCE 4,052 1,900 3,951 2,150 1,571 3,800 3,800 3,800 3,800 6278 - SUBSISTENCE ALLOWANCE 200 750 200 750 0 750 750 750 750 6279 - EDUCATION ASSISTANCE 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 4,169 4,545 4,287 5,050 3,977 5,050 5,050 5,050 5,050 City of Apple Valley 86 Department Expense Summary Budget Years (2015 -2016) COMMUNITY DEVELOPMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6270 - TRNG /TRAVL /DUES /UNIF 13,037 15,095 17,837 15,850 7 17,500 17,500 17,500 17,500 6310 - RENTAL EXPENSE 395 395 450 6399 - OTHER CHARGES 203 51 0 6301 - OTHER EXPENDITURES 598 446 450 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 6745 - VERF CHARGES 1,065 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 1,065 0 0 0 0 6001 - EXPENDITURES 591 636,025 828,889 612,684 287,829 714,880 635,445 734,435 655,120 87 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT - 1100 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 400,446 410,505 418,710 427,085 480,945 427,075 492,980 441,205 6111 Salary - Parttime 6113 Salaries - Overtime 3,000 5,700 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 7,585 8,210 8,374 11,925 10,675 13,535 10,945 6138 Medicare 5,960 6,155 6,236 6,236 7,190 6,390 7,385 6,600 6139 FICA 25,240 26,313 26,388 26,388 30,315 26,955 30,970 27,600 6141 Pension - PERA 29,800 30,357 31,181 31,181 37,190 33,055 38,215 34,135 6142 Work Comp Ins 2,435 2,546 2,581 2,581 2,730 2,160 2,945 2,340 6144 Long -term Disability Insurance 1,183 1,214 1,239 1,239 1,360 1,210 1,400 1,250 6145 Hospital & Life Insurance 62,400 60,720 59,100 59,100 79,200 63,900 82,980 67,020 Total 538,049 551,720 556,809 556,809 653,855 574,420 673,410 594,095 6210 OFFICE SUPPLIES Project Folders 1,000 Misc 500 500 500 500 500 500 500 500 Total 1,500 500 500 500 500 500 500 500 6229 GENERAL SUPPLIES Name Plates, Pins Drafting Supplies 400 400 400 400 400 400 400 400 Total 400 400 400 400 400 400 400 400 6235 CONSULTANT SERVICES Co -Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Studies 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 TOD- Transit Oriented Development 6,000 6,000 Economic Dev. Studies 7,000 7,000 Station area TOD local match (45,000) 15,000 Total 16,000 33,500 5,500 5,500 5,500 5,500 5,500 5,500 6239 PRINTING /PUBLISHING Promotion Printing 5,000 5,000 3,000 3,000 3,000 3,000 3,000 3,000 Report Printing (Comp Plan), Business Cards 125 200 200 200 200 200 200 200 Total 5,125 5,200 3,200 3,200 3,200 3,200 3,200 3,200 6240 CLEAN SERVICE /GARBAGE REMOVAL Annual clean -up day 1,300 - Total 1,300 - - - - - - - 6249 OTHER CONTRACTUAL SERVICES City Promotions - Chamber 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Economic Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 GIS Support Contract - Dakota County 17,685 17,685 18,500 18,500 18,500 18,500 18,500 18,500 Pictometry 2,000 3,500 3,500 3,500 3,500 ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 29,685 29,185 30,000 30,000 33,500 33,500 33,500 33,500 6265 REPAIRS - EQUIPMENT Color Printer Maintenance 175 175 175 175 175 175 175 175 Misc Repairs (Lectriever) 250 250 250 250 250 250 250 250 Total 425 425 425 425 425 425 425 425 6275 SCHOOL /CONF /EXP - LOCAL Planning Staff State Conf / Seminars 2,800 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Planning Commission State Conf 800 600 600 600 600 600 600 600 Rotary Meetings 500 500 500 500 500 500 500 500 SLUC /EDAM /ULI /Chamber 800 800 800 800 800 800 800 800 Total 4,900 4,900 4,900 4,900 4,900 4,900 4,900 4,900 6276 SCHOOL /CONF /EXP - OTHER LMC - day APA /ULI /IEDC Conf. 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 NDC - week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 2,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6277 MILEAGE ALLOWANCE Mileage Allowance 1,400 1,650 3,300 3,300 3,300 3,300 3,300 Mileage Reimbursement 300 500 500 500 500 500 500 500 Total 300 1,900 2,150 3,800 3,800 3,800 3,800 3,800 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 750 6280 DUES & SUBSCRIPTIONS APA Dues 2,000 2,200 2,500 2,500 2,500 2,500 2,500 2,500 PAS 750 845 850 850 850 850 850 850 Other (EDAM, ULI, SLUC, IEDC, Rotary) 800 1,500 1,700 1,700 1,700 1,700 1,700 1,700 Positively MN 450 Total 4,000 4,545 5,050 5,050 5,050 5,050 5,050 5,050 Total Net of Personnel 66,385 84,305 55,875 57,525 61,025 61,025 61,025 61,025 TOTAL EXPENSES $ 604,434 $ 636,025 $ 612,684 $ 614,334 $ 714,880 $ 635,445 $ 734,435 $ 655,120 88 Apple lley Notes: This page left intentionally blank 89 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 06 1013 Code Enforcement DESCRIPTION OF ACTIVITY As Apple Valley grows and ages, the developed commercial and residential property requires monitoring and ordinance compliance to remain properly maintained. Code Enforcement is responsible for general property maintenance concerns, notices of violation to property owners, compliance follow -up, abatement of nuisance conditions, and court assisted compliance when needed. Monitoring of waste hauling, outside parking and vehicle storage, and abatement of general nuisance conditions, such as yard storage, noise complaints and noxious weeds are common activities. Complaints and the need for follow -up actions remain in high volume and complexity. The most complex concerns require a case work approach with property owners. The maintenance of the housing stock in 2015 requires vigilance with a concern about deferred maintenance and in some instances hoarding. The number of vacant, foreclosed, or poorly maintained housing is significantly declining. The 2015 budget provides resources to proactively promote housing maintenance in neighborhoods. MAJOR OBJECTIVES FOR 2015 • Respond to complaints, investigate and pursue compliance. • With repeat offenders, facilitate compliance with further legal action, if necessary. • Enforce the housing maintenance code using case work strategies that assist property owners with compliance. • Educate residents to secure voluntary compliance in ordinance requirements: tall grass and weeds, watering restrictions, waste hauling, outside parking and storage of vehicles; outside storage of materials and removal of refuse, interior maintenance of buildings. • Proactively encourage property maintenance and recommend resources to assist in remodeling and repair. IMPACT MEASURES / PERFORMANCE INDICATORS (N.R. — not reported) Actual Projected Actual Projected Projected Item 2012 2013 2013 2014 2015 Complaints /Investigations 2559 2 4 4,100 4,100 Garbage Can /Trash 411 300 487 400 400 Grass /Weeds 222 300 194 300 300 Residential Alt /Addition /Repair /Roof/ 1 1 836 1 1400 Siding Permits CDA Home Improvement Loans 10 12 6 12 7 Dart's Senior Maint. Assist. 12 12 15 6, on average, $23,592 per loan instead of more loans at smaller loans 2 New program added 90 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Code Compliance Specialist 1 1 1 1 1 Code Enforcement Officer 1 1 - - - Admin Specialist 1 1 1 1 1 Temporary Status Personnel Schedule — Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Code Enforcement Officer - - 1040 1040 900 Summary Budget Department 06 Code Enforcement 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Fines - Weed mowing Expenditures Salaries & Wages 101,133 105,195 115,967 141451 140,244 149,035 153465 Emp. Benefits 35,353 34722 39,433 46,071 44,612 49775 51775 Supplies 2 2 2 4,400 4 3,470 3 Contractual Serv. (1 (514) 20,354 5 8 9 9 Repairs & Maint. 35 - - 150 250 250 250 Training /Travel /Dues 206 740 514 3 3700 3 3,300 Other Exp. 66 34,373 198 - - - - Capital outlay - 10,925 - 1 2 2 Total Exp 137 177,389 190,327 200,722 203, 741 217,920 224,410 Net addition to (use of) (137 (177,389) (190,327) (200,722) (203,741) (217,920) (224,410) g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 91 Department Expense Summary Budget Years (2015 -2016) CODE ENFORCEMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 99,680 131,165 112,971 112,320 57,155 117,830 117,830 126,305 126,305 6111 -SALARY PART -TIME 0 20,455 20,970 20,970 21,500 21,500 6112 - SALARY - SEASONAL TEMP 4,283 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 1,182 2,500 2,404 2,500 899 2,500 2,500 2,500 2,500 6121 - INSURANCE CASH BENEFIT 555 842 343 6122 - COMP REQUEST -506 -250 -157 6123 - SALARY -OTHER 7,786 4,969 7,735 7,735 3,160 3,160 6105 - SALARIES AND WAGES 105,195 141,451 115 140,244 58,240 149,035 149,035 153,465 153,465 6138 - MEDICARE 1,512 2,051 1,659 2,039 831 2,160 2,160 2,225 2,225 6139 - FICA 6,467 8,770 7,093 8,720 3,552 9,240 9,240 9,515 9,515 6141 - PENSIONS -PERA 7,276 10,255 8,347 8,503 4,198 11,180 11,180 11,510 11,510 6142 - WORKERS COMPENSATION 540 712 591 710 299 840 745 905 805 6144 - LONG -TERM DISABILITY INSURANCE 282 403 323 340 161 350 350 360 360 6145 - MEDICAL INSURANCE 17,013 23,880 19,413 24,300 10,250 26,400 26,100 27,660 27,360 6146 - DENTAL INSURANCE 1,368 1,565 761 6147 - LIFE INSURANCE -BASIC 21 23 11 6148 - LIFE INSURANCE -SUPP /DEPEND 242 421 205 6125 - EMPLOYEE BENEFITS 34 46,071 39,433 44,612 20,269 50,170 49,775 52 51 6210 - OFFICE SUPPLIES 77 250 38 250 7 250 100 250 100 6211 - SMALL TOOLS & EQUIPMENT 214 200 0 100 0 100 100 100 100 6212 - MOTOR FUELS /OILS 2,251 2,900 2,246 3,570 1,042 3,570 2,670 3,570 2,670 6215 - EQUIPMENT-PARTS 297 500 173 250 44 250 250 250 250 6216 - VEHICLES- TIRES /BATTERIES 0 250 479 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 34 300 0 300 0 300 100 300 100 6205 - SUPPLIES 2,873 4,400 2,936 4 1,092 4,720 3,470 4,720 3,470 6237 - TELEPHONE /PAGERS 982 1,500 991 1,700 303 1,700 1,500 1,700 1,500 6239 - PRINTING 0 900 205 700 55 700 400 700 400 6240 - CLEANING SERVICE /GARBAGE 252 0 0 6249 - OTHER CONTRACTUAL SERVICES -1,748 3,000 19,158 6,190 375 6,190 7,710 6,190 7,710 6230 - CONTRACTUAL SERVICES -514 5,400 20,354 8,590 733 8,590 9,610 8,590 9,610 6265 - REPAIRS - EQUIPMENT 0 150 0 250 0 250 250 250 250 6260 - REPAIRS AND MAINTENA 0 150 0 250 0 250 250 250 250 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 337 1,400 454 1,900 205 1,900 250 1,900 250 6276 - SCHOOLS /CONFERENCES /EXP OTHER 1,000 1,000 1,000 1,000 1,000 1,000 6277 - MILEAGE /AUTO ALLOWANCE 0 0 0 0 0 0 1,650 0 1,650 6280 - DUES & SUBSCRIPTIONS 60 350 60 100 60 100 100 100 100 6281 - UNIFORM /CLOTHING ALLOWANCE 342 500 0 700 0 700 300 700 300 6270 - TRNG /TRAVL /DUES /UNIF 740 3,250 514 3,700 265 3,700 3,300 3,700 3,300 6310 - RENTAL EXPENSE 198 0 6333 - GENERAL -CASH DISCOUNTS 0 0 0 City of Apple Valley 92 Department Expense Summary Budget Years (2015 -2016) CODE ENFORCEMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6399 - OTHER CHARGES 34,373 0 0 0 0 6301 - OTHER EXPENDITURES 34,373 0 198 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 10,925 0 17,527 6745 - VERF CHARGES 1,625 675 2,480 2,480 2,540 2,540 6701 - TOTAL CAPITAL OUTLAY 0 10,925 1,625 18,202 2 2 2,540 2,540 6901 - TOTAL DEBT SERVICE 0 0 0 6001 - EXPENDITURES 177,388 200,722 190,327 203,741 98,799 218,945 217,920 225,440 2241410 93 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 153,179 109,970 131,165 112,320 117,500 117,830 117,830 126,305 126,305 6111 Salary - Part -time 26,718 20,455 10,000 20,970 20,970 21,500 21,500 6112 Salary - Seasonal Temp 6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salaries - Other 2,397 8,275 7,786 4,969 4,969 7,735 7,735 3,160 3,160 6138 Medicare 2,292 2,138 2,051 2,039 1,749 2,160 2,160 2,225 2,225 6139 FICA 9,801 9,144 8,770 8,720 7,440 9,240 9,240 9,515 9,515 6141 Pension - PERA 11,461 8,718 10,255 8,503 8,503 11,180 11,180 11,510 11,510 6142 Work Comp Ins 750 716 712 710 694 840 745 905 805 6144 Long -term Disability Insurance 451 342 403 340 340 350 350 360 360 6145 Hospital & Life Insurance 34,320 24,960 23,880 20,000 24,300 26,400 26,100 27,660 27,360 Total 217,151 193,481 187,522 180,556 177,995 199,205 198,810 205,640 205,240 6210 OFFICE SUPPLIES Miscellaneous 250 250 250 250 250 250 100 250 100 Total 250 250 250 250 250 250 100 250 100 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 200 200 200 100 100 100 100 100 100 Total 200 200 200 100 100 100 100 100 100 6212 MOTOR FUELS /OIL Fuel, oil, etc. for 1 Vehicle 2,900 2,900 2,900 2,670 2,670 2,670 2,670 2,670 2,670 Vehicle 2 2,000 2,000 900 900 900 (in Muni Bldg) 900 Total 4,900 4,900 2,900 3,570 3,570 3,570 2,670 3,570 2,670 6215 EQUIPMENT - PARTS Parts for 1 vehicle - Replace 2014 500 500 500 Misc 250 250 250 250 250 250 250 250 Total 750 750 500 250 250 250 250 250 250 6216 TIRES /BATTERIES Tires for 1 vehicle - Replace 2014 250 250 250 Vehicle Replacement 250 250 250 250 250 250 250 250 Total 500 500 250 250 250 250 250 250 250 6229 GENERAL SUPPLIES Code Enforcement Supplies 300 300 300 300 300 300 100 300 100 Total 300 300 300 300 300 300 100 300 100 6237 TELEPHONE /PAGERS Mobile Phones - Verizon 1,000 1,000 1,500 1,200 1,200 1,200 1,000 1,200 1,000 Mobile Connections - Nextel 500 500 Mobile Insp # 2 1,000 1,000 500 500 500 500 500 500 Total 2,500 2,500 1,500 1,700 1,700 1,700 1,500 1,700 1,500 6239 PRINTING /PUBLISHING Bus.cards/ door tags 400 400 400 200 200 200 200 200 200 promotional brochures - 500 500 500 500 200 500 200 Total 400 400 900 700 700 700 400 700 400 6249 OTHER CONTRACTUAL SERVICES Software Maintenance -'15 add'I license 2,000 2,000 5,190 5,190 5,190 6,710 5,190 6,710 Software/Training/Install Remodling Initiative Plan Book 10,000 Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 3,000 3,000 6,190 16,190 6,190 7,710 6,190 7,710 6265 REPAIRS - EQUIPMENT Car wash 150 150 150 150 150 150 150 150 150 2nd vehicle 100 100 100 100 100 100 100 100 Total 250 250 150 250 250 250 250 250 250 6275 SCHOOL /CONF /EXP - LOCAL Workshops /Online Training 500 500 250 250 250 250 250 250 Mileage - Allowance 1,400 1,650 1,650 1,650 - 1,650 - Total 500 500 1,400 1,900 1,900 1,900 250 1,900 250 6276 SCHOOL /CONF /EXP - OTHER Housing /Maintenance Code 2,000 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Housing /Maintenance Code 500 500 Total 2,500 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6277 MILEAGE ALLOWANCE - - - - - 1,650 1,650 Total - - - - - - 1,650 - 1,650 6280 DUES & SUBSCRIPTIONS International Code Council (2) 200 200 200 MAHCO (2) 100 100 100 100 100 100 American Assoc of Code Enforcement 150 150 150 Total 350 350 350 100 100 100 100 100 100 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms (1) 500 500 500 500 500 500 200 500 200 Inspec. 500 500 200 200 200 100 200 100 Total 1,000 1,000 500 700 700 700 300 700 300 6725 CAPITAL OUTLAY - OFFICE EQUIP Miscellaneous 19,000 Total - - - - 19,000 - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Charges 1,625 1,625 2,480 2,480 2,540 2,540 Total - - - 1,625 1,625 2,480 2,480 2,540 2,540 Total Net of Personnel 15,400 16,900 13,200 18,885 47,885 19,740 19,110 19,800 19,170 TOTAL EXPENSES $ 232,551 $ 210,381 $ 200,722 $ 199,441 $ 225,880 $ 218,945 $ 217,920 $ 225,440 $ 224,410 94 Apple lley Notes: This page left intentionally blank 95 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 20 1200 Police DESCRIPTION OF ACTIVITY The Police Department encompasses a number of functions and activities in carrying out the department's objectives. The core functions of the department include; Police Administration, Dispatch, Patrol, Investigations and Records. The department also provides other activities which while not mandated by law assist the department in achieving the overall mission of protecting the community and improving its quality of life through service, education and enforcement. These other "value added services and programs" include; Special Enforcement Team, K -9 program, Community Service Officer Program, Dakota County Special Operations Team, Dakota County Multi- agency Assistance Group (DCMAAG), Dakota County Drug Task Force, Neighborhood Collaboration Officer Program, and if accepted as proposed, participate in a county -wide Electronic Crimes Task Force. Following the Police Department budget summary below, is a discussion of the functions and activities of the department. MAJOR OBJECTIVES FOR 2015 The primary objective for 2015 is to continue to increase the level of police services that our residents and business owners have come to expect with the inclusion of an additional officer specializing in computer forensics and technological devices often associated with crimes. In order to soften the budgetary impact some reorganization and reductions have already been implemented within the department. The 2015 objectives include: • Maintain adequate preventative patrol of the community and reasonable response times. • Participation in the Dakota County Drug Task Force with one officer assigned full -time to this unit. • Participation in Dakota County Technology Crimes Task Force with one full -time officer assigned to the group. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to traffic safety in neighborhoods utilizing two full -time patrol officers, to the Special Enforcement Team (SET), speed display trailers and Car 54. • Investigate criminal cases in a thorough timely manner. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. 96 • Continue our efforts to maintain quality multi - family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration Ordinance, education of tenants and landlords and marketing the Crime Free Multi- Housing program devoting one patrol officer to this program. • Continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen Citizens Academy, alcohol server training and the retail crime prevention program. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate and continued utilization of bicycle patrol. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 # Calls for Service 39 39 35 36 38 Traffic Offenses 8 7 6 5 7 Responses to Accidents 1 1 995 1 1 Detective Investigations 603 568 450 550 560 Personnel — Authorized Staffing Levels Position 2009 2010 2011 2012 2013 2014 2015 ** Chief 1 1 1 1 1 1 1 Captain 2 2 2 2 2 2 2 Police Administrative Manager 0 0 0 0 0 1 1 Department Assistant 1 1 1 1 1 0 0 Patrol Sergeant 6 6 6 6 7 7 7 Patrol Officer 25 25 24 24 25 25 25 K -9 Officer 1 1 1 1 1 1 1 Special Enforcement Team Officer 2 2 2 2 2 2 2 School Resource Officer 3 3 3 3 3 3 3 Community Service Officer 5 4 4 4 4 6 4 Detective Sergeant 1 1 1 1 1 1 1 Detective 4 4 4 4 4 5 5 Drug Task Force Detective 1 1 1 1 1 1 1 Tech. Crimes Task Force Officer 0 0 0 0 0 0 1 Evidence & Property Technician 1 1 1 1 1 1 1 NCOP Sergeant 1 1 1 1 1 1 1 Multi - Family Housing Officer 1 1 1 1 1 1 1 Retail Crime Officer 1 1 1 1 1 1 1 Crime Prevention Specialist 1 1 1 1 1 1 1 Records Unit Supervisor 1 1 1 1 1 0 0 Lead Records Technician 0 0 0 0 0 1 1 Records Technicians 7 7 6 6 6 5 5 Police Records Assistant 0 0 1 1 1 1 1 Total Sworn Personnel 49 48 48 48 50 51 52 Total Support Personnel* 16 15 15 15 15 16 14 ** Proposed Staffing levels for the 2015 Budget 97 Volunteer Hours Adopted Adopted Adopted Proposed 2012 2013 2014 2015 Police Explorers 20 19 19 19 Chaplains 5 5 5 5 Summary Budget Department 20 Police 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES - ACCIDENT REPORT 1 1 158 450 324 1,000 1,000 1,000 1,000 FEES -OTHER PUBLIC SAFETY 13,864 19,407 2,500 10,000 10,000 10,000 10,000 FEES- DARE,LIASON OFFICER 147 148,179 171 150,670 150,670 153,700 155,235 FEES -POST BOARD REIMB CONT. ED 18,179 15,608 15,378 19,000 19,000 19,000 19,000 REIMBURSE POLICE SPEC DETAIL 45,920 53,351 40,000 40,000 40,000 45,000 46,400 AID -STATE POLICE 322,628 310,681 333,571 330,000 330,000 330,000 330,000 GRANTS OTHER 19,989 16,100 34 16,000 16,000 22 21,300 569,440 563,776 597,390 566,670 566,670 581 582,935 Expenditures: Salaries & Wages 4,592,031 4,597,768 4,940,240 4,942,852 5,065,645 5,103,075 5,313,915 Emp. Benefits 1 1,430,413 1,514,184 1,631,359 1,701,718 1,804,555 1,887,150 Supplies 221,030 282,061 264 287,341 262,320 259,970 264 Contractual Serv. 1,068,452 963,638 916,572 931,393 886,914 896,780 905,934 Utilities 490 542 673 250 250 560 560 Repairs & Maint. 57,601 70,392 70,840 62 37 36,755 38,725 Training /Travel /Dues 119,322 112 133,870 139,515 163,217 160,435 156,995 Other Exp. 161,868 69,723 67,603 74,975 73,418 76,020 34,900 Capital outlay 97 203,662 231 200,000 175,600 189,630 196,870 7 7,730,674 8,139,329 8,270,085 8,366,482 8,527,780 8,799,495 Net addition to (use of) general (7,172,363) (7,166,898) (7,541,939) (7,703,415) (7,799,812) (7,946,680) (8,216,560) revenues 2015 CAPITAL OUTLAY The department's vehicle replacements are included in the Vehicle and Equipment Replacement Fund, the annual charge to the Police Department is $214,600 for 2015. ACTIVITIES AND FUNCTIONS The following is a discussion of the activities and functions of the Police Department, including estimated costs for performing each function. All of the costs identified in each activity discussion are included in the department -wide budget above or within other departments, for example the Data Processing Department budget includes the costs for the LOGIS system. 98 POLICE DEPARTMENT BUSINESS UNITS The majority of the police departments in the United States consist of five distinct business units: • Administration • Dispatch • Patrol • I nvestigations • Records These business units encompass the activities that must take place for a police department to exist. They will vary in relation to the size of the department. For example, in a very small police department, serving a small population, the demand for service is less and there may not be an investigation division or a records unit. That does not mean that these duties are not performed, rather it means that patrol officers perform these duties. The administrative unit may consist of a single person, the chief of police, who may also work as a patrol officer. With the demands placed upon a department the size of Apple Valley, a certain level of specialization must take place to ensure that we operate efficiently. Cost Analysis and Assumptions Used This analysis will capture the majority of the costs involved with and allocated to the various business units and programs in the Department. While it is fairly easy to capture salary and benefit costs associated with the various business units and programs, it is more difficult to assign costs such as dispatching fees and technology charges to one specific area. Therefore, you will note costs that are assessed against every employee in the Department. This is due in part to the impact that dispatching, records management, field based reporting, and data connections have on every employee. We have grouped these costs under the heading of technology. Some of the major costs captured in this assessment include, but are not limited to: • Dakota Communication Center Fees • Cellular Communication Charges • Criminal Justice Data Network Fees • Criminal Justice Information and Integration Network Fees • Digital Dictation System Fees Police Administration Minnesota law requires that each law enforcement agency have a Chief Law Enforcement Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of Police and is responsible for the operation of the department. In a department the size of Apple Valley, there is usually a command structure between that of Police Chief and Police Sergeant. In the Apple Valley Police Department this command rank is that of Captain. There are two Captains. One is in command of Operations, which includes the Patrol Division and Community Service Officers. The second Captain is in command of Support Services, which includes the Investigation Unit, Records Unit and Neighborhood Collaboration Officer (NCOP) Unit. 99 Police Administration must be responsive to the needs and concerns of the community in the delivery of police services. It is the responsibility of the Police Administration to provide overall direction in the operation of the police department receiving guidance from the Mayor, City Council and City Administrator. Administration is also responsible for budget preparation, internal affairs investigations, developing department policy, making personnel recommendations, preparation of periodic and special reports, department evaluations, community relations, media relations, financial tracking, grant management, department training records and interdepartmental communications. The Police Chief and Captains are on call 24 hours a day and each has a police vehicle assigned to them. The following chart details the command structure of our department as well as our neighboring law enforcement agencies. City Population Chief Deputy Chief Captain Lieutenant Apple Valley 50 1 2 Burnsville 59 1 2 Eagan 64 1 1 3 Lakeville 57,470 1 T 1 4 2015 Anticipated Costs — Police Administration Salary and Benefits Chief 161 Captains - 2 283 Police Administrative Manager 99 Uniforms 3 Vehicle Costs Capitalization 11 Fuel 7,090 Maintenance 2 Direct Costs Training 3 Technology 64 Memberships 1 Total $6389551 100 Police Dispatching Services In December of 2007, the City of Apple Valley, along with all of the Dakota County public safety entities, consolidated their public safety dispatch systems into jointly owned dispatch center, the Dakota Communications Center (DCC). Governance of this entity is in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a percentage of the funds needed to operate the center based upon population and the number of Computer Aided Dispatch (CAD) events. DCC Direct Costs Membership Fees 915 800 MHz Access 27 LOGIS (RMS & Mobile) 107 Total $1 Patrol Division The Patrol Division is responsible for providing the department's frontline services. This division most often provides our first point of contact with the community and provides most of our services. These core services are those most visible on a daily basis. The Patrol Division contains the largest allocation of manpower and the Division is unlike any other division within the police department because of its visibility and the amount of contact they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours a day, 7 days a week response to citizen - initiated calls for service, in addition to officer - initiated activity. The authorized strength of the Patrol Division is 7 Sergeants and 25 Officers. During 2013, the Patrol Division was responsible for handling over 35,000 calls for police service. The patrol officers are the first line of defense against those who represent a threat to public safety. They are highly trained professionals, who at times must unselfishly place themselves at risk in order to protect the community. Patrol Division Outcome Measures Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests 2014* 13 71 422 1 512 2013 35 160 995 6 1 2012 39 145 1 7 1 2011 39 220 1 8 1 2010 37 192 1 7 1 2009 41 228 1 9 2 2008 1 41 251 1 9 2 *Through 5 -31 -14 101 Overtime Hours We endeavor to keep overtime costs at a minimum within the department. We closely monitor overtime to minimize our costs. It is department policy not to utilize overtime to backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall below our established minimum staffing levels to ensure continuity of service. It is important to note that under the labor agreements and the personnel ordinance, employees, with the exception of the Chief of Police and Captains, have the option of selecting compensatory hours in lieu of overtime pay for hours worked. Some aspects of overtime are administratively uncontrollable. Examples include mandatory court appearances outside of normal work hours, patrol shift extensions due to arrests, or high call for service volumes. The historical overtime record for all hourly sworn personnel is depicted in the accompanying table. Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay 2014* 1 307 56 50 2013 4 714 160 108 2012 3 844 129 108 2011 3 726 98 115 2010 2 720 81 112 2009 3 764 100 133 2008 3 725 148 107 *2014 through 5 -30 -14 2015 Anticipated Costs — Patrol Division Salary and Benefits Sergeants (7) 895 Officers (25) 2 Uniforms (32) 33 Vehicle Costs Capitalization 119 Fuel 75 Maintenance 25 Direct Costs Training 26 Technology 516 Specialized Equipment 44 Total $493679345 102 Detective Unit All but the smallest police departments in the United States have a specialized unit that conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that are handled by uniformed patrol officers. They have received specialized training in areas such as: • Homicide Investigation • Fraud • Internet Crimes Against Children • Sexual Assault • Child Abuse and Neglect • Robbery • Interview and Interrogation • Surveillance In addition to conducting criminal investigations, this unit is also responsible for: • Liquor License background investigations. • Massage Business /Therapist License background investigations. • Pre - employment investigations on potential city employees. • Solicitor permit background investigations. • Coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • Conducting community education in such areas as Internet Safety. Detective Unit Outcome Measures Year Total Cases Cases per Detective 2014* 272 68 2013 450 113 2012 568 142 2011 603 151 2010 498 125 2009 430 108 2008 519 130 * As of 5/30/14 103 2015 Anticipated Costs — Investigations Unit Salary and Benefits Sergeants (1) 127 Detectives (5) 582 Property Room Clerk 32 Uniforms (6) 6 Vehicle Costs Capitalization 22 Fuel 14 Maintenance 4 Direct Costs Training 5 Technology 96 Specialized Equipment 8 Total $901 Records Unit The police department's role in the criminal justice system is to conduct investigative inquiries and gather facts. Every police department must document information that is obtained during investigations. This information must be maintained, searchable, and retrievable. The vast majority of the information and data created and stored by our agency is considered public data. As such, this data must be retrieved and released to the public upon demand. It is the responsibility of the records unit to process, retain, retrieve and forward this information. The unit is responsible for data entry concerning missing and wanted persons, stolen vehicles, stolen property and a host of other things that must be entered into the state and federal criminal information systems. These systems are highly controlled and monitored by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal Apprehension. The data entries are closely monitored for accuracy, and we are subject to an annual audit which not only verifies the accuracy of each entry but also verifies our policies, procedures and practices that provide for the overall security of the system. Records Unit Outcome Measures Year Incident Data Practices Permits to Criminal History Reports Requests Purchase Entries Processed Processed Processed Firearms 2013 7 2 564 1 2012 7 3 591 1 2011 8 2 395 1 2010 8 1 370 1 2009 8 1 420 1 2008 9 1 389 2 The Records Unit consists of a Lead Records Technician, five Records Technicians and one part -time Records Clerk. 104 2015 Anticipated Costs — Records Unit Salary and Benefits Lead Records Technician (1) 80 Records Technicians (5) 388 Records Clerk — Part -time (1) 15 Uniforms 3 Direct Costs Training 1 Technology 113 Specialized Equipment 9 Total $612 VALUE ADDED SERVICES AND PROGRAMS This section of our analysis addresses the "value added services" delivered by the police department. These services are not mandated by law, but they assist the department in achieving the overall mission of protecting our community and improving its quality of life through service, education and enforcement. It is important to note that if these programs were eliminated only a portion of their costs would result in a budgetary savings for the City of Apple Valley. For example, if you eliminate the School Resource Officer program, the department would still need to be adequately staffed to handle the requests for police services that come from the students and staff in the various school district facilities located in our community. Value Added Services and Programs — Patrol Division Special Enforcement Team Program Program Purpose The Special Enforcement Team (SET) has been in existence since it was authorized by the City Council in 2001. At the time of its inception, the focus of SET was traffic law enforcement. This was accomplished through concentrated traffic enforcement in problem areas in our community. These problem areas were identified primarily through citizen complaints and areas with the highest accident rates. Since that time, the duties of SET have been greatly expanded. SET is responsible for conducting registration verification of predatory offenders living in our community. Predatory offender registration is a requirement under Minnesota Statutes for individuals who have committed violent crimes and have been discharged from correctional facilities. Under the authority granted in Minnesota Statutes, the department is required to verify the status of these individuals through home visits, updating their employment, contact, and other biographical information. SET also has responsibility for the service of arrest warrants issued by the District Court and state mandated compliance audits for the sale of alcohol and tobacco to minors. 105 The Patrol Division as a whole could absorb all of the duties currently assigned to the SET. However, if you were to eliminate this program and reassign these duties, it would place additional time constraints on the patrol officers who are responsible for responding to the immediate calls for service from the public. Additionally, because of the current staffing levels and calls for service demands facing our patrol officers, the level of traffic law enforcement in the community would be reduced. Special Enforcement Team Outcome Measures Year Citations Predatory Offenders Tobacco Sales Alcohol Sales Issued Monitored Compliance Audits Compliance (Quarterly) Audits 2013 1 42 128 172 2012 2025 63 120 166 2011 1677 41 90 167 2010 1229 72 116 168 2009 1035 77 57 77 2008 495 59 27 124 2015 Anticipated Costs — Special Enforcement Team Program Salary and Benefits Officers (2) 210 Uniforms 2 Vehicle Costs Capitalization 7 Fuel 4,726 Maintenance 1 Direct Costs Training 1 Technology 32 Total $260 Police K -9 Program Program Purpose The safety of the public and police officers is the primary reason for having a K -9 team in our department. Since 2005, our department has been fielding one dog and its officer /handler. This program is assigned to the Patrol Division. Police departments utilize dogs because of their keen sense of smell that allows them to locate suspects who are hiding. Police dogs are valuable when it comes to searching large buildings due to the speed and thoroughness at which they function. Simply stated, police dogs are a force multiplier that can do the job better and more efficiently than a police officer can do on foot. 106 Assisting officers to detect crime, including illicit drugs, and locate and apprehend criminals, is part of keeping our community safe. As such, it is in keeping with the department's mission. Conducting K -9 demonstrations is part of the continuous job of building a positive relationship between the police and the public, educating the public, and improving quality of life within the community. As a part of the overall evaluation of the K -9 program, we need to ascertain if there is another government unit that should be performing this function or if this function should be contracted out to the private sector. Conducting searches for suspects and fugitives and making arrests are the duties of law enforcement. There are private entities that do have specially trained dogs available to assist police departments. Some examples include search and rescue dogs and cadaver dogs. These dogs are available upon request on a fee or free basis and may be utilized, but the dog handlers are prohibited by state statute from practicing law enforcement without a license. Other law enforcement agencies could provide K -9 services to our department. In fact, they typically do if our K -9 team is not on duty. There is no requirement that a police department have a K -9 team. K -9 Team Staffing Comparisons City K -9 Teams Apple Valley 1 Burnsville 2 Eagan 2 Lakeville 2 2015 Anticipated Costs — K -9 Program Salary and Benefits: Officer 109 Uniforms 1 Vehicle Costs: Capitalization 3 Fuel 2,363 Maintenance 800 Direct Costs: Food 2 Memberships 80 Specialized Equipment 500 Training 1 Technology 16 Veterinary Care 3 Total $1419011 107 Dakota County Special Operations Team (SOT) Program Purpose The Dakota County Special Operations Team ( DCSOT) is a cooperative effort of public safety agencies in Dakota County. This team was developed as a part of our nation's response to the 9 -11 terrorist attacks that occurred in 2001. The majority of the funding for the formation of the team was obtained through federal grants. The governing entity for the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC). The DCSOT is comprised of firefighters and police officers from various public safety agencies in Dakota County. The members of the DCSOT are highly trained individuals that specialize in various response scenarios that are considered high risk but have a low frequency of occurrence. Some examples of the types of responses the DCSOT is trained for include hazardous materials response, weapons of mass destruction response, technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or the specialized skills they possess. The membership assigned to the DCSOT as of June 1, 2014 by public safety agency and discipline is depicted below: - Agency Fire Police Apple Valley 2 1 Burnsville 4 1 Dakota County Sheriff N/A 0 Eagan 3 1 Farmington 3 1 Hastings 4 0 Inver Grove Heights 3 0 Lakeville 3 1 Mendota Heights 0 0 Rosemount 3 1 South Metro Fire 4 0 South Saint Paul N/A 0 West Saint Paul N/A 0 Total Membership 29 6 The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task Force One (MN -TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN -TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. 108 DCSOT Incident Responses during 2013: • January - Assist Hastings PD with recovery of a body. • March- Assist AVPD and MAAG with suicidal male threatening chemical attack. • April- Assist Burnsville PD with crime scene /recovery of body. • May- Response to children trapped in landslide in Lillydale. • May- Assist AV Fire with chemical spill in theater. • June- Assist Eagan PD and Eagan Fire with chemical mixture. • August- Assist Dakota County Sheriff's Dept. with haz -mat issue. • September- Assist AVPD and AV Fire with suicide involving chemicals. 2015 Anticipated Costs — Dakota County Domestic Preparedness Committee (DCDPC) & Dakota County Special Operations Team (SOT) Salary and Benefits Officer — Training Time (232 Hrs.)* 12,999 Officer — Overtime 1 Direct Costs Memberships 15 Total $29 * The costs depicted here represent the "lost opportunity" costs associated with this activity. Detective Sean McKnight is assigned to the DCSOT. He attends 160 hours of training to minimally maintain his current levels of certification for the team. He attends this training during his normally scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do not backfill these hours. Dakota County Multi Agency Assistance Group (DCMAAG) Program Purpose The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police tactical team, which is commonly referred to as a Special Weapons and Tactics Team (SWAT). This team was developed to respond to high risk but low frequency incidents that occur throughout Dakota County. The DCMAAG team responds to approximately 16 incidents per year. These incidents include barricaded suspects, hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions. Our department contributes four Officers and three Sergeants to the team. Our personnel undergo intensive specialized training to become members of the team. The team trains a minimum of 160 hours annually to maintain their skills. Every law enforcement agency in Dakota County, with the exception of Burnsville and Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their own SWAT team to handle response situations in their communities. The DCMAAG team is comprised of 41 officers from its member agencies and 2 tactical paramedics from Health East. 109 DCMAAG Team Personnel Agency Tactical Officers Crisis Negotiators Tactical Paramedics Apple Valley 5 2 0 Dakota County Sheriff 7 2 0 Farmington 4 1 0 Hastings 2 1 0 Health East 0 0 2 Inver Grove Heights 1 0 0 Lakeville 4 2 0 Mendota Heights 2 0 0 Rosemount 2 0 0 South Saint Paul 3 0 0 West Saint Paul 3 0 0 Total Membership 33 8 2 DCMAAG Team Response Data Location 2013 2012 2011 2010 2009 2008 2007 Apple Valley 5 2 1 2 2 3 2 Burnsville 2 0 0 0 2 0 0 Dakota County 2 2 0 1 0 2 1 Eagan 0 1 0 0 2 1 2 Farmington 1 0 1 0 0 2 1 Hastings 2 0 3 1 1 1 1 Inver Grove Heights 2 1 1 0 4 0 2 Lakeville 2 2 1 0 1 5 5 Mendota Heights 0 0 1 0 1 0 0 Northfield 0 1 0 0 0 0 0 Rosemount 1 1 1 0 0 1 0 South Saint Paul 1 2 2 2 2 1 3 Washington County 0 0 1 0 0 0 0 West Saint Paul 0 4 1 1 2 5 1 Woodbury 0 1 0 0 0 0 0 Total Responses 18 17 13 7 17 21 18 As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if there is another government unit that should be performing this function or if this function be contracted out to the private sector. Because the very nature of the types of incidents the DCMAAG Team responds to involve law enforcement activities, these activities cannot be outsourced to the private sector. 110 2015 Anticipated Costs — DCMAAG Team Salary and Benefits Tactical Negotiator - Training Time* 7 Tactical Negotiator - Overtime 5 Tactical Officer - Training Time* 61 Tactical Officer - Overtime 13 Uniforms 1 Direct Costs Ammunition & Supplies 6 Memberships 8 Training 3 Total $105 *The costs depicted here represent the "lost opportunity" costs associated with this activity. In total, the Officers assigned to the DCMAAG Team spend 1,070 hours in training on an annual basis. They attend this training during their normally scheduled work week. We do not backfill these hours and as such, the normal work activity they would be engaged in is lost. Value Added Services and Programs — Support Services Division Dakota County Drug Task Force Program Purpose Since 1988, Dakota County law enforcement agencies have effectively addressed illegal drug activity through a multi - jurisdictional task force model. From 1988 through 1999, two multi - jurisdictional drug task forces operated in Dakota County: South Metro Drug Task Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and the East Metro Drug Task Force merged to create the Dakota County Drug Task Force ( DCDTF), which is the primary agency assigned to investigate illegal drug activity in Dakota County and surrounding areas. Since the establishment of the DCDTF, Dakota County's population has grown and population demographics have changed. The growth and change in population, in combination with ever changing trends in illegal drug activity, such as the rise of methamphetamine, has resulted in a significant increase in drug and drug related crimes throughout the county. Dakota County, like many counties throughout our nation, is not immune from illegal drug activity and its negative effects. The following chart represents the increasing activity the DCDTF has been involved in. In Dakota County, in the last five years, law enforcement authorities have arrested over 3,000 individuals directly involved in the illegal manufacture, distribution, or possession of drugs such as cocaine, marijuana, methamphetamine, and ecstasy. 111 DCDTF Activity Incident Type 2013 2012 2011 2010 2009 Arrests 638 737 706 591 710 Search Warrants Executed 185 207 226 161 185 Cash Seizures $190 $315 $318 $295 $454 Vehicles Seized 13 13 22 23 34 Firearms Seized 65 85 54 21 38 Amphetamine 2 239 367 19 28 Cocaine (pounds) 6.61 2.44 .49 1.17 1.55 Ecstasy (doses) 2 503 340 525 1 Heroin (grams) 1 445.49 21.52 39 553 Methamphetamine (pounds) 34.10 8.29 25.20 2.87 2.18 Marijuana (pounds) 183.06 302.16 656.27 118.7 242.1 Marijuana Plants 1 1 831 1 976 Oxycodone /Oxycontin (doses) 71.75 132.5 195.5 34 152 In recent years, police investigations have attributed several homicides, assaults, robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The extent of the presence of drugs in Dakota County is further evidenced by the fact that in the last five years, investigating officers have reported seizing over 12 pounds of cocaine, 2,400 grams of heroin, 1,500 pounds of marijuana, 72 pounds of methamphetamine, and 5,400 dosage units of ecstasy in Dakota County. Illegal drug activity in Dakota County is often connected to international drug traffickers. According to reports by the United States Department of Justice Drug Enforcement Administration, the majority of cocaine, marijuana and methamphetamine distributed in Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers. Once in Minnesota, these drugs are sold and distributed to local street gangs and independent dealers who operate and distribute the drugs in their local communities. Prior to the establishment of multi - jurisdictional drug task forces, individual police agencies in Dakota County were each responsible for drug investigations in their respective jurisdictions. Police agencies with limited and broader public safety responsibilities were slow to adapt to ever changing illegal drug trends and activities. Most of the investigation units ranged from one to seven detectives, many of whom had little, if any, expertise to effectively engage in proactive drug investigations. Valuable intelligence data was not collected, preserved, or shared with neighboring agencies. Cross - jurisdictional drug cases were often referred to an agency with sufficient resources to conduct follow -up investigations. When cases were passed among agencies, delays often resulted which in turn reduced the likelihood of a successful outcome. Consequently, most drug investigations and enforcement was limited to cases involving the incidental discovery of drugs when officers or detectives were involved in other types of investigations. Little, if any, proactive follow up investigations were conducted to identify the source of the drugs or the extent of involvement the suspect had in other illegal drug activity. 112 The Dakota County Drug Task Force is comprised of law enforcement officers from the following agencies: Apple Valley Police Department Lakeville Police Department Burnsville Police Department Mendota Heights Police Department Dakota County Sheriff Office Rosemount Police Department Eagan Police Department Savage Police Department Farmington Police Department South St. Paul Police Department Hastings Police Department West St. Paul Police Department Inver Grove Heights Police Department 2015 Anticipated Costs — Dakota County Drug Task Force Salary and Benefits: Detective (1) 116 Over -time Pay (Average) 14 Uniforms 1 Vehicle Costs: Lease 3 Fuel 2,363 Maintenance 800 Direct Costs: Training 838 Technology 16 Total $155 Technology Crimes Task Force Program Purpose Beginning with the development of the first computers, technology has become an increasingly important part of our lives and as technology has evolved, so has its role in criminal activities. With the development of the internet and the exponential increase in the power of electronic devices both desktop and handheld, technological devices have become one of the premier focal points of any serious investigation. As the importance of proper examination of technological devices has become increasingly important it has become apparent that simply purchasing software to occasionally mirror hard - drives is a totally inadequate approach. Developing highly trained examiners and continually updating forensic capabilities is now the expectation from the citizenry, prosecutors, and courts. Developing this capability within each police agency is impractical and can be cost prohibitive. Based on the successes of cooperative efforts experienced by the law enforcement community in Dakota County with such groups as the Multi- Agency Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations Team, and the Dakota Communications Center, a collaborative approach seems logical. 113 For this reason a pilot program is being proposed within Dakota County which would enhance forensic services provided to Dakota County agencies. This program will take the form of a task force with all agencies contributing either manpower or monetary resources. 2015 Anticipated Costs - Technology Crimes Task Force Salary and Benefits: Detective (1) 116 Over -time Pay (Average) 14 Uniforms 1 Vehicle Costs: Capitalization 3725 Fuel 2,363 Maintenance 800 Direct Costs: Training 838 Technology 16 Total $155 Neighborhood Collaboration Officer Program (NCOP) Program Purpose The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to increase the department's efforts in the area of problem- oriented policing. Problem - oriented policing is an approach to policing in which we conduct a careful examination of crime issues that are occurring in our community in hopes of discovering a new and more effective strategy for dealing with the issues. Problem- oriented policing places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other public agencies, the community and the private sector when their involvement has the potential for significantly contributing to the reduction of crime and quality of life issues. NCOP has responsibility for the following activities: • Partnering with 101 organized neighborhood watch groups • Monitoring 1,100 residential rental properties • Citizen's Police Academy • Teen Police Academy • Child Passenger Safety Program • Safety Camp • Business Watch NCOP is staffed by: • One Sergeant who supervises the program. • One Officer assigned to multi - family housing issues. • One Officer assigned to retail crime issues. • One civilian Crime Prevention Specialist. 114 The NCOP Sergeant also has supervisory responsibilities for the SRO program. As a part of the overall evaluation of NCOP, we need to ascertain if there is another government unit that should be performing this function or if it could be contracted out to the private sector. Because NCOP is entrusted with developing strategies that target not only problem properties but problem chronic offenders, they were charged by the City Council to coordinate and create a unified and collaborative effort on the part of the city departments (police, fire, code enforcement, building inspection, community development and prosecution) to address these issues. The efforts of the NCOP unit in reducing crime in multi - family and rental housing, educating landlords and tenants, making our schools safe and communicating crime prevention information to our citizens and businesses is in keeping with the department mission of protecting our community and preserving quality of life. 2015 Anticipated Costs — Neighborhood Collaboration Officer Program (NCOP) Salary and Benefits Sergeant 127 Retail Crime Officer 105 Multi- Housing Officer 105 Crime Prevention Specialist 94 Uniforms (3) 3 Vehicle Costs Capitalization 11 Fuel 7,089 Maintenance 2 Direct Costs Crime Prevention Meeting Supplies 1 Crime Prevention Promotional Materials 8 Memberships 310 Training 3 Technology 64 Total $5359873 115 School Resource Officer Program Program Purpose This program assigns police officers to the role of a School Resource Officer (SRO). The SRO works at the various schools in our community in partnership with ISD 196 during the academic year. They are present in the schools to provide for the safety and security needs of the students and staff. We currently have three SROs partnering with ISD 196: One SRO is assigned to the three middle schools in our community (Falcon Ridge Middle School, Scott Highlands Middle School, and Valley Middle School) which have a combined student enrollment of 3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one SRO at Eastview High School with a student enrollment of approximately 2,200. The three SROs have the potential of interacting with over 6,943 students on a daily basis. The SROs do much more than provide for the security and protection of the students and staff in our schools. The SROs play a significant role in intervening in home situations that are less than ideal and assisting students that are in crisis. They also play an educational role teaching students about the criminal justice system, drug abuse, self- respect, the safe operation of motor vehicles and build a relationship between the police and youth of our community. The duties of the SROs include: • Addressing crime and disorder problems affecting and occurring in or around middle and high schools. • Developing and expanding crime prevention efforts for students. • Educating students in crime prevention and personal safety. • Educating students in the area of conflict resolution. • Assisting school staff in the identification of physical changes in the environment that may reduce crime in or around schools. • Assisting school staff in developing school policies as they relate to crime and recommending procedural changes. As a part of the overall evaluation of the SRO program, we need to ascertain if there is another government unit that should be performing this function or if it can be contracted out to the private sector. In some areas of the United States, school districts have established their own police departments. Examples include: • Clark County School District Police Department in the Las Vegas Metropolitan Area • San Diego School District Police in San Diego, California • Los Angeles School District Police Department in the Los Angeles Metropolitan Area Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state to create their own police departments. ISD 196 does provide funding for counselors, social workers and psychologists who work directly with students. They also have staff members that assist with school security. The 116 SROs fulfill a unique role in that they have one foot in the community, performing traditional police work, and the other foot in the schools, emphasizing safety and serving as a role model for the students. We do not believe that the private sector could be as effective in this role. Minnesota has experienced violent incidents in schools in the past. Sometimes they have resulted in deaths. The SRO is first and foremost an armed police officer who is charged with protecting the students and staff. School Resource Officer Incidents Investigated Academic Year Apple Valley High School Eastview High School Middle Schools 2013-2014 203 254 263 2012-2013 267 339 313 2011 -2012 223 247 228 2010-2011 279 315 220 2009-2010 391 358 262 2008 -2009 353 366 236 2015 Anticipated Costs — School Resource Officer Program Salary and Benefits Officers (3) 349 Uniforms 3 Vehicle Costs Capitalization 11 Fuel 7,089 Maintenance 2 Direct Costs Training 2 Technology 48 Revenue ISD 196 Reimbursement (153,699) Total $2709724 City of Apple Valley 117 Department Expense Summary Budget Years (2015 -2016) POLICE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 4,265,213 4,622,276 4,575,795 4,502,629 2,354,073 4,558,360 4,552,865 4,751,400 4,751,400 6111 -SALARY PART -TIME 39,815 36,805 36,167 24,495 18,515 25,275 25,275 25,905 25,905 6112 - SALARY - SEASONAL TEMP 0 5,380 0 0 0 6113 - OVERTIME- REGULAR EMPLOYEES 261,955 180,000 284,011 180,000 127,749 180,000 180,000 180,000 180,000 6114 - OVERTIME PART -TIME EMPLOYEES 610 0 191 0 0 6117 - HOLIDAY PAY 121,665 0 132,746 250,563 42,795 186,520 186,520 200,430 200,430 6121 - INSURANCE CASH BENEFIT 21,109 0 24,723 0 8,983 6122 - COMP REQUEST - 112,598 0 - 113,393 0 - 60,882 6123 - SALARY -OTHER 98,391 107,958 158,415 158,415 156,180 156,180 6105 - SALARIES AND WAGES 4,597,768 4,942,852 4,940,240 5,065,645 2,491,233 5,108,570 5,103,075 5,313,915 5,313,915 6138 - MEDICARE 62,293 65,760 66,646 70,864 32,330 74,074 73,995 77,050 77,050 6139 - FICA 34,702 45,896 35,312 34,616 15,600 39,085 38,905 39,920 39,920 6141 - PENSIONS -PERA 620,073 623,032 656,142 730,530 344,591 782,920 782,280 815,020 815,020 6142 - WORKERS COMPENSATION 117,759 118,800 127,024 129,211 62,753 138,380 123,215 146,785 130,785 6144 - LONG -TERM DISABILITY INSURANCE 12,002 13,231 12,676 14,097 5,947 13,980 13,960 14,615 14,615 6145 - MEDICAL INSURANCE 517,883 723,840 547,971 722,400 287,226 784,800 772,200 819,960 809,760 6146 - DENTAL INSURANCE 45,528 0 48,510 0 23,573 6147 - LIFE INSURANCE -BASIC 619 0 639 0 309 6148 - LIFE INSURANCE -SUPP /DEPEND 19,554 0 19,263 0 7,364 6125 - EMPLOYEE BENEFITS 1,430,413 1,590,559 1,514,184 1,701,718 779,693 1,833,239 1,804,555 1,913,350 1,887,150 6210 - OFFICE SUPPLIES 7,179 9,300 10,267 8,300 2,891 8,300 8,300 8,400 8,400 6211 - SMALL TOOLS & EQUIPMENT 71,784 53,775 52,229 29,220 11,203 29,420 29,420 30,420 30,420 6212 - MOTOR FUELS /OILS 126,257 142,716 117,801 141,200 67,228 141,200 141,200 143,976 143,976 6215 - EQUIPMENT -PARTS 23,601 22,750 18,610 20,000 9,821 19,000 19,000 19,000 19,000 6216 - VEHICLES- TIRES /BATTERIES 12,156 15,000 16,620 14,000 7,113 14,000 14,000 14,000 14,000 6229 - GENERAL SUPPLIES 41,084 43,800 48,637 49,600 23,229 48,050 48,050 48,650 48,650 6205 - SUPPLIES 282,061 287,341 264,163 262,320 121,485 259,970 259,970 264,446 264,446 6235 - CONSULTANT SERVICES 15,636 22,800 8,061 12,500 5,543 8,500 8,500 8,500 8,500 6237 - TELEPHONE /PAGERS 29,815 37,200 33,750 31,370 14,687 36,370 36,370 36,370 36,370 6238 - POSTAGE /UPS /FEDEX 89 400 123 400 150 400 300 400 300 6239 - PRINTING 5,177 7,000 5,025 6,950 2,052 6,950 6,950 6,950 6,950 6240 - CLEANING SERVICE /GARBAGE 909 1,400 1,144 1,000 441 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 912,013 862,593 868,469 834,694 533,685 846,660 843,660 855,814 852,814 6230 - CONTRACTUAL SERVICES 963,638 931,393 916,572 886,914 556,556 899,880 896,780 909,034 905,934 6255 - UTILITIES - ELECTRIC 542 500 673 250 474 560 560 560 560 6250 - UTILITIES 542 500 673 250 474 560 560 560 560 6265 - REPAIRS - EQUIPMENT 70,392 62,400 70,840 37,400 14,375 38,405 36,755 38,726 38,725 6260 - REPAIRS AND MAINTENA 70,392 62 70,840 37,400 14,375 38,405 36,755 38,726 38,725 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 17,997 21,575 25,561 46,300 17,642 36,300 36,300 36,350 36,350 6276 - SCHOOLS /CONFERENCES /EXP OTHER 9,666 7,560 9,133 6,600 14,111 9,830 9,830 6,830 6,830 City of Apple Valley 118 Department Expense Summary Budget Years (2015 -2016) POLICE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6277 - MILEAGE /AUTO ALLOWANCE 0 0 0 0 0 6278 - SUBSISTENCE ALLOWANCE 0 0 12 0 0 6279 - EDUCATION ASSISTANCE 9,645 4,000 509 0 0 6280 - DUES & SUBSCRIPTIONS 29,936 38,605 30,760 39,592 13,312 41,855 41,855 42,415 42,415 6281 - UNIFORM /CLOTHING ALLOWANCE 45,231 67,775 67,895 70,725 61,690 72,450 72,450 71,400 71,400 6270 - TRNG /TRAVL /DUES /UNIF 112,475 139,515 133,870 163,217 106,755 160,435 160,435 156,995 156,995 6310 - RENTAL EXPENSE 63,594 62,375 63,106 60,818 8,107 64,922 64,920 23,800 23,800 6321 - CASH OVER /SHORT 24 0 -129 0 -32 6333 - GENERAL -CASH DISCOUNTS -107 0 -126 0 -36 6349 - LATE FEES /FINANCE CHARGES 0 0 5 6399 - OTHER CHARGES 6,213 12,600 4,752 12,600 517 11,100 11,100 11,100 11,100 6301 -OTHER EXPENDITURES 69,723 74,975 67,603 73,418 8,561 76,022 76,020 34,900 34,900 6501 - TAXABLE /NON- TAXABLE MISC RESAL 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 203,662 166,000 161,071 0 0 33,000 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 34,000 70,113 0 0 6,000 0 6745 - VERF CHARGES 175,600 73,165 189,630 189,630 196,870 196,870 6701 - TOTAL CAPITAL OUTLAY 203,662 200,000 231,184 175,600 73,165 228,630 189,630 196,870 196,870 6001 - EXPENDITURES 7,730,674 8,229,535 8,139,328 8,366,482 4,152,298 8,605,711 8,527,780 8,828,796 8,799,495 119 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUES: 4250 Accident reports 1,000 1,000 1,000 1000 1,000 1,000 1,000 1,000 4259 Other Public Safety fees 20,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 4259 Drug Task Force - - - - - - 4259 ISD 196 Fees (SRO program) 149,179 150,670 152,176 152,176 153,699 153,700 155,236 155,235 4259 Post Board Training Reimbursement - - - - - - 5345 Police Special Detail (extra duty) - 40,000 40,000 40,000 40,000 45,000 40,000 46,400 4140 State Aid - Police PERA aid 330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000 4150 Grants, Dakota County Traffic Safety (Safe & Sc - 8,000 18,000 18,000 18,000 18,000 18,000 18,000 USDOJ and MN Ballastic Vest Reimbursement 7,700 7,700 4,400 4,400 3,300 3,300 TOTAL REVENUES 500,179 539,670 558,876 558,876 557,099 562,100 557,536 563,935 SALARIES 6110 Regular Employees 3,929,541 4,172,673 4,502,629 4,502,629 4,558,360 4,552,865 4,751,400 4,751,400 Holiday /Invest Stipend /Master Pat 413,501 449,603 250,563 250,563 186,520 186,520 200,430 200,430 6111 Salary- Part -time 36,809 36,805 24,495 24,495 25,275 25,275 25,905 25,905 6112 Salary- Seasonal Temp 5,380 5,380 - - - - 6113 Overtime - Regular 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 6123 Salaries - Other 79,699 98,391 107,958 107,958 158,415 158,415 156,180 156,180 6138 Medicare 63,953 65,760 70,864 70,864 74,074 73,995 77,050 77,050 6139 FICA 64,197 45,896 34,616 34,616 39,085 38,905 39,920 39,920 6141 Pension - PERA 620,435 623,032 730,530 730,530 782,920 782,280 815,020 815,020 6142 Work Comp Ins 114,747 118,800 129,211 129,211 138,380 123,215 146,785 130,785 6144 Long -term Disability Insurance 12,885 13,231 14,097 14,097 13,980 13,960 14,615 14,615 6145 Hospital & Life Insurance 711,360 764,640 722,400 722,400 784,800 772,200 819,960 809,760 Total 6,232,507 6,574,211 6,767,363 6,767,363 6,941,809 6,907,630 7,227,265 7,201,065 6210 OFFICE SUPPLIES Paper & Supplies 10,500 7,500 7,000 7,000 7,000 7,000 7,000 7,000 Ticket Writer Paper 1,800 1,800 1,300 1,300 1,300 1,300 1,400 1,400 Total 12,300 9,300 8,300 8,300 8,300 8,300 8,400 8,400 6211 SMALL TOOL & EQUIPMENT AED Units 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 Chemical Aerosol Replacement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Citation Printers and Mounts 850 - - - - - - - Clerical Headset Replacements 250 250 250 250 250 250 250 250 Data Master Mouthpieces 500 500 500 500 500 500 500 500 Equipment Counsoles 1,875 1,000 - - - - - - Evidence Bar Code Scanner 500 500 - - - - - - Fire Extinguishers /Car Door Openers 500 500 2,800 2,800 2,000 2,000 2,000 2,000 Forensic Computer Supplies 750 750 750 750 750 750 750 750 In Car Video Systems 11,600 - - - - - - Investigation Supplies 6,500 6,500 6,500 6,500 6,500 6,500 7,000 7,000 K -9 Equipment 500 500 500 500 500 500 500 500 Light Bars and Control Heads 4,000 10,000 - - - - - - Mobile Computer Docking Stations 23,000 - - - - - - Mobile Computers 8,200 - - - - - - Patrol Supplies 2,750 3,000 3,000 3,000 3,000 3,000 3,500 3,500 Portable Breath Testers 1,425 1,425 2,120 2,120 2,120 2,120 2,120 2,120 Prisoner Transport Seats 2,500 3,600 - - - - - - Push Bumpers 1,250 1,000 - - - - - - Radar Units 6,000 8,000 8,000 8,000 5,000 5,000 5,000 5,000 Side Vehicle Lighting Systems 1,750 1,000 - - - - - - Siren Speakers 1,250 1,250 - - - - - - Tasers 1,735 3,000 3,600 3,600 5,600 5,600 5,600 5,600 Trunk Equipment Mounting Trays 1,500 1,500 - - - - - - Vehicle Partitions 3,000 4,800 - - - - - - Weapon Mounting Systems 1,750 1,500 - - - - - - Sales Tax Savings (2,000) - - Total 87,135 53,775 29,220 31,220 29,420 29,420 30,420 30,420 6212 MOTOR FUELS /OILS Gas 136,700 140,616 138,800 138,800 138,800 138,800 141,576 141,576 Oil 2,000 2,100 2,400 2,400 2,400 2,400 2,400 2,400 Total 138,700 142,716 141,200 141,200 141,200 141,200 143,976 143,976 6214 CHEMICALS Total - - 6215 EQUIPMENT - PARTS Batteries (Laptop, AA, AAA, C, D) 6,000 6,000 4,000 4,000 4,000 4,000 4,000 4,000 Bike Parts 750 750 750 750 750 750 Gun Parts Replacement 500 500 1,000 1,000 1,000 1,000 1,000 1,000 Patrol /Inv /Admin Vehicles 16,000 16,000 14,000 14,000 13,000 13,000 13,000 13,000 Squad License Plates 250 250 250 250 250 250 250 250 Total 22,750 22,750 20,000 20,000 19,000 19,000 19,000 19,000 6216 EQUIPMENT - TIRES /BATTERIES Patrol /Inv /Admin Vehicles 12,000 15,000 14,000 14,000 14,000 14,000 14,000 14,000 Total 12,000 15,000 14,000 14,000 14,000 14,000 14,000 14,000 120 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES 12 Gauge Less Lethal Ammo 800 800 1,000 1,000 1,000 1,000 1,100 1,100 Ammunition 15,600 17,000 17,000 17,000 17,500 17,500 18,000 18,000 Canine Supplies & Food 450 2,450 6,000 6,000 2,450 2,450 2,450 2,450 Cell Phone Batteries /Supplies 350 350 350 350 350 350 350 350 Coffee / Water / Meeting Supplies 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Crime Prevention Meeting Supplies 400 400 1,600 1,600 1,600 1,600 1,600 1,600 Crime Prevention Promotional Materials 5,700 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Detention Supplies 500 500 500 500 500 500 500 500 First Aid Supplies 4,000 4,000 3,000 3,000 3,000 3,000 3,000 3,000 Flares 250 500 250 250 250 250 250 250 Flex Cuffs 100 100 100 100 100 100 100 100 Hearing Protectors 100 100 100 100 100 100 100 100 MAAG Supplies 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 Narcotic Field Testing Kits 450 450 450 450 450 450 450 450 Photo Supplies 150 150 - - - - - - Shooting Glasses 150 150 150 150 150 150 150 150 Targets /Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Taser Cartridges /Batteries 4,500 4,500 3,250 3,250 3,250 3,250 3,250 3,250 Overall reduction to history - (5,000) Sales Tax Savings (1,500) Total 43,850 43,800 49,600 51,100 48,050 48,050 48,650 48,650 6235 CONSULTANT SERVICES Canine Vet Services 3,000 5,000 5,000 5,000 3,000 3,000 3,000 3,000 Computer Consulting Services 1,000 1,000 - - - - Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 500 500 Master Patrol Fitness Testing 10,000 13,000 - - - - Pre- employment Medicals & Psychologicals 3,300 7,000 8,720 5,000 5,000 5,000 5,000 Total 14,500 22,800 12,500 14,220 8,500 8,500 8,500 8,500 6237 TELEPHONE /PAGERS Cellular Phone Services 15,000 18,000 13,600 18,600 18,600 18,600 18,600 18,600 Cellular Phone Service - Drug Task Force 720 720 720 720 720 720 Frontier Phone Lines 250 250 250 250 250 250 250 250 Verizon LTE 4G Wireless Services 17,000 17,000 15,000 15,000 15,000 15,000 15,000 15,000 Telephone Language Translation Service 1,950 1,950 1,800 1,800 1,800 1,800 1,800 1,800 Total 34,200 37,200 31,370 36,370 36,370 36,370 36,370 36,370 6238 POSTAGE /UPS /FEDEX UPS Expense 300 400 400 400 400 300 400 300 Total 300 400 400 400 400 300 400 300 6239 PRINTING /PUBLISHING Annual Report 500 500 500 500 500 500 500 500 Business Cards 700 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Evidence Labels and Bar Codes 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Forms /Stationery /Envelopes 3,000 2,000 1,000 1,000 1,000 1,000 1,000 1,000 Misc Printing 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Night to Unite Yard Signs 950 950 950 950 950 950 Total 8,200 7,000 6,950 6,950 6,950 6,950 6,950 6,950 6240 C. SERVICE /GARBAGE REMOVAL Blanket Cleaning 500 500 - - - Shredding Service 900 900 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,400 1,400 1,000 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES DCC Debt Service 149,615 109,153 - - - 911 fund balance applied equally over next 5 years (66,400) (66,400) (76,400) (76,400) (76,400) (79,400) (76,400) (79,400) DCC Fees (General & Capital Projects) 821,421 814,140 903,394 903,394 915,360 915,360 924,514 924,514 DCC REBATE credit applied 2010 to 2012 (71,922) - - - - - - - Background Investigation Fees 1,850 2,000 4,000 4,000 4,000 4,000 4,000 4,000 Consolidated Lead Evaluation and Reporting 1,020 1,100 1,200 1,200 1,200 1,200 1,200 1,200 Evidentiary Impound & Tow Fees 1,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Film Processing 100 100 - - - - - - Total 837,184 862,593 834,694 834,694 846,660 843,660 855,814 852,814 6255 UTILITIES - ELECTRIC Dakota Electric and Excel Energy 800 900 550 960 960 960 960 960 Reimbursement from Eagan PD for Range (400) (300) (400) (400) (400) (400) (400) Total 800 500 250 560 560 560 560 560 6265 REPAIRS - EQUIPMENT * ** = Service Contract * ** Booking Photo Imaging Maintenance 3,215 3,250 500 500 520 520 536 535 * ** Digital Dictation 4,800 4,800 5,050 4,180 4,305 4,305 4,435 4,435 * ** Konica Copiers Maintenance 1,650 1,650 1,650 1,650 1,650 1,650 1,700 1,700 * ** L -3 Digital ICV Server Maintenance 2,790 4,200 4,200 2,465 2,465 2,465 2,465 2,465 * ** Motorola Radio Extended Warranty 4,175 4,300 4,215 4,092 4,215 4,215 4,215 4,215 * ** Quetel Software Maintenance 3,000 3,674 3,800 3,800 3,925 3,925 * ** Ricoh Copier Maintenance 300 300 300 300 300 300 300 300 AED Maintenance /Repairs /Pads 4,500 4,500 3,000 3,000 3,000 3,000 3,000 3,000 Bike Service 350 500 - - - - - - Car Washes 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 L -3 Digital ICV Repairs 4,000 4,200 4,500 4,500 4,500 4,500 4,500 4,500 121 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT cont. LOGIS Mobiles Support Maintenance 24,077 24,261 25,049 25,049 28,450 28,450 33,570 33,570 LOGIS Support is included in Data Processing (24,077) (24,261) (25,049) (25,049) (28,450) (28,450) (33,570) (33,570) LOGIS RMS Support Maintenance 62,548 66,116 67,496 67,496 78,607 78,607 92,756 92,756 LOGS RMS is included in Data Processing (62,548) (66,116) (67,496) (67,496) (78,607) (78,607) (92,756) (92,756) Misc. Small Equipment Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Radar Recertifications 1,200 - 1,500 1,650 1,650 - 1,650 1,650 Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Squad Car - Not in House 7,500 7,500 6,000 6,000 6,000 6,000 6,000 6,000 Squad Graphics - Repair 2,400 3,200 - - - - - - Vehicle Refitting 18,500 18,000 - - - - - - Sales Tax Savings (2,515) Total 61,380 62,400 37,400 38,011 38,405 36,755 38,726 38,725 6275 SCHOOL /CONF /EXP - LOCAL Canine Training School 1,750 1,750 12,000 12,000 1,750 1,750 1,750 1,750 Canine Training School -Out of 2013 savings Chaplains Training 500 500 500 500 500 500 500 500 Child Safety Seat 200 200 - - - - - - Crisis Intervention Training 800 - - - - - - Explorer Training /Meeting Expense 100 100 100 100 100 100 100 100 IACP Conference 3,300 3,300 3,500 3,500 3,500 3,500 Meal Expense Reimbursement Training /Court 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 MILO Training - SCALE Facility 2,500 2,500 - - - - - - MN Chiefs of Police Executive Training InstitutE 1,900 1,900 1,900 1,900 1,950 1,950 2,000 2,000 Municipals 700 700 - - - - - - Program Sharing Conference 525 525 - - - - - - Rotary Meetings 500 500 500 500 500 500 500 500 Specialty Schools 8,000 8,000 - - - - - - Specialized Training - Crime Prevention /NCOP 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - SRO 900 900 900 900 900 900 Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 Staff Development Training 1 1,500 State Mandated Training 19,000 19,000 8,000 8,000 8,000 8,000 8,000 8,000 Overall reduction due to history (19,000) Total 39,775 21,575 46,300 46,300 36,300 36,300 36,350 36,350 6276 SCHOOL /CONF /EXP - OTHER Can -Am Narcotics Conference 350 350 350 350 400 400 400 400 Crime Prevention Training /CPTED 1,000 1,000 - - - - - - Juvenile Officers Institute 750 750 750 750 750 750 750 750 K -9 Drug Certification 180 180 - - 180 180 180 180 MAAG - Annual Training Exercise 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Operations Training Assn. Conference 980 980 1,200 1,200 1,200 1,200 1,200 1,200 FBI National Academy - - - - 3,000 3,000 - - Total 7,560 7,560 6,600 6,600 9,830 9,830 6,830 6,830 6279 EDUCATION ASSISTANCE Tuition Reimbursement. 11,000 4,000 - - - - Total 11,000 4,000 - - - - - - 6280 DUES & SUBSCRIPTIONS Association of Training Officers of MN 200 200 200 200 200 200 200 200 Crime Prevention Officers Association 180 180 180 180 180 180 180 180 Criminal Code /Law Books 300 300 50 50 50 50 50 50 Dakota County Chiefs of Police Association 100 500 500 500 700 700 700 700 DC 800 MHz Access Fee 29,798 27,280 26,970 25,760 27,600 27,600 28,520 28,520 Explorer Re- charter 250 250 250 250 250 250 250 250 International Association of Chiefs of Police 400 400 400 400 400 400 400 400 MAAG Dues 5,000 5,000 8,300 8,300 8,300 8,300 8,300 8,300 Misc. Books & Publications 2,000 2,000 500 500 500 500 500 500 MN Chiefs of Police Association 425 425 402 402 580 580 580 580 MN Law Enforcement Explorers Association 60 60 60 70 75 75 75 75 MN Multi- Housing Assn. Coalition 128 130 130 130 130 130 130 130 National FBI Academy Association /LEEDA 150 100 100 100 350 350 350 350 Police License Renewals ($90 each) 2,070 1,440 1,170 1,440 2,160 2,160 1,800 1,800 Rotary Dues 200 200 200 200 200 200 200 200 Tri- County Investigators Association 100 100 100 100 100 100 100 100 U.S. Police Canine Association 40 40 80 80 80 80 80 80 Total 41,401 38,605 39,592 38,662 41,855 41,855 42,415 42,415 122 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Awards /Plaques /Commendation Medals 1,000 2,000 3,000 3,000 3,000 3,000 3,000 3,000 Bike Uniforms 500 500 1,000 1,000 1,000 1,000 1,000 1,000 Chaplain /Volunteer Program Clothing 500 500 500 500 500 500 500 500 MAAG 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Patches /Badges 1,200 2,000 3,000 3,000 2,500 2,500 2,500 2,500 Records Personnel Uniforms 2,800 2,800 3,000 3,000 3,000 3,000 3,000 3,000 Replacement Ballastic Vests Grant Funded 11,000 7,700 9,500 4,400 4,400 3,300 3,300 Sworn Officers 42,000 47,475 49,025 49,025 53,550 53,550 54,600 54,600 Sworn Officers New Hires 2,000 9,450 3,000 3,000 2,000 2,000 Uniforms & Badges, Explorer Program 500 500 500 500 500 500 500 500 Total 49,500 67,775 70,725 79,975 72,450 72,450 71,400 71,400 6310 RENTAL EXPENSE CJDN Connection Fees -BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 5,760 5,760 CJDN Connection Fees -BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 5,040 5,040 CJDN Connection Fees -BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 CJ I I N 38,000 38,850 37,193 39,302 41,122 41,120 Tri Tech Tri Tech Konica Minolta Copier Leases 8,025 8,025 8,025 8,025 8,200 8,200 8,200 8,200 Vehicle Lease (Drug Task Force) 3,195 3,500 3,600 3,600 3,600 3,600 3,600 3,600 Total 61,220 62,375 60,818 62,927 64,922 64,920 23,800 23,800 6399 OTHER CHARGES Blood Tests 4,000 3,000 3,000 1,500 1,500 1,500 1,500 1,500 Outdoor Range Maintenance /Repairs 3,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Scale Calibration Maintenance 500 500 500 500 500 500 500 500 Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 8,600 12,600 12,600 11,100 11,100 11,100 11,100 11,100 6730 CAPITAL OUTLAY - VEHICLES Investigation Impala (out of '114 savings) 33,000 - Pickup truck 4 wheel drive (CSO) Sedans (Admin.) 42,000 54,000 Squad Cars 140,000 112,000 Van (Detectives) 23,000 Total 205,000 166,000 - - 33,000 - - - 6740 CAPITAL OUTLAY - OTHER ITEMS AR -15 Squad Rifle Replacements 23,000 (Trade in Value) (1,800) Out of 12013 Savings (21,200) Briefing room chairs 3,300 Cabinet Door Replacement Project 9,500 Desk Chairs - 3 1,200 Evidence Inventory & Control Software 20,000 Lobby furniture (out of '114 savings) 6,000 - Total - 34,000 - - 6,000 - - - 6745 VEHICLE REPLACEMENT VERF- Vehicle Replacement Charges 175,600 175,600 189,630 189,630 196,870 196,870 Total - - 175,600 175,600 189,630 189,630 196,870 196,870 Total Net of Personnel 1,698,755 1,696,124 1,599,119 1,619,189 1,663,902 1,620,150 1,601,531 1,598,430 TOTAL EXPENSES $ 7,931,262 $ 8,270,335 $ 8,366,482 $ 8,386,552 $ 8,605,711 $ 8,527,780 $ 8,828,796 8,799,495 TOTAL REVENUES (from Above) : $ 500,179 $ 539,670 $ 558,876 $ 558,876 $ 557,099 $ 562,100 $ 557,536 563,935 NET ADDITION TO (USE OF) GENERAL RE\ $ (7,431,083) $ (7,730,665) $ (7,807,606) $ (7,827,676) $ (8,048,612) $ (7,965,680) $ (8,271,260) (8,235,560) 123 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 21 1290 Civil Defense DESCRIPTION OF ACTIVITY Civil Defense The City Council designates an Emergency Management Director. The Police Chief serves in this capacity. Duties include maintenance of the nine outdoor warning sirens, insuring that the Emergency Operations Center is properly equipped, updating and coordinating the periodic exercising the City's Emergency Operations Plan. The Police Chief works closely with the Fire Chief and the Dakota County Emergency Operations Director in coordinating Civil Defense activities. MAJOR OBJECTIVES FOR 2015 Continue ongoing maintenance on outdoor warning sirens including monitoring and replacement of DC power supply (batteries) as needed. Members of the Apple Valley Police Department will also participate in at least one full scale training exercise sponsored by the Domestic Preparedness Committee. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Proposed Item 2011 2012 2013 2014 2015 Number of Warning Sirens 9 9 9 9 9 Summary Budget Department 21 Civil Defense 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Supplies 650 1,007 1 3,000 2 1,000 1 Contractual Serv. 8 10 12 12 15 14 14 Utilities 589 589 589 650 650 675 675 Repairs & Maint. 287 566 2 3 3,000 1 1 Training /Travel /Dues 77 - - 500 500 100 100 Capital outlay 10,968 - - - - - - Total Exp 21,047 13 17,296 20 21 17 17,185 Net addition to (use of) (21,047) (13 (17 (20 (21 (17 (17 general revenues 2015 CAPITAL OUTLAY None City of Apple Valley 124 Department Expense Summary Budget Years (2015 -2016) CIVIL DEFENSE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6105 - SALARIES AND WAGES 0 0 6211 - SMALL TOOLS & EQUIPMENT 88 3,000 441 2,000 30 2,000 1,000 3,000 1,000 6215 - EQUIPMENT -PARTS 596 0 624 6216 - VEHICLES - TIRES /BATTERIES 647 0 6229 - GENERAL SUPPLIES 323 0 0 6205 - SUPPLIES 1,007 3,000 1,089 2,000 653 2,000 1,000 3,000 1,000 6238 - POSTAGE /UPS /FEDEX 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 10,888 12,946 12,946 15,410 15,410 15,410 14,410 15,410 14,410 6230 - CONTRACTUAL SERVICES 10,888 12,946 12,946 15,410 15,410 15,410 14 15,410 14 6255 - UTILITIES - ELECTRIC 589 650 589 650 230 675 675 675 675 6250 - UTILITIES 589 650 589 650 230 675 675 675 675 6265 - REPAIRS - EQUIPMENT 566 3,000 2,672 3,000 0 3,000 1,000 4,000 1,000 6260 - REPAIRS AND MAINTENA 566 3,000 2,672 3,000 0 3,000 1,000 4,000 1,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 400 0 400 0 400 100 400 100 6280 - DUES & SUBSCRIPTIONS 0 100 0 100 0 100 0 100 0 6270 - TRNG /TRAVL /DUES /UNIF 0 500 0 500 0 500 100 500 100 6301 - OTHER EXPENDITURES 0 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 6001 - EXPENDITURES 13,049 20,096 17,295 21,560 16,293 21,585 17,185 23,585 17,185 125 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 21: CIVIL DEFENSE - 1290 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6211 SMALL TOOL & EQUIPMENT Siren Maint Supplies 2,000 2,000 1,000 1,000 1,000 500 2,000 500 Avian Flu Supplies 1,000 1,000 1,000 1,000 1,000 500 1,000 500 Total 3,000 3,000 2,000 2,000 2,000 1,000 3,000 1,000 6249 OTHER CONTRACTUAL SERVICES DCDPC Annual Dues 10,888 12,946 15,410 15,410 15,410 14,410 15,410 14,410 Total 10,888 12,946 15,410 15,410 15,410 14,410 15,410 14,410 6255 UTILITIES - ELECTRIC Dakota Electric - Excel Energy 650 650 650 650 675 675 675 675 Total 650 650 650 650 675 675 675 675 6265 REPAIRS - EQUIPMENT Routine Maintenance 3,000 3,000 3,000 3,000 3,000 1,000 4,000 1,000 Total 3,000 3,000 3,000 3,000 3,000 1,000 4,000 1,000 6275 SCHOOL /CONF /EXP - LOCAL Exercise Expenses 400 400 400 400 400 100 400 100 Total 400 400 400 400 400 100 400 100 6276 SCHOOL /CONF /EXP - OTHER Total - - - - - - - - 6280 DUES & SUBSCRIPTIONS AMEM 100 100 100 100 100 - 100 - Total 100 100 100 100 100 - 100 - 6740 CAPITAL OUTLAY - OTHER ITEMS Siren Radio Replacement - Total - - - - - - - - Total Net of Personnel 18,038 20,096 21,560 21,560 21,585 17,185 23,585 17,185 TOTAL EXPENSES $ 18,038 $ 20,096 $ 21,560 $ 21,560 $ 21,585 $ 17,185 $ 23,585 $ 17,185 126 Apple lley Notes: This page left intentionally blank 127 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 22 1295 Comm Sery Offic (CSO) DESCRIPTION OF ACTIVITY Community Service Officer A Community Service Officer (CSO) provides support in crime prevention, investigation, and response where full police powers are unnecessary and assists police officers in upholding law and order. CSOs work under the supervision of a patrol sergeant. They perform duties that don't require the level of training or expertise of a police officer, thereby freeing the officer to engage in activities that do require their attention. The duties of the CSOs include: • Fingerprinting citizens applying for certain licenses from state agencies or adoption. • Assisting patrol officers in performing traffic control, such as accident scene traffic control, special events control, and other similar situations. • Assisting officers in requesting and ensuring vehicle tows are completed at accident scenes and other arrest situations where a vehicle is involved. • Assisting in booking prisoners at the police station. • Handling dog bite calls, animal at large calls and injured animal calls. • Opening locked car doors for citizens. • Delivering City Council agenda packets. • Delivering the City Hall mail to the post office each day. • Deploying the radar display speed trailers as well as "Car 54 ". • Enforcing certain ordinance violations including selected parking violations. • Maintaining department supplies and equipment. • Shuttling squad cars back and forth from the police station to mechanics at CMF. • Transporting evidence to and from the Minnesota Bureau of Criminal Apprehension for analysis. • Monitoring winter sidewalk snow shoveling complaints. MAJOR OBJECTIVES FOR 2015 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Animal Licenses Sold 467 599 524 560 525 128 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 CSO 3.5 2.8 2.8 2.8 2.8 Temporary Status Personnel Schedule - Hours Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 CSO (Additional time) 1356 1356 1381 1381 - Summary Budget Department 22 Comm Sery Offic (CSO) 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES - Animal Pickup 7,122 4763 5,295 7,000 7 7,000 7 LICENSE -Dog (pub.safety) 4,596 5 5,017 5 5,000 5,000 5,200 11 10,591 10,312 12 12,000 12 12,200 Expenditures: Salaries & Wages 30,319 47,899 62,244 97,898 97716 71,015 74,090 Emp. Benefits 4,971 6,962 9,347 15,692 17,373 12,620 13,270 Supplies 6,136 6 11,290 12,550 6,825 6,970 6,625 Contractual Serv. 9 7 5 8 7,950 7 7700 Repairs & Maint. 275 - - - Training /Travel /Dues 1,877 504 2500 2500 2500 2,600 2,600 Other Exp. - - - - Capital outlay - - - - 53, 575 70, 321 91, 361 137,140 132, 364 100, 905 104, 285 Net addition to (use of) 53575 70 91,361 137,140 132,364 100,905 104,285 g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 129 Department Expense Summary Budget Years (2015 -2016) COMM SERV OFFIC (CSO) 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 109 0 0 0 0 6111 - SALARY PART -TI ME 45,403 76,387 59,399 94,192 32,663 82,150 68,810 86,082 71,855 6112 - SALARY - SEASONAL TEMP 18,000 0 6114 - OVERTIME PART -TIME EMPLOYEES 2,387 2,348 978 6123 - SALARY -OTHER 3,511 3,524 2,865 2,205 2,810 2,235 6105 - SALARIES AND WAGES 47,899 97,898 61,747 97,716 33,641 85,015 71,015 88,892 74,090 6138 - MEDICARE 693 1,420 895 1,417 488 1,235 1,030 1,290 1,075 6139 - FICA 2,963 6,070 3,828 6,058 2,086 5,270 4,400 5,510 4,595 6141 - PENSIONS -PERA 1,976 5,793 2,753 7,084 1,374 6,375 5,325 6,670 5,555 6142 - WORKERS COMPENSATION 1,330 2,409 1,755 2,814 960 2,510 1,865 2,755 2,045 6125 - EMPLOYEE BENEFITS 6,962 15,692 9,232 17,373 4,908 15,390 12,620 16,225 13,270 6211 - SMALL TOOLS & EQUIPMENT 83 500 760 500 161 500 300 500 300 6212 - MOTOR FUELS /OILS 6,000 10,250 10,333 5,250 4,678 10,597 5,595 5,250 5,250 6216 - VEHICLES - TIRES /BATTERIES 714 1,500 0 750 0 750 750 750 750 6229 - GENERAL SUPPLIES 163 300 183 325 0 325 325 325 325 6205 - SUPPLIES 6,960 12,550 11,276 6,825 4,838 12 6,970 6,825 6,625 6235 - CONSULTANT SERVICES 201 511 0 6239 - PRINTING 500 250 500 0 500 250 500 250 6249 - OTHER CONTRACTUAL SERVICES 7,796 8,000 5,219 7,450 2,133 7,450 7,450 7,450 7,450 6230 - CONTRACTUAL SERVICES 7,997 8,500 5,980 7,950 2 7,950 7 7,950 7 6265 - REPAIRS - EQUIPMENT 0 0 0 6260 - REPAIRS AND MAINTENA 0 0 0 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 500 0 500 0 500 500 500 500 6281 - UNIFORM /CLOTHING ALLOWANCE 425 2,000 3,754 2,000 0 2,100 2,100 2,100 2,100 6270 - TRNG /TRAVL /DUES /UNIF 425 2,500 3,754 2,500 0 2,600 2,600 2,600 2,600 6301 - OTHER EXPENDITURES 0 0 0 6001 - EXPENDITURES 70,242 137,140 91,990 132,364 45,520 123,127 100,905 122 1041285 CITY OF APPLE VALLEY 130 2015 BUDGET ACCOUNT DETAIL DEPT 22: COMM SERV OFFIC (CSO) - 1295 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 6111 Salary - Part -time 71,598 76,387 94,192 94,192 82,150 68,810 86,082 71,855 6112 Salary- Seasonal Temp 18,000 18,000 6123 Salary - Other 3,639 3,511 3,524 3,524 2,865 2,205 2,810 2,235 6138 Medicare 1,352 1,420 1,417 1,417 1,235 1,030 1,290 1,075 6139 FICA 5,781 6,070 6,058 6,058 5,270 4,400 5,510 4,595 6141 PERA 5,455 5,793 7,084 7,084 6,375 5,325 6,670 5,555 6142 Work Comp 2,630 2,409 2,814 2,814 2,510 1 2,755 2,045 Total 108,455 113,590 115,089 115,089 100,405 83,635 105,117 87,360 6211 SMALL TOOL & EQUIPMENT Cages, Traps, Repellent, Gloves 500 500 500 500 500 300 500 300 Total 500 500 500 500 500 300 500 300 6212 MOTOR FUELS /OILS Gas 11,000 10,000 5,000 5,000 10,347 5,345 5,000 5,000 Oil 250 250 250 250 250 250 250 250 Total 11,250 10,250 5,250 5,250 10,597 5,595 5,250 5,250 6216 EQUIPMENT - TIRES /BATTERIES Animal Control Trucks 1,500 1,500 750 750 750 750 750 750 Total 1,500 1,500 750 750 750 750 750 750 6229 GENERAL SUPPLIES Dog Licenses 150 150 175 175 175 175 175 175 Dog Nooses /Misc Supplies 150 150 150 150 150 150 150 150 Total 300 300 325 325 325 325 325 325 6239 PRINTING /PUBLISHING Printing 500 500 500 500 500 250 500 250 Total 500 500 500 500 500 250 500 250 6249 OTHER CONTRACTUAL SERVICES Palomino Pet Hospital 8,000 8,000 7,450 7,200 7,450 7,450 7,450 7,450 Boarding Fees Recapture Credit Wildlife Trapping Service - Total 8,000 8,000 7,450 7,200 7,450 7,450 7,450 7,450 6275 SCHOOL /CONF /EXP - LOCAL Total 500 500 500 500 500 500 500 500 6281 UNIFORM /CLOTHING ALLOWANCE Community Service Officer Uniforms 2,000 2,000 2,000 2,000 2,100 2 2,100 2,100 Total 2,000 2,000 2,000 2,000 2,100 2,100 2,100 2,100 Total Net of Personnel 24,550 23,550 17,275 17,275 22,722 17,270 17,375 16,925 TOTAL EXPENSES 133,005 137,140 132,364 132,114 123,127 100,905 122,492 104,285 131 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 23 1300 Fire Department DESCRIPTION OF ACTIVITY The mission of the Apple Valley Fire Department is to reduce the loss of life and property by providing fire suppression, emergency rescue services, non - emergency services, and fire and life safety education to the public. This is accomplished by training for and providing pre- emergency planning, fire suppression, rescue, emergency medical services, hazardous materials spill response, natural or manmade disaster response, and emergency support when needed during other community crisis. Our priorities are life safety, property conservation, and environmental protection. These are achieved through our vision to be an innovative, effective, and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services, and quality fire and safety education. We strive to offer the best available education and training to our members, in preparation of meeting the needs and expectations of our citizens and visitors. Our training programs allow firefighters to receive classroom and practical education that is compliant with the National Fire Protection Association (NFPA), the Federal Emergency Management Agency's (FEMA) National Incident Management System (NIMS), and the Insurance Services Office, Inc. (ISO). By striving for a goal of meeting nationally recognized standards of these agencies, the Apple Valley Fire Department is able to provide standardized, systematic, and proactive response to emergent and other public safety needs. We also participate in coordinated county -wide training and response which provide optimum use of resources and personnel across inter- and intra- jurisdictional organizations, should the need arise. Our goal of ensuring our residential and business communities meet all City Ordinances and Minnesota State Fire Codes is met through our fire prevention program. Fire prevention activities provide multiple fire and life safety educational and training opportunities to the residents, businesses, and visitors of our city. Frequently scheduled fire inspections of new and existing commercial and multi - family properties provide additional and effective safety. MAJOR OBJECTIVES FOR 2015 • Complete firefighter recruit academy for thirteen new paid -on -call firefighters. • Begin process to replace one (1) twenty -one year old Fire Engine, specifications and contract award. • Create resiliency in the fire inspections program by involving part -time clerical Firefighter and Duty Crew staff. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Fire /Rescue /EMS Calls 1 1 1 1 1 Response Times 6.40 avg 7.00 avg 6.50 avg 6.00 avg 6.00 avg (minutes) Fire Inspections 829 659 596 614 700 Firefighter Training 8 6 7 7 7 Hours 132 Fire Safety Education 46 49 50 51 52 Programs Regular Status Personnel Schedule — FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Fire Chief 1 1 1 1 1 Fire Deputy 1 1 1 Chief /Training Officer Fire Marshal 1 1 1 1 1 Fire Inspector 1 1 1 1 1 Department 1.44 1.44 1.44 1 1 Assistant Part -Time Status Personnel Schedule In Hours Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Paid -on -Call 29 29 31,030 29,600 32 Firefighters (74) Firefighter (FTE) 910 (Included 1 1 Clerical Above) Assistant (PT) Custodian PT 1,040 1 1 - - Summary Budget Department 23 Fire 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenues: Lease Space-Fire Station 1 AI I i na 30 30 34 30 34 34 35 Grants and Other Revenue 9 - 45 6 125 73 4 39 30 79 36 159 107 39 Expenditures: Salaries & Wages 723 752,286 782 785 881 924 949 Employee Benefits 176 159 130 166 204 225 244 Supplies & Equipment 121 155 135 121 99 125 147 Contractual Services 52, 087 64 68 58 63 72 73 Utilities 36 32 33 37 32 38 38 Repairs & Maintenance 71 83 70 71 72 90 101 Train i ng /Travel /Dues 116 90 87 99 90 89 94 Other Expenses 3 2 2 2 2 2 2 Vehicle Replacement Charge (VE RF) - - - - 271 279 286 Capital Outlay - 77 183 135 - - - Total Expenditures 1, 302,133 1 1 492, 730 1 1 1 1 Net addition (use) of general (1,262,442) (1,386,717) (1,413,126) (1,440,316) (1,558,148) (1,740,775) (1,900,185) revenues 2015 CAPITAL OUTLAY: Vehicle Replacement one (1) Fire Engine Triple Combination Pumper $495,000.00 (Included in the Vehicle and Equipment Replacement Fund {VERF)) City of Apple Valley 133 Department Expense Summary Budget Years (2015 -2016) FIRE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 315,479 317,215 362,488 405,561 239,462 419,507 417,850 433,542 433,540 6111 -SALARY PART -TIME 427,703 451,031 412,710 461,945 197,684 501,575 482,270 512,510 492,880 6113 - OVERTIME- REGULAR EMPLOYEES 12,060 1,500 6,596 1,500 2,926 1,500 1,500 1,500 1,500 6121 - INSURANCE CASH BENEFIT 731 1,209 686 6122 - COMP REQUEST -3,687 -876 -223 6123 - SALARY -OTHER 15,365 12,293 23,475 22,990 22,015 21,525 6105 - SALARIES AND WAGES 752,286 785,111 782,127 881,299 440,535 946,057 924,610 969,567 949,445 6138 - MEDICARE 10,253 11,173 10,282 13,834 5,627 13,720 13,410 14,060 13,780 6139 - FICA 5,001 4,934 4,498 3,939 1,995 4,065 4,035 4,135 4,135 6141 - PENSIONS -PERA 42,774 43,603 48,856 60,298 34,030 64,530 64,305 66,430 66,430 6142 - WORKERS COMPENSATION 56,847 55,754 14,986 62,605 10,888 78,750 76,445 89,654 86,855 6144 - LONG -TERM DISABILITY INSURANCE 914 938 1,052 1,212 695 1,195 1,185 1,225 1,225 6145 - MEDICAL INSURANCE 39,420 49,800 46,092 62,400 30,284 67,200 66,600 72,840 72,540 6146 - DENTAL INSURANCE 3,513 3,957 2,050 6147 - LIFE INSURANCE -BASIC 46 52 28 6148 - LIFE INSURANCE -SUPP /DEPEND 246 255 204 6125 - EMPLOYEE BENEFITS 159,016 166,202 130,029 204,288 85,802 229,460 225,980 248,344 244,965 6210 - OFFICE SUPPLIES 133 850 656 550 108 425 425 430 430 6211 - SMALL TOOLS & EQUIPMENT 51,761 29,072 39,960 34,758 402 44,272 31,975 47,480 53,480 6212 - MOTOR FUELS /OILS 32,835 30,580 32,031 31,544 16,078 32,433 32,435 33,848 33,850 6214 - CHEMICALS 3,688 2,530 2,427 2,321 0 2,891 2,890 3,216 3,215 6215 - EQUIPMENT -PARTS 23,139 21,827 21,415 19,915 3,572 22,795 22,795 20,692 20,690 6216 - VEHICLES - TIRES /BATTERIES 3,708 3,349 6,897 3,338 444 4,297 4,295 4,390 4,390 6229 - GENERAL SUPPLIES 40,684 32,900 31,871 7,158 4,397 30,808 30,810 31,694 31,695 6205 - SUPPLIES 155,949 121,108 135,256 99,584 25,000 137,921 125,625 141,750 147,750 6235 - CONSULTANT SERVICES 17,253 13,450 27,114 15,614 95 21,998 22,000 21,998 22,000 6237 - TELEPHONE /PAGERS 8,884 7,950 8,285 7,837 4,164 8,831 8,830 8,959 8,960 6238 - POSTAGE /UPS /FEDEX 333 150 567 189 26 450 450 450 450 6239 - PRINTING 760 1,075 521 620 921 648 650 618 620 6240 - CLEANING SERVICE /GARBAGE 1,881 1,976 1,824 1,940 930 1,895 1,895 1,945 1,945 6242 - FIRE ALARM PLAN REVIEWS 150 525 300 413 300 421 420 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 34,777 33,579 30,026 37,250 21,376 37,908 37,910 38,500 38,500 6230 - CONTRACTUAL SERVICES 64,038 58,705 68,637 63,863 27,812 72,151 72,155 73,470 73,475 6255 - UTILITIES - ELECTRIC 20,890 20,359 20,292 19,113 7,831 20,592 20,590 21,004 21,005 6256 - UTILITIES - NATURAL GAS 8,519 14,210 10,556 10,325 11,396 14,494 14,495 14,784 14,785 6257 - UTILITIES - PROPANE /WATER /SEWER 2,892 3,024 2,547 2,720 602 2,963 2,965 3,028 3,030 6250 - UTILITIES 32,301 37,593 33,394 32,158 19,829 38,049 38,050 38,816 38,820 6265 - REPAIRS - EQUIPMENT 44,417 40,250 42,196 42,747 8,576 48,462 48,460 40,960 40,960 6266 - REPAIRS - BUILDING 39,017 31,000 28,027 29,769 12,226 41,856 41,855 60,663 60,665 6260 - REPAIRS AND MAINTENA 83,434 71,250 70,222 72,516 20,802 90,318 90,315 101,623 101,625 City of Apple Valley 134 Department Expense Summary Budget Years (2015 -2016) FIRE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 33,754 31,212 10,180 19,386 4,233 21,967 21,970 22,656 22,655 6276 - SCHOOLS /CONFERENCES /EXP OTHER 16,519 19,654 13,125 17,000 9,384 19,931 19,930 21,254 21,255 6278 - SUBSISTENCE ALLOWANCE 4,250 4,950 3,667 4,075 2,000 3,959 3,960 4,000 4,000 6279 - EDUCATION ASSISTANCE 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 4,128 4,641 4,178 4,320 4,089 4,153 4,150 4,154 4,155 6281 - UNIFORM /CLOTHING ALLOWANCE 32,090 38,690 56,262 45,718 7,682 39,380 39,380 42,639 42,640 6270 - TRNG /TRAVL /DUES /UNIF 90,742 99,147 87,413 90,499 27,388 89,390 89,390 94,703 94,705 6310 - RENTAL EXPENSE 0 48 50 6333 - GENERAL -CASH DISCOUNTS -174 -369 -44 6349 - LATE FEES /FINANCE CHARGES 1 25 0 6399 - OTHER CHARGES 2,530 2,500 2,555 2,500 2,562 2,500 2,500 2,500 2,500 6301 -OTHER EXPENDITURES 2,357 2,500 2,259 2,500 2,568 2,500 2,500 2,500 2,500 6715 - CAPITAL OUTLAY - BUILDINGS 0 98,700 147,347 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 77,182 36,600 36,046 0 0 25,000 0 6745 - VERF CHARGES 271,309 113,045 271,500 279,800 278,000 286,300 6701 - TOTAL CAPITAL OUTLAY 77,182 135 183,393 271,309 113,045 296,500 279,800 278,000 286,300 6001 - EXPENDITURES 1,417,304 1,476,916 1,492,730 1,718,016 762,781 1,902,346 1,848,425 1,948,773 1,939,585 135 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 305,176 317,215 405,561 405,561 419,507 417,850 433,542 433,540 6111 Salary- Part -time 436,625 451,031 461,945 461,945 501,575 482,270 512,510 492,880 6113 Overtime - Regular 1,500 1,500 1,500 4,500 1,500 1,500 1,500 1,500 6123 Salaries - Other 18,320 15,365 12,293 12,293 23,475 22,990 22,015 21,525 6138 Medicare 11,043 11,173 13,834 13,834 13,720 13,410 14,060 13,780 6139 FICA 4,812 4,934 3,939 3,939 4,065 4,035 4,135 4,135 6141 Pension - PERA 42,489 43,603 60,298 60,298 64,530 64,305 66,430 66,430 6142 Work Comp Ins 51,820 55,754 62,605 62,605 78,750 76,445 89,654 86,855 6144 Long -term Disability Insurance 914 938 1,212 1,212 1,195 1,185 1,225 1,225 6145 Hospital & Life Insurance 49,920 49,800 62,400 62,400 67,200 66,600 72,840 72,540 Total 922,619 951,313 1,085,587 1,088,587 1,175,517 1,150,590 1,217,911 1,194,410 6210 OFFICE SUPPLIES Miscellaneous 575 850 550 427 425 425 430 430 Total 575 850 550 427 425 425 430 430 6211 SMALL TOOLS & EQUIPMENT Fire Fighter Tools and Equipment 5,190 2,595 1,349 1,200 1,376 1,376 1,300 1,300 Technical Rescue Equipment 976 488 - 750 750 776 776 Vehicle Extrication Equipment 2,240 1,120 - 250 1,200 1,200 18,819 18,819 Fire Hose (Attack and Supply) 6,877 6,877 3,449 3,300 4,516 4,516 4,756 4,756 Investigation Equipment 345 255 - 230 230 300 300 Firefighting Nozzles 1,830 915 4,070 4,070 1,000 1,000 1,000 1,000 Flashlights 250 1,944 - 200 375 375 - - EMS Equipment Non - Expendable 3,755 8,492 - - - - - Fire Extinguishers /Stat -X First Responder Suppressant 1,340 670 1,400 1,577 550 550 250 250 High Visibility Traffic Vests 90 1,050 2,250 2,400 - - - - Rescue Saw Equipment and Blades 550 550 225 499 230 230 245 245 Mops, Brooms, Cleaning Equipment 220 221 150 350 153 153 189 189 Station Hand Tools and Equipment 1,035 1,035 225 200 230 230 245 245 Water /Ice Rescue Suits (2 @ $800) 1,390 1,390 1,500 1,600 1,600 1,600 1,600 SCBA Firefighter Face Mask AV3000HT 3,768 20,250 17,203 - - - - Disposable Single Gas CO Detectors (x7) 1,470 - 3,047 3,047 - - Four Gas /PID Monitors (3 @ $300) 11,028 - - - - - Combustible Gas Detector - - - - - Gear Racks (Turnout Gear) Fire Station 1, 2, & 3 replace over 3 years 18,716 6,718 - 6,000 Thermal Imager Camera (Rescue 2) 4,600 4,600 18,000 18,000 Mobile Computer for Apparatus (Engine 22) 5,400 5,400 - - Mobile Tablet Computer for Duty Crew 299 - - - Total 39,494 29,072 34,758 32,749 44,272 31,975 47,480 53,480 6212 MOTOR FUELS /OILS /ADDITIVES Unleaded 13,139 16,120 16,859 16,999 17,066 17,068 17,999 18,000 Diesel 10,595 12,710 12,885 12,400 13,587 13,587 13,999 14,000 Diesel Road Tax 508 550 550 550 530 530 550 550 Oils & Additives 1,200 1,200 1,250 1,300 1,250 1,250 1,300 1,300 Total 25,442 30,580 31,544 31,249 32,433 32,435 33,848 33,850 6214 CHEMICALS Plug & Dike 200 100 - - - Hazmat Absorbents (Absorbent /Pillows /Pads) 900 900 200 250 225 225 550 550 SCBA Cleaning & Disinfectant 230 230 100 125 150 150 150 150 Class A Foam 2,450 1,300 2,021 2,021 2,516 2,515 2,516 2,515 Total 3,780 2,530 2,321 2,396 2,891 2,890 3,216 3,215 6215 EQUIPMENT - PARTS Batteries (Rechargeable) 520 527 870 870 3,591 3,591 1,100 1,100 Batteries (Non - Rechargeable) 410 425 689 689 689 689 700 700 SCBA Equipment & Compressors 3,100 1,800 900 900 900 900 900 900 Firefighting Equipment & Tools 1,200 250 177 177 200 200 210 210 General / Miscellaneous 1,500 750 662 650 775 775 777 775 Apparatus / Vehicle Parts 7,000 16,800 16,132 16,000 16,455 16,455 16,780 16,780 Four -Gas Monitor Sensor Replacements 1,300 1,275 485 500 185 185 225 225 Total 15,030 21,827 19,915 19,786 22,795 22,795 20,692 20,690 6216 TIRES & BATTERIES (VEHICLES) Tires 2,678 2,699 2,663 2,500 3,409 3,410 3,500 3,500 Batteries 650 650 675 680 888 885 890 890 Total 3,328 3,349 3,338 3,180 4,297 4,295 4,390 4,390 6229 GENERAL SUPPLIES EMS Supplies Expendable 1,085 1,085 543 543 473 473 550 550 Long Backboard 467 233 - - - Traffic Control Devices (Fuses, Cones, etc...) 400 200 - 333 333 - - Cleaning Supplies and Laundry Soap 1,863 1,863 - 789 1,863 1,863 1,863 1,863 Maps & Preplan Materials 980 490 - 350 350 350 350 Infection Control Supplies 1,200 1,200 - 1,200 1,200 1,201 1,202 Fire Line Barrier Tape 200 200 120 190 440 440 400 400 Hazmat Decontamination Supplies 625 625 - 500 710 710 800 800 Four -Gas Monitor Calibration Gas 990 495 495 499 495 495 500 500 Smoke Machine Training Replacment 1,600 1,600 - - Liquid Smoke (Training Smoke Machine) 530 211 - 200 200 200 200 Medical Gloves (Latex Free) 2,763 2,763 2,430 2,499 2,479 2,479 2,500 2,500 Vehicle Soap 1,400 1,400 1,245 1,285 1,270 1,270 1,300 1,300 N95 Particulate Respirator Masks 4,000 4,000 - 4,000 4,000 4,000 4,000 Fire Box Rekeying (do in 2013) - - - - - Station Furnishings 1, 2, & 3 4,300 - 4,300 - - 2,200 2,200 Primary Eye Protection 525 262 - 100 100 50 50 Salvage Tarps 760 380 325 420 332 332 400 400 Fire Codes and NFPA Standards 1,225 613 - 613 625 625 700 700 Training Materials (Books, Curriculum, Videos) 3,800 1,900 - 1,938 1,940 2,000 2,000 Fire Prevention Materials 12,680 8,680 - 6,480 6,480 6,500 6,500 Food for Emergency Incidents and Standbys 2,000 2,000 2,000 1,300 2,040 2,040 2,100 2,100 Incident Command Software 2,880 2,880 2,880 2,880 Volunteer Fire Corp Citizens Program 1,000 1,000 1,200 1 Total 37,493 32,900 7,158 10,605 30,808 30,810 31,694 31,695 136 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES New Hire Physicals (11 @ $798) 1,750 2,450 2,394 10,374 8,778 8,780 8,778 8,780 Annual Physical Exams (78 @ $140) 15,400 9,100 10,920 10,920 10,920 10,920 10,920 10,920 Tuberculosis (TB) Testing (78 @ $20) 1,400 1,300 1,560 1,560 1,560 1,560 1,560 1,560 Flu Shots (74 @ $10) 600 740 540 740 740 740 740 Total 18,550 13,450 15,614 23,394 21,998 22,000 21,998 22,000 6237 TELEPHONE /PAGERS Frontier Phone Lines - Station 1 400 Line Removed Frontier Phone Lines - Station 2 400 Line Removed Frontier Phone Lines - Station 3 400 Line Removed Cellular Phone Services 2,676 2,674 2,472 2,472 2,687 2,687 2,693 2,693 Sprint /Verizon Mobile EVDO Wireless Services 5,864 5,276 5,365 5,365 6,144 6,143 6,266 6,267 Total 9,740 7,950 7,837 7,837 8,831 8,830 8,959 8,960 6238 POSTAGE /UPS /FEDEX Miscellaneous 150 150 189 100 450 450 450 450 Total 150 150 189 100 450 450 450 450 6239 PRINTING /PUBLISHING Fire Code Enforcement Forms 450 225 75 75 95 95 100 100 Business Cards 325 160 160 160 160 125 125 Stationery and Envelopes 625 525 385 385 393 395 393 395 Total 1,075 1,075 620 620 648 650 618 620 6240 CLEAN SERVICE /WASTE REMOVAL Garbage Station 1 1,149 1,150 1,086 1,086 1,023 1,023 1,053 1,053 Garbage Station 2 566 411 427 427 436 436 446 446 Garbage Station 3 566 415 427 427 436 436 446 446 Total 2,281 1,976 1,940 1,940 1,895 1,895 1,945 1,945 6242 FIRE ALARM PLAN REVIEW Fire Alarm Plan Review Consultant 625 525 413 475 421 420 1,000 1,000 Total 625 525 413 475 421 420 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Online Interactive Training Services 5,925 5,925 6,240 6,240 6,165 6,165 6,400 6,400 Film and Development - - - - - Hazardous Materials Disposal 466 250 - - - - - Fire RMS (ImageTrend) 3,480 3,616 2,834 2,908 2,908 2,910 3,000 3,000 Lawn Care (Fire Stations x 3) 6,500 5,500 8,615 8,615 8,615 8,615 8,700 8,700 Fire Alarm Panel Monitoring (Fire Stations x 3) 648 1,001 1,001 1,020 1,020 1,200 1,200 800 MHz Radio Subscriber fees (64 @$300) 19,971 17,640 18,560 18,560 19,200 19,200 19,200 19,200 Total 36,342 33,579 37,250 37,324 37,908 37,910 38,500 38,500 6255 UTILITIES - ELECTRIC Station 1 10,120 10,233 11,175 12,400 13,200 13,200 13,464 13,465 Station 2 5,335 5,063 3,969 3,766 3,696 3,695 3,770 3,770 Station 3 5,335 5,063 3,969 3,765 3,696 3,695 3,770 3,770 Total 20,790 20,359 19,113 19,931 20,592 20,590 21,004 21,005 6256 UTILITIES - NATURAL GAS Station 1 9,955 8,250 5,879 7,899 8,415 8,415 8,584 8,585 Station 2 3,990 2,980 2,223 2,789 3,040 3,040 3,100 3,100 Station 3 3,990 2,980 2,223 2,789 3,040 3,040 3,100 3,100 Total 17,935 14,210 10,325 13,477 14,494 14,495 14,784 14,785 6257 UTILITIES - OTHER Station 1 1,270 1,270 1,090 1,090 1,174 1,175 1,198 1,200 Station 2 1,150 877 815 815 895 895 915 915 Station 3 1,150 877 815 815 895 895 915 915 Total 3,570 3,024 2,720 2,720 2,963 2,965 3,028 3,030 6265 REPAIRS - EQUIPMENT 800 MHz Radios and Pager Repair 600 625 625 725 950 950 1,100 1,100 Apparatus /Vehicle Maintenance and Repairs 15,233 17,700 20,129 19,890 16,499 16,500 16,999 16,999 Install Automatic Tire Chains on Apparatus (x3) 5,679 5,680 - - Ladder Board Graphic Replacment 500 500 - - Hydraulic Rescue Tool Maintenance & Coupling Change 1,000 1,025 1,294 1,294 4,844 4,845 1,333 1,333 SCBA Annual Testing and Maintenance 3,500 5,978 7,957 7,957 5,350 5,350 5,500 5,500 Boat & Motor Maintenance 350 350 200 200 357 355 400 400 Annual Apparatus Fire Pump Test (x7) 3,200 1,775 1,478 1,478 1,811 1,810 2,000 2,000 Annual Ground and Aerial (x2) Ladder Testing 5,400 2,800 2,266 2,266 1,980 1,980 2,200 2,200 Annual Fire Hose Testing 5,928 4,440 4,224 4,224 4,529 4,530 5,099 5,099 Fire Hose Repair 2,755 2,755 1,755 1,755 1,999 1,999 Turnout Clothing Repairs 533 467 564 599 476 475 480 480 Firefighting Equipment Maintenance 2,000 2,145 435 435 1,188 1,185 1,200 1,200 EMS Equipment Maintenance 200 175 - 179 180 250 250 General Equipment Maintenance 1,000 1,300 200 210 866 865 900 900 Fire Extinguisher Maintenance 1,500 1,470 620 510 1,499 1,500 1,500 1,500 Total 40,444 40,250 42,747 42,543 48,462 48,460 40,960 40,960 6266 REPAIRS - BUILDINGS HVAC Maintenance & Repair (Fire Stations x 3) 5,795 5,775 7,500 7,500 5,891 5,890 6,000 6,000 Overhead Garage Doors General Maintenance 2,250 2,607 3,617 3,617 1,945 1,945 1,700 1,700 General Building Maintenance 12,160 14,463 4,595 4,600 14,752 14,750 16,111 16,111 FS 2 Dayroom Floor Replacment 10,000 10,000 - - FS 1 Lawn /Landscape Irrigation Addition 1,000 1,000 - - Annual Fire Sprinkler Testing (Part of Alarm Monitoring) 570 570 - - - - FS 2 Landscaping 6,635 5,500 - - - - Landscaping labor done by volunteer program (5,000) - - - - FS 2 & 3 Parking Lot Maintenance and Chip Seal 9,352 9,400 - - 9,352 9,354 Fire Station 1 Exterior Maintance & Apparatus Bay Paint 56,789 - - - - - Fire Station 2 and 3 Exterior Maintance and Paint 5,655 - 5,768 5,770 - - Fire Station 1 Apparatus Bay Floor Refinishing - - 25,000 25,000 ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 2,500 1 1 500 Total 79,494 31,000 29,769 31,187 41,856 41,855 60,663 1 60,665 137 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOLS /CONF /MEETING EXP - LOCAL Firefighting Courses and Continuing Education 5,299 6,882 6,454 6,454 6,333 6,335 6,400 6,400 Fire Service Certifications 4,660 1,110 999 1,766 1,765 1,766 1,766 EMS Training 3,000 4,234 2,117 450 1,200 1,200 1,200 1,200 Department Assistant Continuing Education 990 1,000 650 250 675 675 675 675 Fire Marshall / Inspector Continuing Education 1,470 1,490 1,490 1,230 1,520 1,520 1,520 1,520 Technical Rescue Training 3,225 3,225 1,613 1,613 2,133 2,135 2,133 2,133 Hazardous Materials Training 3,860 3,860 1,000 1,000 2,362 2,360 2,362 2,361 Emergency Response Driving Course 5,677 4,650 3,375 6,400 4,743 4,745 5,000 5,000 Refreshments / Meals 1,111 1,211 1,577 1,577 1,235 1,235 1,600 1,600 Total 24,632 31,212 19,386 19,973 21,967 21,970 22,656 22,655 6276 SCHOOLS /CONFERENCES EXP - OTHER MN State Fire Department Conference 3,800 2,670 1,410 - - - - MN State Fire Chiefs Conference 4,500 2,055 2,910 2,910 2,875 2,875 2,900 2,900 Fire Department Instructors Conference (FDIC) 4,200 6,346 6,467 6,600 6,573 6,573 6,800 6,800 Fire Rescue International Conference (FRI) 3,200 3,950 3,998 3,998 3,622 3,621 3,998 3,999 Fire RMS Conference 1,200 - - - - - Regional Fire Schools 6,660 4,633 2,215 2,000 3,239 3,239 3,856 3,856 TriTech TriCON Conference 3,622 3,622 3,700 3,700 Total 23,560 19,654 17,000 15,508 19,931 19,930 21,254 21,255 6278 SUBSISTENCE ALLOWANCE Subsistence allowance for out -of -metro area trips 5,700 4,950 4,075 3,999 3,959 3,960 4,000 4,000 Total 5,700 4,950 4,075 3,999 3,959 3,960 4,000 4,000 6279 EDUCATION ASSISTANCE Tuition Reimbursement - - - - - Total - - - - - - - - 6280 DUES & SUBSCRIPTIONS Dues 2,810 2,835 2,081 2,000 2,311 2,310 2,311 2,311 Subscriptions (NFPA Standards and Trade Magazines) 1 1,806 2,239 2,239 1,842 1,840 1,843 1,844 Total 4,685 4,641 4,320 4,239 4,153 4,150 4,154 4,155 6281 UNIFORM /CLOTHING ALLOWANCE Fire Fighting Boots 1,200 1,610 3,639 3,639 1,642 1,640 1,500 1,500 Fire Fighting Gloves 1,000 650 1,684 1,684 663 665 703 703 Fire Fighting Coats 11,000 12,075 14,250 14,250 12,317 12,315 13,000 13,000 Fire Fighting Pants 11,000 12,075 9,890 9,890 12,317 12,315 13,000 13,000 Fire Fighting Helmets 750 850 4,335 4,335 867 870 1,100 1,100 Fire Fighting Protective Hoods (Nomex) 399 180 - 100 100 125 125 Volunteer /Paid -on -Call Uniforms(74 @ $105) 7,035 7,875 7,770 7,770 8,033 8,030 8,033 8,033 T- Shirts, Explorers 150 150 100 110 153 155 153 154 Badges /Awards /Plaques /Commendation Medals 1,130 750 750 2,200 765 765 2,500 2,500 Regular (Full -Time) Uniforms (4 @ $825) 3,300 2,475 3,300 2,525 2,525 2,525 2,525 Total 36,964 38,690 45,718 43,878 39,380 39,380 42,639 42,640 6310 RENTAL EXPENSE Total - - - - - - - - 6399 OTHER CHARGES Annual Service Awards Banquet 2,500 2,500 2,500 2,562 2,500 2,500 2,500 2,500 Total 2,500 2,500 2,500 2,562 2,500 2,500 2,500 2,500 6715 CAPITAL OUTLAY - BUILDINGS FS 1 - Parking Lot Maintenance and Overlay 98,700 FS 1 - Exterior Maintenance and Apparatus Bay Paint Fo bldg maint 6266 FS 1 - Garage Door Replacement 57,640 Total 57 98,700 - - - - - - 6720 CAPITAL OUTLAY - OFFICE FURNITURE Total - - - - - - - - 6730 CAPITAL OUTLAY - VEHICLES 1991 Zodiac /Evenrude Boat & Trailer (put in VERF for'17 replacement) 25,000 One (1) Fire Marshal Vehicle Replacement 36,600 Two (2) Assistant Chiefs Vehicle Replacements One (1) Fire Engine Replacement (2015) Eq Cert. Total - 36,600 - - 25,000 - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Fund Charges 271,309 271,309 271,500 279,800 278,000 286,300 Total - - 271,309 271,309 271,500 279,800 278,000 286,300 Total Net of Personnel 511,819 525,603 632,429 643,408 726,829 697,835 730,862 745,175 TOTAL EXPENSES $ 1,434,438 $ 1,476,916 $ 1,718,016 $ 1,731,995 $ 1,902,346 $ 1,848,425 $ 1,948,773 $ 1,939,585 138 Apple lley Notes: This page left intentionally blank 139 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 76 1365 Fire Relief DESCRIPTION OF ACTIVITY This business unit accounts for the activity associated with contributions to the Apple Valley Firefighter's Relief Association. The Apple Valley Firefighter's Relief Association is a separate legal entity that receives and manages monies to provide retirement and other benefits to its members (Volunteer /Paid -On -Call Firefighters) and beneficiaries (Retired Volunteer /Paid -On -Call Firefighters). There are two major sources of revenue in the fund; the first is a pass through whereby Minnesota State Fire Aid is received from the State which then, by statute, is to go to the Firefighters Relief Association; the second is a property tax levy that the City of Apple Valley levies each year to support the Firefighters Relief Association. MAJOR OBJECTIVES FOR 2015 For this coming year, the Firefighters Relief Association is requesting a $2 per month increase in benefit level. The last benefit level increase was January 1, 2012. This request is based on the acknowledgement that the actuarial valuation study completed in May of 2014 indicates a funding ratio of 90.1 % funded. The requested municipal contribution then for 2015 is $200,228.00 a match of the Minnesota State Fire Aid from 2013. This contribution will be in addition to the pass through Fire Aid received from the State of Minnesota, which for budgeting purposes is estimated at $200,000.00. Summary Budget Department 76 Fire Relief 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: State Fire Aid - pass through $ 179 $ 183 $ 261 $ 179 $ 183 $ 200 $ 225 estimate estimate estimate Total Revenue 179,993 183 261 179 183,481 200,000 225 Expenditures: Contractual Services 788 1 - - - State Fire Aid - pass through 179 183 261 179 183 200 225 City Contribution to Fire Relief 300 282 303 303 266 200 210 Total Expenditures 480 466 564 483 449 400 435 Net addition to (use of) general $ (300,257) $ (282,529) $ (303,591) (303 (266 (200 (210 revenues 2015 CAPITAL OUTLAY: None City of Apple Valley 140 Department Expense Summary Budget Years (2015 -2016) FIRE RELIEF 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6125 - EMPLOYEE BENEFITS 0 0 6231 - LEGAL SERVICES 788 1,449 0 6230 - CONTRACTUAL SERVICES 788 1,449 0 6319 -REIMBURSEMENT OF REV COLL FOR 466,010 483,584 564,987 449,869 0 400,228 400,230 435,000 435,000 6301 -OTHER EXPENDITURES 466,010 483,584 564,987 449,869 0 400,228 400,230 435,000 435,000 6001 - EXPENDITURES 466,798 483,584 566,437 449,869 0 400,228 400,230 435,000 435,000 141 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 76: FIRE RELIEF - 1365 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND CONTRIBUTION TO FIRE RELIEF ASSOCIATION 6319 State Fire Aid Pass Through 182,389 259,396 183,481 259,396 200,000 200,000 225,000 225,000 City Contribution to Fire Relief Association 280,529 303,591 266,388 266,388 200,228 200,230 210,000 210,000 Total 462,918 562,987 449,869 525,784 400,228 400,230 435,000 435,000 Total Net of Personnel 462,918 562,987 449,869 525,784 400,228 400,230 435,000 435,000 TOTAL EXPENSES $ 462,918 $ 562,987 $ 449,869 $ 525,784 $ 400,228 $ 400,230 $ 435,000 $ 435,000 142 Apple lley Notes: This page left intentionally blank 143 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 27 1510 Public Works ENGINEERING DESCRIPTION OF ACTIVITY The Public Works Engineering Division provides engineering design and plan review services for street and utility infrastructure projects and land development projects. Engineering Division staff also responds to inquiries and questions from the City Council, various City departments, land developers, businesses and residents. SERVICE CATEGORIES The Engineering Division provides the following internal and external services related to engineering functions for the City of Apple Valley. 1. Engineering Design and Construction Contracting Services ■ Prepare engineering plans and specifications for public infrastructure projects ■ Conduct public bidding process for projects in accordance with State Statutes ■ Provide contract administration for projects through completion of construction 2. Construction Inspections and Surveying Services ■ Provide field surveys to assist in preparation of construction plans • Provide construction field survey staking for projects • Conduct field inspections and coordination of construction activities 3. Traffic and Transportation Engineering Services ■ Determine traffic forecasts for the City street system to assist with design work • Study existing street segments and intersections based on various traffic concerns • Review proposed development plans for traffic generation and traffic flow 4. Development and Site Plan Review Services ■ Review proposed development plans for compliance with City engineering standards ■ Attend meetings with architects, engineers and land developers to discuss infrastructure coordination for land development projects ■ Determine need and availability of public utility services for proposed development ■ Conduct site inspections during construction for compliance with approved plans 5. Technical Assistance and Right -of -Way Management • Administer City's right -of -way management ordinance and permit process • Assist residents, businesses, staff and Council regarding infrastructure issues • Address drainage and flood control issues 144 MAJOR OBJECTIVES FOR 2015 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next two years using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2015 Street & Utility Improvements Spring 2015 2015 Street Resurfacing Spring 2015 Lift Station No. 3 Replacement Spring 2015 Cortland 4th Addition Spring 2015 CSAH 38 (McAndrews) Concrete Rehab Summer 2015 Quarry Ponds /Regent's Point 2nd Addition Spring 2015 2015 Microsurfacing Project Summer 2015 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Total Contract Value of $7.5M $13.OM $7.15M $9.5M $8.OM Projects Delivered Number of Right -of -Way 100 112 85 90 90 Permits Issued Regular Status Personnel Schedule —FTE's Adopted Adopted Approved Proposed Position Title 2012 2013 2014 2015 City Engineer 1 1 1 1 Assistant City Engineer 1 1 1 1 PW Const. Supervisor 1 1 1 1 Eng / Construction Tech 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Approved Proposed Position Title 2012 2013 2014 2015 Engineering Intern 2 1 2 2 145 Summary Budget Business Unit 1510 Engineerin 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Engineering Fees 331,691 577 572,506 548,856 595,000 645,000 662 Expenditures Salaries & Wages 213,206 375545 386 350 398 406 416 Emp. Benefits 33 97 107 101 111 118 122 Supplies 13 10 17 13 11 11 11 Contractual Serv. 66 34 28 46 40 37 37 Repairs & Maint. - 79 359 400 525 540 555 Training /Travel /Dues 3 4 3 8 6 4 4 Vehicle Replacement Fund - - - - 7735 4,640 4760 Capital outlay 1,915 23784 24,678 23 - - - Total Exp 331 547 568 544 576 583 598 Net addition to (use ofd - 30 634 4 410 4 080 18,775 61 775 63 425 g eneral revenues ' 2015 Capital Outlay: None City of Apple Valley 146 Department Expense Summary Budget Years (2015 -2016) PW ENGINEERING 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 336,649 334,219 353,893 340,897 172,167 348,335 347,710 357,040 357,040 6112 - SALARY - SEASONAL TEMP 8,085 9,500 7,112 18,000 7,231 18,000 18,000 18,000 18,000 6113 - OVERTIME - REGULAR EMPLOYEES 46,631 0 38,351 32,600 16,493 32,000 32,000 32,600 32,600 6121 - INSURANCE CASH BENEFIT 1,459 919 343 6122 - COMP REQUEST - 19,086 - 17,290 -7,871 6123 - SALARY -OTHER 6,684 6,818 8,690 8,690 8,910 8,910 6124 - OVERTIME - SEASONAL TEMP 1,806 3,297 2,405 6105 - SALARIES AND WAGES 375,545 350,403 386,282 398,315 190,768 407,025 406,400 416,550 416,550 6138 - MEDICARE 5,306 5,037 5,377 5,600 2,643 5,910 5,900 6,040 6,040 6139 - FICA 22,689 21,539 22,992 23,945 11,302 25,275 25,235 25,825 25,825 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 0 0 6141 - PENSIONS -PERA 26,404 24,715 27,184 27,529 13,107 29,225 29,175 29,890 29,890 6142 - WORKERS COMPENSATION 1,740 1,663 1,824 1,888 917 2,305 2,050 2,475 2,205 6144 - LONG -TERM DISABILITY INSURANCE 952 989 984 1,008 478 1,070 1,070 1,095 1,095 6145 - MEDICAL INSURANCE 37,106 47,760 44,734 51,900 22,631 55,200 54,900 57,780 57,480 6146 - DENTAL INSURANCE 2,909 3,611 1,816 6147 - LIFE INSURANCE -BASIC 46 46 22 6148 - LIFE INSURANCE -SUPP /DEPEND 728 264 70 6125 - EMPLOYEE BENEFITS 97,880 101 107,017 111,870 52,987 118,985 118,330 123,105 122,535 6210 - OFFICE SUPPLIES 48 1,800 107 1,300 29 1,300 500 1,300 500 6211 - SMALL TOOLS & EQUIPMENT 5,766 8,325 12,478 6,150 3,153 5,825 5,825 6,000 6,000 6212 - MOTOR FUELS /OILS 3,231 3,250 3,359 3,395 1,586 3,400 3,400 3,500 3,500 6215 - EQUIPMENT -PARTS 415 654 746 650 650 650 650 6216 - VEHICLES - TIRES /BATTERIES 218 450 0 460 0 450 450 460 460 6229 - GENERAL SUPPLIES 821 1,244 315 550 550 550 550 6205 - SUPPLIES 10,499 13,825 17,842 11,305 5,829 12 11,375 12,460 11,660 6231 - LEGAL SERVICES 6,506 0 6235 - CONSULTANT SERVICES 29,746 42,500 14,119 34,000 12,987 34,680 29,680 35,400 30,400 6237 - TELEPHONE /PAGERS 1,962 2,075 1,986 2,115 1,035 2,100 2,100 2,140 2,140 6239 - PRINTING 0 1,750 5,261 4,350 0 4,580 4,580 4,660 4,660 6244 - ROW EPERMIT FEES 2,988 925 44 750 750 750 750 6230 - CONTRACTUAL SERVICES 34,696 46,325 28,797 40,465 14,066 42 37,110 42,950 37,950 6265 - REPAIRS - EQUIPMENT 79 400 359 525 208 540 540 555 555 6260 - REPAIRS AND MAINTENA 79 400 359 525 208 540 540 555 555 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,758 5,450 2,170 3,865 960 3,730 2,730 3,804 2,805 6277 - MILEAGE /AUTO ALLOWANCE 581 1,300 119 800 0 820 820 840 840 6280 - DUES & SUBSCRIPTIONS 391 1,495 120 1,345 362 1,280 780 1,320 820 6281 - UNIFORM /CLOTHING ALLOWANCE 1,032 713 262 500 500 500 500 6270 - TRNG /TRAVL /DUES /UNIF 4 8,245 3,121 6,010 1,584 6,330 4,830 6,464 4,965 6301 -OTHER EXPENDITURES 0 0 0 City of Apple Valley 147 Department Expense Summary Budget Years (2015 -2016) PW ENGINEERING 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6720 - CAPITAL OUTLAY - FURNITURE & FIX 375 350 360 0 360 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 23,784 23,500 24,678 0 0 6745 - VERF CHARGES 7,385 3,075 4,640 4,640 4,760 4,760 6701 - TOTAL CAPITAL OUTLAY 23,784 23,875 24,678 7,735 3,075 5,000 4,640 5,120 4 6001 - EXPENDITURES 547,247 544,776 568,097 576,225 268,517 592 583,225 607,204 598,975 148 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4219 REVENUE Water, Sewer, Storm Utility Design Fees (36,650) (48,000) (45,000) (35,000) (45,000) (45,000) (45,000) (45,000) Development Project Design Fees (65,000) (65,000) (70,000) (125,000) (125,000) (125,000) (125,000) (125,000) Line Item Increase -Addl Engineering Revenue (40,000) (42,400) Annual Street Improvement Project (202,296) (431,776) (480,000) (435,000) (435,000) (435,000) (450,000) (450,000) TIF Proj - Flagstaff and 147th St (224,300) - Total (528,246) (544,776) (595,000) (595,000) (605,000) (645,000) (620,000) (662,400) SALARIES 6110 Regular Employees 323,371 334,219 340,897 340,897 348,335 347,710 357,040 357,040 6111 Salary - Parttime - - - - - - - - 6112 Salary- Seasonal Temp 6,500 9,500 18,000 18,000 18,000 18,000 18,000 18,000 6113 Overtime - Reg 32,600 32,600 32,000 32,000 32,600 32,600 6114 Overtime - Temp - - 6123 Salaries - Other 9,089 6,684 6,818 6,818 8,690 8,690 8,910 8,910 6138 Medicare 4,915 5,037 5,600 5,600 5,910 5,900 6,040 6,040 6139 FICA 20,016 21,539 23,945 23,945 25,275 25,235 25,825 25,825 6141 Pension - PERA 24,103 24,715 27,529 27,529 29,225 29,175 29,890 29,890 6142 Work Comp Ins 1,461 1,663 1,888 1,888 2,305 2,050 2,475 2,205 6144 Long -term Disability Insurance 964 989 1,008 1,008 1,070 1,070 1,095 1,095 6145 Hospital & Life Insurance 49,920 47,760 51,900 51,900 55,200 54,900 57,780 57,480 Total 440,339 452 510,186 510,186 526,010 524,730 539,655 539,085 6210 OFFICE SUPPLIES General Supplies 1,800 1,800 1,300 1,300 1,300 500 1,300 500 Total 1,800 1,800 1,300 1,300 1,300 500 1,300 500 6211 SMALL TOOL & EQUIPMENT Survey Level, Tripod, Case and Rod - - - - 1,150 1,150 - - AutoCad & Eng Software Maint 3,600 3,000 3,800 3,800 3,925 3,925 4,050 4,050 General Tools 1,500 1,000 1,050 1,050 750 750 650 650 Metal Locators - 1,600 800 800 - - - - Computer 1,500 900 - - - - - - HydroCad Software - 1,300 - - - - 1,300 1,300 Digital Camaras (2) - - 500 425 - - - - AutoTurn Software - 525 - - - - - - Total 6,600 8,325 6,150 6,075 5,825 5,825 6,000 6,000 6212 MOTOR FUELS /OILS ( #104) Nolead Fuel 3,100 3,100 3,195 3,195 3,200 3,200 3,275 3,275 Oils 100 150 200 200 200 200 225 225 Total 3,200 3,250 3,395 3,395 3,400 3,400 3,500 3,500 6215 EQUIPMENT - PARTS Fleet Parts - - - 650 650 650 650 650 - - - 650 650 650 650 650 6216 EQUIPMENT - TIRES /BATTERIES Eng Fleet 450 450 460 450 450 450 460 460 Total 450 450 460 450 450 450 460 460 6229 GENERAL SUPPLIES Survey Lath - - - 250 250 250 250 250 Marking Paint - - - 300 300 300 300 300 - - - 550 550 550 550 550 6235 CONSULTANT SERVICES General Consulting Eng Services 18,000 18,500 14,000 14,000 14,280 14,280 14,600 14,600 Traffic Consulting Eng Services 26,000 24,000 20,000 20,000 20,400 15,400 20,800 15,800 Total 44,000 42,500 34,000 34,000 34,680 29,680 35,400 30,400 6237 TELEPHONE /PAGERS Mobile Phones 1,597 1,675 1,710 2,050 2,100 2,100 2,140 2,140 Intern Track Phone minutes - 400 405 - - - - - Total 1,597 2,075 2,115 2,050 2,100 2,100 2,140 2,140 6239 PRINTING /PUBLISHING Printing Plans and Specs Gen Matls 1,800 1,500 600 200 250 250 250 250 Annual City Street Maps - - 3,500 4,100 4,180 4,180 4,260 4,260 Record Plans - 250 250 150 150 150 150 150 Total 1,800 1,750 4,350 4,450 4,580 4,580 4,660 4,660 6244 ROW PERMIT FEES Fees paid - - - - 750 750 750 750 - - - - 750 750 750 750 6265 REPAIRS - EQUIPMENT Vehicle # 103 200 200 200 200 205 205 210 210 Vehicle # 114 - 200 200 200 205 205 210 210 Holdover Field Truck - - 125 125 130 130 135 135 Total 200 400 525 525 540 540 555 555 6275 SCHOOL /CONF /EXP - LOCAL MnDOT / LTAP Training 1,000 1,300 1,100 500 550 550 560 560 AutoCad Training 1,200 1,100 750 750 850 850 867 867 CEAM and APWA 1,200 1,200 1,250 1,250 1,200 1,200 1,224 1,225 Management Training - 1,100 - - 350 350 357 357 MnDOT Certifications - 750 765 765 780 780 796 796 Line Item Reduction (1,000) (1,000) Total 3,400 5,450 3,865 3,265 3,730 2,730 1 3,804 2,805 149 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE Meeting Travel 900 900 600 600 615 615 630 630 School /Conf Mileage 400 400 200 200 205 205 210 210 Total 1,300 1,300 800 800 820 820 840 840 6280 DUES & SUBSCRIPTIONS PE License Renewals 260 270 270 270 275 275 300 300 Code Books & Eng Publications 900 800 650 575 575 575 580 580 Membership APWA and CEAM 400 425 425 425 430 430 440 440 Line Item Reduction (500) (500) Total 1,560 1,495 1,345 1,270 1,280 780 1,320 820 6281 UNIFORM /CLOTHING ALLOWANCE Eng Staff - - - 500 500 500 500 500 - 500 500 500 500 500 6720 CAPITAL OUTLAY - OFFICE FURN Replace Office Chair (to office supplies) - - 350 350 360 - 360 - File Cabinet - 375 - - - - - - Total - 375 350 350 360 - 360 - 6730 CAPITAL OUTLAY - VEHICLES Purchase Inspection Vehicle #114 22,000 - - - - - - - Replace Vehicle NO. 103 - 23 - - - - - - Total 22,000 23,500 - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - 7,385 7385 4640 4640 4760 4760 Total - - 7,385 7,385 4,640 4,640 4,760 4,760 Total Net of Personnel 109,907 116,170 66,040 67,015 66,155 58,495 67,549 59,890 TOTAL EXPENSES $ 550,246 $ 568,276 $ 576,225 $ 577,201 $ 592,165 $ 583,225 $ 607,204 $ 598,975 Revenue $ (528,246) $ (544,776) $ (595,000) $ (595,000) $ (605,000) $ (645,000) $ (620,000) $ (662,400) NET EXPENSES $ 22,000 $ 23,500 $ (18,775) $ (17,799) $ (12,835) $ (61,775) $ (12,796) $ (63,425) 150 Apple lley Notes: This page left intentionally blank 151 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY BUILDING 1000 28 1400 INSPECTIONS Public Works DESCRIPTION OF ACTIVITY The Building Inspections Division of Public Works is responsible for reviewing proposed building plans and performing field inspections to ensure that residential, commercial, institutional and industrial building projects are in compliance with the State Building Code. The City of Apple Valley is responsible for administering and enforcing the 2007 State Building Code, including: the commercial and residential building codes; mechanical codes; electrical codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator codes within the City. SERVICE CATEGORIES The Building Inspections Division provides for the local application of the state building code as required by Minnesota Statutes 3268.133. The following internal and external services are provided by the Building Inspections Division. 1. Building Plan Reviews and Building Permit Services ■ Review proposed building plans for compliance with Minnesota State Building Codes ■ Issue and monitor building permits in accordance with State requirements ■ Collect Met Council SAC fees and building permit fees and State Surcharge 2. Building Permit Inspections Services ■ Schedule inspections with contractors and property owners ■ Conduct inspections during construction for compliance with approved construction plans and building codes ■ Administer special inspections program as required by the State Building Code ■ Issue Certificates of Occupancy upon proper completion of building construction work ■ Provide technical assistance to homeowners during home improvement projects 3. Electrical Permit Services ■ Review plans for compliance with state electrical codes ■ Issue electrical permits for approved construction projects ■ Schedule site inspections and collect permit fees 4. State Building Code Enforcement and Property Damage Services ■ Issue compliance orders or citations for non - compliant construction activities ■ Investigate existing structures that are non - compliant with State Building Codes ■ Coordinate building assessment efforts following natural disasters, catastrophic events and structure fires 152 MAJOR OBJECTIVES FOR 2015 Land development and construction activity has undergone substantial recovery in Apple Valley after several years of slow economic growth. The construction of single family homes is forecasted to reach the highest rates in the past five years. Remodeling of existing homes and commercial building projects continue to provide a steady workload for inspections staff. Larger commercial and multi - family projects anticipated for 2014 and 2015 include Parkside Village Apartment Buildings, Phase II of the Apple Valley Business Campus, Remington Apartments, Regent's Point and Hunter Forest development projects. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Building Permits 4,250 4440 4428 4,500 4,500 Building Valuation $22M $41 M $49M $55M $60M New Single Family Homes 31 33 63 60 70 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Building Official 1 1 1 1 Building Inspector 2 2 2 2 Plumbing /Mechanical Spec 0 0 1 1 Dept Specialists /Clerical 2 2 2 2 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Seasonal /PT Inspection 1 1 1 0 153 Summary Budget Department 28, Business Unit 1400 - Building Inspections 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PERMIT - Building Permit 331 452 461 418 460 400 414 PERMIT -Plan Review 78 149 144 - - 130 134 PERMIT - Electrical 71 76 90 71 84 90 91 PERMIT - Heating 43 63 96 44 50 50 51 PERMIT - Plumbing 51 78 92 53 53 53 55 PERMIT - Utility installation 5 11 1,240 6,000 6 6 6 PERMIT - Special & Reinsp. - 537 1 - - - - PERMIT -Other 3 3 4 2 2 2 2 585 836 893 594 655 731 756 Expenditures: Salaries & Wages 325 326 349 337 344 415 432 Emp. Benefits 83 93 102,496 110,154 111 141 148 Supplies 7 9 8 9 10 10 10 Contractual Serv. 16 7 19 4 20 6 6 Electrical Inspections 31 44 61 46 54 64 65 Repairs & Maint. 276 227 578 850 400 410 420 Training /Travel /Dues 7 4 4 5 5 6 6 Other Exp. 511 395 395 1 1 1 1 VISA M/C - 1 4,693 3 5 5 Vehcile Replacement Fund - - - - 5 5 5 Capital outlay - - 23 25 - - - Total Exp 471 489 574 541 558 657 682 Net addition to (use ofd eneral revenues 113 347 318 52 96 73 74 2015 Capital Outlay: NONE City of Apple Valley 154 Department Expense Summary Budget Years (2015 -2016) BUILDING INSPECTIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 315,219 319,399 323,272 326,593 166,302 402,480 402,055 420,301 420,300 6112 - SALARY - SEASONAL TEMP 10,395 8,900 16,429 8,900 6,495 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 873 0 7,801 2,500 1,309 0 0 6121 - INSURANCE CASH BENEFIT 2,432 2,526 1,209 6122 - COMP REQUEST -2,113 -973 -476 6123 - SALARY -OTHER 8,839 6,532 13,490 13,490 11,845 11,845 6105 - SALARIES AND WAGES 326,807 337 349,056 344,525 174,839 415,970 415,545 432,146 432 6138 - MEDICARE 4,411 4,759 4,967 4,830 2,521 6,030 6,025 6,265 6,265 6139 - FICA 18,859 20,351 21,240 20,654 10,780 25,790 25,765 26,795 26,795 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 6141 - PENSIONS -PERA 21,340 23,797 22,849 24,152 12,410 31,200 31,165 32,410 32,410 6142 - WORKERS COMPENSATION 1,579 1,615 1,693 1,640 915 2,330 2,075 2,545 2,265 6144 - LONG -TERM DISABILITY INSURANCE 870 952 863 966 438 1,145 1,145 1,190 1,190 6145 - MEDICAL INSURANCE 41,560 58,680 44,818 59,100 23,269 76,800 75,600 80,520 79,320 6146 - DENTAL INSURANCE 3,883 4,486 1,701 6147 - LIFE INSURANCE -BASIC 56 54 26 6148 - LIFE INSURANCE -SUPP /DEPEND 1,427 1,526 778 6125 - EMPLOYEE BENEFITS 93,984 110,154 102,496 111,342 52,837 143,295 141,775 149,725 148,245 6210 - OFFICE SUPPLIES 492 725 398 725 285 725 475 725 475 6211 - SMALL TOOLS & EQUIPMENT 639 675 43 1,065 856 1,440 1,440 710 710 6212 - MOTOR FUELS /OILS 6,790 6,260 6,395 6,675 2,716 6,925 6,925 7,070 7,070 6215 - EQUIPMENT-PARTS 495 300 121 600 333 1,400 600 1,400 1,400 6216 - VEHICLES- TIRES /BATTERIES 0 425 490 430 567 440 440 450 450 6229 - GENERAL SUPPLIES 910 900 759 855 778 1,120 920 1,030 830 6205 - SUPPLIES 9,325 9,285 8,205 10,350 5,536 12,050 10,800 11,385 10,935 6231 - LEGAL SERVICES 0 0 0 800 0 800 800 800 800 6235 - CONSULTANT SERVICES 2,540 46,850 14,573 15,500 25,545 510 510 520 520 6237 - TELEPHONE /PAGERS 2,725 2,900 3,266 2,900 1,523 3,085 3,085 3,145 3,145 6238 - POSTAGE /UPS /FEDEX 15 0 0 6239 - PRINTING 2,436 1,500 1,954 1,530 193 1,650 1,650 1,650 1,650 6243 - ELECTRICAL PERMIT FEES 44,600 0 61,842 54,850 22,189 64,000 64,000 65,500 65,500 6249 - OTHER CONTRACTUAL SERVICES 198 0 6230 - CONTRACTUAL SERVICES 52,316 51 81,833 75,580 49,450 70,045 70,045 71,615 71,615 6265 - REPAIRS-EQUIPMENT 227 850 578 400 345 410 410 420 420 6260 - REPAIRS AND MAINTENA 227 850 578 400 345 410 410 420 420 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,646 3,100 2,309 3,125 1,099 3,125 3,125 3,125 3,125 6276 - SCHOOLS /CONFERENCES /EXP OTHER 593 530 444 540 0 625 625 650 650 6277 - MILEAGE /AUTO ALLOWANCE 147 200 31 200 0 200 200 200 200 6278 - SUBSISTENCE ALLOWANCE 100 100 0 100 0 100 100 100 100 6279 - EDUCATION ASSISTANCE 0 0 0 0 0 City of Apple Valley 155 Department Expense Summary Budget Years (2015 -2016) BUILDING INSPECTIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6280 - DUES & SUBSCRIPTIONS 885 1,010 925 1,140 1,175 1,270 1,270 1,275 1,275 6281 - UNIFORM /CLOTHING ALLOWANCE 487 720 581 720 713 735 735 750 750 6270 - TRNG /TRAVL /DUES /UNIF 4,858 5,660 4,290 5,825 2,987 6,055 6,055 6,100 6,100 6310 - RENTAL EXPENSE 395 1,625 395 1,625 450 1,660 1,660 1,695 1,695 6351 - VISA /BANK CHARGES 4,693 3,000 2,223 5,500 5,500 5,600 5,600 6399 - OTHER CHARGES 0 0 0 6301 -OTHER EXPENDITURES 395 1,625 5,088 4,625 2,673 7,160 7 7,295 7 6425 - VISA /BANK CHARGES 1,240 0 0 6401 - EXPENDITURES 1,240 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 2,900 3,042 0 0 7,500 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 22,500 20,199 0 0 6745 - VERF CHARGES 5,970 2,490 5,530 5,530 5,660 5,660 6701 - TOTAL CAPITAL OUTLAY 0 25,400 23 5,970 2 13,030 5,530 5,660 5,660 6001 - EXPENDITURES 489,151 541,362 574,788 558,617 291,158 668,015 657,320 684,346 682,415 156 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND J D E 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND REVENUE 4060 Building Permits 400,000 418,000 460,000 485,000 500,000 400,000 510,000 414,800 4073 Plan Review Fee - - - - - 130,000 - 134,800 4924 Electrical Permits - 71,200 84,000 88,000 90,000 90,000 91,800 91,800 4063 Mechanical Permits 44,000 44,000 50,000 50,000 50,000 50,000 51,000 51,800 4065 Plumbing Permits 55,000 53,000 53,000 53,000 53,000 53,000 54,100 55,000 4067 Utility Installation 10,000 6,000 6,000 6,000 6,000 6,000 6,150 6,250 4099 Other Revenue 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,100 Total 511,000 594,200 655,000 684,000 701,000 731,000 715,050 756,550 SALARIES 6110 Regular Employees 301,213 319,399 326,593 326,593 402,480 402,055 420,301 420,300 6112 Salary- Seasonal Temp - 8,900 8,900 8,900 - - - - 6113 Overtime - Reg - 2,500 2,500 - - - - 6123 Salaries - Other 11,288 8,839 6,532 6,532 13,490 13,490 11,845 11,845 6138 Medicare 4,589 4,759 4,830 4,830 6,030 6,025 6,265 6,265 6139 FICA 19,623 20,351 20,654 20,654 25,790 25,765 26,795 26,795 6141 Pension - PERA 22,656 23,797 24,152 24,152 31,200 31,165 32,410 32,410 6142 Work Comp Ins 1,521 1,615 1,640 1,640 2,330 2,075 2,545 2,265 6144 Long -term Disability Insurance 906 952 966 966 1,145 1,145 1,190 1,190 6145 Hospital & Life Insurance 62,400 58,680 59,100 59,100 76,800 75,600 80,520 79,320 Total 424,196 447,292 455,867 455,867 559,265 557,320 581,871 580,390 6210 OFFICE SUPPLIES General Supplies 300 350 350 350 350 100 350 100 Shelving and Office Items 400 375 375 350 375 375 375 375 Total 700 725 725 700 725 475 725 475 6211 SMALL TOOL & EQUIPMENT General Tools 500 550 560 500 560 560 560 560 Digital Camera for Documentation 275 - - - - - - - Replace Office Chair - - 375 470 350 350 - - Metal Detector for monument locates - - - - 400 400 - - Hard Hats and Safety Vest 100 125 130 125 130 130 150 150 Total 875 675 1,065 1,095 1,440 1,440 710 710 6212 MOTOR FUELS /OILS Vehicle #'s 102, 104, 107 Unlead Fuel 5,590 6,100 6,475 6,475 6,700 6,700 6,840 6,840 Oils 150 160 200 200 225 225 230 230 Total 5,740 6,260 6,675 6,675 6,925 6,925 7,070 7,070 6215 EQUIPMENT - PARTS Computer Monitors for Plan Review - - - - 800 800 800 Inspection Vehicles and Equipment 300 300 600 600 600 600 600 600 Total 300 300 600 600 1,400 600 1,400 1,400 6216 EQUIPMENT - TIRES /BATTERIES Inspection Vehicles 420 425 430 430 440 440 450 450 Total 420 425 430 430 440 440 450 450 6229 GENERAL SUPPLIES Inspection Card Covers 200 225 230 185 235 235 240 240 Home and Garden Show Supplies - 75 - 150 150 150 150 150 Special Inspection Reference Books 700 600 625 625 735 735 640 640 Line item reduction (200) (200) Total 900 900 855 960 1,120 920 1,030 830 6231 LEGAL SERVICES Legal Services from City Attorney - - 800 800 800 800 800 800 Total - - 800 800 800 800 800 800 6235 CONSULTANT SERVICES SSTS Plan Reviews and Inspections 800 800 500 500 510 510 520 520 Contract Building Inspections - 15,000 13,900 - - - - Electrical Inspections Services - 46,050 - - - - - - Trans to 6243 Below Total 800 46,850 15,500 14,400 510 510 520 520 6237 TELEPHONE /PAGERS Mobile Phones 1,235 1,200 1,200 1,200 1,350 1,350 1,375 1,375 Mobile Laptops 1,700 1,700 1,700 1,700 1,735 1,735 1,770 1,770 Total 2,935 2,900 2,900 2,900 3,085 3,085 3,145 3,145 6239 PRINTING /PUBLISHING Forms/ Convert Microfische Plans 1,500 1,500 1,530 1,650 1,650 1,650 1,650 1,650 Total 1,500 1,500 1,530 1,650 1 1,650 1,650 1,650 1,650 157 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND J D E 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND 6243 ELECTRICAL PERMIT FEES Frees for Contract Electrical Inspector - - 54,850 62,500 64,000 64,000 65,500 65,500 See 6235 above + budget amend Total - - 54,850 62,500 64,000 64,000 65,500 65,500 6265 REPAIRS - EQUIPMENT Vehicles - to 6215 450 450 - - - - - - Office Equip 400 400 400 400 410 410 420 420 Total 850 850 400 400 410 410 420 420 6275 SCHOOL /CONF /EXP - LOCAL Monthly Meetings - Dakota County 200 200 200 200 200 200 200 200 Annual ICBO School (Ea. Insp. 2 days) 650 650 650 650 650 650 650 650 10,000 Lakes Chapter 600 300 300 300 300 300 300 300 IAPMO MN Chapter 100 100 100 100 100 100 100 100 ICC Seminars 300 300 325 325 325 325 325 325 State Dept of Labor and Ind. Seminar 200 200 200 200 200 200 200 200 Municipals 150 150 150 150 150 150 150 150 ICC Building Inspection Classes /Certs - 1,200 1,200 1,200 1,200 1,200 1,200 1,200 See 6279 below Total 2,200 3,100 3,125 3,125 3,125 3,125 3,125 3,125 6276 SCHOOL /CONF /EXP - OTHER State Conference In -State Only 500 530 540 540 625 625 650 650 Total 500 530 540 540 625 625 650 650 6277 MILEAGE ALLOWANCE School /Conf Mileage 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6278 SUBSISTENCE ALLOWANCE Building Official Conf 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6279 EDUCATION ASSISTANCE Tuition Reimbursement 2,000 - - - - - - - Ending Program, Trans portion to 6275 Total 2,000 - - - - - - - 6280 DUES & SUBSCRIPTIONS License Renewals (State, ICC) 110 110 105 105 105 105 105 105 Trade Publication 100 100 105 - - - - - MBPTA Permit Tech - - - 200 200 200 200 200 10,000 Lakes Mn Building Officials - - - 160 160 160 160 160 MAPMO - Plumbing & Mechanical - - - 150 150 150 150 150 AMBO Membership 400 400 400 400 400 400 400 400 ICC Memberships 400 400 530 250 255 255 260 260 Total 1,010 1,010 1,140 1,265 1,270 1,270 1,275 1,275 6281 UNIFORM /CLOTHING ALLOWANCE Building Inspectors 700 720 720 720 735 735 750 750 Total 700 720 720 720 735 735 750 750 6310 RENTAL EXPENSE Copier 1,225 1,225 1,225 1,225 1,250 1,250 1,275 1,275 Home and Garden Show Booth Rental 375 400 400 400 410 410 420 420 Total 1,600 1,625 1,625 1,625 1,660 1,660 1,695 1,695 6312 TAXES /SPECIAL ASSESSMENTS Electrical State Surcharge - - - - - Total - - - - - - - - 6351 VISA /BANK CHARGES Credit Card System Fees - - 3,000 5,000 5,500 5,500 5,600 5,600 Total - - 3,000 5,000 5,500 5,500 5,600 5,600 6725 CAPITAL OUTLAY - OFFICE EQUIP Inspection Office Modifications 7,500 - - - Large Format Plotter (Used) - 2,900 - - - - - - Total - 2,900 - - 7,500 - - - 6730 CAPITAL OUTLAY - VEHICLES Replace Vehicle No. 102 - 22,500 - - - - - - Replace Veh No. 107 ($20,500) 2014 - - - - - - - - Replace Veh No. 104 ($22,500) 2015 - - I - I - I VERF VERF - - Total - 22,500 1 - I - I - I - - - 158 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND J D E 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 5,970 5,970 5,530 5,530 5,660 5,660 Total - - 5,970 5,970 5,530 5,530 5,660 5,660 Total Net of Personnel 23,330 94,070 102,750 111,655 108,750 100,000 102,475 102,025 TOTAL EXPENSES $ 447,526 $ 541,362 $ 558,617 $ 567,522 $ 668,015 $ 657,320 $ 684,346 $ 682,415 Revenue $ 511,000 $ 594,200 $ 655,000 $ 684,000 $ 701,000 $ 731,000 $ 715,050 $ 756,550 1 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 29 1500 Public Works Administration/ Natural Resources DESCRIPTION OF ACTIVITY The Public Works Administration Division coordinates activities for functions within the Public Works Department, consisting of: Engineering; Building Inspections; Street Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water, Sanitary Sewer, Storm Drainage, and Street Light Utilities; Natural Resources; and the Lebanon Cemetery. Natural Resources staff within the Administration Division implements policies and ordinances related to forestry management and surface water quality of lakes, ponds and wetlands. SERVICE CATEGORIES The Administration Division of the Public Works Department provides budgetary and overall management for the divisions /business units associated with the department. The following internal and external services are provided by the Public Works Administration and Natural Resources Division. 1. Department Operating Budget Administration Services: ■ Prepare and assemble annual operating budget for the Public Works Department ■ Monitor budget performance of Public Works Divisions on a monthly basis ■ Review requisitions for purchases by Public Works Divisions 2. Department Management Services: • Conduct weekly staff meetings to coordinate work within the department • Coordinate Public Works legal issues with City Attorney's Office and LMCIT • Develop and deploy Cartegraph software as a primary management platform • Manage work orders and citizen requests for services • Coordinate Public Works services with Emergency Management Director in response to severe weather, flooding and other natural disasters 3. Capital Improvement Program Planning Services: ■ Prepare annual updates to the Capital Improvement Program for City Infrastructure • Establish and adjust project priorities and schedules • Provide long -term planning and management of available funds for capital projects • Coordinate implementation of the Capital Improvement Program 4. Agency Coordination: • Coordinate long -term planning for expansion of the Trunk Highway 77 corridor • Coordinate with Dakota County on planned improvements to County Highways • Facilitate inter - community coordination issues with adjacent communities 5. Forestry Management Services: • Administer diseased tree program for control of tree diseases ■ Identify and coordinate removal of diseased and hazardous trees • Provide technical assistance to residents seeking advice on tree issues 160 MAJOR OBJECTIVES FOR 2015 In addition to recurring annual duties, the following major objectives are established for 2015 within this business unit. • Develop higher level infrastructure asset management planning using advanced GIS capabilities to forecast future asset conditions based on current investment levels. • Restructure current intercommunity wastewater flow agreements with the City of Eagan based on metering. • Provide guidance and support to Building Inspections Division to re- establish delegation agreement with the Minnesota Department of Labor and Industry. • Improve succession planning efforts to address projected retirements from within the department. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Item 2011 2012 2013 2014 2015 Annual Street & Utility 7.5 13.0 21.0 9.5 8.0 Capital Improvements ( + WTP) ($ in millions) Disease Tree Removals 486 260 430 375 400 Number of Work Orders* 1 1 1 1 1 Nat Resource Mgt Permits 42 39 39 40 45 * Number of service requests will vary between years due to factors such as snow fall amount. PERSONNEL / STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 Public Works Director 1 1 1 1 Public Works Coordinator 1 1 1 1 Natural Resources Coord. 1 1 1 1 Water Quality Tech* 1 1 0 0 Erosion Control Tech * 1 1 0 0 Clerical Assistant 0.5 0.6 0.6 0.65 Temporary Status Personnel Schedule Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 Tree Inspector 1 1 1 1 * Water Quality Tech & Erosion Control Technician shifted to Storm Drainage Utility in 2014. 161 Summary Budget Department 29, Business Unit 1500 Public Works Administration /Natural Resources 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 394 405,588 420,042 419,364 304,608 314 327,595 Emp. Benefits 153,000 118,798 120,400 126,900 86,661 91 95,675 Supplies 7 9 8 11 11,650 10,440 10,530 Contractual Serv. 49433 19,934 27771 49,155 45,290 29,945 31,075 Repairs & Maint. 819 1 2 1 1 1 1 Training /Travel /Dues 8,898 7,086 7744 8,780 10,435 10,550 10,705 Other Exp. 3 4 5 4 5 5 5 Vehcile Replacement Fund - - - 3 4 4 Capital outlay - - - - Total Exp 618,197 566,410 592,126 621,424 468776 468,410 486780 Net addition to (use ofd g eneral revenues (618,197) (566,410) (592,126) (621,424) (468,776) (468,410) (486,780) 2015 Capital Outlay: None City of Apple Valley 162 Department Expense Summary Budget Years (2015 -2016) PUBLIC WORKS ADMIN /NATURAL RES 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 374,799 372,002 384,593 262,741 202,239 264,000 261,885 276,870 276,870 6111 -SALARY PART -TIME 20,744 21,830 21,450 18,585 11,314 24,335 24,335 24,945 24,945 6112 - SALARY - SEASONAL TEMP 9,311 9,055 10,392 9,055 1,784 9,055 9,055 9,055 9,055 6113 - OVERTIME - REGULAR EMPLOYEES 2,456 8,600 3,548 8,600 2,639 8,600 8,600 8,600 8,600 6114 - OVERTIME PART -TIME EMPLOYEES 178 6121 - INSURANCE CASH BENEFIT 2,368 2,526 1,029 6122 - COMP REQUEST -4,089 -2,467 -1,437 6123 - SALARY -OTHER 7,877 5,627 10,865 10,865 8,125 8,125 6105 - SALARIES AND WAGES 405,588 419,364 420,042 304,608 217 316,855 314,740 327,595 327,595 6138 - MEDICARE 6,094 6,081 5,985 4,417 3,110 4,595 4,565 4,750 4,750 6139 - FICA 25,836 26,001 25,466 18,608 13,296 19,215 19,145 19,690 19,690 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 6141 - PENSIONS -PERA 29,983 29,747 30,260 21,428 14,537 23,085 22,925 23,890 23,890 6142 - WORKERS COMPENSATION 5,277 5,291 5,607 3,331 2,650 4,295 3,800 4,625 4,120 6144 - LONG -TERM DISABILITY INSURANCE 1,109 1,100 1,096 777 502 780 775 805 805 6145 - MEDICAL INSURANCE 45,784 58,680 47,171 38,100 24,239 40,800 40,500 42,720 42,420 6146 - DENTAL INSURANCE 3,421 0 3,611 0 1,692 6147 - LIFE INSURANCE -BASIC 60 58 27 6148 - LIFE INSURANCE -SUPP /DEPEND 1,233 1,146 569 6125 - EMPLOYEE BENEFITS 118,798 126,900 120,400 86,661 60,621 92 91,710 96,480 95,675 6210 - OFFICE SUPPLIES 1,582 3,000 1,681 2,100 1,115 2,130 1,730 2,170 1,770 6211 - SMALL TOOLS & EQUIPMENT 958 850 660 1,735 581 1,970 1,970 1,810 1,810 6212 - MOTOR FUELS /OILS 3,698 3,840 3,831 3,825 1,089 3,835 3,835 3,915 3,915 6214 - CHEMICALS 127 300 0 180 0 180 180 200 200 6215 - EQUIPMENT-PARTS 720 1,600 1,044 1,430 67 1,430 1,030 1,430 1,030 6216 - VEHICLES- TIRES /BATTERIES 223 450 0 400 0 410 210 500 300 6229 - GENERAL SUPPLIES 1,955 1,250 1,535 1,980 7,448 1,485 1,485 1,505 1,505 6205 - SUPPLIES 9,263 11,290 8,751 11,650 10,300 11 10,440 11,530 10,530 6235 - CONSULTANT SERVICES 60 0 73 0 40 6237 - TELEPHONE /PAGERS 2,194 2,080 2,106 2,240 594 2,245 2,245 2,290 2,290 6238 - POSTAGE /UPS /FEDEX 48 50 188 55 104 65 65 70 70 6239 - PRINTING 881 1,200 1,829 945 557 965 965 975 975 6249 - OTHER CONTRACTUAL SERVICES 16,751 45,825 23,574 42,050 1,162 41,670 26,670 41,740 27,740 6230 - CONTRACTUAL SERVICES 19,934 49,155 27,771 45,290 2 44,945 29,945 45,075 31,075 6250 - UTILITIES 0 0 6265 - REPAIRS-EQUIPMENT 1,561 1,050 2,288 1,110 675 1,460 1,460 1,500 1,500 6260 - REPAIRS AND MAINTENA 1,561 1,050 2 1 675 1,460 1,460 1,500 1,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,361 2,455 2,118 2,440 780 2,465 2,465 2,520 2,520 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 95 1,800 1,312 1,850 1,850 1,900 1,900 6277 - MILEAGE /AUTO ALLOWANCE 3,455 3,750 3,445 3,680 1,712 3,685 3,685 3,690 3,690 City of Apple Valley 163 Department Expense Summary Budget Years (2015 -2016) PUBLIC WORKS ADMIN /NATURAL RES 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 1,333 1,565 1,355 1,480 1,598 1,510 1,510 1,545 1,545 6281 - UNIFORM /CLOTHING ALLOWANCE 937 910 732 935 443 940 940 950 950 6270 - TRNG /TRAVL /DUES /UNIF 7,086 8,780 7 10,435 5,844 10,550 10,550 10,705 10,705 6310 - RENTAL EXPENSE 4,182 4,885 5,017 5,023 2,252 5,225 5,225 5,250 5,250 6333 - GENERAL -CASH DISCOUNTS -2 -12 0 6399 - OTHER CHARGES 0 0 125 0 0 6301 - OTHER EXPENDITURES 4 4,885 5,130 5,023 2 5,225 5,225 5,250 5,250 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 0 6745 - VERF CHARGES 3,999 1,665 4,340 4,340 4,450 4,450 6701 - TOTAL CAPITAL OUTLAY 0 0 0 3,999 1,665 4,340 4,340 4 4 6001 - EXPENDITURES 566,411 621 592,126 468,776 301,560 487,585 468,410 502,585 486,780 164 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 362,877 372,002 262,741 262,741 264,000 261,885 276,870 276,870 6111 Salary - Parttime 21,328 21,830 18,585 18,585 24,335 24,335 24,945 24,945 6112 Salary- Seasonal Temp (1 Tree Insp) 9,055 9,055 9,055 9,055 9,055 9,055 9,055 9,055 6113 Overtime - Reg 8,600 8,600 8,600 8,600 8,600 8,600 8,600 8,600 6123 Salaries - Other 7,438 7,877 5,627 5,627 10,865 10,865 8,125 8,125 6138 Medicare 5,935 6,081 4,417 4,417 4,595 4,565 4,750 4,750 6139 FICA 25,134 26,001 18,608 18,608 19,215 19,145 19,690 19,690 6141 Pension - PERA 29,018 29,747 21,428 21,428 23,085 22,925 23,890 23,890 6142 Work Comp Ins 5,007 5,291 3,331 3,331 4,295 3,800 4,625 4,120 6144 Long -Term Disability Insurance 1,072 1,100 777 777 780 775 805 805 6145 Hospital & Life Insurance 62 58,680 38,100 38,100 40,800 40,500 42,720 42,420 Total 537 546,264 391 391,269 409,625 406,450 424,075 423,270 6210 OFFICE SUPPLIES General Supplies (PW Admin) 2,400 2,300 1,500 1,500 1,530 1,530 1,560 1,560 General Supplies (Natural Resources) 200 200 200 200 200 200 200 200 Printer /Copier Supplies 500 500 400 400 400 400 410 410 Adobe Acrobat 8 Pro. Software 200 - - - - - - - Line Item Reduction (400) (400) Total 3,300 3,000 2,100 2,100 2,130 1,730 2,170 1,770 6211 SMALL TOOLS & EQUIPMENT Tools - Tree Inspection 400 400 410 350 420 420 430 430 Cartegraph /Arcview License - 450 500 500 1,100 1,100 1,150 1,150 Two Graphic Cards & Monitors - - 600 600 - - - - Telephone Headsets (2) - - - - 450 450 - - Buckthorn Pullers (2) 400 - 225 225 - - 230 230 Arcview License 1,300 - - - - - - Storage Cabinet - Files /Equip 450 - - - - - - - Line Item Reduction Total 2,550 850 1,735 1,675 1,970 1,970 1,810 1,810 6212 MOTOR FUELS /OILS /ADDITIVES Vehicles 601, 603 and 604 Nolead Fuel (1220 gal.) 3,550 3,730 3,825 3,650 3,650 3,650 3,725 3,725 Oil /Lub 100 110 175 175 185 185 190 190 Total 3,650 3,840 3,825 3,825 3,835 3,835 3,915 3,915 6214 CHEMICALS Propiconazole (oak wilt)(from 5505) 300 300 180 180 180 180 200 200 Total 300 300 180 180 180 180 200 200 6215 EQUIPMENT - PARTS Vehicles 601, 603 and 604 1,700 1,600 1,430 1,430 1,430 1,430 1,430 1,430 Line Item Reduction (400) (400) Total 1,700 1,600 1,430 1,430 1,430 1,030 1,430 1,030 6216 EQUIPMENT - TIRES /BATTERIES Vehicles 601, 603 and 604 450 450 400 400 410 410 500 500 Line Item Reduction (200) (200) Total 450 450 400 400 410 210 500 300 6229 GENERAL SUPPLIES Manuals 200 200 205 175 210 210 215 215 *Paint (Oak Wilt) 250 250 255 255 260 260 265 265 *Personal Protective Equip - Safety 300 300 385 385 395 395 400 400 *Tree Sale 9,000 9,000 9,000 9,000 9,000 9,000 9,180 9,180 less offsetting revenue from tree sale (9,000) (9,000) (9,000) (9,000) (9,000) (9,000) (9,180) (9,180) Large Format Plotter and Misc 500 500 510 510 520 520 525 525 Wooden Stakes - - - 100 100 100 100 100 File Cabinets & Office Storage - - 625 625 - - - - Total 1,250 1,250 1,980 2,050 1,485 1,485 1,505 1,505 6235 CONSULTANT SERVICES Consulting Service Expenses - - - - - - - - Total - - - - - - - - 6237 TELEPHONE /PAGERS Mobile phone service 1,860 1,970 2,115 2,115 2,115 2,115 2,155 2,155 Track Phone (Seasonal Tree Insp) 100 110 125 125 130 130 135 135 Total 1,960 2,080 2,240 2,240 2,245 2,245 2,290 2,290 6238 POSTAGE /UPS /FEDEX Postage 50 50 55 60 65 65 70 70 Total 50 50 55 60 65 65 70 70 6239 PRINTING /PUBLISHING Business Cards, PW Poster, Forms 500 500 410 410 420 420 425 425 Brochures and Forms 500 500 535 535 545 545 550 550 Door Hangers (stenciling, tree inspec) 200 200 - - - - - - Total 1,200 1,200 945 945 965 965 975 975 6249 OTHER CONTRACTUAL SERVICES Oak Wilt /DED Cost -Share Program 45,000 45,000 41,000 38,000 38,000 38,000 38,000 38,000 Cartegraph Maintenance Fee - 825 1,050 3,600 3,670 3,670 3,740 3,740 Line Item Reduction (15,000) (14,000) Total i 45,000 45,825 42,050 41,600 41,670 26,670 1 41,740 27,740 165 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Copier Maintenance 700 700 750 1,100 1,100 1,100 1,125 1,125 Fax, Folding Mach., Type. 150 150 155 155 160 160 175 175 *Car Wash Tickets 200 200 205 200 200 200 200 200 Total 1,050 1,050 1,110 1,455 1,460 1,460 1,500 1,500 6275 SCHOOL /CONF /EXP - LOCAL Seminars /Mtgs (CONDAC, PW Mtgs) 1,000 1,025 995 995 1,015 1,015 1,035 1,035 Shade Tree Short Course 200 205 210 180 185 185 190 190 Forestry Management Workshop (x2) 180 185 190 190 195 195 205 205 Natural Resources Seminar 200 210 210 210 215 215 220 220 EAB Pest Control Training - - 150 150 150 150 155 155 APWA Conference - Metro 450 450 395 395 405 405 410 410 CEAM Conference - Metro 375 380 290 290 300 300 305 305 Total 2 2,455 2 2,410 2,465 2,465 2,520 2,520 6276 SCHOOL /CONF /EXP - OTHER APWA /AWWA Conference - - 1,800 1,800 1,850 1,850 1,900 1,900 Total - - 1,800 1,800 1,850 1,850 1,900 1,900 6277 MILEAGE ALLOWANCE Car Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage 450 450 380 380 385 385 390 390 Total 3,750 3,750 3,680 3,680 3,685 3,685 3,690 3,690 6278 SUBSISTENCE ALLOWANCE In -state training 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS Prof Dues (APWA, CEAM) 1,075 1,085 1,125 1,125 1,150 1,150 1,175 1,175 *Prof Dues (Soc of Arbor, ADF, Pesticide) 395 400 230 230 235 235 240 240 Arbor Day Foundation, Pest Applicator 75 80 125 125 125 125 130 130 Total 1,545 1,565 1,480 1,480 1,510 1,510 1,545 1,545 6281 UNIFORM /CLOTHING ALLOWANCE Clothing Natural Resources 950 910 935 935 940 940 950 950 Total 950 910 935 935 940 940 950 950 6310 RENTAL EXPENSE *Home & Garden Expo Booth 400 410 400 450 475 475 475 475 Copier Lease 4,450 4,475 4,623 4,623 4,750 4,750 4,775 4,775 Total 4 4,885 5 5,073 5,225 5,225 5,250 5,250 6399 OTHER CHARGES * *Water Quality Permits (Trans 5505) - - - - - - - - Total - - - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - 3,999 3,999 4,340 4,340 4,450 4,450 Total - - 3,999 3,999 4,340 4,340 4,450 4,450 Total Net of Personnel 76,060 75,160 77,507 77,437 77,960 61,960 78,510 63,510 TOTAL EXPENSES $ 613,924 $ 621,424 $ 468,776 $ 468,706 $ 487,585 $ 468,410 $ 502,585 $ 486,780 166 Apple lley Notes: This page left intentionally blank 167 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 30 1530 FLEET & BUILDINGS Public Works DESCRIPTION OF ACTIVITY The Public Works Central Maintenance Division is responsible for maintaining the City's vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine preventative maintenance and full - service repair work is performed on City -owned vehicles and equipment by staff mechanics. This division also operates and maintains the central fuel dispensing system located at the Central Maintenance Facility. The Central Maintenance Division maintains the buildings and grounds for the Central Maintenance Facility (Public Works and Parks Maintenance). Personnel within the division perform building maintenance, cleaning, stocking of general supplies and facility repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems. This division also supervises HVAC systems and building maintenance personnel at the Municipal Center (City Hall /Police). SERVICE CATEGORIES The Public Works Central maintenance Division provides a centralized source for the following services related to fleet and building functions for the City of Apple Valley. 1. City Fleet Repair and Maintenance Services ■ Provide repair and preventative maintenance services for City owned vehicles and equipment, ranging from major engine repair to routine oil changes ■ Provide initial equipment set -up and supply replacement parts for City fleet ■ Track replacement cycles and consolidate replacement costs for City fleet ■ Coordinate auto body repair work with vendors for damaged City vehicles 2. Buildings and Grounds Custodial Services ■ Provide routine custodial services for the Municipal Center, Police Department and Central Maintenance Facility ■ Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.) ■ Provide lawn care, landscape maintenance and snow plowing for city facilities 3. Building Maintenance and Repair Services ■ Maintain heating, ventilation and air conditioning systems, electrical systems, and plumbing systems for the Municipal Center, Police Department and Central Maintenance Facility ■ Provide contract repair of city building structures, such as repairs to roofs, doors, flooring and other building components ■ Provide planning and budgeting for building improvements at the Municipal Center, Police Department and Central Maintenance Facility 168 4. City Fuel Supply Services ■ Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works and Parks Department ■ Maintain 20,000 gallon central fuel supply system located at the Central Maintenance Facility ■ Monitor and report fuel consumption to Finance Department of proper coding to City departments 5. Fleet Acquisition and Disposition Services • Assist departments with specifications for replacement vehicles • Coordinate vehicle purchasing process, typically under the State Cooperative Purchasing Program (State Contract) ■ Provide for disposition of City vehicles and forfeiture vehicles through auctions MAJOR OBJECTIVES FOR 2015 In addition to recurring annual duties, the primary 2015 goals for this division include the following items. • Assist with initial implementation of the central fleet management system for all City -owned vehicles and major equipment items. • Complete new computer based technology for vehicle diagnostics ■ Improve compliance with vehicle maintenance time logging into JetFleet by other divisions and departments. • Assist with contracting for grounds maintenance at the Municipal Center IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Equip Items in Fleet 262 263 262 262 262 Number of vehicle /equipment 1 7 751 1 1 1 1 Repair Orders Number of Vehicles Replaced 11 14 18 17 16 Gallons of Fuel Supplied 127 122 127 130 132 Miles Driven 895 904 872 900 900,000 169 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Public Works Supervisor 1 1 1 1 Fleet Maintenance Foreman 1 1 1 1 Fleet Maintenance /Mechanic 2 2 2 2 Building Maintenance 3 3 3 3 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Seasonal Maintenance 1 1 1 1 Summary Budget Department 30, Business Unit 1530 - Fleet & Buildin s -CMF 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 301,632 293 309 323 330 336 344 Emp. Benefits 105 102 107,829 117 114 123,995 128 Supplies 24 30,686 26 30 35 30460 31 Contractual Serv. 10721 9 10 15 14,640 11 11 Utilities 68 58,837 78,373 75 68,880 77 78,530 Repairs & Maint. 29 19 23 20 21 22 22 Training /Travel /Dues 7,042 6 6 7 7,600 7 7 Other Exp. 4 2 2 2 6 6 6 Misc for resale 3 3 3 3 3 3 3 Vehicle Replacement Fund - - - - 5,044 5 5400 Capital outlay 59 94 46,321 64 65 59 16500 Total Exp 615 620,860 615,697 659,828 673 683,225 656,310 Net addition to (use ofd (615 (620 (615 (659 (673 (683 (656 general revenues 2015 Capital Outlay: CMF Building Exterior Painting $27 Replace Fuel Dispensing System $32 $59 2016 Capital Outlay Replace Carpet in CMF Train Rm $10 CMF exterior Door replacement 6,500 $167500 City of Apple Valley 170 Department Expense Summary Budget Years (2015 -2016) FLEET & BUILDINGS -CMF 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 290,115 296,602 306,608 305,508 153,444 315,940 315,940 323,840 323,840 6112 - SALARY - SEASONAL TEMP 9,293 17,500 8,633 16,320 5,874 17,500 10,000 17,500 10,000 6113 - OVERTIME - REGULAR EMPLOYEES 1,502 3,000 1,797 3,000 173 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 1,817 1,789 343 6122 - COMP REQUEST -8,766 -9,185 -5,804 6123 - SALARY -OTHER 5,932 6,110 7,850 7,850 8,045 8,045 6105 - SALARIES AND WAGES 293,961 323,034 309,642 330,938 154,031 344,290 336,790 352,385 344,885 6138 - MEDICARE 4,215 4,684 4,420 4,816 2,205 4,995 4,995 5,110 5,110 6139 - FICA 18,025 20,028 18,900 20,591 9,430 21,345 21,345 21,845 21,845 6141 - PENSIONS -PERA 20,507 22,151 21,693 22,810 10,716 24,510 24,510 25,115 25,115 6142 - WORKERS COMPENSATION 6,126 6,514 6,619 6,724 3,320 9,365 8,345 10,060 8,960 6144 - LONG -TERM DISABILITY INSURANCE 855 877 878 904 432 900 900 920 920 6145 - MEDICAL INSURANCE 46,040 62,760 48,546 59,100 25,868 64,800 63,900 67,920 67,020 6146 - DENTAL INSURANCE 4,542 0 4,814 0 2,343 6147 - LIFE INSURANCE -BASIC 58 58 28 6148 - LIFE INSURANCE -SUPP /DEPEND 1,936 1,902 573 6125 - EMPLOYEE BENEFITS 102,304 117,014 107,829 114,945 54,916 125,915 123,995 130,970 128,970 6210 - OFFICE SUPPLIES 179 200 101 200 112 205 205 210 210 6211 - SMALL TOOLS & EQUIPMENT 7,438 6,100 5,417 11,400 1,479 6,190 6,190 6,280 6,280 6212 - MOTOR FUELS /OILS 4,948 5,000 4,950 5,100 1,429 5,125 5,125 5,235 5,235 6214 - CHEMICALS 499 6215 - EQUIPMENT -PARTS 4,999 7,200 4,546 6,700 2,140 6,750 6,750 6,840 6,840 6216 - VEHICLES - TIRES /BATTERIES 627 250 -98 375 13 390 390 410 410 6229 - GENERAL SUPPLIES 12,495 11,275 11,815 11,500 4,250 11,800 11,800 12,045 12,045 6205 - SUPPLIES 30,686 30,025 26,730 35,275 9,920 30,460 30,460 31,020 31,020 6235 - CONSULTANT SERVICES 239 500 259 500 238 500 500 510 510 6237 - TELEPHONE /PAGERS 1,216 1,325 1,340 1,350 671 1,375 1,375 1,400 1,400 6238 - POSTAGE /UPS /FEDEX 0 12 0 6239 - PRINTING 152 200 0 200 135 200 200 200 200 6240 - CLEANING SERVICE /GARBAGE 7,548 10,845 8,750 10,300 4,340 10,485 8,985 10,715 9,215 6249 - OTHER CONTRACTUAL SERVICES 0 2,360 99 2,290 0 2,140 140 2,150 150 6230 - CONTRACTUAL SERVICES 9,155 15,230 10,459 14,640 5,384 14,700 11,200 14,975 11 6255 - UTILITIES - ELECTRIC 30,091 26,000 35,161 28,000 9,893 33,600 33,600 34,200 34,200 6256 - UTILITIES-NATURAL GAS 27,836 48,000 41,907 39,500 45,198 41,950 41,950 42,800 42,800 6257 - UTILITI ES- PROPANE /WATER /SEWER 910 1,350 1,305 1,380 709 1,500 1,500 1,530 1,530 6250 - UTILITIES 58,837 75,350 78,373 68,880 55,800 77,050 77,050 78,530 78,530 6265 - REPAIRS - EQUIPMENT 1,326 4,600 3,511 4,600 3,007 4,600 4,600 4,690 4,690 6266 - REPAIRS - BUILDING 18,206 16,000 19,620 17,300 18,059 17,700 17,700 18,050 18,050 6260 - REPAIRS AND MAINTENA 19,533 20,600 23,131 21,900 21,065 22,300 22,300 22 22 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 96 1,000 270 875 180 875 500 875 500 City of Apple Valley 171 Department Expense Summary Budget Years (2015 -2016) FLEET & BUILDINGS -CMF 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6277 - MILEAGE /AUTO ALLOWANCE 3,339 3,300 3,320 3,400 1,571 3,400 3,400 3,405 3,405 6280 - DUES & SUBSCRIPTIONS 15 25 90 25 71 25 25 30 30 6281 - UNIFORM /CLOTHING ALLOWANCE 2,888 3,450 3,082 3,300 1,078 3,360 3,360 3,410 3,410 6270 - TRNG /TRAVL /DUES /UNIF 6,338 7 6,761 7,600 2,900 7,660 7,285 7 7,345 6310 - RENTAL EXPENSE 23 0 138 0 0 6333 - GENERAL -CASH DISCOUNTS -135 -119 -32 6349 - LATE FEES /FINANCE CHARGES 1 0 0 6399 - OTHER CHARGES 2,202 2,850 2,731 6,050 4,508 6,075 6,075 1,245 6,095 6301 -OTHER EXPENDITURES 2,091 2,850 2 6,050 4 6,075 6,075 1,245 6,095 6540 - TAXABLE MISC FOR RESALE 1,621 6545 - NON - TAXABLE MISC FOR RESALE 3,120 3,200 3,702 3,200 0 3,300 3,300 3,350 3,350 6501 - TAXABLE /NON- TAXABLE MISC RESAL 3,120 3,200 3,702 3,200 1,621 3,300 3,300 3,350 3,350 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 1,431 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 7,714 0 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 78,341 64,750 44,890 65,000 8,879 94,500 59,500 128,500 16,500 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 8,780 0 0 0 0 6745 - VERF CHARGES 5,044 2,100 5,270 5,270 5,400 5,400 6701 - TOTAL CAPITAL OUTLAY 94,835 64 46,321 70,044 10,979 99,770 64 133,900 21,900 6001 - EXPENDITURES 620,861 659,828 615,698 673,472 321,091 731,520 683,225 776,835 656,310 172 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 289,245 296,602 305,508 305,508 315,940 315,940 323,840 323,840 6112 Salary- Seasonal Temp 17,500 17,500 16,320 16,320 17,500 10,000 17,500 10,000 6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 5,494 5,932 6,110 6,110 7,850 7,850 8,045 8,045 6138 Medicare 4,571 4,684 4,816 4,816 4,995 4,995 5,110 5,110 6139 FICA 19,543 20,028 20,591 20,591 21,345 21,345 21,845 21,845 6141 Pension - PERA 21,586 22,151 22,810 22,810 24,510 24,510 25,115 25,115 6142 Work Comp Ins 6,649 6,514 6,724 6,724 9,365 8,345 10,060 8,960 6144 Long -Term Disability Insurance 854 877 904 904 900 900 920 920 6145 Hospital & Life Insurance 62 62,760 59,100 59,100 64,800 63,900 67,920 67,020 Total 430,842 440,048 445 445,883 470,205 460,785 483,355 473,855 6210 OFFICE SUPPLIES General Supplies 200 200 200 200 205 205 210 210 Total 200 200 200 200 205 205 210 210 6211 SMALL TOOL & EQUIPMENT Small Tools 4,300 4,300 4,300 4,300 4,390 4,390 4,480 4,480 Scan Tool Updates - Heavy Equipment 1,100 1,100 - 1,100 1,100 1,100 1,100 Scan Tool Updates- Light Equipment 700 700 - 700 700 700 700 Mechanic Computer System for Shop 1,200 - 7,100 7,100 - - - - Total 7,300 6,100 11,400 4,300 6,190 6,190 6,280 6,280 6212 MOTOR FUELS /OILS Nolead Fuel 2,000 2,050 2,180 2,180 2,180 2,180 2,225 2,225 Diesel Fuel 600 1,100 1,075 1,075 1,050 1,050 1,070 1,070 Diesel Fuel Tax 150 150 95 95 95 95 100 100 Antifreeze, Windshield Fluid 1,600 1,600 1,600 1,600 1,600 1,600 1,635 1,635 Oil and Lubricants 100 100 150 150 200 200 205 205 Total 4,450 5,000 5,100 5,100 5,125 5,125 5,235 5,235 6215 EQUIPMENT - PARTS Small Parts 5,000 4,600 4,200 4,200 4,250 4,250 4,290 4,290 Building Maintenance Parts 2,500 2,600 2,500 2,500 2,500 2,500 2,550 2,550 Total 7 7,200 6 6,700 6,750 6,750 6,840 6,840 6216 EQUIPMENT - TIRES /BATTERIES Vehicles #702 and #704 200 250 375 375 390 390 410 410 Total 200 250 375 375 390 390 410 410 6229 GENERAL SUPPLIES Cleaning Supplies, Paper Products 10,500 11,000 11,220 11,220 11,500 11,500 11,740 11,740 Oxygen - Acetylene 250 275 280 280 300 300 305 305 Chair Replacement CMF 950 - - - - - - - 2 - 800 Mhz Radios 3,000 - - - - - - - Total 14 11,275 11,500 11,500 11,800 11,800 12,045 12,045 6235 CONSULTANT SERVICES Safety (Prescription Safety Glasses, 500 500 500 500 500 500 510 510 Hepatitis, Respirator, Hearing Test) Total 500 500 500 500 500 500 510 510 6237 TELEPHONE /PAGERS Cellular Phones 975 1,325 1,350 1,350 1,375 1,375 1,400 1,400 CMF Radio Line 475 - Total 1,450 1,325 1,350 1,350 1,375 1,375 1,400 1,400 6239 PRINTING /PUBLISHING Maintenance Req., Bus. Cards, Misc. 250 200 200 200 200 200 200 200 Total 250 200 200 200 200 200 200 200 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 6,200 6,200 6,000 6,000 6,125 6,125 6,250 6,250 Rug Service 1,900 1,900 1,900 1,900 1,940 1,940 1,980 1,980 Fluorescent Light Recycling (DEA) 950 950 700 700 700 700 715 715 Recycle Floor Dry 795 795 800 800 800 800 815 815 Tire & Filter Disposal 500 500 500 500 520 520 530 530 Hazardous Waste Disposal 500 500 400 400 400 400 425 425 Line Item Reduction (1,500) (1,500) Total 10,845 10,845 10,300 10,300 10,485 8,985 10,715 9,215 6249 OTHER CONTRACTUAL SERVICES 800 Mhz Radio Maint Fee 1,920 1,590 1,590 1,590 1,590 1,590 1,590 1,590 Weed Control - CMF 750 770 700 500 550 550 560 560 Line Item Reduction (2,000) (2,000) Total 2 2,360 2,290 2,090 2,140 140 2,150 150 6255 UTILITIES - ELECTRIC Electric 25,000 26,000 28,000 32,380 33,600 33,600 34,200 34,200 Adjusting for historical trends Total 25 26,000 28,000 32,380 33,600 33,600 34,200 34,200 6256 UTILITIES - NATURAL GAS Natural Gas 50,000 48,000 39,500 39,500 41,950 41,950 42,800 42,800 Adjusting for historical trends Total 50 48,000 39,500 39,500 41,950 41,950 42,800 42,800 6257 UTILITIES - OTHER Water & Sewer 1,350 1,350 1,380 1,500 1,500 1,500 1,530 1,530 CMF irrigation install with WTP Total 1,350 1,350 1,380 1,500 1,500 1,500 1,530 1,530 173 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Shop Equipment, etc. 4,500 4,600 4,600 4,600 4,600 4,600 4,690 4,690 Line Item Reduction Total 4,500 4,600 4,600 4,600 4,600 4,600 4,690 4,690 6266 REPAIRS - BUILDINGS Repairs (H.V.A.C., Roof, Doors, Elec.) 15,000 16,000 17,300 17,300 17,700 17,700 18,050 18,050 Total 15 16,000 17,300 17,300 17,700 17,700 18,050 18,050 6275 SCHOOL /CONF /EXP - LOCAL Training & ASE Certification 1,000 1,000 875 875 875 875 875 875 Line Item Reduction (375) (375) Total 1 1,000 875 875 875 500 875 500 6277 MILEAGE /AUTO ALLOWANCE Car Allowance - Supervisor 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage misc. - - 100 100 100 100 105 105 Total 3,300 3,300 3,400 3,400 3,400 3,400 3,405 3,405 6280 DUES & SUBSCRIPTIONS Sams Club Membership - City Supplies - 25 25 25 25 25 30 30 Total - 25 25 25 25 25 30 30 6281 UNIFORM /CLOTHING ALLOWANCE Uniform /Boots 2,100 2,100 1,950 1,950 1,990 1,990 2,020 2,020 Uniform Rental /Rag Cleaning Service 1,350 1,350 1,350 1,350 1,370 1,370 1,390 1,390 Total 3 3,450 3 3,300 3,360 3,360 3,410 3,410 6310 RENTAL EXPENSE Mowing Equip - - - - - Total - - - - - - - - 6399 OTHER CHARGES State Boiler Certificate 75 75 75 75 75 75 80 80 W i n F I eet 750 750 750 750 765 765 775 775 Misc. Dues /Vehicle Inspection Decals 75 75 75 75 80 80 80 80 Licenses 350 350 300 300 305 305 310 310 (County Hazardous Waste) (State Tax) (MN Haz. Chem. Inventory Fee ) All -Data On -Line Service Manuals 1,600 1,600 Mitchel 1 On -line Service Manuals 4,850 4,850 4,850 4,850 - 4,850 Total 2,850 2,850 6 6,050 6,075 6,075 1,245 6,095 6545 NON - TAXABLE MISC FOR RESALE Vending - CMF Pop, Juice, Water 3,000 3,200 3,200 3,200 3,300 3,300 3,350 3,350 Revenue generated from sales Total 3,000 3,200 3,200 3,200 3,300 3,300 3,350 3,350 6730 CAPITAL OUTLAY - VEHICLE JD Z -Turn Mower 50% 8,000 - - - - - - - Total 8 - - - - - - - 6735 CAPITAL OUTLAY - OTHER IMP Conversion of Old Wash Bay - - 15,000 - 15,000 - - - Building Inspections Security Improv - - 14,000 - - - - - CMF Security Improvements - - 16,500 - - - - - CMF HVAC Rehabilitation - - - 65,000 - - - - CMF Building Exterior Painting - - 19,500 - 27,000 27,000 - - CMF Facility Sign Replacement - - - - 10,000 - - - Replace City Fuel Dispensing System - - - - 32,500 32,500 - - Mechanic Hoist - CMF - - - - - - 82,000 - Repab Street Foreman Office Space - - - - - - 7,500 - Replace Carpet CMF Training Room - - - - 10,000 - - 10,000 CMF Vehicle Storage Bldg Floor Rehap - - - - - - 32,500 - CMF Exterior Door Replacement - - - - - - 6,500 6,500 Rehab Lunchroom counters /appliance 15,000 - - - - - - - CMF Building Exterior Rehab /Paint 10,000 - - - - - - - CMF South Lot Pavement Maintenance 8,000 - - - - - - - CMF /PD Vehicle Bldg Insulate 15,000 - - - - - - - Radio Upgrade Public Works & Parks 68,000 - - - - - - - Replace Carpet CMF - 42,000 - - - - - - Replace CMF Compressor - 14,250 - - - - - - Office Space Municipal Center - 8,500 - - - - - - Total 116,000 64,750 65 65,000 94,500 59,500 128,500 16,500 6740 CAPITAL OUTLAY - OTHER ITEMS CMF Hallway Tile Replacment 8,600 - - - - - - - Total 8,600 - - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - 5,044 5,044 5,270 5,270 5,400 5,400 Total - - 5,044 5,044 5,270 5,270 5,400 5,400 Total Net of Personnel 292,115 219,780 227,589 224,789 261,315 222,440 293,480 182,455 TOTAL EXPENSES $ 722,957 $ 659,828 $ 673,472 $ 670,672 $ 731,520 $ 683,225 $ 776,835 $ 656,310 174 Apple lley Notes: This page left intentionally blank 175 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 31 1600 &1665 STREETS MAINTENANCE Public Works DESCRIPTION OF ACTIVITY The Public Works Streets Division is responsible for maintaining the local streets system consisting of approximately 400 lane miles of roadway. Duties include repairing street pavement sections; repair and maintenance of storm drainage catch basins and storm water management ponds; and maintenance of sidewalks and on- street pathways throughout the community. This division is also responsible for boulevard maintenance, tree trimming and forestry maintenance work for trees located within the public street right -of -way. SERVICE CATEGORIES The Public Works Street Division provides a centralized source for the following internal and external services related to street maintenance functions for the City of Apple Valley. 1. Street Maintenance and Preservation Services ■ Repair structural and surface failure of street pavement (patching, pothole repair, etc.) ■ Remove and replace sections of damaged curb and valley gutters ■ Conduct crack sealing and micro surfacing to preserve street pavements ■ Conduct street sweeping on public streets, removing approximately 500 tons of material per year 2. Sidewalk and Trail System Maintenance Services ■ Inspect one -third of all sidewalk sections each year to identify repair needs ■ Remove and replace concrete sidewalk sections as determined during inspections ■ Conduct concrete leveling work to repair uneven concrete joints (trip hazards) ■ Repair and maintain segments of trail system located in the right -of -way (excludes segments of public trails located in city parks) 3. Boulevard Tree Maintenance Services ■ Trim boulevard trees to maintain minimum vertical clearance for roadways ■ Remove dead or diseased trees located within the public right -of -way ■ Remove debris from streets following severe storm events 4. Drainage System Maintenance Services: ■ Inspect and repair storm sewer catch basins along roadways ■ Inspect and clear pond outlets to prevent blockages and associated flooding ■ Repair inlet and outlet pipe connections to storm water ponds ■ Remove accumulated sediment deltas from ponds 176 ■ Contractual work associated with storm drainage system maintenance is funded by the Storm Drainage Utility, see Business Unit 5505 5. Turf Mowing Services ■ Mow approximately 76 miles of boulevards along collector streets with adjacent trail systems ■ Mow and remove excess vegetation adjacent to storm water ponds ■ Provide additional turf mowing along County right -of -ways to maintain community appearance MAJOR OBJECTIVES FOR 2015 In addition to recurring annual duties, the following major objectives are established for 2015 within this business unit. ■ Conduct field evaluation and rating of one -third of the City street system to assist in further development of the pavement management system. ■ Initiate comprehensive program for maintaining landscaping and street light system along Cedar Avenue upon completion of construction. ■ Continue to implement pavement preservation program (microsurfacing /crack sealing) for public streets and trails. ■ Conduct an inventory of existing storm water ponds throughout the city to identify and prioritize maintenance needs, including dredging and removal of sand deltas. ■ Maintain street sweeping service levels to address State and Federal mandates for water quality improvements. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Lane Miles of 408 409 410 411 412 Street Maintained Number of Blvd Trees 1 7 500 2 1 1 1 Maintained Street Sweeping Tonnage 540 270 450 570 500 Miles of Trails on ROW 54 55 56 56 58 Maintained Miles of Sidewalk Maintained 131 132 133 134 135 Cubic yards of Leaves 430 450 1 1 7 000 1 7 200 Collected 177 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Public Works Superintendent 1 1 1 1 Streets Foreman 2 2 2 2 Technical Specialist 2 2 3 3 Maintenance 1 /11 10 10 9 9 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Seasonal Street Maint. 4 4 4 5 Summary Budget Department 31 Street Maintenance 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 834 817 850,821 897,757 895,957 919,480 954,265 Emp. Benefits 327 320 340 371,002 350,027 380,100 399,315 Supplies 261 209 242 232 251,020 230 236 Contractual Serv. 224 229 247 279,645 231 224,145 229,270 Utilities 751 759 3 1 930 4 4 Repairs & Maint. 29 22 2 23 23 19,255 20 Training /Travel /Dues 11 11 11 11 11 11 11 Other Exp. 12 (88) 38 400 400 3 3 Vehcile Replacement Fund - - - - - - - Capital outlay 50 31 85,414 86,200 14,400 9,500 - Total Exp 1 1 1 1 1 1 1 Net addition to (use oo g eneral revenues (1 (1 (1 (1 (1 (1 (1 2015 CAPITAL OUTLAY V -Box Insert for Durapatch Truck $9,500 See Equipment Certificate Fund for additional PW items not funded in General Fund City of Apple Valley 178 Department Expense Summary Budget Years (2015 -2016) STREET MAINTENANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 766,454 783,100 793,767 785,133 403,288 809,705 808,980 840,420 840,420 6112 - SALARY - SEASONAL TEMP 42,920 61,000 41,333 55,600 21,052 55,600 45,600 55,600 45,600 6113 - OVERTIME - REGULAR EMPLOYEES 35,763 36,000 38,674 36,700 26,826 36,700 36,700 36,700 36,700 6121 - INSURANCE CASH BENEFIT 5,278 5,874 1,714 6122 - COMP REQUEST - 33,263 - 29,524 - 23,145 6123 - SALARY -OTHER 17,657 18,524 28,200 28,200 31,545 31,545 6124 - OVERTIME - SEASONAL TEMP 697 0 6105 - SALARIES AND WAGES 817,152 897,757 850,821 895,957 429,735 930,205 919,480 964,265 954,265 6138 - MEDICARE 11,895 13,649 12,024 12,991 6,044 13,490 13,480 13,980 13,980 6139 - FICA 50,859 58,360 51,413 55,549 25,842 57,670 57,625 59,785 59,785 6141 - PENSIONS -PERA 57,071 63,821 58,936 60,926 30,341 65,595 65,540 68,150 68,150 6142 - WORKERS COMPENSATION 46,712 50,564 49,780 48,130 25,253 62,510 55,650 68,040 60,620 6144 - LONG -TERM DISABILITY INSURANCE 2,344 2,448 2,405 2,331 1,182 2,405 2,405 2,500 2,500 6145 - MEDICAL INSURANCE 132,890 182,160 145,593 170,100 81,220 187,200 185,400 196,080 194,280 6146 - DENTAL INSURANCE 10,145 11,019 5,564 6147 - LIFE INSURANCE -BASIC 170 170 84 6148 - LIFE INSURANCE -SUPP /DEPEND 8,237 9,292 4,005 6125 - EMPLOYEE BENEFITS 320,322 371,002 340,632 350,027 179,536 388,870 380,100 408,535 399,315 6210 - OFFICE SUPPLIES 102 117 27 6211 - SMALL TOOLS & EQUIPMENT 12,411 14,650 14,609 7,925 2,626 8,175 8,175 7,780 7,780 6212 - MOTOR FUELS /OILS 92,472 99,280 115,282 101,675 80,124 109,890 109,890 112,190 112,190 6214 - CHEMICALS 806 821 4,225 1,323 4,275 4,275 4,330 4,330 6215 - EQUIPMENT -PARTS 62,593 63,500 68,704 63,700 58,892 66,085 66,085 67,455 67,455 6216 - VEHICLES- TIRES /BATTERIES 11,454 8,700 15,493 9,100 6,593 10,050 10,050 10,255 10,255 6229 - GENERAL SUPPLIES 30,082 46,345 27,601 64,395 31,830 62,255 32,255 64,155 34,155 6205 - SUPPLIES 209,919 232,475 242,628 251,020 181,414 260,730 230,730 266,165 236,165 6235 - CONSULTANT SERVICES 1,070 1,050 1,092 1,070 735 1,095 1,095 1,115 1,115 6237 - TELEPHONE /PAGERS 1,195 1,490 1,426 1,490 883 1,490 1,490 1,490 1,490 6238 - POSTAGE /UPS /FEDEX 12 0 0 6239 - PRINTING 1,870 580 292 580 0 590 590 600 600 6240 - CLEANING SERVICE /GARBAGE 14,164 24,600 14,925 24,600 1,443 23,595 15,595 24,095 16,095 6249 - OTHER CONTRACTUAL SERVICES 211,355 251,925 229,967 204,125 7,880 205,375 205,375 209,970 209,970 6230 - CONTRACTUAL SERVICES 229,666 279,645 247,701 231,865 10,939 232,145 224,145 237,270 229,270 6255 - UTILITIES - ELECTRIC 562 550 536 670 210 810 810 820 820 6257 - UTILITIES- PROPANE/WATER /SEWER 197 900 3,171 260 10 3,645 3,645 3,740 3,740 6250 - UTILITIES 759 1,450 3,707 930 220 4,455 4,455 4,560 4,560 6265 - REPAIRS - EQUIPMENT 22,468 23,770 4,731 23,770 14,536 24,255 19,255 24,765 20,765 6269 - REPAIRS -OTHER 0 0 -2,021 0 -463 6260 - REPAIRS AND MAINTENA 22,468 23,770 2,711 23,770 14,073 24,255 19,255 24,765 20,765 6275 - SCHOOLS /CON FERENCES /EXP LOCAL 463 1,000 293 1,100 360 1,100 500 1,120 500 City of Apple Valley 179 Department Expense Summary Budget Years (2015 -2016) STREET MAINTENANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6277 - MILEAGE /AUTO ALLOWANCE 3,247 3,300 3,168 3,600 1,571 3,600 3,600 3,600 3,600 6280 - DUES & SUBSCRIPTIONS 340 400 340 400 315 400 400 410 410 6281 - UNIFORM /CLOTHING ALLOWANCE 7,913 6,300 7,403 6,400 2,671 7,400 7,400 7,400 7,400 6270 - TRNG /TRAVL /DUES /UNIF 11,963 11,000 11,204 11,500 4,917 12,500 11,900 12,530 11,910 6310 - RENTAL EXPENSE 0 300 0 300 0 3,500 3,500 3,500 3,500 6333 - GENERAL -CASH DISCOUNTS -88 -37 -8 6399 - OTHER CHARGES 0 100 75 100 0 100 100 100 100 6301 - OTHER EXPENDITURES -88 400 38 400 -8 3,600 3,600 3,600 3,600 6730 - CAPITAL OUTLAY - TRANSPORTATION 31,353 86,200 85,414 0 0 9,500 9,500 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 14,400 0 6745 - VERF CHARGES 0 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 31,353 86,200 85,414 14,400 0 9,500 9,500 0 0 6001 -EXPENDITURES 1,643,515 1,903,699 1,784,856 1,779,869 820,827 1,866,260 1,803,165 1,921,690 1,859,850 180 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 815,503 783,100 785,133 785,133 809,705 808,980 840,420 840,420 6111 Salary - Parttime - - - - - - 6112 Salary- Seasonal Temp 61,000 61,000 55,600 55,600 55,600 45,600 55,600 45,600 6113 Overtime - Reg 37,100 36,000 36,700 36,700 36,700 36,700 36,700 36,700 6123 Salaries - Other 19,858 17,657 18,524 18,524 28,200 28,200 31,545 31,545 6138 Medicare 13,520 13,649 12,991 12,991 13,490 13,480 13,980 13,980 6139 FICA 57,806 58,360 55,549 55,549 57,670 57,625 59,785 59,785 6141 Pension - PERA 63,174 63,821 60,926 60,926 65,595 65,540 68,150 68,150 6142 Worker's Compensation 51,389 50,564 48,130 48,130 62,510 55,650 68,040 60,620 6144 Long -Term Disability Insurance 2,420 2,448 2,331 2,331 2,405 2,405 2,500 2,500 6145 Hospital & Life Insurance 187,200 182,160 170,100 170,100 187,200 185,400 196,080 194,280 Total 1,308,970 1,268,759 1,245,984 1,245,984 1,319,075 1,299,580 1,372,800 1,353,580 6211 SMALL TOOL & EQUIPMENT Misc. Tools, Toolbox 4,000 3,900 3,900 3,900 3,980 3,980 4,060 4,060 Replace Weed Whips 325 325 325 325 325 325 330 330 Tree Injection Equipment - Ash EAB - - 2,300 2,300 800 800 800 800 Chain Saw Replacement 850 - - - 870 870 890 890 Cutoff Saw Replace - - - - 2,200 2,200 - - Sidewalk Plainer Replace - - - - - - 1,700 1,700 Hammer Drill Replace - - 400 400 - - - - Chain Saw MS 660 Replace 950 1,000 1,000 1,000 - - - - Jackhammer Replace 1,000 - - - - - - - Arrow Board Replace 3,200 - - - - - - - Tommy Lift Replace 2,650 - - - - - - - Hand Grinder Replace 200 - - - - - - - Fairmont Pole Saw Replace - 1,850 - - - - - - Fork Grapple Replacement - 4,000 - - - - - - Asphalt Jackhammer Replacement - 875 - - - - - - Plate Compator Replacement - 2,700 - - - - - - Total 13,175 14,650 7,925 7,925 8,175 8,175 7,780 7,780 6212 MOTOR FUELS /OILS Gas and Diesel Fuel Nolead Fuel 6,546 gal. 18,787 19,900 20,360 20,360 19,530 19,530 19,940 19,940 Diesel Fuel 25,000 gal. 72,250 72,500 73,600 73,600 80,170 80,170 81,850 81,850 Diesel Road Tax 1,930 1,930 1,965 1,965 4,440 4,440 4,530 4,530 Oil 4,800 4,950 5,750 5,750 5,750 5,750 5,870 5,870 Total 97,767 99,280 101,675 101,675 109,890 109,890 112,190 112,190 6214 CHEMICALS Street Maintenance Products 225 225 225 225 230 230 Ash Tree Injection Chems - EAB 4,000 4,000 4,050 4,050 4,100 4,100 Total - - 4,225 113,615 4,275 4,275 4,330 4,330 6215 EQUIPMENT - PARTS Sweeper Brooms 8,000 8,300 8,500 8,500 9,000 9,000 9,180 9,180 Mowers /Tractors 2,600 2,800 2,800 2,800 2,860 2,860 2,920 2,920 Trucks /Other Vehicles 36,000 37,000 37,000 37,000 38,500 38,500 39,300 39,300 Sweepers - Repair Parts 13,500 13,800 13,800 13,800 14,090 14,090 14,385 14,385 Stump Grinder Teeth 1,600 1,600 1,600 1,600 1,635 1,635 1,670 1,670 Total 61,700 63,500 63,700 63,700 66,085 66,085 67,455 67,455 6216 EQUIPMENT - TIRES /BATTERIES Batteries 2,000 2,050 2,050 2,050 2,100 2,100 2,140 2,140 Tires - Vehicles 4,000 4,100 4,500 4,750 4,850 4,850 4,950 4,950 Tires - Off Road Tires 2,500 2,550 2,550 2,550 3,100 3,100 3,165 3,165 Total 8,500 8,700 9,100 9,350 10,050 10,050 10,255 10,255 6229 GENERAL SUPPLIES 3/8" Granit Chips for Pothole Patching 2,500 2,550 2,550 2,550 2,600 2,600 2,650 2,650 Bituminous Hot Mix 3,800 3,900 3,900 3,900 3,900 3,900 3,980 3,980 Bituminous Cold Mix 1,000 1,000 1,000 1,000 1,000 1,000 1,020 1,020 1" Crushed Limestone 1,800 1,825 1,825 1,825 1,860 1,860 1,900 1,900 1-1/2" Crushed Rock 1,500 1,500 1,500 1,500 1,530 1,530 1,560 1,560 Sod/ Black Dirt (Sidewalk Repairs) 6,000 6,100 6,100 4,800 4,900 4,900 5,000 5,000 Trees for Sidewalk Repair & Ash Replc. 7,000 7,000 21,000 18,000 18,000 18,000 19,500 19,500 2014 Begin Ash Tree Program - EAB Hardware & Supplies 3,500 3,570 3,570 3,570 3,600 3,600 3,675 3,675 Hydroseed Mulch 2,000 2,000 2,000 1,500 1,530 1,530 1,560 1,560 Mulch and Landscape Supplies - Cedar - - - - 2,000 2,000 1,530 1,530 Concrete Sealer - Ring Route & Cedar 7,800 7,950 12,000 12,000 12,400 12,400 12,660 12,660 2014 - Begin Maint on Cedar Ave Asphalt Emulsifier 6,000 6,100 6,100 6,100 6,225 6,225 6,355 6,355 Safety Equipment 2,000 2,050 2,050 2,050 2,050 2,050 2,095 2,095 Grass Seed 800 800 800 650 660 660 670 670 Line Item Reduction (30,000) (30,000) Total 45,700 46,345 64,395 59,445 62,255 32,255 64,155 34,155 6235 CONSULTANT SERVICES Safety (Safety Glasses, hepatitis, 1,050 1,050 1,070 1,075 1,095 1,095 1,115 1,115 respirator, hearing & drug testing) Total 1,050 1,050 1,070 1,075 1,095 1,095 1,115 1,115 181 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONE /PAGERS Mobile Phones (3 @$41 /month) 1,480 1,490 1,490 1,460 1,490 1,490 1,490 1,490 Total 1,480 1,490 1,490 1,460 1,490 1,490 1,490 1,490 6239 PRINTING /PUBLISHING Work Orders, Advertising, Misc 50 50 50 50 50 50 50 50 Temp No Parking Signs (4th of July) 325 330 330 330 335 335 340 340 DOT Safety Inspection Books 200 200 200 200 205 205 210 210 Total 575 580 580 580 590 590 600 600 6240 C. SERVICE /GARBAGE REMOVAL Landfill Dumping Fee (SET,rolloff dump, 10,000 10,250 10,250 9,300 9,495 9,495 9,700 9,700 road kill, stump grindings - disposal) Leaves - disposal 2,000 2,050 2,050 2,050 2,050 2,050 2,095 2,095 Landfill Dumping Fee (street sweepings) 12,000 12,300 12,300 11,800 12,050 12,050 12,300 12,300 Line Item Reduction (8,000) (8,000) Total 24,000 24,600 24,600 23,150 23,595 15,595 24,095 16,095 6249 OTHER CONTRACTUAL SERVICES Curb, Gutter,Sidewalk Replace /Mud Jack 25,000 25,600 25,600 25,600 26,100 26,100 26,450 26,450 STS Crews 13,000 13,325 13,325 13,325 13,600 13,600 13,885 13,885 Ring Route Painting 65,000 65,000 65,000 65,000 66,350 66,350 67,740 67,740 Colored Concrete Sealing - Ring Route 8,000 8,000 8,000 8,000 15,500 15,500 16,320 16,320 Colored Concrete Sealing - Cedar Ave - - 6,500 6,500 10,500 10,500 10,720 10,720 Cedar Avenue Landscape Maint Contract - - 18,000 7,000 7,500 7,500 7,650 7,650 Cedar Avenue Irrigation System Maint - - 7,500 3,200 3,270 3,270 3,340 3,340 RR Misc. (Masonry, Trees, Sidewalks) 10,000 10,200 10,200 10,200 11,500 11,500 11,740 11,740 Repair & Resurface Pathways 47,000 48,000 45,000 45,000 45,950 45,950 46,915 46,915 Blvd Weed Spraying - 5,000 5,000 5,000 5,105 5,105 5,210 5,210 Crack Sealing 75,000 76,800 - - - - - - Shift to Road Improvement Fund Total 243,000 251,925 204,125 188,825 205,375 205,375 209,970 209,970 6255 UTILITIES - ELECTRIC Galaxie Sprinklers 265 275 285 350 355 355 360 360 Cedar Avenue - - 105 100 100 100 100 100 Gallavant Sprinklers 265 275 280 350 355 355 360 360 Total 530 550 670 800 810 810 820 820 6257 UTILITIES - WATER /SEWER Gallavant / Galaxie Sprinklers 745 500 260 375 380 380 390 390 Cedar Avenue - 400 415 3,200 3,265 3,265 3,350 3,350 Total 745 900 260 3,575 3,645 3,645 3,740 3,740 6265 REPAIRS - EQUIPMENT Heavy Equipment 18,000 18,500 18,500 18,500 18,890 18,890 19,290 19,290 2 -Way Radios, Pagers 700 720 720 720 735 735 750 750 Paint /Repair Truck frame /box 3,000 3,000 3,000 3,000 3,050 3,050 3,115 3,115 3 Bucket Truck Annual Inspections 1,500 1,550 1,550 1,550 1,580 1,580 1,610 1,610 Line Item Reduction (5,000) (4,000) Total 23,200 23,770 23,770 23,770 24,255 19,255 24,765 20,765 6275 SCHOOLS /CONF /EXP - LOCAL Formula Error MN APWA / T2 / Snow Plow Seminar 1,000 1,000 750 750 750 750 765 765 Supervisor Training 500 500 350 350 350 350 355 355 Line Item Reduction (600) (620) Total 1,500 1,500 1,100 1,100 1,100 500 1,120 500 6277 MILEAGE /AUTO ALLOWANCE Car Allowance 3,300 3,300 3,600 3,600 3,600 3,600 3,600 3,600 Total 3,300 3,300 3,600 3,600 3,600 3,600 3,600 3,600 6280 DUES & SUBSCRIPTIONS Superintendent Assoc. & Subscription 400 400 400 350 400 400 410 410 Total 400 400 400 350 400 400 410 410 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms & Boots (14 x $500) 6,200 6,300 6,400 7,400 7,400 7,400 7,400 7,400 Total 6,200 6,300 6,400 7,400 7,400 7,400 7,400 7,400 6310 RENTAL EXPENSE Screener Bucket Attachment 3,500 3,500 3,500 3,500 3,500 See 6740 below Concrete Trailer 300 300 300 - - - - - Total 300 300 300 3,500 3,500 3,500 3,500 3,500 6399 OTHER CHARGES Weather Monitor (Upgraded 2003) 2,271 - - - - Street Waste Hauling License 100 100 100 100 100 100 100 100 Total 2,371 100 100 100 100 100 100 100 182 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Replace Single Axle 307 Plow, $212,000 VERF Equip. fund Replace Single Axle 327 Plow, $212,000 VERF Equip. fund Replace Patch Truck (339) with Trailer VERF Equip. fund Unit: $50,000 Replace F550 Truck 340 $70,000 VERF Equip. fund Vbox Insert for Dura Patch Truck 9,500 9,500 Replace Stump Grinder 345 $47,000 VERF Equip. fund Replace Crash Attenuator, $15,400 VERF Equip. fund Replace Loader 351 $205,000 VERF Equip. fund Replace Sign /Aerial Truck 338 $102,500 VERF Equip. fund Replace Single Axle 381 Plow, $212,000 VERF Equip. fund 6730 CAPITAL OUTLAY - VEHICLES Replace 3/4 Ton Pickup 337, $34,000 - - Equip Fund - - Replace Single Axle 310 Plow, $200,000 - - Equip Fund - - Replace Single Axle 312 Plow, $200,000 - - Equip Fund Replace Tool Cat No. 346, $50,000 - - Equip Fund Loader #350 w/ Versatile Blower Replace to equip cert - - - - 520 Loadall #363 w/ Plow Replace to equip cert - - - - Z Turn Mower (2 at $16,000 ea.) 32,000 - - - - Replace Tractor Backhoe #303 ($110,000) - - - - - Replace Sweeper #331 ($200,000) - - - - - Replace One Ton Dump Truck #362 - - - - - Replace 3/4 Ton Pickups (311 and 318) - 68,000 - - - Water Truck - Shared with Parks - 3,800 - - - Replace Loader 336 w/ Versatile Blower - 143,000 - - - Move to Equipment Certificate - (143,000) - - - Replace Compressor - 14,400 - - - Total 32,000 86,200 - - 9,500 9,500 - - 6740 CAPITAL OUTLAY - OTHER ITEMS Screener Bucket Attachment (1/3 share) - - 14,400 - - - - - Total - - 14,400 - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - - - - - Total - - - - - - - Total Net of Personnel 567,493 635,440 533,885 614,995 547,185 503,585 548,890 506,270 TOTAL EXPENSES $ 1,876,463 $ 1,904,199 1 $ 1,779,869 $ 1,860,979 1 $ 1,866,260 1 $ 1,803,165 1 $ 1,921,690 1 $ 1,859,850 183 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 32 1660 SNOW AND ICE REMOVAL Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Streets Division provides for snow plowing and ice control along the public street system. The budget includes funds for overtime expenses when plowing is conducted after hours or weekends. Road salt and ice control materials are also funded through this business unit. The City purchases road salt materials through the cooperative purchasing program administered by the State of Minnesota. SERVICE CATEGORIES The Public Works Street Maintenance Division provides the following winter road maintenance services for the City of Apple Valley. 1. Snow Plowing Services ■ Conduct snow plowing response to winter storms for 400 lane miles of the City public street system in the most efficient process possible with available resources ■ Provide trained operators to simultaneously deploy equipment within 14 plow districts within the City for winter storm events ■ Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow trucks, four large loaders, two midsized loaders, and 15 pick -up trucks with plows. 2. Snow Removal and Hauling Services ■ Remove excess snow accumulations at intersections to maintain safe sightlines for vehicle traffic ■ Remove excess snow storage from City facilities and along collector roadways to the extent feasible with available resources ■ Maintain snow loading equipment and use contract truck hauling to transport excess snow material 3. Ice Control Services ■ Maintain adequate road salt inventories to provide deicing of public roadways ■ Conduct advanced deicing strategies, including ground speed sensing of salt spreaders, pre- wetting brine injection on all salt trucks, and on -site mixing of specialized brine solutions for road salt wetting liquids ■ Provide anti -icing treatment along selected roadways to preempt ice formation and reduce overall salt usage 184 MAJOR OBJECTIVES FOR 2015 In addition to recurring annual duties, the Public Works Department continue development of the anti -icing program. An anti -icing program involves pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti -icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Lane Miles 408 409 410 411 412 Maintained Number of Snow /Ice Events 42 24 53 45 40 per Year Tons of Salt Material Used 3 7 000 1 7 380 3 2 2 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 None — Overtime Only N/A N/A N/A N/A Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 None Summary Budget Department 32 Snow & Ice Removal (Overtime) 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Actual Proposed Proposed Expenditures: Salaries & Wages 117751 76,892 152,299 136,174 135,000 138400 142,000 Emp. Benefits 20,622 13575 27,255 28,352 28,108 28,310 29,280 Supplies 171,679 160 280 195 184 214 219 Contractual Serv. 7 1 6 15 15 7 7 Training /Travel /Dues 1 5 843 1 2 1 1 1 1 Total Exp 319 254 469 377 364 390 399 Net addition to (use of) g eneral revenues (319 (254 (469 (377 (364 (390 (399,750) 2015 Capital Outlay: None City of Apple Valley 185 Department Expense Summary Budget Years (2015 -2016) SNOW & ICE REMOVAL 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 79,657 135,000 152,299 135,000 111,198 138,400 138,400 142,000 142,000 6122 - COMP REQUEST -2,765 0 0 6123 - SALARY -OTHER 1,174 0 6105 - SALARIES AND WAGES 76,892 136,174 152,299 135,000 111,198 138,400 138,400 142,000 142,000 6138 - MEDICARE 1,092 1,975 2,171 1,958 1,572 2,010 2,010 2,060 2,060 6139 - FICA 4,669 8,443 9,284 8,370 6,721 7,255 7,255 7,255 7,255 6141 - PENSIONS -PERA 5,575 9,873 11,042 9,788 8,062 10,380 10,380 10,650 10,650 6142 - WORKERS COMPENSATION 2,239 8,061 4,758 7,992 3,194 9,300 8,285 10,020 8,925 6144 - LONG -TERM DISABILITY INSURANCE 380 380 390 390 6125 - EMPLOYEE BENEFITS 13,575 28,352 27,255 28,108 19,549 29,325 28,310 30,375 29,280 6215 - EQUIPMENT -PARTS 25,797 16,175 30,290 15,725 13,587 23,025 23,025 23,505 23,505 6229 - GENERAL SUPPLIES 135,073 178,950 250,403 168,970 110,375 191,950 191,950 195,790 195,790 6205 - SUPPLIES 160,870 195,125 280,693 184,695 123,962 214,975 214,975 219,295 219,295 6237 - TELEPHONE /PAGERS 0 0 0 0 0 6238 - POSTAGE /UPS /FEDEX 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 1,630 15,800 6,974 15,150 7,377 14,300 7,300 14,300 7,300 6230 - CONTRACTUAL SERVICES 1,630 15,800 6,974 15,150 7,377 14,300 7,300 14,300 7,300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,600 1,600 1,975 1,650 0 1,675 1,675 1,675 1,675 6277 - MILEAGE /AUTO ALLOWANCE 99 0 160 0 0 200 200 200 200 6270 - TRNG /TRAVL /DUES /UNIF 1,699 1,600 2,135 1,650 0 1,875 1,875 1,875 1,875 6301 -OTHER EXPENDITURES 0 0 0 6001 - EXPENDITURES 254,666 377,051 469,356 364,603 262,086 398,875 390,860 407,845 399,750 186 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary - Parttime 6112 Salary- Seasonal Temp 6113 Overtime - Regular 135,000 135,000 135,000 135,000 138,400 138,400 142,000 142,000 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other 2,538 1,174 - - - - 6138 Medicare 1,994 1,975 1,958 1,958 2,010 2,010 2,060 2,060 6139 FICA 8,527 8,443 8,370 8,370 7,255 7,255 7,255 7,255 6141 Pension - PERA 9,972 9,873 9,788 9,788 10,380 10,380 10,650 10,650 6142 Work Comp Ins 7,984 8,061 7,992 7,992 9,300 8,285 10,020 8,925 6144 Long -Term Disability Insurance - - - - 380 380 390 390 6145 Hospital & Life Insurance Total 166,015 164,525 163,107 163,107 167,725 166,710 172,375 171,280 6215 EQUIPMENT - PARTS Tire Chains 4,000 4,000 2,200 3,000 1,000 1,000 1,020 1,020 Plow Cutting Edges 8,000 8,150 10,000 25,000 18,000 18,000 18,375 18,375 Backup Alarms /Light Bars 1,000 1,025 1,025 1,025 1,025 1,025 1,050 1,050 Additive Tank - 3,000 - - 3,000 3,000 3,060 3,060 Connect Salt Brine to new Wash Bay - - 2,500 2,500 - - Anti -Icing Distributor 15,000 - - - - Total 28 16,175 15,725 31,525 23,025 23,025 23,505 23,505 6229 GENERAL SUPPLIES Salt, Ice Control ('15 State prices) 98,243 99,500 101,695 107,840 119,800 119,800 122,200 122,200 Clear Lane 67,338 66,000 60,775 64,830 65,500 65,500 66,810 66,810 Anti -Icing Additives 2,175 2,450 6,500 6,500 6,650 6,650 6,780 6,780 Sales Tax (Salt) 11 11,000 - - - - - Total 179 178,950 168,970 179,170 191,950 191,950 195,790 195,790 6249 OTHER CONTRACTUAL SERVICES Contract Snow Removal Equip 1,000 1,000 1,000 - 1,000 1,000 1,000 1,000 Plow Damage Sod Repairs 7,800 7,800 7,150 7,700 7,300 7,300 7,300 7,300 Trucking 7,000 7,000 7,000 - 6,000 6,000 6,000 6,000 Line Item Reduction (7,000) (7,000) Total 15,800 15,800 15,150 7,700 14,300 7,300 14,300 7,300 6275 SCHOOL /CONF /EXP - LOCAL Snow Removal School -DCTC 1,600 1,600 1,650 1,650 1,675 1,675 1,675 1,675 Total 1 1,600 1 1,650 1,675 1,675 1,675 1,675 6277 MILEAGE Snow & Ice Monitoring - - - 200 200 200 200 200 Total - - - 200 200 200 200 200 Total Net of Personnel 224,540 212,525 201,495 220,245 231,150 224,150 235,470 228,470 TOTAL EXPENSES $ 390,555 $ 377,051 $ 364,603 $ 383,352 $ 398,875 $ 390,860 $ 407,845 $ 399,750 187 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 33 1680 TRAFFIC SIGNS/ SIGNALS/ MARKERS Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Street Maintenance Division provides for the maintenance of all signs, pavement markings and traffic signals located within the City street right -of -way. SERVICE CATEGORIES Maintenance for the City's traffic signs along public roadways, traffic control signal systems and pavement markings include the following services provided by Public Works Department staff using city -owned equipment, contractual services from private companies and inter - agency resources through joint powers agreements. 1. Traffic Sign Maintenance Services ■ Supply and maintain approximately 4,800 traffic control and street name signs throughout the City using public works staff and equipment ■ Inventory and monitor sign conditions using sign management software ■ Perform routine sign replacement to maintain Federal and State retroreflectivity standards for traffic signs in accordance with adopted City policy ■ Replace damaged signs and knock -downs 2. Traffic Signal System Maintenance Services ■ Provide maintenance for 12 city -owned traffic control signal systems through a Joint Powers Agreement with Dakota County, including signal programing, relamping, and minor electrical repairs ■ Contract for major electrical and equipment repair work for city -owned traffic control signal systems through a standing service contract with a private contractor ■ Respond to signal damage incidents and address questions regarding the operation of city -owned traffic control signal systems 3. Pavement Marking Maintenance Services ■ Inventory and monitor the condition of pavement markings on public streets in accordance with pending Federal and State standards ■ Provide for the repainting of all pavement markings on a routine basis to maintain compliance with standards 188 MAJOR OBJECTIVES FOR 2015 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro - reflectivity requirements. Retro - reflectivity is a term that refers to the amount of light reflected from vehicle headlights back toward the vehicle and the driver's eyes, making the signs appear brighter and easier to see at night. Road authorities must establish and implement a sign assessment or management method that will maintain minimum levels of sign retro - reflectivity. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Total Number of Street Signs 4 4 5 5 5 Number of Signs Replaced 460 673 411 550 550 Feet of Markings Repainted 250 236 244 339 255 7 000 STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 Technical Specialist 0 0.75 1 1 Existing position transferred from Streets Division 1600 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 None 0 0 0 0 Summary Budget Department 33 - Traffic Signs/Signals/Markers 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 42 62,073 56,894 45,000 57 59,165 60,650 Emp. Benefits 2 9 11,812 - 22,593 24,370 25,465 Supplies 41,990 59,126 34,675 52,045 49,035 46,430 47 Contractual Serv. 29,850 19,299 47 81 76,335 51 54 Repairs & Maint. - 75 - - 850 500 500 Other Exp. - - - 600 500 250 250 Capital outlay - - - - - - - Total Exp 116,860 150,022 151,155 179,095 206,596 182,440 188,630 Net addition to (use of) g eneral revenues (116,860) (150,022) (151,155) (179,095) (206,596) (182,440) (188,630) Capital Outlay: None City of Apple Valley 189 Department Expense Summary Budget Years (2015 -2016) TRAFFIC SIGNS /SIGNALS /MARKERS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 61,107 45,000 51,592 56,160 24,952 57,735 57,735 59,180 59,180 6112 - SALARY - SEASONAL TEMP 787 4,469 2,208 6113 - OVERTIME- REGULAR EMPLOYEES 179 833 330 6123 - SALARY -OTHER 1,123 1,430 1,430 1,470 1,470 6105 - SALARIES AND WAGES 62,073 45,000 56,894 57 27,490 59,165 59,165 60,650 60,650 6138 - MEDICARE 574 832 831 399 860 860 880 880 6139 - FICA 2,453 3,555 3,552 1,704 3,670 3,670 3,760 3,760 6141 - PENSIONS -PERA 2,818 4,073 4,153 1,993 4,440 4,440 4,550 4,550 6142 - WORKERS COMPENSATION 3,605 3,352 3,391 1,621 3,975 3,540 4,280 3,810 6144 - LONG -TERM DISABILITY INSURANCE 166 165 160 170 165 6145 - MEDICAL INSURANCE 10,500 12,000 11,700 12,600 12,300 6125 - EMPLOYEE BENEFITS 9,449 11,812 22,593 5,716 25,110 24,370 26,240 25,465 6211 - SMALL TOOLS & EQUIPMENT 12,349 1,925 2,444 1,650 0 1,800 1,800 2,755 2,755 6212 - MOTOR FUELS /OILS 3,120 3,277 3,185 2,045 3,280 3,280 3,350 3,350 6215 - EQUIPMENT -PARTS 1,291 3,000 1,304 3,000 0 3,000 1,500 2,200 700 6229 - GENERAL SUPPLIES 45,486 44,000 27,650 41,200 15,865 39,850 39,850 40,680 40,680 6205 - SUPPLIES 59,126 52,045 34,675 49,035 17,909 47,930 46,430 48,985 47,485 6238 - POSTAGE /UPS /FEDEX 29 0 0 6239 - PRINTING 214 0 220 0 220 220 225 225 6249 - OTHER CONTRACTUAL SERVICES 19,057 81,450 47,774 76,115 48,237 76,505 51,505 78,055 54,055 6230 - CONTRACTUAL SERVICES 19,299 81,450 47 76,335 48,237 76,725 51 78,280 54,280 6265 - REPAIRS - EQUIPMENT 712 0 0 850 0 750 500 750 500 6269 - REPAIRS -OTHER -637 0 -682 6260 - REPAIRS AND MAINTENA 75 0 0 850 -682 750 500 750 500 6310 - RENTAL EXPENSE 0 600 0 500 0 500 250 500 250 6301 - OTHER EXPENDITURES 0 600 0 500 0 500 250 500 250 6701 - TOTAL CAPITAL OUTLAY 0 0 0 6001 - EXPENDITURES 150,022 179,095 151,155 206,596 98,671 210,180 182 215,405 188,630 190 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 33: TRAFFIC SIGNS /SIGNALS /MARKERS - 1680 Public Works Department COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees - 45,000 56,160 56,160 57,735 57,735 59,180 59,180 6113 Overtime - Reg - - - - - - - - 6123 Salaries - Other - - 1,123 1,123 1,430 1,430 1,470 1,470 6138 Medicare - - 831 831 860 860 880 880 6139 FICA - - 3,552 3,552 3,670 3,670 3,760 3,760 6141 Pension - PERA - - 4,153 4,153 4,440 4,440 4,550 4,550 6142 Worker's Compensation - - 3,391 3,391 3,975 3,540 4,280 3,810 6144 Long -Term Disability Insurance - - 166 166 165 160 170 165 6145 Hospital & Life Insurance - - 10,500 10,500 12,000 11,700 12,600 12,300 Total - 45,000 79 79,876 84,275 83,535 86,890 86,115 6211 SMALL TOOLS Replace Power Tool on Sign Truck - - 400 400 - - 2,000 2,000 Post Puller Replacement - - - - 1,500 1,500 - - General Tools for Sign Install - Replace 250 375 375 375 300 300 305 305 Post Pounder Replace 1,000 - - - - - - - Mobile Computer Docking for Vehicle - - 425 425 - - - - Cartegraph License Purchase - 400 450 450 450 450 Labtop Computer - 1,150 - - - - - - Total 1,250 1,925 1,650 775 1,800 1,800 2,755 2,755 6212 MOTOR FUELS /OILS Nolead Fuel - Unit 338 3,014 3,120 3,185 3,280 3,280 3,280 3,350 3,350 Total 3 3,120 3 3,280 3,280 3,280 3,350 3,350 6215 EQUIPMENT PARTS Vehicle Parts - Unit 338 0 800 800 800 800 800 800 800 Signal Parts, Circuit Bds, Loop Detectors 3,000 2,200 2,200 2,200 2,200 700 2,200 700 Total 3,000 3,000 3,000 2,200 3,000 1,500 2,200 700 6229 GENERAL SUPPLIES Crosswalk Striping Paint 1,200 1,200 1,200 1,500 2,500 2,500 2,550 2,550 Street Name Plate Replacement 3,000 3,050 3,100 7,200 9,000 9,000 9,190 9,190 Post - Traffic Signs 3,000 3,075 3,075 7,900 8,000 8,000 8,170 8,170 Bracket & Misc Hardware 1,500 1,525 1,525 1,500 1,500 1,500 1,530 1,530 Traffic Control Signs 15,000 15,400 15,400 7,600 8,000 8,000 8,165 8,165 Project Signs, Brackets, Posts Replace 10,000 10,250 10,250 8,800 9,000 9,000 9,190 9,190 Replace Traffic Counters 10,000 9,500 6,000 6,000 - - (22 over 3 yrs @ 1,250 ea) - Replace Counter Batteries (Resume '15) - - - 1,200 1,200 1,225 1,225 Counter Cover (Resume '15) - - - - - Traffic Cones and Temp Traffic Control - - 650 650 650 650 660 660 Total 43,700 44,000 41,200 41,150 39,850 39,850 40,680 40,680 6239 PRINTING Forms, Temp Signs - - 220 220 220 220 225 225 Total - - 220 220 220 220 225 225 6249 OTHER CONTRACTUAL SERVICES Street Striping - JPA 13,000 11,500 27,850 43,500 40,000 40,000 40,800 40,800 Street Striping - Contract 18,000 18,000 - - - Signal Maint - Dakota Co Agreement 16,800 17,200 19,500 19,320 19,725 19,725 20,135 20,135 Semaphore Painting (2 per year) 16,000 16,000 15,000 - 10,000 10,000 10,200 10,200 Traffic Signal Rehab & Repairs 18,000 18,000 13,000 8,000 5,200 5,200 5,310 5,310 Cartegraph Maintenance Fee - 750 765 1,550 1,580 1,580 1,610 1,610 Line Item Reduction (25,000) (24,000) Total 81,800 81,450 76,115 72,370 76,505 51,505 78,055 54,055 6265 REPAIRS - EQUIPMENT Traffic Counters (resume exp 2014) - - 850 300 750 500 750 500 Total - - 850 300 750 500 750 500 6310 RENTAL EXPENSE Coring Drill Rental 600 600 500 250 500 250 500 250 Total 600 600 500 250 500 250 500 250 6730 CAPITAL OUTLAY - VEHICLES None - - - - - - - - Total - - - - - - - - Total Net of Personnel 133,364 134,095 126,720 120,545 125,905 98,905 128,515 102,515 TOTAL EXPENSES 133,364 179,095 206,596 200,421 210,180 182,440 215,405 188,630 191 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 37 1700 Park /Recreation Administration DESCRIPTION OF ACTIVITY Expenses related to most full -time Parks & Recreation staff members, along with expenses that are accounted as administrative. MAJOR OBJECTIVES FOR 2015 Maintain the same level of administrative members and services as previous years. Provide /maintain comprehensive parks and recreation activities, open space, and trail system that residents will utilize and be proud of. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected 2012 2013 2014 2015 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ---------- ------------------------- - - - - -- F ----------------------------------------- Manage $14.43 million dollars of park bond projects ✓ ✓ ✓ Neighborhood park upgrades and trail improvements -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- Support Community Celebrations: -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- Freedom Days ✓ ✓ ✓ ✓ -------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Mid- Winter Fest ✓ ✓ ✓ ✓ --------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------- F------------------------------------- F----------------------------------------- F----------------------------------------- Music in the Park V/ ✓ ✓ ✓ + --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Celebration of Spring ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Winter Concert Series at Valleywood V/ V/ ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- Support Parks and Recreation Advisory Committee: -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- Number of public meetings: 5 6 6 6 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- Manage all Parks and Recreation activities to provide outstanding service, facilities, and programs to our residents -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- No. of Parks 50 50 50 50 --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- F ------------------------------------- F ----------------------------------------- F ----------------------------------------- No. Athletic Fields 105 105 105 105 ----------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------- F------------------------------------- F----------------------------------------- F----------------------------------------- Miles of trails 65 1 65 1 65 65 --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- F ------------------------------------- F ----------------------------------------- F ----------------------------------------- Aquatic Center & Redwood Pool users 71,582 72,000 72,000 72,000 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- Teen center and JCRP users 280,000 280,000 280,000 280,000 --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- F ------------------------------------- F ----------------------------------------- F ----------------------------------------- Hours of Community Center use 9 9 9 9 --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- F ------------------------------------- F ----------------------------------------- F ----------------------------------------- Hours of Ice Time Used 2 2 450 2,450 2 450 --------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- ------------------------------------- F ------------------------------------- F ----------------------------------------- F ----------------------------------------- Rounds of Golf played at Valleywood 33,612 30,165 34,000 34,000 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- Support of local Civic Organizations: -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- F ------------------------------------- F ----------------------------------- - - - - -- F ----------------------------------------- Valley Athletic Association V/ ✓ V/ ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Eastview Athletic Association ✓ ✓ ✓ ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Apple Valley Hockey Association ✓ ✓ ✓ ✓ ------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------- F ------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Eastview Hockey Association ✓ ✓ ✓ ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Boy Scouts / Girl Scouts ✓ ✓ ✓ ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Rotary Club ✓ ✓ ✓ ✓ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------+------------------------------------- F------------------------------------- F----------------------------------- - - - - -- F----------------------------------------- Chamber of Commerce ✓ ✓ ✓ ✓ 192 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Parks and Recreation Director 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 Recreation Supervisor II 3.25 3.25 3.25 3.0 3.0 Department Assistant 1 1 1 1 1 Department Specialist 1 1 1 1 1 Custodian .75 .75 .75 .75 .75 Temporary Status Personnel Schedule —(# hours Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Seasonal 1560 1560 1560 1560 1560 Summary Budget Department 37 - Park /Recreation Administration 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 551,578 532 547,728 560 564 561 578 Emp. Benefits 145 126 148,535 162 157,474 169 176 Supplies 1 4 3 4 4 4 4 Contractual Serv. 68 59 50 70 65 65 65 Repairs & Maint. 1 2 3 2 2 2 2 Training /Travel /Dues 15 16 13 19 20 18 18 Other Exp. 39 52 54 42 60 59 59 Misc 5 2 - 6 - 10 - Total Exp 829 796 822 869 875 891 905 Net addition (use) of (829 (796 (822 (869 (875,252) (891 (905 g eneral revenues 2015 CAPITAL OUTLAY Registration Software Upgrade 107000 City of Apple Valley 193 Department Expense Summary Budget Years (2015 -2016) PARK /RECREATION ADMINISTRATION 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 478,460 483,485 485,841 475,009 239,412 487,170 485,400 499,350 499,350 6111 -SALARY PART -TIME 50,047 61,823 57,268 59,139 29,331 61,450 61,450 64,030 64,030 6112 - SALARY - SEASONAL TEMP 0 15,028 15,000 0 15,000 0 6113 - OVERTIME-REGULAR EMPLOYEES 1,425 1,030 1,433 1,030 623 1,030 1,030 1,060 1,060 6114 - OVERTIME PART -TIME EMPLOYEES 8 0 0 6121 - INSURANCE CASH BENEFIT 2,788 3,186 1,029 6123 - SALARY -OTHER 14,197 14,122 15,433 13,810 14,040 14,040 6105 - SALARIES AND WAGES 532 560,535 547,728 564,328 270,395 580,083 561,690 593,480 578,480 6138 - MEDICARE 7,133 8,128 7,861 8,183 3,842 8,390 8,360 8,605 8,605 6139 - FICA 30,388 34,753 33,613 34,562 16,429 35,495 35,385 36,235 36,235 6141 - PENSIONS -PERA 32,423 40,561 39,479 39,824 19,529 42,260 42,130 43,385 43,385 6142 - WORKERS COMPENSATION 3,728 4,120 4,057 3,890 1,959 4,070 3,615 4,940 4,400 6144 - LONG -TERM DISABILITY INSURANCE 1,130 1,440 1,355 1,415 666 1,375 1,370 1,410 1,410 6145 - MEDICAL INSURANCE 44,043 73,680 55,175 69,600 31,293 79,200 78,300 82,980 82,080 6146 - DENTAL INSURANCE 3,016 0 4,076 0 1,991 6147 - LIFE INSURANCE -BASIC 61 0 69 0 34 6148 - LIFE INSURANCE -SUPP /DEPEND 4,381 0 2,850 0 1,341 6125 - EMPLOYEE BENEFITS 126,304 162,682 148,535 157,474 77,086 170,790 169,160 177,555 176,115 6210 - OFFICE SUPPLIES 1,541 2,250 2,630 2,250 714 2,300 2,300 2,300 2,300 6211 - SMALL TOOLS & EQUIPMENT 258 272 6 6215 - EQUIPMENT-PARTS 105 200 20 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 2,833 2,250 1,031 2,250 161 2,250 1,750 2,250 2,250 6205 - SUPPLIES 4,737 4,700 3,953 4,700 881 4 4,250 4 4 6235 - CONSULTANT SERVICES 7,608 3,000 1,562 6,000 1,985 6,000 6,000 6,000 6,000 6237 - TELEPHONE /PAGERS 2,459 3,000 2,068 3,000 1,145 3,000 3,000 3,000 3,000 6238 - POSTAGE /UPS /FEDEX 6,277 11,000 12,754 11,000 6,716 11,000 11,000 11,000 11,000 6239 - PRINTING 42,785 50,000 34,229 41,600 18,250 50,000 45,000 50,000 45,000 6249 - OTHER CONTRACTUAL SERVICES 0 3,500 0 3,500 0 2,600 500 2,600 500 6230 - CONTRACTUAL SERVICES 59,129 70,500 50,613 65,100 28,097 72,600 65,500 72,600 65,500 6265 - REPAIRS - EQUIPMENT 2,324 2,600 3,016 2,600 1,643 2,600 2,600 2,600 2,600 6260 - REPAIRS AND MAINTENA 2,324 2,600 3,016 2,600 1,643 2,600 2,600 2,600 2,600 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 563 3,000 3,810 3,000 288 3,000 3,000 3,000 3,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 5,591 2,000 86 4,000 70 4,000 4,000 6,000 4,000 6277 - MILEAGE /AUTO ALLOWANCE 5,934 8,200 5,721 8,200 2,012 8,300 6,500 8,300 6,500 6278 - SUBSISTENCE ALLOWANCE 0 750 0 500 0 500 500 750 750 6279 - EDUCATION ASSISTANCE 0 250 0 0 0 6280 - DUES & SUBSCRIPTIONS 3,289 4,100 3,504 3,600 3,489 4,100 3,600 4,100 3,600 6281 - UNIFORM /CLOTHING ALLOWANCE 980 850 612 850 0 900 900 900 900 6270 - TRNG /TRAVL /DUES /UNIF 16,357 19,150 13,733 20,150 5,860 20,800 18,500 23,050 18,750 6310 - RENTAL EXPENSE 5,061 6,250 4,622 6,250 2,252 6,300 6,300 6,300 6,300 City of Apple Valley 194 Department Expense Summary Budget Years (2015 -2016) PARK /RECREATION ADMINISTRATION 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6333 - GENERAL -CASH DISCOUNTS -15 -24 -7 6351 - VISA /BANK CHARGES 891 2,750 0 2,750 2,750 2,750 2,750 6355 - ONLINE REGISTRATION FEES 12,242 12,493 14,000 10,214 14,500 14,500 14,500 14,500 6399 - OTHER CHARGES 35,168 36,450 36,470 37,900 35,450 37,900 36,000 37,900 36,000 6301 - OTHER EXPENDITURES 52,456 42 54 60,900 47,909 61,450 59,550 61,450 59,550 6425 - VISA /BANK CHARGES 2,469 6,500 0 0 0 6401 - EXPENDITURES 2 6,500 0 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 60,000 10,000 6701 - TOTAL CAPITAL OUTLAY 0 0 60,000 10,000 6001 - EXPENDITURES 796,503 869,367 822,031 875,252 431,870 973,073 891,250 935,485 905,745 195 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 37: PARK /RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 473,567 483,485 475,009 475,009 487,170 485,400 499,350 499,350 6111 Salary - Parttime 58,412 61,823 59,139 59,139 61,450 61,450 64,030 64,030 6112 Salary- Seasonal Temp 15,028 - 15,028 15,000 - 15,000 6113 Overtime - Reg 1,030 1,030 1,030 1,030 1,030 1,030 1,060 1,060 6123 Salaries - Other 10,650 14,197 14,122 14,122 15,433 13,810 14,040 14,040 6138 Medicare 8,101 8,128 8,183 8,183 8,390 8,360 8,605 8,605 6139 FICA 34,397 34,753 34,562 34,562 35,495 35,385 36,235 36,235 6141 Pension - PERA 39,415 40,561 39,824 39,824 42,260 42,130 43,385 43,385 6142 Work Comp Ins 3,582 4,120 3,890 3,890 4,070 3,615 4,940 4,400 6144 Long -term Disability Insurance 1,399 1,440 1,415 1,415 1,375 1,370 1,410 1,410 6145 Hospital & Life Insurance 78,360 73,680 69,600 69,600 79,200 78,300 82,980 82,080 Total 723,941 723,217 721,802 706,774 750,873 730,850 771,035 754,595 6210 OFFICE SUPPLIES 2,250 2,250 2,250 2,250 2,300 2,300 2,300 2,300 Total 2,250 2,250 2,250 2,250 2,300 2,300 2,300 2,300 6211 SMALL TOOLS & EQUIPMENT Total - - - - - - - - 6215 EQUIPMENT - PARTS 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6229 GENERAL SUPPLIES Youth Athletic Association 750 750 750 750 750 500 750 750 Administration 750 750 750 750 750 500 750 750 Desk & Chairs 750 750 750 750 750 750 750 750 Total 2,250 2,250 2,250 2,250 2,250 1,750 2,250 2,250 6235 CONSULTANT SERVICES Technical Asst. Park Development 3,000 3,000 6,000 6,000 6,000 6,000 6,000 6,000 Total 3,000 3,000 6,000 6,000 6,000 6,000 6,000 6,000 6237 TELEPHONE Miscellaneous 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6238 POSTAGE /UPS /FEDEX Mail Brochures 12,000 11,000 11,000 11,000 11,000 11,000 11,000 11,000 Total 12,000 11,000 11,000 11,000 11,000 11,000 11,000 11,000 6239 PRINTING /PUBLISHING Regular /Annual Publications 44,000 50,000 45,000 45,000 50,000 45,000 50,000 45,000 Sales Tax Savings (3,400) (3,400) Total 44,000 50,000 41,600 41,600 50,000 45,000 50,000 45,000 6249 OTHER CONTRACTUAL SERVICES Coaching Certification 1,000 1,000 Facility Access 1,000 1,000 Arts, Cultural Program 1,000 1,000 1,000 1,000 1,100 - 1,100 - Disabled Program - Interpreters, Aids 1,500 1,500 1,500 1,500 1,500 500 1,500 500 Total 3,500 3,500 3,500 3,500 2,600 500 2,600 500 6265 REPAIRS - EQUIPMENT Multi -use 2,500 2,600 2,600 2,600 2,600 2,600 2,600 2,600 Total 2,500 2,600 2,600 2,600 2,600 2,600 2,600 2,600 6275 SCHOOL /CONF /EXP - LOCAL 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6276 SCHOOL /CONF /EXP - OTHER Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Rec Supini 2,000 2,000 2,000 2,000 2,000 reduce overall (2,000) (2,000) (2,000) Total 6,000 2,000 4,000 4,000 4,000 4,000 6,000 4,000 6277 MILEAGE ALLOWANCE Car Allowance 3,300 3,300 Staff mileage 4,900 4,900 8,200 8,200 8,300 6,500 8,300 6,500 Total 8,200 8,200 8,200 8,200 8,300 6,500 8,300 6,500 6278 SUBSISTANCE ALLOWANCE 750 750 500 500 500 500 750 750 Total 750 750 500 500 500 500 750 750 6279 EDUCATION ASSISTANCE 250 250 Total 250 250 - - - - - - 196 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 37: PARK /RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS MRPA, NRPA 4,100 4,100 3,600 3,600 4,100 3,600 4,100 3,600 Total r 4,100 4,100 3,600 3,600 4,100 3,600 4,100 3,600 6281 UNIFORMS /CLOTHING ALLOWANCE 850 850 850 850 900 900 900 900 Total 850 850 850 850 900 900 900 900 6310 RENTAL EXPENSE Copier 6,250 6,250 6,250 6,250 6,300 6,300 6,300 6,300 Total 6,250 6,250 6,250 6,250 6,300 6,300 6,300 6,300 6355 ON -LINE REGISTRATION FEES 14,000 14,000 14,500 14,500 14,500 14,500 Total - - 14,000 14,000 14,500 14,500 14,500 14,500 6399 OTHER CHARGES Volunteer Program 250 250 1,000 1,000 1,000 1,000 1,000 1,000 4th of July Fireworks 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 4th of July Parade 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 4th of July Rental 1,200 1,200 1,900 1,900 1,900 - 1,900 - Total 36,450 36,450 37,900 37,900 37,900 36,000 37,900 36,000 6351 BANK CHARGE FEES VISA /Bank charges 6,500 6,500 2,750 2,750 2,750 2,750 2,750 2,750 Total 6,500 6,500 2,750 2,750 2,750 2,750 2,750 2,750 6740 CAPITAL OUTLAY - OTHER ITEMS Registration Software Upgrade 25,000 10,000 Add'I Hayes Park Surveillance Equp. 10,000 Replace Hayes Park Electronic Sign 25,000 Total - - - - 60,000 10,000 - - Total Net of Personnel 144,550 146,150 153,450 153,450 222,200 160,400 164,450 151,150 TOTAL EXPENSES $ 868,491 $ 869,367 $ 875,252 $ 860,224 $ 973,073 $ 891,250 $ 935,485 $ 905,745 197 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 38 1710 Park Maintenance DESCRIPTION OF ACTIVITY The maintenance, repair and beautification of 675+ acres spread over 50 parks. Business unit includes 300 acres of weekly mowing, 105 athletic fields, 53 playground structures, 2 aquatic facilities, park shelters and buildings, hockey rinks, courts, planting beds, fountains, walking trails and numerous other facilities and qualities. OJECTIVES FOR 2015 • Alimagnet forest restoration.- Comprehensive Key 1 — Sustainable • Develop Cortland addition park (funded through the Park Dedication Fund) - Comprehensive Plan Key 6 - Play and Preserve, and Key 7 - Healthy and Active (funding • Replace Hockey Rink at Delaney Park. Comprehensive Plan Key 6 — Play, and Preserve and Key 7 — Healthy and Active. • Overlay and repair Hayes lots (funded through the Park Dedication Fund). - Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve and Key 7 — Healthy and Active. • Roof dugouts on two fields at Johnny Cake Ridge Road Park East - Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Sanitary sewer connection at Quarry Point Park - Comprehensive Plan Key 1 — Sustainable, Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Fencing of Quarry Point Park maintenance yard - Comprehensive Plan Key 5 — Safe • Tending to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user's needs and expectations by providing a clean, safe, properly prepared and well maintained parks, trails, and facilities. Comprehensive Plan Key 1 — Sustainable, Key 6 - Play and Preserve, and Key 7 - Healthy and Active • Continue Additions of Wildflowers to Robert L. Erickson Park. - Comprehensive Key 1 — Sustainable, Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Plant 100 additional trees in the Park System. Comprehensive Plan Key 1 — Sustainable. • Re- locate Greenleaf backstop and infield. - Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. SERVICE CATEGORIES 1. Park Maintenance Management (1710) The size and complexity of facilities within our system require a person who spends 100% of work time dedicated to maintenance and care of these parks and facilities. 198 Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Department Priority 1: To provide consistent quality, it must be performed by City staff . Comprehensive Plan Key 2 — Livable, Key 6 — Play and Preserve, Key 7 — Healthy and Active, and Key 11 - Service 2. Athletic Field Maintenance (1715 & 1780) Thousands of residents both adults and children play on our athletic fields each and every day. They deserve well prepared and safe facilities. It is an essential function of Park Maintenance to groom, paint, and provides good turf management to meet this purpose as stated above. With changes that occur with field size from season to season, and with tournament coverage, and preparation issues with rain, this does not appear to be a lucrative private business. Department Priority 1: To provide consistent quality, it must be performed by City staff . Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 3. Park Grounds Maintenance (1720 & 1770 & 1760) Well maintained parks and green spaces highlight the quality of living in our community. The Park Maintenance Division mows up to 300 acres weekly, removes garbage and litter, plants and maintains trees in the park urban forest, and routinely maintains flower and shrub beds with the system. As we have grown, we have developed working relationships with private vendors for mowing, diseased tree removal, weed spraying, irrigation, and turf maintenance practices such as aeration and overseeding. Department Priority 2: General Park Operations have positive effect on quality of life. Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 4. Ice Rink / Ice Sheet Maintenance (1725) Winter outdoor sports are a necessity for a high quality of life for all Minnesotans. By providing quality outdoor skating for our residents, we help meet that need. We in Park Maintenance have the equipment and knowledge to provide this program in the most efficient system possible. In providing the quality of ice that we can, the private sector would need to purchase and /or construct implements to increase productivity and quality. 199 Department Priority 3: City staff is best equipped to handle operation. Scope of operation will always be a judgment decision. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 5. Park Shelter / Park Building Maintenance (1730) We currently have 24 park buildings and picnic shelters that require routine maintenance. They must be presented in a clean, well- maintained condition for users. This is a natural activity for Park Maintenance to clean, repair, and remove trash from these locations on a daily basis. Schedules can change fast so the routine prep may lag if this process would be privatized. We contract mechanical maintenance with private contractors. Department Priority 1: If we are to rent facilities for use, they must be prepared in a first class manner. Under City Council direction, the amount of usable facilities could be lessened. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 6. Play Equipment Maintenance (1735) Playgrounds (playscapes) have been an essential component of public parks and schools for over 100 years. Government agencies provide 90% of these facilities. The Park Maintenance Division has two nationally certified playground inspectors. We also have the equipment and supplies for the routine removal of graffiti. Inspections and follow -up work potentially could be privatized to certified inspectors. Things do break frequently and we are very expedient in making the requested repair. Department Priority 1: We own the equipment, we must maintain it. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 7. Sidewalk, Pathway, Parking Lot Maintenance (1740) This is an activity which includes the plowing and surface maintenance of sidewalks, pathways, and park parking lots. Many people use the walkways in the winter for recreational walking; therefore, it is within the mission of Park Maintenance to provide this service. Parking lots must be plowed to allow use of other facilities. Sometimes a route must be cleared four or five times during a snow event due to drifting, Street Department widening of the street, etc. Familiarity and constant attention to detail may not be profitable for the private sector. Department Priority 3: Some municipalities do not plow snow from walkways or apply just a limited amount of plowing effort. 200 Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 8. Court and Game Area Maintenance (1745) Tennis, basketball, volleyball, pickleball, and disc golf are wholesome pursuits with the Apple Valley park system. We attempt to provide a multitude of activities for residents to recreate. Providing these types of facilities are key to a well- rounded park and recreation system. The routine inspection, cleaning, changing of nets is standard practice within the division and we have good control of outcome. Resurfacing of courts is always contractual. Department Priority 2: These are fundamental park facilities that should be maintained. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 9. Swimming Pool Maintenance (1750) We have two well -used swimming facilities within the City of Apple Valley. They enhance a comprehensive recreation program. Although daily chemical monitoring and pool cleaning have been privatized, the pre and post season set -ups and teardowns are conducted in- house. Daily mechanical checks and bathhouse janitorial are handled in- house. Department Priority 2: We have several nationally certified pool operators on staff that are extremely efficient problem solvers. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 10. Rec Support (1755) This is the labor provided for the Freedom Days Festivities, Mid - Winter Fest, Puppet Wagon Set -up, Breakfast with Santa and the Easter Bunny Etc. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 11. Other Dept. Support (1785) This covers during emergency operations, park personnel working for other divisions e.g. snow plowing, flooding etc. Comprehensive Plan Key 5 — Safe, Key 8— Accessible, and Key 11 — Service 201 COMPARATIVE BUDGET EXPENDITURES The following table is the expenses that have been captured over the past three years related to the service categories identified above. The 2014 budget (and past budgets) encompass these services within the department -wide Park Maintenance Budget 2011 % of 2012 % of 2013 % of Service categories Actual total Actual total Actual total Dept Dept Dept 1710 Park Management 720 30.5% 570 25% 598 26.9% 1715 /1780 Athletic Fields 408 17.3% 292,002 13% 282 12.7% 1720/1770/1760 Park Grounds 566 23.9% 52 27% 538 23.49% 1725 Ice Rinks 49 2.1% 6 3% 69 3.1% 1730 Park Shelter /Bldgs 175 7.4% 23 11% 184 8.3% 1735 Playground Structures 12 0.5% 17,189 1% 17 0.8% 1740 Sidewalk,Pathway, Lot Maint /Plowing 80 3.4% 39 2% 76 3.5% 1745 Court /Game Areas 10 0.4% 9 0% 113 5.1% 1750 Swimming Pools 43 1.9% 54 2% 62 2.8% 1755 Recreation Support 6 0.3% 5,785 0% 7 0.3% 1765 Equipment 240 10.2% 208 9% 217 9.8% 1775 Training 7 0.3% 8 0% 12 0.6% 1785 Other Dept. Support 41 1.8% 19 1% 40 1.8% Total Park Maint dept. 2 100.0% 2 100.0% 2 100.0% 202 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Total Parkland Acres 675 675 675 675 675 Athletic Field Maintenance Athletic Fields 105 105 105 105 105 Park Grounds Maintenance Managed Turf 282 acres /wk 300 acres /wk 300 acres /wk 300 acres /wk 300 acres /wk Planting Beds Maintained 39 39 39 39 39 Irrigation Systems 7 7 7 7 7 Ice Rink Maintenance Outdoor Sheets of Ice 25 25 25 25 25 Outdoor Hockey Rinks 11 11 11 11 Park Shelter /Bldg Maint. Park Shelters/Buildings 24 24 24 24 24 Playground Structure Maint. Playgrounds 53 53 53 53 53 Certified Playground Inspectors 2 2 2 2 2 Sidewalk, Pathway, Lot Maint. Internal Park Paths 15 Miles 15 Miles 15 Miles 15 Miles 15 Miles Pathway and Sidewalk Plowing 72 Miles 72 Miles 72 Miles 72 Miles 72 Miles Parking Lots Maintained 31 31 31 31 - Swimming Facilities 2 2 2 2 2 Outdoor Court & Game Area Maint Pickleball Courts 0 0 6 6 6 Tennis Courts 20 20 20 20 20 Basketball Courts 20 20 20 20 20 Volleyball Courts 17 17 17 17 17 Disc Golf Course 1 1 1 1 1 Outdoor Skate Park 1 1 1 1 1 Archery Range 1 1 1 1 1 Swimming Pool Maint. Redwood Pool 1 1 1 1 1 Family Aquatic Center 1 1 1 1 1 # Certified Pool Operators 3 3 3 3 3 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Park Maintenance Superintendent 1 1 1 1 1 Park Foreman 3 3 3 3 3 Tech Specialist 5 5 5 5 5 Park Maintenance 1/ II 6 7 7 6 7.5 Temporary Status Personnel Schedule —(# hours Part Time Actual Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 PT Supervisor 829 800 800 800 800 Seasonal Maint 1 14,671 14700 14700 14 14700 Seasonal Maint 2 2,274 2 2 2,300 2 17,800 17,800 17,800 17,800 17,800 203 Summary Budget Department 38 - Park Maintenance 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 1,076,004 1,045,567 1,096,656 1 1,126,415 1,165,335 1,215,115 Emp. Benefits 356,238 355,763 364 375 394 419,465 447,685 Supplies 311,907 299,367 282,740 312 304,300 305,950 310,200 Contractual Serv. 131,684 138,570 155,049 146,000 168,000 169,800 166,000 Utilities 224,002 271,947 214 224,000 234,000 221,500 227,000 Repairs & Maint. 63,674 36,934 30,950 49,000 85,900 72 82,500 Training /Travel /Dues 10,167 13,152 11,564 13,000 12,500 12 13,050 Other Exp. 70,283 51,022 50,241 72,000 75,000 53,700 56,000 Capital outlay 120,751 39,650 139,875 142 107,000 49,000 66,500 VERF 196,700 Total Exp 2,364,710 2,251,972 2 2 2,507,290 2,469,720 2,780,750 Net addition (use) of (2,364,710) (2,251,972) (2,345,952) (2,443,635) (2,507,290) (2,469,720) (2,780,750) g eneral revenues Funded in Funded in Equipment 2015 CAPITAL OUTLAY operating Budget Certificate Fund Kaivac Machine 4,000 Replace #222 2003 Holder Sidewalk Unit - 57 Replace #228 2005 3 /4 Ton PU with Plow - 32 Additional Tractor / No Increase with QP - 50 Roof Dugouts on Two JCRPE SB Fields 10,000 - Fencing of Quarry Pt Park Maintenance Yard 20 - Replace Delaney Park Rink 12 - Replace JCRPE Irrigation Pump 3 - Replace #254 2009 Toro Workman /Rahn Rake - 20 497000- 1597000 2016 Capital Outlay Replace AV East Rink 12 Replace #260 Sod Cutter 4 Reroof Teen Center 50 66 These Items were removed from the General Fund and would be included in the Park Dedication Fund as funding is available in Park Dedication Fund or other sources: Parking Lot for Kelley Park 80 Sanitary Sewer Connection at Quarry Point 40 Cortland Development Tennis Court 75 Cortland Development Playstructure 50,000 Cortland Development Landscape / Seed 251000 City of Apple Valley 204 Department Expense Summary Budget Years (2015 -2016) PARK MAINTENANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 826,183 862,295 899,539 882,270 456,430 948,735 924,875 972,760 968,100 6111 -SALARY PART -TIME 350 0 0 6112 - SALARY - SEASONAL TEMP 190,864 185,000 164,142 181,500 58,913 181,500 171,500 186,000 176,000 6113 - OVERTIME- REGULAR EMPLOYEES 39,407 45,000 49,499 45,000 39,709 46,000 46,000 47,000 47,000 6121 - INSURANCE CASH BENEFIT 4,299 3,853 1,543 6122 - COMP REQUEST - 15,562 - 20,377 - 19,428 6123 - SALARY -OTHER 17,245 17,645 23,540 22,960 24,130 24,015 6124 - OVERTIME - SEASONAL TEMP 25 0 90 6105 - SALARIES AND WAGES 1,045,567 1,109,540 1,096,656 1,126,415 537,257 1,199,775 1,165,335 1,229,890 1,215,115 6138 - MEDICARE 15,287 16,088 15,179 16,333 7,401 17,380 17,030 17,820 17,750 6139 - FICA 65,365 68,791 64,903 69,838 31,644 70,325 68,810 71,915 71,615 6141 - PENSIONS -PERA 65,412 63,767 67,328 68,506 34,368 76,295 74,465 78,215 77,860 6142 - WORKERS COMPENSATION 26,478 23,409 29,300 25,688 14,218 37,040 32,330 39,870 35,385 6144 - LONG -TERM DISABILITY INSURANCE 2,663 2,550 2,679 2,610 1,317 2,800 2,730 2,870 2,855 6145 - MEDICAL INSURANCE 162,989 200,880 166,960 211,200 89,418 232,800 224,100 243,720 242,220 6146 - DENTAL INSURANCE 14,432 15,446 7,556 6147 - LIFE INSURANCE -BASIC 189 184 90 6148 - LIFE INSURANCE -SUPP /DEPEND 2,947 2,723 1,231 6125 - EMPLOYEE BENEFITS 355,763 375,485 364,702 394,175 187,241 436,640 419,465 454,410 447,685 6210 - OFFICE SUPPLIES 306 100 309 100 56 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 6,367 10,000 9,184 10,000 8,727 10,000 10,000 10,000 10,000 6212 - MOTOR FUELS /OILS 89,136 85,000 87,976 90,000 43,442 91,800 91,800 95,000 95,000 6213 - FERTILIZER 49,772 57,510 40,812 50,000 15,567 50,000 48,000 50,000 48,000 6214 - CHEMICALS 2,359 4,000 2,564 4,000 4,110 4,000 3,000 4,500 3,000 6215 - EQUIPMENT -PARTS 41,085 48,000 35,397 42,200 23,374 45,000 40,000 47,000 40,000 6216 - VEHICLES- TIRES /BATTERIES 6,586 6,000 7,612 7,000 4,306 7,100 7,100 7,500 7,500 6229 - GENERAL SUPPLIES 103,756 101,500 98,886 101,000 39,141 110,950 105,950 113,600 106,600 6205 - SUPPLIES 299,367 312,110 282,740 304,300 138,722 318,950 305,950 327,700 310,200 6235 - CONSULTANT SERVICES 1,199 0 804 0 778 6237 - TELEPHONE /PAGERS 9,964 12,000 10,123 12,000 5,438 14,000 11,000 14,000 11,000 6238 - POSTAGE /UPS /FEDEX 0 223 0 6239 - PRINTING 32 34 0 6240 - CLEANING SERVICE /GARBAGE 21,978 17,000 16,751 19,000 6,251 19,500 17,500 20,000 18,000 6249 - OTHER CONTRACTUAL SERVICES 105,398 117,000 127,114 137,000 28,354 141,300 141,300 137,000 137,000 6230 - CONTRACTUAL SERVICES 138,570 146,000 155,049 168,000 40,820 174,800 169,800 171,000 166,000 6255 - UTILITIES - ELECTRIC 103,079 103,000 106,951 98,000 33,381 98,500 98,500 100,000 100,000 6256 - UTILITIES - NATURAL GAS 3,879 16,000 4,469 10,000 4,838 12,000 8,000 14,000 9,000 6257 - UTILITIES - PROPANE /WATER /SEWER 164,989 105,000 102,755 126,000 2,837 115,000 115,000 118,000 118,000 6250 - UTILITIES 271,947 224,000 214,175 234,000 41,056 225,500 221,500 232,000 227,000 6265 - REPAIRS - EQUIPMENT 22,372 20,000 11,954 18,700 5,963 22,000 20,000 22,000 20,000 City of Apple Valley 205 Department Expense Summary Budget Years (2015 -2016) PARK MAINTENANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6266 - REPAIRS - BUILDING 9,044 14,000 8,301 10,000 2,619 12,250 12,250 12,500 12,500 6269 - REPAIRS -OTHER 5,518 15,000 10,696 57,200 280 248,000 40,000 100,000 50,000 6260 - REPAIRS AND MAINTENA 36,934 49,000 30,950 85,900 8,862 282,250 72,250 134,500 82,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,952 1,500 1,875 2,000 1,775 2,500 2,000 2,700 2,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 1,500 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 458 500 583 500 303 520 520 550 550 6281 - UNIFORM /CLOTHING ALLOWANCE 10,743 9,500 9,106 10,000 7,125 10,200 10,200 10,500 10,500 6270 - TRN G/TRAVL/D U ES/U N I F 13,152 13,000 11,564 12,500 9,203 13,220 12,720 13,750 13,050 6310 - RENTAL EXPENSE 51,315 72,000 49,527 75,000 39,607 60,700 53,700 66,000 56,000 6333 - GENERAL -CASH DISCOUNTS -294 -280 -137 6399 - OTHER CHARGES 0 994 250 6301 -OTHER EXPENDITURES 51,022 72,000 50,241 75,000 39,720 60,700 53,700 66,000 56,000 6601 - TOTAL DEPRECIATION 0 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 13,075 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 39,650 19,000 20,087 0 62,535 50,000 0 278,500 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 112,000 106,713 104,000 17,201 432,000 42,000 207,000 62,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 11,500 0 3,000 2,656 35,500 7,000 116,000 4,500 6745 - VERF CHARGES 0 0 0 196,700 196,700 6701 - TOTAL CAPITAL OUTLAY 39,650 142,500 139,875 107,000 82,392 517,500 49,000 798,200 263,200 6001 - EXPENDITURES 2,251,971 2,443,635 2,345,951 2,507,290 1,085,273 3,229,335 2,469,720 3,427,450 2,780,750 CITY OF APPLE VALLEY 206 2015 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 806,404 862,295 882,270 882,270 948,735 924,875 972,760 968,100 6111 Salary- Parttime 6112 Salary- Seasonal Temp 181,500 185,000 181,500 181,500 181,500 171,500 186,000 176,000 6113 Overtime - Reg 45,000 45,000 45,000 47,000 46,000 46,000 47,000 47,000 6114 Overtime - Temp 6123 Salaries - Other 16,006 17,245 17,645 17,645 23,540 22,960 24,130 24,015 6138 Medicare 15,209 16,088 16,333 16,333 17,380 17,030 17,820 17,750 6139 FICA 65,032 68,791 69,838 69,838 70,325 68,810 71,915 71,615 6141 Pension - PERA 62,887 63,767 68,506 68,506 76,295 74,465 78,215 77,860 6142 Work Comp Ins 28,160 23,409 25,688 25,688 37,040 32,330 39,870 35,385 6144 Long -term Disability Insurance 2,383 2,550 2,610 2,610 2,800 2,730 2,870 2,855 6145 Medical Insurance 187,200 200,880 211,200 211,200 232,800 224,100 243,720 242,220 Total 1,409, 781 1,485, 025 1,520,590 1,522,590 1,636,415 1,584,800 1,684,300 1,662,800 6210 OFFICE SUPPLIES General 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6211 SMALL TOOL & EQUIPMENT Tools & Misc Equip 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Outfit Quarry Point Park Shop Total 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 6212 MOTOR FUELS /OILS Unleaded Gasoline 75,200 85,000 90,000 90,000 91,800 91,800 95,000 95,000 Diesel Fuel Total 75,200 85,000 90,000 90,000 91,800 91,800 95,000 95,000 6213 FERTILIZER 55,000 57,510 53,000 50,000 50,000 48,000 50,000 48,000 Sales tax savings (3,000) Total 55,000 57,510 50,000 50,000 50,000 48,000 50,000 48,000 6214 CHEMICALS 5,000 4,000 4,000 4,000 4,000 3,000 4,500 3,000 Total 5,000 4,000 4,000 4,000 4,000 3,000 4,500 3,000 6215 EQUIPMENT - PARTS Vehicle and Equipment Parts 39,000 38,000 38,000 38,000 38,000 34,000 40,000 34,000 Play Equipment Parts 6,000 5,000 2,000 2,000 2,000 2,000 2,000 2,000 Irrigation Parts 5,000 5,000 5,000 5,000 5,000 4,000 5,000 4,000 Sales Tax Savings (2,800) Total 50,000 48,000 42,200 45,000 45,000 40,000 47,000 40,000 6216 EQUIPMENT - TIRES /BATTERIES 5,000 6,000 7,000 7,000 7,100 7,100 7,500 7,500 Total 1 5,000 6,000 7,000 7,000 7,100 7,100 7,500 7,500 6229 GENERAL SUPPLIES - ATHLETIC FIELDS /COURTS Athletic field paint 15,000 15,000 19,000 18,000 18,000 18,000 19,000 19,000 Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Diamond Dry, Turface, Etc. 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Bases, plates, rubbers 3,000 3,000 2,500 2,500 2,500 2,500 3,000 3,000 Ag I i me 10,000 10,000 8,000 7,000 7,000 7,000 7,000 7,000 Mound clay 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fence Repair Material 1,500 1,500 2,000 1,000 2,000 2,000 1,500 1,500 Volleyball, Soccer, Tennis Nets 2,000 2,000 1,000 1,000 1,000 1,000 1,500 1,500 Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Pickleball Standards (3,000) (3,000) (3,000) Total 38,500 38,500 36,500 36,500 37,500 34,500 39,000 36,000 GENERAL SUPPLIES - LANDSCAPE Grass seed /seed mat 10,000 10,000 12,500 11,500 12,000 12,000 14,000 14,000 Topsoil/compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Sod 3,000 3,000 3,000 3,000 3,000 3,000 2,000 2,000 Landscape Block /Timbers 6,000 6,000 6,000 5,000 5,000 5,000 4,000 4,000 Tree Trust and Scout Projects 10,000 10,000 10,000 10,000 Trees /shrubs, etc. 10,000 10,000 10,000 9,000 9,000 9,000 9,000 9,000 Sales Tax Savings (3,000) (2,000) (2,000) Total 33,000 33,000 32,500 32,500 43,000 41,000 43,000 41,000 GENERAL SUPPLIES - PAINT Paint, Stain, Varnish 4,000 4,000 4,000 4,000 6,000 6,000 6,000 5,500 Rollers, Brushes, Drop Cloths 4,000 4,000 4,000 4,000 2,000 2,000 2,000 2,000 Total 8,000 8,000 8,000 8,000 8,000 8,000 8,000 7,500 GENERAL SUPPLIES - BUILDINGS Lumber and Metal for Repair of Rinks, Buildings, Benches, Tables, etc. 10,000 10,000 10,000 10,000 10,200 10,200 11,000 10,500 Reconstruct Hagemeister Park Rink to: park bond Total 10,000 10,000 10,000 10,000 10,200 10,200 11,000 10,500 GENERAL SUPPLIES - CLEANING Soap, Disinfectants, Brooms, Toilet 8,000 8,000 8,000 8,000 8,150 8,150 8,500 8,000 Scrubbers, Mop Heads, Restroom Paper Products Total 8,000 8,000 8,000 8,000 8,150 8,150 8,500 8,000 GENERAL SUPPLIES - SHOP Fasteners, Light Bulbs, Zip Ties, 8,000 4,000 4,000 4,000 4,100 4,100 4,100 3,600 Garbage Bags, Rags, Tape, Sandpaper, Small Repair Parts, Hardware Total 8,000 4,000 4,000 4,000 4,100 4,100 4,100 3, 600 CITY OF APPLE VALLEY 207 2015 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 110,950 105,950 6235 CONSULTANT SERVICES Total - - - - - - - - 6237 TELEPHONE /PAGERS Park buildings, foremen, superintendent 12,000 12,000 12,000 12,000 14,000 11,000 14,000 11,000 Total 12,000 12,000 12,000 12,000 14,000 11,000 14,000 11,000 6240 C. SERVICE /GARBAGE REMOVAL Buildings - Trash, yard dumpster, landfill fees, and yard waste 17,000 17,000 19,000 18,000 19,500 17,500 20,000 18,000 Total 17,000 17,000 19,000 18,000 19,500 17,500 20,000 18,000 6249 OTHER CONTRACTUAL SERVICES Sentence to Service Contract Cost 12,000 12,000 13,000 13,000 13,300 13,300 14,000 14,000 Contract Weed Spraying 19,000 25,000 25,000 24,000 22,000 22,000 23,000 23,000 Contract Mowing of smaller parks 34,000 34,000 42,000 42,000 52,000 52,000 52,000 52,000 Diseased Tree Removal 13,000 13,000 16,000 16,000 16,000 16,000 16,000 16,000 Tree Trust 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Irrigation, Maintenance Service for Cobblestone Lake Park 25,000 25,000 27,000 24,000 24,000 24,000 25,000 25,000 Septic Pumping - Quarry Point Park & 4,700 5,000 11,000 11,000 11,000 11,000 4,000 4,000 - Huntington Park Total 110,700 117,000 137,000 133,000 141,300 141,300 137,000 137,000 6255 UTILITIES - ELECTRIC Building, Athletic Field, Parking Lot, 100,000 103,000 104,000 98,000 98,500 98,500 100,000 100,000 Fountain and Walkway Lights Sales Tax Savings (6,000) Total 100,000 103,000 98,000 98,000 98,500 98,500 100,000 100,000 6256 UTILITIES - NATURAL GAS 16,000 16,000 10,000 10,000 12,000 8,000 14,000 9,000 Total 16,000 16,000 10,000 10,000 12,000 8,000 14,000 9,000 6257 UTILITIES - OTHER Water, Sewer 105,000 105,000 130,000 110,000 115,000 115,000 118,000 118,000 Add'I Service Cobblestone, Quarry Pt Sales Tax Savings (4,000) Total 105,000 105,000 126,000 110,000 115,000 115,000 118,000 118,000 6265 REPAIRS - EQUIPMENT Larger Outside Repairs 20,000 20,000 20,000 18,700 22,000 20,000 22,000 20,000 Sales Tax Savings (1,300) Total 20,000 20,000 18,700 18,700 22,000 20,000 22,000 20,000 6266 REPAIRS - BUILDINGS Outside Trade Contractors - Heating /Cooling, Electrical and other Contractual Repairs 15,000 14,000 10,000 10,000 12,250 12,250 12,500 12,500 Total 15,000 14,000 10,000 10,000 12,250 12,250 12,500 12,500 6269 REPAIRS - OTHER Repair and Chip Seal Hayes Lots 20,000 5,000 Overlay West Galaxie Path 160th to 155th 28,700 28,700 Crack Fill Fog Seal Cobblestone Paths 5,500 5,500 Crack Fill Fog Seal Diamond Path Paths 2,000 2,000 Crack Fill and Fog Seal Farquar Park Paths 1,000 1,000 Crack fill /seal JCRPW lots 15,000 Over lay and patch Hayes Lots (funded over two years) 208,000 - - Re- locate backstop and infield at Greenleaf 10,000 10,000 Replace Kelley Playground Tiles 20,000 20,000 Add 2 to 5 Age Playlot 50,000 Trails Overlay and Seal coating 30,000 30,000 30,000 30,000 Total - 15,000 57,200 42,200 248,000 40,000 100,000 50,000 6275 SCHOOL /CONF /EXP - LOCAL 1,500 1,500 2,000 2,000 2,500 2,000 2,700 2,000 Total 1,500 1,500 2,000 2,000 2,500 2,000 2,700 2,000 6276 SCHOOL /CONF /EXP - OTHER Park Conf. - Superintendent 1,500 - Total - 1,500 - - - - - - 6280 DUES & SUBSCRIPTIONS M PSA, M RPA, STMA, M N LA 500 500 500 520 520 550 550 Total - 500 500 500 520 520 550 550 6281 UNIFORM /CLOTHING ALLOWANCE Uniform /Boots /Safety Equip 9,000 9,500 10,000 10,000 10,200 10,200 10,500 10,500 Total 9,000 9,500 10,000 10,000 10,200 10,200 10,500 10,500 6310 RENTAL EXPENSE Misc. and Portable Commodes 22,000 35,000 35,000 25,000 25,000 18,000 26,000 18,000 4 month rental 9030 versatile tractor and blower (pathway plowing) Add'I Z -Turn Mower 5,000 Mower Leasing 40,000 37,000 40,000 35,700 35,700 35,700 40,000 38,000 Total 67,000 72,000 75,000 60,700 60,700 53,700 66,000 56,000 CITY OF APPLE VALLEY 208 2015 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Replace #215 2002 Toro 580 -D Mower 72,000 Move to Equipment Certicate (72,000) Replace 231 3/4 Ton Pick -Up 19,000 Replace 234 1999 GMC Water Truck 135,000 Move to Equipment Certicate (135,000) Replace 201 2001 JD 4x4 Tractor 40,000 Move to Equipment Certicate (40,000) Replace #211 2002 Toro 580 -D Mower to equip cert Replace #242 2002 4x4 OneTon 37,000 Replace #222 2003 Holder Sidewalk Unit ( $57,000 to Equip Cert fund) Equip. Fund Equip. Fund Replace #228 2005 3/4 Ton PU with Plow ($32,000 to Equip Cert fund) Equip. Fund Equip. Fund Additional Tractor / No increase with Q.P. 50,000 Equip. Fund Replace #232 2001 Sterling Water Truck 135,500 verf Replace #235 2006 F -150 4x2 Pick -up 19,000 verf Replace # 227 2006 F -250 4x4 Pick -up 25,000 verf Replace # 244 2009 Toro 4700 -D Mower 58,000 verf Replace # 238 2006 F -350 One Ton Dump 41,000 verf Total 37,000 19,000 - - 50,000 - 278,500 - 6735 CAPITAL OUTLAY - OTHER IMP Sport Court Surface - Farquar Tennis 56,000 Sport Court Surface - Delaney Tennis 56,000 Wildwood Picnic Shelter 10,000 New Cobblestone Floating Dock 45,000 48,000 Two Replacement Rinks at JCRPW 25,000 25,000 Alimagnet Grant Match 20,000 20,000 20,000 - 20,000 - Replace AC at Quarry Point Bldg 4,000 Kelley Parking Lot 75,000 Park Ded. Cortland Development Tennis Court 75,000 Park ded. Cortland Development Playstructure 50,000 Park ded. Cortland Development Landscape / Seed 25,000 Park ded. Modular Tenns Court at Pennock 60,000 New Playground at Galaxie 60,000 - Sanitary Sewer Connection at Quarry Point 40,000 Park ded. Roof Dugouts on Two JCRPE SB Fields 20,000 10,000 Fencing of Quarry Point Maintenance Yard 20,000 20,000 Replace Delaney rink 12,000 12,000 Replace A.V.East Rink 12,000 12,000 Re -roof Valley Middle Building 50,000 - Re -roof Teen Center Building 50,000 50,000 50,000 Total - 112,000 104,000 93,000 432,000 42,000 207,000 62,000 6740 CAPITAL OUTLAY - OTHER ITEMS Replace 2005 Kawasaki Mule 11,500 Spare Irrigation Pump for JCRP 3,000 3,000 Kaivac Machine 4,000 4,000 Replace JCRPE Irrigation Pump 3,000 3,000 Replace #254 2009 Toro Workman /Rahn Rake ($20,000 to Equip Cert fund) Equip Fund Equip Fund Replace #216 T Trailer (1989) 12,000 - Replace #229 T Trailer (2000) 12,000 - Replace #260 Sod Cutter 4,500 - 4,500 Replace #252 Mule Work Cart 12,000 verf Replace # 203R Sweepster Broom ($11,000) 11,000 verf Replace #256 1997 Sweepstar ($31,000) 31,000 verf Replace #262 2006 CH Sweepstar 31,000 verf Replace #272 2004 Toro Rake and Vac 31,000 verf Total - 11,500 3,000 3,000 35,500 7,000 116,000 4,500 6745 VEHICLE REPLACEMENT -VERF VERF - Vehicle Replacement Charges 196,700 196,700 Total - - - - - - 196,700 196,700 Total Net of Personnel 816,000 958,610 984,700 926,200 1,592,920 884,920 1,743,150 1,117,950 TOTAL EXPENSES 2,225,781 2,443,635 2,505,290 2,448,790 3,229,335 2,469,720 3,427,450 $ 2,780,750 209 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 39 1800 Recreation Programs DESCRIPTION OF ACTIVITY The recreation programs budget includes a number of general recreation programs, such as Summer Playground, Puppet Theatre, Outdoor Skating /Warminghouses, Teen Center, Youth, Teen, Adult and Family Recreation Programs, etc. Provide fun, learning situations where parents and children learn and experience together. Some programs focus on adults and /or children as individuals, while other classes provide the opportunity to build close family /parent /child relationships while providing social interactions with folks with similar interests and goals. Recreation programs provide a service that contributes to the social, physical, educational, mental, emotional, cultural and general well -being of the community and its people. By providing these services the department strives to provide adequate physical facilities and program opportunities, which encourage people of the community to become more self- sustaining in their leisure. Comprehensive Key 6 — Play and Preserve, Key 7 — Healthy and Active & Key 10 — Learning OBJECTIVES FOR 2015 Continue to offer a variety of programs for various demographics /population in as cost - effective manner as possible. PERFORMANCE MEASURES /EFFECTIVENESS /EFFICIENCY: After Action Reports with attendance, revenue and expenditure figures are completed for each program offered, each season. Recommendations for each program are documented. The program is dropped if it is determined to be less successful. The program is continued if it is very successful, well attended or worthwhile to our mission, or if implemented changes can make it successful. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Playground Program Participants 1 2 2 2 2,800 Outdoor Skating Attendance 12 15500 23412 17,000 17 Teen Center Attendance 10 12 15 17 17 Freedom Days Fun Run Participants 398 397 492 525 550 (2 & 5 Milers) Freedom Days Fun Run Participants 91 57 98 110 120 (1/2 Milers) Puppet Wagon Attendance 5 4 4,656 5 5 Aroma Art Attendance 1 1 1 1 2,000 210 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Program Coordinator 1 1 1 1 1 Teen Center Supervisor .75 .75 .75 .75 .75 Custodian 25 25 25 25 25 Temporary Status Personnel Schedule —(# p ositions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Warminghouse Attendant 30 30 30 30 30 Lead Puppet Performer 4 4 4 4 4 Rec Program Assistant 4 4 4 4 4 Playground Leader 10 10 10 10 10 Activities of this Business Unit Adopted Adopted Adopted Adopted Proposed Activities within this bupet 2011 2012 2013 2014 2015 Summer Playground Program ✓ ✓ ✓ ✓ ✓ Puppet Wagon ✓ ✓ ✓ ✓ ✓ Winter Outdoor Ice Skating ✓ ✓ ✓ ✓ ✓ Teen Programs ✓ ✓ ✓ ✓ ✓ Preschool Open Gym ✓ ✓ ✓ ✓ ✓ 211 Summary Budget Department 39 - Recreation Programs 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Budget Budget Proposed Proposed Revenue: Quarry Pt Concessions 3 1,272 2,111 4 3 - - JCRP Concessions 7,268 6,664 4579 8,000 8,000 5,000 5,000 Summer Playground Activities 7 7747 9 7 7 9 10,000 Pre School Programs 26,821 21,130 19,445 25,000 25,000 20,000 21,000 Teen Programs - - - 1 1 1,100 Puppet Wagon - - - - - - Vending Commissions 3 2,411 3 3 3 3 3 Rentals - Fields 22741 23,135 17514 25,000 30,000 25,000 26,300 Rentals - Hayes - - - - - - - Rentals - JCRP - - - - - - - Rentals - Teen Center 690 887 1 1 1 1 1,100 Rentals - Other 6,289 10,442 6,436 7,000 7,000 7,000 7,400 77,552 73,688 65,017 80,000 85,000 71,000 75,100 Expenditures: Salaries & Wages 125,637 125789 150,419 145,462 128,254 131,315 134,350 Emp. Benefits 18,519 18,877 22,128 18,581 18,365 20,200 20,940 Supplies 9,629 7,675 12,474 16,900 11,400 13500 13500 Contractual Serv. 10,221 15,251 18,948 14,300 14,200 17,100 17,600 Repairs & Maint. 6,460 447 1711 6,000 6,000 2500 2500 Training /Travel /Dues 2 3 2 2 3 2 2 Other Exp. 4701 3, 839 3, 355 5, 000 6, 000 4500 4500 VISA/MC Charges 10 - - - Items for resale 1 1 2 4 3 1 1 Capital outlay - - - 20,000 Total Exp 179,207 176,797 214,061 213,013 190,769 192,315 216,590 Net addition to (use of) (101,655) (103,109) (149,044) (133,013) (105769) (121,315) (141,490) eneral revenues 2015 Capital Outlay None 2016 CAPITAL OUTLAY Teen Center Interior Painting $ 5 Teen Center Main Room Flooring $15,000 $207000 City of Apple Valley 212 Department Expense Summary Budget Years (2015 -2016) RECREATION PROGRAMS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 1,304 0 0 0 0 0 0 6111 - SALARY PART -TI ME 61,615 65,930 71,353 80,054 32,103 82,950 82,950 85,795 85,795 6112 - SALARY - SEASONAL TEMP 62,833 76,000 78,369 46,000 34,317 46,000 46,000 46,000 46,000 6114 - OVERTIME PART -TIME EMPLOYEES 8 556 0 6123 - SALARY -OTHER 3,532 2,200 2,365 2,365 2,555 2,555 6124 - OVERTIME - SEASONAL TEMP 29 141 0 6105 - SALARIES AND WAGES 125,789 145,462 150,419 128,254 66,420 131,315 131,315 134,350 134,350 6138 - MEDICARE 1,823 2,109 2,181 1,860 963 1,905 1,905 1,950 1,950 6139 - FICA 7,794 9,018 9,327 7,952 4,118 8,140 8,140 8,330 8,330 6141 - PENSIONS -PERA 5,733 5,036 6,281 5,963 2,715 6,400 6,400 6,625 6,625 6142 - WORKERS COMPENSATION 3,527 2,418 4,339 2,590 1,982 4,215 3,755 4,530 4,035 6125 - EMPLOYEE BENEFITS 18,877 18,581 22,128 18,365 9,778 20,660 20,200 21 20,940 6210 - OFFICE SUPPLIES 0 200 128 200 161 200 200 200 200 6211 - SMALL TOOLS & EQUIPMENT 0 2,000 304 1,000 101 1,000 500 1,000 500 6215 - EQUIPMENT -PARTS 0 200 45 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 7,675 14,500 11,997 10,000 2,051 14,600 12,600 14,600 12,600 6205 - SUPPLIES 7,675 16,900 12,474 11 2,312 16,000 13,500 16,000 13,500 6235 - CONSULTANT SERVICES 0 6237 - TELEPHONE /PAGERS 611 450 6238 - POSTAGE /UPS /FEDEX 0 13 0 6239 - PRINTING 508 600 509 600 349 800 600 800 600 6240 - CLEANING SERVICE /GARBAGE 243 700 387 500 337 500 300 500 300 6249 - OTHER CONTRACTUAL SERVICES 14,501 13,000 17,429 13,100 4,946 16,200 16,200 16,700 16,700 6230 - CONTRACTUAL SERVICES 15,251 14,300 18,948 14,200 6,082 17,500 17,100 18,000 17,600 6265 - REPAIRS - EQUIPMENT 0 1,000 488 1,000 0 1,000 500 1,000 500 6266 - REPAIRS - BUILDING 447 5,000 1,223 5,000 0 5,000 2,000 5,000 2,000 6260 - REPAIRS AND MAINTENA 447 6,000 1 6,000 0 6,000 2,500 6,000 2,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 300 374 300 150 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 879 800 999 900 41 1,000 1,000 1,000 1,000 6280 - DUES & SUBSCRIPTIONS 664 670 664 350 0 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 1,715 1,000 593 2,000 323 1,000 1,000 1,000 1,000 6270 - TRNG /TRAVL /DUES /UNIF 3,258 2,770 2,630 3,550 514 2 2,200 2 2,200 6310 - RENTAL EXPENSE 1,587 1,000 1,192 2,000 215 2,000 1,500 2,000 1,500 6333 - GENERAL -CASH DISCOUNTS 0 0 -1 6399 - OTHER CHARGES 2,252 4,000 2,164 4,000 154 5,500 3,000 5,500 3,000 6301 -OTHER EXPENDITURES 3,839 5,000 3,355 6,000 368 7,500 4,500 7,500 4,500 6425 - VISA/BANK CHARGES 0 0 0 6401 - EXPENDITURES 0 0 0 6540 - TAXABLE MISC FOR RESALE 1,661 4,000 1,964 3,000 438 1,000 1,000 1,000 1,000 6545 - NON - TAXABLE MISC FOR RESALE 431 0 City of Apple Valley 213 Department Expense Summary Budget Years (2015 -2016) RECREATION PROGRAMS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6501 - TAXABLE /NON- TAXABLE MISC RESAL 1,661 4,000 2,396 3,000 438 1,000 1,000 1,000 1,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 55,000 0 0 20,000 6701 - TOTAL CAPITAL OUTLAY 0 0 55,000 0 0 20,000 6001 - EXPENDITURES 176,798 213,013 214,062 190,769 85,912 257 192,315 206,485 216,590 214 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees - 6111 Salary - Parttime 55,280 65,930 80,054 80,054 82,950 82,950 85,795 85,795 6112 Salary- Seasonal Temp 87,000 76,000 46,000 46,000 46,000 46,000 46,000 46,000 6123 Salary -Other 1,463 3,532 2,200 2,200 2,365 2,365 2,555 2,555 6138 Medicare 2,084 2,109 1,860 1,860 1,905 1,905 1,950 1,950 6139 FICA 8,912 9,018 7,952 7,952 8,140 8,140 8,330 8,330 6141 Pension - PERA 4,114 5,036 5,963 5,963 6,400 6,400 6,625 6,625 6142 Work Comp 3,916 2,418 2,590 2,590 4,215 3,755 4,530 4,035 Total 162,769 164,043 146,619 146,619 151,975 151,515 155,785 155,290 6210 OFFICE SUPPLIES 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6211 SMALL TOOLS & EQUIPMENT 2,000 2,000 1,000 1,000 1,000 500 1,000 500 Total 2,000 2,000 1,000 1,000 1,000 500 1,000 500 6215 EQUIPMENT /PARTS 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6229 GENERAL SUPPLIES Quarry Point Park 2,000 1,000 350 350 200 200 200 200 Programs - Puppet Wagon 900 900 450 450 700 700 700 700 Programs - ADA Interpreter /Aid 200 200 200 200 200 200 200 200 Programs - Teens 5,000 2,500 2,000 2,000 3,500 3,500 3,500 3,500 Programs - Cultural 4,100 5,000 3,500 3,500 5,000 5,000 5,000 5,000 Programs - Summer Playground 3,900 4,000 2,700 2,700 4,000 4,000 4,000 4,000 Programs - Winter Skating 500 500 400 400 500 500 500 500 Programs - Preschool Gym 400 400 400 400 500 500 500 500 (2,000) (2,000) Total 17,000 14,500 10,000 10,000 14,600 12,600 14,600 12,600 6239 PRINTING /PUBLISHING Flyers and Posters 600 600 600 600 800 600 800 600 Total 600 600 600 600 800 600 800 600 6240 GARBAGE /CLEANING SERVICES 700 700 500 500 500 300 500 300 Total 700 700 500 500 500 300 500 300 6249 OTHER CONTRACTUAL SERVICES ADA Interpreter /Aide 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Programs - Fun Run 1,800 1,800 1,600 1,600 2,000 2,000 2,000 2,000 Programs - Playground 700 - Programs - Playground Bus 3,700 3,200 2,600 3,400 3,500 3,500 4,000 4,000 Programs - Teens Bus - 800 Programs - Other 2,800 4,000 3,500 5,000 6,000 6,000 6,000 6,000 Teen Center WiFi 600 600 700 700 700 700 Total 13,000 13,000 13,100 14,600 16,200 16,200 16,700 16,700 6265 REPAIRS - EQUIPMENT Puppet Wagon 200 1,000 1,000 1,000 1,000 500 1,000 500 Total 200 1,000 1,000 1,000 1,000 500 1,000 500 6266 REPAIRS - BUILDING 4,000 5,000 5,000 5,000 5,000 2,000 5,000 2,000 Total 4,000 5,000 5,000 5,000 5,000 2,000 5,000 2,000 6275 SCHOOL /CONF /EXP - LOCAL MRPA Summer Lead Workshop 200 200 300 150 200 200 200 200 Puppetry School 50 100 Teen Programs 50 - Total 300 300 300 150 200 200 200 200 6277 MILEAGE ALLOWANCE Summer Playground Staff 800 800 900 1,000 1,000 1,000 1,000 1,000 Total 800 800 900 1,000 1,000 1,000 1,000 1,000 6280 Dues & Subscriptions Health Dept License - Quarry Point Park 670 350 350 - - - - Total - 670 350 350 - - - - 6281 UNIFORM /CLOTHING ALLOWANCE Staff Shirts - Summer Playground /Puppeteer 500 500 500 500 500 500 500 500 Staff Shirts - Teens 300 300 500 100 400 400 400 400 Program Staff Apparel 200 200 1,000 100 100 100 100 100 Total 1,000 1,000 2,000 700 1,000 1,000 1,000 1,000 6310 RENTAL EXPENSE Portable Toilets 1,000 1,000 2,000 2,000 2,000 1,500 2,000 1,500 Total 1,000 1,000 2,000 2,000 2,000 1,500 2,000 1,500 6399 OTHER CHARGES Outing Fees - ADA Interpreter /Aid 500 500 500 500 500 250 500 250 Outing Fees - Teens 1,000 1,000 1,250 1,500 750 1,500 750 Outing Fees - Summer Playground 2,500 2,000 2,000 3,500 3,500 2,000 3,500 2,000 Other 1,000 500 250 Total 5,000 4,000 4,000 1 4,000 5,500 3,000 5,500 3,000 215 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6540 TAXABLE FOR RESALE Quarry Point Park 3,000 3,000 2,000 Teen Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 4,000 4,000 3,000 1,000 1,000 1,000 1,000 1,000 6735 CAPITAL OUTLAY - OTHER IMP Teen Center Interior Painting 5,000 - - 5,000 Teen Center Roof 35,000 - - - Teen Center Main Room Flooring 15,000 - - 15,000 Total - - - - 55,000 - - 20,000 Total Net of Personnel 50,000 48,970 44,150 42,300 105,200 40,800 50,700 61,300 TOTAL EXPENSES $ 212,769 $ 213,013 $ 190,769 $ 188,919 $ 257,175 $ 192,315 $ 206,485 $ 216,590 216 Apple lley Notes: This page left intentionally blank 217 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 40 1930 Redwood Pool DESCRIPTION OF ACTIVITY The Redwood facility continues to be the heart of summer activity in the Southwest corner of Apple Valley. The Pool performs a vital service to this community, a fun safe place for kids to go each day. At $2.68 this is a great childcare deal. The Redwood Outdoor Pool is located in Redwood Park and is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool with depths running from three to twelve feet and features a diving board and a climbing wall. The smaller wading pool is appropriate for young children, with a water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is also the primary teaching facility for the city's American Red Cross "Learn to Swim" program, providing instruction to children and adults in swimming and water safety community wide. During weeknights, after swimming lessons, and during mornings and weekend nights, "exclusive use" rentals are offered to the public. These rentals have become very popular, especially on weekend nights. The newly renovated concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2015 We will track low income participation in swimming lessons and develop outreach to advance lesson and program marketing to these populations. An emphasis here will not only improve lesson outreach, and potentially income through development of new markets, but can further our mission and stated mission goals. Learning to swim does "Contribute to the social, physical, educational, mental, emotional, cultural, and general well -being of the community and its people" through the prevention of drowning and "will encourage this community to become more self- sustaining in their leisure" by learning to swim. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Open Swim Attendance 5,635 6 5460 6,000 6,000 Swim Lesson Registrations 388 367 337 350 350 Exclusive Use Pool Rentals 45 113 51 50 50 Exclusive Use Room Rentals 0 64 82 78 80 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 None :� Data records are in a stored in an incompatible format. 218 Temporary Status Personnel Schedule -(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Pool Manager 2 2 2 2 2 WSI 11 11 11 11 11 Head Guard 2 2 2 2 2 Lifeguard 9 9 9 9 9 Concession Attendant 2 2 2 2 2 Maintenance /Janitorial 2 2 2 2 2 Summary Budget Department 40 - Redwood Pool 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Public Swimming 26,370 24 31,071 25,000 25,000 26,000 27,300 Swim Lessons 20,505 21,965 16,199 18,000 20,000 19,000 20,000 Concessions 5,882 9748 6,120 6,000 7,000 7,000 7400 Rentals 8, 634 10720 10,118 14, 000 10, 000 10, 000 10500 61,391 66,586 63,508 63,000 62,000 62,000 65,200 Expenditures: Salaries & Wages 49,557 56,281 56,959 58,900 59,300 59,300 60,300 Emp. Benefits 5,944 6,815 6,913 6,537 4,893 6,170 6,355 Supplies 4,012 10,561 5570 6 6 8 6 Contractual Serv. 11,427 13,582 16,411 17,200 16,200 17700 18,700 Utilities 282 4 5 - 6 6 6 1 000 Repairs & Maint. 7 3 4 8 6 6 6 1 000 Training /Travel /Dues 1 5 901 3 3 3 3,100 3 3,600 Other Exp. 91 99 8 400 400 200 200 VISA / MC Charges 129 201 363 200 200 400 400 Items for Resale 2 4 5 4,000 5 6,000 6 1 000 Capital outlay - - 15,000 15,000 9,000 25,000 15,000 Total Exp 84,176 103,839 120,415 120537 116593 138,470 129,155 Net addition to (use of) (22,785) (37,253) (56,907) (57,537) (54,593) (76,470) (63,955) g eneral revenues 2015 CAPITAL OUTLAY Locker room floor refinish 15 Diamond Brite Wading Pool 10,000 25 2016 CAPITAL OUTLAY Replace Diving Board Standard 15,000 157000 City of Apple Valley 219 Department Expense Summary Budget Years (2015 -2016) REDWOOD POOL 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6111 - SALARY PART -TI ME 317 1,163 253 6112 - SALARY - SEASONAL TEMP 54,665 57,600 55,406 58,000 13,557 58,000 58,000 59,000 59,000 6114 - OVERTIME PART -TIME EMPLOYEES 1,300 1,300 1,300 1,300 1,300 1,300 6123 - SALARY -OTHER 0 0 6124 - OVERTIME - SEASONAL TEMP 1,299 390 0 6105 - SALARIES AND WAGES 56,281 58,900 56,959 59,300 13,809 59,300 59,300 60,300 60,300 6138 - MEDICARE 816 854 826 860 200 860 860 875 875 6139 - FICA 3,490 3,651 3,532 3,677 856 3,675 3,675 3,740 3,740 6141 - PENSIONS -PERA 639 0 613 0 138 0 0 6142 - WORKERS COMPENSATION 1,869 2,032 1,942 356 459 1,830 1,635 1,955 1,740 6125 - EMPLOYEE BENEFITS 6,815 6,537 6 4,893 1,654 6,365 6,170 6,570 6,355 6210 - OFFICE SUPPLIES 68 10 2 6211 - SMALL TOOLS & EQUIPMENT 787 1,000 67 800 47 500 500 500 500 6214 - CHEMICALS 0 100 17 100 139 100 100 100 100 6215 - EQUIPMENT-PARTS 565 600 1,148 600 356 1,000 1,000 1,000 1,000 6229 - GENERAL SUPPLIES 9,140 5,000 4,328 5,000 2,298 6,500 6,500 5,000 5,000 6205 - SUPPLIES 10,561 6,700 5,570 6,500 2,843 8,100 8,100 6,600 6,600 6235 - CONSULTANT SERVICES 200 200 200 200 200 200 6237 - TELEPHONE /PAGERS 557 450 6239 - PRINTING 242 500 271 500 269 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 0 500 0 500 0 200 200 200 200 6249 - OTHER CONTRACTUAL SERVICES 13,340 16,000 15,582 15,000 465 17,000 17,000 18,000 18,000 6230 - CONTRACTUAL SERVICES 13,582 17,200 16 16,200 1 17 17,700 18,700 18,700 6256 - UTILITIES - NATURAL GAS 4,671 5,979 6,000 2,042 6,000 6,000 6,000 6,000 6250 - UTILITIES 4,671 5,979 6,000 2,042 6,000 6,000 6,000 6,000 6265 - REPAIRS - EQUIPMENT 3,069 5,000 3,807 4,000 1,859 5,000 5,000 5,000 5,000 6266 - REPAIRS - BUILDING 319 3,000 695 2,000 882 2,000 1,000 2,000 1,000 6269 - REPAIRS -OTHER 481 0 0 6260 - REPAIRS AND MAINTENA 3,869 8,000 4 6,000 2 7,000 6,000 7,000 6,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 392 1,000 188 500 0 500 500 500 500 6277 - MILEAGE /AUTO ALLOWANCE 33 100 52 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 1,189 1,500 1,771 1,500 0 1,500 1,500 1,500 1,500 6281 - UNIFORM /CLOTHING ALLOWANCE 1,609 1,000 1,242 1,000 0 1,500 1,500 1,500 1,500 6270 - TRNG /TRAVL /DUES /UNIF 3,223 3,600 3,253 3,100 0 3,600 3,600 3,600 3,600 6310 - RENTAL EXPENSE 99 300 0 300 0 300 100 300 100 6333 - GENERAL -CASH DISCOUNTS 0 0 -1 6351 - VISA/BANK CHARGES 200 363 200 210 400 400 400 400 6399 - OTHER CHARGES 0 100 8 100 398 100 100 100 100 6301 -OTHER EXPENDITURES 99 600 371 600 607 800 600 800 600 6425 - VISA/BANK CHARGES 201 0 0 0 0 City of Apple Valley 220 Department Expense Summary Budget Years (2015 -2016) REDWOOD POOL 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6401 - EXPENDITURES 201 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 4,537 4,000 5,458 5,000 0 6,000 6,000 6,000 6,000 6501 - TAXABLE /NON- TAXABLE MISC RESAL 4,537 4,000 5,458 5,000 0 6,000 6,000 6,000 6,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 40,000 15,000 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 15,000 8,317 9,000 5,287 25,000 10,000 0 15,000 6701 - TOTAL CAPITAL OUTLAY 15,000 8 9,000 5,287 65,000 25,000 0 15,000 6001 - EXPENDITURES 103,838 120,537 113,734 116,593 30,167 179,865 138,470 115,570 129,155 221 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary - Parttime 6112 Salary- Seasonal Temp 62,600 57,600 58,000 58,000 58,000 58,000 59,000 59,000 6114 Overtime - Temp 1,300 1,300 1,300 1,300 1,300 1,300 1,300 1,300 6123 Salary -Other - 6138 Medicare 927 854 860 860 860 860 875 875 6139 FICA 3,962 3,651 3,677 3,677 3,675 3,675 3,740 3,740 6141 Pension - PERA - - - - 6142 Work Comp Ins 2,161 2,032 356 356 1,830 1,635 1,955 1,740 6145 Hospital & Life Insurance Total 70,950 65,437 64,193 64,193 65,665 65,470 66,870 66,655 6211 SMALL TOOL & EQUIPMENT Snack Bar Equip. 1,000 1,000 800 500 500 500 500 500 Total 1,000 1,000 800 500 500 500 500 500 6214 CHEMICALS Misc Chemicals 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS 600 600 600 600 1,000 1,000 1,000 1,000 Total 600 600 600 600 1,000 1,000 1,000 1,000 6229 GENERAL SUPPLIES Lifeguard Equipment 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 AEC 1,500 1,500 Total 5,000 5,000 5,000 5,000 6,500 6,500 5,000 5,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne) 500 200 200 200 200 200 200 200 Total 500 200 200 200 200 200 200 200 6239 PRINTING /PUBLISHING Pool Passes, Flyers 600 500 500 300 300 300 300 300 Total 600 500 500 300 300 300 300 300 6240 CLEANING /GARBAGE SERVICE 1,000 500 500 200 200 200 200 200 Total 1,000 500 500 200 200 200 200 200 6249 OTHER CONTRACTUAL SERVICES Water Management Program 18,000 16,000 14,000 14,000 16,000 16,000 17,000 17,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 Total 18,000 16,000 15,000 15,000 17,000 17,000 18,000 18,000 6256 UTILITIES - NATURAL GAS 6,000 6,000 6,000 6,000 6,000 6,000 Total - - 6,000 6,000 6,000 6,000 6,000 6,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 2,000 5,000 4,000 4,000 5,000 5,000 5,000 5,000 Total 2,000 5,000 4,000 4,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDING General Items 3,000 3,000 2,000 2,000 2,000 1,000 2,000 1,000 Total 3,000 3,000 2,000 2,000 2,000 1,000 2,000 1,000 6275 SCHOOL /CONF /EXP - LOCAL First Aid Training, Lifeguard Cert. 1,000 1,000 500 500 500 500 500 500 Total 1,000 1,000 500 500 500 500 500 500 6277 MILEAGE ALLOWANCE Mileage - Pool staff 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS Misc and Red Cross Fees 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6281 UNIFORM /CLOTHING ALLOWANCE Swim Suits & Attendant /Lifeguard Shirt 1,600 1,000 1,000 1,300 1,500 1,500 1,500 1,500 Redwood Bldg Attendants Total 1,600 1,000 1,000 1,300 1,500 1,500 1,500 1,500 6310 RENTAL EXPENSE As Needed 300 300 300 300 300 100 300 100 Total 300 300 300 300 300 100 300 100 6399 OTHER CHARGES 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6351 VISA / MC CHARGES 200 200 300 400 400 400 400 Total - 200 200 300 400 400 400 400 222 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6540 TAXABLE MISC FOR RESALE Concession Operation Product 4,000 4,000 5,000 5,500 6,000 6,000 6,000 6,000 Total 4 4,000 5,000 5,500 6,000 6,000 6,000 6,000 6735 CAPITAL OUTLAY - OTHER IMPROV Redwood Building Improvements Lockeroom floor refinish 15,000 15,000 - - Community Room upgrades 25,000 - - - Total - - - - 40,000 15,000 - - 6740 CAPITAL OUTLAY - MACH /EQ /OTHER Diving Board Standard /Climbing Wall 15,000 Remove Diving Board Standard 15,000 - 15,000 Handicap Lift 9,000 9,000 Diamond Brite Wading Pool 10,000 10,000 Total - 15,000 9,000 9,000 25,000 10,000 - 15,000 Total Net of Personnel 40,400 55,100 52,400 52,500 114,200 73,000 48,700 62,500 TOTAL EXPENSES $ 111,350 $ 120,537 $ 116,593 $ 116,693 $ 179,865 $ 138,470 $ 115,570 $ 129,155 223 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 41 1845 Recreation Self - Supported Programs DESCRIPTION OF ACTIVITY The self- supported programs are those that have greater revenue than expenses. Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps, and Pre - School Programs. MAJOR OBJECTIVES FOR 2015 Offer additional adult athletic leagues in current trend areas. Continue to offer a variety of the increasingly popular pre - school programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Open Volleyball Participants 6 7 7 6 6 Adult Athletic Softball League Teams 208 191 146 153 160 Adult Athletic Basketball League Teams 19 14 16 30 30 Adult Athletic Volleyball League Teams 319 330 326 324 328 Adult Athletic Whiffleball League Teams 6 8 10 9 10 Adult Athletic Kickball League Teams 24 28 30 24 30 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Building Supervisor .25 .25 .25 .25 .25 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Field Supervisor 2 2 2 2 2 Volleyball Attendant 4 4 4 4 4 Preschool Instructor 5 5 5 5 5 Concession Attendant 4 4 4 4 4 Basketball Supervisor 3 3 3 3 3 224 Summary Budget Department 41 - Recreation Self-Supported Programs 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rec User Fees 53,641 72,664 61 58,000 58,000 67,000 70,400 Rec League Entry fees 153,237 156,678 137,921 170,000 170,000 153,125 161 206,878 229,342 199,200 228,000 228,000 220,125 231,650 Expenditures: Salaries & Wages 61 62,062 51 64,812 65,016 60,960 62 Emp. Benefits 9 9 7 6 6 6 7 Supplies 41 37,273 29,060 42,000 38,700 34 34 Contractual Serv. 77,657 70,304 65,392 85,200 73,800 78,000 74,000 Repairs & Maint. 352 - - 300 300 300 300 Training /Travel /Dues 595 1 780 635 950 975 975 Other Exp. 16,626 9 7 16,000 14,000 10,500 10,500 Items for resale 8 2 3 8 8 5 5 Capital outlay - - - - - - Total Exp 215,864 192,901 164,951 223,263 207 197 195,155 Net addition to (use of) (8 36,441 34 4 20,701 22,660 36,495 g eneral revenues 2015 CAPITAL OUTLAY None City of Apple Valley 225 Department Expense Summary Budget Years (2015 -2016) RECREATION SELF - SUPPORTED PROG 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 0 0 0 0 0 6111 - SALARY PART -TI ME 11,129 10,110 9,383 10,310 2,174 10,515 6,300 10,780 6,470 6112 - SALARY - SEASONAL TEMP 50,062 52,000 41,753 52,000 20,527 52,000 52,000 53,000 53,000 6113 - OVERTIME - REGULAR EMPLOYEES 850 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 21 2,500 0 2,500 0 2,500 2,500 2,500 2,500 6123 - SALARY -OTHER 202 206 260 160 270 165 6124 - OVERTIME - SEASONAL TEMP 0 82 0 6105 - SALARIES AND WAGES 62,062 64,812 51,217 65,016 22,702 65,275 60,960 66,550 62,135 6138 - MEDICARE 900 940 743 943 329 950 885 965 900 6139 - FICA 3,849 4,018 3,176 4,031 1,408 4,050 3,780 4,125 3,850 6141 - PENSIONS -PERA 3,031 748 2,527 944 966 810 485 830 500 6142 - WORKERS COMPENSATION 1,697 610 1,302 615 589 2,020 1,680 2,160 1,795 6125 - EMPLOYEE BENEFITS 9,477 6,316 7,747 6,533 3,293 7,830 6,830 8,080 7,045 6211 - SMALL TOOLS & EQUIPMENT 1,050 1,000 0 500 0 200 200 500 500 6215 - EQUIPMENT -PARTS 0 0 0 6229 - GENERAL SUPPLIES 36,223 41,000 29,060 38,200 20,242 34,200 34,200 34,200 34,200 6205 - SUPPLIES 37 42,000 29,060 38,700 20,242 34 34,400 34 34,700 6235 - CONSULTANT SERVICES 53,033 62,000 45,726 55,000 17,069 69,000 59,000 69,000 54,000 6239 - PRINTING 296 200 0 300 916 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 16,974 23,000 19,666 18,500 11,943 18,000 18,000 19,000 19,000 6230 - CONTRACTUAL SERVICES 70,304 85,200 65,392 73,800 29,928 88,000 78,000 89,000 74,000 6265 - REPAIRS - EQUIPMENT 0 300 0 300 0 300 300 300 300 6260 - REPAIRS AND MAINTENA 0 300 0 300 0 300 300 300 300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 50 0 0 6277 - MILEAGE /AUTO ALLOWANCE 336 200 259 400 72 400 400 400 400 6280 - DUES & SUBSCRIPTIONS 332 335 332 350 0 375 375 375 375 6281 - UNIFORM /CLOTHING ALLOWANCE 545 100 189 200 531 200 200 200 200 6270 - TRNG /TRAVL /DUES /UNIF 1 635 780 950 602 975 975 975 975 6310 - RENTAL EXPENSE 1,160 2,000 786 2,000 770 1,500 1,500 1,500 1,500 6333 - GENERAL -CASH DISCOUNTS -6 0 0 6399 - OTHER CHARGES 8,535 14,000 6,694 12,000 2,559 10,000 9,000 10,000 9,000 6301 - OTHER EXPENDITURES 9,689 16,000 7 14,000 3,329 11,500 10,500 11,500 10,500 6540 - TAXABLE MISC FOR RESALE 2,832 8,000 3,274 8,000 801 5,500 5,500 5,500 5,500 6501 - TAXABLE /NON- TAXABLE MISC RESAL 2,832 8,000 3,274 8,000 801 5,500 5,500 5,500 5,500 6001 - EXPENDITURES 192,900 223,263 164,950 207 80,895 213,780 197 216,605 195,155 226 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6111 Salary- Parttime 27,650 10,110 10,310 10,310 10,515 6,300 10,780 6,470 6112 Salary- Seasonal Temp 42,000 52,000 52,000 52,000 52,000 52,000 53,000 53,000 6114 Overtime - Temp 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salary -Other 1,020 202 206 206 260 160 270 165 6138 Medicare 1,061 940 943 943 950 885 965 900 6139 FICA 4,537 4,018 4,031 4,031 4,050 3,780 4,125 3,850 6141 Pension - PERA 2,080 748 944 944 810 485 830 500 6142 Work Comp Ins 1 610 615 615 2,020 1 2,160 1,795 Total 82,813 71,128 71,549 71,549 73,105 67,790 74,630 69,180 6211 SMALL TOOL & EQUIPMENT JCRP Concession Equip 1 1,000 500 200 200 200 500 500 Total 1,000 1,000 500 200 200 200 500 500 6229 GENERAL SUPPLIES Softball Programs 22,000 22,000 22,000 20,000 20,000 20,000 20,000 20,000 Volleyball Programs 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Day Camp Programs 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Basketball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Preschool Programs 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Misc Programs 6,000 6,000 6,000 4,000 4,000 4,000 4,000 4,000 Kickball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 sales tax savings (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) Total 41,000 41,000 38,200 34,200 34,200 34,200 34,200 34,200 6235 CONSULTANT SERVICES Miscellaneous Instructor 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Umpires - Softball 55,500 56,000 48,000 55,000 56,000 56,000 56,000 56,000 Officials - Volleyball 2,000 2,500 3,000 7,200 7,500 7,500 7,500 7,500 Officials - Basketball 3,000 2,500 3,000 4,300 4,500 4,500 4,500 4,500 (10,000) (15,000) Total 62,000 62,000 55,000 67,500 69,000 59,000 69,000 54,000 6239 PRINTING /PUBLISHING Schedules, Rules - Softball 100 50 Schedules, Rules - Volleyball 100 50 Flyers, etc. - Mid Winter Fest 300 100 300 1,000 1,000 1,000 1,000 1,000 Total 500 200 300 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Tot & Family Programs 18,000 23,000 20,000 18,000 18,000 18,000 19,000 19,000 Sales tax savings (1,500) Total 18,000 23,000 18,500 18,000 18,000 18,000 19,000 19,000 6265 REPAIRS EQUIP 300 300 300 300 300 300 300 Total - 300 300 300 300 300 300 300 6277 MILEAGE 200 400 400 400 400 400 400 Total - 200 400 400 400 400 400 400 6280 DUES & SUBSCRIPTIONS Health Dept License - JCRP 335 350 350 375 375 375 375 Total - 335 350 350 375 375 375 375 6281 UNIFORM /CLOTHING ALLOWANCE Staff Shirts - Softball 100 50 50 50 50 50 50 50 Staff Shirts - Program Staff 100 50 150 150 150 150 150 150 Total 200 100 200 200 200 200 200 200 6310 RENTAL EXPENSE Overnight Campsite - Day Camp 800 800 800 800 800 800 800 800 General Recreation 1,200 1,200 1,200 700 700 700 700 700 Total 2,000 2,000 2,000 1,500 1,500 1,500 1,500 1,500 6399 OTHER CHARGES Team Reg - Softball 5,000 4,000 4,000 3,000 3,000 3,000 3,000 3,000 Team Tournament - Softball 4,000 4,000 2,000 2,000 2,000 2,000 2,000 2,000 Team Reg - Volleyball 200 200 200 200 200 200 200 200 Team Tournament - Volleyball 300 300 300 300 300 300 300 300 Team Reg - Basketball 200 200 200 200 200 200 200 200 Team Tournament - Basketball 300 300 300 300 300 300 300 300 New Activities 1,500 2,500 2,500 2,000 2,000 2,000 2,000 2,000 Fees Adult Trips 300 300 300 300 300 300 300 300 Fees Youth Trips 1,200 2,200 2,200 1,700 1,700 1,700 1,700 1,700 (1,000) (1,000) Total 13,000 14,000 12,000 10,000 10,000 9 1 10,000 9,000 227 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6540 CONCESSIONS FOR RESALE JCRP Concession Operation 6,000 8,000 8,000 5,000 5,500 5,500 5,500 5,500 Total 6,000 8,000 8,000 5,000 5,500 5,500 5,500 5,500 Total Net of Personnel 143,700 152,135 135,750 137,900 140,675 129,675 141,975 125,975 TOTAL EXPENSES $ 226,513 $ 223,263 $ 207,299 $ 209,449 $ 213,780 $ 197,465 $ 216,605 $ 195,155 228 Apple lley Notes: This page left intentionally blank 229 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 42 1900 AV Community Center DESCRIPTION OF ACTIVITY Expenses associated with the Apple Valley Community Center operations, which serves as the headquarters to the Parks and Recreation Department. It features meeting rooms, gymnasiums (hardwood and sport court flooring), and game room. MAJOR OBJECTIVES FOR 2015 Utilize the meeting room and gymnasium space in an efficient manner for residents and rental groups. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Rental Revenue 30,961 32,455 39,431 40,000 40,000 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Parks Maintenance II - 1 1 1 1 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Bldg Supervisor 3 2 3 3 3 Bldg Attendant 2,903 3,468 3,000 3,000 3,000 6 6 6 6 65000 230 Summary Budget Department 42 - AV Community Center 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 30,961 32 39431 40,000 35,000 40,000 42,000 Expenditures: - Salaries & Wages 92,847 145,094 151,083 158,626 159,785 152,445 157,135 Emp. Benefits 13 25701 34,606 37,951 38 40,165 41,875 Supplies 18,156 14,855 17,972 22,000 19,000 22,250 19,250 Contractual Serv. 8 6,814 12,168 9 10,400 10500 10,600 Utilities 63,661 54 57 68,000 60,000 60,000 61,000 Repairs & Maint. 17 13,018 7,810 27,525 20,525 17,525 18525 Training /Travel /Dues 1,420 1,671 597 1,200 2,000 1,600 1,600 Other Exp. 59 2 1 350 350 350 350 Capital outlay 10,464 - 30,480 30,000 66,000 25,000 33,000 Total Exp 226,070 261,581 313,101 355,452 376,368 329,835 343,335 Net addition (use) of (195,109) (229 (273 (315,452) (341,368) (289 (301 general revenues 2015 CAPITAL OUTLAY ADA Compliant Exterior Doors 10,000 Replacement of Multi- Purpose Room Divider 15,000 25 2016 CAPITAL OUTLAY Replacement of Ceiling Tiles 5 Office Chairs 3,000 Building Lobby Improvements 25,000 337000 City of Apple Valley 231 Department Expense Summary Budget Years (2015 -2016) AV COMMUNITY CENTER 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 58,192 53,144 63,121 54,954 29,960 56,500 56,500 57,910 57,910 6111 - SALARY PART -TI ME 85,077 62,696 83,709 91,585 41,205 88,770 88,770 91,810 91,810 6112 - SALARY - SEASONAL TEMP 1,053 37,620 2,587 10,000 1,426 10,000 3,000 10,000 3,000 6114 - OVERTIME PART -TIME EMPLOYEES 607 950 0 6121 - INSURANCE CASH BENEFIT 73 716 171 6123 - SALARY -OTHER 5,166 3,246 4,175 4,175 4,415 4,415 6124 - OVERTIME - SEASONAL TEMP 93 0 0 6105 - SALARIES AND WAGES 145,094 158,626 151 159,785 72 159,445 152 164,135 157,135 6138 - MEDICARE 2,142 2,300 2,200 2,317 1,059 2,310 2,310 2,380 2,380 6139 - FICA 9,159 9,835 9,404 9,907 4,527 9,885 9,885 10,175 10,175 6141 - PENSIONS -PERA 9,275 8,773 9,287 10,859 4,473 11,210 11,210 11,560 11,560 6142 - WORKERS COMPENSATION 4,302 3,926 4,378 4,562 2,088 5,500 4,900 5,940 5,295 6144 - LONG -TERM DISABILITY INSURANCE 13 157 158 163 77 160 160 165 165 6145 - MEDICAL INSURANCE 714 12,960 8,109 10,500 4,440 12,000 11,700 12,600 12,300 6146 - DENTAL INSURANCE 42 481 234 6147 - LIFE INSURANCE -BASIC 1 12 6 6148 - LIFE INSURANCE -SUPP /DEPEND 53 578 281 6125 - EMPLOYEE BENEFITS 25,701 37,951 34 38,308 17 41,065 40,165 42,820 41,875 6210 - OFFICE SUPPLIES 1,519 2,500 2,047 2,500 749 3,000 2,250 3,500 2,250 6211 - SMALL TOOLS & EQUIPMENT 1,379 3,400 903 2,900 366 2,000 1,500 2,000 1,500 6215 - EQUIPMENT -PARTS 756 600 191 600 51 700 500 700 500 6229 - GENERAL SUPPLIES 11,200 15,500 14,831 13,000 6,989 19,000 18,000 17,000 15,000 6205 - SUPPLIES 14,855 22,000 17,972 19,000 8,155 24 22,250 23,200 19,250 6235 - CONSULTANT SERVICES 0 0 52 0 53 6237 - TELEPHONE /PAGERS 932 1,000 943 1,000 447 1,000 1,000 1,000 1,000 6238 - POSTAGE /UPS /FEDEX 0 0 0 6239 - PRINTING 300 300 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 4,028 5,500 3,913 5,500 2,027 5,500 5,500 5,500 5,500 6249 - OTHER CONTRACTUAL SERVICES 1,854 3,000 7,260 3,600 1,007 4,700 3,700 4,800 3,800 6230 - CONTRACTUAL SERVICES 6,814 9,800 12 10,400 3,533 11,500 10,500 11,600 10,600 6255 - UTILITIES - ELECTRIC 41,588 44,000 42,543 43,000 14,755 43,000 43,000 43,000 43,000 6256 - UTILITIES - NATURAL GAS 12,120 23,000 13,720 16,000 17,357 16,000 16,000 17,000 17,000 6257 - UTILITI ES- PROPANE /WATER /SEWER 718 1,000 859 1,000 465 1,000 1,000 1,000 1,000 6250 - UTILITIES 54 68,000 57,122 60,000 32,577 60,000 60,000 61,000 61,000 6265 - REPAIRS - EQUIPMENT 1,389 4,000 1,697 2,000 1,356 2,000 2,000 3,000 3,000 6266 - REPAIRS - BUILDING 11,628 23,000 6,113 18,000 2,430 20,000 15,000 20,000 15,000 6269 - REPAIRS -OTHER 525 525 525 525 525 525 6260 - REPAIRS AND MAINTENA 13,018 27,525 7,810 20,525 3,786 22,525 17,525 23,525 18,525 6277 - MILEAGE /AUTO ALLOWANCE 6 200 0 200 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 12 0 25 City of Apple Valley 232 Department Expense Summary Budget Years (2015 -2016) AV COMMUNITY CENTER 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6281 - UNIFORM /CLOTHING ALLOWANCE 1,653 1,000 597 1,800 206 1,800 1,500 2,000 1,500 6270 - TRNG /TRAVL /DUES /UNIF 1,671 1,200 597 2,000 231 1,900 1,600 2,100 1,600 6310 - RENTAL EXPENSE 17 200 0 200 0 200 200 200 200 6333 - GENERAL -CASH DISCOUNTS -53 -54 -27 6350 - BANK FEES /CHARGES 181 0 6351 - VISA/BANK CHARGES 1,102 1,315 6399 - OTHER CHARGES 30 150 34 150 0 150 150 150 150 6301 - OTHER EXPENDITURES -6 350 1,263 350 1 350 350 350 350 6425 - VISA/BANK CHARGES 8 0 0 6401 - EXPENDITURES 8 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 3,000 0 0 3,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 30,000 30,480 66,000 12,264 75,000 25,000 0 30,000 6701 - TOTAL CAPITAL OUTLAY 0 30,000 30,480 66,000 12 78,000 25,000 0 33,000 6001 - EXPENDITURES 261,581 355,452 313,101 376,368 151 399,485 329,835 328,730 343,335 233 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Salaries Full Time 51,813 53,144 54,954 54,954 56,500 56,500 57,910 57,910 6111 Salary - Parttime 62,198 62,696 91,585 91,585 88,770 88,770 91,810 91,810 6112 Salary- Seasonal Temporary 37,620 37,620 10,000 10,000 10,000 3,000 10,000 3,000 6123 Salary -Other 2,338 5,166 3,246 3,246 4,175 4,175 4,415 4,415 6138 Medicare 2,233 2,300 2,317 2,317 2,310 2,310 2,380 2,380 6139 FICA 9,546 9,835 9,907 9,907 9,885 9,885 10,175 10,175 6141 Pension - PERA 8,435 8,773 10,859 10,859 11,210 11,210 11,560 11,560 6142 Work Comp Ins 4,135 3,926 4,562 4,562 5,500 4,900 5,940 5,295 6144 Long -term Disability Insurance 153 157 163 163 160 160 165 165 6145 Hospital & Life Insurance 12,480 12,960 10,500 10,500 12,000 11,700 12,600 12,300 Total 190,951 196,577 198,092 198,092 200,510 192,610 206,955 199,010 6210 OFFICE SUPPLIES 3,000 2,500 2,500 2,500 3,000 2,250 3,500 2,250 Total 3,000 2,500 2,500 2,500 3,000 2,250 3,500 2,250 6211 SMALL TOOL & EQUIPMENT Miscellaneous 3,400 3,400 1,900 1,900 2,000 1,500 2,000 1,500 Computer - for Maintenance staff 1,000 1,000 Total 3,400 3,400 2,900 2,900 2,000 1,500 2,000 1,500 6215 SMALL EQUIPMENT PARTS 600 600 600 600 700 500 700 500 Total 600 600 600 600 700 500 700 500 6229 GENERAL SUPPLIES Program Materials Cleaning Chemicals /Paper Products 21,000 15,500 13,000 15,000 16,000 15,000 17,000 15,000 AEDs 3,000 3,000 Total 21,000 15,500 13,000 15,000 19,000 18,000 17,000 15,000 6237 TELEPHONE Phones 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6239 PRINTING /PUBLISHING AV Community Center Brochures 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6240 C. SERVICE /GARBAGE REMOVAL Garbage Removal /Clean Floors 4,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Total 4,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 6249 OTHER CONTRACTUAL SERVICES Other 2,500 3,000 3,000 3,000 4,000 3,000 4,000 3,000 WiFi 600 600 700 700 800 800 Total 2,500 3,000 3,600 3,600 4,700 3,700 4,800 3,800 6255 UTILITIES - ELECTRIC 44,000 44,000 43,000 43,000 43,000 43,000 43,000 43,000 Total 44,000 44,000 43,000 43,000 43,000 43,000 43,000 43,000 6256 UTILITIES - NATURAL GAS 25,000 23,000 16,000 16,000 16,000 16,000 17,000 17,000 Total 25,000 23,000 16,000 16,000 16,000 16,000 17,000 17,000 6257 UTILITIES - OTHER Water /Sewer /Propane 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Miscellaneous 4,000 4,000 2,000 2,000 2,000 2,000 3,000 3,000 Total 4,000 4,000 2,000 2,000 2,000 2,000 3,000 3,000 6266 REPAIRS - BUILDING 23,000 23,000 18,000 14,000 20,000 15,000 20,000 15,000 Total 23,000 23,000 18,000 14,000 20,000 15,000 20,000 15,000 6269 REPAIRS - OTHER 525 525 525 525 525 525 525 525 Total 525 525 525 525 525 525 525 525 6277 MILEAGE ALLOWANCE Part -Time Staff 200 200 200 50 100 100 100 100 Total 200 200 200 50 100 100 100 100 6281 UNIFORM /CLOTHING ALLOWANCE 1,000 1,000 1,800 1,800 1,800 1,500 2,000 1,500 Total 1,000 1 1,000 1 1,800 1 1,800 1 1,800 1 1,500 1 2,000 1 1,500 234 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE 400 200 200 200 200 200 200 200 Total 400 200 200 200 200 200 200 200 6399 OTHER CHARGES Misc 150 150 150 150 150 150 150 150 Total 150 150 150 150 150 150 150 150 6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS Restore Hardwood Gym Floor 20,000 ADA Compliant Exterior Doors 10,000 10,000 Replace Meeting Room Flooring 20,000 Replace Ceiling Tiles 5,000 5,000 Building Lobby Improvements 25,000 25,000 Replace Multi- Purpose Rm Divider Wall 15,000 15,000 Energy Upgrades 10,000 10,000 Kitchen Improvements 5,100 Replace All Purpose Room Floor 20,000 20,000 Auto Floor Scrubber Machine 10,000 7,600 Volleyball Standards 15,000 15,000 Kaivac Machine 6,000 6,000 Hallways Aggregate Floor Re -Do 15,000 15,000 Total 10,000 30,000 66,000 68,700 75,000 25,000 - 30,000 6720 CAPITAL OUTLAY - OFFICE FURN Office Chairs 2,000 - 3,000 3,000 Total 2,000 - - - 3,000 - - 3,000 Total Net of Personnel 147,575 158,875 178,275 178,825 198,975 137,225 121,775 144,325 TOTAL EXPENSES $ 338,526 $ 355,452 $ 376,368 $ 376,917 $ 399,485 $ 329,835 $ 328,730 $ 343,335 235 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 44 1940 Aquatic Swim Center DESCRIPTION OF ACTIVITY The Apple Valley Family Aquatic Center is a child friendly family water park located in Johnny Cake Ridge Park. It is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool and a lazy river pool, both of which has zero depth entries and fully accessible. The capacity of the facility is 1,900 people. The facility operates 12 hours per day typically, weather permitting. Water play features are distributed around a zero depth entry in the leisure pool. The facility has six water slides, two of which require inner tubes and empty into the lazy river. There are additional sand play areas, picnic shelters and a large number of lounge chairs for patrons. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2015 Upgrades to concession facilities in 2014 should position the Aquatic Center for a more profitable concession operation, especially improvements to utility services, which were less than adequate. The original facility was not designed to enhance sales, having a design that we have slowly improved upon. This will leave room for further improvement in our second largest income line at the Water Park, after entry fees. Department efforts to have our message seen at a facility were 65,000 people walk through the gates each summer will further maximize our information outreach without additional expenditures. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Open Swim Attendance 62 65,060 64,513 65,000 65,000 Resident Punch Card Sales 2 2 1 2 2 Non - Resident Punch Card Sales 254 252 200 400 400 Group Reservations 125 116 157 100 100 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 None 236 Temporary Status Personnel Schedule —(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Pool Manager 2 2 2 2 2 Concession Supervisor 1 1 1 1 1 Head Guard 13 13 13 13 13 Office Supervisor 1 1 1 1 1 Lifeguard 80 80 80 80 80 Attendant 26 26 26 26 26 Summary Budget Department 44 - Aquatic Swim Center 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Swim Center Revenues 481 521 471 534 520 520 546 Swim Center Concessions 101,156 87 110,898 90 90,000 90 94,500 Swim Center Rentals 2 7 9 5 5 8 8 585 616 591 629 615 618 648 Expenditures: Salaries & Wages 255, 215 291 281,137 271 285, 000 285 292, 500 Emp. Benefits 29 32 32 30 23 29 30 Supplies 24 23 30 29 32 32 33 Contractual Serv. 76 85 71 76 87 82 82 Utilities 88 81 96 101 95 100 103 Repairs & Maint. 20 3 2 20 20 11 11 Training/Travel/Dues 7 8 9 12 10 9 9 Other Exp. 29 26 6 1, 800 1, 300 6 6 Credit Card Fees 5 5 - 6 6 - - Items for Resale 46 52 49 51 55 55 58 Capital Outlay - 7 22 20 55 58 90 Total Exp 555 591 602 619 671 669 717 Net addition to (use of) 29 24 (10,798) 9 (56,967) (51,650) (68,465) g eneral revenues 2015 CAPITAL OUTLAY Diamond Brite Pool Shell 45 Handicap Accessibility Railings 5 Tablet -based POS 8,000 58 2016 CAPITAL OUTLAY Improvements to Concessions 15 Funbrella Replacements 15 Lifeguard Sun Protectors 15 Building ReRoofing 45,000 90,000 City of Apple Valley 237 Department Expense Summary Budget Years (2015 -2016) AQUATIC SWIM CENTER 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6111 - SALARY PART -TIME 6,296 18,390 3,843 6112 - SALARY - SEASONAL TEMP 282,531 271,500 261,555 281,500 62,866 281,500 281,500 289,000 289,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 162 6114 - OVERTIME PART -TIME EMPLOYEES 77 0 140 3,500 0 3,500 3,500 3,500 3,500 6123 - SALARY -OTHER 0 0 6124 - OVERTIME - SEASONAL TEMP 2,157 1,052 0 6105 - SALARIES AND WAGES 291,060 271,500 281,137 285,000 66,870 285,000 285,000 292,500 292,500 6138 - MEDICARE 4,221 3,937 4,076 4,133 969 4,135 4,135 4,240 4,240 6139 - FICA 18,049 16,833 17,431 17,670 4,145 7,470 17,470 7,470 17,470 6141 - PENSIONS -PERA 476 0 1,344 254 290 0 0 6142 - WORKERS COMPENSATION 9,743 9,366 9,617 1,710 2,292 8,805 7,845 9,490 8,455 6125 - EMPLOYEE BENEFITS 32 30,136 32,468 23,767 7,697 20 29 21 30,165 6210 - OFFICE SUPPLIES 202 400 114 400 282 400 200 400 200 6211 - SMALL TOOLS & EQUIPMENT 1,362 2,500 495 2,000 686 2,000 1,400 2,000 1,400 6214 - CHEMICALS 1,095 1,000 1,667 1,500 3,349 2,000 1,700 2,000 1,700 6215 - EQUIPMENT -PARTS 120 2,000 1,424 1,000 1,045 1,500 1,500 2,000 1,500 6229 - GENERAL SUPPLIES 20,704 23,500 26,995 28,000 5,079 28,000 28,000 32,000 29,000 6205 - SUPPLIES 23,482 29,400 30,696 32,900 10,441 33,900 32,800 38,400 33,800 6231 - LEGAL SERVICES -50 0 6235 - CONSULTANT SERVICES 50 500 0 500 0 500 200 500 200 6237 - TELEPHONE /PAGERS 5,323 6,000 5,126 6,000 1,256 6,000 5,400 6,000 5,400 6238 - POSTAGE /UPS /FEDEX 0 0 0 6239 - PRINTING 825 1,500 804 1,500 949 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 1,815 2,500 1,696 2,500 32 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 77,380 66,000 64,048 77,000 1,278 74,000 74,000 76,000 74,000 6230 - CONTRACTUAL SERVICES 85,393 76,500 71 87,500 3,515 83,500 82,600 85,500 82,600 6255 - UTILITIES - ELECTRIC 43,811 41,000 42,986 45,000 2,132 45,000 45,000 45,000 45,000 6256 - UTILITIES - NATURAL GAS 28,757 50,000 44,000 40,000 2,949 45,000 45,000 48,000 48,000 6257 - UTILITIES - PROPANE /WATER /SEWER 8,869 10,000 9,466 10,000 0 10,000 10,000 10,000 10,000 6250 - UTILITIES 81 101,000 96,453 95,000 5,081 100 100 103,000 103,000 6265 - REPAIRS - EQUIPMENT 2,782 10,000 720 10,000 0 10,000 5,000 10,000 5,000 6266 - REPAIRS - BUILDING 0 5,000 1,573 5,000 331 5,000 2,000 5,000 2,000 6269 - REPAIRS -OTHER 1,021 5,000 447 5,000 0 5,000 4,000 5,000 4,000 6260 - REPAIRS AND MAINTENA 3,803 20,000 2,741 20,000 331 20,000 11,000 20,000 11,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 438 3,000 669 1,000 0 1,000 700 1,000 700 6277 - MILEAGE /AUTO ALLOWANCE 295 1,000 387 500 4 500 500 500 500 6280 - DUES & SUBSCRIPTIONS 3,603 2,000 3,161 3,000 -15 3,000 3,000 3,500 3,500 6281 - UNIFORM /CLOTHING ALLOWANCE 3,813 6,000 4,873 6,000 454 5,500 5,000 6,000 5,000 6270 - TRNG /TRAVL /DUES /UNIF 8 12,000 9 10,500 443 10 9 11,000 9,700 6310 - RENTAL EXPENSE 0 700 297 500 0 500 300 500 300 City of Apple Valley 238 Department Expense Summary Budget Years (2015 -2016) AQUATIC SWIM CENTER 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6320 - REFUNDS & REIMBURSEMENTS 500 500 200 200 200 200 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 500 0 200 0 200 0 200 0 6333 - GENERAL -CASH DISCOUNTS -14 -17 0 6351 - VISA/BANK CHARGES 5,819 6,000 210 6,000 6,000 6,000 6,000 6399 - OTHER CHARGES 40 100 44 100 100 100 100 100 100 6301 - OTHER EXPENDITURES 26 1,800 6,143 7,300 310 7,000 6,600 7,000 6,600 6425 - VISA/BANK CHARGES 5,535 6,000 0 0 0 6401 - EXPENDITURES 5,535 6,000 0 0 0 6540 - TAXABLE MISC FOR RESALE 52,761 51,000 49,734 55,000 7,041 55,000 55,000 58,000 58,000 6545 - NON - TAXABLE MISC FOR RESALE 60 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 52 51,000 49,794 55 7,041 55,000 55 58,000 58,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 7,242 20,000 22,521 55,000 5,287 203,000 58,000 40,000 90,000 6701 - TOTAL CAPITAL OUTLAY 7,242 20,000 22,521 55,000 5,287 203,000 58,000 40,000 90,000 6001 - EXPENDITURES 591,376 619,336 602,666 671,967 107,015 817,810 669,650 676,600 717,365 239 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6111 Salary - Parttime 6112 Salary- Seasonal Temp 281,500 271,500 281,500 281,500 281,500 281,500 289,000 289,000 6114 Overtime - Temp 3,500 - 3,500 3,500 3,500 3,500 3,500 3, 500 6123 Salary -Other - 6138 Medicare 4,133 3,937 4,133 4,133 4,135 4,135 4,240 4,240 6139 FICA 17,670 16,833 17,670 17,670 7,470 17,470 7,470 17,470 6141 Pension - PERA 254 254 6142 Work Comp Ins 9,640 9,366 1,710 1,710 8,805 7,845 9,490 8,455 6145 Hospital & Life Insurance Total 316,443 301,636 308,766 308,766 305,410 314,450 313,700 322,665 6210 OFFICE SUPPLIES 400 400 400 400 400 200 400 200 Total 400 400 400 400 400 200 400 200 6211 SMALL TOOL & EQUIPMENT 5,000 2,500 2,000 2,000 2,000 1,400 2,000 1,400 Total 5,000 2,500 2,000 2,000 2,000 1,400 2,000 1,400 6214 CHEMICALS Cleaning Fluid, Chlorine, etc. 1,000 1,000 1,500 1,500 2,000 1,700 2,000 1,700 Total 1,000 1,000 1,500 1,500 2,000 1,700 2,000 1,700 6215 EQUIPMENT - PARTS 2,000 2,000 1,000 1,500 1,500 1,500 2,000 1,500 Total 2,000 2,000 1,000 1,500 1,500 1,500 2,000 1,500 6229 GENERAL SUPPLIES Lifeguard Equipment 22,000 20,500 20,000 20,000 20,000 20,000 22,000 20,000 Chairs, Tubes, Funbrella Canvas 4,000 3,000 8,000 8,000 8,000 8,000 10,000 9,000 Total 26,000 23,500 28,000 28,000 28,000 28,000 32,000 29,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne) 500 500 500 500 500 200 500 200 Total 500 500 500 500 500 200 500 200 6237 TELEPHONE /PAGERS 6,000 6,000 6,000 6,000 6,000 5,400 6,000 5,400 Total 6,000 6,000 6,000 6,000 6,000 5,400 6,000 5,400 6239 PRINTING /PUBLISHING Passes, Flyers 1,500 1,500 1,500 1,000 1,000 1,000 1,000 1,000 Total 1,500 1,500 1,500 1,000 1,000 1,000 1,000 1,000 6240 GARBAGE SERVICE 2 2,500 2,500 2,000 2,000 2,000 2,000 2,000 Total 2,500 2,500 2,500 2,000 2,000 2,000 2,000 2,000 6249 CONTRACTUAL SERVICE Water Mg mt Program 65,000 66,000 73,000 73,000 70,000 70,000 72,000 70,000 Floor Resurfacing 3,000 3,000 3,000 3,000 3,000 3,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 Total 65,000 66,000 77,000 77,000 74,000 74,000 76,000 74,000 6255 UTILITIES - ELECTRIC 41,000 41,000 45,000 45,000 45,000 45,000 45,000 45,000 Total 41,000 41,000 45,000 45,000 45,000 45,000 45,000 45,000 6256 UTILITIES - NATURAL GAS 55,000 50,000 40,000 40,000 45,000 45,000 48,000 48,000 Total 55,000 50,000 40,000 40,000 45,000 45,000 48,000 48,000 6257 UTILITIES - PROPANE & WATER 11,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 11,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 10,000 10,000 10,000 10,000 10,000 5,000 10,000 5,000 Total 10,000 10,000 10,000 10,000 10,000 5,000 10,000 5,000 6266 REPAIRS - BUILDINGS Miscellaneous 3,000 5,000 5,000 5,000 5,000 2,000 5,000 2,000 Total 3,000 5,000 5,000 5,000 5,000 2,000 5,000 2,000 6269 REPAIRS - OTHER Miscellaneous 3,000 5,000 5,000 5,000 5,000 4,000 5,000 4,000 Total 3,000 5,000 5,000 5,000 5,000 4,000 5,000 4,000 6275 SCHOOL /CONF /EXP - LOCAL First Aid Training, Lifeguard Cert. 3,000 3,000 1,000 1,000 1,000 700 1,000 700 Total 3,000 3,000 1,000 1,000 1,000 700 1,000 700 6277 MILEAGE ALLOWANCE Mileage - Pool staff 1,000 1,000 500 500 500 500 500 500 Total 1,000 1,000 500 500 500 500 500 500 6280 DUES & SUBSCRIPTIONS American Red Cross 2,000 2,000 3,000 3,000 3,000 3,000 3,500 3,500 Total 2,000 2,000 3,000 3,000 3,000 1 3, 000 3,500 3,500 240 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Swim Suits /Staff Apparel 8,000 6,000 6,000 5,000 5,500 5,000 6,000 5,000 Total 8,000 6,000 6,000 5,000 5,500 5,000 6,000 5,000 6310 RENTAL EXPENSE As Needed Pool rentals for preseason trainings 700 700 500 500 500 300 500 300 Total 700 700 500 500 500 300 500 300 6320 REFUNDS & REIMBURSEMENTS 500 500 500 200 200 200 200 200 Total 500 500 500 200 200 200 200 200 6322 Uncollectible Checks 500 500 200 200 200 - 200 - Total 500 500 200 200 200 - 200 - 6399 OTHER CHARGES 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6425 VISA /Bank Charges 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Total 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6540 TAXABLE MISC FOR RESALE Pop and Concessions 51,000 51,000 55,000 55,000 55,000 55,000 58,000 58,000 Total 51,000 51,000 55,000 55,000 55,000 55,000 58,000 58,000 6740 CAPITAL OUTLAY - OTHER ITEMS Back -Up Pump for Lazy River 6,300 Fiberdek Replacement 20,000 Handicap Lift & Railings 10,000 10,000 Pool Vacuum 5,000 5,000 Improvements for Concessions 5,000 5,000 15,000 - 15,000 Diamond Brite Pool Shell 35,000 80,000 45,000 Handicap Accessibility Railings 5,000 5,000 Funbrella Replacements 15,000 - 15,000 Tablet -based POS 8,000 8,000 Lifeguard Sun Protectors 15,000 - 15,000 Rental Cabanas 20,000 - - Building ReRoofing 45,000 - 45,000 Bathhouse Floor Resurfacing 40,000 - Total 6,300 20,000 15,000 15,000 203,000 58,000 40,000 90,000 Total Net of Personnel 312,000 317,700 323,200 321,400 512,400 355,200 362,900 394,700 TOTAL EXPENSES $ 628,443 $ 619,336 $ 631,967 $ 630,166 $ 817,810 $ 669,650 $ 676,600 $ 717,365 241 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 45 1920 Apple Valley Senior Center Expenses related to the operation of the Apple Valley Senior Center. The Senior Center provides modern amenities and areas for meetings and special events with seating for up to 220 in the 21,000 square foot facility. MAJOR OBJECTIVES FOR 2015 Market the facility to possible rental groups for increased revenue. Also, utilize the facility to serve the recreational interests of our senior population. 2013 Total Senior Center Members: 904 Individual City Breakdown: Apple Valley — 601; Burnsville — 91; Rosemount — 59; Lakeville — 59; Eagan — 46; Farmington — 19; Bloomington — 20; All Others — 9 Department Priority: 1 Comprehensive Plan: Key 6 — Play and Preserve, Key 7 — Healthy and Active, Key 8 — Accessible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Senior Center Members 863 884 904 920 940 Large Event Rentals 85 80 111 110 120 Meeting Room Rentals 79 60 107 100 120 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Recreation Supervisor II 1 1 1 1 1 Building Supervisor 2 2 2 1 1 Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule —(# hours) Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Building Supervisor 2580 2580 2580 2580 3640 242 Summary Budget Department 45 - Apple Valley Senior Center 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 33,555 37,575 60,794 35,000 42,000 65,000 68,300 Rec Senior Programs 11 3,778 7 15,000 15,000 8 9,000 45,118 41,353 68,485 50,000 57,000 73,000 77,300 Expenditures: Salaries & Wages 171,819 165,958 198,092 175,146 189,481 203,365 208,675 Emp. Benefits 47,998 48 53,805 54 53,679 58,855 61 Supplies 12 9,966 10 14,300 13 15,900 14 Contractual Serv. 13,629 15,610 20,242 14 17,000 16,800 19,200 Utilities 26 25,224 27 27,000 25,000 30 31,000 Repairs & Maint. 6,667 4,574 1 6,500 4,000 5,500 7,000 Training /Travel /Dues 400 378 451 600 600 700 700 Other Exp. 1,375 863 94 1,000 1,000 1,000 1 Credit Card Fees 1 342 594 1,000 1,000 1,000 1,000 Capital outlay 2 - 6,607 6,500 5,000 15,000 22,000 Total Exp 285 271 319,173 301,013 310,560 348,120 365,790 Net addition to (use of) (239,916) (230 (250,688) (251,013) (253,560) (275,120) (288,490) g eneral revenues 2015 Capital Outlay Interior Painting - High Traffic Areas 15 2016 Capital Outlay Backup Boiler with 2 pumps 15 Irrigation System 7,000 22,000 City of Apple Valley 243 Department Expense Summary Budget Years (2015 -2016) APPLE VALLEY SENIOR CENTER 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 102,492 120,946 123,528 124,112 61,689 127,040 127,040 130,215 130,215 6111 - SALARY PART -TI ME 61,634 50,000 72,523 61,654 41,577 71,385 71,385 73,400 73,400 6112 - SALARY - SEASONAL TEMP 306 391 60 6114 - OVERTIME PART -TIME EMPLOYEES 135 39 0 6121 - INSURANCE CASH BENEFIT 1,391 1,612 343 6123 - SALARY -OTHER 4,200 3,715 4,940 4,940 5,060 5,060 6105 - SALARIES AND WAGES 165,958 175,146 198,092 189,481 103,670 203,365 203,365 208,675 208,675 6138 - MEDICARE 2,550 2,540 2,869 2,747 1,493 2,950 2,950 3,025 3,025 6139 - FICA 10,905 10,859 12,270 11,748 6,384 12,610 12,610 12,935 12,935 6141 - PENSIONS -PERA 12,628 11,299 14,243 13,737 7,491 15,065 15,065 15,465 15,465 6142 - WORKERS COMPENSATION 3,775 3,291 4,317 4,080 2,333 5,020 4,470 5,410 4,820 6144 - LONG -TERM DISABILITY INSURANCE 349 358 357 367 174 360 360 370 370 6145 - MEDICAL INSURANCE 14,662 25,920 16,218 21,000 8,879 24,000 23,400 25,200 24,600 6146 - DENTAL INSURANCE 1,415 1,565 761 6147 - LIFE INSURANCE -BASIC 23 23 11 6148 - LIFE INSURANCE -SUPP /DEPEND 2,485 1,942 539 6125 - EMPLOYEE BENEFITS 48,792 54 53,805 53,679 28,067 60,005 58,855 62 61 6210 - OFFICE SUPPLIES 211 300 338 300 175 400 400 500 500 6211 - SMALL TOOLS & EQUIPMENT 649 2,000 666 2,000 0 1,000 1,000 2,000 1,000 6215 - EQUIPMENT -PARTS 50 1,000 201 500 55 500 500 500 500 6229 - GENERAL SUPPLIES 9,055 11,000 9,470 11,000 4,181 15,000 14,000 13,000 12,000 6205 - SUPPLIES 9,966 14,300 10,675 13,800 4 16,900 15,900 16,000 14,000 6235 - CONSULTANT SERVICES 66 52 53 6237 - TELEPHONE /PAGERS 0 0 0 0 0 6239 - PRINTING 384 1,200 943 1,000 330 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 989 0 440 1,000 163 500 500 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 14,171 13,500 18,806 15,000 15,805 15,300 15,300 17,200 17,200 6230 - CONTRACTUAL SERVICES 15,610 14 20,242 17,000 16,351 16,800 16,800 19,200 19,200 6255 - UTILITIES - ELECTRIC 19,425 20,000 21,169 18,000 8,550 22,000 22,000 23,000 23,000 6256 - UTILITIES - NATURAL GAS 3,075 5,000 4,365 4,500 4,816 5,000 5,000 5,000 5,000 6257 - UTILITIES - PROPANE /WATER /SEWER 2,724 2,000 1,677 2,500 239 3,000 3,000 3,000 3,000 6250 - UTILITIES 25,224 27,000 27,210 25,000 13,605 30,000 30,000 31,000 31,000 6265 - REPAIRS - EQUIPMENT 590 1,500 353 1,000 157 1,500 1,500 2,000 2,000 6266 - REPAIRS - BUILDING 3,984 5,000 1,049 3,000 1,339 4,000 4,000 5,000 5,000 6260 - REPAIRS AND MAINTENA 4,574 6,500 1 4,000 1 5,500 5,500 7,000 7,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 135 200 107 200 0 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 39 100 167 100 97 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 0 100 30 100 15 100 100 100 100 6281 - UNIFORM /CLOTHING ALLOWANCE 203 200 147 200 338 200 200 200 200 6270 - TRNG /TRAVL /DUES /UNIF 378 600 451 600 450 700 700 700 700 City of Apple Valley 244 Department Expense Summary Budget Years (2015 -2016) APPLE VALLEY SENIOR CENTER 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6310 - RENTAL EXPENSE 0 0 0 0 193 6333 - GENERAL -CASH DISCOUNTS -17 -16 -7 6351 - VISA/BANK CHARGES 594 1,000 406 1,000 1,000 1,000 1,000 6399 - OTHER CHARGES 880 1,000 110 1,000 0 1,000 1,000 1,000 1,000 6301 -OTHER EXPENDITURES 863 1,000 688 2,000 591 2,000 2,000 2,000 2,000 6425 - VISA/BANK CHARGES 342 1,000 0 0 0 6401 - EXPENDITURES 342 1,000 0 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 6,500 6,607 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 5,000 2,400 6730 - CAPITAL OUTLAY - TRANSPORTATION 30,000 15,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 32,000 22,000 6701 - TOTAL CAPITAL OUTLAY 0 6,500 6,607 5,000 2 30,000 15,000 32,000 22,000 6001 - EXPENDITURES 271 301,013 319,172 310,560 171,040 365,270 348,120 378,980 365,790 245 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 117,951 120,946 124,112 127,600 127,040 127,040 130,215 130,215 6111 Salary - Parttime 49,497 50,000 61,654 63,386 71,385 71,385 73,400 73,400 6123 Salary -Other 3,511 4,200 3,715 3,819 4,940 4,940 5,060 5,060 6138 Medicare 2,479 2,540 2,747 2,824 2,950 2,950 3,025 3,025 6139 FICA 10,599 10,859 11,748 12,078 12,610 12,610 12,935 12,935 6141 Pension - PERA 12,394 11,299 13,737 14,123 15,065 15,065 15,465 15,465 6142 Work Comp Ins 3,549 3,291 4,080 4,195 5,020 4,470 5,410 4,820 6144 Long -term Disability Insurance 349 358 367 377 360 360 370 370 6145 Hospital & Life Insurance 24,960 25,920 21,000 21,590 24,000 23,400 25,200 24,600 Total 225,289 229,413 243,160 249,992 263,370 262,220 271,080 269,890 6210 OFFICE SUPPLIES 300 300 300 300 400 400 500 500 Total 300 300 300 300 400 400 500 500 6211 SMALL TOOL & EQUIPMENT 2,000 2,000 2,000 1,000 1,000 1,000 2,000 1,000 Total 2,000 2,000 2,000 1,000 1,000 1,000 2,000 1,000 6215 SMALL EQUIPMENT PARTS 1,000 1,000 500 500 500 500 500 500 Total 1,000 1,000 500 500 500 500 500 500 6229 GENERAL SUPPLIES Heat Pump Pipes /Fittings /Connectors 3,000 3,000 Program Materials 5,500 5,500 5,500 5,500 6,000 5,500 6,500 6,000 Cleaning Chemicals /Paper Products 5,500 5,500 5,500 5,500 6,000 5,500 6,500 6,000 Total 11,000 11,000 11,000 11,000 15,000 14,000 13,000 12,000 6237 TELEPHONE /PAGERS Phones - - Total - - - - - - - - 6239 PRINTING /PUBLISHING 1,200 1,200 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,200 1,200 1,000 1 1,000 1,000 1,000 1,000 6240 C. SERVICE /GARBAGE REMOVAL Garbage Removal /Clean Floors Floor /Carpet Cleaning 1,000 1,000 500 500 500 1,000 1,000 Total 1,000 - 1,000 500 500 500 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Outing Fees 9,200 9,200 10,000 10,000 10,000 10,000 11,000 11,000 Heating /Cooling Prevent. Maintenance 2,600 3,000 3,400 3,400 3,400 3,400 4,000 4,000 Elevator Inspection 900 1,000 1,100 1,100 1,300 1,300 1,500 1,500 Alarm Monitoring 300 300 500 500 600 600 700 700 Total 13,000 13,500 15,000 15,000 15,300 15,300 17,200 17,200 6255 UTILITIES - ELECTRIC 20,000 20,000 18,000 22,000 22,000 22,000 23,000 23,000 Total 20,000 20,000 18,000 22,000 22,000 22,000 23,000 23,000 6256 UTILITIES - NATURAL GAS 4,000 5,000 4,500 4,500 5,000 5,000 5,000 5,000 Total 4,000 5,000 4,500 4,500 5,000 5,000 5,000 5,000 6257 UTILITIES - OTHER Water /Sewer /Propane 2,000 2,000 2,500 2,500 3,000 3,000 3,000 3,000 Total 2,000 2,000 2,500 2,500 3,000 3,000 3,000 3,000 6265 REPAIRS - EQUIPMENT Miscellaneous 1,500 1,500 1,000 1,000 1,500 1,500 2,000 2,000 Total 1,500 1,500 1,000 1,000 1,500 1,500 2,000 2,000 6266 REPAIRS - BUILDING 3,000 5,000 3,000 3,000 4,000 4,000 5,000 5,000 Total 3,000 5,000 3,000 3,000 4,000 4,000 5,000 5,000 6275 SCHOOLS /CONFERENCES 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6277 MILEAGE ALLOWANCE Part -Time Staff 100 100 100 200 200 200 200 200 Total 100 100 100 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS MASS 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6281 UNIFORM /CLOTHING ALLOWANCE 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6399 OTHER CHARGES Misc 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6351 VISA/BANK CHARGES 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1 1,000 1,000 1 ,000 1,000 1,000 1,000 246 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6720 CAPITAL OUTLAY - OFFICE FURN Dance Floor Industrial Carpet Extractor 6,500 Total - 6,500 - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Digital Signage 2,500 2,500 Computer/ POS System 2,500 2,500 Total - - 5,000 5,000 - - - - 6735 CAPITAL OUTLAY - OTHER IMPROV Add'I Surveillance Cameras 10,000 - Interior Painting - High Traffic Areas 15,000 15,000 Commercial Grade Sinks /Faucets /etc. 5,000 - Back -Up Boiler w/2 Pumps 15,000 15,000 Irrigation System 7,000 7,000 Interior Painting - Low Traffic Areas 10,000 - Total - - - - 30,000 15,000 32,000 22,000 Total Net of Personnel 62,600 71,600 67,400 70,000 101,900 85,900 107,900 95,900 TOTAL EXPENSES $ 287,889 $ 301,013 $ 310,560 $ 319,992 $ 365,270 $ 348,120 $ 378,980 $ 365,790 247 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 47 1950 Insurance DESCRIPTION OF ACTIVITY This Business Unit accounts for the unallocated property and workers compensation insurance charges for the General Fund. The city participates in the League of MN Cities Insurance Trust ( LMCIT). MAJOR OBJECTIVES FOR 2015 Work with staff to lower Worker Compensation Experience Modifier. The trend in the worker compensation experience modifier has declined over the past few years based on a positive experience over the past few years. The LMCIT has restructured the property and workers compensation rates for the coming year's budget. This restructuring has resulted in a rate increase of 22% for the property and liability insurance and 10% in the worker compensations rates for the coming year. This restructuring requires a high up front premium and then potentially increases refunds based on experience. We will monitor these impacts on future insurance rates. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Projected Item 2011 2012 2013 2014 2015 2016 Worker Comp Exp. modifier .91 .80 .80 .75 .83 .80 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 2015 2016 None Summary Budget Department 47 Insurance 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages - Emp. Benefits 6 8 14,909 6 6 6 6 Other Exp. 268 260 265,000 265,000 262,000 275,000 288 Capital outlay - Net provision to (use 274 269 279,909 271,000 268,000 281,100 294 of general revenues 2015 CAPITAL OUTLAY none City of Apple Valley 248 Department Expense Summary Budget Years (2015 -2016) INSURANCE 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual Proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 0 0 0 6105 - SALARIES AND WAGES 0 0 0 0 0 6138 - MEDICARE 0 0 0 6139 - FICA 0 6141 - PENSIONS -PERA 0 6142 - WORKERS COMPENSATION 0 0 0 0 0 0 0 6143 - UNEMPLOYMENT COMPENSATION 8,899 6,000 14,909 6,000 5,867 6,100 6,100 6,200 6,200 6125 - EMPLOYEE BENEFITS 8,899 6,000 14,909 6,000 5,867 6,100 6,100 6,200 6,200 6311 - INSURANCE- PROPERTY /LIABILITY 260,200 265,000 265,000 262,000 131,000 300,000 275,000 316,000 288,000 6301 - OTHER EXPENDITURES 260,200 265,000 265,000 262,000 131,000 300,000 275,000 316,000 288,000 6001 - EXPENDITURES 269,099 271,000 279,909 268,000 136,867 306,100 281,100 322,200 294,200 249 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 47: INSURANCE - 1950 COMPANY 1000: GENERAL FUND J D E 2012 2013 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND PROP RECOMMEND 6142 Workers' Compensation Insurance 6143 Unemployment Costs 6,000 6,000 6,000 6,100 6,100 6,200 6,200 Total 6,000 6,000 6,000 6,100 6,100 6,200 6,200 6235 CONSULTANT SERVICES Total - - - - - - - 6311 INSURANCE Automobile 40,700 26,500 35,000 44,000 40,000 46,000 42,000 Property 102,600 108,000 117,000 107,000 123,000 112,000 General Liability 173,100 86,400 63,000 74,000 68,000 78,000 71,000 Boiler and Machinery 8,800 8,500 12,000 12,000 11,000 13,000 12,000 Umbrella 34,300 37,400 41,000 50,000 46,000 53,000 48,000 Employee Bonds 3,300 3,600 3,000 3,000 3,000 3,000 3,000 Total 260,200 265,000 262,000 300,000 275,000 316,000 288,000 Total Net of Personnel 260,200 265,000 262,000 300,000 275,000 316,000 288,000 TOTAL EXPENSES $ 266,200 $ 271,000 $ 268,000 $ 306,100 $ 281,100 $ 322,200 $ 294,200 250 Apple lley Notes: This page left intentionally blank 251 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 48 1960 Contingency & Transfers DESCRIPTION OF ACTIVITY The Council Contingency business unit provides the City Council with the financial ability to address unbudgeted items that come up after the levy is adopted. During 2013, the budget was amended moving $84,235 of Council Contingency to the Snow & Ice Control Budget to offset additional snow removal costs associated with an unusually snowy winter experienced in 2013. Fuel costs remain volatile and could exceed individual department budgets. This business unit also now accounts for the unallocated transfers from the General Fund. Starting with the 2013 budget year, the tax levy support of the annual street improvement project will be levied in the General Fund and transferred out to the Road Improvement Fund. MAJOR OBJECTIVES FOR 2015 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2012 2013 2014 2015 2016 Summary Budget Department 48 Contingency & Transfers 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Supplies - 278 - - Contractual Serv. - - - - Other Exp. - 27,564 1,339 165,000 124 129,490 80,570 Capital outlay - - - - Transfers to FCPF 1 1 - Transfers to Road Improvement Fund - 2 2,755,000 2,855,000 2,940,000 3,028,200 Total 1 1 2 2 2 3 3,108,770 2015 CAPITAL OUTLAY: none City of Apple Valley 252 Department Expense Summary Budget Years (2015 -2016) CONTINGENCY & TRANSFERS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6229 - GENERAL SUPPLIES 278 0 0 6205 - SUPPLIES 278 0 0 6249 - OTHER CONTRACTUAL SERVICES 27,564 0 0 6230 - CONTRACTUAL SERVICES 27,564 0 0 6269 - REPAIRS -OTHER 894 0 6260 - REPAIRS AND MAINTENA 894 0 6399 - OTHER CHARGES 165,000 1,339 124,190 5,000 160,000 129,490 167,000 80,570 6301 - OTHER EXPENDITURES 0 165,000 1,339 124 5,000 160,000 129,490 167,000 80,570 7110 - TRANSFER TO OTHER FUNDS 1,519,000 0 2,755,000 2,855,000 50,000 2,940,000 2,940,000 3,028,200 3,028,200 7101 -TOTAL TRANSFERS 1,519,000 0 2 2,855,000 50,000 2,940,000 2,940,000 3,028,200 3,028,200 6001 - EXPENDITURES 1,546,842 165,000 2,757,233 2,979,190 55,000 3,100,000 3,069,490 3,195,200 3,108,770 253 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 48: CONTINGENCY & TRANSFERS - 1960 COMPANY 1000: GENERAL FUND JDE 2012 2013 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES General Contingency 105,791 105,000 57,190 93,000 92,490 100,000 87,570 $.25 per gallon for fuel 1 60,000 60,000 60,000 60,000 30,000 60,000 30,000 potential Labor Negotiation Consultant ($7,000) - 7,000 7,000 7,000 7,000 7,000 Position Vacancy Factor (44,000) Total 165,791 165,000 124,190 160,000 129,490 167,000 80,570 7110 Transfers Out Transfer to Road Improvement Fund 2,940,000 2,940,000 3,028,200 3,028,200 - - - 2,940,000 2,940,000 3,028,200 3,028,200 Total Net of Personnel 165,791 165,000 124,190 3,100,000 3,069,490 3,195,200 3,108,770 TOTAL EXPENSES $ 165,791 $ 165,000 $ 124,190 $ 3,100,000 $ 3,069,490 $ 3,195,200 $ 3,108,770 254 Apple lley Notes: This page left intentionally blank 255 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2005 53 2005 LGA/Eq u i pment Certificates DESCRIPTION OF ACTIVITY The Equipment Certificates Fund accounts for larger priced pieces of equipment that are financed through the issuance of equipment certificates. The equipment certificates are repaid with a property tax levy in future years. The City is in the process of implementing a Vehicle and Equipment Replacement Fund to (VERF) provide funding for these same types of purchases. The VERF fund is currently being phased in and includes the general government departments except for the Streets and Parks Maintenance Departments. MAJOR OBJECTIVES FOR 2015 Beginning with the 2015 Operating budget the Equipment Certificates fund will be used only for the purchases for the Streets and Parks Maintenance Department. Summary Budget Department 53 - LGA /Equipment Certificates 2011 2012 2013 2013 2014 2014 2015 2016 Actual Actual Actual Adopted Projected Proposed Proposed Proposed Revenue: Investment Earnings 10,335 7 (16,707) 6,000 3,900 3,900 3,900 3,900 Equip. Cert. Issued 1,338,654 - 441,000 667 691,000 - 800,000 Sale Proceeds 14,000 130,476 - 30,000 122,000 91,500 60,000 24,335 1,345,778 113,769 447,000 701,327 816,900 95,400 863,900 Expenditures: Capital outlay: Public Saftey Equip. - - 248,376 - 249,624 - - - Public Works Equip. 353,819 203,569 142 143,000 484,000 484,000 591,000 534,900 Parks Equip. 71,685 212 304,000 309,500 309,500 89,000 - Other Exp. (bond issuance costs) - 18,655 - - 5,676 20,000 - - Total 353,819 293,909 603,066 447,000 1,048,800 813,500 680,000 534,900 Fund Balance Beginning of Year $ 455,704 $ 126,220 $ 1,178,089 $ 452,301 $ 688,792 $ 688,792 $ 341,319 $ 341,319 Revenues 24,335 1,345,778 113,769 447,000 701,327 816,900 95,400 863,900 Expenditures (353,819) (293,909) (603,066) (447,000) (1,048,800) (813,500) (680,000) (534,900) End of Year $ 126,220 $ 1,178,089 $ 688,792 $ 452,301 $ 341,319 $ 692,192 $ (243,281) $ 670,319 256 2015 Capital Outlay Public Works: Replace Single Axle 307 Plow, $ 212,000 Replace Single Axle 327 Plow, $ 212,000 Replace Patch Truck (339) with Trailer unit $ 50,000 Replace F550 Truck 340 $ 70,000 Replace Stump Grinder 345 $ 47,000 $591,000 Park Maintenance Replace #222 2003 Holder Sidewalk Unit $ 57,000 Replace #228 2005 3/4 Ton PU with Plow $ 32,000 $89,000 $680,000 2016 Capital Outlay: Public Works: Replace Crash Attenuator, $ 15,400 Replace Loader 351 $ 205,000 Replace Sign /Aerial Truck 338 $ 102,500 Replace Single Axle 381 Plow, $ 212,000 $534,900 257 CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 53: EQUIPMENT CERTIFICATE - 2005 COMPANY 2005: EQUIPMENT CERTIFICATE - CAPITAL OUTLAY JDE 2011 2012 2012 2013 2013 2014 2014 2015 2016 ACC7 DESCRIPTION COUNCIL COUNCIL ACTUAL BUDGET Actual Request Projected Request Request ADOPTED ADOPTED 6740 CAPITAL OUTLAY - MACHINERY / EQUIP / OTHER PUBLIC SAFETY Fire Truck 498,000 248,376 - 248,376 - - Fire - Light /Medium Duty Rescue Truck (Fleet Addition) 375,000 Subtotal Public Safety 375,000 498,000 - - 248,376 - 248,376 - - PUBLIC WORKS Replace Sterling Dump truck (unit # 310) 200,000 200,000 Replace Sterling Dump truck (unit # 312) 200,000 200,000 Replace Chev 3/4 Ton Pickup 4x4 (unit # 337) 34,000 34,000 Replaced Toolcat 5600 (unit # 346) 50,000 50,000 sign truck / sign truck #330 Replace tractor backhoe # 303 110,000 Street Sweeper # 331 200,000 Replace Loader # 350 w /Versatile blower 150,000 133,124 Replace Loadall unit # 363 71,000 70,445 Replace Loader # 336 w /Versatile blower 143,000 142,269 Replace Single Axle 307 Plow, 212,000 Replace Single Axle 327 Plow, 212,000 Replace Patch Truck (339) with Trailer unit 50,000 Replace F550 Truck 340 70,000 Replace Stump Grinder 345 47,000 Replace Crash Attenuator, 15,400 Replace Loader 351 205,000 Replace Sign /Aerial Truck 338 102,500 Replace Single Axle 381 Plow, 212,000 Subtotal Public Works 310,000 221,000 203,569 143,000 142,269 484,000 484,000 591,000 534,900 PARKS Replace Dodge 3 /4 Ton Quad Cab Pickup (unit # 225) 23,000 23,000 Replace 1 Ton Dump (4 -WD) w/ 9'Plow (# 230) 39,000 39,000 Replace 1 Ton Dump (4 -WD) w /9' (unit # 249) 39,000 39,000 Replace 1 Ton Dump (4 -WD) w /9' Plow(# 250) 39,000 39,000 Replace 2006 Toro GM4700 -D Mower (unit # 218) 54,000 54,000 Replace 2007 Toro GM4700 -D Mower (unit # 220) 54,000 54,000 Replace 2008 Kawasaki 4x4 Mule 3010 (unit # 255) 13,500 13,500 Replace 1997 Smithco Grass Sweeper ( #256) 23,000 23,000 Replace 2004 Cushman 4 -Wheel Truckster( #257) 25,000 25,000 Replace Toro Mower 77,200 71,685 124,000 71,248 John Deere tractor 45,000 62,647 Water Truck 135,000 78,526 56,472 Replace #222 2003 Holder Sidewalk Unit 57,000 Replace #228 2005 3/4 Ton PU with Plow 32,000 Subtotal Parks - 77,200 71,685 304,000 212,421 309,500 365,972 89,000 - Total 685,000 796,200 275,254 447,000 603,066 793,500 1,098,348 680,000 534,900 Total Net of Personnel 685,000 796,200 275,254 447,000 603,066 793,500 1,098,348 680,000 534,900 TOTAL EXPENSES $ 685,000 $ 796,200 $ 275,254 $ 447,000 $ 603,066 $ 793,500 $ 1,098,348 $ 680,000 $ 534,900 258 Apple lley Notes: This page left intentionally blank 259 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2010 70 2012 Cable Joint Powers DESCRIPTION OF ACTIVITY The Cable -Joint Powers Department is responsible for carrying out the following duties. • Televise live and pre - produced programming for the Cities of Apple Valley, Farmington, and Rosemount to cable subscribers and over the internet. • Monitor the cable company for Franchise Agreement compliance, as well as federal and state cable communications laws and regulations that can affect the cities. • Design, procure, install, and maintain cable and video production equipment and facilities as determined by the Cable Commission and its Members Cities. • Operate and program Government Access Channels 16 and 22 and Public Access Channel 12. • Monitor the use of Educational Access Channel 10 that is granted by the Member Cities to Independent School Districts 192 and 196. • Monitor video and audio signal quality of the cable access channels and maintain it at a level equal to or better than non - access channels on the cable system. • Communicate between cable users and the Cable Commission Member Cities, and process complaints that customers have been unable to resolve with the cable company. • Advise the Commission on cable administrative, operations, programming, and management policies. MAJOR OBJECTIVES FOR 2015 1. Perform all duties described in the Description of Activities. 2. Assist the member cities in upgrading their control room and council chambers camera system equipment. 3. Continue monitoring for any changes in franchise compliance or service delivery by the cable company. 4. Televise live and replay city meetings as agreed by the Cable Commission Member Cities. 5. Produce and replay six episodes of Valley Beat for the City of Apple Valley. 6. Produce and replay six episodes of Hook & Ladder for the City of Apple Valley. 7. Produce and replay the annual State of the City Address for each of the Cable Commission Member Cities. 8. Produce Public Service Announcements (PSAs) that promote public safety and increase awareness of resources and other types of information that is deemed to be in the public interest. 9. Obtain and replay programming from non -city agencies and organizations that promote public safety, and increase awareness of resources and other types of information that is deemed to be in the public interest. 10. Produce and replay other TV programs as directed by the Member Cities. 11. Expand the amount of city cable programming available on the Member Cities websites. 12. Continue involvement with the Minnesota Association of Community Telecommunications Administrators (MACTA), the League of Minnesota Cities 260 (LIVIC), the National Association of Telecommunications Officers and Advisors (NATOA), and the Alliance for Community Media (ACM) in order to more effectively understand and engage telecommunications issues that can impact the Member Cities. 13. Monitor ongoing efforts to pass statewide cable franchise legislation, and address and respond as necessary on behalf of the Member Cities best interests. 14. Monitor new movement in the U.S. Congress toward rewriting the federal telecommunications law, and ongoing efforts by the telecommunications industry to undermine local government Right -of -Way authority and consumer protections. 15. Advise the Member Cities staff on methods for improving their presentation of visual materials during televised meetings. 16. Advise the Member Cities staff on methods for improving their use of the technology embedded into the Council Chambers and meeting rooms. 17. Process and work to resolve cable complaints. 18. Continue to explore and employ more effective and efficient ways to deliver and improve services. 19. Continue to monitor and evaluate voice - recognition technology for future application of Closed Captioning to the programming on the Cities cable access channels. 20. Research and evaluate video equipment technology used in live and pre - produced programming for necessary replacement, as well as upgrades needed to produce all cable access programming in High Definition Television. 21. Maintain current service levels with a minimal budget increase, despite obligatory increases in some salaries and benefits and the loss of one part -time position. 22. Prepare and present the proposed 2016 budget to the Cable Commission. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Item 2011 2012 2013 2014 2015 # of Cable Customers 20,900 19,500 19,800 19 19,800 # of City Meetings Cablecast 140 130 130 130 130 # of Other 1St Run Programs 60 65 60 60 60 Cablecast Total Hours of Programming 4 5 4 4 4 Cablecast Estimated # of Bulletin Board 400 450 500 500 500 Messages OUTCOME MEASURES Projected Projected Projected Projected Projected 2010 2011 2012 2013 2014 Cost per household $1.45 $1.45 $1.45 $1.45 $1.45 from General Fund Cost per Cable $6.00 $6.00 $6.00 $6.00 $6.00 Subscriber Annuall 261 Regular Status Personnel Schedule - FT E's Adopted Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 2015 Cable Coordinator 1 1 1 1 1 Cable Production Asst. 1 1 1 1 1 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 2015 Cable Access Prod. Asst. 520 -0- -0- -0- 693 Cable Operators 1120 1120 1120 1120 1120 Summary Budget Department 70 Cable TV Joint Powers 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PEG Fees 70,361 68,396 71,523 71,000 71,000 71,000 71,000 Other City Shares 80,804 86,992 84 88,530 90,868 108,450 141,707 Investment Earnings 5,947 2 (2,230) 2,000 2,000 2,000 2,000 Transfer from Other Funds 15,473 18,061 21 12 12,800 20,000 20,000 Other Misc rev. - 547 373 15 20,217 14,830 48,708 172,585 176,427 175,203 190,209 196,885 216,280 283,415 Expenditures: Salaries & Wages 119,533 111,509 124 125,187 128,902 146,130 150,310 Emp. Benefits 36,812 32 35 45,322 46,233 46,880 48,755 Supplies 1,925 2,601 1 3,100 3,250 3,575 3,900 Contractual Serv. 551 5,272 32 2,300 2,800 3,800 4,500 Repairs & Maint. 962 863 - 3,100 4,000 4,000 4,000 Training /Travel /Dues 8,842 5,056 6,296 7 8,200 8,250 8,250 Other Exp. 1 3 2 3,450 3,500 3,500 3,500 Capital outlay 15,653 7,915 - - 145 60,200 185 168,436 202 190,209 196,885 216,280 283,415 Net addition to (use of net (13 7,991 (27,520) - - - - assets 2015 CAPITAL OUTLAY Video Library $145 2016 CAPITAL OUTLAY High Definition Cameras and HD system $60,200 City of Apple Valley 262 Department Expense Summary Budget Years (2015 -2016) CABLE TV JOINT POWERS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 97,847 105,206 110,806 107,311 55,485 114,005 113,465 116,855 116,855 6111 - SALARY PART -TI ME 12,600 13,500 11,762 15,000 6,054 28,125 28,125 28,825 28,825 6112 - SALARY - SEASONAL TEMP -160 0 608 0 240 6113 - OVERTIME-REGULAR EMPLOYEES 2,326 1,000 1,022 1,000 1,355 1,000 1,000 1,000 1,000 6121 - INSURANCE CASH BENEFIT 1,221 1,449 686 6122 - COMP REQUEST -2,326 -928 -1,551 6123 - SALARY -OTHER 5,481 5,591 3,540 3,540 3,630 3,630 6105 - SALARIES AND WAGES 111,509 125,187 124,719 128,902 62 146,670 146,130 150,310 150,310 6138 - MEDICARE 1,672 1,815 1,852 1,852 925 2,125 2,120 2,180 2,180 6139 - FICA 7,147 7,762 7,918 7,918 3,954 9,095 9,060 9,320 9,320 6140 - HOSPITAL & LIFE INSURANCE 25,920 0 6141 - PENSIONS -PERA 7,222 9,004 7,058 9,185 4,086 11,000 10,960 11,275 11,275 6142 - WORKERS COMPENSATION 561 501 639 512 227 380 380 410 410 6143 - UNEMPLOYMENT COMPENSATION 36 0 80 6144 - LONG -TERM DISABILITY INSURANCE 275 320 319 327 156 360 360 370 370 6145 - MEDICAL INSURANCE 14,101 0 16,218 26,439 8,879 24,000 24,000 25,200 25,200 6146 - DENTAL INSURANCE 730 963 469 6147 - LIFE INSURANCE -BASIC 20 23 11 6148 - LIFE INSURANCE -SUPP /DEPEND 416 415 202 6125 - EMPLOYEE BENEFITS 32,181 45,322 35 46,233 18,989 46,960 46,880 48,755 48,755 6210 - OFFICE SUPPLIES 195 400 48 450 205 475 475 500 500 6211 - SMALL TOOLS & EQUIPMENT 370 300 437 350 0 375 375 400 400 6215 - EQUIPMENT -PARTS 203 400 419 450 101 475 475 500 500 6229 - GENERAL SUPPLIES 1,833 2,000 538 2,000 1,255 2,250 2,250 2,500 2,500 6205 - SUPPLIES 2,601 3,100 1,443 3,250 1,561 3,575 3,575 3,900 3,900 6231 - LEGAL SERVICES 733 0 6235 - CONSULTANT SERVICES 4,598 1,500 30,978 2,000 13,975 3,000 3,000 3,500 3,500 6237 - TELEPHONE /PAGERS 541 800 509 800 167 800 800 1,000 1,000 6238 - POSTAGE /UPS /FEDEX 101 0 0 6239 - PRINTING 32 0 0 6230 - CONTRACTUAL SERVICES 5,272 2,300 32,220 2,800 14 3,800 3,800 4,500 4,500 6265 - REPAIRS - EQUIPMENT 0 3,100 0 4,000 380 4,000 4,000 4,000 4,000 6269 - REPAIRS -OTHER 863 0 1,585 6260 - REPAIRS AND MAINTENA 863 3,100 0 4,000 1,965 4,000 4,000 4,000 4,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 640 800 435 800 35 850 850 850 850 6277 - MILEAGE /AUTO ALLOWANCE 3,851 4,600 4,111 4,800 1,712 4,800 4,800 4,800 4,800 6280 - DUES & SUBSCRIPTIONS 565 2,350 1,750 2,600 2,350 2,600 2,600 2,600 2,600 6270 - TRNG /TRAVL /DUES /UNIF 5,056 7,750 6 8,200 4,097 8,250 8,250 8,250 8,250 6311 - INSURANCE - PROPERTY /LIABILITY 2,844 3,450 2,640 3,500 4,011 3,500 3,500 3,500 3,500 6399 - OTHER CHARGES 195 0 46 City of Apple Valley 263 Department Expense Summary Budget Years (2015 -2016) CABLE TV JOINT POWERS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6301 - OTHER EXPENDITURES 3,039 3,450 2,640 3,500 4,057 3,500 3,500 3,500 3,500 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 7,915 0 0 0 0 145 145 60,200 60,200 6701 - TOTAL CAPITAL OUTLAY 7,915 0 0 0 0 145 145 60,200 60,200 6001 - EXPENDITURES 168,435 190,209 202,723 196,885 107,080 216,900 216,280 283,415 283,415 264 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS J D E 2012 2013 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMENC PROP RECOMMEND SALARIES 6110 Cable Coordinator 63 66,144 67 69,370 69 71 71,105 6110 Full -Time Employees- Access Asst. 37 39,062 39 44,635 44 45 45 6111 Part -Time Employees- Access Asst. - 12,950 12 13 13 6111 PT Employees - Control room operators 13 13,500 15 15,175 15 15 15 6113 Overtime -Reg 1 1,000 1 1,000 1 1 1 6123 Salaries - Other 4 5,481 5 3,540 3 3 3 6138 Medicare 1 1 1 2 2 2 2 6139 FICA 7 7,762 7 9,095 9 9 9 6141 Pension - PERA 8 9,004 9 11,000 11 11 11,275 6142 Worker Comp 548 501 512 380 380 410 410 6144 Long -term Disability Insurance 309 320 327 360 360 370 370 6145 Hospital & Life Insurance 24 25,920 26 24,000 24 25 25 Total 164 170,509 175 193,630 193 199 199 6210 OFFICE SUPPLIES Misc. 800 400 450 475 475 500 500 Total 800 400 450 475 475 500 500 6211 SMALL TOOLS & EQUIPMENT Misc. 700 300 350 375 375 400 400 Total 700 300 350 375 375 400 400 6215 EQUIPMENT -PARTS Misc 800 400 450 475 475 500 500 Total 800 400 450 475 475 500 500 6229 GENERAL SUPPLIES Misc. Supplies & Recording Media 1 2,000 2 2 2 2 2 Production Music Library 100 - Total 1 2,000 2 2,250 2 2 2 6235 CONSULTANT SERVICES Legal Fees 2 1,500 2 3,000 3 3 3 Technical Consulting LMCIT Insurance 3 Total 5 1 2 3 3 3 3 6237 TELEPHONE /POSTAGE Cell Phone 800 800 800 800 800 1 1,000 Total 800 800 800 800 800 1 1 6265 REPAIRS - EQUIPMENT Non - Service Contract Repairs 2 1,500 2 2,000 2 2 2 Tightrope System Service Contract 1 1,600 2 2,000 2 2 2 Total 3 3,100 4 4,000 4 4 4 6275 SCHOOL /CONF /EXP - LOCAL MACTA Annual 987 600 600 600 600 600 600 Other local for Coordinator 200 200 200 250 250 250 250 Misc. Commission Attendance NATOA & NAB Convention Total 1 800 800 850 850 850 850 6277 MILEAGE ALLOWANCE Car Allowance /Coordinator ($300 per) 3 3,600 3 3,600 3 3 3 Cable Asst. Mileage 1 1 1 1 1 1 200 1 1 200 1 1 200 Total 4 4 4 4 4 4 4 6280 DUES & SUBSCRIPTIONS MACTA Dues 1 1,750 2 2,000 2 2 2 Professional Journals/ Publications NATOA Annual Membership 600 600 600 600 600 600 Total 1 2,350 2 2,600 2 2 2 6311 INSURANCE LMCIT Insurance 3 3 3 3 3 3 Total r - 3 3 3 3 3 31500 265 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS J D E 2012 2013 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMENC PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS GY -HM600 Pro HD Video Camera 5 5,000 GY -HM600 Pro HD Video Camera 5 5 Pro HD Video Camera Accessories 5 5 Pro HD Digital Video Player /Recorder 5 5 Tightrope HD Playback Server 20 20 HD Signal Transmission Encoder & Decoder 20 20 Production Music Library 145 145 200 200 Total - - - 145 145 60 60 Total Net of Personnel 19 19,700 21 23,270 23 84 84 TOTAL EXPENSES $ 184 $ 190,209 $ 196 $ 216,900 $ 216 $ 283 $ 283 Minus Apple Valley Add. Contribution (13,150) (13,150) (13,150) - - - - Actual total to be divided by Cities $ 171 $ 177,059 $ 183 $ 216,900 $ 216 $ 283 $ 283 Individual City shares are: Apple Valley $85,647.00 $88 $91 $108 $108 $141 $141,707.50 Farmington $42,823.50 $44 $45 $54 $54 $70 $70,853.75 Rosemount $42,823.50 $44 $45,933.75 $54 $54,225.00 $70,853.75 $70,853.75 266 Apple lley Notes: This page left intentionally blank 267 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4800 81 4802 Cable Capital Equip -PEG DESCRIPTION OF ACTIVITY Cable TV represents what was formerly two separate budgets. The former operations budget includes the expenses that related to cable television non - meeting programming and all webcasting that pertains to or benefits primarily exclusively Apple Valley. The majority of the operating expenses relating to cable television are covered jointly by the Cities of Apple Valley, Farmington, and Rosemount. The Cable TV budget covers supplies and equipment used exclusively by Apple Valley for its meeting coverage, cable - related legal expenses, webcasting fees, production costs for two regularly produced programs, and a transfer to the joint powers Commission to fulfill the City's financial obligation for the Commission budget. That budget was combined with the Cable TV Capital Projects Fund. The Cable TV Capital Projects Fund was created to accumulate funds for the future replacement of the City's cable television and meeting presentation assets. The funding source for this fund is the receipt of any PEG revenues in excess of the annual contribution required to fund the joint powers cable commission and the amounts of Franchise Fee revenues collected in excess of the amount projected in the General Fund for that year. MAJOR OBJECTIVES FOR 2015 1. Produce 6 episodes of Valley Beat (Police educational program) 2. Produce 6 episodes of Hook & Ladder (Fire educational program) 3. Webcast all produced programming to supplement cable television 4. In 2014, the Commission is currently subsidizing Apple Valley's program production because the rate of reimbursement for shows hasn't increased since the Commission began producing the shows. As a result, in 2015, the Apple Valley contribution will increase to reflect actual production costs. The other two cities are currently considering participating in program production. If this occurs, Apple Valley's contribution will go down, as will the number of episodes produced at more time will be required for initial production of reformatted programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2011 2012 2013 2014 2015 Valley Beat episodes 6 4 6 6 6 Hook & Ladder episodes 6 4.5 6 6 6 Council meetings 23 26 25 25 25 Planning Commission 17 18 24 24 24 meetings Parks Advisory meetings 5 5 5 5 5 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Proposed Position Title 2011 2012 2013 2014 2015 None 268 Summary Budget Department 81- Cable Capital Equip -PEG 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Excess PEG Revenues - - - - - - - Excess Franchise Revenues - 144 140,749 100 100 100 100,000 Transfer from General Fund - - - - - - - Investment Earnings 2 1 (3 - 3 1 1 2 145,816 137,006 100,000 103,750 101,070 101, 910 Expenditures: Supplies - - - - 840 840 835 Contractual Serv. - - - - 19 24 36,000 Repairs & Maint. - - - - 380 380 300 Capital outlay - - - 250,000 250,000 - - Transfers out - - - - 20,000 20 20,000 Total - - - 250,000 291 45 57 Fund Balance Beginning of Year $ 55,860 $ 58,404 $ 204,220 $ 204,220 $ 341,226 $ 153 $ 209,506 Revenues 2 145 137 100,000 103,750 101 101 Expenditures - - - (250,000) (291,170) (45, 370) (57 End of Year 58,404 204 341 54 153,806 209,506 254, 281 2015 CAPITAL OUTLAY The 2013 budgeted capital outlay is being completed in 2014. No capital outlay is scheduled for 2015. City of Apple Valley 269 Department Expense Summary Budget Years (2015 -2016) CABLE CAPITAL EQUIP -PEG 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6210 - OFFICE SUPPLIES 350 350 350 350 350 6211 - SMALL TOOLS & EQUIPMENT 70 70 70 70 70 6215 - EQUIPMENT -PARTS 140 140 140 140 140 6229 - GENERAL SUPPLIES 280 280 280 275 275 6205 - SUPPLIES 840 840 840 835 835 6235 - CONSULTANT SERVICES 19,950 24,150 24,150 36,000 36,000 6230 - CONTRACTUAL SERVICES 19,950 24,150 24 36,000 36,000 6265 - REPAIRS - EQUIPMENT 380 380 380 300 300 6260 - REPAIRS AND MAINTENA 380 380 380 300 300 6399 - OTHER CHARGES 0 6301 - OTHER EXPENDITURES 0 6715 - CAPITAL OUTLAY - BUILDINGS 250,000 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 250,000 0 6701 - TOTAL CAPITAL OUTLAY 250,000 0 250,000 0 7110 -TRANSFER TO OTHER FUNDS 20,000 20,000 20,000 20,000 20,000 7101 -TOTAL TRANSFERS 20,000 20,000 20,000 20,000 20,000 6001 - EXPENDITURES 0 6001 - EXPENDITURES 250,000 0 291,170 0 45,370 45,370 57,135 57,135 270 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 81: CABLE CAPITAL EQUIP -PEG - 4800 COMPANY 4800: CABLE TV FRANCHISE FEE FUND J D E 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6210 OFFICE SUPPLIES Misc. 350 375 375 350 375 375 350 350 (25) (25) (25) Total 350 375 350 350 350 350 350 350 6211 SMALL TOOLS & EQUIPMENT Misc. 75 75 75 70 75 75 70 70 (5) (5) (5) Total 75 75 70 70 70 70 70 70 6215 EQUIPMENT - PARTS Misc. 1 150 150 150 140 150 150 140 140 (10) (10) (10) Total 150 150 140 140 140 140 140 140 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc. 300 300 300 275 300 300 275 275 (20) (20) (20) Total 300 300 280 275 280 280 275 275 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable) 5,800 5,800 5,800 3,000 3,000 3,000 3,000 3,000 Police Beat Programming 6,575 6,575 6,575 6,575 6,575 6,575 12,500 12,500 Hook & Ladder Programming 6,575 6,575 6,575 6,575 6,575 6,575 12,500 12,500 Park and Rec Comm Meetings 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Other Programming Webcasting Fee - 7,000 7,000 7,000 7,000 Award apps/ peer reviews Total 19,950 19,950 19,950 17,150 24,150 24,150 36,000 36,000 6265 REPAIRS - EQUIPMENT 1,000 1, 000 450 300 450 450 300 300 (70) (70) (70) Total 1,000 1,000 380 300 380 380 300 300 6740 CAPITAL OUTLAY - OTHER ITEMS Control Room Replacement Project 250,000 250,000 Total - 250,000 250,000 - - - - - 7110 TRANSFER TO CABLE TV FUND 12,800 12,800 20,000 20,000 20,000 20,000 20,000 20,000 Total 12,800 12,800 20,000 20,000 20,000 20,000 20,000 20,000 TOTAL EXPENSES 34,625 284,650 291,170 38,285 45,370 45,370 57,135 57,135 NOTE: beginning with the 2014 budget the ativities previously accounted for within the General Fund are now inlcuded in this Cable TV Fund. The amounts shown for prior years are for comparison purposes only. 271 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4930 103 4930 Future Capital Projects DESCRIPTION OF ACTIVITY The Future Capital Projects Fund was created to accumulate funds for the future replacement of City assets. The funding source for this fund is the amounts transferred from the General Fund that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year. Prior to 2013, an additional funding source was the receipt of any Market Value Homestead Credits the City received from the State. Recent legislation has been enacted that discontinues the Market Value Homestead Credit program as it has operated in previous years. It is not expected to be collected in future years. MAJOR OBJECTIVES FOR 2015 During 2012, the City Council provided direction which included using the Future Capital Projects Fund to support the annual street maintenance program until 2017. This 2015 budget provides this support by using resources to make the debt service payments on the 2004 Park Bonds until 2017. This strategy freed up levy capacity that can be directed toward the annual street maintenance program. Summary Budget Department - Future Capital Projects Fund 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Mkt Value Homestead Cr. 15,570 8,270 29 - - - Investment Earnings 574,345 248,612 (244,943) 174 177,000 166,000 180,000 Refunds and reimb. - - 83,361 - - - Interfund Loan repayment - 50,000 50,000 50,000 50,000 50,000 50,000 Transfer from General Fund 1 1,519,000 - - - - Transfers from other Funds 156,495 - - - - - 2,494,417 1,825,882 (111,553) 224 227,000 216,000 230,000 Expenditures: Capital outlay 59,000 585,550 7,362 152,000 - 50,000 - Long Term Interfund Loan - 2,000,000 - - - - - Transfer out - Ameresco Energy Project - 553,194 250,000 - - - Transfer out - CMF - Vehicle Wash bay - 810,478 826,000 - - - Transfer out - Ice Arena Dehumidification /Ceiling 103,166 - - - - Transfer out - Street Maintenance Program 912,381 125,000 125,000 - - - Transfer out - Park Bond Debt Service - 960,000 960,000 960,000 960,000 960,000 Total 59,000 3,497,931 2,559,200 2,313,000 960,000 1,010,000 960,000 Cash Balance Beginning of Year $ 13,144,149 $ 15,579,566 $ 13,907,517 $ 13,907,517 $ 11,236,764 $ 10,503,764 $ 9,709,764 Revenues 2 1,825,882 (111,553) 224 227,000 216,000 230,000 Expenditures (59,000) (3,497,931) (2,559,200) (2,313,000) (960,000) (1,010,000) (960,000) End of Year 15,579,566 13,907,517 11 11,818,717 10,503,764 9,709,764 8,979,764 272 CITY OF APPLE VALLEY 2015 BUDGET FUTURE CAPITAL PROJECTS 2013 2014 2015 2016 2010 2011 2012 COUNCIL 2013 COUNCIL DEPT DEPT ACTUAL ACTUAL ACTUAL ADOPTED Actual ADOPTED PROP PROP Revenues: Market Value Credit 1,050,000 15,570 8,270 MVHC Aid cut expected (1,033,786) Investment Earnings 188,543 574,345 248,612 174,200 174,200 177,000 166,000 180,000 Refunds reimbursements 149,657 Interfund Loan repayment 7,321 50,000 50,000 50,000 50,000 Transfer from other Funds - 156,495 - - - Transfer General Fund 1,996,000 1,748,007 1,519,000 Total 2,350,414 2,494,417 1,783,203 224,200 224,200 177,000 216,000 230,000 Expenditures Capital Outlay: Pilot Knob CR Share Street Maintenance Program 892,381 125,000 125,000 Trail Connection CR 42 to Burnsville 50,000 ABLE Fire Center 1 500,000 Municipal Center - west parking lot 20,000 CMF - Vehicle Wash Bay 1 59,000 85,550 826,000 826,000 Roof Replacement - Community Center & Municpal center 250,000 250,000 Voting Tabulaing Equipmenti 152,000 152,000 Suport of 1997/2004 Park Bonds 960,000 960,000 Transfer to equipment Fund 1,457,000 Long Term Interfund Loan Transfer to Park Bond fund 960,000 960,000 960,000 Transfer to Road Imp Fund - 215,000 Total 1,672,000 59,000 1,497,931 2,313,000 2,313,000 960,000 1,010,000 960,000 Revenues less Expenditures 678,414 2,435,417 285,272 (2,088,800) (2,088,800) (783,000) (794,000) (730,000) Beginning Fund Balance 12,465,735 13,144,149 15,579,566 15,864,838 13,851,038 13,776,038 12,993,038 12,199,038 Ending Fund Balance 13,144,149 15,579,566 15,864,838 13,776,038 11,762,238 12,993,038 12,199,038 11,469,038 273 Long Term - Interfund Loan Receivable 2011 2012 2013 2014 2015 2016 2017 Beginning Balance - 1,957,321 1,915,150 1 1 1,787,793 Interfund Loan Made 2,000,000 - Principal Payment Received 42,679 42 42,339 42,509 42,509 42,659 Ending Balance 1,957,321 1,915,150 1,872,811 1 1 1 2015 CAPITAL OUTLAY Request Recommended Intercommunity Trail Connection $50 $50 Large Vehicle Equipment Hoist $82,000 -0- HVAC Condenser Exchange & $52 -0- Controls 274 Apple lley Notes: This page left intentionally blank 275 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION OF ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the City's Capital Improvement Program. Street improvement practices are guided by the City's pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance and Construction Allotments (City's share of state gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2015 The major objective for this business unit is to complete the construction of the following projects in 2015: Project Anticipated Contract Title Award Timeline CSAH 38 Concrete Rehab Winter 2014 Fountain Ct. Spring 2015 Longridge 1st and 2nd Reconstruction Spring 2015 Pinecrest /Sunshine Estates Reconstruction Spring 2015 East Lot CMF Reconstruction Spring 2015 2015 Crack Sealing Program Spring 2015 2015 Street Resurfacing Spring 2015 2015 Microsurfacing Roadways Summer 2015 2015 Trail Maintenance & Resurfacing Summer 2015 PERSONNEL / STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 None NA NA NA NA Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 None NA NA NA NA City of Apple Valley 276 Department Expense Summary Budget Years (2015 -2016) ROAD IMPROVEMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6215 - EQUIPMENT -PARTS 0 4 0 6205 - SUPPLIES 0 4 0 6231 - LEGAL SERVICES 359 55 0 6234 - CITY ENGINEER CONSULTANT SERV 360,927 539,561 0 6235 - CONSULTANT SERVICES 94,450 505,000 156,427 525,000 -2,721 435,000 0 460,000 0 6239 - PRINTING 2,368 2,498 1,477 6249 - OTHER CONTRACTUAL SERVICES 8,500 67,556 8,074 6230 - CONTRACTUAL SERVICES 466,604 505,000 766,097 525,000 6,830 435,000 0 460,000 0 6260 - REPAIRS AND MAINTENA 0 0 0 6399 - OTHER CHARGES 4,818 0 0 6301 -OTHER EXPENDITURES 4,818 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 73,058 4,855,200 0 5,993,000 0 5,223,000 5,064,000 8,631,130 6,538,580 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 64,735 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 137,794 4,855,200 0 5,993,000 0 5,223,000 5,064,000 8,631,130 6,538,580 6810 -CONSTRUCTION IN PROGRESS 4,031,027 3,535,253 1,957,383 6801 - TOTAL CONSTRUCTION COSTS 4,031,027 3,535,253 1,957,383 7110 - TRANSFER TO OTHER FUNDS 0 0 0 7120 - ADMINISTRATIVE FEE - CONSTRUCTIO 0 15,927 0 7101 -TOTAL TRANSFERS 0 15,927 0 277 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2012 2013 2014 2014 2015 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP PROP 4229 REVENUE Road Improvement - Tax Levy (1,675,000) (2,755,000) (2,855,000) (2,855,000) (2,940,000) (3,028,200) MSA Maintenance (140,000) (140,000) (140,000) (140,000) (450,000) (450,000) MSA Construction (560,000) (1,050,000) (1,950,000) (1,950,000) (625,000) (1,010,000) Water Utility - Annual Street Improv. (500,000) (400,000) (475,000) (475,000) (518,000) (520,000) Sanitary Utility - Annual Street Improv. (500,000) (400,000) (500,000) (500,000) (520,000) (520,000) Storm Drainage - Annual Street Improv (280,000) (490,000) (250,000) (250,000) (395,000) (480,000) Street Light Utility - - - - - (25,000) Special Assessments - Street Improv. (500,000) - - - - (792,580) Capital Project Fund - (125,000) - - - - County Cost Participation - - - - - (117,000) TIF - 157th / JCRR Extensions - - - - - (600,000) TIF - Flagstaff Construction (per EDA 10/7/10) (1,770,000) - - - - - TIF - 147th Construction (per EDA 10/7/10) (3,345,000) - - - - - Subtotal (9,270,000) (5,360,000) (6,170,000) (6,170,000) (5,448,000) (7,542,780) Less TIF projects direct charged to TIF Funds 5,115,000 - - - - - Total (4,155,000) (5,360,000) (6,170,000) (6,170,000) (5,448,000) (7,542,780) 6235 CONSULTANT SERVICES City Street Project Eng, Legal, Testing, Inspection * 306,000 505,000 525,000 435,000 See Below See Below * for 2015 and 2016 - Engineering & Overhead included in the individual project costs noted below. Magellen Pipeline Lowering Design (Note 2) 80,000 - - - - - Flagstaff Eng, Legal, Testing, Inspection (TIF) 135,000 - - - - - 147th Street Eng, Legal, Testing, Inspection 270,000 - - - - - Subtotal 791,000 505,000 525,000 435,000 - - Less TIF projects direct charged to TIF Funds (791,000) - - - - - Total - 505,000 525,000 435,000 - - 6735 CAPITAL OUTLAY - IMPROVEMENTS 2016 Projects Palomino Hills 3rd and 4th Additions - - - - - 2,104,000 Longridge 1 st Addition - - - - - 1,113,000 Hamberg Ct - - - - - 106,000 157th Street Extension - - - - - 1,692,580 2016 Street Resurfacing - - - - - 141,000 Microsurfacing Pavement Preservation - - - - - 995,000 Traffic Signal Rehab - Garrett Ave at CR 42 - - - - - 175,000 Trail Maintenance & Resurfacing - - - - - 212,000 2015 Projects Fountain Court - - - - 254,000 - Longridge 1st and 2nd Neighborhood Reconstruct - - - - 1,113,000 - Pinecrest /Sunshine Estates Reconstruction - - - - 1,821,000 - East Lot CMF Reconstruct - - - - 95,000 - 2015 Street Resurfacing - - - - 384,000 - Microsurfacing/ Crack Seal Pavement Preserv. - - - - 737,000 - Trail Maintenance & Resurfacing - - - - 32,000 - Signal Rebabilitation 140th Street at Galaxie Ave 68,000 CSAH 38 Concrete Rehap (City Cost Share) - - - - 75,000 - 2014 Projects 132nd Street Reconstruction - - 1,900,000 1,900,000 - - West Cedar Isles Reconstruction - - 750,000 750,000 - - Garrett /Glazier Loop Reconstruction - - 675,000 675,000 - - Whitney Drive - Pennock to Cedar - - 475,000 475,000 - - 2014 Pavement Resurfacing - - 975,000 975,000 - - Traffic Signal Recon Garden View / CR 42 - - - - 175,000 - Traffic Signal Recon Pennock / CR 42 125,000 - 175,000 - Traffic Signal Recon Hayes / CR 42 - - 125,000 - 135,000 - Traffic Signal Recon Elm Drive / CR 42 - - - - TBD Note: County Shifted Projects to 2015 - Traffic Signal Rehab Galaxie at 140th - - 60,000 - - - Microsurfacing Pavement Preservation - - 830,000 690,000 - - Crack Sealing - - 78,000 125,000 - - 2013 Projects - - - Greenleaf Neigh Street and Utility Improvement - 2,184,000 - - - - Whitney Drive Reconstruction - 1,369,550 - - - - 2013 Street Resurfacing - 580,930 - - - - Traffic Signal Rehab Galaxie at 140th - 42,770 - - - - County Road 42 & 46 Resurfacing - - - - - - Microsurfacing Pavement Preservation - 677,950 - - - - 278 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2012 2013 2014 2014 2015 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP PROP 2012 Projects - 2012 Street Improvement Project (Note 3) 1,875,000 - - - - - 2012 Street Improvement Project (Note 3) 975,000 - - - - - Annual Resurfacing Street Improvements (Note 3) 474,000 - - - - - Microsurfacing Pavement Preservation 480,000 - - - - Traffic Signal Rehab - Galaxie at 147th 45,000 - - - - - Flagstaff 140th to 147th - TIF 1,525,000 - - - - - 147th St. Construction (Flagstaff to JCRR) TIF 2,400,000 - - - - - Magellen Pipeline Lowering for 147th St TIF 705,000 - - - - - Subtotal 8,479,000 4,855,200 5,993,000 5,590,000 5,064,000 6,538,580 Less TIF projects direct charged to TIF Funds (4,630,000) - - - - - Total 3,849,000 4,855,200 5,993,000 5,590,000 5,064,000 6,538,580 TOTAL EXPENSES $ 3,849,000 $ 5,360,200 $ 6,518,000 $ 6,025,000 $ 5,064,000 $ 6,538,580 Revenue $ (4,155,000) $ (5,360,000) $ (6,170,000) $ (6,170,000) $ (5,448,000) $ (7,542,780) NET EXPENSES ($306,000) $ 200 $ 348,000 $ (145,000) $ (384,000) $ (1,004,200) 279 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2015 • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the "Open to Business" small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Develop a Mixed Business Campus ordinance for the active mining area south of County Road 42. • Manage City /EDA owned property until development. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Actual Projected Projected Item 2012 2013 2013 2014 2015 Jobs added 600 600 Open to Bus. /AV Clients 4 8 8 12 Served Summary Budget Department 93 EDA Operations Fund 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Projected Proposed Revenue: Development Charges 25 - - - - Investment Earnings 40 17 17 14,200 14 13,500 13 65 17 (17, 328) 14,200 14 13 13 Expenditures: Training /Travel /Dues - 10 10 10 10 28 11 Consultant Services /Other - - 7 7,500 47 47,500 7 Net addition to Fund - 10 17 17 57 76 19 Balance Fund Balance Beginning 882 948 955 955 920 876 814 Ending 948 955, 263 920 951 876 814 808 2015 CAPITAL OUTLAY None City of Apple Valley 280 Department Expense Summary Budget Years (2015 -2016) EDA OPERATIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6235 - CONSULTANT SERVICES 0 7,500 7,500 47,500 7,500 47,500 47,500 7,500 7,500 6230 - CONTRACTUAL SERVICES 0 7,500 7,500 47,500 7,500 47,500 47,500 7,500 7,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER 16,500 16,500 6278 - SUBSISTENCE ALLOWANCE 2,100 2,100 6280 - DUES & SUBSCRIPTIONS 10,000 10,000 10,000 10,000 10,000 10,000 10,000 11,500 11,500 6270 - TRNG /TRAVL /DUES /UNIF 10,000 10,000 10,000 10,000 10,000 28,600 28,600 11,500 11,500 6399 - OTHER CHARGES 0 141 0 6301 - OTHER EXPENDITURES 0 141 0 6001 - EXPENDITURES 10,000 17,500 17,641 57,500 17,500 76,100 76,100 19,000 19,000 281 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3212 COMPANY 3210: EDA OPERATIONS 2012 2013 2014 2014 2015 2015 2016 2016 ACC'7 DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Miscellaneous - MCCD 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Ordinance /MB Campus 40,000 40,000 40,000 40,000 Downtown Plan (CDA Match) Total - 7,500 47,500 47,500 47,500 47,500 7,500 7,500 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Study 5,000 5,000 Total - - 5,000 5,000 - - - - 6276 SCHOOL /CONF /EXP -OTHER Economic Development - UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16,500 16,500 16,500 Total - - 16,500 - 16,500 16,500 - - 6278 SUBSISTANCE ALLOWANCE Economic Development - UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2,100 2,100 2,100 Total - - 2,100 - 2,100 2,100 - - 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1,500 1,500 1,500 1,500 Greater MSP 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total - 10,000 11,500 11,500 10,000 10,000 11,500 11,500 Total Net of Personnel - 17,500 82,600 64,000 76,100 76,100 19,000 19,000 TOTAL EXPENSES $ - $ 17,500 $ 82,600 $ 64,000 $ 76,100 $ 76,100 $ 19,000 $ 19,000 Note: 2013 is the first year in which the EDA operations Fund has been budgeted. 282 Apple lley Notes: This page left intentionally blank 283 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 7400 105 7400 55 S Vehicle & Equipment Replacement Fund DESCRIPTION OF ACTIVITY The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing mechanism for the systematic replacement of vehicles in the City's Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The revenue source for the fund includes an annual inter -fund charge for vehicles and equipment in the program, proceeds from trade -ins and equipment sales for those items covered by the program, into the addition to interest earnings. As the program is phased in, initially only the following departments are included in the program; Code Enforcement /Community Development, Building Inspections, Engineering, Police, Fire, and Fleet, in the coming years the remaining Parks (2016)and Streets Departments will be added. SCOPE The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by operations accounted for as a governmental fund (i.e. it does not include enterprise funds). How the VERF Works The VERF serves as a financing mechanism and each department is responsible for the management of their departments VERF account. • Vehicles and Equipment not included in the VERF program are not to be replaced through the use of VERF funds. • The initial funding of the VERF comes from a combination of the existing equipment fund and the Closed GO bond Fund. • A separate account will be used to maintain a balance by department area for the following departments; Code Enforcement /Community Development, Building Inspections, Engineering, Police, and Fire. • Replacements are limited to replacement of same kind of equipment, additional costs for upgrades and additional features beyond the replacement equipment are funded by the operating department within the operating budget. If equipment to outfit a vehicle is intended to be funded through the use of the VERF, the cost for the outing should be included in the estimated replacement cost. • The annual charge is calculated each year and is equal to the estimated replacement cost divided by the replacement cycle of the vehicle. • The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet additions. • Additions to the fleet are intended to be funded in the operating department's budget, and once purchased the asset are transferred to the VERF. 284 Budget Process • The VERF along with the listing of covered vehicles will be included in the annual Capital Improvements Program as well included in the annual operating budget as an internal service fund. • The vehicles included in the program will be scheduled based on the City Council adopted vehicle replacement schedule. Replacements each year will be based on recommendations provided to the Fleet Manager from each operating department. Each year's vehicle and equipment replacements are subject to the annual budgeting process for inclusion in the City Administrator's recommended budget and will be included as a separate section of the annual Capital Improvements Program. • The VERF annual budget will include a calculation of the annual charge for each vehicle in the program to be included in each department's operating budget. • The assets and subsequent depreciation are recorded in the VERF - Internal Service Fund. • A minimum reserve level in the VERF fund is to be maintained at a minimum level where the 10 year projected balance remains positive at each year. In the event that reserve levels are projected to fall below this minimum the annual charge will be adjusted by a fund shortage factor. MAJOR OBJECTIVES FOR 2015 The identified replacements that are proposed to be funded from the equipment fund are listed below. Summary Budget Department 105 - Vehicle & Equipment Replacement Fund 2012 2013 2014 2015 2016 Adopted Adopted Adopted Proposed Proposed Revenue: VERF Interfund Charges $ - $ - $ 473 $ 494 $ 705 Sale Proceeds - - 30 41 63 Investment Earnings - - 1 8 13 Transfer from Closed GO Debt Fund - 96 - 387,000 - - 600 543 1,169, 270 Expenses Depreciation - - 340 340,500 340,500 Capital outlay: Code Enforcement - - 24,500 - - Police - - 170 193 128 Fire - - 82 495 22 Parks - - - - 442 Bldg Inspections - - 21 - 30,750 Total - - 638 1 964 Cash Balance Beginning of Year $ - $ - $ - $ 303 $ 159 Revenues - - 600,932 543,870 1 Expenses - - (638 (1 (964 Addback Depreciation Exp - - 340 340 340 End of Year $ - $ - $ 303 $ 159 $ 7037852 285 Vehicles to be purchased in VERF program for 2015 & 2016 2015 Life year replace Original Purchase Trade Replace Unit Desc Cycle Acq Date added year Price Price Value Cost Police 906 2010 Chev Impala 5 5/1/2010 2010 2015 20,590 33,000 3 30,000 908 2010 Ford Crown Victoria 5 7/1/2010 2010 2015 22 33 3 29 912 2010 Ford Crown Victoria 5 10/1/2010 2010 2015 22 33 3 29 914 2008 Chev Impala 7 5/1/2008 2008 2015 17 33 3,000 30,000 Pr 931 2005 Trail Blazer 4 -WD (invest) 10 6/1/2005 2005 2015 22 33 3 29 963 2008 Chev 1/2 Ton 4 -WD Pickup (C. 7 4/8/2012 2008 2015 21 28 5 23 1 000 193 21 171 500 Fire 4988 1994 Spartan Fire Pumper 1250 GPI 21 1/1/1994 1994 2015 236 495 20 475 688 41 646 2016 Life year replace Original Purchase Trade Replace Unit Desc Cycle Acq Date added year Price Price Value Cost Police 911 2011 Ford Crown Victoria 5 6/1/2011 2011 2016 24 33 3 30 921 2011 Ford Crown Victoria (SRO) 5 9/1/2011 2011 2016 24 33 3 29 922 2011 Ford Crown Victoria (SRO) 5 6/1/2011 2011 2016 24 33 3 29 960 2011 GMC 1/2 Ton 4 -WD Pickup (C.' 5 3/1/2011 2011 2016 24 28,700 5 23,700 128 15 113 1 nspections 107 2014 GMC' /2 Ton Pickup (4 WD) 10 5/1/2014 2014 2016 22,670 22 5 17,670 Parks 244 2009 Toro G M 4700 -D 7 7/1/2009 2009 2016 55, 970 66 10 66, 000 259 2010 Toro Workman 6 6/10/2010 2010 2016 21, 018 23, 000 1, 500 23, 000 262 2006 Grass /Trash Sweeper 10 1/1/2006 2006 2016 26,103 26,000 1 26,000 272 2004 Toro Rake -O -Vac Turf Sweeper 12 2/1/2004 2004 2016 21,879 32,000 1 32,000 290 2001 A E RA -v ator 80" Aerator 15 5/1/2001 2001 2016 8, 048 10, 500 500 10 227 2006 Ford 3/4 Ton Pickup (4 -WD) 10 4/1/2006 2006 2016 22,125 22, 000 3 22, 000 232 2001 Sterling S C 7000 Water Truck (2100 1 15 7/1/2001 2001 2016 93 611 115, 000 10 115 235 2006 Ford F150 Pickup 10 3/1/2006 2006 2016 16,431 18, 000 1, 500 18, 000 238 2006 Ford F3501 Ton Dump Truck (4 -WD 10 4/1/2006 2006 2016 32 252 40,100 7 40,100 442, 600 40 437 Fire 4993 2002 Chev K2500 Crew Cab Pickup 13 1/1/1994 2002 2016 26 30 3 27 30750 3 27750 624 63 5965470 286 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 105 - VERF COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND J D E 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUES 4225 VERF CHARGES FROM: CODE ENFORCEMENT 1,625 1,625 2 2 2,540 2 GEN GOVT BUILDINGS 2,560 2,560 2 2 2,620 2 POLICE 175,600 175,600 189 189 196,870 196 FIRE 271 271,309 271 279 278,000 286 ENGINEERING 7 7 4 4 4,760 4 PUBLIC WORKS 3 3 4 4 4 4 CMF SHOP 5,044 5,044 5,270 5,270 5,400 5 BLDG INSPECTIONS 5 5,970 5 5 5,660 5 PARK MAINT - - 196 Total 473,492 473,492 485 494 500,300 705 8205 PROCEEDS FROM SALE /TRADE 30 30 36 36 60,500 63 Total 30,000 30,000 36,500 36,500 60,500 63 TOTAL REVENUES 503,492 522,450 530,750 560,800 768 DEPRECIATION 340 340,500 340 340 340,500 340 Total 340 340 340 340 340 340 6730 CAPITAL OUTLAY - VEHICLES CODE ENFORCEMENT (BU 7412) 24 24,500 - - GEN GOVT BUILDINGS - - - - POLICE (BU 7402) 170,000 170,000 193 193 130,175 128 FIRE (BU 7407) 82,000 82,000 495 495 30,750 30 ENGINEERING (BU 7412) - - CMF SHOP (BU 7435) - - - - BLDG INSPECTIONS (BU 7417) 21 21,250 - - 23 22 PARKS MAINTENANCE (BU 7432) - - - - 442 Total 297 273,250 688,000 688 184,755 624 TOTAL EXPENSES $ 638,250 $ 613,750 $ 1 $ 1,028,500 $ 525,255 $ 9641970 287 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5000 56 57 58 and 59 5005, 5025, 5065 Liquor Operations 5095 DESCRIPTION OF ACTIVITY Liquor Operations exist in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. After control, we strive to provide the community the highest possible profit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Proposed Item 2011 2012 2013 2014 2015 2016 AV Gross Profit % 28.4 %* 27.4 %* 28.6% 26.0% 26.0% 26.0% For comparison: Metro Average Gross Profit 25.4 %* 25.8 %* AV Net Operating Profit % 10.2 %* 9.7 %* 9.8% 8% 8% 8% (before transfers) Metro Avg. Net Op. Profit% 7.3 %* 8.1 %* Sales 9 9 9 9 9 7 000 7 000 9 Transfer to General Fund 525 525,000* 525 600 600 600 7 000 * Numbers from the State Auditor's Report Regular Status Personnel Schedule — FT E's Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Liquor Operation Director 1 1 1 1 1 Liquor Store Manager 3 3 3 3 3 Assistant Store Manager 3 2 2 2 2 Lead Liquor Clerk 1 1 1 1 Temporary Status Personnel Schedule —(# hours Adopted Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 2014 Accounting Clerk PT 1 1 1 1 1 Lead Clerk PT 2 2 2 2 2 Cashier / Clerks 24,950 20,850 20 20,181 18,160 Supervisor PT 1 1 2 43050 288 Summary Budget Business Unit - Liquor Combined 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Sales Revenue 9,004,558 9,230,687 9,380,818 9,400,000 9,395,000 9,000,000 9,170,000 Cost of Goods Sold 6,448,234 6,704,057 6,695,446 6,956,000 6,952,300 6,660,000 6,785,800 Gross Profit 2,556,324 2,526,630 2,685,372 2,444,000 2,442,700 2,340,000 2,384,200 Expenditures Salaries and Wages 756,681 752,863 768,808 805,594 823,348 801,860 826,305 Employee Benefits 209,639 204,301 209,430 234,001 224,666 221 229,925 Supplies 17,816 16,946 13,713 27,600 27 25,850 26,750 Contractual Services 38,366 29,483 28,838 37,070 37,553 36,268 36,468 Utilities 55,545 57,851 59,974 58,800 61 63,175 63,175 Repairs and Maint. 17,086 14,923 14,413 32,810 38,295 49,720 37,520 Training /Travel /Dues 8,360 7,816 9,099 11,391 11,666 12,050 11,500 Other Expenditures 222 219,930 229,504 237,350 242,325 253,900 265,770 Visa M/C fees 137,307 125,150 126,952 151,000 134,500 135,500 138,500 Depreciation 137,546 128,143 134,490 137,000 143,600 165,300 175,700 Total Exp. 1,601,125 1,557,406 1,595,221 1,732,616 1,745,153 1,765,043 1,811,613 Operating Income - before Transfers & Interest 955,199 969,224 1,090,151 711,384 697,547 574,957 572,587 Other Revenue (expense) 1,665 5,660 1,304 - - - - Interest Income 87,660 44,597 (54,549) 35,000 34,500 31,000 30,000 Transfers Out (525,000) (525,000) (525,000) (525,000) (600,000) (600,000) (630,000) Debt Service Interest (128,323) (120,960) (116,436) (116,065) (111 (54,291) (41,433) Net Income 391 373,521 395,470 14 20,197 48,334 68,846 Capital Outlay (net of bond procE (122,500) (100,287) (122,500) (122,500) (100,287) (30,000) (175,000) Debt Service Principal (135,000) (140,000) (145,000) (145,000) (150,000) (200,000) (210,000) Change in Cash Net income above 391 373,521 395,470 14 20,197 (48,334) (68 Add depreciation 137,546 128,143 134,490 137,000 143,600 165,300 175,700 Less Capital Outlay (122,500) (100,287) (122,500) (122,500) (100,287) (30,000) (175 Less Debt Service - Princ (135,000) (140,000) (145,000) (145,000) (150,000) (200,000) (210,000) Net change in Current Liab /Ass( 87,374 (46,829) 97,778 CAPITAL OUTLAY: 2015: Store # 1 DVR for CCTV $10 Store #2 DVR for CCTV $10 Store #3 DVR for CCTV $10,000 $30,000 2016: Store #1 Signage Upgrade $ 50 Store #2 Signage Upgrade $ 50 Store #3 Signage Upgrade 75,000 $ 175,000 City of Apple Valley 289 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE MANAGEMENT 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 93,614 91,478 95,250 93,309 48,321 98,840 98,030 106,365 106,365 6111 -SALARY PART -TIME 20,953 25,404 21,537 25,089 11,018 26,435 24,610 27,094 25,225 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 0 6118 -VACATION PAY -2,079 3,030 0 6121 - INSURANCE CASH BENEFIT 731 0 842 0 343 6123 - SALARY -OTHER 2,338 2,368 7,845 7,800 6,600 6,550 6105 - SALARIES AND WAGES 113,219 119,220 120,659 120,766 59,682 133,120 130,440 140,059 138,140 6138 - MEDICARE 1,677 1,729 1,710 1,751 857 1,930 1,890 2,030 2,005 6139 - FICA 7,172 7,392 7,313 7,488 3,663 8,255 8,085 8,685 8,565 6141 - PENSIONS -PERA 8,306 8,643 8,479 8,756 4,302 9,985 9,785 10,505 10,360 6142 - WORKERS COMPENSATION 1,711 1,788 1,778 1,819 906 2,810 2,800 3,120 3,105 6143 - UNEMPLOYMENT COMPENSATION 1,304 1,745 298 6144 - LONG -TERM DISABILITY INSURANCE 264 271 269 276 135 295 290 310 310 6145 - MEDICAL INSURANCE 8,566 12,960 8,858 10,500 4,034 12,000 12,000 12,600 12,600 6146 - DENTAL INSURANCE 426 481 234 6147 - LIFE INSURANCE -BASIC 12 12 6 6148 - LIFE INSURANCE -SUPP /DEPEND 1,449 1,444 703 6125 - EMPLOYEE BENEFITS 30,885 32,783 32,091 30,590 15,137 35,275 34,850 37 36,945 6210 - OFFICE SUPPLIES 9 0 6229 - GENERAL SUPPLIES 0 0 0 6205 - SUPPLIES 0 0 9 0 0 6235 - CONSULTANT SERVICES 13,594 14,000 13,725 14,000 8,435 14,000 13,000 14,000 13,000 6239 - PRINTING 6,978 13,000 6,590 13,000 1,577 13,000 13,000 13,000 13,000 6230 - CONTRACTUAL SERVICES 20,572 27,000 20,315 27,000 10,012 27,000 26,000 27,000 26,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 30 150 45 150 0 150 150 150 150 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 700 688 725 514 775 775 775 775 6277 - MILEAGE /AUTO ALLOWANCE 982 1,000 871 1,100 280 1,150 1,150 1,150 1,150 6280 - DUES & SUBSCRIPTIONS 5,000 5,900 5,906 5,900 0 5,925 5,925 5,925 5,925 6270 - TRNG /TRAVL /DUES /UNIF 6,012 7 7,510 7,875 794 8,000 8,000 8,000 8,000 6333 - GENERAL -CASH DISCOUNTS 0 0 0 6399 - OTHER CHARGES 7,265 7,450 7,403 8,225 4,029 8,900 8,900 9,670 9,670 6301 - OTHER EXPENDITURES 7 7,450 7 8,225 4,029 8,900 8,900 9,670 9,670 6701 - TOTAL CAPITAL OUTLAY 0 0 0 7110 -TRANSFER TO OTHER FUNDS 525,000 525,000 525,000 600,000 300,000 600,000 600,000 600,000 630,000 7101 -TOTAL TRANSFERS 525,000 525,000 525,000 600,000 300,000 600,000 600,000 600,000 630,000 6001 - EXPENDITURES 702,953 719,203 712,987 794 389,653 812,295 808,190 821,979 848,755 290 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 56: LIQUOR STORE MANAGEMENT - 5005 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 89,234 91,478 93,309 93,309 98,840 98,030 106,365 106,365 6111 Salaries - Parttime 24,781 25,404 25,089 25,089 26,435 24,610 27,094 25,225 6121 Insurance -Cash Benefit 850 6123 Salaries - Other 2,205 2,338 2,368 2,368 7,845 7,800 6,600 6,550 6138 Medicare 1,685 1,729 1,751 1,751 1,930 1,890 2,030 2,005 6139 FICA 7,206 7,392 7,488 7,488 8,255 8,085 8,685 8,565 6141 Pension - PERA 8,426 8,643 8,756 8,756 9,985 9,785 10,505 10,360 6142 Workers Compensation 1,996 1,788 1,819 1,819 2,810 2,800 3,120 3,105 6144 Long -term Disability Insurance 264 271 276 276 295 290 310 310 6145 Hospital & Life Insurance 12,480 12,960 10,500 10,500 12,000 12,000 12,600 12,600 Total 149,127 152 151,356 151 168,395 165 177,309 175 6235 CONSULTANT SERVICES Audit 13,900 14,000 14,000 14,000 14,000 13,000 14,000 13,000 PCI Compliance 500 Total 13,900 14,000 14,000 14,500 14,000 13,000 14,000 13,000 6239 PRINTING /PUBLISHING /ADVERTISING Advertising, Help wanted, etc 13,000 13,000 13,000 8,000 13,000 13,000 13,000 13,000 Total 13,000 13,000 13,000 8,000 13,000 13,000 13,000 13,000 6275 SCHOOL /CONF /EXP - LOCAL Seminars 150 150 150 100 150 150 150 150 Total 150 150 150 100 150 150 150 150 6276 SCHOOL /CONF /EXP - OTHER MMBA conference 700 700 725 725 775 775 775 775 Total 700 700 725 725 775 775 775 775 6277 MILEAGE ALLOWANCE 1,000 1,000 1,100 1,100 1,150 1,150 1,150 1,150 Total 1,000 1,000 1,100 1,100 1,150 1,150 1,150 1,150 6280 DUES & SUBSCRIPTIONS MN Municipal Beverage Assn 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Chamber Dues Council 900 900 900 925 925 925 925 925 Total 5,900 5,900 5,900 5,925 5,925 5,925 5,925 5,925 6399 OTHER CHARGES LOGIS 7,200 7,450 8,225 8,225 8,900 8,900 9,670 9,670 Total 7,200 7,450 8,225 8,225 8,900 8,900 9,670 9,670 7110 TRANSFER TO GENERAL FUND Operating Transfer 525,000 525,000 600,000 600,000 600,000 600,000 600,000 630,000 Total 525,000 525,000 600,000 600,000 600,000 600,000 600,000 630,000 Total Net of Personnel 566,850 567,200 643,100 638,575 643,900 642,900 644,670 673,670 TOTAL EXPENSES $ 715,977 $ 719,203 $ 794,456 $ 789,931 $ 812,295 $ 808,190 $ 821,979 $ 848,755 City of Apple Valley 291 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE #1 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 153,618 144,131 139,428 150,000 57,830 111,075 111,075 121,350 121,350 6111 -SALARY PART -TIME 123,647 136,350 123,887 134,018 61,017 128,075 126,705 135,130 133,885 6113 - OVERTIME- REGULAR EMPLOYEES 805 2,000 444 2,000 235 2,000 2,000 2,000 2,000 6114 - OVERTIME PART -TIME EMPLOYEES 4,618 5,000 4,098 5,000 922 5,000 5,000 5,000 5,000 6118 - VACATION PAY - 18,048 -6,920 0 6121 - INSURANCE CASH BENEFIT 846 1,700 682 0 343 6122 - COMP REQUEST -248 -213 0 6123 - SALARY -OTHER 0 8,226 0 7,770 0 12,305 12,445 9,480 9,935 6105 - SALARIES AND WAGES 265,239 297,407 261,406 298,788 120,347 258,455 257,225 272,960 272,170 6129 - REALLOCATED LABOR -1,236 0 0 6138 - MEDICARE 4,094 4,287 3,773 4,322 1,697 3,750 3,730 3,960 3,945 6139 - FICA 17,506 18,334 16,133 18,525 7,258 16,025 15,950 16,925 16,875 6141 - PENSIONS -PERA 19,277 20,931 18,827 21,662 8,611 19,385 19,290 20,100 20,035 6142 - WORKERS COMPENSATION 4,476 5,094 4,517 5,148 2,047 6,485 6,455 7,195 7,175 6144 - LONG -TERM DISABILITY INSURANCE 426 435 424 453 167 345 345 360 360 6145 - MEDICAL INSURANCE 31,257 38,880 32,349 38,100 13,517 26,400 26,400 27,660 27,660 6146 - DENTAL INSURANCE 3,002 2,938 974 6147 - LIFE INSURANCE -BASIC 34 0 33 0 14 6148 - LIFE INSURANCE -SUPP /DEPEND 271 170 50 6125 - EMPLOYEE BENEFITS 79,109 87,961 79,163 88,210 34,335 72,390 72,170 76,200 76,050 6210 - OFFICE SUPPLIES 312 1,000 245 1,000 10 900 900 900 900 6211 - SMALL TOOLS & EQUIPMENT 471 3,100 0 3,100 566 3,100 3,100 3,100 3,100 6215 - EQUIPMENT -PARTS 9 6 0 6229 - GENERAL SUPPLIES 7,613 8,500 6,885 8,500 2,842 8,750 8,750 8,750 8,750 6205 - SUPPLIES 8,405 12,600 7,135 12,600 3,418 12,750 12,750 12,750 12,750 6231 - LEGAL SERVICES 282 0 0 6235 - CONSULTANT SERVICES 528 0 0 0 0 6238 - POSTAGE /UPS /FEDEX 0 50 0 50 0 30 30 30 30 6239 - PRINTING 45 0 0 6240 - CLEANING SERVICE /GARBAGE 1,125 2,100 1,139 1,775 552 1,775 1,775 1,775 1,775 6249 - OTHER CONTRACTUAL SERVICES 192 400 443 420 0 470 470 470 470 6230 - CONTRACTUAL SERVICES 2,172 2,550 1,582 2,245 552 2,275 2,275 2,275 2,275 6255 - UTILITIES - ELECTRIC 20,113 19,250 19,465 21,000 7,451 21,500 21,500 21,500 21,500 6256 - UTILITIES - NATURAL GAS 3,034 5,000 3,930 3,750 3,341 4,500 4,500 4,500 4,500 6257 - UTILITIES - PROPANE /WATER /SEWER 736 400 1,731 800 129 400 400 400 400 6250 - UTILITIES 23,883 24,650 25,126 25,550 10,921 26,400 26,400 26,400 26,400 6265 - REPAIRS - EQUIPMENT 2,152 5,225 2,072 4,805 582 5,125 5,125 5,125 5,125 6266 - REPAIRS - BUILDING 4,436 5,685 1,958 5,685 1,443 5,690 5,690 5,690 5,690 6269 - REPAIRS -OTHER 0 3,300 0 3,300 0 3,300 3,300 3,300 3,300 6260 - REPAIRS AND MAINTENA 6,588 14,210 4,030 13,790 2,025 14,115 14,115 14,115 14,115 City of Apple Valley 292 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE #1 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 200 0 300 0 850 850 300 300 6276 - SCHOOLS /CONFERENCES /EXP OTHER 250 0 6277 - MILEAGE /AUTO ALLOWANCE 0 0 61 250 64 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 398 497 118 497 21 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 262 500 571 500 0 500 500 500 500 6270 - TRNG /TRAVL /DUES /UNIF 661 1,447 751 1,547 85 2,000 2,000 1,450 1,450 6310 - RENTAL EXPENSE 161,558 178,000 171,996 180,200 88,561 181,000 181,000 181,000 181,000 6311 - INSURANCE - PROPERTY /LIABILITY 22,600 22,000 22,000 23,000 11,500 27,600 27,600 32,500 32,500 6321 - CASH OVER /SHORT -12 0 6333 - GENERAL -CASH DISCOUNTS -45 -45 -16 6351 - VISA/BANK CHARGES 72,000 60,142 62,000 25,787 63,000 63,000 64,000 64,000 6399 - OTHER CHARGES 5 6301 -OTHER EXPENDITURES 184,112 272,000 254,082 265,200 125,837 271,600 271,600 277,500 277,500 6425 - VISA/BANK CHARGES 58,325 0 0 0 0 6401 -EXPENDITURES 58,325 0 0 0 0 6510 - LIQUOR 1,116,827 3,552,000 1,103,762 3,396,600 570,792 3,330,000 3,330,000 3,404,000 3,404,000 6520 - WINE 707,391 0 752,165 0 372,054 6530 - BEER 1,384,886 0 1,419,336 0 722,241 0 0 6540 - TAXABLE MISC FOR RESALE 46,798 0 34,068 0 17,970 6545 - NON - TAXABLE MISC FOR RESALE 25,236 0 25,830 0 13,210 6550 - FREIGHT ON RESALE MDSE 24,823 0 24,647 0 12,603 6501 - TAXABLE /NON - TAXABLE MISC RESAL 3,305,962 3,552,000 3,359,808 3,396,600 1,708,870 3,330,000 3,330,000 3,404,000 3,404,000 6610 - DEPRECIATION 9,593 16,000 14,612 16,600 7,246 17,600 18,400 17,600 24,800 6601 -TOTAL DEPRECIATION 9,593 16,000 14,612 16,600 7,246 17,600 18,400 17,600 24,800 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 26,500 0 10,000 10,000 50,000 50,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 26,500 0 10,000 10,000 50,000 50,000 6001 - EXPENDITURES 3,944,049 4,280,825 4,007,695 4,147,630 2,013,635 4,017,585 4,016,935 4,155,250 4,161,510 CITY OF APPLE VALLEY 293 2015 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 1 4,600,000 4,800,000 4,590,000 4,800,000 4,500,000 4,500,000 4,600,000 4,600,000 COST OF GOODS SOLD 3,404,000 3,552,000 3,396,600 3,552,000 3,330,000 3,330,000 3,404,000 3,404,000 Gross Margin 1,196,000 1,248,000 1,193,400 1,248,000 1,170,000 1,170,000 1,196,000 1,196,000 SALARIES 6110 Regular Employees 157,624 144,131 150,000 150,000 111,075 111,075 121,350 121,350 6111 Salary - Parttime 134,881 136,350 134,018 134,018 128,075 126,705 135,130 133,885 6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6114 Overtime - Part time 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6121 Insurance Cash Benefit 1,700 1,700 6123 Salaries - Other 6,370 8,226 7,770 7,770 12,305 12,445 9,480 9,935 6138 Medicare 4,435 4,287 4,322 4,322 3,750 3,730 3,960 3,945 6139 FICA 18,964 18,334 18,525 18,525 16,025 15,950 16,925 16,875 6141 Pension - PERA 22,176 20,931 21,662 21,662 19,385 19,290 20,100 20,035 6142 Workers Compensation 5,250 5,094 5,148 5,148 6,485 6,455 7,195 7,175 6144 Long -term Disability Insurance 172 435 453 453 345 345 360 360 6145 Hospital & Life Insurance 37,440 38,880 38,100 38,100 26,400 26,400 27,660 27,660 Total 396,012 385,368 386,998 386,998 330,845 329,395 349,160 348,220 6210 OFFICE SUPPLIES 2,000 1,000 1,000 600 900 900 900 900 Total 2,000 1,000 1,000 600 900 900 900 900 6211 SMALL TOOL & EQUIPMENT Misc. Exp 1,500 1,000 1,000 600 1,000 1,000 1,000 1,000 Vacuum 650 650 650 650 650 650 650 Beer Taps 650 650 650 500 650 650 650 650 Computers /Register items 1,200 800 800 1,200 800 800 800 800 Total 4,000 3,100 3,100 1,100 3,100 3,100 3,100 3,100 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc. 7,000 8,500 8,500 7,500 8,750 8,750 8,750 8,750 Total 7,000 8,500 8,500 7,500 8,750 8,750 8,750 8,750 6238 POSTAGE /UPS /FEDEX 500 50 50 25 30 30 30 30 Total 500 50 50 25 30 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,200 1,000 1,000 1,100 1,100 1,100 1,100 Rug Service 300 400 350 350 350 350 350 350 Carpet Cleaning /Tile 550 350 300 200 200 200 200 200 Window Washing 150 150 125 125 125 125 125 125 Total 2,000 2,100 1,775 1,675 1,775 1,775 1,775 1,775 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 200 200 220 220 220 220 220 220 Misc. 200 200 200 250 250 250 250 250 Total 400 400 420 470 470 470 470 470 6255 UTILITIES - ELECTRIC 19,000 19,250 21,000 21,000 21,500 21,500 21,500 21,500 Total 19,000 19,250 21,000 21,000 21,500 21,500 21,500 21,500 6256 UTILITIES - NATURAL GAS 4,000 5,000 3,750 4,000 4,500 4,500 4,500 4,500 Total 4,000 5,000 3,750 4,000 4,500 4,500 4,500 4,500 6257 UTILITIES - OTHER 400 400 800 300 400 400 400 400 Total 400 400 800 300 400 400 400 400 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 625 625 625 625 625 625 625 625 Cash Registers Maint. Agreement 2,100 2,100 1,680 1,680 2,000 2,000 2,000 2,000 Misc /Baler, Fire ext serv,etc. 1,000 1,000 1,000 800 1,000 1,000 1,000 1,000 Computer / Register Systems 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Alarm repairs 500 500 500 500 500 500 Total 4,725 5,225 4,805 4,105 5,125 5,125 5,125 5,125 6266 REPAIRS - BUILDINGS Miscellaneous 2,000 2,000 2,000 1,500 2,000 2,000 2,000 2,000 Annual Fire Spklr test 185 185 185 150 190 190 190 190 Cooler 2,000 2,000 2,000 1,000 2,000 2,000 2,000 2,000 Paint - Remodel Project 6,000 - Rooftop heating unit 1,500 1,500 1,500 1,200 1,500 1,500 1,500 1,500 Total 11,685 5,685 5,685 3,850 5,690 5,690 5,690 5,690 6269 REPAIRS - OTHER Rewire Neon Signs 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Total 3,300 1 3,300 1 3,300 1 - 1 3,300 1 3 1 3,300 1 3,300 CITY OF APPLE VALLEY 294 2015 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL /CONF /EXP - LOCAL Boot Camp 550 550 Seminars /Training 300 200 300 300 300 300 300 Total 300 200 300 - 850 850 300 300 6277 MILEAGE ALLOWANCE Miscellaneous 250 250 250 100 200 200 200 200 Total 250 250 250 100 200 200 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 Miscellaneous 150 150 150 100 100 100 100 100 Chamber Dues 300 302 302 305 305 305 305 305 ID Checking Guide 25 25 25 25 25 25 25 25 Total 495 497 497 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 500 500 500 400 500 500 500 500 Total 500 500 500 400 500 500 500 500 6310 RENTAL EXPENSE Base Rent 120,000 125,500 126,000 126,000 126,000 126,000 126,000 126,000 Taxes 28,500 29,500 31,200 29,500 32,000 32,000 32,000 32,000 Common Mall Area Maint 23,000 23,000 23,000 23,000 23,000 23,000 23,000 23,000 Total 171,500 178,000 180,200 178,500 181,000 181,000 181,000 181,000 6311 INSURANCE 22,600 22,000 23,000 23,000 27,600 27,600 32,500 32,500 Total 22,600 22,000 23,000 23,000 27,600 27,600 32,500 32,500 6425 VISA/BANK CHARGES 82,000 72,000 62,000 62,000 63,000 63,000 64,000 64,000 Total 82,000 72,000 62,000 62,000 63,000 63,000 64,000 64,000 6610 DEPRECIATION 13,308 16,000 16,600 16,600 17,600 18,400 17,600 24,800 Total 13,308 16,000 16,600 16,600 17,600 18,400 17,600 24,800 6740 CAPITAL OUTLAY - MACH /EQ /OTHER Register software and hardware 20,000 20,000 Cooler Door Motor & Fan Controls 6,500 6,500 Minor remodel (carpet, tile, remove trellis 80,000 Signage Upgrades 50,000 50,000 DVR 10,000 10,000 Total 80,000 - 26,500 26,500 10,000 10,000 50,000 50,000 Total Net of Personnel 429,963 343,457 364,032 352,175 356,740 357,540 402,090 409,290 TOTAL EXPENSES $ 825,975 $ 728,825 $ 751,030 $ 739,173 $ 687,584 686,935 $ 751,250 $ 757,510 City of Apple Valley 295 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE #2 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 79,786 75,191 87,538 76,695 38,126 75,191 73,655 75,495 75,495 6111 -SALARY PART -TIME 75,213 84,170 75,761 88,794 39,074 84,170 97,445 96,145 103,630 6113 - OVERTIME- REGULAR EMPLOYEES 0 1,500 0 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 2,329 1,800 2,015 1,800 556 1,800 1,800 1,800 1,800 6118 - VACATION PAY 1,652 2,301 0 6121 - INSURANCE CASH BENEFIT 0 850 0 0 0 850 850 6123 - SALARY -OTHER 2,883 3,637 2,883 5,285 3,675 3,955 6105 - SALARIES AND WAGES 158,979 166,394 167,615 172,426 77,756 166,394 180,535 178,615 186,380 6138 - MEDICARE 2,174 4,288 2,296 2,500 1,070 4,288 2,605 2,590 2,705 6139 - FICA 9,294 18,334 9,819 10,690 4,576 18,334 11,140 11,070 11,555 6141 - PENSIONS -PERA 11,077 11,763 11,964 12,501 5,637 11,763 13,475 13,265 13,840 6142 - WORKERS COMPENSATION 2,688 2,859 2,873 2,980 1,357 2,859 4,510 4,710 4,910 6144 - LONG -TERM DISABILITY INSURANCE 202 222 207 227 101 222 215 217 215 6145 - MEDICAL INSURANCE 10,767 12,960 10,814 13,800 4,646 12,960 14,400 15,060 15,060 6146 - DENTAL INSURANCE 1,029 0 1,083 0 527 6147 - LIFE INSURANCE -BASIC 12 12 6 6148 - LIFE INSURANCE -SUPP /DEPEND 0 0 0 6125 - EMPLOYEE BENEFITS 37,242 50,426 39,068 42,698 17,921 50,426 46,345 46,912 48,285 6210 - OFFICE SUPPLIES 208 500 83 500 65 400 400 6211 - SMALL TOOLS & EQUIPMENT 0 2,500 461 2,500 0 400 400 1,900 1,900 6215 - EQUIPMENT -PARTS 0 2 3 1,900 1,900 6229 - GENERAL SUPPLIES 3,265 3,000 2,449 3,500 1,279 2,600 2,600 3,500 3,500 6205 - SUPPLIES 3,473 6,000 2,994 6,500 1,346 4,900 4,900 5,800 5,800 6235 - CONSULTANT SERVICES 198 0 0 0 0 6238 - POSTAGE /UPS /FEDEX 30 30 30 30 30 30 6239 - PRINTING 45 25 0 6240 - CLEANING SERVICE /GARBAGE 1,616 1,850 1,342 1,850 559 1,350 1,350 1,350 1,350 6249 - OTHER CONTRACTUAL SERVICES 1,582 1,750 2,073 2,018 829 2,258 2,258 2,358 2,358 6230 - CONTRACTUAL SERVICES 3,441 3,630 3,440 3,898 1,388 3,638 3,638 3,738 3,738 6255 - UTILITIES - ELECTRIC 9,870 10,500 9,606 10,500 3,151 10,500 10,500 10,500 10,500 6256 - UTILITIES - NATURAL GAS 890 1,800 1,263 1,200 1,021 1,500 1,500 1,500 1,500 6257 - UTILITIES - PROPANE /WATER /SEWER 246 300 353 300 107 375 375 375 375 6250 - UTILITIES 11,006 12,600 11,223 12,000 4,279 12,375 12,375 12,375 12,375 6265 - REPAIRS - EQUIPMENT 1,876 2,950 1,802 3,340 370 3,375 3,375 3,375 3,375 6266 - REPAIRS - BUILDING 1,961 4,300 1,098 3,300 756 5,740 5,740 4,640 4,640 6269 - REPAIRS -OTHER 1,000 1,000 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 3,837 8,250 2,900 7,640 1,125 10,115 10,115 9,015 9,015 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 200 0 200 0 150 150 150 150 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 0 0 0 0 0 6277 - MILEAGE /AUTO ALLOWANCE 100 100 50 50 50 50 City of Apple Valley 296 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE #2 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6280 - DUES & SUBSCRIPTIONS 398 497 118 497 21 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 54 250 188 250 0 250 250 250 250 6270 - TRNG /TRAVL /DUES /UNIF 452 1,047 305 1,047 21 900 900 900 900 6311 - INSURANCE - PROPERTY /LIABILITY 9,700 9,600 9,600 10,000 5,000 12,000 12,000 14,500 14,500 6333 - GENERAL -CASH DISCOUNTS -19 -18 -9 6351 - VISA/BANK CHARGES 28,000 25,299 27,500 10,003 27,000 27,000 27,500 27,500 6301 -OTHER EXPENDITURES 9,681 37,600 34,881 37,500 14,994 39,000 39,000 42,000 42,000 6425 - VISA/BANK CHARGES 25,659 0 0 0 0 6401 - EXPENDITURES 25,659 0 0 0 0 6510 - LIQUOR 403,409 1,313,500 376,959 1,339,400 180,496 1,221,000 1,221,000 1,235,800 1,235,800 6520 - WINE 307,165 0 299,038 0 142,101 6530 - BEER 567,819 0 543,982 0 261,819 6540 - TAXABLE MISC FOR RESALE 18,264 0 19,415 0 13,798 6545 - NON - TAXABLE MISC FOR RESALE 14,128 0 15,922 0 9,462 6550 - FREIGHT ON RESALE MDSE 9,709 0 9,134 0 4,611 6501 - TAXABLE /NON- TAXABLE MISC RESAL 1,320,493 1,313,500 1,264,450 1,339,400 612,287 1,221,000 1,221,000 1,235,800 1,235,800 6610 - DEPRECIATION 8,732 11,000 10,059 16,400 4,988 22,500 33,600 22,500 35,600 6601 -TOTAL DEPRECIATION 8,732 11,000 10,059 16,400 4,988 22,500 33,600 22,500 35,600 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 111,000 2,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 10,000 0 10,000 10,000 0 50,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 121,000 2,000 10,000 10,000 0 50,000 6001 - EXPENDITURES 1,582,996 1,610,447 1,536,935 1,760,509 738,106 1,541,248 1,562,408 1,557,655 1,629,893 297 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 2 1,700,000 1,775,000 1,810,000 1,700,000 1,650,000 1,650,000 1,670,000 1,670,000 6510/6550 COST OF GOODS SOLD 1,258,000 1,313,500 1,339,400 1,258,000 1,221,000 1,221,000 1,235,800 1,235,800 Gross Margin 442,000 461,500 470,600 442,000 429,000 429,000 434,200 434,200 SALARIES 6110 Regular Employees 68,217 75,191 76,695 76,695 75,191 73,655 75,495 75,495 6111 Salary - Parttime 83,335 84,170 88,794 88,794 84,170 97,445 96,145 103,630 6112 Salary- Seasonal Temp 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Part time 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 6121 Insurance Cash Benefit 850 850 850 850 6123 Salaries - Other 1,820 2,883 3,636 3,636 2,883 5,285 3,675 3,955 6138 Medicare 2,276 4,288 2,501 2,501 4,288 2,605 2,590 2,705 6139 FICA 9,732 18,334 10,690 10,690 18,334 11,140 11,070 11,555 6141 Pension - PERA 11,380 11,763 12,501 12,501 11,763 13,475 13,265 13,840 6142 Workers Compensation 2,694 2,859 2,979 2,979 2,859 4,510 4,710 4,910 6144 Long -term Disability Insurance 203 222 227 227 222 215 217 215 6145 Hospital & Life Insurance 12,480 12,960 13,800 13,800 12,960 14,400 15,060 15,060 Total 196 216,820 215,124 215,124 216,820 226,880 225,527 234,665 6210 OFFICE SUPPLIES Miscellaneous 1,000 500 500 300 400 400 400 400 Total 1,000 500 500 300 400 400 400 400 6211 SMALL TOOL & EQUIPMENT Misc. Exp 1,000 500 500 400 500 500 500 500 Vacuum 650 650 650 650 650 650 650 Beer Taps 250 250 250 250 250 250 250 Computers /Register items 1,100 1,100 1,100 1,200 500 500 500 500 Total 3,000 2,500 2,500 1,600 1,900 1,900 1,900 1,900 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 3,500 3,000 3,500 3,300 2,600 2,600 3,500 3,500 Total 3,500 3,000 3,500 3,300 2,600 2,600 3,500 3,500 6238 POSTAGE /UPS /FEDEX 30 30 30 15 30 30 30 30 Total 30 30 30 15 30 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Carpet Cleaning /Tile 500 500 500 Rug Service 250 250 250 200 250 250 250 250 Window Washing 100 100 100 82 100 100 100 100 Total 1,850 1,850 1,850 1,282 1,350 1,350 1,350 1,350 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 200 200 208 208 208 208 208 208 Misc 150 150 150 150 150 150 150 150 Mowing 1,400 1,400 1,660 1,900 1,900 1,900 2,000 2,000 Total 1,750 1,750 2,018 2,258 2,258 2,258 2,358 2,358 6255 UTILITIES - ELECTRIC 10,500 10,500 10,500 10,000 10,500 10,500 10,500 10,500 Total 10,500 10,500 10,500 10,000 10,500 10,500 10,500 10,500 6256 UTILITIES - NATURAL GAS 1,200 1,800 1,200 1,300 1,500 1,500 1,500 1,500 Total 1,200 1,800 1,200 1,300 1,500 1,500 1,500 1,500 6257 UTILITIES - OTHER Water & Sewer 300 300 300 360 375 375 375 375 Total 300 300 300 360 375 375 375 375 6265 REPAIRS - EQUIPMENT Cash Register Maint Agreement 800 800 1,190 1,190 1,200 1,200 1,200 1,200 Misc /Conveyor 500 500 500 250 500 500 500 500 Computer/ Register Systems 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Alarm Repairs 300 300 300 300 300 300 300 Copier Maint. Agreement 350 350 350 365 375 375 375 375 Total 1 2,950 j 2,950 j 3,340 j 2,805 j 3,375 j 3,375 j 3,375 j 3, 375 298 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Furnace, Compressor, Cooler etc. 2,500 2,000 2,000 1,500 2,000 2,000 2,000 2,000 Lawn Sprinkler 300 300 300 220 300 300 300 300 Misc /Electric work 2,500 2,000 1,000 500 1,000 1,000 1,000 1,000 Landscape maintenance 2,000 2,000 Annual Fire Spklr test 185 185 190 150 190 190 190 190 Irrigation start up / fall blowout 250 250 250 220 250 250 250 250 Parking lot striping 800 900 800 900 900 Total 6,535 4,300 3,300 3,390 5,740 5,740 4,640 4,640 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 - 1,000 1,000 1,000 1,000 6275 SCHOOL /CONF /EXP - LOCAL Seminars /Training 200 200 200 150 150 150 150 Total 200 200 200 - 150 150 150 150 6277 MILEAGE ALLOWANCE 100 100 100 50 50 50 50 Total 100 100 100 - 50 50 50 50 6280 DUES & SUBSCRIPTIONS Miscellaneous Subscriptions 150 150 150 100 100 100 100 100 Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Chamber Dues 300 302 302 305 305 305 305 305 Total 495 497 497 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 250 250 250 200 250 250 250 250 Total 250 250 250 200 250 250 250 250 6311 INSURANCE 9,700 9,600 10,000 10,000 12,000 12,000 14,500 14,500 Total 9,700 9,600 10,000 10,000 12,000 12,000 14,500 14,500 6425 VISA/BANK CHARGES 29,500 28,000 27,500 26,500 27,000 27,000 27,500 27,500 29,500 28,000 27,500 26,500 27,000 27,000 27,500 27,500 6610 DEPRECIATION 15,660 11,000 16,400 16,400 22,500 33,600 22,500 35,600 Total 15 11,000 16,400 16,400 22,500 33,600 22,500 35,600 6720 CAPITAL OUTLAY - OFFICE FURN Minor remodel, flooring, millwork, fees, 82,000 82,000 Fire Sprinkle first floor + replace ceiling 29,000 29,000 New cooler doors 22,500 - Total 22,500 - 111,000 111,000 - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Register software and hardware 10,000 10,000 DVR 10,000 10,000 Signage Upgrades 50,000 Total - - 10,000 10,000 10,000 10,000 - 50,000 Total Net of Personnel 112,020 80,127 205,985 201,160 103,428 114,528 96,328 159,428 TOTAL EXPENSES $ 308,307 $ 296,947 $ 421,109 $ 416,284 $ 320,248 $ 341,408 $ 321,855 $ 394,093 City of Apple Valley 299 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE #3 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 133,972 126,656 135,007 131,336 67,199 134,050 133,430 137,570 137,570 6111 -SALARY PART -TIME 75,428 80,752 76,524 88,242 38,535 82,545 88,845 86,155 83,920 6113 - OVERTIME - REGULAR EMPLOYEES 578 1,500 615 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 3,354 3,200 3,392 3,200 778 3,200 3,200 3,200 3,200 6118 - VACATION PAY 1,365 2,866 0 6121 - INSURANCE CASH BENEFIT 729 850 724 0 343 6123 - SALARY -OTHER 9,615 7,090 6,285 6,685 3,425 3,425 6105 - SALARIES AND WAGES 215,426 222,573 219,129 231,368 106,856 227,580 233,660 231,850 229,615 6138 - MEDICARE 2,965 3,215 3,031 3,355 1,513 3,300 3,390 3,360 3,330 6139 - FICA 12,506 13,747 12,960 14,345 6,470 14,110 14,485 14,375 14,235 6141 - PENSIONS -PERA 15,183 15,734 15,626 16,774 7,722 17,070 17,525 17,145 16,980 6142 - WORKERS COMPENSATION 3,650 3,826 3,749 3,995 1,858 5,710 5,865 6,110 6,050 6144 - LONG -TERM DISABILITY INSURANCE 353 389 367 399 183 390 390 390 390 6145 - MEDICAL INSURANCE 20,689 25,920 21,546 24,300 10,363 26,400 26,400 27,660 27,660 6146 - DENTAL INSURANCE 1,455 1,565 686 6147 - LIFE INSURANCE -BASIC 23 23 11 6148 - LIFE INSURANCE -SUPP /DEPEND 241 241 117 6125 - EMPLOYEE BENEFITS 57,065 62,831 59,108 63,168 28,924 66,980 68,055 69,040 68,645 6210 - OFFICE SUPPLIES 640 1,000 42 1,000 28 900 900 900 900 6211 - SMALL TOOLS & EQUIPMENT 296 3,000 267 2,650 1,069 2,050 2,050 2,050 2,050 6212 - MOTOR FUELS /OILS 6 0 0 6215 - EQUIPMENT -PARTS 54 0 0 6229 - GENERAL SUPPLIES 4,072 5,000 3,265 5,000 1,586 5,250 5,250 5,250 5,250 6205 - SUPPLIES 5,068 9,000 3,574 8,650 2,683 8,200 8,200 8,200 8,200 6231 - LEGAL SERVICES 163 0 0 6235 - CONSULTANT SERVICES 293 0 0 6238 - POSTAGE /UPS /FEDEX 40 40 30 30 30 30 6239 - PRINTING 0 34 0 6240 - CLEANING SERVICE /GARBAGE 906 1,700 1,068 1,650 659 1,775 1,775 1,775 1,775 6249 - OTHER CONTRACTUAL SERVICES 1,936 2,150 2,399 2,720 1,182 2,550 2,550 2,650 2,650 6230 - CONTRACTUAL SERVICES 3,298 3,890 3,501 4,410 1,841 4,355 4,355 4,455 4,455 6255 - UTILITIES - ELECTRIC 22,106 21,000 22,780 23,000 10,526 23,500 23,500 23,500 23,500 6257 - UTILITIES- PROPANE/WATER /SEWER 856 550 845 900 107 900 900 900 900 6250 - UTILITIES 22,962 21,550 23,625 23,900 10,634 24,400 24,400 24,400 24,400 6265 - REPAIRS - EQUIPMENT 2,461 4,950 3,890 8,630 696 5,450 5,450 5,450 5,450 6266 - REPAIRS - BUILDING 2,037 4,400 3,593 7,235 495 5,740 5,740 7,240 7,240 6269 - REPAIRS -OTHER 1,000 1,000 14,300 14,300 1,700 1,700 6260 - REPAIRS AND MAINTENA 4,498 10,350 7,483 16,865 1,191 25,490 25,490 14,390 14,390 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 200 0 200 0 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 146 150 124 200 89 200 200 200 200 City of Apple Valley 300 Department Expense Summary Budget Years (2015 -2016) LIQUOR STORE #3 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6280 - DUES & SUBSCRIPTIONS 398 497 118 497 21 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 147 300 292 300 0 300 300 300 300 6270 - TRNG /TRAVL /DUES /UNIF 691 1,147 534 1,197 110 1,150 1,150 1,150 1,150 6310 - RENTAL EXPENSE 3,400 3,400 1,700 3,400 1,700 3,400 3,400 3,400 3,400 6311 - INSURANCE - PROPERTY /LIABILITY 15,500 16,900 16,900 17,500 8,750 21,000 21,000 24,700 24,700 6333 - GENERAL -CASH DISCOUNTS -27 -21 -8 6351 - VISA /BANK CHARGES 51,000 41,511 45,000 18,763 45,500 45,500 47,000 47,000 6301 -OTHER EXPENDITURES 18,873 71,300 60,090 65,900 29,205 69,900 69,900 75,100 75,100 6425 - VISA /BANK CHARGES 41,165 0 0 0 0 6401 - EXPENDITURES 41,165 0 0 0 0 6510 - LIQUOR 597,705 2,090,500 588,798 2,216,300 287,233 2,109,000 2,109,000 2,146,000 2,146,000 6520 - WINE 643,790 0 625,165 0 268,791 6530 - BEER 775,913 0 797,475 0 404,037 6540 - TAXABLE MISC FOR RESALE 26,645 0 25,531 0 11,401 6545 - NON - TAXABLE MISC FOR RESALE 17,493 0 19,041 0 10,297 6550 - FREIGHT ON RESALE MDSE 16,056 0 15,178 0 6,958 6501 - TAXABLE /NON- TAXABLE MISC RESAL 2,077,602 2,090,500 2,071,188 2,216,300 988,717 2,109,000 2,109,000 2,146,000 2,146,000 6610 - DEPRECIATION 109,818 110,000 109,818 110,600 53,757 111,400 113,300 115,300 115,300 6601 - TOTAL DEPRECIATION 109,818 110,000 109,818 110,600 53,757 111,400 113,300 115,300 115,300 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 29,500 10,000 10,000 75,000 75,000 6701 - TOTAL CAPITAL OUTLAY 0 29,500 10,000 10,000 75,000 75,000 6910 - BOND PRINCIPAL 145,000 150,000 200,000 200,000 210,000 210,000 6901 - TOTAL DEBT SERVICE 145,000 150,000 200,000 200,000 210,000 210,000 7015 - DEBT SERVICE - INTEREST 0 116,065 0 111,850 0 54,291 54,291 41,433 41,433 7001 - TOTAL INTEREST AND FISCAL FEES 0 116,065 0 111,850 0 54,291 54,291 41,433 41,433 6001 - EXPENDITURES 2,556,466 2,864,206 2,558,049 3,033,708 1,223,916 2,912,746 2,921,801 3,016,318 3,013,688 301 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 3 2,650,000 2,825,000 2,995,000 2,900,000 2,850,000 2,850,000 2,900,000 2,900,000 6510/6550 COST OF GOODS SOLD 1,961,000 2,090,500 2,216,300 2,146,000 2,109,000 2,109,000 2,146,000 2,146,000 Gross Margin 689,000 734,500 778,700 754,000 741,000 741,000 754,000 754,000 6110 SALARIES Regular Employees 119,519 126,656 131,336 131,336 134,050 133,430 137,570 137,570 6111 Salary - Parttime 75,408 80,752 88,242 88,242 82,545 88,845 86,155 83,920 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,200 3,200 6121 Insurance Cash Benefit 850 850 6123 Salaries - Other 1,531 9,615 7,090 7,090 6,285 6,685 3,425 3,425 6138 Medicare 2,917 3,215 3,355 3,355 3,300 3,390 3,360 3,330 6139 FICA 12,472 13,747 14,345 14,345 14,110 14,485 14,375 14,235 6141 Pension - PERA 14,584 15,734 16,775 16,775 17,070 17,525 17,145 16,980 6142 Workers Compensation 3,629 3,826 3,994 3,994 5,710 5,865 6,110 6,050 6144 Long -term Disability Insurance 350 389 399 399 390 390 390 390 6145 Hospital & Life Insurance 24,960 25,920 24,300 24,300 26,400 26,400 27,660 27,660 Total 260,920 285,404 294,536 294,536 294,560 301,715 300,890 298,260 6210 OFFICE SUPPLIES Miscellaneous 1,000 1,000 1,000 600 900 900 900 900 Total 1,000 1,000 1,000 600 900 900 900 900 6211 SMALL TOOL & EQUIPMENT Misc. Expenses 2,000 850 600 500 600 600 600 600 Vacuum 650 650 650 650 650 650 650 Computer / Register Systems 1,350 850 800 1,200 800 800 800 800 Shelving 650 600 Total 4,000 3,000 2,650 1,700 2,050 2,050 2,050 2,050 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 5,000 5,000 5,000 4,000 5,250 5,250 5,250 5,250 Total 5,000 5,000 5,000 4,000 5,250 5,250 5,250 5,250 6238 POSTAGE /UPS /FEDEX 40 40 40 25 30 30 30 30 Total 40 40 40 25 30 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 800 800 800 600 800 800 800 800 Carpet Cleaning /Tile 300 300 350 325 325 325 325 Rug Service 450 450 350 500 500 500 500 500 Window Washing 150 150 150 129 150 150 150 150 Total 1,700 1,700 1,650 1,229 1,775 1,775 1,775 1,775 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 450 200 200 200 200 200 200 200 Misc 100 100 100 100 100 100 100 100 Music 100 350 350 342 350 350 350 350 Mowing 1,400 1,500 2,070 1,900 1,900 1,900 2,000 2,000 Total 2,050 2,150 2,720 2,542 2,550 2,550 2,650 2,650 6255 UTILITIES - ELECTRIC 19,000 21,000 23,000 23,000 23,500 23,500 23,500 23,500 Total 19,000 21,000 23,000 23,000 23,500 23,500 23,500 23,500 6257 UTILITIES - OTHER Water & Sewer 450 550 900 500 900 900 900 900 Irrigation Total 450 550 900 500 900 900 900 900 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 350 350 350 350 350 350 350 350 Cash Register Maint Agreement 2,100 2,100 1,680 1,680 2,000 2,000 2,000 2,000 Computer/ Register Systems 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Alarm Repairs 500 500 500 500 500 500 500 HVAC Maintenance 1,000 1,000 1,000 1,000 1,000 1,000 1,000 2 additional CCTV cameras + relocate 3,500 Batteries for Floor machine 600 600 600 600 600 Total 4,950 4,950 8,630 3,030 5,450 5,450 5,450 5,450 302 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Heat Pumps, Compressor, Cooler etc. 1,000 2,000 2,000 2,000 2,000 2,000 2,000 Irrigation Maintenance 350 400 400 250 400 400 400 400 Landscape maintenance 1,000 2,000 3,000 3,000 3,000 3,000 3,000 3,000 Parking lot striping 1,500 1,500 1,500 1,500 1,500 Annual Fire Sprkl test 185 185 185 150 190 190 190 190 Annual Irrigation valve test 150 150 150 150 150 150 Total 2,535 6,085 7,235 5,050 5,740 5,740 7,240 7,240 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 1,000 1,500 1,500 Infiltation basin repair 12,000 12,000 Infiltation basin maintenance 800 800 1,700 1,700 Total 1,000 1,000 1,000 - 14,300 14,300 1,700 1,700 6275 SCHOOL /CONF /EXP - LOCAL Seminars /Training 200 200 200 200 200 200 200 Total 200 200 200 - 200 200 200 200 6277 MILEAGE ALLOWANCE 250 150 200 150 200 200 200 200 Total 250 150 200 150 200 200 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Miscellaneous Subscriptions 150 150 150 100 100 100 100 100 Chamber Dues 300 302 302 305 305 305 305 305 Total 495 497 497 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 500 300 300 250 300 300 300 300 Total 500 300 300 250 300 300 300 300 6310 Rental Cobblestone Maintenance Agreement 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 Total 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 6311 INSURANCE 15,500 16,900 17,500 17,500 21,000 21,000 24,700 24,700 Total 15,500 16,900 17,500 17,500 21,000 21,000 24,700 24,700 6425 VISA/BANK CHARGES 47,500 51,000 45,000 44,000 45,500 45,500 47,000 47,000 47,500 51,000 45,000 44,000 45,500 45,500 47,000 47,000 6610 DEPRECIATION 110,000 110,000 110,600 110,600 111,400 113,300 115,300 115,300 Total 110,000 110,000 110,600 110,600 111,400 113,300 115,300 115,300 6740 CAPITAL OUTLAY - OTHER ITEMS Cooler Motor and Fan Control 9,500 9,500 Register Software /Hardware - - 20,000 20,000 - - - - Signage upgrades 75,000 75,000 DVR 10,000 10,000 Total - - 29,500 29,500 10,000 10,000 75,000 75,000 7015 DEBT SERVICE INTEREST 119,696 116,065 111,850 111,850 54,291 54,291 41,433 41,433 119,696 116,065 111,850 111,850 54,291 54,291 41,433 41,433 6910 DEBT SERVICE PRINCIPAL 140,000 145,000 150,000 150,000 200,000 200,000 210,000 210,000 140,000 145,000 150,000 150,000 200,000 200,000 210,000 210,000 Total Net of Personnel 479,266 489,987 522,872 509,376 509,186 511,086 569,428 569,428 TOTAL EXPENSES $ 740,186 $ 775,391 $ 817,408 $ 803,912 $ 803,746 $ 812,801 $ 870,318 $ 867,688 303 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61 5105 Golf Operations DESCRIPTION OF ACTIVITY Valleywood offers a wide variety of golf opportunities to all members of the public. First and foremost, our job is to operate a profitable business. Our mission is to offer a high quality golf experience at a competitive rate to the general public while providing the same opportunities to residents of Apple Valley at a discounted price. Valleywood is a true multi -use facility. In addition to golf activities, the course plays host to the High School golf teams, district 196 Nordic Ski Team, cross country running races, Apple Valley Wine Club, Winter Concert series, Mid - Winter Fest activities and a variety of other Recreation Department programs. It is imperative to the long term viability of the facility that other revenue opportunities be aggressively pursued in order to provide a positive cash flow. To accomplish that we are ramping up our efforts to attract larger tournaments and events and to assist in growing those events we already host. These revenue generating events allow us to retain higher quality staff to provide the level of professional service our guests have become accustomed to. SERVICE CATEGORIES 1 Golf Management Operations The management team coordinates, promotes, schedules and oversees all Valleywood activities. It is essential to the overall success of this enterprise operation that the city actively participates in its management. The operation and long range planning for the golf operation requires a high degree of coordination with a variety of city departments. Management's challenge is to provide open access to a number of community groups and a favorable season pass and patron card system for the residents of Apple Valley while promoting outside events and banquet rentals to sustain the operations profitability. While the new facility provides opportunities for sustained positive cash flow the depreciation caused by the clubhouse and grinder station has a significant impact on our budgetary reporting. Golf Management Operations — Objectives for 2015 • Continued cultivation of cooperative relationship between local culinary schools and Vo- tech's in order to provide opportunities for students in both the clubhouse and maintenance operations. • Promote the food & Beverage options in the new facility to attract larger (more profitable) outings that are comfortable spending additional dollars to enhance their events as well as our operation. • Increase rounds through continued targeted marketing, superior service and excellent course conditions. • Hold the line on staff costs so that any increased costs are directly associated with increased revenue opportunities. • Continue the recruitment of higher revenue banquet and event opportunities.. • Outreach and development of programs to entice additional players and league members in accordance with our growth of the game commitment. 304 Budget impacts of new clubhouse • Increase in staff budget due to the need for specialized staff in developing and producing additional food and beverage offerings as well as additional hours of building use. • Large increase in the depreciation budget to reflect the value of the new facility and associated amenities. • Interest payments on building loan as well as electric golf car lease. • Minimum annual loan repayment of $50,000 • New revenue opportunities Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 Golf Course Manager 1 1 1 1 1 Recreation Supervisor /Golf .75 1 Food & Beverage Coordinator 1 1 1 Maintenance Foreman 1.5 1.5 2 2 2 Temporary Status Part Time# Personnel Schedule -(# positions Part Time) Hours Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 Golf Course Maintenance: Seasonal Maintenance II 2,300 hrs 2,400 hrs 2,500 hrs 2,500 hrs 2,500 hrs Seasonal Maintenance 1 5,500 hrs 6,600 hrs 7,000 hrs 9,000 hrs 7,000 hrs Golf Operations: Golf Supervisors & Leads 1 1 4 6 3,000 Golf Attendants (pro shop) 8 8 8 8 4 Golf Attendants (outside) 10 10 16 14 6,300 Food & Beverage: Food & Bev. Supervisor 2 2 2 2 1,500 Food & Beverage Lead 6 2,500 Food & Bev - Cook 1500 Food & Bev. Attendants 9 8 12 26 3500 IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected 2011 2012 2013 2014 2015 Golf / Cart / Range Revenue 802,054 848,137 835,289 935,000 995,000 Food & Beverage Revenue 136,826 162,139 223,850 275,000 325,000 Pro Shop Revenues 84,090 99,153 100,353 112,000 118,000 Total Revenue 1,022,970 1,109429 1,159492 1,322,000 1,438,000 # Rounds 31,123 32,612 30,165 33,500 33,000 Following data will be tracked going forward: Golf Events -40 to 60 players 25 25 Golf Events 60+ Players 12 15 Banquet Private (weddings, etc) 18 30 Banquet- Corporate (meetings, etc) 4 10 Banquet Non - Profits (DCTC,schoois) 4 4 Banquet Club Events (league 6 6 dinners) Banquet- Public Events 64 64 (Liquor,event, concerts, Rotary, etc includes 50 Rotary meetings 305 Summary Budget Department 61 - Golf 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rounds 669,090 714,816 709,412 710,000 812,000 823,000 854,000 Carts 88,813 91 70,742 90,000 102,500 105,000 110,000 Range / Lessons 44,151 41,543 55,135 50,000 46,000 67,000 72,500 Other pro shop sales 84,090 99,153 100,353 125,000 106,000 118,000 123,000 Concessions/ Food /Bev 136,826 162 223,580 200,000 245,000 325,000 380,000 Other Inc. /donations 895 21,561 8,928 Investment Earnings 9,142 15,012 (1,344) 3,500 3,000 - - 1,033,007 1,146, 003 1,166, 806 1,178, 500 1,314,500 1, 438, 000 1,539,500 Expenditures: Salaries & Wages 446,668 502,066 624,300 462,378 497,343 629,335 662,900 Emp. Benefits 116,950 121 134,505 98,693 114 137 146,520 Supplies 119,134 181,523 130,064 113,000 121,000 123,000 127,000 Items for resale 162,927 189,940 227,882 157,500 175,000 176,500 182,500 Contractual Serv. 21,537 24 49,768 25,500 39,500 42,500 44,500 Utilities 34,990 34,811 51,684 37,000 36,000 44,000 45,000 Repairs & Maint. 22,537 30,882 16,251 21,000 19,000 15,000 15,000 Training /Travel /Dues 7,379 12,022 9,982 10,900 12,500 11 11,000 Other Exp. 55,788 50,613 60,096 72,500 55,500 49,800 50,200 Visa /Bank Charges 14,653 13,941 16,681 17,000 17,000 17,000 18,000 Interest- capital leases 1,303 - Interest - cart lease 2,919 2,360 1,780 1,320 Interest - Interfund Loans 7,321 15,184 - 14 13,595 12,510 Total Operating Exp 1,002,563 1,168,331 1,340,619 1,015,471 1,104,098 1 1,316,450 Income (loss) Before Depreciation 30,444 (22,328) (173,813) 163,029 210,402 176,595 223,050 Depreciation 60,712 83,491 159,987 160,500 170,100 164,200 162,100 Net Income (loss) 30,268 105,819 333,800 2,529 40,302 12,395 60,950 Less: Capital Outlay $ (6,400) $ (15,000) $ (314,044) $ (15,000) $ (211,000) $ (89,000) $ (237,000) Principal on Capital Leases $ (31,235) $ (33,092) $ (32,357) $ (32,355) $ (12,528) $ (12,528) $ (12,528) Principal on cart lease $ (38,898) $ (22,500) $ (40,458) $ (40,458) $ (40,458) Principal on Interfund Loan $ (42,679) $ (42,171) $ (42,000) $ (42,339) $ (42,509) $ (42,659) Principal on Sewer Extension $ (12,191) $ (12,191) $ (12,191) Principal on Equip certificates $ (14,797) $ (15,092) $ (15,394) $ (15,701) Add: Lease Proceeds $ 218,015 Depreciation $ 60,712 $ 83,491 $ 159,987 $ 160,500 $ 170,100 $ 164,200 $ 162,100 Net Change In Cash (7,191) (113,099) (410,256) 51,174 (111,015) (35,485) (137,487) 2015 CAPITAL OUTLAY: Maintenance: Food and Beverage: Replace Greensmower 30,000 Kitchen Equipment (warming oven) 15,000 Cart Path improvements 15 Banquet/ Bar Furniture 7 1 workman 20,000 2 -Door refrigerator 2 $ 65,000 $ 24,000 Total Golf $ 89,000 Capital Outlay made as resources are available 306 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5101 Parks & Recreation 5150 Golf Course Maintenance 2 Golf Course Maintenance The Golf Maintenance division provides the beautification of the 190 acre Valleywood Golf Course. The Golf Maintenance division maintains the playability and health of the golf course through daily greens mowing, bi- weekly fairway and rough mowing and the ongoing upkeep and maintenance of the irrigation system and all equipment needs for the golf course. The overall success of the golf operation as a business unit is extremely dependent on the golf course conditions. While the management team can do things through marketing and promotion to attract players, it is mostly the overall course conditions and playability that will bring customers back and turn them into regular, loyal Valleywood Patrons. Golf Course Maintenance — Objectives for 2015 • Continue training and implementation of upgraded irrigation pump system installed in 2014 (replacement of some of the original well pumps and motors) • Continue to upgrade the overall equipment fleet by replacing outdated equipment before they become a burden on our parts, repair or overall golf budgets. • Continue to develop methods for proper clubhouse and surrounding grounds maintenance. • Continue to maintain golf course conditions to the highest level possible. APPROPRIATELLY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department Mission? The Valleywood maintenance division must work very closely with the management team. The ability of maintenance to perform their daily tasks as well as special projects with minimal golf interruption must be closely coordinated with golf operations. ALTERNATIVES: If not, is there another government unit that should be performing this function or should it be contracted out to the non - profit or private sector? While we do contract out a few tasks (annual mid - summer greens aeration) the vast majority of the maintenance tasks are best accomplished by in -house staff. Comprehensive Plan: Key 6 — Play & Preserve; Key 7 — Healthy & Active Department Priority 2 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Proposed Item 2011 2012 2013 2014 2015 Fertilizer 14 13 13 12 13 Chemicals 18 28 20 21 21 Equipment Parts 21 31 23 23 23 Small Tools 4 4 9 5 5 Fuel (including golf cars) 29 33 19 18 197000 307 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Prposed 2012 2013 2014 2015 Position Title Maintenance Foreman 1.5 1.5 2.0 2.0 Seasonal /Temporary Status Personnel Schedule Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 Seasonal Maintenance II 2,500 Hours 2,500 Hours 2,500 Hours 2,500 Hours (3 positions) Seasonal Maintenance 1 6,000 Hours 6,000 Hours 6,000 Hours 7,000 Hours 10 positions CAPITAL OUTLAY 2015 2016 Replace Greensmower $ 30 $ 30 Replace Workman $ 20 $ 20 Cart Paths $ 15 $ 15 Entrance Marquee Sign $ -0- $ 35 Parking Lot Overlay (1 year) $ -0- $100 Parking lot lights -0- 25,000 $ 65,000 $225 (Capital Outlay made as funds are available) 308 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 Parks & Recreation 5120 Valleywood Food & Beverage 3 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus, Banquet and rental events and on course beverage cart operations. The Food & Beverage operations are a highly profitable part of the overall golf operation. With the full operation of the new clubhouse this business unit's revenue is exploding, 2013 annual revenues were in excess of $230,000, while still maintaining a 30% profit margin. We anticipate this number to grow rapidly over the next 3 years Because of the complexities of the varied food and beverage requirements within the golf operation this business unit requires very close coordination with Golf Operations. During the 2013/14 off season we were able to develop event and tournament menu's reflective of our upgraded food service facilities. The revenues from this business unit are a crucial part of the golf courses annual profitability. Valleywood Food & Beverage — Objectives for 2015 • Now that we have some historical data (1 year) we will create pre -set Food & Beverage menus for both typical golf outings and for other events that are reflective of our most popular options. • Continue the development and implementation of comprehensive staff training programs. • Continue to refresh and enhance our daily and banquet /event menus using historical sales information to expand the offerings. • Aggressively increase overall food & beverage revenues. Comprehensive Plan: Key 2 — Livable; Key 3 — Business; Key 6 — Play & Preserve; Key 7 — Healthy & Active; Key 7 - Learning Comprehensive Plan: Key 3 — Business Department Priority 2 IMPACT MEASURES / PERFORMANCE INDICATORS Item Actual Actual Actual Projected Budget Expenses: 2011 2012 2013 2014 2015 Beer 20566 27 25 30,000 30 Food 19 3 42 45 56 Non - Alcoholic Bev. 14 17 13725 15 15 Supplies 4 9,325 25,862 8,000 8,000 Liquor 6426 8 8 8,000 8 Wine 33 579 1040 4 4 F &B payroll 39,604 48,786 100,173 90,000 92,000 Total Expenses 104 136,032 217,386 200,000 213,000 Revenues: Beer 63 76 61 80 80 Food & Non - Alcoholic Bev. 59 69 94 100 120 Liquor & Wine 13,860 15 15,378 25 30 Banquet Rentals - - 52,209 70,000 95,000 Total F &B Revenue 136,826 162,139 223,580 275,000 325,000 Business unit gross profit (loss) 32 26,107 6,194 75,000 112,000 309 Temporary Status PT Hours Personnel Schedule —(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 2015 — hours F &B Supervisor (@ $13 /hr) 2 2 2 6 1500 F &B Leads (@ $10 /hr ) 9 8 12 24 2 F & B Cooks (@ $13 / hr) 1,500 F & B Attendants ( @8 /hr) 24 3,500 Total F& B Payroll $ 34,830 $ 40,000 $ 35,000 $ 45,000 $ 92,000 CAPITAL OUTLAY 2015 2016 Kitchen Equipment (Warming oven) $ 15 $ -0- 2 -door refrigerator $ 2 $ -0- AN Equipment $ -0- $5 Banquet /Bar Furniture 7 $7 $ 24 $129000 City of Apple Valley 310 Department Expense Summary Budget Years (2015 -2016) GOLF 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 225,337 213,032 247,154 267,983 122,055 259,425 258,770 272,815 272,815 6111 -SALARY PART -TIME 697 0 0 0 0 6112 - SALARY - SEASONAL TEMP 252,493 230,000 377,432 210,000 167,644 210,000 347,740 210,000 363,095 6113 - OVERTIME- REGULAR EMPLOYEES 16,005 12,000 5,112 12,000 966 12,000 12,000 12,000 12,000 6114 - OVERTIME PART -TIME EMPLOYEES 2,000 2,000 2,000 2,000 2,000 2,000 6118 - VACATION PAY 4,550 - 13,263 0 6121 - INSURANCE CASH BENEFIT 1,041 1,597 343 6122 - COMP REQUEST -600 -912 0 6123 - SALARY -OTHER 0 5,346 0 5,360 0 8,825 8,825 12,990 12,990 6124 - OVERTIME- SEASONAL TEMP 2,543 7,180 805 6105 - SALARIES AND WAGES 502,066 462,378 624,300 497,343 291,812 492,250 629,335 509,805 662,900 6138 - MEDICARE 7,389 6,704 9,129 7,211 4,172 7,140 9,125 7,395 9,610 6139 - FICA 31,595 28,667 39,035 30,835 17,840 24,755 39,015 25,840 41,100 6141 - PENSIONS -PERA 20,998 15,832 23,149 20,832 11,939 21,170 21,120 22,335 22,335 6142 - WORKERS COMPENSATION 7,908 5,111 10,209 5,909 4,674 10,063 12,210 11,670 15,175 6143 - UNEMPLOYMENT COMPENSATION 7,344 0 8,570 0 7,866 6144 - LONG -TERM DISABILITY INSURANCE 753 633 739 793 317 764 775 820 820 6145 - MEDICAL INSURANCE 41,689 41,746 39,820 48,600 17,883 50,880 54,900 57,780 57,480 6146 - DENTAL INSURANCE 2,909 3,064 1,514 6147 - LIFE INSURANCE -BASIC 46 45 19 6148 - LIFE INSURANCE -SUPP /DEPEND 479 745 110 6125 - EMPLOYEE BENEFITS 121,111 98,693 134,505 114,180 66,333 114,772 137,145 125,840 146,520 6210 - OFFICE SUPPLIES 1,015 3,000 2,441 3,000 1,150 3,000 3,000 3,000 3,000 6211 - SMALL TOOLS & EQUIPMENT 4,144 8,000 9,349 5,000 1,377 5,000 5,000 5,000 5,000 6212 - MOTOR FUELS /OILS 33,049 16,000 19,130 16,000 3,078 18,000 18,000 19,000 19,000 6213 - FERTILIZER 13,414 14,000 13,065 13,000 11,018 13,000 13,000 14,000 14,000 6214 - CHEMICALS 28,666 18,000 20,890 22,000 2,913 21,000 21,000 21,000 21,000 6215 - EQUIPMENT -PARTS 31,785 20,000 23,650 26,000 5,306 24,000 24,000 25,000 25,000 6216 - VEHICLES - TIRES /BATTERIES 2,985 2,000 551 2,000 1,184 1,000 1,000 1,000 1,000 6229 - GENERAL SUPPLIES 66,465 32,000 40,987 34,000 27,830 38,000 38,000 39,000 39,000 6205 - SUPPLIES 181,523 113,000 130,064 121,000 53,858 123,000 123,000 127,000 127,000 6231 - LEGAL SERVICES 0 509 0 6235 - CONSULTANT SERVICES 171 500 1,073 500 339 500 500 500 500 6237 - TELEPHONE /PAGERS 8,992 10,000 15,203 12,000 6,969 12,000 12,000 12,000 12,000 6238 - POSTAGE /UPS /FEDEX 90 0 0 6239 - PRINTING 5,943 5,000 7,609 8,000 2,751 8,000 8,000 9,000 9,000 6240 - CLEANING SERVICE /GARBAGE 3,087 4,000 10,341 4,000 4,670 8,000 8,000 8,000 8,000 6249 - OTHER CONTRACTUAL SERVICES 5,817 6,000 15,033 15,000 3,554 14,000 14,000 15,000 15,000 6230 - CONTRACTUAL SERVICES 24,101 25,500 49,768 39,500 18,283 42,500 42,500 44,500 44,500 6255 - UTILITIES - ELECTRIC 22,930 20,000 34,544 21,000 8,699 28,000 28,000 29,000 29,000 City of Apple Valley 311 Department Expense Summary Budget Years (2015 -2016) GOLF 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6256 - UTILITIES - NATURAL GAS 2,633 8,609 7,598 6257 - UTILITIES - PROPANE /WATER /SEWER 9,248 17,000 8,531 15,000 6,647 16,000 16,000 16,000 16,000 6250 - UTILITIES 34,811 37,000 51,684 36,000 22,944 44,000 44,000 45,000 45,000 6265 - REPAIRS - EQUIPMENT 17,033 11,000 10,284 11,000 2,833 10,000 10,000 10,000 10,000 6266 - REPAIRS - BUILDING 6 7,000 5,307 5,000 2,669 4,000 4,000 4,000 4,000 6269 - REPAIRS -OTHER 7,286 3,000 660 3,000 0 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 30,882 21,000 16,251 19,000 5,502 15,000 15,000 15,000 15,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,059 500 770 1,500 904 1,000 1,000 1,000 1,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 2,000 1,349 0 0 1,500 1,500 6277 - MILEAGE /AUTO ALLOWANCE 1,538 2,000 1,268 2,000 408 2,000 2,000 2,000 2,000 6278 - SUBSISTENCE ALLOWANCE 0 400 200 0 0 250 250 6280 - DUES & SUBSCRIPTIONS 4,200 3,000 3,438 4,000 2,050 4,000 4,000 4,000 4,000 6281 - UNIFORM /CLOTHING ALLOWANCE 5,225 3,000 2,957 5,000 2,390 3,000 3,000 4,000 4,000 6270 - TRNG /TRAVL /DUES /UNIF 12,022 10,900 9,982 12,500 5,752 11,750 11,750 11,000 11,000 6310 - RENTAL EXPENSE 7,832 8,000 3,521 8,000 2,447 4,500 4,500 6,000 6,000 6311 - INSURANCE - PROPERTY /LIABILITY 32,000 37,000 37,000 37,000 18,500 34,000 34,000 35,700 35,700 6323 - INTEREST EXPENSE 3,410 4,222 2,360 745 1,780 1,780 1,600 1,320 6333 - GENERAL -CASH DISCOUNTS -130 -69 -240 6349 - LATE FEES /FINANCE CHARGES 0 44 6 6351 - VISA/BANK CHARGES 16,681 17,000 2,694 17,000 17,000 18,000 18,000 6399 - OTHER CHARGES 7,500 27,500 7,931 10,500 7,510 11,300 11,300 8,500 8,500 6301 -OTHER EXPENDITURES 50,613 72,500 69,331 74,860 31,662 68,580 68,580 69,800 69,520 6410 - GOLF -RENT POWER CARTS 19,695 3,000 433 3,000 0 3,000 3,000 1,000 1,000 6411 - GOLF -BAGS & UMBRELLAS 4,185 5,000 2,681 5,000 1,977 3,000 3,000 3,000 3,000 6412 - GOLF -BALLS 11,744 14,000 9,776 13,000 6,457 11,000 11,000 11,000 11,000 6413 - GOLF - CAPS /HATS /CLOTHING 17,066 18,000 42,563 18,000 15,715 21,000 21,000 22,000 22,000 6414 - GOLF -CLUBS 20,655 12,000 18,962 13,000 11,030 12,000 12,000 12,000 12,000 6415 - GOLF - GLOVES 3,024 4,000 4,371 5,000 3,715 4,000 4,000 4,000 4,000 6416 - GOLF -SHOES 2,639 7,000 5,290 6,000 11,293 6,000 6,000 5,000 5,000 6417 - GOLF - CIGARS 2,397 2,000 1,829 2,000 0 2,000 2,000 2,000 2,000 6418 - GOLF -PRO SHOP OTHER 13,596 5,000 15,899 8,000 6,892 12,000 12,000 13,000 13,000 6419 - GOLF -BEER 27,222 25,000 25,502 30,000 10,215 30,000 30,000 32,000 32,000 6420 - GOLF -FOOD 23,786 25,000 42,701 30,000 28,804 34,000 34,000 36,000 36,000 6421 - GOLF -NON ALCOHOLIC BEVERAGES 17,635 18,000 13,725 20,000 2,745 16,000 16,000 17,000 17,000 6422 - GOLF - KITCHEN SUPPLIES 9,325 7,000 25,862 6,000 7,047 7,000 7,000 8,000 8,000 6423 - GOLF -CASH DISCOUNT -1,301 -1,000 -775 -1,000 -948 -1,000 -1,000 -1,000 -1,000 6424 - GOLF FREIGHT ON RESALE MDSE 3,394 3,000 4,172 3,000 2,377 3,000 3,000 3,000 3,000 6425 - VISA/BANK CHARGES 13,941 17,000 0 0 0 0 0 6426 - HANDICAP FEE 1,628 1,500 795 2,000 389 1,500 1,500 1,500 1,500 6427 - GOLF - RENTAL EQUIPMENT 829 0 1,091 City of Apple Valley 312 Department Expense Summary Budget Years (2015 -2016) GOLF 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6428 - GOLF LESSONS 3,145 4,672 0 6429 - GOLF - LIQUOR 8,699 7,000 8,384 8,000 2,190 8,000 8,000 9,000 9,000 6430 - GOLF -WINE 579 2,000 1,040 4,000 827 4,000 4,000 4,000 4,000 6401 -EXPENDITURES 203,881 174,500 227,882 175,000 111,817 176,500 176,500 182,500 182,500 6510 - LIQUOR 0 0 0 0 0 0 0 0 0 6520 - WINE 0 0 0 0 0 0 0 0 0 6501 - TAXABLE /NON -TAXABLE MISC RESAL 0 0 0 0 0 0 0 0 0 6610 - DEPRECIATION 83,491 160,500 159,987 170,100 87,459 164,200 164,200 162,100 162,100 6601 - TOTAL DEPRECIATION 83,491 160,500 159,987 170,100 87,459 164,200 164,200 162,100 162,100 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 50,000 0 50,000 50,000 50,000 50,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 100,000 145,000 15,000 155,000 175,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 61,000 3,313 27,000 24,000 15,000 12,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 211,000 3,313 222,000 89,000 220,000 237,000 6810 - CONSTRUCTION IN PROGRESS 0 11,668 0 6801 - TOTAL CONSTRUCTION COSTS 0 11,668 0 7015 - DEBT SERVICE - INTEREST 786 7016 - INTERFUND LOAN - INTEREST 7,321 15,184 14,715 0 13,595 13,595 13,100 12,510 7001 - TOTAL INTEREST AND FISCAL FEES 7,321 15,184 14,715 786 13,595 13,595 13,100 12,510 6001 - EXPENDITURES 1,251,822 1,175,971 1,500,605 1,485,198 699,522 1,488,147 1,514,605 1,525,645 1,715,550 313 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 207,783 213,032 267,983 725,000 259,425 258,770 272,815 272,815 6111 Salary - Parttime 6112 Salary- Seasonal Temp 210,000 230,000 210,000 210,000 347,740 210,000 363,095 6113 Overtime - Reg 12,000 12,000 12,000 12,000 12,000 12,000 12,000 6114 Overtime - Temp 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6123 Salaries - Other 4,132 5,346 5,360 8,825 8,825 12,990 12,990 6138 Medicare 6,321 6,704 7,211 7,140 9,125 7,395 9,610 6139 FICA 27,027 28,667 30,835 24,755 39,015 25,840 41,100 6141 Pension - PERA 16,234 15,832 20,832 21,170 21,120 22,335 22,335 6142 Workers Compensation 7,115 5,111 5,909 10,063 12,210 11,670 15,175 6143 Unemployment Compensation 6144 Long -term Disability Insurance 615 633 793 764 775 820 820 6145 Hospital & Life Insurance 40,200 41,746 48,600 50,880 54,900 57,780 57,480 Total 533,427 561,071 611,523 725,000 607,022 766,480 635,645 809,420 6210 OFFICE SUPPLIES 500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6211 SMALL TOOL & EQUIPMENT Misc 8,000 8,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 8,000 8,000 5,000 5,000 5,000 5,000 5,000 5,000 6212 MOTOR FUELS /OILS 22,000 16,000 16,000 18,000 18,000 18,000 19,000 19,000 Total 22,000 16,000 16,000 18,000 18,000 18,000 19,000 19,000 6213 FERTILIZER 12,000 14,000 13,000 12,000 13,000 13,000 14,000 14,000 Total 12,000 14,000 13,000 12,000 13,000 13,000 14,000 14,000 6214 CHEMICALS 17,500 18,000 22,000 21,000 21,000 21,000 21,000 21,000 Total 17,500 18,000 22,000 21,000 21,000 21,000 21,000 21,000 6215 EQUIPMENT - PARTS Mowers, Irrigation, Tractors 20,000 20,000 26,000 23,000 24,000 24,000 25,000 25,000 Total 20,000 20,000 26,000 23,000 24,000 24,000 25,000 25,000 6216 EQUIPMENT - TIRES /BATTERIES 1,000 2,000 2,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 2,000 2,000 1,000 1,000 1,000 1,000 1,000 6229 GENERAL SUPPLIES Operations 17,500 17,000 20,000 22,000 22,000 22,000 23,000 23,000 Misc 1,500 2,000 2,000 3,000 3,000 3,000 3,000 3,000 Grass Seed, Sod 13 13,000 12,000 13,000 13,000 13 13,000 13,000 Total 32,000 32,000 34,000 38,000 38,000 38,000 39,000 39,000 6235 CONSULTANT SERVICES Liquor Operations - Training 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6237 TELEPHONE /PAGERS Clubhouse, Maintenance 8,000 10,000 12,000 12,000 12,000 12,000 12,000 12,000 Total 8,000 10,000 12,000 12,000 12,000 12,000 12,000 12,000 6239 PRINTING /PUBLISHING Promotion Flyers 3,000 5,000 8,000 7,000 8,000 8,000 9,000 9,000 Total 3,000 5,000 8,000 7,000 8,000 8,000 9,000 9,000 6240 C. SERVICE /GARBAGE REMOVAL 3,000 4,000 4,000 7,000 8,000 8,000 8,000 8,000 Total 3,000 4,000 4,000 7,000 8,000 8,000 8,000 8,000 6249 OTHER CONTRACTUAL SERVICES Filters, Exterminator, Alarms, WiFi, Aerating (deep tine), Elevator Insp. 5,000 6,000 15,000 13,000 14,000 14,000 15,000 15,000 Total 5,000 6,000 15,000 13,000 14,000 14,000 15,000 15,000 6255 UTILITIES - ELECTRIC 20,000 20,000 21,000 28,000 28,000 28,000 29,000 29,000 Total 20,000 20,000 21,000 28,000 28,000 28,000 29,000 29,000 6257 UTILITIES - NATURAL GAS Propane /Water /Sewer 20,000 17,000 15,000 15,000 16,000 16,000 16,000 16,000 Total 20,000 17,000 15,000 15,000 16,000 16,000 16,000 16,000 314 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Winterize Sprinkler System 9,000 6,000 6,000 5,000 5,000 5,000 5,000 5,000 Rebuild Various Equip 9,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 18,000 11,000 11,000 10,000 10,000 10,000 10,000 10,000 6266 REPAIRS - BUILDINGS 18,000 7,000 5,000 4,000 4,000 4,000 4,000 4,000 Total 18,000 7,000 5,000 4,000 4,000 4,000 4,000 4,000 6269 REPAIRS - OTHER 3,000 3,000 3,000 1,000 1,000 1,000 1,000 1,000 Total 3,000 3,000 3,000 1,000 1,000 1,000 1,000 1,000 6275 SCHOOL /CONF /EXP - LOCAL Maint. Certification 500 500 1,500 1,000 1,000 1,000 1,000 1,000 Total 500 500 1,500 1,000 1,000 1,000 1,000 1,000 6276 SCHOOL /CONF /EXP - OTHER National Conf - 2,000 1,500 1,500 Total - 2,000 - - 1,500 1,500 - - 6277 MILEAGE ALLOWANCE 1,800 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 1,800 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6278 SUBSISTENCE - 400 250 250 Total - 400 - - 250 250 - - 6280 DUES & SUBSCRIPTIONS MGA /PGA 2,800 3,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 2,800 3,000 4,000 4,000 4,000 4,000 4,000 4,000 6281 UNIFORM /CLOTHING ALLOWANCE 2,000 3,000 5,000 3,000 3,000 3,000 4,000 4,000 Total 2,000 3,000 5,000 3,000 3,000 3,000 4,000 4,000 6310 RENTAL EXPENSE Chemical Toilets 3,000 3,000 3,000 2,500 2,500 2,500 3,000 3,000 H2O Coolers 2,000 2,000 2,000 1,500 1,500 1,500 2,000 2,000 Small Equipment 2,500 3,000 3,000 500 500 500 1,000 1,000 Total 7,500 8,000 8,000 4,500 4,500 4,500 6,000 6,000 6311 INSURANCE 32,000 37,000 37,000 37,000 34,000 34,000 35,700 35,700 Total 32,000 37,000 37,000 37,000 34,000 34,000 35,700 35,700 6399 OTHER CHARGES Golf Lessons 4,000 4,000 3,000 1,000 3,000 3,000 1,000 1,000 Teemaster 8,000 8,000 7,500 7,500 7,500 7,500 7,500 7,500 Interest - Inter Fund Loan (to 7016) Building Reservation Software 800 800 Total 12,000 12,000 10,500 8,500 11,300 11,300 8,500 8,500 6610 DEPRECIATION Equipment 65,000 48,000 43,000 43,000 37,100 37,100 35,000 35,000 Carts 32,500 45,400 45,400 45,400 45,400 45,400 45,400 Building & Sewer Extension 80,000 81,700 81,700 81,700 81,700 81,700 81,700 Total 65,000 160,500 170,100 170,100 164,200 164,200 162,100 162,100 7016 Interfund Loan Interest Sewer Extension 5,815 5,815 5,170 5,170 5,000 4,535 Club House 8,000 7,665 7,665 7,500 7,500 7,200 7,340 Mowers 1,235 1,235 925 925 900 635 Total - 8,000 14,715 14,715 13,595 13,595 13,100 12,510 6323 Interest on capital Lease Carts & mowers 7,500 2,360 2,360 1,780 1,780 1,600 1,320 Total - 7,500 2,360 2,360 1,780 1,780 1,600 1,320 6730 CAPITAL OUTLAY - VEHICLES Replace #522 - 1999 Fairway Mower 50,000 50,000 Replace unit #520 - 2005 greensmower 30,000 30,000 Replace unit #523 - 2005 greensmower - - 30,000 30,000 Replace unit #517 - 2001 workman 20,000 20,000 Replace unit #526 - 2001 workman - - 20,000 20,000 Total - - 50,000 50,000 50,000 50,000 50,000 50,000 315 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP Parking Lot Overlay 100,000 - 100,000 - 100,000 100,000 Parking lot lights 25,000 - - 25,000 Cart path overlays 20,000 15,000 20,000 15,000 Entrance marquee sign 35,000 35,000 Total - - 100,000 - 145,000 15,000 155,000 175,000 6740 CAPITAL OUTLAY - OTHER ITEMS A/V Equip (projector, laptop,tablets) 20,000 3,000 5,000 5,000 Televisions 2,000 2,000 Kitchen Equip (salamander) 3,000 Kitchen Equipment (Warmer oven) 15,000 15,000 2 -Door refrigerator 2,000 2,000 Banquet /Bar Furniture 12,000 5,000 10,000 7,000 10,000 7,000 POS System (F & B, hand - helds) 4,000 4,000 Kaivac Sanitizer Machine 5,000 Small Sprayer Unit for Maintenance 15,000 20,000 Total - - 61,000 34,000 27,000 24,000 15,000 12,000 6322 UNCOLLECTABLE CHECKS 6423 CASH DISCOUNT (2,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) 6410 POWER CARTS RENTAL 17,000 3,000 3,000 500 3,000 3,000 1,000 1,000 6424 FREIGHT ON RESALE MDSE 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6411 GOLF -BAGS & UMBRELLAS 3,000 5,000 5,000 3,000 3,000 3,000 3,000 3,000 6412 BALLS 14,000 14,000 13,000 10,000 11,000 11,000 11,000 11,000 6413 CAPS /HATS /CLOTHING 18,000 18,000 18,000 20,000 21,000 21,000 22,000 22,000 6414 CLUBS 16,000 12,000 13,000 11,000 12,000 12,000 12,000 12,000 6415 GLOVES 3,000 4,000 5,000 4,000 4,000 4,000 4,000 4,000 6416 SHOES 4,000 7,000 6,000 5,000 6,000 6,000 5,000 5,000 6417 CIGARS 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6419 BEER 22,000 25,000 30,000 29,000 30,000 30,000 32,000 32,000 6420 FOOD 21,000 25,000 30,000 33,000 34,000 34,000 36,000 36,000 6421 NON - ALCOHOLIC BEVERAGES 16,000 18,000 20,000 15,000 16,000 16,000 17,000 17,000 6422 KITCHEN SUPPLIES 4,000 7,000 6,000 6,000 7,000 7,000 8,000 8,000 6351 VISA COSTS 16,000 17,000 17,000 17,000 17,000 17,000 18,000 18,000 6426 HANDICAP FEE 8,000 1,500 2,000 1,000 1,500 1,500 1,500 1,500 6418 PRO SHOP -OTHER 5,000 5,000 8,000 12,000 12,000 12,000 13,000 13,000 6510 LIQUOR 5,000 7,000 8,000 8,000 8,000 8,000 9,000 9,000 6520 WINE 500 2,000 4,000 3,000 4,000 4,000 4,000 4,000 Total 175,500 174,500 192,000 181,500 193,500 193,500 200,500 200,500 Total Net of Personnel 510,600 614,900 873,675 731,175 881,125 748,125 890,000 906,130 TOTAL EXPENSES $ 1,044,027 $ 1,175,971 $ 1,485,198 $ 1,456,175 $ 1,488,147 $ 1,514,605 $ 1,525,645 $ 1,715,550 316 Apple lley Notes: This page left intentionally blank 317 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 63 5205 Sports Arena DESCRIPTION OF ACTIVITY The Sports Arena was built specifically to service the community indoor skating program. The facility is jointly owned and shared with School District 196. It is an excellent example of two government entities sharing resources. The arena services the Apple Valley and Eastview Hockey associations and provides leisure opportunities with public skating sessions. The facility offers an excellent Learn to Skate program which teaches 300 -400 young students per year the basics of skating. Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota communities traditionally provide indoor skating facilities for their communities. Skating is part of our heritage and is an important part of our mission. There are no non - profit or private sector ice facilities in our area. Thousands of participants can utilize the facility each week during the winter months. Events include Learn to Skate lessons, hockey practices and games, and public skating sessions. Each of these programs bring spectators and fans. Performance can be measured by the amount of hours rented by our user groups. The Sports Arena converts from ice to four indoor tennis courts during the summer months (April- September). All city sponsored tennis lessons are run through the arena. The facility is shared with School District 196 which uses it for its programs. Tennis is considered a lifetime sport which fits perfectly into our mission statement by producing adequate physical facilities and program opportunities. Private facilities do provide tennis lessons, but we do not have any indoor private tennis courts in Apple Valley. We currently share our tennis programs with the VAA. The VAA registers students and hire teaching staff and they rent the courts from the arena. MAJOR OBJECTIVES FOR 2015 Pursue staffing efficiencies to meet the changing demand of the operation. — Comprehensive Key 3 — Business Oriented Migrate into a reservation software system that will allow up -to -date information access from multiple locations within the City organization; i.e., Sports Arena, Hayes Park Arena, Parks & Recreation Administration, and Finance. — Comprehensive Key 3 — Business Oriented Adhere to the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because 318 we operated electric ice resurfacers and ice edgers. — Comprehensive Key 3 — Business Oriented, Key 5 — Safe IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Item 2011 2012 2013 2014 2015 Hours of Ice time rented 1017 1040 1250 1250 1250 # of Skating Lesson Participants 311 325 329 400 400 Hours of Dry Floor Time rented 200 200 200 200 200 Regular Status Personnel Schedule — #hours Adopted Adopted Adopted Projected Projected Position Title 2012 2013 2014 2015 2016 Arena Manager 2080 2080 2080 2080 2080 Arena Office Supervisor 1580 1560 1450 1450 1580 Tech Specialist 1040 1040 1560 0 0 Working Foreman - - - 520 520 Pooled Park Maintenance 1040 2080 1560 1560 1560 Rec Facility Attendant 4 4 Oi 1455 1455 Rec Facility -Asst 4 4 Oi 1190 1190 Rec Program Director /Asst 4 4 Oi 545 545 Lead Instructor OO OO 550 490 490 Instructor I , II OO OO 650 650 650 Supervisor 500 500 880 45 45 Facility Attendant - Lead 4 2 1 825 825 Facility Attendant 4 4 720 725 725 OO Note: Not budgeted by position in prior years 319 Summary Budget Department 63 Business Unit # 5205 (Arena 1) 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 130,565 125,852 135,441 155,000 161,000 161,000 161,000 Tennis Revenue (Dry Floor) 4 3 2 7 7 7 7 School District Share 250,510 213,785 204,393 237,315 260,000 242,200 251,000 Sales / Concession 3 3 3 4 4 4 4 Other 17,837 18,127 38,791 12,000 12,000 12,000 12,000 406,064 364,940 385,190 415,615 444,300 426,500 435,300 Expenditures: Salaries & Wages 234 264,983 248,784 258,370 263,875 272,850 285,500 Emp. Benefits 54 55,265 57,008 75,601 58,089 69,760 79,345 Supplies 17,526 17,037 10,961 20,500 22,500 25,250 21,000 Contractual Serv. 37,017 35,539 39,623 45,500 45,740 47 47 Utilities 64,881 66,649 67,606 74,500 74,500 74,500 74,500 Repairs & Maint. 5 6 19,507 19,000 19,000 19,500 19,500 Training /Travel /Dues 2 2 2 2 2 4 2 Other Exp. 11,055 13,241 6 5 5 7,160 8 Depreciation 80,557 50,091 54 47,500 58,300 60,900 60,900 Total Exp 507,039 511 506,458 548,571 550,494 582,320 599,605 Net Income (loss) (100,975) (146,775) (121,268) (132,956) (106,194) (155,820) (164,305) Change in Cash: Less: Capital outlay (33,500) (24,752) - (38,000) (65,000) - - Add: Depreciation 80,557 50,091 54 47,500 58,300 60,900 60,900 Net (decrease) in Cash (53,918) (121,436) (66,859) (123,456) (112,894) (94,920) (103,405) City of Apple Valley 320 Department Expense Summary Budget Years (2015 -2016) ARENA 1 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 167,485 155,838 147,437 160,678 94,946 160,876 160,875 168,580 168,580 6111 -SALARY PART -TIME 44,118 46,635 47,246 58,949 24,086 64,520 64,520 68,200 68,200 6112 - SALARY - SEASONAL TEMP 45,402 48,500 46,854 31,671 23,279 33,000 33,000 34,000 34,000 6113 - OVERTIME - REGULAR EMPLOYEES 6,281 2,100 8,296 7,500 5,402 7,500 7,500 7,500 7,500 6114 - OVERTIME PART -TIME EMPLOYEES 199 170 0 6118 -VACATION PAY 1,630 -1,703 0 6121 - INSURANCE CASH BENEFIT 495 842 223 6122 - COMP REQUEST -627 -432 -1,129 6123 - SALARY -OTHER 5,297 5,077 6,955 6,955 7,220 7,220 6124 - OVERTIME - SEASONAL TEMP 0 74 0 6105 - SALARIES AND WAGES 264,983 258,370 248,784 263,875 146,807 272,851 272,850 285,500 285,500 6138 - MEDICARE 3,286 4,033 3,488 3,728 2,056 3,955 3,955 4,140 4,140 6139 - FICA 14,049 17,244 14,912 15,942 8,789 16,915 16,915 17,700 17,700 6141 - PENSIONS -PERA 13,901 17,315 15,202 16,299 7,420 15,435 15,435 21,415 21,415 6142 - WORKERS COMPENSATION 4,265 4,148 3,376 3,945 1,673 4,175 4,175 5,485 5,485 6143 - UNEMPLOYMENT COMPENSATION 74 99 105 6144 - LONG -TERM DISABILITY INSURANCE 298 461 317 475 135 480 480 485 485 6145 - MEDICAL INSURANCE 17,784 32,400 17,747 17,700 9,045 28,800 28,800 30,120 30,120 6146 - DENTAL INSURANCE 1,591 1,716 829 6147 - LIFE INSURANCE -BASIC 18 18 9 6148 - LIFE INSURANCE -SUPP /DEPEND 0 132 42 6125 - EMPLOYEE BENEFITS 55,265 75,601 57,008 58,089 30,102 69,760 69,760 79,345 79,345 6210 - OFFICE SUPPLIES 101 500 0 500 126 550 550 550 550 6211 - SMALL TOOLS & EQUIPMENT 1,159 1,000 1,058 1,000 352 1,100 1,100 1,100 1,100 6212 - MOTOR FUELS /OILS 335 500 112 500 28 500 500 500 500 6214 - CHEMICALS 7,258 5,000 0 5,000 0 8,100 8,100 5,100 5,100 6215 - EQUIPMENT -PARTS 132 2,500 1,194 2,500 346 4,000 4,000 2,750 2,750 6229 - GENERAL SUPPLIES 8,051 11,000 8,597 13,000 7,143 11,000 11,000 11,000 11,000 6205 - SUPPLIES 17,037 20,500 10,961 22,500 7,995 25,250 25,250 21,000 21,000 6235 - CONSULTANT SERVICES 0 0 21 6237 - TELEPHONE /PAGERS 3,472 3,500 3,497 3,500 1,651 4,200 4,200 4,200 4,200 6239 - PRINTING 863 1,200 932 1,440 230 1,450 1,450 1,450 1,450 6240 - CLEANING SERVICE /GARBAGE 30,078 40,000 34,763 40,000 0 41,000 41,000 41,000 41,000 6249 - OTHER CONTRACTUAL SERVICES 1,126 800 431 800 218 800 800 800 800 6230 - CONTRACTUAL SERVICES 35,539 45,500 39,623 45,740 2 47,450 47 47,450 47 6255 - UTILITIES - ELECTRIC 29,701 31,500 31,567 31,500 14,424 31,500 31,500 31,500 31,500 6256 - UTILITIES - NATURAL GAS 13,052 24,000 19,317 24,000 14,749 24,000 24,000 24,000 24,000 6257 - UTILITIES - PROPANE /WATER /SEWER 23,896 19,000 16,722 19,000 1,716 19,000 19,000 19,000 19,000 6250 - UTILITIES 66,649 74,500 67,606 74,500 30,890 74,500 74,500 74,500 74,500 6265 - REPAIRS - EQUIPMENT 2,819 7,000 7,306 7,000 469 7,000 7,000 7,000 7,000 City of Apple Valley 321 Department Expense Summary Budget Years (2015 -2016) ARENA 1 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6266 - REPAIRS - BUILDING 3,874 12,000 12,202 12,000 5,321 12,500 12,500 12,500 12,500 6260 - REPAIRS AND MAINTENA 6,693 19,000 19,507 19,000 5,789 19,500 19,500 19,500 19,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 600 155 600 100 600 600 600 600 6276 - SCHOOLS /CONFERENCES /EXP OTHER 716 0 356 0 0 2,000 2,000 6277 - MILEAGE /AUTO ALLOWANCE 0 500 0 500 0 600 600 600 600 6278 - SUBSISTENCE ALLOWANCE 50 0 0 6279 - EDUCATION ASSISTANCE 0 0 6280 - DUES & SUBSCRIPTIONS 565 500 705 500 330 550 550 550 550 6281 - UNIFORM /CLOTHING ALLOWANCE 885 1,000 1,330 1,000 47 1,200 1,200 1,200 1,200 6270 - TRNG /TRAVL /DUES /UNIF 2 2,600 2,546 2,600 478 4,950 4,950 2,950 2,950 6310 - RENTAL EXPENSE 0 0 0 0 0 6311 - INSURANCE - PROPERTY /LIABILITY 9,300 2,400 2,400 2,500 1,250 3,700 3,700 4,900 4,900 6333 - GENERAL -CASH DISCOUNTS -92 -294 -66 6351 - VISA /BANK CHARGES 935 500 506 500 500 500 500 6399 - OTHER CHARGES 2,796 2,100 2,746 2,890 1,518 2,960 2,960 3,060 3,060 6301 - OTHER EXPENDITURES 12,004 4,500 5,786 5,890 3,208 7 7,160 8,460 8,460 6425 - VISA /BANK CHARGES 720 500 0 0 0 6401 - EXPENDITURES 720 500 0 0 0 6540 - TAXABLE MISC FOR RESALE 517 228 186 6501 - TAXABLE /NON - TAXABLE MISC RESAL 517 228 186 6610 - DEPRECIATION 50,091 47,500 54,409 58,300 26,981 60,900 60,900 60,900 60,900 6601 - TOTAL DEPRECIATION 50,091 47,500 54,409 58,300 26,981 60,900 60,900 60,900 60,900 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 50,000 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 65,000 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 65,000 0 50,000 0 6001 - EXPENDITURES 511 548,571 506,458 615,494 254,557 632,321 582,320 599,605 599,605 322 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 152,558 155,838 160,678 160,678 160,876 160,876 168,580 168,580 6111 Salary - Parttime 58,635 46,635 58,949 58,949 64,520 64,520 68,200 68,200 6112 Salary - Seasonal Temp 39,300 48,500 31,671 31,671 33,000 33,000 34,000 34,000 6113 Overtime - Regular 750 2,100 7,500 7,500 7,500 7,500 7,500 7,500 6123 Salaries - Other 4,439 5,297 5,077 5,077 6,955 6,955 7,220 7,220 6138 Medicare 3,702 4,033 3,728 3,728 3,955 3,955 4,140 4,140 6139 FICA 15,929 17,244 15,942 15,942 16,915 16,915 17,700 17,700 6141 Pension - PERA 16,865 17,315 16,299 16,299 15,435 15,435 21,415 21,415 6142 Worker's Compensation 4,926 4,148 3,945 3,945 4,175 4,175 5,485 5,485 6144 Long -term Disability Insurance 372 461 475 475 480 480 485 485 6145 Hospital & Life Insurance 24 32,400 17,700 17,700 28,800 28,800 30 30,120 Total 322 333 321 321,964 342 342,611 364,845 364,845 6210 OFFICE SUPPLIES 500 500 500 500 550 550 550 550 Total 500 500 500 500 550 550 550 550 6211 SMALL TOOL & EQUIPMENT Miscellaneous Equipment and Tools 1,000 1,000 1,000 1 1,100 1,100 1 1 Total 1 1,000 1,000 1 1 1 1 1 6212 MOTOR FUELS /OILS Propane 200 500 500 500 500 500 500 500 Total 200 500 500 500 500 500 500 500 6214 CHEMICALS Freon for Compressors - Refill R22 2,000 5,000 5 5,000 8,100 8,100 5 5,100 Total 2 5 5 5,000 8 8,100 5,100 5,100 6215 EQUIPMENT - PARTS Resurfacers 2 2,500 2,500 2 4 4 2 2 Compressors Total 2 2 2 2,500 4 4,000 2,750 2,750 6229 GENERAL SUPPLIES 11 11,000 11,000 11 11 11 11 11 POS System 2 2,000 Total 11 11 13 13,000 11 11,000 11,000 11,000 6237 TELEPHONE Phone 3 3,500 3,500 3,500 4 4 4 4 Total 3 3 3 3,500 4 4,200 4,200 4,200 6239 PRINTING /PUBLISHING Ticket Printing, News Ads 1 1,200 1,200 1 1 1 1 1 Copier annual maintenance fee 240 240 250 250 250 250 Total 1 1 1 1,440 1 1,450 1,450 1,450 6240 C. SERVICE /GARBAGE REMOVAL Janitor - Furnished by School Dist 39 40,000 40,000 40 41 41 41 41 Total 39 40 40 40,000 41 41,000 41,000 41,000 6249 OTHER CONTRACTUAL SERVICES Misc Contractual 500 500 500 500 500 500 500 500 ASCAP 300 300 300 300 300 300 300 300 Total 800 800 800 800 800 800 800 800 6255 UTILITIES - ELECTRIC Electric 31,500 31,500 31 31,500 31,500 31,500 31 31,500 Total 31 31,500 31,500 31 31,500 31,500 31 31 6256 UTILITIES - NATURAL GAS Natural Gas 24,000 24,000 24 24,000 24,000 24,000 24 24,000 Total 24,000 24,000 24,000 24 24,000 24,000 24 24 6257 UTILITIES - OTHER Water and Sewer 19,000 19,000 19 19,000 19,000 19,000 19 19,000 Total 19 19,000 19,000 19 19,000 19,000 19 19 6265 REPAIRS - EQUIPMENT Misc Repairs 5,500 7,000 7 7,000 7,000 7,000 7 7,000 Total 5,500 7,000 7,000 7 7,000 7,000 7 7 6266 REPAIRS - BUILDINGS Misc Repairs 12,000 12,000 12 12,000 12,500 12,500 12 12,500 Total 12,000 12,000 12,000 12 12,500 12,500 12 12 6275 SCHOOL /CONF /EXP - LOCAL MN Ice Arena Managers Conf 600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 6276 SCHOOL /CONF /EXP - OTHER National Conference 2,000 2,000 2,000 323 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total 2,000 - - - 2,000 2,000 - - 6277 MILEAGE ALLOWANCE Misc Mileage 500 500 500 500 600 600 600 600 Total 500 500 500 500 600 600 600 600 6279 EDUCATION ASSISTANCE Tuition Rembusement 500 Total 500 - - - - - - - 6280 DUES & SUBSCRIPTIONS ISIA & Managers Assoc. 500 500 500 500 550 550 550 550 Total 500 500 500 500 550 550 550 550 6281 UNIFORM /CLOTHING ALLOWANCE Employee ID Jackets, etc. 1,000 1,000 1,000 1,000 1,200 1,200 1,200 1,200 Total 1,000 1,000 1,000 1,000 1,200 1,200 1,200 1,200 6310 RENTAL EXPENSE Copier (City owned in 2013) 1,000 - Total 1,000 - - - - - - - 6311 INSURANCE General Liability 9,300 2,400 2,500 2,500 3,700 3,700 4,900 4,900 Total 9,300 2,400 2,500 2,500 3,700 3,700 4,900 4,900 6399 OTHER CHARGES LOGIS 2,100 2,100 2,890 2,890 2,960 2,960 3,060 3,060 Total 2,100 2,100 2,890 2,890 2,960 2,960 3,060 3,060 6610 DEPRECIATION 49,500 47,500 58,300 58,300 60,900 60,900 60,900 60,900 Total 49,500 47,500 58,300 58,300 60,900 60,900 60,900 60,900 6425 VISA/BANK CHARGES 500 500 500 500 500 500 500 Total - 500 500 500 500 500 500 500 6735 CAPITAL OUTLAY - OTHER IMPROV Replace Cooling Tower 100,000 completed in 2014 Less: School District Share (50,000) Total - - - - 50,000 - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Ice Resurfacer 130,000 130,000 Less: School District Share (65,000) (65,000) Replace Locker Room Flooring Replace Music /Public Address System Replace Lobby /Restroom Flooring 38,000 Total 38,000 - 65,000 65,000 - - - - Total Net of Personnel 258,700 214,600 293,530 293,530 289,710 239,710 234,760 234,760 TOTAL EXPENSES $ 581,136 $ 548,571 $ 615,494 $ 615,494 $ 632,321 $ 582,321 $ 599,605 $ 599,605 324 Apple lley Notes: This page left intentionally blank 325 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Hayes Park Arena DESCRIPTION OF ACTIVITY The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey associations which together have over 500 registered participants. The hockey association sponsors several tournaments and hosts playoff games which bring in teams from all over the state. Not only does this benefit the arena but also local merchants in the area. During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for soccer and lacrosse practices and games. The facility is in high demand early in the season prior to the outdoor fields being ready for use. We have several adult soccer teams that utilize the arena. The dry floor rental provides an important revenue source for the facility. MAJOR OBJECTIVES FOR 2015 Continue to establish a robust summer ice schedule for the Hayes Park Arena. The season will start in June and the goal will be to sell at least 40 ice hours a week in order to make budget projections. — Comprehensive Key 3 — Business Oriented, Key 6 — Play and Preserve, and Key 7 — Healthy and Active Migrate into a reservation software system that will allow up -to -date information access from multiple locations within the City organization; i.e., Sports Arena, Hayes Park Arena, Parks & Recreation Administration, and Finance. — Comprehensive Key 3 — Business Oriented Recruit, reassign and train new staff to fill the summer ice hours. — Comprehensive Key 3 — Business Oriented, Key 6 — Play and Preserve, and Key 7 — Healthy and Active Adhere to the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because we operated electric ice resurfacers and ice edgers. — Comprehensive Key 3 — Business Oriented, Key 5 — Safe 326 IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Item 2011 2012 2013 2014 2015 Hours Ice Time Rented 1065 1100 1200 1200 1220 Hours Dry Floor Time Rented 311 325 325 325 300 Personnel Schedule — #hours Adopted Adopted Adopted Projected Projected Position Title 2012 2013 2014 2015 2016 Working Foreman 1040 1040 - 1560 1560 Tech Specialist - - 1 - - Pooled Park Maintenance 04 04 520 520 520 Rec Facility Attendant /Asst 4 4 4 520 520 Rec Program Director /Asst 4 4 4 40 40 Supervisor 2 OO OO OO 25 25 Facility Attendant -Lead 4 4 1440 300 200 Facility Attendant 4 4 (D- 2 2 Arena Bldg Supervisor OO OO 500 25 25 Facility Supervisor OO OO 1 600 600 OO Note: Not budgeted by position in prior years 327 Summary Budget Department 64 Business Unit # 5260 Hayes Arena II 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 208 246 220 229 290 290 290 Soccer Revenue 33 32 37 26 26 26 26 Sales / Concession 1, 653 3 1, 590 1, 000 2 2 2 Other 1, 830 - - 2 2 2 2 244 282 258 258 320 320 320 Expenditures: Salaries & Wages 80 55 53 83 92 75 85 Emp. Benefits 10 8 8 9 14 24 15 Supplies 9 8 9 12 15 17 13 Contractual Serv. 4 4 4 6 5 5 5 Utilities 56 54 59 60 60 81 81 Repairs & M ai nt. 13 13 3 15 15 21 21 Training /Travel /Dues - - 282 - - 1 1 Other Exp. 9 9 9 9 9 11, 500 12 Items for Resale 924 223 621 - - - - Depreciation 86 87 90 83,500 90 91 91 Debt Service - Interest 20 14 10 10,600 5 - - Total Exp 293 256 250 290 308 328 326 Operating Income(loss) (48 26 8 (32 11 (8 (6 Other Income (Expense): Property Tax Levy 120 120 121 121,000 121 121 121 Net Income (Loss) 71 146 129 88 132 112 114 Change in Cash: Add Depreciation: 86 87 90 83 90 91 91 Less: Capital Outlay - - - (14 - (17 - Principal portion of Debt (100 - - (110 (115 - - Net Increase (decr.) in Cash 58 233 219 47 108 186 206 2015 CAPITAL OUTLAY Floor Scrubber 7 Skate Sharpener 10,000 17,500 City of Apple Valley 328 Department Expense Summary Budget Years (2015 -2016) ARENA II 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 16,508 29,338 10,734 41,818 0 29,950 29,950 30,700 30,700 6111 -SALARY PART -TIME 31,761 40,610 35,750 34,790 24,485 30,340 30,340 37,625 37,625 6112 - SALARY - SEASONAL TEMP 3,940 11,000 5,427 12,030 773 13,000 13,000 14,000 14,000 6113 - OVERTIME - REGULAR EMPLOYEES 2,790 1,276 0 6114 - OVERTIME PART -TIME EMPLOYEES 453 1,700 84 1,700 0 1,700 1,700 1,700 1,700 6123 - SALARY -OTHER 0 999 0 1,773 0 735 735 1,500 1,500 6105 - SALARIES AND WAGES 55,451 83,647 53,270 92 25,259 75,725 75,725 85,525 85,525 6138 - MEDICARE 659 923 766 1,336 366 1,100 1,100 1,240 1,240 6139 - FICA 2,817 3,946 3,276 5,711 1,566 4,695 4,695 5,300 5,300 6141 - PENSIONS -PERA 3,291 3,694 3,798 5,788 1,797 2,430 2,430 6,415 6,415 6142 - WORKERS COMPENSATION 1,351 923 788 1,871 366 1,575 1,575 2,415 2,415 6144 - LONG -TERM DISABILITY INSURANCE 87 0 0 0 6145 - MEDICAL INSURANCE 251 0 146 0 0 0 14,400 6125 - EMPLOYEE BENEFITS 8,369 9,573 8,775 14 4,095 9,800 24 15,370 15,370 6210 - OFFICE SUPPLIES 0 0 0 0 137 6211 - SMALL TOOLS & EQUIPMENT 395 2,000 1,091 2,000 123 2,250 2,250 2,250 2,250 6212 - MOTOR FUELS /OILS 78 100 40 100 0 100 100 100 100 6214 - CHEMICALS 1,000 1,000 0 1,100 1,100 1,100 1,100 6215 - EQUIPMENT-PARTS 434 1,500 566 1,500 0 1,500 1,500 1,500 1,500 6216 - VEHICLES - TIRES /BATTERIES 397 0 0 6229 - GENERAL SUPPLIES 6,714 8,000 7,399 11,250 4,401 12,100 12,100 8,100 8,100 6205 - SUPPLIES 8,018 12,600 9,095 15,850 4,662 17,050 17,050 13,050 13,050 6237 - TELEPHONE /PAGERS 2,490 3,800 2,540 2,800 1,209 2,800 2,800 2,800 2,800 6239 - PRINTING 0 400 17 400 325 500 500 600 600 6240 - CLEANING SERVICE /GARBAGE 1,900 1,500 1,900 1,500 950 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 193 500 476 500 262 500 500 500 500 6230 - CONTRACTUAL SERVICES 4,582 6,200 4,933 5,200 2 5,800 5,800 5,900 5,900 6255 - UTILITIES - ELECTRIC 37,994 36,000 40,417 36,000 17,655 46,000 46,000 46,000 46,000 6256 - UTILITIES - NATURAL GAS 14,382 22,000 16,270 22,000 15,937 32,000 32,000 32,000 32,000 6257 - UTILITIES - PROPANE /WATER /SEWER 2,096 2,500 2,841 2,500 840 3,000 3,000 3,000 3,000 6250 - UTILITIES 54,473 60,500 59,528 60,500 34 81,000 81,000 81,000 81,000 6265 - REPAIRS - EQUIPMENT 908 4,000 799 4,000 309 5,000 5,000 5,000 5,000 6266 - REPAIRS - BUILDING 12,972 11,000 3,151 11,000 1,798 16,000 16,000 16,000 16,000 6260 - REPAIRS AND MAINTENA 13,881 15,000 3,950 15,000 2 21,000 21,000 21,000 21,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 0 0 0 300 300 300 300 6276 - SCHOOLS /CONFERENCES /EXP OTHER 232 0 6277 - MILEAGE /AUTO ALLOWANCE 0 0 100 100 100 100 6278 - SUBSISTENCE ALLOWANCE 50 0 6280 - DUES & SUBSCRIPTIONS 0 0 0 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 0 0 0 0 0 600 600 600 600 City of Apple Valley 329 Department Expense Summary Budget Years (2015 -2016) ARENA II 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6270 - TRNG /TRAVL /DUES /UNIF 0 0 282 0 0 1,000 1,000 1,000 1,000 6310 - RENTAL EXPENSE 0 0 0 600 600 600 600 6311 - INSURANCE - PROPERTY /LIABILITY 9,300 9,200 9,200 9,300 4,650 10,900 10,900 11,500 11,500 6323 - INTEREST EXPENSE 0 0 6333 - GENERAL -CASH DISCOUNTS -116 -68 -28 6399 - OTHER CHARGES 30 0 0 6301 - OTHER EXPENDITURES 9,214 9,200 9,132 9,300 4,622 11,500 11,500 12,100 12 6540 - TAXABLE MISC FOR RESALE 223 621 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 223 621 0 6610 - DEPRECIATION 87,125 83,500 90,311 90,200 44,825 91,200 91,200 91,200 91,200 6601 - TOTAL DEPRECIATION 87 83,500 90,311 90,200 44,825 91 91 91 91 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 14,000 0 0 0 17,500 17,500 6701 - TOTAL CAPITAL OUTLAY 0 14,000 0 0 0 17,500 17,500 6910 - BOND PRINCIPAL 0 110,000 0 115,000 0 6901 - TOTAL DEBT SERVICE 0 110,000 0 115,000 0 7015 - DEBT SERVICE- INTEREST 14,815 10,600 10,158 5,250 2,760 7001 - TOTAL INTEREST AND FISCAL FEES 14,815 10,600 10,158 5,250 2 6001 - EXPENDITURES 256,151 414,820 250,055 423,117 125,507 331,575 345,975 326,145 326,145 330 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II - 5260 COMPANY: ARENA 5200 JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 28,610 29,338 41,818 41,818 29,950 29,950 30,700 30,700 6111 Salary - Parttime 37,463 40,610 34,790 34,790 30,340 30,340 37,625 37,625 6112 Salary- Seasonal Temp 11,000 11,000 12,030 12,030 13,000 13,000 14,000 14,000 6114 Overtime - Temp 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 6123 Salaries - Other 1,274 999 1,773 1,773 735 735 1,500 1,500 6138 Medicare 1,161 923 1,336 1,336 1,100 1,100 1,240 1,240 6139 FICA 4,963 3,946 5,711 5,711 4,695 4,695 5,300 5,300 6141 Pension - PERA 4,880 3,694 5,788 5,788 2,430 2,430 6,415 6,415 6142 Worker's Compensation 1,673 923 1,871 1,871 1,575 1,575 2,415 2,415 6144 Long -term Disability Insurance 85 87 - - 6145 Hospital & Life Insurance 6,240 - - - 14,400 Total 99,049 93,220 106,817 106,817 85,525 99,925 100,895 100,895 6211 SMALL TOOL &EQUIPMENT 2,000 2,000 2,000 2,000 2,250 2,250 2,250 2,250 Total 2,000 2,000 2,000 2,000 2,250 2,250 2,250 2,250 6212 MOTOR FUELS /OILS Propane 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6214 CHEMICALS Freon for Compressors 1,000 1,000 1,000 1,000 1,100 1,100 1,100 1,100 Total 1,000 1,000 1,000 1,000 1,100 1,100 1,100 1,100 6215 EQUIPMENT - PARTS Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6229 GENERAL SUPPLIES 8,000 8,000 8,000 8,000 8,100 8,100 8,100 8,100 POS System 2,250 Computer 1,000 1,367 Rink gates /resurfacer entrance doors 4000 4000 Total 8,000 8,000 11,250 9,367 12,100 12,100 8,100 8,100 6237 TELEPHONE Phone 3,800 3,800 2,800 2,800 2,800 2,800 2,800 2,800 Total 3,800 3,800 2,800 2,800 2,800 2,800 2,800 2,800 6239 PRINTING /PUBLISHING Ticket Printing, News Ads 400 400 400 400 500 500 600 600 Total 400 400 400 400 500 500 600 600 6240 C. SERVICE /GARBAGE REMOVAL 1,500 1,500 1,500 1,500 2,000 2,000 2,000 2,000 Total 1,500 1,500 1,500 1,500 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES Miscellaneous 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6255 UTILITIES - ELECTRIC 36,000 36,000 36,000 36,000 46000 46000 46000 46000 Total 36,000 36,000 36,000 36,000 46,000 46,000 46,000 46,000 6256 UTILITIES - NATURAL GAS 25,000 22,000 22,000 22,000 32000 32000 32000 32000 Total 25,000 22,000 22,000 22,000 32,000 32,000 32,000 32,000 6257 UTILITIES - OTHER Water and Sewer 2,500 2,500 2,500 2,500 3,000 3,000 3,000 3,000 Total 2,500 2,500 2,500 2,500 3,000 3,000 3,000 3,000 6265 REPAIRS - EQUIPMENT 7,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 Total 7,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDINGS 11,000 11,000 11,000 11,000 16000 16000 16000 16000 Total 11,000 11,000 11,000 11,000 16,000 16,000 16,000 16,000 6275 SCHOOL /CONF /EXP - LOCAL MN Ice Arena Managers Conf 200 - 300 300 300 300 Total 200 - i - i - i 300 300 300 300 331 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II - 5260 COMPANY: ARENA 5200 JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE 300 - 100 100 100 100 Total 300 - - - 100 100 100 100 6280 DUES & SUBSCRIPTIONS ISIA, ASCAP & Managers Assoc. - Total - - - - - - - - 6281 UNIFORM /CLOTHING ALLOWANCE Employee ID Jackets, etc. 500 - 600 600 600 600 Total 500 - - - 600 600 600 600 6310 RENTAL EXPENSE Various Equipment 500 - 600 600 600 600 Total 500 - - - 600 600 600 600 6311 INSURANCE General Liability 9,300 9,200 9,300 9,300 10,900 10,900 11,500 11,500 Total 9,300 9,200 9,300 9,300 10,900 10,900 11,500 11,500 6323 INTEREST EXPENSES 17,000 10,600 5,250 5,250 - - - - Total 17,000 10,600 5,250 5,250 - - - - 6610 DEPRECIATION 83,500 83,500 90,200 90,200 91,200 91,200 91,200 91,200 Total 83,500 83,500 90,200 90,200 91,200 91,200 91,200 91,200 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Auto Floor Scrubber 7,000 Replace Fire Alarm System 6,000 Scoreboard 8,000 Arena Floor Scrubber 7,500 7,500 Skate Sharpener 10,000 10,000 Total 7,000 14,000 - - 17,500 17,500 - - 6910 BOND PRINCIPAL (2014 is final payment) 100,000 110,000 115,000 115,000 - - - - Total 100,000 110,000 115,000 115,000 - - - - Total Net of Personnel 318,600 321,600 316,300 314,417 246,050 246,050 225,250 225,250 TOTAL EXPENSES $ 417,649 $ 414,820 $ 423,117 $ 421,234 $ 331,575 $ 345,975 $ 326,145 $ 326,145 332 Apple lley Notes: This page left intentionally blank COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 65 5305 WATER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Public Works Water Utility Division is responsible for providing residents and businesses in the City with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and pumped to a central water treatment plant. The water plant has a capacity to treat 13 million gallons per day. Treated water is then pumped into the water distribution system consisting of 240 miles of water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily consumption is 6.8 million gallons. SERVICE CATEGORIES The Water Utility Division produces and delivers potable water to 50,000 customers within the City of Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water Act, administered locally by the Minnesota Department of Health. The following services are provided within this division. 1. Water Supply and Distribution Services ■ Supply an average of 2.5 billion gallons of potable water to residents and businesses within Apple Valley ■ Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien aquifers ■ Perform maintenance and flushing of 2,182 public water hydrants and 285 private water hydrants to preserve water quality and provide water for fire protection throughout the community ■ Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface coatings ■ Perform leak detection, repair damaged valves and repair water main breaks that occur on the distribution system ■ Provide for water meter reading and maintenance of 15,000 water meters 2. Water Treatment Plant Services ■ Operate and maintain the City's water treatment plant to remove elevated levels of iron and manganese, minerals naturally occurring in groundwater ■ Provide central system of chlorinating /disinfecting the water supply system to maintain public health standards ■ Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with State requirements 334 3. Water System Testing and Security Services ■ Monitor water system for disinfection by performing sampling and testing for total coliform bacteria and chlorine residual at 50 sites throughout the community on a monthly basis in compliance with Department of Health requirements. ■ Perform testing, through the Department of Health, to monitor potential contaminants in compliance with Federal Primary Drinking Water Standards. ■ Provide frequent site inspections and continuously monitor operations and security of the water supply system through the Supervisory Control and Data Acquisition computer system and facility security systems MAJOR OBJECTIVES FOR 2015 The capacity of the City's water supply system has significant influence on the City's capacity for future economic development. In 2013 the Apple Valley Public Works Department began construction for a major expansion of the water treatment plant. The project has an anticipated completion date of March 2015. The expanded facility will provide capacity to serve future economic development within Apple Valley through the year 2030. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Gallons Supplied 2.27 2.46 2.30 2.4 2.45 (in billions of gallons)* Water Main Leaks /Breaks 16 10 16 12 12 MDH Water Quality Tests 0 0 0 0 0 Failing to Meet Standards ** * Annual water demand is highly dependent of precipitation and weather conditions for a given year * *Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards 335 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Public Works Superintendent 1 1 1 1 Utilities Assistant 1 1 1 1 Accounting Technician 1 1 1 1 Utilities Accountant 1 1 1 1 Utilities Foreman 1 1 1 2 Technical Specialist 2 2 2 1 Maintenance II 4 4 4 4 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Seasonal 2.5 2.5 2.5 2.5 Debt Schedule: CITY OF APPLE VALLEY WATER UTILITY Debt Service Requirements GO Bonds of 2002 GO Rev. Bonds 2014 Total Year Principal Interest Principal Interest Principal Interest 2004 125,000 32 - - 125 32 2005 110 29 - - 110 29 2006 115,000 27,168 - - 115,000 27 2007 90,000 24,063 - - 90,000 24,063 2008 95 21 - - 95 21 2009 170,000 18,275 - - 170,000 18,275 2010 105 12 - - 105 12 2011 120 8 - - 120 8 2012 120 4 - - 120 4 2013 - - - - - - 2014 - - 320,000 129 320,000 129,223 2015 - - 365 215 365 215 2016 - - 370 207 370,000 207,825 2017 - - 380 200 380 200425 2018 - - 385 192 385 192 2019 - - 395 185 395 185 2020 - - 400,000 177 400 177 2021 - - 410,000 169 410,000 169 2022 - - 420,000 161 420,000 161,025 2023 - - 425 151 425 151 2024 - - 440 142 440,000 142,013 2025 - - 450 131 450 131,013 336 Summary Budget Department Water Operation 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 3 4,551 4 4 4 4 4 Investment Earnings 254 108,328 (85 106,000 110 5 000 100 100 Shared Rev w /Sewer 118 42525 43 75,000 75,000 75,000 75,000 Assessment 43 79 Transfers in 25 - Other Revenue 29,871 32 44,823 - Total 4 4 4 4 4 4 4 Expenditures: Salaries & Wages 607 632,026 666 667,004 680 690 711 Emp. Benefits 222 223,980 232 243429 235,623 255735 266,865 Supplies 178,391 204 191 183 199 200 192 Contractual Serv. 163,602 178 170 170,925 172 203 244 Utilities 324 371 339514 383,200 385,205 387,610 398,815 Repairs & Maint. 200 135460 310,444 194 212 217 201 Training /Travel /Dues 13 11547 13 14,005 13 14 14 Other Exp. 197,621 268 262 202,425 203,010 215540 233,625 Tax /Non -Tax Resale 2 (7) 26 23 5 000 10 10 100 Depreciation 976 966,243 1,058 960,000 1 1 1 VISA / MC charges - 10 20 10 5 000 10 21 21 5 000 Debt Service - Interest - - - 100 427,800 414 405,000 Transfers / admin fee G/F 485 485,000 485 485 504 529 Transfers to other funds 436,076 - 603,000 603 1,371 1 Cap. outlay - Non capitalized - 3,857 1 - - - - Total Exp 2 3 3 4 4 5 5 Net Income 1 5 474 5 868 877,099 445 313,492 (56 (760 (804 Net change in cash add: Depreciation 976 966,243 1,058 960,000 1 1,104 1 Debt Service - Principal (120,000) (120 - (150 (333 (346 (359 Capital Outlay (907 (2 (7 (9 (10 (907 (3,566,000) Bonds Issued - - - 8 - Contractual Service Capitalized (425 - (195 5 000) - - 9986M ( 409)824 ) ( 653(35b6b ) ( 85418)908 ) ( 1 52395bb2 ( 9105330 ) ( 3562b5190 ) Capital Outlay: Water Treatment Facility Expansion $14, 900, 000 (contract over multiple years) High Zone Pump 3 Rehabilitation $12 DNR Groundwater Monitoring Well $10 Gate Valve Replacement $25 2015 Street & Utility Improvements $603 Wells 3, 7, 17 Rehabilitation $127 High Zone Pump 1 Rehabilitation $13 Palomino Storage Tank Cleaning $8 WTP Storage Racks - New Storage Bldg $15 147th Street WM loop, Pennock /CSAH 42 $587000 City of Apple Valley 337 Department Expense Summary Budget Years (2015 -2016) WATER OPERATIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 591,783 589,514 625,324 605,796 309,553 613,110 611,845 628,440 628,440 6112 - SALARY - SEASONAL TEMP 23,028 15,900 9,788 14,280 5,613 14,280 14,280 15,000 15,000 6113 - OVERTIME- REGULAR EMPLOYEES 36,444 49,800 55,468 48,800 41,925 48,800 48,800 50,300 50,300 6118 - VACATION PAY 7,215 13,803 0 6121 - INSURANCE CASH BENEFIT 4,382 5,518 1,714 6122 - COMP REQUEST - 30,826 - 43,664 - 19,790 6123 - SALARY -OTHER 0 11,790 0 12,116 0 15,225 15,225 17,685 17,685 6105 - SALARIES AND WAGES 632,026 667,004 666,237 680,992 339,015 691,415 690,150 711,425 711,425 6138 - MEDICARE 8,931 9,476 9,325 9,874 4,824 10,025 10,010 10,315 10,315 6139 - FICA 38,187 40,517 39,873 42,221 20,627 42,870 42,780 44,115 44,115 6141 - PENSIONS -PERA 43,421 46,226 45,753 48,337 24,057 50,785 50,690 52,230 52,230 6142 - WORKERS COMPENSATION 15,993 15,866 16,898 16,399 8,718 20,825 20,795 22,450 22,450 6143 - UNEMPLOYMENT COMPENSATION 1,512 2,457 0 6144 - LONG -TERM DISABILITY INSURANCE 1,699 1,744 1,744 1,792 848 1,860 1,860 1,915 1,915 6145 - MEDICAL INSURANCE 99,010 129,600 99,665 117,000 49,520 129,600 129,600 135,840 135,840 6146 - DENTAL INSURANCE 9,688 10,230 4,909 6147 - LIFE INSURANCE -BASIC 116 116 56 6148 - LIFE INSURANCE -SUPP /DEPEND 5,425 6,352 2,858 6125 - EMPLOYEE BENEFITS 223,980 243,429 232,413 235,623 116,415 255,965 255,735 266,865 266,865 6210 - OFFICE SUPPLIES 332 900 250 800 251 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 14,642 3,970 17,097 16,420 20,154 17,730 17,730 6,890 6,890 6212 - MOTOR FUELS /OILS 22,299 32,370 32,855 34,010 10,552 35,035 35,035 35,725 35,725 6214 - CHEMICALS 50,264 64,050 45,922 62,900 12,787 60,500 60,500 61,750 61,750 6215 - EQUIPMENT -PARTS 97,210 60,105 75,154 62,225 62,492 64,600 64,600 65,840 65,840 6216 - VEHICLES - TIRES /BATTERIES 1,434 2,245 2,335 2,250 1,866 2,475 2,475 2,515 2,515 6229 - GENERAL SUPPLIES 17,963 19,725 17,979 20,995 12,072 19,125 19,125 19,520 19,520 6205 - SUPPLIES 204,145 183,365 191,593 199,600 120,175 200,215 200,215 192,990 192,990 6231 - LEGAL SERVICES 190 1,514 0 6234 - CITY ENGINEER CONSULTANT SERV 4,712 12,838 0 6235 - CONSULTANT SERVICES 29,371 45,995 26,305 48,275 145,705 70,025 70,025 108,290 108,290 6237 - TELEPHONE /PAGERS 22,326 23,405 18,146 23,810 8,188 24,315 24,315 24,820 24,820 6238 - POSTAGE /UPS /FEDEX 31,731 18,930 31,495 18,250 12,556 18,760 18,760 19,150 19,150 6239 - PRINTING 8,825 15,700 8,567 10,415 3,645 17,090 17,090 17,265 17,265 6240 - CLEANING SERVICE /GARBAGE 0 3,000 0 1,800 0 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 81,592 63,895 71,511 69,560 26,183 72,470 72,470 73,855 73,855 6230 - CONTRACTUAL SERVICES 178,748 170,925 170,376 172,110 196,277 203,660 203,660 244,380 244,380 6255 - UTILITIES - ELECTRIC 361,266 353,000 329,764 360,000 105,585 369,000 369,000 378,000 378,000 6256 - UTILITIES - NATURAL GAS 9,817 30,000 9,605 25,000 7,620 18,400 18,400 18,800 18,800 6257 - UTILITIES - PROPANE /WATER /SEWER 115 200 146 205 0 210 210 2,015 2,015 6250 - UTILITIES 371,197 383,200 339,514 385,205 113,205 387,610 387,610 398,815 398,815 City of Apple Valley 338 Department Expense Summary Budget Years (2015 -2016) WATER OPERATIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6265 - REPAIRS - EQUIPMENT 56,019 81,555 181,795 91,060 80,871 97,900 97,900 82,035 82,035 6266 - REPAIRS - BUILDING 1,147 24,975 2,103 24,500 1,268 21,100 21,100 21,500 21,500 6269 - REPAIRS -OTHER 78,294 87,625 126,546 96,600 70,406 98,610 98,610 97,620 97,620 6260 - REPAIRS AND MAINTENA 135,460 194,155 310,444 212,160 152,545 217,610 217,610 201,155 201,155 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,894 4,000 1,655 3,500 1,227 4,000 4,000 4,000 4,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 641 2,750 3,425 2,800 0 2,855 2,855 2,910 2,910 6277 - MILEAGE /AUTO ALLOWANCE 2,564 2,250 2,086 2,275 937 2,290 2,290 2,305 2,305 6278 - SUBSISTENCE ALLOWANCE 600 400 750 615 0 630 630 645 645 6280 - DUES & SUBSCRIPTIONS 1,169 1,025 962 1,095 408 1,235 1,235 1,250 1,250 6281 - UNIFORM /CLOTHING ALLOWANCE 4,680 3,580 4,258 3,650 1,760 3,750 3,750 3,825 3,825 6270 - TRN G/TRAVL/D U ES/U N I F 11,547 14,005 13,137 13,935 4,332 14,760 14,760 14,935 14,935 6310 - RENTAL EXPENSE 1,494 3,025 3,551 2,900 1,428 2,570 2,570 1,890 1,890 6311 - INSURANCE - PROPERTY /LIABILITY 75,000 75,000 75,000 75,000 37,500 89,000 89,000 104,000 104,000 6333 - GENERAL -CASH DISCOUNTS -177 -336 -132 6349 - LATE FEES /FINANCE CHARGES 8 0 0 6351 - VISA/BANK CHARGES 20,757 10,000 9,072 21,000 21,000 21,000 21,000 6399 - OTHER CHARGES 192,208 609,400 184,197 610,110 70,577 123,970 123,970 127,735 127,735 6301 -OTHER EXPENDITURES 268,533 687,425 283,169 698,010 118,444 236,540 236,540 254,625 254,625 6425 - VISA/BANK CHARGES 10,569 10,000 0 0 0 6401 -EXPENDITURES 10,569 10,000 0 0 0 6540 - TAXABLE MISC FOR RESALE -7 23,000 26,509 10,000 0 10,000 10,000 100,000 100,000 6545 - NON - TAXABLE MISC FOR RESALE 0 0 0 0 0 6501 - TAXABLE /NON - TAXABLE MISC RESAL -7 23,000 26,509 10,000 0 10,000 10,000 100,000 100,000 6610 - DEPRECIATION 966,243 960,000 1,058,694 1,098,000 0 1,104,000 1,104,000 1,104,000 1,104,000 6601 -TOTAL DEPRECIATION 966,243 960,000 1,058,694 1,098,000 0 1,104,000 1,104,000 1,104,000 1,104,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 3,857 0 0 0 0 35,000 35,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 9,347,400 1,518 802,300 2,516,123 872,800 872,800 3,566,000 3,566,000 6701 - TOTAL CAPITAL OUTLAY 3,857 9,347,400 1,518 802,300 2,516,123 907,800 907,800 3,566,000 3,566,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 6910 - BOND PRINCIPAL 150,000 333,200 346,350 346,350 359,000 359,000 6915 - DEBT SERVICE -OTHER 0 0 6901 - TOTAL DEBT SERVICE 0 150,000 0 333,200 0 346,350 346,350 359,000 359,000 7015 - DEBT SERVICE - INTEREST 100,000 427,800 414,650 414,650 405,000 405,000 7001 - TOTAL INTEREST AND FISCAL FEES 100,000 427,800 414,650 414,650 405,000 405,000 7110 - TRANSFER TO OTHER FUNDS 736,076 300,000 150,000 300,000 310,000 300,000 325,500 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 185,000 0 185,000 194,250 185,000 203,500 7101 -TOTAL TRANSFERS 921,076 485,000 150,000 485,000 504,250 485,000 529,000 6001 - EXPENDITURES 3,927,376 13,133,908 3,778,604 5,268,935 3,826,531 5,475,575 5,493,330 8,304,190 8,348,190 339 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4910 Water Charges 4,255,000 4,372,000 4,495,000 4,495,000 4,630,000 4,630,000 4,770,000 4,770,000 4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 5010 Investment Interest 144,000 106,000 110,000 110,000 100,000 100,000 100,000 100,000 Total 4,399,000 4,478,000 4,680,000 4,725,000 4,850,000 4,850,000 4,990,000 4,990,000 SALARIES 6110 Regular Employees 574,868 589,514 605,796 605,796 613,110 611,845 628,440 628,440 6111 Salary - Parttime - - - - - - 6112 Salary- Seasonal Temp 15,900 15,900 14,280 14,280 14,280 14,280 15,000 15,000 6113 Overtime - Reg 37,000 36,300 35,000 35,000 35,000 35,000 35,000 35,000 6114 Overtime - Temp - - - - - - 6113 Overtime - On Call Program - 13,500 13,800 13,800 13,800 13,800 15,300 15,300 6123 Salaries - Other 11,490 11,790 12,116 12,116 15,225 15,225 17,685 17,685 6138 Medicare 9,259 9,476 9,874 9,874 10,025 10,010 10,315 10,315 6139 FICA 39,591 40,517 42,221 42,221 42,870 42,780 44,115 44,115 6141 Pension - PERA 45,143 46,226 48,337 48,337 50,785 50,690 52,230 52,230 6142 Worker's Compensation 16,610 15,866 16,399 16,399 20,825 20,795 22,450 22,450 6144 Long -Term Disability Insurance 1,698 1,744 1,792 1,792 1,860 1,860 1,915 1,915 6145 Hospital & Life Insurance 124,800 129,600 117,000 117,000 129,600 129,600 135,840 135,840 Position Evaluation - - - - - - - - Total 876,359 910,433 916,615 916,615 947,380 945,885 978,290 978,290 6210 OFFICE SUPPLIES General Office Supplies 800 800 750 700 700 700 700 700 Large Printer Paper 100 100 50 50 50 50 50 50 Total 900 900 800 750 750 750 750 750 6211 SMALL TOOL & EQUIPMENT Small Tools 3,200 3,260 3,300 3,300 3,350 3,350 3,400 3,400 Electric /Power Tools 700 710 720 720 730 730 740 740 SCBA Cabinet Replacement (2) - - - - 2,000 2,000 - - Majikist Water Line Thawer Replace - - - - 3,500 3,500 - Well Draw Down Sensor - - - - 1,000 1,000 MetroTech Unit Replacement - - 5,200 5,200 - - Windmaster Replacement - - 2,000 2,000 - - Harness Replacement (3) - - 1,350 1,350 - - 1,400 1,400 Fisher Locator 900 - - 1,850 1,850 Cartegraph License 1,300 1,350 1,350 1,350 1,350 1,350 1,350 File Storage System (As -Built Sheets) - 5,000 2,500 7,000 - - Chlorinator Control Replace - 2,500 - - 2,500 2,500 Meter Reading Laptop Replacement - 600 - 1,450 1,450 Total 57,824 13,370 16,420 20,920 17,730 17,730 6,890 6,890 6212 MOTOR FUELS /OILS Nolead Fuel 16,238 17,100 17,200 17,200 17,700 17,700 18,050 18,050 Diesel Fuel 4,375 4,500 4,985 4,985 5,135 5,135 5,235 5,235 Diesel Fuel Tax 56 60 75 75 80 80 80 80 Oil (Wells 4 & 5) 2,400 2,470 2,500 2,500 2,575 2,575 2,625 2,625 Diesel - Generators 8,000 8,240 8,250 8,250 8,495 8,495 8,665 8,665 Oil /Lubricants - - 1,000 1,000 1,050 1,050 1,070 1,070 Total 31,069 32,370 34,010 34,010 35,035 35,035 35,725 35,725 6214 CHEMICALS Treatment Chemicals - Chlorine 11,710 11,900 11,900 11,000 11,500 11,500 11,750 11,750 Treatment Chemicals - Fluoride 33,250 33,800 33,000 31,000 32,000 32,000 32,650 32,650 Potassium Permanganate 18,000 18,350 18,000 17,000 17,000 17,000 17,350 17,350 Polymer (Backwash Tanks) - - - - - - - - Total 62,960 64,050 62,900 59,000 60,500 60,500 61,750 61,750 6215 EQUIPMENT - PARTS Meters & MXU's 9,000 9,150 9,350 10,000 10,000 10,000 10,000 10,000 Mains 4,000 4,080 4,150 4,150 4,500 4,500 4,600 4,600 Hydrants 10,000 10,500 10,700 10,700 11,000 11,000 11,200 11,200 Chemical Pumps 4,000 4,050 4,130 4,130 4,200 4,200 4,290 4,290 Wells & Backflows Preventors 4,500 4,600 4,700 4,700 4,800 4,800 4,900 4,900 Vehicle 4,500 4,600 4,750 4,750 5,000 5,000 5,100 5,100 Solenoids 4,500 4,600 4,550 4,550 4,650 4,650 4,750 4,750 Chlorinator Parts 1,500 1,530 1,560 2,560 2,600 2,600 2,700 2,700 General Equipment Supplies 1,000 1,200 1,225 1,225 1,300 1,300 1,400 1,400 Valves, Air Reliefs 1,500 1,525 1,560 1,560 1,590 1,590 1,625 1,625 WTP Waste Valve 3,000 3,050 3,100 3,100 3,160 3,160 3,225 3,225 Pressure Station 1,000 1,020 1,050 1,050 1,200 1,200 1,250 1,250 Hydrant Top Bonnet Replacement 10,000 10,200 10,400 10,400 10,600 10,600 10,800 10,800 Chlortainer Parts - - - - - - - - Total 58,500 60,105 62,225 62,875 64,600 64,600 65,840 65,840 6216 EQUIPMENT - TIRES /BATTERIES Batteries - Generators, Wells 4 & 5 1,000 1,025 1,000 1,000 1,025 1,025 1,050 1,050 Batteries - RTUs, UPSs, Controls 500 500 500 750 750 750 750 750 Tires 700 720 750 700 700 700 715 715 Total 2,200 2,245 2,250 2,450 2,475 2,475 2,515 2,515 340 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES Flashers, Barricades 1,000 1,025 1,025 1,025 1,040 1,040 1,065 1,065 Safety Equipment /First Aid 3,100 3,175 3,200 3,200 3,260 3,260 3,325 3,325 Sand, Gravel, Fill Material 2,000 2,050 2,100 2,300 2,400 2,400 2,450 2,450 Paint - WTP, Wells, Hydrants 4,000 4,100 4,175 1,800 1,840 1,840 1,880 1,880 Shop Supplies 3,000 3,075 3,150 3,150 3,350 3,350 3,420 3,420 Location - Marking Supplies 2,000 2,050 2,075 2,075 2,125 2,125 2,170 2,170 ArcFlash PPE - - 1,200 1,200 350 350 360 360 Prescription Safety Glasses 100 105 110 110 110 110 110 110 Reagents for Water Testing 500 510 525 525 535 535 545 545 Eroision Control Products 750 765 775 775 800 800 815 815 Anodes - Corrosion Protection 2,000 2,050 1,850 1,850 2,500 2,500 2,550 2,550 Grass Seed 300 305 310 310 315 315 320 320 Steel 500 515 500 500 500 500 510 510 Total 19,250 19,725 20,995 18,820 19,125 19,125 19,520 19,520 6235 CONSULTANT SERVICES Nordic Warranty Inspection - - - - 3,500 3,500 - - Update Comprehensive Water Supply Plan - - - - 8,000 8,000 52,000 52,000 Valnerability Assessment EPA - - - - - - 10,000 10,000 Engineering Consulting Firm Costs 22,000 18,000 18,000 2,500 5,000 5,000 5,000 5,000 Well 16 Analysis and Groundwater Study - - - 40,000 25,000 25,000 20,000 20,000 Legal Expenses - - 1,200 2,500 1,500 1,500 1,500 1,500 Audit 10,300 10,500 10,500 10,500 10,700 10,700 10,900 10,900 GIS /Mapping /Cartegraph Development 10,000 10,000 8,675 6,000 6,000 6,000 6,000 6,000 OSHA Required Tests (Hearing, Hep B, etc.) 675 695 700 700 725 725 740 740 CCR Report Preparation - - 700 2,050 2,100 2,100 2,150 2,150 Cross Connection Study (add Mandate) - - 2,500 2,500 - - - - Spill Resonse Plan - WHP Requirement - - 4,000 5,000 5,500 5,500 - - Chip Maps 8,000 - - - - - - - Water Audit 5,000 5,000 - - - - Electronic Data Entry for Maint. Tracking - - - - - - - - WTP Expansion Plans and Specifications 195,000 - - - - - - - Arc Flash Hazard Survey - - - - - - - - Cartegraph Water Data /Integration SCADA 5,500 1,800 2,000 1,000 2,000 2,000 - - Total 256,475 45,995 48,275 72,750 70,025 70,025 108,290 108,290 6237 TELEPHONE /PAGERS Gopher State w/ GSOC Ticket Mgmt. 15,500 15,800 16,100 16,100 16,435 16,435 16,780 16,780 Telephones 4,100 4,175 4,200 4,200 4,300 4,300 4,390 4,390 Cellular Phone /Communications 2,850 2,900 2,960 2,960 3,020 3,020 3,080 3,080 Wireless Air Card Irthnet /Infraseek 520 530 550 550 560 560 570 570 Total 22,970 23,405 23,810 23,810 24,315 24,315 24,820 24,820 6238 POSTAGE /UPS /FEDEX Postage 15,000 16,000 16,300 15,500 15,800 15,800 16,130 16,130 Consumer Confidence Mailing 3,000 2,500 1,500 2,500 2,500 2,500 2,550 2,550 Shipping (SSI /Other) 400 430 450 450 460 460 470 470 Total 18,400 18,930 18,250 18,450 18,760 18,760 19,150 19,150 6239 PRINTING /PUBLISHING Water Bills 5,000 5,000 5,100 5,100 5,200 5,200 5,300 5,300 Educational Materials 2,500 2,500 1,225 500 510 510 520 520 F -T & P -T Want Ads 800 800 815 800 820 820 835 835 Print Chip Books - 3,800 2,000 2,000 2,050 2,050 2,090 2,090 Consumer Confidence Report 6,500 3,000 765 765 8,000 8,000 8,000 8,000 Water -Off and Restriction Notices 600 600 510 500 510 510 520 520 Total 15,400 15,700 10,415 9,665 17,090 17,090 17,265 17,265 6240 C. SERVICE /GARBAGE REMOVAL Water Break Material Disposal 3,000 3,000 1,800 1,000 1,000 1,000 1,000 1,000 Total 3,000 3,000 1,800 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Standard & Coliform Testing 5,100 5,225 5,380 5,380 6,400 6,400 6,525 6,525 Lease Phone Lines 1,100 1,100 1,100 1,100 900 900 900 900 Utilities - Contract Street Repairs 500,000 - - - - - - - 2013 Moved to 6735 Water Meter Reading 22,120 22,675 23,000 22,000 23,000 23,000 23,450 23,450 Hydrant Painting & Sandblasting 20,000 20,000 20,000 20,000 20,400 20,400 20,800 20,800 Leak Detection Survey 9,000 9,000 9,150 9,150 9,300 9,300 9,485 9,485 Plumbing Repairs 1,000 1,025 1,050 1,050 1,075 1,075 1,100 1,100 Cartegraph Maintenance Fee - 2,500 2,550 2,550 3,100 3,100 3,150 3,150 Trans Alarm Monitoring (Wells 1, 2 & 3) 1,425 1,450 1,480 1,480 1,500 1,500 1,530 1,530 WTP Discharge Samples 900 920 950 950 975 975 995 995 Fire Extinguisher Testing 400 410 400 400 410 410 420 420 Overhead Hoist Inspection 400 410 420 420 425 425 435 435 Meter Testing 4,000 4,000 4,000 4,000 4,000 4,000 4,080 4,080 WTP Boiler Inspection 50 75 80 80 85 85 85 85 Dakota County Aerial Photos JPA - - - 900 900 900 900 900 Nordic Reservoir Inspection (inter rehab 2013) 4,500 - - - - - - Total 569,995 68,790 69,560 69,460 72,470 72,470 73,855 73,855 6255 UTILITIES - ELECTRIC Wells and Water Treatment Plant 345,000 353,000 360,000 360,000 369,000 369,000 378,000 378,000 Total 345,000 353,000 360,000 360,000 369,000 369,000 378,000 378,000 341 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6256 UTILITIES - NATURAL GAS WTP, Wells 4 & 5 35,000 30,000 25,000 18,000 18,400 18,400 18,800 18,800 Total 35,000 30,000 25,000 18,000 18,400 18,400 18,800 18,800 6257 UTILITIES - PROPANE General Use 100 200 205 205 210 210 2,015 2,015 Total 100 200 205 205 210 210 2,015 2,015 6265 REPAIRS - EQUIPMENT MXU Replacements - early meter failure - - - - 7,000 7,000 Well 6 Electrical Controls Upgrade - - - - 3,900 3,900 Well 10 Replace Heater - - - - 1,400 1,400 Quarry Pt Replace three lights w /LED - - - - 1,700 1,700 Nordic, Well 4 & 5 Battery Charger Upgrades - - - - 3,500 3,500 Booster Station - Replace Motor Starter - - 3,500 3,500 - - - Well 7 - Replace Surge Suppression - - 1,500 1,500 - - - Well 13 & 18 Replace Capacitor Bank - - 3,300 3,300 - - - - Cathodic Protection - Reservoirs 2,000 2,000 2,025 - - - - - Vehicle Maintenance 4,000 4,100 4,180 4,180 4,250 4,250 4,335 4,335 Flow Meters at Wells 1,000 1,025 1,050 1,050 1,070 1,070 1,090 1,090 WTP Controls - Booster Station, Wells 10,000 10,250 10,400 10,400 10,600 10,600 10,800 10,800 Test and Repair Backflow Preventors 3,500 3,580 3,650 3,650 3,725 3,725 3,800 3,800 Generator Maint. Contract 7,000 7,175 7,300 7,300 7,450 7,450 7,600 7,600 Generator Maintenance /Repairs 7,000 7,175 7,000 7,000 7,150 7,150 7,300 7,300 Elect. Maint. & Repairs (Wells, WTP) /TEGG 18,000 18,500 18,850 18,850 19,200 19,200 19,600 19,600 Commercial Water Meters 1,000 1,025 1,050 1,050 1,070 1,070 1,090 1,090 Check Encoder Maintenance (Utility Billing) 400 440 450 450 460 460 470 470 General Repairs 5,000 5,125 5,225 5,225 5,335 5,335 5,450 5,450 SSI Handheld Repairs 1,000 1,025 1,050 1,050 1,070 1,070 1,090 1,090 Portable Radio Repair 800 820 830 830 850 850 870 870 Locator Repair 1,500 1,530 1,560 1,560 1,590 1,590 1,625 1,625 Hydrant Seat Machine Seal 500 510 520 520 530 530 540 540 Card Reader System Maintenance 2,000 2,050 2,100 2,100 2,140 2,140 2,185 2,185 Well PLC Replacement 2,500 2,550 2,600 2,600 2,650 2,650 2,700 2,700 Well Transducer Replacement 6,500 6,650 6,780 6,780 6,900 6,900 7,040 7,040 Radio Replacement for Wells - 5,000 5,100 3,200 3,300 3,300 3,370 3,370 Security System Maintenance 1,000 1,025 1,040 1,040 1,060 1,060 1,080 1,080 Wells 6 & 11 (plus control panel for No. 11) 150,000 - - - - - - - WTP - High Service Pump (HZP4) 12,000 - - - - - - - Well 10 generator emissions upgrades 15,000 - - - - - - - WTP generator emissions upgrade 20,000 - - - - - - - Well 12 Change from Phone to Radio 12,000 - - - - - - - Total 283,700 81,555 91,060 87,135 97,900 97,900 82,035 82,035 6266 REPAIRS - BUILDINGS Heaters, Boilers, Air Cond, etc. 4,500 4,575 4,500 4,500 4,600 4,600 4,700 4,700 WTP /Well Bldgs. (Trim, Doors, Roofs, Etc.) 20,000 20,400 20,000 16,000 16,500 16,500 16,800 16,800 Total 24,500 24,975 24,500 20,500 21,100 21,100 21,500 21,500 6269 REPAIRS - OTHER Thawing Water Lines 500 500 500 12,000 510 510 520 520 Water Main Breaks 60,000 61,500 67,000 67,000 68,400 68,400 69,800 69,800 Landscape Restoration 5,000 5,125 5,300 5,300 5,400 5,400 5,500 5,500 Curb Stop Repairs 15,000 15,375 16,000 16,000 16,300 16,300 13,600 13,600 Misc. (Ex: Hyd. Damage, GV Repair) 5,000 5,125 7,800 7,800 8,000 8,000 8,200 8,200 GV Repair Operating Nuts 2 Locations - - - - - - Hydrant Replacement Porter /Whitney - - - - - - - - GV Instalation 137th St Pressure Station 4,800 - - - - - - - Total 90,300 87,625 96,600 108,100 98,610 98,610 97,620 97,620 6275 SCHOOL /CONF /EXP - LOCAL School & Certifications /State AWWA 3,500 3,500 3,000 2,000 2,000 2,000 2,000 2,000 Backing Class DCTC - - - - - - - - MRWA School 500 500 500 500 500 500 500 500 Electrical Safety Classes - - - - 1,500 1,500 1,500 1,500 Total 4,000 4,000 3,500 2,500 4,000 4,000 4,000 4,000 6276 SCHOOL /CONF /EXP - OTHER AWWA National 1,800 1,800 1,800 1,800 1,835 1,835 1,870 1,870 Maint Employee Training - 950 1,000 1,000 1,020 1,020 1,040 1,040 Total 1,800 2,750 2,800 2,800 2,855 2,855 2,910 2,910 6277 MILEAGE /AUTO ALLOWANCE Supervisor - 50% 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Billing /Training 550 600 625 625 640 640 655 655 Total 2,200 2,250 2,275 2,275 2,290 2,290 2,305 2,305 6278 SUBSISTENCE ALLOWANCE State AWWA Conference 200 200 205 205 210 210 215 215 MRWA School 150 200 205 205 210 210 215 215 AWWA National 150 - 205 205 210 210 215 215 Total 500 400 615 615 630 630 645 645 6280 DUES & SUBSCRIPTIONS Certification Renewal Fees 300 305 325 300 300 300 300 300 MRWA Membership 200 205 210 210 225 225 230 230 MGWA Dues 30 30 50 50 50 50 50 50 SUSA Dues 100 105 110 110 110 110 110 110 AWWA Dues 375 380 400 540 550 550 560 560 Total 1,005 1,025 1,095 1,210 1,235 1,235 1,250 1,250 6281 UNIFORM /CLOTHING ALLOWANCE Utility Employees 3,500 3,580 3,650 3,650 3,750 3,750 3,825 3,825 Total 3,500 3,580 3,650 3,650 3,750 3,750 3,825 3,825 342 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE Payment Box Rental (Cub, Rainbow, etc) 700 700 700 700 700 700 - - General Rental 1,000 1,000 500 500 500 500 500 500 Scaffolding 500 500 500 500 500 500 500 500 Home and Garden Show (move from 6229) 800 825 1,200 850 870 870 890 890 Total 3,000 3,025 2,900 2,550 2,570 2,570 1,890 1,890 6311 INSURANCE General, Auto, Property Liability 75,000 75,000 75,000 75,000 89,000 89,000 104,000 104,000 Total 75,000 75,000 75,000 75,000 89,000 89,000 104,000 104,000 6399 OTHER CHARGES LOGIS 63,500 65,650 68,250 68,250 71,600 71,600 74,300 74,300 General Fund Admin. Fee 300,000 300,000 300,000 - - - Franchise Fee 185,000 185,000 185,000 - - - DNR Water Use Permit 42,000 42,000 40,000 38,000 38,800 38,800 39,600 39,600 Hazardous Chemical Inventory Fee 500 500 500 500 500 500 510 510 Generator Emission Fee 1,000 1,000 1,000 1,000 1,000 1,000 1,020 1,020 Discharge Permit /Strength Charge 6,500 6,500 6,500 5,100 5,200 5,200 5,300 5,300 Invensys Support 1,400 1,400 1,400 1,400 1,400 1,400 1,430 1,430 Catregraph Support 7,500 7,100 7,200 5,100 5,200 5,200 5,300 5,300 Total 607,400 609,400 610,110 119,610 123,970 123,970 127,735 127,735 6351 CREDIT CARD FEES Annual Fees 15,000 10,000 10,000 21,000 21,000 21,000 21,000 21,000 Total 15,000 10,000 10,000 21,000 21,000 21,000 21,000 21,000 6540 TAXABLE MISC FOR RESALE Water Meters 25,000 23,000 10,000 100,000 10,000 10,000 100,000 100,000 Total 25,000 23,000 10,000 100,000 10,000 10,000 100,000 100,000 6610 DEPRECIATION Depreciation 966,000 960,000 1,098,000 1,098,000 1,104,000 1,104,000 1,104,000 1,104,000 Total 966,000 960,000 1,098,000 1,098,000 1,104,000 1,104,000 1,104,000 1,104,000 6730 CAPITAL OUTLAY - VEHICLES Replace 1 Ton Vehicle 404 (toolbox, plow) - - - - 35,000 35,000 - - Replace Vehicle 410 (toolbx, plow) 33,300 - - - - - - - Mower (% 50FIeet /25 Water /25 Sewer) 4,000 - - - - - - - Total 37,300 - - - 35,000 35,000 - - 6735 CAPITAL OUTLAY - OTHER IMP Wells 4, 9, 15 Rehabilitation - - 125,000 75,000 - - - - HZP3 Rehabilitation - - 12,800 - 12,800 12,800 - - 132nd Street Reconstruction - - 590,000 590,000 - - - Well 2 Electric Upgrades /Controls, G.W. Monit. - - 42,000 50,400 - - - Well 8 Fiber Connection - - 6,000 - - - - - Longridge (actually QP) Reservoir Wash - - 6,500 7,500 - - - - DNR Groundwater Monitoring Well - - - - 10,000 10,000 - - Gate Valve Replacement - - 20,000 25,000 25,000 25,000 25,000 25,000 2015 Street & Utility Improvements - - - - 603,000 603,000 - - Wells 3, 7, 17 Rehabilitation - - - - 127,000 127,000 - - HZP1 Rehabilitation - - - - 13,500 13,500 - - Storage Reservoir Tank Maint. (Palomino) - 8,500 8,500 - - WTP Storage Racks - - - - 15,000 15,000 - - 147th WM Loop (Pennock) - delay project - - - - 58,000 58,000 - - 2016 Street & Utility Reconstruction (Pal Hills) - - - - - - 1,371,000 1,371,000 Wells 5, 10 and 14 Rehab - - - - - - 131,000 131,000 WTP LZP2 Rehabilitation - - - - - - 14,000 14,000 Water Storage Res Rehab - Valleywood - - - - - - 525,000 525,000 Replace Water Meter System Year 1 of 3 - - - - - - 1,500,000 1,500,000 Harwell Corrosion Inspection 70,000 - - - - - - - Greenleaf Neigh. Street & Utility Reconst - 500,000 - - - - - - Whitney Drive Street & Utility Reconst - 45,000 - - - - - - Well Rehabilitation, Nos. 4, 13, 16, HZP2 - 132,400 - - - - - - Well No. 10 Roof Replacement - 20,000 - - - - - - Water Storage Reserv. Paint Quarry Point - 6,000 - - - - - - Water Storage Reserv. Paint Nordic - 223,000 - - - - - - Well No. 16 Abandon and Seal - 15,000 - - - - - - Water Treatment Plant Expansion - 8,406,000 - - - - - - Total 70,000 9,347,400 802,300 747,900 872,800 872,800 3,566,000 3,566,000 6910 BOND PRINCIPAL 2013 WTP Bonds ($10.8M) 150,000 333,200 333,200 346,350 346,350 359,000 359,000 2002 GO Retired 2012 120,000 - - - - Total 120,000 150,000 333,200 333,200 346,350 346,350 359,000 359,000 7015 BOND INTEREST - 2013 WTP Bonds 100,000 427,800 427,800 414,650 414,650 405,000 405,000 2002 GO Retired 2012 4,500 - - - - Total 4,500 100,000 427,800 427,800 414,650 414,650 405,000 405,000 7110 TRANSFER TO OTHER FUNDS General Fund 300,000 300,000 310,000 300,000 325,500 Total - - - 300,000 300,000 310,000 300,000 325,500 7125 ADMIN CHARGE TO GENERAL FUND Utility Reconstruction Funding 185,000 185,000 194,250 185,000 203,500 Total - - - 185,000 185,000 194,250 185,000 203,500 Total Net of Personnel 3,833,748 12,237,770 4,352,320 4,411,010 4,528,195 4,547,445 7,325,900 7,369,900 TOTAL EXPENSES 4,710,107 13,148,203 5,268,935 5,327,625 5,475,575 5,493,330 8,304,190 8,348,190 LESS Capital Outlay (107,300) (9,347,400) (802,300) (747,900) (907,800) (907,800) (3,566,000) (3,566,000) TOTAL EXP WITHOUT CAPITAL OUTLAY 4,602,807 3,800,803 4,466,635 4,579,725 4,567,775 4,585,530 4,738,190 4,782,190 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 66 5365 SEWER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Sanitary Sewer Utility Division is responsible for operating and maintaining the sanitary sewer conveyance system and piping portion of the storm sewer drainage system. The City's sanitary sewer system includes of 193 miles of sewer pipe; 5,352 manhole structures; and 9 sanitary lift stations. This business unit also provides funding for wastewater treatment charges through the regional wastewater treatment plant system operated by Metropolitan Council Environmental Services. SERVICE CATEGORIES The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers within the City of Apple Valley. The following services are provided within this division. 1. Wastewater Conveyance Services • Safely convey an average annual volume of 1.2 billion gallons of wastewater for customer within the City of Apple Valley • Coordinate disposal of wastewater into trunk and interceptor sewers located at the City borders, including the Metropolitan Council Environmental Services system, the City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan (Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development) • Wastewater is processed at the regional Empire and Seneca wastewater treatment plants owned and operated by Metropolitan Council Environmental Services 2. Maintenance, Inspection and Cleaning Services ■ Conduct inspections of approximately 10 miles of sewers per year using remote control televising inspection equipment to detect locations of pipe failure and blockage within the collection system ■ Perform pipe system cleaning for approximately 65 miles of sanitary sewers per year using City jetting and vacuum equipment to maintain system conveyance capacity and minimize sewer backups ■ Repair damaged or deteriorated segments of the pipe system using cured in place pipe lining or pipe replacement work 3. Lift Station Operation Services ■ Maintain sanitary sewer lift stations, including inspection of station controls, testing of alarm systems and review of electrical components to ensure reliability ■ Remove and repair damaged pumps and other station components ■ Continuously monitor alarms and security status with SCADA System 344 MAJOR OBJECTIVES FOR 2015 In 2015, the budget and capital improvement program include activities to continue rehabilitation of the wastewater collection system. Improvement projects will continue to involve the replacement of aging and deteriorated sewer systems, including replacement of sanitary sewer Lift Station No. 3. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Number of Gallons Conveyed 1.25 1.22 1.16 1.24 1.25 (in billions of gallons) Miles of Sewer Cleaned 75 70 72 65 65 Number of Sewer Backups 1 1 1 0 0 within System per year Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Department Specialist 1 1 1 1 Utilities Foreman 1 1 1 1 Technical Specialist 1 1 1 1 Maintenance II / 1 3 3 3 3 Maintenance 1 0 0 0 0 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 Seasonal 2.5 2.5 2.5 2.5 345 Summary Budget Department 66 -Sewer Operations 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 4,166,224 4 4 4 4,835,000 4,980,000 5,129,000 Investment Earnings 254,265 108,328 (85,669) 108,000 110,000 110,000 110,000 Shared Rev w/ Water 118,867 42,525 43,413 60,000 60,000 60,000 60,000 Other Revenue - 43,692 79,808 transfer from Storm W. 60,000 60,000 - - 4,599,356 4,763 4,563,318 4,883,000 5 5 5 Expenditures: Salaries & Wages 408,901 429,996 438,091 449,225 460,064 472,165 482 Emp. Benefits 153,181 153,530 156,032 167,427 165,590 181,505 188,800 Supplies 67,206 79,340 54,020 86,420 86,430 94,805 94,360 Contractual Serv. 35,420 38,260 45,177 55,395 65,330 71,505 60,680 Utilities 78,112 21,596 32,809 44,200 46,200 44,200 45,100 Repairs & Maint. 130,328 148,824 222,460 75,175 103,905 108,960 78,870 Training /Travel /Dues 4 4,977 6,172 8,505 7,840 7,895 7,970 MCES Sewer Charges 2 2,307 2 2,430,000 2 2,568,700 2 Other Exp. 178,406 149,660 143,299 196,650 199,250 232,670 241,450 VISA / MC charges - - - 12,000 10,000 10,000 10,000 Depreciation 493,824 499,937 531,353 497,000 536,000 536,000 536,000 Capital Outlay not Capitalized 3,857 4,302 - - - - Transfers /admin chg to GF 485,000 485,000 485,000 485,000 485,000 504 529,000 Transfers to other funds 983,000 500,000 74,450 - - - - Total Exp 5, 503, 637 4, 822, 925 4, 662, 863 4, 506, 997 4, 665, 609 4, 832, 655 4, 907, 960 Net Income 904,281 59,813 99,545 376,003 339,391 317,345 391,040 Change in Cash: Less: Capital outlay (881 (1,066,583) (804,686) (1,169,000) (1,181,000) (1,135,000) (1,220,000) Add: Depreciation 493,824 499,937 531 497,000 536,000 536,000 536,000 Net Change in Cash (1 7 291,957) (626 (372 (295 (305,609) (281 (292 2015 Capital Outlay: Lift Station No. 3 Replacement $ 575 2015 Street & Utility Improvements $ 520 SCADA Computer Replacement $ 15 Intercommunity Flow Metering Eagan $ 25,000 $1 2016 Capital Outlay: Palomino Hills Utility Improvements $1 Inter - Community Flow Metering Eagan $ 10,000 $172207000 City of Apple Valley 346 Department Expense Summary Budget Years (2015 -2016) SEWER OPERATIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 380,376 379,059 371,729 391,102 186,725 400,690 400,260 410,705 410,705 6112 - SALARY - SEASONAL TEMP 17,825 19,085 15,267 17,340 6,087 17,700 17,700 18,000 18,000 6113 - OVERTIME- REGULAR EMPLOYEES 42,894 43,500 55,713 43,800 24,123 43,800 43,800 43,800 43,800 6118 - VACATION PAY 1,173 9,167 0 6121 - INSURANCE CASH BENEFIT 2,910 3,244 1,029 6122 - COMP REQUEST - 15,183 - 17,028 - 11,136 6123 - SALARY -OTHER 7,581 7,822 9,975 9,975 10,225 10,225 6105 - SALARIES AND WAGES 429,996 449,225 438,091 460,064 206,827 472,165 471,735 482,730 482,730 6138 - MEDICARE 6,134 6,318 6,067 6,676 2,906 6,845 6,840 7,005 7,005 6139 - FICA 26,229 27,015 25,940 28,546 12,425 29,275 29,245 29,945 29,945 6141 - PENSIONS -PERA 29,798 30,206 29,755 32,098 14,479 34,085 34,050 34,870 34,870 6142 - WORKERS COMPENSATION 12,593 12,047 12,403 12,513 6,005 16,450 16,450 17,660 17,660 6144 - LONG -TERM DISABILITY INSURANCE 1,092 1,121 1,126 1,157 549 1,250 1,250 1,280 1,280 6145 - MEDICAL INSURANCE 69,295 90,720 71,723 84,600 36,694 93,600 93,600 98,040 98,040 6146 - DENTAL INSURANCE 6,931 7,583 3,690 6147 - LIFE INSURANCE -BASIC 81 81 39 6148 - LIFE INSURANCE -SUPP /DEPEND 1,377 1,355 354 6125 - EMPLOYEE BENEFITS 153,530 167,427 156,032 165,590 77,141 181,505 181,435 188,800 188,800 6210 - OFFICE SUPPLIES 195 400 144 250 120 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 15,220 9,500 5,827 11,650 642 11,655 11,655 12,500 12,500 6212 - MOTOR FUELS /OILS 24,829 20,470 22,795 21,700 10,424 22,440 22,440 22,890 22,890 6214 - CHEMICALS 0 150 0 100 0 100 100 100 100 6215 - EQUIPMENT -PARTS 26,575 35,300 17,710 32,630 3,333 39,650 39,650 38,750 38,750 6216 - VEHICLES - TIRES /BATTERIES 1,332 1,600 1,504 1,600 1,153 1,760 1,760 1,770 1,770 6229 - GENERAL SUPPLIES 11,189 19,000 6,040 18,500 1,418 18,950 18,950 18,100 18,100 6205 - SUPPLIES 79,340 86,420 54,020 86,430 17,091 94,805 94,805 94,360 94,360 6234 - CITY ENGINEER CONSULTANT SERV 11,451 0 6235 - CONSULTANT SERVICES 22,759 23,090 17,503 23,300 6,583 33,125 33,125 22,150 22,150 6237 - TELEPHONE /PAGERS 184 1,180 189 1,130 125 1,130 1,130 1,130 1,130 6238 - POSTAGE /UPS /FEDEX 149 15,600 335 15,000 303 13,500 13,500 13,500 13,500 6239 - PRINTING 0 500 0 500 0 500 500 500 500 6240 - CLEANING SERVICE /GARBAGE 1,373 5,175 2,838 5,200 120 4,100 4,100 4,200 4,200 6249 - OTHER CONTRACTUAL SERVICES 13,795 9,850 12,862 20,200 7,201 19,150 19,150 19,200 19,200 6230 - CONTRACTUAL SERVICES 38,260 55,395 45,177 65,330 14,331 71,505 71,505 60,680 60,680 6255 - UTILITIES - ELECTRIC 21,394 43,700 32,556 45,900 11,954 43,900 43,900 44,800 44,800 6256 - UTILITIES - NATURAL GAS 202 500 253 300 891 300 300 300 300 6250 - UTILITIES 21,596 44,200 32,809 46,200 12,845 44,200 44,200 45,100 45,100 6265 - REPAIRS - EQUIPMENT 52,198 49,175 53,971 56,905 4,933 59,910 59,910 51,770 51,770 6269 - REPAIRS -OTHER 96,626 26,000 168,489 47,000 9,375 49,050 49,050 27,100 27,100 6260 - REPAIRS AND MAINTENA 148,824 75 222,460 103,905 14,308 108,960 108,960 78,870 78,870 City of Apple Valley 347 Department Expense Summary Budget Years (2015 -2016) SEWER OPERATIONS 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,440 4,000 1,751 3,275 1,680 3,275 3,275 3,300 3,300 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 390 0 0 6277 - MILEAGE /AUTO ALLOWANCE 769 1,850 1,246 1,850 636 1,850 1,850 1,850 1,850 6278 - SUBSISTENCE ALLOWANCE 0 150 350 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 136 255 92 265 122 270 270 270 270 6281 - UNIFORM /CLOTHING ALLOWANCE 2,631 2,250 2,344 2,350 1,163 2,400 2,400 2,450 2,450 6270 - TRNG /TRAVL /DUES /UNIF 4,977 8,505 6,172 7,840 3,601 7,895 7,895 7,970 7,970 6310 - RENTAL EXPENSE 16 250 48 250 0 250 250 250 250 6311 - INSURANCE - PROPERTY /LIABILITY 75,000 75,000 75,000 75,000 37,500 89,000 89,000 93,500 93,500 6317 - METRO WASTE CONTROL PAYMENT 2,307,948 2,430,000 2,469,698 2,500,000 1,510,950 2,568,700 2,568,700 2,633,000 2,633,000 6318 - BURNSVILLE /EAGAN SWR REIMBURSE 60,811 55,750 68,250 55,750 27,437 61,820 61,820 63,400 63,400 6333 - GENERAL -CASH DISCOUNTS -101 0 0 6351 - VISA/BANK CHARGES 10,000 10,000 10,000 10,000 10,000 6399 - OTHER CHARGES 13,934 550,650 0 553,250 0 71,600 71,600 74,300 74,300 6301 -OTHER EXPENDITURES 2,457,608 3,111,650 2,612,997 3,194,250 1,575,888 2,801,370 2,801,370 2,874,450 2,874,450 6425 - VISA/BANK CHARGES 12,000 0 6401 -EXPENDITURES 12,000 0 6610 - DEPRECIATION 499,937 497,000 531,353 536,000 0 536,000 536,000 536,000 536,000 6601 -TOTAL DEPRECIATION 499,937 497,000 531,353 536,000 0 536,000 536,000 536,000 536,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 3,857 0 0 109,000 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 1,169,000 4,302 1,072,000 0 1,135,000 1,135,000 1,220,000 1,220,000 6701 - TOTAL CAPITAL OUTLAY 3,857 1,169,000 4,302 1,181,000 0 1,135,000 1,135,000 1,220,000 1,220,000 6810 - CONSTRUCTION IN PROGRESS 0 0 9,843 6801 - TOTAL CONSTRUCTION COSTS 0 0 9,843 7110 - TRANSFER TO OTHER FUNDS 800,000 374,450 150,000 375,000 310,000 375,000 325,500 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 185,000 0 185,000 194,250 185,000 203,500 7101 -TOTAL TRANSFERS 985,000 559,450 150,000 560,000 504,250 560,000 529,000 6001 - EXPENDITURES 4,822,925 5,675,997 4,662,863 5,846,609 2,081,876 6,013,405 5,957,155 6,148,960 6,117,960 348 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4914 Sewer Charges 4,553,000 4,715,000 4,835,000 4,835,000 4,980,000 4,980,000 5,129, 000 5,129, 000 4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 5010 Investment Earnings 110,000 108,000 110,000 110,000 110,000 110,000 110,000 110,000 5499 Trans from Storm Drainage Utility 60,000 - - - - - - - Total 4,783,000 4,883 5,005,000 5,005,000 5,150, 000 5,150, 000 5,299,000 5,299,000 SALARIES 6110 Regular Employees 369,616 379,059 391,102 391,102 400,690 400,260 410,705 410,705 6111 Salary- Parttime 6112 Salary- Seasonal Temp 19,085 19,085 17,340 17,340 17,700 17,700 18,000 18,000 6113 Overtime - Reg 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 6113 Overtime - On Call Program - 13,500 13,800 13,800 13,800 13,800 13,800 13,800 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other 11,012 7,581 7,822 7,822 9,975 9,975 10,225 10,225 6138 Medicare 6,180 6,318 6,676 6,676 6,845 6,840 7,005 7,005 6139 FICA 26,425 27,015 28,546 28,546 29,275 29,245 29,945 29,945 6141 Pension - PERA 29,514 30,206 32,098 32,098 34,085 34,050 34,870 34,870 6142 Worker's Compensation 12,872 12,047 12,513 12,513 16,450 16,450 17,660 17,660 6144 Long -Term Disability Insurance 1,092 1,121 1,157 1,157 1,250 1,250 1,280 1,280 6145 Hospital & Life Insurance 87,360 90,720 84,600 84,600 93,600 93,600 98,040 98,040 Total 593,156 616,653 625,654 625,654 653,670 653,170 671,530 671,530 6210 OFFICE SUPPLIES General Office Supplies 400 400 250 225 250 250 250 250 Total 400 400 250 225 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 3,000 3,000 3,000 3,000 3,050 3,050 3,090 3,090 Ice Nozzel Replacement - - - - 350 350 - - Davit Arm for LS Pump Removal - - - - - - 5,000 5,000 Electric /Air Power Tools 300 300 300 300 305 305 310 310 Oxygen Detector Replacement 2,200 - 2,400 2,400 2,400 2,400 500 500 Sewer Cleaning Nozzle /skid - 2,400 1,000 1,000 - - - - MH Basket Screen Tool - - 800 800 - - - - Tripod Replacement - Confined Space Ent - - 1,500 1,500 - - - - Harness Replacement - Fall Protection - - 1,350 1,350 1,350 1,350 - - MH Venting Equipment /Blower - - - - 3,200 3,200 - - Arrowboard 3,500 - - - - - - - Mechanical Root Saw 4,000 - - - - - - - Digital Counter - Gap Vax 1,300 - - - - - - - Chain Hoist, Sling and Strap Eqiup Replace - 1,000 - - 1,000 1,000 500 500 Cartegraph Licence Purchase - 1,300 1,300 1,300 - - 1,500 1,500 Lift Station No. 1 FS Valve Installation - 1,500 - - 1,600 1,600 Total 14,300 9,500 11,650 11,650 11,655 11,655 12,500 12,500 6212 MOTOR FUELS /OILS Nolead Fuel 2689 gal. 7,921 8,860 9,500 9,800 9,800 9,800 10,000 10,000 Diesel Fuel 3245 gal. 8,985 10,050 10,500 10,800 10,800 10,800 11,010 11,010 Diesel Fuel Tax 200 300 300 400 400 400 410 410 Oil 1,200 1,260 1,400 1,400 1,440 1,440 1,470 1,470 Total 18,306 20,470 21,700 22,400 22,440 22,440 22,890 22,890 6214 CHEMICALS Lift Station Defoamer 150 150 100 100 100 100 100 100 Total 150 150 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Pump Seals, Impellers, Valves, Filters,etc. 19,000 19,000 24,160 22,000 22,000 22,000 22,500 22,500 High Pressure Hoses 5,200 5,200 4,600 4,000 4,100 4,100 4,200 4,200 Vehicles /Sewer Trucks /Parts /Pump 7,000 6,500 7,140 7,200 7,200 7,200 7,200 7,200 Sewer Camera Wheels & Accessories 1,800 1,800 1,840 1,840 1,850 1,850 1,850 1,850 Bolts and Fittings Inventory - - 500 500 500 500 500 500 Air Relief Valve Parts - 2,500 2,550 2,500 2,500 2,500 2,500 2,500 Versa Vac Hose Replacement - - - - 1,500 1,500 - - Portable Blower Duct Hose Replacement - 300 - - - - - - Total 33,000 35,300 40,790 38,040 39,650 39,650 38,750 38,750 6216 EQUIPMENT - TIRES /BATTERIES Batteries - Vehicles 400 400 400 400 410 410 420 420 Batteries - RTUs, UPSs, Controls 200 200 200 250 350 350 350 350 Tires 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,600 1,600 1,600 1,650 1,760 1,760 1,770 1,770 6229 GENERAL SUPPLIES Flashers, Barricades 500 500 500 500 500 500 500 500 Safety Equipment /First Aid 2,000 1,800 1,800 1,500 1,550 1,550 1,600 1,600 Paint - Lift Stations 500 500 450 425 450 450 450 450 Fill Material 3,000 1,000 1,000 950 1,000 1,000 1,000 1,000 General Division Supplies - 2,000 2,000 1,900 1,900 1,900 1,900 1,900 Flex- seal /Sealguard 8,000 7,000 7,000 6,400 6,400 6,400 7,000 7,000 Chimney Patch Repair 1,500 1,500 1,500 1,450 1,500 1,500 1,500 1,500 CO2 Canisters - Sewer Camara 400 400 400 400 400 400 400 400 Agrotech 2000 - LS4 Grease Control 800 800 650 550 550 550 550 550 Grates, Covers, Castings, Rings 2,500 2,500 3,200 3,000 3,000 3,000 3,200 3,200 349 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES cont. Cherne Ball, Rope & Air Assembly - - - - 1,700 1,700 - - Desk for SCADA Computer Upgrade 700 - - - - - - Install Step Rungs in Air Releaf MH - - - - 750 750 750 750 Internal Chimney Seals - 1,000 500 500 500 500 500 Total 19,900 19,000 18,500 17,075 18,950 18,950 18,100 18,100 6235 CONSULTANT SERVICES Engineering Costs Not Assessed 5,000 5,000 5,000 2,500 1,500 1,500 2,500 2,500 Audit 10,300 10,500 10,500 10,500 10,500 10,500 10,500 10,500 GIS /Mapping /Cartegraph Development 8,000 7,000 7,200 2,500 2,500 2,500 2,500 2,500 OSHA Required Tests 575 590 600 600 625 625 650 650 San Sewer Comp Plan Update - - - - 18,000 18,000 6,000 6,000 Cartegraph Sanitary Data Transfer & Setup 5,500 - - - - - - - Total 29,375 23 23,300 16,100 33,125 33,125 22,150 22,150 6237 TELEPHONES /PAGERS Cellular Phone 432 430 430 430 430 430 430 430 Wireless Air Card 760 750 700 700 700 700 700 700 Total 1,192 1,180 1,130 1,130 1,130 1,130 1,130 1,130 6238 POSTAGE /UPS /FEDEX Postage 15,600 15,600 15,000 13,500 13,500 13,500 13,500 13,500 Total 15,600 15,600 15,000 13,500 13,500 13,500 13,500 13,500 6239 PRINTING /PUBLISHING Educational Materials 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6240 C. SERVICE /GARBAGE REMOVAL Dumpster Special Waste 5,000 5,175 5,200 4,000 4,100 4,100 4,200 4,200 Total 5,000 5,175 5,200 4,000 4,100 4,100 4,200 4,200 6249 OTHER CONTRACTUAL SERVICES Utilities - Contract Street Repair (to 6735) 500,000 - - - - - - - Flow Monitor /Smoke Test - I/I Investigation - - 12,000 10,000 10,000 10,000 10,000 10,000 Contract Tree Removal U136th Easement - 1,750 - - - - - - Sewer Lateral Repairs - 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Aerial Photography Dakota Co JPA - - - 800 800 800 800 800 Cartegraph Maintenance Fee - 2,000 2,100 2,200 2,250 2,250 2,300 2,300 Traffic Control 600 600 600 600 600 600 600 600 Total 500,600 9,850 20,200 19,100 19,150 19,150 19,200 19,200 6255 UTILITIES - ELECTRIC Lift Stations - Sanitary 42,500 43,700 45,900 43,900 43,900 43,900 44,800 44,800 Total 42,500 43,700 45,900 43,900 43,900 43,900 44,800 44,800 6256 UTILITIES - NATURAL GAS Lift Station Generators 500 500 300 275 300 300 300 300 Total 500 500 300 275 300 300 300 300 6265 REPAIRS - EQUIPMENT Vehicle 8,000 8,200 8,450 8,450 8,500 8,500 8,600 8,600 Lift Stations 10,000 10,250 10,500 10,500 10,700 10,700 10,900 10,900 Calibration of Gas Detectors, Sensor Replacemen 1,000 1,000 1,000 1,000 1,020 1,020 1,040 1,040 Electric Repairs /TEGG Inspection 10,000 10,250 10,000 10,000 10,500 10,500 10,500 10,500 Pump Inspection 1,000 1,025 1,225 1,225 1,250 1,250 1,275 1,275 General Misc. 3,000 3,075 3,100 3,100 3,160 3,160 3,225 3,225 Sewer Televising Camera Repair 3,000 2,500 2,500 2,500 2,550 2,550 2,600 2,600 Generator Maintenance 2,500 2,575 2,630 2,630 2,680 2,680 2,730 2,730 Jetter Pump Replacement (sub below) - - 5,000 - 5,000 5,000 - - Gap Vax Power Transfer Repair (sub above) - - - 5,000 - - - - Root Saw Replacement /Repair - - 2,000 2,000 - - - - Pump Repair for San Lift Stations 10,000 10,300 10,500 10,500 10,700 10,700 10,900 10,900 LS Flush Valve Repair Kit - - - - 350 350 - - Jetter Water Tank Replacement - - - - 3,500 3,500 - - Camera Reel Rehab - - - - - - - TEGG Inspection - - - - - - - WTP /CMF SCADA Integration - - - - - - - Camera Cable Replacement 6,000 - - - - - - Total 54,500 49 56,905 56,905 59,910 59,910 51,770 51,770 6269 REPAIRS - OTHER Repair Sewer Lines - (CIPP or spot repair) 30,000 - - - 7,500 7,500 7,650 7,650 Manholes - Protection I/I 10,000 10,000 10,000 10,000 10,200 10,200 10,400 10,400 Repair /Seal San Manhole Structures 16,000 16,000 16,000 16,000 16,350 16,350 16,700 16,700 WIN911 - SCADA Alarm Replacement - - 7,800 7,500 - - - - LS 1 pump 2 &3 Impeller Replacement - - 8,200 8,200 - - - - LS 7 Pump 2 Adaptor Bracket Replacement - - 2,500 2,500 - - - - LS 9 Air Relief - Corrosion Repairs - - 2,500 2,500 - - - - Lift 2 I/I Repairs 10,000 - - - - - - - Radio & Control Upgrades (PLCs) 67,300 - - - 15,000 15,000 15,000 15,000 Lift 9 Pump 1 Replace Starter 1,300 - - - - - - - Total r 134,600 26,000 47,000 44,200 49,050 49,050 27,100 27,100 350 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL /CONF /EXP - LOCAL School & Certifications 2,500 2,500 2,275 1,775 1,775 1,775 1,800 1,800 MWOA Annual 500 500 500 500 500 500 500 500 Task Specific / Electrical Training - 1,000 500 500 1,000 1,000 1,000 1,000 Total 3,000 4,000 3,275 2,775 3,275 3,275 3,300 3,300 6277 MILEAGE /AUTO ALLOWANCE 50% Supervisor 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Training 200 200 200 200 200 200 200 200 Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850 1,850 6278 SUBSISTENCE ALLOWANCE MWOA Annual /MWRA 150 150 100 100 100 100 100 100 Total 150 150 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS MWOA Dues 45 50 55 55 55 55 55 55 Certification Renewal Fee 200 205 210 210 215 215 215 215 Total 245 255 265 265 270 270 270 270 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms for 5 employees 2,200 2,250 2,350 2,350 2,400 2,400 2,450 2,450 Total 2,200 2,250 2,350 2,350 2,400 2,400 2,450 2,450 6310 RENTAL EXPENSE General Rental 250 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 250 6311 INSURANCE General, Auto, Property Liability 75,000 75,000 75,000 75,000 89,000 89,000 93,500 93,500 Total 75,000 75,000 75,000 75,000 89,000 89,000 93,500 93,500 6317 METRO WASTE CONTROL Metropolitan Council- Environmental Services 2,318,000 2,430,000 2,500,000 2,500,000 2,568,700 2,568,700 2,633,000 2,633,000 Waste Water Treatment Charges Total 2,318,000 2,430, 000 2,500,000 2,500,000 2,568,700 2,568,700 2,633,000 2,633,000 6318 BURNSVILLE /EAGAN SEWER CHRG Burnsville 32,000 14,450 14,450 16,000 16,500 16,500 16,900 16,900 Eagan 39,000 41,300 41,300 44,000 45,320 45,320 46,500 46,500 Total 71,000 55,750 55,750 60,000 61,820 61,820 63,400 63,400 6399 OTHER CHARGES LOG I S 63,500 65,650 68,250 68,000 71,600 71,600 74,300 74,300 General Fund Admin Fee 300,000 300,000 300,000 - - - - - Franchise Fee 185,000 185,000 185,000 - - - - - Total 548,500 550,650 553,250 68,000 71,600 71,600 74,300 74,300 6351 CREDIT CARD FEES Annual Fee 15,000 12,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 15,000 12,000 10,000 10,000 10,000 10,000 10,000 10,000 6610 DEPRECIATION Sanitary 497,000 497,000 536,000 536,000 536,000 536,000 536,000 536,000 Total 497,000 497,000 536,000 536,000 536,000 536,000 536,000 536,000 6730 CAPITAL OUTLAY - VEHICLES Replace 3/4 ton Pickup 411 - - 34,000 34,000 - - - - 1 Ton Pickup 417 Toolbox, Plow - - 75,000 75,000 - - - - 3/4 ton Pickup 429 Toolbox, Plow, Tommy Lift - - - - - - - - 3/4 Ton Pickup 413 Toolbox, Plow - - - - - - - - Replace 3/4 ton Pickup 407 34,000 - - - - - - - Mower (% 50FIeet /25 Water /25 Sewer) 4,000 - - - - - - - Easement Machine Replacement 32,000 - - - - - - - Emergency Backup Pump 40,000 - - - - - - - 110,000 - 109,000 109,000 - - - - 6735 CAPITAL OUTLAY - OTHER IMP 2014/2015 CIP Items 2014: 132nd Street Reconstruction - - 850,000 850,000 - - - - 2014: Whitney Drive East - - 145,000 145,000 - - - - 2014/2015: Lift Station No. 3 Replacement - - 35,000 35,000 575,000 575,000 - - Longridge 2nd Neighborhood Recon - - - - 520,000 520,000 - - Palomino Hills 3rd and 4th - - - - - - 1,210,000 1,210,000 SCADA Wastewater Computer Replace - - - - 15,000 15,000 - - Burnsville Echo Valley lift station improvements 110,000 - - - - - - - Vac Dump Site Relocate 30,000 - - - - - - - Endicott Way Install Manhole 12,000 - - - - - - - Repair Pipe Sags 15,000 - - - - - - - Davit Hoist for Lift Station No. 1 16,000 - - - - - - - Greenleaf Sewer Repair w/ Street Project 130,000 - - - - - - - Greenleaf Street and Utility Improvements - 990,000 - - - - - - San Manhole Recon 2W1206 & 2W171 - 26,000 - - - - - - Replace Radio PLCs for Lift Stations - 30,000 - - - - - - Rehab VCP Sanitary Sewers CIPP - 70,000 - - - - - - Lift Sta 11 Switch Gear, Valves, Impeller - 15,000 - - - - - - Lift Sta 9 Switch Gear 18,000 - - - - - - Inter- Community Flow Metering Eagan - 20,000 42,000 - 25,000 25,000 10,000 10,000 Total 313,000 1,169, 000 1,072,000 1,030,000 1,135, 000 1,135, 000 1,220,000 1,220,000 351 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 7110 TRANSFERS TO OTHER FUNDS Annual Transfer to General Fund - - - 375,000 375,000 310,000 375,000 325,500 Total - - - 375,000 375,000 310,000 375,000 325,500 7125 ADMIN CHARGE TO OTHER FUNDS Annual Admin Charge to General Fund - - - 185,000 185,000 194,250 185,000 203,500 Total - - - 185,000 185,000 194,250 185,000 203,500 Total Net of Personnel 4,827,218 5,059,345 5,229,115 5,246,340 5,359,735 5,303,985 5,477,430 5,446,430 TOTAL EXPENSES $ 5,420, 374 $ 5,675,997 $ 5,854,769 $ 5,871,994 $ 6,013,405 $ 5,957,155 $ 6,148, 960 $ 6,117, 960 LESS CAPITAL OUTLAY $ (423,000) $ (1,169,000) $ (1,181,000) $ (1,324,000) $ (1,320,000) $ (1,329,250) $ (1,405,000) $ (1,423,500) Total Exp without Capital Outlay $ 4,997,374 $ 4,506,997 $ 4,673,769 $ 4,547,994 $ 4,693,405 $ 4,627,905 $ 4,743,960 $ 4,694,460 352 Apple lley Notes: This page left intentionally blank 353 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5500 69 5505 STORM DRAINAGE UTILITY Public Works DESCRIPTION OF ACTIVITY The Storm Drainage Utility provides funding for the operation and maintenance of the City's storm water drainage system and management of surface water bodies. A majority of expenses for this business unit relate to improvement projects to fulfill State and Federal mandates for pollutant load reductions to lakes, maintenance of the municipal drainage system, drainage costs related to the annual street improvement program, and acquisition of drainage easements. SERVICE CATEGORIES The Storm Drainage Utility Division provides for the operation and maintenance of the municipal storm drainage system within the City of Apple Valley. The City's drainage system controls and conveys drainage from an estimated 8.1 billion gallons of precipitation each year. This utility service is provide by City Public Works Department staff using city -owned equipment and contract services for capital improvement projects. The following services are provided within this division. 1. Drainage System Maintenance Services ■ Provide repair and maintenance for 7,800 storm sewer manholes /catch basins and 162 miles of storm sewer pipe within the drainage network ■ Inspect and remove accumulated sediment from 230 storm water management ponds located throughout the drainage system within the City. ■ Inspect and maintain 12 storm water pumping stations and associated force main 2. System Flood Control Services ■ Monitor water levels in lakes and ponds in response to severe precipitation events ■ Perform drainage analysis to determine solutions to flooding events ■ Review building plans to ensure proper structure elevations above high water levels 3. System Management and Regulatory Services ■ Prepare mandatory MS4 permit documents and respond to evolving requirements associated with the Federal Clean Water Act ■ Perform water quality testing for surface water bodies ■ Provide funds for payment of annual dues for required membership to the Black Dog Watershed Management Organization ■ Coordinate storm water management activities with Vermillion River Watershed Management Organization 354 MAJOR OBJECTIVES FOR 2015 The primary challenge for the Storm Drainage Utility continues to involve the response to substantial increases in Federal and State mandates related to storm water management that continue to evolve at escalating rates. Similar to many other cities, the utility will be financially strained in future years to meet increased regulations and required capital investments for water management demands. Public Works staff will continue to update the City's Capital Improvement Plan and operational budget in response to increasing mandates. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Staff hours to address State MS4 2 880 2 920 3 200 3 000 3 000 Permit Requirements ' Number of lake water quality 197 226 222 235 240 samples Number of Mandated TMDL 3 4 4 4 Studies Active w /in Apple Valley 5 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 Water Quality Tech 0 0 1 1 Exist Position Shifted from 1500 Public Works /GIS Tech 0 0 1 1 Exist Position Shifted from 1500 355 Summary Budget Department 69 Storm Drainage 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 1,370,348 1,517,090 1,500,729 1,449,000 1 1,539,000 1,580,000 Grants - 40,000 80,707 - Other Revenue 73,559 5,180 4 - 5,000 5,000 5,000 Contributed revenue 120,713 243,935 145,737 - Investment Earnings 243,174 32,983 (45,633) 30,000 32,000 32,000 32,000 1,807,794 1,839,188 1,685,947 1,479,000 1,532,000 1,576,000 1,617,000 Expenditures: Salaries & Wages - - 7,029 - 119,042 122,505 125,565 Emp. Benefits - - 1,067 - 41 45,105 47,050 Supplies 6,075 10,394 21,529 11,900 15,000 21,065 17,945 Contractual Serv. 501 75,634 86,966 149,690 113,180 152 176,160 Utilities - - 54 30,800 12,800 12,800 12,800 Repairs & Maint. - 66,348 24 46,350 55,700 52,515 48,475 Training /Travel /Dues - 490 973 1 1,025 1 1 Other Exp. - 3,045 4,023 3,200 6,500 7,500 7,800 Depreciation 449,547 481,084 488,131 450,000 475,000 475,000 475,000 Debt Service - Interest - 64,149 62 64,080 62,000 55,580 52,600 Capital Outlay not capitalized 35,030 - - - Admin fee to Gen. Fund - 300,000 300,000 300,000 250,000 315,500 332,500 Transfer to other funds - 239,328 139,439 - - - - Transfer to Sewer Fund - 60 - - - - - Total Exp 491 1,300 1 1,057,125 1 1 1 Net Income 1,316,641 538,716 494 421,875 380,628 315,105 319,965 Net change in cash add: Depreciation 449,547 481,084 488,131 450,000 475,000 475,000 475,000 Debt Service - Principal (85,000) (225,000) (230,000) (230,000) (240,000) (150,000) (155,000) Capital Outlay (498,500) (286,198) (669,575) (447,750) (1,108,000) (570,500) (565,000) Debt Issued 2,600,000 - - - Net Change in Cash 3 508,602 82,977 194 (492,372) 69,605 74,965 356 Debt Service Schedule: GO Bonds of 2002 Bonds of 2005 Bonds of 2011a Total Refunded 1995 Refunded 1999 Year Principal Interest Principal Interest Principal Interest Principal Interest 2004 180,000 39 - - - - 180,000 39 2005 160 36 - - - - 160 36 2006 180 32720 - - - - 180,000 32720 2007 200,000 27,860 90,000 2 - - 290 30,173 2008 200,000 21 85 19 - - 285 41 2009 215 15 85,000 17505 - - 300 32 2010 230 8 85,000 14,955 - - 315,000 23 2011 - - 85 12 135 33 220 45 2012 - - 85 9 140 64 225,000 73,682 2013 - - 90, 000 6 140, 000 61 230 67, 992 2014 - - 95 3 145 58 240 61 2015 - - - - 150,000 55,582 150 55 2016 - - - - 155,000 52,582 155,000 52 2017 - - - - 160 49 160 49 2018 - - - - 165 46 165,000 46,282 2019 - - - - 165,000 42,652 165 42,652 2020 - - - - 170 38 170 38 2021 - - - - 175,000 34,272 175 34 2022 - - - - 180 29 180 29 2023 - - - - 185 24 185 24 2024 - - - - 200 18 200,000 18,235 2025 - - - - 210,000 11535 210 11535 2026 - - - - 125 4 125 4 2015 Capital Outlay: 2015 Street & Utility Improvement Project $395 Easement Acquisition - Long & Farquar Lakes $ 50 Scout Lake Aeration System $ 7 Alimagnet Storm Lift Station Control Panel $ 18 Sediment Removal from Stormwater Ponds $ 30,000 CSAH 42 /Foliage Abandon Old Structure $ 20,000 Long Lake Bioretention /Flood Mit Retrofits $50, 000 $570 2016 Capital Outlay: 2016 Street & utility Improvement Project $480 Easement Acquisition - Long & Farquar Lakes $ 15 Sediment Removal from Stormwater Ponds $ 45 Cobblestone Stormceptor Access Mod. $ 25,000 $565;000 City of Apple Valley 357 Department Expense Summary Budget Years (2015 -2016) STORM DRAINAGE UTILITY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 3,355 116,708 951 119,530 119,040 122,515 122,515 6113 - OVERTIME - REGULAR EMPLOYEES 3,674 45 6123 - SALARY -OTHER 2,334 2,975 2,975 3,050 3,050 6105 - SALARIES AND WAGES 7,029 119,042 995 122,505 122,015 125,565 125,565 6138 - MEDICARE 97 1,726 13 1,775 1,770 1,820 1,820 6139 - FICA 414 7,381 56 7,595 7,565 7,785 7,785 6141 - PENSIONS -PERA 510 8,631 72 9,190 9,150 9,420 9,420 6142 - WORKERS COMPENSATION 2,042 2,305 2,285 2,480 2,480 6144 - LONG -TERM DISABILITY INSURANCE 345 340 335 345 345 6145 - MEDICAL INSURANCE 46 21,000 0 24,000 24,000 25,200 25,200 6125 - EMPLOYEE BENEFITS 1,067 41,125 141 45,205 45,105 47,050 47,050 6211 - SMALL TOOLS & EQUIPMENT 4,069 2,100 2,942 3,400 154 3,125 3,125 3,745 3,745 6214 - CHEMICALS 525 0 0 600 0 620 620 630 630 6215 - EQUIPMENT -PARTS 1,926 8,200 14,576 8,800 3,316 12,970 12,970 9,140 9,140 6229 - GENERAL SUPPLIES 3,874 1,600 4,011 2,200 526 4,350 4,350 4,430 4,430 6205 - SUPPLIES 10,394 11,900 21,529 15,000 3,996 21,065 21,065 17,945 17,945 6231 - LEGAL SERVICES 860 83 480 6231 - LEGAL SERVICES 0 0 9,557 6235 - CONSULTANT SERVICES 31,605 35,670 21,033 37,760 5,580 49,685 49,685 85,200 85,200 6235 - CONSULTANT SERVICES 949 118 4,074 6239 - PRINTING 692 2,350 815 2,220 0 1,600 1,600 1,600 1,600 6239 - PRINTING 0 0 90 6240 - CLEANING SERVICE /GARBAGE 4,218 3,000 6,263 4,500 0 5,000 5,000 5,100 5,100 6249 - OTHER CONTRACTUAL SERVICES 37,310 108,670 58,654 68,700 21,992 95,905 95,905 84,260 84,260 6230 - CONTRACTUAL SERVICES 74,685 149,690 86,848 113,180 28,051 152,190 152,190 176,160 176,160 6230 - CONTRACTUAL SERVICES 949 118 13,720 6255 - UTILITIES - ELECTRIC 30,800 54,795 12,800 20,312 12,800 12,800 12,800 12,800 6250 - UTILITIES 30,800 54,795 12,800 20,312 12,800 12,800 12,800 12,800 6265 - REPAIRS - EQUIPMENT 22,154 21,350 22,706 30,700 5,505 22,015 22,015 22,475 22,475 6266 - REPAIRS - BUILDING 306 0 6269 - REPAIRS -OTHER 44,194 25,000 1,770 25,000 46,670 30,500 30,500 26,000 26,000 6260 - REPAIRS AND MAINTENA 66,348 46,350 24,782 55,700 52,175 52,515 52,515 48,475 48,475 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 490 1,105 887 1,025 0 1,035 1,035 1,040 1,040 6277 - MILEAGE /AUTO ALLOWANCE 0 86 0 100 100 100 100 6270 - TRNG /TRAVL /DUES /UNIF 490 1,105 973 1,025 0 1,135 1,135 1,140 1,140 6310 - RENTAL EXPENSE 0 1,141 0 6311 - INSURANCE - PROPERTY /LIABILITY 0 2,000 2,000 5,300 2,650 6,300 6,300 6,600 6,600 6333 - GENERAL -CASH DISCOUNTS -3 0 0 6399 - OTHER CHARGES 3,048 1,200 882 1,200 0 1,200 1,200 1,200 1,200 6399 - OTHER CHARGES 0 0 0 City of Apple Valley 358 Department Expense Summary Budget Years (2015 -2016) STORM DRAINAGE UTILITY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6301 - OTHER EXPENDITURES 3,045 3,200 4,023 6,500 2,650 7,500 7,500 7,800 7,800 6301 - OTHER EXPENDITURES 0 0 0 6610 - DEPRECIATION 481,083 450,000 488,131 475,000 0 475,000 475,000 475,000 475,000 6601 - TOTAL DEPRECIATION 481,083 450,000 488,131 475,000 0 475,000 475,000 475,000 475,000 6725 - CAPITAL OUTLAY - OFFICE EQUIP 195,000 195,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 22,500 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 447,750 0 1,108,000 0 570,500 570,500 565,000 565,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 6701 - TOTAL CAPITAL OUTLAY 0 470,250 0 1,108,000 0 765,500 765,500 565,000 565,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 6810 -CONSTRUCTION IN PROGRESS 0 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 6910 - BOND PRINCIPAL 0 230,000 0 240,000 0 150,000 150,000 155,000 155,000 6915 - DEBT SERVICE -OTHER 0 0 0 0 0 6901 - TOTAL DEBT SERVICE 0 230,000 0 240,000 0 150,000 150,000 155,000 155,000 7015 - DEBT SERVICE- INTEREST 63,724 64,080 62,297 62,000 29,954 55,580 55,580 52,600 52,600 7020 - BOND PAYING AGENT FEES 425 495 0 7001 - TOTAL INTEREST AND FISCAL FEES 64,149 64,080 62,792 62,000 29,954 55,580 55,580 52,600 52,600 7110 - TRANSFER TO OTHER FUNDS 299,328 300,000 139,439 250,000 0 0 0 0 0 7125 - ADM I N I CHARGE TO OTHER FUNDS 300,000 300,000 0 300,000 315,500 300,000 332,000 7101 -TOTAL TRANSFERS 599,328 300,000 439,439 250,000 0 300,000 315,500 300,000 332,000 6001 - EXPENDITURES 1,299,521 1,757,375 1,191,408 2,499,372 138,274 2,160,995 2,175,905 1,984,535 2,016,535 6001 - EXPENDITURES 949 118 13,720 359 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE - - 4150 Grants - Other Govt Units - - - - - - - 4918 Storm Drainage Charges 1,443,000 1,449,000 1,495,000 1,495,000 1,539,000 1,539,000 1,580,000 1,580,000 5010 Investment Interest 14,500 30,000 32,000 32,000 32,000 32,000 32,000 32,000 5399 Other Misc Revenue - - 5,000 5,000 5,000 5,000 5,000 5,000 Total 1,457,500 1,479,000 1,532,000 1,532,000 1,576,000 1,576,000 1,617,000 1,617,000 SALARIES 6110 Regular Employees - - 116,708 116,708 119,530 119,530 122,515 122,515 6113 Overtime - Reg - - - - - - 6123 Salaries - Other - - 2,334 2,334 2,975 2,975 3,050 3,050 6138 Medicare - - 1,726 1,726 1,775 1,775 1,820 1,820 6139 FICA - - 7,381 7,381 7,595 7,595 7,785 7,785 6141 Pension - PERA - - 8,631 8,631 9,190 9,190 9,420 9,420 6142 Worker's Compensation - - 2,042 2,042 2,305 2,305 2,480 2,480 6144 Long -Term Disability Insurance - - 345 345 340 340 345 345 6145 Hospital & Life Insurance - - 21,000 21,000 24,000 24,000 25,200 25,200 Total 2,915,000 - 160,167 160,167 167,710 167,710 172,615 172,615 6211 SMALL TOOLS & EQUIPMENT Small tools for water quality & Rain Barrels 1,000 1,000 800 850 850 850 870 870 Replace Ice Auger Unit - - - - 675 675 - - Water Sampling Equipment - - - - - - 1,250 1,250 Replace Disolved Oxygen Meter - - 1,500 1,500 - - - - Cartegraph License Purchase - 1,100 1,100 1,550 1,600 1,600 1,625 1,625 Total 1,000 2,100 3,400 3,900 3,125 3,125 3,745 3,745 6214 CHEMICALS Alum 3,000 - - - - - - - Barley Straw 800 - 600 610 620 620 630 630 Total 3,800 - 600 610 620 620 630 630 6215 EQUIPMENT - PARTS Pumps Seals, Impellers, Valves, etc. 8,000 8,200 8,000 8,000 8,150 8,150 8,300 8,300 Air Relief Valve Parts - - 800 800 820 820 840 840 Ford Pumping /Hose 900 - - - 4,000 4,000 - - Total 8,900 8,200 8,800 8,800 12,970 12,970 9,140 9,140 6229 GENERAL SUPPLIES Catch Basin Castings, Mortor, Rings, Grates 1,200 1,200 1,800 3,500 4,000 4,000 4,080 4,080 Water Quality General Supplies - 400 400 350 350 350 350 350 Total 1,200 1,600 2,200 3,850 4,350 4,350 4,430 4,430 6235 CONSULTANT SERVICES Drainage Modeling /TMDL Assistance 4,500 4,000 8,200 13,000 10,500 10,500 10,500 10,500 2014 includes Scout Lake & McNamara Pond MN Stormwater Coalition 1,150 1,170 1,260 1,260 1,285 1,285 1,310 1,310 MS4 /Surface Water Mgmt Plan Update (2 yrs) 5,000 5,000 5,000 - 15,000 15,000 50,000 50,000 Blackdog WMO Annual Dues 13,000 13,000 12,250 12,250 14,300 14,300 14,590 14,590 Eng - Sediment Remove Long /Farq /P170 7,500 - - - - - - - Water Quality Analysis & Testing 10,000 10,000 8,500 8,500 8,600 8,600 8,800 8,800 Cartegraph Storm Data System 5,500 2,500 2,550 - - - - - Total 46,650 35,670 37,760 35,010 49,685 49,685 85,200 85,200 6239 PRINTING /PUBLISHING Educational Mtls for MS4 /Blue Thumb 1,500 1,500 1,500 900 900 900 900 900 Educational Mtls for TMDL Requirement 850 850 720 700 700 700 700 700 Total 2,350 2,350 2,220 1,600 1,600 1,600 1,600 1,600 6240 C. SERVICE /GARBAGE REMOVAL Sump Catch Basin Matl Disposal 3,000 3,000 4,500 4,500 5,000 5,000 5,100 5,100 Total 3,000 3,000 4,500 4,500 5,000 5,000 5,100 5,100 6249 OTHER CONTRACTUAL SERVICES Lake WQ / TMDL Projects >Alimagnet Projects (Per JPA Burnsville) 13,000 10,000 9,500 9,500 9,500 9,500 9,500 9,500 >Keller Lake Projects (Per JPA Burnsville) 9,500 9,000 8,500 8,000 8,500 8,500 8,500 8,500 >LacLavon Projects (Per JPA Burnsville) 5,000 6,000 5,500 5,500 5,500 5,500 5,500 5,500 > Water Quality CAMP Program 3,000 3,050 2,600 2,600 2,600 2,600 2,600 2,600 >Raingarden Workshop (w /SWCD) 1,000 1,000 700 700 700 700 700 700 >Blue Thumb Annual Dues - - 500 500 510 510 520 520 >Rain Garden /Shorline Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 >Wetland Health Eval. Program 2,700 2,700 3,000 3,000 3,000 3,000 3,000 3,000 Long /Farquar TMDL Implement >Fish Stocking - 1,500 - - 2,000 2,000 1,000 1,000 >Fish Removal 4,500 8,500 - - 8,000 8,000 - - >Farquar Weed Harvesting 15,000 15,000 15,000 - 15,000 15,000 15,000 15,000 >Long Lake Drawdown - 1,800 1,800 1,500 - - - - >Alum Treatment P12 and P170 - 35,000 11,650 20,000 16,000 16,000 16,000 16,000 Lac Lavon & Scout Lakes >WQ Monitoring - - - - 1,500 1,500 1,500 1,500 Storm System Operations >Cobblestone - Inlet Purge 750 750 - - 780 780 - - >Trans Alarm Storm L.S. Monitoring 800 820 835 400 410 410 420 420 >Hanover Lift Station Replace Elec. Breaker - - - - 700 700 - - 360 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6249 OTHER CONTRACTUAL SERVICES cont. >Pennock Lift Station Replce PLC - - - - 1,250 1,250 - - >Sump CB Cleaning Contract Work - - - - 10,000 10,000 10,000 10,000 80120 Cost Split County /City >Alarm Phone Lines 840 850 865 865 880 880 900 900 >Pennock Shores LS Pump Rehab - 4,500 - - - - - - >Cartegraph Maintenance Fee - 2,000 2,050 2,050 2,075 2,075 2,120 2,120 >Aerial Photos /Pictometry Dakota County JPA - - - - 800 800 800 800 >Monitoring Equipment 5,000 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 66,090 108,670 68,700 60,815 95,905 95,905 84,260 84,260 6255 UTILITIES - ELECTRIC Lift Stations -Storm 30,000 30,000 12,000 12,000 12,000 12,000 12,000 12,000 Birger Pond - Elect. & Maint. w /Rsmt 800 800 800 800 800 800 800 800 Total 30,800 30,800 12,800 12,800 12,800 12,800 12,800 12,800 6265 REPAIRS - EQUIPMENT Lift Stations 12,000 12,250 12,000 12,500 12,240 12,240 12,500 12,500 Electric Maintenance & Repair /TEGG 1,500 8,000 8,000 8,500 8,150 8,150 8,300 8,300 Pump Inspection 1,000 1,100 1,100 1,100 1,125 1,125 1,150 1,150 Lake Aeriation Equipment - - 400 800 500 500 525 525 Cedar Knolls LS Valve Replacement - - 2,400 2,400 - - - - Cedar Knolls Pump 2 Bracket Replacement - - 2,300 2,300 - - - - Hannover LS Pump 1 & 2 Wear Ring Replace - - 3,000 3,000 - - - - Hidden Ponds Pump 1 Wear Ring Replace - - 1,500 1,500 - - - - Briar Oaks Pump Impeller Replace - 1,500 - - - - - - Alimagnet Valve Replacement - 500 - - - - - - Alimagnet Replace Wear Rings 10,000 - - - - - - - Alimagnet Upgrade Pump Cooling 500 - - - - - - - Start /Stop Delay Timer Programming 1,000 - - - - - - - Belmont Storm Lift Replace Controls /Cabinet 20,000 - - - - - - - Hidden Ponds Pump 2 Repair 6,000 - - - - - - - Total 52,000 23,350 30,700 32,100 22,015 22,015 22,475 22,475 6269 REPAIRS - OTHER Repair Storm Sewer Pipes and Structures 10,000 10,000 10,000 10,000 10,200 10,200 10,400 10,400 Catch Basin Casting Repairs 15,000 15,000 15,000 15,000 15,300 15,300 15,600 15,600 Farquar Pump & Bearings - Rehab - - - - 5,000 5,000 - - Sediment Removal from Exist. Storm Ponds 25,000 - - - - - - - Moved to 6735 Sediment removal, restoration P -12, P170 150,000 - - - - - - - Total 200,000 25,000 25,000 25,000 30,500 30,500 26,000 26,000 6275 SCHOOL /CONF /EXP - LOCAL Wetland Training 250 255 250 250 255 255 255 255 MECA Conference 200 200 200 200 200 200 200 200 Water Resources Conf 320 325 250 250 255 255 260 260 Erosion Control Training 300 325 325 325 325 325 325 325 Total 1,070 1,105 1,025 1,025 1,035 1,035 1,040 1,040 6277 MILEAGE / AUTO Mileage - - - - 100 100 100 100 Total - - - - 100 100 100 100 6310 RENTAL EXPENSE Rentals - - - - - - - - Total - - - - - - - - 6311 INSURANCE Insurance - 2,000 5,300 5,300 6,300 6,300 6,600 6,600 Total - 2,000 5,300 5,300 6,300 6,300 6,600 6,600 6399 OTHER CHARGES Water Quality Permits (aquatic weed removal) 1,500 1,200 1,200 500 1,200 1,200 1,200 1,200 Total 1,500 1,200 1,200 500 1,200 1,200 1,200 1,200 6610 DEPRECIATION Depreciation 477,000 450,000 475,000 475,000 475,000 475,000 475,000 475,000 Total 477,000 450,000 475,000 475,000 475,000 475,000 475,000 475,000 6725 CAPITAL OUTLAY - OFFICE EQUIP None - - - - - - - - Total - - - - - - - - 6730 CAPITAL OUTLAY - VEHICLES Replace Elgin Street Sweeper 306 - - - - 195,000 195,000 - - Replace Pick -up No. 601 - 22,500 - - - - - - Total - 22,500 - - 195,000 195,000 - - 6735 CAPITAL OUTLAY - OTHER IMP Salt Brine Mixer Equipment - - Annual Street Improvement Project 280,000 287,000 295,000 295,000 395,000 395,000 480,000 480,000 2012 - JCRR and Overlay Areas 2013 - Greenleaf Neigh & Whitney Dr 2014 - 132nd Street, Galaxie to JCRR 2015 - Longridge 2nd Addition 2016 - Longridge 2nd Addition Easement Acquisition 150,000 35,000 38,000 38,000 50,000 50,000 15,000 15,000 361 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP cont. Sediment Removal from Exist. Storm Ponds - 25,750 26,000 26,000 30,000 30,000 45,000 45,000 Scout Lake Aerator - - - - 7,000 7,000 - - Alimagnet LS Control Pannel Replace - - - - 18,500 18,500 - - Belmont Storm Life SCADA - - 14,000 14,000 - - - - CSAH 42 /Foliage Abandon Old Storm Structure - - - - 20,000 20,000 - - Cobblestone Stormceptor Access Modifications - - - - - - 25,000 25,000 Holyoke Neighborhood Flood Mitigation 575,000 - - - - -> shift forw 575,000 575,000 - - - - Shifted forward from 2012 to 2014 in progress - - Quarry Ponds WQ Mod (Scope TBD) - - 50,000 50,000 - - - - Long Lake Bioretention Retrofits (P12 Filter) 110,000 - - - - -> shift forw 110,000 110,000 50,000 50,000 - - Storm Sewer Improvements - 100,000 - - - - - Clean Material - Storage Pad 15,000 - - - - - - - Total 1,130,000 447,750 1,108,000 1,108,000 570,500 570,500 565,000 565,000 6910 BOND PRINCIPAL Principal 225,000 230,000 240,000 240,000 150,000 150,000 155,000 155,000 Total 225,000 230,000 240,000 240,000 150,000 150,000 155,000 155,000 7015 BOND INTEREST Interest 74,000 64,080 62,000 62,000 55,580 55,580 52,600 52,600 Total 74,000 64,080 62,000 62,000 55,580 55,580 52,600 52,600 7110 TRANSFER TO OTHER FUNDS Sewer Fund 60,000 - - - - - - - Total 60,000 - - - - - - - 7125 ADMIN FEE TO OTHER FUNDS General Fund 300,000 300,000 250,000 300,000 300,000 315,500 300,000 332,500 Total 300,000 300,000 250,000 300,000 300,000 315,500 300,000 332,500 TOTAL EXPENSES $ 5,599,360 $ 1,759,375 $ 2,499,372 $ 2,540,977 $ 2,160,995 $ 2,176,495 $ 1,984,535 $ 2,017,035 LESS CAPITAL OUTLAY $ (1,130,000) $ (470,250) $ (1,108,000) $ (1,108,000) $ (765,500) $ (765,500) $ (565,000) $ (565,000) Total Exp without Capital Outlay $ 4,469,360 $ 1,289,125 $ 1,391,372 $ 1,432,977 $ 1,395,495 $ 1,410,995 $ 1,419,535 $ 1,452,035 Note: 2011 to 2014: Storm drainage expenses transferred from 1500 and Sewer Utility to Storm Dranage Utility 362 Apple lley Notes: This page left intentionally blank 363 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5800 62 5805 STREET LIGHT UTILITY Public Works DESCRIPTION OF ACTIVITY The Street Light Utility provides funding for the operation and maintenance of the street lights located throughout the City of Apple Valley. Approximately 3,450 street lights are located within the City. In 2011, costs and expenses related to street light operations were consolidated under this business unit 5800. Dakota Electric Association maintains approximately 3,200 lights under a fixed rate program and the City owns and maintains approximately 255 lights, primarily along the downtown ring route area, Cedar Avenue and Founders /153rd Street. The street light system will continue to expand with future construction of the City's street system. Additional street lights were installed along the extension of Flagstaff Avenue from 140 Street to 147 Street. Approximately 66 new street lights were installed along Cedar Avenue during construction in 2011 and 2012. MAJOR OBJECTIVES FOR 2015 The major objective for 2015 within this business unit includes replacement of aging street lights along County Road 42 from Flagstaff Avenue to Garden View Drive. Staff will also establish a maintenance contract with an electrical contractor to assist with repairs to city -owned lights. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projecte Projecte d d Item 2011 2012 2013 2014 2015 Number of DEA Street Lights 3 3 3 3 3 Number of City Street Lights 144 182 184 255 255 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 None 0 0 0 0 364 Summary Budget Street Light Utility - 5800, Dept 62 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Utility Charges 433,464 454 449,885 465,000 454 468,000 482,000 Grants - - - - - - - Other Revenue - - - - - - - Investment Earnings 3,620 658 (521) - 450 375 375 437,084 455,135 449,364 465,000 454,925 468,375 482,375 Expenditures: Supplies - 386 1,759 15,000 8,000 8,000 8,000 Contractual Serv. 5,225 2,327 10,490 6 27,000 32,000 27,000 Utilities for Resale 389,942 443,440 428,451 433,600 452 435,000 448 Repairs & Maint. - - 1,505 - - - - Other Exp. 1,800 1,800 1,900 1,900 1,900 7,300 7 Capital outlay - - 7 - Admin fee to Gen. Fund - - Transfer to Sewer Fund - - - Total 396,967 447,953 444,105 464 489,180 482,300 490,700 2015 Capital Outlay: County Road 42 Street Light Replacement: Project initiated in 2014, with 2015 final completion. Activity accounted for in the Electric Franchise Fee Fund. City of Apple Valley 365 Department Expense Summary Budget Years (2015 -2016) STREET LIGHT UTILITY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6215 - EQUIPMENT -PARTS 386 15,000 1,759 8,000 0 8,000 8,000 8,000 8,000 6205 - SUPPLIES 386 15,000 1 8,000 0 8,000 8,000 8,000 8,000 6235 - CONSULTANT SERVICES 0 0 0 0 0 5,000 5,000 6237 - TELEPHONE /PAGERS 648 161 6249 - OTHER CONTRACTUAL SERVICES 2,327 6,500 9,842 27,000 2,815 27,000 27,000 27,000 27,000 6230 - CONTRACTUAL SERVICES 2,327 6,500 10,490 27,000 2,976 32,000 32,000 27,000 27,000 6255 - UTILITIES - ELECTRIC 47,553 433,600 579 48,480 341 0 0 6250 - UTILITIES 47,553 433,600 579 48,480 341 0 0 6269 - REPAIRS -OTHER 1,506 0 6260 - REPAIRS AND MAINTENA 1,506 0 6311 - INSURANCE - PROPERTY /LIABILITY 1,800 1,900 1,900 1,900 950 7,300 7,300 7,700 7,700 6301 -OTHER EXPENDITURES 1,800 1,900 1,900 1,900 950 7,300 7,300 7,700 7,700 6545 - NON - TAXABLE MISC FOR RESALE 395,887 427,872 403,800 171,218 435,000 435,000 448,000 448,000 6501 - TAXABLE /NON- TAXABLE MISC RESAL 395,887 427,872 403,800 171 435,000 435,000 448,000 448,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 7,200 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 7 0 0 0 6001 - EXPENDITURES 447,953 464 444 489,180 175,485 482,300 482,300 490,700 490,700 366 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 62: STREET LIGHT UTILITY - 5805 (5801 Revenue, 5805 Expenses) Public Works Department COMPANY 5800: STREET LIGHT UTILITY JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4919 REVENUE Street Light Utility Charges $ (425,000) $ (425,000) $ (454,475) $ (454,475) $ (468,000) $ (468,000) (472,000) (482,000) Total $ (425,000) $ (425,000) $ (454,475) $ (454,475) $ (468,000) $ (468,000) $ (472,000) $ (482,000) 6215 EQUIPMENT - PARTS Light Bollards Founders Ln- Damaged Equip 7,000 7,000 3,500 3,500 3,500 3,500 3,500 3,500 City Owned Street Lights - Damaged Equip 8,000 8,000 4,500 4,500 4,500 4,500 4,500 4,500 Total $ 15,000 $ 15,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 6235 CONSULTANT SERVICES LED Street Light Pilot Study - Flagstaff Ave - - Design for CR 42 Street Light Replacement Proj - - Elec Fran Fee 13,000 5,000 5,000 - - Total $ - $ - $ - - $ 5,000 $ 5,000 - - 6249 OTHER CONTRACTUAL SERVICES Gopher State One Call Locates City -owned 1,200 1,500 2,500 2,500 2,500 2,500 2,500 2,500 Electric Locating Service $ - $ - $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 Electrician - Repair Damaged City -owned Lights 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Cedar Ave Street Light Maint Contract - - 11,500 11,500 11,500 11,500 11,500 11,500 Total $ 6,200 $ 6,500 $ 27,000 27,000 $ 27,000 $ 27,000 $ 27,000 $ 27,000 6255 UTILITIES - ELECTRIC Dakota Electric and Xcel Energy - O &M Lights 375,000 433,600 - - - - - - Operation and Maint of Street Lights Electric for Traffic Signals - City + County 4,000 - - - - - - - Total 379,000 433,600 48,480 - - - - - 6311 INSURANCE Street Lights (from 5305) 1,800 1,900 1,900 1,900 7,300 7,300 7,700 7,700 Total $ 1,800 $ 1,900 $ 1,900 $ 1,900 $ 7,300 $ 7,300 $ 7,700 $ 7,700 6545 NON - TAXABLE MISC FOR RESALE Street Light Electric Charges - - 403,800 428,000 435,000 435,000 448,000 448,000 Total $ - $ - $ 403,800 $ 428,000 $ 435,000 $ 435,000 $ 448,000 $ 448,000 6735 CAPITAL OUTLAY - OTHER IMP Street Lights Flagstaff South of CR42 - 7,200 - - - County Road 42 Street Light Replacement Proj - - Elec Fran Fee Elec Fran Fee - - Total $ - $ 7,200 $ - - $ - $ - - - TOTAL EXPENSES $ 402,000 $ 464,200 $ 489,180 $ 464,900 $ 482,300 $ 482,300 $ 490,700 $ 490,700 REVENUE $ (425,000) $ (425,000) $ (454,475) $ (454,475) $ (468,000) $ (468,000) $ (472,000) $ (482,000) 367 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5600 60 5605 CEMETERY Public Works DESCRIPTION OF ACTIVITY The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued operation and general upkeep of the property. Lebanon Cemetery has space for an additional 8,000 burials based on existing vacant land and plans for minor expansion of two acres along Embry Path to provide a main entrance removed from the County Road system. SERVICE CATEGORIES Management and operations of the Lebanon Cemetery is provided by Public Works Department staff using city -owned equipment and contractual services from private companies. The following services are provided within this division. 1. Cemetery Management and Lot Sales ■ Provide sales of cemetery lots and cremation niches ■ Assist customers with interment service arrangements ■ Manage interment records in accordance with State requirements and industry standards 2. Interment Services ■ Provide interments within columbarium structures and cremation boulders ■ Excavate traditional graves through contract with a private excavation contractor ■ Excavate cremation graves by City staff using city -owned equipment ■ Restore lawn turf for interment sites 3. Maintenance of Grounds ■ Provide turf mowing and trimming through contract with a commercial lawn maintenance company ■ Repair and maintain lawn sod, trees and landscaping throughout the cemetery grounds ■ Repair and maintain internal driveways, parking lots, boundary fence, entrance monuments, street lights, irrigation, and plow snow during the winter season 368 MAJOR OBJECTIVES FOR 2015 In 2013, the City acquired an additional three acres of land to the east of the existing cemetery property, extending out to the future centerline alignment for Embry Way. This acquisition established the final boundary for the cemetery site. Over the following three years, staff anticipates that Embry Way will be extended north up to the future intersection with County Road 42. This improvement project will provide access to the easterly boundary of the cemetery property and provide traffic access to 155th Street, the location of a proposed future traffic signal. A portion of the cost to extend the road will be levied on the cemetery property. In future years, the City anticipates grading the easterly and southerly portions of the cemetery to establish final development grades for the site. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2011 2012 2013 2014 2015 Lot / Niche Sales - Resident 36 47 41 42 44 Lot / Niche Sales - Non 20 23 18 15 15 Resident Lot / Niche Sales Total 56 70 59 57 58 Number of Burials 38 43 45 42 43 Regular Status Personnel Schedule -FTE's Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 None - See Public Works 0 0 0 0 369 Summary Budget F Department 60 Cemete 2011 2012 2013 2013 2014 2015 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Sales 86, 625 127, 735 123,197 88, 200 88, 000 123, 925 125, 850 Other Revenues 27, 660 980 2, 000 2, 000 2, 000 2, 000 Investment Earnings 28,401 12,883 (12,880) 10,500 9,000 9,000 9,000 142, 686 141, 598 110, 317 100700 99, 000 134, 925 136, 850 Expenditures: Salaries & Wages 942 1770 2,243 1,300 6,120 6,120 6,250 Emp. Benefits 166 321 406 202 955 955 978 Supplies 2,968 7,513 1,671 7,550 11,125 5,080 10,640 Contractual Serv. 24, 850 29, 652 15,441 32, 875 30, 925 27, 835 28, 650 Utilities 838 856 1, 909 2, 040 1, 610 2,100 2,150 Repairs & Maint. 2,168 3,502 - 400 1,100 1,185 1,220 Training /Travel /Dues 652 418 1,009 1,265 1,270 1,260 1,285 Other Exp. 7, 338 - 9726 9, 913 8, 535 7, 950 7, 950 Depreciation 17723 19,136 19, 064 16,100 19, 065 19, 000 19, 000 Capital outlay 2,608 - 175,000 - 85,000 100,000 Total 60,253 63,168 51,469 246,645 80705 156,485 178,123 2015 Capital Outlay: Assessment for the northerly extension of Embry Way to CSAH 42 $85 2016 Capital Outlay: Grading of acquired property $1007000 City of Apple Valley 370 Department Expense Summary Budget Years (2015 -2016) CEMETERY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 0 0 55 6113 - OVERTIME- REGULAR EMPLOYEES 1,770 1,300 2,243 6,120 1,950 6,120 6,120 6,250 6,250 6123 - SALARY -OTHER 0 0 6105 - SALARIES AND WAGES 1,770 1,300 2 6,120 2,005 6 6,120 6,250 6,250 6138 - MEDICARE 24 19 31 90 28 90 90 92 92 6139 - FICA 103 81 134 380 120 380 380 390 390 6141 - PENSIONS -PERA 128 94 163 450 145 450 450 460 460 6142 - WORKERS COMPENSATION 65 8 79 35 77 35 35 36 36 6125 - EMPLOYEE BENEFITS 321 202 406 955 371 955 955 978 978 6210 - OFFICE SUPPLIES 42 26 0 6211 - SMALL TOOLS & EQUIPMENT 66 1,000 795 6,825 6,073 710 710 6,220 6,220 6229 - GENERAL SUPPLIES 4,105 6,550 850 4,300 1,297 4,370 4,370 4,420 4,420 6229 - GENERAL SUPPLIES 0 0 0 6205 - SUPPLIES 4,213 7,550 1,671 11,125 7,370 5,080 5,080 10,640 10,640 6205 - SUPPLIES 0 0 0 6231 - LEGAL SERVICES 3,142 900 105 250 0 250 250 250 250 6235 - CONSULTANT SERVICES 1,749 700 0 700 0 800 800 850 850 6235 - CONSULTANT SERVICES 210 0 0 6239 - PRINTING 190 225 170 200 0 200 200 200 200 6240 - CLEANING SERVICE /GARBAGE 26 0 0 6249 - OTHER CONTRACTUAL SERVICES 24,545 31,050 15,166 29,775 2,000 26,585 26,585 27,350 27,350 6230 - CONTRACTUAL SERVICES 29,652 32,875 15,441 30,925 2,000 27,835 27,835 28,650 28,650 6230 - CONTRACTUAL SERVICES 210 0 0 6255 - UTILITIES-ELECTRIC 856 965 833 1,000 329 1,000 1,000 1,025 1,025 6257 - UTILITI ES- PROPANE /WATER /SEWER 1,075 1,076 610 186 1,100 1,100 1,125 1,125 6250 - UTILITIES 856 2,040 1,909 1,610 516 2,100 2 2,150 2150 6265 - REPAIRS-EQUIPMENT 125 400 0 1,100 0 1,185 1,185 1,220 1,220 6269 - REPAIRS -OTHER 3,377 0 0 6260 - REPAIRS AND MAINTENA 3,502 400 0 1 0 1,185 1 1 1,220 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 325 0 0 0 0 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 865 817 865 0 880 880 900 900 6277 - MILEAGE /AUTO ALLOWANCE 33 275 67 275 5 245 245 245 245 6280 - DUES & SUBSCRIPTIONS 60 125 125 130 0 135 135 140 140 6270 - TRNG /TRAVL /DUES /UNIF 418 1 1,009 1 5 1 1 1 1 6312 - TAXES /SPECIAL ASSESSMENTS 975 1,732 6324 - CREMATION VAULTS 885 1,200 885 1,000 0 1,000 1,000 1,000 1,000 6325 - COLUMBARIUM 4,537 3,935 4,399 3,935 1,262 4,350 4,350 4,350 4,350 6326 - CREMATION BOULDER 3,895 4,778 3,468 3,600 0 2,600 2,600 2,600 2,600 6333 - GENERAL -CASH DISCOUNTS -17 0 -1 City of Apple Valley 371 Department Expense Summary Budget Years (2015 -2016) CEMETERY 2013 Council 2014 Council 2015 2015 2016 2016 Object 2012 Adopted 2013 Adopted 06/30/14 Dept Admin Dept Admin Account Actual Original Actual Original YTD Actual proposed Recommended Proposed Recommend Budget Budget 6301 - OTHER EXPENDITURES 9,301 9,913 9,726 8,535 2,993 7,950 7,950 7,950 7,950 6301 - OTHER EXPENDITURES 0 0 0 6610 - DEPRECIATION 19,136 16,100 19,064 19,065 9,454 19,000 19,000 19,000 19,000 6601 - TOTAL DEPRECIATION 19,136 16,100 19,064 19,065 9,454 19,000 19,000 19,000 19,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 175,000 0 0 0 85,000 85,000 100,000 100,000 6701 - TOTAL CAPITAL OUTLAY 0 175,000 0 0 0 85,000 85,000 100,000 100,000 6810 - CONSTRUCTION IN PROGRESS 0 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 7101 -TOTAL TRANSFERS 0 0 0 6001 - EXPENDITURES 69,167 246,645 51,470 80,705 24,713 156,485 156,485 178,123 178,123 6001 - EXPENDITURES 210 0 0 372 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP REC PROP REC REVENUE 4610 Lot Sales 88,200 88,200 88,000 88,000 89,700 89,700 91,000 91,000 4612 Grave /urn Digging - - - 28,000 28,500 28,500 29,000 29,000 4613 Monument /Marker Locating - - - 2,400 2,450 2,450 2,500 2,500 4614 Cremation Vaults - - - 1,200 1,225 1,225 1,250 1,250 4615 Holiday /Weekend Fee - - - 2,000 2,050 2,050 2,100 2,100 5010 Investment Interest 10,500 10,500 9,000 9,000 9,000 9,000 9,000 9,000 5399 Other Misc Revenue 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 100,700 100,700 99,000 132,600 134,925 134,925 136,850 136,850 SALARIES 6110 Regular Employees 6113 Overtime - Regular 1,300 1,300 6,120 6,120 6,120 6,120 6,250 6,250 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other 28 - - - - - - 6138 Medicare 19 19 90 90 90 90 92 92 6139 FICA 82 81 380 380 380 380 390 390 6141 Pension - PERA 96 94 450 450 450 450 460 460 6142 Worker's Compensation 45 8 35 35 35 35 36 36 6144 Long -term Disability Insurance - - - - - - - - 6145 Hospital & Life Insurance - - - - - - - - Total 1,570 1,501 7,075 7,075 7,075 7,075 7,228 7,228 6211 SMALL TOOL & EQUIPMENT Hand Tools 300 300 300 300 310 310 320 320 Metal Detector - Monument Locator - - - - 400 400 - - Blower Vac 330 - - - - - Hedge Trimmer 250 - - - - - Wheelbarrow 120 - - - - - Ground Thawing Equip - Replacement - - 5,900 5,900 - - 5,900 5,900 Cartegraph /GIS License - - 625 625 - - - - Total 300 1,000 6,825 6,825 710 710 6,220 6,220 6229 GENERAL SUPPLIES Tree /Shrub /Annual Flower Replacement 3,355 3,300 1,800 1,800 1,830 1,830 1,860 1,860 Pulverized Dirt 500 500 500 450 460 460 470 470 Seed 500 500 500 500 510 510 520 520 Flags, Carpet, Wood, etc. 1,000 1,000 1,000 1,000 1,020 1,020 1,020 1,020 Hydroseed Supplies 500 500 500 550 550 550 550 550 Bench for central area 750 - - - - - - Total 5,855 6,550 4,300 4,300 4,370 4,370 4,420 4,420 6231 LEGAL SERVICES Legal Services Fees - 900 250 250 250 250 250 250 Total - 900 250 250 250 250 250 250 6235 CONSULTANT SERVICES General Engineering & Surveying 1,800 700 700 750 800 800 850 850 Total 1,800 700 700 750 800 800 850 850 6239 PRINTING /PUBLISHING News Ads, Brochures, Deeds, etc. 275 225 200 190 200 200 200 200 Total 275 225 200 190 200 200 200 200 6249 OTHER CONTRACTUAL SERVICES Grave Excavation 13,500 13,550 12,250 12,250 12,500 12,500 12,750 12,750 Tree Removal, Clearing of Acquired Prop - - 4,500 4,500 - - - - Rehab Planting Areas 4,500 - 650 650 - - - - Cartegraph Maintenance Fee 500 575 575 585 585 600 600 Lawn Service 16,435 17,000 11,800 11,800 13,500 13,500 14,000 14,000 Total 34,435 31,050 29,775 29,775 26,585 26,585 27,350 27,350 6255 UTILITIES - ELECTRIC Lighting 700 700 895 895 895 895 915 915 Irrigation 265 265 105 105 105 105 110 110 Total 965 965 1,000 1,000 1,000 1,000 1,025 1,025 6257 UTILITIES - OTHER LP for Thawing Ground 150 125 125 200 200 200 205 205 Water for Irrigation 950 950 485 900 900 900 920 920 Total 1,100 1,075 610 1,100 1,100 1,100 1,125 1,125 6265 REPAIRS - EQUIPMENT Fencing, Misc. 325 400 350 350 360 360 370 370 Parking Lot Lights - - 750 800 825 825 850 850 Total 325 1 400 1 1,100 350 1,185 1,185 1,220 1,220 373 CITY OF APPLE VALLEY 2015 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2012 2013 2014 2014 2015 2015 2016 2016 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP REC PROP REC 6275 SCHOOL /CONF /EXP - LOCAL General Training 100 - - - - - Total 100 - - - - - - - 6276 SCHOOL /CONF /EXP - OTHER MAC Conference 850 865 865 - 880 880 900 900 Total 850 865 865 - 880 880 900 900 6277 MILEAGE /AUTO ALLOWANCE MAC Conference 200 230 230 200 200 200 200 200 Other 35 45 45 45 45 45 45 45 Total 235 275 275 245 245 245 245 245 6280 DUES & SUBSCRIPTIONS MN Association of Cemeteries 125 125 130 130 135 135 140 140 Total 125 125 130 130 135 135 140 140 6324 CREMATION VAULTS Purchase vaults 1,440 1,200 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,440 1,200 1,000 1,000 1,000 1,000 1,000 1,000 6325 COLUMBARIUM Niche Plaques 2,100 2,660 2,660 3,000 3,000 3,000 3,000 3,000 Vases 1,275 1,275 1,275 1,350 1,350 1,350 1,350 1,350 Total 3,375 3,935 3,935 4,350 4,350 4,350 4,350 4,350 6326 CREMATION BOULDERS Individual - - - - - - - - Companion 1,300 - - - - - - - Scrolls 2,880 3,300 2,500 1,800 1,500 1,500 1,500 1,500 Emblems 600 678 600 600 600 600 600 600 Portraits 860 800 500 500 500 500 500 500 Total 5,640 4,778 3,600 2,900 2,600 2,600 2,600 2,600 6610 DEPRECIATION 14,700 16,100 19,065 19,065 19,000 19,000 19,000 19,000 Total 14,700 16,100 19,065 19,065 19,000 19,000 19,000 19,000 6740 CAPITAL OUTLAY - OTHER ITEMS Tree Removal, Clearing of Acquired Prop - - - - - - - - Embry Way Road Special Assessment - - - - 85,000 85,000 - - Grading of Acquired Property - - - - - - 100,000 100,000 Rehab Planting Areas 4,500 - - - - - - - Land Acquisition 3 acres 175,000 - - - - - - Total 4,500 175,000 - - 85,000 85,000 100,000 100,000 Total Net of Personnel 76,020 245,143 73,630 72,230 149,410 149,410 170,895 170,895 TOTAL EXPENSES $ 77,590 $ 246,644 $ 80,705 $ 79,305 $ 156,485 $ 156,485 $ 178,123 $ 178,123 LESS CAPITAL OUTLAY (4,500) (175,000) 0 0 (85,000) (85,000) (100,000) (100,000) Total Exp without Capital Outlay 73,090 71,644 80,705 79,305 71,485 71,485 78,123 78,123 CITY OF APPLE VALLEY RESOLUTION NO. 2014- RESOLUTION AUTHORIZING THE 2014 TRANSFER FROM THE LIQUOR FUND TO THE GENERAL FUND WHEREAS, the 2014 General Fund budget included a transfer from the Liquor Fund in the total Amount of $600,000.00; and WHEREAS, there is sufficient money in the liquor fund to meet the fund's operating costs and to make the transfer to the General Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that effective December 31, 2014, the amount of $600,000 shall be transferred from the Liquor Fund to the General Fund to support recreation activities in addition to public safety and public works capital expenditures. ADOPTED this 1 Ith day of December, 2014. Mary Hanann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk s.E5 *0:0 z City of Apple MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 8, 2014 SUBJECT: 2015 3.2 PERCENT MALT LIQUOR Li, Inc., d/b /a Super World Buffet 15050 Cedar Avenue, Ste. 111 On December 11, 2014, the Council will hold a public hearing on the application by Li, Inc., d/b /a Super World Buffet for a 2015 "On -Sale 3.2 Percent Malt Liquor" License for a restaurant located at 15050 Cedar Avenue, Ste. 111. The Police and Fire Departments have completed the necessary background and site investigations and find no reason the license cannot be authorized. Subject to any comments received at the public hearing, the City Council may authorize authorizing issuance of the license to Li, Inc.,' d/b /a Super World Buffet. Please feel free to contact me if you have any questions. Recommended Actions: 1. Hold public hearing. 2. Approve issuance of a 2015 "On -Sale 3.2 Percent Malt Liquor" License to Li, Inc., d/b /a Super World Buffet, for premises located at 15050 Cedar Avenue, Ste. 111. :pJ g Attachments c: File 4561 Apple ITEM: City of valley CITY COUNCIL MEETING DATE: December 11, 2014 SECTION: Regular Agenda PROJECT NAME: Caribou Coffee Drive -Thru Window CUP PROJECT DESCRIPTION Caribou Coffee, 14638 Cedar Avenue, requests a conditional use permit and site plan review building permit authorization to construct and operate a drive -thru window in connection with a Class III restaurant in PD -290, Zone 4 STAFF CONTACT: DEPARTMENT /DIVISION: Kathy Bodmer, Planner Community Development Dept. APPLICANT: PROJECT NUMBER: Caribou Coffee Company, Inc. PC14- 17 -ZCB APPLICATION DATE: 60 DAYS: 120 DAYS: September 3, 2014 November 1, 2014 December 31, 2014 Proposed Action At their meeting of October 15, 2014 the Apple Valley Planning Commission voted unanimously to recommend approval of the CUP and Site Plan/Building Permit with conditions. The following actions will approve the project in accordance with the Planning Commission's recommendation: 1. Adopt resolution approving Conditional Use Permit for Drive -thru window in connection with a Class III Restaurant at 14638 Cedar Avenue with conditions as recommended by the Planning Commission. 2. Adopt resolution approving Site Plan and giving Building Permit Authorization to construct a drive -thru window at 14638 Cedar Avenue, subject to approval of the CUP, with conditions as recommended by the Planning Commission. To deny approval of the project, the following motion is needed: 1. Direct staff to prepare findings of fact for denial for adoption at its December 23, 2014 meeting. Project Summary /Issues Zoninst /CUP Caribou Coffee is located in the Cedar Marketplace development at 14638 Cedar Avenue. The zoning on the property, PD -290, Zone 4, was recently amended to allow a drive - thru in connection with a Class III Neighborhood Restaurant like a coffee shop. The CUP has performance standards which must be met in order to obtain a conditional use permit. Caribou proposes to mitigate impacts to adjacent residential properties by installing an eight foot (8') tall masonry wall and extensive landscaping. The wall will help to block headlights and absorb noise. Caribou also provided a queuing and directional sign plan that shows that the vehicles using the drive -thru will be directed to queue up on the west side of the parking lot to ensure neighboring businesses are not blocked. 1 Hours of Operation The City's definition of a Class III restaurant limits hours of operation from 6:00 a.m. to 11:00 p.m. The City may wish to further limit the drive -thru hours to be consistent with the noise ordinance which prohibits noisy activities like construction and use of power tools between the hours of 10:00 p.m. to 6:00 a.m. Before 6:00 a.m. and after 10:00 p.m. customers could be required to park and enter the coffee shop to place their orders. The Planning Commission did not concur with Staffs recommendation and instead recommended that the drive -thru remain open until 11:00 p.m. Site Plan: A total of six parking spaces would need to be removed to install the drive -thru lane. A more compact drive -thru loop was designed to reduce the number of parking spaces that would need to be removed. An 8' tall by 64' long masonry wall is proposed to be constructed along the north property line. A shadow study indicates that the wall will not cast shadows on the adjacent building. An access easement exists in front of the Caribou building through the parking lot to Glazier Avenue. The easement will need to be amended to allow the drive -thru lane. Loss of Parkini: A variance is no longer needed for the reduction in the number of parking stalls because one of the restaurants in the shopping center has closed. Parking requirements will be addressed when the former restaurant space on the east end of the Caribou building is leased to a new tenant. If the space is leased for a retail use, there will be no parking issues. However, if a restaurant is interested in the space, it may be necessary to reduce the number of seats in order to meet the parking requirements. Planning Commission Action At their meeting of October IS, 2014 the Apple Valley Planning Commission voted unanimously to recommend approval of the CUP and Site Plan/Building Permit. The following motions were adopted at the meeting: 1. Recommend approval of a conditional use permit to construct a drive -thru in connection with a coffee shop at 14638 Cedar Avenue, subject to conformance with all City Codes and the following conditions: a. The issuance of the Conditional Use Permit (CUP) shall be subject to the execution of a revised cross - access easement, as approved by the City, which allows for the installation of the drive -thru improvements on the property as depicted on the approved Site Plan dated October 3, 2014. b. The hours of the drive -thru shall be limited to 6:00 a.m. to 11:00 p.m. daily. (Note: this was revised from staffs recommendation of 6:00 a.m. to 10:00 p.m. Monday through Friday, and 8:00 a.m. to 10:00 p.m. Saturday and Sunday.) c. An 8' tall by 64' long masonry wall that matches the exterior materials of the building shall be constructed along the north property line in accordance with the site plan dated October 3, 2014. d. The site shall be landscaped in accordance with the Landscape Plan dated September 2, 2014. 2. Recommend approval of the site plan and give building permit authorization to construct a drive -thru window, subject to conformance with all City Codes and the following conditions: 2 a. Issuance of a building permit is subject to issuance of a conditional use permit (CUP) for a drive -thru facility. b. Signs noting the pedestrian crossing shall be posted at the entrance and exit to the drive -thru. c. Directional signs shall be installed within the site, in accordance with the Site Plan dated October 13, 2014, (Queuing and Directional Sign Plan) to establish a queuing lane that does not block or interfere with other businesses in the shopping center. d. A pedestrian crosswalk shall be painted and maintained on the south side of the drive -thru loop in accordance with the Site Plan dated October 3, 2014. c. A pedestrian connection shall be constructed from the site - to the trail abutting Cedar Avenue as shown in the Site Plan dated October 3, 2014. f. The petitioner shall provide tree protection fencing during construction to protect the three existing evergreen trees located on the north side of the Caribou Coffee building. If the trees are damaged during construction, the trees shall be replaced with 8' tall evergreens as approved by the City. g. The grading plan shall be modified as approved by the City Engineer to provide spot elevations and a swale along the north property line to ensure stormwater drainage is directed to the west. h. Deliveries shall be made on the east side of the building and received through the north door of the coffee shop. i. The light pole shall be relocated to safely illuminate the pedestrian crosswalk. Budget Impact None. Attachment(s) 1. Location Map 5. Site Plan (w /Shadow Study) 8. Landscape Plan 2. Zoning Map 6. Demolition Plan/Grading Plan 9. Petitioner Responses to Glazier THs Questions 3. Area Map 7. SWPP Plan 10, Noise Study, David Braslau 4. Survey 3 Caribou Coffee Drive -Thru PROJECT REVIEW Existing Conditions Property 14638 Cedar Avenue Location: Legal Description: Lot 2, Block 1, CEDAR MARKETPLACE ADDITION Comprehensive Plan Designation C- Commercial Zoning Classification PD -290, Zone 4 Existing Platting Platted lot. Current Land Use Multiple tenant retail Size: Parcel - 4.19 acres Topography: Flat Existing Urban landscape Vegetation Other Significant NA Natural Features Adjacent NORTH Glazier Avenue Townhomes Properties/Land Comprehensive Plan LD -Low Density Residential (0 -6 units /acre) Uses Zoning/Land Use M -5C -Multi le family (6 -10 units /acre) SOUTH Cedar Marketplace/A lebee's Comprehensive Plan C- Commercial Zoning/Land Use PD -290, Zone 4 EAST Garrett Square Condominiums Comprehensive Plan HD-High Density Residential (12+ units /acre) Zoning/Land Use M- 8C- Multiple Family (12 -24 units /acre) WEST Paul's /Kennedy Transmission Comprehensive Plan C- Commercial Zoning/Land Use RB- Retail Business (Fete's) /GB- General Business (Kennedy) Development Project Review Comprehensive Plan: The comprehensive plan guides the development of this site for "C" (Commercial) uses. The Comprehensive Plan states that buffering of residential areas is necessary "to preserve vitality, social interaction and cohesiveness." The Comp Plan states that appropriate buffering techniques include the use of landscape materials, berms, distance, fencing, site and building orientation and other design orientation methods. The Comp Plan further states that as a "guiding principle" the portion of buildings containing a drive -up facility may not be located adjacent to residential uses. However, if the petitioner is able to address all of the potential impacts, the proposed development may provide improved screening and buffering, which would benefit the townhome neighborhood to the north. Zonin: The Caribou Coffee is located within Planned Development No. 290, Zone 4. The zoning district was recently amended to allow a drive -thru window in conjunction with a Class III restaurant by conditional use permit, provided certain performance standards are met: • Noise, headlights, traffic volume and emissions from idling vehicles resulting from the operation of the window shall not negatively impact surrounding residential and institutional uses and shall be mitigated as required by the City. 4 • The drive -thru lane shall not impede or conflict with vehicular, bicycle or pedestrian traffic circulation on the site as determined by the City Traffic Engineer. • When a Class III restaurant is located less than 1,000 feet from a residential or institutional use, the City Council may restrict the hours of operation of a drive -thru window to mitigate any adverse impacts caused by noise, headlights, traffic volume and emissions from idling vehicles. • If the installation of the drive -thru facilities result in the loss of parking spaces, then the resulting parking spaces available for the entire site shall meet the parking requirements set forth in this Chapter or the petitioner shall demonstrate that the resulting parking on the entire site can satisfactorily serve the current and any future uses in accordance with the zoning code provisions. Preliminary Plat: Not required. Site Plan: The drive -thru lane is proposed to be constructed on the west side of the building in the area where the parking lot and former drive access to Cedar Avenue are located. A total of six parking spaces would be removed along with the former driveway stub. Vehicles would enter the west drive -thru lane, then proceed north and circulate clockwise around the loop so that they end up southbound on the west side of the Caribou building. Once in the lane, there is no by -pass lane provided. An 8' tall by 64' long masonry wall would be constructed along the north property line to provide screening and help absorb noise. The interior of the restaurant would be remodeled to move the service counter from the east side of the restaurant to provide window service from the west side of the building. Site Plan Issues: • Loss of Parking — Variance No Longer Needed Approximately six parking spaces would be lost as a result of the construction of the drive -thru. However, during the review of this project, a restaurant located on the east side of the building, El Loro, closed. As a result, there is no parking shortage that would require a variance at this time. The City will evaluate the parking again when a new tenant occupies the space. • Impacts to Glazier Townhomes. The drive -thru lane would be located approximately 35' from the nearest townhome building to the north. Negative impacts associated with drive -thru lanes include vehicle emissions, noise from outdoor speakers, noise from idling vehicles and headlights. • Noise Study Findings: The petitioner hired a noise consultant to study how noise from the drive -thru might impact the townhouses to the north. The study made the following findings: ➢ Cedar Avenue has a traffic volume of approximately 50,000 average daily trips (ADT) in this location. ➢ Sound levels at the order board and pick up window will be below ambient noise levels most of the time. ➢ When there is little or no noise from Cedar Avenue, there is a possibility of audible sound from speakers at order board and pick up window. ➢ An improved 8' tall solid fence or sound barrier of 3 /4" wood plank or denser material is recommended to mitigate potential noise. Caribou is addressing these concerns by constructing an 8' tall masonry wall which will provide sound mitigation that exceeds the recommended mitigation measures. • Neighbor Issues /Concerns Staff met with the representatives of the Dakota County Community Development Agency who manage the Glazier Family Townhomes 5 development on May 14, 2014. The representatives raised questions concerning grading, stormwater drainage and types of vegetation that will be used. Grading Plan: The site is flat so grading will be minimal. Spot elevations are needed along the masonry wall to ensure the north part of the site drains from east to west and not to the north to the adjacent townhome neighborhood. Elevation Drawings: Changes to the exterior of the Caribou building will be minimal as a result of the installation of a drive -thru window. The Elevation Drawings show changes in signage, but no significant exterior changes. Landscape Plan: The landscaping plan shows that Caribou intends to plant a variety of evergreens and deciduous trees and shrubs to help absorb sound in the drive -thru area. The planting plan shows that the value of the landscape plantings will exceed the minimum 2 -1 /2 % value requirement, Availability of Municipal Utilities: N /A. No changes proposed to the utilities. Street Classifications /Accesses /Circulation: • Cedar Avenue (Principal Arterial Roadway 200' ROW 98' 6 -1ane street with center median and turn lanes). A former right -in, right out driveway access to Cedar Avenue from the Cedar Marketplace property was removed from the northwest corner of the site in connection with the upgrade of Cedar Avenue. There is a 30' wide east -west access easement between Cedar Avenue and Glazier Avenue that was dedicated in connection with the approval of the Cedar Marketplace plat. The easement will need to be amended to allow for a drive -thru. Pedestrian Access: The Caribou Coffee is just over 200' from the 147` Street Red Line station platform. Ensuring pedestrian and bicycle access between the transit station and the Cedar Marketplace building is an important consideration. Caribou proposes to construct a pedestrian connection from the south side of the outdoor patio, through the south end of the drive -thru loop, and provide a connection to the trail on Cedar Avenue. Public Safety Issues: No issues identified other than ensuring fire exits are not blocked and pedestrian safety is ensured. Public safety will be reviewed in more detail in connection with the Site Plan Review if the City approves an amendment to the PD zoning district. Recreation Issues: N/A Signs: No sign approvals are given at this time. No signs may be installed prior to the issuance of a permit. A separate sign permit must be obtained prior to the installation of any signs on the site or the building. Directional signs are proposed to be installed to help direct vehicles to the queue lane. Public Hearing Comments: No comments were received from the public at the public hearing. However, comments were forwarded to the Planning Commission concerning potential impacts to adjacent businesses. There was a concern that cars queuing up for the drive -thru may block access to nearby businesses. Caribou addressed the issue by providing a queuing and directional sign plan that shows that directional signs will be used to ensure vehicles queue up along the west side of the parking lot and not block any other businesses in the building. 6 CITY OF APPLE VALLEY RESOLUTION NO. 20 - A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR DRIVE -THRU FACILITY IN PD -290, ZONE 4 WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Chapter 155 of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that a drive -thru facility may be allowed within Planned Development No. 290, Zone 4, in conjunction with a Class III Restaurant and in accordance with specific performance standards as a conditional use; and WHEREAS, approval of a Conditional Use Permit for a drive -thru facility has been requested by the operator of the business, Caribou Coffee Company, and the property owner, Donnay Commercial Properties; and WHEREAS, a public hearing was held before the Apple Valley Planning. Commission on October 1, 2014, for the Conditional Use Permit request; and WHEREAS, on October 15, 2014, the Apple Valley Planning Commission recommended approval of the Conditional Use Permit, subjectto certain conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a Conditional Use Permit for a drive -thru facility in conjunction with a Class III restaurant within Planned Development No. 290, Zone 4, be approved subject to compliance with the City Code and the following conditions: 1. The Conditional Use Permit shall apply to Caribou Coffee Company, a Class III restaurant as defined by Apple Valley City Code, that is located at the property legally described as Lot 2, Block 1, CEDAR MARKETPLACE ADDITION. 2. The Conditional Use Permit shall be valid and effective only in the location on the property as depicted in the Site Plan, dated October 13, 2014, and only in conjunction with a Class III restaurant as defined by Apple Valley City Code. 3. The issuance of the Conditional Use Permit (CUP) shall be subject to the execution of the cross - access easement, dated , as revised and as approved by the City, to allow for encroachment by and the installation of the drive -thru improvements on the property which is otherwise restricted by the existing cross - access easement. 4. The improvement installed and the operations related to a drive -thru facility shall be in conformance with the Site Plan, dated October 13, 2014, and Queuing and Directional Sign Plan, dated December 5, 2014, both on file at the City Offices, with the following additional condition: a. An 8' tall by 64' long masonry wall that matches the exterior materials of the building shall be constructed along the north property line in accordance with the site plan dated October 13, 2014. hAword \pc_proj \apps \caribou drive -thru \resolution approving cup (skh rgdline).docx S. The site shall be landscaped in accordance with the Landscape Plan, dated September 2, 2014, on file at the City Offices. 6. The hours of operation of the drive -thru shall be limited to 6:00 a.m. to 11:00 p.m. daily. (Nate: this was revised from staff's recommendation of 6:00 a.m. to 10:00 p.n2 Monday through Friday, and 8:00 a.m. to 10:00 p.m. Saturday and Sundae 7. The Conditional Use Permit may be revoked if the terms of (2) through (6) preceding are not met. ADOPTED this 11th day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE 1, Pamela Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on December 11, 2014, the original of which is in my possession, dated this day of , 20_ Pamela J. Gackstetter, City Clerk h: \word \pc_proj \apps \caribou drive -thru \resolution approving cup (skh rNline).doex CITY OF APPLE VALLEY RESOLUTION NO. 2014- A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR CARIBOU DRIVE -THRU FACILITY AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Chapter 155 of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, and multiple residential uses require the specific' review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of such a building permit issuance has been requested for the above referenced project; and WHEREAS, the Apple Valley Planning Commission has reviewed the development plans and made a recommendation as to their approval at a public meeting held on October 15, 2014. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County,: Minnesota, that the issuance of a building permit for a drive -thru facility at 14638 Cedar Avenue subject to approval of a conditional use permit is hereby authorized, subject to the following conditions: I . It the Building; Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. The Building Permit shall be applicable to property identified as Lot 2, Block 1, CEDAR MARKETPLACE ADDITION. 3. Construction shall occur in conformance with the site plan dated October 13, 2014, and Queuing and Directional Sign Plan dated December 5, 2014, both on file at City Offices, subject to the following: a. A sign noting the pedestrian crossing shall be posted at the entrance and exit to the drive -thru. b. Directional signs shall be installed and a queue lane painted in the parking lot, in accordance with the Queuing and Directional Sign Plan dated December 5, 2014, to establish a queuing lane that does not block or interfere with other businesses in the shopping center. c. A pedestrian crosswalk shall be painted and maintained on the south side of the drive -thru loop in accordance with the Site Plan dated October 13, 2014. d. A pedestrian connection shall be constructed from the site to the trail abutting Cedar Avenue as shown in the Site Plan dated October 13, 2014. 1 4. Construction shall occur in conformance with the landscape plan dated September 2, 2014, on file at City Offices, subject to the following condition: a. The petitioner shall provide tree protection fencing during construction to protect the three existing evergreen trees located on the north side of the Caribou Coffee building. If the trees are damaged during construction, the trees shall be replaced with 8' tall evergreens as approved by the City. S. The grading plan shall be modified as approved by the City Engineer to provide spot elevations and a swale along the north property line to ensure stormwater drainage is directed to the west. 6. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the ,General Storm Water Permit approval, if required, from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 7. Deliveries shall be made on the east side of the building and received through the north door of the coffee shop in accordance with the approved Site Plan dated October 13, 2014. Curb and sidewalk shall be, reconstructed on the east side of the building to allow for delivery behind the building. 8. Any site lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confines the light to the property. The lighting: plan shall be reviewed and approved by the planner prior to issuance of the building permit. 9. The existing light pole in the center landscape island shall be relocated to sagely illuminate the pedestrian crosswalk. 10. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the installation of any signs. 11. Construction shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to 8:00 a.m. to 6:00 p.m. 12. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 2 13. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 14. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required'site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED by the City Council of the City of Apple that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal; and ADOPTED this l Ith day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the resolution described therein is hereby released for recording with the Dakota County Recorder this day of , 3 Pamela J. Gackstetter, City Clerk 4 ; ,4 r F A { r� z, K _i � � a � r ' _ N • • • —� • — m 1 A ll lam Rgp i s A A �G OR - k`rs o Z 145TH S 1 ' -40 ILB i u f R3 � f ' M f -40 -5 1 4 4 - w D- M -8C 147TH W _ Q SITE 1 2 PD 290 148TH ST W -- ' 2 I RB 149TH S ; IN w 2 J 150TH ST W > 2 RD- A I 2 D - 2 - -- S RB D =54 I I I D -244 . }..� ....L . . - . CARIBOU DRIVE —THRU A ZONING AMENDMENT N r W E S ZONING MAP° l Glazier nlm �� Ir ":. MR 'a 1 5 ce F ... , ( Y P I91 — t- 1 1 6 . oy P ., �... Caribou Fed Ex/ 11.4 ......... . ............ u — Kinkos 11 � iE Proposed Drive -Thru - - - -- Window Location it 1 j BW -3 P �, fl M ? 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A1.1 OVERALL SITE PLAN OFC 0 . 5 2014 N 3M 3630 -69 Duranodic ® "brown" 0 2A 213 m 1A 2 Scl Ft 3A 313 0' -3 1B 4 5 • Double Sided • Pan Flat Faces • Slide Faces ( white polycarbonate) Non Illuminated — • • i • •' I s ••' • • • • • • • • • •' • ! Customer: Caribou Coffee Description: Directional Signs w/ Customer Approval: NOTE: Unless specified by customer, all depth of embossing will be Face Options (2 Sq Ft) determined by Everbrite Engineering or existing customer specifications on file. Colors and graphics Project No: 316063 -1 Scale: NTS on file will be used unless otherwise specified by customer. Drawn B DB Please read carefully, check appropriate box and fax ❑ Sketch OK as is Date: 8/13/14 y Revised: back to Everbrite: [' New sketch required Location & Site No: Apple Valley, MN CC156 Revised: Revised: SIGNATURE DATE Q ______ EXIST z XISrl ._ 1�xti Sx2 tr N ING X .N�� x��v6 BUILDMG N.n RBoaIl.Le Mt ' sre LEGEND � X� fY ®. 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SGM 4 O LANDSCAPE PLAN a� APPLE VALLEY, MINNESOTA L.1 LANDSCAPE PUN clavid bete Blau associates, incorporated 6603 Queen Ave So. • Suite N • Richfield, MN 55423 telephone: 612-331-4571 • fax: 612-331-4572 30 April 2014 MEMORANDUM TO: Duane Perry FROM: David Braslau RE: Caribou Coffee — Apple Valley, MN — Drive Thru Noise Assessment Summary of Findings Sound levels were monitored near the north property line at the Apple Valley location from 3 pm until 8:30 am to establish an existing sound environment. Early morning observations and sound level measurements were also made at an existing drive -thru at the Brooklyn Park location. Sound from the order point and pickup loudspeakers was identified as the most likely sources to have an adverse impact on the adjacent apartment building in Apple Valley. Sound levels were then estimated for the order point and pickup locations in Apple Valley and found to be below the existing ambient level and well below state noise standards. Engine or exhaust noise from observed vehicles in the Brooklyn Park drive -thru was very low and mostly masked by highway noise. An improved 8 foot solid fence or sound barrier is nevertheless recommended as a replacement to the existing fence in Apple Valley to mitigate potential noise from vehicles immediately adjacent to the property line. If headlight impact is to be minimized, the fence would probably have to be approximately 14 to 15 feet high. ------------------------------------------------------------------------ ------------------------------------------------------------------------ This memorandum presents findings of our noise assessment of the proposed drive -thru at the Caribou Coffee facility located at 14638 Cedar Avenue in Apple Valley, Minnesota. Location of the facility is shown on the aerial photograph in Exhibit 1. Existing Background Sound Levels in Apple Valley Background sound levels were monitored over a 17.5 hour period (Tuesday 3 pm 22 April to Wednesday 8:30 am 23 April) that included the quietest time period the day and therefore, the most critical time for potential noise impacts from the proposed drive thru. The readings reflect sound levels primarily from traffic on Cedar Avenue which is a designated state highway and a major commuting arterial. The daily volume in 2011 was 45,000 and could be approaching 50,000 in 2014. Location of these background readings are shown on Exhibit 2. The most critical time for potential noise impact from the drive -thru is between 5 am when the drive -thru opens and is within the nighttime Minnesota noise standard, and 7 am, the nighttime period ends. The monitored 1- second average Leq (average sound levels) between 5 and 7 am are shown on Exhibit 3. The density of traffic is fairly constant during this period with the average sound level increasing from about 55 dBA at 5 am to 60 dBA at 7 am. yAjobs\2014jobs\214011\report\ caribou- coffee - noise - assessment.doc Caribou Coffee — Apple Valley, MN — Drive -thru Noise Assessment Page 2 Observations from an Existing Drive -thru in Brooklyn Park To provide some background information, observations and sound levels were taken at the Brooklyn Park Caribou Coffee location (Colorado Lane North adjacent to Zane Avenue). This location was identified by Jerry Roper, Caribou Coffee, as having a somewhat similar layout. The sound meter was located approximately 15 feet from the entrance roadway and 25 feet from the intercom loudspeaker. Vehicles provided some limited shielding of the loudspeaker at the meter for cars and less with SUVs, but the effect did not appear to be significant. The sound level meter location is shown on Exhibit 4. The order point intercom and pick up locations are identified on the aerial. Sound levels from vehicles were quite low, generally close to idle, although several vehicles were observed with more rumbly exhaust systems. No motorcycles or cars with a pronounced exhaust sound were observed and could be louder, although close to idle, these levels are likely to be close to background noise from Zane Avenue. The most obvious sound associated with the drive -thru was from conversations at the order point loudspeaker, with less conversation at the pickup. Because of the background noise from adjacent Zane Avenue, identifying drive -thru vehicle and related loudspeaker sound is challenging. Traffic volume on Zane Avenue in 2011 was report at 17,000 vehicles per day.The one- second sound level time history at Brooklyn Park is shown on Exhibit 5. This shows a similar increase as in Apple Valley although the range in sound levels is smaller there. To help identify sound associated with the drive -thru, primarily speech from loudspeakers, since vehicle noise was essential at background levels, the sound level spectra are compared. Sixty one - second "background" sound level spectra for the minute 6:02 to 6:03 am, during which the drive -thru was unoccupied, are shown on Exhibit 6. The peaks at 31.5 Hz represent engine noise from vehicles on Zane Avenue while the peaks at 1000 Hz represent tire /pavement noise. Sixty one - second sound level spectra for the minute 5:55 to 5:56 am, with two vehicles and audible loudspeaker usage, are shown on Exhibit 7. Differences between the background and occupied drive -thru spectra are primarily between the 500 Hz and 2000 Hz octave bands. While not all of this can be directly related to the loudspeaker, the typical voice spectrum for a female, who was handling the takeout when readings were taken, lies somewhere near this range. The 500 Hz time history is shown on Exhibit 8. One might imagine that the denser curves when loudspeaker talking was observed could be related to the loudspeakers. These state noise standard are expressed in terms of L10 (level not to be exceeded for 10% of an hour and L50 (level not to be exceeded for 50% of an hour). While the one - minute L10 values shown on Exhibit 9 are only a surrogate for the hourly standard, they do show that, even when vehicles are present, the L10 is not likely to exceed 62 dBA. Evaluation of Potential Drive -thru Impact in Apple Valley The proposed drive -thru is superimposed in Exhibit 10 on an aerial photograph at the Caribou Coffee location in Apple Valley. This exhibit shows the close proximity of the drive -thru relative to the adjacent apartment complex, and identifies locations of the order point and pickup loudspeakers. The distance from the loudspeakers to the apartment building are greater than the monitored distance described above, so adjusted for distance, the order point (1- minute L10) level is estimated to be 51 dBA at the apartment building while the pickup level is estimated to be 56 dBA at the apartment building. yAj obs \2014] obs\214011 \report \caribou- coffee - noise- assessment.doc Caribou Coffee — Apple Valley, MN — Drive -thru Noise Assessment Page 3 On Exhibit 11 these levels are plotted against the monitored 1- minute L10 level between 5 and 7 am at the Apple Valley location and seen to fall well below the existing ambient level when the drive thru is in operation The levels would also be well below the state noise standards for the adjacent residential property. While it is difficult to estimate potential impacts from vehicle - related noise, it is recommended, because of the proximity of the drive -thru to the adjacent apartment building, that the light- weight wood fence between the properties be replaced with a 3 /4' ' wood plank (or denser material) with no air gaps at least 8 feet high or higher if within zoning guidelines. This would provide some reduction in vehicle noise which is not really provide by the existing fence. If shielding of headlights is provided, a wall height of approximately 14 feet may be needed. The findings here do not exclude the possibility of audible sound from the drive -thru when there is little or no noise from Cedar Avenue or other sources. Speech could be audible, even if 15 dBA below the ambient dBA level, depending upon speech content and background spectrum. Vehicles with loud audio systems, especially very high boomy base, that can be heard a block or so away, could be problematical. However, under normal operation and traffic volumes on Cedar Avenue, and typical vehicles accessing the drive -thru, sound level are expected to be well below state noise standards and usually masked by traffic noise from Cedar Avenue. [Note: Full report with attachments available in the Community Development Department.] yAjobs \2014jobs\214011 \report \caribou- coffee - noise- assessment.doc Bodmer, Kathy From: Ed Kearney <edkearney @applevalleychamber.com> Sent: Tuesday, September 30, 2014 7:33 AM To: Bodmer, Kathy Subject: Re: Ed Kearney called about Caribou Thank you for the report. You mentioned below that Caribou will remove 3 spaces. Actually there are four more spaces where the road used to be an exit. I spoke with FeclEx and they knew nothing about it but their Manager is new. They were more worried than any that their reserved spaces might have people backed up and their hours are 8 a.m. -11 p.m. They only have a few reserved so any additional customers which is steady all day and evening, will not be able to park or quickly exit and cars lined up will not get out of line as they will be boxed in unless the back cars back up, which isn't safe. I spoke with Buffalo Wild Wings and they didn't know about it either but were worried about any more use of parking, especially if people avoid parking in front of caribou knowing they are likely to get boxed in with those waiting. They had heard from the landlord (not from me), that Five Guys was coming in too. That and if a restaurant comes in where El Taco used to be and draws (say a national chain), then they are really worried. Especially in very cold weather, people will NOT park far away they said. One thing not mentioned is everyday Caribou receives deliveries. They park the truck for up to an hour, in the very place where the drive up is proposed. If that becomes a drive up, they the trucks will have to park out front, also creating an even higher backup and boxing in of spaces. Most deliveries I've seen come in the early mornings around 9, as I know from experience that it would be zero out and the door would remain open during deliveries and it would be cold. If you go to the Starbucks in Rosemount that is at 42 and 3, that is backed up almost all the time and they don't have 75,000 cars per day going by. We are very concerned for our members (Caribou is not a Chamber member). Please note my comments to planning commission as you see fit. We recommend this be rejected as it would disrupt our members. Caribou headquarters was contacted directly by me when Archivers was about to close. We notified them of the availability as well as the Archivers name available on the monument sign on Cedar (Caribou is not currently on that sign). Their previous regional Manager Lori had told me once that would be their ideal spot for a drive up. Their real estate office emailed me back they would look at it so they had plenty of notice. Ed Kearney, Chamber President Sent from my iPad Edward Kearney, President Apple Valley Chamber of Commerce 952 - 432 -8422 952 - 240 -6004 (cell) > On Sep 17, 2014, at 3:57 PM, "Bodmer, Kathy" < KBodmer @ci.apple- valley.mn.us wrote: > Hi Ed, 1 Bodmer, Kathy To: Ed Kearney Subject: RE: Caribou Rosemount Comparison From: Ed Kearney [ ma i Ito: edkearney @applevaIleychamber.com Sent: Wednesday, October 01, 2014 1:49 PM To: Bodmer, Kathy Subject: Caribou Rosemount Comparison Hi Kathy, I stopped by Starbucks this morning in Rosemount to take a photo. This is of the backup at 8:35 a.m. and the second, I went around and took from 42. I did not even include a photo of the side of the building where the window is with 5 more cars backed up. And this was past the main part of rush hour and they don't have 75,000 cars per day going by like Caribou in Apple Valley. We wanted you and planning to know we see the backup as really ticking off people trying to park and even two cars backed up can block up to six cars in the spaces. I think you are in for a surprise if it is approved and I was surprised the neighboring businesses were not notified by Caribou or the building owners, for something that when two more restaurants are added in addition to a new restricting drive up, will really crowd things more than they are crowded now. Try finding a space over there with your family on a Friday or Saturday night. Very difficult and especially when Five Guys moves in next month. Irv. // •`. i 1 k, d w a5 k Please show these photos as this is a daily reality and not speculative. 2 Bodmer, Kathy From: Anna Judge < AnnaJudge @dakotacda.state.mn.us> Sent: Friday, September 26, 2014 10:30 AM To: Bodmer, Kathy Subject: RE: Caribou Coffee Drive -Thru Response letter Kathy, Thank you for the update. Anna From: Bodmer, Kathy [ mailto:KBodmer @ci.apple- vallev.mn.us Sent: Friday, September 26, 2014 9:27 AM To: Anna Judge Subject: FW: Caribou Coffee Drive -Thru Response letter Anna, Caribou received approval to amend Planned Development No. 290, Zone 4, to allow a drive -thru at Cedar & 147 Street. They are now applying for the conditional use permit (CUP) to construct the drive -thru. The public hearing for the CUP is scheduled for the Planning Commission meeting next Wednesday, October 1, at 7:00 p.m. The CDA was mailed notice of the public hearing. The plans are attached for your information. You will note that the masonry wall was reduced from 10' to 8' tall. This is the same height as the wall on the east side of the building by EI.Loro's outdoor patio. Please contact me with any questions. Kathy .� *�• Kathy Bodmer, AICP I Planner I City of Apple Valley 7100-147 th Street W., Apple Valley, MN 55124 A lley (952) 953 -2503 l kbodmera- ley. mn. us From: Anna Judge [ ma i Ito: Anna] udge@dakotacda.state.mn.us Sent: Monday, June 02, 2014 9:07 AM To: Bodmer, Kathy Subject: RE: Caribou Coffee Drive -Thru Response letter Kathy, Thank you for this information. It appears that they have responded to all our questions regarding this project. Regarding question #8 about the children, the CDA just wants them to be mindful of the fact that there are a lot of children that reside next door and that they should take all precautions knowing this, such as construction fences, etc. 1 At this point, 1 do not believe there is anything else that the CDA would request from them. Anna Annaludge Director of Property Management Dakota County Community Development Agency 651 - 675 -4501 www.dakotacda.org From: Bodmer, Kathy [ mailto:KBodmer @ci.apple - valley.mn.us Sent: Wednesday, May 28, 2014 4:06 PM To: Anna Judge Subject: FW: Caribou Coffee Drive -Thru Response letter Anna, For your reference, attached is a letter from Caribou discussing the questions and concerns that were raised at our meeting of May 14. I've attached the newest site plan that shows a shadow study which illustrates that a 10' high wall will not cast shadows on the townhomes if the buildings are 25' from the property line. It appears that the buildings are 25' from the property line, but we do not have surveys on file to verify. Feel free to contact me with any outstanding concerns or issues. This item will be reviewed by the Planning Commission at their June 4, 2014, meeting. Kathy Kathy Bodmer, AICP I Planner I City of Apple Valley V14 4 : 7100 — 147`" Street W., Apple Valley, MN 55124 Apple (952) 953 -2503 1 kbodmeraci.apple- valley.mn.us valley From: Duane Perry [ mailto:dlp@wilkusarch.com ] Sent: Wednesday, May 28, 2014 3:53 PM To: Bodmer, Kathy; Jerry Roper Subject: Caribou Coffee Drive -Thru Response letter Kathy, Attached is a response letter to each of the comments from your meeting with Dakota County CDA. I'm still working on the headlight screening information. Duane Duane Perry, AIA, CID WILKUS ARCHITECTS 11487 Valley View Rd., Eden Prairie, MN 55344 TI (952) 843 -5058 FI (952) 941 -2755 2 W LK Response Letter 28 MAY 2014 Caribou Coffee, Drive -Thru, Apple Valley, MN Items below are responses to questions from a meeting that Kathy Bodmer had with Dakota County CDA, property owner of the residential property to the north. Responses are from Caribou except when referring to architectural documents and when noted that Landlord is responding. 1. Comment: What will be the hours of operation? Like the idea of restricting to similar to noise ordinance: max 6:00 a.m. to 10:00 p.m. Response: It would be Caribou's preference to have the ability to offer business through the Drive -thru beginning at 5:30 AM and stay open until 11:00 PM Saturday and Sunday. 2. Comment: Concerned about screening of headlights. Response: A site section has been added to the site plan sheet showing relationship of cars with wall and landscaping showing the headlights will be screened. 3. Comment: Cross section drawing(s) needed to confirm:_Headlights will be blocked by wall and landscaping and Shadows resulting from wall won't block sunlight of townhomes. Response: Again, a site section has been added to show that headlights will be screened. The site section also shows the extent that shadows will extend onto property from the wall. This is also shown on the site plan. 4. Comment: Prefer more evergreens between drive -thru lane and wall to ensure year - round screening of headlights. Response: The site section shows that the wall, being a solid wall, can screen headlights year round. What is the recommendation if more evergreens are still preferred? 5. Comment: How will snow removal be done? Plans should identify snow storage location. Need to ensure water run -off from snow storage does not drain towards the townhomes. Response: (from LL) Snow removal would be done with a snow blower attachment and will be moved with a skid loader. Snow is stored in the far northeast corner of the property in the back lot. Who does the townhouse property use for snow removal and what are their limitations on when they can complete their work? We can make the necessary accommodations with our hired contractor. 6. Comment: When will trash pick -up and plowing occur? Concerned about noise and www.wiikusarch.com 11487 Valley View Road P: (952) 941 -8660 infoQa wilkusarch.com Eden Prairie, MN 55344 F: (952) 941 -2755 WILKUS T S activity before 6:00 a.m. Response: (from LL) Trash pickup, as well as the location of the trash enclosure will not change and will continue as it has been since 2000. There is one enclosure for that building and it is on the east end of the building. We use Republic Services and nothing would change at this point. 7. Comment: Supports City's construction standard of limiting construction hours to 7:00 a.m. to 7:00 p.m. Mon -Fri and 8:00 a.m. to 5:00 p.m. Saturdays. Response: We can agree to this one for the work in the Drive -Thru. Work will also be performed on the inside of the store, which we assume does not have to comply with this requirement. 8. Comment: Safety of the children is a concern because the Glazier Townhomes development is a family townhome development. Response: This is a pretty broad statement which I don't know how to address. Did City staff have any suggestions? 9. Comment: What will the design of the exterior of the wall be? Like idea of covered with ivy. Response: Wall will be constructed with masonry and detailed similar to building. The preference would be to stay away from any form of planting due to a number of reasons such as maintenance and repair, upkeep, life cycle to name a few. 10. Comment: Lighting —shoe box light fixtures are needed to ensure light cut -off. Response: All lighting is existing, one pole needs to move eastward to clear location of drive. 11. Comment: Another item for Caribou raised by City staff is this: would Caribou consider placing public art in the middle of the drive -thru loop landscape area? The City could investigate opportunities for funding of public art. It might be a unique and fun feature for the site. Something to discuss. Response: Will the artwork be a permanent fixture such as a sculpture or statue? We may be open to discussing this item if Caribou and /or their landlord is not burdened with the expense of the investment and the upkeep and as long as Caribou and /or their landlord has the right to review and approve the artwork that is proposed for the area. www.wilkusarch.com 11487 Valley View Road P: (952) 941 -8660 info @wilkusarch.com Eden Prairie, MN 55344 F: (952) 941 -2755 5.Q City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 8, 2014 SUBJECT: ORDINANCE AMENDING CERTAIN CITY FEES - Second Reading and Action Attached for the second reading is a draft ordinance amending some of the City's fees that have been established by ordinance and are contained in the Appendix to Chapter 35 of the City Code. Amendments to the fees are listed under "Proposed Fees" or in red. A clean copy of the ordinance reflecting all the changes is also attached. The ordinance indicates an effective date of January 1, 2015. Proposed changes include additions, deletions, and revisions to cemetery fees, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The Departments /Divisions submitting changes indicate the proposed rates more accurately reflect costs associated with the same or are a result of increased fees being charged the City. Service fees were adjusted based on the Consumer Price Index for Mpls. /St. Paul using 1.9 %. Inspections, license, and permit fees were revised to cover costs. Water, sewer, and storm drainage utility trunk charges and construction- related items were increased according to the Engineering News Record cost index of 4.26 %. In addition to the changes mentioned above, other minor modifications were made in order to help clarify and simplify the schedule. No comments have been received since the first reading. Staff recommends passing the proposed ordinance. Recommended Action Motion passing the ordinance amending the Fee Schedule Appendix of Title III of the City Code by adjusting certain fees and charges effective January 1, 2015. :pJg Attachments C� Proposed le+criptic Fees �t CEMETERY FEES 92.15 Original Cemetery Lot Sales /Addition 10: Resident with marker privileges $830.00 $845.00 Non - resident with marker privileges $1,660.00 $1,690.00 Resident with monument privileges S1,440.00 $1,160.00 Non - resident with monument privileges $20.00 $2,325.00 Additions 11/12: Resident with marker privileges e, �� $1,110.00 Non - resident with marker privileges $2,180.00 $2,220.00 Resident with monument privileges $1,400.00 $1,425.00 Non - resident with monument privileges $2880:00 $2,855.00 Addition 30: Resident with marker privileges $420.00 $430.00 Non - resident with marker privileges $840.00 $855.00 Resident with monument privileges $720.00 $735.00 Non - resident with monument privileges $1,440.00 $1,470.00 Additions 31/32/33: Resident with marker privileges $520 -00 $530.00 Non - resident with marker privileges $1,040.00 $1,060.00 Resident with monument privileges $830.00 $845.00 Non - resident with monument privileges S1 $1,690.00 Addition 34: Single Boulder Double Boulder Resident No Resident Non - resident resident $4 , -74000 $3-4 890 $1,775.00 $3,550.00 $2,010.00 $4,020.00 Page 1 De9criptioj Curreot_ Proposed J eq l red by Fec Fees don Additions 50151: Single Niche Double Niche Level Resident Non- Resident Non - resident resident 1 5930.00 $1,660.00 e o 4�}8 98 $845.00 $1 S1 $2 2 �g8_ .00 9 $900.00 $1,800.00 $1 345.00 0 3 $935.00 $ 8�9 89 �1 48988 8 $955.00 $1 $1 0 4 $1,o35.00 � 879 9 & , `. 9 $1,055.00 $2,110.00 $1,585.00 0 5 $1,0x 0.00 $2 , 4 09 � f�899 9 $1,110.00 $2,220.00 $1,660.00 ,.0 6 $9� $4- 978.88 S - ,4Wd-A0 $2,969 '9 $1,000.00 $2,000.00 $1,510.00 $3,020.00 6 Corner $1,700.001 $3,400.00 N/A N/A Administrative Transfer Fee $15.00 Columbarium Niche Name Plate (additional or inscription) $265.00 $270.00 Columbarium Niche Vase $140.00 Cremation Boulder Emblem $i55.00 $160.00 Cremation Boulder Portrait $2665.00 $270.00 Cremation Boulder Scroll (each additional) $205.00 $210.00 Interment /Opening Fee: Columbarium niche (includes memorialization plaque $370.00 $380.00 and one inscription) Cremation boulder (includes 2 scrolls) $425.00 $435.00 Vault - adult (over four feet) $10.09 $930.00 Vault - child (two feet one -inch to four feet) $520.00 $530.00 Vault - cremation $445.00 $455.00 Vault - infant (under two feet) $369:08 $370.00 Monuments and Markers Locating Fee $40.00 $115.00 Outer Cremation Container Si io •-00 $115.00 Overtime Fee $ i0.00 $115.00 Right of Subsequent SeeenEb/Thifd (Second, Third, etc.) Burial 50% of current lot cost Title Change Fee $45.00 Weekend/Holiday Fee (any activity) $34&00 $315.00 Page 2 � Proposed l iiiqWredby Description Fees t CITY FEES AND MATERIALS Administrative Processing: Nuisance invoice $50.00 Special assessment (plus interest as adopted by resolution) $50.00 Annual Subscriptions (Mailed): City Council agendas $22.00 City Council meeting minutes $58.00 Parks and Recreation Advisory Committee agendas $10.00 Parks and Recreation Advisory Committee meeting minutes $24.00 Planning Commission agendas $20.00 Planning Commission meeting minutes $55.00 Antenna Site Leases: 1 - 9 antennas (annual) $27,945.00 Each additional antenna or reserve space of antenna (annual) $2,000.00 Annual lease adjustment 3.5% or CPI (whichever is greater or negotiable) Escrow - equipment upgrades /modifications (administration and Actual cost plus 10% plan review, agreement modifications and amendments, engineering and field inspections) Escrow - new installation (engineering and field inspections) Actual cost plus 10% Ground space - 300 sq. ft. Included in lease Ground space - greater than 300 sq. ft. (annual) $3.00 sq. ft. New installation application fee (administration review and $2,500.00 agreement preparation) Books: City Code book $50.00 Chapter 153 (subdivisions) $5.00 Chapter 155 (zoning) $12.00 Comprehensive Plan book $30.00 Copies: CD $5.00 Video Tape an DVD's of meetings $25.00 Oversized commercial building plans $5.00 Photocopies $0.25 False Alarm Charges: 130.42 Fourth and each subsequent Fire response in any $325.00 calendar year Fourth and each subsequent Police response in any $120.00 calendar year Page 3 Descriptjlt +�'* Proposed lt��� b ' Fees. Fees �r Franchise Fees and Other Fees Charged by Franchise Holders: 119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG Fee $.50 mo. 119.27(D)(1) Electric: Percent of gross on each account not to exceed $25.00 per month: Single family residential 2% Multiple family residential 2% Commercial /Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Maps: Land use $2.50 Street - color (first one to residents /AV businesses no charge) $2.50 Zoning $2.50 Property /Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc) $5.00 Audio tape copies of statements (compact disc) $5.00 Dog license owners list $50.00 Finger printing (2 sets of cards) $10.00 Letters of clear record $10.00 Police and Fire background check for daycare /foster care $6.00 Squad car DVD copies $5.00 Weekly arrest summary (billed monthly) $80.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Zoning Compliance Letter S3 i $32.00 Page 4 Descriptitn Current Proposed 1 3 Fees Fees CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: Construction Cost Fee = % of Construction Cost $0 - $250,000.00 7.20% $250,000.00 - $500,000.00 5.90% $500,000.00 - $750,000.00 5.40% $750,000.00 - $1,000,000.00 5.10% $1,000,000.00 - $2,000,000.00 4.70% City Engineering Hourly Rates: Assistant City Engineer S70.00 $71.75 City Engineer 577.00 $79.00 Construction Coordinator S6225 $63.75 Construction Technician X9.2$ $60.75 Engineering Intern S-26.00 $26.75 Natural Resources Coordinator S61.25 $62.75 Public Works Technician $`i.00 $52.25 Water Quality Technician ec� $54.25 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work c '�5 $223.00 Municipal Attorney 5141.03 $145.00 Municipal Paralegal $86.10 $89.00 Page 5 Current Proposed Description Fees Fees Section INSPECTIONS AND PERMITS Building Permits and Fire Alarm Systems: 150.04 & 93.21 Total Valuation Fee $1.00 to $500.00 $52.00 501.00 to 2,000.00 $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00 2,001.00 to 25,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 50,001.00 to 100,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof. Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee) 51-65.00 $168.00 Commercial: New and existing per feeder $6:50 $6.75 More than 200 ampere feeder $16.00 $16.50 each Concrete encased electrode $37.00 $38.00 Existing one or two family dwelling and accessory structure: 0 -14 feeders or circuits $6.75 each 15 or more feeders or circuits S106.00 $108.00 per unit Existing multi - family structure: 0 -9 feeders or circuits 56:50 $6.75 each 10 or more feeders or circuits $7400 $75.00 per unit Manufactured home 537.00 $38.00 New one or two family dwelling: Maximum of 400 ampere and 0 -30 circuits $106.00 $108.00 Maximum of 200 ampere and 31 or more circuits $6.50 $6.75 each More than 200 ampere 516..00 $16.50 each Page 6 Current Proposed Required by Description Fees Fees New multi - family structures: 0 -20 feeders or circuits $74:00 $75.00 per unit 21 or more feeders or circuits S4r50 $6.75 each Outdoor signs, transformers, and outline power 4-.58 $5.75 Permit fee and/or trip charge (minimum) 537..00 $38.00 Power service fee: 0 -400 ampere 537:00 $38.00 401 -800 ampere 563.00 $64.00 801 ampere and above X06.00 $108.00 Reconnection of feeder or circuit S2.15 $2.20 Recreational vehicle site S&_50 $6.75 Retrofit of existing fixtures $0.30 Separate bonding inspection X00 $38.00 Siding S22.00 $22.50 per unit Street, parking lot, outdoor lighting, and traffic standard 55-30 $5.50 Tech circuits - alarm communication, remote control, and signal circuit (0 -50 volts) $0.85 $0.90 Transformers for light, heat, and power: 0 -10 KVA 56.00 $16.50 11 KVA or more $3-?00 $32.50 Fire Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0163 93.21 (minimum $70:00 $72.00) Underground and above ground fuel tanks - contract valuation multiplies by $0.0163 150.04 (minimum S70.00 $72.00) Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits and 150.04 Inspections (plus state surcharge): Residential fees for -new construction (built to IRC): Fireplace W5.00 $107.00 Furnace only S105.00 $107.00 1 furnace and 1 A/C S i 05.00 $107.00 More than 1 furnace and/or A/C $145.00 $148.00 All other residential (gaslines, bath fans, etc.) $60.00 $61.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 (minimum X0-00 $ 72.00) Page 7 Description Current Proposed Itiq by :Fees Fees section Other Inspections and Fees (plus state surcharge): Additional plan review required by changes, additions, or revisions to approved plans (minimum 1 /z hour charge) $60.00 $61.00 per hour Inspections for which no fee is specifically indicated (minimum 1 /2 hour charge) $60.00 $61.00 per hour Inspections outside of normal business hours $90.00 $82.00 per hour Move overweight structure $107.50 $110.00 Re- inspection fee: First re- inspection $30.00 $31.00 Each inspection thereafter $60.00 $61.00 Special inspection fee $90.00 $82.00 per trip Plan Review Fee: 150.04 Commercial electrical plan review $80.00 per hour Cursory plan review of State reviewed projects for delegated 25% of permit fee inspections Percent of building permit fee 65% Percent of building permit fee for similar plans previously reviewed 25% Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by (minimum $70.00 $72.00) $0.0163 Residential fee (built to IRC) per plumbing fixture (minimum S60.00 $61.00) $11.20 $11.50 ' :awii sp - nkler Backflow prevention $60:00 $61.00 Water heater or water softener $60.00 $61.00 Public Right of Way Excavation/Obstruction Permit $26.00 $26.50 96.06 Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) X 80 $161.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.17 Obstruction permit ec� $54.00 97.05 Registration fee $42.00 $42.80 97.04 Residential Flat Rate Permit Fees (plus state surcharge): Deck $14-2.50 $145.00 Deck repair $,� $110.00 Demolition $ W7:50 $110.00 Fence over six feet high $1050 $110.00 Mobile home installation $160.00 $163.00 Retaining wall over four feet high $142.50 $145.00 Retaining wall over eight feet high $7.50 $180.00 Roofing (complete roof) $142.50 $145.00 Roofing repair $107.50 $110.00 Siding $142.50 $145.00 Siding repair M07.50 $110.00 Page 8 Descrip Curreb Proposed Feet Fees Spa /Hot tub $70.5 $72.00 Swimming pool (above ground) i 07.5 $110.00 Swimming pool (in ground) W7.50 $110.00 Window and door replacement (all changes and installs) e,� $110.00 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer and water $60.00 $61.00 Sanitary sewer $60.00 $61.00 Water $60.00 $61.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge) 51.58 New installation $4:00 $485.00 Repair or upgrade $60.00 $75.00 Vacation of Public Easements s i 58.00 $162.00 153.31 Page 9 Description C�rre#t Proposed jlkeqjuirt by Fees Fees, ' Secti on LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $500.00 On -sale temporary (up to 10 days) $50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: On -sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale Sunday $200.00 Application fee $500.00 111.25 Temporary on -sale liquor $50.00 111.38 Wine: 111.22(A) On -sale $1,500.00 Application fee $500.00 Page 10 Deser>lp�tui t, Proposed +held by Few Fees , Additional investigation/application fees: 11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty: 111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Boarding fee, per day $18.00 Quarantine boarding for cats, per day $18.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Catteries: 91.05 Origination fee X0-00 $75.00 Annual fee $60.00 $75.00 Christmas Tree Sale Lots: 114.21 License $100.00 Clean up deposit $200.00 Coin Operated Amusement Devices: 112.03(A) Per location X80 $17.00 Plus per machine $ 1 1500 $17.00 Dogs: 2 -year licenses: 91.15 Male or female $20.00 Duplicated tag $5.00 Boarding fee, per day $25.00 Quarantine boarding for dogs, per day $25.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Animal pickup $30.00 Page 11 p � �rrent Proposed Required by Fees Feesecti+n Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels: 91.05 Origination fee $60-00 $75.00 Annual fee S60.00 $75.00 Extractions /Commercial Sand and Gravel: 150.15(A) Initial application fee $3,600 00 $3,690.00 Annual fee $9,600. $ 9,840.00 Escrow deposit M0,000 90 $10,250.00 Fuel Dispensing Facility (per fueling station) $65.00 116.02(A) Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck $4-50:00 $155.00 Each additional truck $60.00 Manufactured Home Park: 151.04(A) Application fee $220.00 Final permit fee, each lot $7.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 occupied lots $2.00 ea. lot Massage Therapy Business: 123.03(B) Application fee $300.00 Investigation fee $300.00 Additional owner /new officer $4 000 $120.00 Change in on -site manager $ I9a.00 $120.00 Amendment to license $75.00 Massage Therapist: 123.03(B) New application fee $ I00.00 $105.00 Renewal application fee $75.00 Page 12 DeseripfioO CU Put- Proposed 49.wred by Fees Fees eetio Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation W0.00 $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) $100.00 Temporary (per person) $75.00 Precious Metal Dealers Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation x-}00:00 $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Signage: 154.04 Business signs $156.00 $160.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Monument signs $1 , ti �r 600 $1,666.00 Variance $259:00 $256.00 Handling fee for removal from right -of -way $15.00 Tobacco or Tobacco Products (2 -year license) $500.00 115.03 Civil penalty: 111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $45.00 152.43 Vending Cart W3.00 $157.00 118.03 Page 13 Carreut Proposed Required by Descriptic u fees Fees -See b SUBDIVISION AND DEVELOPMENT FEES Commercial /Multiple Residential Site Plan Review: $29:08 $224.00 153.21 Escrow Fees: Application Escrow Amount Preliminary subdivision S 187.00 per acre $192.00 Preliminary planned development S-85 A8 minimum for single family $1,922.00 Waiver of subdivision (initial deposit)' $3,749 {30 minimum for commercial /industrial and $3,843.00 townhouses /multiples X80 maximum $6,191.00 Final planned development 3 &2-,- 194)0 for initial deposit $2,563.00 Final subdivision application S2,500 for 1 to 3 lots - initial deposit $2,563.00 X9: 40 for 4 or more lots - initial deposit $5,124.00 Conditional Use Permit 5937.0) $960.00 Rezoning (when site plan is involved) 3 end $960.00 Interim Use Permit (when site plan is involved ) 3 3.0 $641.00 Final plat $641.00 Minor /corrective subdivision S625.0t $641.00 Site plan review/building permit authorization $960.00 Variance $4 $641.00 Sketch plan $641.00 NOTES: 1 These are escrow deposits with minimums /maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. Page 14 Iscrigtian eat Proposed Refired by Fees Fees Seen Final Plat $480 $192.00 35.29 Additional fee for each lot over 10 $2-.40 $3.00 Minor or Corrective Subdivision $208.00 $213.00 153.34 Natural Resources Management Permit: 152.15 Single famil y $159.00 Duplex, townhouse, condo (up to 16 units) S 131.0 - first unit + 0 each additional unit $133.00 + $26.50 Condo, apartments (16 units and greater) $5-21.0 -first 16 units + $1� each additional unit $530.00 + $10.75 Commercial, institutional, industrial S43 7.04 first 10,000 SF of building + each additional 10,000 SF or fraction thereof $44.5.00 -+ $64.00 Natural Resources Management Permit - Excavation: 152.15 Number of Cubic Yards Fee 0 -100 $F4 A0 $65.00 101 to 1,000 S 14.00 -first 100 CY + 0 e ach additional 100 CY or fraction thereof $65.50 + S27.00 1,001 to 1000 S1 first 1,000 CY + $48.00 per each additional 1,000 CY or fraction thereof $308.00 + $49.00 10,001 or more 5734,50 first 10,000 CY + $48.00 per each additional 10,000 CY or fraction thereof $749.00 + $49.00 Page 15 Description, Caen Proposed kq by - Fees Section - Park Dedication: 153.29 Proportional Park Dedication Calculations: Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person- residents. The amount of parkland required for each person - resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person- resident. Where cash -in -lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single family $150,000.00 per acre Multi- family $175,000.00 per acre Commercial $260,000.00 per acre Industrial $100,000.00 per acre Residential Subdivision Formula: Single Family = 3.2 persons /unit Townhouse = 2.1 persons /unit Apartment = 1.7 persons /unit (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units /acre: 3 x 3.2 x 0.00955 = 0.0917 acre x $150,000 = $13,755.00 per acre or Each single family unit = 3.2 persons x 0.00955 acre = 0.03056 x $150,000 = $4,584.00 per unit Example: Townhouse at 6 units /acre: 6 x 2.1 x 0.00955 = 0.1203 x $175,000 = $21,052.50 per acre or Each townhouse unit = 2.1 persons x 0.00955 = 0.020055 x $175,000 = $3,509.63 per unit Example: Apartment at 18 units /acre 18 x 1.7 x 0.00955 = 0.2922 x $175,000 = $51,135.00 per acre or Each apartment unit = 1.7 persons x 0.00955 = 0.016235 x $175,000 = $2,841.13 per unit Page 16 Descriptit€n�-rent Proposed Required by Fees Seetion Commercial Subdivision Formula: Retail /Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial /Office /Institutional 1 employee = 0.25 person- resident The fractional person- resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer /client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (retail /service building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person- equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $260,000 = $1,248.00 per 1,000 sq. ft. of building area. Example: (office building square footage/ 1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $260,000 = $1,846.00 per 1,000 sq. ft. of building area. Example: (institutional building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $260,000 = $624.00 per 1,000 sq. ft. of building area. Page 17 )pescriptlo *e , Proposed l "* red b Fft& Feesecit . Industrial 1 employee = 0.1 person- resident The fractional person- resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (industrial building square footage/ 1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $100,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $100,000 = $100.00 per 1,000 sq. ft. of building area. Preliminary Plat $594.00 $609.00 Storm Water Ponding Dedication: 153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater) Waiver of Platting X00 $213.00 153.76 Page 18 Bescripti + Proposed Ridged by F Fees -� UTILITY FEES 153.62(A) Sanitary Sewer: Service Unit Fee Remarks User rates: Trunk charge per SAC unit $266.00 $277.00 Lateral benefit from trunk per front foot $26.00 Development cost $27.00 Lateral cost project cost project cost Development cost Determined by Metro availability cost per SAC /SEF unit MCES City availability cost per SAC /SEF unit w/ bldg permit $313.00 Storm Sewer: Service Unit Fee Remarks Trunk charge per acre * *: Single family detached trunk per acre S5 Development cost $5,430.00 Multiple residential trunk per acre $6 Development cost $6,782.00 Commercial /industrial trunk per acre $7 Development cost $8,148.00 Lateral charge project cost I project costl Development cost Water Utility: Service Unit Fee Remarks User rates: Trunk charge per acre $2 Development cost $2,424.00 Lateral benefit from trunk per front foot Development cost $27.00 Lateral charge I project cost I project costl Development cost Supply & storage I per SAC /SEF unit w/ bldg permit $852.00 ** Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater) Utilities: Account maintenance fee for change within 30 days of previous $30.00 change After hours call -out non - emergency $75.00 per hour 51.39 Clear water discharge surcharges: 51.08 Correction not made single family $100.00 Correction not made non - single family $300.00 Inspection not completed single family $100.00 Inspection not completed non- single family $300.00 Prohibited reconnection made single family $300.00 Prohibited reconnection made non - single family $500.00 Page 19 Descriptrkrn Crre�t Proposed Required by F Fees Section Meter pricing - cost plus 20% 51.35 Service re- connection: 51.39 Deposit for council hearing $50.00 $51.00 Service restoration fee (up to 5131; l 5) $50.00 Service restoration fee (beginning 6 1 115) $50.00 $51.00 Testing of meter: 51.37 City test, sizes 5/8 ", 3/4" and 1" $50.00 $51.00 City test, sizes 1 -1/2" and 2" positive displacement $75.00 $76.00 Independent testing - all others, cost plus 20% Page 20 U ripti Proposed Refired by Few Fees Secio ZONING 155.400 Comprehensive Plan Amendment $625.00 $641.00 Conditional Use $312.00 $320.00 155.399 Interim Use Permit ec� $576.00 Rezoning Planned Development District $1,666.00 $1,708.00 Rezoning All Other Districts $594.00 $609.00 Variances: 153.77 & 155.379 Residential e'er $139.00 All others $200 $288.00 Page 21 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING THE FEE SCHEDULE APPENDIX OF TITLE III OF THE CITY CODE BY ADJUSTING FEES AND CHARGES FOR VARIOUS PERMITS AND SERVICES IN THE CITY The City Council of Apple Valley ordains: Section 1. The Fee Schedule Appendix of Title III of the City Code is hereby amended, with respect to certain fees and descriptions, and shall read as follows: Current Required by Description Fees Section CEMETERY FEES 92.15 Original Cemetery Lot Sales /Addition 10: Resident with marker privileges $845.00 Non - resident with marker privileges $1,690.00 Resident with monument privileges $1,160.00 Non - resident with monument privileges $2,325.00 Additions 11/12: Resident with marker privileges $1,110.00 Non - resident with marker privileges $2,220.00 Resident with monument privileges $1,425.00 Non - resident with monument privileges $2,855.00 Addition 30: Resident with marker privileges $430.00 Non - resident with marker privileges $855.00 Resident with monument privileges $735.00 Non - resident with monument privileges $1,470.00 Additions 31/32/33: Resident with marker privileges $530.00 Non - resident with marker privileges $1,060.00 Resident with monument privileges $845.00 Non - resident with monument privileges $1,690.00 Addition 34: Single Boulder Double Boulder Resident Non- Resident Non - resident resident $1,775.00 $3,550.00 $2,010.00 $4,020.00 Page 1 Current Required by Description Fees Section Additions 50/51: Single Niche Double Niche Level Resident Non- Resident Non - resident resident 1 $845.00 $1,690.00 $1,270.00 $2,540.00 2 $900.00 $1,800.00 $1,345.00 $2,690.00 3 $955.00 $1,910.00 $1,425.00 $2,850.00 4 $1,055.00 $2,110.00 $1,585.00 $3,170.00 5 $1,110.001 $2,220.00 $1,660.00 $3,320.00 6 $1,000.001 $2,000.00 $1,510.001 $3,020.00 6 Corner $1,700.001 $3,400.00 N/A N/A Administrative Transfer Fee $15.00 Columbarium Niche Name Plate (additional or inscription) $270.00 Columbarium Niche Vase $140.00 Cremation Boulder Emblem $160.00 Cremation Boulder Portrait $270.00 Cremation Boulder Scroll (each additional) $210.00 Interment/Opening Fee: Columbarium niche (includes memorialization plaque $380.00 and one inscription) Cremation boulder (includes 2 scrolls) $435.00 Vault - adult (over four feet) $930.00 Vault - child (two feet one -inch to four feet) $530.00 Vault - cremation $455.00 Vault - infant (under two feet) $370.00 Monuments and Markers Locating Fee $115.00 Outer Cremation Container $115.00 Overtime Fee $115.00 Right of Subsequent (Second, Third, etc.) Burial 50% of current lot cost Title Change Fee $45.00 Weekend/Holiday Fee (any activity) $315.00 Page 2 Description Current Required by Tees Section CITY FEES AND MATERIALS Administrative Processing: Nuisance invoice $50.00 Special assessment (plus interest as adopted by resolution) $50.00 Annual Subscriptions (Mailed): City Council agendas $22.00 City Council meeting minutes $58.00 Parks and Recreation Advisory Committee agendas $10.00 Parks and Recreation Advisory Committee meeting minutes $24.00 Planning Commission agendas $20.00 Planning Commission meeting minutes $55.00 Antenna Site Leases: 1 - 9 antennas (annual) $27,945.00 Each additional antenna or reserve space of antenna (annual) $2,000.00 Annual lease adjustment 3.5% or CPI (whichever is greater or negotiable) Escrow - equipment upgrades /modifications (administration and Actual cost plus 10% plan review, agreement modifications and amendments, engineering and field inspections) Escrow - new installation (engineering and field inspections) Actual cost plus 10% Ground space - 300 sq. ft. Included in lease Ground space - greater than 300 sq. ft. (annual) $3.00 sq. ft. New installation application fee (administration review and $2,500.00 agreement preparation) Books: City Code book $50.00 Chapter 153 (subdivisions) $5.00 Chapter 155 (zoning) $12.00 Comprehensive Plan book $30.00 Copies: CD $5.00 DVD's of meetings $25.00 Microfilm $1.25 Oversized commercial building plans $5.00 Photocopies $0.25 Page 3 Current Required by Description Fees Section False Alarm Charges: 130.42 Fourth and each subsequent Fire response in any calendar year $325.00 Fourth and each subsequent Police response in any calendar year $120.00 Franchise Fees and Other Fees Charged by Franchise Holders: 119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG Fee $.50 mo. 119.27(D)(1) Electric: Percent of gross on each account not to exceed $25.00 per month: Single family residential 2% Multiple family residential 2% Commercial/Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Maps: Land use $2.50 Street - color (first one to residents /AV businesses no charge) $2.50 Zoning $2.50 Property /Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc) $5.00 Audio tape copies of statements (compact disc) $5.00 Dog license owners list $50.00 Finger printing (2 sets of cards) $10.00 Letters of clear record $10.00 Police and Fire background check for daycare /foster care $6.00 Squad car DVD copies $5.00 Weekly arrest summary (billed monthly) $80.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Zoning Compliance Letter $32.00 Page 4 Description Current Required by Fees Section CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: Construction Cost Fee = % of Construction Cost $0 - $250,000.00 7.20% $250,000.00 - $500,000.00 5.90% $500,000.00 - $750,000.00 5.40% $750,000.00 - $1,000,000.00 5.10% $1,000,000.00 - $2,000,000.001 4.70% City Engineering Hourly Rates: Assistant City Engineer $71.75 City Engineer $79.00 Construction Coordinator $63.75 Construction Technician $60.75 Engineering Intern $26.75 Natural Resources Coordinator $62.75 Public Works Technician $52.25 Water Quality Technician $54.25 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work $223.00 Municipal Attorney $145.00 Municipal Paralegal $89.00 Page 5 Current Required by Description Fees Section INSPECTIONS AND PERMITS Building Permits and Fire Alarm Systems: 150.04 & 93.21 Total Valuation Fee $1.00 to $500.00 $52.00 501.00 to 2,000.00 $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00 2,001.00 to 25,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 50,001.00 to 100,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof. Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee) $168.00 Commercial: New and existing per feeder $6.75 More than 200 ampere feeder $16.50 each Concrete encased electrode $38.00 Existing one or two family dwelling and accessory structure: 0 -14 feeders or circuits $6.75 each 15 or more feeders or circuits $108.00 per unit Existing multi- family structure: 0 -9 feeders or circuits $6.75 each 10 or more feeders or circuits $75.00 per unit Manufactured home $38.00 Page 6 Current Required by, Description Fees Section New one or two family dwelling: Maximum of 400 ampere and 0 -30 circuits $108.00 Maximum of 200 ampere and 31 or more circuits $6.75 each More than 200 ampere $16.50 each New multi - family structures: 0 -20 feeders or circuits $75.00 per unit 21 or more feeders or circuits $6.75 each Outdoor signs, transformers, and outline power $5.75 Permit fee and/or trip charge (minimum) $38.00 Power service fee: 0 -400 ampere $38.00 401 -800 ampere $64.00 801 ampere and above $108.00 Reconnection of feeder or circuit $2.20 Recreational vehicle site $6.75 Retrofit of existing fixtures $0.30 Separate bonding inspection $38.00 Siding $22.50 per unit Street, parking lot, outdoor lighting, and traffic standard $5.50 Tech circuits - alarm communication, remote control, $0.90 and signal circuit (0 -50 volts) Transformers for light, heat, and power: 0 -10 KVA $16.50 11 KVA or more $32.50 Fire Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0163 93.21 (minimum $72.00) Underground and above ground fuel tanks - contract valuation $0.0163 multiplies by (minimum $72.00) 150.04 Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits 150.04 and Inspections (plus state surcharge): Residential fees for -new construction (built to IRC): Fireplace $107.00 Furnace only $107.00 1 furnace and 1 A/C $107.00 More than 1 furnace and /or A/C $148.00 All other residential (gaslines, bath fans, etc.) $61.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 (minimum $72.00) Page 7 Description Current Required by Fees Section Other Inspections and Fees (plus state surcharge): Additional plan review required by changes, additions, or $61.00 per hour revisions to approved plans (minimum ' /z hour charge) Inspections for which no fee is specifically indicated $61.00 per hour (minimum 1 /2 hour charge) Inspections outside of normal business hours $82.00 per hour Move overweight structure $110.00 Re- inspection fee: First re- inspection $31.00 Each inspection thereafter $61.00 Special inspection fee $82.00 per trip Plan Review Fee: 150.04 Commercial electrical plan review $80.00 per hour Cursory plan review of State reviewed projects for delegated 25% of permit fee inspections Percent of building permit fee 65% Percent of building permit fee for similar plans previously reviewed 25% Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by $0.0163 (minimum $72.00) Residential fee (built to IRC) per plumbing fixture $11.50 (minimum $61.00) Backflow prevention $61.00 Water heater or water softener $61.00 Public Right of Way Excavation/Obstruction Permit $26.50 96.06 Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) $161.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.17 Obstruction permit $54.00 97.05 Registration fee $42.80 97.04 Residential Flat Rate Permit Fees (plus state surcharge): Deck $145.00 Deck repair $110.00 Demolition $110.00 Fence over six feet high $110.00 Mobile home installation $163.00 Retaining wall over four feet high $145.00 Retaining wall over eight feet high $180.00 Page 8 Description Current Required by Fees Section Roofing (complete roof) $145.00 Roofing repair $110.00 Siding $145.00 Siding repair $110.00 Spa/Hot tub $72.00 Swimming pool (above ground) $110.00 Swimming pool (in ground) $110.00 Window and door replacement (all changes and installs) $110.00 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer and water $61.00 Sanitary sewer $61.00 Water $61.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge) 51.58 New installation $485.00 Repair or upgrade $75.00 Vacation of Public Easements $162.00 153.31 Page 9 Description Current Required by Fees Section LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $500.00 On -sale temporary (up to 10 days) $50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: On -sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale Sunday $200.00 Application fee $500.00 111.25 Temporary on -sale liquor $50.00 111.38 Wine: 111.22(A) On -sale $1,500.00 Application fee $500.00 Page 10 Current Required by Description Fees Section Additional investigation/application fees: 11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty: 111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Boarding fee, per day $18.00 Quarantine boarding for cats, per day $18.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Catteries: 91.05 Origination fee $75.00 Annual fee $75.00 Christmas Tree Sale Lots: 114.21 License $100.00 Clean up deposit $200.00 Coin Operated Amusement Devices: 112.03(A) Per location $17.00 Plus per machine $17.00 Dogs: 2 -year licenses: 91.15 Male or female $20.00 Duplicated tag $5.00 Boarding fee, per day $25.00 Quarantine boarding for dogs, per day $25.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Animal pickup $30.00 Page 11 Description Current Required by Fees Section Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels: 91.05 Origination fee $75.00 Annual fee $75.00 Extractions /Commercial Sand and Gravel: 150.15(A) Initial application fee $3,690.00 Annual fee $9,840.00 Escrow deposit $10,250.00 Fuel Dispensing Facility (per fueling station) $65.00 116.02(A) Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck $155.00 Each additional truck $60.00 Manufactured Home Park: 151.04(A) Application fee $220.00 Final permit fee, each lot $7.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 $2.00 ea. lot occupied lots Massage Therapy Business: 123.03(B) Application fee $300.00 Investigation fee $300.00 Additional owner /new officer $120.00 Change in on -site manager $120.00 Amendment to license $75.00 Massage Therapist: 123.03(B) New application fee $105.00 Renewal application fee $75.00 Page 12 Descript�on C�rre�t Requfr+ed by F�es ! Sec�ion Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) $100.00 Temporary(per person) $75.00 Precious Metal Dealers Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 �� More than 50 transactions $500.00 I' Deposit on investigation fee $500.00 Amendment to license $75.00 ' New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Signage: 154.04 Business signs $160.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Monument signs $1,666.00 Variance $256.00 Handling fee for removal from right-of-way $15.00 Tobacco or Tobacco Products (2-year license) $500.00 115.03 Civil penalty: 111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $45.00 152.43 Vending Cart $157.00 118.03 Page 13 Descriptia� Current Requir�d by 'F�es : �ection SUBDIVISION AND DEVELOPMENT FEES Commercial/Multiple Residential Site Plan Review: $224.00 153.21 Escrow Fees: A lication Escrow Amount Preliminary subdivision $192.00 per acre Preliminary planned development2 $1,922.00 minimum for single family Waiver of subdivision(initial deposit)1 $3,843.00 minimum for commercial/industrial and $6,191.00 maximum Final lanned develo ment3 $2,563.00 for initial de osit Final subdivision applicationl $2,563.00 for 1 to 3 lots - initial deposit $5,124.00 for 4 or more lots - initial de osit Conditional Use Permit3 $960.00 Rezoning (when site plan is involved)3 $960.00 Interim Use Permit (when site plan is involved 3 $641.00 Final plat $641.00 � Minor/corrective subdivision $641.00 Site plan review/building permit $960.00 authorization Variance $641.00 Sketch plan $641.00 NOTES: 1 These are escrow deposits with minimums/maximums;they are not intended to be actual charges. Z This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same � � application. Page 14 Ct�rrent R+equirec�b� D��criptivn 'Fees i Sectio� Final Plat $192.00 35.29 Additional fee for each lot over 10 $3.00 Minor or Corrective Subdivision $213.00 153.34 Natural Resources Management Permit: 152.15 Sin le famil $159.00 Duplex, townhouse, condo (up to 16 units) $133.00 first unit+ $26.50 each additional unit Condo, apartments (16 units and greater) $530.00 first 16 units + $10.75 each additional unit Commercial, institutional, industrial $445.00 first 10,000 SF of building+ $64.00 each additional 10,000 SF or fraction thereof Natural Resources Management Permit - Excavation: 152.15 Number of Cubic Yards Fee 0-100 $65.00 101 to 1,000 $65.50 first 100 CY+ $27.00 each additional 100 CY or fraction thereof 1,001 to 10,000 $308.00 first 1,000 CY+ $49.00 per each additional 1,000 CY ar fraction thereof 10,001 or more $749.00 first 10,000 CY+ $49.00 per each additional 10,000 CY or fraction thereof Page 15 Curre�� RequYred by De�eriptian 'Fees ' ' S�cti€�n ' Park Dedication: 153.29 Proportional Park Dedication Calculations: Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person-residents. The amount of parkland required for each person-resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person-resident. Where cash-in-lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single family $150,000.00 per acre Multi-family $175,000.00 per acre Commercial $260,000.00 per acre Industrial $100,000.00 per acre Residential Subdivision Formula: Single Family= 3.2 persons/unit Townhouse = 2.1 persons/unit Apartment= 1.7 persons/unit (number of units) x(persons per unit) x (0.00955 acre)=total land area of dedication Example: Single family at 3 units/acre: 3 x 3.2 x 0.00955 = 0.0917 acre x $150,000 = $13,755.00 per acre or Each single family unit= 3.2 persons x 0.00955 acre =0.03056 x $150,000 = $4,584.00 per unit Example: Townhouse at 6 units/acre: 6 x 2.1 x 0.00955 = 0.1203 x $175,000 = $21,052.50 per acre or Each townhouse unit=2.1 persons x 0.00955 = 0.020055 x $175,000 = $3,509.63 per unit Example: Apartment at 18 units/acre 18 x 1.7 x 0.00955 = 0.2922 x $175,000 = $51,135.00 per acre ON Each apartment unit= 1.7 persons x 0.00955 = 0.016235 x $175,000 = $2,841.13 per unit Page 16 Ciurrent Required l�y 1)escrip�ion �� � I+'ees ' Section Commercial Subdivision Formula: Retail/Service =2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional= 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial/Office/Institutional: 1 employee = 0.25 person-resident The fractional person-resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.)plus certain park services related to the customer/client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s)to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum %building coverage of the applicable zoning district in which the subdivision is located. Example: (retail/service building square footage/1000) x number of employees per 1,000 sq. ft. =number of employees x 0.25 =number of person-equivalents x 0.00955 acres=acreage to be dedicated x $260,000 = cash dedication. or 1000/1000 x 2 =2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $260,000 = $1,248.00 per 1,000 sq. ft. of building area. Example: (office building square footage/1000)x number of employees per 1,000 sq. ft. =number of employees x 0.25 =number of person-equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000/1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $260,000 = $1,846.00 per 1,000 sq. ft. of building area. Example: (institutional building square footage/1000) x number of employees per 1,000 sq. ft. =number of employees x 0.25 =number of person-equivalents x 0.00955 acres = acreage to be dedicated x $260,000 =cash dedication. or 1000/1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $260,000 = $624.00 per 1,000 sq. ft. of building area. Page 17 Cx�rrenf Required by Description Fees '; Sectio� ' Industrial: 1 employee = 0.1 person-resident The fractional person-resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum%building coverage of the applicable zoning district in which the subdivision is located. Example: (industrial building square footage/1000) x number of employees per 1,000 sq. ft. =number of employees x 0.1 =number of person-equivalents x 0.00955 acres =acreage to be dedicated x $100,000 = cash dedication. or 1000/1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $100,000 = $100.00 per 1,000 sq. ft. of building area. Preliminary Plat $609.00 Storm Water Ponding Dedication: � 153.29 Minimum 5% of platted area less major rights of way(50 foot half right of way or greater) Waiver of Platting � $213.00 153.76 Page 18 Descript�an Current l�+equireci by �ees �ection UTILITY FEES 153.62(A) Sanitary Sewer: Service Unit Fee Remarks User rates: Trunk charge per SAC unit $277.00 Lateral benefit from trunk per front foot $27.00 Development cost Lateral cost project cost project cost Development cost Determined by Metro availability cost per SAC/SEF unit MCES City availability cost per SAGSEF unit $313.00 w/bldg permit Storm Sewer: �� I Service Unit Fee Remarks ' Trunk charge per acre*: Single family detached trunk per acre $5,430.00 Development cost Multiple residential trunk per acre $6,782.00 Development cost Commercial/industrial trunk per acre $8,148.00 Development cost Lateral charge project cost project cost Development cost Water Utility: � Service Unit Fee Remarks User rates: Trunk charge per acre * $2,424.00 Development cost Lateral benefit from trunk per front foot $27.00 Development cost Lateral charge project cost project cost Development cost Supply& storage per SAGSEF unit $852.00 w/bldg permit * Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater) Utilities: Account maintenance fee for change within 30 days of previous $30.00 change After hours call-out non-emergency $75.00 per hour 51.39 Clear water discharge surcharges: 51.08 Correction not made single family $100.00 Correction not made non-single family $300.00 Inspection not completed single family $100.00 Inspection not completed non-single family $300.00 Prohibited reconnection made single family $300.00 Prohibited reconnection made non-single family $500.00 Page 19 �'ttrrent R�qt�ired b� I)esc�xption F�es Section ' Meter pricing - cost plus 20% 51.35 Service re-connection: 51.39 Deposit for council hearing $51.00 Service restoration fee (up to 5/31/15) $50.00 Service restoration fee (beginning 6/1/15) $51.00 Testing of ineter: 51.37 City test,sizes 5/8", 3/4" and 1" $51.00 City test, sizes 1-1/2" and 2" positive displacement $76.00 Independent testing- all others, cost plus 20% � Page 20 l�escription Current R�qt�Yred b� Fe+es Section ZONING 15 5.400 Comprehensive Plan Amendment $641.00 Conditional Use $320.00 155.399 Interim Use Permit $576.00 Rezoning Planned Development District $1,708.00 Rezoning All Other Districts $609.00 Variances: 153.77 & 155.379 Residential $139.00 All others $288.00 �, Page 21 Section 2. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that the publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 3. Filing. The City Clerk shall file a copy of this ordinance in her office, which copy shall be available for inspection by any person during regular office hours. Section 4. Publication. The City Clerk shall publish the title and summary of this ordinance in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk. Section 5. Effective Date. This ordinance shall take effect January 1, 2015. PASSED this 11th day of December, 2014. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING THE FEE SCHEDULE APPENDIX OF TITLE III OF THE CITY CODE BY ADJUSTING FEES AND CHARGES FOR VARIOUS PERMITS AND SERVICES IN THE CITY The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on December 11, 2014. The Apple Valley City Code is amended by deleting, adding, and adjusting certain descriptions and fees and charges for cemetery fees, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning, all effective January 1, 2015. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street W., Apple Valley, Minnesota 55124. 8. City of Apple Valle MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela Gackstetter, City Clerk DATE: December 8, 2014 SUBJECT: CALENDAR OF EVENTS Following are upcoming events for your calendars: Day /Date Time Location Event Tue. /Dec. 9 11:00 a.m. Apple Valley Apple Valley Seniors Holiday Party Senior Center Wed. /Dec. 10 11:30 a.m. -1:15 p.m. Valleywood Chamber Holiday Luncheon Thur. /Dec. 11 5:30 p.m. Municipal Center Informal City Council Meeting Thur. /Dec. 11 7:00 p.m. Municipal Center Regular City Council Meeting Ames Center, Dakota -Scott WorkForce Investment Fri. /Dec.12 11:30 a.m. -1:00 p.m. Burnsville Board Awards Event Mon. /Dec. 15 4:00 -6:30 p.m. Dakota County WSC Retirement Reception for County Commissioner Paul Krause Wed. /Dec. 17 7:00 p.m. Municipal Center Planning Commission Tue. /Dec. 23 7:00 p.m. Municipal Center Regular City Council Meeting Thur. /Dec. 25 City Offices Closed Christmas Holiday Observed Fri. /Dec. 26 City Offices Closed Christmas Floater Thur. /Jan. 1 _ City Offices Closed New Year's Day Wed. /Jan. 7 7:00 p.m. Municipal Center Planning Commission Thur. /Jan. 8 5:30 p.m. Municipal Center Informal City Council Meeting Thur. /Jan. 8 7:00 p.m. Municipal Center Regular City Council Meeting Wed. /Jan. 14 7:00 p.m. Municipal Center Traffic Safety Advisory Committee Thur. /Jan. 15 7:00 p.m. Municipal Center Parks & Recreation Committee Sat. /Jan. 17 6:00 -9:00 p.m. Valleywood Apple Valley Arts Foundation Clubhouse Frozen Apple Winter Concert Series _Mon./Jan. 19 _ City Offices Closed Martin Luther King Jr. Day Tue. /Jan. 20 2:00 p.m. Municipal Center Cemetery Advisory Committee Wed. /Jan. 21 9:00 a.m. Municipal Center Firefighters Relief Association Wed. /Jan. 21 7:00 p.m. Municipal Center Planning Commission Thur. /Jan. 22 6:00 p.m. Municipal Center Special EDA Meeting Thur. /Jan. 22 7:00 p.m. Municipal Center Regular City Council Meeting Each of the above -noted events is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only at events marked with an asterisk will any action of the Council take place. :sam R55CKR2 L,,_iS100 CITY OFAPt , -\LLEY 12/, 10:49:51 Council Check Register by GL Page - 1 Council Check Register and Summary 11/26/2014 -- 12/5/2014 Ch eck # Date Amoun Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business U nit 10177 12/512014 100709 BATTERIES PLUS BULBS 25.70 MAG LIGHT /STICKY PADS 259029 17325636 1330.6215 EQUIPMENT -PARTS FIRE OPERATIONS 19.95 BATTERY PACK -BLK FLASH LIGHT 00035612 259030 17325982 1330.6215 EQUIPMENT -PARTS FIRE OPERATIONS 68.04 ALKALINE BULK 00035612 259031 17326676 1330.6215 EQUIPMENT -PARTS FIRE OPERATIONS 27.96 FIRE - ALKALINE BATTERIES 00035612 259032 17327347 1330.6215 EQUIPMENT -PARTS FIRE OPERATIONS 29.98 CABLE -LIGHT BULBS 00375604 259033 17326849 2012.6215 EQUIPMENT -PARTS CABLE TV JOINT POWERS 171.63 10178 12/5/2014 101562 COW GOVERNMENT INC 7,372.22 IT CISCO SMARTNET MAINT 258993 PG54858 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 7,372.22 10179 12/512014 100685 EMERGENCY APPARATUS MAINTENANCE 201.45 FIRE -WELD RETRACTABLE PIN/MON10036474 259044 75556 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 201.45 10180 12/5/2014 100491 GREATER TWIN CITIES UNITED WAY 109.00 UNITED WAY DEDUCTION 258952 1202141449235 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 109.00 10181 12/5/2014 120961 HAAS, MELISSA L 42.56 TUG & PUBLIC EMPL BENGRP -HAAS 258984 20141120 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 14.00 NEGOTIATOR'S GRP MTG -HAAS 258984 20141120 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 26.88 REBAANNUAL MTG -HAAS 258984 20141120 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 83.44 10182 12/512014 118099 JEFFERSON FIRE & SAFETY INC 292.14 AXE POCKET /SLEDGE HANGER KITS 259067 211188 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 485.55 LOCKING KITS AND ACCESSORIES 259068 210815 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 777.69 10183 121512014 102103 M /AASSOCIATES 81.49 FIRE - LUXURY FOAM HANDWASH 00075748 259074 7801 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 81.49 10184 12/512014 138249 MINNESOTA ENVIRONMENTAL FUND 60.50 MINNESOTA ENVIRONMENTAL FUND 258947 12021414492314 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 60.50 10186 12/5/2014 122157 NELSON AUTO CENTER 25,879.00 POL'15 FORD SEDAN #48 00051755 258988 F5070 1200.6730 CAPITAL OUTLAY - TRANSPORTATION POLICE MANAGEMENT R55CKR2 LOGIS100 CITY OF APPLE VALLEY 1214/2014 10:49:51 Council Check Register by GL Page - 2 Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 10185 12/6/2014 122157 NELSON AUTO CENTER Continued... 25,879.00 10186 12/6/2014 145515 SCHUFT, STEVE 86.60 LIQ1 MILEAGE MAY -NOV SCHUFT 258983 20141121 5025.6277 MILEAGE /AUTO ALLOWANCE LIQUOR #1 OPERATIONS 86.60 10187 12/512014 121942 SPRINT 289.00 FIRE MOBILE PHONE NOV 258895 691466141098 1300.6237 TELEPHONE /PAGERS FIRE MANAGEMENT 199.95 POL- WIRELESS DATA LINE NOV 00047541 258999 254688814084 1205.6237 TELEPHONE /PAGERS POLICE RECORDS UNIT 69.95- SALES CONCESSION ADJ -NOV 00047541 258999 254688814084 1205.6237 TELEPHONE /PAGERS POLICE RECORDS UNIT 419.00 10188 12/6/2014 118481 STONEBROOKE EQUIPMENT 1,081.17 UTIL -WING WELDMENT, RELIEF VAL 258915 33096 5345.6215 EQUIPMENT -PARTS WATER EQUIP/VEHICLE /MISC MNTC 254.24 STR -VALVE CHECK PISTON ASSY 258916 33208 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 370.70- UTIL- RETURN, RELIEF VALVE 258916 33208 5345.6215 EQUIPMENT -PARTS WATER EQUIP/VEHICLE /MISC MNTC 964.71 10189 12/5/2014 100486 TWIN CITY GARAGE DOOR CO 196.00 FIRE -REPL CAPACITOR 00075745 259111 426661 1340.6266 REPAIRS - BUILDING FIRE BLDG & GROUNDS MNTC 196.00 260176 12/1/2014 101720 CENTERPOINT ENERGY SERVICES INC 20.00 SWIM NAT GAS NOV 258887 2943992 1940.6256 UTILITIES- NATURAL GAS AQUATIC SWIM CENTER 20.00 260177 12/3/2014 147045 ANDERSON, ANDREA 61.04 REF OVPMT UTIL -13135 GEMSTONE 258976 20141201 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 61.04 260178 1213/2014 137672 CAMPBELL, JOSEPH 147.49 REF OVPMT UTIL -14371 EMBASSY W 258977 20141201 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 147.49 260179 12/3/2014 147046 CUMMINGS, TIM 135.97 REF OVPMT UTIL -361 WALNUT LANE 258978 20141201 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 135.97 260180 12/312014 147047 KITTLESON, JARROD 98.35 REF OVPMT UTIL -5181 148TH PTH 258979 20141201 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEV1" -- cUND REVENUE R55CKR2 Lu, iS100 CITY OF APi ALLEY 12/• 10:49:51 Council Check Register by GL Page- 3 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subled Account Descri Business Un 260180 12/312014 147047 KITTLESON, JARROD Continued... 98.35 260181 12/3/2014 147048 MURPHY, AMBER 42.52 REF OVPMT UTIL -7803 GLENDACT 258980 20141201 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 42.52 260182 12/3/2014 101431 HEALTH FUND, THE 107.50 HEALTH FUND DEDUCTION 258956 1202141449239 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 107.50 260183 12/3/2014 100279 LAW ENFORCEMENT LABOR SERVICES 405.00 SERGEANT UNION DUES #243 258949 1202141449232 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,80 0.00 POLICE UNION DUES #71 258949 1202141449232 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,205.00 260184 12/312014 101199 NCPERS MINNESOTA 76 8.00 PERA LIFE INSURANCE NOV 2014 259099 141201T 90001120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 768.00 260186 12/3/2014 118834 OPEN YOUR HEART 1 52.50 OPEN YOUR HEART DEDUCTION 258943 12021414492310 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 152.50 260186 12/312014 116409 BERGMAN, JOHN 934.80 NLC CONF AUSTIN TX BERGMAN 259100 20141122 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 934.80 260187 12/3/2014 120609 DAUBANTON, BRUCE J 134.95 STR -BOOTS DAUBANTON 258903 20141116 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 134.95 260188 12/3/2014 102026 ENDRES, MICHAEL J 30.00 PK -JEANS ENDRES 258902 20141117 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 30.00 260189 12/3/2014 100206 GOODWIN, THOMAS C 1,925.45 NLC CONF AUSTIN TX- GOODWIN 259103 20141123 1010.6276 SCHOOLS /CONFERENCES /EXP OTHERADMINISTRATION 50.00 NLC CONF AUSTIN TX-GOODWIN 259103 20141123 1010.6278 SUBSISTENCE ALLOWANCE ADMINISTRATION 1,975.45 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/4/2014 10:49:51 Council Check Register by GL Page- 4 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Bu siness Unit 260190 1213/2014 101254 HAMANN- ROLAND, MARY Continued... 1,580.10 NLC CONF AUSTIN TX- HAMANN -ROLA 259102 20141123 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 1,580.10 260191 12/312014 142085 HOOPPAW, CLINT 1,392.70 NLC CONF AUSTIN TX- HOOPPAW 259101 20141122 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 1,392.70 260192 12/312014 119621 KLOKONOS, SHANE P 687.40 ENCASE FORENSICS - KLOKONOS 258914 20141114 1225.6276 SCHOOLS /CONFERENCES /EXP OTHERPOLICE TRAINING 687.40 260193 12/3/2014 137425 MARSCHALL, STEPHANIE 14.96 ADMIN - MILEAGE JULY -NOV 258905 20141125 1010.6277 MILEAGE /AUTO ALLOWANCE ADMINISTRATION 29.68 ADMIN - MILEAGE APR -MAY 258905 20141125 1010.6275 SCHOOLS / CONFERENCES /EXP LOCAL ADMINISTRATION 68. 18 COUNCIL -TREE LIGHTING COOKIES 258905 20141125 1005.6229 GENERAL SUPPLIES MAYOR /CITY COUNCIL 112.82 260194 12/3/2014 109091 PETERSON, JAY 150.00 IA1 -BOOTS - J PETERSON 258904 20141119 5205.6281 UNIFORM /CLOTHING ALLOWANCE ARENA 1 MANAGEMENT 150.00 260195 12/3/2014 112753 PRICE, KATHY JO 57.34 LOGIS USER GP /GPRS MTG -K PRICE 258982 20141120 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 21.62 PERA SEMINAR -K PRICE 258982 20141120 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 7 1.66 NORTHSTAR APA MTG -K PRICE 258982 20141120 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 150.62 260196 12/3/2014 138172 CARTWRIGHT, SHARON 12,250.00 EASEMENTACQ -L2 B1 FARQ LK 259122 20141203 5505.6710 2009116D CAPITAL OUTLAY -LAND STORM DRAIN UTILITY 12,250.00 260197 12/3/2014 147061 FARQUAR LAKE HOMEOWNERS ASSOCIATION, THE 9,300 EASEMENT ACQ-OUTLOT B FARQ LK 259121 20141203 5505.6710 2009116D CAPITAL OUTLAY -LAND STORM DRAIN UTILITY 9,300.00 260198 121312014 121258 SHERRY, WILLIAM 39,000.00 EASEMENT ACQUISITION 259120 20141203 5505.6710 2009116D CAPITAL OUTLAY -LAND STORM DRAIN UTILITY 39,000.00 260199 12/3" 145130 1 CLEAN CONSCIENCE R55CKR2 Lam. _. .s100 CITY OF API LLEY 12/ 10:49:51 Council Check Register by GL Page- 5 Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260199 12/3/2014 145130 1 CLEAN CONSCIENCE Continued... 360.00 FIRE CLEANING ST #1 /ALLINA NOV 00075749 259020 28 1340.6249 OTHER CONTRACTUAL SERVICES FIRE BLDG & GROUNDS MNTC 360.00 260200 12/3/2014 100001 A& B AUTO ELECTRIC INC 8.00 TERMINAL PLUG 00035167 .259021 65775 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 8.00 260201 12/3/2014 101231 ADVANCED GRAPHIX INC 440.00 HELMET DECALS & APPLICATION 259022 190644 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS 440.00 260202 12/3/2014 147056 AGAPE MECHANICAL 255.00 IA2 -ROOF TOP UNITS PREV MAINT 259023 30761 5265.6266 REPAIRS- BUILDING ARENA BLDG MAINTENANCE -HAYES 65.00 IA1 -ROOF TOP UNITS PREV MAINT 259024 30760 5210.6266 REPAIRS- BUILDING ARENA 1 BUILDING MAINTENANCE 340.00 260203 1213/2014 142511 AMERICAN RED CROSS 27.00 SWIM -LGT CERT FEE J MOSLEY 00040872 259025 10333659 1940.6280 DUES & SUBSCRIPTIONS AQUATIC SWIM CENTER 27.00 260204 12/3/2014 139989 ANDY'S /PAUL'S CEDAR AVE TIRE & AUTO 33.00 FIRE -CAR WASHES OCT 259026 20141104 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 33.00 260205 12/3/2014 100747 ARAMARK UNIFORM SERVICES INC 30.14 SHOP - UNIFORM RENT NOV 00046863 258918 6298114904 1530.6281 UNIFORM /CLOTHING ALLOWANCE FLEET & BUILDINGS -CMF 30.14 STR- UNIFORM RENT NOV 00046863 258918 6298114904 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 30.14 PK- UNIFORM RENT NOV 00046863 258918 6298114904 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 30.13 UTIL- UNIFORM RENT NOV 00046863 255918 6298114904 5305.6281 UNIFORM /CLOTHING ALLOWANCE WATER MGMT /REPORT /DATA ENTRY 120.55 260206 12/3/2014 100609 ASPEN EQUIPMENT CO 598.00 WESTERN /BACK DRAG CUTTING EMGH49831 259027 10140715 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 598.00 260207 1213/2014 118892 ASPEN MILLS 60.58 FIRE -POLO, ELVIN 00048355 258912 157189 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 102.80 SS DK NAVY TEE /BELT- KILMARTIN 00048355 259028 157206 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 163.38 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/4/2014 10:49:51 Council Check Register by GL Page - 6 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Descr iption Business U nit 260208 12/312014 141010 BECKER FIRE & SAFETY SERVICES Continued... 216.75 FIRE - ANNUAL EXTINGUISHER SVC 00075747 259034 1650 1330.6265 REPAIRS - EQUIPMENT FIRE OPERATIONS 216.75 260209 12/3/2014 109954 BERRY COFFEE COMPANY 146 .25 CH- BEVERAGES FOR MTGS 00041013 258899 1213777 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 146.25 260210 12/3/2014 146780 BLACK & VEATCH CORPORATION 7,685.00 WELL 16 ANALYSIS PROG PMT 259035 1190341 5305.6235 2013168W CONSULTANT SERVICES WATER MGMT /REPORT /DATA ENTRY 7,685.00 260211 12/3/2014 100074 BRIGGS AND MORGAN 5,400.00 PROF SVCS - IMH SPECIAL ASSET 258908 549930 4719.6231 201215OG LEGAL SERVICES LEGACY -IMH 5,400.00 260212 1213/2014 116142 CARGILL INCORPORATED 1,933.07 STR CLEARLANE DEICER 00051775 258995 2901994582 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 22,993.20 STR CLEARLANE DEICER 258996 2901991921 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 1,405.26 STR -BRINE MACHINE 259036 2901965894 1665.6215 EQUIPMENT -PARTS STREET SNOW & ICE MATERIALS 26,331.53 260213 12/3/2014 126892 CARLOS CREEK WINERY 588. WINE #1 00051800 258913 10673 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 588.00 260214 12/312014 139362 CLARK, KATHLEEN 546.00 YOGA SESSIONS 10/29 -12/3 259037 20141119 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 546.00 260216 12/312014 100116 CUSHMAN MOTOR CO INC 1,004.20 SUCTION /HYD FILTERS /GASKET 00050726 259038 164534 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 1,004.20 260216 12/3/2014 100139 DAKOTA COUNTY LICENSE CENTER 37.75 POL TITLE /REG '15 FORD #48 258989 20141203 1200.6215 EQUIPMENT -PARTS POLICE MANAGEMENT 1,680.83 POL TAX -'15 FORD SEDAN #48 258990 20141203 1200.6730 CAPITAL OUTLAY - TRANSPORTATION POLICE MANAGEMENT 1,718.58 260217 12/312014 100125 DAKOTA COUNTY TECHNICAL COLLEGE, 3,750.00 FIRE -EMERG RESP DRIVING 259039 121527 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINII " R55CKR2 LuwiS100 CITY OF AP! ALLEY 12/- 10:49:51 Council Check Register by GL Page - 7 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260217 12/3/2014 100125 DAKOTA COUNTY TECHNICAL COLLEGE Continued... 250.00 FIRE -EMERG RESP DRIVING 00075746 259040 122446 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 4,000.00 260218 12/3/2014 120652 DAKOTA COUNTY TREASURER 1,842.00 2014 AERIAL PHOTO COST SHARE 259138 2014AV 1100.6249 OTHER CONTRACTUAL SERVICES DEV MANAGEMENT 1,842.00 260219 1213/2014 143423 DAKOTA TRANSPORT, INC 175.00 PK -RC BASE HAULED 00035353 259041 7438 1715.6735 2013144G CAPITAL OUTLAY -OTHER IMPROVEME PARK ATHLETIC FIELD MAINTENANC 175.00 260220 12/3/2014 146363 DESIGNING EARTH CONTRACTING, INC. 51,815.18 REGENT'S POINT STR & UTIL IMPR 259005 201314905 2027.6810 2013149R CONSTRUCTION IN PROGRESS ROAD ESCROW 11,382.37 REGENT'S POINT STR & UTIL IMPR 259005 201314905 4502.6810 2013149D CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS 128,482.99 REGENT'S POINT STR & UTIL IMPR 259005 201314905 4502.6810 2013149R CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS .01- REGENT'S POINT STR & UTIL IMPR 259005 201314905 4502.6810 2013149W CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS 511.63 REGENT'S POINT STR & UTIL IMPR 259005 201314905 5552.6810 2013149D CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS .01- REGENT'S POINT STR & UTIL IMPR 259005 201314905 5552.6810 2013149D CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS 192,192.15 260221 12/3/2014 100777 DEX MEDIA EAST LLC 23.72 GOLF WEST METRO AD -NOV 00050143 259002 110314 5115.6239 PRINTING GOLF PRO SHOP 23.72 260222 1213/2014 147057 DINIUS FENCE LLC 2,870.00 POL -FENCE RPR 259042 5679 7205.6399 OTHER CHARGES RISK MANAGEMENTS /INSURANCE 2,870.00 260223 1213/2014 100434 DOUGHERTY MOLENDA SOLFEST HILLS & BAUER 24,621.00 POL LEGAL SERVICE -DEC 258991 66112721214 1055.6231 LEGAL SERVICES LEGAL PROSECUTING ATTORNEY 12,700.00 GEN LEGAL SERVICE - DEC 258992 66112731214 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 37,321.00 260224 1213/2014 145240 ECOLAB PEST ELIM DIV 62.00 OLDCH COCKROACH /RODENT PROG 259043 4809031 2092.6249 OTHER CONTRACTUAL SERVICES 14200 CEDAR AVE -OLD CITY HALL 62.00 260225 12/3/2014 100407 EMERGENCY AUTOMOTIVE TECHNOLOGIES INC 150.78 FIRE - MAGNETIC MICROPHONE CLIF00038694 259045 AW1030147 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 150.78 CITY OF APPLE VALLEY 12/4/2014 10:49:51 R55CKR2 LOGIS100 Council Check Register by GL Page - 8 Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amount Suppl / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260225 12/3/2014 100407 EMERGENCY AUTOMOTIVE TECHNOLOGIES INC Continued... 260226 12/3/2014 102414 EMERGENCY MEDICAL PRODUCTS INC 56.08 POL -ICE PACKS 00076106 259046 1693602 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 56.08 260227 12/3/2014 102109 ENCOMPASS INCORPORATED 3,829.48 CH- EVALUATE LOBBY WTR LEAK 00051757 259047 30882 1060.6266 REPAIRS - BUILDING MUNICIPAL BLDG & GROUNDS MNTC 3,829.48 260228 12/3/2014 100166 FEDEX 8.16 GOLF - RESALE ITEMS FREIGHT 00074995 259048 284280363 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 8.16 260229 12/3/2014 100420 FISCHER MINING, LLC 1,180.12 GOLF - CONCRETE SAND -12 TEE BO90035395 258911 100615 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 80.64 GOLF -USE TAX ADJUST 00035395 258911 100615 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 80.64- GOLF USE TAX 00035395 258911 100615 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 7.23- GOLF - DISCOUNT 00035395 258911 100615 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 1,172.89 260230 12/3/2014 147055 FLEX COURT ATHLETICS 509.42 PK TILES -CEDAR KNOLLS TENNIS C 259000 CW3451 1745.6229 GENERAL SUPPLIES PARK CRT /GAME AREA MAINTENANCE 509.42 260231 12/3/2014 100177 FLUEGEL ELEVATOR INC 319.20 STRAW BLANKETS FOR SED REMOVAL 259050 727484 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 319.20 260232 12/312014 100184 FRIEDGES LANDSCAPING INC 162.00 WQ- STRAWBLANKETS ROLLS 259051 101952 5505.6735 2014141 D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 162.00 260233 121312014 100282 G & K SERVICES 22.48 LIQ3 -RUGS OCT 258921 1182538001 5095.6240 CLEANING SERVICE /GARBAGE REMOVLIQUOR #3 OPERATIONS 4.80 LIQ2 -RUGS OCT 258922 1182549371 5065.6240 CLEANING SERVICE /GARBAGE REMOVLIQUOR #2 OPERATIONS 7.28 LIQ1 -RUGS OCT 258923 1182545143 5025.6240 CLEANING SERVICE /GARBAGE REMOVLIQUOR #1 OPERATIONS 1.55 LIQ3 -RUGS OCT USE TAX 258924 1182538001 5095.6330 SALES /USE TAX LIQUOR #3 OPERATIONS 1.55- LIQ3 -RUGS OCT USE TAX 258925 1182538001 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET .33 LIQ2 -RUGS OCT USE TAX 258926 1182549371 5065.6330 SALES /USE TAX LIQUOR #2 OPERATIONS .33- LIQ2 -USE TAX ADJUST 258927 1182549371 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALE - SHEET R55CKR2 L, _..1100 CITY OF AP! ALLEY 12/- 10:49:51 Council Check Register by GL Page - 9 Council Check Register and Summary 11/26/2014 -- 12/5/2014 Ch eck # Date Amount S upplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Busine Unit 260233 12/3/2014 100282 G & K SERVICES Continued... .50 LIQ1 -RUGS OCT USE TAX 258928 1182545143 5025.6330 SALES /USE TAX LIQUOR #1 OPERATIONS .50- LIQ1 -RUGS USE TAX ADJUST 258929 1182545143 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 32.08 GOLF -RUGS OCT 00051359 259124 1013575962 5110.6240 CLEANING SERVICE /GARBAGE REMOVGOLF CLUBHOUSE BUILDING 134.99 GOLF - LINENS 00051,359 259124 1013575962 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 2.21 GOLF -SALES TAX 00051359 259124 1013575962 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 9.28 GOLF -SALES TAX 00051359 259124 1013575962 5120.6330 SALES /USE TAX GOLF KITCHEN 25.79 GOLF - SHIRTS /CHEF COATS 00051359 259125 1013575963 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 1.77 GOLF -SALES TAX 00051359 259125 1013575963 5120.6330 SALES /USE TAX GOLF KITCHEN 25.79 GOLF - SHIRTS /CHEF COATS 00051359 259126 1013542064 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 1.77 GOLF -SALES TAX 00051359 259126 1013542064 5120.6330 SALES /USE TAX GOLF KITCHEN 32.08 GOLF -RUGS OCT 00051359 259127 1013553378 5110.6240 CLEANING SERVICE /GARBAGE REMOVGOLF CLUBHOUSE BUILDING 178.11 GOLF- LINENS 00051359 259127 1013553378 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 2.21 GOLF -SALES TAX 00051359 259127 1013553378 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 12.24 GOLF -SALES TAX 00051359 259127 1013553378 5120.6330 SALES /USE TAX GOLF KITCHEN 25.79 GOLF - SHIRTS /CHEF COATS 00051359 259128 1013553379 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 1.77 GOLF -SALES TAX 00051359 259128 1013553379 5120.6330 SALES /USE TAX GOLF KITCHEN 32.08 GOLF -RUGS OCT 00051359 259129 1013542063 5110.6240 CLEANING SERVICE /GARBAGE REMOVGOLF CLUBHOUSE BUILDING 182.18 GOLF - LINENS 00051359 259129 1013542063 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 2.21 GOLF -SALES TAX 00051359 259129 1013542063 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 12.53 GOLF -SALES TAX 00051359 259129 1013542063 5120.6330 SALES /USE TAX GOLF KITCHEN 25.79 GOLF - SHIRTS /CHEF COATS 00051359 259130 1013564682 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 1.77 GOLF - SHIRTS /CHEF COATS 00051359 259130 1013564682 5120.6330 SALES /USE TAX GOLF KITCHEN 32.08 GOLF -RUGS OCT 00051359 259131 1013564681 5110.6240 CLEANING SERVICE /GARBAGE REMOVGOLF CLUBHOUSE BUILDING 190.11 GOLF - LINENS 00051359 259131 1013564681 5120.6240 CLEANING SERVICE /GARBAGE REMOVGOLF KITCHEN 2.21 GOLF -SALES TAX 00051359 259131 1013564681 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 13.07 GOLF -SALES TAX 00051359 259131 1013564681 5120.6330 SALES /USE TAX GOLF KITCHEN 19.20 CH -RUGS OCT 00046896 259132 1182571966 1060.6240 CLEANING SERVICE /GARBAGE REMOVMUNICIPAL BLDG & GROUNDS MNTC 25.92 CH -RUGS OCT 00046896 259133 1182571965 1060.6240 CLEANING SERVICE /GARBAGE REMOVMUNICIPAL BLDG & GROUNDS MNTC 39.52 CMF -RUGS OCT 00046896 259134 1182558958 1540.6240 CLEANING SERVICE /GARBAGE REMOVCMF BUILDINGS & GROUNDS MNTC 39.52 CMF -RUGS OCT 00046896 259135 1182581554 1540.6240 CLEANING SERVICE /GARBAGE REMOVCMF BUILDINGS & GROUNDS MNTC 39.52 CMF -RUGS OCT 00046896 259136 1182536161 1540.6240 CLEANING SERVICE /GARBAGE REMOVCMF BUILDINGS & GROUNDS MNTC 8.96 AVCC -RUGS OCT 00046765 259137 1182547558 1900.6240 CLEANING SERVICE /GARBAGE REMOVAV COMMUNITY CENTER 1,187.11 260234 1213/2014 101374 GILES BROS CONTRACTING 2,250.00 CURB BOX REPAIRS 259055 3626 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 150.00 CURB BOX RPR -5231 149TH ST 259056 3627 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 3,100.00 CUR BOX RPR -164 REDWOOD DR 259057 3603 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 500.00 CURB BOX RPR -272 WALNUT LANE 259058 3589 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,000.00 CURB BOX RPR -13951 EVELETH CT 259059 3602 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT CITY OF APPLE VALLEY 12/4/2014 10:49:51 R55CKR2 LOGIS100 Council Check Register by GL Page - 10 Council Check Register and Summary 11/2612014- 12/5/2014 Ch eck # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Busines Unit 260234 12/3/2014 101374 GILES BROS CONTRACTING Continued... 2,000 CURB BOX RPR 205 BELMONT CT 259060 3601 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 10,000.00 260235 12/312014 146168 GILES BROTHERS EXCAVATING INC 1,000.00 UTIL -CURB BOX RPR 6100 134TH S 258957 3592 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,000.00 UTIL -CURB BOX RPR 276 WALNUT L 258958 3590 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 1 UTIL -CURB BOX RPR 13066 FINDLA 258959 3588 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2 UTIL -CURB BOX RPR 228 LINDEN D 258960 3597 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,575.00 UTIL -CURB BOX RPR 119 SABRA CT 258961 3596 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,000.00 UTIL -CURB BOX RPR 241 ELM DR 258962 3595 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,250.00 UTIL -CURB BOX RPR 245 COUNTY R 258963 3594 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 1,500.00 UTIL -CURB BOX RPR 13025 FINDLA 258964 3591 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,000.00 UTIL -CURB BOX RPR 401 REFLECTI 258965 3598 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 50 0.00 UTIL -CURB BOX RPR 6240 GREENLE 258966 3593 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 17,325.00 260236 1213/2014 140514 GRAFFITI SOLUTIONS INC 241.50 ELEPHANT SNOT GRAFFITI REMOVEU073300 259061 17375 1720.6229 GENERAL SUPPLIES PARK GROUNDS MAINTENANCE 241.50 260237 12/312014 100891 HANCO CORPORATION 30.91 PK -MISC TOOLS 00075953 259062 750039 1765.6211 SMALL TOOLS &EQUIPMENT PARK EQUIPMENT MAINTENANCE 107.7 PK -MISC SUPPLIES 00075953 259062 750039 1765.6229 GENERAL SUPPLIES PARK EQUIPMENT MAINTENANCE 138.70 260238 12/3/2014 118410 HENNEPIN COUNTY TREASURER 15.00 EE WELNESS ENGAGEMENT - THELEN 258909 20141203 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 15.00 EE WELNESS ENGAGEMENT - BRANTNER 258909 20141203 1020.6275 SCHOOLS /CONFERENCES /EXP LOCAL HUMAN RESOURCES 30.00 260239 1213/2014 120951 HENSLEY DESIGN 48.00 EMBROID #S BACK OF BLACK HATS00075744 259063 3499 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 48.00 260240 12/3/2014 138032 HIBU INC 193.00 GOLF SOUTH METRO AD 00051271 259001 20141103 5105.6239 PRINTING GOLF MANAGEMENT 2.90 GOLF LATE FEE 00051271 259001 20141103 5105.6349 LATE FEES /FINANCE CHARGES GOLF MANAGEMENT - 195.90 2602411 1213' 102063 ICERINK SUPPLY CO R55CKR2 L x100 CITY OF AP, LLEY 12/ 10:49:51 Council Check Register by GL Page- 11 Council Check Register and Summary 11/26/2014 -- 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260241 12/3/2014 102063 ICERINK SUPPLY CO Continued... 1,117.46 DISCHARGE VALVE CAGE ASSY 259064 141004B 5210.6266 REPAIRS - BUILDING ARENA 1 BUILDING MAINTENANCE 1,680.00 FALL START UP /ADDED FREON 259065 141004A 5210.6266 REPAIRS - BUILDING ARENA 1 BUILDING MAINTENANCE 2,797.46 260242 12/3/2014 144639 IRRIGATION DOCTOR 247.28 IRRIG RPR -CEDAR AV 259066 19270 1600.6249 OTHER CONTRACTUAL SERVICES STREET MANAGEMENT 247.28 260243 12/3/2014 118232 JOHN DEERE FINANCIAL 6.91 PK- DEFLECTOR 00035352 259052 P57383 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 152.97 HCSC- MISC SNOW BLOWER PARTS)0035352 259053 P57382 1920.6215 EQUIPMENT -PARTS SENIOR CENTER 212.05 GOLF CHAINSAW BLADES /FILES PONO35394 259054 P57180 5155.6211 SMALL TOOLS & EQUIPMENT GOLF EQUIPMENT MAINTENANCE 14.57 GOLF -USE TAX 00035394 259054 P57180 5155.6330 SALES /USE TAX GOLF EQUIPMENT MAINTENANCE 14.57- GOLF -USE TAX ADJUST 00035394 259054 P57180 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 100608 FRONTIER AG & TURF 371.93 260244 12/3/2014 102931 JRK SEED & TURF SUPPLY INC 930.50 FERTILIZER 00049835 259069 137314 1715.6213 FERTILIZER PARKATHLETIC FIELD MAINTENANC 930.50 FERTILIZER 00049835 259069 137314 1780.6213 FERTILIZER PARK HIGH SCHOOL #4 FIELDS 1,861.00 260245 12/3/2014 141814 JTK DISTRIBUTORS 296.00 GOLF - CIGARS 00035055 258898 111114 5115.6417 GOLF - CIGARS GOLF PRO SHOP 296.00 260246 12/3/2014 100265 KENDRICK ELECTRIC 1,1 48_00 RPR LED EXTERIOR LIGHTS 00036476 259070 25558 1340.6266 REPAIRS - BUILDING FIRE BLDG & GROUNDS MNTC 1,148.00 260247 12/3/2014 137345 KIRVIDA FIRE INC 346.50 RPR WIRING TO PRESS GOV #4987 00075741 259071 4385 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 346.50 260248 12/312014 120997 KRAEMER MINING & MATERIALS INC 658.99 CLASS 2 RIPRAP- STMWTR SED PRa)0035433 259072 241642 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 42.40- WQ- USE TAX ADJUST 00035433 259072 241642 5505.6735 CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 42.40 WQ- USE TAX ADJUST 00035433 259072 241642 5500.2330 DUE TO OTHER GOVERNMENT STORM DRAIN UTIL BALANCE SHEET 658.99 CITY OF APPLE VALLEY 12/4/2014 10:49:51 R55CKR2 LOGIS100 Page - 12 Council Check Register by GL Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amount Supplier/ Explanatio PO # Doc No Inv No Account No Subledge Account Descri Business Unit _ Continued... 260249 12/312014 147058 LEECH, JENNA OTHER CONTRACTUAL SERVICES REC PROGRAM GENERAL 35.00 KLONDIKE APPEARANCE 11/25/14 259073 20141125 1800.6249 35.00 260250 12/3/2014 116371 LOFFLER 32.21 HCSC COPIER MAINT 00050108 258967 1867041 1920.6265 REPAIRS - EQUIPMENT SENIOR CENTER 340.00 IT TONER FOR FINANCE 258968 1863564 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 184.00 IT TONER FOR FIRE 258969 1865253 1030,6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 148.00 UTIL TONER FOR UTILS 258970 1867919 5365.6249 OTHER CONTRACTUAL SERVICES SEWER MGMT /REPORTS /DATA ENTRY 704.21 260251 12/3/2014 100289 LOGIS 15,645.01 LOGIS SERVICE 259006 39125 1040.6399 OTHER CHARGES DATA PROCESSING 505.71 LOGIS SERVICE 259006 39125 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 183.52 LOGIS SERVICE 259006 39125 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 259006 39125 5303.6399 OTHER CHARGES UTILITY BILLING 4,989.88 LOGIS SERVICE UTILITY BILLING 4 LOGIS SERVICE 259006 39125 5303.6399 OTHER CHARGES 259007 39236 10406399 OTHER CHARGES DATA PROCESSING . 136.62 LOGIS STATE WAN CHARGE LIQUOR GENERAL OPERATIONS 15.89 LOGIS STATE WAN CHARGE 259007 39236 5005.6399 OTHER CHARGES 6.36 LOGIS STATE WAN CHARGE 259007 39236 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 259007 39236 53036399 OTHER CHARGES UTILITY BILLING . 79.44 LOGIS STATE WAN CHARGE UTILITY BILLING 79.44 LOGIS STATE WAN CHARGE 259007 39236 5303.6399 OTHER CHARGES 26,631.75 260252 12/3/2014 100293 MACQUEEN EQUIPMENT PARK EQUIPMENT MAINTENANCE 420.55 SPROCKET /BUSHING /FLANGETTE /SEA 259075 2150203 1765.6215 EQUIPMENT -PARTS 420.55 260253 12/3/2014 138342 MANSFIELD OIL COMPANY MOTOR FUELS/OILS GOLF EQUIPMENT MAINTENANCE 802.02 GOLF - UNLEADED GAS 00051106 259076 38652 5155.6212 802.02 260254 12/3/2014 126272 METRO SALES INC 140.00 SERVICE CALL 11/17/14 259077 INV120711 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 140.00 260255 12/3/2014 100849 METRO VOLLEYBALL OFFICIALS ASSN CONSULTANT SERVICES REC VOLLEYBALL 228.00 VBALL OFFICIATING FEES 10/28 259078 4611 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 228.00 VBALL OFFICIATING FEES 11/4 259079 4619 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 228.00 VBALL OFFICIATING FEES 11/11 259080 4623 1860.6235 684.00 R55CKR2 L,._6100 CITY OF APi ALLEY 121•, 10:49:51 Council Check Register by GL Pager 13 Council Check Register and Summary 11/26/2014 — 12/5/2014 Check # Date Amount Supplier / Ex planation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260255 12/3/2014 100849 METRO VOLLEYBALL OFFICIALS ASSN Continued... 260256 12/3/2014 128973 MIKE'S SHOE REPAIR INC 74.00 RPR BUNKER COATS AND PANTS 00075742 259081 11112014 1330.6265 REPAIRS - EQUIPMENT FIRE OPERATIONS 74.00 260257 12/3/2014 100334 MN DEPT OF HEALTH 332.00 REC FOOD LICENSE -JCR PARK -2015 258971 1850.6280 DUES & SUBSCRIPTIONS REC SOFTBALL 722.50 GOLF FOOD LICENSE -2015 258972 5105.6280 DUES & SUBSCRIPTIONS GOLF MANAGEMENT 816.00 POOL FOOD LICENSE -2015 258973 1930.6280 DUES & SUBSCRIPTIONS REDWOOD POOL 882.00 SWIM FOOD LICENSE -2015 258974 1940.6280 DUES & SUBSCRIPTIONS AQUATIC SWIM CENTER 332.00 REC FOOD LICENSE -TEEN CENTER 2 258975 1840.6280 DUES & SUBSCRIPTIONS REC TEEN PROGRAMS 24,312.00 WATER SVC CONNECT FEE -4TH QTR 259003 20141203 5300.2332 STATE WATER TESTING FEE WATER & SEWER FUND BAL SHEET 27,396.50 260258 12/3/2014 119380 NARDINI FIRE EQUIPMENT CO INC 233.00 FIRE ALARM INSPECTION & TEST 259082 466138 5110.6249 OTHER CONTRACTUAL SERVICES GOLF CLUBHOUSE BUILDING 15.47 FIRE -SALES TAX 259082 466138 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 248.47 260259 12/3/2014 147059 NORIX GROUP INC 3,134.00 POLICE DEPT LOBBY FURNITURE 259083 INV51569 1250.6720 CAPITAL OUTLAY - FURNITURE & FIX POLICE FACILITY 3,134.00 260260 12/312014 122005 NORTHLAND CHEMICAL CO 111.48 AVCC -ODOR CONTROL 259084 5056159 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 111.48 260261 12/3/2014 129763 NORTHSTAR WOMEN'S FIREFIGHTER ASSOC 75.00 WOMEN FF CONF -ELVIN 258901 1 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 75.00 260262 121312014 127905 OFFICE OF MN.IT SERVICES 22.50 POL -TEL TRANSLATION SVC 10/21 259085 W14100665 1200.6237 TELEPHONE /PAGERS POLICE MANAGEMENT 22.50 260263 1213/2014 100387 POSTMASTER ST PAUL 3,355.53 REC MAIL CITY NEWSLETTERS 259004 20141203 1700.6238 POSTAGE /UPS /FEDEX PARK & RECREATION MANAGEMENT 3,355.53 260264 12/312014 143336 PREMIER LOCATING INC CITY OF APPLE VALLEY 12/4/2014 10:49:51 R55CKR2 LOGIS100 Council Check Register by GL Page - 14 Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260264 1213/2014 143336 PREMIER LOCATING INC Continued... 320.00 ELECTRIC LOCATES /GSOC TICKETS)0051167 259086 37189 5805.6249 OTHER CONTRACTUAL SERVICES STREET LIGHT UTILITY FUND 40.00 ELECTRIC LOCATES 10/31/14 00051167 259087 37222 5805.6249 OTHER CONTRACTUAL SERVICES STREET LIGHT UTILITY FUND 360.00 260265 12/3/2014 100578 PROACT INC 935.00 REC HNDCP SVC OCT 258997 45862 1810.6249 OTHER CONTRACTUAL SERVICES REC HANDICAPPED PROGRAMS 935.00 260266 12/3/2014 103428 RESOURCE RECOVERY TECHNOLOGIES 201.26 PK -TRASH DISPOSAL -OCT 00036800 258896 71360 1770.6240 CLEANING SERVICE /GARBAGE REMOVPARK GENERAL MAINTENANCE 201.26 260267 1213/2014 142782 RINK -TEC INTERNATIONAL 623.18 IA2- DISCHARGE SERVICE VALVE 259088 2411 5265.6266 REPAIRS - BUILDING ARENA2 BLDG MAINTENANCE -HAVES 5,210.00 VALVE PLATE /UNLOADING KIT 259089 2410 5265.6266 REPAIRS - BUILDING ARENA BLDG MAINTENANCE - HAYES 5,833.18 260268 12/3/2014 100166 RIVER COUNTRY COOPERATIVE 1,519.98 GOLF - PROPANE 259090 397983 5145.6257 UTILITIES- PROPANE/WATER /SEWER GOLF SHOP BUILDING MAINTENANCE 104.50 GOLF -USE TAX 259090 397983 5145.6330 SALES /USE TAX GOLF SHOP BUILDING MAINTENANCE 104.50- GOLF -USE TAX 259090 397983 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 12.77 NON -OXY FUEL, SMALL EQ #417 259091 38832 5345.6212 MOTOR FUELS /OILS WATER EQUIP/VEHICLE /MISC MNTC 1,532.75 260269 12/312014 111620 RIVERLAND COMMUNITY COLLEGE 400.00 FFI /FFII /HAZMAT TRANING - MORGAN 259092 93796 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 400.00 FFI /FFII /HAZMAT TRANING -SAVAT 259092 93796 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 400.00 FFI /FFII /HAZMAT TRANING - KOWALZ 259092 93796 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 400.00 FFI /FFII /HAZMAT TRANING - ATWATE 259092 93796 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 400.00 FFI /FFII /HAZMAT TRANING - MAURER 259092 93796 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 400.00 FFI /FFII /HAZMAT TRANING - MCNULT 259092 93796 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING 2,400.00 260270 1213/2014 100042 ROTARY CLUB OF APPLE VALLEY 50.00 ADMIN -CLUB DUES OCT -DEC 2014 258917 873 1010.6280 DUES & SUBSCRIPTIONS ADMINISTRATION 150.00 ADMIN -CLUB MEALS OCT -DEC 2014 258917 873 1010.6275 SCHOOLS /CONFERENCES /EXP LOCAL ADMINISTRATION 12.50- ADMIN -MEAL CREDIT FOR MAKE UP 258917 873 1010.6275 SCHOOLS /CONFERENCES /EXP LOCAL ADMINISTRATION 200.00 4TH QTR DUES /MEALS - RECHTZIGEL 259093 916 1200.6280 DUES & SUBSCRIPTIONS POLICE MANAGEMENT 387.50 R55CKR2 L, _ ..1100 CITY OF API LLEY 12/ 10:49:51 Council Check Register by GL Page- 15 Council Check Register and Summary 11/26/2014 - 12/5/2014 Check # Date Amount Supplier / Explanatio PO # Doc No Inv No Account No Subledge Account Description Business Unit 260271 12/3/2014 101919 RYAN ELECTRIC INC Continued... 1,200.00 INSTALL VFD FOR COOLING TOWER 259094 718 4912.6740 CAPITAL OUTLAY - MACH /EQ /OTHER FUTURE IMPROVEMENTS 1,061.66 WIRE COOLING TOWER LABOR /PARTS 259095 681 4912.6740 CAPITAL OUTLAY - MACH /EQ /OTHER FUTURE IMPROVEMENTS 2,261.66 260272 12/3/2014 132465 SAM'S CLUB DIRECT 162.00 LIFE SNACKS 00067978 259008 7176 7203.6399 OTHER CHARGES CITY WELLNESS PROGRAM 123.04 GOLF KITCHEN FOOD 00049151 259009 9117 5120.6420 GOLF -FOOD GOLF KITCHEN 26.94 REC PIZZAS FOR RESALE 00075428 259010 7225 1840.6540 TAXABLE MISC FOR RESALE REC TEEN PROGRAMS 10.98 REC HALLOWEEN TREATS FOR TC 00075428 259010 7225 1840.6229 GENERAL SUPPLIES REC TEEN PROGRAMS .78 REC SALES TAX 00075428 259010 7225 1840.6330 SALES /USE TAX REC TEEN PROGRAMS 27.44 REC HALLOWEEN TREATS 00075428 259010 7225 1845,6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENERAL 1.96 REC SALES TAX 00075428 259010 7225 1845.6330 SALES /USE TAX REC SELF SUPPORT PROG GENERAL .76- REC USE TAX ADJUST 00075428 259010 7225 1840.6229 GENERAL SUPPLIES REC TEEN PROGRAMS .76 REC USE TAX ADJUST 00075428 259010 7225 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 196.74 GOLF KITCHEN FOOD 00049151 259011 5028 5120.6420 GOLF -FOOD GOLF KITCHEN 14.96 POL PHOTO OF FEMALE OFFICERS 00075903 259012 6498 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 21.36 GOLF KITCHEN BOWLS 259013 1399 5120.6422 GOLF- KITCHEN SUPPLIES GOLF KITCHEN 1.42- GOLF USE TAX ADJUST 259013 1399 5120.6422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN 1.42 GOLF USE TAX ADJUST 259013 1399 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 25.96 GOLF KITCHEN FOOD 259013 1399 5120.6420 GOLF -FOOD GOLF KITCHEN 26.40 REC DANCE SNACKS 00075815 259014 7232 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT FROG GENERAL .85 REC USE TAX 00075815 259014 7232 1845.6330 SALES /USE TAX REC SELF SUPPORT PROG GENERAL .85- REC USE TAX 00075815 259014 7232 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 82.44 REC FOOD FOR MOM /SON DAY OF S 075816 259015 7233 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENERAL 1.23 REC USE TAX 00075816 259015 7233 1845.6330 SALES /USE TAX REC SELF SUPPORT PROG GENERAL 1.23- REC USE TAX 00075816 259015 7233 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 59.41 HCSC FOOD /BEV FOR BOWLING LEA075857 259016 416 1920.6229 GENERAL SUPPLIES SENIOR CENTER 780.41 260273 12/312014 129580 SEESTEDT'S 656.02 POL RANGE -VINYL FLR REPLACEMNT 259096 1473 1255.6399 OTHER CHARGES POLICE GUN RANGE 656.02 260274 12/3/2014 100432 SEH ENGINEERS 4,957.55 DESIGN SRVCS- LIFT STN #3 REPL 259097 288821 5360.6235 2014129S CONSULTANT SERVICES CONSTRUCTION PROJECTS 32,245.53 WTP EXPANSION CONST ENG SVCS 259098 288885 5325.6235 2012108W CONSULTANT SERVICES WATER TREATMENT FCLTY MNTC /RPR 37,203.08 260275 1213/2014 100829 SHAMROCK GROUP INC 73.00 GOLF - OXYGEN /NITROGEN 00051254 259104 1846849 5120.6310 RENTAL EXPENSE GOLF KITCHEN R55CKR2 LOGIS100 CITY OF APPLE VALLEY 1214/2014 10:49:51 Council Check Register by GL Page - 16 Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amount Supplier / Expl anation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260276 12/312014 100829 SHAMROCK GROUP INC Continued... 5.02 GOLF -SALES TAX 00051254 259104 1846849 5120.6330 SALES /USE TAX GOLF KITCHEN 78.02 260276 12/3/2014 111161 SHRED IT USA MINNEAPOLIS 92.64 POL- SHREDDING SERVICES 11/7/1400043065 259105 9404437690 1250.6240 CLEANING SERVICE /GARBAGE REMOVPOLICE FACILITY 92.64 260277 12/3/2014 102224 SL -SERCO LABORATORIES 4,99 5.00 VULNERABILITY ASSESSMENT PROG 259106 11075396C 5305.6235 2014146W CONSULTANT SERVICES WATER MGMT /REPORT /DATA ENTRY 4,995.00 260278 12/3/2014 100447 SOUTH RIVER HEATING & COOLING INC 2,631.14 OLDCH -MISC RPR AND MAINT 259107 1416714 2092.6266 REPAIRS- BUILDING 14200 CEDAR AVE -OLD CITY HALL 1,606.90 OLDCH -MISC RPR AND MAINT 259108 1416703 2092.6266 REPAIRS- BUILDING 14200 CEDAR AVE -OLD CITY HALL 4,238.04 260279 1213/2014 137382 SPECIALIZED ENVIRONMENTAL TECHNOLOGIES 322.50 PK- SOIUSOD 258900 16577 1715.6240 CLEANING SERVICE /GARBAGE REMOVPARK ATHLETIC FIELD MAINTENANC 357.50 PK -YARD WASTE DISPOSAL 258900 16577 1720.6240 CLEANING SERVICE /GARBAGE REMOVPARK GROUNDS MAINTENANCE 2,825.00 STR- SWEEPINGS 258900 16577 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 3,505.00 260280 12/3/2014 147023 SPECTRUM LANDSCAPING 1,186.73 LIQ3- REMOVE & REPL LANDSCAPINMD051788 258906 20141203 5095.6266 REPAIRS - BUILDING LIQUOR #3 OPERATIONS 74.25 LIQ3- DELIVER & PLANT CAROUSEL 00071246 258907 20141203 5095.6266 REPAIRS - BUILDING LIQUOR #3 OPERATIONS 1,260.98 260281 12/3/2014 142746 TARGET BANK 37.98 POL FLASH DRIVES 00075687 259017 6431235721 1215.6211 SMALL TOOLS & EQUIPMENT POLICE DETECTIVE UNIT 8.32 POL TENNIS BALLS 00075692 259018 6431238242 1281.6229 GENERAL SUPPLIES POLICE K -9 13.89 REC SNACKS /BEV FOR CITIZENS A00074338 259019 6430827351 1275.6229 GENERAL SUPPLIES POL COMMUN OUTREACH /CRIME PRE\ .80 REC USE TAX 00074338 259019 6430827351 1275.6330 SALES /USE TAX POL COMMUN OUTREACH /CRIME PRE\ .80- REC USE TAX 00074338 259019 6430827351 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 60.19 260282 12/312014 100464 TAYLOR MADE GOLF 184.00 GOLF CLUBS - PETERSON 00074997 258994 30259032 5115.6414 GOLF -CLUBS GOLF PRO SHOP 10.56 GOLF FREIGHT 00074997 258994 30259032 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 3.68- GOLF DISCOUNT 00074997 258994 30259032 5115.6423 GOLF -CASH DISCOUNT GOLF PRO SHOP 190.88 R55CKR2 L,.__.6100 CITY OF AP, ALLEY 12/. 10:49:51 Council Check Register by GL Page - 17 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Suppl / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260282 12/3/2014 100464 TAYLOR MADE GOLF Continued... 260283 12/3/2014 101342 THOMSON REUTERS -WEST 108.11 POL -WEST INFORMATION CHARGES0051397 259109 830653251 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT 108.11 260284 12/3/2014 100478 TRANS ALARM INC 432.00 SWIM MONITORING 11/14 -10/15 259110 RMR962505 1940.6249 OTHER CONTRACTUAL SERVICES AQUATIC SWIM CENTER 432.00 260285 12/3/2014 101367 TRUGREEN PROCESSING CENTER 2,938.20 STIR-BOULEVARD WEED SPRAYING 00048563 258910 27079047 1610.6249 OTHER CONTRACTUAL SERVICES STREET /BOULEVARD REPAIR & MNTC 195.98 PK- BROADLEAF CONTROL SCOTT 810048563 258910 27079047 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 3,134.18 260286 12/3/2014 147062 TUREK, LAURA 50.0 REFUND AVCC DEP FEES 11/23/14 259123 1009344002 1001.5115 RENTS -APPLE VALLEY COMM CENTERGENERAL FUND REVENUE 50.00 260287 12/3/2014 101355 TURFWERKS, INC 53.50 STR -BANJO 1 1/2 VALVE 259049 E185506 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 53.50 260288 12/3/2014 100485 TWIN CITY FILTER SERVICE INC 146.68 GOLF -KTN FILTERS 00035397 258897 563169IN 5120.6249 OTHER CONTRACTUAL SERVICES GOLF KITCHEN 146.68 260289 12/3/2014 100489 UNIFORMS UNLIMITED 479.58 INITIAL CSO UNIFORM -S MARBEN 259112 224167 1295.6281 UNIFORM /CLOTHING ALLOWANCE COMMUN SERVICE OFFICERS (CSO) 457.40 INITIAL CSO UNIFORM -S MARBEN 259113 225457 1295.6281 UNIFORM /CLOTHING ALLOWANCE COMMUN SERVICE OFFICERS (CSO) 65.25 HAT /BELT -BRIAN BOOTH 259114 225694 1295.6281 UNIFORM /CLOTHING ALLOWANCE COMMUN SERVICE OFFICERS (CSO) 1,002.23 260290 12/3/2014 123387 VESSCO INC 900.88 WTP -PRE CHLOR CTRL INJ RPR 259115 61724 5325.6265 REPAIRS - EQUIPMENT WATER TREATMENT FCLTY MNTC /RPR 900.88 260291 12/3/2014 147060 VIC'S CRANE & HEAVY HAUL INC 2,607.50 HAUL/LOAD /UNLOAD SV SEPT & OCT 259116 31168 4912.6740 CAPITAL OUTLAY - MACH /EQ /OTHER FUTURE IMPROVEMENTS 2,607.50 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/4/2014 10:49:51 Council Check Register by GL Page - 18 Council Check Register and Summary 11/26/2014- 12/5/2014 Check # Date Amou S upplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260292 1213/2014 122010 VINOCOPIA Continued... 256.00 WINE #2 00046257 258920 110348 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 5.00 FREIGHT #2 00046257 258920 110348 " 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 261.00 260293 12/3/2014 137611 WILD OUTDOOR SERVICES INC 420.00 FIRE -IRRIG BLOWOUT 3 STATIONS 259117 15067 1340.6249 OTHER CONTRACTUAL SERVICES FIRE BLDG & GROUNDS MNTC 420.00 260294 12/3/2014 100363 XCEL ENERGY 44.73 POL GUN RANGE ELECTRIC 258998 435291748 1255.6255 UTILITIES - ELECTRIC POLICE GUN RANGE 44.73 260295 12/3/2014 100528 ZIEGLER INC 1,600.48 STR- CARBIDE PLOW EDGES 259118 PCO01616375 1665.6215 EQUIPMENT -PARTS STREET SNOW & ICE MATERIALS 5,005.62 STR -PLOW CUTTING EDGES 00035447 259119 PCO01614580 2007.6730 CAPITAL OUTLAY - TRANSPORTATION LGA/EQUIP CERTIFICATES 6,806.10 20141142 11/26/2014 101348 DEPOSITORY TRUST COMPANY 115,000.00 PRINC RECREA REV REFUND 2004 258888 20141201 5260.6910 BOND PRINCIPAL ARENA 2 MANAGEMENT -HAYES 115,000.00 20141143 11126/2014 101348 DEPOSITORY TRUST COMPANY 2,760.00 INT RECREA REV REFUND 2004 258889 20141201 5260.7015 DEBT SERVICE - INTEREST ARENA MANAGEMENT -HAYES 2,760.00 20141144 11126/2014 135249 NORTHLAND TRUST SERVICES, INC. 14,465.63 INT GO IMPROV REF BOND 2008 258890 20141201 3287.7015 DEBT SERVICE - INTEREST REF BOND OF 2008, $2,415,000 395,000.00 PRINC GO IMPROV REF BOND 2008 258890 20141201 3287.6910 BOND PRINCIPAL REF BOND OF 2008, $2,415,000 575,000.00 PRINC GO REF ROAD BOND 2009A 258890 20141201 3307.6910 BOND PRINCIPAL REF BONDS OF 2009, $2,775,000 26,400.00 INT GO REF ROAD BOND 2009A 258890 20141201 3307.7015 DEBT SERVICE- INTEREST REF BONDS OF 2009, $2,775,000 15,250.00 INT GO REF BOND 2010A 258890 20141201 3322.7015 DEBT SERVICE - INTEREST BONDS OF 2004, $4,325,000 275,000.00 PRINC GO REF BOND 2010A 258890 20141201 3322.6910 BOND PRINCIPAL BONDS OF 2004, $4,325,000 5,875.00 INT GO REF BOND 2010A 258890 20141201 3332.7015 DEBT SERVICE - INTEREST BONDS OF 2006, $5,785,000 350,000.00 PRINC GO REF BOND 2010A 258890 20141201 3332.6910 BOND PRINCIPAL BONDS OF 2006,$5,785,000 1,975.00 INT GO REF BOND 2010A 258890 20141201 3337.7015 DEBT SERVICE - INTEREST EQUIP CERT OF 2006, $860,000 110,000.00 PRINC GO REF BOND 2010A 258890 20141201 3337.6910 BOND PRINCIPAL EQUIP CERT OF 2006, $860,000 55,925.00 INT LIQ REV BOND 2008 258890 20141201 5032.7015 DEBT SERVICE - INTEREST LIQ #3 REV BOND 2008, $3,295 150,000.00 PRINC LIQ REV BOND 2008 258890 20141201 5032.6910 BOND PRINCIPAL LIQ #3 REV BOND 2008, $3,295 495.00 PAYING AGENT ANNUAL FEE 258890 20141201 5032.7020 BOND PAYING AGENT FEES LIQ #3 REV BOND 2008, $3,295 712.50 INT GO REF BOND 2010A 258890 20141201 5505.7015 DEBT SERVICE - INTEREST STORM DRAT' '.ITY R55CKR2 L(»IS100 CITY OFAPF, ,ALLEY 12A 10:49:51 Council Check Register by GL Page - 19 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 20141144 11/26/2014 135249 NORTHLAND TRUSTS ERVICES, INC. Continued... 495.00 FEE GO REF BOND 2010A 258890 20141201 5505.7020 BOND PAYING AGENT FEES STORM DRAIN UTILITY 95,00 0.00 PRINC GO REF BOND 2010A 258890 20141201 5505.6910 BOND PRINCIPAL STORM DRAIN UTILITY 2, 071, 593.13 20141145 11128/2014 130957 GENESIS EMPLOYEE BENEFITS INC 303.49 FLEX SPENDING MEDICAL - 2014 258891 141104N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 2,227.00 FLEX SPENDING DAYCARE - 2014 258892 1411040 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 2,530.49 20141201 12/5/2014 100455 AFFINITY PLUS FEDERAL CREDIT UNION 1,937.10 CREDIT UNION DEDUCT 258951 1202141449234 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,937.10 20141202 121512014 130957 GENESIS EMPLOYEE BENEFITS INC 172.57 FLEX SPENDING MEDICAL - 2014 258985 141201N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 41.00 FLEX SPENDING DAYCARE - 2014 258986 1412010 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 213.57 20141203 12/5/2014 144790 ING - MN DCP 1,125.00 PLAN #650251 MN DCP 258948 12021414492315 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,125.00 20141204 12/5/2014 101238 MINNESOTA CHILD SUPPORT PAYMENT CENTER 171.97 CHILD SUPPORT 258953 1202141449236 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 415.32 CHILD SUPPORT 258954 1202141449237 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 870.78 CHILD SUPPORT 258955 1202141449238 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,458.07 20141205 12/5/2014 100392 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 42,735.10 EMPLOYEE SHARE PERA 258950 1202141449233 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 5 6,076.80 CITY SHARE PERA 258950 1202141449233 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 98,811.90 20141206 12/5/2014 129553 US BANK 3,1 88.98 HSA FUNDING - EMPLOYEE CONTRIB 258945 12021414492312 9000.2125 ACCRUED HSA/HRA BENEFIT PAYROLL CLEARING BAL SHEET 3,188.98 20141207 12/5/2014 129576 US BANK 234.68 SERGEANT PEHRA FUNDING -GROSS W 258946 12021414492313 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 244.95 SERGEANT PEHRA FUNDING - ANNUAL 258946 12021414492313 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET CITY OF APPLE VALLEY 12/4/2014 10:49:51 R55CKR2 LOGIS100 Council Check Register by GL Page - 20 Council Check Register and Summary 11/26/2014— 12/5/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 20141207 1215/2014 129576 US BANK Continued... 1,141.98 POLICE PEHRA FUNDING -GROSS WAG 258946 12021414492313 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 541.99 POLICE PEHRA FUNDING - ANNUAL LE 258946 12021414492313 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 110.53 POLICE PEHRA FUNDING -COMP 258946 12021414492313 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,274.13 20141208 12/5/2014 100240 VANTAGEPOINT TRANSFER AGENTS - 457 FT 27,066.11 PLAN #301171 FULL -TIME ICMA 258942 1202141449231 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 27,066.11 20141209 12/512014 126459 VANTAGEPOINT TRANSFER AGENTS -ROTH 680.00 PLAN #705481 ROTH IRA 258944 12021414492311 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 680.00 20141210 121512014 100038 APPLE VALLEY FIREFIGHTERS RELIEF ASSN 266,388.00 CURRENT TAX -2ND HALF 258987 20141203 1365.6319 REIMBURSEMENT OF REV COLL FOR FIRE RELIEF 266,388.00 3,176,953.44 Grand Total Payment Instrument Totals Checks 545,524.23 latp�� EFT Payments 2,595,026.48 A/PACH Payment 36,402.73 Total Payments 3,176,953.44 1 t� R55CKS2 C 1100 CITY OF AP1 ALLEY 121 10:49:57 Council Check Summary Page- 1 11/26/2014 - 12/5/2014 Com pany Amount 01000 GENERAL FUND 435,059.44 02005 LGA/EQUIPMENT CERTIFICATE 5,005.62 02010 CABLE TV RESERVE FUND 29.98 02025 ROAD ESCROW FUND 51,815.18 02090 14200 CEDAR AVE -OLD CITY HALL 4,300.04 03285 REF GO BOND 2008, $2,415,000 409,465.63 03305 STAID RD REF 2009,$2,775,000 601,400.00 03320 GO IMP BOND 2004, $4,325,000 290,250.00 03330 GO IMP BOND 2006, $5,785,000 355,875.00 03335 EQ CERT 2006, $860,000 111,975.00 04500 CONSTRUCTION PROJECTS 139,865.35 04715 2012 IMPROVEMENTS 5,400.00 04910 FUTURE IMPROVEMENTS FUND 4,869.16 05000 LIQUOR FUND 2,752.74 05030 LIQ REV BOND 2008, $3,295,000 206,420.00 05100 GOLF FUND 6,964.28 05200 ARENA FUND 127,070.52 05300 WATER & SEWER FUND 113,946.34 05500 STORM DRAINAGE UTILITY FUND 157,897.69 05550 CONSTRUCTION PROJECTS 511.62 05800 STREET LIGHT UTIL FUND 360.00 07200 RISK MANAGEMENT /INSURANCE FUND 3,032.00 09000 PAYROLL CLEARING FUND 142,687.85 Report Totals 3,176,953.44 R55CKR2 L -;100 CITY OF API LLEY 12/ it 5:03:00 Council Check Register by GL Page - 1 Council Check Register and Summary 2/24/2014 - 12/1212014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 10190 12/12/2014 100101 ACE HARDWARE 16.99 FIRE -CABLE TIES 00035260 259402 61551 1350.6229 GENERAL SUPPLIES FIRE VEHICLE MAINTENANCE 16.98 FIRE - GARDEN HOSE, NOZZLE STN 40035260 259403 61420 1330.6211 SMALL TOOLS & EQUIPMENT FIRE OPERATIONS 75.98 FIRE -SCOOP FOR APPARATUS 00035260 259404 61599 1330.6211 SMALL TOOLS & EQUIPMENT FIRE OPERATIONS 7.07 FIRE -BULB, COVER BOX STN #2 00035260 259405 61629 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 2.58 FIRE- RESTROOM SIGN 00035260 259406 61700 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 11.97- FIRE - DISCOUNT 00035260 259407 1300.6333 GENERAL -CASH DISCOUNTS FIRE MANAGEMENT 4.24 STR -MISC NUTS /BOLTS 00035176 259408 61404 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 7.45 FIRE - STARTER ROPE #4991 00035176 259409 61680 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 1.17- FIRE - DISCOUNT 00035176 259410 1300.6333 GENERAL -CASH DISCOUNTS FIRE MANAGEMENT 7.96 POL -KEYS (4) 00076105 259411 61541 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 82.98 POL- JUMPSTARTER, STEP STOOL 00075699 259412 61470 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 34.99 POL- SQUEEGEE 00076114 259413 61668 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 12.60- POL- DISCOUNT 259414 1210.6333 GENERAL -CASH DISCOUNTS POLICE FIELD OPERATIONS /PATROL 39.47 PK -AIR FILTER, FILTER HAMMOCK 00035340 259415 61397 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 14.99 AVCC -DOOR SWEEP 00035340 259416 61647 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 5.45- PK- DISCOUNT 00035340 259417 1710.6333 GENERAL -CASH DISCOUNTS PARK MAINTENANCE MANAGEMENT 1.56 IA1- WASHERS 00075035 259418 61540 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 8.49 IA1- FAUCET WRENCH 00075035 259419 61540 5210.6211 SMALL TOOLS & EQUIPMENT ARENA 1 BUILDING MAINTENANCE 50.94 IA1 -DOOR HOLD, WIRE BRUSH, MIS00075034 259420 61531 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 8.99 IA1- COPPER ADAPTOR 00075037 259421 61575 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 15.48 IA1- COPPER PIPE, 'T' 00075036 259422 61574 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 11.98 IA2 -ROPE 00075238 259423 61712 5265.6229 GENERAL SUPPLIES ARENA 2 BLDG MAINTENANCE -HAYES 33.98 IA2- PLIERS, WRENCH 00075238 259424 61712 5265.6211 SMALL TOOLS & EQUIPMENT ARENA BLDG MAINTENANCE -HAYES 46.99 IA2 -TORCH KIT PRO MAX 00075237 259426 61697 5265.6211 SMALL TOOLS & EQUIPMENT ARENA 2 BLDG MAINTENANCE -HAYES 15.96 IA2 - SPRAYPAINT 00075236 259427 61655 5265.6229 GENERAL SUPPLIES ARENA BLDG MAINTENANCE -HAYES 20.65- IA1- DISCOUNT 00035379 259428 61583 5210.6333 GENERAL -CASH DISCOUNTS ARENA 1 BUILDING MAINTENANCE 7.49 GOLF - ORANGE SAFETY MARKER 00035379 259429 61583 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE .51 GOLF -SALES TAX 00035379 259430 61583 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE .51- GOLF -USE TAX 00035379 259431 61583 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 27.43 GOLF - STARTING FLUID, DEICER L000035379 259432 61583 5155.6229 GENERAL SUPPLIES GOLF EQUIPMENT MAINTENANCE 1.89 GOLF -SALES TAX 00035379 259433 61583 5155.6330 SALES /USE TAX GOLF EQUIPMENT MAINTENANCE 1.89- GOLF -USE TAX 00035379 259434 61583 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 3.49- GOLF - DISCOUNT 00035379 259435 5105.6333 GENERAL -CASH DISCOUNTS GOLF MANAGEMENT 9.98 UTIL- SCRAPER, PUTTY KNIFE 00035231 259436 61408 5385.6211 SMALL TOOLS & EQUIPMENT SEWER STORM INFRASTRUCTURE 10.99 UTIL - GRAFITTI REMOVER 00035231 259437 61453 5380.6229 GENERAL SUPPLIES SEWER LIFT STN REPAIR & MNTC 39.98 UTIL -CM KNIFELOCK BACK UTILITY00035231 259438 61496 5345.6211 SMALL TOOLS & EQUIPMENT WATER EQUIP/VEHICLE /MISC MNTC 3.99 UTIL -GLASS CLEANER 00035231 259439 61530 5345.6229 GENERAL SUPPLIES WATER EQUIP/VEHICLE /MISC MNTC 10.99 UTIL -METAL RPR TAPE 00035231 259440 61535 5345.6229 GENERAL SUPPLIES WATER EQUIP/VEHICLE /MISC MNTC 4.99 WQ- SPRING LINK ZINC 1/2" 00035231 259441 61582 5505.6229 GENERAL SUPPLIES STORM DRAIN UTILITY R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page- 2 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Descri Busines Unit 10190 12/12/2014 100101 ACE HARDWARE Continued... 33.46 WQ -VLV BALL, PLUG 00035231 259442 61702 5505.6229 GENERAL SUPPLIES STORM DRAIN UTILITY 12.48 UTIL -DUCT TAPE, GORILLA TAPE 00035231 259443 61801 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTC /RPR 12.70- UTIL- DISCOUNT 00035231 259444 5305.6333 GENERAL -CASH DISCOUNTS WATER MGMT /REPORT /DATA ENTRY 1 1.98 IA2 -ROPE 259460 61697 5265.6229 GENERAL SUPPLIES ARENA BLDG MAINTENANCE -HAYES 611.78 10191 12/12/2014 101365 ECM PUBLISHERS INC 45.00 LEGAL AD CLERK RIVER VALLEY CH 259275 166014 1015.6239 PRINTING CITY CLERK/ELECTIONS 115.00 LEGALAD ORD 978 259276 163638 1015.6239 PRINTING CITY CLERWELECTIONS 50.00 LEGALAD DEC 11 SUPER WORLD BU 259277 163636 1015.6239 PRINTING CITY CLERK/ELECTIONS 55.00 LEGAL AD ORD 977 259278 163637 1015.6239 PRINTING CITY CLERK/ELECTIONS 265.00 10192 12112/2014 113547 ESS BROTHERS & SONS INC 1,244.00 CPR PATCH FOR CONCRETE REPAIR 259493 TT8039 5375.6229 GENERAL SUPPLIES SEWER MAINTENANCE AND REPAIR 1,244.00 10193 12/12/2014 136639 IMPACT PROVEN SOLUTIONS 2,684.16 UB POSTAGE - NOV 259256 96881 5303.6238 POSTAGE /UPS /FEDEX UTILITY BILLING 1,001.08 UB PRINT /MAIL BILLS NOV 259256 96881 5303.6249 OTHER CONTRACTUAL SERVICES UTILITY BILLING 3,685.24 10194 12/12/2014 100348 MTI DISTRIBUTING CO 142.73 GOLF - SCREWS 00035360 259517 99102700 5155.6215 EQUIPMENT -PARTS GOLF EQUIPMENT MAINTENANCE 9.81 GOLF -SALES TAX 00035360 259517 99102700 5155.6330 SALES /USE TAX GOLF EQUIPMENT MAINTENANCE 152.54 10196 12/12/2014 103014 PADGETT, MARCIE D 43.46 REC- MILEAGE NOV M PADGETT 259472 20141125 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 43.46 10196 12/12/2014 118481 STONEBROOKE EQUIPMENT 501.92 SKID STEER CIR BD /TOGGLE SWIT 259538 33300 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 637.15 VALVE SS /SPOOL VLV /HYD ANG CYL 259539 33364 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 1,139.07 10197 12/12/2014 101226 STREAMLINE DESIGN INC 248. WOMEN'S VBALL T- SHIRTS LEAGUE00069038 259540 34866 1860.6229 GENERAL SUPPLIES REC VOLLEYBALL 248.50 R55CKR2 LGviS100 CITY OF APF. .ALLEY 12/'1 415:03:00 Council Check Register by GL Page- 3 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Descriptio Business Un 10198 12/12/2014 119521 WILSKE, JOSHUA J Continued... 1.57 IT MILEAGE JUNE WILSKE 259475 20141119 1030.6276 SCHOOLS /CONFERENCES /EXP OTHERINFORMATION TECHNOLOGY 1.57 260296 12/10/2014 138119 ABBAS, GALEN 400.00 OAKWILT SUPPRES COST SHR PROG 259139 GABBA0188 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260297 12/10/2014 147065 ANDERSON, MICHAEL & SUE 200.00 OAKWILT SUPPRES COST SHR PROG 259140 151 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260298 12/10/2014 140995 ANDERSON, NANCY 500 .00 OAKWILT SUPPRES COST SHR PROG 259142 20141104 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260299 12/10/2014 147066 BENSON, RICHARD R 500.00 OAKWILT SUPPRES COST SHR PROG 259141 20140914 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260300 12110/2014 119897 BIECHLER, TOM & TERESA 170 .26 ALAMO INJ COST SHR PROGRAM 259143 690835 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 170.26 260301 12/10/2014 118590 BIXBY, NORMAN 200.00 OAKWILT SUPPRES COST SHR PROG 259144 1326 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260302 12/1012014 147067 BORCHARDT, RANDY 160.69 OAKWILT SUPPRES COST SHR PROG 259145 RBORCH0914 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 160.69 260303 12110/2014 128214 BROWN, WILLIAM 200.00 OAKWILT SUPPRES COST SHR PROG 259146 20140923 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260304 12/10/2014 135147 BURNS, BRUCE 200.00 OAKWILT SUPPRES COST SHR PROG 259147 6913 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260306 12/10/2014 120005 CARLSON, WILLIAM R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 4 Council Check Register and Summary 2/24/2014 - 12112/2014 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260305 12/10/2014 120005 CARLSON, WILLIAM Continued... 200.00 OAKWILT SUPPRES COST SHR PROG 259148 20140917 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260306 12/10/2014 147068 CASPER, RACHEL 107.50 OAKWILT SUPPRES COST SHR PROG 259149 20140904 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 107.50 260307 12/1012014 147069 CHAUHAN, VASENTBHAI 400.00 OAKWILT SUPPRES COST SHR PROG 259150 6700 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260308 12/10/2014 118597 COLEMAN, GARY 200.00 OAKWILT SUPPRES COST SHR PROG 259153 7604 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260309 12/10/2014 102995 COYLE, SANDY 200.00 OAKWILT SUPPRES COST SHR PROG 259151 20140909 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 117.83 ALAMO INJ COST SHR PROGRAM 259152 20140909 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 317.83 260310 12/10/2014 119910 DANEU, FREDERICK & JILL 187.50 OAKWILT SUPPRES COST SHR FROG 259154 20141031 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 133.91 ALAMO INJ COST SHR PROGRAM 259155 3832 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 321.41 260311 12/1012014 102308 DIRKS, DOUGLAS & PATRICIA 174.08 OAKWILT SUPPRES COST SHR FROG 259156 7502 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 174.08 260312 12/10/2014 147070 DUPRE, DONNA 200.00 OAKWILT SUPPRES COST SHR PROG 259157 144969 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260313 12/10/2014 147071 EDSEN, JILL 200.00 OAKWILT SUPPRES COST SHR PROG 259158 908359397 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260314 12/10/2014 147072 ELVIN, JANICE 107.13 OAKWILT SUPPRES COST SHR PROG 259159 20140815 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 107.13 R55CKR2 Li._,6100 CITY OF API LLEY 12/, 415:03:00 Council Check Register by GL Page - 5 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260314 12/1012014 147072 ELVIN, JANICE Continued... 260315 12/10/2014 147074 ERICKSON, MARY BETH 375.00 OAKWILT SUPPRES COST SHR PROG 259160 20140925 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 375.00 260316 12/10/2014 147075 FARRINGTON, PAT 400.00 OAKWILT SUPPRES COST SHR FROG 259161 20141128 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260317 12/10/2014 121518 GALAU, LARRY 147.30 -- OAKWtLTSUPPRES COST SHR PROG 259162 7475 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 147.30 260318 12/10/2014 145087 GARRISON, MICHAEL J 428.50 ROOT GRAFT BARRIER COST SHR PR 259163 908395915 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 400.00 OAKWILT SUPPRES COST SHR FROG 259164 6975 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 828.50 260319 12/10/2014 147076 GINGERICH, MATT 38.57 ALAMO INJ COST SHR PROGRAM 259165 908149686 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 200.00 OAKWILT SUPPRES COST SHR PROG 259166 908199162 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 238.57 260320 12/10/2014 121561 GOLDER, KEN 40 0.00 OAKWILT SUPPRES COST SHR FROG 259169 20140817 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260321 12/10/2014 147077 GRAHAM, GORDON M 200.0 OAKWILT SUPPRES COST SHR PROG 259170 20140930 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260322 12/10/2014 135848 GRANDVIEW MANOR JOINT VENTURE 160.69 OAKWILT SUPPRES COST SHR PROG 259171 140266 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 160.69 260323 12/10/2014 114411 GREENLEAF 6TH HOA 254.43 OAKWILT SUPPRES COST SHR FROG 259167 20140811 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 254.43 260324 12/1012014 128481 GRELSON, DONNA & MORGAN R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 6 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260324 12/10/2014 128481 GRELSON, DONNA & MORGAN Continued... 500.00 OAKWILT SUPPRES COST SHR PROG 259168 6935 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260325 12/10/2014 146300 HALLETT, RANDALL & MARY LYNN 400.00 OAKWILT SUPPRES COST SHR PROG 259172 20140805 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260326 12/1012014 147081 HAMLAND, MICHELLE 200.00 OAKWILT SUPPRES COST SHR PROG 259173 1728 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260327 12110/2014 102323 HARRIS, TOM & KAREN 200.00 OAKWILT SUPPRES COST SHR PROG 259174 20141105 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260328 12/10/2014 138126 HEINRICH,JOANNE 213.75 OAKWILT SUPPRES COST SHR PROG 259175 20140904 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 213.75 260329 12/10/2014 137991 HELLING, GERON OR JILL 400.00 OAKWILT SUPPRES COST SHR PROG 259222 6976 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 ALAMO INJ COST SHR PROGRAM 259223 908143620 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 900.00 260330 12/10/2014 110192 HOILAND, STEPHEN AND SHARON 200.00 OAKWILT SUPPRES COST SHR PROG 259176 7269 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260331 12/1012014 111510 HOLMBERG, LAURIE 187.25 OAKWILT SUPPRES COST SHR PROG 259177 8078 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 187.25 260332 12110/2014 119922 HOULE, RON 200.00 OAKWILT SUPPRES COST SHR PROG 259178 20140923 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260333 12/10/2014 137750 HUEBL, THERESA 150.00 OAKWILT SUPPRES COST SHR PROG 259179 144977 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 150.00 R55CKR2 U-iS100 CITY OFAPF ALLEY 12/, 115:03:00 Council Check Register by GL Page - 7 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Sup plier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260334 12/10/2014 147082 HUGHES, JAMES Continued... 400.00 OAKWILT SUPPRES COST SHR PROG 259180 1058 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260336 12/10/2014 147086 JOHNSON, CAROL 200.00 ALAMO INJ COST SHR PROGRAM 259181 11239665 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 294.06 ROOT GRAFT BARRIER COST SHR PR 259182 1240442 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 494.06 260336 12/10/2014 147086 JOHNSON, DEBORAH 200.00 OAKWILT SUPPRES COST SHR PROG 259183 144979 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260337 12/10/2014 137989 JONES, MARK 200.00 OAKWILT SUPPRES COST SHR PROG 259184 144972 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260338 12/10/2014 146014 LA MERE, RONALD 200.00 OAKWILT SUPPRES COST SHR PROG 259185 20141103 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 332.09 ALAMO INJ COST SHR PROGRAM 259186 908165664 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 532.09 260339 12/1012014 147087 LEIN, STEVEN & PAULA 200.00 OAKWILT SUPPRES COST SHR PROG 259187 144976 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260340 12/10/2014 102467 LEWIS, BOB 500. OAKWILT SUPPRES COST SHR PROG 259188 7162 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260341 12/10/2014 147088 LIEDER, MATTHEW 200.00 OAKWILT SUPPRES COST SHR PROG 259189 20140801 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260342 12/1012014 117794 MALICKI, ELLEN 100.00 OAKWILT SUPPRES COST SHR PROG 259191 20140620 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 100.00 260343 12/10/2014 102337 MARTENSEN, PAM 200.00 OAKWILT SUPPRES COST SHR PROG 259192 20141028 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 8 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Bu siness Unit 260343 12110/2014 102337 MARTENSEN, PAM Continued... 260344 12/10/2014 135584 MCCORMICK, PATRICK 466.00 ALAMO INJ COST SHR PROGRAM 259194 908066150 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 466.00 260345 12/10/2014 147089 MCCREADY, CHARLES 436.00 ALAMO ]NJ COST SHR PROGRAM 259193 3528 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 436.00 260346 12110/2014 146787 MCNAMARA, JOHN 400.00 OAKWILT SUPPRES COST SHR FROG 259195 3049 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260347 12/1012014 142434 MILON, WILLIAM & BARBARA 400.00 OAKWILT SUPPRES COST SHR PROG 259196 12148 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260348 12/10/2014 121661 MINGEN, DEB 500.00 OAKWILT SUPPRES COST SHR PROG 259197 20141022 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260349 12/10/2014 147090 MIXON, DAVID 50 0.00 OAKWILT SUPPRES COST SHR FROG 259198 20140930 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260360 12/10/2014 146017 MYLLENBECK, JON 500.00 OAKWILT SUPPRES COST SHR PROG 259190 1239114 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260351 12110/2014 147091 MYLREA, JAMES 400.00 OAKWILT SUPPRES COST SHR PROG 259199 16516 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260352 12/10/2014 147092 NAROWETZ, CRAIG A 500.00 OAKWILT SUPPRES COST SHR PROG 259200 16396 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260353 12110/2014 147093 NUNN, ROBERT 200.00 OAKWILT SUPPRES COST SHR PROG 259201 20140929 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 R55CKR2 LuvS100 CITY OFAPF ALLEY 12/. 415:03:00 Council Check Register by GL Page - 9 Council Check Register and Summary 2/24/2014 -- 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260353 12/10/2014 147093 NUNN, ROBERT Continued... 260354 12/1012014 119781 O'BRIEN, MICHAEL 53.57 OAKWILT SUPPRES COST SHR PROG 259202 20140905 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 53.57 260355 12/10/2014 147094 O'MEARA, JIM 200.00 OAKWILT SUPPRES COST SHR PROG 259203 20140806 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260356 12110/2014 145019 RAMBACHAN, ANANT 400.00 OAKWILT SUPPRES COST SHR PROG 259204 144973 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260357 12/10/2014 147095 SANS, VICKI 200.00 OAKWILT SUPPRES COST SHR PROG 259205 20141110 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260358 12/10/2014 147096 SAPPINGTON, PAULA 200.00 OAKWILT SUPPRES COST SHR PROG 259206 2087 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260359 12/10/2014 147097 SAUERBRY, STEVE 200.00 OAKWILT SUPPRES COST SHR PROG 259207 908450187 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 ALAMO INJ COST SHR PROGRAM 259208 908312943 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 321.37 ROOT GRAFT BARRIER COST SHR PR 259209 908343604 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 1,021.37 260360 1211012014 147098 SCHOUVIELLER, CRAIG 200.00 OAKWILT SUPPRES COST SHR PROG 259210 20140917 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 471.35 ALAMO INJ COST SHR PROGRAM 259211 3681 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 671.35 260361 12/1012014 147099 SERIO, JOHN 400.00 OAKWILT SUPPRES COST SHR PROG 259212 20141118 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260362 12/10/2014 147100 SINK, ROBERT 400.00 OAKWILT SUPPRES COST SHR PROG 259213 16432 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 10 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260363 12/10/2014 147101 STESSMAN, CASEY & MICHELLE Continued... 400.00 OAKWILT SUPPRES COST SHR PROG 259214 20140830 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260364 12/10/2014 147102 SULLIVAN, CHRIS 160.69 OAKWILT SUPPRES COST SHR PROG 259215 20141009 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 160.69 260365 12/10/2014 102357 TENEBRINI, JAMES & VICTORIA 200.00 OAKWILT SUPPRES COST SHR PROG 259216 144980 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260366 12/10/2014 147103 VALSLER, PETER 400.00 OAKWILT SUPPRES COST SHR PROG 259217 20140717 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 260367 12/10/2014 147106 VEGOE, MICHAEL 200.00 OAKWILT SUPPRES COST SHR PROG 259224 152 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260368 12/10/2014 142607 WILDWOOD PHASE 2 HOA 500.00 OAKWILT SUPPRES COST SHR PROG 259218 6893 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 260369 12/10/2014 118226 WIMBISH, CLARENCE 200.00 OAKWILT SUPPRES COST SHR PROG 259219 20141120 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260370 12/1012014 122988 WOELFEL, KENNETH & ANN MARIE 20 0.00 OAKWILT SUPPRES COST SHR PROG 259220 20140926 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 260371 12/10/2014 147104 YOUNGFIELD HOMES INC 120.51 OAKWILT SUPPRES COST SHR PROG 259221 20140923 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 120.51 260372 12/10/2014 121264 BERTRAM, FRED OR LAURA 11.18 REF OVPMT UTIL -8322 144TH ST W 259565 20141204 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 11.18 260373 12/10 147113 DACK, SCOTT R55CKR2 Lc,_,i100 CITY OF APL 1LLEY 12/ 115:03:00 Council Check Register by GL Page - 11 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260373 12/10/2014 147113 DACK, SCOTT Continued... 4 5.86 REF OVPMT UTIL -15915 GARRETT P 259566 20141204 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 45.86 260374 12/10/2014 147114 FJELSTED, DEANNA 57.36 REF OVPMT UTIL -4892 149TH CT W 259567 20141204 5301.4997 WATER /SEWERACCT REFUNDS WATER & SEWER FUND REVENUE 57.36 260375 12110/2014 147115 KENNEY, SCOTT R 15.48 REF OVPMT UTIL -13877 FALLBROOK 259568 20141204 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 15.48 260376 12110/2014 147116 PARISH, PAUL 73.79 REF OVPMT UTIL -13811 PENNOCK C 259569 20141204 5301.4997 WATER /SEWERACCT REFUNDS WATER & SEWER FUND REVENUE 73.79 260377 12/1012014 144003 BERNSTEIN, BARRY 162.96 REC- MILEAGE NOV BERNSTEIN 259469 20141126 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 162.96 260378 12/10/2014 100073 BREITUNG, CORY L 62.87 UTIL -JEANS BREITUNG 259248 20141129 5365.6281 UNIFORM /CLOTHING ALLOWANCE SEWER MGMT /REPORTS /DATA ENTRY 62.87 260379 12/10/2014 113559 GEORGE, TAYLOR F 19.60 IT MILEAGE JUNE -DEC T GEORGE 259470 20141201 1030.6277 MILEAGE /AUTO ALLOWANCE INFORMATION TECHNOLOGY 19.60 260380 12/10/2014 146168 GILES BROTHERS EXCAVATING INC 2,250.00 CURB BOX RPR -281 CTY RD 42 259235 3626 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 150.00 CURB BOX RPR -5231 149TH ST 259236 3627 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 3,100.00 CURB BOX RPR -164 REDWOOD DR 259237 3603 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 500.00 CURB BOX RPR -272 WALNUT LANE 259238 3589 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,000.00 CURB BOX RPR -13951 EVELETH CT 259239 3602 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 2,000.00 CURB BOX RPR -205 BELMONT CT 259240 3601 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP MNT 10,000.00 260381 12110/2014 101090 GRENDAHL, RUTH A 1,894.45 2014 NLC CONG OF CITIES - GRENDA 259234 20141123 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 250.00 2014 NLC CONG OF CITIES - GRENDA 259234 20141123 1005.6278 SUBSISTENCE ALLOWANCE MAYOR /CITY COUNCIL 2,144.45 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 12 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Descri Business Unit 260381 12/10/2014 101090 GRENDAHL, RUTH A Continued... 260382 12/1012014 147108 HOWARD, JESSE 51.08 GOLF - VACUUM PART 259249 20141001 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 3.49 GOLF -SALES TAX 259249 20141001 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING .21- GOLF -SALES TAX ADJUST 259249 20141001 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING .21 GOLF -SALES TAX ADJUST 259249 20141001 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 54.57 260383 12/10/2014 101371 LAWELL, MICHAEL T 457.20 2014 NLC CONG OF CITIES - LAWELL 259231 20141123 1010.6276 SCHOOLS /CONFERENCES /EXP OTHERADMINISTRATION 250.00 2014 NLC CONG OF CITIES - LAWELL 259231 20141123 1010.6278 SUBSISTENCE ALLOWANCE ADMINISTRATION 707.20 260384 12110/2014 100676 MCKNIGHT, SEAN P 46.30 PIZZA- NEW OFFICERS TRAINING 259471 20141210 1215.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE DETECTIVE UNIT 46.30 260385 12/10/2014 123957 MCWILLIAMS, TIM 31.92 UTIL -JEANS T MCWILLIAMS 259247 20141129 5365.6281 UNIFORM /CLOTHING ALLOWANCE SEWER MGMT /REPORTS /DATA ENTRY 31.92 260386 12/10/2014 100648 OTTO, KENNETH N 1 6.80 PESTICIDE WKSHP -OTTO 259233 20141106 5140.6275 SCHOOLS /CONFERENCES /EXP LOCAL GOLF TRAINING 16.80 260387 12/10/2014 111666 PRZYBYLSKI, JOSEPH E 32.88 STR -JEANS PRZYBILSKI 259245 20141123 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 32.88 260388 12/10/2014 102293 SKINNER, STEPHAN C 69.4 REC MILIEAGE NOV SKINNER 259473 20141125 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 69.44 260389 12/10/2014 113400 STANKOSKI, DAVID L 38.3 STR -BOOTS STANKOSKI 259246 20141122 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 38.39 260390 12/10/2014 117062 WEISS, TODD R 35. 84 REC- MILEAGE NOV WEISS 259474 20141126 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 35.84 R55CKR2 1_0w6100 CITY OFAPF._ ALLEY 12/'� 415:03:00 Council Check Register by GL Page - 13 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260390 12/10/2014 117062 WEISS, TODD R Continued... 260391 12/1012014 100529 ZINCK, JAMES R 50.96 GOLF - MILEAGE NOV ZINCK 259476 20141124 5105.6277 MILEAGE /AUTO ALLOWANCE GOLF MANAGEMENT 50.96 260392 12110/2014 146562 IMH SPECIAL ASSET NT- 175AVN, LLC 720.26 REFUND PEN & INT (COJ GABELLA 259546 ROLL 476 DELQ 3286.5058 SA PEN & INT COLL BY DAK CTY REF BOND 2008, $2,415,000 REV S/A OCT 201 6,162.58 REFUND PEN & INT (COJ GABELLA 259547 ROLL 502 DELQ 3286.5058 SA PEN & INT COLL BY DAK CTY REF BOND 2008, $2,415,000 REV S/A OCT 201 4,376.58 REFUND PEN & INT (COJ GABELLA 259548 ROLL 512 DELQ 3206.5058 SA PEN & INT COLL BY DAK CTY CLOSED BOND ISSUE REVENUE S/A OCT 201 13,929.58 REFUND PEN & INT (COJ GABELLA 259549 ROLL 529 DELQ 3321.5058 SA PEN & INT COLL BY DAK CTY BONDS 2004, $4,325,000 REVENUE S/A OCT 201 222,586.12 REFUND PEN & INT (COJ GABELLA 259550 ROLL 548 DELQ 3331.5058 SA PEN & INT COLL BY DAK CTY BONDS 2006, $5,785,000 REVENUE S/A OCT 201 57,553.32 REFUND PEN & INT (COJ GABELLA 259551 ROLL 555 DELQ 3206.5058 SA PEN & INT COLL BY DAK CTY CLOSED BOND ISSUE REVENUE S/A OCT 201 2,408.79 REFUND PEN & INT (COJ GABELLA 259552 ROLL 566 DELQ 2026.5058 SA PEN & INT COLL BY DAK CTY ROAD ESCROW REVENUES S/A OCT 201 845.34 REFUND PEN & INT (COJ GABELLA 259553 ROLL 576 DELQ 1001.5058 SA PEN & INT COLL BY DAK CTY GENERAL FUND REVENUE S/A OCT 201 291.16 REFUND PEN & INT (COJ GABELLA 259554 ROLL 584 DELQ 1001.5058 SA PEN & INT COLL BY DAK CTY GENERAL FUND REVENUE S/A OCT 201 5 7,996.42- RESTORE ESCROW BALANCE TO $10, 259555 4716.5078 ESCROW- PROJECT COSTS 2012 IMPROVEMENTS 250,877.31 260393 12/10/2014 145130 1 CLEAN CONSCIENCE 1,350.00 OLDCH- CLEANING SRVC NOV 259477 30 2092.6240 CLEANING SERVICE /GARBAGE 14200 CEDAR AVE -OLD CITY HALL 1,350.00 260394 12/10/2014 100001 A& B AUTO ELECTRIC INC 58.00 STR -RPR PLOW MOTOR 00035167 259478 65758 1630.6265 REPAIRS - EQUIPMENT STREET EQUIPMENT MAINTENANCE 104.00 UTIL -RPR PUMP MOTOR 00035167 259479 65754 5345.6215 EQUIPMENT -PARTS WATER EQUIPNEHICLE /MISC MNTC 162.00 260395 12/1012014 144459 ADVANCED IMAGING SOLUTIONS 56.49 GOLF - COPIER MAINT -NOV 259250 INV61800 5105.6265 REPAIRS - EQUIPMENT GOLF MANAGEMENT 56.49 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page- 14 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date A mount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260396 12/10/2014 126475 AED SUPERSTORE Continued... 1,099.52 CARDIAC SCIENCE AED BATTERY 00051797 259480 446940 1210.6265 REPAIRS - EQUIPMENT POLICE FIELD OPERATIONS /PATROL 1,099.52 260397 12/10/2014 147109 ALL CLEAR WINDOW CLEANING 300.75 GOLF WINDOW CLEANING 00074992 259251 20141210 5110.6240 CLEANING SERVICE /GARBAGE REMOVGOLF CLUBHOUSE BUILDING 20.62 GOLF SALES TAX 00074992 259251 20141210 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING .75- GOLF SALES TAX ADJUST 00074992 259251 20141210 5110.6240 CLEANING SERVICE /GARBAGE REMOVGOLF CLUBHOUSE BUILDING .75 GOLF SALES TAX ADJUST 00074992 259251 20141210 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 321.37 260398 12/10/2014 144865 AMAZING ATHLETES OF SOUTHWEST METRO 385.00 AMAZING ATHLETES FALL CLASSES 259481 1380 1875.6249 OTHER CONTRACTUAL SERVICES REC PRESCHOOL PROGRAMS 385.00 260399 12/10/2014 100747 ARAMARK UNIFORM SERVICES INC 29.64 SHOP - UNIFORM RENT DEC 00046863 259252 6298119487 1530.6281 UNIFORM /CLOTHING ALLOWANCE FLEET & BUILDINGS -CMF 29.64 STR- UNIFORM RENT DEC 00046863 259252 6298119487 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 29.64 PK- UNIFORM RENT DEC 00046863 259252 6298119487 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 29.63 UTIL- UNIFORM RENT DEC 00046863 259252 6298119467 5305.6281 UNIFORM /CLOTHING ALLOWANCE WATER MGMT /REPORT /DATA ENTRY 118.55 260400 12/10/2014 101318 AUTOMATIC SYSTEMS COMPANY 1,095.75 LIFT 4 SUBMERSIBLE TRANSDUCER10040658 259482 28108S 5375.6215 EQUIPMENT -PARTS SEWER MAINTENANCE AND REPAIR 299.40 WTP BACKWASH TANKS TROUBLESOOD40658 259483 28103S 5325.6265 REPAIRS - EQUIPMENT WATER TREATMENT FCLTY MNTC /RPR 1,395.15 260401 12/10/2014 109954 BERRY COFFEE COMPANY 122.75 CH- BEVERAGES FOR MTGS 00041013 259253 1216413 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 122.75 260402 12/10/2014 121912 CARIBOU COFFEE CO 281.00 REFUND VARIANCE 259225 7849 1001.4215 FEES- SPECIAL USE GENERAL FUND REVENUE 312.00 REFUND COND USE PERMIT 259225 7849 1001.4229 FEES -OTHER GENERAL FUND REVENUE 593.00 260403 12/10/2014 100319 CENTERPOINT ENERGY 221.69 LIQ 1 OCT 259311 56265598 5025.6256 UTILITIES- NATURAL GAS LIQUOR #1 OPERATIONS 15.24 LIQ 1 SALES TAX 259312 56265598 5025.6330 SALES /USE TAX LIQUOR #1 OPERATIONS 60.40 LIQ 2 OCT 259313 55533673 5065.6256 UTILITIES- NATURAL GAS LIQUOR #2 OPERATIONS 4.15 LIQ 2 SALES TAX 259314 55533673 5065.6330 SALES/USE TAX LIQUOR #2 OP' 'TIONS R55CKR2 Lu- 6100 CITY OF API- ALLEY 12P, 415:03:00 Council Check Register by GL Page - 15 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amou Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260403 12/1012014 100319 CENTERPOINT ENERGY Continued... 681.21 FIRE STN 1 OCT 259315 55888184 1340.6256 UTILITIES - NATURAL GAS FIRE BLDG & GROUNDS MNTC 46.83 FIRE STN 1 SALES TAX 259316 55888184 1340.6330 SALES /USE TAX FIRE BLDG & GROUNDS MNTC 46.83- FIRE STN 1 USE TAX 259317 55888184 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 132.70 FIRE STN 2 OCT 259318 55851539 1340.6256 UTILITIES - NATURAL GAS FIRE BLDG & GROUNDS MNTC 9.12 FIRE STN 2 SALES TAX 259319 55851539 1340.6330 SALES /USE TAX FIRE BLDG & GROUNDS MNTC 9.12- FIRE STN 2 USE TAX 259320 55851539 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 93.29 FIRE STN 3 OCT 259321 55533657 1340.6256 UTILITIES - NATURAL GAS FIRE BLDG & GROUNDS MNTC 6.41 FIRE STN 3 SALES TAX 259322 55533657 1340.6330 SALES /USE TAX FIRE BLDG & GROUNDS MNTC 6.41- FIRE STN 3 USE TAX 259323 55533657 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 1,968.90 IA2 OCT 259324 55978928 5265.6256 UTILITIES- NATURAL GAS ARENA BLDG MAINTENANCE -HAYES 135.36 IA2 SALES TAX 259325 55978928 5265.6330 SALES /USE TAX ARENA 2 BLDG MAINTENANCE -HAYES 135.36- IA2 USE TAX 259326 55978928 5200.2330 DUE TO OTHER GOVERNMENT ARENA FUND BALANCE SHEET 74.91 WELL 1 OCT 259327 55887046 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /RPR 5.15 WELL 1 SALES TAX 259328 55887046 5320.6330 SALES /USE TAX WATER WELL /BOOSTER STN MNT /RPR 5.15- WELL 1 USE TAX 259329 55887046 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 32.11 WELL 2 OCT 259330 55675664 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /RPR 2.21 WELL 2 SALES TAX 259331 55675664 5320.6330 SALES /USE TAX WATER WELL/BOOSTER STN MNT /RPR 2.21- WELL 2 USE TAX 259332 55675664 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 64.11 WELL4 OCT 259333 55851604 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /RPR 4.41 WELL 4 SALES TAX 259334 55851604 5320.6330 SALES /USE TAX WATER WELL/BOOSTER STN MNT /RPR 4.41 - WELL 4 USE TAX 259335 55851604 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 119.54 WELL 5 OCT 259336 55851562 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /RPR 8.22 WELL 5 SALES TAX 259337 55851562 5320.6330 SALES /USE TAX WATER WELL /BOOSTER STN MNT /RPR 8.22- WELL 5 USE TAX 259338 55851562 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 236.18 UTIL WTP OCT 259339 55877872 5325.6256 UTILITIES- NATURAL GAS WATER TREATMENT FCLTY MNTC /RPR 16.24 UTIL WTP SALES TAX 259340 55877872 5325.6330 SALES /USE TAX WATER TREATMENT FCLTY MNTC /RPR 16.24- UTIL WTP USE TAX 259341 55877872 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 17.64 460 REFLECTION RD OCT 259342 75761361 5380.6256 UTILITIES - NATURAL GAS SEWER LIFT STN REPAIR & MNTC 1.21 460 REFLECTION RD SALES TAX 259343 75761361 5380.6330 SALES /USE TAX SEWER LIFT STN REPAIR & MNTC 1.21- 460 REFLECTION RD USE TAX 259344 75761361 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 943.23 GOLF OCT 259345 96338967 5110.6256 UTILITIES- NATURAL GAS GOLF CLUBHOUSE BUILDING 64.69 GOLF SALES TAX 259346 96338967 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 2.35 GOLF -USE TAX ADJ 259347 96338967 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 2.35- GOLF -USE TAX ADJ 259348 96338967 5110.6256 UTILITIES - NATURAL GAS GOLF CLUBHOUSE BUILDING 420.70 CMF STRG BLDG 1 OCT 259349 56034416 1540.6256 UTILITIES- NATURAL GAS CMF BUILDINGS & GROUNDS MNTC 28.92 CMF STRG BLDG 1 SALES TAX 259350 56034416 1540.6330 SALES /USE TAX CMF BUILDINGS & GROUNDS MNTC 28.92- CMF STRG BLDG 1 USE TAX 259351 56034416 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 130.84 CMF STRG BLDG 2 OCT 259352 55793483 1540.6256 UTILITIES - NATURAL GAS CMF BUILDINGS & GROUNDS MNTC 9.00 CMF STRG BLDG 2 SALES TAX 259353 55793483 1540.6330 SALES /USE TAX CMF BUILDINGS & GROUNDS MNTC R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page- 16 Council Check Register and Summary 2/24/2014 - 12/12/2014 Che # Date Amount Supplier / Explanation PO # Doc No Inv No Account No $ubledger Account Description Business Unit 260403 12110/2014 100319 CENTERPOINT ENERGY Continued... 9.00- CMF STRG BLDG 2 USE TAX 259354 55793483 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 114.45 CMF STRG BLDG 3 OCT 259355 56696487 1540.6256 UTILITIES- NATURAL GAS CMF BUILDINGS & GROUNDS MNTC 7.87 CMF STRG BLDG 3 SALES TAX 259356 56696487 1540.6330 SALES /USE TAX CMF BUILDINGS & GROUNDS MNTC 7.87- CMF STRG BLDG 3 USE TAX 259357 56696487 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 83.08 SWIM BLDG OCT 259358 56284078 1940.6256 UTILITIES - NATURAL GAS AQUATIC SWIM CENTER 5.71 SWIM SALES TAX 259359 56284078 1940.6330 SALES /USE TAX AQUATIC SWIM CENTER 37.23 SWIM PARK OCT 259360 79512695 1940.6256 UTILITIES- NATURAL GAS AQUATIC SWIM CENTER 2.56 SWIM SALES TAX 259361 79512695 1940.6330 SALES /USE TAX AQUATIC SWIM CENTER 42.28 HAGEMEISTER PK OCT 259362 56100324 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 2.91 HAGEMEISTER PK SALES TAX 259363 56100324 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 2.91- HAGEMEISTER PK USE TAX 259364 56100324 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 100.59 VAL MID PK OCT 259365 55611420 1730.6256 UTILITIES - NATURAL GAS PARK BUILDING MAINTENANCE 6.92 VAL MID PK SALES TAX 259366 55611420 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 6.92- VAL MID PK USE TAX 259367 55611420 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 28.51 DELANEY PARK OCT 259368 55372148 1730.6256 UTILITIES - NATURAL GAS PARK BUILDING MAINTENANCE 1.96 DELANEY SALES TAX 259369 55372148 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 1.96- DELANEY USE TAX 259370 55372148 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 32.15 HUNTINGTON PK OCT 259371 56346620 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 2.21 HUNTINGTON PK SALES TAX 259372 56346620 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 2.21- HUNTINGTON PK USE TAX 259373 56346620 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 43.76 GALAXIE PK OCT 259374 55848238 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 3.01 GALAXIE PK SALES TAX 259375 55848238 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 3.01- GALAXIE PK USE TAX 259376 55848238 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 34.32 AV EAST PK OCT 259377 55851521 1730.6256 UTILITIES - NATURAL GAS PARK BUILDING MAINTENANCE 2.36 AV EAST PK SALES TAX 259378 55851521 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 2.36- AV EAST PK USE TAX 259379 55851521 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 31.43 TEEN CENTER OCT 259380 56281637 1730.6256 UTILITIES - NATURAL GAS PARK BUILDING MAINTENANCE 2.16 TEEN CENTER SALES TAX 259381 56281637 1730.6330 SALES /USE TAX PARK BUILDING MAINTENANCE 2.16- TEEN CENTER USE TAX 259382 56281637 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 2,321.13 AVCC OCT 259383 55686299 1900.6256 UTILITIES - NATURAL GAS AV COMMUNITY CENTER 159.58 AVCC SALES TAX 259384 55686299 1900.6330 SALES /USE TAX AV COMMUNITY CENTER 159.58- AVCC USE TAX 259385 55686299 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 384.39 HCSC OCT 259386 79615332 1920.6256 UTILITIES- NATURAL GAS SENIOR CENTER 26.43 HCSC SALES TAX 259387 79615332 1920.6330 SALES /USE TAX SENIOR CENTER 26.43- HCSC USE TAX 259388 79615332 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 45.21 SWIM UNIT D OCT 259389 78955218 1940.6256 UTILITIES- NATURAL GAS AQUATIC SWIM CENTER 3.10 SWIM SALES TAX 259390 78955218 1940.6330 SALES /USE TAX AQUATIC SWIM CENTER .11 SWIM UNIT D USE TAX ADJ 259391 78955218 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET .11- SWIM UNIT D USE TAX ADJ 259392 78955218 1940.6256 UTILITIES- NATURAL GAS AQUATIC SWIM CENTER CITY OF API NLLEY 12/ 115:03:00 R55CKR2 L� _,3100 Council Check Register by GL Page - 17 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Des cription Business Unit 260403 12/10/2014 100319 CENTERPOINT ENERGY Continued... 194.65 REDWOOD OCT 259393 55612972 1930.6256 UTILITIES - NATURAL GAS REDWOOD POOL 13.38 REDWOOD SALES TAX 259394 55612972 1930.6330 SALES /USE TAX REDWOOD POOL 45.10 UTIL SAN LIFT 2 GEN OCT 259395 91747147 5380.6256 UTILITIES - NATURAL GAS SEWER LIFT STN REPAIR & MNTC 3.10 UTIL SAN LIFT 2 GEN SALES TAX 259396 91747147 5380.6330 SALES /USE TAX SEWER LIFT STN REPAIR & MNTC 3.10- UTIL SAN LIFT 2 GEN USE TAX AD 259397 91747147 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 332.17 OLDCH OCT 259398 55710289 2092.6256 UTILITIES- NATURAL GAS 14200 CEDAR AVE -OLD CITY HALL 22.78 OLDCH SALES TAX 259399 55710289 2092.6330 SALES /USE TAX 14200 CEDAR AVE -OLD CITY HALL .83 OLDCH USE TAX ADJ 259400 55710269 2000.2330 DUE TO OTHER GOVERNMENT INVESTMENT FUND BALANCE SHEET .83- OLDCH USE TAX ADJ 259401 55710289 2092.6256 UTILITIES - NATURAL GAS 14200 CEDAR AVE -OLD CITY HALL 9,199.51 260404 12/10/2014 100878 CHARTER COMMUNICATIONS 16.82 CMF CABLE TV -DEC 259254 835230604010892 1540.6237 TELEPHONE /PAGERS CMF BUILDINGS & GROUNDS MNTC 8 16.82 260405 12110/2014 110648 CITY OF MINNEAPOLIS RECEIVABLES 9.00 POL -APS TRANSACTION FEES 00075269 259488 40041005360 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT 9.00 260406 12110/2014 119052 CUSTOM HOSE TECH INC 52.92 STR -MISC HYD FITTINGS 00049940 259489 77165 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 52.92 260407 12/1012014 140567 DAKOTA PUMP & CONTROL 2 95.00 UTIL -RPR LIFT 1 PUMP 1 259490 20890 5380.6265 REPAIRS- EQUIPMENT SEWER LIFT STN REPAIR & MNTC 295.00 260408 12/10/2014 100151 EAGAN, CITY OF 10,656.05 SAN SEWER 4TH QUARTER 2014 259241 20141210 5365.6318 BURNSVILLE /EAGAN SWR REIMBURSESEWER MGMT /REPORTS /DATA ENTRY 10,656.05 260409 12110/2014 100407 EMERGENCY AUTOMOTIVE TECHNOLOGIES INC 308.00 PRO -GARD WINDOW BARS #3 & #4 00038694 259491 JJ111191401 7402.6730 CAPITAL OUTLAY - TRANSPORTATION VERF- POLICE 9 ,353.06 '15 POL INTERCEPTOR SETUP #10 00047575 259492 11950 7402.6730 CAPITAL OUTLAY - TRANSPORTATION VERF- POLICE 9,661.06 260410 12110/2014 120313 FASTENAL COMPANY 36.74 MISC NUTS /BOLTS /LOCK WASHERS 259494 MNLAK109310 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 25.74 SHOP -MISC SMALL PARTS 259495 MNLAK109311 1530.6215 EQUIPMENT -PARTS FLEET & BUILDINGS -CMF R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page- 18 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Expla nation PO # Doc No Inv No Account No Subledge Account Descri Business Unit 260410 12/10/2014 120313 FASTENAL COMPANY Continued... 62.48 260411 12/10/2014 100166 FEDEX 20.24 SHIPPING ON MDSE FOR RESALE 00074998 259496 285023794 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 70.39 SHIP PRODUCTS RETURNED TO NIIQE074999 259497 285776907 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 91.29 SHIP PRODUCTS RETURNED, FOO100074999 259498 285697682 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 181.92 260412 12/10/2014 100420 FISCHER MINING, LLC 234.99 STR -FILL SAND 00036699 259255 100767 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 5.22- STR- DISCOUNT 00036699 259255 100767 1665.6333 GENERAL -CASH DISCOUNTS STREET SNOW & ICE MATERIALS 229.77 260413 12/10/2014 101328 GOVCONNECTION INC 659.95 HR -SHARP LED TV 00049058 259499 51973158 7204.6399 OTHER CHARGES GRANT - ACTIVE WORKPLACES 659.95 260414 12110/2014 100217 GRAINGER 24.00 UTIL -CABLE TIES 00074767 259500 9599569523 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 24.00 260416 12/10/2014 147112 GREYMAN LLC.CITTAC 837.70 POL- TARGET STANDS - RANGE 259487 20141009 1255.6399 OTHER CHARGES POLICE GUN RANGE 837.70 260416 12110/2014 100610 HD SUPPLY WATERWORKS LTD 2,350.00 WQ -LG MULTI MUNI BALL PLUG 00035250 259501 D247232 5505.6215 EQUIPMENT -PARTS STORM DRAIN UTILITY 2,350.00 260417 12/10/2014 127078 HELENA CHEMICAL COMPANY 1,200.00 GOLF - MILORGANITE GREENS GRA81B050087 259502 134726120 5150.6213 FERTILIZER GOLF COURSE MAINTENANCE 82.50 GOLF -USE TAX 00050087 259502 134726120 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 82.50- GOLF -USE TAX 00050087 259502 134726120 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 1,200.00 260418 12/10/2014 102847 HOWLAND'S IKON 3.93 CH -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1060.6281 UNIFORM /CLOTHING ALLOWANCE MUNICIPAL BLDG & GROUNDS MNTC 3.93 AVCC -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1900.6281 UNIFORM /CLOTHING ALLOWANCE AV COMMUNITY CENTER 3.93 ENG -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1510.6281 UNIFORM /CLOTHING ALLOWANCE PW ENGINEERING & TECHNICAL 7.87 INSP -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1400.6281 UNIFORM /CLOTHING ALLOWANCE INSPECTION.° 'AGEMENT R55CKR2 LwIS100 CITY OF API ALLEY 12/: 415:03:00 Council Check Register by GL Page- 19 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260418 12/10/2014 102847 HOWLAND'S IKON Continued... 7.87 SHOP -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1530.6281 UNIFORM /CLOTHING ALLOWANCE FLEET & BUILDINGS -CMF 5.90 NR -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1520.6281 UNIFORM /CLOTHING ALLOWANCE NATURAL RESOURCES 29.51 PK -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 27.54 STR -LOGO, FLANNEL SHIRTS 00015237 259446 140469 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 3.93 GOLF -LOGO, FLANNEL SHIRTS 00015237 259446 140469 5105.6281 UNIFORM /CLOTHING ALLOWANCE GOLF MANAGEMENT 1.97 IA1 -LOGO, FLANNEL SHIRTS 00015237 259446 140469 5205.6281 UNIFORM /CLOTHING ALLOWANCE ARENA 1 MANAGEMENT 11.81 UTIL -LOGO, FLANNEL SHIRTS 00015237 259446 140469 5365.6281 UNIFORM /CLOTHING ALLOWANCE SEWER MGMT /REPORTS /DATA ENTRY 11.8 UTIL -LOGO, FLANNEL SHIRTS 00015237 259446 140469 5305.6281 UNIFORM /CLOTHING ALLOWANCE WATER MGMT /REPORT /DATA ENTRY 120.00 260419 12/10/2014 146662 IMH SPECIAL ASSET NT- 176AVN, LLC 488,500.0 TIF 15 - PARKSIDE UPFRONT ASSI 259504 20141210 3286.5058 SA PEN & INT COLL BY DAK CTY REF BOND 2008, $2,415,000 REV 488,500.00 260420 12/10/2014 100242 INDEPENDENT BLACK DIRT CO 230.00 GOLF -BLACK DIRT 00035385 259453 15617 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259453 15617 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259453 15617 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259454 15618 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259454 15618 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259454 15618 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259455 15619 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259455 15619 5150.6330 SALES /USE TAX GOLF.COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259455 15619 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259456 15620 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259456 15620 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259456 15620 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259457 15621 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259457 15621 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259457 15621 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259458 15622 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259458 15622 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259458 15622 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259461 15623 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259461 15623 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259461 15623 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259462 15624 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259462 15624 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259462 15624 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259463 15607 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 20 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amoun Supplier / Explan PO # Doc No Inv N Account No Subledge Account Description Business Unit 260420 12/10/2014 100242 INDEPENDENT BLACK DIRT CO Continued... 15.81 GOLF -SALES TAX 00035385 259463 15607 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259463 15607 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259464 15608 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259464 15608 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259464 15608 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259465 15609 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259465 15609 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259465 15609 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 230.00 GOLF -BLACK DIRT 00035385 259466 15610 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 15.81 GOLF -SALES TAX 00035385 259466 15610 5150.6330 SALES /USE TAX GOLF COURSE MAINTENANCE 15.81- GOLF -USE TAX ADJ 00035385 259466 15610 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 2,760.00 260421 12/10/2014 101796 INTERSTATE BATTERY SYSTEM OF MINNEAPOLIS 104.29 PK- BATTERY 00042258 259451 220029550 1765.6216 VEHICLES - TIRES /BATTERIES PARK EQUIPMENT MAINTENANCE 15.00- SHOP -CORE CHARGE 00042258 259451 220029550 1530.6216 VEHICLES - TIRES /BATTERIES FLEET & BUILDINGS -CMF 109.93 UTIL- BATTERY 00042258 259451 220029550 5345.6216 VEHICLES - TIRES /BATTERIES WATER EQUIP/VEHICLE /MISC MNTC 199.22 260422 12/10/2014 131791 IRRIGATION BY DESIGN INC 1,827.85 MONTHLY IRRIG MAINT COBB EAST00049833 259505 147016 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 32 8.29 MONTHLY IRRIG MAINT COBB WESTJ0049833 259506 147017 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 2,156.14 260423 12/1012014 143535 KIDCREATE STUDIO 52.00 THANKSGIVING CRAFT PARTY 00076204 259507 4991 1875.6249 OTHER CONTRACTUAL SERVICES REC PRESCHOOL PROGRAMS 52.00 260424 1211012014 120997 KRAEMER MINING & MATERIALS INC 280.80 WQ- RIPRAP FOR SEDIMENT REMO\OD35433 259467 241812 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 280.80 260425 12/10/2014 140696 KRUEGER EXCAVATING INC 2,465.70 2014 UTILITY IMPROVEMENTS 259226 201411102 &FINAL 5360.6810 2014111W CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS 2,451.57 2014 UTILITY IMPROVEMENTS 259226 201411102 &FINAL 5552.6810 2014111D CONSTRUCTION IN PROGRESS CONSTRUCTION PROJECTS 4,917.27 260426 12/10/2014 132646 KWIK KOPY BUSINESS CENTER 195.95 NEW RESIDENT POST CARDS 00070327 259508 16774 5303.6239 PRINTING UTILITY BILLING 386.15 COUNCIL -INFO FOR NLC BOARD 259509 16752 1005.6239 PRINTING MAYOR /CITY r CIL R55CKR2 LOuiS100 CITY OF APF_ _ LLEY 12P 15:03:00 Council Check Register by GL Page - 21 Council Check Register and Summary 2/24/2014 -- 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260426 12/10/2014 132646 KWIK KOPY BUSINESS CENTER Continued... 25.68- COUNCIL -USE TAX ADJUST 259509 16752 1005.6239 PRINTING MAYOR /CITY COUNCIL 25.68 COUNCIL -USE TAXADJUST 259509 16752 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 9,098.04 WINTER CITY NEWS /HEALTHY PK 1-10051589 259510 16719 1700.6239 PRINTING PARK & RECREATION MANAGEMENT 98.18 72 HRS HLTHM/ELFARE HOLD FORMS075905 259511 16802 1200.6239 PRINTING POLICE MANAGEMENT 56.50 FIRE- BUSINESS CARDS THOMPSOM0076302 259512 16771 1300.6239 PRINTING FIRE MANAGEMENT 55.00 FIRE - BUSINESS CARDS HOOPPAW 00074516 259513 16763 1005.6239 PRINTING MAYOR /CITY COUNCIL 9,889.82 260427 12/10/2014 101616 LMC INSURANCE TRUST 849.30 WC DEDUCTIBLE GETTING NOV 259272 C0031781 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 172.75 WC DEDUCTIBLE WEISHAAR NOV 259273 C0025722 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 129.31 WC DEDUCTIBLE THELEN NOV 259274 C0034598 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 1,151.36 260428 12/10/2014 101200 LOFFLER COMPANIES INC 610.26 IT COPIER LEASE -DEV & 2ND FL M 259257 266871987 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 174.19 IT COPIER MAINT -2ND FL MAIN 259257 266871987 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 39.84 IT COPIER MAINT -DEV 259257 266871987 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 341.27 POL COPIER LEASE -2ND FL 259257 266871987 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 327.36 POL COPIER LEASE -1ST FL 259257 266871987 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 360.42 REC COPIER LEASE -AVCC 259257 266871987 1700.6310 RENTAL EXPENSE PARK & RECREATION MANAGEMENT 184.04 IT COPIER LEASE -MAIL ROOM 259257 266871987 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 83.16 POL COPIER MAINT -1 ST & 2ND FL 259257 266871987 1200.6265 REPAIRS - EQUIPMENT POLICE MANAGEMENT 472.54 REC COPIER MAINT -AVCC 259257 266871987 1700.6265 REPAIRS- EQUIPMENT PARK & RECREATION MANAGEMENT 47.44 IT COPIER MAINT -MAIL ROOM 259257 266871987 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 360.44 PW COPIER LEASE 259257 266871987 1500.6310 RENTAL EXPENSE PW MANAGEMENT 122.23 PW COPIER MAINT 259257 266871987 1500.6265 REPAIRS - EQUIPMENT PW MANAGEMENT 3,123.19 260429 12/1012014 100299 MASTER ELECTRIC CO 1,975.00 REPL WELL 1 ELECTRIC HEATER 00051791 259514 SD9443 5320.6266 REPAIRS - BUILDING WATER WELUBOOSTER STN MNT /RPR 1,845.00 WELL 2 REPL HEATER 00051792 259515 SD9442 5320.6266 REPAIRS - BUILDING WATER WELUBOOSTER STN MNT /RPR 3,820.00 260430 12/1012014 100309 MENARDS 498.00 PK -60 FT COPPER LINE 00035348 259283 58693 1715.6735 2013144G CAPITAL OUTLAY -OTHER IMPROVEME PARKATHLETIC FIELD MAINTENANC 249.00- PK -60 FT COPPER LINE, RETURNE000035348 259284 58917 1715.6735 2013144G CAPITAL OUTLAY -OTHER IMPROVEME PARKATHLETIC FIELD MAINTENANC 66.93 UTIL- SHOVELS 00035238 259285 62028 5330.6211 SMALL TOOLS & EQUIPMENT WTR MAIN /HYDRANT /CURB STOP MNT 32.96 UTIL -MISC SUPPLIES 00035238 259286 61580 5375.6229 GENERAL SUPPLIES SEWER MAINTENANCE AND REPAIR 29.37 SWIM -RV ANTIFREEZE 00035348 259287 61220 1940.6229 GENERAL SUPPLIES AQUATIC SWIM CENTER R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 22 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Desc ription Business Unit 260430 12/1012014 100309 MENARDS Continued... 44.83 IA1 -TAPE, PAINTING MATERIALS 00075038 259288 61471 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 24.97 FIRE -CO ALARM 00036477 259289 60249 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 75.09 PK -GRAB HOOK, CLEVIS LINKS, MI 00035348 259290 61579 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 39.92 PK- TREATED LUMBER 00035348 259291 61535 1725.6735 CAPITAL OUTLAY -OTHER IMPROVEME PARK ICE RINK MAINTENANCE 57.78 GOLF- SEAFOAM, DIESEL TREATME100035389 259292 61394 5155.6229 GENERAL SUPPLIES GOLF EQUIPMENT MAINTENANCE 3.97 GOLF -USE TAX 00035389 259293 61394 5155.6330 SALES /USE TAX GOLF EQUIPMENT MAINTENANCE 3.97- GOLF -USE TAX 00035389 259294 61394 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 305.58 GOLF -ICE SCRAPERS, PATIO HEAT ®0035389 259295 61523 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 21.01 GOLF -USE TAX 00035389 259296 61523 5110.6330 SALES /USE TAX GOLF CLUBHOUSE BUILDING 21.01- GOLF -USE TAX 00035389 259297 61523 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 1,682.16 WQ -POND DEBRIS FENCING MATEFUM35439 259298 59335 5505.6229 GENERAL SUPPLIES STORM DRAIN UTILITY 227.88 WQ -POND DEBRIS FENCING MATEFUW35439 259299 61114 5505.6229 GENERAL SUPPLIES STORM DRAIN UTILITY 10.54 STR -MISC SHOP SUPPLIES 00035439 259300 62461 1630.6229 GENERAL SUPPLIES STREET EQUIPMENT MAINTENANCE 3.76 STR -MISC SHOP SUPPLIES 00035439 259301 59895 1630.6229 GENERAL SUPPLIES STREET EQUIPMENT MAINTENANCE 17.18 STR - MAILBOX RPR SUPPLIES 00035439 259302 62447 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 79.56 STR- MAILBOX RPR SUPPLIES 00035439 259303 62373 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 7.06 STR- MAILBOX RPR SUPPLIES 00035439 259304 62379 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 143.78 CEMETERY - SHOVELS 00035439 259305 61933 5605.6211 SMALL TOOLS & EQUIPMENT CEMETERY 17.70 CEMETERY -TUB & TILE 00035439 259306 60658 5605.6211 SMALL TOOLS & EQUIPMENT CEMETERY 16.74 CLERK -RPR VOTING BOOTH /SIGNS00035439 259307 60291 1015.6229 GENERAL SUPPLIES CITY CLERK/ELECTIONS 17.88 CLERK -RPR VOTING BOOTH /SIGNS00035439 259308 60244 1015.6229 GENERAL SUPPLIES CITY CLERK/ELECTIONS 7.96 STR -LARGE RED BOWS 00035439 259309 61622 1625.6229 GENERAL SUPPLIES STREET RING ROUTE MAINT 51.76 STR -LARGE RED BOWS 00035439 259310 61669 1625.6229 GENERAL SUPPLIES STREET RING ROUTE MAINT 3,210.39 260431 12/10/2014 100311 METRO COUNCIL ENVIRONMENTAL SVCS 209,358.42 WASTEWATER SVC -JAN 259258 1039158 5300.1560 PREPAID EXPENSES WATER & SEWER FUND BAL SHEET 209,358.42 260432 12/1012014 141813 MILLER, MYLES 50.00 GOLF -BEER LINE CLEANING 00040619 259516 13140 5120.6249 OTHER CONTRACTUAL SERVICES GOLF KITCHEN 50.00 260433 12/10/2014 139794 MPZ ENTERPRISES 937.00 REF ESCROW INV 7869 259242 7869 4901.5078 ESCROW - PROJECT COSTS PHYSICAL IMPROV ESCROW REVENUE 937.00 260434 12/10/2014 110219 MULCAHY COMPANY 2,417.00 EVAPORATIVE CONDENSER REPL 259518 272287 4912.6740 CAPITAL OUTLAY - MACH /EQ /OTHER FUTURE IMPROVEMENTS 2,417.00 R55CKR2 1-t -6100 CITY OF APF ALLEY 12/. 415:03:00 Council Check Register by GL Page - 23 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explan PO # Doc No Inv No Account No Subledge Account Description Business Unit 260434 12/10/2014 110219 MULCAHYCOMPANY Continued... 260435 12/10/2014 119714 MUSICAL SAFARI INC 80.00 TWOCANS /3S CLASSES 00076205 259519 20141130 1875.6249 OTHER CONTRACTUAL SERVICES REC PRESCHOOL PROGRAMS 80.00 260436 12/10/2014 146170 NEWMAN SIGNS INC 896.09 19 MISC NAMEPLATE SIGNS 259520 T10280645 1680.6229 GENERAL SUPPLIES TRAFFIC SIGNS /SIGNALS /MARKERS 896.09 260437 12/10/2014 103218 NORTHSTAR MUDJACKING SPECIALISTS 443.61 2014 CONCRETE RAISING /LEVELING 259227 201411604FINAL 1610.6249 2014116G OTHER CONTRACTUAL SERVICES STREET /BOULEVARD REPAIR & MNTC 443.61 260438 12/10/2014 137687 NUSS TRUCK & EQUIPMENT 128.35 STR- FAN /AIR FILTER 259521 7070578P 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 26.44 STR -AIR FILTER 259522 7070589P 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 154.79 STR -FAN & FILTER #305 259523 7070588P 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 309.58 260439 12110/2014 119604 OLSEN CHAIN & CABLE 112.59 WQ -LOG SLING 259524 550109 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 112.59 260440 12/10/2014 146667 OLSON, KAREN 160.00 HCSC - PICKLEBALL INSTRUCTION 00075860 259525 20141203 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 160.00 260441 12/1012014 102296 PAHL'S MARKET INC 234.68 PK -MISC DECORATIVE SUPPLIES 00075463 259503 25541 1720.6229 GENERAL SUPPLIES PARK GROUNDS MAINTENANCE 234.68 260442 12/1012014 131227 PALOMINO PET HOSPITAL 144.00 POL- IMPOUND FEES NOV 259259 47422 1295.6249 OTHER CONTRACTUAL SERVICES COMMUN SERVICE OFFICERS (CSO) 144.00 260443 12/10/2014 100374 PEPSI -COLA COMPANY 586.5 CH -POP 259260 48133644 1060.6540 TAXABLE MISC FOR RESALE MUNICIPAL BLDG & GROUNDS MNTC 586.50 260444 12/10/2014 120459 PETCO ANIMAL SUPPLIES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page- 24 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 260444 12/10/2014 120459 PETCO ANIMAL SUPPLIES Continued... 154.23 POL -DOG FOOD /BOWL 00074698 259527 OA056516 1281.6229 GENERAL SUPPLIES POLICE K -9 10.26 POL -USE TAX ADJ 00074698 259527 OA056516 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 10.26- POL -USE TAX ADJ 00074698 259527 OA056516 1281.6229 GENERAL SUPPLIES POLICE K -9 Supplier 102545 PETCO ANIMAL SUPPLIES INC 154.23 260445 12/1012014 102545 PETCO ANIMAL SUPPLIES INC 74.98 POL -PET CAGE 00076115 259528 OA056516 1281.6229 GENERAL SUPPLIES POLICE K -9 4.99- POL -SALES TAX ADJ 00076115 259528 OA056516 1281.6229 GENERAL SUPPLIES POLICE K -9 4.99 POL -SALES TAX ADJ 00076115 259528 OA056516 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 74.98 260446 12/10/2014 143892 PIRTEK BURNSVILLE 43.50 RPR 2 HYD POLE SAW HOSES #326 259529 S2010800001 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 43.50 260447 12110/2014 121994 PITNEY BOWES INC 50.14 E -Z SEAL BOTTLE -STAMP MACHINE00075322 259530 556814 1035.6210 OFFICE SUPPLIES FINANCE 50.14 260448 12/1012014 100385 PLUNKETT'S PEST CONTROL INC 75.00 IA2 PEST CONTROL 11/17 00051639 259269 4569312 5265.6249 OTHER CONTRACTUAL SERVICES ARENA 2 BLDG MAINTENANCE -HAYES 75.00 AVCC PEST CONTROL 11/17 00051639 259270 4569311 1900.6249 OTHER CONTRACTUAL SERVICES AV COMMUNITY CENTER 75.00 HCSC PEST CONTROL 11/17 00051639 259271 4569306 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 225.00 260449 12/1012014 147084 PRICE, ADAM 3,000.00 REIMB NRMP 8479 133RD ST W 259229 6430 4900.2420 NRMP FIN GUAR - DEVELOPER DEP PHYSICAL IMPROV ESCROW BAL SHT 3,000.00 260460 12110/2014 144059 PROMAXX TRUCK PARTS 11.69 PK -BALL BEARING #210 259560 11PI10216 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 16.38 STR -BALL BEARING 259561 llPl10329 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 7.29 STR -STRAP KIT 259562 11241530010 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 67.72 STR - BEARING X SNAP RING 259563 11242620004 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 97.50- STR -AIR DRYER CORE (CREDIT) 259564 11241390017 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 5.58 260461 12/10/2014 100673 RED WING SHOE STORE 150.00 UTIL -BOOTS -DAVID WILLMAN 00045232 259531 7240000005545 5305.6281 UNIFORM /CLOTHING ALLOWANCE WATER MGMT 'ORT /DATA ENTRY R55CKR2 1- 0-6100 CITY OF API-, ALLEY 12/, 415:03:00 Council Check Register by GL Page- 25 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Expl PO # Doc No Inv No Account No Subledger Account Description Business Unit 260451 12/10/2014 100673 RED WING SHOE STORE Continued... 150.00 260462 12/10/2014 100600 RIGID HITCH INC 118.42 UTIL -MISC PARTS 00035199 259532 1927592313 5345.6215 EQUIPMENT -PARTS WATER EQUIPNEHICLE /MISC MNTC 118.42 260453 12/1012014 147110 RITE 4,000.00 LIQ1 SOFTWARE DEVELOPMENT 259262 9207 5025.6740 CAPITAL OUTLAY - MACH /EQ /OTHER LIQUOR #1 OPERATIONS 2,000.00 LIQ2 SOFTWARE DEVELOPMENT 259262 9207 5065.6740 CAPITAL OUTLAY - MACH /EQ /OTHER LIQUOR #2 OPERATIONS 4,000.00 LIQ3 SOFTWARE DEVELOPMENT 259262 9207 5095.6740 CAPITAL OUTLAY - MACH /EQ /OTHER LIQUOR #3 OPERATIONS 10,000.00 260454 12/10/2014 119316 RON KASSA CONSTRUCTION INC 7,481.80 2014 CONCRETE REMOVAL /REPLACEM 259228 2014117FINAL 1610.6249 2014117G OTHER CONTRACTUAL SERVICES STREET /BOULEVARD REPAIR & MNTC 7,481.80 260455 12110/2014 100745 ROSEMOUNT, CITY OF 90.42 SORR GROUND POUNDERS 2014 00075449 259533 20141124 1820.6249 OTHER CONTRACTUAL SERVICES REC CULTURAL PROGRAMS 90.42 260456 12/10/2014 101709 SHAMROCK DISPOSAL 263.64 PK -30 YD DUMPSTER 00039459 259263 62676 1720.6240 CLEANING SERVICE /GARBAGE REMOVPARK GROUNDS MAINTENANCE 263.64 STR -30 YD DUMPSTER 00039459 259263 62676 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 527.28 260457 1.2/10/2014 119199 SHEPPARD, TINA A 36.00 ADULT PAINTING CLASS 00076212 259534 36 1845.6249 OTHER CONTRACTUAL SERVICES REC SELF SUPPORT PROG GENERAL 36.00 260458 12/10/2014 100437 SHERWIN WILLIAMS CO 2 9.63 IAA PAINT SUPPLIES 00075033 259264 94512 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 29.63 260459 12/10/2014 100439 SKB ENVIRONMENTAL 1,865.74 EXCAV POND SEDIMENT DISPOSAL00047766 259535 RI15259 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 1,865.74 260460 12/1012014 100725 SMITH, JEFFREY T 12.32 EXCEL BASIC - J SMITH 259232 20141125 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 12.32 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 26 Council Check Register and Summary 2/24/2014 - 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260460 1211012014 100726 SMITH, JEFFREY T Continued... 260461 12110/2014 119875 SOUTH METRO RENTAL 238.89 WQ -SPUR SPROCKET /BAR /SAW CHAIN 259536 61506 5505.6735 CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 238.89 260462 12/10/2014 100447 SOUTH RIVER HEATING & COOLING INC 899.58 CH -REPL BASEBOARD ZONE VALVE00035202 259537 1416713 1060.6266 REPAIRS - BUILDING MUNICIPAL BLDG & GROUNDS MNTC 899.58 260463 12/10/2014 147083 STEPHENS, CLYDE & VICTORIA 625.00 ESCROW FEE -13705 GEORGIA DR 259230 7825 4901.5078 ESCROW - PROJECT COSTS PHYSICAL IMPROV ESCROW REVENUE 625.00 260465 12/10/2014 145000 THE LYNDE COMPANY, LLC 124.86 CH -ICE MELT 259452 L122890IN 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 99.90 FIRE -ICE MELT 259452 L122890IN 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 99.90 CMF -ICE MELT 259452 L122890IN 1540.6229 GENERAL SUPPLIES CMF BUILDINGS & GROUNDS MNTC 99.90 SWIM -ICE MELT 259452 L122890IN 1940.6229 GENERAL SUPPLIES AQUATIC SWIM CENTER 24.98 LIQ14CE MELT 259452 L122890IN 5025.6229 GENERAL SUPPLIES LIQUOR #1 OPERATIONS 24.98 LIQ24CE MELT 259452 L122890IN 5065.6229 GENERAL SUPPLIES LIQUOR #2 OPERATIONS 24.98 LIQ34CE MELT 259452 L122890IN 5095.6229 GENERAL SUPPLIES LIQUOR #3 OPERATIONS 499.50 GOLF -ICE MELT 259452 L122890IN 5105.6229 GENERAL SUPPLIES GOLF MANAGEMENT 999.00 260466 12/10/2014 100780 THYSSEN KRUPP ELEVATOR CORPORATION 1,572.36 CH ELEVATOR MAINT 12/14 -2/15 00035286 259268 3001428840 1060.6266 REPAIRS- BUILDING MUNICIPAL BLDG & GROUNDS MNTC 1,572.36 260467 12110/2014 100478 TRANS ALARM INC 54.00 CH ALARM DEC 2014 - FEB 2015 00051644 259267 RMR969528 1060.6249 OTHER CONTRACTUAL SERVICES MUNICIPAL BLDG & GROUNDS MNTC 78.00 FIRE ALARM - DEC - FEB -ST #1 00051563 259279 RMR969246 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 78.00 FIREALARM- DEC - FEB -ST #2 00051563 259280 RMR969226 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 78.00 FIRE ALARM - DEC - FEB -ST #3 00051563 259281 RMR969232 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 90.00 IA2 ALARM - DEC -FEB 259282 RMR969239 5200.1560 PREPAID EXPENSES ARENA FUND BALANCE SHEET 378.00 260468 12/1012014 100489 UNIFORMS UNLIMITED 20.00 POL- COLLAR LETTERS CHRISTIAN=076252 259541 222736 1200.6281 UNIFORM /CLOTHING ALLOWANCE POLICE MANAGEMENT 20.00 R55CKR2 LU-6100 CITY OF APF, LLEY 12/', 15:03:00 Council Check Register by GL Page - 27 Council Check Register and Summary 2/24/2014 — 12/1212014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 260469 12/10/2014 101123 USA BLUE BOOK Continued... 64 1.00 UTIL -SCBA WALL STORAGE BOX 259542 501160 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTC /RPR 641.00 260470 12/10/2014 101467 VALLEY IMAGES 35.0 POL- RETIREMENT PHOTO BACKUS 259468 9276 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 35.00 260471 12/10/2014 123538 VARITECH INDUSTRIES INC 492.20 STR- ELECTRIC VALVE 00035441 259543 IN0601003530 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 492.20 260472 1211012014 100498 VIKING INDUSTRIAL CENTER 899.00 UTIL -GAS MONITOR REPLACEMEN100035251 259544 3032774 5330.6211 SMALL TOOLS & EQUIPMENT WTR MAIN /HYDRANT /CURB STOP MNT 899.00 260473 12110/2014 101012 WD LARSON COMPANIES LTD INC 10.08 PK- FILTERS (4) 00035819 259447 B243180150 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 110.19 PK- FILTERS (39) 00035819 259448 B243180068 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 57.66 STR- FILTERS (13) 00035819 259448 8243180068 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 27.90 STR- FILTERS (3) 00035819 259449 B243300298 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 7 4.40 STR- FILTERS (8) 00035819 259450 8243300365 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 280.23 260474 12/10/2014 146669 WELLS FARGO HOME MORTGAGE 12,250.00 EASEMENTACQ -4865 DOMINICA WAY 259572 20141210 5505.6710 2009116D CAPITAL OUTLAY -LAND STORM DRAIN UTILITY 12,250.00 260475 12/10/2014 100528 ZIEGLER INC 1,668.54 STR -PLOW EDGES 259545 PCO01621536 1665.6215 EQUIPMENT -PARTS STREET SNOW & ICE MATERIALS 1,668.54 260476 12110/2014 147107 SUNBELT RENTALS, INC. 1,581.84 WQ -MINI EXCAVATOR, SEDIMENT RE 259576 48994424001 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 3,447.60 WQ- SKIDSTEER, SEDIMENT REMOVAL 259577 48903881001 5505.6735 2014141D CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN UTILITY 5,029.44 20140247 2/24/2014 142702 BLUE CROSS BLUE SHIELD OF MINNESOTA 6,058.5 HSAACCORD 4000/8000 259244 W1 9000.2115 ACCRUED MEDICAL INSURANCE PAYROLL CLEARING BAL SHEET 6,058.50 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201415:03:00 Council Check Register by GL Page - 28 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Uni 20141211 12/1/2014 100873 HEALTHPARTNERS Continued... 4,380.98 DENTAL VOUCHER 11/20 - 11/26/14 259573 20141126 7105.6146 DENTAL INSURANCE INSURANCE TRUST DENTAL 4,380.98 20141212 12/8/2014 100873 HEALTHPARTNERS 2,062.73 DENTAL CLAIMS 11/27- 12/03/14 259574 20141203 7105.6146 DENTAL INSURANCE INSURANCE TRUST DENTAL 2,062.73 20141213 12/8/2014 100331 MN DEPT OF LABOR & INDUSTRY 3,950.17 PERMIT SURCHARGE NOVEMBER 259243 20141130 1001.4072 STATE SURTAX COLLECTED GENERAL FUND REVENUE 79.00- LESS 2% RETENTION NOVEMBER 259243 20141130 1001.4099 PERMIT -OTHER GENERAL FUND REVENUE 5.0 0- PERMIT SURCHG REFUNDED 259243 20141130 1001.4072 STATE SURTAX COLLECTED GENERAL FUND REVENUE 3,866.17 20141214 12/8/2014 100657 MN DEPT OF REVENUE 24,172.63 PAYROLL STATE TAX 259570 141201G 9000.2112 ACCRUED STATE W/H PAYROLL CLEARING SAL SHEET 24,172.63 20141215 12/8/2014 102654 ANCHOR BANK 59,112.29 FEDERAL TAXES PR 259571 141201B 9000.2111 ACCRUED FEDERAL /FICA PAYROLL CLEARING SAL SHEET 22,965.83 EMPLOYEE FICA 259571 141201 B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING SAL SHEET 22,965.83 CITY SHARE FICA 259571 141201 B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING SAL SHEET 7,990.47 EMPLOYEE MEDICARE 259571 141201B 9000.2111 ACCRUED FEDERALFICA PAYROLL CLEARING SAL SHEET 7,990.47 CITY SHARE MEDICARE 259571 141201 B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING SAL SHEET 121,024.89 20141216 12/11/2014 101671 MN DEPT OF REVENUE 24.58 DIESEL TAX -PARKS 259556 1765.6212 MOTOR FUELS /OILS PARK EQUIPMENT MAINTENANCE 760.38 DIESEL TAX- STREETS 259557 1630.6212 MOTOR FUELS /OILS STREET EQUIPMENT MAINTENANCE 18.82 DIESEL TAX -WATER 259558 5345.6212 MOTOR FUELS /OILS WATER EQUIPNEHICLE /MISC MNTC 27.28 DIESEL TAX -SEWER 259559 5390.6212 MOTOR FUELS /OILS SWR EQUIPNEHICLE MISC MNTC /RP 831.06 20141217 12/12/2014 130957 GENESIS EMPLOYEE BENEFITS INC 188.34 FLEX SPENDING MEDICAL - 2014 259592 141202N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING SAL SHEET 4,014.75 FLEX SPENDING DAYCARE - 2014 259593 1412020 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING SAL SHEET 4,203.09 20141218 12/11/2014 101348 DEPOSITORY TRUST COMPANY 44,212.50 INT GO IMP BOND 2007 259578 20141211 3342.7015 DEBT SERVICE - INTEREST BONDS OF 2007, $3,600,000 123,962.50 PRIN GO PARK BOND 2007 259579 20141211 3347.7015 DEBT SERVICE - INTEREST BONDS OF 20r -400,000 R55CKR2 Lc,_iS100 CITY OF APB ALLEY 12/. 415:03:00 Council Check Register by GL Page- 29 Council Check Register and Summary 2/24/2014 — 12/12/2014 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Descriptio Business Unit 20141218 12/11/2014 101348 DEPOSITORY TRUST COMPANY Continued... 124,503.75 PRIN GO PARK BOND 2008D 259580 20141211 3357.7015 DEBT SERVICE - INTEREST BONDS OF 2008, $6,685,000 292,678.75 20141219 12/11/2014 101348 DEPOSITORY TRUST COMPANY 225,000.00 PRIN GO IMP BOND 2007 259581 20141211 3342.6910 BOND PRINCIPAL BONDS OF 2007, $3,600,000 135,000.00 PRIN GO PARK BOND 2007 259582 20141211 3347.6910 BOND PRINCIPAL BONDS OF 2007, $6,400,000 265,000.00 PRIN GO PARK BOND 2008D 259583 20141211 3357.6910 BOND PRINCIPAL BONDS OF 2008, $6,685,000 625,000.00 20141220 12/1112014 135249 NORTHLAND TRUST SERVICES, INC. 145,000.00 PRINC GO BOND 2011A -STM SWR 259584 20141211 5505.6910 BOND PRINCIPAL STORM DRAIN UTILITY 29,241.25 INT GO BOND 2011A -STM SWR 259585 20141211 5505.7015 DEBT SERVICE- INTEREST STORM DRAIN UTILITY 320,000.00 PRIN GO BOND 2014A 259586 20141211 5305.6910 BOND PRINCIPAL WATER MGMT /REPORT /DATA ENTRY 137,156.25 INT GO BOND 2014A 259587 20141211 5305.7015 DEBT SERVICE - INTEREST WATER MGMT /REPORT /DATA ENTRY 45,000.00 PRINC GO BOND 2011A -PARK 259588 20141211 3362.6910 BOND PRINCIPAL BONDS OF 2011, $3,945,000 20,581.25 INT GO BOND 2011A -PARK 259589 20141211 3362.7015 DEBT SERVICE- INTEREST BONDS OF 2011, $3,945,000 1,040,000.00 PRINC GO BOND 2012 -EO CERT 259590 20141211 3372.6910 BOND PRINCIPAL EQUIP CERT 2012, $1,305,000 57,900. INT GO BOND 2012A -EQ CERT 259591 20141211 3372.7015 DEBT SERVICE - INTEREST EQUIP CERT 2012, $1,305,000 1, 794, 878.75 20141221 12112/2014 100000 MN DEPT OF REVENUE 6,021.00- SALES /USE TAX- GENERAL FUND 259575 20141130 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 120.00- SALES /USE TAX -OLD CITY HALL 259575 20141130 2090.2330 DUE TO OTHER GOVERNMENT 14200 CEDAR AVE -OLD CITY HALL 33,587.00 SALES /USE TAX- LIQUOR #1 259575 20141130 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 12,459.00 SALES /USE TAX- LIQUOR #2 259575 20141130 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 22,699.00 SALES /USE TAX- LIQUOR #3 259575 20141130 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 1,655.00 SALES /USE TAX -GOLF 259575 20141130 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 3,893.00 SALES /USE TAX -ARENA 259575 20141130 5200.2330 DUE TO OTHER GOVERNMENT ARENA FUND BALANCE SHEET 1,274.00 SALES /USE TAX -WATER & SWR 259575 20141130 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 4.00- SALES /USE TAX -STORM DRAIN 259575 20141130 5500.2330 DUE TO OTHER GOVERNMENT STORM DRAIN UTIL BALANCE SHEET 69,422.00 4,071,538.85 Grand Total Payment Instrument Totals Checks 1,115, 568.14 EFT Payments 2,948,579.55 A/PACH Payment 7,391.16 Total Payments 4,071,538.85 R55CKS2 L_ _,d100 CITY OF APi ALLEY 12/ 415:03:09 Council Check Summary Page- 1 2/24/2014 - 12/12/2014 Company Amount 01000 GENERAL FUND 66,291.36 02000 INVESTMENT FUND .83 02025 ROAD ESCROW FUND 2,408.79 02070 REFORESTATION FUND 4,409.94 02090 14200 CEDAR AVE -OLD CITY HALL 1,584.12 03205 CLOSED SA BOND ISSUES 61,929.90 03285 REF GO BOND 2008, $2,415,000 495,382.84 03320 GO IMP BOND 2004, $4,325,000 13,929.58 03330 GO IMP BOND 2006, $5,785,000 222,586.12 03340 GO IMP BOND 2007,$3,600,000 269,212.50 03345 GO PARK BOND 2007, $6,400,000 258,962.50 03355 GO PARK BOND 2008, $6,685,000 389,503.75 03360 GO PARK BOND 2011, $3,945,000 65,581.25 03370 EQUIP CERT 2012, $1,305,000 1,097,900.00 04715 2012 IMPROVEMENTS 57,996.42- 04900 PHYSICAL IMPROVEMENTS ESCROW F 4,562.00 04910 FUTURE IMPROVEMENTS FUND 2,417.00 05000 LIQUOR FUND 79,121.42 05100 GOLF FUND 8,405.79 05200 ARENA FUND 6,289.03 05300 WATER & SEWER FUND 704,755.11 05500 STORM DRAINAGE UTILITY FUND 198,313.20 05550 CONSTRUCTION PROJECTS 2,451.57 05600 CEMETERY FUND LEVEL PROGRAM 161.48 07100 INSURANCE TRUST DENTAL FUND 6,443.71 07200 RISK MANAGEMENT /INSURANCE FUND 1,811.31 07400 VERF- POLICE 9,661.06 09000 PAYROLL CLEARING FUND 155,459.11 Report Totals 4,071,538.85