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00*0 ITEM: 4.
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0009
000 PARKS & RECREATION ADVISORY
City Of Apple COMMITTEE MEETING DATE: February 1, 2024
Valley SECTION: Regular
CITY OF APPLE VALLEY
PARKS AND RECREATION
ADVISORY COMMITTEE
February 1, 2024
Minutes of the December 7, 2023, Apple Valley Parks and Recreation Advisory Committee.
PRESENT: Committee Members Dave Freed, Mark Schori, Lisa Hiebert, Matt Hinrichs,
Noel Hammill, and Craig Long; Parks and Recreation Director Eric Carlson; Parks
Superintendent Mike Endres; Recreation Superintendent Nate Rosa; Recreation Facilities
Manager Brian Christianson; Golf Course Manager Jim Zinck; Administrative Coordinator
Kayla Hechsel; and Clubhouse Coordinator Jordan Johnson.
ABSENT: Parks and Recreation Advisory Committee Chair Brent Schulz and Recreation
Facilities Manager Brian Christianson
ITEM 1. Call to Order
Acting Chair Hiebert called the meeting to order at 7:00 p.m. Everyone took part in the
Pledge of Allegiance.
ITEM 2. Approval of Agenda
MOTION: by Hinrichs, seconded by Hammill, approving the Agenda as
presented
VOTE: Yes — 6, No — 0
ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda
No one present to speak.
ITEM 4. Approval of the November 2023 Minutes.
MOTION: by Freed, seconded by Schori, to approve the November 2023
minutes as presented.
VOTE: Yes — 6, No — 0
ITEM 5.A. Agenda Items — Consider Approval of Contracts with JLG Architects, Confluence,
Inc., HGKi, and JQP, Inc., for 2023 Parks Referendum Projects
With the passing of the 2023 Parks Referendum, City staff are seeking approval by the
Committee to enter into agreements with the following consultants: JLG Architects,
CITY OF APPLE VALLEY
PARKS AND RECREATION
ADVISORY COMMITTEE
February 1, 2024
Confluence, Inc., HKGi, and JQP, Inc. Staff plan to enter into agreements with JLG as the
principal architect on the Apple Valley Community Center/Apple Valley Senior Center and
Apple Valley Family Aquatic Center projects; Confluence, Inc., as the landscape architect on
the Redwood Park, Kelley Park, and youth baseball/softball complex at Hayes Park projects;
HKGi to perform a parks amenity study; and JQP, Inc., to assist the City throughout these
projects to ensure that our plans meet and exceed all requirements of the Americans with
Disabilities Act.
After a few clarifying questions from the Committee, Director Carlson emphasized that these
agreements are for various consultants providing professional services on our 2023 Parks
Referendum projects —the agreements are not for any contractors. The bid process and hiring
of contractors will take place at a later time, once more plans have been made.
MOTION: by Hammill, seconded by Long, to approve the agreements as
presented and recommend City Council do the same.
VOTE: Yes — 6, No — 0
ITEM 5.11. Agenda Items — Consider Approval of Right of Entry Agreement with ISD 196 for
Westview Elementary School
Staff are seeking the Committee's approval to enter into a Right of Entry/Waiver of Trespass
Agreement with ISD 196 for Westview Elementary School. Because ISD 196 has agreed to
allow the City to use some of the their land at Westview Elementary for the construction of
the youth baseball/softball complex, this agreement will allow City -appointed personnel to
access school district property to perform necessary survey and geotechnical work in
preparation for the complex's construction.
MOTION: by Freed, seconded by Hammill, to approve the agreement with
ISD 196 as presented and recommend City Council do the same.
VOTE: Yes — 6, No — 0
ITEM 6. Division Updates — Jim Zinck and Jordan Johnson
Golf Course Manager Jim Zinck provided a detailed summary of the completed irrigation
and on -course improvement project and voiced his satisfaction with how smoothly the
project went as well as his excitement for future seasons after these improvements. Golf
Course Manager Zinck expressed his gratitude to Leibold Irrigation, Norby Golf Course
Design, Arnt Construction, and Valleywood staff Jordan Johnson, Ryan Browning, and Tom
Dostal for their diligent work in making this project a huge success.
Clubhouse Coordinator Jordan Johnson highlighted how Valleywood staff provided
communication about the construction project to patrons and managed patron expectations
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CITY OF APPLE VALLEY
PARKS AND RECREATION
ADVISORY COMMITTEE
February 1, 2024
and frustrations. Overall, there were very few unhappy patrons, and everyone is excited for
the improvements that have been made.
Golf Course Manager Zinck and Clubhouse Coordinator Johnson also provided a summary
of the 2023 season, which was very successful and resulted in a net profit. The Committee
expressed their gratitude to the staff for their success and facilitation of the improvement and
irrigation project.
ITEM 7. Committee/Staff Discussion Items
No items were discussed.
ITEM 8. Adjourn
There being no further business, the Parks and Recreation Advisory Committee meeting was
adjourned.
MOTION: by Schori, seconded by Long, to adjourn the meeting at 8:03 p.m.
VOTE: Yes — 6, No — 0
Respectfully Submitted,
Kayla 11 sel, Administrative Coordinator
Approved by the Apple Valley Parks
and Recreation Advisory Committee
on February 1, 2024.
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