HomeMy WebLinkAbout2024/05/23 CITY OF APPLE VALLEY
Dakota County, Minnesota
May 23, 2024
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held May 23, 2024, at 7:00 o'clock p.m.
PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander.
ABSENT: None.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and
Recreation Director Carlson, Police Chief Francis, Assistant City Administrator Grawe, Finance
Director Hedberg, Fire Chief Nelson, and Public Works Director Saam.
Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of
Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Grendahl, seconded by Melander, approving the agenda for tonight's meeting, as
presented. Ayes - 5 -Nays - 0.
AUDIENCE
Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not
on this meeting's agenda. No one requested to speak.
CONSENT AGENDA
Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the
consent agenda. There were no requests.
MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with
no exceptions. Ayes - 5 -Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting
of May 9, 2024, as written. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Grendahl, proclaiming June 28 - July 5, 2024, the "58th
Annual Apple Valley Freedom Days Celebration" and is declared a community
festival. Ayes - 5 -Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 23, 2024
Page 2
MOTION: of Bergman, seconded by Grendahl, authorizing a Helicopter to land at and take off
from Johnny Cake Ridge Park on, July 3, 2024, as described in the Parks and
Recreation Director's memo. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2024-85 approving
feasibility report for Project 2023-108, Apple Valley Additions Neighborhood
Street and Utility Improvements. Ayes- 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving acceptance of privately installed
public improvements for Project 2021-117, Applewood Pointe Utility
Improvements, as described in the City Engineer's memo. Ayes - 5 -Nays -0.
MOTION: of Bergman, seconded by Grendahl, approving acceptance of privately installed
public improvements for projects related to Orchard Place Townhomes (Pulte), as
described in the City Engineer's memo. Ayes - 5 -Nays- 0.
MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2024-86 directing the
City Engineer to prepare plans and specifications for Project 2025-101,2025 Street
and Utility Improvements. Ayes- 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, authorizing Project 2024-137, PFAS
Treatment Feasibility Study, and related engineering services. Ayes- 5 -Nays- 0.
MOTION: of Bergman, seconded by Grendahl, authorizing Project 2024-141, 2024 Cemetery
Garage, and related engineering services. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving procedures for administering
Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police
Garage, change orders, as attached to the Assistant City Administrator's memo.
Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2024-87 awarding
various agreements for Project 2021-154, CMF Improvement&Expansion, and
Project 2021-172, Police Garage, Bid Package 3,to the lowest responsible bidders,
in various amounts. Ayes- 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2024-88 awarding
the agreement for Project 2021-154, CMF Improvement& Expansion, and Project
2021-172, Police Garage, Plumbing Systems- Police Station, Bid Package 2,to RJ
Mechanical, Inc.,the lowest responsible bidder, in the amount of$567,000.00, and
accepting alternates 2 and 6. Ayes - 5 -Nays- 0.
MOTION: of Bergman, seconded by Grendahl, directing staff to work with the City Attorney
for any claim that the City may have against Peterson Sheet Metal, Inc., for
withdrawing their bid on Project 2021-154, CMF Improvement& Expansion, and
CITY OF APPLE VALLEY
Dakota County,Minnesota
May 23, 2024
Page 3
Project 2021-172, Police Garage, Bid Package 2, Plumbing Systems—Police
Station. Ayes- 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the Aquatic Invasive Species Aid
Grant Agreement with Dakota County Environmental Resources for aquatic
invasive species control for Aquatic Plant Surveys on Long Lake and Farquar Lake,
in the amount of$2,675.00, and authorizing the Mayor and City Clerk to sign the
same. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the AIA Agreement for Project
2024-114, Community Center& Senior Center Connection and Renovation, with
Terra General Contractors,LLC, d/b/a Terra Construction, associated with the 2023
Parks Bond Referendum, in the amount of$1,130,895.00, and authorizing the
Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl,approving the AIA Agreement for Project
2024-115, Family Aquatic Center Improvements, with Terra General Contractors,
LLC, d/b/a Terra Construction, associated with the 2023 Parks Bond Referendum,
in the amount of$622,230.00, and authorizing the Mayor and City Clerk to sign the
same. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the AIA Agreement for Project
2024-116, Youth Baseball/Softball Complex Construction, with Terra General
Contractors, LLC, d/b/a Terra Construction, associated with the 2023 Parks Bond
Referendum, in the amount of$363,544.00, and authorizing the Mayor and City
Clerk to sign the same. Ayes - 5 -Nays -0.
MOTION: of Bergman, seconded by Grendahl, approving the professional services agreement
for preconstruction and construction administration services for Project 2024-158,
Cobblestone Lake Trail Reconstruction, with WSB, LLC, associated with the 2023
Parks Bond Referendum, in the amount of$129,642.00, plus reimbursable
expenses, and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -
Nays-0.
MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Project 2021-
154, CMF Improvement& Expansion, and Project 2021-172, Police Garage, 32L—
Landscaping—Police Station, with Hoffman& McNamara Nursery and Landscape,
in the amount of$129,137.00, and authorizing the Mayor and City Clerk to sign the
same. Ayes - 5 -Nays- 0.
MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Project 2021-
154, CMF Improvement& Expansion,and Project 2021-172,Police Garage,32M
—Landscape Irrigation—Police Station, with Hoffinan& McNamara Nursery and
Landscape, in the amount of$71,696.00, and authorizing the Mayor and City Clerk
to sign the same. Ayes - 5 -Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 23, 2024
Page 4
MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Police
Operations Building—Video Conferencing/Display Monitors/Audio/Data
Networking & Cabling with Advanced Systems Integration, LLC, in the amount of
$350,250.91, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5
-Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Special
Inspections and Testing Service for City of Apple Valley Central Maintenance
Facility (CMF) & Police Department(Police Building Only) with Braun Intertec
Corporation, in the estimated amount of$44,643.00, and authorizing the Mayor and
City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Project 2023-
184, Well 17 Maintenance, with Keys Well Drilling Company, in the amount of
$126,100.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5
-Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving Change Order No. 3 to the
agreement with Pro-Tec Design, Inc., for FS2 - Card Readers and Cameras, in the
amount of an additional $804.94. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving Change Order No. 20 for Apple
Valley Fire Station #2 and Improvements to #1 & #3, with various contractors for
various amounts. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, accepting Project 2021-118, Applewood
Pointe Roadway Improvements, as complete and authorizing final payment on the
agreement with M.M. Miller Brothers Excavating, Inc., in the amount of
$18,095.27. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the Memorandum of Agreement
with AFSCME Local No. 479 regarding modified work schedule rest and meal
breaks, as attached to the Human Resources Manager's memo, and authorizing the
Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Grendahl, approving the personnel actions as listed in the
Personnel Report dated May 23, 2024. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers
dated May 1, 2024, in the amount of$848,849.26; and May 8, 2024, in the amount
of$1,258,593.94. Ayes - 5 -Nays - 0.
END OF CONSENT AGENDA
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 23, 2024
Page 5
POPPY DAY PROCLAMATION
Ms. Gina Dierfeldt, 1 st Vice President of the Apple Valley American Legion Auxiliary, Unit
1776, was present and read the proclamation, proclaiming May 24, 2024, as "Poppy Day" and
May 2024 as "Poppy Month".
MOTION: of Grendahl, seconded by Goodwin, proclaiming May 24, 2024, as "Poppy Day"
and May 2024 as "Poppy Month"and asking citizens to pay tribute to those who
have died in war in the name of freedom. Ayes - 5 -Nays - 0.
MEMORIAL DAY PROCLAMATION
Mr. Bernie Baumann, Post Commander of the Apple Valley American Legion, Post 1776,
introduced this item. He read the proclamation proclaiming May 27, 2024, "Memorial Day" and
invited everyone to the Memorial Day ceremonies at 11:00 a.m. at the Apple Valley American
Legion Memorial located behind the American Legion Post on Granada Avenue.
MOTION: of Goodwin, seconded by Grendahl, acknowledging the Federal Proclamation of
May 27, 2024, as "Memorial Day" and asking citizens to remember those who
were casualties and injured in the various wars and police actions of the United
States. Ayes - 5 -Nays - 0.
COMMUNICATIONS
Police Chief Francis invited the public to the Watchdog Walkers event on June 4, 2024, from 6:00
p.m. to 7:30 p.m. at Kelley Park.
Mr. Lawell announced the City's on-line auction of unclaimed personal property and surplus City
property will run from May 24, 2024, through June 4, 2024. Details regarding the auction can be
found on the City's website. Next, he invited residents to take the Water Wise Challenge. This
challenge is a friendly competition between Dakota County cities to better understand and
conserve water resources. Additional details can be found on the City's website.
Councilmember Grendahl inquired about the middle housing bills. Mr. Lawell responded that
none of the housing issues the Council previously discussed prevailed in the last bill.
CALENDAR OF UPCOMING EVENTS
MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as
included in the Deputy City Clerk's memo, and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 23, 2024
Page 6
The meeting was adjourned at 7:15 o'clock p.m.
Respectfully Submitted,
P a,ca20� 7
Pamela J. Gakotetid, City Clerk
Approved by the Apple Valley City Council L64�4Aq&�
on &/l3/2. 4 Clint Hooppaw, Mayor