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HomeMy WebLinkAbout07/24/1986CITY OF APPLE VALLEY Dakota County, Minnesota July 24, 1986 - Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held-July 24th, 1986, at 8:00 o'clock p.m. at City Hall. PRESENT: Mayor Branning; Councilmembers Goodwin, Holton, Humphrey (attended at 8:23 p.m.) and Savanick; City Administrator Asteson and City Clerk Mueller. ABSENT: None. Mayor Branning called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION: of Holton, seconded by Goodwin, approving the agenda for tonight's meeting as amended. Ayes - 4 - Nays - 0. APPROVE AGENDA CONSENT AGENDA CHANGE ORDER 1 PROJ. 85-213 CHANGE ORDER 1 PROJ. 86-246 RES. 1986-142 PLAT WAIVER NW 1/4 SEC. 36 CHANGE ORDER 1 CENTRAL MANTC. FACILITY RES. 1986-143 STOP SIGN VALLEY WAY VILL. BOND REDUCTIONS & PRELIMINARY PLAT EXTENSION MOTION: of Holton, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 4 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Holton, seconded by Goodwin, approving Change Order No. 1 to the contract with Arcon Construction, for Project 85-213, Cedar Knolls Pond Outlet, in the amount of an additional $10,849.48. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving Change Order No. 1 to the contract with Gartzke Construction for Project 86-246, Castlewood Estates Improvements, in the amount of an additional $14,341.00. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 142 granting a waiver of platting for property in part of the Northwest Quarter of Section 36 subject to restrictions on issuance of a building permit as recommended by the Planning Commission. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving Change Order No. 1 to the contract with Shaw-Lundquist Associates for the Central Maintenance Facility in the amount of a $17,081.00 deduction. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 143 authorizing installation of a stop sign on 146th Street, westbound, at its intersection with Galaxie Avenue. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, authorizing reduction in financial guarantees for Valley Way Village 2nd from $56,770 to $44,000 and for Valley Way Village 3rd from $9,100 to $1,875 and extending the preliminary plat approval for the remaining Valley Way Village project area until August 9, 1987. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota July 24, 1986 Page 2 MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 155 approving special assessment divisions numbered: 16564, Pennock Shores; 16565, Valley Way Village 3rd; 16566/16592, Saddle Ridge; 16575, Delegard Addition; and 16587, Valley Way Village 3rd - Condo Plat. Ayes ~ 4 - Nays - 0. RES. 1986-155 SPECIAL ASSESS- MENT DIVISIONS PROCLAIM "NATIONAL NIGHT OUT" RES. 1986-144 SELL COMPUTER & PRINTER HIRE PARTTIME EMPLOYEE JULY 10, 1986 MINUTES JULY 14, 1986 MINUTES AUDIENCE DISCN. MOTION: of Holton, seconded by Goodwin, proclaiming August 12, 1986, as "National Night Out" in Apple Valley and supporting and participating with the National Town Watch Association in this crime prevention project. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 144 authorizing the sale of a Direct 1025 Computer and NEC Printer to the City of Robbinsdale for $1,000.00. Ayes - 4 - Nays - O. MOTION: of Holton, seconded by Goodwin, approving hiring the parttime employee as listed in the City Administrator's memo dated July 21, 1986. Ayes - 4 - Nays - O. END OF CONSENT AGENDA MOTION: of Goodwin, seconded by Holton, approving the minutes of the regular meeting of July 10th, 1986, as written. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving the minutes of the special meeting of July 14th, 1986, as written. Ayes - 3 - Nays - 0 (Branning Abstained). Mayor Branning asked if anyone was present at this time to address the Council on any item not on this meeting's agenda. There was no one present to speak. Mayor Branning called the public hearing to order at 8:08 p.m. on PUBLIC HEARING Project 86-247, Timberwick 8th Addition Improvements, and noted re- TIMBERWICK 8TH ceipt of the affidavit of publication of the hearing notice. Keith PROJ. 86-247 Gordon reviewed the preliminary engineering report for the improvements to serve the five-lot residential subdivision. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:10 p.m. MOTION: of Goodwin, seconded by Holton, adopting Resolution No. 1986- 145 ordering installation of Project. 86-247, Timberwick 8th Addition Improvements. Ayes - 4 - Nays ~ O. RES~ 1986-145 ORDER PROJECT 86-247 RES. 1986-146 PLANS & SPECS. PROJ. 86-247 MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 146 directing the Engineer to prepare plans and specifica- tions for Project 86~247. Ayes - 4 - O. CITY OF APPLE VALLEY. Dakota'County, Minnesota July 24, 1986 Page 3 Mayor Branning called the public hearing to order at 8:11 p.m. on PUBLIC HEARING Project 86-256~ Scottsbriar 2nd Addition Improvements, and noted re- SCOTTSBRIAR 2ND ceipt of the affidavit of publication of the hearing notice. Keith PROJ. 86-256 Gordon reviewed the preliminary engineering report for the improvements which will complete the Scottsbriar development. It includes a pathway along the east side of Johnny Cake Ridge Road abutting the subdivision. Councilmember Holton questioned street connections to the south. Mr. Gordon said that property is zoned Industrial so only one connection is provided to limit traffic. Councilmember Savanick questioned pathway links to the north. Jon Gurban said pathway will be continued along the east side of Johnny Cake and the south side of 140th Street with the development of the Eastview Athletic Complex. The Mayor asked for other comments from the Council and the audience. There were none and the hearing was declared closed at 8:15 p.m. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 147 ordering installation of Project 86-256, Scottsbriar 2nd Addition Improvements. Ayes - 4 - Nays - 0. RES. 1986-147 ORDER PROJECT 86-256 RES. 1986-148 PLANS & SPECS. PROJ. 86-256 RES. 1986-149 FINAL PLAT SCOTTSBRIAR 2ND MOTION: Of Goodwin, seconded by Holton, adopting Resolution No. 1986- 148 directing the Engineer to prepare plans and specifica- tions for Project 86-256. Ayes - 4 - Nays - 0. Consideration of Briar Oaks final plat was removed from the agenda. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 149 approving the final plat and development for Scottsbriar 2nd Addition and authorizing the Mayor and Clerk to sign the same. Ayes - 4 - Nays - 0. John Gretz reviewed the Planning Commission report on Apple Valley COMMONS II Commons, Phase II, development. John Natwick, Jr., the architect was DEVELOPMENT present and said they would be willing to work with the City of the location of Garrett Avenue. If the street is extended, the parking lot could be relocated if necessary. Councilmember Savanick asked if there is a plan for sidewalks in the area? Mr. Gretz said a pedestrian circulation plan for the City was adopted by the Council, which included this area, but np funding mechanism was provided. He would like to include funding projections in the capital improvements program. (Councilmember Humphrey attended at this time.) Councilmember Savanick said she believes it is a mistake not to include sidewalks along 147th Street now even though internal sidewalks are provided in the development. Mr. Gretz said one concern about installing sidewalks with each phase of development is that it does not provide continuity. It would be better to install all of the sidewalk connection at one time. MOTION: of Goodwin, seconded by Humphrey, approving the preliminary plat of Apple Valley Commons 2nd Addition and authorizing issuance of the building permit for an office building, subject to review of the landscape plan prior to construction and filing the final plat prior to occupancy, as recommended by the Planning Commission. Ayes - 5 - Nays ~ 0. AV COMMONS 2ND PRELIM. PLAT & BLDG. PERMIT CITY OF APPLE VALLEY Dakota County, Minnesota July 24, 1986 Page 4 MOTION: of Holton, seconded by Humphrey, adopting Resolution No. 1986~150 approving a temporary waiver of platting for the proposed Apple Valley Commons 2nd Addition to allow transfer of property on a metes and bounds basis prior to platting. Ayes - 5 - Nays - 0. RES. 1986-150 AV COMMONS 2ND PLAT WAIVER SETBACK VARIANCE LOT 1, BLK 1, AV IND. PARK 2ND REPLAT MOTION: of Holton, seconded by Goodwin, granting a setback variance on Lot 1, Block 1, Apple Valley Industrial Park 2nd Addition Replat, to allow construction of a building for a motor vehicle repair facility to within 25 feet of the west lot line and on a utility easement as recommended by the Planning Commission. Councilmember Humphrey said he does not see a hardship involved necessitating the variance. The building is larger than the lot allows and would appear to be the wrong use for it. This area was recently replatted to create smaller lots and now a variance is being requested. Mayor Branning said he is concerned about setting a precedent by granting such a variance. MOTION: of Humphrey, seconded by Holton, tabling consideration of the variance until August 14, 1986, and directing Staff to pre- pare a finding of fact for denial. Ayes - 4 - Nays - 1 (Goodwin). TABLE VARIANCE The Council received the Planning Commission report on the proposed AV BUSINESS CTR Apple Valley Business Center, located east of Galaxie Avenue at 146th OFFICE/WAREHOUSE Street. Mr. Asleson said the area involved in this development re- DEVELOPMENT lates to storm sewer easements which the City is in the process of negotiating. It is expected this matter will be finalized soon and no action should be taken on the development until that time. The Council has a special meeting set for July 30, 1986, and action could be taken then provided the proposal is acceptable. MOTION: of Goodwin, seconded by Holton, to hold discussion on the Apple Valley Business Center development proposal at this time and continue any action until July 30, 1986. Ayes - 5 ~ Nays - O. DISCUSS AV BUSINESS CENTER Ralph Linvill, Paul Grosz and Gary Adkins, the developers, were present. Bill Price, surveyor, reviewed the preliminary plat. It will include replatting some of the Apple Valley Industrial Park area along with unplatted property north and west of the City's ponding area Councilmember Savanick asked the location of the pipeline easement? Mr. Price said it was relocated along the 146th Street alignment several years ago. Councilmember Holton questioned access to the pond and whether there should be a provision for 147th Street to continue east, across Galaxie Avenue. Mr. Gretz said easements will be provided to the pond; however, because of its location, there would not be room for 147th Street south of the pond. The intent would be for 146th Street to continue east and end 147th as a "T" at Galaxie. Councilmember Holton asked if 147th could be relocated farther south on the west side of Galaxie to make a connection? Mayor Branning asked Staff to prepare a report on alternatives for Galaxie Avenue crossings in the area for the July 30th meeting CITY OF APPLE VALLEY DAkota County, Minnesota July 24, 1986 _ Page 5 Dennis Griswold, of Griswold Architects, reviewed the site plan for the first building on the southeast corner of 146th and Galaxie. It will be 35,840 square feet with one driveway access on Galaxie Avenue and two accesses on 146th Street. Bob Vanney, the building architect, reviewed the plans and described the entry areas of the building. It will have an office look on the street sides with warehouse area at the rear. Mayor Branning asked why concrete block is being used instead of brick? Mr. Vanney said several types of block are being combined and believe it will have an attractive ap- pearance. He showed photos of examples where it has been used on other buildings. Rick Kelley said the City requires a 64-foot depth for front parking dimensions which can be reduced to 61 feet with vehicle overhang allowances. A 58-foot depth is being requested; however, the Planning Commission recommends the 61-foot depth. A decision on this dimension is requested so plans can proceed. Mr. Price said many other develop- ments have been done with a 58-foot depth and have not had problems. It would allow for more green space along the boulevard. Mr. Gretz said eight feet of boulevard is allowed for snow storage in that area now and additional boulevard area is not required. The Council discussed the parking dimension and the majority agreed a 58-foot depth would be acceptable. The Mayor noted that if this is determined to be unacceptable in the future, the parking area could be expanded. Action on this development will be considered July 30, 1986. Mr. Asleson said a presentation of the Hayes Park Building plans will HAYES PARK be given tonight. Because of the layout of the building proposal, a COMMUNITY BLDG. land swap with the School District is required. The School Board will PLAN REVIEW be addressing this at its meeting July 28, 1986, and requested no action until then. The Council could take action to approve the plans at its meeting on July 30, 1986. Mr. Sheldon reviewed the site plan with the Council which showed the property in question. The School boundary would be moved east in one area and would result in a land trade of equal square footage. Mr. Gurban reviewed the conceptual design for the building as contained in the park bond brochure and said the actual design is very similar except for enlargement of the facility including the gymnasium and warming house area. In preparing the plans, they have found that the existing building will have to be removed instead of renovated. There does not appear to be any cost saving in renovation. Wayne Hilbert, architect, reviewed a floor plan of the building with the Council and described the various areas and proposed uses. Councilmember Savanick asked the cost to remove the old building and the cost estimate of the entire proposal? Mr. Hilbert said the demolition cost is approximately $25,000 and the total cost estimate is $2,000,000. Mayor Branning asked what cost estimate was used in the bond issue? Mr. Gurban said $1,800,000. Mayor Branning expressed concern about services proposed to be provided in the facility including a tot room. He questioned whether services are being proposed to provide for anything that can possibly be done rather than determining what the City can reasonably accommodate. Mr. Gurban said in meeting with community groups, a desire for a child care area was expressed by adults using recreational facilities whether a tiny tot program is operated or not. CITY OF APPLE VALLEY Dakota County, Minnesota July 24,1986 Page 6 Councilmember Holton questioned the effectiveness of removing the existing building and asked if it could remain with a new facility connected to it? Mr. Natwick, architect, said the intent was to create a controlled access to the entire facility through one area. Mayor Branning said there is still a need for meeting room space in the City and the existing building could serve that need. A new building could be constructed on the site and connected by a corridor to the existing building. He also stated the contin- gency funds should not be added into the initial design estimate, but reserved for unexpected expenses. Mr. Gurban said alternates are provided in the specifications and they believe the base bid will be within the projected bond issue amount. Councilmember Holton asked about the design and materials proposed in the building. Mr. Hilbert reviewed the plan including fiberglass skylights and break-off block exterior. Councilmember Savanick expressed concern that not enough multi-purpose room space is being provided for all the community groups to use and believes it is a mistake to dedi- cate rooms to certain groups. Mr. Gurban reviewed the proposed rooms available and said the multi-purpose room and all-purpose room will have dividers to create more space. Renovation of the Redwood Building will also provide additional rooms. Mayor Branning questioned control of access to the facility through the lobby and whether adequate control would be maintained. The Council also discussed the size of the kitchen being proposed and whether it would be large enough. Mr. Gurban said they have found that caterers do not require a lot of space and groups preparing their own food would probably not use this building, but use Redwood instead. The Mayor asked that for the July 30th meeting a breakdown of the alternates to be bid be prepared and a comparison of costs estimated in the bond issue versus this plan be shown. He said he is also concerned about how parking for the facility will be accom- modated. Mr. Natwick said he could provide some site work studies showing how fields would be affected if the building were moved from the suggested location. Mr. Sheldon said the School District wants to know precisely how fields and the playground will be affected before approving the land trade. The Councilmembers discussed their preferences for retaining the existing building or removing it and did not reach agreement. Councilmember Savanick asked if bonds used to finance the old building have been repaid? Mr. Asleson said the first bonds from that issue mature in 1990. Councilmember Savanick also asked for information on utility costs for the existing building and whether the new facility could be put at some other site and Hayes kept as it is. Plans will be considered further July 30th. MOTION: of Hoiton, seconded by Branning, prohibiting parking on the NEWELL DRIVE park side of Newell Drive, between Whitney Drive and Newell PARKING Circle, from 5:00 p.m. to 8:30 p.m. Monday through Thursday and from 8:00 a.m. to Noon Saturday, as recommended by the Police Chief in his memo dated July 17, 1986. Councilmember Humphrey said he would like to address the whole problem of vehicles parking near park areas to get an overall plan and be consistent. Mayor Branning asked if a temporary parking lot could be made in Newell Park? Mr. Gurban said at one time a cost estimate of constructing a parking lot on part of the gasline easement was prepared and he would like to review this information before action is taken. CITY OF APPLE-VALLEY Dakota County Minnesota July 24, 1986 Page 7 MOTION: of Holton, seconded by Branning tabling consideration of the Newell Drive parking prohibition until August 14, 1986. Ayes - 5 - Nays - 0. TABLE MOTION COUNTY PATHWAY CONSTRUCTION AGREEMENT MOTION: of Holton, seconded by Goodwin, approving an Agreement with Dakota County for Separated Bike Trail Construction with the County paying all costs for pathway on the north side of 140th Street, between Galaxie and Pilot Knob, and on the south side of 140th Street, from Pilot Knob to 2,000 feet east; and the City paying construction costs and the County paying engineering costs for pathway on the east side of Galaxie, between 140th and Fordham, and on the south side of 140th Street, from Pilot Knob to 1,000 feet west, and auth~ orizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 151 accepting the designation of County State Aid Highway by Dakota County on County Road 38 as described in County Board Resolution No. 84-505. Ayes - 5 - Nays - 0. RES. 1986-151 C.R. 38 STATE AID DESIGNATION COUNTY HRA 462C COMPLIANCE AGREEMENT RES. 1986-152 SET HEARING PROJ. 86-156 RES. 1986-153 PLANS & SPECS. PROJ. 86-156 RES. 1986-154 AWARD CONTRACT PROJ. 86-239 MOTION: of Humphrey, seconded by Goodwin, approving a Multifamily Rental:Housing Services Agreement with the Dakota County HRA related to monitoring compliance with 462C bond financing re- gulations and authorizing execution of the same. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 152 receiving the preliminary engineering report on Project 86-156, Morningview Streets, and setting a public hearing on it at 8:00 p.m. on August 14, 1986. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1986- 153 directing the Engineer to prepare plans and specifica- tions for Project 86-156. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. 1986-154 awarding the contract for Project 86-239, Nordic Woods-9th and 11th Additions Improvements, to Burschville Construction, the low bidder, in the amount of $295,786.25. Ayes - 5 - Nays - 0. The Council reviewed the Police Chief's memo dated July 16, 1986, requesting authorization for "developmental feedback" conferences by Public Management Consultants with each of the unsuccessful candidates in the sergeant promotion process. The Council discussed the necessity of providing such a service, but generally concurred. MOTION: of Humphrey, seconded by Savanick amending the contract with Public Management Consultants to provide "developmental feed- back" conferences with each of the unsuccessful candidates in PUBLIC MGMT. AGREEMENT AMENDMENT CITY OF APPLE VALLEY Dakota County, Minnesota July 24, 1986 Page 8 the sergeant promotion process at an additional cost not to exceed $1,000 for a revised contract amount of $5,500 as recommended by the Police Chief. Ayes - § - Nays - O. MOTION: of Holton, seconded by Savanick, accepting the resignations of Lars Hallberg and Paul Jasmin from the Cable TV Committee and proceeding with recruitment of candidates for appointment to fill the vacancies. Ayes - 5 - Nays - 0. CABLE TV COM. RESIGNATIONS Mr. Asleson noted the Council will receive a presentation related to a "storefront youth program" at its August 14, 1986, meeting. MOTION: of Savanick, soconded by Holton, to pay the claims and bills, checks numbered 49597 through 49682 and 49691 through 49829, in the total amount of $2,417,866.89. Ayes - 5 - Nays - O. CLAIMS & BILLS MOTION: of Savanick, seconded by Humphrey, to adjourn. Ayes - 5 ~ Nays - O. The meeting was adjourned at 11:43 o~clock p.m.