HomeMy WebLinkAbout09/14/2017 Meeting
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I T E M: 2.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:I nf ormal Agenda I tem
Description:
Discuss Disposition of C ity-Owned L and L ocated in L akeville (15 min.)
S taff Contact:
Tom L awell, City Administrator
D epartment / D ivision:
A dministration Department
AC T I O N RE Q UE S T E D:
No formal action is requested at this time. T he purpose of the agenda item is to provide the
City Council with background information on this subject and to gauge the C ouncil's interest
in possibly selling this parcel of land.
S UM M ARY:
T he C ity of Apple Valley owns approximately 20 acres of land within the C ity of Lakeville
located along the east side of Pilot Knob Road between 173rd and 180th Streets. T his site
was formerly used as a wastewater treatment facility in the 1960’s. Subsequent to that the
land has been used as a yard waste compost site and also for crop farming. C urrently the
site is vacant and unused.
Residential development is currently underway to the south of this parcel. Plans for
additional residential development immediately west of our parcel are also progressing. T he
City has been approached by a developer possibly interested in purchasing all or a portion of
our parcel. T he intent of this informal agenda item is to provide background information and
to gauge the C ouncil’s interest in possibly selling this parcel of land.
B AC K G RO UND :
Should the C ouncil be interested in pursuing a potential sale of all or a portion of the
property, staff would work with the interested developer on details related to sales price,
wetland determination, environmental evaluation, easements and other details that may arise
in considering the transaction. It is worth noting that the site is impacted by the planned
extension of 179th Street and by adjacent wetlands, so only a portion of the site will actually
be available for residential construction. In addition, it is likely that easements in favor of
the Metropolitan C ouncil Environmental Services Division (formerly Metropolitan Waste
Control C ommission) also exist on the property and will need to be considered in planning
for the possible sale and development of the property.
B UD G E T I M PAC T:
Budget impacts will be minor at this stage of the evaluation process. T he C ity would
cooperate with the interested developer in having a wetland delineation conducted on the
site. Some legal costs will also likely be incurred. Should the property sale ultimately be
completed, the C ity would then realize revenue from the sale.
AT TAC HM E NT S:
Map
Presentation
City of Apple Valley Site in Lakeville
Approximately
20.39 Acres
Disposition of Apple Valley
Land Located in Lakeville
September 14, 2017
Apple Valley
AV Site
Lakeville
Apple Valley
AV Site1.7 Miles
Background
•Property was formerly the site of the Lebanon
Township Treatment Works –Constructed 1965
•Facility acquired by the Metropolitan Sewer
Board in early 1970’s
•Facility was demolished in 1980
•Property conveyed to the City of Apple Valley by
Quit Claim Deed (with easements) in 1989
•Site later used as a yard waste composting facility
and crop farming
City of Apple Valley Site in Lakeville
Approximately
20.39 Acres
Has the Time Come for Development?
Residential Development Underway to the South
Residential Development Underway to the South
Pheasant Run of Lakeville by KJ Walk, Inc.
Residential Development Anticipated to the West
Residential Development Anticipated to the West
Smith Property Subject
Under Purchase Agreement
with KJ Walk, Inc.
Apple Valley Owned Land
KJ Walk, Inc. Has
Now Inquired
About the City
Property
Offered to Purchase Driveway Strip Only
Driveway 33’ Wide
Preliminary Concept Development Plan Provided by KJ Walk
Has the Time Come for Development?
•City has held the land for many years waiting for
development activity to arrive in the area
•Development has now arrived
•Options to consider:
–City can continue to hold the property
–City can sell some of the property
–City can sell all of the property
If Property Is To Be Sold
•Issues to be addressed include:
–Determination of Sales Price
–Wetland Delineation
–Environmental Evaluation
–Location of Easements
–Others?
•Seeking Council direction on next steps
Discussion
I T E M: 3.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:I nf ormal Agenda I tem
Description:
Discuss Fire S tation Monument S ignage (15 min.)
S taff Contact:
Nealon P. T hompson, F ire Chief
D epartment / D ivision:
F ire Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
Discuss with C ity C ouncil Fire Station monument signage options.
B AC K G RO UND :
In the mid to late 1990s, the three Fire Stations were outfitted with lighted monument signage
to identify each facility and provide a sense of pride in the community.
T he fixtures are now twenty plus years old and showing their age. T he signs have multiple
components that are corroding, are old electrical technology, and nearing their end of
life. Repair and upkeep is also becoming problematic. Also, the "white" color of the plastic
signs has yellowed, reducing their visual appeal.
Approved in the 2017 Fire Department operational budget are funds to replace these
monument sigs.
T he Fire D epartment would like the opportunity to share and receive comment from the C ity
Council on proposed options.
B UD G E T I M PAC T:
Replacement of Fire Station monument signage was approved in the 2017 operating budget,
$25,459.00.
AT TAC HM E NT S:
Presentation
Fire Department
Monument Signage
Existing Signage
Existing Signage
▪Installed in the late 1990’s
✓Fluorescent bulbs
✓Corrosion setting in
✓Plastic becoming brittle and yellowing
Proposed New Signage
▪Funds approved in the 2017 ($41,804)
▪Digital Messaging
▪Replace banners
▪Community Messages
▪Fire Safety Messages
Proposed New Signage
I T E M: 4.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:I nf ormal Agenda I tem
Description:
Review P roposed Personnel Policies Manual (25 min.)
S taff Contact:
Melissa Haas, Human Resources Manager
D epartment / D ivision:
Human Resources D ivision
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
Overview of revised personnel polices manual which staff will ask C ity C ouncil to adopt at
a future meeting, in conjunction with striking of the existing personnel ordinance.
B AC K G RO UND :
As discussed at the informal City C ouncil meeting on May 11th, staff has been reviewing and
updating the C ity's personnel policies. T he personnel policies establish employment rules
and expectations for employees, except where a provision of a collective bargaining
agreement prevails. Personnel policies are currently compiled primarily in section 34 of the
City C ode, known as the Personnel Ordinance, although some policies have also been
approved separately.
Staff researched best practices, surveyed peer cities, and consulted with the C ity Attorney in
contemplation of the project. T he City A ttorney recommended that the City Council strike
the Personnel Ordinance and adopt an administrative personnel policy manual. With this
model, the C ity C ouncil authorizes the C ity Administrator or designee to administer the
policies and present periodic updates to the C ity C ouncil for review and approval. T he C ity
Council would reserve the right to unilaterally modify policies, and the Council's authority
with respect to personnel matters would not be removed or diminished.
T he project has included review by employment law attorneys, and most recently, the C ity's
leadership team staff met multiple times to review, discuss, and refine the policies.
Attached is a draft of the proposed personnel policy manual and a summary noting
substantive changes from the existing ordinance. A number of the policies reflect statutory
obligations, which the C ity would meet even in the absence of a policy; however, including
the policy helps inform employees of their rights and expectations.
Next steps will include addressing C ity C ouncil comments regarding the personnel policy
manual and providing notice of the policies to the representatives of collectively bargained
employee groups. At a future meeting, staff will come back to the C ity C ouncil to request
approval of the personnel policy manual and striking of section 34 of the C ity C ode, known
as the Personnel Ordinance. T hereafter, the new personnel policies manual will be distributed
to employees, and training sessions will be planned. Policies will be reviewed on an ongoing
basis. As policies need updating, they will be brought to the City C ouncil for approval.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Exhibit
Policy
Presentation
City of Apple ValleyProposed Personnel Policy ManualFull‐TimeRegular EmpsPart‐TimeRegular EmpsCasual (Seasonal, Temp, Variable)Elected OfficialsFirefightersVolunteersContractorsApplicantsSection Policy Substantive Changes from Personnel Ordinance Policy Applies To11.1Personnel Policy Manual New. Incorporates "Purpose" and "Definitions" sections from ordinance.NOTE: Elected officials generally considered employees.22.1Recruitment and Selection Expands criteria for nepotism review. Clarifies existing procedures. Adds Equal Employment Opportunity (EEO) statement.XX X2.2Background Checks Updated and reflects current practice.XX X XXXX2.3Probationary Period Clarifies no probation for casual employees (at‐will employment). Clarifies that time in casual, volunteer, or interim positions does not count toward probation.XX X2.4TransferXX X2.5ReassignmentXX X2.6Resignation Clarifies that employee cannot use paid time off (PTO) to extend employment beyond last day worked. Requires 30 days notice for department heads.XX X2.7Lay offReduces notice time from 60 days to 30 days. Removes right to recall.XX X33.1Hours of Work and Overtime Removes compensatory time accrual for certain exempt employees. Clarifies deductions and PTO use expectations for exempt employees. Addresses hours limits for other than part‐time and casual employees (to avoid "full‐time" classification under the ACA.) Limits annual comp time accrual to 160 hours.XX X3.2Flexible Work Arrangements. New. Reflects current practice.X3.3Time Reporting New. Reflects current practice.XX X3.4Compensation New. Complies with statute.XX X3.5Payroll Direct Deposit New. Reflects current practice.XX XX3.6Tip Income Incorporates existing policy into manual.Non‐Exempt in Food & Bev at Valleywood3.7Personnel Data Practices New. Reflects current practice and statute.X X X XXXXX3.8Group Insurance BenefitsXX3.9Public Employees Retirement Association New. Reflects current practice.XX XX3.10Injured on DutyX X X XXX3.11Temporary Modified Duty Duration and extensions increased from 30 to 90 days to reflect actual practice.XXHIRING AND SEPARATIONGENERAL INFORMATIONEMPLOYMENT PRACTICESHuman Resources, 2017‐09‐05Page 1 of 4
City of Apple ValleyProposed Personnel Policy ManualFull‐TimeRegular EmpsPart‐TimeRegular EmpsCasual (Seasonal, Temp, Variable)Elected OfficialsFirefightersVolunteersContractorsApplicantsSection Policy Substantive Changes from Personnel Ordinance Policy Applies To3.12Employee Recognition New. Reflects current practice.XX X3.13Performance Reviews New. Reflects existing practice. XX X3.14Employment Complaint Resolution Updated. City Administrator's decision final.XX X3.15Discipline Clarifies casual employees at‐will employment status.XX X3.16Reasonable Unpaid Work Time for Nursing Mothers New. Complies with statute.XX XXX3.17Reasonable Accommodations...Pregnancy New. Complies with statute.XX XXX3.18Pre‐Retirement Employment Transition New. Allows eligible retiring full‐time employee to work part‐time and keep group insurance with pro‐rated contribution for limited period.XNATuition Reimbursement Section eliminated. Program has not been funded since 2009.44.1Employee Conduct New. Some sections incorporated from Personnel Ordinance.X X X XXX4.2Discrimination and Harassment Updated. Provides for City Attorney review. Adds 2 business days reporting requirement for supervisors.X X X XXX4.3Respectful Workplace New.X X X XXX4.4Investigations New.X X X XXX55.1Leaves of Absence New. Reflects current practice.XX XX5.2Annual Leave Addition of ability to cash out 16 hours cash once annually (matches unions). Clarifies subject to discipline if unplanned leave suggests abuse. Eliminates obsolete reference to liquidation of leave for post‐employment medical. Short term disability section removed to separate policy.XX5.3Short Term Disability Moved from Annual Leave. Reflects current practice.X5.4Holidays Adds 1 floating holiday (matches unions). Adds holiday bank option for certain employees in retail/hospitality settings.XX5.5Liquor Operations Holidays Incorporates existing policy into manual.Employees assigned to Liquor Operations5.6Bereavement Leave Clarifies that leave intended to be taken within 30 days after death in immediate family. Actual amount of approved leave based on circumstance.X5.7Family and Medical Leave Updated to comply with statute.XX XXX5.8Pregnancy and Parenting Leave Updated to comply with statute.XX XXXCONDUCTLEAVES OF ABSENCEHuman Resources, 2017‐09‐05Page 2 of 4
City of Apple ValleyProposed Personnel Policy ManualFull‐TimeRegular EmpsPart‐TimeRegular EmpsCasual (Seasonal, Temp, Variable)Elected OfficialsFirefightersVolunteersContractorsApplicantsSection Policy Substantive Changes from Personnel Ordinance Policy Applies To5.9Medical Leave Updated.XX5.10Bone Marrow Donation Leave New. Complies with statute.XX XXX5.11Organ Donation Leave New. Complies with statute.XX XXX5.12School Conference and Activities Leave New. Complies with statute.XX XXX5.13Voting Leave New. Complies with statute.XX XXX5.14Election Judge Service Leave New. Complies with statute.XX XXX5.15Court Appearances New. Reflects existing practice. XX XX5.16Jury Duty LeaveXX XXX5.17Military Leave New. Complies with statute.XX XXX5.18Military Service Member Family Leave New. Complies with statute.XX XXX5.19Victim or Witness Leave New. Complies with statute.XX XXX5.20Discretionary Leave of Absence Without PayX5.21Administrative Leave New. Reflects existing practice. XX X X5.22Medical Certification of Absence for Illness/Injury New. Reflects existing practice. XX X X5.23Public Office Meeting LeaveNew. Complies with statute.XX XXX5.24LOA: Legislator or FT Elected to City/County Office New. Complies with statute.XX XXXNAVacation and Sick Leave Sections eliminated.66.1AWAIR Policy Incorporates existing policy into manual.X X X XXXX6.2Workplace Violence Prevention Revised to allow properly cased and secured permitted firearm in personal vehicle out of view while conducting City business.X X X XXX6.3City Driving New. Requires reporting of driver's license status changes. Allows check of driver's license status for positions driving for City business.X X X XXX6.4Use of Cell Phones/Devices…Casual Employees Incorporates existing policy into manual.X6.5Drug Free Workplace Incorporates existing policy into manual.X X X XXXXX6.6Police Applicant Drug Testing Policy Limited to applicants (employees covered in union labor agreements).Applicants for sworn law enforcementX6.7DOT Drug and Alcohol Testing PolicyDOT DriversWORKPLACE SAFETY AND HEALTHHuman Resources, 2017‐09‐05Page 3 of 4
City of Apple ValleyProposed Personnel Policy ManualFull‐TimeRegular EmpsPart‐TimeRegular EmpsCasual (Seasonal, Temp, Variable)Elected OfficialsFirefightersVolunteersContractorsApplicantsSection Policy Substantive Changes from Personnel Ordinance Policy Applies To6.8Tobacco Use Updated. Removes exemption for maintenance vehicles. Prohibits tobacco use while conducting City business or in personal vehicle while transporting another person on City business. Permits tobacco use during breaks in designated areas away from public view.X X X XXXXX6.9LIFE Rewards Incorporates existing policy into manual.X6.10Apple Core Training (ACT) Center Incorporates existing policy into manual.XX X77.1Media Requests New.X X X XXXX7.2Personal Communications and Use of Social Media New. X X X XXXX7.3Use of City Social Media Assets New.X X X XXXX7.4Information Technology Incorporates existing policy into manual.X X X XXXX7.5Wireless Communications Devices and Phones Incorporates existing policy into manual.X X X XXXX7.6City Web Site New.X X X XXXXX88.1Travel and Expense Reimbursement Updated and incorporates existing policy into manual. Includes elected officials out‐of‐state travel guidelines (required by MN statute)X X X XXXXX8.2Public Purpose Expenditures Updated and incorporates existing policy into manual.X X X XXXXCOMMUNICATIONS AND INFORMATION TECHNOLOGYEXPENDITURES AND REIMBURSEMENTSHuman Resources, 2017‐09‐05Page 4 of 4
City of Apple Valley Personnel Policy Manual
Page 1 DRAFT 2017-09-05
1: GENERAL INFORMATION
1.1 Personnel Policy Manual
PURPOSE
It is the purpose of these policies to establish a uniform and equitable system of personnel administration for
employees of the City of Apple Valley, connect the city’s mission to individual conduct, clarify organizational
expectations, support compliance with laws and regulations, mitigate organizational risk, and enhance productivity
and efficiency in the city’s operations. Their provisions do not establish terms and shall not be construed as
contractual provisions. They are not intended to be all-inclusive or to cover every situation that may arise.
SCOPE
All employees of the city shall be covered by these policies except as otherwise stated or the extent to which a policy
is superseded by a specific provision of a collective bargaining agreement.
For purposes of these policies, elected officials shall generally be considered employees, except where stated
otherwise or where it is impractical or not feasible due to the nature of elected officials' employment.
The following individuals are not covered by these policies unless stated otherwise:
(1) Members of city boards, commissions, and committees
(2) Consultants and contractors
(3) Volunteers
(4) Firefighters
(5) Other positions so designated
If any specific provisions of the personnel policies conflict with any current collective bargaining agreement, the
collective bargaining agreement will prevail. These policies do not create new rights or diminish existing rights in any
city collective bargaining agreement. Employees represented by a collective bargaining agreement are encouraged to
consult their agreement first for information about their employment conditions.
Nothing in these policies is intended to modify or supersede any applicable provision of state or federal law. Where
these policies differ from state or federal law, the applicable law will be followed.
Nothing in these policies shall be construed to hinder or suppress the lawful concerted activities of employees for
their mutual aid or protection with respect to terms and conditions of employment.
These policies serve as an information guide to help employees become better informed and to make their
experience with the city more rewarding. Departments may have additional work rules, including operating
procedures or guidelines, deemed necessary by the supervisor and approved by the City Administrator for the
achievement of objectives of that department. Each employee will be given a copy of such work rules by the
department upon hiring and such rules will be further explained and enforcement discussed with the employee by
the immediate supervisor.
Employees are responsible for knowing, understanding, and complying with personnel policies, as well as work rules,
operating procedures, or guidelines that relate to their position, employment, or role at the city. Employees who fail
to comply with these policies may be subject to discipline, up to and including termination of employment.
The city’s personnel pay and benefit plan will be adopted separately by the City Council.
City of Apple Valley Personnel Policy Manual
Page 2 DRAFT 2017-09-05
ADOPTION
These policies may be amended at any time at the sole discretion of the city and they will supersede all previous
personnel policies. Revisions and amendments shall become effective upon approval by the City Council. Non-
substantive changes, such as technical corrections to spelling, grammar, etc., or formatting changes may be made to
these policies without prior City Council approval.
The City Council provides the City Administrator, or designee, with the full scope of responsibility and authority to
interpret and administer these policies and promulgate appropriate procedures, rules, regulations, guidelines, and
forms.
The city reserves the right to operate and manage its affairs in all respects in accordance with existing and future
laws and regulations. These rights shall specifically include, but not be limited to, the right to adopt, amend, repeal or
terminate the personnel policies. Where it is determined that a strict application of the personnel policies would
cause undue hardship, the city shall have the right to interpret the policies in a manner to avoid undue hardship.
DEFINITIONS
When used in this manual the following terms shall have these meanings ascribed to them, unless otherwise
noted.
Appointing Authority. The City Council of the City of Apple Valley has the authority to employ persons in or to make
appointments to positions with the City of Apple Valley.
Automated Clearing House (ACH). An electronic network for financial transactions in the United States, including
direct deposit of payroll payments.
Calendar Year. A 12-month period beginning January 1 and ending December 31.
Casual Employee. An individual that is employed as a temporary, seasonal, or variable hour employee. Except as
provided by a collective bargaining agreement or otherwise prohibited by law, casual employment with the city is
“at-will.” The city has the right to terminate any casual employee at any time for any or no reason, with or without
cause. Casual employees may similarly terminate employment at any time for any or no reason, with or without
cause. The terms and conditions of casual employment may be modified subsequent to employment at the sole
discretion of the city and may be terminated without cause.
City. Hereinafter the term city shall refer to the City of Apple Valley as the employer, the City Council, and its agents.
City Attorney’s Office. Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525, Apple Valley,
Minnesota 55124-7580. (952) 423-3136
Compensatory Time. Paid time off, earned at a rate of one and one-half hours for each overtime hour worked,
received by a non-exempt employee instead of cash overtime pay.
Contractor. A non-employee person or entity hired by the city to perform work or to provide goods or services at a
specified price and/or within a specified time. Includes independent contractors and sub-contractors.
Employment Date. An employee’s date of employment shall be the first date of paid consecutive employment as an
employee with the city.
Exempt Employee. An employee who is exempted from the provisions of the Fair Labor Standards Act.
Firefighter. An individual serving as a paid on call volunteer firefighter for the city. Does not refer to other employees
whose job assignment includes firefighting duties.
Full-Time Employee. An individual employed in a position so designated in the pay and benefit plan that is regularly
scheduled for a 40 hour work week for 52 weeks in a calendar year.
Non-Exempt Employee. An employee who is subject to the provisions of the Fair Labor Standards Act.
City of Apple Valley Personnel Policy Manual
Page 3 DRAFT 2017-09-05
Paid Leave. Leave of absence when using annual leave, holiday leave, compensatory time, or approved short-term
disability benefits.
Part-Time Regular Employee. An individual employed in a position that is regularly scheduled for 52 weeks in a
calendar year, for a minimum of 14 hours per week but fewer than 30 hours per week.
Protected Class. Race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or
gender expression, disability, age, marital status, genetic information, status with regard to public assistance, veteran
status, familial status, membership on a local human rights commission, lawful participation in the Minnesota
Medical Cannabis Patient Registry, or any other status protected by law.
Regular Duties: Regular duties of the employee's position, including essential job functions.
Seasonal Employee. An individual who customarily works six months or less in a year, and where the nature of the
position is such that an employee typically works during a period that begins at the same time every year (e.g.,
summer or winter).
Schedule I, II, and III Employees. Classification titles of full-time regular positions as listed in the city’s Pay and Benefit
Plan.
Special Unpaid Leave. Approved unpaid leave provided under the Family and Medical Leave act (FMLA), Uniformed
Services Employment and Reemployment Rights Act (USERRA), or required jury duty service under statute.
Supervisor. Individual in a position with supervisory discretion and authority with regard to other city employee(s).
Includes department heads, managers, and supervisors.
Temporary Employee. An individual employed in a temporary position which is of limited duration. Temporary
positions may have a defined start and end date or may be for the duration of a specific project. Temporary
employees may be assigned to work a full-time or part-time schedule.
Temporary Medically Certified Condition: A medical condition in which the employee is unable to perform his/her
regular duties immediately due to injury, illness, pregnancy or other similar circumstances. The condition must be
diagnosed and certified by a licensed physician, in writing, clearly stating the medical restrictions and when the
employee will be able to return to regular duties.
Variable Hour Employee. An individual employed in a position which is not regularly scheduled for 52 weeks in a
calendar year, and where the hours are variable or uncertain and may vary significantly.
2: HIRING AND SEPARATION
This chapter in its entirety does not apply to elected officials.
2.1 Recruitment and Selection
POLICY
This policy supports the city in its recruitment and employment efforts to engage in non-discriminatory practices that
foster a diverse workforce whose knowledge, skills, abilities and service orientation support the city’s mission.
Selection of a candidate for a vacancy shall be made on the basis of qualifications for the vacant position, regardless
of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression,
disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial
status, membership on a local human rights commission, lawful participation in the Minnesota Medical Cannabis
Patient Registry, or any other status protected by law.
City of Apple Valley Personnel Policy Manual
Page 4 DRAFT 2017-09-05
The city reserves the right to review the employment of family members of an employee to determine appropriate
employment action. Applicants for any position, including promotions and transfers, may be rejected for the position
if any of the following circumstances exist:
1. When an employee would directly supervise, evaluate, audit, or participate in disciplinary actions affecting
another member of his or her family.
2. When confidentiality of city data or the city’s auditing/financial/internal control function would be
compromised.
3. When there is the potential for, or appearance of, inappropriate influence relating to policy decisions.
PROCEDURES
Procedures for recruitment, interviewing, and selection of personnel shall be under the direction and authority of the
Human Resources Manager in compliance with all applicable statutes, rules, and regulations.
Recruitment
Depending on the position and the city's needs, the city may recruit internally, externally, or both. Position vacancies
within the city may be posted internally, if practical, for five calendar days. Internal posting may be concurrent with
external posting. The city may post an announcement of a position opening on the city’s web site.
Candidates must complete and submit required application materials by the posted deadline in order to be
considered. The deadline for application may be extended by the Human Resources Manager. Unsolicited
applications will not be kept on file.
The city may, at its sole discretion, make an offer of promotion or transfer to a qualified employee in lieu of internal
and/or external posting of a vacancy.
Selection
The City Administrator or hiring manager works in cooperation with Human Resources to develop the selection
process for any vacancies. The process may include written/verbal performance tests, evaluation of training and
experience, interviews, developmental assessment, or any combination of these. Any job offer made to an external
candidate will be contingent on a criminal history check. The city may in its discretion conduct a driving record check,
background investigation, and/or reference check of an applicant for a position when justified by job requirements or
required by law.
Some applicants may also be required to complete a physical examination, psychological examination and/or drug
and alcohol test as a condition of employment. The city will select the physician or psychologist to assess the
candidate’s ability to perform the essential functions of the job.
Employment in any position is subject to approval by the City Council. However, at the discretion of the City
Administrator, or designee, a provisional appointment may be approved prior to the Council’s employment action.
Position vacancies may be filled on an “acting” basis as needed. The City Council will approve all acting appointments.
Pay rate adjustments, if any, will be determined by the City Administrator or designee.
Pre-Employment Medical Exams
The Human Resources Manager may determine that a pre-employment medical examination, which may include a
psychological evaluation, is necessary to determine fitness to perform the essential functions of any city position.
Where a medical examination is required, an offer of employment is contingent upon the city's receipt of the
acceptable result of the medical exam.
When a pre-employment medical exam is required, it will be required of all candidates who are finalists and/or who
are offered employment for a given job class. Information obtained from the medical exam will be treated as
confidential medical records.
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When required, the medical exam will be conducted by a licensed physician designated by the city with the cost of
the exam paid by the city. Psychological exams will be conducted by a licensed psychologist or psychiatrist. The
physician will notify the Human Resources Manager or designee that a candidate either is or isn’t medically able to
perform the essential functions of the job, with or without accommodations, and whether the candidate passed a
drug test, if applicable. If the candidate requires accommodation to perform one or more of the essential functions of
the job, the Human Resources Manager or designee will confer with the physician and candidate regarding
reasonable and acceptable accommodations. If a candidate is rejected for employment based on the results of the
medical exam, he/she will be notified of this determination.
Equal Employment Opportunity
The City of Apple Valley is committed to providing equal opportunity in all areas of employment, including but not
limited to recruitment, hiring, demotion, promotion, transfer, recruitment, selection, lay-off, disciplinary action,
termination, compensation and selection for training.
The City of Apple Valley will not discriminate against any employee or job applicant on the basis of race, color, creed,
religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age,
marital status, genetic information, status with regard to public assistance, veteran status, familial status, or
membership on a local human rights commission or lawful participation in the Minnesota Medical Cannabis Patient
Registry.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Family Member. Mother, father, husband, wife, son, daughter, brother, sister, or grandparent of the employee or
employee’s spouse.
2.2 Background Checks
In addition to city employees, this policy applies to firefighters. This policy may be applied to consultants,
contractors, and volunteers at the discretion of the city.
POLICY
It is important for all city staff and visitors to have a safe and secure environment and for the city to take prudent
action to protect its funds, property, and other assets. Therefore, the city provides this process of background
check/investigation to minimize organizational risk, to comply with federal and state regulations that require it for
specified positions, and to help responsible authorities make sound employment and contracting decisions.
Applicants
The City of Apple Valley conducts background checks on all prospective employees, as well as selected promotions
and transfers in the city. Background checks will be conducted on temporary, volunteer, and contract positions as
deemed necessary.
Offers of employment are contingent upon completion of a background check with satisfactory results when
required by law or city policy. Background checks, as determined by the nature of the position, may include but are
not limited to checks in the areas of education, licensing, employment, criminal history, driving record, sex and
violent offender registry, credit report, civil judgments/liens, social security history and references.
The city will not inquire into or consider the criminal record or criminal history of applicants until the applicant has
been selected for an interview, unless otherwise required by law.
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The Apple Valley Police Department is authorized by the City Council to do a criminal history and/or driving record
background investigation as referenced by this policy. No such investigation may be performed by the Police
Department unless the individual authorizes the Police Department in writing to perform the investigation and
release the information to the Human Resources Manager and other city staff on a need-to-know basis. An individual
is not legally required to provide the requested information. If the information is not provided, the city will be unable
to conduct the required background inquiries and will not be able to process the application nor be able to give
further consideration for the position.
If the city denies an applicant a position with the city solely or in part because of the applicant’s prior conviction of a
crime, subject to the exceptions listed in Minnesota statute, the Human Resources Manager shall notify the applicant
in writing of the following:
1. The grounds and reasons for the denial or disqualification;
2. The opportunity to request reconsideration of the city’s decision and to provide the city competent evidence
of rehabilitation and present fitness for the position within five days of the notice of denial;
3. The applicable complaint and grievance procedure as set forth in statute;
4. The earliest date the person may reapply for employment with the city; and
5. That all competent evidence of rehabilitation presented will be considered upon reapplication.
Candidates for positions working with children will not be selected if they have been convicted of any crime listed in
the Minnesota Child Protection Background Check Act. Generally, this includes child abuse crimes, murder,
manslaughter, felony level assault or any assault crime committed against a minor, kidnapping, arson, criminal sexual
conduct, and prostitution-related crimes.
Current Employees
Background checks will be conducted on current employees who are applicants for sworn police positions,
department head level positions, and other positions which are required by law.
The city also reserves the right to conduct periodic verification updates on current employees in other situations.
Contractors and Volunteers
In order to select qualified contractors and volunteers, the city may conduct background checks.
If a background check is completed, it will include a review of the criminal record of the primary independent
contractor and any other sub-contractors or staff of the primary contractor or volunteer. The background check will
consist of a minimum review of the criminal history and sex/violent offender registry. Additional checks including
driving record and civil judgments/liens may be conducted based on the nature of the work. A background check may
be completed at least once every twelve months or any time after a six month break in contract activity.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Background check/investigation. Review of an individual's background, which may include any combination of the
following: verification of education, licensing, credentials, employment, criminal history, driving record, sex and
violent offender registry, credit report, civil judgments/liens, social security history, and references.
2.3 Probationary Period
The probationary period is an introductory period of employment that allows the city and the employee to
determine if the employee is suited for the job.
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POLICY
All newly hired or rehired full and part-time regular employees shall serve a 12-month probationary period. At any
time during a probationary period, an employee may be discharged at the sole discretion of the city. No cause for
discharge is necessary.
A full or part-time regular employee shall serve a six-month probationary period in any job classification in which the
employee has not previously served a probationary period, if the employee has previously completed the initial 12-
month probationary period. At any time during the 6-month probationary period, the employee may be returned to
his or her previous position at the sole discretion of the city.
Time served in casual, volunteer, or interim positions is not considered part of the probationary period. If an
emergency arises during an employee’s probationary period which requires a leave of absence, such time off, if
granted, will not be considered as time worked, and the probationary period will be extended by the length of time
taken.
A casual employee will not serve a probationary period and may be discharged at the sole discretion of the city at any
time for any reason or no reason. No cause for discharge is necessary.
2.4 Transfer
This policy establishes the City of Apple Valley’s position transfer provisions.
POLICY
In the event an employee transfers to a different position for any reason, either voluntarily or involuntarily, the
employee’s placement on the appropriate salary schedule shall be at the discretion of the city.
An eligible employee shall serve a six-month probationary period in any job classification in which the employee has
not previously served a probationary period, if the employee has previously completed the initial 12-month
probationary period.
2.5 Reassignment
POLICY
The city retains the full right and authority to assign and/or reassign job duties consistent with the tasks of the
position.
2.6 Resignation
The city requires a notice period in order to prepare for the transition of duties, staffing plans, and turnover of
projects and work in progress.
POLICY
An employee wishing to resign from the city in good standing shall provide the city with a notice of resignation at
least 14 calendar days in advance of the effective date of the resignation.
A department head wishing to resign from the city in good standing shall provide the city with a notice of resignation
at least 30 calendar days in advance of the effective date of the resignation.
An employee shall be paid through the last day actually worked. Except where otherwise provided by law or city
policy, an employee shall not be permitted to use paid leave hours, holidays, or unpaid leave to extend employment
beyond the last day actually worked. The last day actually worked will be recorded as the employee's official date of
separation from employment.
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These provisions may be waived at the discretion of the City Administrator or designee. Failure to comply may be
cause for denying future employment by the city.
PROCEDURES
An employee wishing to resign in good standing should give written notice to his/her immediate supervisor and/or
department head.
The supervisor or department head will forward the notice to the Human Resources department for inclusion in the
employee’s personnel file. The City Administrator or designee is authorized to accept an employee’s resignation.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Good standing. Constitutes circumstances in which an employee resigns with 14 calendar days advance notice, or a
department head resigns with 30 calendar days advance notice.
Department head. Schedule III positions and exempt positions reporting directly to the City Administrator.
2.7 Lay Off
This policy establishes the City of Apple Valley’s lay off provisions.
POLICY
The city may lay off a full-time employee whenever such action is necessary due to the discontinuance of a position.
A full-time employee who is laid off from employment due to discontinuance of a position shall be provided with a
minimum of 30 days advance notice of such lay off.
Part-time and casual employees may be separated from employment due to discontinuance of a position without
advance notice.
Layoff will be considered permanent dismissal.
3: EMPLOYMENT PRACTICES
3.1 Hours of Work and Overtime
This policy establishes the city’s standard work period and overtime provisions.
This policy does not apply to Elected Officials.
POLICY
The City of Apple Valley’s standard workweek for a full-time employee is five eight-hour days in addition to break
periods, comprising 40 work hours per seven-day period, including approved leaves of absence. Variations to the
standard workweek may be authorized by the City Administrator or designee for the benefit of city operations. The
city’s workweek for the purpose of determining overtime shall be calculated from Saturday through the following
Friday. The city may unilaterally modify the workweek for any or all positions or classes of positions.
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Employees participating in the annual leave program are required to account for all regularly scheduled hours of their
work period, either through hours worked or use of accrued paid leave. Unpaid leaves are not permitted, except
where provided by law or city policy. Refer to Leaves of Absence section for additional information. Department
heads may authorize leave makeup within a workweek for non-exempt employees. Department heads may authorize
leave makeup within a reasonable period for exempt employees.
Overtime
A city employee may be required to work overtime. All overtime worked by a non-exempt employee must be pre-
approved and authorized by the appropriate supervisor. The city retains sole discretion to determine when
employees must work overtime. An employee who works overtime without prior approval may be subject to
disciplinary action.
Non-exempt employees who work more than 40 hours within a workweek, inclusive of approved paid leave time,
shall be compensated at the rate of one and one-half times the employee’s regular hourly rate of pay for such hours
worked in excess of 40 hours.
Seasonal employees hired to work at city recreational facilities that are open for less than seven months during a
calendar year will be paid overtime for hours worked in excess of 48 hours per week.
A non-exempt full-time employee called back to work at a time other than the employee’s regularly scheduled hours,
shall be compensated for a minimum of three hours at one and one-half times the employee’s straight time hourly
rate of pay. Extension or early report to an employee’s scheduled work hours shall not qualify for the three-hour
minimum call back.
Exempt employees are not eligible for overtime compensation. Full-time non-exempt employees who are eligible for
overtime may request compensatory time be placed in a compensatory time bank in lieu of payment for earned
overtime. The maximum time allowed to accumulate in an employee’s compensatory time bank shall not exceed 80
hours.
The maximum time deposited into an employee's compensatory time bank, exclusive of hours carried forward from
the previous year, shall be limited to 160 in total per calendar year.
An employee may request to cash out all or part of the employee’s compensatory time bank at the employee’s
current base pay rate at the end of any regular pay period.
Compensatory time banks will be cashed out at the existing rate of pay immediately prior to an employee transfer or
promotion into a position which is exempt from overtime.
Exempt Employees
Exempt employees are expected to work the hours necessary to meet the performance expectations outlined by
their supervisors. Generally, to meet these expectations, and for reasons of public accountability, an exempt
employee will need to work 40 or more hours per week. Exempt employees do not receive extra compensation for
hours worked over 40 in one workweek.
Exempt employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay
period and are not paid by the hour. Their pay does not vary based on the quality or quantity of work performed, and
they receive their full weekly salary for any week in which any work is performed.
The city may make deductions from the weekly salary of an exempt employee in the following situations:
• The employee is absent for a full workweek and, for whatever reason, the absence is not charged to
paid leave (for example, a situation where the employee has exhausted all paid leave).
• The very first workweek or the very last workweek of employment with the city in which the
employee does not work a full week. In this case, the city will prorate the employee’s salary based on
the time actually worked.
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• The employee is in a position that earns paid leave and is absent for a partial day due to personal
reasons, illness, or injury, but paid leave has been denied or paid leave is exhausted.
• The employee is suspended without pay for a full day or more for disciplinary reasons for violations
of any written policy that is applied to all employees.
• The employee takes unpaid leave under the FMLA.
Leave for Exempt Employees
Exempt employees are required to work the number of hours necessary to fulfill their responsibilities including
meetings and/or on-call hours outside the normal workday hours.
Exempt employees are required to use paid leave when on personal business or away from the office for four hours
or more, on a given day. Absences of less than four hours do not require use of paid leave, as it is presumed that the
staff member regularly puts in work hours above and beyond the normal weekly requirement. Exempt employees
must reasonably communicate their absences to their supervisor.
If an exempt employee is regularly absent from work and it is found that there is excessive time away from work that
is not justified, the situation will be handled as a performance issue.
If it appears that less than 40 hours per week is needed to fulfill a position’s responsibilities, the position will be
reviewed to determine whether a part-time position will meet the needs of the city. Additional notification and
approval requirements may be adopted by the City Administrator or designee for specific situations as determined
necessary.
Hours Limits for Other Than Full-Time Employees
Part-time regular employees shall not work more than 28 hours per week, including hours worked, paid leave, and
special unpaid leave. All shifts, including schedule trades or picked-up shifts, must be pre-approved by a supervisor.
Unpaid leaves of absence or furloughs may be imposed on an employee who exceeds 28 hours per week. Working an
extra shift without prior approval may result in discipline, up to and including termination of employment.
Variable hour employees shall not regularly work more than 28 hours per week, including hours worked, paid leave,
and special unpaid leave. A variable hour employee may have a period of employment at greater than 28 hours per
week only if it is reasonably expected to be of limited duration and it cannot be determined that the employee is
expected to work on average at least 30 hours per week over a 12-month measurement period.
Seasonal employees shall not work longer than six months in a calendar year. A seasonal employee shall not be
rehired or transferred to another position with the city until the employee has had a break in service of either: A) 13
weeks, or B) at least 4 weeks and longer than the last period worked. A break in service does not necessarily mean
termination, but a consecutive period where no hours worked are credited to the employee.
Meal and Rest Breaks
Meal Break: Employees working 8 hours or more consecutive hours will be provided an unpaid meal break of 30
minutes.
Rest Breaks: Employees will be provided up to 15 minutes of paid break time within each four consecutive hours of
work. The break time provided must be adequate for the employee to use the nearest convenient restroom.
Department heads may authorize employees to combine the 30-minute unpaid meal break and rest breaks into an
extended lunch break time.
Departments with unique job or coverage requirements may have additional rules, issued by the department head
and subject to approval of the City Administrator, on the use of meal breaks and rest breaks.
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Employees are expected to use breaks as intended. Employees shall not skip or work through a break period to earn
pay or compensatory time. Employees shall not skip or work through a break period in order to arrive at the
workplace later than the designated starting time or to leave the workplace earlier than the designated quitting time,
except in limited instances approved by the department head.
3.2 Flexible Work Arrangements
This policy does not apply to Schedule III, part-time, or casual employees; employees represented by a collective
bargaining agreement; or elected officials.
Flexible Work Arrangements have a potential for enhancing city performance. Flexible Work Arrangements have
been shown to decrease employee stress and increase employee engagement, morale, loyalty and productivity.
Departments may have informal systems in place to support flexibility on an occasional basis. With supervisory
approval, an employee may adjust their hours to attend to a personal matter. This policy does not preclude such
departmental discretion. This policy addresses instances in which an employee and department head want to
institute a regular arrangement that consistently differs from the standard work hours.
POLICY
An eligible employee may request a Flexible Work Arrangement. Employees and department heads are expected to
follow this policy in proposing or considering a Flexible Work Arrangement.
A Flexible Work Arrangement is intended to create flexible conditions that help employees integrate their work and
personal lives more effectively. A successful Flexible Work Arrangement serves the needs of the individual employee,
their work group, and the city.
A Flexible Work Arrangement must meet the operational needs of the city and should not negatively affect the
workload of coworkers either by shifting burdens or creating delays or additional steps in the work flow.
Eligibility of Employee
A non-probationary full-time Schedule I or II employee may be eligible for a Flexible Work Arrangement. Probationary
employees are not eligible for a Flexible Work Arrangement.
An employee will not be granted a Flexible Work Arrangement unless their prior performance has demonstrated the
skills and qualities necessary to succeed in the proposed Flexible Work Arrangement.
Request and Approval
The employee initiates a request for a Flexible Work Arrangement by submitting a proposal to the department head.
Department heads shall approve or deny a Flexible Work Arrangement request. Department heads are responsible
for consulting with the employee's immediate supervisor when considering a Flexible Work Arrangement request.
The primary criterion for a department head determining if a Flexible Work Arrangement is appropriate is if it meets
the business needs of the city. Eligibility varies for different types of arrangements, and some alternatives may not be
appropriate for particular jobs and office necessities. Operational needs, staffing patterns, space considerations, and
health and safety issues may prevent granting a Flexible Work Arrangement request.
A department head may limit the number of Flexible Work Arrangements in a workgroup in order to ensure effective
operation of city business. A department head may limit or suspend a Flexible Work Arrangement during periods of
high demand on city staff, such as seasonally or during other peak busy periods.
A Flexible Work Arrangement shall be initiated on a trial basis, and may be discontinued at any time at the request of
the employee or department head. Reasonable notice of discontinuation will be given when possible. The city
reserves the right to suspend or discontinue the arrangement immediately in case of unanticipated circumstances
regarding employee performance or operational needs.
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The employee must be willing and able to alternate work hours as requested by the city to attend to operational
needs. There may be times when the employee is required to work or travel outside of scheduled work hours.
Flexible Work Arrangements are at the sole discretion of the city. The city's Employment Complaint Resolution policy
does not apply to decisions regarding Flexible Work Arrangement requests.
If the employee and department head agree to a Flexible Work Arrangement, they shall document and sign an
agreement describing the Flexible Work Arrangement. Agreements shall be time-specific with a date for review and
reconsideration. Modifications and renewals shall be documented appropriately. The original agreement and any
modifications or renewals shall be submitted to Human Resources and will be maintained in the employee's
personnel file, with a copy to the employee and the department head.
Flexible Work Arrangement Options
1) Compressed Workweek. An arrangement which condenses the standard workweek of five 8-hour days into
fewer, longer days.
2) Flextime. An arrangement that allows an employee to alter the starting and/or ending time of the 8-hour
workday. Core hours when the employee must be at the worksite are generally required. The core period
may vary depending upon the requirements of the position and the operational needs of the department.
Under either option above, the employee will have 40 scheduled work hours each workweek. A Flexible Work
Arrangement shall not cause the employee's regularly scheduled hours to exceed 40 per workweek.
Overtime
A non-exempt employee who is participating in a Flexible Work Arrangement shall be eligible for overtime or
compensatory time for hours actually worked in excess of 40 per workweek, not including paid leave hours. The
employee will not be eligible for overtime or compensatory time for hours worked outside their regularly scheduled
workday, unless such hours cause the employee to exceed 40 hours actually worked in the workweek.
Holidays
Paid holiday leave for an eligible full-time employee pursuant to the city's policy is paid in the amount of eight hours
of holiday leave for a city-designated holiday, including for an employee who is participating in a Flexible Work
Arrangement.
An employee who is participating in a compressed workweek arrangement shall revert to a schedule of five 8-hour
days during any week in which a city-designated holiday occurs.
3.3 Time Reporting
In compliance with statute and for accountability to the public, employees must accurately record and report hours
worked for payroll purposes.
This policy does not apply to Elected Officials.
POLICY
Non-exempt employees are expected to work the number of hours per week as established for their position. They
will be paid according to the time reported on their time sheets.
To comply with the provisions of the federal and state Fair Labor Standards Acts, hours worked and any leave time
used by non-exempt employees are to be recorded daily and submitted to payroll on a bi-weekly basis. Each time
reporting form must include the acknowledgement of the employee and approval of the immediate supervisor.
Knowingly reporting false information on a time sheet may be cause for immediate termination.
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3.4 Compensation
In addition to city employees, this policy applies to firefighters.
POLICY
Employees of the city will be compensated according to schedules adopted by the City Council. Unless approved by
the City Council, employees will not receive any amount from the city in addition to the pay authorized for the
positions to which they have been appointed. Expense reimbursement or travel expenses may be authorized in
addition to regular pay.
An employee’s actual gross salary and salary range are public personnel data under the Minnesota Government Data
Practices Act.
In accordance with the Minnesota Wage Disclosure Protection Law, employees have the right to tell any person the
amount of their own wages.
The city will not:
• Require nondisclosure by an employee of his or her wages as a condition of employment.
• Require an employee to sign a waiver or other document which purports to deny an employee the right to
disclose the employee’s wages.
• Take any adverse employment action against an employee for disclosing the employee’s own wages or
discussing another employee’s wages which have been disclosed voluntarily.
• Retaliate against an employee for asserting rights or remedies under the Wage Disclosure Protection Law.
3.5 Payroll Direct Deposit
In addition to all employees, this policy applies to firefighters.
Direct deposit of payroll checks supports the city’s efforts to gain efficiencies, reduce the cost of processing checks,
and enhance fraud protection. Direct deposit benefits employees by providing a safe, convenient, and confidential
way to transfer funds directly into an employee’s checking and/or savings account at multiple financial institutions.
POLICY
As provided for in Minnesota Statute, the City of Apple Valley requires direct deposit for all employees paid by the
payroll system.
All employees are required to have their payroll checks directly deposited into a banking account of their choice.
Employees must complete a Direct Deposit Enrollment Form to indicate the type of account, bank name, and other
information necessary to complete the direct deposit transaction.
PROCEDURES
Employees complete a direct deposit authorization/change form. A pre-notification is sent to the employee’s
financial institution(s) to ensure routing and account numbers are correct before an actual deposit is made into the
account(s). This process takes one pay period to complete, with the deposit being made on the following pay period.
If the City of Apple Valley inadvertently deposits funds into an employee’s account to which the employee is not
entitled, a reversal of the direct deposit will be recovered from the account as soon as practicable. The employee will
be notified prior to recovering any funds. If the funds cannot be recovered through the Automated Clearing House
(ACH), the employee will be responsible for returning the funds to the city within three business days from the event.
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3.6 Tip Income
The City of Apple Valley allows non-exempt employees in Food and Beverage service at Valleywood Golf Course to
receive tips from the public they serve. This program is intended to supplement the income of the Food and
Beverage staff by recognizing the service they provide.
POLICY
Eligibility
A non-exempt employee performing duties in Food and Beverage service at Valleywood Golf Course shall be eligible
to receive tips. All other employees are prohibited from accepting gratuities.
In order to receive tip income, the eligible employee must complete the City of Apple Valley Tip Income Agreement,
which will be retained in the employee’s personnel file. An employee shall not accept tips or gratuities until the City
of Apple Valley Tip Income Agreement is completed.
An employee who receives tip income shall comply with all provisions of reimbursement and reporting requirements
as described in the Procedures section of this policy.
Any employee who does not comply with the requirements of this policy or who falsifies information contained in the
reports may be subject to discipline, up to and including termination of employment.
PROCEDURES
Reimbursement
All cash tips received shall be entered into the point-of-sale system each day by the employee when they clock out of
the system. These tips will appear on the employee’s paycheck as non-cash earnings, and the appropriate taxes will be
withheld.
A manager or supervisor will give any tips paid via check to the employee at the end of their shift directly from the
funds in the cash register. Tips paid via check shall be entered into the point-of-sale system each day by the employee.
These tips will appear on the employee’s paycheck as non-cash earnings, and the appropriate taxes will be withheld.
Tips specified on a debit/credit card receipt must be entered into the point-of-sale system at the time of the
transaction by the employee. These tips will be paid to the employee on their following paycheck, with the appropriate
taxes withheld.
Reporting Requirement
All cash and credit/debit card tips shall be entered into the register system on a daily basis. This is the method
utilized to capture tip income for each employee.
At the end of each bi-weekly pay period, an Activity Details report is generated from the register system which recaps
the “Non-cash” (credit/debit card) and “Declared” (cash) tips. These tips are entered into the payroll system and
appear as earnings on the employee’s check.
A copy of the monthly point-of-sale report will be provided to the employee, and should be kept with their records
for tax purposes.
A copy of the monthly point-of-sale report shall be signed by the employee and sent to payroll by the 10th of
following month.
The tips reported above will be shown on the employee’s W-2 statement as income at year end.
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3.7 Personnel Data Practices
In addition to all city employees, this policy applies to firefighters, volunteers, contractors, and applicants for
employment.
Individuals have the right to know what personnel data is retained, where it is kept, and how it is used.
POLICY
All employee data will be received, retained, and disseminated according to the Minnesota Government Data
Practices Act. Employee records are maintained in a location designated by the Human Resources Manager.
Personnel data may be retained in personnel, background investigation, benefit, and medical files. Information is
used to administer employee salary and benefit programs, process payroll, complete state and federal reports,
document employee performance, etc.
Employee Data
Personnel data is generally private. However, in most cases, the following personnel data on current and former
employees, volunteers, and contractors of a government entity is public and must be provided to any person or
entity requesting the data:
(1) name; employee identification number, which must not be the employee's Social Security number; actual
gross salary; salary range; terms and conditions of employment relationship; contract fees; actual gross pension;
the value and nature of employer paid fringe benefits; and the basis for and the amount of any added
remuneration, including expense reimbursement, in addition to salary;
(2) job title and bargaining unit; job description; education and training background; and previous work
experience;
(3) date of first and last employment;
(4) the existence and status of any complaints or charges against the employee, regardless of whether the
complaint or charge resulted in a disciplinary action;
(5) the final disposition of any disciplinary action together with the specific reasons for the action and data
documenting the basis of the action,
(6) the complete terms of any agreement settling any dispute arising out of an employment relationship, (7) work
location; a work telephone number; badge number; work-related continuing education; and honors and awards
received; and
(8) payroll time sheets or other comparable data that are only used to account for employee's work time for
payroll purposes.
The above list is not exhaustive.
Private personnel data may be released to the subject of the data, people who have permission from the subject of
the data; city employees whose job assignments reasonably require access to the data; individuals who have
obtained a court order for the information; and any other person or entity authorized by state or federal law.
Applicant data
In most cases, the following personnel data on current and former applicants for employment by a government
entity is public: veteran status; relevant test scores; rank on eligible list; job history; education and training; and work
availability.
Names of applicants shall be private data except when certified as eligible for appointment to a vacancy or when
applicants are considered by the appointing authority to be finalists for a position in public employment. "Finalist"
means an individual who is selected to be interviewed by the appointing authority prior to selection.
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3.8 Group Insurance Benefits
Full-time employees and elected officials are eligible to receive certain city provided group insurance benefits as
determined and approved by the City Council.
The information in this section is intended to provide employees with a general overview of city benefits. The City of
Apple Valley’s benefit package is periodically reviewed and updated.
POLICY
Group Insurance
The selection of carriers and determination of benefits for employee group insurance plans shall be at the sole
discretion of the city except as provided by law. The city determines by separate resolution any amount of city
contribution toward the cost of such insurance. Any additional costs of insurance in excess of the amount provided
by the city shall be payable by the employee via payroll deduction.
Eligibility and Effective Dates
Eligibility and effective dates for group insurance and benefits are determined by the appropriate plan document or
applicable administrative policy.
In accordance with federal health care laws and regulations, the city will offer health insurance benefits to eligible
employees and their dependents, if the employee is defined as full-time by the applicable federal health care law. In
order to comply with health care law while avoiding penalties, part-time employees will be scheduled with business
needs and in a manner that ensures positions retain part-time status as intended.
If there are any differences between benefits as described in this policy or any benefits summary, and the legal plan
documents or contracts, the plan documents or contracts shall govern.
3.9 Public Employees Retirement Association (PERA)
POLICY
Public Employees Retirement Association (PERA) provides pension benefits for eligible employees.
Participation in PERA, contribution rates, vesting, and benefits are mandated by state law. For most employees,
contributions into PERA begin immediately. The city and the employee contribute to PERA each pay period as
determined by state law. Most employees are also required to contribute a portion of each pay check for Social
Security and Medicare, and the city matches the employee’s Social Security and Medicare withholding.
3.10 Injured on Duty
In addition to city employees, this policy applies to firefighters and volunteers.
This policy establishes a process for the reporting of injuries and payment of lost wages for employees injured on
duty.
POLICY
An employee injured on the job shall immediately notify an appropriate supervisor. If the injury requires attention by
a medical doctor, the employee is required to seek medical attention.
Workers’ Compensation insurance may reimburse an employee for a portion of the regularly scheduled work hours
when unable to work for three days or more.
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Injury on Duty Pay
A full-time employee who is, in the ordinary course of employment, while acting in a reasonable and prudent manner
and in compliance with established rules and procedures of the employer, injured during the performance of the
employee's duties and thereby unable to work, shall be paid the difference between the employee's regular pay and
the Workers' Compensation insurance payments for a period not to exceed 720 scheduled working hours per injury,
not charged to the employee's leave or other accumulated paid benefits, after a 24 scheduled working hour initial
waiting period per injury. The 24 hour scheduled working hour waiting period shall be charged to the employee's
leave account less Workers' Compensation insurance payments, if any, for said 24 scheduled working hour period.
Any injury that does not result in compensation under the workers’ compensation law shall not be compensable in
accordance with this policy.
An eligible full-time employee who is unable to work and who has exhausted the 720 scheduled working hours
eligibility period for Injury on Duty Pay may draw from the employee’s accumulated paid leave for that fraction of
their scheduled day(s) not covered by worker’s compensation wage loss benefits.
In no instance shall the total amount of monies received by an employee exceed the employee’s current base rate of
pay.
PROCEDURES
In case of an emergency or urgently needed medical care, call 911 or seek care immediately.
Employees must report all accidents and injuries to their supervisors immediately, no matter how small or
insignificant an injury appears to be. The supervisor will provide the injured employee with a CorVel ID Card and
Certified Managed Care Instruction Brochure. If medical care is needed, the injured employee must call the CorVel
Access Line to obtain an appointment with an approved provider. If the injury requires urgent or emergency
attention by a medical doctor, seek immediate medical attention.
The employee should present the CorVel ID Card to the medical provider when they begin treatment.
The Supervisor’s Report of Accident or Injury must be completed and forwarded to Human Resources immediately. If
additional or ongoing medical care is necessary, employees will need to work with CorVel and the Worker’s
Compensation Insurance Carrier for approval of procedures.
The report of injury must be reported to the insurance carrier within three days of the injury or illness. Human
Resources is responsible for reporting to the insurance carrier. Supervisors are responsible for reporting immediately
to Human Resources.
3.11 Temporary Modified Duty
This policy does not apply to casual employees and elected officials.
This policy establishes guidelines for the assignment of alternate duty work on a temporary basis for an employee
who is unable to perform his/her regular duties due to a temporary medical condition.
POLICY
A full-time or part-time regular employee may be eligible for a temporary modified duty assignment if he or she has a
temporary medically certified condition which restricts performance of regular duties and from which recovery
appears to be certain and timely. The condition must be diagnosed and certified by a licensed physician, in writing,
clearly stating the medical restrictions and when the employee will be able to return to regular duties.
The determination regarding the need for and availability of temporary modified duty work is under the sole
discretion of the City Administrator or designee. Assignment of temporary modified duty is determined and reviewed
on an individual case by case basis.
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The department in which the individual is temporarily assigned must have a need for a service that the employee can
provide within their skill level, experience, knowledge and abilities. Work assignments and work schedules shall be
determined by the supervisor in accordance with the need for service. The temporary duty may or may not be full-
time.
The employee’s temporary modified duty assignment may continue until the employee is able to return to their
regular duties or until the need for the alternative duty work ceases or up to a maximum of 90 days, whichever
occurs first. An extension of up to 90 days may be granted at the discretion of the City Administrator or designee.
The circumstances of each employee performing temporary modified duty work will be reviewed every 30 days or as
needed to determine needs for service, continued qualification and the need for such temporary modified duty.
Temporary duty assignments for employees unable to perform the essential functions of their job may be withdrawn
at the time it is determined by medical authority that the employee is unable to return to the employee’s former
regular position.
This policy shall not be construed or interpreted to mean that any employee has a right to a temporary modified duty
assignment nor that the city is compelled to assign an individual to temporary modified duty status.
Whenever an employee is unable to perform his/her regular duties due to a temporary medically certified condition,
the employee shall notify his/her immediate supervisor, in writing, as to the nature and extent of the condition and
the reason why he/she is unable to perform the job duties. This notice must be accompanied by a physician’s report
containing diagnosis, current treatment, any work restrictions related to the condition, and the expected date of
return to regular duties. The city may require an independent evaluation conducted by a physician selected by the
city to verify diagnosis, current treatment, and expected length of condition and work restrictions.
3.12 Employee Recognition
This policy applies to full-time and part-time regular employees and volunteers.
POLICY
The City Administrator or designee may establish a program to recognize employee service to the city and reward
milestone years of service for regular employees and volunteers.
Service Recognition Event
The city may hold an annual event to recognize employee service to the city. All employees covered by this policy,
and recent retirees, may be invited to the event. If the invitation includes a non-employee guest, the non-employee
guest shall be charged a reasonable fee to attend the event.
Service Recognition Awards
Full-time employees and part-time regular employees who earn annual leave are eligible for an employee service
award after milestone years of continuous eligible service to the city.
The City Administrator or designee may determine the recognized milestone years of service and appropriate
awards.
For purposes of an employee service award, eligible service shall be based on calendar years of continuous service
from the first date an employee began earning annual leave. An employee rehired following separation from
employment will not receive credit for prior periods of employment.
Retirement Celebrations
To celebrate the service of an employee covered by this policy upon their retirement, the City Administrator or
designee may authorize a commemorative gift for presentation to the retiree.
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The city may pay reasonable costs for refreshments at an employee gathering in honor of the retiree upon their
retirement, when approved in advance by the department head.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Retiree. A full-time or part-time regular employee leaving employment with the city in good standing, who meets the
age and service requirements to draw a retirement pension benefit from Public Employment Retirement Association.
3.13 Performance Reviews
This policy does not apply to elected officials.
The City of Apple Valley's performance review policy encourages regular performance feedback and goal-setting in
order to:
• Motivate employees and supervisors
• Guide employees toward what needs to be done to refine their job skills
• Identify training and development opportunities
• Assist in making staffing and compensation decisions
• Provide quality communication time between employees and supervisors
• Improve performance of the individual and the City of Apple Valley
POLICY
An objective performance review system will be established by the City Administrator or designee for the purpose of
periodically evaluating the performance of city employees. The quality of an employee’s past performance will be
considered in personnel decisions such as promotions, transfers, demotions, terminations and, where applicable,
salary adjustments.
Performance reviews will be discussed with the employee. While certain components of a performance evaluation,
such as disputed facts reported to be incomplete or inaccurate are challengeable using the city’s employment
complaint process, other performance evaluation data, including subjective assessments, are not. For those parts of
the performance evaluation system deemed not challengeable, an employee may submit a written response, which
will be attached to the performance review.
Signing of the performance review document by the employee acknowledges the review has been discussed with the
supervisor and does not necessarily constitute agreement. Failure to sign the document by the employee will not
delay processing. The completed document will be retained as part of the employee’s personnel file.
Schedule
Each full-time and part-time regular employee must have a current (within the preceding 12 months) performance
review completed and on file by April 15th of each year.
During a probationary period, informal performance meetings should occur frequently between the supervisor and
the employee. Conducting these informal performance meetings provides both the supervisor and the employee the
opportunity to discuss what is expected, what is going well and not so well. The employee should have a formal
review completed by the end of the probationary period.
A department head may establish a performance review program and schedules for casual employees in their
department.
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3.14 Employment Complaint Resolution
Employees have a right to be heard relative to concerns or complaints pertaining to employment. This policy provides
a process and options for employees seeking resolution of a work related concern.
This policy does not apply to elected officials.
POLICY
If a complaint alleges a violation of the terms of a collective bargaining agreement, such complaint must be pursued
as a grievance, rather than a complaint under this policy.
If a complaint alleges a violation of the Discrimination and Harassment policy, such complaint must be pursued under
the Discrimination and Harassment policy.
Penalty or retaliation against an employee who initiates issue resolution, makes a complaint, or participates in a
problem resolution review will not be tolerated and will be subject to disciplinary action up to and including
termination.
Employees may choose to utilize the resources provided through the Employee Assistance Program (EAP),
recognizing the confidential EAP does not constitute a report to or knowledge on the part of the city.
The following steps shall be utilized to facilitate an orderly process for allowing an employee’s concerns to be heard.
1. Immediate Supervisor
Employees who are experiencing a work related conflict or have a complaint are encouraged to resolve it directly
through discussions with the subject of the concern. In some situations, this may be difficult or inappropriate. In
these cases, the employee should discuss the matter with his/her supervisor in an attempt to resolve the concern.
If the employee is not satisfied with the results, the employee may file a complaint with the department head.
2. Department Head
Employees who have a complaint requiring department head management intervention in relation to a work related
issue should prepare written documentation, with supporting details, of the conflict situation or complaint and
submit it to the department head.
Please note: Written documentation is not required in order for the complaint to be made; however, it is strongly
encouraged to allow the city to best understand the issues involved and take appropriate action.
Upon receipt of the written complaint, the department head, or designee, shall meet with the employee in a timely
manner to hear and consider the employee’s complaint and shall issue a written response to the employee in a
timely manner.
The department head, or designee, shall take steps to investigate the employee’s complaint and take necessary
actions, such as:
1. Take action appropriate to the authority of the department head, or designee, to resolve the employee
complaint; or
2. Inform the complainant it is the conclusion of the department head, or designee, that the complaint provides
no basis for city action.
3. Administrative Level
If the employee is not satisfied with the resolution provided at the department head level or with the progress of the
issue resolution process, the employee may submit the issue to the City Administrator, or designee, for review.
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The City Administrator, or designee, shall review as necessary, and issue a written statement of disposition of the
issue in a timely manner. The decision of the City Administrator shall be final.
Human Resources may participate at any stage of the complaint process to assist in facilitating resolution.
3.15 Discipline
The objective of this policy is to establish a standard disciplinary process for employees of the City of Apple Valley.
City employees will be subject to disciplinary action for failure to fulfill their duties and responsibilities at the level
required, including observance of work rules and standards of conduct and applicable city policies.
This policy does not apply to elected officials.
POLICY
Discipline will be administered in a non-discriminatory manner. The supervisor and/or other city official will
investigate any allegation on which disciplinary action might be based before any disciplinary action is taken.
The city will discipline, suspend, demote, or discharge full-time and part-time regular employees for just cause only.
The following are deemed appropriate forms of discipline; however, the level and order of discipline shall be at the
discretion of the city, based upon the nature of the infraction:
(1) Verbal reprimand and warning;
(2) Written reprimand;
(3) Suspension without pay;
(4) Demotion; or
(5) Discharge.
Written reprimands, suspensions, demotions, and discharge shall be issued in written notice to the employee.
Verbal and written reprimands may be carried out by the appropriate supervisor, with approval of the department
head. Additionally, a supervisor may temporarily relieve an employee of duties for the remainder of a shift or work
assignment with pay.
Suspension without pay, demotion, and discharge may be carried out by the City Administrator, or designee. The City
Council shall take final action relative to the discharge of an employee.
Except as provided by a collective bargaining agreement or otherwise prohibited by law, casual employment with the
city is “at-will.” The city has the right to terminate any casual employee at any time for any or no reason, with or
without cause.
A department shall provide a copy to Human Resources of any discipline issued to an employee.
3.16 Reasonable Unpaid Work Time for Nursing Mothers
In addition to city employees, this policy applies to firefighters.
POLICY
In compliance with Minnesota statute and the amended Fair Labor Standards Act, and to ease the transition of
mothers returning to work following the birth of a child, the City of Apple Valley will provide a nursing mother with
reasonable unpaid break time to express breast milk during the work day.
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The break time must, if possible, run concurrently with any break time already provided to the employee. The break
time must not unduly disrupt the operations of the city.
The city will provide a room or other location in close proximity to the work area, where the employee can express
her milk in privacy. The location will be a place, other than a bathroom, that is shielded from view and free from
intrusion from co-workers and the public.
Breaks to express breast milk will not be paid. Employees may use normal break and lunch periods to accommodate
their nursing needs. However, if the breaks needed to express breast milk exceed standard daily break time, the
employee must use personal time, either in the form of accrued, unused paid leave time or an unpaid break.
PROCEDURES
An employee, who needs accommodation to express breast milk, should speak to her supervisor or Human
Resources or to determine a reasonable break schedule and a suitable location for expressing breast milk.
3.17 Reasonable Accommodations to an Employee for Health Conditions Relating to Pregnancy
In addition to city employees, this policy applies to firefighters.
An employee must work for the city for at least 12 consecutive months immediately preceding the request and
average at least 20 hours or more per week during those 12 months to be eligible.
POLICY
The city will attempt to provide a female employee who requests reasonable accommodation with the following for
her health conditions related to her pregnancy or childbirth: 1) more frequent restroom, food, and water breaks;
2) seating; 3) limits on lifting over 20 pounds; and/or 4) temporary transfer to a less strenuous or hazardous position,
should one be available.
A pregnant employee shall not be required to obtain the advice of her licensed health care provider for the above
accommodations.
Unless such accommodations impose an undue hardship on the city, the city will engage in an interactive process
with respect to an employee’s request for a reasonable accommodation. The city will not require an employee to
take a leave or accept an accommodation, and the city shall not retaliate against an employee for requesting or
obtaining accommodation under this section.
3.18 Pre-Retirement Employment Transition
This policy does not apply to part-time and casual employees and elected officials.
The City of Apple Valley recognizes the mutual value in some circumstances, for a retiring full-time employee to work
a reduced schedule for a limited period leading to retirement.
Eligibility
To request a Pre-Retirement Employment Transition, an employee must:
• Meet the age and service eligibility requirements for a retirement pension benefit from Public Employees
Retirement Association (PERA);
• Have worked for the City of Apple Valley as a full-time employee for at least five consecutive years
immediately prior to the Pre-Retirement Employment Transition;
• Agree to work at least 20 hours per week, but not more than 30 hours per week during the Pre-Retirement
Employment Transition.
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Benefit
During an approved Pre-Retirement Employment Transition:
(1) The employee will earn annual leave and holiday leave at 50% of the rate in effect immediately prior to the
Pre-Retirement Employment Transition; and
(2) The employee will remain on the city's group insurance plan and receive a city contribution toward benefits.
The city contribution amount will be 50% of the amount approved for a full-time regular employee.
a. Approval of this benefit is subject to compliance with the city's group health plan contract provisions
in effect during the time of the anticipated Pre-Retirement Employment Transition.
Requirements
A Pre-Retirement Employment Transition shall not exceed nine months immediately preceding the employee's
retirement date. At the conclusion of the Pre-Retirement Employment Transition, the employee shall be separated
from employment.
During a Pre-Retirement Employment Transition, reasonable time off may be approved by the employee's supervisor.
The employee must use available paid leave hours during the approved time off. The employee must account for the
agreed-upon work schedule through either hours worked or approved time off. The Pre-Retirement Employment
Transition shall not be used to extend employment by continuous or excessive use of paid leave.
PROCEDURES
An eligible employee may make a request for a Pre-Retirement Employment Transition to their department head.
The request must be accompanied by the employee's written notice of retirement, including retirement date.
Approval of a Pre-Retirement Employment Transition is at the sole discretion of the City Administrator or designee,
upon recommendation by the department head.
4: CONDUCT
4.1 Employee Conduct
In addition to city employees, this policy applies to firefighters and volunteers.
The purpose of this policy is to establish standards of conduct for city employees and provide guidance with respect
to such standards. This policy shall not be construed to interfere with lawful concerted activity by employees.
POLICY
In accepting city employment, employees become representatives of the city and are responsible for assisting and
serving the citizens for whom they work. An employee’s primary responsibility is to serve the residents of the City of
Apple Valley. Employees should exhibit conduct that is ethical, professional, responsive, and of standards becoming
of a city employee. To achieve this goal, employees must adhere to established policies, rules, and procedures and
follow the instructions of their supervisors. These rules of employee conduct reflect generally established and
accepted principles of business, workplace, and social conduct.
General Conduct
Employees are expected to conduct themselves, both on and off duty, in a manner that promotes the public’s trust
and confidence in city services.
The conduct of an employee on the job shall be such that it does not bring negative public opinion on the city. All
employees are expected to:
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• Use available working hours to the best advantage in carrying out work-related duties.
• Perform assigned duties to the best of their ability at all times.
• Render prompt and courteous service to the public at all times.
• Read, understand, and comply with the rules and regulations as set forth in these personnel policies as well
as those of their departments.
• Conduct themselves professionally toward both customers and staff, and respond to inquiries and
information requests with patience and every possible courtesy.
• Report any and all unsafe conditions to the immediate supervisor.
• Maintain good attendance while meeting the goals set by the supervisor.
This employee conduct policy is established to make employees aware of minimum standards of conduct which are
expected of a City of Apple Valley employee. In addition to the rules of conduct set forth in this policy, employees are
also expected to comply with standards and rules of conduct established in the applicable department, division,
office, shop, work area, etc., and to follow common sense standards of acceptable employee behavior.
These basic rules are not an all-inclusive list. Employees are expected to use good judgment and common sense and
to comply with rules of conduct which are generally accepted in a working environment.
Employees should be aware that certain types of off-duty activities may be considered misconduct. Any reports of
off-duty misconduct will be reviewed on a case-by-case basis. The review will take into consideration the employee’s
job duties, the conduct, and the nexus between the conduct and the employment relationship.
For more information regarding city expectations relative to conduct, consult with your supervisor or Human
Resources.
Attendance and Absences
Employees are required to maintain regular and reliable attendance unless absences are approved. In situations
where leave is designated as Family Medical Leave, the FMLA policy shall apply.
Employees who are going to be absent from work are required to notify their supervisor as soon as possible in
advance of the absence. In case of an unexpected absence, employees should contact their supervisor before the
scheduled starting time. If the supervisor is not available at the time, the employee should leave a message that
includes a telephone number where he/she can be reached and/or contact any other individual who was designated
by the supervisor.
The employee must contact the supervisor on each day of an absence extending beyond one day unless
arrangements otherwise have been made with the supervisor.
Failure to use the established reporting process will be grounds for disciplinary action. Individual departments may
establish more specific reporting procedures.
An employee who is absent for three days or more and who does not report the absence in accordance with this
policy, will be considered to have voluntarily resigned not in good standing. The city may waive this rule if determines
that extenuating circumstances warranted such behavior.
This policy does not preclude the city from administering discipline for unexcused absences of less than three days.
For budgetary and data practices reasons, non-exempt employees are not authorized to take work home or work
through break times without prior approval from their supervisor.
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Availability
Employees are expected to be reasonably available for communication and for work in an emergency. The employee
is responsible for notifying his or her supervisor and Human Resources of any changes to home address or phone
number.
City Data Practices and Retention
Employees shall comply with all applicable city data practices and retention statutes, policies, rules, and standards.
City Property
City property is for business use only. City property, including vehicles, tools, equipment, or other resources provided
to employees by the City of Apple Valley shall not be used for personal use or gain except as authorized by policy, the
City Administrator or designee.
Any employee who has authorized possession of keys, tools, cell phones, tablets, laptops, or other city-owned
equipment must register his/her name and the serial number (if applicable) or identifying information about the
equipment with his/her supervisor. All such equipment must be turned in and accounted for by any employee leaving
employment with the city in order to resign in good standing.
Employees are responsible for the safekeeping and care of all such equipment. Employees are expected to treat city
property in a manner that will maintain the longevity of the item. Employees must operate all city equipment in a
safe manner, and extreme care must be exercised to prevent damage. Employees are expected to leave equipment
in good working condition for other staff members. Broken, damaged or defective equipment must be reported
immediately to a supervisor.
Defacing, mutilating, misusing or otherwise abusing city equipment or property, or the property of others that is
under the care and custody of the city, or the property or equipment of others that is used to provide services to the
city is prohibited.
The duplication of keys owned by the city is prohibited unless authorized by the City Administrator or designee.
City-Owned Vehicles
Department heads will determine when it is appropriate for an employee to use city-owned vehicles. Use of city-
owned vehicles is restricted to city business and incidental uses which occur in the course of city business. Incidental
personal use should be during an authorized break and must not substantially alter the employee’s scheduled work
activities or route to/from a work site. Some departments may have additional guidelines regarding vehicle use.
Employees are expected to obey all applicable laws and policies and to operate vehicles in a manner that reduces the
risk of damage to the vehicle or injury to the employee or others. Seat belts must be worn at all times, and use of cell
phones and other mobile devices is limited to city business purposes when safe.
An employee involved in an accident, damage to public or private property, or damage to the assigned vehicle must
immediately notify his or her supervisor.
Conflicts of Interest
It is expected that all employees will exercise good judgment in avoiding activities or situations where conflicts of
interest with city business exist or could be perceived to exist.
Disturbing Others
Employees shall refrain from disturbing other employees in the performance of their work.
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Dress and Appearance
Employees are expected to dress in a manner appropriate to the performance of their duties, to wear clothing that is
clean and well maintained, conservative and in good taste, and to observe professional grooming and personal
hygiene practices. Supervisors will determine appropriate dress standards for employees in their work groups.
Personal appearance should be appropriate to the nature of the work and contacts with other people and should
present a positive image to the public.
In certain employee groups, uniforms will be required. Employees are expected to keep uniforms clean and well
maintained. Employees should keep in mind that while wearing city uniforms or clothing with city logos, they are
representing the city to the public even if not on duty.
Endorsement
No city employee shall endorse a product or service in their official capacity as a city employee, unless authorized by
the City Council.
Falsification of Records
An employee who makes false statements or commits, or attempts to commit, fraud in an effort to prevent the
impartial application of these policies will be subject to immediate disciplinary action up to and including termination
and potential criminal prosecution.
Gifts and Gratuities
Employees are prohibited from accepting, requesting, or soliciting gifts or gratuities from members of the public or
any interested party.
Following are instances when an employee may be allowed to accept an unsolicited gift:
• Services of insignificant monetary value.
• A trinket or memento of insignificant value.
• A plaque or similar memento recognizing individual services in a field of specialty or for a charitable cause.
• Food or beverage given at a reception, banquet meal or meeting away from the workplace provided by an
organization at which the employee makes a speech or answers questions as part of a program.
• Gifts given because of the employee’s membership in a group (in which a majority of group members are not
officials) and an equivalent gift is given to other group members.
• Informational material of unexceptional value.
At times, employees may be approached by individuals or businesses wishing to make donations to the city. In the
case of unsolicited donations, employees should refer the individual or business to the appropriate department head
for consideration.
Employees seeking donations for city-sponsored programs or events must obtain permission from the City
Administrator or designee before soliciting gifts on behalf of the city.
Insubordination
Employees are required to obey the directions and lawful orders of the city at all times, whether given directly by
supervisors or by designee. Employees must refrain from engaging in any verbal or physical conduct towards
supervisors which disrupts the city’s operations or tends to undermine supervisory authority or control.
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Language
Employees are expected to use professional and courteous language appropriate for the workplace.
Outside Employment
Full-time employees shall not engage in any other employment, activity or enterprise for private gain which
interferes with the employee’s ability to perform required job duties for the city or which might be construed to be a
conflict of interest between the employee’s regular duties with the city and the outside employment.
Full-time employees are required to provide a written disclosure annually to the City Administrator or designee,
relative to engaging in any other employment, activity, or enterprise for private gain.
The City Administrator, or designee, may prohibit outside employment, activity, or enterprise of employees for
private gain. Consideration will be given to the following conditions:
• Whether the outside activity interferes with the employee’s ability to perform required job duties for the
city; and
• Whether private gain or advantage is realized from the use of city time, staff, facilities, equipment, supplies,
or influence of city employees.
Personal Phone Calls and Use of Cell Phones
Personal telephone calls and use of cell phones for other than city business should be limited to necessity, must not
interfere with city work, and must be completed as quickly as possible.
Supervisors may prohibit possession or use of personal cell phones by employees during work time.
Political Activities
An employee may express personal opinions on political subjects and candidates. An employee may take an active
part in political management and political campaigns as long as it does not interfere with the employee’s job
performance or job duties and such activities occur outside working hours.
An employee may not, directly or indirectly, during working hours or on city property, solicit or receive funds for
political purposes.
An employee of the city may not, at any time, use authority or official influence because of their employment to
compel any person to do any of the following: apply for membership in any political organization; pay or promise to
pay any assessment, subscription, or contribution for political purposes; or take part in any political activity.
Private or Confidential Information
In the performance of city business, an employee may have access to information or records that are private or
confidential. Disclosure of private or confidential information shall be made only in accordance with established city
policies and procedures as well as state and federal law. Employees unsure about the release of information must
consult their supervisor or the City Clerk prior to releasing information.
Representation
An employee shall not represent or engage in any activity with intent to represent a city position on any issue,
matter, or subject unless authorized by the City Administrator or designee.
Reporting of Injury, Illness, or Impairment
Any illness, injury, or impairment that could inhibit performance of an employee's regular duties must be
immediately reported to the appropriate supervisor. An employee must immediately report all injuries sustained on
the job to a supervisor regardless of the nature, cause, or seriousness.
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Safety
Every effort must be made to develop and maintain a safe and healthy environment for employees and visitors. The
elimination of unsafe acts, conditions and procedures with regard to city operations is of the utmost importance.
Employees must understand and follow all established safety regulations and procedures. The wearing or use of
proper personal or general protective equipment is mandatory at all times.
Solicitation
Employees may solicit donations, contributions, or promote appropriate fund-raising activities by posting the event
or item in a neutral location in the city, such as a break room or lunch room, whereby an employee may voluntarily
make a donation or participate in the activity. The city reserves the right to remove such items if determined to be
inappropriate conduct and/or materials without prior notification to the employee.
An employee may not directly solicit donations, contributions, or request participation in a fund-raising activity from
other employees or members of the public, during work hours or in their official capacity as a city employee.
Certain fund-raising activities may be exempted by the City Administrator or designee from this provision.
Theft
The theft, attempted theft, or unauthorized possession of any property or money belonging to the city, another
employee, or any other person or entity when such property is under the care of the city is prohibited.
Work Performance
Employees are expected to perform assigned work in a conscientious and efficient manner to the satisfaction of their
supervisor. Delaying, interfering with, or hindering productivity is prohibited.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Interested Party. A person or representative of a person or association who has a financial interest in a decision an
employee is authorized to make.
4.2 Discrimination and Harassment
In addition to all city employees, this policy applies to firefighters and volunteers.
The City of Apple Valley will provide a work environment free from unlawful discrimination and harassment based on
protected class status as defined in the policy below. The city is committed to addressing all incidents of conduct or
communication in violation of this policy.
POLICY
The City of Apple Valley will not tolerate any individual engaging in verbal, written, physical, or other conduct or
communication which has the purpose or effect of substantially interfering with a person’s employment, or which
creates an intimidating, hostile, or offensive work environment because of a person’s protected class status including
race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression,
disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial
status, membership on a local human rights commission, lawful participation in the Minnesota Medical Cannabis
Patient Registry, or any other status protected by law.
Harassment is generally defined as unwelcome or offensive verbal, written, physical or other conduct or
communication toward an individual because of protected class status. Harassment may occur when:
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(1) Submission to such conduct or communication is either explicitly or implicitly made a term or condition of
employment;
(2) Submission to or rejection of such conduct or communication by an individual is used as a factor in decisions
affecting that individual’s employment such as promotion, assignment, demotion, discipline, or discharge; or
(3) Such conduct or communication has the purpose or effect of substantially interfering with an individual’s
employment, or creating an intimidating, hostile or offensive working environment.
Depending on the circumstances, harassment may include, but is not limited to:
(1) Verbal harassment (e.g., certain unwelcome epithets, slurs, negative stereotyping, jokes, pranks or other
threatening, intimidating, hostile or offensive acts because of protected class status) whether delivered in
person, through voicemail, or other electronic means;
(2) Written harassment (e.g., using, displaying or circulating certain unwelcome poems, letters, cartoons, or
other visual or physical renderings that denigrate or show hostility or aversion toward an individual or group
because of protected class status) whether delivered by paper, email, texting, or other electronic means;
(3) Physical harassment (e.g., certain unwelcome gestures, impeding movement or other threatening,
intimidating, hostile or offensive contact that is directed toward an individual because of protected class status).
Sexual Harassment. In the case of sexual harassment, no employee shall threaten or insinuate, either explicitly or
implicitly, that an employee’s refusal to submit to unwanted sexual advances will adversely affect the individual’s
employment including, but not limited to, performance evaluation, wages, advancement, assignment, duties or any
other condition of employment or career development. Sexual harassment includes, but is not limited to: unwelcome
sexual advances, requests for sexual favors, sexually motivated physical contact, such as repeated offensive sexual
flirtation, advances or propositions, unrequested touching, continual or repeated verbal abuse of a sexual nature,
graphic verbal commentaries about an individual’s body, sexually degrading words, overly personal words or
conduct, and the display in the workplace of sexually explicit objects. Sexual harassment can occur between
members of the same sex, and the victim as well as the harasser may be a woman or a man.
The harasser may be a coworker or a manager in an employee’s work unit or another unit, or someone who is not an
employee who is encountered in the course of work for the City of Apple Valley.
The city will determine whether particular conduct violates this policy by assessing the totality of the circumstances
on a case-by-case basis. Conduct in violation of this policy or other inappropriate conduct may result in disciplinary
action, and could include immediate termination of employment.
Employee Responsibility. Employees must conduct themselves in accordance with this policy. An employee who
experiences conduct or communication in violation of this policy should, whenever possible, directly inform the
offending individual that the conduct is unwelcome, offensive, or improper and must stop. If the employee feels
uncomfortable approaching the offending individual or if the conduct continues, the employee must inform their
direct supervisor, department head, Human Resources, or the City Administrator. Likewise, an employee who
suspects that conduct or communication in violation of this policy is occurring at the city must immediately contact
their direct supervisor, department head, Human Resources, or the City Administrator.
Supervisor Responsibility. All supervisors must conduct themselves in accordance with this policy. Each supervisor is
responsible for ensuring that employees comply with this policy.
A supervisor who receives a complaint, or knows or has reason to believe that conduct or communication which may
be in violation of this policy is occurring, must notify Human Resources or the City Administrator within two business
days. A supervisor must act upon such a report even if requested otherwise by the victim.
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Confidentiality. Complaints of discrimination, harassment, or other unlawful employment practices will be kept
confidential to the extent possible consistent with the law and the city’s need to investigate the matter. However, a
person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person’s name and
statements may have to be provided to the alleged offender. All complaints and investigative materials will be
contained in a file separate from the involved employees’ personnel files. If disciplinary action does result from the
investigation, the results of the disciplinary action will then become a part of the employee(s) personnel file(s).
Employees must keep all information regarding an internal Discrimination/Harassment complaint investigation
confidential consistent with the law.
Retaliation. Retaliation against a person who complains in good faith of a violation of this policy or participates in
good faith in an investigation under this policy is prohibited. If the city finds that retaliation has occurred, individuals
who engaged in the retaliatory behavior may be subject to discipline up to and including termination, regardless of
whether the original complaint is substantiated. (Refer also to Investigations Policy)
PROCEDURES
Internal Complaint Procedure and Investigation:
(1) Any employee who believes that they have been subjected to conduct or communication in violation of this
policy must immediately notify their supervisor, manager, department head, Human Resources or the City
Administrator. To allow the city to best understand the issues involved, each person making a complaint is
strongly encouraged to complete a written Complaint Form.
A department head, manager, or supervisor who receives a complaint shall notify Human Resources or the City
Administrator within two business days.
(2) Human Resources, the City Administrator, or designee will proceed with a formal or informal investigation
and resolution process. The city will take steps to address the situation quickly and effectively.
(3) At the conclusion of the investigation, the city will notify the complainant and any other person who has a
need to know of the disposition of the complaint in accordance with the law.
Review. If the employee is not satisfied with the resolution or with the progress of the complaint process, or if the
employee is not comfortable submitting a complaint to Human Resources or the City Administrator, the employee
may submit the complaint to the City Attorney’s Office for review. The City Attorney’s Office or designee, shall review
as necessary, and issue a written statement of disposition in a timely manner.
RELATED INFORMATION
This policy will be published yearly through internal city communications and shall be posted at each of the city’s
locations.
This policy, as well as the Employee Internal Discrimination/Harassment Complaint Form, shall be available to
employees from their supervisor and Human Resources.
4.3 Respectful Workplace
In addition to all city employees, this policy applies to firefighters and volunteers.
Maintaining a respectful work environment is a shared responsibility. The intent of this policy is to provide general
guidelines about the conduct that is and is not appropriate in the workplace. The city acknowledges that this policy
cannot possibly predict all situations that might arise, and also recognizes that some employees are exposed to
disrespectful behavior, and even violence, by the nature of their jobs.
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POLICY
Types of Disrespectful Behavior
The following types of behaviors are disruptive, unacceptable, and prohibited in the workplace and are, in many
instances, unlawful:
Violent behavior. Includes the use or threat of physical force, harassment, bullying, or intimidation.
(Refer also to Workplace Violence Prevention Policy)
Discriminatory behavior. Includes inappropriate remarks or conduct related to a person’s race, color, creed, religion,
national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status,
genetic information, status with regard to public assistance, veteran status, familial status, membership on a local
human rights commission, lawful participation in the Minnesota Medical Cannabis Patient Registry, or any other
status protected by law.
(Refer also to Discrimination and Harassment Policy)
Offensive behavior. May include such actions as: rudeness; angry outbursts; inappropriate humor; vulgar
obscenities; name calling; foul or disparaging language; gossip; asking personal or prying questions; condescending or
short tone of voice; eye rolling; sarcastic comments; undermining or impeding a person's work; withholding
necessary information; tampering with a person's personal belongings or work equipment; or any other behavior
regarded as offensive to a reasonable person based upon violent or discriminatory behavior as listed above.
It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are
encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, taking into account
the sensibilities of employees and the possibility of public reaction.
Although the standard for how employees treat each other and the general public will be the same throughout the
city, there may be differences between work groups about what is appropriate in other circumstances unique to a
work group. If an employee is unsure whether a particular behavior is appropriate, the employee should request
clarification from their supervisor, department head, Human Resources, or the City Administrator.
Abusive Customer Behavior. While the city has a strong commitment to customer service, the city does not expect
that employees accept verbal abuse from any customer. An employee may request that a supervisor intervene when
a customer is abusive, or they may defuse the situation themselves, including ending the contact.
If there is a concern over the possibility of physical violence, a supervisor should be contacted immediately. When
extreme conditions dictate, 911 may be called. Employees should leave the area immediately when violence is
imminent unless their duties require them to remain. Employees must notify their supervisor about the incident as
soon as possible.
Sexual harassment. Can consist of a wide range of unwanted and unwelcome sexually directed behavior such as
unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature.
Sexual harassment includes, but is not limited to, the following:
• Unwelcome or unwanted sexual advances. This means stalking, patting, pinching, brushing up against,
hugging, cornering, kissing, fondling or any other similar physical contact considered unacceptable by
another individual.
• Verbal or written abuse, kidding, or comments that are sexually-oriented and considered unacceptable by
another individual. This includes comments about an individual’s body or appearance where such comments
go beyond mere courtesy, telling “dirty jokes” or any other tasteless, sexually oriented comments, innuendos
or actions that offend others.
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• Requests or demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests
for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative
consequence) concerning one’s current or future job.
(Refer also to Discrimination and Harassment Policy)
Employee Response to Disrespectful Workplace Behavior
Employees who believe that disrespectful behavior is occurring are encouraged to deal with the situation in one of
the ways listed below.
Step 1(a). Politely, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions.
Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If
practical, bring a witness with you for this discussion.
Step 1(b). If you fear adverse consequences could result from telling the offender or if the matter is not resolved by
direct contact, go to your supervisor, Human Resources, or the City Administrator.
Step 1(c). Any employee who observes violent behavior, sexual harassment, or discriminatory behavior, or receives
any reliable information about such conduct, must immediately report it to a supervisor, Human Resources, or the
City Administrator. (Refer to Discrimination and Harassment Policy).
Step 2. If, after what is considered to be a reasonable length of time (for example, 30 days), you believe inadequate
action is being taken to resolve your complaint/concern, the next step is to report the incident to Human Resources
or the City Administrator.
Supervisor’s Response to Allegations of Disrespectful Workplace Behavior
Employees who have a complaint of disrespectful workplace behavior will be taken seriously.
In the case of sexual harassment or discriminatory behavior, a supervisor must report the allegations within two
business days to Human Resources or the City Administrator. A supervisor must act upon such a report even if
requested otherwise by the victim (Refer to Discrimination and Harassment Policy).
In situations other than sexual harassment and discriminatory behavior, supervisors will use the following guidelines
when an allegation is reported:
Step 1. If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may
choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining
the impact of his/her actions and requiring that the conduct not reoccur. This approach is particularly appropriate
when there is some ambiguity about whether the conduct was disrespectful.
Step 2. If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to
discuss the nature of the allegations. The investigator will obtain the following description of the incident, including
date, time and place: 1) corroborating evidence, 2) a list of witnesses, and 3) identification of the offender.
Step 3. The supervisor must notify Human Resources or the City Administrator about the allegations.
Step 4. As soon as practical after receiving the written or verbal complaint, the alleged policy violator will be
informed of the allegations. The alleged violator will have the opportunity to answer questions and respond to the
allegations.
Step 5. After adequate investigation and consultation with the appropriate personnel, a decision will be made
regarding whether or not disciplinary action will be taken.
Step 6. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable.
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Special Reporting Requirements
When the supervisor is perceived to be the cause of a disrespectful workplace behavior incident, a report will be
made to Human Resources or the City Administrator who will assume the responsibility for investigation and
discipline.
If the City Administrator is perceived to be the cause of a disrespectful workplace behavior incident, a report will be
made to the City Attorney’s Office. The City Attorney’s Office or designee shall review as necessary and issue a
written statement of disposition in a timely manner.
Pending completion of an investigation, the City Administrator may at his/her discretion take appropriate action to
protect the alleged victim, other employees, or citizens.
Confidentiality. Complaints of disrespectful workplace conduct will be kept confidential to the extent possible
consistent with the law and the city’s need to investigate the matter. However, a person reporting or witnessing a
violation of this policy cannot be guaranteed anonymity. The person’s name and statements may have to be provided
to the alleged offender. All complaints and investigative materials will be contained in a file separate from the
involved employees’ personnel files. If disciplinary action does result from the investigation, the results of the
disciplinary action will then become a part of the employee(s) personnel file(s). Employees must keep all information
regarding an internal complaint investigation confidential consistent with the law.
Retaliation. Retaliation against a person who complains in good faith of a violation of this policy or participates in
good faith in an investigation under this policy is prohibited. If the city finds that retaliation has occurred, individuals
who engaged in the retaliatory behavior may be subject to discipline up to and including termination regardless of
whether the original complaint is substantiated. (Refer also to Investigations Policy)
4.4 Investigations
In addition to all city employees, this policy applies to firefighters and volunteers.
The purpose of this policy is to provide guidance for conducting internal investigations of alleged violations of city
policies, rules, and standards of conduct.
POLICY
The City of Apple Valley is committed to ensuring that all city-initiated investigations are conducted in a fair,
impartial, thorough, thoughtful manner and in compliance with all applicable laws.
When an agent of the City of Apple Valley (i.e., department head, manager, supervisor) receives a complaint or other
information indicating a possible violation of law or city policy, the city will conduct an investigation.
Off Duty Conduct
Allegations of off-duty misconduct will be investigated on a case-by-case basis. Factors to be considered may include,
but are not limited to, whether an individual's alleged conduct:
• Could seriously damage the city's public image or potential business relationship with the city;
• Reasonably makes it difficult or impossible for co-workers, customers, or others with an actual or potential
business relationship with the city to deal with the employee;
• Renders an employee unable to perform his or her duties or appear at work;
• Leads to refusal, reluctance, or inability of other employees to work with him or her;
• Poses a threat to the safety of other workers; or
• Undermines the ability of the city to direct the work force.
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Cooperation with the City
It is a basic requirement of the job that employees cooperate fully with the city in any investigation concerning
individual conduct or the conduct of other employees. Cooperation includes the requirement that employees provide
truthful information and do not conceal information or provide misleading information.
Selection of Investigator
The city has the sole discretion to utilize any combination of internal staff, legal counsel, and/or a third-party
independent investigator, to conduct an investigation.
The City Administrator or designee will approve the retention of any third party for purposes of conducting a city-
initiated investigation regarding employee misconduct.
Investigative Leave
An employee may be placed on an administrative leave during an investigation at the discretion of the city, with or
without notice, in any situation the city deems to warrant removing the employee from the worksite. The leave may
be paid or unpaid at the discretion of the city, based on the facts and circumstances of the investigation. The leave,
and paid or unpaid status of the leave, may be reviewed and amended upon conclusion of the investigation.
Confidentiality
Complaints will be kept confidential to the extent possible consistent with the law and the city’s need to investigate
the matter. However, a person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The
person’s name and statements may have to be provided to the alleged offender. All complaints and investigative
materials will be contained in a file separate from the involved employees’ personnel files. If disciplinary action does
result from the investigation, the results of the disciplinary action will then become a part of the employee(s)
personnel file(s). Employees must keep all information regarding an internal complaint investigation confidential
consistent with the law.
Risk Assessment
The City of Apple Valley will make a reasonable effort to ensure that complainant(s) or person(s) providing
information during an investigation are not exposed to any threats of violence, intimidation or personal risk. If any
such situations are identified or have occurred, the city will proceed with the appropriate response, as advised by
Human Resources, legal counsel, Police Department, or other professionals. Any city employee found to have
engaged in threatening behavior will be subject to disciplinary action up to and including termination, in accordance
with the city's Workplace Violence Prevention Policy.
Investigative Timeline
The City of Apple Valley will make reasonable efforts to initiate an investigation into allegation(s) of misconduct and
conclude the investigation in a timely fashion, as appropriate.
Retaliation
The City of Apple Valley will not tolerate retaliation or intimidation directed towards anyone who makes a complaint,
who serves as a witness or participates in an investigation, or who is exercising his/her rights when requesting
religious or disability accommodation. Retaliation includes, but is not limited to, any form of intimidation, reprisal or
harassment. While each situation is very fact dependent, generally speaking retaliation can include a denial of a
promotion, job benefits, refusal to hire, discipline, negative performance evaluations or transfers to less prestigious
or desirable work or work locations because an employee has engaged or may engage in activity in furtherance of
Equal Employment Opportunity (EEO) laws.
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It can also include threats of reassignment, removal of supervisory responsibilities, filing civil action, deportation or
other action with immigration authorities, disparagement to others or the media and making false report to
government authorities because an employee has engaged or may engage in protected activities. Any individual who
retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary
action up to and including termination regardless of whether the original complaint is substantiated.
An employee, who feels retaliation is occurring within the workplace, barring any extenuating circumstances, should
report the concern immediately to any of the following:
1. Supervisor or department head;
2. Human Resources;
3. City Administrator; or
4. In the event an employee feels retaliation has occurred by the City Administrator, then reporting may be
made to the City Attorney's office.
Supervisors who know or have reason to know of claims of retaliation must report the allegations within two
business days to Human Resources or the City Administrator. A supervisor must act upon such a report even if
requested otherwise by the victim.
5: LEAVES OF ABSENCE
5.1 Leaves of Absence
In addition to city employees, this policy applies to firefighters.
POLICY
Depending upon an employee’s situation, more than one form of leave may apply during the same period of time. An
employee will need to meet the requirements of each form of leave separately. Leave requests will be evaluated on a
case-by-case basis.
Except as otherwise stated, all paid time off, taken under any of the city’s leave programs, must be taken
consecutively, with no intervening unpaid leave.
The city will provide employees with time away from work as required by state or federal statutes, if there are
requirements for such time off that are not described in the personnel policies.
5.2 Annual Leave
This policy does not apply to casual employees, Liquor Operations employees, or elected officials.
The City of Apple Valley provides paid time off from work under its annual leave policy. Employees are encouraged to
schedule time off for relaxation to promote good physical and mental health while maintaining a sufficient accrual
balance to cover unplanned absences.
POLICY
Annual leave shall be taken as either planned leave which will be scheduled in advance; or when necessary,
unplanned leave which will require notification of the city within a timely manner on the employee’s scheduled
workday.
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For any period during which an employee is not being paid, the employee shall not earn annual leave. An employee
shall not be eligible to be compensated for annual leave, or earn additional annual leave during the time an
employee is receiving disability insurance payments.
Planned annual leave may be denied or approval withdrawn when the granting of such planned annual leave would
result in insufficient personnel to carry out necessary functions as deemed appropriate by the city.
An employee shall not be eligible to use more than double the amount of annual leave earned in a calendar year
without prior approval of the City Council.
If use of annual leave suggests abuse, the employee may be subject to disciplinary action up to and including
discharge.
An employee who leaves the employment of the city in good standing shall be compensated for all accrued and
unused annual leave at the time of separation from employment. The city shall be solely responsible for determining
whether an employee has left employment in good standing.
Department heads are responsible for determining the procedure for requesting time off and/or reporting unplanned
absences. Department heads may implement a paper based and/or electronic time off approval and notification
system that meets the needs of the department.
Accrual Schedules
Eligible Full-Time Employees
Full-time Schedule I and Schedule II employees shall, at a minimum, earn annual leave in accordance with the
following schedule. An employee’s initial date of employment shall be used to determine the appropriate hours of
annual leave to be accrued. The City Administrator, or designee, may authorize modification of an employee’s annual
leave accumulation schedule.
(1) 0 – 5 years: 4.62 hours per 2 weeks of work
(2) 6 – 10 years: 6.16 hours per 2 weeks of work
(3) 11 – 15 years: 7.69 hours per 2 weeks of work
(4) 16 – 20 years: 8.31 hours per 2 weeks of work
(5) 21+ years: 9.23 hours per 2 weeks of work
Schedule III employees shall earn annual leave in accordance with the following schedule. The City Administrator, or
designee, may authorize modification of an employee’s annual leave accumulation schedule.
(1) 0 – 5 years: 6.16 hours per 2 weeks of work
(2) 6 – 15 years: 7.69 hours per 2 weeks of work
(3) 16+ years: 9.23 hours per 2 weeks of work
Annual leave may not accrue in excess of 800 hours. Any hours in excess of 800 shall be forfeited.
Eligible Part-Time Employees
Eligible part-time employees, as defined in this section, shall earn annual leave at one-half the schedule described in
this section. An employee’s initial date of regular employment shall be used to determine the appropriate hours of
annual leave to be accrued. The City Administrator, or designee, may authorize modification of an employee’s annual
leave accumulation schedule.
Annual leave may not accrue in excess of 400 hours. Any hours in excess of 400 shall be forfeited.
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Annual Leave Cash Out
An employee who has an accrued, unused annual leave balance of 160 or more hours shall be eligible to cash out up
to 16 hours of annual leave once per calendar year.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Initial Date of Employment. An employee’s initial date of employment shall be the first date of consecutive
employment as a regular employee with the city, except as may otherwise be determined and agreed to by the city
and employee.
Eligible Part-time Employee. An employee who is: 1) Routinely scheduled for at least 20 hours per week, but less
than 30 hours per week; and 2) Regularly scheduled for 52 weeks of the year; and 3) Employed in a position the city
considers long-term and subject to the city's and the employee's rights to terminate.
5.3 Short Term Disability
This policy does not apply to part-time or casual employees or elected officials.
POLICY
Full-time employees participating in the annual leave program are eligible for a short term disability policy to be
effective following 21 calendar days of continuous absence because of total disability due to illness, injury, or
pregnancy.
An employee shall be eligible to collect the short term disability benefit until the earlier of: 1) the employee becomes
eligible for long term disability, or 2) six months following the date of the qualifying injury, illness, or pregnancy. The
city may request, at any time, that an employee provide a medical doctor’s statement including verification of illness
and/or ability to return to work.
An employee shall be eligible to receive the city’s insurance contribution toward the purchase of group insurance
during the period of time the employee is receiving short term disability insurance benefits, not to exceed six months
from the qualifying date of illness or injury.
The city will, upon request, pay the employer contribution amount due to PERA for an employee's purchase of
service credit and salary from an authorized short term disability leave of absence if all of the following conditions
are met:
1. The request is received by the city no later than 120 days after the end of the employee's authorized short
term disability leave of absence; and
2. The employee has returned to full, unrestricted duty actively working a regular full-time schedule with the
city; and
3. The employee provides the city with evidence of payment of the employee contribution amount due to
PERA.
Refer to the short term disability plan document for details about the plan and benefits. If there are any differences
between benefits as described in this policy, and the plan documents or contracts, the plan documents or contracts
shall govern.
Short-term disability benefits run concurrently with any other applicable leave allotments pursuant to city policy or
statute (e.g., FMLA leave, Pregnancy/Parenting Leave, Medical Leave, etc.)
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5.4 Holidays
This policy does not apply to casual employees, Liquor Operations employees, or elected officials.
The City of Apple Valley provides paid holidays in support of employee well-being and a great place to work.
POLICY
The City of Apple Valley provides paid holidays to full-time and eligible part-time employees.
The following are paid holidays for eligible employees:
(1) New Year’s Day (7) Veteran’s Day
(2) Martin Luther King, Jr. Day (8) Thanksgiving Day
(3) President’s Day (9) Day after Thanksgiving
(4) Memorial Day (10) Christmas Floater
(5) Independence Day (11) Christmas Day
(6) Labor Day (12) Personal Floating Holiday
Whenever one of the above listed holidays (except Christmas Floater) falls on a Sunday, the following day shall be
observed as a holiday, and whenever one of the above listed holidays (except Christmas Floater) falls on a Saturday,
the preceding day shall be observed as a holiday.
Christmas Floater will be: December 23 if December 25 is a Saturday or Sunday; December 24 if December 25 is a
Tuesday, Wednesday or Friday; or December 26 if December 25 is a Monday or Thursday.
Exceptions to the listed holidays in divisions regularly scheduled for operation on Saturday and/or Sunday will be
determined at the discretion of the city.
An eligible full-time employee shall be paid 8 hours for the observed holidays. An eligible part-time employee shall be
paid 4 hours for the observed holidays. An eligible employee shall be paid for the observed holidays even if the
employee is not scheduled to work on a particular holiday. An employee shall not be paid for an observed holiday
which occurs while the employee is on an unpaid leave of absence.
If a non-exempt employee is required to work on a holiday observed by the city, the employee shall be compensated
for the time worked at one and one-half times the employee’s regular base rate of pay for those hours actually
worked on such holiday.
Eligible employees shall receive one paid Personal Floating Holiday per calendar year. The Personal Floating Holiday
for a full-time employee shall be shall be used in an increment of 8 hours. The Personal Floating Holiday for an
eligible part-time employee shall be used in an increment of 4 hours. Any Personal Floating Holiday not used during
the calendar year shall be forfeited.
Holiday Leave Bank in Lieu of Paid Holidays for Eligible Employees in Retail or Hospitality Services Settings
Certain city functions operate regularly in a retail or hospitality services schedule and setting. In such settings, the
city may provide a holiday leave bank for certain employees, in lieu of paid holidays.
The City Administrator, or designee, shall determine which positions will receive a holiday leave bank in lieu of paid
holidays.
When so designated, an eligible Schedule I, II, and III employee shall be credited with 96 hours of holiday leave time
in a holiday leave bank, on January 1 of the calendar year in lieu of holidays.
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When so designated, an eligible part-time regular employee who is eligible to earn annual leave shall be credited
with 48 hours of holiday leave time in a holiday leave bank, on January 1 of the calendar year in lieu of holidays.
Requests for use of holiday leave time shall be made in writing by the employee and in accordance with normal time
off request procedures. The city reserves the sole right to grant holiday leave time.
Holiday leave time shall not accumulate from year to year. Any unused holiday leave hours remaining in the
employee's holiday leave bank on December 31 shall be forfeited.
Holiday leave time for a new employee or an employee leaving employment shall be appropriately prorated to
reflect the actual holidays observed by the city under this policy as of the date of the event affecting employment
status. If an employee leaving employment has taken more holiday leave time than the appropriate prorated
amount, the difference shall be deducted from the employee's final paycheck.
An employee shall not use holiday leave in addition to hours worked on any holiday observed under this section. An
employee shall not use holiday leave to exceed the employee's normally scheduled number of hours per work
period.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Eligible Part-time Employee. An employee who is: 1) Routinely scheduled for at least 20 hours per week, but less
than 30 hours per week; and 2) Regularly scheduled for 52 weeks of the year; and 3) Employed in a position the city
considers long-term and subject to the city's and the employee's rights to terminate.
5.5 Liquor Operations Holidays
This policy applies only to employees assigned to the Liquor Operations division.
POLICY
The City of Apple Valley provides paid holidays in support of employee well-being and a great place to work while
achieving the city’s goal of running a profitable and successful retail liquor operation. All holidays observed under this
policy are without regard to holidays as may be observed by other operations within the city.
Section 1: Full-Time Schedule I, II, and III and Part-Time Regular Employees
Observed Holidays
The following holidays are observed under this section:
(1) New Year’s Day (7) Veteran’s Day
(2) Martin Luther King, Jr. Day (8) Thanksgiving Day
(3) President’s Day (9) Day after Thanksgiving
(4) Memorial Day (10) Christmas Eve
(5) Independence Day (11) Christmas Day
(6) Labor Day (12) Personal Floating Holiday
If one of the above listed holidays falls on a day on which the liquor stores are closed, no alternate day shall be
observed as such holiday.
A non-exempt employee who is scheduled to work on a holiday observed under this section shall be paid for those
hours actually worked on the holiday at one and one-half times the employee's regular base rate of pay.
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Holiday Leave
An eligible Schedule I, II, and III employee shall be credited with 96 hours of holiday leave time in a holiday leave
bank, on January 1 of each year in lieu of holidays.
A regular part-time employee who is eligible to earn annual leave shall be credited with 48 hours of holiday leave
time in a holiday leave bank, on January 1 of each year in lieu of holidays.
Requests for use of holiday leave time shall be made in writing by the employee and in accordance with the normal
leave procedures of the Liquor Operations division. The city reserves the sole right to grant holiday leave time.
Holiday leave time shall not accumulate from year to year. Any unused holiday leave hours remaining in the
employee's holiday leave bank on December 31 shall be forfeited.
Holiday leave time for a new employee or an employee leaving employment shall be appropriately prorated to
reflect the actual holidays observed by the city under this policy as of the date of the event affecting employment
status. If an employee leaving employment has taken more holiday leave time than the appropriate prorated
amount, the difference shall be deducted from the employee's final paycheck.
An employee shall not use holiday leave in addition to hours worked on any holiday observed under this section. An
employee shall not use holiday leave to exceed the employee's normally scheduled number of hours per work week.
Section 2: Part-Time Retail Liquor Store Clerks
Observed Holidays
The following holidays are observed under this section:
(1) New Year’s Day (5) Thanksgiving Day
(2) Memorial Day (6) Christmas Eve
(3) Independence Day (7) Christmas Day
(4) Labor Day
If one of the above listed holidays falls on a day on which the liquor stores are closed, no alternate day shall be
observed as such holiday.
A non-exempt employee who is scheduled to work on a holiday observed under this section shall be paid for those
hours actually worked on the holiday at one and one-half times the employee's regular base rate of pay.
An employee not scheduled to work on a holiday observed under this section shall not receive compensation for such
holiday.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Full-Time Schedule I, II, or III Employee. Individual employed in a full-time position included in Schedule I, II, or III of
the approved Pay and Benefit Plan.
Part-Time Regular Employee. Individual employed in a regularly scheduled part-time position included in the
approved Pay and Benefit Plan.
Part-Time Retail Liquor Store Clerk. Individual employed in a retail liquor store sales clerk or lead sales clerk position
included in the approved Pay and Benefit Plan.
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5.6 Bereavement Leave
This policy does not apply to part-time or casual employees or elected officials.
The City of Apple Valley provides full-time employees paid leave in the event of a death in the immediate family.
POLICY
A full-time employee may request up to three consecutive working days of bereavement leave in the event of a
death of an immediate family member.
Approved bereavement leave is not charged against an employee’s annual leave balance.
The department head is responsible for approving or denying requests for bereavement leave. The actual amount of
bereavement leave approved will be determined by the department head depending on the individual circumstances
(such as closeness of the family member, arrangements to be made, distance to funeral/service, etc.)
Bereavement leave is intended to be taken within 30 days after the death in the immediate family. The City
Administrator, or designee, may grant an exception to this timeframe.
PROCEDURES
When an employee has need to take leave because of a death in the immediate family, the employee will complete a
Bereavement Leave Request form and submit it to the department head.
The approved bereavement leave request form must be forwarded to Payroll in conjunction with the time sheet
entry for the pay period in which bereavement leave is taken.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Immediate family. Spouse, parent (including stepparent or legal guardian), child (including stepchild or foster child),
sibling (including stepsibling), grandparent, grandchild, aunt, uncle, parent-in-law, grandparent-in-law, brother/sister-
in-law, and son/daughter-in-law.
5.7 Family and Medical Leave
The federal Family and Medical Leave Act (FMLA) provides job-protected leave for eligible employees in certain
circumstances.
In addition to city employees, this policy applies to firefighters.
Eligibility
To qualify to take FMLA leave under this policy, an employee must meet all of the following conditions:
• Have worked for the city for 12 months (or 52 weeks) prior to the date the leave is to commence. The 12
months or 52 weeks need not have been consecutive; however, the city will not consider any service 7 years
prior to the employee’s most recent hire date.
• Have worked at least 1,250 hours during the 12-month period prior to the date when the leave is requested
to commence. The principles established under the Fair Labor Standards Act (FLSA) determine the number of
hours worked by an employee. The FLSA does not include time spent on paid or unpaid leave as hours
worked. Consequently, these hours of leave are not counted in determining the 1,250 hours eligibility test for
an employee under FMLA.
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POLICY
Types of Leave Covered
Leave will be granted to an eligible employee for any of the following reasons:
• The birth of a child, including prenatal care, or placement of a child with the employee for adoption or foster
care;
• To care for a spouse, child, or parent who has a serious health condition;
• Due to a serious health condition that makes the employee unable to perform the essential functions of the
position; and
• A covered military member’s active duty or call to duty or to care for a covered military member (Military
Caregiver and Qualified Exigency Leave) (described below).
Length and Amount of Leave
The length of FMLA leave is not to exceed 12 weeks in any 12-month period. The leave year is calculated based on a
rolling backward basis.
The entitlement to FMLA leave for the birth or placement of a child for adoption expires 12 months after the birth or
placement of that child.
How Leave May be Taken
FMLA leave may be taken in 12 (or less) consecutive weeks, may be used intermittently (a day periodically when
needed) or may be used to reduce the workweek or workday, resulting in a reduced hour schedule. In all cases, the
leave shall not exceed a total of 12 workweeks.
Intermittent leave may be taken when medically necessary for the employee’s serious health condition or to care for
a seriously ill family member. Intermittent leave must be documented in the medical certification form as medically
necessary.
If an employee is taking leave intermittent or leave on a reduced schedule for planned medical treatment, the
employee must make a reasonable effort to schedule the treatment so as to not disrupt the city’s business.
In instances when intermittent or reduced schedule leave for the employee or employee's family member is
foreseeable or is for planned medical treatment, including recovery from a serious health condition, the city may
temporarily transfer an employee to an available alternative position with equivalent pay and benefits if the
alternative position would better accommodate the intermittent or reduced schedule.
Intermittent/reduced scheduled leave may be taken to care for a newborn or newly placed adopted or foster care
child only with the city’s approval.
Notice
An employee requiring FMLA leave must provide written or verbal notice of the need for the leave to his/her
supervisor.
When the need for the leave is foreseeable, the employee must give verbal or written notice to his/her supervisor at
least 30 days prior to the date on which leave is to begin.
If 30 days’ notice cannot be given, the employee is required to give as much notice as practicable, including following
required call-in procedures.
If an employee fails to give 30 days’ notice for a foreseeable leave with no reasonable explanation for the delay, the
leave may be denied until 30 days after the employee provides notice.
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Certification and Documentation Requirements
For leave due to an employee’s serious health condition or a family member’s, the city will require the completion of
a Medical Certification form by the attending physician or practitioner. The form must be submitted to Human
Resources within 15 calendar days after requested. If the form is not submitted in a timely fashion, the employee
must provide a reasonable explanation for the delay. Failure to provide medical certification may result in a denial or
delay of the leave.
The city may require an employee obtain a second opinion from a provider which the city selects. If necessary to
resolve a conflict between the original certification and the second opinion, the city may require the opinion of a
third doctor. This third opinion will be considered final. An employee will be provisionally entitled to leave and
benefits under the FMLA pending the second and/or third opinion.
When leave is due to an employee’s own serious health condition, a fitness for duty certification (FFD) may be
required before an employee can return to work. Failure to timely provide such certification may eliminate or delay
an employee’s right to reinstatement under the FMLA.
If an employee is using intermittent leave, and reasonable safety concerns exist regarding the employee’s ability to
perform his or her duties, a FFD certificate may be required as frequently as every 30 days during periods when the
employee has used intermittent leave.
Recertification
Recertification of the need for leave may be required if the employee requests an extension of the original length
approved by the city or if the circumstances regarding the leave have changed. Recertification may also be required if
there is a question as to the validity of the certification or if the employee is unable to return to work due to the
serious health condition.
Reinstatement
Employees returning from Family and Medical Leave will be reinstated in the same position or a position equivalent
in pay, benefits, and other terms and conditions of employment.
An employee's reinstatement rights are the same as they would have been had the employee not been on leave.
Thus, if an employee's position would have been eliminated or an employee would have been terminated but for the
leave, the employee would not have the right to be reinstated upon return from leave.
Notice of Intent to Return from FMLA Leave
The city requires an employee on FMLA leave to report periodically on the employee’s status and intent to return to
work.
Effect on Benefits
An employee granted leave under this policy will continue to be covered under the city's group health and dental
insurance plan under the same conditions and at the same level of city contribution as would have been provided
had they been continuously employed during the leave period.
The employee will be required to continue payment of the employee portion of group insurance coverage while on
leave. If paid leave is being used during an FMLA leave, the employee’s share of group health plan premiums must be
paid by the method normally used during paid leave (usually payroll deduction). An employee on unpaid FMLA leave
must make arrangements to pay the normal employee portion of the insurance premiums in order to maintain
insurance coverage.
Arrangements for payment of the employee's portion of premiums must be made by the employee with the city.
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All paid benefits run concurrently with unpaid FMLA benefits. For example, short term disability (STD) benefits, if
available, will run concurrently with unpaid FMLA leave so that an employee will receive STD benefits while taking up
to 12 weeks of FMLA leave. If there are changes in the city's contribution levels while the employee is on leave, those
changes will take place as if the employee were still on the job.
Failure to Return to Work after FMLA
Under certain circumstances, if the employee does not return to work at the end of the FMLA leave for at least 30
calendar days, the city may require the employee to repay the portion of the monthly cost paid by the city for group
health plan benefits. The city may also require the employee to repay any amounts the city paid on the employee’s
behalf to maintain benefits other than group health plan benefits.
If an employee does not return to work following 12 weeks of FMLA leave, the employee may be subject to COBRA
continuation of group health benefits.
If the employee fails to pay the city a portion of the premiums for which he or she is responsible during the FMLA
leave and the employee fails to return to work, coverage may end. Loss of coverage for failure to pay premiums is not
a qualifying event for purposes of continuation coverage under COBRA.
If the employee does not return from the FMLA leave and coverage ended sometime during the FMLA leave due to
lack of payment, there is no COBRA election available. For COBRA to apply, the employee must have been covered on
the day before the qualifying event. In this situation, the qualifying event would occur at the time the employee did
not return from the leave.
Activities Prohibited During FMLA
While on leave, an employee may not engage in activities (including employment) which have the same or similar
requirements and essential functions of an employee’s current position.
While on leave, an employee may not engage in any activity that conflicts with the best interests of the city. Such
conduct will result in disciplinary action up to and including termination of employment.
Seniority
Seniority does not accrue during any period of unpaid FMLA except as allowed when the leave is covered by worker’s
compensation. However, seniority accrued prior to commencement of FMLA leave will not be lost.
Use of Paid Leave
FMLA leave shall be unpaid, except that an employee may use applicable accrued paid leave during the FMLA leave
period in accordance with appropriate city leave policies.
An employee shall elect, prior to or immediately upon commencement of the FMLA leave, whether to use accrued
paid leave during the leave.
Upon electing to use accrued paid leave, the employee shall designate the type and amount of paid leave to be used
during the FMLA leave period.
If the employee elects to use accrued paid leave, the designated amount of accrued paid leave shall be used
continuously from the commencement through the duration of the FMLA leave period. Accrued paid leave shall not
be used intermittently with unpaid leave during the FMLA leave period.
If the employee elects not to use accrued paid leave, the employee shall not use accrued paid leave for the duration
of the FMLA leave period.
Any paid disability leave benefits available to employees for covered reason will run concurrently with FMLA.
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Additional Leave
Employees who cannot return from an approved FMLA leave at the end of the approved leave period may request an
extension (up to the maximum of 12 weeks allowed under FMLA). If the 12 FMLA weeks have already been used, the
employee can request to go on a medical leave of absence or discretionary leave of absence without pay. If
approved, before unpaid leave begins the employee must use any accrued annual leave, compensatory time, or
other paid leave that remains. If the leave is approved and unpaid, the employee will be required to pay the full cost
of all group insurance, as provided under COBRA, in order to continue coverage.
If the unpaid leave of absence is not approved or the employee fails to request additional leave, the employee will be
considered to have voluntarily resigned. If circumstances beyond the employee's control prevented the employee
from requesting additional leave, a retroactive leave request may be allowed, subject to the approval of the City
Administrator.
FMLA -- QUALIFIED EXIGENCY AND MILITARY CAREGIVER LEAVE
Qualified Exigency: Eligible employees (described above) whose spouse, son, daughter or parent either has been
notified of an impending call or order to covered active military duty or who is already on covered active duty may
take up to 12 weeks of leave for reasons related to or affected by the family member’s call-up or service.
The qualifying exigency must be one of the following: (1) short-notice deployment. (2) military events and activities,
3) child care and school activities, (3) financial and legal arrangements, 5) counseling, 6) rest and recuperation, (7)
post-deployment activities, and 8) additional activities that arise out of active duty, provided that the employer and
employee agree, including agreement on timing and duration of the leave.
Military Caregiver Leave: An employee eligible for FMLA leave (described above) who is the spouse, son, daughter,
or parent, or next of kin of a covered servicemember may take up to 26 weeks in a single 12-month period to care for
that servicemember.
The family member must be a current member of the Armed Forces, including a member of the National Guard or
Reserves, or a member of the Armed Forces, the National Guard or Reserves who is on the temporary disability
retired list, who has a serious injury or illness incurred in the line of duty on active duty for which he or she is
undergoing medical treatment, recuperation, or therapy; or otherwise in outpatient status; or otherwise on the
temporary disability retired list. Eligible employees may not take leave under this provision to care for former
members of the Armed Forces, former members of the National Guard and Reserves, and members on the
permanent disability retired list.
Amount of Leave – Qualified Exigency
An eligible employee can take up to 12 weeks of leave for a qualified exigency.
Amount of Leave – Military Caregiver
An eligible employee taking military caregiver leave is entitled to 26 workweeks of leave during a single 12-month
period. The single 12-month period begins on the first day the eligible employee takes FMLA leave to care for a
covered servicemember and ends 12 months after that date.
Leave taken for any FMLA reason counts towards the 26 week entitlement. If an employee does not take all of 26
workweeks of leave entitlement to care for a covered servicemember during this single 12-month period, the
remaining part of the 26 workweeks of leave entitlement to care for the covered servicemember is forfeited.
Certification of Qualifying Exigency for Military Family Leave
The city will require certification of the qualifying exigency for military family leave. The employee must respond to
such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide
certification may result in a denial of continuation of leave. This certification will be provided using the DOL
Certification of Qualifying Exigency for Military Family Leave
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Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave
The city will require certification for the serious injury or illness of the covered servicemember. The employee must
respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to
provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL
Certification for Serious Injury or Illness of Covered Servicemember
All other provisions of the FMLA policy, including use of paid leave, employee status and benefits during leave, the
procedure for requesting leave, benefits during leave and reinstatement, are outlined above in the FMLA policy.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Caring. Caring for a covered family member includes psychological as well as physical care. It also includes acquiring
care and sharing care duties.
Child. An eligible child is defined as a person under 18 years of age (or a person incapable of self-care because of a
physical or mental disability) who is a biological, adopted, foster, or step child, a ward of the employee, or a person
with whom the employee is charged with a parent's rights, duties and responsibilities.
Spouse. Legally married spouse. Does not include domestic partners or common-law spouses.
Parent. An eligible parent includes a biological parent or a person who was charged with parental rights, duties and
responsibilities over the employee when the employee was under the age of 18; “parent” doesn’t include in-laws.
Serious Health Condition. An illness, injury, impairment, or physical or mental condition that involves one of the
following:
• Hospital Care: Any period of incapacity or treatment connected with inpatient care (e.g., an overnight stay) in
a hospital, hospice, or residential medical care facility;
• Pregnancy: Any period of incapacity due to pregnancy, prenatal medical care or child birth;
• Absence Plus Treatment: A period of incapacity of more than three consecutive calendar days that also
involves continuing treatment by or under the supervision of a health care provider;
• Chronic Conditions Requiring Treatments. An incapacity from a chronic condition which requires periodic
visits for treatment by a health care provider, continues over an extended period of time and may cause
episodic rather than a continuing period of incapacity;
• Permanent/Long-term Conditions Requiring Supervision;
• Multiple Treatments: Any period of absence to receive multiple treatments (including any period of recovery
therefrom) by a health care provider or by a provider of health care services under orders of, or on referral
by, a health care provider.
Incapacity. Inability to work, attend school, or perform other regular daily activities.
Son or Daughter of a Covered Servicemember. The covered servicemember’s biological, adopted, or foster child,
stepchild, legal ward, or a child for whom the covered servicemember stood in loco parentis, and who is of any age.
Parent of a Covered Servicemember. A covered servicemember’s biological, adoptive, step or foster father or
mother, or any other individual who stood in loco parentis to the covered servicemember. This term does not include
parents “in law.”
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Next of Kin of a Covered Servicemember. The nearest blood relative, other than the covered servicemember’s
spouse, parent, son, or daughter, in the following order of priority: blood relatives who have been granted legal
custody of the servicemember by court decree or statutory provisions, brothers and sisters, grandparents, aunts and
uncles, and first cousins, unless the covered servicemember has specifically designated in writing another blood
relative as his or her nearest blood relative for purposes of military caregiver leave under the FMLA. When no such
designation is made, and there are multiple family members with the same level of relationship to the covered
servicemember, all such family members shall be considered the covered servicemember’s next of kin and may take
FMLA leave to provide care to the covered servicemember, either consecutively or simultaneously. When such
designation has been made, the designated individual shall be deemed to be the covered servicemember’s only next
of kin. For example, if a covered servicemember has three siblings and has not designated a blood relative to provide
care, all three siblings would be considered the covered servicemember’s next of kin. Alternatively, where a covered
servicemember has a sibling(s) and designates a cousin as his or her next of kin for FMLA purposes, then only the
designated cousin is eligible as the covered servicemember’s next of kin. An employer is permitted to require an
employee to provide confirmation of covered family relationship to the covered servicemember pursuant to
§ 825.122(j).
Covered Active Duty.
Covered active duty for members of a regular component of the Armed Forces means duty during deployment of the
member with the Armed Forces to a foreign country.
Covered active duty for members of the reserve components of the Armed Forces (members of the U.S. National
Guard and Reserves) means duty during deployment of the member with the Armed Forces to a foreign country
under a call or order to active duty in a contingency operation as defined in section 101(a)(13)(B) of title 10, United
States Code. (a) In the case of a member of a regular component of the Armed Forces, duty during the deployment of
the member with the Armed Forces to a foreign country.
Covered Servicemember.
• A member of the Armed Forces (including a member of the National Guard or Reserves) who is undergoing
medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the
temporary disability retired list, for a serious injury or illness; or
• A veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and
who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time
during the period of 5 years preceding the date on which the veteran undergoes that medical treatment,
recuperation, or therapy.
Serious Injury or Illness.
• In the case of a member of the Armed Forces (including a member of the National Guard or Reserves), means
an injury or illness that was incurred by the member in line of duty on active duty in the Armed Forces (or
existed before the beginning of the member’s active duty and was aggravated by service in line of duty on
active duty in the Armed Forces) and that may render the member medically unfit to perform the duties of
the member’s office, grade, rank, or rating; and
• In the case of a veteran who was a member of the Armed Forces (including a member of the National Guard
or Reserves) at any time during a period when the person was a covered servicemember, means a qualifying
(as defined by the Secretary of Labor) injury or illness incurred by a covered servicemember in the line of
duty on active duty that may render the servicemember medically unfit to perform the duties of his or her
office, grade, rank or rating.
• Outpatient status, with respect to a covered servicemember, means the status of a member of the Armed
Forces assigned to either a military medical treatment facility as an outpatient; or a unit established for the
purpose of providing command and control of members of the Armed Forces receiving medical care as
outpatients.
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5.8 Pregnancy and Parenting Leave
In addition to city employees, this policy applies to firefighters.
An employee must work for the city for at least 12 consecutive months immediately preceding the request and
average at least 20 hours or more per week during those 12 months to be eligible.
POLICY
In accordance with Minnesota statute, the City of Apple Valley will provide an unpaid leave of absence to an
employee who is a biological or adoptive parent in conjunction with the birth or adoption of a child. Leave may also
be used by a female employee for prenatal care or incapacity due to pregnancy, childbirth, or related health
conditions.
Commencement of Leave
The leave shall begin at a time requested by the employee. The leave may begin not more than 12 months after the
birth or adoption; except that, in the case where the child must remain in the hospital longer than the mother, the
leave may not begin more than 12 months after the child leaves the hospital.
Duration of Leave
The length of the leave shall be determined by the employee, but unless agreed to by the city, the leave shall not
exceed 12 weeks; except that, an eligible full-time employee may take up to six months of leave under this section.
Use of Paid Leave
Parental leave shall be unpaid, except that an employee may use applicable accrued paid leave during the parental
leave period in accordance with appropriate city leave policies.
An employee shall elect, prior to or immediately upon commencement of the parental leave, whether to use accrued
paid leave during the leave.
Upon electing to use accrued paid leave, the employee shall designate the type and amount of paid leave to be used
during the parental leave period.
If the employee elects to use accrued paid leave, the designated amount of accrued paid leave shall be used
continuously from the commencement through the duration of the parental leave period. Accrued paid leave shall
not be used intermittently with unpaid leave during the parental leave period.
If the employee elects not to use accrued paid leave, the employee shall not use accrued paid leave for the duration
of the parental leave period.
Coordination with FMLA
If an eligible employee has any Family and Medical Leave (FMLA) leave allotment remaining at the time parental
leave commences, the leaves will run concurrently until the FMLA leave eligibility is exhausted. In no instance shall
the combination of FMLA and parental leave exceed six months.
Benefits
No city-provided benefits shall accrue during an unpaid parental leave. However, a covered employee shall be
allowed to continue group health plan coverage at the employee’s own expense. In situations where leave is
designated as Family Medical Leave, the FMLA policy and the continuation of the city’s contribution toward an
employee’s group health plan coverage shall apply.
Arrangements for payment of the employee’s portion of premiums must be made by the employee through the city.
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Return to Work
Upon return to work, the employee shall be returned to the same position held by the employee at the
commencement of the parental leave, or one with comparable duties, number of hours, and pay. The employee will
receive the same benefits and seniority the employee had before the parental leave.
If an employee does not return to active employment at the conclusion of the approved parental leave, the city shall
consider it a voluntary resignation on the part of the employee.
PROCEDURES
The employee must notify his or her supervisor, in writing, as to the nature and anticipated length of the leave
requested. The employee must provide reasonable advance notice of the leave request.
Adoptive Parents
Adoptive parents will be given the same opportunities for leave as biological parents under this policy. The leave
must be for the purpose of arranging the child’s placement or caring for the child after placement. Such leave must
begin before or at the time of the child’s placement in the adoptive home.
5.9 Medical Leave
This policy does not apply to casual employees or elected officials.
POLICY
In order to give employees who need extended leave for reasons of illness or injury a reasonable time to recuperate
and recover, the City of Apple Valley provides an extended leave period for employees who have a serious health
condition because of illness or injury.
An eligible employee must first use any available allotment of Family Medical Leave before an extended medical
leave of absence will be granted.
Probationary Employee
A probationary employee may be granted a leave of absence for medical reasons. A leave of absence for medical
reasons in excess of ten consecutive calendar days may be granted at the discretion of the city for up to 30 calendar
days, inclusive of consecutive time away from work calculated from the first date of absence, at which time the leave
shall be reviewed and the employee may be discharged.
Non-Probationary Employee
A non-probationary employee may be granted a leave of absence for medical reasons. A leave of absence for medical
reasons in excess of 30 consecutive calendar days may be granted at the discretion of the city for up to one year,
inclusive of consecutive time away from work calculated from the first date of absence, at which time the leave shall
be reviewed and the employee may be discharged.
Paid Leave and Benefits
An employee shall use available accrued paid leave during the leave of absence for medical reasons.
During any full calendar month in which the employee is unpaid, the employee will be responsible for the total cost
of the premiums on any group insurance coverage the employee or the employee’s family is receiving through the
city during this extended leave period, unless otherwise provided by law.
Employees will not accrue annual leave during any period of unpaid medical leave.
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Reporting
While on leave, the employee must report periodically to his or her supervisor, at least every 30 days, regarding the
status of the employee’s medical condition and intent to return to work. The employee may be required to provide
satisfactory medical evidence substantiating the need for continued leave.
End of Leave
If prior to the end of the approved leave period, it is determined by medical authority that there is not a reasonable
expectation that the employee will be able to return to the his or her job because of inability to perform the job
either with or without reasonable accommodation, approval of a medical leave of absence may be withdrawn and
the employee separated from employment.
The city will grant the employee reinstatement to his or her job or job with similar duties and responsibilities at the
end of the leave period unless the position has been eliminated, if the employee can continue to perform the job
with or without reasonable accommodation.
If at the end of the approved leave period, the employee is still not able to return to his or her job because of inability
to perform the job, either with or without reasonable accommodation, the employee shall be separated from
employment.
PROCEDURES
An eligible employee will notify his or her immediate supervisor, in writing, as to the nature and anticipated length of
the leave requested. A 30-day verbal or written notice is required if the leave is foreseeable. If a 30-day notice is not
possible, as much notice as practicable must be given.
The employee may be required to provide satisfactory medical evidence substantiating the need for leave under this
policy. It is the responsibility of the employee to obtain such information from his or her health provider and to
provide the information to the city.
5.10 Bone Marrow Donation Leave
In addition to city employees, this policy applies to firefighters.
An employee must work an average of 20 or more hours per week to be eligible.
POLICY
The City of Apple Valley will provide paid leaves of absence to an employee who seeks to undergo a medical
procedure to donate bone marrow in accordance with Minnesota law.
The combined length of leaves for the purpose of undergoing a medical procedure to donate bone marrow shall be
determined by the employee, but shall not exceed 40 work hours, unless agreed to by the city.
The city may require verification by a physician of the purpose and length of each leave requested by the employee
to donate bone marrow. If there is a medical determination that the employee does not qualify as a bone marrow
donor, any paid leave of absence granted to the employee prior to that medical determination is not forfeited.
PROCEDURES
When an employee seeks to undergo a medical procedure to donate bone marrow, the employee will notify his/her
immediate supervisor, in writing, as to the nature and anticipated length of the leave requested. The employee will
provide reasonable advance notice of the leave request.
The city may require verification by a physician of the purpose and length of each leave requested by the employee
to donate bone marrow.
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If applicable, Family and Medical Leave will be applied concurrently during a bone marrow donation leave of
absence.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Eligible Employee. An employee or firefighter of the City of Apple Valley who works an average of 20 or more hours
per week.
5.11 Organ Donation Leave
In addition to city employees, this policy applies to firefighters.
An employee must work an average of 20 or more hours per week to be eligible.
POLICY
In accordance with Minnesota law, the City of Apple Valley will provide paid leaves of absence to an eligible public
employee who seeks to undergo a medical procedure to donate an organ or partial organ to another person.
The combined length of leaves for the purpose of undergoing a medical procedure for organ donation shall be
determined by the employee, but shall not exceed 40 work hours for each donation, unless agreed to by the city.
The city may require verification by a physician of the purpose and length of each leave requested by the employee
for organ donation. If there is a medical determination that the employee does not qualify as an organ donor, any
paid leave of absence granted to the employee prior to that medical determination is not forfeited.
PROCEDURES
When an employee seeks to undergo a medical procedure to donate an organ or partial organ to another person, the
employee will notify his/her immediate supervisor, in writing, as to the nature and anticipated length of the leave
requested. The employee will provide reasonable advance notice of the leave request.
The city may require verification by a physician of the purpose and length of each leave requested by the employee
for organ donation.
If applicable, Family and Medical Leave will be applied concurrently during an organ donation leave of absence.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Eligible Employee. An employee or firefighter of the City of Apple Valley who works an average of 20 or more hours
per week.
5.12 School Conference and Activities Leave
In addition to city employees, this policy applies to firefighters.
An employee must work an average of 20 or more hours per week to be eligible.
POLICY
In accordance with Minnesota law, the City of Apple Valley will provide eligible employees with unpaid leaves of
absence to attend school conferences or school-related activities related to the employee’s child, if the conferences
or school-related activities cannot be scheduled during non-work hours.
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If the employee's child receives child care services or attends a prekindergarten regular or special education program,
the employee may use school conference and activities leave time to attend a conference or activity related to the
employee's child, or to observe and monitor the services or program, provided the conference, activity, or
observation cannot be scheduled during non-work hours.
When the school conference and activities leave cannot be scheduled during non-work hours and the need for the
leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to
schedule the leave so as not to unduly disrupt the operations of the city.
The combined length of school conference and activities leaves shall be determined by the employee, but shall not
exceed 16 hours during any 12-month period.
School conference and activities leave shall be unpaid, except that an employee may use available accrued paid leave
hours during the leave period in accordance with appropriate city leave policies.
PROCEDURES
When an employee wishes to use school conference and activities leave, the employee will notify his or her
immediate supervisor, in writing, as to the nature and anticipated length of the leave requested. The employee must
provide as much advance notice of the leave as is reasonably possible.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Eligible employee. An employee of the City of Apple Valley who works on average at least one-half the full-time
equivalent position in the employee's job classification.
Child. A child of the employee, including a foster child.
Child care services. The care of a child by someone other than a parent, stepparent, legal guardian, eligible relative
caregiver, or the spouses of any of the foregoing in or outside the child's own home for gain or otherwise, on a
regular basis, for any part of a 24-hour day.
5.13 Voting Leave
In addition to city employees, this policy applies to firefighters.
Minnesota law provides that every employee who is eligible to vote in an election has the right to be absent from
work for the purpose of voting.
POLICY
The City of Apple Valley will provide an eligible employee with leave of absence from work for the time necessary to
appear at the employee's polling place, cast a ballot, and return to work on the day of that election, without penalty
or deduction from salary or wages because of the absence.
PROCEDURES
A city employee who will be absent from work for the purpose of voting in an election must give his/her immediate
supervisor reasonable notice of the employee’s intent to be absent.
The city shall not impose any penalty or deduction from salary or wages because of the absence.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Eligible employee. An employee of the City of Apple Valley who is eligible to vote in an election.
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Election. A regularly scheduled state primary or general election, an election to fill a vacancy in the office of United
States senator or United States representative, or an election to fill a vacancy in the office of state senator or state
representative.
5.14 Election Judge Service Leave
In addition to city employees, this policy applies to firefighters.
Minnesota law provides that an individual who is selected to serve as an election judge may be absent from a place
of work for the purpose of serving as an election judge without penalty.
POLICY
The City of Apple Valley will not penalize an eligible employee who is absent from work for the purpose of serving as
an election judge.
The city will reduce the salary or wages of an employee serving as an election judge by the amount paid to the
election judge by the appointing authority during the time the employee was absent from work.
The city may restrict the number of persons to be absent from work for the purpose of serving as an election judge to
no more than 20 percent of the total work force at any single worksite.
PROCEDURES
An eligible employee must give his or her immediate supervisor 20 days written notice of the request to be absent
from work for the purpose of serving as an election judge.
The written request to be absent from work must be accompanied by a certification from the appointing
authority stating the hourly compensation to be paid the employee for service as an election judge and the
hours during which the employee will serve.
5.15 Court Appearances
POLICY
Employees will be paid their regular wage when required to testify in court for city-related business.
Payment will be reduced by the amount of any compensation received for court appearances (e.g., subpoena fees)
arising out of or in connection with city employment, minus mileage reimbursement.
5.16 Jury Duty Leave
In addition to city employees, this policy applies to firefighters.
The City of Apple Valley encourages employees to serve on jury duty. Minnesota law provides employees with time
away from work for jury duty.
POLICY
The city shall provide employees with leave for jury duty in compliance with Minnesota law.
Employees excused or released from jury duty during their regular working hours will report to their regular work
duties as soon as reasonably possible, or will use accrued paid leave hours to make up the difference.
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Full-Time Employees
Full-time employees will be granted an amount of compensation equal to the difference between the employee’s
regular base pay and per diem compensation received for jury duty.
Compensation shall not include reimbursement for expenses incurred as a result of jury duty.
Part-Time and Casual Employees and Firefighters
The city will provide part-time and casual employees and firefighters with approved unpaid leave for jury duty.
PROCEDURES
The employee called to jury duty shall give notice of the need for leave and provide a copy of the jury duty summons
to his or her supervisor as soon as practicable.
A full-time employee shall provide the Payroll Coordinator copies of any per diem payments the employee receives
while on jury duty. The employee will be responsible for ensuring that a report of time spent on jury duty and pay
form is completed by the clerk of court so the city will be able to determine the amount of compensation due for the
period involved.
5.17 Military Leave
In addition to city employees, this policy applies to firefighters.
POLICY
State and federal laws provide employment-related protections and benefits to employees who are called to perform
uniformed service, whether in the reserves or on active duty. The city will provide leave and re-employment to
employees who engage in military service, in accordance with federal and state law.
Leave of Absence
The city will provide military leave to employees for up to five cumulative years of active duty service, plus such
additional time in each case as the employee may be required to serve pursuant to law.
An employee who will be absent from work for military duty must give his/her immediate supervisor reasonable
notice of the nature and anticipated length of the leave.
The employee shall provide a copy of the employee's military order verification (including the employee's name,
dates for activation, and purpose type of activation) or applicable drill schedule to his/her immediate supervisor. The
supervisor shall provide a copy of the documentation to Human Resources.
Temporary Appointments
The city may fill a military vacancy by temporary appointment while an employee is absent on military leave.
Employer Paid Leave
The city will provide an employee with paid leave for up to 15 days of military service in a calendar year for qualified
periods of military leave.
The 15 days of paid leave applies to qualifying periods of military leave of more than 15 consecutive days, as well as
situations where a service member takes military leave at various times throughout the year totaling up to or in
excess of 15 days.
For purposes of the 15 days of paid leave, a "day" is the same as a "shift" of work.
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The city shall provide an employee with at least 8 hours of rest plus sufficient travel time to the duty station in
advance of the time the employee is required to report to military duty.
Unpaid Leave
After the initial 15 days of paid leave to engage in military service, the remainder of applicable military leave shall be
unpaid, except that an employee may elect to use applicable accrued paid leave hours during the leave period in
accordance with appropriate city policies.
Insurance Coverage
Eligibility for continuation of insurance coverage for employees on military leave beyond 15 days will follow the same
procedures as for any employee on a leave of absence.
Pension
A Public Employees Retirement Association (PERA) member on military leave for less than five years has the option to
purchase service credit for time missed due to military leave. If the employee elects to purchase such service credit,
the city will provide the employer contribution amount.
Re-Employment
Following completion of active military service, the employee shall upon request be promptly re-employed in
accordance with federal and state law.
Reinstatement is based on the duration of military service. An employee returning from military service may apply
for re-employment verbally or in writing.
Employees returning from military service must follow these guidelines based on calendar days of service:
• Up to 30 days of service: Employee must report to work for the next regularly scheduled shift on the day
after release from the military (“release from the military” includes time necessary for safe travel home from
the military duty location and eight hours of rest).
• From 31 to 180 days of service: Employee must apply for reemployment within 14 days after release.
• More than 180 days of service: Employee must apply for reemployment within 90 days after release.
Timely reporting and application for re-employment may also depend on the length of the leave and whether the
returning employee has been injured or incurred an illness while in the uniformed service.
An employee requesting re-employment following military leave for a period of more than 31 days must provide
documentation establishing:
• The timeliness of his or her application for reemployment; and
• That the five year cumulative service limitation was not exceeded; and
• That the employee’s military separation was not disqualifying.
Upon re-employment, the employee will receive the same seniority, annual leave accrual, and other benefits as if the
employee had not been on leave. Annual leave will accrue from the time the person enters active military service
until the date of reinstatement.
An employee re-employed following active duty military service shall not be removed or discharged within one year
thereafter except for cause, after notice and hearing; but this shall not operate to extend a term of service limited by
law.
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If an employee does not meet the conditions for re-employment and timely return to active employment at the
conclusion of active military service leave, the city shall consider it a voluntary resignation on the part of the
employee.
Re-Employment of Disabled Veteran
A veterans who is hospitalized or convalescing because of a disability incurred or aggravated by military service has
an extended period, up to two years or more from the date of completion of service, to apply for reemployment or
return to work.
The city will make reasonable efforts to accommodate a veteran who has a disability that was incurred in, or was
aggravated during, his or her service so he or she can perform the job that would have been held if the employee had
not been on military leave.
5.18 Military Service Member Family Leave
In addition to city employees, this policy applies to firefighters.
In accordance with Minnesota law, the City of Apple Valley will not discriminate against the family of a service
member and will provide unpaid leave for certain events relating to the military service of the family member.
POLICY
The City of Apple Valley will not discharge or take adverse employment action against any employee because of the
membership of that employee's spouse, parent, or child in the military forces of the United States, of this state, or
any other state.
The City of Apple Valley will not discharge, take adverse employment action against, or otherwise prevent an
employee from attending the following kinds of events relating to the military service of the employee's spouse,
parent, or child and to which the employee is invited or otherwise called upon to attend by proper military
authorities:
(1) departure or return ceremonies for deploying or returning military personnel or units;
(2) family training or readiness events sponsored or conducted by the military; and
(3) events held as part of official military reintegration programs.
The City of Apple Valley will provide an eligible employee with a reasonable amount of unpaid leave for the purposes
listed above in items (1) through (3). The leave shall not exceed two consecutive days or six days in a calendar year.
Leave under this policy shall be unpaid, except that an employee may use applicable accrued paid leave during the
leave period in accordance with appropriate city leave policies.
PROCEDURES
An eligible city employee must give his/her immediate supervisor reasonable notice of the nature and anticipated
length of the leave when requesting time off.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Eligible employee. An employee of the City of Apple Valley whose spouse, parent, or child is a member of the
military forces of the United States, of this state , or any other state.
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5.19 Victim or Witness Leave
POLICY
The city will allow a victim or witness, who is subpoenaed or requested by the prosecutor to attend court for the
purpose of giving testimony, or is the spouse or immediate family member of such victim, reasonable time off from
work to attend criminal proceedings related to the victim’s case.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Immediate family. Parent, spouse, child, or sibling of the employee.
5.20 Discretionary Leave of Absence Without Pay
This policy does not apply to part-time or casual employees or elected officials.
POLICY
A full-time employee may request, and the city may grant a leave of absence without pay. The reason for granting or
denying a request for a leave of absence without pay shall be at the sole discretion of the city.
A discretionary leave of absence without pay shall not exceed six months. If an employee does not return to active
employment at the conclusion of the approved leave without pay, the city shall consider it a voluntary resignation on
the part of the employee. Upon return to work, the employee shall be returned to a similar position held by the
employee at the time of the leave.
No annual leave shall accrue during a discretionary leave of absence without pay. However, the employee shall be
eligible to continue group insurance at the employee’s own expense.
Discretionary leave of absence without pay shall require the advance approval of the City Administrator, or designee.
The city may cancel a discretionary leave of absence without pay at any time at any time for any reason upon written
notice to the employee.
5.21 Administrative Leave
In addition to city employees, this policy applies to firefighters.
This policy does not apply to elected officials.
POLICY
An employee may be placed on an administrative leave at the discretion of the city, with or without notice, in any
situation the city deems to warrant removing the employee from the worksite. The leave may be paid or unpaid,
depending on the circumstances, as determined by the City Administrator or designee. The leave and paid or unpaid
status of the leave may be reviewed and amended upon the employee's reinstatement to active duty.
5.22 Medical Certification of Absence Due to Illness or Injury
In addition to all city employees, this policy applies to firefighters.
This policy does not apply to elected officials.
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POLICY
Good attendance is an essential job function for all city employees. If unplanned absences due to illness or injury are
excessive or suggest abuse, a medical certification may be required.
The medical certification must state the nature and duration of the illness or injury and verify that the employee is
unable to perform the duties and responsibilities of his/her position.
Leave may be denied for any employee required to provide a doctor’s statement until such a statement is provided.
The city has the right to obtain a second medical opinion to determine the validity of an employee’s workers’
compensation or illness/injury leave of absence claim, or to obtain information related to restrictions or an
employee’s ability to work. The city will arrange and pay for an appropriate second opinion medical evaluation when
it has been required by the city.
Return to Work Following Absence Due to Illness or Injury
After a medical leave or an absence because of illness or injury, a physician’s statement may be required on the
employee’s first day back to work, indicating the nature of the illness or medical condition and attesting to the
employee’s ability to return to work and safely perform the essential functions of the job with or without reasonable
accommodation. The employee is responsible for obtaining and providing the physician's statement.
Any work restrictions must be stated clearly on a return-to-work form. Employees who have been asked to provide
such a statement may not be allowed to return to work until they comply with this provision.
5.23 Public Office Meeting Leave
The City of Apple Valley supports employees who serve in public office. Minnesota law provides employees with time
away from work for public office meetings.
In addition to city employees, this policy applies to firefighters.
POLICY
The city shall provide employees with time off from regular work to attend meetings required by reason of the public
office.
As agreed between the city and the employee, the leave shall be:
1. Unpaid; or
2. Made up with other hours worked; or
3. Paid through use of the employee's available paid leave hours.
If the employee takes time off without pay, the city will make a reasonable effort to allow the employee to make up
the time with other hours when the employee is available.
There shall be no penalty or retaliation against an employee for absences necessitated by reason of the employee's
public office.
PROCEDURES
A written agreement regarding an employee’s time off to serve public office will be developed by the appropriate
supervisor and the employee. This agreement will be submitted to the department head for final approval and a copy
provided to Human Resources. The written agreement should outline expectations and procedures for the employee
requesting time off to attend meetings necessitated by reason of the employee’s public office, as well as a
description of how normal operations of the city will be maintained during that employee’s absences.
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This agreement should address the following:
• A schedule/calendar of expected time away from scheduled work hours to attend regular meetings of the
employee’s public office;
• Expectations for providing reasonable advance notice of absences;
• Contingency response to cover employee’s absence to attend “emergency” meetings and a definition of
what constitutes and “emergency” meeting;
• Description whether time off will be taken with use of available paid leave hours, without pay, or made up
with other hours worked that are agreeable to the employee and the supervisor; and
• A periodic review process to ensure that the agreement is meeting the needs of the employee and the city.
5.24 Leave of Absence for Legislator or Full-Time Elected City/County Office
In addition to city employees, this policy applies to firefighters.
POLICY
Leave of Absence
In accordance with Minnesota statute, the city will provide an employee, who serves as a legislator or is elected to a
full-time city or county office in Minnesota, with a leave of absence from employment when on the business of the
office.
Use of Paid Leave Hours
The leave shall be unpaid, except that the employee may elect to use available paid leave hours. If the employee
elects to use accrued paid leave hours, the designated amount of accrued paid leave shall be used continuously from
the commencement through the duration of the leave period. Accrued paid leave shall not be used intermittently
with unpaid leave during the leave period.
Insurance Coverage
Eligibility for continuation of insurance coverage for employees on leave under this section will follow the same
procedures as for any employee on a leave of absence.
Temporary Appointments
When an employee is absent with leave under this section, the city may fill the vacancy by temporary appointment
while an employee is absent.
Reinstatement
Upon the completion of the last legislative day in each calendar year, or, in the case of an elected city or county
official, on the completion of the final day of the term to which the official was elected, the employee shall be
reinstated in the public position held at the time of entry into the legislature or taking city or county office, or be
placed in a position of like seniority, status, and pay if it is available at the same salary which would have been
received if the leave had not been taken, upon the following conditions:
1. That the position has not been abolished or that its term, if limited, has not expired;
2. That the legislator makes a written application for reinstatement to the appointing authority within 30 days
after the last legislative day in a calendar year or, in the case of an elected city or county official, within 30
days after the expiration of the elected term; and
3. That the request for reinstatement is made not later than ten years after the granting of the leave.
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Upon reinstatement, the employee shall have the same rights with respect to accrued and future seniority status,
paid leave, insurance benefits, and other benefits as if actually employed during the time of the leave.
No officer or employee reinstated shall be removed or discharged within one year after reinstatement except for
cause and after notice and hearing, but this does not extend a term of service limited by law.
Exceptions
The rights and privileges granted by this section do not apply if the elected office is constitutionally or legally
incompatible with the public employment or the elected person chooses to take leave as provided by other law.
6: WORKPLACE SAFETY AND HEALTH
6.1 A Workplace Accident and Injury Reduction (AWAIR) Policy
In addition to all city employees, this policy applies to firefighters, volunteers, and such "non-employees" as contract
employees whose work is directed by the city. For the purpose of the administration of this program, there will be no
difference between city employees and any “non-employees” as described above.
Contractors (electricians, plumbers, etc.) and visitors will also be required to comply with appropriate portions of this
program. This requirement will be communicated to contractors and visitors by the appropriate department
representative.
The safety of our employees is the first consideration in the operation of the city. Accidents and injuries are not only
costly to the city and the individual workers but often disastrous to the future of his or her family. It is our policy that
everything within reason will be done to maintain a safe and healthy workplace for all employees. Each employee has
a place in our accident prevention program and is expected to cooperate fully in all measures taken in loss
prevention.
POLICY
It is the policy of the City of Apple Valley (the city) to provide our employees with a work place free of recognized
safety and health hazards in an effort to conserve our human, physical and financial resources. The health and
well-being of all personnel is important.
This policy is intended to serve as an overview of the Safety and Health Program. It outlines the philosophy by which
the city will develop, implement and maintain all other safety programs which concern more specific topics.
I. Goals/Objectives of the Safety and Health Program (ref. 182.653, subd. 8)
General. The ultimate goal of the safety and health program is to prevent and reduce employee injuries and illnesses
through the administration of an effective safety and health program.
Elements of this program are:
• Maintenance of safe and healthful working conditions.
• Ensuring employee adherence to proper operating practices and procedures designed to prevent injuries and
illness.
• Observing and applying federal, state, and local safety regulations.
• Each employee is properly trained and instructed on job procedures prior to job assignments.
• Providing safety training for all employees as a means of communicating policy and usable knowledge.
• Conducting periodic safety and fire inspections to identify potential hazards in the work place.
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• Conducting accident/incident investigations to determine the cause of accidents and the actions necessary to
prevent future reoccurrences.
Specific goals and objectives. Quantifiable goals and objectives are identified to measure our progress to the above
stated goals. As a rule, these goals and objectives are measurable and attainable. They are provided in the Annual
Safety and Health Workplan.
Responsibility for goal and objective setting. Goals and objectives are established by the Safety Program
Coordinator, safety committees and each department as needed.
Time frame. The Safety and Health efforts of the city will be an ongoing effort and will be updated and reviewed
annually or as often as necessary.
II. Management, supervisory, and employee involvement (ref. 182.653, subd. 8(1))
General. This section describes how managers, supervisors, and employees are responsible for implementing the
Safety and Health Program and how continued participation of management will be established measured and
maintained.
Safety Program Steering Committee. The Safety Program Steering Committee (SPSC) is responsible for assisting the
Safety Coordinator and the Human Resources Department in developing the overall direction of the Safety and
Health Program, including discussion of policies, procedures and facility or equipment upgrades needed to comply
with state and federal law. The SPSC may assist with development of the annual work plan, selection of the outside
safety consultant, planning of emergency drills, and will assist the Safety Coordinator with enforcement issues within
the departments.
Safety Coordinator. The Safety Coordinator is appointed by the City Administrator. The Safety Coordinator chairs the
Safety Program Steering Committee (SPSC) and/or delegates this function as appropriate. The Safety Coordinator
works with the advice of the SPSC and reports to the City Administrator. The coordinator acts as a liaison between
the city and its outside safety consultant. The coordinator helps in drafting, scheduling and implementing the annual
Safety and Health Program.
Department Heads and Supervisors. The primary responsibility for providing an accident and hazard free place of
employment rests with the department heads and supervisors. To carry out the Safety and Health Program, they
must enforce the maintenance of safe working conditions and encourage the observance of safe habits. They must
see to it that safe work methods and procedures are followed, and they must provide for the necessary safety
training of supervisors and employees.
Department heads and supervisors are expected to lead the way toward establishing and maintaining safe work
methods and practices. They promote safety among their employees by their attitude and by the example they show.
Department heads and supervisors shall be responsible for training their employees in safe work procedures,
reporting and investigating all accidents and near accidents promptly, detecting and correcting unsafe working
conditions and acts, and encouraging safety suggestions and discussions among their employees.
In addition, department heads and supervisors shall promptly complete required reports for the Safety and Health
Program and required forms for work place injuries. Department heads and supervisors shall obtain and maintain an
inventory of hazardous substances and up-to-date MSDS sheets as required by the Right To Know Program.
Department heads and supervisors are responsible for ensuring that hazardous substances, harmful physical agents
(noise, heat/cold stress, ionizing/non-ionizing radiation) and infectious agents are identified within their areas of
responsibility and information to aid in preventing injury or illness is readily available to employees.
City Wide Safety Committee. The City Wide Safety Committee is responsible for assisting the City of Apple Valley in
identifying, implementing, maintaining and promoting the Safety and Health Program, directed toward the
prevention of injury and illness on the job. It also assists the city in its efforts to comply with federal and state
regulations and city policies. The committee is accountable to the Safety Program Steering Committee and to the
employees it represents.
The committee fulfills its responsibilities as outlined above by performing the following types of activities as
applicable:
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• Review statistics and data on injuries, illnesses, and exposures.
• Review reports of allegedly hazardous conditions and safety suggestions.
• Conduct safety inspections.
• Assist with the development and review of programs, procedures, hazard evaluations, etc.
• Recommend, conduct, and /or participate in training sessions.
• Promote the Safety and Health Program.
The City Wide Safety Committee shall, with the approval of the City Administrator and in cooperation with the
AFSCME Labor-Management Safety Committee, plan, document and recommend city-wide safety training and
education programs for all departments and divisions.
The Central Maintenance Facility AFSCME Labor-Management Safety Committee. The Central Maintenance Facility
AFSCME Labor-Management Safety Committee is comprised of representatives from management and AFSCME.
Members are appointed by the respective leadership of the groups represented.
Employees. All city employees are required to become familiar with the provisions of this safety manual and with
the safety regulations and requirements in effect within their department or division. Employees shall guard their
own safety and that of their co-workers. Employees are responsible for the prompt reporting of all personal injuries
and all accidents occurring within the course of their employment. They are responsible for reporting all unsafe
vehicles, equipment, tools or working conditions to their immediate supervisor.
Employees are also responsible for reporting unsafe acts such as equipment abuse, careless operation, or horseplay
on the job. A supervisor shall not assign unsafe vehicles, equipment or tools.
Employees appointed to the city Wide Safety Committee and/or Central Maintenance Facility AFSCME Labor-
Management Safety Committee shall assist in promoting the programs and recommendations of these committees.
III. Hazard Identification and Control (ref. 182.653, subd. 8(2))
General. This section describes the methods used to identify, analyze, and control new or existing hazards,
conditions, and operations.
When feasible, we will eliminate or reduce the exposure to hazards by applying engineering controls. When
engineering controls are infeasible or fail to completely control the hazards, administrative controls will be used to
minimize employees' exposures. When these types of controls fail, appropriate Personal Protective Equipment will
be issued and employees will be required to wear it.
Safety Inspections. The city will conduct safety surveys of work sites on a periodic basis to determine potential
hazards which may be encountered in the normal course of duty. Inspections may be conducted by the safety
committees, insurance representatives, outside consultants, or other appropriate, concerned parties.
Results of the inspections are to be provided to the department heads or supervisors and Safety Program
Coordinator who will forward the results and recommendations to the appropriate staff. The department heads and
or supervisors will be responsible for taking corrective action. The Safety Program Coordinator will be copied on all
such reports.
Periodic Sampling. Periodic environmental sampling may be conducted when it is believed employees may be
exposed to new hazards or hazardous materials in concentrations which may be above recognized OSHA standards.
Results of the sampling will be available to employees within 15 days of the results of the monitoring.
Job Safety Analysis (JSA). Safe work practices will, when applicable, be developed through the use of the Job Safety
Analysis (JSA). Each major job element will be reviewed for its potential to cause injury and recommendations for
hazard controls will be developed.
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Implementation of safety procedures developed through the JSA will be communicated to employees through a
variety of means including training sessions, safety meetings, or one-on-one communication.
Employee Hazard Reporting and Safety Suggestions. Any employee who feels that there is an unsafe condition
existing in any part of the operation, or has a suggestion to enhance employee safety and health must immediately
report it to their supervisor or the Safety Program Coordinator. Hazard Report/Safety Suggestion forms are available
for employees on the Intranet or from their supervisor or the Safety Program Coordinator. The master copy of this
form is provided in the Forms and Supporting Documentation Section of the Safety and Health program.
It will be the responsibility of the Safety Program Coordinator or the department supervisor to follow up on the
hazard report or suggestion at the earliest feasible opportunity. All submissions will receive an appropriate degree of
evaluation, and in all cases, the Safety Program Coordinator, the department head or the supervisor will
communicate their findings to the employee who made the report.
When appropriate, written documentation of the employee report or suggestion, and the corrective action taken (if
any) will be maintained in the designated section of this binder.
Employees who report hazards to the city management will not be discriminated or retaliated against in any manner.
Personal Protective Equipment. Personal Protective Equipment (PPE) will be selected on the basis of the hazard in
which the employee will be working and the effectiveness of the protective equipment to reduce or minimize
employee exposures to the hazard. The city will use a PPE Assessment Form to aid in selection. Employees are issued
specific equipment as necessary for their personal protection while on the job. PPE equipment identified for use can
be found in the PPE Selection.
It is the responsibility of each employee to maintain their protective equipment in good condition. If there is a
problem with their equipment they are required to report it to their supervisor.
Monitoring Work Place Injuries and Illness/OSHA 300 Records. All work place injuries and illnesses will be
monitored by the Safety Program Coordinator.
IV. Training and Communication (ref. 182.653, subd. 8(3))
General. This section describes how this program will be communicated to applicable employees, and how they will
be trained in the required skills, procedures, etc. See Safety Training Matrix.
Timing of training. Employees will receive training when:
• They are initially assigned to an area, task, or activity to which this program applies.
• When changes in hazards, operations, materials, etc. make retraining appropriate.
• When employees' performance or other observation indicate a need for retraining.
• Refresher training will be provided annually.
Responsibilities. The department heads and supervisors are responsible for ensuring that all appropriate employees
receive the required training on a timely basis. At least annually, the Safety Program Coordinator and the safety
committees will review the training program to ensure its adequacy and identify opportunities for improvement.
In all cases, training will be conducted by a suitably qualified person.
Records. All employee training will be adequately documented. Training records will include:
• The names and job titles of all attendees.
• The name of the person conducting the training.
• The date, location and time of the session(s).
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• A brief description or outline of the material discussed.
Training records will be maintained in the department with copies to the Human Resources Department. All records
of training will be maintained for a minimum of three years beyond the training date.
Bulletin boards. Bulletin boards are provided to keep employees informed of safety related issues, performance, etc.
This information is also available on the Intranet.
V. Injury Reporting/Investigation and Return to Work (ref. 182.653, subd. 8(4))
General. This section describes how work place accidents/incidents will be investigated, how corrective actions will
be implemented, and the policies relating to returning injured employees to meaningful work at the earliest possible
time.
Identification of cause and correction. The city’s philosophy of accident analysis is that accidents never "just
happen", rather they are caused by a series of actions or steps or failures. If these steps can be identified, they can be
controlled or eliminated. The primary purpose of the investigation is to determine the root causes of the accident,
and eliminate the causative factors.
Process and responsibilities. Supervisor’s investigations will begin with prompt reporting of the accident by the
employee to the supervisor. It will be the responsibility of the supervisor to coordinate any necessary emergency
medical care. The supervisor will direct the employee to seek treatment at the medical facility designated by the city
whenever possible.
Basic information to be collected at the scene of the accident should be filled out by the supervisor on the
Supervisor’s Report of Accident or Injury. These forms are printable from the electronic version of this program or
available from the Safety Program Coordinator, who will assist the supervisor as needed and may conduct further
investigations as necessary. The accident investigation is to be initiated as soon as feasible following the accident, but
always within 24 hours of the initial report.
When applicable the supervisor and department head will provide results of the investigation and recommendations
for corrective actions to the area supervisor (for items pertaining to conditions) and/or the Safety Program
Coordinator (for items pertaining to behaviors). The department heads and supervisors are responsible for taking
corrective action.
Return to work. All work-related illnesses and injuries must be reported to the supervisor prior to seeking medical
treatment (except in cases of medical emergencies such as life-threatening cases). If any work is to be missed as a
result of the injury, the employee must report this to the supervisor as soon as possible (but always within 24 hours,
or the beginning of the scheduled work shift, whichever is sooner).
If the employee seeks medical attention, he/she must provide a "workability report" or equivalent, from the medical
provider, outlining the employee’s restrictions, if any. Upon receipt of the workability report, the supervisor and/or
the Safety Program Coordinator will meet with the injured employee to attempt to identify potential work
assignments which can be performed within the employee’s restrictions. Providing these assignments will be based
on operational needs and the city cannot guarantee such assignments will be available.
The employee is expected to monitor his/her own work and ensure that he/she is working within restrictions at all
times. The city reserves the right to require the employee to acknowledge in writing that he/she understands the
contents of the workability report and his/her restrictions, and that it is the employee’s responsibility to monitor
his/her own work to ensure that all such restrictions are complied with.
VI. Safety Rules and Enforcement (ref. 182.653, subd.8(5))
General. This section describes how safe work practices and rules will be enforced.
Disciplinary policy. Employees found to be in violation of this policy will be subject to disciplinary action, up to and
including termination.
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Formal safety rules are communicated to employees through means such as the Safety and Health Program, Intranet,
bulletin boards, safety meetings, training, performance reviews, etc.
PROCEDURES
This program will be reviewed, at minimum annually, by the Safety Program Coordinator or designee. The purpose of
this review is to ensure its ongoing adequacy, effectiveness, and accuracy, as well as to identify any opportunities for
improvement. This will include a review of all policies, programs, procedures, training records, and other available
written materials which pertain to the program. When appropriate, the review shall also include changes in available
control technology. All such reviews (whether changes were made or not) will be documented on the review page of
the Safety and Health Manual.
6.2 Workplace Violence Prevention
In addition to all city employees, this policy applies to firefighters and volunteers. This policy specifically applies to
covered individuals who have a valid permit to carry a pistol. This policy does not apply to sworn police officers
performing in the line of duty.
The City of Apple Valley is committed to creating and maintaining a workplace free from threats and acts of violence
for all employees and visitors. It is the responsibility of every employee to treat others with respect and dignity and
to promote a safe and healthy workplace free from threats and acts of violence.
POLICY
The City of Apple Valley does not tolerate any type of workplace violence committed by or against employees and
visitors. Employees are prohibited from making threats or engaging in violent activities.
Violence
Acts of violence include, but are not limited to:
• Use of physical force and/or threat of physical force;
• Causing physical injury to oneself or another person;
• Written or verbal communications, which are of a threatening, intimidating or coercive nature;
• Vandalism or intentional destruction of city property or the property of another person;
• Committing acts motivated by, or related to, discrimination and harassment;
• Deliberate or careless conduct endangering the safety of another person;
• Possessing, carrying, or using a firearm and ammunition, or other dangerous weapons as defined while working
on city property, working in any location on behalf of the city, driving on city business, riding as a passenger on
city business, performing emergency or on-call work after hours on behalf of the city, attending training or
conferences on behalf of the city, except where such possession or use is specifically required as part of the
employee’s job duties.
An exception to this policy is that city employees may carry and possess firearms only in city-owned parking areas if
they have obtained the appropriate permit(s). Therefore, if a city employee must drive his or her personal vehicle on
city business, and the vehicle contains the employee's firearm, he or she must either: 1) check the firearm with the
Police Department during the workday and retrieve it after work, or 2) ensure the firearm is enclosed in a case or
container designed for that purpose, is unloaded, and is secured in an area of the personal vehicle where it will not
be visible to the public when the employee is conducting city business (example: a cased firearm in a locked trunk). If
the employee checks the firearm with the Police Department, the firearm must be presented unloaded, safety on, in
a case or container designed for that purpose.
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Acts of violence on city property or facilities, or while on city business, will not be tolerated or ignored. Employees
found to be in violation of this policy will be subject to disciplinary action up to and including termination of
employment. Any unlawful act of violence committed by employees or members of the public while on city property
or while using city facilities or property, will be prosecuted as appropriate. The city intends to use reasonable legal,
managerial, administrative, and disciplinary procedures to secure the workplace from violence and to reasonably
protect employees and members of the public.
The city reserves the right to search and inspect city property.
The employee’s supervisor or department head shall have the authority to approve whether it is necessary for an
employee to carry any tools or instruments on their person to properly perform the duties of their job and whether
certain tools will be provided by the city to complete work-related tasks.
Commitments and Responsibilities
All employees are responsible for:
• Refraining from acts of violence;
• Promoting safe workplace practices, including this policy;
• Promptly reporting to department heads, supervisors and/or Human Resources any dangerous, harassing,
threatening or violent situations that occur in the workplace;
• Refraining from any type of retaliation against a person for having made a complaint or report of violence in the
workplace, or participating in an investigation of violence in the workplace.
PROCEDURES
Reporting
All employees shall be responsible for promptly reporting incidents of violence in the workplace or potentially
dangerous situations to their department head, supervisor and/or Human Resources and where appropriate to law
enforcement authorities. A department head or supervisor receiving a report of an incident from an employee should
promptly notify Human Resources of the report.
Reporting Orders for Protection
All employees shall notify their department head, supervisor and/or Human Resources when an order for protection
has been obtained naming city premises, and are encouraged, but not required, to make such notification when an
order for protection is obtained which does not name city premises as a protected area.
Retaliation
Retaliation against a person for having made a complaint or report of violence in the workplace, or participating in or
assisting in an investigation of violence in the workplace is prohibited. Any person who believes that he or she has
been subject to such retaliation/harassment should promptly bring it to the attention of his or her department head,
supervisor and/or Human Resources.
Confidentiality
Consistent with the necessity of prevention and investigation of violence in the workplace, personal information
obtained in the course of an investigation under this policy shall be considered confidential and not subject to public
disclosure except as may be necessary as part of the disciplinary process or as otherwise provided by law.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
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Dangerous weapon. A dangerous weapon is any instrument capable of producing bodily harm, and the use of which
manifests intent to harm or intimidate another person or that warrants alarm for the safety of another person. This
includes city tools, instruments, or other implements which if used improperly and/or for anything other than their
intended use could result in bodily harm, intent to harm, intimidate another person or threaten the safety of the
employee and/or another person.
6.3 City Driving
In addition to all city employees, this policy applies to firefighters and volunteers.
POLICY
The City of Apple Valley expects all employees who are required to drive as part of their job to drive safely while on
city business and to maintain a good driving record. An employee driving on city business, whether in a city-owned or
personal vehicle, shall obey all applicable traffic laws.
Driver’s License
No employee may operate a vehicle for city business without a valid state-issued driver’s license.
An employee, who drives a vehicle on city business, is required to notify their immediate supervisor on the first work
day after any temporary, pending, or permanent loss, suspension, revocation, restriction, and/or other action is
taken which would affect the employee’s ability to maintain licensure. The employee is also required to keep their
supervisor informed of any changes thereafter.
Driving Data Examination
The city may examine driving data for all employees whose position requires a valid driver’s license to determine
compliance with this policy for public safety and reduction of exposure to liability.
Driving data will not be accessed until the employee has provided written informed consent for the city to access the
data. Failure to provide consent will create a presumption that the employee's license to drive has been suspended
or terminated and the employee may be subject to discipline.
The city will determine appropriate action on a case-by-case basis.
6.4 Use of Cell Phones and Other Communication Devices by Casual Employees
This policy applies only to casual employees.
The safety of employees and the general public is a primary consideration in the operation of the city. The City of
Apple Valley will implement programs that provide employees with a work place free of recognized safety and health
hazards in an effort to conserve our human, physical and financial resources.
POLICY
Casual employees are not permitted to use cellular phones or any other mobile communication technology devices
while operating a city motor vehicle or any other piece of city equipment including, but not limited to: lawnmowers,
tractors, and tool cats; performing work tasks within the street, boulevard, or road right of way; or carrying out or
assisting with job assignments.
Casual employees are not permitted to use cellular phones, or any other mobile communication technology devices
while a passenger in a city motor vehicle or on or in any other apparatus.
Personal mobile communication technology devices must be turned off and stowed during work hours. Devices may
be used during approved rest breaks.
The city may issue city-owned communication devices such as radios to certain staff members.
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If it becomes necessary in an emergency or work related situation to use such communication devices while
operating city vehicles or equipment, the vehicle and/or equipment must be brought to a complete stop in a safe
manner and in a safe location and placed in “park”.
Casual employees are to refrain from doing any other activities while driving or operating equipment that may lead
to being inattentive to their primary responsibility including the operation of a motor vehicle and/or equipment
safely and with full attention given to the operation.
Violation of this policy will result in disciplinary action, up to and including termination of employment.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Mobile communication technology devices. Examples include: cellular phones, smart phones, and other devices.
Use. Includes dialing, talking, texting, reading, listening, and handling.
6.5 Drug Free Workplace
In addition to all city employees, this policy applies to firefighters, volunteers, contractors, applicants, and visitors.
The City of Apple Valley is committed to protecting the safety, health and well-being of all employees and other
individuals in our workplace. We recognize that alcohol abuse and drug use pose a significant threat to our goals. We
have established a drug-free workplace program that balances our respect for individuals with the need to maintain
an alcohol and drug-free environment. The city encourages employees to voluntarily seek help with drug and alcohol
problems.
POLICY
The drug-free workplace policy is intended to apply whenever anyone is representing or conducting business for the
organization. Therefore, this policy applies during all working hours, whenever conducting city business or
representing the city.
Prohibited Behavior
Employees are prohibited from engaging in any of the following conduct:
1. Bringing or storing (including in a desk, locker, automobile, or other repository) illegal drugs or drug
paraphernalia on the City of Apple Valley’s premises or property, including the City of Apple Valley’s owned
or leased vehicles, in vehicles used for the City of Apple Valley purposes, or a customer’s premises.
2. During work hours, while on the City of Apple Valley’s premises or wherever the City of Apple Valley’s work is
being performed, including during any breaks, having possession of, being under the influence of, testing
positive for, or otherwise having in one’s system, illegal drugs or alcohol.
a. This does not include the limited sampling of alcoholic beverages on city premises for training
purposes by Liquor Operations employees under the direction of the Liquor Operations Director
3. Using, possessing, consuming, transporting, distributing or attempting to distribute, manufacturing, selling or
offering for sale, trading, or dispensing illegal drugs or intoxicants.
4. Illegal or unauthorized use, or intentional misuse and/or abuse of prescription drugs.
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Prescription and over-the-counter drugs are not prohibited when taken in standard dosage and/or according
to a physician's prescription. Any employee taking prescribed or over-the-counter medications will be
responsible for consulting the prescribing physician and/or pharmacist to ascertain whether the medication
may interfere with safe performance of his/her job. If the use of a medication could compromise the safety
of the employee, fellow employees or the public, it is the employee's responsibility to use appropriate
personnel procedures (e.g., call in sick, use leave, request change of duty, notify supervisor) to avoid unsafe
workplace practices.
5. Being convicted of or entering a plea of guilty relative to any criminal drug or alcohol offense which would
affect an employee’s ability to perform the duties of his or her position. All employees must notify the City of
Apple Valley in writing of any criminal drug or alcohol conviction no later than five (5) calendar days after
such conviction. Upon receipt of this writing, the City of Apple Valley will determine what, if any, discipline is
appropriate given the nature and severity of the offense.
6. Failing to notify a supervisor before going to work if an employee believes that he or she is under the
influence of drugs or alcohol.
7. Refusing to cooperate with the terms of this policy in any way.
Employees who engage in any of the prohibited conduct listed above are in violation of this policy and are subject to
discipline, up to and including termination. Referral for criminal prosecution may occur where appropriate.
In the case of an applicant who violates this policy, the offer of employment can be withdrawn.
Assistance
The City of Apple Valley recognizes that alcohol and drug abuse and addiction are treatable illnesses. We also realize
that early intervention and support improve the success of rehabilitation. To support our employees, our drug-free
workplace policy:
• Encourages employees to utilize the services of qualified professionals in the community to assess the
seriousness of suspected drug or alcohol problems and identify appropriate sources of help.
• Allows the use of accrued paid leave while seeking treatment for alcohol and other drug problems.
The employee is responsible for the cost of any recommended treatment.
Confidentiality
All information received by the organization through the drug-free workplace program is confidential
communication. Access to this information is limited to those who have a legitimate need to know in compliance
with relevant laws and management policies.
Shared Responsibility
A safe and productive drug-free workplace is achieved through cooperation and shared responsibility. Both
employees and management have important roles to play.
All employees are required to not report to work or be subject to duty while their ability to perform job duties is
impaired due to use of alcohol or other drugs.
In addition, employees are encouraged to:
• Be concerned about working in a safe environment.
• Support fellow workers in seeking help.
• Use the Employee Assistance Program.
• Report dangerous behavior to their supervisor.
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It is the supervisor's responsibility to:
• Inform employees of the drug-free workplace policy.
• Observe employee performance.
• Investigate reports of dangerous practices.
• Document negative changes and problems in performance.
• Counsel employees as to expected performance improvement.
• Refer employees to the Employee Assistance Program.
• Clearly state consequences of policy violations.
6.6 Drug and/or Alcohol Testing Policy Job Applicants for Sworn Police Officer Positions.
This policy applies to a person who applies for a sworn police officer position with the City of Apple Valley and who
has received a job offer made contingent on the person passing drug and/or alcohol testing.
PURPOSE
The purpose of this policy is to provide written guidelines in compliance with applicable Minnesota Statutes for
requesting or requiring job applicants for sworn police officer positions to undergo drug and/or alcohol testing. The
city prohibits the possession, consumption, sale, transfer or “being under the influence” of alcohol or illegal drugs
during work hours.
DEFINITIONS
For purposes of this drug and/or alcohol testing section, the following terms shall have the meanings ascribed to
them:
Commissioner. The Commissioner of Minnesota’s Department of Health.
Confirmatory Test and Confirmatory Retest. A drug or alcohol test that uses a method of analysis approved by the
commissioner as being reliable for providing specific data as to the drugs, alcohol, or their metabolites detected in an
initial screening test.
Drug. A controlled substance as defined in M.S. § 152.01, subd. 4.
Drug and Alcohol Testing. Analysis of a body component sample approved by the Commissioner, including blood,
breath, and urine, for the purpose of measuring the presence or absence of drugs, alcohol, or their metabolites in the
sample tested.
Drug Paraphernalia. Shall be defined as set forth in Minnesota Statutes.
Employer. The city acting through the City Administrator, designee of the City Administrator, or City Council.
Initial Screening Test. A drug and/or alcohol test which uses a method of analysis approved by the Commissioner as
being capable of providing data as to the general classes of drugs, alcohol, or their metabolites.
Job Applicant. A person who applies for a sworn police officer position with the Police Department and includes a
person who has received a job offer made contingent on the person passing drug and/or alcohol testing.
Positive Test Result. A finding by a laboratory licensed by the State of Minnesota under Minnesota Statutes of the
presence of alcohol, drugs or their metabolites in a sample tested in levels at or above the threshold detection levels
set by the Commissioner.
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Reasonable Suspicion. A basis for forming a belief based on specific facts and rational inferences drawn from those
facts.
Safety Sensitive Position. A job in which an impairment caused by drug or alcohol usage would threaten the health
or safety of any person. All sworn police officers occupy safety-sensitive positions.
Under The Influence. Having the presence of a drug or alcohol at or above the level of a positive test result.
Valid Medical Reason. 1) Written prescription, or an oral prescription reduced to writing, which satisfies the
requisites of M.S. § 152.11, and names the employee as the person for whose use it is intended; 2) The drug was
prescribed, administered and dispensed in the course of professional practice by or under the direction and
supervision of a licensed doctor, as described in M.S. § 152.12; 3) The drug was used in accordance with terms of
the prescription; and 4) Over-the-counter medication was used in accordance with terms of the product’s
directions.
Working Days. For purposes of this section to be defined as Monday through Friday.
POLICY
Persons Subject To Testing
All job applicants, as defined by this section, who have received a contingent offer of employment, are subject to
testing under this section.
Refusal To Undergo Testing
A job applicant has a right to refuse to undergo drug and/or alcohol testing. If a job applicant refuses to undergo drug
and/or alcohol testing required by the employer, no such test shall be given.
Consequences of Refusal
If a job applicant refuses to undergo drug or alcohol testing, the applicant shall be deemed to have withdrawn
application for employment.
Procedure for Testing
(1) Notification form. At the time the employer requests a job applicant to undergo drug or alcohol testing, the
employer shall provide the individual with a form on which to:
(a) Acknowledge the individual has seen a copy of the employer’s drug and alcohol testing policy; and
(b) Indicate any over-the-counter or prescription medications the individual is currently taking or has
recently taken, and any other information relevant to the reliability of, or explanation for, a positive test
result; and
(c) Indicate consent to undergo the drug and alcohol testing.
(2) Test sample. The test sample shall be obtained in a private setting and the procedures for taking the sample
shall ensure privacy to employees to the extent practicable, consistent with preventing tampering with the
sample, and shall conform with applicable rules of the commissioner. All test samples shall be obtained by or
under the direct supervision of a health care professional at a medical facility of the employer’s selection.
(3) Identification of samples. Each blood or urine sample shall be sealed in a suitable container free of any
contamination that could affect test results, and be properly identified with the individual that provided the
sample pursuant to the identification procedures of the testing facility.
(4) Chain of custody. The testing facility shall maintain a written record of the chain of custody of the sample and
ensure proper handling as required by the commissioner.
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(5) Laboratory. All drug and alcohol testing shall use the services of a testing laboratory licensed by the
commissioner or qualifying under the transitional laboratory requirements set forth in Minnesota Statute,
however, no test shall be conducted by a testing laboratory owned and operated by the City of Apple Valley.
(6) Methods of analysis. The testing laboratory shall use methods of analysis and procedures to assure reliable
drug and alcohol testing results, including standards for initial screening tests and confirmatory tests.
(7) Retention of storage. Retention and storage procedures shall comply with the rules adopted by the
Commissioner, and all samples that produced a positive test result, except breath samples from an initial
screening test, shall be retained and properly stored by the testing facility for at least six months.
(8) Test result. The testing laboratory is required to prepare a written report indicating the drugs, alcohol, or
their metabolites tested for, the types of tests conducted and whether the test produced negative or positive
test results. The testing laboratory shall disclose that report to the employer within three working days after
obtaining a negative result on the initial screening test or, if the initial test was positive, within three working
days after a confirmatory test.
(9) Notice of test results. Within three working days after receiving the test result from the testing laboratory,
the employer shall inform, in writing, a job applicant who has undergone drug or alcohol testing of:
(a) A negative test result on an initial screening test or of a negative or positive test result on a confirmatory
test;
(b) The right to request and receive from the employer a copy of the test result report;
(c) The right to submit information to the employer within five working days after notice of a positive test
result to explain that result; and
(d) The right to submit a written notice to the employer within five working days after notice of a positive
test result, that the employee intends to obtain a confirmatory retest of the original sample at the
employee’s own expense at the original laboratory or another licensed testing laboratory. If a
confirmatory retest is conducted in accordance with the rules adopted by the commissioner, and by a
licensed laboratory, and the confirmatory retest does not result in a positive test result, the city shall
reimburse the employee the actual cost of the confirmatory retest in an amount not to exceed one
hundred dollars $100.
(e) A job applicant who has received a job offer contingent on the applicant passing drug and alcohol testing,
and for whom a positive test result on an initial test was obtained, has a right not to have the job offer
withdrawn unless the initial test has been verified by a confirmatory test.
Employer actions.
Where there has been a positive test result in a confirmatory test of a job applicant, the employer will withdraw the
contingent offer of employment.
Data privacy
All data collected, including that in the notification form and the test report, is intended for use in determining the
suitability of the employee for employment. The employee may refuse to supply the requested data; however,
refusal to supply the requested data may affect the person’s employment status.
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The employer will not disclose the test result reports and other information acquired in the drug or alcohol testing
process to another employer or to a third party individual, governmental agency, or private organization except in
the following situations:
(a) Written consent for the release of data by the tested person;
(b) Pursuant to court order;
(c) For use in an arbitration proceeding pursuant to a collective bargaining agreement;
(d) For use in an administrative hearing pursuant to Minnesota Statutes;
(e) For use in a judicial proceeding;
(f) Disclosure to a federal agency as required by federal law;
(g) Disclosure to a substance abuse facility.
6.7 DOT Drug and Alcohol Testing Policy
PURPOSE
The purpose of this policy is to establish programs designed to help prevent accidents and injuries resulting from the
misuse of alcohol or use of controlled substances by drivers of commercial motor vehicles. This policy implements
the requirements of the Federal Omnibus Transportation Employee Testing Act and the U.S. Department of
Transportation Regulations, 49 C.F.R. Part 382.
This policy is in addition to and separate from the city’s Drug Free Workplace Policy, which implements the federal
Drug Free Workplace Act of 1988.
SCOPE
This policy applies to all employees whose job duties include operating city vehicles that:
1. Have a gross vehicle weight rating of 26,001 pounds or more; or
2. Have a gross combination weight rating of 26,001 or more pounds inclusive of a towed unit with a gross
vehicle weight rating of more than 10,000 pounds; or
3. Are designed to carry 16 or more passengers including the driver; or
4. Are of any size and are used in the transportation of materials where the vehicle is required to be placarded
under the Hazardous Materials Regulations 49 CFR part 172, subpart F (regardless of weight).
All applicants, including current employees, applying for a position where duties include operating the vehicles
described above, will be required to take a drug test if a job offered is made. The job is contingent upon a negative
drug test report.
POLICY
Prohibited Activities
The following alcohol and controlled substance-related activities are prohibited:
Under the Influence of Alcohol While on Duty. Reporting for duty, or remaining on duty, to perform safety-sensitive
functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to
perform safety-sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed
from duty for twenty-four hours, escorted home and placed on annual leave for hours missed from work.
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Using Alcohol. Using alcohol while performing safety-sensitive functions.
Alcohol possession. No driver shall be on duty or operate a commercial motor vehicle while the driver possesses
alcohol in any quantity.
Pre-duty use. Using alcohol within four hours of performing a safety sensitive function. If an employee has had
alcohol within four hours they are to notify his/her supervisor before performing any safety sensitive functions.
Drinking Alcohol within 8 Hours Following an Accident (or prior to being tested). When required to take a post-
accident alcohol test, using alcohol within eight hours following the accident, or prior to undergoing a post-accident
alcohol test, whichever comes first.
Refusal to test. Refusing to submit to an alcohol or controlled substance test required by post-accident, random,
reasonable suspicion or follow-up testing requirements.
Under the Influence of Drugs While on Duty. Reporting for duty or remaining on duty, requiring the performance of
safety-sensitive functions, when the driver uses any controlled substance, except when instructed by a physician who
has advised the driver that the substance does not adversely affect the drivers’ ability to safely operate a commercial
motor vehicle. The driver must inform his/her supervisor of any therapeutic drug use.
Reporting for Duty after Testing Positive. Reporting for duty, remaining on duty or performing a safety-sensitive
function, if the driver tests positive for controlled substance.
Tests required
There are six instances when a driver may be tested. Pre-employment, post-accident, random, reasonable suspicion,
return-to-work, and follow-up.
Pre-employment testing.
After a conditional offer of employment, but prior to the first time a driver performs safety-sensitive functions, the
driver must submit to testing for controlled substances. Any job offer, reassignment, or transfer to drive a
commercial motor vehicle will be contingent upon:
1. A verified negative controlled substance test result, and
2. The applicant’s written agreement authorizing former employers to release to the city all information on the
applicant’s alcohol tests with a concentration result of 0.04 or greater, positive controlled substance test
results, refusals to be tested, other violations of the testing regulations, and completion of return to duty
requirements within the preceding two years.
The city also retains the right not to hire a driver who has a positive test result and who has not participated and
completed a counseling or rehabilitation program as directed by the driver’s substance abuse professional.
Post-accident testing.
As soon as practical following an accident involving a commercial motor vehicle, each driver will be tested for alcohol
and controlled substances when the following occurs:
• The accident involved a fatality, or
• The driver receives a citation for a moving traffic violation from the accident and an injury is treated away
from the accident scene, or
• The driver receives a citation for a moving traffic violation from the accident and a vehicle is required to be
towed from the accident scene.
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Alcohol Testing. An alcohol test must be administered within 2 hours of the occurrence of the accident. If two hours
have elapsed from the time of the accident and the driver has not submitted to an alcohol test, the supervisor will
prepare a record stating the reason a test was not promptly administered and submit it to the Human Resources
Manager.
If an alcohol test required by this section is not administered within two hours following the accident, the city will
continue to make attempts to perform an alcohol test within 8 hours of the time of the accident. If eight hours have
elapsed and the driver has not submitted to an alcohol test, the supervisor will cease attempts to administer the test
and prepare the record described above.
The driver must not consume any liquid containing alcohol for up to 8 hours following an accident or until the
employee has tested, whichever occurs first. (See Consequences for Refusal to Test).
A driver who is subject to post-accident testing shall remain readily available for such testing for the time periods
described above, or the driver may be deemed by the city to have refused to submit to testing.
Drug Testing. The driver must provide a urine sample for a drug test within 32 hours of the occurrence of the
accident. If thirty-two hours have elapsed and the driver has not submitted to a controlled substance test, the
supervisor will cease attempts to administer the test and will prepare a record stating the reason a test was not
promptly administered and submit it to the Human Resources Manager.
The city may accept the results of a blood or breath test in place of an alcohol test and urine test for the use of
controlled substances if:
1. Such tests are conducted by the Federal, State and/or local officials having independent authority for the
test, and
2. The tests conform to applicable Federal, State, or local requirements, and
3. The test results can be obtained by the city.
Nothing in this section shall be construed to require the delay of necessary medical attention for injured people
following an accident or to prohibit a driver from leaving the scene of an accident for the period necessary to obtain
assistance in responding to the accident, or to obtain necessary emergency medical care.
Reasonable suspicion testing.
A supervisor must require a driver to submit to an alcohol or controlled substance test when there is reasonable
suspicion to believe the driver violated the alcohol or controlled substance prohibitions. Reasonable suspicion is
defined as the belief that the driver has violated the alcohol or controlled substance prohibitions, based on specific,
contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the
driver. A written record will be made of the observations leading to an alcohol or controlled substance test, and
signed by the supervisor who made the observations, within twenty-four hours. The record will be submitted to the
Human Resources Manager.
Alcohol testing is authorized only if the observations are made during, just before, or just after the period of the
workday the driver is required to be in compliance. If a reasonable suspicion alcohol test is not administered within
two hours following the observations, the supervisor will prepare a record stating the reasons the alcohol test was
not administered promptly and submit it to the Human Resources Manager. If the alcohol test is not administered
within eight hours, the supervisor will cease attempts to administer the test, and will prepare the record described
previously.
The required observations for alcohol and/or controlled substance reasonable suspicion testing shall be made by a
supervisor or an employee of the city who is trained in accordance with federal law. The person who makes the
determination or who observes or assists with making the determination that reasonable suspicion exists to conduct
an alcohol test shall not conduct the alcohol test of the driver.
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Even if no test is taken, no driver shall report for duty or remain on duty requiring the performance of safety-
sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral,
speech, and performance indicators of alcohol misuse, nor shall the city permit the driver to perform or continue to
perform safety-sensitive functions, until:
1. An alcohol test is administered and the driver’s alcohol concentration measures less than 0.02; or
2. Twenty-four hours have elapsed following the determination there is reasonable suspicion to believe
that the driver has violated the prohibitions of this policy and federal law concerning the use of alcohol.
Except as provided in (4)(e)2 herein, the city shall not take any action under this policy against a driver based solely
on the driver’s behavior and appearance with respect to alcohol use, in the absence of an alcohol test. This does not
prohibit the city with authority independent of federal law from taking any action otherwise consistent with law.
Random testing.
Method of selection of drivers to be tested. The selection of drivers for random alcohol and controlled substance
testing shall be made by a scientifically valid method, such as a random number table of a computer-based random
number generator that is matched with drivers’ social security numbers, payroll identification numbers, and other
comparable identifying numbers. Under the selection process used, each driver shall have an equal chance of being
tested each time selections are made.
Alcohol testing will be administered at a number equal to or greater than ten percent (10%) of the average number
of driver positions. Controlled substance testing will be performed at a number equal to or greater than fifty percent
(50%) of the average number of drivers unless changed by the FHWA administrator. For controlled substance testing,
the city shall randomly select a sufficient number of drivers
Drivers may be selected for more than one test per year.
Tests will be unannounced and spread reasonably throughout the calendar year.
Drivers selected for random tests will proceed immediately to the testing site upon notification of being selected.
In the event a driver who is selected for a random test is on vacation or an extended medical absence, they will be
tested when they return, or an alternately selected driver may be tested in their place if necessary.
Return-to-duty testing.
The city shall ensure that before a driver returns to duty requiring the performance of a safety-sensitive function
after engaging in conduct prohibited by federal law or this policy concerning alcohol or controlled substances, the
driver shall undergo a return-to-duty test with a result indicating an alcohol concentration of less than 0.02, or
verified negative results for controlled substance use. See (J) (3) of this section.
Follow-up testing.
Following a determination that a driver is in need of assistance in resolving problems associated with alcohol misuse
and/or use of controlled substances, the driver is subject to unannounced follow-up alcohol and/or controlled
substance testing as directed by a substance abuse professional.
Follow-up alcohol testing shall be conducted only while the driver is performing safety-sensitive functions, just before
or just after performing such safety-sensitive functions or while the driver is in a state of readiness to perform safety-
sensitive functions.
Specimen collection procedures for controlled substance testing
(1) Split specimen procedure for controlled substance testing.
(a) This policy adopts and specifically incorporates by reference 49 CFR 40 Procedures for Transportation
Workplace Drug and Alcohol Testing Programs.
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(b) The driver shall urinate into a specimen bottle that is capable of holding at least 60 ml.
(c) The collection-site person shall pour the urine into two specimen bottles. Thirty ml shall be poured into
one bottle, to be used as the primary specimen. At least 15 ml shall be poured into the other bottle, to
be used as the split specimen.
(d) If the driver is unable to provide the appropriate quantity of urine, the collection-site person shall
instruct the driver to drink not more than 24 ounces of fluids and, after a period of no more than two
hours, again attempt to provide a complete sample. If the driver is still unable to provide a complete
sample, the testing shall be discontinued and the city notified. The MRO shall refer the driver for a
medical evaluation to determine if the driver’s inability to provide a specimen is genuine or constitutes a
refusal to test. For pre-employment testing, the city may elect to not have the referral made and revoke
the employment offer.
(e) Both bottles shall be shipped in a single shipping container, together with copies 1, 2, and the split
specimen copy of the chain of custody form, to the laboratory.
(f) If the test result of the primary specimen is positive, the driver may request that the MRO direct that the
split specimen be tested in a different DHHS-certified laboratory for presence of the drug(s) for which a
positive result was obtained in the test of the primary specimen. The MRO shall honor such a request if it
is made within 72 hours of the driver having been notified of a verified positive test result.
(g) When the MRO informs the laboratory in writing that the driver has requested a test of the split
specimen, the laboratory shall forward the sealed split specimen bottle and necessary documents, to a
different DHHS-approved laboratory.
(h) The result of the test of the split specimen is transmitted by the second laboratory to the MRO.
(i) If the result of the test of the split specimen fails to reconfirm the presence of the drug(s) or drug
metabolite(s) found in the primary specimen, the MRO shall cancel the test, and report the cancellation
and the reasons for it to the DOT, the city, and the driver.
(2) Reporting and review of results for controlled substance testing.
(a) Confirmation retest. The MRO shall notify each driver who has a confirmed positive test that the driver
has 72 hours in which to request a test of the split specimen if the test is verified as positive. The driver is
responsible for all costs associated with the confirmatory retest unless results are negative, in which case
the city shall bear the cost up to $100. If the driver requests an analysis of the split specimen within 72
hours of having been informed of a verified positive test, the MRO, in writing, shall direct the laboratory
to provide the split specimen to another DHHS-certified laboratory for analysis. If the analysis of the split
specimen fails to reconfirm the presence of the drug(s) or drug metabolite(s) found in the primary
specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO shall
cancel the test and report cancellation and the reasons for it to the DOT, the city, and the driver.
(b) Driver’s failure to contact MRO within 72 hours. If the driver has not contacted the MRO within 72 hours,
the driver may present to the MRO information documenting that serious illness, injury, inability to
contact the MRO, lack of actual notice of the verified positive test, or other circumstances unavoidably
prevented the driver from timely contacting the MRO. If the MRO concludes that there is a legitimate
explanation for the driver’s failure to contact the MRO within 72 hours, the MRO shall direct the analysis
of the split specimen, as applicable, be performed.
(c) MRO unable to contact driver. If, after making reasonable efforts and documenting these efforts, the
MRO is unable to reach the driver directly, the MRO must contact the designated city contact person,
who shall direct the driver to contact the MRO. If the city contact person is unable to contact the driver,
the driver may be placed on suspension.
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(d) MRO may verify positive test. The MRO may verify to the city a positive test without having
communicated directly with the driver about the test results under the following circumstances:
1. The driver expressly declines the opportunity to discuss the test results;
2. The driver has not contacted the MRO within five days of being instructed to do so by the city.
Alcohol testing
The FWHA alcohol test rules require breath testing administered by a breath alcohol technician (BAT) using an
evidential breath testing device (EBT). Two breath tests are required to determine if a person has a prohibited
alcohol concentration. Any result less than 0.02 alcohol concentration is considered a “negative” test. If the alcohol
concentration is 0.02 or greater, a confirmation test must be conducted pursuant to 40 CFR 40.65. If the driver
attempts and fails to provide an adequate amount of breath, the city will direct the driver to obtain written
evaluation from a licensed physician to determine if the driver’s inability to provide a specimen is genuine or
constitutes a refusal to test. Alcohol test results are reported directly to the designated city contact person.
Data privacy
All alcohol/controlled substances test results and required records shall be released only with the written permission
of the individual except as provided by regulation or law including 49 CFR 382.405 and M.S. Chapter 13.
Consequences for drivers engaging in prohibited conduct
(1) Removal from safety-sensitive functions. Except as provided in federal law, no driver shall perform safety-
sensitive functions, including driving a commercial motor vehicle, if the driver has engaged in conduct
prohibited by federal law or division (C) of this section or an alcohol or controlled substance rule of another
department of transportation agency.
(2) Prohibition of safety-sensitive functions. The city shall not permit any driver to perform safety-sensitive
functions; including driving a commercial motor vehicle, if the city has determined that the driver has
violated federal law or this policy. If the driver has an alcohol concentration of .02 to .04, however, the driver
shall not perform safety-sensitive functions until the start of the driver’s next regularly scheduled duty
period, but not less than 24 hours following administration of the test. Action required by the regulations as
the result of a positive drug test (such as removal from performing a safety-sensitive function) is not stayed
pending the result of the test of the split specimen.
(3) Refusal to submit. If the driver refuses to undergo required testing under federal regulations, no test shall be
given, and the City Administrator or designee shall recommend to the City Council that the driver be
discharged from employment on grounds of insubordination. In the case of a job applicant applying to drive
for the city who refuses, no such test shall be given, and the job applicant shall be deemed to have
withdrawn the application for employment.
(4) Pre-employment tests. The city will not withdraw an offer of employment or promotion to a driver position
made contingent on the job applicant passing drug and alcohol testing based on a positive test result from an
initial screening test that has not been verified by a confirmatory test. Where there has been a positive test
result in a confirmatory test and in any confirmatory retest (controlled substance only), the city will withdraw
the contingent offer of employment or promotion to a driver position.
(5) Other tests. The city will not discharge, discipline, discriminate against, or request or require rehabilitation of
a driver solely on the basis of a positive test result from a screening test that has not been verified by a
confirmatory test. Where there has been a positive test result in a confirmatory test and in any confirmatory
retest (controlled substances only), the city may do the following:
(a) First positive test result. The city will follow the procedures contained in 34.37(H)(10)(a).
(b) Second positive test result. The city shall follow the procedures contained in 34.37(H)(10)(b).
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(c) Suspensions and transfers. Notwithstanding any other provisions herein, the city may temporarily
suspend the tested driver with pay or transfer that driver to another position at the same rate of pay
pending the outcome of the confirmatory test and, if requested, the confirmatory retest (controlled
substances only), provided the city believes that it is reasonably necessary to protect the health or safety
of the driver, co-employees, or the public.
(d) Other misconduct. Nothing in this policy limits the right of the city to discipline or discharge a driver on
grounds other than a positive test result in a confirmatory test arising from the same or other incident,
including, but not limited to a conviction of any criminal drug statute for a violation occurring in the
workplace.
Criminal penalties
In addition to state statutes or city ordinances, criminal penalties shall be as prescribed by 49 USC 521(b)(2), which
provides that an employee who knowingly and willfully violates the Omnibus Transportation Employee Testing Act
while operating a commercial motor vehicle by activities that have led or could have led to death or serious injury is
subject to the statutory criminal sanctions.
Referral, evaluation and treatment.
(1) Resource advisory. Each driver who engages in conduct prohibited by federal law and this policy shall be
advised by the city of the resources available to the driver in evaluating and resolving problems
associated with the misuse of alcohol and use of controlled substances, including the names, addresses
and telephone numbers of substance abuse professionals and counseling and treatment programs.
(2) Evaluation by a substance abuse professional. Each driver who engages in conduct prohibited by federal
law and this policy shall be evaluated by a substance abuse professional who shall determine what
assistance, if any, the driver needs in resolving problems associated with alcohol misuse and controlled
substance use.
(3) Return-to-duty testing and assistance.
(a) Before a driver returns to duty requiring the performance of a safety-sensitive function after
engaging in conduct prohibited by a federal law or this policy, the driver shall undergo a return-to-
duty alcohol test with the result indicating an alcohol concentration of less than 0.02 if the conduct
involved alcohol, or a controlled substance test with a verified negative result if the conduct involved
a controlled substance.
(b) In addition, each driver identified as needing assistance in resolving problems associated with alcohol
misuse or controlled substance use:
1. Shall be evaluated by a substance abuse professional to determine that the driver has properly
followed any rehabilitation program prescribed under federal law and this policy; and
2. Shall be subject to unannounced follow-up alcohol and controlled substance testing
administered by the city following the driver’s return to duty. The number and frequency of such
follow-up testing shall be as directed by the substance abuse professional, and consist of at least
six tests in the first 12 months following the driver’s return to duty. The city may direct the driver
to undergo return-to-duty and follow-up testing for both alcohol and controlled substances, if
the substance abuse professional determines that return-to-duty and follow-up testing for both
alcohol and controlled substances is necessary for that particular driver. Any such testing shall be
performed in accordance with requirements of 49 CFR 40. Follow-up testing shall not exceed 60
months from the date of the driver’s return-to-duty. The substance abuse professional may
terminate the requirement for follow-up testing at any time after the first six tests have been
administered, if the substance abuse professional determines that such testing is no longer
necessary.
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(4) Evaluation and rehabilitation. Evaluation will be provided by the city’s employee assistance program and
paid for by the city. Any recommended participation in a counseling or rehabilitation program will be at
the driver’s own expense or pursuant to coverage under an employee’s benefit plan.
(5) Conflict of interest of substance abuse professional. The city shall ensure that a substance abuse
professional who determines that a driver requires assistance in resolving problems with alcohol misuse
or controlled substance use does not refer the driver to an organization in which the substance abuse
professional has a financial interest. This subsection does not prohibit referring a driver for assistance
provided through a public agency, the city or a person under contract to provide treatment for alcohol or
controlled substance problems on behalf of the city, the sole source of therapeutically appropriate
treatment under the driver’s health insurance program, or the sole source of therapeutically appropriate
treatment reasonably accessible to the driver.
(6) Inapplicability of section. The requirements of this section with respect to referral, evaluation and
rehabilitation do not apply to applicants who refuse to submit to a pre-employment alcohol or controlled
substance test or who have a pre-employment alcohol test with a result indicating an alcohol
concentration of 0.04 or greater or a controlled substance test with a verified positive test result.
Appeals procedure
Disciplinary actions taken pursuant to this section implementing the Federal Omnibus Transportation Employee
Testing Act and related regulations, may be appealed through procedures described in the collective bargaining
agreement or employees not governed by a collective bargaining agreement may appeal pursuant to 34.29 of the
city’s personnel chapter.
Record retention
(1) 49 CFR 382 is expressly incorporated by reference and the city shall comply with the record keeping and
retention requirements contained therein.
(2) This section implementing the Federal Omnibus Transportation Employee Testing Act is based upon final
Federal regulations at the time of the adoption of this section. Any revisions in the federal rules shall take
precedence over this section to the extent that the policy has not incorporated the revised rules.
Contacts
The city designated employer representative (DER) is Melissa Haas, Human Resources, 952-953-2548. This person is
designated to receive communications and test results from service agents and is authorized to take immediate
actions to remove employees from safety-sensitive functions and to make required decisions in the testing and
evaluation processes. This person is also responsible for coordinating the implementation, direction and
administration of the Drug and Alcohol Testing policy. All questions concerning this policy should be directed to the
contact person.
Information regarding the collection services, testing laboratory, Medical Review Officer, and testing consortium is
on file and available by contacting Human Resources.
Good Faith Effort
The City of Apple Valley will make a continuing good faith effort to maintain a drug free workplace through the
implementation of the City of Apple Valley policy implementing the Federal Omnibus Transportation Employee
Testing Act and Related Regulations.
General Summary; Policy Modification
This policy implementing the Federal Omnibus Transportation Employee Testing Act is based upon Federal
regulations at the time of the adoption of this policy. This policy is intended to be a general summary of the law. Any
revisions in the federal rules will take precedent over this policy. The city retains the right to modify this policy to
conform to changes in regulation or law, or to make changes in the service providers to best suit the needs of the
city. Where this policy conflicts, federal rules will prevail.
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DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Accident.
(1) Except as provided in subsection (2) of this definition, an occurrence involving a commercial motor vehicle
operating on a public road which results in:
(a) A fatality;
(b) Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away
from the scene of the accident;
(c) One or more motor vehicles incurring disabling damage as a result of the accident, requiring the
vehicle to be transported away from the scene by a tow truck or other vehicle.
(2) The term accident does not include:
(a) An occurrence involving only boarding and alighting from a stationary motor vehicle;
(b) An occurrence involving only the loading or unloading of cargo; or
(c) An occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle
(as defined in 571.3 of this title) by a motor carrier and is not transporting passengers for hire or
hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded
in accordance with 77.823 of this title.
Alcohol. The intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including
methyl and isopropyl alcohol.
Alcohol Concentration (Or Content). The alcohol in a volume of breath expressed in terms of grams of alcohol per 210
liters of breath as indicated by an evidential breath test under this policy and federal regulations.
Alcohol Use. The consumption of any beverage, mixture, or preparation, including any medication, containing
alcohol.
Appointing Authority. The City Administrator or other city officer to whom the Administrator has delegated authority
to appoint or supervise personnel.
BAT (Breath Alcohol Technician). An individual who instructs and assists individuals in alcohol testing process and
operates an EBT.
Chain of Custody. Procedures to account for the integrity of each urine specimen by tracking its handling and storage
from point of specimen collection to final disposition of the specimen. With respect to drug testing, these procedures
shall require that an appropriate drug testing custody form be used from time of collection to receipt by the
laboratory and that upon receipt by the laboratory chain of custody form(s) account(s) for the sample or sample
aliquots within the laboratory.
City or City of Apple Valley. The City of Apple Valley, Minnesota, acting through its City Administrator or designee of
the City Administrator.
Commerce. Both of the following:
(1) Any trade, traffic or transportation within the jurisdiction of the United States between a place in a state and
a place outside of such state, including a place outside of the United States; and
(2) Any trade, traffic and transportation in the United States which affects any trade, traffic and transportation
described in subsection (1) of this definition.
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Commercial Motor Vehicle. A motor vehicle or combination of motor vehicles used in commerce to transport
passengers or property if the motor vehicle:
(1) Has a gross combination rating of 26,001 or more pounds inclusive of a towed unit with a gross vehicle
weight rating of more than 10,000 pounds; or
(2) Has a gross vehicle weight rating of 26,001 or more pounds; or
(3) Is designed to transport 16 or more passengers, including the driver; or
(4) Is of any size and is used in the transportation of materials found to be hazardous for the purposes of the
Hazardous Materials Transportation Act and which require the motor vehicle to be placarded under the
hazardous materials regulations set forth under 49 CFR 172, subpart F.
(5) A commercial motor vehicle does not include a fire truck or other emergency fire equipment.
Confirmation Test. For alcohol testing it means a second test, following a screening test with a result of .02 or
greater, that provides quantitative data of alcohol concentration. For controlled substances testing it means a second
analytical procedure to identify the presence of a specific drug or metabolite which is independent of the screen test
and which uses a different technique in chemical principle from that of the screen test in order to insure reliability
and accuracy. (Gas chromatography/mass spectrometry (GC/MS) is the only authorized confirmation method for
cocaine, marijuana, opiates, amphetamines, and phencyclidine.)
Confirmatory Report. For controlled substances it means a third analytical procedure to reconfirm the presence of a
specific drug or metabolite. If the test result of the primary specimen is positive the driver may request that the MRO
direct the split specimen be tested in any different DHHS-certified laboratory for presence of the drug(s).
Consortium. An entity, including a group or association of employers or contractors, that provides alcohol or
controlled substance testing as required by federal regulations, or other U.S. Department of Transportation alcohol
or controlled substances testing rules, and that acts on behalf of the employers.
Controlled Substance. Has the meaning assigned by 21 USC 802 and includes all substances listed on Schedules 1-5 as
they may be revised from time to time (21 CFR 1308).
DHHS. The department of health and human services or any designee of the secretary of the department of health
and human services.
DOT Agency. An agency (operating administration) of the United States Department of Transportation administering
regulations requiring alcohol and/or drug testing in accordance with 49 CFR 40.
Driver. Any person who operates or maintains a commercial motor vehicle. This includes, but is not limited to: full-
time, regularly-employed drivers; part-time and temporary drivers; leased drivers and independent owner/operator
contractors who are either directly employed by or under lease to the employer or who operate a commercial motor
vehicle at the direction of or with the consent of the employer. For the purposes of pre-employment/pre-duty testing
only, the term DRIVER includes a person applying to the city for employment to drive a commercial motor vehicle.
Drug. Any substance (other than alcohol) that is a controlled substance as defined in 49 CFR 382 and 49 CFR 40.
EBT (Evidential Breath Testing Device). An EBT approved by the National Highway Traffic Safety Administration
(NHTSA) for the evidential testing of breath and placed on NHTSA’s Conforming Products List of Evidential Breath
Measurement Devices.
Employer. The City of Apple Valley, Minnesota, acting through its City Administrator or a designee of the City
Administrator.
FHWA. The Federal Highway Administration.
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MRO. Medical review officer. A licensed physician (medical doctor or doctor of osteopathy) responsible for receiving
laboratory results generated by an employer’s drug testing program, who has knowledge of substance abuse
disorders and has appropriate medical training to interpret and evaluate a driver’s confirmed positive test result
together with driver’s medical history and any other relevant biomedical information.
Performing (A Safety-Sensitive Function). A driver is considered to be performing a safety-sensitive function during
any period in which the driver is actually performing, ready to perform, or immediately available to perform, or in a
state of readiness to perform any safety-sensitive function while on duty.
Reasonable Suspicion. Means that the city believes the appearance, behavior, speech or body odors of a driver are
indicative of the use of a controlled substance or alcohol based on the observation of at least one supervisor or
official who has received training in the identification of behaviors indicative of drug and alcohol use.
Refuse To Submit (To An Alcohol Or A Controlled Substances Test). A driver: (1) Fails to provide adequate breath for
testing without a valid medical explanation after the driver has received notice of the requirement for breath testing
in accordance with the provisions of this policy and federal regulation; or (2) Fails to provide adequate urine for
controlled substances testing without a valid medical explanation after the driver has received notice of the
requirement for urine testing in accordance with the provisions of this policy and federal regulation; or (3) Engages in
conduct that clearly obstructs the testing process.
Safety-Sensitive Function. Any of the following: (1) All time at a carrier or shipper plant, terminal, facility, or other
property, or on any public property, waiting to be dispatched or in a state of readiness to drive and/or maintain a
commercial motor vehicle, unless the driver has been relieved from duty by the city; (2) All time inspecting
equipment as required by federal regulations or otherwise inspecting, servicing, or conditioning any commercial
motor vehicle at any time; (3) All driving time which shall mean all time at the driving controls of a commercial motor
vehicle in operation; (4) All time, other than driving time, in or upon any commercial motor vehicle except time spent
resting in a sleeper berth, which shall mean a berth conforming to the requirements of federal regulations; (5) All
time loading or unloading a commercial motor vehicle, supervising, or assisting in the loading or unloading, attending
a commercial motor vehicle, or in giving or receiving receipts for shipments loaded or unloaded; (6) All time spent
performing the driver requirements of the federal statutes related to accidents; (7) All time repairing, obtaining
assistance, or remaining in attendance upon a disabled commercial motor vehicle.
Screening Test (Also Known As Initial Test). In alcohol testing, it means an analytical procedure to determine whether
a driver may have a prohibited concentration of alcohol in his or her system. In controlled substance testing, it means
an immunoassay screen to eliminate “negative” urine specimens from further consideration.
State Of Readiness. A driver who is on call, ready to be dispatched, to perform safety-sensitive functions while on
duty.
Substance Abuse Professional. A licensed physician (medical doctor or doctor of osteopathy), or a licensed or
certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the
National Association of Alcoholism and Drug Abuse Counselors Certification Commission) with knowledge of and
clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders.
Supervisor. The person designated by the city to perform supervisory functions over the city’s drivers.
Violation Rate. The number of drivers found during random tests given pursuant to this policy and federal regulations
to have an alcohol concentration of 0.04 or greater, plus the number of drivers who refuse a random test required by
this policy and federal regulations, divided by the total reported number of drivers in the industry given random
alcohol tests pursuant to this policy and federal regulations, plus the total reported number of drivers in the industry
who refuse a random test required by this policy and federal regulations.
6.8 Tobacco Use
In addition to all city employees, this policy applies to firefighters, volunteers, contractors, applicants, and visitors.
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The purpose of the tobacco use policy is to protect non-users from the nuisance and toxic effects of smoke pollution;
encourage users to reduce use of tobacco products while working for the city, in accordance with sound public health
practice and medical evidence; and to present a clean and professional appearance to employees, visitors, and the
public.
POLICY
Use of tobacco in any form is prohibited:
(1) In any building or vehicle owned or leased by the city;
(2) While conducting city business; and
(3) In a personal vehicle while transporting another individual on city business.
Tobacco may be used during regular break times in designated areas away from public view. Users of tobacco
products must dispose of the remains in the proper containers.
The regulations in this section relating to the use of tobacco product shall apply fully and to the same extent to the
use of electronic delivery devices and nicotine and lobelia delivery products.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Tobacco. Any lighted or unlighted product including cigarettes, cigars, pipes, and chewing tobacco.
Electronic Delivery Device. Any product, containing or delivering nicotine, lobelia, or any other substance intended
for human consumption that can be used by a person to simulate smoking in the delivery of nicotine or any other
substance through inhalation of vapor from the product. The term electronic delivery device excludes any product
that has been approved or certified by the United States Food and Drug Administration as a tobacco-cessation
product, as a tobacco-dependence product, or for other medical purposes, and is marketed and sold for such an
approved purpose.
Nicotine and Lobelia Delivery Product. Any product containing or delivering nicotine or lobelia intended for human
consumption, or any part of such product, that is not tobacco or an electronic delivery device.
6.9 LIFE Rewards
This policy does not apply to part-time or casual employees or elected officials.
The L.I.F.E. (Lifestyles to Improve Fitness and Eating) Rewards Program is designed to promote employee fitness and
health, as well as provide an incentive to improve overall health and wellness, thus leading to a more productive and
safe work environment for all.
POLICY
The City of Apple Valley recognizes the importance of employee fitness and health as it relates to the overall work
and life satisfaction of the employee and the overall impact on the city’s health insurance programs.
The city supports the L.I.F.E. Rewards Program, but it is entirely dependent on administrative review and approval
annually. No provisions of this policy, or its administration, shall be subject to review under the Employment
Complaint Resolution policy.
This program will be reviewed as deemed appropriate by the City Administrator.
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PROCEDURES
The Human Resources Manager will oversee the development and administration of the L.I.F.E. Rewards program
and will determine the effective dates and specific program requirements.
The program is voluntary and employees may choose to participate at any time during the program duration. The
program will generally be based on a system of earning points for participation in healthy activities as outlined on the
L.I.F.E. tracking card. Program credit will be awarded with proof of participation and/or on the honor system.
Program credit is not transferable. If program credit is not redeemed, it will be forfeited. There is no program credit
carryover.
By meeting the program requirements, eligible program participants will earn paid leave time which must be used by
December 31 of the following year in which it was earned. The maximum amount to be earned is 8 hours. The L.I.F.E.
paid leave or any portion thereof cannot be used to calculate overtime in a workweek. Non-exempt employees may
take L.I.F.E. paid leave in hourly increments. Exempt employees must take the time in eight hour increments. There
are no carryovers or cash compensation for unused L.I.F.E. paid leave. Use of L.I.F.E. paid leave is subject to
supervisory pre-approval.
In addition to paid leave, the program may offer health promotion incentives such as exercise clothing and
accessories. These items are considered “de minimus” compensation to employees and not subject to income tax.
Fraudulent reporting of program credit is a violation of the program and will subject the participant to disciplinary
action up to and including termination of employment.
6.10 Apple Core Training (ACT) Center
This policy does not apply to casual employees.
The City of Apple Valley promotes physical activity which supports healthy lifestyles for employees.
POLICY
The city has established the free on-campus Apple Core Training (ACT) Center fitness room for use by eligible
employees.
The ACT Center is located in the lower level of the Municipal Center and is open 24 hours daily. In limited instances,
parts of the ACT Center may be reserved for training or fitness classes.
The ACT Center includes shower and locker room facilities and features cardio and weight equipment, free weights,
kettle bells, resistance bands, open mat space, fitness balls, classes, and more.
PROCEDURES
An eligible employee must complete the ACT Center Waiver of Liability form in order to be granted access to the
facilities. The completed form should be returned to Human Resources.
ACT Center Rules
• Eligible employees must be age 18 or older to use the ACT Center.
• Visitors are not permitted.
• Instructors must be authorized by Human Resources and accompanied by a staff member.
• Use personal headphones to listen to television.
• Leave street shoes outside.
• Use equipment wet wipes to wipe down equipment after each use.
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• Use equipment only after instruction in proper use.
• Limit time on equipment if others are waiting for the same equipment.
• Lockers are for temporary use only. Remove personal items and locks after each use.
• Remove soap/shampoo/towels from the shower area after each use.
• Turn off lights, TV, and other equipment/devices if you are the last to leave.
7: COMMUNICATIONS AND INFORMATION TECHNOLOGY
7.1 Media Requests
In addition to all city employees, this policy applies to firefighters, volunteers, and contractors.
All city employees have a responsibility to help communicate accurate and timely information to the public in a
professional manner.
POLICY
Requests for private data or information outside of the scope of an individual’s job duties should be routed to the
appropriate department or to the data practices authority.
Any employee who identifies a mistake in reporting should bring the error to the City Administrator or other
appropriate staff. Regardless of whether the communication is in the employee’s official city role or in a personal
capacity, employees must comply with all laws related to trademark, copyright, software use, etc.
With the exception of routine events and basic information that is readily available to the public, all requests for
interviews or information from the media are to be routed through the City Administrator. No city employee is
authorized to speak on behalf of the city without prior authorization from the City Administrator or designee. Media
requests include anything intended to be published or viewable to others in some form such as television, radio,
newspapers, newsletters, social media postings, and web sites. When responding to media requests, employees
should follow these steps:
If the request is regarding information about city personnel, potential litigation, controversial issues, an opinion on a
city matter, or if an employee is unsure if the request is a “routine” question, forward the request to the City
Administrator. An appropriate response would be, “I’m sorry, I don’t have the full information regarding that issue.
Let me take some basic information and submit your request to the appropriate person, who will get back to you as
soon as he/she can.” Then ask the media representative’s name, questions, deadline, and contact information.
All news releases concerning city personnel will be the responsibility of the City Administrator.
When/if the City Administrator authorizes a staff person to communicate on behalf of the city in interviews,
publications, news releases, on social media sites, and related communications, the employee must:
• Identify themselves as representing the city. Account names on social media sites must be clearly connected
to the city and approved by the City Administrator.
• Be respectful, professional, and truthful when providing information. In most cases, only factual information
(not opinions or editorial comments) should be provided: “The city finished street cleaning on 16 streets in
the northwest corner of the city this past week” instead of “The city is doing a great job with street cleaning
this year!” Corrections must be issued when needed.
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• Generally not include personal opinions in official city statements. One exception is communications related
to promoting a city service. For example, an employee could post the following on the city’s Facebook page:
“My family visited Hill Park this weekend and really enjoyed the new band shelter.” Employees who have
been approved to use social media sites on behalf of the city should seek assistance from the City
Administrator or designee on this topic.
• Notify the City Administrator if they will be using their personal technology (cell phones, home computer,
cameras, etc.) for city business. Employees should be aware that the data transmitted or stored may be
subject to the Minnesota Government Data Practices Act.
7.2 Personal Communications and Use of Social Media
In addition to all city employees, this policy applies to firefighters, volunteers, and contractors.
It is important for city employees to remember that the personal communications of employees may reflect on the
city. The City of Apple Valley respects employees and agents’ rights to post and maintain personal web sites, blogs
and social media pages and to use and enjoy social media on their own personal devices during non-work hours. The
city requires employees to act in a prudent manner with regard to web site and internet postings that reference the
City of Apple Valley, its personnel, its operation, or its property.
POLICY
The following guidelines apply to personal communications, including various forms such as social media (Facebook,
Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements:
• Employees and agents and others affiliated with the city may not use a city brand, logo, or other city
identifiers on their personal sites, nor post information that purports to be the position of the city without
prior authorization.
• Remember that what you write or post is public, and will be so for a long time. It may also be spread to large
audiences. Use common sense when using email or social media sites. It is a good idea to refrain from
sending or posting information or photos that you would not want your boss or other employees to read, or
that you would be embarrassed to see in the newspaper. Keep in mind harassment, bullying, threats of
violence, discrimination, or retaliation that would not be permissible in the workplace is not permissible
between co-workers online, even if it is done after hours, from home and on home computers.
• The City of Apple Valley expects its employees to be fair, courteous, and respectful to supervisors, co-
workers, citizens, customers, and other persons associated with the city. Avoid using statements
photographs, video, or audio that could reasonably be viewed as malicious, obscene, threatening or
intimidating, disparaging, or might constitute harassment or bullying. Examples of such conduct might
include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a
hostile work environment on the basis of sex, race, national origin, age, color, creed, religion, disability,
marital status, familial status, veteran status, sexual orientation, gender identity, or gender expression, status
with regard to public assistance or membership or activity in a local commission.
• City employees and agents shall not identify themselves as city employees when responding to or
commenting on blogs with personal opinions or views.
• City resources, working time, or official city positions shall not be used for personal profit or business
interests, or to participate in personal political activity.
• Personal social media account name or email names shall not appear to be tied to the city (e.g.,
"AppleValleyCop"), without prior approval by the City Administrator.
• Occasional access to personal social media web sites during work hours is permitted, but employees and
agents must adhere to the guidelines outlined in the city’s Information Technology policy, Respectful
Workplace policy, and any other applicable city policy.
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• There may be times when personal use of social media (even if it is off-duty or using the employee’s own
equipment) may spill over into the workplace and become the basis for employee coaching or discipline.
Examples of situations where this might occur include, but are not limited to:
o Friendships, dating, or romance between co-workers
o Cyber-bullying, stalking, or harassment
o Release of confidential or private data (if there are questions about what constitute confidential
or private data, contact the City Clerk)
o Unlawful activities
o Misuse of city-owned social media
o Inappropriate use of the city’s name, logo or the employee’s position or title
o Using city-owned equipment or city-time for extensive personal social media use
Each situation will be evaluated on a case-by-case basis because the laws in this area are complex. If you
have any questions about what types of activities might result in discipline, please discuss the type of usage
with your supervisor or Human Resources.
7.3 Use of City Social Media Assets
In addition to all city employees, this policy applies to firefighters, volunteers, and contractors.
This policy applies to any existing or proposed social media web sites sponsored, established, registered or
authorized by the City of Apple Valley. This policy also covers the private use of the city’s social media accounts by all
city representatives, including its employees and agents, council members, appointed board or commission members
and all public safety volunteers to the extent it affects the city. Questions regarding the scope of this policy should be
directed to the Assistant City Administrator.
Social networking in government serves two primary functions: to communicate and deliver messages directly to
citizens and to encourage citizen involvement, interaction, and feedback. Information which is distributed via social
networking must be accurate, consistent, and timely and meet the information needs of the city’s customers. Since
social media is used for social networking, this policy seeks to ensure proper use of the City of Apple Valley’s social
media sites by its representatives.
The City of Apple Valley wishes to establish a positive and informative social media presence. City representatives
have the responsibility to use the city’s social media resources in an efficient, effective, ethical and lawful manner
pursuant to all existing city and departmental policies. This policy also provides guidelines and standards for city
representatives regarding the use of social media for communication with residents, colleagues and all other
followers.
POLICY
The City of Apple Valley will determine, at its discretion, how its web-based social media resources will be designed,
implemented, and managed as part of its overall communication and information sharing strategy. City social media
sites may be modified or removed by the city at any time and without notice, as described in this policy.
City social media accounts are considered a city asset and administrator access to these accounts must be securely
administered in accordance with the city's Information Technology policy. The city reserves the right to shut down
any of its social media sites or accounts for any reason without notice.
All social media web sites created and utilized during the course and scope of an employee’s performance of his/her
job duties will be identified as belonging to the City of Apple Valley.
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Rules of Use
City employees and agents with administrator access are responsible for managing social media web sites. Facilities
or departments wishing to have a new social media presence must initially submit a request to the Assistant City
Administrator in order to ensure social media accounts are kept to a sustainable number and policies are followed.
All approved sites will be clearly marked as the City of Apple Valley site and will be linked with the official city web
site (www.ci.apple-valley.mn.us). No one may establish social media accounts or web sites on behalf of the city
unless authorized in accordance with this policy.
Administration of all social media web sites must comply with applicable laws, regulations, and policies as well as
proper business etiquette.
City social media accounts accessed and utilized during the course and scope of an employee’s performance of
his/her job duties may not be used for private or personal purposes or for the purpose of expressing private or
personal views on personal, political or policy issues or to express personal views or concerns pertaining to city
employment relations matters.
No social media web site may be used by the city or any city employee or agent to disclose private or confidential
information. No social media web site should be used to disclose sensitive information. If there is any question as to
whether information is private, confidential or sensitive, contact the City Clerk.
When using social media sites as a representative of the city, employees and agents will act in a professional manner.
Examples include but are not limited to:
• Adhere to all city personnel and computer use policies
• Use only appropriate language
Be aware that content will not only reflect on the writer but also on the City of Apple Valley as a whole, including
elected officials and other city employees and agents. Make sure information is accurate and free of grammatical
errors.
• Do not provide private or confidential information, including names, or use such material as part of any
content added to a site.
• Do not negatively comment on community partners or their services, or use such material as part of any
content added to a site.
• Do not provide information related to pending decisions that would compromise negotiations.
• Be aware that all content added to a site is subject to open records/right to know laws and discovery in legal
cases.
• Always keep in mind the appropriateness of content.
• Comply with any existing code of ethical behavior established by the city.
Where moderation of comments is an available option, comments from the public will be moderated by city staff
with administrative rights, before posting. Where moderation prior to posting is not an option, sites will be regularly
monitored by city staff.
City of Apple Valley staff with administrative rights will not edit any posted comments. However, comments posted
may be removed or hidden if they are abusive, obscene, defamatory, in violation of the copyright, trademark right or
other intellectual property right of any third party, or otherwise inappropriate or incorrect. The following are
examples of content that may be removed by city staff before or shortly after being published:
• Potentially libelous comments
• Obscene or racist comments
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• Personal attacks, insults, or threatening language
• Plagiarized material
• Private, personal information published without consent
• Comments totally unrelated to the topic of the forum
• Commercial promotions or spam
• Hyperlinks
City Property and Data
All social media communications or messages composed, sent, or received on city equipment in an official capacity
are the property of the city. The City of Apple Valley also maintains the sole property rights to any image, video, or
audio captured while a city employee is representing the city in any capacity. Content of social media is subject to the
Minnesota Government Data Practices Act. This law classifies certain information as available to the public upon
request.
The city retains the right to monitor employee’s social media use on city equipment and will exercise its right as
necessary. Users should have no expectation of privacy.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Social Media. Internet and mobile-based applications, web sites and functions, other than email, for sharing and
discussing information, where users can post photos, video, comments and links to other information to create
content on any imaginable topic. This may be referred to as “user-generated content” or “consumer-generated
media.” Social media includes, but is not limited to:
• Social networking sites such as Facebook, LinkedIn, Twitter, and online dating services/mobile apps
• Blogs
• Social news sites such as Reddit and Buzzfeed
• Video and photo sharing sites such as YouTube, Instagram, SnapChat, and Flickr
• Wikis, or shared encyclopedias such as Wikipedia
• An ever-emerging list of new web-based platforms generally regarded as social media or having many of the
same functions as those listed above
Employees and agents. All city representatives, including its employees and other agents of the city, such as
contractors or elected officials.
7.4 Information Technology
In addition to city employees, this policy applies to firefighters, volunteers and contractors, who have access to or
use the City of Apple Valley Information Technology (IT) systems on and/or off city property.
POLICY
It is the City of Apple Valley’s policy to establish standards for appropriate Information Technology (IT) usage and
protect the city’s IT systems from business interruption, unauthorized or inappropriate access, and maintain security.
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IT systems include, but are not limited to, city-owned computers, email, internet, printers, software, telephone,
voicemail, mobile communications devices, and others.
Discipline
Employees engaging in such activity that violates the terms of this policy may be subject to disciplinary action, up to
and including termination of employment.
Auditing
The City of Apple Valley reserves the right to monitor and audit use of its IT systems at any time without user’s
consent.
Reporting
Users should notify their immediate supervisor, department head, the IT Manager, the Human Resources Manager,
or the City Administrator upon learning of violations of this policy.
Expectation of Privacy
As a government agency, the city is subject to public disclosure laws. All files and documents, including e-mail
messages and Internet logs, are owned by the city and may be subject to requests under public records law. Users
should have no expectation of privacy.
Access
All users must be authorized to use city IT systems through the user’s department head and IT.
Hardware and Software Acquisition for City Owned IT Systems
The IT Manager must approve all hardware and software prior to acquisition to ensure consistency with the design
and architecture of the city's IT network. Users are prohibited from downloading, installing, or acquiring hardware
and software, including product demonstrations, without prior approval from the IT Manager. Software applications
not required for official city business are strictly prohibited. The IT Manager may allow exceptions for users to install
apps on mobile communications devices.
Installation, Downloads, and Configuration
No user will be allowed to manipulate hardware and software standard configurations. The IT department, or
designee, must always be contacted for hardware and software support.
Users are not allowed to change the computer setup or configuration files. Customization of city-owned software
such as wallpaper, screen savers, icons, toolbars and colors, may be allowed for personal preference inasmuch as it
doesn’t interfere with normal computer operations or with other users’ settings. Users are prohibited from
downloading or installing any software through the Internet, e-mail, and/or vendor demonstrations without prior
approval from the IT department.
Licensing
To ensure license compliancy, all software must be purchased by and licensed to the city.
Development: Any software programs (e.g., custom designed Microsoft Access databases), developed for use by the
city becomes the property of the city. Software programs may not be sold or distributed without prior approval.
Home: City-owned software may not be installed on non-city owned equipment unless there is prior approval of
department head and IT Manager.
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Copyright Laws: City users are required to abide by software and documentation copyright laws and licensing
agreements. If there is any question about the legality of the software and documentation, it should be directed to
the IT Manager. At no time should any user make copies of city-owned software and documentation. To prove legal
ownership of software, the city must have the original media and manuals stored on city property. The IT Manager
may periodically check for software that may be in violation of the above policy.
Data Management and Protection
Under the provisions of the Minnesota Data Practices Act, all data classified as city data, regardless of where it is
stored, is considered to be owned by the city. This data is subject to the Minnesota Data Practices Act and its use
and dissemination is consistent with the data classification under the Minnesota Data Practices Act. This data is also
subject to review and investigation at the discretion of the City Administrator, Human Resources, department heads,
IT Manager, and/or law enforcement. The City Clerk should be contacted with questions regarding the classification
of public and private data.
Data Ownership: All information developed or introduced to a city technology system by a user in conjunction with
employment with the city is the property of the city.
Data Storage: All city data must be saved to a network drive on a city server.
Users are responsible for deleting outdated files that are no longer needed for the compliancy of the City Records
Retention Schedule; this includes data files and e-mail messages. The City Clerk should be contacted with questions
regarding the City Records Retention Schedule. Users should not store city data on privately-owned mobile
communications devices. Any city data created or modified on a mobile communications device should be
transferred onto a city server.
Data Back-up: The IT department backs up all data stored on the file servers. Workstation hard drives or any other
devices are not backed up.
Portable files: To facilitate off-site work, users may copy appropriate files, including word processing, spreadsheets,
and presentation graphic files to and from removable media, such as flash drives, CDs, or to mobile communication
devices. No other files or information may be copied to or from the city computers. A current copy of the portable
file(s) must be maintained on the city server.
File and File Folder Password Protection: Because the city is responsible for ensuring access to its data, the city
requires the ability to access city files or data that may be only accessible through a password created a by an
employee. If any software product that the city has purchased has the option to allow users to have individual files
password protected, the password must always be shared with the appropriate management personnel. If the city
has purchased access to a service on-line that includes granting of user rights, appropriate administrator login
credentials must be shared with appropriate management personnel.
Portable Information Systems
Portable laptop computers, tablets, digital cameras, projectors, and other city-owned portable equipment may be
used for city business within or outside of city facilities. When users check out portable equipment they are expected
to provide appropriate protection against theft, accidental breakage, environmental damage and other risks. Desktop
computers and attached devices are not to be removed from city buildings. The user is responsible for the backup of
or loss of any data stored on the standalone or portable computer. IT staff is available to assist in the development
of procedures for disaster recovery of portable units. Documents stored or accessed from portable information
systems containing sensitive or private data must be password protected or otherwise secured on the equipment in
accordance with IT approved practices.
Further policies for city-owned or privately-owned mobile communications devices are found in the Wireless
Communications Device and Phone Policy.
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Non-City Owned Equipment
Use of non-city owned mobile communications devices may be utilized only to the extent that these devices are not
connected to the city’s internal network, systems, or computers, except for special purposes pre-approved and
arranged by the IT department on a temporary basis. For further details, see the Wireless Communications Device
and Phone Policy.
Electronic Mail (e-mail)
The city e-mail system is a tool to be used for matters directly related to the business activities of the city and as a
means to provide services that are efficient, accurate, timely, complete, legal and appropriate, subject to Section
XVIII Personal Use. E-mail messages are subject to regulation under the Minnesota Data Practices Act. The content
of the message determines whether a message is public or non-public/private. E-mail is intended as a medium of
communication, not for information storage; therefore, e-mail should not be used for the permanent storage or
maintenance of official city records or other city information.
Inappropriate use of the city e-mail system includes, but is not limited to the transmission, access or receipt of:
• Non-business audio, video or image files (including streaming audio and video, MP3, Jpg, Tif, Gif, Mpg, AVI,
etc.);
• Software programs or executables;
• Chain letters;
• Offensive, sexually explicit or pornographic material;
• Intolerance, hate, violence, or tasteless material;
• Copyrighted material or large data files not directly related to City of Apple Valley business.
The use of e-mail for these purposes is strictly prohibited. If a user receives an unsolicited e-mail that falls within
these prohibited categories, the user must immediately delete it. If the activity continues, the user must notify the IT
Manager and their supervisor.
The city retains the right to monitor, track and restrict all e-mail activity. Software may be employed to reduce the
delivery of junk e-mail, including e-mails that contain profanity, sexually explicit or adult content material, or material
which otherwise may be deemed inappropriate or non-business oriented.
Internet
The internet is available to users for research, education, and communications directly related to the mission,
goals/objectives, or work tasks of the city, subject to Section XVIII Personal Use. Access to the internet will be
determined by department management. Use of the internet through city computers is a privilege, not a right, which
may be revoked at any time for inappropriate and/or abusive conduct. Users of the internet should minimize
unnecessary network traffic that might interfere with the ability of others to make effective use of this shared
network resource. Users are responsible for adhering to city standards when browsing the Internet. Failure to
adhere puts the city and the individual at risk for legal or financial liabilities, potential embarrassment and other
consequences.
Inappropriate use of the city’s internet services includes, but is not limited to the transmission, access or receipt of:
• Offensive, sexually explicit or pornographic material;
• Intolerance, hate, violence, or tasteless content;
• Games or gambling;
• Non-business related chat or instant messaging;
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• Unauthorized downloads, proxies, or peer-to-peer networking.
The use of the internet for these purposes is strictly prohibited. The city retains the right to monitor, track and
restrict all internet activity.
Intranet
The City of Apple Valley’s intranet is an internal web site for use exclusively by employees. The site is accessible by
employees within city premises for business-related purposes to foster communication, enhance customer service
and information-flow. Access to and within the intranet shall be determined by department management. Intranet
usage is governed by the same guidelines as internet use.
Prohibited Use
Use of city IT systems, including but not limited to internet, intranet, and e-mail, is strictly prohibited at all times for
the following:
• Illegal, criminal, or unethical activities;
• Profit or commercial activities;
• Gambling, wagering, or selling chances;
• Transmitting, accessing or receiving threatening, pornographic, obscene or harassing material;
• Transmitting, accessing or receiving chain letters;
• Fund-raising or charitable solicitations, except for city approved activities;
• Transmitting, accessing or receiving software programs or executables, non-business audio, video or image
files, copyrighted material, or large data files not directly related to city business;
• Political or religious promotion;
• Access resulting in unauthorized expense to the city;
• Activities that interfere with or disrupt network users, services or equipment, including mass distribution of
messages, intentional distribution of viruses, or seeking unauthorized access to other computers or systems;
• Any other public office or employment which is incompatible with city employment responsibilities, as
determined by the City Administrator.
Personal Use
The City of Apple Valley offers users the privilege of limited personal use of its technology. Recognizing that users
will benefit from practice using technology, personal use is allowed using the following guidelines listed below:
• IT systems may be used for occasional, incidental personal use as long as it does not interfere with the
normal duties of the employee.
• Only city employees are to use the computers and computer related peripherals.
• No personal files or data are to be stored on the city file servers.
• Users must not use IT systems for items listed above in Prohibited Use.
E-mail: E-mail may be used for incidental personal correspondence, as long as it does not interfere with the normal
duties of the employee and the above guidelines are followed. Using e-mail to participate in any kind of non-
business related list-serve or broadcast mailing is prohibited. Users shall have no expectation of delivery or receipt of
non-business related e-mail.
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Internet: Internet access may be used for occasional, incidental personal use as long as it does not interfere with the
normal duties of the employee and the above guidelines are followed.
Desk Telephones: Desk telephones may be used for personal use as long as it does not interfere with the normal
duties of the employee and the above guidelines are followed. Personal long distance toll calls are prohibited on city-
owned phones.
Cellular Telephones: Policies for city-owned or personal mobile communications devices are found in Appendix 2:
Wireless Communications Device and Phone Policy.
Copiers, Printers, Fax Machines: Users are granted limited, incidental use of photocopiers, printers, and fax machines
as long as it does not interfere with the normal duties of the employee and the above guidelines are followed.
Computer and Network Logins and Passwords
All users must use and maintain unique IT-issued login IDs for computer and network-related access. Login IDs are
not to be shared with others, and corresponding passwords must remain confidential. Multi-user or generic login IDs
are permissible only in special circumstances approved and maintained by IT. Users are prohibited from saving their
password credentials with the computer or device such that the city’s network accounts are accessed through an
automated login unless the device itself is password protected or otherwise secured by an IT-approved security
method. The city must conform to adopted security practices, including password requirements, as governed by
LOGIS and/or state and federal government guidelines. All users are required to follow password requirements as
defined in Appendix 1, Network Password Requirements.
Appropriate network access shall be assigned by the IT department to each user login ID, and users may only log into
computers and equipment with their assigned login ID. User login ID passwords are not to be shared with anyone,
and will be forced to change periodically. New passwords should not be easily guessed. Anyone forgetting their
password, or suspecting that their password’s security has been compromised, must contact the IT department to be
issued a new one, which will then be changed immediately.
Physical Security
City users are expected to provide reasonable security to their computer workstations and related IT equipment.
This includes ensuring that passwords are not written down in accessible places, removable media must be kept in a
secured area, and that confidential data is not displayed in such a manner that unauthorized personnel can access it.
Users may not move IT equipment outside of its assigned area without prior approval from the IT department.
Portable equipment must be reserved and checked out only to city users. Users are expected to provide appropriate
protection against theft, breakage, environmental damage, and other risks.
Users are required to log off computer workstations when absent for an extended time, such as end of day. Users
may, however, “lock” their workstation instead when absent for a short period of time, such as during a meeting or
over lunch.
Security policies for city-owned or personal mobile communications devices are found in Appendix 2: Wireless
Communications Device and Phone Policy.
Virus Protection
All computer workstations, laptops, and servers must be protected from viruses using up-to-date antivirus software.
Users may not alter their system’s configuration or take other steps to defeat virus protection devices or systems. All
files on removable media must be scanned for viruses prior to installation onto or access from city computer
equipment. Any files suspected or known to contain viruses must be immediately reported to the IT department for
proper handling.
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Remote Network Access
Remote access is defined as the ability to connect to a computer or network from a distance, such as from home,
hotel, conference, Internet kiosk, etc. Remote access into the city’s network may be granted upon meeting the
following conditions:
• Business-related purpose approved by requesting department head and IT Manager.
• Use of industry standard encryption and/or city supported VPN (Virtual Private Network) technology.
• Authentication and access control will be maintained by the IT department. Valid network login and
passwords are required.
• While remotely connected, nobody but the authorized user may have access to the computer making the
connection.
• Remote computer must comply with current anti-virus and security parameters as specified by the IT
department.
• Additional policies for remote network access by city-owned or personal mobile communications devices are
found in the Wireless Communications Device and Phone Policy.
All remote users are subject to the rules and regulations set forth in this entire policy for all network users. Users
should follow proper data practices protocols as directed by the Minnesota State Statutes. Storing of business
related information on a home computer creates an extension of the city’s network; thus anything stored on that
computer, might be subject to public data requests.
Wireless Access
Unauthorized wireless access into the city’s computer network is strictly prohibited. Users may not attempt to scan,
connect to, or install any wireless computing device on city equipment or property.
Wireless access must be authorized and configured by the city’s IT department. Any authorized wireless access must
utilize standards-based encryption, and conform to adopted security practices as governed by LOGIS and/or state
and federal government guidelines. The city offers limited authorized use of wireless access for both employees, as
necessary, and non-employees (guests) as a convenience. Access to this wireless network by guests is governed by a
separate use policy presented upon connection or upon request for login credentials. All users of the city’s wireless
network must comply with this usage policy, however access is not guaranteed.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Configuration. The way a system is set up or the assortment of components that make up the system. Configuration
can refer to either hardware or software or the combination of both.
Downloads. To copy data, usually an entire file, from a main source to a computer device, such as from the internet
or online service to a computer.
Electronic Mail (e-mail). A network application that allows users to exchange messages over communications
networks with someone else.
File Server. An enhanced computer with network operating software that is used for file storage, application
functionality, and managing network resources.
Information Technology Systems. Includes, but not limited to, computers, printers, software, e-mail, Internet,
telephone, voice mail, and others.
Internet. A global network connecting millions of computers.
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Intranet. Network base access accessible only within an organization. An intranet‘s web sites look and act just like
any other web site, but firewall security restricts unauthorized access.
Installation. The process of connecting and configuring hardware or software.
Local Area Network (LAN). A computer network.
Licensing. Legal compliancy of assets.
Mobile Communications Devices. Mobile devices that have the ability to communicate with the Internet, city
networks, or other communications systems including laptop computers, tablets, cell phones, and smart phones.
Peripherals. A computer device, internal or external, such as a CD-ROM drive, printer, mouse, that is not part of the
essential computer.
Software. System software includes the operating system and all utilities that enable the computer to function.
Application software includes programs that do real work for users (e.g., word processors, spreadsheets, and
database management systems).
Portable Equipment. Hardware that is small, lightweight, and non-stationary (e.g., laptop computers, hand-held
computers, tablets, projectors, digital cameras).
Users. Regular, part-time, and temporary employees, vendors, consultants, volunteers, elected officials, interns and
other.
VoIP. Voice over Internet Protocol, a category of hardware and software that enables people to use the Internet as
the transmission medium for telephone calls by sending voice data in packets.
7.5 Wireless Communication Devices and Phones
This policy applies to all City of Apple Valley mobile communication device users, including city employees,
firefighters, volunteers and contractors.
This policy covers city-issued communication devices and use of privately-owned personal mobile communication
devices for city business.
This policy does not apply to wireless devices physically connected to buildings, vehicles, or other infrastructure that
serve as part of the city’s network infrastructure, including the Supervisory Control and Data Acquisition (SCADA)
System, that are not assigned to individuals.
POLICY
Customer expectations for prompt resolution of questions or service concerns often require the use of wireless
communications devices including cellular or smartphones by city officials. Efficient participation in meetings or work
from multiple locations may require the use of wireless network access devices by employees or elected officials
(hereafter referred to as mobile communications device users).
The purpose of this policy is to outline the reasons for 1) providing a city-issued phone; 2) allowing access to a city
network through a privately-owned mobile communications device; and 3) providing a stipend for use of personal
cellular phone/ smartphone or mobile device.
Mobile communications device users who: 1) must remain accessible due to the nature of their job duties; 2) must be
available for emergency response or consultation; 3) have job duties that require receiving work communications
remotely; or 4) require wireless network access for city duties may be eligible for a city-issued device or participation
in one of the city’s offered stipends defined in this policy.
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Section 1: General Provisions for City-Issued and Personal Devices Used for City Business
The city retains the right to monitor and enforce network security through a mobile device management system. The
mobile device management system may require installation of an app or other software on the mobile
communications device. In the event that a communications device is damaged, lost, or stolen, the mobile
communications device user is responsible for notifying their immediate supervisor and the IT Division as soon as
possible. If a stipend is involved, the mobile communications device user is responsible for notifying the HR Division
as soon as possible. In the event of a reported damaged, lost, or theft of a device or upon replacement of a device or
when an employee is no longer employed by the city, the IT Division reserves the right to remotely remove all city
data and/or city information such as contacts, tasks, or applications. The city is not responsible for any lost personal
data.
Mobile communications device users shall maintain a password, PIN code protected, photo-password, biometric, or
other IT-approved security access protocol on any city-owned or personally-owned smartphone or mobile device.
Mobile communications device users are responsible for ensuring the proper elimination of city data, including city
network passwords and photos from personal devices before disposal.
A mobile communications device user’s use of the device is subject to data practices and data retention
requirements under Minnesota law. The mobile communications device user is responsible to upload or transfer any
data obtained in the conduct of city business from the device to the appropriate storage medium for the data within
the city’s network.
The Prohibited Use section of the city’s Information Technology Policy applies to use of city-owned wireless devices.
The Prohibited Use section of the city’s Information Technology Policy also applies to use of personal devices for city
business or when a mobile communications device user would be reasonably expected to be conducting city
business.
The City of Apple Valley has no expectation for non-exempt employees to check or respond to emails or messages
during non-work hours. A non-exempt employee shall not be authorized to incur hours worked or overtime for using
email or logging into the city’s network outside their normally scheduled work hours, unless explicitly requested by
the employee's supervisor.
The city discourages use of cell phones (city-issued or personal) while operating a motor vehicle. Mobile
communications device users are encouraged to place and answer calls prior to engaging a motor vehicle, or during a
break from operation of the motor vehicle. In some jurisdictions, laws may prohibit the use of cell phones while
operating a motor vehicle. It is the city’s expectation that mobile communications device users will abide by all
applicable laws.
Mobile communications device users using city-owned devices or connecting personal devices to the city’s non-public
networks shall sign the relevant waiver forms prior to obtaining network access credentials for the device. In order to
receive an access key for a non-public network, the city may require the mobile communications device user to
provide an e-mail address associated with the device.
Section 2: City-Provided Smartphone/Cellular Phones and Mobile Data Devices
The city may provide and maintain mobile data devices for mobile communications device users requiring mobile
access to data. The city may provide and maintain smartphones/cellular phones and/or mobile data devices for
certain eligible employees, if approved by their department head and approved by the City Administrator. In general,
the following criteria will be used to determine eligibility.
• The position requires the ability to respond to business requests on a regular basis.
• The position requires the employee to frequently work off-site during business hours or on an on-call
basis.
• Position job duties require immediate or emergency response during regular business hours and after
business hours.
• Position job duties require frequent access of wireless networks outside of the office environment
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City-issued communication devices are for dedicated business use. Incidental personal calls or texts on city-issued
devices will be acceptable. Frequent personal use that interferes with an employee’s job functions is prohibited.
Personal use may be considered excessive if it causes the city to increase its allotted minutes or payment plan for
that department. Frequent personal use, regardless of time of use, may result in reimbursement to the city of any
cost associated with personal use.
The service and city-owned equipment should be procured through appropriate available government procurement
practices.
Work-related applications may be purchased for a city-owned device with prior approval by the department director.
Applications that negatively interact with the city-owned device or with the city’s network are prohibited on city-
owned devices.
All devices remain city property and shall be returned to the city upon termination of employment, upon end of term
of office, or if the device is no longer necessary for work-related purposes.
The purchase of city-owned devices must be done either through the IT Division or in consultation with the IT
Division to ensure the device is currently supported by the IT Division.
Cellphone, smartphone and other mobile data devices are purchased, installed, maintained and owned by the City of
Apple Valley to facilitate business communications. The contents of communications either made or stored are
accessible at all times by city management. These systems shall be treated like other shared filing systems.
All electronic communications on city-owned devices are city records. The contents may be obtained and disclosed
without your permission. Therefore, the user should not assume that messages are either private or confidential.
Section 3: Personal Mobile Data and Smartphone Devices Allowance
If approved by their department head and approved by the City Administrator, a stipend may be provided for
privately-owned personal mobile data devices (including smartphones) that are purchased by the mobile
communications device user and used for city business. Business necessity includes meeting customer or client
service expectations in a timely fashion; need for immediate communication with department staff or others where
employee job requirements take the employee outside of primary work area; need for access to data or phone
communications on properties where wired access is not available; or job duties support 24x7 business
infrastructures and require immediate response(s) to urgent communication needs.
Availability
An employee receiving a stipend for a smartphone device must make the phone number available to his or her
supervisor, the IT Division, and emergency contacts and Emergency Operations Plan (EOP) call list if the employee is a
designated EOP contact.
Licensing
Each data device syncing with city communications systems requires a Client Access License to be procured by the
city.
Repair and Maintenance
Mobile communications device users receiving a stipend for a communications device are personally responsible for
ensuring the device is in good working order. The IT Division is not responsible for upkeep, support or replacement of
personal devices that are used for city business. IT support will be limited to instructions for the mobile
communications device user on how to sync email, schedules, and tasks (if available), and use of city-supplied
security products (if available). The city assumes no liability for any direct or indirect damages arising from the user’s
use of personal data device.
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Connecting a personal device to the city’s network opens the city’s network to security vulnerabilities. Mobile
communications device users connecting a personal device to the city’s network are responsible for taking
appropriate steps to keep their device operating systems current and updated and to protect their connected devices
from virus, malware, and security threats. The city reserves the right to deny connection to the network for any
personal devices the IT Manager deems to be a significant security risk to the city’s network or resources. If an
application on a personal device is found to negatively interact with the city’s network, the city may prohibit
connection of that device to the city’s network until the application is removed.
Stipends
Stipends will be on a tiered basis based on each department’s determination of appropriate need for the employee
with the device:
Tier Description Monthly Amount
Tier #1 Limited Use Need (Voice and Text Only) $20
Tier #2 Wi-Fi Data Need Only $30
Tier #3 Voice, Text, and Data Need $50
An employee must submit a Request for Stipend form to his or her supervisor to approve the payment of a stipend.
Department directors will determine if a city-owned device or stipend will be provided for an employee. All payments
are subject to the approval of the City Administrator and may be eliminated if job duties change such that the above
criteria are no longer met. Departments should review employee needs for communications devices annually.
Compliance with Internal Revenue Service (IRS) Regulations
Stipend payments by the city are considered a taxable benefit and will be included as taxable income to the recipient.
Work-Related Applications
Work-related applications may be purchased by the city and used on a personally-owned device with prior approval
by the department head or City Administrator.
Interference with Job Duties
Department heads may prohibit employees from carrying their own personal devices during working hours if it
interferes with the performance of their job duties.
Section 4: Responsibility
An employee who is found to be in violation of this policy may be subject to disciplinary action, up to and including
termination of employment.
7.6 City Web Site
The City of Apple Valley provides a web site as a convenient way for the public to access information about the city
and the services it provides.
In addition to all city employees, this policy applies to firefighters, volunteers, contractors, and city web site users.
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POLICY
Disclaimer / Accuracy
The City of Apple Valley will make reasonable efforts to ensure the accuracy of the information provided in the web
site. However, neither the city, nor any department, officer, or employee of the city warrants the accuracy, reliability
or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or
services linked from the system, and shall not be held liable for any losses caused by reliance on the accuracy,
reliability or timeliness of such information. Portions of such information may be incorrect or not current. Any person
or entity that relies on any information obtained from the system does so at his/her own risk. Due to the possibility
of unauthorized access to the site, data transmission errors, changes to source material made since the last update to
the site, or other human or mechanical errors, the information contained on the web site should not be deemed
reliable for legal purposes. In addition, changes may have been made since the last modification of the web site. Web
site visitors should contact the city to verify the accuracy of the information.
External Links
Some links are external to the city's web site. The city cannot attest to the accuracy of information provided by linked
sites. Linking to a web site does not constitute an endorsement by the city, or its employees, of the sponsors of the
site or the products presented on the site. It is the policy of the City of Apple Valley to limit these external links to
other government web sites; to entities under contract with the city to provide data to the public; and to entities co-
hosting community celebrations. The City of Apple Valley is not responsible for the content, quality, accuracy, or
completeness of any offsite materials referenced by or linked through the city's web site.
In addition, the city reserves the right, at any time and without notice, to:
• Deny a link that does not meet the criteria set forth in this policy;
• Deny or discontinue an external link at any time;
• Revise this policy without prior notice when the city considers such revision to be in its best interests.
Online Calendar
The City of Apple Valley provides an online calendar of city events as a convenient way for the public to access
information about City of Apple Valley meetings; Parks and Recreation activities, programs, and classes; and other
city sponsored special events. The calendar may link to external web sites in an effort to provide additional
information about some events. The provision of these links should not be construed as an endorsement or
sponsorship of these external web sites. The City of Apple Valley is not responsible for the content, quality, accuracy,
or completeness of any offsite materials.
Online calendar content may include:
• Programs and events the city produces.
• Programs and events in which the city has invested time, money, or manpower.
• City-sponsored events.
• Events that have a citywide impact on parking, transportation, or city facility use.
Content is subject to the discretion of city staff.
Photos and Graphics
Photos taken at public events in a public area, official city events or official photos of city employees may be
published on city web sites. Photos taken from other sources (Internet, newspapers, books, etc.) require written
permission of the organization, before publication or may be taken from in the public domain if classified as free to
modify, share and use commercially.
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The city’s official logo is to be used only by the city, for official purposes.
Information Collection
The city does not collect personal information about visitors to its web site unless a visitor chooses to provide it. The
city collects limited non-personal identifying information that browsers make available automatically whenever the
web site is visited. This information includes the internet address of personal computers or network, the date, time,
and page visited on our site, type of browser and operating system, and the referring page (the last webpage visited
before clicking on a link to our site). The city uses the aggregated information from all of its visitors to measure server
performance, analyze user traffic patterns and improve the content of its site. The city sometimes tracks the
keywords that are entered into its search engine to measure interest in specific topics, but does not track which
terms a particular user enters.
Some of the city’s online services require visitors to register for an account. The city may ask a visitor for some
personal information in order to create an account (typically name, email address and a password for the account)
and the city will use that information to provide the service. For certain services, such as online payment services, the
city may request credit card or other payment information which may be stored temporarily in encrypted form on
secure servers.
E-Mail and Information Volunteered to the City
Information volunteered by visitors through filling out the optional online 'Contact Us' or other reporting forms may
be shared with City of Apple Valley employees and contractors for the purpose of addressing the issues presented in
the form. These forms are received as web-generated email and should be responded to promptly, using email
whenever possible. E-mail sent to a general city e-mail account that is addressed to a member(s) of the City Council
or staff within the header or e-mail message may be viewed by city staff responsible for receiving and distributing
mail to the general e-mail account. Submitted online forms and e-mail correspondence to and from the City of Apple
Valley is data subject to the Minnesota Data Practices Act and may be disclosed to third parties if public.
8: EXPENDITURES AND REIMBURSEMENTS
8.1 Travel and Expense Reimbursement
In addition to all city employees, this policy applies to firefighters, volunteers, contractors, and applicants for
employment.
These policies and procedures shall govern the payment and reimbursement by the City of Apple Valley for local
travel, outside travel, and other expenses incurred in connection with city business by any authorized Agent of the
city.
POLICY
Public Purpose
Travel and expenses reimbursed by the city must facilitate city business in the serving of a reasonable public purpose,
as described in the Public Purpose Expenditure Policy.
Budget
For budget purposes, each department shall be responsible for requesting adequate funds to cover all travel and
expense requests anticipated in the upcoming year.
Expense Reimbursement
The city shall pay expenses conforming to the Public Purpose Expenditure Policy and directly incurred by an
authorized Agent attending to city business. Expenses incurred by an Agent, which have not been properly processed
or approved or are not in accordance with these policies, may not be reimbursed.
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Travel From Home
The city shall not pay or reimburse an individual for expenses incurred for travel between an Agent's place of
residence and city-owned or leased work locations.
Out-of-Pocket Expenses
The payment of such expenses by the city is to reimburse an individual for out-of-pocket expenses, when such
expenses are incurred while attending to authorized city business or for a reasonable public purpose as described in
the Public Purpose Expenditure Policy.
Receipts
Receipts shall be required to obtain reimbursement. However, in the case of mileage reimbursement, or in the event
it is not practical to obtain a receipt (e.g., parking meters), the Agent must certify the claimed amount as accurate.
No specific expense, other than mileage reimbursement, in excess of $10.00 shall be reimbursable without an
itemized receipt, except for subsistence allowance amounts in accordance with this policy.
National, Regional, or State Conference Attendance
An Agent may be authorized to attend appropriate national, regional, or state conferences for the purposes of
professional growth.
All individual requests to attend a national, regional, or state conference shall be made in advance through the
appropriate department head, to the City Administrator, and shall be accompanied by adequate information to
determine whether attendance is appropriate. The City Administrator retains the final authority to approve or deny a
request to attend a conference.
Conduct
While attending to city business away from the normal work site, an Agent shall abide by all city codes, personnel
policies and procedures, and departmental rules or operational standards.
Non-Receipt Items
All expense reimbursement claims where a receipt is not available shall be processed within forty-five (45) days of
the event, or the Agent may not be reimbursed for such non-receipt items.
PROCEDURES AND POLICY DETAILS
Local Travel
A. Mileage Reimbursement
a. Mileage reimbursement, at the standard rate for business determined by the Internal Revenue
Service (IRS) in effect on the date of the travel, will be reimbursed to Agents using a private vehicle in
the performance of city business. Travel shall be by city-owned vehicle, when practical.
b. Agents receiving a monthly vehicle allowance shall not receive mileage reimbursement for city-
related travel within the Metro Area.
c. Elected officials shall not receive mileage reimbursement for city-related travel within the Metro
Area, except when such mileage is related to:
i. Functions sponsored by the Association of Metropolitan Municipalities (Metro Cities), League
of Minnesota Cities, Metropolitan Council, or any other committee, board, or commission to
which the elected official has been appointed by the City Council; or
ii. Regularly scheduled functions of the Apple Valley Chamber of Commerce; or
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iii. Meetings and events identified on the City Council's adopted Calendar of Upcoming Events.
B. Parking/Toll Expense. Actual expenses incurred for parking and toll expenses will be reimbursed.
C. Taxi/Transit/Ride Service Fares. Actual expenses incurred for taxi/transit/ride service fares will be
reimbursed. Local travel by taxi/transit/ride service shall be eligible for reimbursement only when a
private or city-owned vehicle is not available and the employee believes that the most efficient and
cost effective means of travel is a taxi/transit/ride service.
D. Lodging Expenses. Actual lodging expenses will be reimbursed by the city when, in the opinion of the
Mayor and City Administrator, a special condition exists that justifies local overnight
accommodations. Notification of all exceptions shall be provided to the City Council and approval
authorized by the Mayor and City Administrator.
E. Rental Vehicles. Actual expenses incurred for a rental vehicle will be reimbursed by the city when, in
the opinion of the City Administrator, a special condition exists that justifies the rental of a vehicle
for the purpose of attending to city business. As the city’s insurance policies extends to rental
vehicles, rental insurance should not be taken out by the Agent.
F. Subsistence Allowance. A daily subsistence allowance will not be provided for travel within the Metro
area. However, if in the opinion of the City Administrator a special condition exists, a daily
subsistence allowance may be authorized in the Metro Area.
Outside Travel
A. Expenses. The city shall reimburse an Agent for expenses incurred, in accordance with the procedures
outlined the Local Travel section of this policy, if the expenses were incurred in the performance of city
duties during authorized Outside Travel.
B. Travel. The mode of transportation for Outside Travel shall be subject to the following guidelines and/or
restrictions. The mode of transportation is subject to department head approval. When practical, Agents
traveling to the same event are encouraged to share transportation.
a. Outside Travel within a 200-mile radius of the city shall generally be by a city vehicle or by a private
vehicle. Travel by private vehicle shall be reimbursed at the current mileage reimbursement rate.
b. Outside Travel within a 201 to 400-mile radius of the city may either be by air, by city vehicle, or
private vehicle. Travel by private vehicle shall be reimbursed at the current mileage reimbursement
rate. If an Agent prefers to travel by private vehicle, reimbursement shall be in accordance with the
current mileage reimbursement rate, or on the basis of what the airline fare would have been,
whichever is less.
c. Outside Travel beyond a 400-mile radius of the city shall generally be by air. If an Agent prefers to
travel by private vehicle, reimbursement shall be in accordance with the current mileage
reimbursement rate, or on the basis of what the airline fare would have been, whichever is less.
d. If a private vehicle is used for transportation at a travel destination, reimbursement shall be at the
current mileage reimbursement rate.
e. If a city vehicle is used for transportation at a travel destination, vehicle operation expenses incurred
while traveling in a city vehicle shall be reimbursed.
C. Air Travel: Actual airline fares for authorized Outside Travel will be reimbursed with accompanying
documentation. Airline travel shall be by economy/tourist/coach or equivalent class accommodations. If such
accommodations are not available, upgraded tickets may be purchased. Approval by the department head
must be obtained prior to the purchase of the upgraded tickets. Authorized Agents shall attempt to purchase
discounted air tickets.
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D. Private Vehicle: When outside travel is by private vehicle, in lieu of air travel, due to individual preference;
the outside travel request shall include airline fare cost comparison documentation. Mileage reimbursement
shall be determined based on the lesser of the air travel or the mileage at the current reimbursement rate.
E. Airport Bus/Shuttle/Ride Service Fares. Actual fares for bus, shuttle, and ride service shall be reimbursed.
Receipts for such fares shall be obtained, if practical.
F. Vehicle Rental. Actual expenses for vehicle rental shall be reimbursed in accordance with the procedures
described in the Local Travel section of this policy. As the city’s insurance policies extends to rental vehicles,
rental insurance should not be taken out by the employee.
G. Lodging Expenses. Actual lodging expenses will be reimbursed as follows:
a. Lodging expenses shall be reimbursed at the rate for single accommodations only. Costs related to
family members shall not be reimbursed by the city.
b. For conferences and conventions, lodging reservations should be made as far in advance as
reasonably possible. Reservations at, or as convenient to the conference headquarters as possible,
are permissible even if such accommodations are more expensive.
c. Lodging expenses for the evening preceding and following a meeting or convention may be
reimbursed at the discretion of the City Administrator.
H. Subsistence Allowance.
a. An Agent of the city will be paid a subsistence allowance of up to $51.00 per day, or will be
reimbursed for actual expenses incurred, when engaged in Outside Travel requiring an overnight
stay. A partial allowance may also be authorized. The choice of subsistence allowance or actual
expense reimbursement shall be at the discretion of the City Administrator or designee, subject to
the authorization procedures outlined in the Method of Payment section of this policy.
b. In the event of travel to certain metropolitan areas of the country, the daily subsistence allowance
shall be $100.00 per day. This shall include travel to Washington, D.C. and New York, New York, and
may include additional cities as determined by the Mayor and City Administrator. Notification of such
cities shall be provided to the City Council and approval authorized by the Mayor and City
Administrator.
c. For travel to destinations requiring an overnight stay, the full subsistence allowance may be provided
for one day for traveling to the activity and one day for returning from the activity, if authorized in
advance by the City Administrator.
d. When authorized Outside Travel is made by private vehicle, in lieu of air travel, the subsistence
allowance shall be paid only for the period required if the trip had been made by air.
Other Expenses
A. Telephone Calls. An Agent of the city shall be reimbursed for telephone calls placed in the performance of
city activities. Agents of the city are encouraged to make telephone calls for a city purpose during Outside
Travel from a city-issued cell phone or a phone that can provide an itemized record if possible. Personal
telephone calls are not reimbursable and shall be deducted from any lodging bills.
B. Registration Fees. The city will pay the base registration and other fees that are part of a conference or
convention registration package, excluding fees related to family members.
C. Meal Expenses.
a. Actual meal expenses incurred during authorized Outside Travel shall be reimbursed if the Agent is
not receiving a daily subsistence allowance.
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b. Actual meal expenses incurred within the Metro Area shall be reimbursed when attending a
conference, convention, or meeting if the Agent is prevented from being at the normal mealtime
location. The event must serve or facilitate the serving of a public purpose, as described in the Public
Purpose Expenditure Policy.
c. Reimbursable meal expenses shall include tax and reasonable gratuities, but shall not include the
cost of alcoholic beverages.
d. Actual meal expense reimbursements for the meal of an Agent shall not exceed the following:
Breakfast: $10.00
Lunch: $15.00
Dinner: $26.00
e. If an Agent believes it is appropriate to the occasion in the serving of a public purpose as described in
the Public Purpose Expenditure Policy, the Agent may be reimbursed for the reasonable actual meal
expense of a person who is not an Agent of the city.
f. Meal expenses while an Agent is within the city and conducting routine work within the normal
duties of the job will not be reimbursed.
D. Recruitment Expenses. Job applicants invited to Apple Valley for an interview may be reimbursed for
expenses at the discretion of the City Administrator, or designee, in accordance with this policy under the
following conditions:
a. The reimbursement of expenses must be approved in advance by the City Administrator. If
reimbursement of expenses is approved for a job applicant, the City Administrator reserves the right
to determine items for which the applicant may be reimbursed.
b. Reimbursement of expenses for a job applicant may not exceed the provisions of this policy.
c. The city shall pay moving expenses only as authorized by the City Council.
Method of Payment and Reimbursement
A. Advance Authorization. An Agent requesting Outside Travel shall complete a Travel/Training Request (TTR)
form and submit it to the City Administrator or designee for authorization as far in advance of the departure
date as practical. The request may be approved at the discretion of the City Administrator or designee if
authorized within the adopted budget; otherwise, City Council approval shall be required. The TTR form shall
also be used for authorization of registration fees for conferences, conventions, and seminars that occur in
the Metro Area.
B. Direct Payment.
a. Direct payments to common carriers or travel agencies, for air fare and to conference or convention
sponsors for registration fees, should be arranged whenever possible.
b. Payments for expenses made by directly on an Agent's city purchasing card, rather than reimbursed
to the Agent, shall be in compliance with the provisions and procedures of this policy and the Public
Purpose Expenditure Policy.
C. Reimbursement of Expenses.
a. All expenses as identified in accordance with this policy, except those paid directly by the city, shall
be paid by the Agent who shall then claim reimbursement on an Expense Reimbursement Form
(ERF). The mileage allowance and subsistence allowance are included as reimbursable expenses even
though they may not represent actual expenses paid. Only one (1) ERF shall be submitted, inclusive
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of all expenses for each Outside Travel event. The ERF shall be submitted within forty-five (45) days
of completion of travel.
b. An advance payment for reimbursable expenses may be requested for Outside Travel via the TTR
form. Only one advance per Agent may be in effect at one time.
c. ERF Approvals. Prior to a payment being processed by the Finance Department, an ERF that includes
Outside Travel expenses shall be signed by the requesting Agent, and must receive approval from the
appropriate department head and City Administrator, or designee. An ERF including only Local Travel
expenses shall be signed by the requesting Agent and must receive approval from the appropriate
department head. An ERF request from a department head must be approved by the City
Administrator, or designee.
Compliance with Internal Revenue Service (IRS) Regulations
Certain travel and expense payments and reimbursement amounts made by the city are considered a taxable benefit
and will be included as taxable income to the Agent in accordance with Internal Revenue Service (IRS) regulations.
Elected Official Out-of-State Travel Guidelines
The City of Apple Valley recognizes that its elected officials may at times receive value from traveling out of the state
for workshops, conferences, events, and other assignments which serve a public purpose.
A. General Guidelines
a. The event, workshop, conference, or assignment must be approved in advance by the City Council at
an open meeting and must include an estimate of the cost of travel. In evaluating the out of-state
travel, the City Council will consider the following:
1) Whether the elected official will be receiving training on issues relevant to the city or to his
or her role as the Mayor or as a Council member.
2) Whether the elected official will be meeting and networking with other elected officials
from around the country to exchange ideas on topics of relevance to the city or on the
official roles of local elected officials.
3) Whether the elected official will be viewing a facility or function that is similar in nature to
one that is currently operating at, or under consideration by the city, where the purpose
for the trip is to study the facility or function to bring back ideas for the consideration of
the full City Council.
4) Whether the elected official has been specifically assigned by the City Council to visit
another city for the purpose of establishing a goodwill relationship such as a “sister-city”
relationship.
5) Whether the elected official has been specifically assigned by the City Council to testify on
behalf of the city at the United States Congress or to otherwise meet with federal officials
on behalf of the city.
6) Whether the city has sufficient funding available in the budget to pay the cost of the trip.
b. No reimbursements will be made for attendance at events sponsored by or affiliated with political
parties.
c. The elected official will give an oral written report on the results of the trip at a subsequent City
Council meeting.
d. The City Council may limit the number of Council members who can attend the same event.
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e. The city will pay or reimburse for transportation, lodging, meals, registration, and incidental costs
using the same procedures, limitations and guidelines outlined in the city's policy for Outside Travel
by an authorized Agent.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Agent. Any city employee, or member of the City Council, city commission, city committee, city volunteer, or other
individual authorized by the city.
City. The City of Apple Valley, Minnesota.
Local Travel. Travel in the performance of city business within the Metro Area.
Outside Travel. Travel in the performance of city business beyond the Metro Area. The number of days allowed for
purposes of reimbursement shall be limited to the number of days scheduled for the meeting or conference with the
addition of one day preceding and one day following, if reasonably required for travel requiring an overnight stay.
Additional time shall be at the expense of the Agent.
Metro Area. The Minnesota counties of Anoka, Carver, Scott, Dakota, Hennepin, Ramsey and Washington.
8.2 Public Purpose Expenditures
In addition to all city employees, this policy applies to firefighters, volunteers, and contractors.
These policies and procedures shall govern the purchases by Agents of the City of Apple Valley. Every City of Apple
Valley expenditure must be validly based upon its stated purpose. The following items are deemed to meet the City
Council definition of public purpose expenditures.
POLICY
Procedures and Policy Details
Costs associated with meals and refreshments are allowed at the following events:
A. A city business meeting in which the character of the meeting would involve predominately participants who
are not City of Apple Valley employees.
B. Breakfast/lunch/dinner meeting with participants who are not Apple Valley city employees for official city
business when it is the only practical time to meet.
C. Non-routine, official meetings of the City Council, committees, or subgroups. (Coffee, water, and soft drinks
may be provided at routine official meetings of the City Council, committees, or subgroups.)
D. A conference, workshop, seminar, or meeting which the City Administrator or department head has
authorized the Agent to attend.
E. Department-sponsored meetings, conferences, or workshops where the majority of invited participants are
not City of Apple Valley employees.
F. Events related to city promotion activities, city revenue and development activities, meetings of professional
associations, and meetings with representatives of other units of government.
a. If an Agent believes it is appropriate to the occasion in the serving of a public purpose, costs may
include the reasonable actual meal expense of a person who is not an Agent of the city.
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G. Meetings consisting primarily of city employees when the refreshment and/or meals are an integral part of
the event and are necessary to sustain the flow of the meeting and to retain the captive audience, and if the
meeting is one of the following:
a. Division or department-wide quarterly employee meetings;
b. Non-routine management team or employee organizational development and training meetings;
c. Official meetings of the City Council, council committees, advisory boards/commissions, and task
forces, when they are of a non-routine basis or when special events are held;,
d. During performance of election-related duties on Election Day, and at election judge training sessions
prior to election day;
e. During emergency situations as required.
Costs associated with the Employee Recognition Program are allowed as follows:
A. The Apple Valley City Council acknowledges and appreciates the hard work and service performed by the
employees of the City of Apple Valley through an Employee Recognition Program. The City Council
determines the benefit of attracting, retaining, and motivating employees through an Employee Recognition
Program which supports employee job satisfaction and positively impacts cooperation and productivity. The
result is to provide excellent public and customer service to better serve the interests of the citizens of the
community.
B. Costs associated with the Employee Service Recognition Program.
a. Service recognition awards and retirement celebrations are provided in accordance with the
Employee Recognition Policy.
b. The City Council annually hosts an Employee Recognition Event, including a meal and program at
which employees reaching various milestones are recognized by the City Council and fellow
employees. The event also recognizes department and city accomplishments throughout the year, as
well as other individual accomplishments.
c. Assorted beverages, such as coffee and tea, may be provided to employees at city facilities during
the workday to recognize employees' daily service and support job satisfaction, retention, and
motivation.
C. The cost of elements of the Employee Recognition Program will be included as a separate line item in the city
budget.
Costs associated with the Volunteer Engagement Program are allowed as follows:
A. The Apple Valley City Council recognizes the value of facilitating citizen volunteerism to make the community
stronger and more vibrant. Volunteering helps citizens become more familiar and engaged with city
programs, services and issues; enriches city programs and services through involvement and participation;
leads to active partnerships between city staff and community members; provides opportunities for
residents to contribute to city government; and conserves city resources.
B. Costs associated with volunteer recruitment, placement, management, retention, and recognition are
permitted.
C. The cost of elements of the Volunteer Engagement Program will be included as a separate line item in the
city budget.
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Costs associated with the Employee Wellness Program and Employee Safety Program are allowed as follows:
A. The City Council recognizes the importance of employee wellness, health, and safe working
habits/procedures as they relate to the overall work and life satisfaction of the employee and the overall
impact on the city's health insurance and risk management program. As such, the City Council supports the
Employee Wellness Program and Employee Safety Program.
B. The cost of elements of the Employee Wellness and Safety Programs will be included as separate line items in
the city budget.
Costs associated with special events are allowed as follows:
A. Events such as Night to Unite, Holiday Tree Lighting, Facility Open Houses, Fire Prevention Week, Fire Awards
Event, Annual Clean-Up Day Event, Home and Garden Expo, and others that involve or invite participation by
the general public.
B. Expenditures for meals and participation fees are allowed. Representative staff members, as designated by
the City Administrator, may participate in events that directly benefit the marketing of the city.
Costs associated with employee training are allowed as follows:
A. Reasonable registration, tuition, meals, and travel expenses for conferences, seminars, workshops, and
approved city employment-related course work, in accordance with the City of Apple Valley Personnel
Policies and the City of Apple Valley Travel and Expense Reimbursement Policy.
Costs associated with memberships and dues are allowed as follows:
B. Participation in the local Chamber of Commerce is allowed. Minnesota Statutes § 469.191 permits a home
rule or statutory city to "appropriate not more than $50,000 annually out of the general revenue fund of the
jurisdiction to be paid to any incorporated development society or organization of this state for promoting,
advertising, improving, or developing the economic and agricultural resources of the city."
A. Other reasonable civic memberships and professional dues are allowed as approved by the City
Administrator and department heads consistent with the approved city budget.
Costs associated with the provision of clothing and other sundry items are allowed as follows:
A. Employees may receive or provide t-shirts and other sundry items of nominal value when these items are
made available to the general public, or if these items are determined by the City Administrator to be
important to the successful involvement of employees in special city-sponsored or city-supported events
(e.g., Water Conservation Public Education Effort, Night to Unite, etc.).
B. Employees may be supplied with uniforms, clothing, boots, and other gear necessary for the performance of
their jobs.
Conclusion
The Apple Valley City Council has determined that the above expenditures are valid expenditures which serve a
public purpose.
DEFINITIONS
When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted.
Agent. Any city employee, or member of the City Council, city commission, city committee, city volunteer, or other
individual authorized by the city.
City Council Informal Meeting
September 14, 2017
Staff identified need to review and evaluate
personnel policies
Conclusions
▪Multiple policies in several formats and locations
▪Policies in need of updating to conform to
changes in law and best practices
Conclusions
▪Updating personnel policies by ordinance is
cumbersome
▪Majority of metro cities (97%) utilize employee handbook or
administrative manual for personnel policies
▪League of MN Cities recommends that a policy manual or
handbook is preferable to an ordinance
Recommendation
▪City Attorney advised striking Chapter 34 of City Code
(“Personnel Ordinance”) and adopting administrative
personnel policy manual
▪City Council authorizes City Administrator or designee
to administer policies and present periodic updates to
Council for review and approval
Recommendation
▪City Council reserves right to unilaterally modify
policies
▪City Council authority for personnel matters is not
removed or diminished
Goals of Personnel Policy Review
▪Incorporate existing policies and practices
▪Provide clear communication of employee rights
and expectations
▪Review and edit for legal compliance
Goals of Personnel Policy Review
▪Add new policies as necessary
▪Determine which policies are applicable to groups
generally not included by default
▪(such as volunteers, paid on call firefighters, contractors)
Staff began review and revision of policies
▪Inventory
▪Formats and locations
▪Best practices in industry and neighboring cities
▪Thorough legal compliance review by several
employment law attorneys
▪City leadership team review meetings
Draft personnel policy manual presented for
City Council review and comment
Address City Council comments
Notification to unions
Council strike personnel ordinance and adopt
personnel policy manual
Distribute updated manual to employees
Supervisory training and orientation sessions
▪Assist in administration of the policies
▪Clarify expectations
Continue ongoing review and update
▪As individual or collection of policies updated, will
be brought to Council for review and approval
I T E M: 4.A .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Minutes of August 24, 2017, R egular Meeting
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve the minutes of the regular meeting of August 24, 2017.
S UM M ARY:
T he minutes from the last regular C ity Council meeting are attached for your review and
approval.
B AC K G RO UND :
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Minutes
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 24, 2017
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held August 24, 2017, at 7:00 o’clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and
Hooppaw.
ABSENT: None.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Dougherty, City Engineer Anderson, Police Captain Bermel, Parks and Recreation
Director Bernstein, Public Works Superintendent Blommel Johnson, Police Captain Francis,
Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director
Hedberg, City Planner Lovelace, Community Development Director Nordquist, Police Chief
Rechtzigel, Public Works Director Saam, Planner/Econ. Dev. Specialist Sharpe, and Fire Chief
Thompson.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the
Pledge of Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight’s meeting,
as presented. Ayes - 5 - Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting’s agenda.
Ms. Michelle Lee, 7841 Hallmark Way, commented on a violation letter she received due to a
permanent basketball stand in the right-of-way on her property.
Mr. Nordquist offered to set up a meeting with Ms. Lee to review the matter.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Hooppaw, seconded by Goodwin, approving all items on the consent agenda
with no exceptions. Ayes - 5 - Nays - 0.
CONSENT AGENDA ITEMS
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 24, 2017
Page 2
MOTION: of Hooppaw, seconded by Goodwin, approving the minutes of the regular meeting
of August 10, 2017, as written. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving a change in the club board
members for Apple Valley American Legion, Post 1776, in connection with the
On-Sale Club License and Special License for Sunday Liquor Sales, at 14521
Granada Drive, naming Rodney Victor Southwick as Sergeant at Arms and
Stephen Gerard Thell as Operations Group, as described in the City Clerk’s
memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, proclaiming September 29, 2017,
“Octoberfest,” as a community festival in Apple Valley, and authorizing
temporary signage for this event, as described in the Parks and Recreation
Director’s memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the release of financial guarantees
for Quarry Ponds Second Addition and Quarry Ponds Third Addition, and the
reduction of financial guarantees for Embry Place Second Addition from
$196,250.00 to $65,000.00, and Embry Place Third Addition from $505,281.00 to
$113,688.00, as listed in the Community Development Department Assistant’s
memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2017-122
approving an Interim Use Permit for a secondary driveway access which does not
lead to a garage on Lot 16, Block 1, Royal Oak Estates (13199 Galleria Place),
subject to conditions, as recommended by the Planning Commission. Ayes - 5 -
Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2017-123 awarding
the agreement for Project 2017-106, 2017 Lebanon Cemetery Grading Plan, to
Rachel Contracting, Inc., in the amount of $84,382.50. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2017-124
approving the Joint Powers Agreement with the State of Minnesota on behalf of
its City Attorney and Police Department, for access to Statewide and Federal
Databases, and authorizing execution of the necessary documents. Ayes - 5 -
Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the Agreement with A-1
Recycling, Inc., for recycling collection services for Fall Clean-Up Day, and
authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the Project Development
Agreement with Ameresco for capital building project development, with minor
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 24, 2017
Page 3
modifications as approved by the City Administrator and City Attorney, and
authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the First Amendment to 2017
Municipal Cleaning Services Agreement with Universal Cleaning Services, Inc.,
to include cleaning services for the Central Maintenance Facility and Water
Treatment Plant, for a total monthly cost of $940.00, and authorizing the Mayor
and City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, accepting Apple Valley Family Aquatic
Center Supplemental Electrical Service – 2017, as complete and authorizing final
payment on the agreement with NEO Electrical Solutions, LLC, in the amount of
$13,200.00. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2017-125
amending the 2017 Pay and Benefit Plan. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving hiring the seasonal, part-time, and
paid on call volunteer employees, promotion of full time employee, and
retirement of employee, as listed in the Personnel Report dated August 24, 2017.
Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, to pay the claims and bills, check registers
dated August 2, 2017, in the amount of $757,238.17, and August 9, 2017, in the
amount of $1,100,308.06. Ayes - 5 - Nays - 0.
END OF CONSENT AGENDA
PR’S SPORTS BAR ON-SALE LIQUOR LICENSE
Ms. Gackstetter reviewed the application by MJA Restaurants Apple Valley, LLC, d/b/a PR’s Sports
Bar for On-Sale Intoxicating Liquor and Special License for Sunday Liquor Sales as described in her
memo. The restaurant is located at 14889 Florence Trail. She noted receipt of the affidavit of
publication of the hearing notice. The Police and Fire Departments completed background and site
investigations and found no reason the licenses could not be authorized at this time.
Mayor Hamann-Roland called the public hearing to order at 7:07 p.m. to consider the application by
MJA Restaurants Apple Valley, LLC, d/b/a PR’s Sports Bar, for On-Sale Intoxicating Liquor and
Special License for Sunday Liquor Sales. The Mayor asked for questions or comments from the
Council and the audience. There were none and the hearing was declared closed at 7:08 p.m.
MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2017-126
approving issuance of a 2017 On-Sale Intoxicating Liquor License and Special
License for Sunday Liquor Sales to MJA Restaurants Apple Valley, LLC, d/b/a
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 24, 2017
Page 4
PR’s Sports Bar, for premises located at 14889 Florence Trail, for the period of
August 28, 2017, through December 31, 2017. Ayes - 5 - Nays - 0.
Mr. Mike Adams, owner, and Mr. Mike Mussell, General Manager, of PR’s Sports Bar,
addressed the City Council.
Mayor Hamann-Roland welcomed them to Apple Valley.
VALLEY BUSINESS PARK VACATION
Mr. Lovelace presented information regarding the proposed vacation of a blanket drainage and
utility easement and a portion of a 35-foot wide utility easement on Outlot C, Valley Business
Park. The outlot is part of the 28-acre Valley Business Park development, located northwest of
the intersection of Pilot Knob Road (CSAH 31) and CSAH 42.
Mayor Hamann-Roland called the public hearing to order, at 7:15 p.m., to consider vacating
drainage and utility easements on Outlot C, Valley Business Park. The Mayor asked for
questions or comments from the Council and the public.
Mayor Hamann-Roland noted the applicant indicated at a previous Economic Development
Authority meeting that it would be in the best interest of the applicant and the City to clean up
the tractor trailers on the property. She inquired if staff knew anything more about that.
Mr. Lovelace stated he is unsure what has transpired since that time.
The Mayor asked for additional questions or comments from the Council and the public. There
were none and the hearing was declared closed at 7:17 p.m.
MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2017-127
completing vacation of the drainage and utility easements on Outlot C, Valley
Business Park, and authorizing the City Clerk to record the necessary documents.
Ayes - 5 - Nays - 0.
PROJECT 2016-101, WATER METER REPLACEMENT
Mr. Saam introduced this item and provided a brief history regarding the water meter
replacement project. After a thorough review and evaluation of the proposals utilizing the best-
value bidding process, Mueller Systems, LLC, was identified as the vendor best meeting the
requirements. He noted once the project is awarded, it will take approximately two years to
complete the installations.
Discussion followed.
Councilmember Hooppaw noted this has been a long-term, planned replacement of aging
equipment with on-going discussions over the last couple years.
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 24, 2017
Page 5
Discussion continued.
MOTION: of Bergman, seconded by Hooppaw, adopting Resolution No. 2017-128 awarding
the agreement for Project 2016-101, Water Meter Replacement, to Mueller
Systems, LLC, based on best-value bidding for technical specifications, cost, and
software demonstration, in the amount of $4,268,854.00. Ayes - 5 - Nays - 0.
EDUCATION BUILDING RENOVATION
Mr. Nordquist introduced this item and provided a brief history. He then presented information
on the Education Building Renovation project, which is the old City Hall building, at 14200
Cedar Avenue. He reviewed current building conditions, plans, budget, and leasing details. The
planning is currently for two tenants: St. Mary’s University and MacPhail.
Discussion followed regarding a potential patio, placement of the “Joy of Music” statues,
parking, planter islands, and funding.
MOTION: of Grendahl, seconded by Hamann-Roland, adopting Resolution No. 2017-129
approving plans and specifications for Education Building Renovation at 14200
Cedar Avenue, and authorizing advertising for receipt of bids, at 10:00 a.m., on
September 19, 2017, via a posting on the City’s website and Quest Construction
Data Network.
Discussion continued.
Councilmember Hooppaw said he has voiced his opposition to the City being in the
commercial real estate business previously and his opinion has not changed based on
what he has heard tonight. He clarified he has no issue with St. Mary’s or MacPhail,
stating he is thrilled they are in Apple Valley.
Vote was taken on the motion: Ayes - 4 - Nays - 1 (Hooppaw).
COMMUNICATIONS
Councilmember Hooppaw commented on the Interim Use Permit approved on the consent
agenda, stating that was a good example of exactly what Council asked staff to do to help
residents remain in their homes versus use of temporary structures.
Fire Chief Thompson invited the public to participate in the Apple Valley Firefighters Relief
Association’s Tour de Apple Valley community bike ride on September 9, 2017, starting at
10:00 a.m. at Kelley Park.
Mr. Lawell reminded everyone the City is currently accepting applications through
September 14, 2017, for the vacancy on the Economic Development Authority. He also
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 24, 2017
Page 6
provided information regarding transportation by the Minnesota Valley Transit Authority
(MVTA) to the Minnesota State Fair.
CALENDAR OF UPCOMING EVENTS
MOTION: of Bergman, seconded by Goodwin, approving the calendar of upcoming events
as included in the in the Deputy City Clerk’s memo, and noting that each event
listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays -
0.
MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 5 - Nays - 0.
The meeting was adjourned at 8:10 o’clock p.m.
Respectfully Submitted,
/s/ Pamela J. Gackstetter
Pamela J. Gackstetter, City Clerk
Approved by the Apple Valley City Council
on . Mary Hamann-Roland, Mayor
I T E M: 4.B .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Accepting Donation of Money f rom Nora and Dan A nderson f or Use by
L ebanon Cemetery
S taff Contact:
Cheryl Groves, P ublic Works/Cemetery A dministrative
Coordinator
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt the resolution accepting the donation of $50.00 from Nora and Dan Anderson for the
beautification of Lebanon Cemetery in memory of Lee Hulslander.
S UM M ARY:
T he C ity C ouncil has encouraged public donations to improve the quality of life in A pple
Valley. Nora and Dan Anderson have offered to donate $50.00 to the C ity of Apple Valley
for use in the beautification of Lebanon Cemetery. T he donation is made in memory of Lee
Hulslander.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Donations help to offset budgeted expenses for the replacement of trees and landscape
plantings in Lebanon C emetery.
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017 - ___
A RESOLUTION ACCEPTING DONATION
WHEREAS, the City Council of Apple Valley encourages public donations to help defray
costs to the general public of providing goods and services to improve the quality of life in Apple
Valley; and
WHEREAS, Nora and Dan Anderson have offered to donate $50.00 (Fifty Dollars) in
memory of Lee Hulslander for use by Lebanon Cemetery of Apple Valley toward the purchase of
trees, shrubs, and/or other landscape materials used for the beautification of the Cemetery; and
WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or
personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that this donation is hereby accepted for use by the City.
BE IT FURTHER RESOLVED that the City sincerely thanks Nora and Dan Anderson for
their gracious donation.
ADOPTED this 14th day of September, 2017.
____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.C.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Accepting Donation of P aramount Multi-Use Gym by L isa Burch f or Use by
F ire D epartment
S taff Contact:
Nealon P. T hompson, F ire Chief
D epartment / D ivision:
F ire Department
AC T I O N RE Q UE S T E D:
Adopt resolution accepting donation of a Paramount Multi-Use Gym by Lisa Burch for use
by the Fire Department to aid in the healthy lifestyle choices of firefighters.
S UM M ARY:
Lisa Burch is donating a Paramount Multi-Use Gym for use by the Fire Department to
increase the exercise options available to firefighters.
B AC K G RO UND :
Lisa Burch is donating a Paramount Multi-Use Gym for use by the Fire Department to
increase the exercise options available to firefighters. T he Apple Valley Fire D epartment is
pleased to accept this donation on behalf of the firefighters.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION 2017-
A RESOLUTION ACCEPTING DONATION TO FIRE DEPARTMENT
WHEREAS, the City Council of Apple Valley encourages public donations to
help defray the costs to the general public of providing services in Apple Valley; and
WHEREAS, Lisa Burch of Edina, MN has offered to donate a Paramount Multi-
Use Gym system for use by the Apple Valley Fire Department; and
WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by
two-thirds of the members of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Apple Valley, Dakota County, Minnesota, that the donation is hereby accepted for use by
the City.
BE IT FURTHER RESOLVED that the City sincerely thanks Lisa Burch for the
gracious and generous donation.
ADOPTED this 14th day of September, 2017.
______________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.D.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove S tate Gambling E xempt Permits for Sons of the American L egion, Squadron 1776, at
A pple Valley A merican L egion
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve issuance of lawful gambling exempt permits, by the State Gambling C ontrol Board,
to Sons of the American Legion, Squadron 1776, for use on November 11, 2017, and
December 9, 2017, at Apple Valley American Legion, 14521 G ranada Drive, and waiving
any waiting period for State approval.
S UM M ARY:
Sons of the American Legion, Squadron 1776, submitted applications for gambling events to
be held at A pple Valley American Legion, 14521 Granada Drive, on:
1. November 11, 2017
2. December 9, 2017
T he applications are on file should you wish to review them.
B AC K G RO UND :
Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar
year, for qualified nonprofit organizations, are issued by the State G ambling C ontrol
Board. Issuance is subject to approval or denial by the city in which the gambling activity is
to be conducted.
B UD G E T I M PAC T:
N/A
I T E M: 4.E .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A mend Board Members of R ecord in Connection with C lub On-S ale L iquor L icenses at A pple
Valley A merican L egion, P ost 1776, 14521 G ranada Drive
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Amend board members of record for Apple Valley American Legion, Post 1776 , in
connection with the On-Sale C lub License and Special License for Sunday Liquor Sales, at
14521 Granada Drive, removing David Riha as 1st Vice C ommander; naming Robert Nelson
as the new 1st Vice Commander, Operations Group, and Past C ommander; and J oseph
Tappainer, J r., as the new 2nd Vice C ommander.
S UM M ARY:
Apple Valley American Legion, Post 1776 has notified the C ity C lerk’s Office of changes to
its board members in connection with its On-Sale C lub License and Special License for
Sunday Liquor Sales, at 14521 Granada D rive. Mr. David Riha is being removed as 1st
Vice C ommander; Mr. Robert Nelson is being named the new 1st Vice Commander; and Mr.
J oseph Tappainer, J r., is being named the new 2nd Vice C ommander. Because Mr. Nelson
and Mr. Tappainer are already board members of record and only their titles are being
amended, no additional background checks are needed.
T he records will show:
Name Title
Carla Tappainer Commander
Robert Nelson 1st Vice Commander, Operations Group, Past C ommander
J oseph Tappainer, J r.2nd Vice Commander
Gary Odegard Adjutant/Finance Officer
Rodney Southwick Sergeant at A rms
Wayne Brinton Operations G roup C hair
J ohn Ohotto Operations G roup
Stephen T hell Operations G roup
Marv J arvis Gambling Manager
Lowell J ay Doocy Pull Tabs Administrator
J oan Guse Office Manager
Linsey L. Green Club Manager
B AC K G RO UND :
City C ode Section 111.34 provides for C ity C ouncil approval of such changes.
B UD G E T I M PAC T:
N/A
I T E M: 4.F.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A uthorize I ssuance of 1 to 4 Day Temporary O n-S ale L iquor L icense to S hops on Galaxie
Commission, in P arking L ot at 15322 G alaxie Avenue, on October 7, 2017
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Authorize issuance of a 1 to 4 Day Temporary On-Sale Liquor License to Shops on Galaxie
Commission, by Minnesota Alcohol and Gambling Enforcement Division, for use on
October 7, 2017, from 3:00 to 7:00 p.m., in the parking lot at Shops on Galaxie, located at
15322 Galaxie Avenue.
S UM M ARY:
Shops on Galaxie C ommission submitted an application for a 1 to 4 Day Temporary On-
Sale Liquor License. T he application requests intoxicating liquor sales in the parking lot at
Shops on Galaxie, located at 15322 Galaxie Avenue on October 7, 2017, from 3:00 to 7:00
p.m. for an event called Galaxie Fest. A sketch showing the location is attached. T he Shops
on Galaxie C ommission is contracting liquor service with P BAV-Sanders, LLC, d/b/a Panino
Brothers for this event and PBAV-Sanders, LLC , has provided a Certificate of Liability
Insurance covering this event.
B AC K G RO UND :
Temporary On-Sale Liquor Licenses are issued by the Minnesota Alcohol and Gambling
Enforcement D ivision subject to approval by the City C ouncil.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Map
I T E M: 4.G.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove I ssuance of 2017 L icense to S ell Tobacco or Tobacco P roducts to MJ A R estaurants
A pple Valley, L L C, d/b/a P R's S ports B ar, 14889 F lorence Trail
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve issuance of a new 2017 License to Sell Tobacco or Tobacco Products to MJ A
Restaurants Apple Valley, LLC, d/b/a PR's Sports Bar, located at 14889 Florence Trail.
S UM M ARY:
An application for a new 2017 License to Sell Tobacco or Tobacco Products has been
received from MJ A Restaurants Apple Valley, LLC, d/b/a PR's Sports Bar, located at 14889
Florence Trail.
B AC K G RO UND :
T he Police Department has completed the necessary background investigation and finds no
reason the license cannot be authorized.
B UD G E T I M PAC T:
N/A
I T E M: 4.H.
C O UNC I L ME E T I NG D AT E:September 14, 2017
S E C T I O N:Consent Agenda
Description:
A dopt Resolution S etting P ublic Hearing at 7:00 p.m. on October 12, 2017, f or 2017 S pecial
A ssessment R oll No. 652, $151,540.48 - D elinquent Utilities Charges
S taff Contact:
Cathy Broughten, A ssistant F inance D irector
Department / D ivision:
F inance Department
AC T IO N RE Q UE S T E D :
Motion to adopt the resolution approving 2017 Special Assessment Roll No. 652 for hearing
purposes in the total amount of $151,540.48 for delinquent utility charges and setting the
public hearing at 7:00 p.m. on October 12, 2017.
S UM M ARY:
Attached are the public hearing documents for the 2017 Special Assessment Roll No. 652 for
delinquent utility account charges. In addition to water and sewer charges, the utility account
can also include charges for mowing and/or snow removal. T he C ouncil is asked to adopt a
resolution calling for a public hearing to be held October 12, 2017. Attached to the resolution
is a list of delinquent accounts that will receive a certification notice notifying them of the
hearing date and of the proposed certification amount. T he proposed certification amount
includes the $50 certification fee that is imposed.
B AC K G RO UND :
T he process followed is to complete a certification process of delinquent accounts twice per
year. T his twice per year process is unusual for metro area cities, but protects the city by
accelerating the process of establishing the unpaid amounts as a lien on the property and
avoiding issues that may arise by property owners filing bankruptcy. T he certification process
also serves as the city’s “collection agency” and collection process.
T he fall certification process started with 1,454 letters being sent A ugust 3, 2017, to all
customers who had a delinquent balance, notifying them that if the account was not paid
by A ugust 25, 2017, the delinquent amounts would be certified for collection. Once this
payment deadline passed, a list of remaining unpaid delinquent accounts was prepared and is
included for the certification process. Following the Council calling for a public hearing, a
certification letter will be sent to the delinquent accounts notifying them of the public hearing
and the proposed certification amount. Following the public hearing on October 12, 2017 and
C ouncil adoption of an assessment roll, property owners will have 30 days to pay at C ity
offices prior to the list being certified to the county for collection.
C urrently, the total amount of the proposed assessment is $151,540.48 and represents 536
accounts. T his amount is down from the Spring 2017 certification total of $155,625.54 which
included 489 accounts. It is higher than the Fall 2016 amount of $150,436.43 which
included 538 accounts.
included 538 accounts.
History of recent certifications:
Fall '13 Spr ing'14 Fall '14 Spring '15 Fall '15 S pr ing '16 Fall '16 S pr ing
'17
Fall ‘17
A m o u n t Cer fied $141,490 $168,683 $173,745 $162,825 $152,995 $137,712 $150,436 $155,626 $151,540
N u m b er of a/c 's 571 549 637 515 563 504 538 489 536
Av er age $248 $307 $273 $316 $272 $273 $280 $318 $283
B UD G E T IM PAC T:
T he ultimate adoption of the assessment roll and the collection of the certified amounts will
result in avoiding the writing off of $151,540.48 of previously billed utility revenues.
AT TAC HM E NT S:
R esolution
Exhibit
Exhibit
EXTRACT OF MINUTES
OF MEETING OF THE CITY COUNCIL
OF THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA
HELD ON SEPTEMBER 14, 2017
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Apple Valley, Dakota County, Minnesota, was held at the Municipal Center in said municipality on
the 14th day of September, 2017, at 7:00 o'clock p.m.
The following members were present:
and the following were absent:
* * * * * * * * * * * *
The Finance Director presented proposed assessment roll 652 with a copy being attached
here to as Exhibit B.
The Finance Director stated that the foregoing assessment roll was prepared by finance
department staff, in accordance with the instructions of the Council. The Council reviewed the
assessment roll and ordered that it be placed on file and open to public inspection in the office of the
City Clerk.
Member XXX introduced the following resolution and moved its adoption:
2
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
RESOLUTION PROVIDING FOR PUBLIC HEARING ON SPECIAL ASSESSMENTS
BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County,
Minnesota, as follows:
1. The assessment roll, as set forth in Exhibit B of this Resolution and as now on
file in the office of the Clerk, are hereby approved as proposed assessments for said
delinquent utility account charges. The Council shall meet at the Apple Valley Municipal
Center on the 12th day of October, 2017, starting at 7:00 o'clock p.m. for the purpose of
passing upon said assessments and hearing all objections thereto.
2. The Clerk is hereby authorized and directed to cause notices of said meeting to be
mailed, as provided by law, and to be published once in the City’s official newspaper, no
less than two (2) weeks before the date of said meeting, which notices shall be in
substantially the following form:
SEE FORM ATTACHED AS EXHIBIT A
3. Each and all of the terms and provisions of said form of notice are hereby
adopted as the terms and conditions by which this Council shall be governed in hearing and
passing upon objections to said assessments, as fully as though the same were separately set
forth and resolved herein.
ADOPTED this 14th day of September, 2017.
____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
____________________________________
Pamela J. Gackstetter, City Clerk
* * * * * * * * * * * *
The motion for the adoption of the foregoing resolution was duly seconded by Member
XXX and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Exhibit A
RESOLUTION NUMBER 2017-
NOTICE OF PUBLIC HEARING ON PROPOSED ASSESSMENT ROLLS IN THE
CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the City of Apple Valley will meet at
the Municipal Center, 7100 147th Street W., on the 12th of October, 2017, at 7:00 o’clock p.m., or as
soon thereafter as possible, to hear and pass upon all objections, if any, to the proposed assessments for
delinquent water/sewer charges as hereinafter described.
The proposed assessment roll is on file with the Clerk and open to public inspection by all
persons interested therein. The assessments against each piece of property will be payable, unless
prepaid, in one installment as hereinafter described. The installment is to be payable with the general
taxes collectible during the year 2018. Interest shall be added at the per annum rate specified on the
entire assessment from the date of the resolution levying the assessment until December 31, 2018.
The assessment may be prepaid to the Apple Valley City Clerk, without interest within thirty
(30) days following the date of adoption.
Roll 652 – One (1) Installment at 8.0%
01 02200 50 020 UNPLATTED $ 142.59
01 10330 01 030 ACADEMY PLACE $ 268.40
01 10350 02 160 ACADEMY VILLAGE $ 376.93
01 10350 03 030 ACADEMY VILLAGE $ 371.17
01 10350 03 120 ACADEMY VILLAGE $ 310.19
01 10350 03 120 ACADEMY VILLAGE $ 269.60
01 10350 06 001 ACADEMY VILLAGE $ 364.49
01 10350 20 001 ACADEMY VILLAGE $ 139.52
01 10350 20 004 ACADEMY VILLAGE $ 287.60
01 10350 30 004 ACADEMY VILLAGE $ 152.09
01 10350 35 002 ACADEMY VILLAGE $ 131.11
01 10350 40 003 ACADEMY VILLAGE $ 310.12
01 10350 40 004 ACADEMY VILLAGE $ 236.32
01 10350 40 005 ACADEMY VILLAGE $ 223.19
01 11650 02 140 APPLE PONDS $ 277.49
01 11650 03 180 APPLE PONDS $ 191.49
01 11650 03 210 APPLE PONDS $ 267.61
01 11650 04 070 APPLE PONDS $ 340.04
01 11651 01 010 APPLE PONDS 2ND $ 251.66
01 11651 05 050 APPLE PONDS 2ND $ 286.39
01 11651 06 010 APPLE PONDS 2ND $ 314.85
01 11652 01 050 APPLE PONDS 3RD $ 299.47
01 11652 03 010 APPLE PONDS 3RD $ 238.34
01 11652 04 070 APPLE PONDS 3RD $ 177.26
01 11653 02 020 APPLE PONDS 3RD $ 324.30
01 11653 02 160 APPLE PONDS 3RD $ 246.38
01 11700 01 040 APPLE VALLEY $ 103.31
01 11700 02 090 APPLE VALLEY $ 403.83
01 11700 04 060 APPLE VALLEY $ 140.95
01 11700 06 010 APPLE VALLEY $ 594.81
01 11701 03 240 APPLE VALLEY 2ND $ 171.20
01 11701 04 220 APPLE VALLEY 2ND $ 263.47
2
Roll 652 – One (1) Installment at 8.0%
01 11701 04 231 APPLE VALLEY 2ND $ 445.86
01 11702 03 020 APPLE VALLEY 3RD $ 261.70
01 11702 06 030 APPLE VALLEY 3RD $ 273.68
01 11702 06 210 APPLE VALLEY 3RD $ 115.54
01 11702 07 020 APPLE VALLEY 3RD $ 167.23
01 11702 07 170 APPLE VALLEY 3RD $ 241.01
01 11702 07 320 APPLE VALLEY 3RD $ 268.56
01 11702 07 350 APPLE VALLEY 3RD $ 264.74
01 11702 10 030 APPLE VALLEY 3RD $ 147.16
01 11702 10 100 APPLE VALLEY 3RD $ 167.23
01 11702 10 170 APPLE VALLEY 3RD $ 631.96
01 11702 11 040 APPLE VALLEY 3RD $ 182.81
01 11702 12 120 APPLE VALLEY 3RD $ 337.90
01 11703 02 140 APPLE VALLEY 4TH $ 291.25
01 11703 02 201 APPLE VALLEY 4TH $ 335.01
01 11703 03 070 APPLE VALLEY 4TH $ 248.52
01 11703 04 130 APPLE VALLEY 4TH $ 317.25
01 11703 07 090 APPLE VALLEY 4TH $ 209.78
01 11703 07 100 APPLE VALLEY 4TH $ 228.27
01 11703 10 170 APPLE VALLEY 4TH $ 305.87
01 11705 06 050 APPLE VALLEY 6TH $ 381.76
01 11706 01 030 APPLE VALLEY 6TH $ 357.90
01 11706 01 110 APPLE VALLEY 6TH $ 701.51
01 11706 01 170 APPLE VALLEY 6TH $ 167.23
01 11706 04 010 APPLE VALLEY 6TH $ 352.85
01 11706 05 050 APPLE VALLEY 6TH $ 124.79
01 11706 05 240 APPLE VALLEY 6TH $ 176.02
01 11707 02 010 APPLE VALLEY 8TH $ 384.84
01 11707 06 090 APPLE VALLEY 8TH $ 371.17
01 11707 07 010 APPLE VALLEY 8TH $ 250.60
01 11707 07 050 APPLE VALLEY 8TH $ 334.00
01 11707 09 070 APPLE VALLEY 8TH $ 301.48
01 11707 12 100 APPLE VALLEY 8TH $ 281.52
01 11707 15 090 APPLE VALLEY 8TH $ 323.17
01 11708 00 020 APPLE VALLEY 9TH $ 281.28
01 11708 02 070 APPLE VALLEY 9TH $ 353.26
01 11709 01 020 APPLE VALLEY 10TH $ 349.60
01 11709 02 010 APPLE VALLEY 10TH $ 334.52
01 11709 03 020 APPLE VALLEY 10TH $ 314.66
01 11709 04 080 APPLE VALLEY 10TH $ 287.32
01 11710 01 060 APPLE VALLEY 11TH $ 317.38
01 11710 01 190 APPLE VALLEY 11TH $ 356.25
01 11710 01 350 APPLE VALLEY 11TH $ 309.21
01 11710 03 100 APPLE VALLEY 11TH $ 376.22
01 11710 04 040 APPLE VALLEY 11TH $ 316.35
01 11711 07 350 APPLE VALLEY 12TH $ 214.12
01 11712 02 080 APPLE VALLEY 13TH $ 203.72
01 11750 03 030 APPLE VALLEY EAST $ 393.63
01 11750 04 060 APPLE VALLEY EAST $ 315.46
01 11750 04 110 APPLE VALLEY EAST $ 298.75
3
Roll 652 – One (1) Installment at 8.0%
01 11750 04 120 APPLE VALLEY EAST $ 255.21
01 11751 04 020 APPLE VALLEY EAST 2ND $ 399.42
01 11751 05 060 APPLE VALLEY EAST 2ND $ 266.47
01 11752 02 010 APPLE VALLEY EAST 3RD $ 270.40
01 11753 02 090 APPLE VALLEY EAST 4TH $ 113.71
01 11753 02 120 APPLE VALLEY EAST 4TH $ 124.96
01 11753 04 020 APPLE VALLEY EAST 4TH $ 338.63
01 11754 03 050 APPLE VALLEY EAST 5TH $ 326.83
01 11755 01 080 APPLE VALLEY EAST 6TH $ 314.40
01 11755 01 150 APPLE VALLEY EAST 6TH $ 96.77
01 11785 03 080 AV EAST FAMILY 2ND $ 175.25
01 14700 01 060 BOB'S GARDEN VIEW $ 325.56
01 14700 01 080 BOB'S GARDEN VIEW $ 273.24
01 14700 02 100 BOB'S GARDEN VIEW $ 360.43
01 14700 02 120 BOB'S GARDEN VIEW $ 434.61
01 14701 01 020 BOB'S GARDEN VIEW 2ND $ 151.18
01 14701 01 100 BOB'S GARDEN VIEW 2ND $ 184.74
01 14701 02 030 BOB'S GARDEN VIEW 2ND $ 155.19
01 14701 03 010 BOB'S GARDEN VIEW 2ND $ 260.88
01 14701 03 100 BOB'S GARDEN VIEW 2ND $ 340.62
01 14702 01 010 BOB'S GARDEN VIEW 3RD $ 232.74
01 14702 02 020 BOB'S GARDEN VIEW 3RD $ 155.22
01 14702 03 050 BOB'S GARDEN VIEW 3RD $ 306.28
01 14702 03 160 BOB'S GARDEN VIEW 3RD $ 334.14
01 14703 03 050 BOB'S GARDEN VIEW 4TH $ 382.59
01 15150 01 020 BRIAR KNOLL $ 184.15
01 15200 01 050 BRIAR OAKS OF AV $ 180.22
01 15200 01 060 BRIAR OAKS OF AV $ 225.33
01 15200 03 010 BRIAR OAKS OF AV $ 248.15
01 15201 01 070 BRIAR OAKS OF AV 2ND $ 384.50
01 15201 05 010 BRIAR OAKS OF AV 2ND $ 299.37
01 15201 05 030 BRIAR OAKS OF AV 2ND $ 302.66
01 15201 05 130 BRIAR OAKS OF AV 2ND $ 287.49
01 16300 03 090 CARROLLTON ESTATES $ 220.02
01 16300 04 020 CARROLLTON ESTATES $ 293.68
01 16301 01 070 CARROLLTON ESTATES 2ND $ 305.39
01 16301 01 120 CARROLLTON ESTATES 2ND $ 537.43
01 16301 03 220 CARROLLTON ESTATES 2ND $ 401.77
01 16301 04 080 CARROLLTON ESTATES 2ND $ 175.25
01 16301 04 090 CARROLLTON ESTATES 2ND $ 366.99
01 16302 03 050 CARROLLTON ESTATES 3RD $ 178.28
01 16302 04 120 CARROLLTON ESTATES 3RD $ 207.02
01 16303 03 320 CARROLLTON ESTATES 4TH $ 319.68
01 16303 03 490 CARROLLTON ESTATES 4TH $ 662.30
01 16401 01 030 CARROLLWOOD VILLAGE 2ND $ 262.79
01 16401 01 050 CARROLLWOOD VILLAGE 2ND $ 150.00
01 16401 02 040 CARROLLWOOD VILLAGE 2ND $ 327.82
01 16402 01 081 CARROLLWOOD VILLAGE 3RD $ 642.73
01 16404 01 030 CARROLLWOOD VILLAGE 5TH $ 150.35
01 16404 01 280 CARROLLWOOD VILLAGE 5TH $ 179.79
4
Roll 652 – One (1) Installment at 8.0%
01 16580 04 060 CEDAR ISLE ESTATES $ 325.92
01 16580 08 080 CEDAR ISLE ESTATES $ 314.01
01 16581 02 130 CEDAR ISLE ESTATES 2ND $ 381.58
01 16583 02 050 CEDAR ISLE ESTATES 4TH $ 314.87
01 16590 03 030 CEDAR ISLE VILLAGE HOMES $ 202.42
01 16591 01 040 CEDAR ISLE VILLAGE HOMES 2ND $ 107.06
01 16591 02 100 CEDAR ISLE VILLAGE HOMES 2ND $ 349.59
01 17002 01 090 CHATEAU ESTATES 3RD $ 336.91
01 17150 01 120 CHERRY OAKS ESTATES $ 333.20
01 17152 01 020 CHERRY OAKS ESTATES 3RD $ 688.79
01 18060 10 010 COBBLESTONE LAKE SOUTH SHORE $ 405.24
01 18062 04 010 COBBLESTONE LAKE SOUTH SHORE 3RD $ 458.26
01 18062 06 020 COBBLESTONE LAKE SOUTH SHORE 3RD $ 194.63
01 18062 06 070 COBBLESTONE LAKE SOUTH SHORE 3RD $ 331.30
01 18062 07 080 COBBLESTONE LAKE SOUTH SHORE 3RD $ 317.91
01 18062 07 090 COBBLESTONE LAKE SOUTH SHORE 3RD $ 291.10
01 18066 02 030 COBBLESTONE LAKE SOUTH SHORE 7TH $ 155.19
01 18076 01 030 COBBLESTONE MANOR 2ND $ 159.20
01 18076 02 190 COBBLESTONE MANOR 2ND $ 366.17
01 18077 01 020 COBBLESTONE MANOR 3RD $ 235.11
01 18077 02 020 COBBLESTONE MANOR 3RD $ 176.56
01 18077 02 190 COBBLESTONE MANOR 3RD $ 245.07
01 18077 02 200 COBBLESTONE MANOR 3RD $ 167.23
01 18100 01 040 COBBLESTONE LAKEVIEW $ 210.83
01 18100 01 190 COBBLESTONE LAKEVIEW $ 183.34
01 18150 01 100 COBBLESTONES I $ 368.97
01 18150 03 072 COBBLESTONES I $ 167.23
01 18150 03 102 COBBLESTONES I $ 351.27
01 18151 01 010 COBBLESTONES I REPLAT $ 337.34
01 18153 01 020 COBBLESTONES 3RD $ 147.16
01 18301 03 020 CORTLAND 2ND $ 368.20
01 19900 02 020 DELANEY PARK $ 341.74
01 19902 01 040 DELANEY PARK 3RD $ 529.26
01 19902 01 050 DELANEY PARK 3RD $ 330.95
01 20500 02 070 DIAMOND PATH $ 226.48
01 20500 02 220 DIAMOND PATH $ 150.66
01 20500 02 240 DIAMOND PATH $ 136.37
01 20500 02 250 DIAMOND PATH $ 325.64
01 20500 03 180 DIAMOND PATH $ 181.50
01 20500 03 280 DIAMOND PATH $ 171.14
01 20500 03 320 DIAMOND PATH $ 220.48
01 20502 01 090 DIAMOND PATH 3RD $ 313.54
01 20502 01 200 DIAMOND PATH 3RD $ 285.47
01 20502 02 070 DIAMOND PATH 3RD $ 261.37
01 20502 03 120 DIAMOND PATH 3RD $ 213.56
01 20502 06 010 DIAMOND PATH 3RD $ 274.29
01 20502 08 110 DIAMOND PATH 3RD $ 323.13
01 20502 09 050 DIAMOND PATH 3RD $ 339.88
01 20503 01 040 DIAMOND PATH 4TH $ 276.16
01 20503 01 060 DIAMOND PATH 4TH $ 276.29
5
Roll 652 – One (1) Installment at 8.0%
01 20503 02 160 DIAMOND PATH 4TH $ 405.00
01 20503 02 200 DIAMOND PATH 4TH $ 62.44
01 20503 02 230 DIAMOND PATH 4TH $ 343.03
01 20504 02 170 DIAMOND PATH 5TH $ 208.86
01 20505 01 013 DIAMOND PATH 6TH $ 199.64
01 20505 01 018 DIAMOND PATH 6TH $ 256.69
01 20505 01 037 DIAMOND PATH 6TH $ 147.16
01 20505 01 052 DIAMOND PATH 6TH $ 205.68
01 20505 01 053 DIAMOND PATH 6TH $ 264.15
01 20505 01 057 DIAMOND PATH 6TH $ 159.20
01 20505 01 090 DIAMOND PATH 6TH $ 340.32
01 20505 01 114 DIAMOND PATH 6TH $ 151.18
01 20505 01 132 DIAMOND PATH 6TH $ 263.48
01 20509 01 160 DIAMOND PATH 10TH $ 307.49
01 22450 05 020 EAGLE RIDGE ESTATES $ 217.22
01 22450 06 010 EAGLE RIDGE ESTATES $ 279.58
01 22451 01 090 EAGLE RIDGE ESTATES 2ND $ 601.29
01 22451 01 110 EAGLE RIDGE ESTATES 2ND $ 150.00
01 22451 02 030 EAGLE RIDGE ESTATES 2ND $ 424.73
01 23200 01 080 EASTWOOD RIDGE $ 242.31
01 23201 01 020 EASTWOOD RIDGE 2ND $ 336.63
01 23201 01 090 EASTWOOD RIDGE 2ND $ 139.14
01 23201 01 100 EASTWOOD RIDGE 2ND $ 405.92
01 23201 03 030 EASTWOOD RIDGE 2ND $ 244.55
01 23201 03 040 EASTWOOD RIDGE 2ND $ 681.60
01 23687 01 060 EMBASSY ESTATES 3RD $ 244.00
01 23700 01 410 EMERALD POINT $ 403.95
01 23701 01 200 EMERALD POINT 2ND $ 327.23
01 23702 01 060 EMERALD POINT 3RD $ 328.57
01 23702 01 090 EMERALD POINT 3RD $ 331.74
01 25650 03 030 FARQUAR HILLS $ 171.24
01 25650 03 070 FARQUAR HILLS $ 256.26
01 25650 03 110 FARQUAR HILLS $ 142.98
01 25650 03 150 FARQUAR HILLS $ 322.74
01 25650 03 230 FARQUAR HILLS $ 402.29
01 25650 05 220 FARQUAR HILLS $ 159.62
01 27500 04 010 FOREST PARK ESTATES $ 301.97
01 27501 03 010 FOREST PARK ESTATES 2ND $ 292.10
01 27503 01 010 FOREST PARK ESTATES 4TH $ 273.72
01 27651 01 010 FOXMOORE RIDGE TWO $ 249.28
01 28950 01 030 GARDENVIEW PLACE $ 337.94
01 28951 01 010 GARDENVIEW PLACE 2ND $ 210.17
01 28951 01 090 GARDENVIEW PLACE 2ND $ 397.10
01 31000 05 110 GREENLEAF $ 311.19
01 31000 05 150 GREENLEAF $ 309.43
01 31000 05 280 GREENLEAF $ 178.99
01 31000 05 310 GREENLEAF $ 283.24
01 31000 05 400 GREENLEAF $ 123.78
01 31000 07 180 GREENLEAF $ 299.17
01 31001 02 050 GREENLEAF 2ND $ 265.38
6
Roll 652 – One (1) Installment at 8.0%
01 31001 03 050 GREENLEAF 2ND $ 224.61
01 31001 04 140 GREENLEAF 2ND $ 331.49
01 31001 04 290 GREENLEAF 2ND $ 107.13
01 31001 06 100 GREENLEAF 2ND $ 265.96
01 31001 06 120 GREENLEAF 2ND $ 287.92
01 31001 06 180 GREENLEAF 2ND $ 240.14
01 31001 10 130 GREENLEAF 2ND $ 420.27
01 31001 10 270 GREENLEAF 2ND $ 363.46
01 31002 01 080 GREENLEAF 3RD $ 240.14
01 31003 01 050 GREENLEAF 4TH $ 353.23
01 31003 04 030 GREENLEAF 4TH $ 314.87
01 31003 07 170 GREENLEAF 4TH $ 135.30
01 31003 11 180 GREENLEAF 4TH $ 788.79
01 31003 13 040 GREENLEAF 4TH $ 257.13
01 31003 14 250 GREENLEAF 4TH $ 343.18
01 31004 03 090 GREENLEAF 5TH $ 330.78
01 31004 04 050 GREENLEAF 5TH $ 204.90
01 31004 05 090 GREENLEAF 5TH $ 315.06
01 31004 05 130 GREENLEAF 5TH $ 292.35
01 31004 05 340 GREENLEAF 5TH $ 305.21
01 31004 05 370 GREENLEAF 5TH $ 296.43
01 31004 06 100 GREENLEAF 5TH $ 274.08
01 31005 06 010 GREENLEAF 6TH $ 178.49
01 31005 07 040 GREENLEAF 6TH $ 172.73
01 31005 08 140 GREENLEAF 6TH $ 293.68
01 31006 05 020 GREENLEAF 7TH $ 314.92
01 31006 06 040 GREENLEAF 7TH $ 204.90
01 31006 06 100 GREENLEAF 7TH $ 299.44
01 31006 06 120 GREENLEAF 7TH $ 296.90
01 31006 06 170 GREENLEAF 7TH $ 383.78
01 31006 06 440 GREENLEAF 7TH $ 69.83
01 31006 07 030 GREENLEAF 7TH $ 284.58
01 31007 02 130 GREENLEAF 8TH $ 207.80
01 31007 05 140 GREENLEAF 8TH $ 348.59
01 31008 01 010 GREENLEAF 9TH $ 154.50
01 31008 05 040 GREENLEAF 9TH $ 228.45
01 31008 05 180 GREENLEAF 9TH $ 178.94
01 31008 10 060 GREENLEAF 9TH $ 377.14
01 31009 02 100 GREENLEAF 10TH $ 181.50
01 31010 01 100 GREENLEAF 11TH $ 320.40
01 31010 01 340 GREENLEAF 11TH $ 132.01
01 31010 01 700 GREENLEAF 11TH $ 179.71
01 31010 01 810 GREENLEAF 11TH $ 95.49
01 31010 02 060 GREENLEAF 11TH $ 316.73
01 31010 03 020 GREENLEAF 11TH $ 105.66
01 31010 03 100 GREENLEAF 11TH $ 169.86
01 31010 03 180 GREENLEAF 11TH $ 246.25
01 31010 05 020 GREENLEAF 11TH $ 178.91
01 31011 03 050 GREENLEAF 12TH $ 450.51
01 31011 04 100 GREENLEAF 12TH $ 151.94
7
Roll 652 – One (1) Installment at 8.0%
01 31011 05 260 GREENLEAF 12TH $ 169.95
01 31100 04 050 GREENLEAF TOWNHOUSES $ 262.57
01 31100 05 030 GREENLEAF TOWNHOUSES $ 263.95
01 31101 01 010 GREENLEAF TOWNHOUSES 2ND $ 258.32
01 31101 02 020 GREENLEAF TOWNHOUSES 2ND $ 233.74
01 31101 02 070 GREENLEAF TOWNHOUSES 2ND $ 299.81
01 31101 03 020 GREENLEAF TOWNHOUSES 2ND $ 139.14
01 31101 05 010 GREENLEAF TOWNHOUSES 2ND $ 257.90
01 31102 04 040 GREENLEAF TOWNHOUSES 3RD $ 136.36
01 31102 04 050 GREENLEAF TOWNHOUSES 3RD $ 86.35
01 31102 05 020 GREENLEAF TOWNHOUSES 3RD $ 149.38
01 31102 09 020 GREENLEAF TOWNHOUSES 3RD $ 238.31
01 31102 09 040 GREENLEAF TOWNHOUSES 3RD $ 275.57
01 31105 04 030 GREENLEAF TOWNHOUSES 6TH $ 271.56
01 31800 02 140 HALLWOOD HIGHLANDS $ 268.94
01 31800 02 160 HALLWOOD HIGHLANDS $ 163.22
01 32150 01 005 HAWTHORNE $ 203.72
01 32150 01 007 HAWTHORNE $ 199.64
01 32150 01 017 HAWTHORNE $ 317.93
01 32150 01 024 HAWTHORNE $ 281.70
01 32150 01 045 HAWTHORNE $ 370.34
01 32150 01 051 HAWTHORNE $ 496.89
01 32150 01 072 HAWTHORN E $ 348.74
01 32150 01 087 HAWTHORNE $ 375.10
01 32150 01 096 HAWTHORNE $ 311.90
01 32150 01 100 HAWTHORNE $ 182.83
01 32150 01 116 HAWTHORNE $ 167.23
01 32151 01 019 HAWTHORNE 2ND $ 103.00
01 32151 01 057 HAWTHORNE 2ND $ 139.14
01 32151 01 089 HAWTHORNE 2ND $ 131.11
01 32151 01 101 HAWTHORNE 2ND $ 455.66
01 32152 01 040 HAWTHORNE 3RD $ 392.04
01 32152 02 020 HAWTHORNE 3RD $ 355.73
01 32200 01 060 HAZELWOOD ESTATES $ 329.04
01 32403 01 070 HERITAGE HILLS 3RD $ 284.17
01 32404 01 020 HERITAGE HILLS 5TH $ 135.13
01 32405 01 030 HERITAGE HILLS 6TH $ 378.30
01 32801 01 070 HIDDEN PONDS 2ND $ 219.87
01 32801 01 080 HIDDEN PONDS 2ND $ 200.92
01 33850 02 150 HUNTERS RIDGE $ 260.12
01 33901 02 060 HIDDEN PONDS 2ND $ 288.66
01 33901 03 050 HIDDEN PONDS 2ND $ 314.18
01 33903 01 030 HUNTERS WOOD 4TH $ 215.98
01 34000 01 060 HUNTERS WOOD TOWNHOMES $ 139.14
01 34150 01 250 HUNTINGTON $ 275.35
01 34150 03 010 HUNTINGTON $ 154.50
01 34152 02 110 HUNTINGTON 3RD $ 235.87
01 34154 01 130 HUNTINGTON 5TH $ 378.34
01 34500 01 310 HYLAND POINTE SHORES $ 361.21
01 38950 01 010 JOLENE ADDITION $ 351.02
8
Roll 652 – One (1) Installment at 8.0%
01 40950 01 090 K & G 1ST ADDN $ 370.87
01 44200 01 020 LAC LAVON SHORES $ 320.26
01 44201 02 200 LAC LAVON SHORES 2ND $ 204.72
01 44202 01 070 LAC LAVON SHORES 3RD $ 347.50
01 45800 02 120 LONGRIDGE $ 287.55
01 45800 04 050 LONGRIDGE $ 384.89
01 45800 05 020 LONGRIDGE $ 339.38
01 45800 05 190 LONGRIDGE $ 696.80
01 45801 01 070 LONGRIDGE 2ND $ 357.64
01 45801 01 170 LONGRIDGE 2ND $ 307.09
01 45801 02 070 LONGRIDGE 2ND $ 426.97
01 45801 03 140 LONGRIDGE 2ND $ 264.64
01 45801 03 600 LONGRIDGE 2ND $ 201.72
01 45801 04 320 LONGRIDGE 2ND $ 324.62
01 45801 06 200 LONGRIDGE 2ND $ 280.08
01 45801 07 020 LONGRIDGE 2ND $ 311.84
01 47175 01 020 MAJESTIC RIDGE $ 356.97
01 47175 01 030 MAJESTIC RIDGE $ 261.43
01 49100 01 140 MORNINGVIEW $ 266.36
01 49100 02 220 MORNINGVIEW $ 354.61
01 49100 03 060 MORNINGVIEW $ 264.96
01 49100 03 080 MORNINGVIEW $ 368.41
01 49101 05 040 MORNINGVIEW $ 281.16
01 49101 15 010 MORNINGVIEW $ 359.60
01 49101 15 020 MORNINGVIEW $ 386.33
01 49101 19 030 MORNINGVIEW $ 426.21
01 49101 20 030 MORNINGVIEW $ 69.39
01 49101 23 010 MORNINGVIEW $ 183.35
01 49102 13 040 MORNINGVIEW 2ND $ 754.73
01 49102 14 030 MORNINGVIEW 2ND $ 324.24
01 49102 15 040 MORNINGVIEW 2ND $ 265.63
01 49102 16 040 MORNINGVIEW 2ND $ 163.22
01 49102 17 030 MORNINGVIEW 2ND $ 358.82
01 49103 06 030 MORNINGVIEW 3RD $ 318.13
01 49103 13 020 MORNINGVIEW 3RD $ 614.49
01 49103 13 030 MORNINGVIEW 3RD $ 368.93
01 49104 03 030 MORNINGVIEW 5TH $ 325.88
01 49105 01 150 MORNINGVIEW 6TH $ 223.49
01 49105 02 150 MORNINGVIEW 6TH $ 187.42
01 49105 03 070 MORNINGVIEW 6TH $ 192.83
01 49106 01 240 MORNINGVIEW 7TH $ 166.77
01 49106 01 510 MORNINGVIEW 7TH $ 103.00
01 49106 01 600 MORNINGVIEW 7TH $ 54.96
01 49106 02 050 MORNINGVIEW 7TH $ 274.86
01 52001 01 040 NORDIC WOODS 2ND $ 371.92
01 52001 01 160 NORDIC WOODS 2ND $ 405.34
01 52001 01 300 NORDIC WOODS 2ND $ 116.10
01 52004 02 160 NORDIC WOODS 5TH $ 186.71
01 52014 01 030 NORDIC WOODS 15TH $ 392.54
01 53500 02 080 OAK RIDGE PARK $ 161.51
9
Roll 652 – One (1) Installment at 8.0%
01 56450 11 030 OXFORD HOLLOW $ 163.46
01 56501 02 010 PALOMINO CLIFFS 2ND $ 335.99
01 56600 01 030 PALOMINO HILLS $ 354.24
01 56600 02 020 PALOMINO HILLS $ 332.33
01 56601 01 300 PALOMINO HILLS 2ND $ 179.27
01 56602 02 140 PALOMINO HILLS 3RD $ 143.15
01 56602 04 070 PALOMINO HILLS 3RD $ 183.38
01 56602 05 060 PALOMINO HILLS 3RD $ 262.32
01 56603 01 140 PALOMINO HILLS 4TH $ 326.70
01 56603 01 170 PALOMINO HILLS 4TH $ 279.49
01 56603 01 200 PALOMINO HILLS 4TH $ 281.53
01 56603 03 280 PALOMINO HILLS 4TH $ 232.00
01 56603 05 010 PALOMINO HILLS 4TH $ 300.98
01 56603 06 160 PALOMINO HILLS 4TH $ 423.16
01 56603 07 040 PALOMINO HILLS 4TH $ 363.33
01 56650 05 080 PALOMINO HILLS LAKESHORE $ 307.30
01 56700 01 070 PALOMINO HILLS REPLAT $ 326.41
01 56722 01 020 PALOMINO LAKESIDE MEADOWS 3RD $ 367.96
01 56722 01 030 PALOMINO LAKESIDE MEADOWS 3RD $ 294.29
01 56722 01 040 PALOMINO LAKESIDE MEADOWS 3RD $ 571.36
01 56722 02 020 PALOMINO LAKESIDE MEADOWS 3RD $ 515.51
01 56723 01 140 PALOMINO LAKESIDE MEADOWS 4TH $ 750.29
01 56723 01 180 PALOMINO LAKESIDE MEADOWS 4TH $ 171.24
01 56775 02 220 PALOMINO WOODS $ 330.23
01 56775 02 330 PALOMINO WOODS $ 274.74
01 56775 04 100 PALOMINO WOODS $ 497.12
01 56775 05 070 PALOMINO WOODS $ 393.66
01 56775 05 140 PALOMINO WOODS $ 256.43
01 56775 10 110 PALOMINO WOODS $ 268.47
01 56775 10 120 PALOMINO WOODS $ 462.48
01 56775 10 280 PALOMINO WOODS $ 179.27
01 56775 11 090 PALOMINO WOODS $ 250.56
01 56775 11 150 PALOMINO WOODS $ 286.95
01 56950 01 260 PENNOCK 4TH $ 226.32
01 57050 01 070 PENNOCK SHORES $ 236.32
01 57050 01 090 PENNOCK SHORES $ 292.73
01 57052 01 020 PENNOCK SHORES 3RD $ 207.00
01 57052 01 040 PENNOCK SHORES 3RD $ 102.71
01 57500 01 100 PENNOCK SHORES $ 383.00
01 57503 02 050 PENNOCK SHORES 4TH $ 274.80
01 57506 01 020 PENNOCK SHORES 7TH $ 334.13
01 57506 01 030 PENNOCK SHORES 7TH $ 277.31
01 57506 01 050 PENNOCK SHORES 7TH $ 292.60
01 57506 01 220 PENNOCK SHORES 7TH $ 397.29
01 57506 02 070 PENNOCK SHORES 7TH $ 316.38
01 57506 02 110 PENNOCK SHORES 7TH $ 329.89
01 57507 01 090 PENNOCK SHORES 8TH $ 165.66
01 57507 01 280 PENNOCK SHORES 8TH $ 56.00
01 57508 01 280 PENNOCK SHORES 9TH $ 270.10
01 57508 01 430 PENNOCK SHORES 9TH $ 107.05
10
Roll 652 – One (1) Installment at 8.0%
01 57651 01 100 PINECREST 2ND $ 357.01
01 57651 01 110 PINECREST 2ND $ 189.30
01 57651 02 070 PINECREST 2ND $ 333.50
01 57675 01 200 PINECREST TOWNHOMES $ 165.87
01 62800 01 290 RADCLIFF TOWNHOMES $ 343.64
01 63400 01 140 REGATTA $ 277.77
01 63400 03 170 REGATTA $ 77.42
01 63400 03 360 REGATTA $ 268.85
01 63401 17 030 REGATTA 2ND $ 157.20
01 63401 28 210 REGATTA 2ND $ 163.22
01 63401 29 160 REGATTA 2ND $ 259.53
01 63401 29 200 REGATTA 2ND $ 766.84
01 63402 18 020 REGATTA 3RD $ 187.42
01 63402 24 020 REGATTA 3RD $ 296.45
01 63440 01 070 REGENTS POINT $ 228.38
01 64600 01 020 ROLLING RIDGE $ 397.71
01 64600 02 060 ROLLING RIDGE $ 319.56
01 64600 04 050 ROLLING RIDGE $ 127.62
01 64600 04 070 ROLLING RIDGE $ 335.05
01 66200 01 070 ROLLING RIDGE $ 366.82
01 66500 02 280 SCOTT HIGHLANDS $ 226.28
01 66500 03 070 SCOTT HIGHLANDS $ 290.22
01 66500 04 090 SCOTT HIGHLANDS $ 242.39
01 66500 04 230 SCOTT HIGHLANDS $ 381.66
01 66501 02 210 SCOTT HIGHLANDS 2ND $ 151.94
01 66501 02 290 SCOTT HIGHLANDS 2ND $ 415.40
01 66501 02 310 SCOTT HIGHLANDS 2ND $ 298.17
01 66501 03 070 SCOTT HIGHLANDS 2ND $ 340.41
01 66501 05 020 SCOTT HIGHLANDS 2ND $ 385.98
01 66502 05 010 SCOTT HIGHLANDS 3RD $ 191.27
01 66502 06 070 SCOTT HIGHLANDS 3RD $ 340.43
01 66502 06 080 SCOTT HIGHLANDS 3RD $ 319.00
01 66503 03 010 SCOTT HIGHLANDS 4TH $ 274.10
01 66503 03 180 SCOTT HIGHLANDS 4TH $ 380.75
01 66503 03 200 SCOTT HIGHLANDS 4TH $ 783.79
01 66503 05 030 SCOTT HIGHLANDS 4TH $ 197.13
01 66503 06 180 SCOTT HIGHLANDS 4TH $ 423.09
01 66700 02 040 SCOTTSBRIAR $ 410.34
01 66700 04 140 SCOTTSBRIAR $ 235.42
01 66700 05 070 SCOTTSBRIAR $ 106.91
01 66700 05 270 SCOTTSBRIAR $ 317.84
01 66700 06 020 SCOTTSBRIAR $ 239.42
01 66700 07 150 SCOTTSBRIAR $ 296.97
01 66700 07 180 SCOTTSBRIAR $ 256.34
01 66700 08 030 SCOTTSBRIAR $ 282.01
01 66701 01 090 SCOTTSBRIAR 2ND $ 241.54
01 66701 02 050 SCOTTSBRIAR 2ND $ 313.16
01 73100 02 050 SUMMERFIELD $ 177.60
01 73101 05 090 SUMMERFIELD 2ND $ 321.10
01 73150 01 010 SUNSET PLACE $ 273.14
11
Roll 652 – One (1) Installment at 8.0%
01 73200 03 130 SUNSHINES ESTATES $ 295.11
01 75850 01 030 THE HIGHLANDS $ 155.91
01 75850 03 070 THE HIGHLANDS $ 363.17
01 75950 03 010 THE OAKS OF APPLE VALLEY $ 456.35
01 75951 04 040 THE OAKS OF APPLE VALLEY II $ 163.22
01 75951 07 040 THE OAKS OF APPLE VALLEY II $ 205.09
01 75952 03 030 THE OAKS OF APPLE VALLEY III $ 354.27
01 75952 03 140 THE OAKS OF APPLE VALLEY III $ 375.53
01 76204 01 030 THE WOODWINDS 5TH $ 382.62
01 76400 01 130 TIMBER RIDGE TOWNHOMES $ 454.11
01 76500 01 130 TIMBERWICK $ 163.22
01 76504 01 060 TIMBERWICK 5TH $ 499.57
01 76504 02 180 TIMBERWICK 5TH $ 319.22
01 76900 01 130 TOUSIGNANTS PRAIRIE CROSSING $ 307.16
01 76900 01 220 TOUSIGNANTS PRAIRIE CROSSING $ 260.88
01 76900 05 060 TOUSIGNANTS PRAIRIE CROSSING $ 277.46
01 76900 05 280 TOUSIGNANTS PRAIRIE CROSSING $ 254.59
01 76900 05 290 TOUSIGNANTS PRAIRIE CROSSING $ 171.24
01 76900 05 400 TOUSIGNANTS PRAIRIE CROSSING $ 390.56
01 77000 02 040 TOWNHOUSE 4TH ADDN $ 274.29
01 77000 07 030 TOWNHOUSE 4TH ADDN $ 241.83
01 77000 09 050 TOWNHOUSE 4TH ADDN $ 222.78
01 77000 11 060 TOWNHOUSE 4TH ADDN $ 245.96
01 81301 02 090 VALLEY MEADOWS 2ND $ 376.66
01 81320 02 100 VALLEY OAKS TOWNHOMES $ 254.81
01 81325 01 040 VALLEY PINES $ 129.36
01 81325 01 050 VALLEY PINES $ 258.99
01 81400 01 050 VALLEY SOUTH $ 265.34
01 81400 01 110 VALLEY SOUTH $ 100.63
01 81400 01 150 VALLEY SOUTH $ 298.01
01 81400 02 120 VALLEY SOUTH $ 404.98
01 81400 02 160 VALLEY SOUTH $ 440.38
01 81454 01 050 VALLEY WAY VILLAGE 5TH $ 248.28
01 81454 01 070 VALLEY WAY VILLAGE 5TH $ 305.12
01 81454 01 110 VALLEY WAY VILLAGE 5TH $ 259.35
01 81456 01 260 VALLEY WAY VILLAGE 7TH $ 108.59
01 81457 01 090 VALLEY WAY VILLAGE 8TH $ 355.42
01 83250 02 050 WATERFORD VILLAGE $ 396.73
01 83250 04 090 WATERFORD VILLAGE $ 273.82
01 83251 04 210 WATERFORD VILLAGE 2ND $ 158.34
01 83276 01 210 WATERFORD VILLAGE TWNHM 2ND $ 317.02
01 83276 01 370 WATERFORD VILLAGE TWNHM 2ND $ 168.31
01 84190 01 010 WILDWOOD $ 131.11
01 84190 02 010 WILDWOOD $ 237.81
01 84193 03 020 WILDWOOD 4TH $ 272.66
01 84194 02 060 WILDWOOD 5TH $ 307.77
01 84195 02 010 WILDWOOD 6TH $ 410.53
01 84351 01 110 WILLIAMSBURG 2ND $ 258.87
01 84700 01 050 THE WOODS $ 158.32
01 84700 04 010 THE WOODS $ 127.62
12
Roll 652 – One (1) Installment at 8.0%
01 84725 01 010 WOODSIDE ESTATES $ 116.10
01 85280 01 020 WYNDEMERE ADDITION $ 295.71
01 85280 02 070 WYNDEMERE ADDITION $ 259.86
01 85283 03 010 WYNDEMERE ADDITION 4TH $ 307.84
TOTAL ASSESSMENTS $151,540.48
Written or oral objections will be considered. No appeal may be taken as to the amount of any
assessment unless written objection, signed by the affected property owner, is filed with the City Clerk
prior to the hearing or presented to the presiding officer at the hearing. An owner may appeal an
assessment to the district court pursuant to M.S.A. 429.081 by serving notice of the appeal upon the
Mayor or Clerk of the City of Apple Valley within thirty (30) days after the adoption of the assessment
and filing such notice with the District Court of Dakota County within ten (10) days after service upon
the Mayor or Clerk.
DATED this 14th day of September, 2017.
Pamela J. Gackstetter, City Clerk
City of Apple Valley
7100 147th Street W.
Apple Valley, MN 55124
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-02200-50-020 MILLICENT WARRINGTON 13421 CEDAR AVE APPLE VALLEY, MN 55124 0630134215 UNPLATTED $142.59
01-10330-01-030 RANDY GOEKE 14314 HEYWOOD AVE APPLE VALLEY, MN 55124 0588143145 ACADEMY PLACE $268.40
01-10350-02-160 DESIREE ROSENBLOOM 14322 HEMLOCK CT S APPLE VALLEY, MN 55124 0363143229
ACADEMY VILLAGE $376.93
01-10350-03-030 AZEL SWANSON 14385 HEYWOOD AVE APPLE VALLEY, MN 55124 0588143855 ACADEMY VILLAGE $371.17
01-10350-03-120 KEVIN FLEMING 8318 144TH ST W APPLE VALLEY, MN 55124 0588083184
ACADEMY VILLAGE $310.19
01-10350-03-120 MO JACKSON 8324 144TH ST W APPLE VALLEY, MN 55124 0588083242 ACADEMY VILLAGE $269.60
01-10350-06-001 JACQULINE WIESER 14356 HEMLOCK CT S APPLE VALLEY, MN 55124 0363143567
ACADEMY VILLAGE $364.49
01-10350-20-001 ISAAC AGUILAR 14251 HAYES RD APPLE VALLEY, MN 55124 0360142513 ACADEMY VILLAGE $139.52
01-10350-20-004 LAMONT JACOBS 14255 HAYES RD APPLE VALLEY, MN 55124 0360142554
ACADEMY VILLAGE $287.60
01-10350-30-004 ANGELA ECKERT 8343 143RD ST W APPLE VALLEY, MN 55124 0585083435 ACADEMY VILLAGE $152.09
01-10350-35-002 LUANN TUPA 14246 HEMLOCK CT N APPLE VALLEY, MN 55124 0363142460
ACADEMY VILLAGE $131.11
01-10350-40-003 KAREN TORRES 14333 HEMLOCK CT S APPLE VALLEY, MN 55124 0363143336 ACADEMY VILLAGE $310.12
01-10350-40-004 NICOLE CARLSON 14331 HEMLOCK CT S APPLE VALLEY, MN 55124 0363143310
ACADEMY VILLAGE $236.32
01-10350-40-005 FATHI SHEIKH MOHAMUD 14337 HEMLOCK CT S APPLE VALLEY, MN 55124 0363143377 ACADEMY VILLAGE $223.19
01-11650-02-140 COREY A LARSON 7249 158TH ST W APPLE VALLEY, MN 55124 0210072490
APPLE PONDS $277.49
01-11650-03-180 PAULINE OBIERO 7325 UPPER 157TH ST W APPLE VALLEY, MN 55124 0209073251 APPLE PONDS $191.49
01-11650-03-210 ERIC ASLESON 7361 UPPER 157TH ST W APPLE VALLEY, MN 55124 0209073616
APPLE PONDS $267.61
01-11650-04-070 SHEMELS HAILE 7210 157TH ST W APPLE VALLEY, MN 55124 0208072106 APPLE PONDS $340.04
01-11651-01-010 THERESA WINTER 15940 GARRETT PATH APPLE VALLEY, MN 55124 0060159405
APPLE PONDS 2ND $251.66
01-11651-05-050 SCOTT REAGLES 7185 UPPER 157TH ST W APPLE VALLEY, MN 55124 0209071859 APPLE PONDS 2ND $286.39
01-11651-06-010 DAT DAM 15720 GALLERY AVE APPLE VALLEY, MN 55124 0062157209
APPLE PONDS 2ND $314.85
01-11652-01-050 JOSE GOMEZ 15852 GALVESTON AVE APPLE VALLEY, MN 55124 0107158527 APPLE PONDS 3RD $299.47
01-11652-03-010 LEE HEGGEN 7198 158TH ST W APPLE VALLEY, MN 55124 0210071989
APPLE PONDS 3RD $238.34
01-11652-04-070 MONIQUE JACKSON 15937 GARRETT DR APPLE VALLEY, MN 55124 0109159374 APPLE PONDS 3RD $177.26
01-11653-02-020 DIANE ARNOLD 7066 159TH ST W APPLE VALLEY, MN 55124 0215070663
APPLE PONDS 3RD $324.30
01-11653-02-160 ROXANNE BORCHARDT 7194 159TH ST W APPLE VALLEY, MN 55124 0215071943 APPLE PONDS 3RD $246.38
01-11700-01-040 DIANE CREWS 212 SPRUCE DR APPLE VALLEY, MN 55124 0402002121
APPLE VALLEY $103.31
01-11700-02-090 PAULA WICKLUM 184 LINDEN CIR APPLE VALLEY, MN 55124 0375001845 APPLE VALLEY $403.83
01-11700-04-060 BARB GOERGES 185 GARDEN VIEW DR APPLE VALLEY, MN 55124 0354001857
APPLE VALLEY $140.95
01-11700-06-010 REBECCA BOYER 153 GARDEN VIEW DR APPLE VALLEY, MN 55124 0354001535 APPLE VALLEY $594.81
01-11701-03-240 DENISE CLENDENING 253 WALNUT LN APPLE VALLEY, MN 55124 0414002531
APPLE VALLEY 2ND $171.20
01-11701-04-220 SUE PETERSON 221 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0345002212 APPLE VALLEY 2ND $263.47
01-11701-04-231 JONATHAN SHARPE 229 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0345002295
APPLE VALLEY 2ND $445.86
01-11702-03-020 JOHN ULRICH 224 GARDEN VIEW DR APPLE VALLEY, MN 55124 0354002244 APPLE VALLEY 3RD $261.70
01-11702-06-030 CHAD JOHNSON 453 WALNUT LN APPLE VALLEY, MN 55124 0414004537
APPLE VALLEY 3RD $273.68
01-11702-06-210 JANET CONWAY 241 PINEWOOD DR APPLE VALLEY, MN 55124 0393002411 APPLE VALLEY 3RD $115.54
01-11702-07-020 CHAD FANGEL 301 PINEWOOD DR APPLE VALLEY, MN 55124 0393003013
APPLE VALLEY 3RD $167.23
01-11702-07-170 SUE NANKIVELL 277 PINEWOOD DR APPLE VALLEY, MN 55124 0393002775 APPLE VALLEY 3RD $241.01
01-11702-07-320 TYLER ZEHRING 357 WALNUT LN APPLE VALLEY, MN 55124 0414003570
APPLE VALLEY 3RD $268.56
01-11702-07-350 DAVID HURLEY 345 WALNUT LN APPLE VALLEY, MN 55124 0414003455 APPLE VALLEY 3RD $264.74
01-11702-10-030 LYNN ROM 116 REDWOOD DR APPLE VALLEY, MN 55124 0396001162
APPLE VALLEY 3RD $147.16
01-11702-10-100 DAVID HOFRICHTER 146 JUNIPER LN APPLE VALLEY, MN 55124 0372001467 APPLE VALLEY 3RD $167.23
01-11702-10-170 ALLISON SENOGLES 332 WALNUT LN APPLE VALLEY, MN 55124 0414003323
APPLE VALLEY 3RD $631.96
01-11702-11-040 GARY HUEBNER 160 REDWOOD DR APPLE VALLEY, MN 55124 0396001600 APPLE VALLEY 3RD $182.81
01-11702-12-120 HAYMANOT ZEWDU 145 REDWOOD DR APPLE VALLEY, MN 55124 0396001451
APPLE VALLEY 3RD $337.90
01-11703-02-140 JEFFREY GINTZ 908 MCINTOSH DR APPLE VALLEY, MN 55124 0061009088 APPLE VALLEY 4TH $291.25
01-11703-02-201 TRISHA TAYLOR 913 ORIOLE DR APPLE VALLEY, MN 55124 0070009137
APPLE VALLEY 4TH $335.01
01-11703-03-070 PETRA MONTEREY 953 CORTLAND DR APPLE VALLEY, MN 55124 0013009533 APPLE VALLEY 4TH $248.52
01-11703-04-130 THOMAS MCKENNA 884 ORIOLE DR APPLE VALLEY, MN 55124 0070008840
APPLE VALLEY 4TH $317.25
01-11703-07-090 MICHELLE FREEMAN 909 MINJON DR APPLE VALLEY, MN 55124 0058009091 APPLE VALLEY 4TH $209.78
01-11703-07-100 KRIS AUGDAHL 913 MINJON DR APPLE VALLEY, MN 55124 0058009133
APPLE VALLEY 4TH $228.27
01-11703-10-170 JAMES BERGEN 921 DUCHESS LN APPLE VALLEY, MN 55124 0022009219 APPLE VALLEY 4TH $305.87
01-11705-06-050 JIM VOGEL 933 WHITNEY DR APPLE VALLEY, MN 55124 0100009339
APPLE VALLEY 6TH $381.76
01-11706-01-030 ROBERT KNOUREK 192 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0019001922 APPLE VALLEY 6TH $357.90
01-11706-01-110 CYNTHIA KASEL 965 ORIOLE DR APPLE VALLEY, MN 55124 0070009657
APPLE VALLEY 6TH $701.51
01-11706-01-170 SOLVEI SCHATTELES 989 ORIOLE DR APPLE VALLEY, MN 55124 0070009897 APPLE VALLEY 6TH $167.23
01-11706-04-010 KENNETH C THOMAS 975 CORTLAND DR APPLE VALLEY, MN 55124 0013009756
APPLE VALLEY 6TH $352.85
01-11706-05-050 MARGIE KISSNER 980 CORTLAND DR S APPLE VALLEY, MN 55124 0016009803 APPLE VALLEY 6TH $124.79
01-11706-05-240 JEREMY BELLAND 925 REDWELL LN APPLE VALLEY, MN 55124 0082009257
APPLE VALLEY 6TH $176.02
01-11707-02-010 RICHARD HANOUSEK 869 MCINTOSH DR APPLE VALLEY, MN 55124 0061008692 APPLE VALLEY 8TH $384.84
01-11707-06-090 VALERIE L SAUL-TAYLOR 816 MCINTOSH DR APPLE VALLEY, MN 55124 0061008163
APPLE VALLEY 8TH $371.17
01-11707-07-010 MARSHA ABDULLAH 892 MCINTOSH DR APPLE VALLEY, MN 55124 0061008924 APPLE VALLEY 8TH $250.60
01-11707-07-050 JULIE MOLDENHAUER 876 MCINTOSH DR APPLE VALLEY, MN 55124 0061008767
APPLE VALLEY 8TH $334.00
01-11707-09-070 HUGH O'DONNELL 825 ORIOLE DR APPLE VALLEY, MN 55124 0070008253 APPLE VALLEY 8TH $301.48
01-11707-12-100 ADAM SWARTS 771 NEWELL DR APPLE VALLEY, MN 55124 0067007714
APPLE VALLEY 8TH $281.52
01-11707-15-090 RHONDA KINDEM 804 NEWELL DR APPLE VALLEY, MN 55124 0067008043 APPLE VALLEY 8TH $323.17
01-11708-00-020 CHAD PIERCE 989 GARDEN VIEW DR APPLE VALLEY, MN 55124 0034009892
APPLE VALLEY 9TH $281.28
01-11708-02-070 OSIEL GARCIA 911 GARDEN VIEW DR APPLE VALLEY, MN 55124 0034009116 APPLE VALLEY 9TH $353.26
01-11709-01-020 JAMIE A EVERETTS 72 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0019000726
APPLE VALLEY 10TH $349.60
01-11709-02-010 MATT DURBIN 831 JONATHAN DR APPLE VALLEY, MN 55124 0049008319 APPLE VALLEY 10TH $334.52
01-11709-03-020 JERRANISIA JONES 866 HARALSON DR APPLE VALLEY, MN 55124 0043008661
APPLE VALLEY 10TH $314.66
01-11709-04-080 MICHAEL CROSS 830 JONATHAN DR APPLE VALLEY, MN 55124 0049008301 APPLE VALLEY 10TH $287.32
01-11710-01-060 MARK OLSON 248 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0019002482
APPLE VALLEY 11TH $317.38
01-11710-01-190 JEFF CARPENTER 1067 LOWELL DR APPLE VALLEY, MN 55124 0055010670 APPLE VALLEY 11TH $356.25
01-11710-01-350 CHRISTINE KONAKOWITZ 1005 BALDWIN DR APPLE VALLEY, MN 55124 0004010052
APPLE VALLEY 11TH $309.21
01-11710-03-100 DENA TORKELSON 1070 LOWELL DR APPLE VALLEY, MN 55124 0055010704 APPLE VALLEY 11TH $376.22
01-11710-04-040 TRACI QUINN 1028 RAMSDELL DR APPLE VALLEY, MN 55124 0079010284
APPLE VALLEY 11TH $316.35
01-11711-07-350 PAUL HENJUM 1075 WHITNEY DR APPLE VALLEY, MN 55124 0100010758 APPLE VALLEY 12TH $214.12
01-11712-02-080 CHAD BERNAHL 1034 WHITNEY DR APPLE VALLEY, MN 55124 0100010345
APPLE VALLEY 13TH $203.72
01-11750-03-030 CHARLES HAYSLETT III 15126 DUNBAR BLVD APPLE VALLEY, MN 55124 0025151265 APPLE VALLEY EAST $393.63
Page 1 of 7
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-11750-04-060 GETAHUN TESFAYE 15344 DUNBAR AVE APPLE VALLEY, MN 55124 0024153445
APPLE VALLEY EAST $315.46
01-11750-04-110 RESIDENT 15144 DUNBAR BLVD APPLE VALLEY, MN 55124 0025151448 APPLE VALLEY EAST $298.75
01-11750-04-120 MARK N LIDKE 15142 DUNBAR BLVD APPLE VALLEY, MN 55124 0025151422
APPLE VALLEY EAST $255.21
01-11751-04-020 GREGORY SKOGEN 4609 152ND ST W APPLE VALLEY, MN 55124 0202046098 APPLE VALLEY EAST 2ND $399.42
01-11751-05-060 JOHN MARKGRAF 15355 DRESDEN WAY APPLE VALLEY, MN 55124 0018153559
APPLE VALLEY EAST 2ND $266.47
01-11752-02-010 LUIS BELLIDO 15330 DREXEL WAY APPLE VALLEY, MN 55124 0657153304 APPLE VALLEY EAST 3RD $270.40
01-11753-02-090 ANTHONY TANEM 15470 DREXEL WAY APPLE VALLEY, MN 55124 0657154708
APPLE VALLEY EAST 4TH $113.71
01-11753-02-120 CHRISTOPHER BOCKWOLDT 15405 DRESDEN TRL APPLE VALLEY, MN 55124 0020154058 APPLE VALLEY EAST 4TH $124.96
01-11753-04-020 BRAD RUTH 15472 DREXEL WAY APPLE VALLEY, MN 55124 0657154724
APPLE VALLEY EAST 4TH $338.63
01-11754-03-050 JASON CHRISTIANSON 15494 DRESDEN TRL APPLE VALLEY, MN 55124 0020154942 APPLE VALLEY EAST 5TH $326.83
01-11755-01-080 DIANNE MORITZ 15105 DUNBAR CT APPLE VALLEY, MN 55124 0026151058
APPLE VALLEY EAST 6TH $314.40
01-11755-01-150 ELENA MARTCHEV 15112 DUNBAR CT APPLE VALLEY, MN 55124 0026151124 APPLE VALLEY EAST 6TH $96.77
01-11785-03-080 RAYLEIGH OWEN 5426 153RD ST W APPLE VALLEY, MN 55124 0877264083
AV EAST FAMILY 2ND $175.25
01-14700-01-060 FORECLOSURE-WATER OFF? 140 HAYES RD APPLE VALLEY, MN 55124 0360001404 BOB'S GARDEN VIEW $325.56
01-14700-01-080 WILLIAM ROHR 132 HAYES RD APPLE VALLEY, MN 55124 0360001321
BOB'S GARDEN VIEW $273.24
01-14700-02-100 BRIDGET STEWART 148 STRESE LN APPLE VALLEY, MN 55124 0408001481 BOB'S GARDEN VIEW $360.43
01-14700-02-120 PATRICIA PUTNAM 140 STRESE LN APPLE VALLEY, MN 55124 0408001408
BOB'S GARDEN VIEW $434.61
01-14701-01-020 DAVID VIGEN 124 HAYES RD APPLE VALLEY, MN 55124 0360001248 BOB'S GARDEN VIEW 2ND $151.18
01-14701-01-100 PATRICK RILEY 105 STRESE LN APPLE VALLEY, MN 55124 0408001051
BOB'S GARDEN VIEW 2ND $184.74
01-14701-02-030 MICHELE SPEECE 169 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0345001693 BOB'S GARDEN VIEW 2ND $155.19
01-14701-03-010 SCOTT BERG 128 STRESE LN APPLE VALLEY, MN 55124 0408001283
BOB'S GARDEN VIEW 2ND $260.88
01-14701-03-100 JAMES ROBERTS 137 WALNUT CIR APPLE VALLEY, MN 55124 0411001379 BOB'S GARDEN VIEW 2ND $340.62
01-14702-01-010 THOMAS STANDAFER 129 GARDEN VIEW DR APPLE VALLEY, MN 55124 0354001295
BOB'S GARDEN VIEW 3RD $232.74
01-14702-02-020 SOPHIA ROBLE 125 OAKWOOD RD APPLE VALLEY, MN 55124 0381001250 BOB'S GARDEN VIEW 3RD $155.22
01-14702-03-050 JEREK DAIN 188 WALNUT LN APPLE VALLEY, MN 55124 0414001889
BOB'S GARDEN VIEW 3RD $306.28
01-14702-03-160 JENNIFER ROSA 193 COUNTY ROAD 42 APPLE VALLEY, MN 55124 0345001933 BOB'S GARDEN VIEW 3RD $334.14
01-14703-03-050 JUDY WENNBERG 144 OAKWOOD RD APPLE VALLEY, MN 55124 0381001441
BOB'S GARDEN VIEW 4TH $382.59
01-15150-01-020 ERIN HANSON 12593 EDEN CT APPLE VALLEY, MN 55124 0794125934 BRIAR KNOLL $184.15
01-15200-01-050 MICHAEL HATTING 12089 SAFARI PASS APPLE VALLEY, MN 55124 0873120892
BRIAR OAKS OF AV $180.22
01-15200-01-060 SCOTT FISHER 7025 121ST ST W APPLE VALLEY, MN 55124 0774070253 BRIAR OAKS OF AV $225.33
01-15200-03-010 PAUL DORNBACH 7022 121ST ST W APPLE VALLEY, MN 55124 0774070220
BRIAR OAKS OF AV $248.15
01-15201-01-070 RORY BERNSTEIN 12067 GANTRY CT APPLE VALLEY, MN 55124 0744120675 BRIAR OAKS OF AV 2ND $384.50
01-15201-05-010 JULIE LONDGREN 7138 121ST ST W APPLE VALLEY, MN 55124 0774071384
BRIAR OAKS OF AV 2ND $299.37
01-15201-05-030 LYNN KOSLOSKE 7162 121ST ST W APPLE VALLEY, MN 55124 0774071624 BRIAR OAKS OF AV 2ND $302.66
01-15201-05-130 WOODROE FRANKLIN 12114 GANTRY LN APPLE VALLEY, MN 55124 0743121146
BRIAR OAKS OF AV 2ND $287.49
01-16300-03-090 GWEN NISKA 7971 UPPER 145TH ST W APPLE VALLEY, MN 55124 0318079718 CARROLLTON ESTATES $220.02
01-16300-04-020 DAVE VALERA 14607 HANOVER LN APPLE VALLEY, MN 55124 0388146074
CARROLLTON ESTATES $293.68
01-16301-01-070 CINDY JOHNSON 14644 HAYES RD APPLE VALLEY, MN 55124 0360146449 CARROLLTON ESTATES 2ND $305.39
01-16301-01-120 PETER OLSEN 14639 HARRINGTON PL APPLE VALLEY, MN 55124 0418146391
CARROLLTON ESTATES 2ND $537.43
01-16301-03-220 PATRICIA DONOVAN-LOUNSBURY 8065 UPPER 146TH ST W APPLE VALLEY, MN 55124 0330080652 CARROLLTON ESTATES 2ND $401.77
01-16301-04-080 BRUCE BIGLER 8082 UPPER 146TH ST W APPLE VALLEY, MN 55124 0330080827
CARROLLTON ESTATES 2ND $175.25
01-16301-04-090 BETTY ANNE MYERS 8070 UPPER 146TH ST W APPLE VALLEY, MN 55124 0330080702 CARROLLTON ESTATES 2ND $366.99
01-16302-03-050 JULIE DUFF 8117 LOWER 147TH ST W APPLE VALLEY, MN 55124 0334081177
CARROLLTON ESTATES 3RD $178.28
01-16302-04-120 CHARLES WEISMAN 8064 LOWER 147TH ST W APPLE VALLEY, MN 55124 0334080641 CARROLLTON ESTATES 3RD $207.02
01-16303-03-320 GORDON OLSEN 7991 147TH ST W APPLE VALLEY, MN 55124 0333079917
CARROLLTON ESTATES 4TH $319.68
01-16303-03-490 RESIDENT 7935 147TH ST W APPLE VALLEY, MN 55124 0333079354 CARROLLTON ESTATES 4TH $662.30
01-16401-01-030 PERRY LYNUM 14409 GUTHRIE WAY APPLE VALLEY, MN 55124 0356144093
CARROLLWOOD VILLAGE 2ND $262.79
01-16401-01-050 TREVOR OSHAUGHNESSY 14417 GUTHRIE WAY APPLE VALLEY, MN 55124 0356144176 CARROLLWOOD VILLAGE 2ND $150.00
01-16401-02-040 STEVEN HILL 14455 GUTHRIE WAY APPLE VALLEY, MN 55124 0356144556
CARROLLWOOD VILLAGE 2ND $327.82
01-16402-01-081 RICHARD ROLLE-WATER OFF 14275 GUTHRIE AVE APPLE VALLEY, MN 55124 0358142756 CARROLLWOOD VILLAGE 3RD $642.73
01-16404-01-030 JAMES R SIMS 7850 142ND ST W APPLE VALLEY, MN 55124 0576078501
CARROLLWOOD VILLAGE 5TH $150.35
01-16404-01-280 RESIDENT 7862 GLENDA CT APPLE VALLEY, MN 55124 0353078625 CARROLLWOOD VILLAGE 5TH $179.79
01-16580-04-060 BOBBI WATTS 14222 FREEPORT TRL APPLE VALLEY, MN 55124 0708142223
CEDAR ISLE ESTATES $325.92
01-16580-08-080 MICHAEL RICKERT 14205 FREEPORT TRL APPLE VALLEY, MN 55124 0708142058 CEDAR ISLE ESTATES $314.01
01-16581-02-130 JUDITH ESCAMILA 14015 FREEPORT CT APPLE VALLEY, MN 55124 0738140155
CEDAR ISLE ESTATES 2ND $381.58
01-16583-02-050 SETH LIEFFORT 14304 FRIDLEY WAY APPLE VALLEY, MN 55124 0735143046 CEDAR ISLE ESTATES 4TH $314.87
01-16590-03-030 RICHARD HIEBELER 14422 FLAX WAY APPLE VALLEY, MN 55124 0852144223
CEDAR ISLE VILLAGE HOMES $202.42
01-16591-01-040 SHILPA DUTT 14376 FLORA WAY APPLE VALLEY, MN 55124 0707143768 CEDAR ISLE VILLAGE HOMES 2ND $107.06
01-16591-02-100 BRIAN BALLINGER 14354 FLORA CT APPLE VALLEY, MN 55124 0741143543
CEDAR ISLE VILLAGE HOMES 2ND $349.59
01-17002-01-090 MAHA SAADEH 8230 HAVELOCK CT APPLE VALLEY, MN 55124 0533082307 CHATEAU ESTATES 3RD $336.91
01-17150-01-120 YVONNE NGANDO 13413 GEORGIA CIR APPLE VALLEY, MN 55124 0761134133 CHERRY OAKS ESTATES $333.20
01-17152-01-020 ISAAK GEEDI 13417 GENEVA WAY APPLE VALLEY, MN 55124 0756134171 CHERRY OAKS ESTATES 3RD $688.79
01-18060-10-010 STEVE KYLLO 15850 DUMONT LN APPLE VALLEY, MN 55124 0877260143
COBBLESTONE LAKE SOUTH SHORE $405.24
01-18062-04-010 JEFFREY HAMMILL 15889 EASTBEND WAY APPLE VALLEY, MN 55124 0877261748 COBBLESTONE LAKE SOUTH SHORE 3RD $458.26
01-18062-06-020 ABDI DHINBIL 15872 EASTCHESTER RD APPLE VALLEY, MN 55124 0877261398
COBBLESTONE LAKE SOUTH SHORE 3RD $194.63
01-18062-06-070 ERIC S ALLEN 15877 DUXBURY LN APPLE VALLEY, MN 55124 0877261813 COBBLESTONE LAKE SOUTH SHORE 3RD $331.30
01-18062-07-080 ABDULLAHI RAZAK 4942 159TH ST W APPLE VALLEY, MN 55124 0877261393
COBBLESTONE LAKE SOUTH SHORE 3RD $317.91
01-18062-07-090 SHARIFF RASOUL 4930 159TH ST W APPLE VALLEY, MN 55124 0877261443 COBBLESTONE LAKE SOUTH SHORE 3RD $291.10
01-18066-02-030 JAMES MULLEN 15916 ELMCROFT WAY APPLE VALLEY, MN 55124 0877263003
COBBLESTONE LAKE SOUTH SHORE 7TH $155.19
01-18076-01-030 CHABOTA HANTUBA 8749 134TH ST W APPLE VALLEY, MN 55124 0583087495 COBBLESTONE MANOR 2ND $159.20
01-18076-02-190 SHANNON WASHINGTON 8682 134TH ST W APPLE VALLEY, MN 55124 0583086828
COBBLESTONE MANOR 2ND $366.17
01-18077-01-020 KENT TROYER 8681 134TH ST W APPLE VALLEY, MN 55124 0583086810 COBBLESTONE MANOR 3RD $235.11
01-18077-02-020 JEREMY SCHROEDER 8660 134TH ST W APPLE VALLEY, MN 55124 0583086604
COBBLESTONE MANOR 3RD $176.56
01-18077-02-190 MARLENE SPATS 8578 134TH ST W APPLE VALLEY, MN 55124 0583085788 COBBLESTONE MANOR 3RD $245.07
01-18077-02-200 BEZUNESH MULUNEH 8576 134TH ST W APPLE VALLEY, MN 55124 0583085762
COBBLESTONE MANOR 3RD $167.23
01-18100-01-040 JILLIAN MUSSELMAN 13677 HOLYOKE LN APPLE VALLEY, MN 55124 0365136775 COBBLESTONE LAKEVIEW $210.83
01-18100-01-190 JASON BROWN 13771 HOLYOKE LN APPLE VALLEY, MN 55124 0365137716 COBBLESTONE LAKEVIEW $183.34
01-18150-01-100 JUDY VAN VOORHIS 8520 135TH ST W APPLE VALLEY, MN 55124 0584085209 COBBLESTONES I $368.97
01-18150-03-072 CHAD GRAVE 8711 135TH ST W APPLE VALLEY, MN 55124 0584087114
COBBLESTONES I $167.23
01-18150-03-102 HOSSAM AFIFI 8657 135TH ST W APPLE VALLEY, MN 55124 0584086579 COBBLESTONES I $351.27
Page 2 of 7
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-18151-01-010 DAVID C ANDERSON 8637 135TH ST W APPLE VALLEY, MN 55124 0584086371
COBBLESTONES I REPLAT $337.34
01-18153-01-020 DENISE BRENNAN 8561 135TH ST W APPLE VALLEY, MN 55124 0584085613 COBBLESTONES 3RD $147.16
01-18301-03-020 CHRIS JONES 15315 EAGLE BAY WAY APPLE VALLEY, MN 55124 0877263143 CORTLAND 2ND $368.20
01-19900-02-020 ERLAND FLAMING 5262 144TH ST W APPLE VALLEY, MN 55124 0170052623 DELANEY PARK $341.74
01-19902-01-040 MARK SAUER 14593 EMBRY PATH APPLE VALLEY, MN 55124 0032145938
DELANEY PARK 3RD $529.26
01-19902-01-050 TOM BISHOP 14607 EMBRY PATH APPLE VALLEY, MN 55124 0032146076 DELANEY PARK 3RD $330.95
01-20500-02-070 KURT RUBERG 14684 DORY CT APPLE VALLEY, MN 55124 0663146847
DIAMOND PATH $226.48
01-20500-02-220 CASSIE SCHOBER 14697 DENMARK CT APPLE VALLEY, MN 55124 0645146972 DIAMOND PATH $150.66
01-20500-02-240 FAYE HORTON-WATER OFF 14689 DENMARK CT APPLE VALLEY, MN 55124 0645146899
DIAMOND PATH $136.37
01-20500-02-250 JASON LINDNER 14685 DENMARK CT APPLE VALLEY, MN 55124 0645146857 DIAMOND PATH $325.64
01-20500-03-180 DANIEL FOSS 14706 DOMINICA CT APPLE VALLEY, MN 55124 0654147069
DIAMOND PATH $181.50
01-20500-03-280 REBECCA SHAW 14715 DOMINICA CT APPLE VALLEY, MN 55124 0654147150 DIAMOND PATH $171.14
01-20500-03-320 CORLIN FRANZMEIER 14700 DORY CT APPLE VALLEY, MN 55124 0663147001
DIAMOND PATH $220.48
01-20502-01-090 NICOLE BOHLIG 5077 148TH PATH W APPLE VALLEY, MN 55124 0192050779 DIAMOND PATH 3RD $313.54
01-20502-01-200 PAUL BROWN 5178 148TH PATH W APPLE VALLEY, MN 55124 0192051785
DIAMOND PATH 3RD $285.47
01-20502-02-070 JOSEPH BETLEY 14898 EASTER AVE APPLE VALLEY, MN 55124 0660148986 DIAMOND PATH 3RD $261.37
01-20502-03-120 KIMBERLY TURNER 4919 149TH CT W APPLE VALLEY, MN 55124 0195049190
DIAMOND PATH 3RD $213.56
01-20502-06-010 JERRY IVERSON 14838 DUNDEE AVE APPLE VALLEY, MN 55124 0029148382 DIAMOND PATH 3RD $274.29
01-20502-08-110 JARED PERO 4985 148TH PATH W APPLE VALLEY, MN 55124 0192049854
DIAMOND PATH 3RD $323.13
01-20502-09-050 PHILLIP RAMEY 5120 148TH PATH W APPLE VALLEY, MN 55124 0192051207 DIAMOND PATH 3RD $339.88
01-20503-01-040 JAMES ARNOLD 14940 ECHO WAY APPLE VALLEY, MN 55124 0033149400
DIAMOND PATH 4TH $276.16
01-20503-01-060 TYRONE PRIMOLI 14946 ECHO WAY APPLE VALLEY, MN 55124 0033149467 DIAMOND PATH 4TH $276.29
01-20503-02-160 MOHMUD HAGUF 14850 ECHO WAY APPLE VALLEY, MN 55124 0033148501
DIAMOND PATH 4TH $405.00
01-20503-02-200 ANTHONY BAILEY 14906 ECHO WAY APPLE VALLEY, MN 55124 0033149061 DIAMOND PATH 4TH $62.44
01-20503-02-230 ROBERT B MASK JR 14918 ECHO WAY APPLE VALLEY, MN 55124 0033149186
DIAMOND PATH 4TH $343.03
01-20504-02-170 ALLEN HALCOMB 5367 UPPER 147TH ST W APPLE VALLEY, MN 55124 0869053672 DIAMOND PATH 5TH $208.86
01-20505-01-013 JONATHON SMITH 14742 EMBRY PATH APPLE VALLEY, MN 55124 0032147421
DIAMOND PATH 6TH $199.64
01-20505-01-018 ANDREW LEECH 14722 EMBRY PATH APPLE VALLEY, MN 55124 0032147223 DIAMOND PATH 6TH $256.69
01-20505-01-037 RANDI HANSEN 14692 EMBRY PATH APPLE VALLEY, MN 55124 0032146928
DIAMOND PATH 6TH $147.16
01-20505-01-052 DARRIN CHANCE-WATER OFF 5090 147TH ST W APPLE VALLEY, MN 55124 0184050902 DIAMOND PATH 6TH $205.68
01-20505-01-053 DARRIN BERGSTROM 14676 EMBRY PATH APPLE VALLEY, MN 55124 0032146761
DIAMOND PATH 6TH $264.15
01-20505-01-057 RESIDENT 5092 147TH ST W APPLE VALLEY, MN 55124 0184050928 DIAMOND PATH 6TH $159.20
01-20505-01-090 RAYMOND HENDERSON 5115 148TH ST W APPLE VALLEY, MN 55124 0191051158
DIAMOND PATH 6TH $340.32
01-20505-01-114 MAXWELL HIRACHETA 5161 148TH ST W APPLE VALLEY, MN 55124 0191051612 DIAMOND PATH 6TH $151.18
01-20505-01-132 SUSAN ANDERSON 14792 EMBRY PATH APPLE VALLEY, MN 55124 0032147926
DIAMOND PATH 6TH $263.48
01-20509-01-160 MARYLYN O'NEIL 14959 ECHO WAY APPLE VALLEY, MN 55124 0033149590 DIAMOND PATH 10TH $307.49
01-22450-05-020 DWIGHT NEAL 13720 GEORGIA DR APPLE VALLEY, MN 55124 0761137201 EAGLE RIDGE ESTATES $217.22
01-22450-06-010 RICHARD WENNER 7470 UPPER 136TH ST W APPLE VALLEY, MN 55124 0816074706 EAGLE RIDGE ESTATES $279.58
01-22451-01-090 ELIZABETH GOBINA 13629 GLASGOW LN APPLE VALLEY, MN 55124 0767136298 EAGLE RIDGE ESTATES 2ND $601.29
01-22451-01-110 JAMAL AWOW 13605 GLASGOW LN APPLE VALLEY, MN 55124 0767136058 EAGLE RIDGE ESTATES 2ND $150.00
01-22451-02-030 ANGELA JOHNSON 13594 GLASGOW LN APPLE VALLEY, MN 55124 0767135944 EAGLE RIDGE ESTATES 2ND $424.73
01-23200-01-080 FRED HOLZAPFEL 13219 GRAND OAK CT APPLE VALLEY, MN 55124 0764132191 EASTWOOD RIDGE $242.31
01-23201-01-020 MONIQUE HARRIS 12859 GARRETT CT APPLE VALLEY, MN 55124 0877261518
EASTWOOD RIDGE 2ND $336.63
01-23201-01-090 BEN LORENCE 12820 GARRETT CT APPLE VALLEY, MN 55124 0877260838 EASTWOOD RIDGE 2ND $139.14
01-23201-01-100 TODD KUBINSKI 12832 GARRETT CT APPLE VALLEY, MN 55124 0877261558
EASTWOOD RIDGE 2ND $405.92
01-23201-03-030 MATTHEW R CHOCK 7018 128TH STREET CT W APPLE VALLEY, MN 55124 0877261858 EASTWOOD RIDGE 2ND $244.55
01-23201-03-040 CRAIG SADLAK 7008 128TH STREET CT W APPLE VALLEY, MN 55124 0877262153
EASTWOOD RIDGE 2ND $681.60
01-23687-01-060 MADELEINE NIELSEN 14329 EMBASSY WAY APPLE VALLEY, MN 55124 0102143292 EMBASSY ESTATES 3RD $244.00
01-23700-01-410 MICHELLE J O'DONNELL 5330 EMERALD WAY APPLE VALLEY, MN 55124 0632053306
EMERALD POINT $403.95
01-23701-01-200 PATRICK SEEKER 5339 EMERALD WAY APPLE VALLEY, MN 55124 0632053397 EMERALD POINT 2ND $327.23
01-23702-01-060 GREGORY BELL 5378 EMERALD WAY APPLE VALLEY, MN 55124 0632053785
EMERALD POINT 3RD $328.57
01-23702-01-090 JEFF HUNTER 5372 EMERALD WAY APPLE VALLEY, MN 55124 0632053728 EMERALD POINT 3RD $331.74
01-25650-03-030 JESSE HARALDSON 4902 DOMINICA WAY APPLE VALLEY, MN 55124 0655049025
FARQUAR HILLS $171.24
01-25650-03-070 CHARLES NORKUNAS 13470 ELKWOOD DR APPLE VALLEY, MN 55124 0664134107 FARQUAR HILLS $256.26
01-25650-03-110 DEBORAH GILLEN 13418 ELKWOOD CIR APPLE VALLEY, MN 55124 0662134182
FARQUAR HILLS $142.98
01-25650-03-150 REBECCA KJELDSEN 13516 ELKWOOD DR APPLE VALLEY, MN 55124 0664135161 FARQUAR HILLS $322.74
01-25650-03-230 JARROD M BEACH 13532 LOWER ELKWOOD CT APPLE VALLEY, MN 55124 0662135320
FARQUAR HILLS $402.29
01-25650-05-220 RANAE LIEN 13661 ELKWOOD DR APPLE VALLEY, MN 55124 0664136615 FARQUAR HILLS $159.62
01-27500-04-010 RESIDENT 14490 GARDEN VIEW DR APPLE VALLEY, MN 55124 0354144905
FOREST PARK ESTATES $301.97
01-27501-03-010 JONATHAN BOTHUM 8548 HOLLAND AVE APPLE VALLEY, MN 55124 0535085480 FOREST PARK ESTATES 2ND $292.10
01-27503-01-010 VANESSA KAHLE 8612 HOLLAND AVE APPLE VALLEY, MN 55124 0535086124
FOREST PARK ESTATES 4TH $273.72
01-27651-01-010 PATRICIA UPTON 14111 141ST ST W APPLE VALLEY, MN 55124 0842141115 FOXMOORE RIDGE TWO $249.28
01-28950-01-030 STEVE NICKELSON 14304 HICKORY CT APPLE VALLEY, MN 55124 0422143046
GARDENVIEW PLACE $337.94
01-28951-01-010 DEAN HEWES 14201 HIBISCUS CT APPLE VALLEY, MN 55124 0420142016 GARDENVIEW PLACE 2ND $210.17
01-28951-01-090 LUIGI GUY CASTIN 14216 HIBISCUS CT APPLE VALLEY, MN 55124 0420142164
GARDENVIEW PLACE 2ND $397.10
01-31000-05-110 DAVID J GARDNER 13596 FAIRLAWN AVE APPLE VALLEY, MN 55124 0685135968 GREENLEAF $311.19
01-31000-05-150 HEATHER KAUCHMAN 6945 137TH CT W APPLE VALLEY, MN 55124 0820069452
GREENLEAF $309.43
01-31000-05-280 KEVIN KRAUS 6972 137TH CT W APPLE VALLEY, MN 55124 0820069726 GREENLEAF $178.99
01-31000-05-310 BRYAN R SCHROEDER 13722 FAIRLAWN AVE APPLE VALLEY, MN 55124 0685137220
GREENLEAF $283.24
01-31000-05-400 JEFFREY STENBOM 13751 FORDHAM AVE APPLE VALLEY, MN 55124 0724137512 GREENLEAF $123.78
01-31000-07-180 DEREK BALSIMO 13734 FORDHAM AVE APPLE VALLEY, MN 55124 0724137348
GREENLEAF $299.17
01-31001-02-050 CHRIS AYMOND 13422 FLAGSTAFF AVE APPLE VALLEY, MN 55124 0715134221 GREENLEAF 2ND $265.38
01-31001-03-050 ERIC SALO 13426 FLORIDA CT APPLE VALLEY, MN 55124 0718134269
GREENLEAF 2ND $224.61
01-31001-04-140 PAUL BRILES 6681 134TH ST W APPLE VALLEY, MN 55124 0808066819 GREENLEAF 2ND $331.49
01-31001-04-290 MELANIE WILEN 6541 134TH ST W APPLE VALLEY, MN 55124 0808065415
GREENLEAF 2ND $107.13
01-31001-06-100 ANDREA GETMAN 6905 133RD ST W APPLE VALLEY, MN 55124 0799069053 GREENLEAF 2ND $265.96
01-31001-06-120 DAMIEN ROSSI 6925 133RD CT W APPLE VALLEY, MN 55124 0796069254
GREENLEAF 2ND $287.92
01-31001-06-180 JOANNE E PHILHOWER-HIRNER 6991 133RD ST W APPLE VALLEY, MN 55124 0799069913 GREENLEAF 2ND $240.14
01-31001-10-130 STEVE ODEGARD 13325 FORDHAM AVE APPLE VALLEY, MN 55124 0724133255
GREENLEAF 2ND $420.27
01-31001-10-270 KIRK DECOVICH 13380 FAIRLAWN CT APPLE VALLEY, MN 55124 0688133804 GREENLEAF 2ND $363.46
Page 3 of 7
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-31002-01-080 JOHN HANUMAN 13363 FINDLAY WAY APPLE VALLEY, MN 55124 0712133630
GREENLEAF 3RD $240.14
01-31003-01-050 RHONDA KUKLOCK 13549 FINDLAY AVE APPLE VALLEY, MN 55124 0706135492 GREENLEAF 4TH $353.23
01-31003-04-030 MICHAEL R FORNICOIA 13596 FINDLAY AVE APPLE VALLEY, MN 55124 0706135963
GREENLEAF 4TH $314.87
01-31003-07-170 AARON KINNING 6253 137TH ST W APPLE VALLEY, MN 55124 0823062538 GREENLEAF 4TH $135.30
01-31003-11-180 DEUTSCHE BANK NATL TRUST CO TSTE WATER O13625 FERNANDO AVE APPLE VALLEY, MN 55124 0691136257
GREENLEAF 4TH $788.79
01-31003-13-040 TYLER HALVORSON 13235 FERRIS AVE APPLE VALLEY, MN 55124 0697132359 GREENLEAF 4TH $257.13
01-31003-14-250 ROBYN SKANTZ 6159 LOWER 134TH ST W APPLE VALLEY, MN 55124 0805061599
GREENLEAF 4TH $343.18
01-31004-03-090 CARRIE KUNTZ 13053 FINDLAY AVE APPLE VALLEY, MN 55124 0706130535 GREENLEAF 5TH $330.78
01-31004-04-050 BRYLEE DEML 6421 131ST STREET CT W APPLE VALLEY, MN 55124 0787064215
GREENLEAF 5TH $204.90
01-31004-05-090 DAVE DESUTTER 13144 FINDLAY AVE APPLE VALLEY, MN 55124 0706131442 GREENLEAF 5TH $315.06
01-31004-05-130 EMILY WOLLAK 13159 FERRIS CT APPLE VALLEY, MN 55124 0700131596
GREENLEAF 5TH $292.35
01-31004-05-340 RONALD E HART 13041 FINCH WAY APPLE VALLEY, MN 55124 0703130413 GREENLEAF 5TH $305.21
01-31004-05-370 RICHARD FRANSON 12981 FINCH WAY APPLE VALLEY, MN 55124 0703129811
GREENLEAF 5TH $296.43
01-31004-06-100 KRISTIN WAGNER 13162 FINCH WAY APPLE VALLEY, MN 55124 0703131627 GREENLEAF 5TH $274.08
01-31005-06-010 MILLICENT WARRINGTON 13550 EVEREST AVE APPLE VALLEY, MN 55124 0673135509
GREENLEAF 6TH $178.49
01-31005-07-040 JOEL HINSHAW 5630 136TH STREET CT W APPLE VALLEY, MN 55124 0814056309 GREENLEAF 6TH $172.73
01-31005-08-140 LAURA SANDEN 13471 EVELETH WAY APPLE VALLEY, MN 55124 0672134719
GREENLEAF 6TH $293.68
01-31006-05-020 KATIE IVEY 13821 EVELETH CT APPLE VALLEY, MN 55124 0670138217 GREENLEAF 7TH $314.92
01-31006-06-040 BURKE DEBOOM 13952 EVELETH CT APPLE VALLEY, MN 55124 0670139520
GREENLEAF 7TH $204.90
01-31006-06-100 MICHAEL D KERN 5668 139TH STREET CT W APPLE VALLEY, MN 55124 0832056687 GREENLEAF 7TH $299.44
01-31006-06-120 JAMES A DILLY 5648 139TH STREET CT W APPLE VALLEY, MN 55124 0832056489
GREENLEAF 7TH $296.90
01-31006-06-170 RYAN J KOS 5671 139TH STREET CT W APPLE VALLEY, MN 55124 0832056711 GREENLEAF 7TH $383.78
01-31006-06-440 ASIYA HUSEI 13804 EUCLID CT APPLE VALLEY, MN 55124 0668138047
GREENLEAF 7TH $69.83
01-31006-07-030 LEO BUCKVOLD 5595 138TH ST W APPLE VALLEY, MN 55124 0826055950 GREENLEAF 7TH $284.58
01-31007-02-130 TAMI GUELTZOW 13201 EVEREST AVE APPLE VALLEY, MN 55124 0673132019
GREENLEAF 8TH $207.80
01-31007-05-140 GARY L STECKMAN 5536 133RD STREET CT W APPLE VALLEY, MN 55124 0797055369 GREENLEAF 8TH $348.59
01-31008-01-010 ANTHONY W DEAN 5701 128TH ST W APPLE VALLEY, MN 55124 0779057011
GREENLEAF 9TH $154.50
01-31008-05-040 BENJAMIN PACKER 12827 EUCLID AVE APPLE VALLEY, MN 55124 0665128272 GREENLEAF 9TH $228.45
01-31008-05-180 TRACY PAINO 12824 EVELETH AVE APPLE VALLEY, MN 55124 0671128241
GREENLEAF 9TH $178.94
01-31008-10-060 KELLY ROOT 5810 130TH STREET CT W APPLE VALLEY, MN 55124 0780058107 GREENLEAF 9TH $377.14
01-31009-02-100 BRIAHNA MERRITT 13045 FERNANDO AVE APPLE VALLEY, MN 55124 0691130458
GREENLEAF 10TH $181.50
01-31010-01-100 STEVEN FRANKE 14100 ENSLEY CT APPLE VALLEY, MN 55124 0656141003 GREENLEAF 11TH $320.40
01-31010-01-340 ERIK FROVIK 14168 ELMIRA CT APPLE VALLEY, MN 55124 0658141688
GREENLEAF 11TH $132.01
01-31010-01-700 CHRISTOPHER UNZEN 5001 142ND PATH W APPLE VALLEY, MN 55124 0840050011 GREENLEAF 11TH $179.71
01-31010-01-810 JIM NELSON 4927 142ND PATH W APPLE VALLEY, MN 55124 0840049278
GREENLEAF 11TH $95.49
01-31010-02-060 RICHARD C SMITH 5276 142ND PATH W APPLE VALLEY, MN 55124 0840052769 GREENLEAF 11TH $316.73
01-31010-03-020 JOSEPH DEMARCO 5162 142ND PATH W APPLE VALLEY, MN 55124 0840051621
GREENLEAF 11TH $105.66
01-31010-03-100 MARGARET LEIPNITZ 5038 142ND PATH W APPLE VALLEY, MN 55124 0840050383 GREENLEAF 11TH $169.86
01-31010-03-180 BRIAN BUSSE 4982 142ND PATH W APPLE VALLEY, MN 55124 0840049823
GREENLEAF 11TH $246.25
01-31010-05-020 DOUG HOFFMAN 4931 142ND ST W APPLE VALLEY, MN 55124 0844049316 GREENLEAF 11TH $178.91
01-31011-03-050 DEKEK HOOKOM 4681 141ST ST W APPLE VALLEY, MN 55124 0842046819
GREENLEAF 12TH $450.51
01-31011-04-100 JILL CARPENTER 4567 142ND ST W APPLE VALLEY, MN 55124 0844045678 GREENLEAF 12TH $151.94
01-31011-05-260 BRUCE HANSON 4707 142ND ST W APPLE VALLEY, MN 55124 0844047070
GREENLEAF 12TH $169.95
01-31100-04-050 THOMAS BACKUS 7013 146TH STREET CT W APPLE VALLEY, MN 55124 0865070134 GREENLEAF TOWNHOUSES $262.57
01-31100-05-030 JULIE ABEAR 7051 146TH STREET CT W APPLE VALLEY, MN 55124 0865070514
GREENLEAF TOWNHOUSES $263.95
01-31101-01-010 RYAN VIKANDER 7403 142ND STREET CT W APPLE VALLEY, MN 55124 0841074036 GREENLEAF TOWNHOUSES 2ND $258.32
01-31101-02-020 RESIDENT 7431 142ND STREET CT W APPLE VALLEY, MN 55124 0841074317
GREENLEAF TOWNHOUSES 2ND $233.74
01-31101-02-070 RESIDENT 7421 142ND STREET CT W APPLE VALLEY, MN 55124 0841074218 GREENLEAF TOWNHOUSES 2ND $299.81
01-31101-03-020 NOAH RAINES 7453 142ND STREET CT W APPLE VALLEY, MN 55124 0841074531
GREENLEAF TOWNHOUSES 2ND $139.14
01-31101-05-010 DOUGLAS MILLER 7481 142ND STREET CT W APPLE VALLEY, MN 55124 0841074812 GREENLEAF TOWNHOUSES 2ND $257.90
01-31102-04-040 RUTH A BRINTON 7417 143RD STREET CT W APPLE VALLEY, MN 55124 0853074171
GREENLEAF TOWNHOUSES 3RD $136.36
01-31102-04-050 MARY NICOLSON 7419 143RD STREET CT W APPLE VALLEY, MN 55124 0853074197 GREENLEAF TOWNHOUSES 3RD $86.35
01-31102-05-020 MIRIAM COLACCI 7400 143RD ST W APPLE VALLEY, MN 55124 0850074000
GREENLEAF TOWNHOUSES 3RD $149.38
01-31102-09-020 MAN FUNG LAU 7368 143RD STREET CT W APPLE VALLEY, MN 55124 0853073686 GREENLEAF TOWNHOUSES 3RD $238.31
01-31102-09-040 LING ZHOU 7364 143RD STREET CT W APPLE VALLEY, MN 55124 0853073645
GREENLEAF TOWNHOUSES 3RD $275.57
01-31105-04-030 JOSEPH WIELAND 13534 EVERTON AVE APPLE VALLEY, MN 55124 0675135341 GREENLEAF TOWNHOUSES 6TH $271.56
01-31800-02-140 GAYLE JOHNSON 13453 GRANADA AVE APPLE VALLEY, MN 55124 0357134531
HALLWOOD HIGHLANDS $268.94
01-31800-02-160 TRACIE A HOOD 13419 GRANADA AVE APPLE VALLEY, MN 55124 0357134192 HALLWOOD HIGHLANDS $163.22
01-32150-01-005 TAMIKA MWAURA 15725 FOLIAGE AVE APPLE VALLEY, MN 55124 0143157251
HAWTHORNE $203.72
01-32150-01-007 MIKE AMILALE 15729 FOLIAGE AVE APPLE VALLEY, MN 55124 0143157293 HAWTHORNE $199.64
01-32150-01-017 HALIMA ABDULAHI 15746 FOX CIR APPLE VALLEY, MN 55124 0187157464
HAWTHORNE $317.93
01-32150-01-024 RANY DAJANI 15730 FOX CIR APPLE VALLEY, MN 55124 0187157308 HAWTHORNE $281.70
01-32150-01-045 SABINDRA SHRESTHA 15738 FRANCE WAY APPLE VALLEY, MN 55124 0212157380
HAWTHORNE $370.34
01-32150-01-051 KRYSTAL KARLS 15722 FRANCE WAY APPLE VALLEY, MN 55124 0212157224 HAWTHORNE $496.89
01-32150-01-072 DENNIS MONGOVEN 6717 158TH ST W APPLE VALLEY, MN 55124 0210067177
HAWTHORNE $348.74
01-32150-01-087 JIA STARR BROWN 15845 FOLIAGE AVE APPLE VALLEY, MN 55124 0143158457 HAWTHORNE $375.10
01-32150-01-096 VANDY HARPER 6748 158TH ST W APPLE VALLEY, MN 55124 0210067482
HAWTHORNE $311.90
01-32150-01-100 RESIDENT 6740 158TH ST W APPLE VALLEY, MN 55124 0210067409 HAWTHORNE $182.83
01-32150-01-116 MURALI KRISHNA LAKKARAJU 15781 FOSTORIA DR APPLE VALLEY, MN 55124 0183157815
HAWTHORNE $167.23
01-32151-01-019 JESSICA JENSEN 6813 158TH ST W APPLE VALLEY, MN 55124 0210068134 HAWTHORNE 2ND $103.00
01-32151-01-057 LISA ELLENBERG 6844 158TH ST W APPLE VALLEY, MN 55124 0210068449
HAWTHORNE 2ND $139.14
01-32151-01-089 CHANDA JOYNER 15870 FRISIAN LN APPLE VALLEY, MN 55124 0159158706 HAWTHORNE 2ND $131.11
01-32151-01-101 HIBAT SHARIF 15822 FRISIAN LN APPLE VALLEY, MN 55124 0159158227
HAWTHORNE 2ND $455.66
01-32152-01-040 JAMES LEE WILSON 15708 FRISIAN LN APPLE VALLEY, MN 55124 0159157088 HAWTHORNE 3RD $392.04
01-32152-02-020 ASHLEY A NANDLALL 15720 FRISIAN LN APPLE VALLEY, MN 55124 0159157203
HAWTHORNE 3RD $355.73
01-32200-01-060 DAVID SCHWARZ 13961 DULUTH CT APPLE VALLEY, MN 55124 0639139611 HAZELWOOD ESTATES $329.04
01-32403-01-070 LAWRENCE ANDERSON 13140 HALLMARK CT APPLE VALLEY, MN 55124 0527131409
HERITAGE HILLS 3RD $284.17
01-32404-01-020 BARBARA BECHER 12920 HAMLET AVE APPLE VALLEY, MN 55124 0529129203 HERITAGE HILLS 5TH $135.13
01-32405-01-030 RANDY LOEBRICK 13220 HANNOVER AVE APPLE VALLEY, MN 55124 0523132203
HERITAGE HILLS 6TH $378.30
01-32801-01-070 FELONISE PITCHFORD 12815 GERMANE AVE APPLE VALLEY, MN 55124 0757128156 HIDDEN PONDS 2ND $219.87
Page 4 of 7
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-32801-01-080 FELONISE PITCHFORD 12817 GERMANE AVE APPLE VALLEY, MN 55124 0757128172
HIDDEN PONDS 2ND $200.92
01-33850-02-150 AIMEE L WHITMORE 12534 DOVER DR APPLE VALLEY, MN 55124 0640125344 HUNTERS RIDGE $260.12
01-33901-02-060 JOHN LAHET 8725 HIGHWOOD WAY APPLE VALLEY, MN 55124 0542087255
HIDDEN PONDS 2ND $288.66
01-33901-03-050 DEB MINGEN 8730 HUNTERS WAY APPLE VALLEY, MN 55124 0541087306 HIDDEN PONDS 2ND $314.18
01-33903-01-030 JAMES REX 8521 PALOMINO DR APPLE VALLEY, MN 55124 0537085215
HUNTERS WOOD 4TH $215.98
01-34000-01-060 FELICIA BANNERJEE 8835 HUNTERS WAY APPLE VALLEY, MN 55124 0541088353 HUNTERS WOOD TOWNHOMES $139.14
01-34150-01-250 BASHAR SHAHJALAL 12615 DURANGO PL APPLE VALLEY, MN 55124 0636126157
HUNTINGTON $275.35
01-34150-03-010 PAUL CORRIGAN 12602 DURANGO PL APPLE VALLEY, MN 55124 0636126025 HUNTINGTON $154.50
01-34152-02-110 VICTOR JORDAN 12780 EDINBROOK PATH APPLE VALLEY, MN 55124 0620127807
HUNTINGTON 3RD $235.87
01-34154-01-130 JEREMY WEESTRAND 12779 EMMER PL APPLE VALLEY, MN 55124 0623127796 HUNTINGTON 5TH $378.34
01-34500-01-310 MELISSA J FOSSUM 15901 HYLAND POINTE CT APPLE VALLEY, MN 55124 0059159010
HYLAND POINTE SHORES $361.21
01-38950-01-010 AMY MULLENBACH 13205 FLAGSTAFF AVE APPLE VALLEY, MN 55124 0877262448 JOLENE ADDITION $351.02
01-40950-01-090 RESIDENT 14250 GARDEN VIEW DR APPLE VALLEY, MN 55124 0354142503
K & G 1ST ADDN $370.87
01-44200-01-020 KEN CARLSON 15813 GARDEN VIEW DR APPLE VALLEY, MN 55124 0034158137 LAC LAVON SHORES $320.26
01-44201-02-200 SOLOMON GYAMFI 15978 GARDEN VIEW DR APPLE VALLEY, MN 55124 0034159788
LAC LAVON SHORES 2ND $204.72
01-44202-01-070 ALEXANDER WESEMAN 15775 HIGHVIEW DR APPLE VALLEY, MN 55124 0056157751 LAC LAVON SHORES 3RD $347.50
01-45800-02-120 SHERYL BECKER 8093 157TH ST W APPLE VALLEY, MN 55124 0208080935
LONGRIDGE $287.55
01-45800-04-050 BOBBI JO ANDERSEN 15625 HEYWOOD WAY APPLE VALLEY, MN 55124 0045156252 LONGRIDGE $384.89
01-45800-05-020 DIRK WALTON 8461 156TH STREET CT W APPLE VALLEY, MN 55124 0205084617
LONGRIDGE $339.38
01-45800-05-190 TIMOTHY HAUSER 15669 HEYWOOD CT APPLE VALLEY, MN 55124 0044156691 LONGRIDGE $696.80
01-45801-01-070 CLAYTON BAER 15721 HEYWOOD CT APPLE VALLEY, MN 55124 0044157210
LONGRIDGE 2ND $357.64
01-45801-01-170 AMANDA LYNCH 15777 HAYES TRL APPLE VALLEY, MN 55124 0042157774 LONGRIDGE 2ND $307.09
01-45801-02-070 ERIC C ROE 15872 HAYES TR CT APPLE VALLEY, MN 55124 0042158723
LONGRIDGE 2ND $426.97
01-45801-03-140 GLENN SPRINGER 15757 HAYES TRL APPLE VALLEY, MN 55124 0042157576 LONGRIDGE 2ND $264.64
01-45801-03-600 RESIDENT 15743 HERSHEY CT APPLE VALLEY, MN 55124 0048157430
LONGRIDGE 2ND $201.72
01-45801-04-320 ARMIN BRUECKNER 15899 HARWELL AVE APPLE VALLEY, MN 55124 0036158994 LONGRIDGE 2ND $324.62
01-45801-06-200 DANA OLSON 15839 HARMONY WAY CT APPLE VALLEY, MN 55124 0039158397
LONGRIDGE 2ND $280.08
01-45801-07-020 JEANINE JOHNSON 15890 HARMONY WAY APPLE VALLEY, MN 55124 0039158900 LONGRIDGE 2ND $311.84
01-47175-01-020 ROBERT TYLER 13872 GLENDALE CT APPLE VALLEY, MN 55124 0630138729 MAJESTIC RIDGE $356.97
01-47175-01-030 DYLAN FLENNIKEN 13876 GLENDALE CT APPLE VALLEY, MN 55124 0630138760 MAJESTIC RIDGE $261.43
01-49100-01-140 MATTHEW BUSCH 7911 HALLMARK WAY APPLE VALLEY, MN 55124 0023079112
MORNINGVIEW $266.36
01-49100-02-220 PHILLIP RENGEL 15615 HALLMARK PATH APPLE VALLEY, MN 55124 0015156159 MORNINGVIEW $354.61
01-49100-03-060 PAUL EMERSON 15670 HALLMARK PATH APPLE VALLEY, MN 55124 0015156704
MORNINGVIEW $264.96
01-49100-03-080 JENNIFER SWEENY 7875 157TH ST W APPLE VALLEY, MN 55124 0208078756 MORNINGVIEW $368.41
01-49101-05-040 TRICIA JOHNSON 7761 157TH ST W APPLE VALLEY, MN 55124 0208077618
MORNINGVIEW $281.16
01-49101-15-010 CONNIE NELSON 7686 157TH ST W APPLE VALLEY, MN 55124 0208076867 MORNINGVIEW $359.60
01-49101-15-020 MICAH STEWARD 7684 157TH ST W APPLE VALLEY, MN 55124 0208076842
MORNINGVIEW $386.33
01-49101-19-030 PROPHESE FUENTES 7708 157TH ST W APPLE VALLEY, MN 55124 0208077089 MORNINGVIEW $426.21
01-49101-20-030 PINKU BABY 7712 157TH ST W APPLE VALLEY, MN 55124 0208077121
MORNINGVIEW $69.39
01-49101-23-010 NEAL UITTO 15720 GRIFFON PATH APPLE VALLEY, MN 55124 0054157209 MORNINGVIEW $183.35
01-49102-13-040 JOHN R BEVERIDGE 15815 GRIFFON PATH APPLE VALLEY, MN 55124 0054158157
MORNINGVIEW 2ND $754.73
01-49102-14-030 CYANMATTIE SEEPERSAUD 15821 GRIFFON PATH APPLE VALLEY, MN 55124 0054158215 MORNINGVIEW 2ND $324.24
01-49102-15-040 ERIN SMILANICH 15831 GRIFFON PATH APPLE VALLEY, MN 55124 0054158314
MORNINGVIEW 2ND $265.63
01-49102-16-040 JONATHAN BLOCKER 15839 GRIFFON PATH APPLE VALLEY, MN 55124 0054158397 MORNINGVIEW 2ND $163.22
01-49102-17-030 ANNE M KNOWLES 15861 GRIFFON PATH APPLE VALLEY, MN 55124 0054158611
MORNINGVIEW 2ND $358.82
01-49103-06-030 TYLER SIVONGXAY 15838 GRIFFON PATH APPLE VALLEY, MN 55124 0054158389 MORNINGVIEW 3RD $318.13
01-49103-13-020 ABDI ABDI 15957 GRANADA AVE APPLE VALLEY, MN 55124 0011159579
MORNINGVIEW 3RD $614.49
01-49103-13-030 SAMANTHA URBAN 15959 GRANADA AVE APPLE VALLEY, MN 55124 0011159595 MORNINGVIEW 3RD $368.93
01-49104-03-030 JASON N GLASS 15940 GRANADA AVE APPLE VALLEY, MN 55124 0011159405
MORNINGVIEW 5TH $325.88
01-49105-01-150 MICHAEL WALTERS 15775 HANNOVER PATH APPLE VALLEY, MN 55124 0012157754 MORNINGVIEW 6TH $223.49
01-49105-02-150 AMANDA ELLSWORTH 15711 HALLMARK PATH APPLE VALLEY, MN 55124 0015157116
MORNINGVIEW 6TH $187.42
01-49105-03-070 MICHAEL HAFERMANN 15770 HALLMARK PATH APPLE VALLEY, MN 55124 0015157702 MORNINGVIEW 6TH $192.83
01-49106-01-240 HERMINIA E CASTRO 15841 GOOSEBERRY WAY APPLE VALLEY, MN 55124 0111158414
MORNINGVIEW 7TH $166.77
01-49106-01-510 ANTHONY WELIN 15899 GOOSEBERRY WAY APPLE VALLEY, MN 55124 0111158992 MORNINGVIEW 7TH $103.00
01-49106-01-600 MARY JANE RODRIGUEZ 15886 GRANADA AVE APPLE VALLEY, MN 55124 0011158860
MORNINGVIEW 7TH $54.96
01-49106-02-050 SHAWN WOLTER 15812 GOOSEBERRY WAY APPLE VALLEY, MN 55124 0111158125 MORNINGVIEW 7TH $274.86
01-52001-01-040 KIM KNIGHT 13194 FOLIAGE AVE APPLE VALLEY, MN 55124 0721131948
NORDIC WOODS 2ND $371.92
01-52001-01-160 DONALD J WEEK 13150 FLAMINGO CT APPLE VALLEY, MN 55124 0717131506 NORDIC WOODS 2ND $405.34
01-52001-01-300 DIANE G WEBER 6620 131ST ST W APPLE VALLEY, MN 55124 0784066205
NORDIC WOODS 2ND $116.10
01-52004-02-160 LORI COLLINS 12779 FLORAL AVE APPLE VALLEY, MN 55124 0680127796 NORDIC WOODS 5TH $186.71
01-52014-01-030 DIAMONIQUE DAVIS 6826 132ND STREET CT W APPLE VALLEY, MN 55124 0791068269
NORDIC WOODS 15TH $392.54
01-53500-02-080 TRISHA GREENE 7440 GERMANE TRL APPLE VALLEY, MN 55124 0760074405 OAK RIDGE PARK $161.51
01-56450-11-030 KRISTIN WILLIAMS 13139 GEMSTONE CT APPLE VALLEY, MN 55124 0753131394 OXFORD HOLLOW $163.46
01-56501-02-010 COLEEN CARLSON 13372 HUMMINGBIRD DR APPLE VALLEY, MN 55124 0440133722 PALOMINO CLIFFS 2ND $335.99
01-56600-01-030 SEAN WALKER 366 CIMARRON RD APPLE VALLEY, MN 55124 0528003664
PALOMINO HILLS $354.24
01-56600-02-020 PAUL ANOZIE 403 CIMARRON RD APPLE VALLEY, MN 55124 0528004035 PALOMINO HILLS $332.33
01-56601-01-300 LEONARD VANNELLI 143 SHASTA CT APPLE VALLEY, MN 55124 0549001432
PALOMINO HILLS 2ND $179.27
01-56602-02-140 MARY JANE RODRIGUEZ 110 PONY LN E APPLE VALLEY, MN 55124 0540001100 PALOMINO HILLS 3RD $143.15
01-56602-04-070 JASON MICHAELSON 112 BELMONT RD APPLE VALLEY, MN 55124 0507001127
PALOMINO HILLS 3RD $183.38
01-56602-05-060 MOSES NGILLA 113 SHOSHONI TR APPLE VALLEY, MN 55124 0552001139 PALOMINO HILLS 3RD $262.32
01-56603-01-140 JANELLE HANNEMANN 115 CHAPARRAL DR APPLE VALLEY, MN 55124 0519001156
PALOMINO HILLS 4TH $326.70
01-56603-01-170 AIDA RABELO 121 CHAPARRAL DR APPLE VALLEY, MN 55124 0519001214 PALOMINO HILLS 4TH $279.49
01-56603-01-200 ROGER KINGSLEY 127 CHAPARRAL DR APPLE VALLEY, MN 55124 0519001271
PALOMINO HILLS 4TH $281.53
01-56603-03-280 KALI KUHLMANN 100 HIDDEN MEADOW CT APPLE VALLEY, MN 55124 0531001002 PALOMINO HILLS 4TH $232.00
01-56603-05-010 SAMAANA RIVVI 99 HIDDEN MEADOW RD APPLE VALLEY, MN 55124 0534000993
PALOMINO HILLS 4TH $300.98
01-56603-06-160 NATHAN MACHO 106 CIMARRON CIR APPLE VALLEY, MN 55124 0522001060 PALOMINO HILLS 4TH $423.16
01-56603-07-040 JACKY WILSON 104 CHAPARRAL DR APPLE VALLEY, MN 55124 0519001040
PALOMINO HILLS 4TH $363.33
01-56650-05-080 JAY HANSEN 413 REFLECTION RD APPLE VALLEY, MN 55124 0567004136 PALOMINO HILLS LAKESHORE $307.30
01-56700-01-070 KEVIN DEE 109 CIMARRON CT APPLE VALLEY, MN 55124 0525001091
PALOMINO HILLS REPLAT $326.41
01-56722-01-020 RESIDENT 13952 HOLYOKE CT APPLE VALLEY, MN 55124 0370139525 PALOMINO LAKESIDE MEADOWS 3RD $367.96
Page 5 of 7
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-56722-01-030 CHRISTIAN MISCHO 13964 HOLYOKE CT APPLE VALLEY, MN 55124 0370139640
PALOMINO LAKESIDE MEADOWS 3RD $294.29
01-56722-01-040 MELISSA LAWLER 13972 HOLYOKE CT APPLE VALLEY, MN 55124 0370139723 PALOMINO LAKESIDE MEADOWS 3RD $571.36
01-56722-02-020 ANTONIO TAYLOR 13943 HOLYOKE CT APPLE VALLEY, MN 55124 0370139434
PALOMINO LAKESIDE MEADOWS 3RD $515.51
01-56723-01-140 RESIDENT 13820 HOLYOKE LN APPLE VALLEY, MN 55124 0365138201 PALOMINO LAKESIDE MEADOWS 4TH $750.29
01-56723-01-180 NATHAN BRAUN 13812 HOLYOKE LN APPLE VALLEY, MN 55124 0365138128
PALOMINO LAKESIDE MEADOWS 4TH $171.24
01-56775-02-220 MEGAN HENDERSON 13585 HENNA AVE APPLE VALLEY, MN 55124 0547135851 PALOMINO WOODS $330.23
01-56775-02-330 MICHELLE MADLOCK 8495 137TH ST W APPLE VALLEY, MN 55124 0581084957
PALOMINO WOODS $274.74
01-56775-04-100 ALFRED SESAY 13620 HAVELOCK TRL APPLE VALLEY, MN 55124 0533136202 PALOMINO WOODS $497.12
01-56775-05-070 SCOTT CAMPBELL 13669 HARMONY WAY APPLE VALLEY, MN 55124 0361136696
PALOMINO WOODS $393.66
01-56775-05-140 MICHAEL FLOYD 13670 HARWELL PATH APPLE VALLEY, MN 55124 0520136702 PALOMINO WOODS $256.43
01-56775-10-110 KATHERINE HEALD 8354 140TH ST W APPLE VALLEY, MN 55124 0570083549
PALOMINO WOODS $268.47
01-56775-10-120 WILLIAM GRANGER 8356 140TH ST W APPLE VALLEY, MN 55124 0570083564 PALOMINO WOODS $462.48
01-56775-10-280 COLTON ANDERSON 13967 HERALD CT APPLE VALLEY, MN 55124 0362139673
PALOMINO WOODS $179.27
01-56775-11-090 TOLLIE V THOMAS JR 14070 HEYWOOD PATH APPLE VALLEY, MN 55124 0366140701 PALOMINO WOODS $250.56
01-56775-11-150 DARREN J LIETZAU 14096 HEYWOOD PATH APPLE VALLEY, MN 55124 0366140966
PALOMINO WOODS $286.95
01-56950-01-260 ROBERT RUSHING 7666 142ND ST W APPLE VALLEY, MN 55124 0576076661 PENNOCK 4TH $226.32
01-57050-01-070 MICHAEL HYMES 14402 PENNOCK AVE APPLE VALLEY, MN 55124 0386144022 PENNOCK SHORES $236.32
01-57050-01-090 COLLEEN WEHMHOFF 14388 PENNOCK AVE APPLE VALLEY, MN 55124 0386143883 PENNOCK SHORES $292.73
01-57052-01-020 STEVEN BOICE-WATER OFF 14443 GLENDA DR APPLE VALLEY, MN 55124 0352144436 PENNOCK SHORES 3RD $207.00
01-57052-01-040 ANNE JOYCE 14439 GLENDA DR APPLE VALLEY, MN 55124 0352144394 PENNOCK SHORES 3RD $102.71
01-57500-01-100 RICK FOLGER 14343 EMBRY PATH APPLE VALLEY, MN 55124 0032143438
PENNOCK SHORES $383.00
01-57503-02-050 TIM ABBOTT 14342 EBONY LN APPLE VALLEY, MN 55124 0625143429 PENNOCK SHORES 4TH $274.80
01-57506-01-020 RESIDENT 14392 EMPIRE AVE APPLE VALLEY, MN 55124 0104143928
PENNOCK SHORES 7TH $334.13
01-57506-01-030 DAVID B LARSEN 14390 EMPIRE AVE APPLE VALLEY, MN 55124 0104143902 PENNOCK SHORES 7TH $277.31
01-57506-01-050 HEATHER M COLLINS 14384 EMPIRE AVE APPLE VALLEY, MN 55124 0104143845
PENNOCK SHORES 7TH $292.60
01-57506-01-220 JAMES HOLMES 14334 EMPIRE AVE APPLE VALLEY, MN 55124 0104143340 PENNOCK SHORES 7TH $397.29
01-57506-02-070 MOHAMED ABUELHASSAN 14288 EMPIRE AVE APPLE VALLEY, MN 55124 0104142888
PENNOCK SHORES 7TH $316.38
01-57506-02-110 MARY GLOVER 14300 EMPIRE AVE APPLE VALLEY, MN 55124 0104143001 PENNOCK SHORES 7TH $329.89
01-57507-01-090 SAMANTHA HURD 14259 EMPIRE CT APPLE VALLEY, MN 55124 0105142598
PENNOCK SHORES 8TH $165.66
01-57507-01-280 RESIDENT 14281 ESTATES AVE APPLE VALLEY, MN 55124 0112142813 PENNOCK SHORES 8TH $56.00
01-57508-01-280 JASON ALZHEIMER 14353 ESTATES AVE APPLE VALLEY, MN 55124 0112143530
PENNOCK SHORES 9TH $270.10
01-57508-01-430 DINA O'SULLIVAN 14368 ESTATES AVE APPLE VALLEY, MN 55124 0112143688 PENNOCK SHORES 9TH $107.05
01-57651-01-100 BRIAN BUSSE 12705 EVELETH PATH APPLE VALLEY, MN 55124 0671127052 PINECREST 2ND $357.01
01-57651-01-110 LAMPHONE SAENGSOURIYA 12713 EVELETH PATH APPLE VALLEY, MN 55124 0671127136 PINECREST 2ND $189.30
01-57651-02-070 BRIAN BUDREAU 5732 126TH ST W APPLE VALLEY, MN 55124 0777057328 PINECREST 2ND $333.50
01-57675-01-200 JONATHAN GUTIERREZ 5569 126TH ST W APPLE VALLEY, MN 55124 0777055694 PINECREST TOWNHOMES $165.87
01-62800-01-290 BETHANY HAMP 12998 EASTVIEW CT APPLE VALLEY, MN 55124 0616129981 RADCLIFF TOWNHOMES $343.64
01-63400-01-140 NAZIM FAKIR 15961 FENNEL CT APPLE VALLEY, MN 55124 0125159614 REGATTA $277.77
01-63400-03-170 LISA DARGIS 15608 FJORD AVE APPLE VALLEY, MN 55124 0138156086
REGATTA $77.42
01-63400-03-360 BRADLEY SOLEM 15694 FINEWOOD CT APPLE VALLEY, MN 55124 0132156942 REGATTA $268.85
01-63401-17-030 GRETCHEN HESTAD 15645 FLACKWOOD WAY APPLE VALLEY, MN 55124 0160156459
REGATTA 2ND $157.20
01-63401-28-210 DARREN R MONAGHAN 15549 FINCH AVE APPLE VALLEY, MN 55124 0127155495 REGATTA 2ND $163.22
01-63401-29-160 COREY G THOMPSON 15570 FINCH AVE APPLE VALLEY, MN 55124 0127155701
REGATTA 2ND $259.53
01-63401-29-200 CHERYL COOPER 15578 FINCH AVE APPLE VALLEY, MN 55124 0127155784 REGATTA 2ND $766.84
01-63402-18-020 RESIDENT 6418 157TH ST W APPLE VALLEY, MN 55124 0208064186
REGATTA 3RD $187.42
01-63402-24-020 MELISSA ROSE 15653 FLIGHT LN APPLE VALLEY, MN 55124 0174156537 REGATTA 3RD $296.45
01-63440-01-070 SEAN CHAN 15749 FAIR HILL WAY APPLE VALLEY, MN 55124 0877264103 REGENTS POINT $228.38
01-64600-01-020 RONALD VOSS 14259 DRAKE PATH APPLE VALLEY, MN 55124 0610142592 ROLLING RIDGE $397.71
01-64600-02-060 KENNETH BOEHM 14295 DRAKE PATH APPLE VALLEY, MN 55124 0610142956 ROLLING RIDGE $319.56
01-64600-04-050 KYLE HUPPERT 14410 DRUMLIN CT APPLE VALLEY, MN 55124 0611144100 ROLLING RIDGE $127.62
01-64600-04-070 ERIC W ANDERSON 14405 DRUMLIN CT APPLE VALLEY, MN 55124 0611144050 ROLLING RIDGE $335.05
01-66200-01-070 DAVID BRUNI 7197 131ST CIR W APPLE VALLEY, MN 55124 0788071979 ROLLING RIDGE $366.82
01-66500-02-280 ROBERT HOLKER 7457 UPPER 139TH ST W APPLE VALLEY, MN 55124 0838074577
SCOTT HIGHLANDS $226.28
01-66500-03-070 RICHARD TENGWALL 13826 GLADIOLA WAY APPLE VALLEY, MN 55124 0766138261 SCOTT HIGHLANDS $290.22
01-66500-04-090 ANDREW EVERT 7220 UPPER 139TH ST W APPLE VALLEY, MN 55124 0838072209
SCOTT HIGHLANDS $242.39
01-66500-04-230 STEWART GOODMAN 13968 GLAZIER CT APPLE VALLEY, MN 55124 0772139683 SCOTT HIGHLANDS $381.66
01-66501-02-210 NICHOLAS J BROWN 14124 GERMANE AVE APPLE VALLEY, MN 55124 0757141241
SCOTT HIGHLANDS 2ND $151.94
01-66501-02-290 MAXIMO SANCHEZ 14089 GLAZIER AVE APPLE VALLEY, MN 55124 0769140892 SCOTT HIGHLANDS 2ND $415.40
01-66501-02-310 CHRISTOPHER MCCARGAR 14113 GLAZIER AVE APPLE VALLEY, MN 55124 0769141130
SCOTT HIGHLANDS 2ND $298.17
01-66501-03-070 CHAD ZAUN 14184 GLAZIER AVE APPLE VALLEY, MN 55124 0769141841 SCOTT HIGHLANDS 2ND $340.41
01-66501-05-020 JEFFREY C SCHNEIDER 7220 142ND ST W APPLE VALLEY, MN 55124 0844072201
SCOTT HIGHLANDS 2ND $385.98
01-66502-05-010 RACHELLE BIGLER 14228 GARRETT AVE APPLE VALLEY, MN 55124 0748142282 SCOTT HIGHLANDS 3RD $191.27
01-66502-06-070 DANNIA EDWARDS 7040 UPPER 143RD CT W APPLE VALLEY, MN 55124 0847070400
SCOTT HIGHLANDS 3RD $340.43
01-66502-06-080 GEORGE BAKALOV 7036 UPPER 143RD CT W APPLE VALLEY, MN 55124 0847070368 SCOTT HIGHLANDS 3RD $319.00
01-66503-03-010 CHAD ZUELOW 14347 GARLAND AVE APPLE VALLEY, MN 55124 0745143473
SCOTT HIGHLANDS 4TH $274.10
01-66503-03-180 JAMES LYKINS 14426 GARRETT AVE APPLE VALLEY, MN 55124 0748144262 SCOTT HIGHLANDS 4TH $380.75
01-66503-03-200 MIKE J MCCORMICK 14400 GARRETT AVE APPLE VALLEY, MN 55124 0748144007
SCOTT HIGHLANDS 4TH $783.79
01-66503-05-030 CRYSTAL KAPPS 14539 GENESEE AVE APPLE VALLEY, MN 55124 0754145393 SCOTT HIGHLANDS 4TH $197.13
01-66503-06-180 JAMIE ANDERSON 7105 146TH ST W APPLE VALLEY, MN 55124 0862071051
SCOTT HIGHLANDS 4TH $423.09
01-66700-02-040 SCOTT A FRIEDLAND 5900 142ND ST W APPLE VALLEY, MN 55124 0844059000 SCOTTSBRIAR $410.34
01-66700-04-140 EDWIN SANCHEZ CAASTILLO 14393 EUROPA AVE APPLE VALLEY, MN 55124 0634143931
SCOTTSBRIAR $235.42
01-66700-05-070 RICHARD CONOVER 5716 142ND ST W APPLE VALLEY, MN 55124 0844057160 SCOTTSBRIAR $106.91
01-66700-05-270 JOHN KENDRICK 5691 143RD ST W APPLE VALLEY, MN 55124 0850056916
SCOTTSBRIAR $317.84
01-66700-06-020 JASON CRESS 14314 EUCLID AVE APPLE VALLEY, MN 55124 0665143149 SCOTTSBRIAR $239.42
01-66700-07-150 PATRICK SAMUELSON 5647 144TH ST W APPLE VALLEY, MN 55124 0857056471
SCOTTSBRIAR $296.97
01-66700-07-180 KENDRA STOVER 14377 EUCLID AVE APPLE VALLEY, MN 55124 0665143776 SCOTTSBRIAR $256.34
01-66700-08-030 RESIDENT 5718 144TH ST W APPLE VALLEY, MN 55124 0857057180
SCOTTSBRIAR $282.01
01-66701-01-090 WILLIE LUMSON 14431 EXLEY LN APPLE VALLEY, MN 55124 0626144319 SCOTTSBRIAR 2ND $241.54
01-66701-02-050 PATRICIA JACOBSON 14418 EXLEY LN APPLE VALLEY, MN 55124 0626144186
SCOTTSBRIAR 2ND $313.16
01-73100-02-050 DERIC THAMES 13891 DULUTH DR APPLE VALLEY, MN 55124 0647138910 SUMMERFIELD $177.60
Page 6 of 7
Exhibit B
Resolution Number 2017-
Delinquent Utility Accounts
Assessment #652
PID Name Address CityStateZip Account #Plat_Name Amount
01-73101-05-090 JOSEPH FOSTER 13955 DULUTH CT APPLE VALLEY, MN 55124 0639139553
SUMMERFIELD 2ND $321.10
01-73150-01-010 BRADLEY SWENSON 12002 SAFARI PASS APPLE VALLEY, MN 55124 0873120025 SUNSET PLACE $273.14
01-73200-03-130 SCOTT A SELBY 12565 EVEREST TRL APPLE VALLEY, MN 55124 0684125655
SUNSHINES ESTATES $295.11
01-75850-01-030 ERIC HEDTKE 8255 PALOMINO DR APPLE VALLEY, MN 55124 0537082550 THE HIGHLANDS $155.91
01-75850-03-070 ROBERT RUSH 12925 HIALEAH CT APPLE VALLEY, MN 55124 0524129257
THE HIGHLANDS $363.17
01-75950-03-010 THOMAS R NIEDERER 7980 134TH ST W APPLE VALLEY, MN 55124 0583079807 THE OAKS OF APPLE VALLEY $456.35
01-75951-04-040 DAVID STISH 13695 GUILD AVE APPLE VALLEY, MN 55124 0509136954
THE OAKS OF APPLE VALLEY II $163.22
01-75951-07-040 JUDY STEINER 7567 138TH ST W APPLE VALLEY, MN 55124 0373075676 THE OAKS OF APPLE VALLEY II $205.09
01-75952-03-030 JENNIFER NICHOLS 13608 DULUTH DR APPLE VALLEY, MN 55124 0647136088
THE OAKS OF APPLE VALLEY III $354.27
01-75952-03-140 MARK A KLINGSHEIM 13652 DULUTH DR APPLE VALLEY, MN 55124 0647136526 THE OAKS OF APPLE VALLEY III $375.53
01-76204-01-030 NANCY TSCHIDA 13986 EMBER WAY APPLE VALLEY, MN 55124 0699139865 THE WOODWINDS 5TH $382.62
01-76400-01-130 TOM SAPP 13343 GLENHAVEN CT APPLE VALLEY, MN 55124 0449133434 TIMBER RIDGE TOWNHOMES $454.11
01-76500-01-130 ANDREW C MOSES 8465 142ND STREET CT W APPLE VALLEY, MN 55124 0575084658
TIMBERWICK $163.22
01-76504-01-060 DOROTHY PHILLIPS 7935 UPPER 139TH CT W APPLE VALLEY, MN 55124 0369079351 TIMBERWICK 5TH $499.57
01-76504-02-180 DAVID A JOHNSON 7755 139TH CT W APPLE VALLEY, MN 55124 0369077553
TIMBERWICK 5TH $319.22
01-76900-01-130 DAVE BELL 15263 DUNDEE AVE APPLE VALLEY, MN 55124 0029152632 TOUSIGNANTS PRAIRIE CROSSING $307.16
01-76900-01-220 CHRISTINA A DAVIES 15111 DUTCHESS CT APPLE VALLEY, MN 55124 0068151115
TOUSIGNANTS PRAIRIE CROSSING $260.88
01-76900-05-060 JAIREE LOTT CONNER 15125 DUPONT PATH APPLE VALLEY, MN 55124 0120151251 TOUSIGNANTS PRAIRIE CROSSING $277.46
01-76900-05-280 MILLICENT WARRINGTON 15278 DUPONT PATH APPLE VALLEY, MN 55124 0120152788
TOUSIGNANTS PRAIRIE CROSSING $254.59
01-76900-05-290 BENIYAM AMENU 15270 DUPONT PATH APPLE VALLEY, MN 55124 0120152705 TOUSIGNANTS PRAIRIE CROSSING $171.24
01-76900-05-400 BUNGKYU JUNG 15182 DUPONT PATH APPLE VALLEY, MN 55124 0120151822
TOUSIGNANTS PRAIRIE CROSSING $390.56
01-77000-02-040 PILLAR INVESTMENTS 7507 WHITNEY DR APPLE VALLEY, MN 55124 0100075074 TOWNHOUSE 4TH ADDN $274.29
01-77000-07-030 JESSICA CROWLEY 7691 WHITNEY DR APPLE VALLEY, MN 55124 0100076916
TOWNHOUSE 4TH ADDN $241.83
01-77000-09-050 CHRIS SELCHOW 7717 WHITNEY DR APPLE VALLEY, MN 55124 0100077179 TOWNHOUSE 4TH ADDN $222.78
01-77000-11-060 DAVE MITTELSTAEDT 7797 WHITNEY DR APPLE VALLEY, MN 55124 0100077971
TOWNHOUSE 4TH ADDN $245.96
01-81301-02-090 JOHN ZENDER 14132 HEYWOOD PATH APPLE VALLEY, MN 55124 0366141329 VALLEY MEADOWS 2ND $376.66
01-81320-02-100 JOSHUA THORSTAD 12853 PENNOCK AVE APPLE VALLEY, MN 55124 0386128538
VALLEY OAKS TOWNHOMES $254.81
01-81325-01-040 MOHAMED MOHAMED 14971 EMBER CT APPLE VALLEY, MN 55124 0122149717 VALLEY PINES $129.36
01-81325-01-050 SHANNON JOHNSON 14973 EMBER CT APPLE VALLEY, MN 55124 0122149733 VALLEY PINES $258.99
01-81400-01-050 WALLY EBERT 7351 146TH WAY W APPLE VALLEY, MN 55124 0867073516 VALLEY SOUTH $265.34
01-81400-01-110 RESIDENT 7281 146TH WAY W APPLE VALLEY, MN 55124 0867072815
VALLEY SOUTH $100.63
01-81400-01-150 CENEN SANCHEZ 14605 GARRETT AVE APPLE VALLEY, MN 55124 0748146051 VALLEY SOUTH $298.01
01-81400-02-120 ZELALEM KINDE 7335 UPPER 146TH ST W APPLE VALLEY, MN 55124 0864073352
VALLEY SOUTH $404.98
01-81400-02-160 CLARIE GRANT 14650 GLAZIER AVE APPLE VALLEY, MN 55124 0769146501 VALLEY SOUTH $440.38
01-81454-01-050 EARLINE WASP 14772 LOWER ENDICOTT WAY APPLE VALLEY, MN 55124 0197147729
VALLEY WAY VILLAGE 5TH $248.28
01-81454-01-070 AMINA OSMAN 14784 LOWER ENDICOTT WAY APPLE VALLEY, MN 55124 0197147844 VALLEY WAY VILLAGE 5TH $305.12
01-81454-01-110 LEE RUDRUD 14804 LOWER ENDICOTT WAY APPLE VALLEY, MN 55124 0197148040
VALLEY WAY VILLAGE 5TH $259.35
01-81456-01-260 RESIDENT 14723 ENDICOTT WAY APPLE VALLEY, MN 55124 0194147235 VALLEY WAY VILLAGE 7TH $108.59
01-81457-01-090 SCOTT LARSON 14809 ENDICOTT WAY APPLE VALLEY, MN 55124 0194148092
VALLEY WAY VILLAGE 8TH $355.42
01-83250-02-050 ANGELA ZARRAS 13866 FAWN RIDGE WAY APPLE VALLEY, MN 55124 0804138661 WATERFORD VILLAGE $396.73
01-83250-04-090 JESS SMITH 13710 FAIR OAK CT APPLE VALLEY, MN 55124 0695137103
WATERFORD VILLAGE $273.82
01-83251-04-210 MICHELLE YAU 13877 FALLBROOK WAY APPLE VALLEY, MN 55124 0825138773 WATERFORD VILLAGE 2ND $158.34
01-83276-01-210 IRENE EIDE 13943 FARMINGTON WAY APPLE VALLEY, MN 55124 0831139435 WATERFORD VILLAGE TWNHM 2ND $317.02
01-83276-01-370 JOHN KURIMAY 13939 FALCON AVE APPLE VALLEY, MN 55124 0705139396 WATERFORD VILLAGE TWNHM 2ND $168.31
01-84190-01-010 SUZANNE UPDIKE 13750 HEYWOOD CT APPLE VALLEY, MN 55124 0366137509
WILDWOOD $131.11
01-84190-02-010 MICHAEL P LARKIN 13745 HEYWOOD CT APPLE VALLEY, MN 55124 0366137459 WILDWOOD $237.81
01-84193-03-020 LEE SACHS 8368 LOWER 138TH CT W APPLE VALLEY, MN 55124 0371083680
WILDWOOD 4TH $272.66
01-84194-02-060 JOSEPH W TORRINI 8340 UPPER 138TH CT W APPLE VALLEY, MN 55124 0374083406 WILDWOOD 5TH $307.77
01-84195-02-010 TIBABU TENNA 13720 HEMLOCK CT APPLE VALLEY, MN 55124 0363137205
WILDWOOD 6TH $410.53
01-84351-01-110 HUBERT BORRMANN 13017 GARRETT LN APPLE VALLEY, MN 55124 0752130173 WILLIAMSBURG 2ND $258.87
01-84700-01-050 PATRICK GALLOWAY 12816 DENMARK AVE APPLE VALLEY, MN 55124 0628128161 THE WOODS $158.32
01-84700-04-010 SHARON STEWART 12887 DORY AVE APPLE VALLEY, MN 55124 0627128873 THE WOODS $127.62
01-84725-01-010 DUSTIN YEAGER 12994 GARNER LN APPLE VALLEY, MN 55124 0746129943 WOODSIDE ESTATES $116.10
01-85280-01-020 TARA NELSON 13935 FLEETWOOD AVE APPLE VALLEY, MN 55124 0719139358 WYNDEMERE ADDITION $295.71
01-85280-02-070 LYNN HARMS 13875 FLAGSTAFF AVE APPLE VALLEY, MN 55124 0715138750
WYNDEMERE ADDITION $259.86
01-85283-03-010 SHELBY DANFORTH-HERUTH 6512 137TH ST W APPLE VALLEY, MN 55124 0823065127 WYNDEMERE ADDITION 4TH $307.84
$151,540.48
Page 7 of 7
I T E M: 4.I .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
Cancel Public Hearing Scheduled at 7:00 p.m. on S eptember 28, 2017, to C onsider Amending
the Master D evelopment P rogram, and E stablishing a S oil Deficiency Tax I ncrement Financing
(T I F) District 18
S taff Contact:
B ruce Nordquist, A I C P, C ommunity Development Director
D epartment / Division:
C ommunity D evelopment Department
AC T I O N RE Q UE S T E D:
Motion to cancel the public hearing scheduled at 7:00 p.m. on September 28, 2017, to
consider amending the Master D evelopment Program, and establish a soil deficiency T IF
District 18.
S UM M ARY:
In the last week, Rockport has notified the C ity that:
1. T he Developer is not going to commit to master plans or design guidelines at this time
as part of their T IF request nor commit to a preliminary planned development
agreement as part of a land use application.
2. Without these items, the City is not able to determine and secure the public benefit.
3. Public hearings won’t be conducted on September 28 by either the ED A (for the
Business Subsidy Agreement) or the C ity (for T IF related public hearing action leading
to a D istrict certification) for a district that won’t be certified.
4. We would be happy to move forward when Rockport is prepared to do so; initiating a
T IF process tied to a land use application on their timeline. Process and timelines to
development would proceed based on their schedule and statutory review requirements.
Rockport found design guidelines and broad land use goals acceptable, but not with a
requested land use application that was meant to secure a more detailed land use framework
to the benefit of T IF resources.
B AC K G RO UND :
Rockport, LLC , introduced “Orchard Place” as the branding and proposed redevelopment of
the 400 acre active mining area. T he launch came on March 30, 2017 at a special work
session with the Planning C ommission. Working cooperatively, much discussion has been
had with Rockport, the C ity C ouncil, the Economic Development Authority and staff about
expectations for the planned development of the 400 acres.
A public hearing was authorized by the City C ouncil to be conducted on September 28,
2017, to establish a T IF District 18 with the use of a special tax increment law. T he law
reimburses the owner/developer, Rockport, LLC , for reclamation costs that correct soil
conditions for development. Discussions throughout the summer have sought experiential,
iconic and best in class types of commercial uses connected by a public realm of storm water
and trails that leverage public resources and private development. Good planning and
identifying those elements beyond good planning that can be addressed in this special
opportunity area are the basis for the C ity and ED A to consider $20.8 million in present
value tax increment assistance.
Tammy Omdal, the C ity's financial advisor from N orthland Securities, will be will attended
the meeting and be available to answer any questions.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Memo
8472346v1
Briggs and Morgan, Professional Association
Minneapolis | St. Paul | www.briggs.com
Affirmative Action, Equal Opportunity Employer
MEMORANDUM
TO: City of Apple Valley
FROM: Mary L. Ippel
DATE: September 5, 2017
RE: City of Apple Valley
Tax Increment Financing District No. 18 (Orchard Place)
On June 22, 2017 the City of Apple Valley adopted a resolution calling a Public Hearing
on the proposed establishment of Tax Increment Financing District No. 18 (Orchard Place). The
public hearing is scheduled for September 28, 2017 at 7:00 p.m.
The Tax Increment Financing District is proposed to be established pursuant to the
authority granted by special legislation adopted in 2013 in connection with the Fisher Sand and
Aggregate operations in the City.
In connection with the establishment of the Tax Increment Financing District, a Tax
Increment Financing Plan has been prepared and distributed to the County and School District
and a draft Development Assistance Agreement by and between Apple Valley Economic
Development Authority, Minnesota and Rockport, LLC has been prepared.
On Thursday of last week a meeting was held with representatives from Rockport, City
staff, Tammy Omdal of Northland Securities and Michael Dougherty and myself to discuss the
status of the land use application and the Development Assistance Agreement.
At this meeting, Rockport representatives indicated that at this time they would not be
submitting a land use application nor executing the Development Assistance Agreement.
However, Rockport did suggest that the City establish the Tax Increment District.
The purpose of tax increment financing is to provide public assistance for the
construction of projects within a tax increment financing district. In connection with the
establishment of Tax Increment Financing District No. 18, the City must make the finding that
“but for” the use of tax increment financing, the project to be assisted with tax increment
financing would not be constructed. Since Rockport is unwilling to execute the Development
Assistance Agreement and agree to construct facilities within the Tax Increment Financing
8472346v1
District No. 18 and therefore the “but for” finding cannot be made by the City, it is the
recommendation of Briggs and Morgan, Northland Securities and Michael Dougherty that the
Tax Increment Financing District No. 18 not be established at this time and the public hearing
cancelled.
If Rockport determines at a future date that it is in the position to submit a land use
application and execute a Development Assistance Agreement, the Tax Increment Financing
District No. 18 could be established within a period of approximately sixty days.
MLI/lsd
I T E M: 4.J .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A uthorize Helicopter L anding and L ift-Off in J ohnny C ake R idge P ark on September 22, 2017
S taff Contact:
S usan Muelken, R ecreation Manager
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Authorize helicopter landing and lift-off in J ohnny C ake Ridge Park on September 22, 2017.
S UM M ARY:
Eastview High School is requesting authorization to allow a helicopter landing on soccer
Field #5 of J ohnny Cake Ridge Athletic C omplex. T he helicopter will deliver University of
Minnesota Football C oach P.J . Fleck before the start of Eastview's homecoming football
game. It will land at approximately 7:00 p.m. and lift-off at approximately 7:30 p.m.
B AC K G RO UND :
Code of Ordinances C hapter 95, Section 95.03 regulating aircraft, hot air balloons,
parachutes states, "No person shall use any park for a starting or landing field for any
aircraft, hot air balloons or parachutes, except by permit from the C ity C ouncil ."
Fire Department will have their Duty Crew on site during the landing and lift-off to assist
with any safety and landing zone needs. T he Parks and Recreation Department and the
Police Department don't foresee any issues with the event. A formal request from Eastview
High School Athletic Director Matt Percival is attached.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Applicant L etter
I T E M: 4.K .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Approving C obblestone L ake 9th A ddition F inal P lat and Development
A greement
S taff Contact:
T homas L ovelace, City P lanner
D epartment / Division:
C ommunity D evelopment Department
Applicant:
E ssay Holdings, L L C
P roject Number:
P C17-18-S F
Applicant Date: 5/24/2017 60 Days: 120 Days:
AC T I O N RE Q UE S T E D:
Adopt the resolution approving the C obblestone Lake 9th Addition final plat and
development agreement.
S UM M ARY:
For your consideration is a request by Essay Holdings, LLC for approval of the final plat
and development agreement for the C obblestone Lake 9th Addition. T his is a replat of
Blocks 1 and 2, Cobblestone Lake 5th Addition, which consists of adjusting common lot
lines of eight existing lots to create four (4) twin-home and four (4) single-family residential
lots. T he proposed final plat is located along the south side of Duck Trail Lane in the
Cobblestone Lake development.
B AC K G RO UND :
T he public hearing for the preliminary plat was held on J une 21, 2017. No comments were
receive and the hearing was closed. T he Planning Commission voted 6-0 to recommend of
the C obblestone Lake 9th Addition preliminary plat. T he C ity C ouncil subsequently
approved the preliminary plat at their J uly 13, 2017, meeting.
T he development agreement refers to the installation of all necessary improvements to serve
the subdivision. Park dedication requirements for this subdivision have been previously
satisfied with the approval of a C obblestone Park Agreement and the First Amendment to the
Cobblestone Park Agreement. Storm water pond dedication requirements have also been
satisfied with the approval of the Cobblestone Lake Restoration and
Subdivision Agreement.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Area Map
R esolution
F inal Plat
D evelopment A greement
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-___
FINAL PLAT AND DEVELOPMENT AGREEMENT APPROVAL
COBBLESTONE LAKE 9TH ADDITION
WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as
Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and
WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a
public hearing on an application for subdivision of land by plat on June 21, 2017; and
WHEREAS, the City Planning Commission found the preliminary plat to be in conformance
with the standards of Chapter 153 of the City Code and recommended its approval on June 21. 2017,
which was subsequently approved by the City Council on July 13, 2017; and
WHEREAS, pursuant to Chapter 153 of the City Code, a development agreement between the
applicant and the City detailing the installation of the required improvements in the subdivision and the
method of payment therefore has been prepared; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that the development agreement and final plat for the following described
plat of land are hereby approved and the Mayor and City Clerk are authorized to sign the same, to wit:
COBBLESTONE LAKE 9TH ADDITION
BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said plat shall be
filed with the Dakota County Recorder within sixty (60) days of the certified release from the City
offices or such approval shall be null and void.
ADOPTED this 14th day of September, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela J. Gackstetter, City Clerk
CERTIFICATE
As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a
resolution adopted by the City Council and the final plat described therein is hereby released for
recording with the Dakota County Recorder this _____ day of __________________, ______.
____________________________________
Pamela J. Gackstetter, City Clerk
N 89°57'54" E 164.66N 00°02'06" W 76.66 S 89°57'54" W 164.66S 00°02'06" E 76.66
N 00°02'06" W 76.66N 89°57'54" E 164.66S 00°02'06" E 76.66
S 89°57'54" W 164.6643.9544.3939.1537.1739.1544.3943.9543.9844.4639.0637.1637.1639.0644.4643.98123412341237.17S 00°02'06" E 76.66
S 00°02'06" E 76.66
S 00°02'06" E 76.66
S 00°02'06" E 76.66
S 00°02'06" E 76.66
S 00°02'06" E 76.66
10.66N 89°58'06" ES89°58'06"W10.66SOUTH LINE OF BLOCK 1, COBBLESTONE LAKE 5TH ADDITION50
50
504.674.672.67Drainage & Utility EasementDrainage & Utility EasementDrainage & Utility EasementCITY COUNCIL OF APPLE VALLEY, MINNESOTAThis plat of COBBLESTONE LAKE 9TH ADDITION was approved and accepted by the City Council of the City of Apple Valley, Minnesota this______ day of ________________, 20____, and hereby certifies compliance with allrequirements as set forth in Minnesota Statutes, Section 505.03, Subdivision 2. CITY OF APPLE VALLEY By _____________________________________________ By _____________________________________________ Mayor City ClerkDAKOTA COUNTY SURVEYORI hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this ______ day of _____________________, 20______. Dakota County Surveyor By __________________________________________DAKOTA COUNTY DEPARTMENT OF PROPERTY TAXATION AND RECORDSPursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable in the year 20 ____ on the land hereinbefore described have been paid. Also pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transferentered this _____ day __________________, 20____. Department of Property Taxation and Records By __________________________________________COUNTY RECORDER, COUNTY OF DAKOTA, STATE OF MINNESOTAI hereby certify that this plat of COBBLESTONE LAKE 9TH ADDITION was filed in the office of the County Recorder for public record on this _________ day of_______________________, 20______, at_______o'clock_____M. andwas duly filed in Book _________________________ of Plats, Page ____________, as Document Number ____________________________.Dakota County Recorder By__________________________________________I Gregory R. Prasch do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labelsare correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown andlabeled on this plat; and all public ways are shown and labeled on this plat.Dated this ____________day of ____________, 20 ______. _______________________________ Gregory R. Prasch, Land Surveyor Minnesota License No. 24992STATE OF MINNESOTACOUNTY OF HENNEPINThis instrument was acknowledged before me on this ___ day of __________________, 20____, by Gregory R. Prasch. . Signature of Notary)__________________________________ (Nortary's Printed Name)_______________________________ Notary Public _____________________, County, Minnesota. My commission expires _________________KNOW ALL PERSONS BY THESE PRESENTS: That Essay Holdings, LLC, a Minnesota limited liability company, owner of the following described property situate in the County of Hennepin, State of Minnesota to wit: Lots 1, 2, 3 and 4, Block 1 and Lots 1, 2, 3 and 4, Block 2, COBBLESTONE LAKE 5TH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota.Has caused the same to be surveyed and platted as COBBLESTONE LAKE 9TH ADDITION and does hereby dedicate to the public for public use forever the easements for utility and drainage purposes as shown on the plat.In witness whereof said, Essay Holdings, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this _____ day of _________________, 20____. ESSAY HOLDINGS, LLC for STONEBAY BUILDERS By _____________________________________________, its ____________________________________________ name title of officerSTATE OF MINNESOTACOUNTY OF ________________The foregoing instrument was acknowledged before me this ______ day of ___________________, 20____, by ________________________, the ___________________ of Essay Holdings, LLC on behalf of the company (signature)_____________________________________________ (printed name) _________________________________________________ Notary Public,____________________ County, Minnesota. My Commission Expires___________________COBBLESTONE LAKE 9TH ADDITIONFOR THE PURPOSES OF THIS PLAT THE SOUTH LINE OFBLOCK 1 COBBLESTONE LAKE 5TH ADDITION IS ASSUMEDTO BEAR NORTH 89°57'54" EAST.LOT SURVEYS COMPANYLAND SURVEYORSThe Gregory Group, Inc. d.b.a.DENOTES 1/2 INCH BY 14 INCH IRON PIPE MONUMENTSET AND MARKED BY LICENSE NUMBER 24992,DENOTES FOUND OPEN END1/2 INCH IRON PIPE MONUMENTUNLESS OTHERWISE NOTED.UNLESS OTHERWISE NOTED.DTECITY REVIEW
I T E M: 4.L .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Release of F inancial Guarantee
S taff Contact:
J oan Murphy, D epartment Assistant
D epartment / Division:
C ommunity D evelopment Department
AC T I O N RE Q UE S T E D:
Approve release of financial guarantee.
S UM M ARY:
T he City holds numerous financial guarantees to ensure the installation of certain
improvements in new developments, as well as to assure protection of natural resources.
Staff review of the status of this development indicates that the following action is in order:
1.Valley O aks Dental
(PC 16-26-ZSF B)
LO C #30053309
O riginal Deposit on 9/27/16 $75,000.00
Reduce now to $0.00
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
I T E M: 4.M.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Wetland Delineation f or Greenleaf Elementary S chool
S taff Contact:
J ane Byron, Water Quality Technician
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve wetland delineation for the eastern portion of the G reenleaf Elementary School
property located at 13333 Galaxie Avenue, as summarized in the complete revised
delineation report of J uly 25, 2017.
S UM M ARY:
T he wetland delineation report for the eastern portion of 13333 Galaxie Avenue was
completed in May 2017. revised in J uly and received by the City of Apple Valley on J uly
25, 2017. A site visit and field review was completed J une 17, 2017. Based on the
characteristics found within the portion of the property examined for wetlands, it was
determined that wetland boundaries as surveyed in the field and wetland types were correct
and conform with the methods laid out in the 1987 C orps Manual, accompanying
supplements and standards of the Minnesota Wetland C onservation Act.
B AC K G RO UND :
A wetland delineation is required by the Minnesota Wetland C onservation Act (WC A) when
a project may adversely impact a wetland, primarily by draining or filling a portion of it. A
Local Government Unit (LG U) is responsible for administering the program. T he City of
Apple Valley is the LG U for projects taking place in Apple Valley.
As a part of planned building improvements at Greenleaf Elementary School, Apple Valley -
Eagan Public Schools located and found the boundaries of wetlands occurring on the eastern
portion of the subject property. A complete wetland delineation report was submitted J uly
25, 2017, by Pinnacle Engineering, Inc., on behalf of Sunde Land Surveying and A pple
Valley - Eagan Public Schools. T he report depicts the location of wetland boundaries, a
determination of wetland types, the methods used to determine boundaries, and the evidence
supporting the location of wetland boundaries.
Attached is a copy of the revised delineation report dated J uly 25, 2017. Should the Mayor
and C ity C ouncil approve the wetland delineation, a Notice of Decision will be sent to all
required parties as mandated in WC A .
Based on the conditions found on site J une 17, 2017, staff believes the wetland delineation
conforms to standards found within the A C O E 1987 Wetland Delineation Manual,
accompanying supplements, and the standards of the Minnesota Wetland C onservation Act.
B UD G E T I M PAC T:
T his approval has no impact on the C ity budget.
AT TAC HM E NT S:
R eport
Corporate: 11541 95th Avenue North, Minneapolis, MN 55369
800-366-3406 ∙ Main: 763-315-4501 ∙ Fax: 763-315-4507
Minneapolis, MN ∙ Rochester, MN ∙ Omaha, NE ∙ Minot, ND
www.pineng.com
24 Hr. Emergency Response: 1-866-658-8883
May 26, 2017
Mr. Arlee Carlson
Sunde Land Surveying
9001 East Bloomington Freeway, Suite 118
Bloomington, MN, 55420
RE: Wetland Services
Greenleaf Elementary School
13333 Galaxie Avenue
Apple Valley, MN 55124
Pinnacle Project Number: R017269.000
Dear Mr. Carlson:
Pinnacle Engineering Inc. (Pinnacle) has performed a Wetland Determination and
Delineation of the Apple Valley Schools property, Greenleaf Elementary School located
at 13333 Galaxie Avenue in Apple Valley, Dakota County, Minnesota, which is within
portions of Section 22, Township 115N, Range 20W. The site consists of athletic fields,
a functioning school, wetlands, parking areas, wooded areas, manicured lawns and
wetlands. The delineation was conducted in substantial conformance with the 1987 U.S.
Army Corps of Engineers Wetland Delineation Manual, updated February 25, 1997, and
utilizes the Midwest Region Supplement. The attached report documents the methods
and findings of the delineation.
During the field assessment, it was determined that one area within the project area met
all three of the mandatory criteria of a wetland. The boundary was flagged for survey by
Sunde Land Surveying. The delineation will be reviewed by a representative of the City
of Apple Valley, who serves as the local governmental unit administering Minnesota’s
Wetland Conservation Act, and the U.S. Army Corps of Engineers, who administers the
Clean Water Act.
If you have any questions or wish to discuss any particular aspect of the project, please
contact me at (763) 277-8410. We look forward to being of continued service to you.
Sincerely,
PINNACLE ENGINEERING, INC.
Scott Thelen
Senior Project Scientist, Certified Wetland Scientist# 1249
WETLAND
DELINEATION
REPORT
FOR:
Apple Valley Schools
13333 Galaxie Avenue
Apple Valley, MN 55124
PREPARED FOR:
Sunde Land Surveying
9001 East Bloomington Freeway,
Suite 118
Bloomington, Minnesota 55420
SUBMITTED TO:
City of Apple Valley
160 Lake Street North
Apple Valley, MN 55309
PREPARED BY:
Pinnacle Engineering, Inc.
11541 95th Avenue North
Maple Grove, Minnesota 55369
May 26 , 2017 (Revised July 25, 2017)
Pinnacle Project Number: R017269.000
WETLAND DETERMINATION AND DELINEATION
FOR:
APPLE VALLEY SCHOOLS
GREENLEAF ELEMENTARY SCHOOL
13333 GALAXIE AVENUE
APPLE VALLEY, MN 55124
PREPARED FOR:
SUNDE LAND SURVEYING
9001 EAST BLOOMINGTON FREEWAY, SUITE 118
BLOOMINGTON, MINNESOTA 55420
PREPARED BY:
PINNACLE ENGINEERING, INC.
11541 95th AVENUE
MAPLE GROVE, MINNESOTA 55369
PINNACLE PROJECT NUMBER: R017269.000
May 26, 2017
(Revised July 25, 2017)
Reviewed By: Prepared By:
Scott Thelen Matt Bartus
Senior Scientist Senior Scientist
MN Certified Wetland Delineator # 1249
PINNACLE ENGINEERING, INC. WETLAND DELINEATION
i
Table of Contents
1.0 INTRODUCTION ................................................................................................................1
1.1 Introduction....................................................................................................................1
1.2 Scope ...............................................................................................................................1
2.0 BACKGROUND INFORMATION ....................................................................................1
2.1 Site Location and Use ....................................................................................................1
2.2 Surveys and Maps ..........................................................................................................2
2.2.1 USGS Topographic Maps ......................................................................................2
2.2.2 Soil Survey ...............................................................................................................2
2.2.3 NWI Maps .................................................................................................................2
2.2.4 Public Waters Inventory .........................................................................................3
3.0 WETLAND DETERMINATION ........................................................................................3
3.1 Methodology ....................................................................................................................3
3.2 Wetland Description .......................................................................................................3
4.0 DISCUSSION ......................................................................................................................4
5.0 CONCLUSION ....................................................................................................................5
6.0 STANDARD OF CARE .....................................................................................................5
7.0 REFERENCES ...................................................................................................................5
PINNACLE ENGINEERING, INC. WETLAND DELINEATION
ii
FIGURES
FIGURE 1: Site Location Map
FIGURE 2: Site Layout Map
FIGURE 3: Soil Survey Map
FIGURE 4: National Wetland Inventory Map
FIGURE 5: Public Waters Inventory Map
FIGURE 6: Wetland Communities Sketch
APPENDICES
APPENDIX A: Data Forms
APPENDIX B: Wetland Boundary Application
APPENDIX C: Wetland Photographs
APPENDIX D: Proposed Office Addition
Pinnacle Engineering, Inc. Wetland Delineation Report
11541 95th Avenue North Greenleaf Elementary School
Maple Grove, MN 55369 May 26, 2017
763-315-4501 Page 1 Pinnacle Project Number: R017269.000
1.0 INTRODUCTION
1.1 Introduction
Pinnacle Engineering, Inc. (Pinnacle) performed a Wetland Determination and
Delineation of the Apple Valley Schools (Independent School District #196), Greenleaf
Elementary School property located at 13333 Galaxie Avenue in Apple Valley, Dakota
County, Minnesota which is within portions of Section 22, T115N, R20W (Lat: 44.755236⁰;
Long: -93.208787⁰, WGS 1984). The site consists of athletic fields, a functioning school,
wetlands, parking areas, wooded areas, manicured lawns and wetlands. The delineation
was conducted in substantial conformance with the 1987 U.S. Army Corps of Engineers
Wetland Delineation Manual, updated February 25, 1997, and utilizes the Midwest Region
Supplement. The attached report documents the methods and findings of the delineation.
The wetland delineation was conducted due an optional ALTA survey responsibilities and
specifications item. A wetland delineation is typically included in the ALTA survey. The
project involves an addition to the front entrance of the school building and the possible
entry drive improvement. Due to the limited area of the project, the entire property was
not delineated, just the areas within the proposed project area. No work is proposed for
any other portion of the project area.
1.2 Scope
Pinnacle conducted the on-site Level 2 Wetland Determination and Delineation in
accordance with the criteria established in the 1987 U. S. Army Corps of Engineers
Wetland Delineation Manual, updated in 1997, utilizing the Midwest Region Supplement.
The work included the following items:
• Review of County Soil Surveys, USGS topographic maps, National Wetland
Inventory (NWI) Maps, Public Water Inventory (PWI) maps, and aerial
photographs.
• A site reconnaissance to determine if and where jurisdictional wetlands exist.
• Delineation of the identified wetlands within the area of interest boundaries.
• Preparation and submittal of this report summarizing the findings of our work.
2.0 BACKGROUND INFORMATION
2.1 Site Location and Use
The project area is located at Greenleaf Elementary School, 13333 Galaxie Avenue in
Apple Valley, Minnesota, which is within portions of Section 22, Township 115N, Range
20W (Lat: 44.755236 ⁰; Long: -93.208787⁰ WGS 1984). The site consists of a functioning
elementary school and associated grounds, which contains an athletic facility with
equipment shelters, parking areas, manicured lawns, wooded areas, and wetlands. The
Pinnacle Engineering, Inc. Wetland Delineation Report
11541 95th Avenue North Greenleaf Elementary School
Maple Grove, MN 55369 May 26, 2017
763-315-4501 Page 2 Pinnacle Project Number: R017269.000
Property Identification Number (PID) for the project area is 010220032010. Figure 1
shows the site in its current configuration.
2.2 Surveys and Maps
Pinnacle conducted a review of the Dakota County Soil Survey, topographic maps,
Protected Waters Inventory (PWI), and National Wetland Inventory (NWI) maps for the
vicinity of the Site. The following sections summarize the information available at the time
of this review.
2.2.1 USGS Topographic Maps
The topographic map depicted the parcel as an elementary school with the wooded area
in the northwest corner of the subject property. The Site is situated within a mildly
undulating topographic setting in elevation of approximately 20 feet. The Site elevation
ranges from approximately 1,015 feet above mean sea level (MSL) in the northwestern
portions of the parcel near the road to approximately 995 feet MSL. The wetland basin
is located at an elevation of approximately 1,000 MSL. Based on the contour intervals on
the topographic map and our Site observations, surficial drainage appears to be to the
southeast to the regional stormwater system. Drainage from the school parking lot is
directed east into the stormwater system, with some surficial drainage entering Wetland
1 in the northwestern portion of the Site.
2.2.2 Soil Survey
The Natural Resources Conservation Service (NRCS) Web Soil Survey map, which is
included as Figure 3, was reviewed for information pertaining to the Site soils. The Soil
Survey indicated the Site soil units are: Wadena loam (map unit ID – 39B2), Antigo silt
loam (map unit ID – 49B), Chetek sandy loam (map unit ID – 155C), Urbanland/Chetek
complex (map unit ID – 858C), and Kennebec silt loam (map unit ID – 1816). Of the
identified soils, Kennebec silt loams are considered hydric soils. Soil samples collected
during the wetland delineation were characterized and recorded on the Wetland
Determination Data Form – Midwest Regional Supplement Data Forms, which are
included as Appendix A.
2.2.3 Wetland Inventory Maps
The United States Fish and Wildlife Service (USFWS)-National Wetland Inventory (NWI)
map for the Site area depicted no wetlands within or adjacent to the Site boundaries. NWI
maps generally show the approximate location of wetlands as of the time of publication.
The NWI map, as reviewed by Pinnacle, were compiled based on aerial photo
interpretation and field surveys and is included as Figure 4.
Pinnacle Engineering, Inc. Wetland Delineation Report
11541 95th Avenue North Greenleaf Elementary School
Maple Grove, MN 55369 May 26, 2017
763-315-4501 Page 3 Pinnacle Project Number: R017269.000
2.2.4 Public Waters Inventory
The Minnesota Department of Natural Resources Public Waters Inventory (PWI)
produces a map of the protected wetlands and waters of the State. The PWI map, which
is included as Figure 5, indicates no public waters are located in the Site boundaries.
3.0 WETLAND DETERMINATION
3.1 Methodology
The wetland determination was made utilizing the techniques of the Routine Onsite
Method, as described in the 1987 U. S. Army Corps of Engineers Wetland Delineation
Manual, updated February 25, 1997 and utilizing the Midwest Region Supplement.
Determination of hydric soils, site hydrology, and hydrophytic vegetation were made
according to the procedures and guidelines described in the manual. Sampling locations
were selected to be representative of wetland/upland transition areas.
Scott Thelen of Pinnacle conducted an assessment of the wetlands in the project area on
May 3, 2017. The assessment included probing the soils to observe the color and
moisture, as well as other available hydric soil indicators, such as mottling, gleying, and
oxidized root channels. The characteristics noted for each sampling location are
documented in the data forms, which are included in Appendix A. Survey markers were
placed along the delineated edge of the wetland for survey by Sunde Land Surveying. A
figure of the wetland areas is included as Figure 2.
2017 seasonal rainfall amounts were approximately 0.22 inches above the normal
amount of rainfall for this area during the month of April. Rain precipitation in the amount
of 2.16 inches occurred the fourteen days prior to the wetland delineation field visit.
Pinnacle delineated complete or portions of one wetland basins within the project area.
3.2 Wetland Descriptions
Wetland 1
Wetland 1 most closely resembles a Fish and Wildlife Service (FWS) Circular 39 Type 1,
seasonally flooded wetland; corresponding to a Cowardin classification of a palustrine,
forested, deciduous leaved, seasonally flooded (PFO1C) wetland area. Wetland 1 is
located in the northwestern portion of the project area with the wetland/upland transition
zone corresponding to a gradual topographic and distinct vegetative change along the
wetland boundary. The distinct vegetation change consists of a sparsely vegetated
concave surface with evidence of drift deposits. A swale was included as part of this
wetland since the swale directs water from a culvert to the basin area. One (1) sampling
location was recorded in wetland/upland communities along the western edge of Wetland
1 to confirm the area met wetland criteria.
Pinnacle Engineering, Inc. Wetland Delineation Report
11541 95th Avenue North Greenleaf Elementary School
Maple Grove, MN 55369 May 26, 2017
763-315-4501 Page 4 Pinnacle Project Number: R017269.000
Vegetation in the southern wetland sampling point of the wetland area was dominated by
boxelder (Acer negundo, FAC), bur oak (Quercus macrocarpa, FAC), and green ash
(Fraxinus pennsylvanica, FACW) were dominant in the tree stratum. Common Buckthorn
(Rhamnus cathartica, FAC) was present in the shrub layer.
The soils were sampled at the wetland/upland transition zone. According to the USGS
soil survey, the soils within Wetland 1 consist of Wadena loam. Surface soils with colors
of 10YR 2/1 or darker from the surface to 8 inches in depth, underlain by a loam layer
with color of 10YR 5/1 to 21 inches in depth were observed. Soils were saturated at a
depth of 15 inches to the terminus of the boring. Data sheets of the wetland area are
included in the Appendix A.
The upland areas adjacent to the wetland were vegetated by common buckthorn
(Rhamnus carthartica, FAC) and raspberry (Rubus idaeus, FACU) in the shrub strum,
and boxelder (Acer negundo, FAC), bur oak (Quercus macrocarpa, FACU), and black
cherry (Prunus serotina, FACU) were dominant in the tree stratum.
Soils with colors of 10YR 2/1 or darker from the surface to 18 inches or less in depth,
underlain by a sility loam layer with color of 10YR 3/1 to 24 inches in depth were observed.
Redox features were not noted in the soil layers at depth. Soils were moist near the
surface to the terminus of the boring. Data sheets of the wetland area are included in the
Appendix A.
4.0 DISCUSSION
Pinnacle Engineering, Inc. (Pinnacle) performed a Wetland Determination and
Delineation for Apple Valley Schools (Independent School District #196), Greenleaf
Elementary School property located at 13333 Galaxie Avenue in Apple Valley, Dakota
County, Minnesota which is within portions of Section 22 T115N, R20W (Lat: 44.755236⁰;
Long: -93.208787⁰, WGS 1984). The Site consists of athletic fields, a functioning school,
wetlands, parking areas, wooded areas, manicured lawns and wetlands. The delineation
was conducted in substantial conformance with the 1987 U.S. Army Corps of Engineers
Wetland Delineation Manual, updated February 25, 1997, and utilizes the Midwest Region
Supplement. The Property Identification Number (PID) for the project area is
010220032010.
The USGS topographic map review indicated the project area varies greatly in elevation
and hydrology collects in the depressional area within the site. Off-site hydrology is also
directed to the wetland basin via a culvert. Non-Hydric soils across the Site give rise to
the one observed wetland area within the depressional area in the northwest corner of
the Site. The soil survey map di not indicated the presence of hydric soils. The NWI map
did not identified any wetlands on the Site, and the PWI map identified no protected
wetlands within the project area.
Precipitation levels were 0.22 inches above the normal amount for this area during the
month of April. Rain precipitation in the amount of 2.16 inches occurred the fourteen
days prior to the wetland delineation field visit
Pinnacle Engineering, Inc. Wetland Delineation Report
11541 95th Avenue North Greenleaf Elementary School
Maple Grove, MN 55369 May 26, 2017
763-315-4501 Page 5 Pinnacle Project Number: R017269.000
The wetland delineation was conducted due an optional ALTA survey responsibilities and
specifications item. The project involves an addition to the front entrance of the school
building and the possible entry drive improvement. Due to the limited area of the project,
the entire property was not delineated, just the areas within the proposed project area.
The one delineated wetland displayed wetland characteristics and met all wetland criteria
during the on-site investigation; therefore, Pinnacle placed flags along the wetland
boundary. The wetland area appears to be part of the regional drainage and appears to
have stormwater directed from an off-site source to the wetland basin, where the water
infiltrates into the soil. The local governmental unit and U.S. Army Corps of Engineers
will determine the jurisdictional wetland status of the identified wetland area.
5.0 CONCLUSION
Pinnacle Engineering, Inc. (Pinnacle) performed a Wetland Determination and
Delineation of the Apple Valley Schools (Independent School District #196), Greenleaf
Elementary School property located at 13333 Galaxie Avenue in Apple Valley, Dakota
County, Minnesota. The delineation was conducted in substantial conformance with the
1987 U.S. Army Corps of Engineers Wetland Delineation Manual, updated February 25,
1997, and utilizes the Midwest Regional Supplement.
During the field assessment, it was determined that one area within the project
boundaries met all three of the mandatory criteria of a wetland, and the boundaries were
flagged and was surveyed by Sunde Land Surveying. The delineation will be reviewed
by the City of Apple Valley, Minnesota, who serve as the local governmental unit
administering Minnesota’s Wetland Conservation Act and the U.S. Army Corps of
Engineers, who administers the Clean Water Act.
6.0 STANDARD OF CARE
Environmental services performed by Pinnacle for the project have been conducted in a
manner consistent with the degree of care and technical skill appropriately exercised by
environmental professionals currently practicing in this area under similar budget and time
constraints. Recommendations or opinions contained in this report represent our
professional judgment and are generally based upon available information and currently
accepted practices for environmental professionals. Other than this, no other warranty is
implied nor is it expressed.
7.0 REFERENCES
Eggers, Steve D. and Reed, Donald M., Wetland Plants and Plant Communities of
Minnesota and Wisconsin, 1997, U. S. Army Corps of Engineers, St. Paul District.
Pinnacle Engineering, Inc. Wetland Delineation Report
11541 95th Avenue North Greenleaf Elementary School
Maple Grove, MN 55369 May 26, 2017
763-315-4501 Page 6 Pinnacle Project Number: R017269.000
Lyon, John Grimson, Practical Handbook for Wetland Identification and Delineation,
1993, Lewis Publishers, Boca Raton, Florida
United States Department of Agricultural, Natural Resources Conservation Service,
Data Gateway <http://datagateway.nrcs.usda.gov/> (May 19, 2017).
Dakota County Interactive Maps, Beacon Interactive Map,
<https://beaconbeta.schneidercorp.com/Application.aspx?App=SherburneCountyMN >
(May 19, 2017).
U.S Fish and Wildlife Service National Wetlands Inventory
http://www.fws.gov/wetlands/data/WebMapServices.html > (May 19, 2017).
U. S. Army Corps of Engineers, U. S. Army Corps of Engineers Wetland Delineation
Manual, 1987, updated on February 25, 1997, Washington, D. C.
Interim Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Midwest Region, October 2010, Washington, D. C.
Minnesota Geospatial Commons, PWI basins data
(https://gisdata.mn.gov/dataset/water-mn-public-waters), NWI data
(https://gisdata.mn.gov/dataset/water-nat-wetlands-inv-2009-2014), generated by Scott
Thelen using <https://gisdata.mn.gov/>, May 19, 2017.
FIGURE 1
Site Location Map
WETLAND DETERMINATION AND DELINEATION
FIGURE 2
Site Layout
WETLAND DETERMINATION AND DELINEATION
FIGURE 3
Soil Survey
WETLAND DETERMINATION AND DELINEATION
FIGURE 4
National Wetland Inventory
WETLAND DETERMINATION AND DELINEATION
FIGURE 5
Public Waters Inventory
WETLAND DETERMINATION AND DELINEATION
FIGURE 6
Wetland Communities Map
WETLAND DETERMINATION AND DELINEATION
APPENDIX A
WETLAND DETERMINATION
DATA FORMS
Midwest Region
WETLAND DETERMINATION AND DELINEATION
APPENDIX B
WETLAND BOUNDARY APPLICATIONS
WETLAND DETERMINATION AND DELINEATION
Project Name and/or Number:
PART ONE: Applicant Information
If applicant is an entity (company, government entity, partnership, etc.), an authorized contact person must be identified. If the
applicant is using an agent (consultant, lawyer, or other third party) and has authorized them to act on their behalf, the agent’s
contact information must also be provided.
Applicant/Landowner Name: Apple Valley - Eagan Public Schools, Jeff Solomon
Mailing Address: 3455 153rd St. W., Rosemount, MN 55068
Phone: 651-423-7700, 952-881-2455
E-mail Addre jeff.solomon@district196.org
Authorized Contact (do not complete if same as above): Pinnacle Engineering, Inc., Scott Thelen
Mailing Address: 11541 95th Ave. NE
Phone: 763-277-8410
E-mail Address: sthelen@pineng.com
Agent Name: Scott Thelen
Mailing Address: 11541 95th Ave. NE
Phone: 763-277-8410
E-mail Address: sthelen@pineng.com
PART TWO: Site Location Information
County: Dakota City/Township: Apple Valley
Parcel ID and/or Address: 010220032010
Legal Description (Section, Township, Range): S22, T115N, R20W
Lat/Long (decimal degrees): Lat: 44.755236⁰ North, Long: -93.208787⁰
Attach a map showing the location of the site in relation to local streets, roads, highways. Attached
Approximate size of site (acres) or if a linear project, length (feet): 17-acres
If you know that your proposal will require an individual Permit from the U.S. Army Corps of Engineers, you must provide the
names and addresses of all property owners adjacent to the project site. This information may be provided by attaching a list to
your application or by using block 25 of the Application for Department of the Army permit which can be obtained at:
http://www.mvp.usace.army.mil/Portals/57/docs/regulatory/RegulatoryDocs/engform_4345_2012oct.pdf
PART THREE: General Project/Site Information
If this application is related to a delineation approval, exemption determination, jurisdictional determination, or other
correspondence submitted prior to this application then describe that here and provide the Corps of Engineers project number.
Describe the project that is being proposed, the project purpose and need, and schedule for implementation and completion. The
project description must fully describe the nature and scope of the proposed activity including a description of all project elements
that effect aquatic resources (wetland, lake, tributary, etc.) and must also include plans and cross section or profile drawings
showing the location, character, and dimensions of all proposed activities and aquatic resource impacts.
School entrance addition and potential entry drive improvement near Galaxie Avenue.
Project Name and/or Number:
Attachment A
Request for Delineation Review, Wetland Type Determination, or
Jurisdictional Determination
By submission of the enclosed wetland delineation report, I am requesting that the U.S. Army Corps of Engineers, St. Paul District
(Corps) and/or the Wetland Conservation Act Local Government Unit (LGU) provide me with the following (check all that apply):
Wetland Type Confirmation
Delineation Concurrence. Concurrence with a delineation is a written notification from the Corps and a decision from the LGU
concurring, not concurring, or commenting on the boundaries of the aquatic resources delineated on the property. Delineation
concurrences are generally valid for five years unless site conditions change. Under this request alone, the Corps will not address
the jurisdictional status of the aquatic resources on the property, only the boundaries of the resources within the review area
(including wetlands, tributaries, lakes, etc.).
Preliminary Jurisdictional Determination. A preliminary jurisdictional determination (PJD) is a non-binding written indication
from the Corps that waters, including wetlands, identified on a parcel may be waters of the United States. For purposes of
computation of impacts and compensatory mitigation requirements, a permit decision made on the basis of a PJD will treat all
waters and wetlands in the review area as if they are jurisdictional waters of the U.S. PJDs are advisory in nature and may not be
appealed.
Approved Jurisdictional Determination. An approved jurisdictional determination (AJD) is an official Corps determination that
jurisdictional waters of the United States are either present or absent on the property. AJDs can generally be relied upon by the
affected party for five years. An AJD may be appealed through the Corps administrative appeal process.
In order for the Corps and LGU to process your request, the wetland delineation must be prepared in accordance with the 1987
Corps of Engineers Wetland Delineation Manual, any approved Regional Supplements to the 1987 Manual, and the Guidelines for
Submitting Wetland Delineations in Minnesota (2013).
http://www.mvp.usace.army.mil/Missions/Regulatory/DelineationJDGuidance.aspx
APPENDIX C
Wetland Photographs
WETLAND DETERMINATION AND DELINEATION
Looking north at W etland 1 swale area, note culvert located near fence.
View of Wetland 1 looking east.
View of Wetland 1 looking southeast.
View of Wetland 1 looking south.
View of Wetland 1 looking southwest.
View of Wetland 1 looking west.
APPENDIX D
Aerial Photographs
WETLAND DETERMINATION AND DELINEATION
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
132nd St W Cedar Ave
APPENDIX D
Proposed Office Additions
I T E M: 4.N.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Directing Preparation of P lans and S pecif ications f or P roject 2018-101, 2018
S treet and Utility I mprovements
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution directing preparation of plans and specifications for Project 2018-101, 2018
Street and Utility Improvements.
S UM M ARY:
T he C ity of Apple Valley 2017-2021 C apital Improvement Program identifies potential
utility replacement and street reconstruction work in the following neighborhoods:
Redwood Drive
Redwood C ircle
Redwood C ourt
Keller Lake Drive
Apple Valley 12th Addition (Rome Drive, Rome C ourt and Hopewell Lane)
Scope of work includes total replacement of approx. 6,491 linear feet of sanitary sewer,
water main and storm sewer and street reconstruction.
B AC K G RO UND :
A map of the proposed project area is attached (Figure: 1). T his project is tentatively
scheduled for utility and street reconstruction in 2018 due to age and deterioration of existing
infrastructure. T he proposed project area regularly experiences water main breaks; the
sanitary sewer requires regular root cutting; and the street Overall C ondition Index (O C I)
rating is 50-60, well below C ity goal of 74. C ity staff recommends that the design process
begin this fall to allow field surveying work to be completed prior to the winter snow season.
T he project development tasks for the proposed improvements would involve the following
scope of work.
Conduct a topographical field survey to collect ground elevation, utility locations, and
surface features within the proposed work zone.
Conduct a geotechnical investigation and soil borings within the work zone.
Conduct a neighborhood informational meeting to discuss the project with residents.
Prepare plans, specifications, and a project cost estimate and schedule for construction.
Review project plans and cost estimate with the C ity Council prior to bid process.
B UD G E T I M PAC T:
Project costs and funding included in the preliminary 2017 operating budget are summarized
as follows:
Estimated Project C osts:
C onstruction C ost $ 3,505,140
C onstruction C ontingency (5%)175,257
Engineering, C ontract Admin, Inspection, Testing, Survey 475,413
Total Estimated Cost $4,155,810
Estimated Project Funding
Water Utility $966,706
Sanitary Sewer Utility 864,545
Storm Sewer Utility 627,600
Road Improvement Fund 1,696,959
Total Estimated Funding $ 4,155,810
AT TAC HM E NT S:
Exhibit
R esolution
150th Street W (CSAH 42)Redwood DriveRedwood DriveWhitney Drive
Rom
e
Drive
Rome CourtRe
d
w
o
o
d
Cir
c
l
e
Keller
Lake Ro
a
d
City of
Burns
vill
e
Hopewell LaneLowell Drive
Ramsdell Drive
Baldwi
n
D
ri
v
e
2018 Street and Utility Reconstruction Figure 1
City of Apple Valley
2018 Capital Improvement Program Areas
FEETSCALE
0 400200
HORZ.
N
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS
FOR PROJECT 2018-101, 2018 STREET AND UTILITY IMPROVEMENTS
WHEREAS, the City’s Capital Improvements Program identifies streets for proposed
infrastructure improvements in 2018; and
WHEREAS, the City Council has reviewed the scope of proposed improvements
associated with the 2018 Street and Utility Improvements project; and
WHEREAS, the City Council considers it to be in the best interest of the City to begin the
process of information gathering and have plans and specifications prepared for said
improvements scheduled for construction in the year 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that:
1. Improvement Project 2018-101, 2018 Street and Utility Improvements is
hereby established.
2. Staff is directed to conduct preliminary field work and prepare plans and
specifications.
ADOPTED this 14th day of September 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.O.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Fourth A mendment to Antenna L ease Agreement with T-Mobile C entral, L L C, for
P alomino L atticeTower
S taff Contact:
Carol Blommel J ohnson, P ublic Works S uperintendent -
Utilities
D epartment / D ivision:
Utilities D ivision
AC T I O N RE Q UE S T E D:
Approve Fourth Amendment to A ntenna Lease Agreement with T-Mobile Central, LLC , for
the Palomino Lattice Tower.
S UM M ARY:
Upon approval, the attached lease amendment authorizes T-Mobile to upgrade their antennas
and radio equipment. T he upgrade will remove and replace three antenna tower mounted
amplifiers (T MA's) and three radio units. No coax or cable replacement or addition is
required with this work.
T he amendment has been approved by the City Attorney. T he construction plans have been
reviewed and approved by KLM Engineering.
B AC K G RO UND :
In 1999, an antenna lease agreement was approved with T-Mobile C entral, LLC, for the
installation of ground equipment and antennas on the Palomino Reservoir located at 7738
128th Street W. T he first amendment in 2010, moved the T-Mobile antenna equipment to the
Lattice Tower on site as part of the Palomino Reservoir Rehabilitation project. Subsequent
amendments were approved in 2012 and 2014.
B UD G E T I M PAC T:
An escrow was obtained from T-Mobile to cover the attorney, third party engineer, staff and
administrative costs.
AT TAC HM E NT S:
Agreement
Plan S et
Site # A1Q0401A
Market – Minnesota
Landlord Site Name: Palomino
FOURTH AMENDMENT TO LEASE AGREEMENT
This Fourth Amendment to Lease Agreement (“Amendment”) is made as of the date set
forth below by and between the City of Apple Valley, a Minnesota municipal corporation
(“Landlord”) and T-Mobile Central LLC, a Delaware limited liability company
(“Tenant”). Landlord and Tenant are jointly hereinafter referred to as the “Parties”.
RECITALS:
A. Landlord and Tenant (or as applicable, their respective predecessors in interest)
entered into a Lease Agreement dated April 22, 1999 , which lease was amended on January,
14, 2010, August 23, 2012, and December 23, 2014 (collectively the “Lease”), with
respect to the Premises (as defined in the Lease) located at 7738 – 128th Street West,
Apple Valley, Minnesota 55124 (“Property”).
B. Landlord and Tenant desire to enter into this Amendment in order to modify and
amend certain provisions of the Lease.
AGREEMENT
NOW, THEREFORE, in consideration of the facts set forth in the Recitals above,
the mutual covenants and conditions set forth herein, and for other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties
hereby agree as follows:
1. Installation of New Equipment. The Lease is hereby amended to permit
Tenant to remove, replace and install such additional equipment as specifically set forth
on Exhibit A-1 attached hereto and incorporated herein (“Additional Equipment”) on the
Premises. The Additional Equipment set forth on Exhibit A-1 shall be constructed and
installed in the location(s) shown and in accordance with the plans and specifications as
set forth on Exhibit A-1 and in accordance with the rules and regulations of Landlord and
state and local laws and building codes. Except as set forth on Exhibit A, Tenant shall
not be allowed to make any other additions or replacements of any equipment or Antenna
Facilities without Landlord’s prior written consent. Nothing contained in this
Amendment shall be deemed a waiver of any provision(s) in the Lease that requires
Tenant to obtain Landlord’s consent for any improvements or changes to Tenant’s
equipment in the future. If Tenant occupies any other portion of ground space located at
the Property or any other space on the communications tower, other than as expressly
shown in the Lease and on Exhibit A-1 Tenant shall be in material default under the
terms of the Lease and Tenant shall reimburse Landlord for all attorneys’ fees, court
costs, unpaid rent for any portion of the Property so occupied and all other costs and
expenses incurred by Landlord as a result of Tenant’s unauthorized occupancy.
2
2. Construction Standards. All work to be performed by Tenant and its
contractors, agents, and employees shall be done in a good and workmanlike manner and
in accordance with the plans and specifications set forth on Exhibit A-1. Tenant shall not
be permitted in any material way to vary its construction from the plans and
specifications set forth on Exhibit A-1 without Landlord’s prior written consent.
Tenant shall pay for all work to be performed upon the Property and shall not allow a lien
to attach to the Property. Tenant shall defend, indemnify and hold harmless Landlord
from any and all costs, charges, liens, suits, actions, and expenses including but not
limited to attorney’s fees and court costs, arising out of or related to Tenant’s negligence
or misconduct in the installation, use, operation, maintenance and presence of the
Additional Equipment, Tenant’s Antenna Facilities or any other equipment of Tenant or
its agents, contractors or assigns.
3. Costs of Review. Tenant shall be responsible for all reasonable costs of
Landlord’s inspection, installation, project management costs, review fees, staff time, and
any and all other fees and expenses incurred by Landlord in reviewing and approving
Tenant’s application for this Amendment of the Lease. All such fees shall include all
attorneys’ fees, staff and administrative review time and third party consultant fees and
expenses all of which shall be at the expense of Tenant. All such fees and invoices must
be paid by Tenant to Landlord within thirty (30) days after Landlord sends Tenant an
itemized invoice for the same. Any invoices or other sums owed to Landlord, under the
Lease or this Amendment, which are not paid by Tenant within thirty (30) days after such
sums become due and owing shall: (1) be a material default under the Lease; and (2) bear
interest at the lesser of fifteen percent (15%) per annum or the maximum rate allowed by
law.
4. Failure to Remove Improvements. Upon termination of the Lease for any
reason, Tenant shall remove its Antenna Facilities (including all Additional Equipment)
from the Property on or before the date of termination, and shall repair any damage to the
Property caused by such equipment, normal wear and tear, and casualty excepted; all at
Tenant’s sole cost and expense, whether removed by Tenant or Landlord. Any such
personal property or facilities which are not removed on or before the date this Lease
terminates shall, at Landlord’s option, be deemed abandoned and become the property of
Landlord. In the event Tenant leaves any personal property, equipment or any portion of
its facilities on the Property without Landlord’s written consent, Tenant shall reimburse
Landlord for the cost of removing and disposing of the same. Tenant shall be responsible
for paying Base Rent and all other sums owed under this Lease until such time that
Landlord or Tenant has removed the Antenna Facilities from the Property. In the event
Landlord attempts to collect on any unpaid sums owed by Tenant under the Lease or this
Amendment or Landlord brings any other action to enforce the terms of the Lease, as
amended, Tenant shall be responsible for costs of collection including, but not limited to,
attorneys’ fees, court costs, and expert witness fees whether or not Landlord files suit
against Tenant. The terms of this Section shall survive the termination or other
expiration of this Lease.
3
5. Indemnification. Tenant further agrees to indemnify, defend and hold
Landlord harmless from any and all claims, costs, penalties, fines, lawsuits, demands, and
expenses, including attorney’s fees and court costs, arising out of or related to any
negligence or misconduct in any entry upon the Property by Tenants agents, contractors,
and employees. All indemnification obligations of Tenant as set forth in the Lease and
this Amendment shall survive the termination or expiration of the Lease.
Notwithstanding anything to the contrary in this Lease, Tenant will not be liable to
Landlord for, or indemnify Landlord against, punitive, indirect, incidental, special or
consequential damages, including, without limitation, loss of income or business
opportunities.
6. Limitation of Landlord’s Liability; Early Termination. Landlord’s
liability for damages to Tenant under the Lease and this Amendment shall be limited to
the actual and direct costs of equipment removal and shall specifically exclude any
recovery for value of the business of Tenant as a going concern, future expectation of
profits, loss of business or profit or related damages to Tenant.
7. As-Builts and Punch lList Matters. Tenant shall complete construction
and installation of the Additional Improvements within ninety (90) sixty (60) days after
execution of this Fourth Amendment. Within thirty (30) days after Tenant completes the
construction and installation of the Additional Improvements, Tenant shall provide
Landlord with “As-Built” drawings in paper and electronic format as required by
Landlord and which is compatible with Landlord’s existing file systems (“As-Builts”).
Tenant shall also complete all punch-list items (“Punch List”) within thirty (30) days
after Landlord or Landlord’s contractors provides the Punch List to Tenant or Tenant’s
contractors. In the event that Tenant fails to provide the As-Builts or complete the
Punch-List items within the time period set forth above, Tenant shall pay a daily fee to
Landlord of $100 per day for each day that Tenant has not completed its obligations as
set forth in the paragraph until such time as Tenant completes its obligations set forth
herein.
8. Survival of Obligations.. All of Tenant’s indemnification obligations and
obligations to pay rent, fees and other sums owed to Landlord under the Lease and any
amendments to the Lease shall survive the expiration or earlier termination of the Lease.
9. No Waiver. Nothing contained in this Amendment shall be construed as
waiving a party’s right to insist that the other party comply with each and every provision
of the Lease, including, but not limited to Tenant’s obligation to seek Landlord’s
approval before Tenant may install or replace any equipment beyond that shown and
identified in the exhibits to the Lease, Exhibit A-1 to this Amendment and any other
amendments to the Lease.
Formatted: Font color: Red
4
10. Notice. Tenant’s notice address shall be as follows:
T-Mobile Central LLC
12920 SE 38th Street
Bellevue, WA 98006
Attn: Lease Compliance
Site # A1Q0401A
Landlord’s notices shall be sent to:
City of Apple Valley
Attn.: City Clerk
7100 – 147th Street West
Apple Valley, MN 55124
with a copy to: Dougherty, Molenda, Solfest, Hills & Bauer P.A.
Attn.: Michael G. Dougherty, City Attorney
14985 Glazier Avenue, Suite 525
Apple Valley, MN 55124
11. Conflict. In the event of a conflict between any of the terms contained in
this Amendment and any terms contained in the Lease, the terms of this Amendment
shall govern.
12. Affirmation of Lease. Except as set forth herein, all terms and conditions
of the Lease shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have set their hands as of the date set forth
below.
Dated: ___________________ CITY OF APPLE VALLEY:
______________________________
By: Mary Hamann-Roland
Its: Mayor
Dated: ___________________ ______________________________
By: Pamela J. Gackstetter
Its: City Clerk
5
Dated: ___________________ T-MOBILE CENTRAL LLC
By:______________________________
ByName: Hossein Sepehr
_________________________
Its: Area Director, Network Eng. &
Ops._________________________
6
EXHIBIT A-1
PLANS AND SPECIFICATIONS
(See attached.)
T-1TITLE SHEETDESCRIPTION
REVISIONS
SHEET NUMBERSHEET TITLEDATE:PROJECT #:CHECKED BY:DRAWN BY:NO.BYDATE
A
0
ISSUED FOR REVIEW
ISSUED FOR FINAL
04/19/17
05/02/17
SEA
MLLOC. # A1Q0401AAPPLE VALLEY(PALOMINO)7738 - 128TH STREET WESTAPPLE VALLEY, MN 55124SEADM04/19/17120-007VICINITY MAPN.T.S.REGIONAL MAPN.T.S.SCOPE OF WORKTERRA CONSULTING GROUP, LTD. 600BUSSE HIGHWAYPARK RIDGE, IL 60068(847) 698-6400CONSULTANT TEAMPROJECTCONSULTANT:PROJECT INFORMATIONAPPLICANT:T-MOBILE USA8000 WEST 78TH STREET, SUITE 400EDINA, MN 55439SITE ACQUISITION:1. THE SCOPE OF WORK CONSISTS OF MODIFYING THE EXISTING WIRELESSINSTALLATION: SITE NUMBER: A1Q0401ASITE NAME: APPLE VALLEY (PALOMINO)SHEET #DESCRIPTION:REVT-1C-1TITLE SHEETENLARGED SITE PLANSHEET INDEX00ANT-2 RFDS DATA CONFIGURATION SHEETANT-1 SITE ELEVATION00SITELOCATION8000 WEST 78TH STREET, SUITE 400EDINA, MN 554391360 ENERGY PARK DRIVE, SUITE 210ST. PAUL, MN 55108(651) 225-0793www.buellconsulting.comSITELOCATIONEDDIE BUELL (CONTACT)TEL: (651) 361-8110xINSTALL (3) FHFB (1 PER SECTOR)xREMOVE (1) FSMExINSTALL (2) FSMFxINSTALL (1) FBBCxREMOVE (3) FXFB AND RELOCATE (1) FXFB TO EXISTING STACK FOR GSMxINSTALL (3) TWIN PCS TMAxREMOVE (3) TWIN AWS TMASITE NUMBER:SITE NAME:A1Q0401AAPPLE VALLEY (PALOMINO)SITEADDRESS:7738 - 128TH STREET WESTAPPLE VALLEY, MN 55124
DESCRIPTION
REVISIONS
SHEET NUMBERSHEET TITLEDATE:PROJECT #:CHECKED BY:DRAWN BY:NO.BYDATE
A
0
ISSUED FOR REVIEW
ISSUED FOR FINAL
04/19/17
05/02/17
SEA
MLLOC. # A1Q0401AAPPLE VALLEY(PALOMINO)7738 - 128TH STREET WESTAPPLE VALLEY, MN 55124SEADM04/19/17120-007ENLARGEDSITE PLANC-1EXISTING T-MOBILECABINET ON STEELPLATFORMPROPOSED (1) RELOCATED FXFB FROMANTENNA LEVEL TO EXISTING STACKEXISTING DOUBLESWING GATEEXISTING T-MOBILEICE BRIDGE0SCALE 1" =1' 2'4'2'1SCALE: 1" = 2'ENLARGED SITE PLANNOTE: DRAWINGS ARE FOR EXHIBIT ANDREFERENCE ONLY. INFORMATION SHOWNWAS PROVIDED BY T-MOBILE. TERRACONSULTING GROUP DID NOT MAKE ANYFIELD VISIT OR FIELD MEASUREMENTS.(3) EXISTING RRUSON H-FRAMEEXISTING AC & TELCOCABINETEXISTING NODE BSLEEVESPROPOSED REMOVAL OF(1) FSME. REPLACE WITH(2) FSMF AND (1) FBBCEXISTING CHAIN LINKFENCE COMPOUNDEXISTING T-MOBILESTEEL PLATFORM
DESCRIPTION
REVISIONS
SHEET NUMBERSHEET TITLEDATE:PROJECT #:CHECKED BY:DRAWN BY:NO.BYDATE
A
0
ISSUED FOR REVIEW
ISSUED FOR FINAL
04/19/17
05/02/17
SEA
MLLOC. # A1Q0401AAPPLE VALLEY(PALOMINO)7738 - 128TH STREET WESTAPPLE VALLEY, MN 55124SEADM04/19/17120-007SITE ELEVATIONANT-1CENTERLINE OF EXISTING ANTENNAS
$*/EXISTING GRADE0'-0" A.G.L.1SCALE: 3/32" = 1'-0"SOUTH ELEVATION - PROPOSEDEXISTING SELF-SUPPORTTOWEREXISTING FENCEDCOMPOUND(3) EXISTING FRIG TO REMAIN(TYP. OF 1 PER SECTOR)EXISTING (3) FXFB TO BEREMOVED AND REPLACED WITH(3) PROPOSED FHFB RADIO UNITS(TYP. 1 PER SECTOR).EXISTING T-MOBILE ANTENNASTO REMAIN (TYP. 3 PER SECTOR)EXISTING OTHER CARRIERANTENNAS TO REMAIN (TYP.)EXISTING COVP TO REMAIN0SCALE:1/2" 1"2"3/32" = 1'-0"NOTE: DRAWINGS ARE FOR EXHIBIT ANDREFERENCE ONLY. INFORMATION SHOWN WASPROVIDED BY T-MOBILE. TERRA CONSULTINGGROUP DID NOT MAKE ANY FIELD VISIT ORFIELD MEASUREMENTS. STRUCTURALANALYSIS OF TOWER BY OTHERS.(3) EXISTING TWIN AWS TMAS TOBE REMOVED AND REPLACED WITH(3) PROPOSED TWIN PCS TMAS(TYP. 1 PER SECTOR)NOTE:ALL RF AND AISG PORTS THATARE LEFT OPEN AFTER THEUPGRADE TO BE CAPPED.
DESCRIPTION
REVISIONS
SHEET NUMBERSHEET TITLEDATE:PROJECT #:CHECKED BY:DRAWN BY:NO.BYDATE
A
0
ISSUED FOR REVIEW
ISSUED FOR FINAL
04/19/17
05/02/17
SEA
MLLOC. # A1Q0401AAPPLE VALLEY(PALOMINO)7738 - 128TH STREET WESTAPPLE VALLEY, MN 55124SEADM04/19/17120-007ANTENNA PLANANT-22PROPOSED ANTENNA PLANSCALE: N.T.S.1EXISTING ANTENNA PLANSCALE: N.T.S.PROPOSED FHFB RADIOUNIT (TYP. (1) PER SECTOR,(3) TOTAL)EXISTING T-MOBILE ANTENNATO REMAIN (TYP. (3) PERSECTOR, (9) TOTAL)(3) EXISTING FRIG TO REMAIN(TYP. (1) PER SECTOR)ALPHA SECTOR$= BETA SECTOR$= GAMMA SECTOR$= (3) EXISTING FXFB RADIO UNITSTO BE REMOVED (TYP. (1) PERSECTOR)EXISTING AWS TMAS TO BEREPLACED WITH TWIN PCSTMASEXISTING T-MOBILE ANTENNATO REMAIN (TYP. (3) PERSECTOR, (9) TOTAL)(3) EXISTING FRIG TO REMAIN(TYP. (1) PER SECTOR)ALPHA SECTOR$= BETA SECTOR$= GAMMA SECTOR$= CAP ALL RF AND AISGPORTS THAT ARE LEFTOPEN AFTER UPGRADE.
I T E M: 4.P.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove J oint P owers C ost Share A greement with Dakota C ounty for P ictometry
S taff Contact:
T homas L ovelace, City P lanner
D epartment / Division:
C ommunity D evelopment Department
AC T I O N RE Q UE S T E D:
Approve a J oint Powers Agreement (J PA) with Dakota C ounty and the C ities of Burnsville,
Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount,
South St. Paul, and West St. Paul for Pictometry cost sharing.
S UM M ARY:
For your consideration is a request for approval of the attached J oint Powers C ost Share
Agreement with Dakota C ounty for Pictometry Software International C orporation General
License Terms and C onditions for 2017-18. Dakota County has agreed to pay Pictometry a
total of $62,044.00 for each year. Since 2006, D akota C ounty, along with the cities of
Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights,
Rosemount, South St. Paul, and West St. Paul have shared in the costs of Pictometry
imagery and software application licensing, with the Dakota C ounty managing the program.
T he partner cities fiscal obligation for the two-year agreement is $20,042.00 per year. Each
city’s cost is based on the average of the percentage of parcels and square miles in each city
as a part of the total in all cities, with A pple Valley's share being $2,603.00 for each year.
T he purpose of the J PA is to define the responsibilities and cost sharing obligation of the
County and participating cities for both the purchase and uses of Pictometry imagery and
software licensing. T he new software licensing and updated Pictometry online tools are
available immediately. T he City will continue to have full access to all Pictometry imagery
and software. T he J PA will be in effect upon the date of the signatures of the parities.
B AC K G RO UND :
Pictometry is a patented information system that provides visual intelligence by combining
aerial imaging with computer programming. T his program allows users to have easy access
to actual imagery of every square foot of their area from many views in full color, high
resolution, and digital format. T his gives the user the ability to measure distances, heights,
perimeters, lengths, widths, and areas of objects within images. Pictometry libraries contain
orthogonal (straight down) images similar to ordinary aerial photography, it also provides
oblique images (taken from angles), which allows the user to see the sides of buildings and
homes.
B UD G E T I M PAC T:
T he C ity will pay $2,603.00 per year in 2017-18.
AT TAC HM E NT S:
Agreement
I T E M: 4.Q.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Awarding Agreement f or P roject 2017-162, Hayes A rena S torm Sewer
Retrof its
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution awarding agreement to New Look Contracting, Inc., for Project 2017-162,
Hayes Arena Storm Sewer Retrofits, in the amount of $107,080.00.
S UM M ARY:
On A ugust 15, 2017, six (6) bids were received for the Hayes Arena Storm Sewer Retrofits
project as described within the attached bid tabulation. Base bids ranged from $107,080.00
to $124,575.00. New Look Contracting, Inc., submitted a bid in the amount of $107,080.00.
Attached for consideration is a resolution awarding the contract to New Look C ontracting,
Inc., for Project 2017-162, Hayes Arena Storm Sewer Retrofits, in the amount of
$107,080.00. Should C ity Council award the contract, it is anticipated work will begin late-
September. Work on the project will be substantially complete by mid-October 2017.
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
City Council adopted Resolution No. 2017-53 on March 23, 2017, awarding Project 2017-
105, 2017 Street Improvements, which included the reconstruction of the Hayes parking lot.
City C ouncil approved a Grant Agreement with Dakota County Soil and Water C onservation
District for cost share related to Project 2017-162, Hayes A rena Storm Sewer Retrofits, on
May 25, 2017.
City C ouncil adopted Resolution No. 2017-115 on J uly 27, 2017, authorizing the receipt of
bids for Project 2017-162, Hayes Arena Storm Sewer Retrofits.
A map of the proposed project area is attached (Figure: 1).
B UD G E T I M PAC T:
Project costs and funding are summarized as follows:
Estimated Project C osts:Awarded Costs
C onstruction C ost $ 107,080.00
D esign, C onstruction A dmin. & C ontingency 25,000.00
Total Estimated Cost $ 132,080.00
Estimated Project Funding:
Storm Water Utility
C lean Water Fund Grant
$ 82,080.00
50,000.00
Total Estimated Funding $ 132,080.00
AT TAC HM E NT S:
Map
R esolution
Exhibit
144th Street West
Strese Lane Hayes RoadApple Valley
Community
Center
Hayes Arena
Apple
Valley
Senior
Center
Upper 145th Street West
PROJECT AREA
PROJECT NO. DATE:7/19/17
HAYES ARENA STORM SEWER RETROFITS
CITY OF APPLE VALLEY
2017-162
1FIGURE:
FEETSCALE
0 200100
N
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION AWARDING AGREEMENT FOR PROJECT 2017-162
HAYES ARENA STORM SEWER RETROFITS
WHEREAS, pursuant to an advertisement for bids for improvements identified as Project
2017-162, Hayes Arena Storm Sewer Retrofits bids were received, opened and tabulated
according to law and the following bids were received complying with the advertisement:
(Tabulation attached as Exhibit A), and;
WHEREAS, it appears New Look Contracting, Inc. is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota:
1. That the Mayor and City Clerk are hereby authorized and directed to enter into a
contract with New Look Contracting, Inc., for its base bid in the amount of $107,080.00
for the completion of Project 2017-162 according to the plans and specifications heretofore
approved by the Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
ADOPTED this 14th day of September, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
EXHIBIT A
I T E M: 4.R.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with A pplied Ecological S ervices, I nc., for Project 2017-162, Hayes Arena
S tormwater R etrofits (Plantings)
S taff Contact:
J essica Schaum, Natural Resources Coordinator
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve the agreement with Applied Ecological Services, Inc., for Project 2017-162, Hayes
Arena Stormwater Retrofits (Plantings), in the amount of $16,325.
S UM M ARY:
In J une 2017, City staff solicited quotations from nine (9) specialized companies to supply
and plant native perennials, grasses, and shrubs in two large infiltration basins in conjunction
with the Hayes Arena parking lot reconstruction. One company responded.
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
T his planting project will be completed immediately following the Hayes Arena basin
grading. T he infiltration basins will treat parking lot runoff. Improved function of the basins
will be acchieved with an aesthetic pollinator-focused planting mix.
B UD G E T I M PAC T:
Project funds are included in the 2017 Stormwater Utility and are partially matched through a
Grant Agreement with the Dakota County Soil and Water C onservation District (up to 75%).
I T E M: 4.S .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with D ick's S anitation, I nc., f or Ref use Collection S ervices
S taff Contact:
Charles Grawe, A ssistant City Administrator
D epartment / Division:
Administration / I nf ormation Technologies
AC T I O N RE Q UE S T E D:
Approve the agreement with Dick's Sanitation Inc., for refuse collection services.
S UM M ARY:
T he C ity conducts an annual Fall C lean-up Day, offering residents to dispose of larger
refuse and recyclable items at a centralized location for a reasonable fee. T he C ity contracts
for haulers to take the refuse and recyclables.
B AC K G RO UND :
T he C ity holds the C lean-up Day to encourage residents to keep their property maintained
and orderly, providing a convenient means for residents to properly dispose of larger refuse
items and collect recyclable items for recycling. T he C ity contracts for haulers to accept
these materials.
T he Agreement uses the City's standard agreement form with an exhibit of the rates for the
refuse containers, disposal, and hauling.
T his year's Fall C lean-up Day will take place on Saturday, Sept. 30th from 8:00 a.m. to 1:00
p.m. in the Apple Valley Family Aquatic C enter parking lot.
B UD G E T I M PAC T:
T he C ity collects disposal fees from the residents who participate in the C lean-up Day
event. It is our intent to have these fees cover the expenses related to the event. T hat said,
increased hauler costs this year will likely result in the need for the City to subsidize this
year's event. Anticipated C ity costs are estimated to be no more than $4,000 which are
recommended to be covered by the C ouncil C ontingency account.
I T E M: 4.T.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with Minnesota Native L andscapes, I nc., for P roject 2017-180, Garrett
Avenue Raingardens
S taff Contact:
J essica Schaum, Natural Resources Coordinator
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve the agreement with Minnesota N ative Landscapes, Inc., for Project 2017-180,
Garrett Avenue Raingardens in the amount of $15,310.
S UM M ARY:
City staff solicited quotations from nine (9) specialized companies to perform invasive weed
removal and native plant establishment in two large raingardens on Garrett Avenue. Two
companies responded. (Bid tabulation attached.)
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
Two large raingardens were installed with the construction of Garrett Avenue (near Garrett
Court) within D rainage and Utility Easements (on two separate parcels.) Public drainage
from Garrett C ourt is directed into the two raingardens. Over time, invasive species have
taken over the basins. T his summer, C ity crews mowed weeds and removed many invasive
or volunteer trees like buckthorn, boxelder, and willows. A specialized company is needed
to establish new native grasses within both basins. T he company will also perform
maintenance activities for two years following establishment to ensure invasive weeds are
eradicated and the basins function as designed.
New homeowners in this area are motivated to help care for the plantings and desire to add
additional pollinator-friendly plants in future years to make the basins more of an amenity to
the neighborhood.
B UD G E T I M PAC T:
Funds are included in the 2017 Storm Drainage Utility budget.
AT TAC HM E NT S:
Bid / Quote Tabulation
BID TABULATION
PROJECT 2017-180
GARRET AVENUE RAINGARDENS
1 Native perennial grasses (supply and plant)2 basins $15,310.00 $15,881.00
TOTAL BID
No.ITEM QUANTITY
Minnesota Native
Landscapes, Inc.
Applied Ecological
Services, Inc.
I T E M: 4.U.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Change Order No. 1 on A greement with P ember Companies, I nc., for Project 2016-
169, Keller L ake B oat R amp (E xcavation), and A pprove Acceptance and F inal Payment
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
E ngineering Division
AC T I O N RE Q UE S T E D:
Approve Change Order No. 1 on the Agreement with Pember C ompanies, Inc., with an
increase of $1,924.00; and accepting Project 2016-169, Keller Lake Boat Ramp
(Excavation), as complete and authorizing final payment in the amount of $4,107.50.
S UM M ARY:
T he attached C hange Order No. 1 in the amount of $1,924.00 was required to complete the
project. T he added cost was the result of additional lake dredging and floating silt curtain.
Bid unit prices were used as the basis of payment for the additional material quantities.
Pember C ompanies, Inc., has requested final payment of $4,107.50 for a total project cost of
$27,734.00. T his is the 2nd and final pay request for Project 2016-169. T he contractor has
met all obligations and performed services in a professional and satisfactory manner.
B AC K G RO UND :
On April 13, 2017, the City C ouncil approved an agreement with Pember C ompanies, Inc.,
to excavate accumulated soils from the Keller Lake boat landing.
B UD G E T I M PAC T:
Funds for this project were included in the 2017 Storm Drainage Utility Budget. T he
budgeted amount for weed harvesting in 2016 did not occur due to low water levels. Half of
the total cost will be reimbursed by the C ity of Burnsville through the Water Quality J oint
Powers Agreement at the end of the fiscal year.
AT TAC HM E NT S:
C hange Order D ocument(s)
F inal Pay Documents
I T E M: 4.V.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Change Order No. 1 on A greement with K rueger E xcavating, I nc., for Project 2017-173,
2017 Water B reak - Gate Valve Repairs, and Approve A cceptance and F inal P ayment
S taff Contact:
Carol Blommel J ohnson, P ublic Works S uperintendent -
Utilities
D epartment / D ivision:
Utilities D ivision
AC T I O N RE Q UE S T E D:
Approve C hange Order No. 1 to the agreement with Krueger Excavating, Inc., with an
addition of $1,000.00; and accepting Project 2017-173, 2017 Water Break - G ate Valve
Repairs, as complete and authorizing final payment in the amount of $40,500.00.
S UM M ARY:
Krueger Excavating, Inc., has completed repairs on five (5) water breaks, two (2) gate valves
and one (1) hydrant as outlined in the project specifications. T he change order was necessary
because the gate valve that was scheduled for repair was replaced. When the excavation was
performed a section of the valve bonnet was missing.
B AC K G RO UND :
T his project was authorized at the J uly 27, 2017, Council meeting. T he water breaks were
identified in the annual leak detection survey. T hese water breaks had not yet surfaced. T he
valves were identified during routine maintenance operations. T he hydrant repair
was required as the result of an accident. T he hydrant repair cost was invoiced to the driver
of the vehicle who struck the hydrant.
B UD G E T I M PAC T:
Funding for this project is included in the Public Works Utilities D ivision operating budget,
Water Fund, 5305-6265.
AT TAC HM E NT S:
C hange Order D ocument(s)
F inal Pay Documents
Invoice
Date
8/1/2017
Invoice #
3072
City of Apple Valley
7100 147th St. W.
Apple Valley, MN 55124
952-953-2409
jfruechtl@ci.apple-valley.mn.
Terms
Due on receipt
Job #
Thank you for your business.Total
Balance Due
PaymentsP.O. Box 729, PriorLake, MN 55372
Office 952.447.8335 Fax 952.447.6169
www.kruegerexcavating.com
"Our Goal Is To Dig Your Hole"
DescriptionQuantity Rate Amount
7-31-17
repair water main with clamp 192 Spruce Dr1 4,500.00 4,500.00
8-01-17
repair water main with clamp 212 Walnut Lane ( water main almost touching storm sewer )1 5,000.00 5,000.00
repair water main with clamp 950 Hopewell Lane ( water main is resting on storm sewer )1 5,000.00 5,000.00
8-02-17
repair water main with clamp 921 Duchess Lane1 5,000.00 5,000.00
repair water main with clamp 869 Whitney Dr.1 5,000.00 5,000.00
8-04-17
cut in new 6'' valve Holiday Ct. and 135th St. W.1 5,500.00 5,500.00
cut in new 6'' valve Galway Ct. and Upper 135th St. W. ( valve was broken and could not just replace
bolts )
1 5,500.00 5,500.00
8-11-17
hydrant repair Diamond Path and Pilot Knob1 5,000.00 5,000.00
$40,500.00
$40,500.00
$0.00
I T E M: 4.W.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on S tatement of Work with S L -serco, I nc., f or P roject
2016-101, Water Meter P rocurement
S taff Contact:
Carol Blommel J ohnson, P ublic Works S uperintendent -
Utilities
D epartment / D ivision:
Utilities D ivision
AC T I O N RE Q UE S T E D:
A ccepting Project 2016-101, Water Meter Procurement, as complete and authorizing final
payment on the Statement of Work with S L-serco, Inc., in the amount of $25,000, for a total
cost of $60,000.
S UM M ARY:
T he objectives of the Water Meter Procurement proposal have been fulfilled. T he
procurement statement of work included specification development, technical support,
proposal evaluation, contract review, meeting facilitation, and project guidance.
B AC K G RO UND :
T he water meter replacement project was awarded to Mueller Systems, LLC , at the August
24, 2017, C ouncil meeting. S L-serco has provided technical assistance with this project.
T he initial phase was planning, this second phase was procurement and the next phase will be
deployment.
B UD G E T I M PAC T:
T he Water Meter Replacement Project is included in the 2016-2020 C apital Improvement
Program and 2017 Public Works Water Utility Operations budget.
AT TAC HM E NT S:
F inal Pay Documents
Thank You
SL-serco
2817 Anthony Lane S., Suite 104
St. Anthony, MN 55418-2489 US
(612) 782-9716
Invoices@sl-serco.com
INVOICE
BILL TO
City of Apple Valley, MN
6442 W. 140th St.
Attn: Carol Blommel Johnson
Apple Valley, MN 55124
INVOICE #11076157C
DATE 08/11/2017
DUE DATE 09/10/2017
TERMS NET 30 Days
ACTIVITY AMOUNT
Advanced Metering Procurement
Procurement Process Support 25,000.00
BALANCE DUE $25,000.00
I T E M: 4.X .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Redline A rchitectural Sheet Metal,
L L C, for Project 2017-172, Valley Middle P ark Shelter R oof ing
S taff Contact:
B arry B ernstein, P arks and Recreation D irector
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Accepting Project 2017-172, Valley Middle Park Shelter Roofing, as complete and
authorizing final payment on the agreement with Redline Architectural Sheet Metal, LLC , in
the amount of $30,360.00.
S UM M ARY:
Redline Architectural Sheet Metal, LLC , has completed the specified repair work on the park
shelter roof at Valley Middle Park. T hey have also submitted applicable final paperwork for
payment. Staff finds the results of the project acceptable and recommends final payment on
Project 2017-172, Valley Middle Park Shelter Roofing.
B AC K G RO UND :
Redline Architectural Sheet Metal, LLC, was contracted for supply and installation of a
standing seam metal roof, with applicable trim and flashing, on the shelter building at Valley
Middle Park.
B UD G E T I M PAC T:
$30,360.00
Funding has been allocated within the 2017 Municipal Building Fund
AT TAC HM E NT S:
F inal Pay Documents
I T E M: 4.Y.
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove P ersonnel R eport
S taff Contact:
Melissa Haas, Human Resources Manager
D epartment / D ivision:
Human Resources D ivision
AC T I O N RE Q UE S T E D:
Approve the personnel report.
S UM M ARY:
T he employment actions attached to this memo are recommended for City Council
Approval.
B AC K G RO UND :
T he C ity C ouncil's approval of the Personnel Report includes the ratification of the C ity
Administrator's actions in carrying out the terms and conditions of the employment of the
City personnel.
B UD G E T I M PAC T:
Budgeted positions.
AT TAC HM E NT S:
Personnel Report
PERSONNEL REPORT
September 14, 2017
City of Apple Valley
Human Resources
EMPLOYMENT ACTIONS
The following employment actions are recommended for City Council approval:
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Alex Burdi Hire Recreation Attendant Seasonal 1800 $ 9.75 Hourly C-01 9/15/2017
Robert Cornwell
Accept
Retirement Firefighter
Paid on Call
Volunteer 1300 8/31/2017
Julie Hietala Hire Liquor Clerk
Part-Time,
Regular 5090 $ 11.00 Hourly L-1 9/6/2017
James Hughes Promotion Police Officer
Full-Time,
Regular 1200 $ 4,750.00 Monthly POLICE 9/2/2017
Caitlin Mead Cappel Hire Recreation Attendant
Part-Time,
Variable 1900 $ 11.05 Hourly C-01 9/6/2017
Kelsey Sijan Hire Liquor Clerk
Part-Time,
Regular 5090 $ 11.00 Hourly L-1 9/7/2017
Brian Snow
Accept
Resignation Liquor Clerk
Part-Time,
Regular 5020 9/1/2017
Tristyn Tucker Hire Recreation Attendant
Part-Time,
Variable 1900 $ 9.75 Hourly C-01 9/6/2017
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 1 of 1
I T E M: 4.Z .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Claims and Bills
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Approve claims and bills.
S UM M ARY:
Attached for C ity C ouncil review and approval are check registers for recent claims and
bills.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Check registers dated August 16, 2017, August 23, 2017, and August 30, 2017, in the
amounts of $648,651.62, $1,843,242.99, and $561,296.13 respectively.
AT TAC HM E NT S:
C laims and B ills
C laims and B ills
C laims and B ills
I T E M: 5.A .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:Regular Agenda
Description:
P roposed 2018 City B udget and Property Tax L evy
S taff Contact:
Ron Hedberg
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
1. Adopt resolution approving the 2018 proposed budget and property tax levy
2. Motion to set the 2018 public budget meeting (formerly the Truth in Taxation hearing)
for T hursday, December 14, 2017, at 7:00 p.m.
S UM M ARY:
T he 2018 budget process began on March 7, 2017, when the C ity Council held a goal setting
session with staff and provided specific direction on the 2018 budget, minimizing the
impacts to the property taxes paid by property owners. T his meeting was followed up with a
budget discussion at the Informal City C ouncil meeting on August 24, 2017.
T he budget process requires that the C ity of Apple Valley adopt a preliminary budget and
property tax levy for 2018 and certify it to the Dakota C ounty A uditor by September 30,
2017.
B AC K G RO UND :
T he current budget calendar calls for the City Council to adopt the preliminary levy (which
will become the maximum levy for 2018) and budget at the September 14th C ity Council
meeting. If additional time is needed, the adoption of the preliminary levy and budget could
be conducted at the September 28th C ity C ouncil meeting.
T he total levy for 2018 is proposed to be $25,793,000 up 3.84% or $953,000 over 2017. A t
this levy amount, the median valued home in Apple Valley of $239,100, that experienced an
increase of 6.7% in value, will see the C ity’s share of their property tax bill increase $24 or
2.44% for 2018.
Staff believes that the preliminary budget accomplishes a number of important objectives:
Retains a focus on the provision of basic C ity services and funds their provision at
adequate levels.
Demonstrates a strong stewardship of existing infrastructure and plans for its
repair/replacement in a proactive manner.
T he proposed budget maintains the stated goal of the C ity Council to not Specially
Assess for the annual street maintenance program by providing property tax levy
support of the program in the form of a transfer from the General Fund. T he property
tax levy support of the City’s annual street maintenance program was increased for the
coming year to $3,417,000, a 2.5% increase of $84,900.
T he 2018 C ity property taxes will show an increase of 2.44% ($24 per year or $2 per
month) in the C ity’s portion of the property taxes on the median valued home.
T he 2018 budget provides funding for the following:
Increase in funding for the municipal building fund repairs and replacements
Updating of the C omprehensive Plan, as required by Statute
New C anine Police Officer position
Debt Service funding for the 2018 energy efficiency project
Beginning of the Water Meter replacement program
T he proposed 2018 budget was presented to the C ity C ouncil August 24, 2017. T he
direction received at the informal session was to go forward with the preliminary levy as
presented and that additional meetings may be held in the future. Adoption of this proposed
budget and property tax levy establishes the maximum levy for 2018. In the coming months
the amount of the total levy may decrease, but not increase.
Breakdown of the 2018 Tax Levy
Lev y Component 2017 2018 D ifference % C hange
General L ev y 19,712,070 20,391,125 679,055 3.4%
Municipal B uilding F und 181,000 381,000 200,000 110.5%
Street Maintenance P rogram 3,332,100 3,417,000 84,900 2.5%
P roperty Tax Delinquencies 100,000 50,000 (50,000)-50.0%
I ce Arena Support 121,000 121,000 -0.0%
Debt Serv ice – Voter Approv ed 962,000 949,210 (12,790)-1.3%
Debt Serv ice – All other Lev y 431,830 483,665 51,835 12.0%
24,840,000 25,793,000 953,000 3.8%
Additional information can be obtained in the attached 2018 Proposed Operating Budget.
B UD G E T I M PAC T:
T he resolution will establish the preliminary operating budget for 2018 and the proposed tax
levy for 2018.
AT TAC HM E NT S:
R esolution
Exhibit
Budget
Presentation
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
RESOLUTION ADOPTING 2018 PROPOSED BUDGETS AND TAX LEVY
WHEREAS, the City Council reviewed the proposed 2018 operating budget on
August 24th as set forth in Exhibit A of this resolution; and
WHEREAS, the Council desires to adopt the operating budgets for management
purposes; and thereby establishing a maximum tax levy for 2018; and
WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget
and Tax Levy for taxes payable in 2018 by September 30, 2017, to the County Auditor.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley that revenue and expenditure budgets for 2018 shall be as noted in Exhibit A of this
Resolution and as supported by the detailed document, as revised.
BE IT FURTHER RESOLVED by the City Council that the 2018 scheduled levy
for the 2013A GO Refunding Bonds is hereby reduced by $531,170 to reflect current needs
to meet the 2018 debt service requirements on 2013A GO Refunding Bonds; and
BE IT FURTHER RESOLVED by the City Council that the following proposed
sums of money be levied for the current year, collectible in 2018, upon the taxable property
in the City of Apple Valley for the following purposes:
General Purposes: $20,822,125
Annual Street Maintenance Program 3,417,000
Ice Arena support 121,000
Energy Efficiency Project 95,000
Debt Levy:
Market Value Based Debt Levy:
GO. Refunding Bonds 2013A 344,830
GO Refunding Bonds 2015B 604,380
949,210
Tax Capacity Based Debt Levy:
GO Equipment Certificates 2015 133,665
GO Equipment Certificates 2012 125,000
GO. Equipment Certificates 2014 130,000
388,665
$ 25,793,000
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a
certified copy of this Resolution to the County Auditor of Dakota County, Minnesota.
ADOPTED this 14th day of September, 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
CERTIFICATE
I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy
of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota,
on the date above indicated.
________________________________
Pamela J. Gackstetter, City Clerk
CITY OF APPLE VALLEY, MINNESOTA
2018 Operating Budget Summary Exhibit A
Total Other Total
Budgeted Budgeted
General Funds Enterprise Funds
Revenues:Fund 2017 Funds 2018
General property taxes - Current $24,189,125 $ - $121,000 $24,310,125
General property taxes - Mobile hom 34,000 - - 34,000
General property tax- Delinq Net 50,000 - 50,000
Property tax- Current & Delq Net 24,273,125$ -$ 121,000$ 24,394,125$
Franchise & other taxes 618,900 221,000 - 839,900
Special assessments 14,000 125,000 - 139,000
Licenses 176,780 - - 176,780
Permits 1,327,930 - - 1,327,930
Intergovernmental 864,255 3,191,500 240,205 4,295,960
Charges for services 2,370,375 120,105 23,663,830 26,154,310
Fines and penalties 279,500 - - 279,500
Investment earnings 195,000 215,705 275,000 685,705
Other Revenues 107,500 107,390 204,050 418,940
Rentals 648,640 246,600 - 895,240
Admin Charges to other funds 962,650 1,019,180 - 1,981,830
Subtotal before transfers & debt 31,838,655 5,246,480 24,504,085 61,589,220
Debt Issued - - - -
Transfers In 1,317,600 8,010,915 - 9,328,515
Total revenues 33,156,255 13,257,395 24,504,085 70,917,735
Expenditures:
Salaries & Wages 15,081,000 159,525 3,436,125 18,676,650
Social Security (FICA & Medicare)768,005 12,170 260,835 1,041,010
PERA 1,507,410 11,930 219,880 1,739,220
Provided Insurance 2,358,160 29,135 470,315 2,857,610
Other Benefits (Work Comp,etc)535,640 450 113,675 649,765
Total Personal Service 20,250,215 213,210 4,500,830 24,964,255
Supplies 1,391,475 6,645 560,375 1,958,495
Contractural Services 3,304,715 111,450 931,360 4,347,525
Utilities 557,115 31,200 694,770 1,283,085
Repairs & Maintenance 439,305 36,050 491,340 966,695
Travel, Training, Dues 582,120 38,150 96,245 716,515
Other Expenditures 1,506,130 31,570 3,811,955 5,349,655
Miscellaneous - - 204,700 204,700
Items for Resale 71,200 - 7,392,490 7,463,690
Capital Outlay 1,255,980 12,816,210 9,367,100 23,439,290
Depreciation - 897,570 3,826,175 4,723,745
Admin Fees - - 769,450 769,450
Debt Service - - 1,062,355 1,062,355
Subtotal before transfers 29,358,255 14,182,055 33,709,145 77,249,455
Transfers Out 3,798,000 1,916,165 1,317,600 7,031,765
Total expenditures 33,156,255 16,098,220 35,026,745 84,281,220
Revenues over (under) expenditures - (2,840,825) (10,522,660) (13,363,485)
CITY OF APPLE VALLEY, MINNESOTA
2018 Operating Budget Summary - Other Governmental Funds Exhibit A
Other Funds Other Funds Total Other
Cable TV Cable TV Cable TV Cable TV Future Road EDA Partners in Municipal Vehicle Budgeted
Equipment Joint Powers Special Rev. Special Rev. Capital Projects Capital Improvement Operations Education Building Replacement Funds
Revenues: Cert Fund Fund PEG Fund Non-PEG Fund Fund Projects Fund Fund Bldg. Fund Fund Fund 2018
General property taxes - Current $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
General property taxes - Mobile - - - - - - - - - - -
General property tax- Delinq Net -
Property tax- Current & Delq Net -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Franchise & other taxes - - 71,000 150,000 - - - - - - - 221,000
Special assessments - - - - - - 125,000 - - - - 125,000
Licenses - - - - - - - - - - - -
Permits - - - - - - - - - - - -
Intergovernmental - - - - - - 3,191,500 - - - - 3,191,500
Charges for services - 120,105 - - - - - - - - - 120,105
Fines and penalties - - - - - - - - - - - -
Investment earnings - 1,500 1,500 500 6,750 181,000 - 1,500 5,285 3,800 13,870 215,705
Other Revenues - - - - - 7,390 - - - - 100,000 107,390
Rentals - - - - - - - - 246,600 - - 246,600
Admin Charges to other funds - - - - - - - 50,000 - - 969,180 1,019,180
Subtotal before transfers & deb - 121,605 72,500 150,500 6,750 188,390 3,316,500 51,500 251,885 3,800 1,083,050 5,246,480
Debt Issued - - - - - - - - - - - -
Transfers In - 120,105 - - - - 6,697,810 - - 593,000 600,000 8,010,915
Total revenues 0 241,710 72,500 150,500 6,750 188,390 10,014,310 51,500 251,885 596,800 1,683,050 13,257,395
Expenditures:
Salaries & Wages - 159,525 - - - 159,525
Social Security (FICA & Medicare) - 12,170 - - - 12,170
PERA - 11,930 - - - 11,930
Provided Insurance - 29,135 - - - 29,135
Other Benefits (Work Comp,etc) - 450 - - - 450
Total Personal Service - 213,210 - - - - - - - - - 213,210
Supplies - 3,900 - 2,695 - - - - 50 - - 6,645
Contractural Services - 4,700 - 12,500 - - - 7,500 86,750 - - 111,450
Utilities - - - - - - - - 31,200 - - 31,200
Repairs & Maintenance - 8,000 - 300 - - - - 27,750 - - 36,050
Travel, Training, Dues - 6,900 - - - - - 31,250 - - - 38,150
Other Expenditures - 3,500 - - - 27,940 - - 130 - - 31,570
Miscellaneous - - - - - - - - - - - -
Items for Resale - - - - - - - - - - - -
Capital Outlay - - - - 110,000 500,000 10,014,310 - 120,000 566,000 1,505,900 12,816,210
Depreciation - - - - - - - - - - 897,570 897,570
Admin Fees - - - - - - - - - - - -
Debt Service - - - - - - - - - - - -
Subtotal before transfers - 240,210 - 15,495 110,000 527,940 10,014,310 38,750 265,880 566,000 2,403,470 14,182,055
Transfers Out - - 5,250 120,105 - 1,790,810 - - - - - 1,916,165
- 240,210 5,250 135,600 110,000 2,318,750 10,014,310 38,750 265,880 566,000 2,403,470 16,098,220
- 1,500 67,250 14,900 (103,250) (2,130,360) - 12,750 (13,995) 30,800 (720,420) (2,840,825)
CITY OF APPLE VALLEY, MINNESOTA
2018 Operating Budget Summary - Enterprise Funds Exhibit A
Enterprise Funds 2018
Valleywood Water Sports Storm Street Total
Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise
Revenues: Fund Fund Fund Fund Fund Utility Fund Funds
General property taxes - Current $ - $ - $ - $121,000 $ - $ - $121,000
General property taxes - Mobile home $ - -
General property tax- Delinq Net - - - - - - -
Property tax- Current & Delq Net -$ -$ -$ 121,000$ -$ -$ -$ 121,000$
Franchise & other taxes - - - - - - - -
Special assessments - - - - - - - -
Licenses - - - - - - - -
Permits - - - - - - - -
Intergovernmental - - - 240,205 - - - 240,205
Charges for services 9,337,000 1,439,000 9,922,000 537,800 1,796,000 502,000 130,030 23,663,830
Fines and penalties - - - - - - - -
Investment earnings 33,000 - 200,000 - 33,000 1,000 8,000 275,000
Other Revenues - - 180,000 17,000 5,000 - 2,050 204,050
Rentals - - - - - - - -
Admin Charges to other funds - - - - - - - -
Subtotal before transfers & debt 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085
Debt Issued - - - - - - - -
Transfers In - - - - - - - -
Total revenues 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085
Expenditures:
Wages & Salaries 863,095 688,625 1,349,815 311,575 215,315 5,000 2,700 3,436,125
Social Security (FICA & Medicare)66,030 52,680 101,615 23,835 16,470 - 205 260,835
PERA 64,730 26,490 97,150 15,155 16,150 - 205 219,880
Provided Insurance 87,770 58,415 268,495 29,300 26,335 - - 470,315
Other Benefits (Work Comp,etc)36,755 13,665 46,670 6,285 10,095 - 205 113,675
1,118,380 839,875 1,863,745 386,150 284,365 5,000 3,315 4,500,830
- - - - - -
Supplies 23,050 149,000 283,145 34,900 49,120 8,385 12,775 560,375
Contractural Services 38,100 108,750 282,025 51,700 363,950 37,475 49,360 931,360
Utilities 53,125 58,000 372,000 144,500 62,800 2,000 2,345 694,770
Repairs & Maintenance 27,335 21,000 340,100 42,400 59,225 - 1,280 491,340
Travel, Training, Dues 12,790 8,700 41,035 6,300 11,905 7,000 8,515 96,245
Other Expenditures 263,625 51,500 3,437,020 31,475 9,515 8,090 10,730 3,811,955
Miscellaneous 138,000 25,000 40,000 500 - - 1,200 204,700
Items for Resale 6,685,290 235,200 36,000 16,000 - 420,000 - 7,392,490
Capital Outlay 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100
Depreciation 146,600 133,000 2,800,000 152,100 575,000 - 19,475 3,826,175
Admin Fees - - 421,450 - 348,000 - - 769,450
Debt Service 262,600 10,650 577,825 - 211,280 - - 1,062,355
Subtotal before transfers 8,843,895 1,809,675 16,764,145 1,978,025 3,301,960 501,950 509,495 33,709,145
Transfers Out 630,000 - 687,600 - - - - 1,317,600
Total expenditures 9,473,895 1,809,675 17,451,745 1,978,025 3,301,960 501,950 509,495 35,026,745
Revenues over (under) expenditure (103,895) (370,675) (7,149,745) (1,062,020) (1,467,960) 1,050 (369,415) (10,522,660)
Addback:
Principal Portion Debt Service inc
above 240,000 - 385,000 - 165,000 - 790,000
Capital outlay above - not an expense 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100
Net Income 211,105 (201,675)(494,945)49,980 23,840 15,050 31,085 (365,560)
2018 Operating Budget
Preliminary Budget
Adopted
September 14, 2017
TABLE OF CONTENTS
City Administrator Cover Memo ...........................................................................................
Budget and Tax Levy Resolutions ................................................................................... 1
Tax Levy History & Taxes Available for General Fund ..................................................... 3
Tax Capacity and Tax Rate Comparison .......................................................................... 5
Tax Impacts to Residential Property owners .................................................................... 6
Budget Summary .............................................................................................................. 9
General Fund Revenue Summary .................................................................................. 10
General Fund Revenue Detail ........................................................................................ 13
General Fund Expenditures by Department ................................................................... 21
General Fund Expenditure Summary ............................................................................. 22
General Fund Expenditures Subtotals by Department & Expense Category .................. 26
GENERAL FUND PROGRAM DETAILS
GENERAL GOVERNMENT
Mayor and Council ......................................................................................................... 33
Administration ................................................................................................................. 37
City Clerk ........................................................................................................................ 41
Human Resources / Front Desk ...................................................................................... 47
Information Technology ................................................................................................. 51
General Government Buildings ....................................................................................... 57
FINANCE
Finance ........................................................................................................................... 63
Data Processing .............................................................................................................. 69
Independent Audit ........................................................................................................... 73
LEGAL
Legal Services ................................................................................................................ 77
COMMUNITY DEVELOPMENT
Community Development ................................................................................................ 81
Code Enforcement .......................................................................................................... 85
POLICE
Police .............................................................................................................................. 91
Civil Defense ................................................................................................................. 121
Community Service Officer (CSO) ................................................................................ 125
FIRE
Fire ................................................................................................................................ 129
Fire relief ....................................................................................................................... 137
Table of Contents Continued
PUBLIC WORKS
City Engineering ............................................................................................................ 141
Inspections .................................................................................................................... 149
Public Works Administration ........................................................................................ 157
Central Maintenance Facility ......................................................................................... 165
Street Maintenance ....................................................................................................... 173
Snow & Ice Removal ..................................................................................................... 181
Traffic Signs/Signals/Markers ....................................................................................... 187
PARK AND RECREATION
Park Recreation Administration .................................................................................... 193
Park Maintenance ......................................................................................................... 199
Recreation Programs .................................................................................................... 211
Redwood Pool ............................................................................................................... 219
Recreation Self-Supported Programs ........................................................................... 225
Apple Valley Community Center ................................................................................... 231
Aquatic Swim Center .................................................................................................... 237
Apple Valley Senior Center ........................................................................................... 243
UNALLOCATED
Insurance ...................................................................................................................... 249
Council Contingency ..................................................................................................... 253
OTHER GOVERNMENTAL FUNDS BUDGETED
Equipment Fund ............................................................................................................ 257
Cable TV Joint Powers Fund ........................................................................................ 261
Cable TV Special Revenue Fund-PEG ......................................................................... 265
Cable TV Special Revenue Fund-Non PEG ................................................................. 269
Cable TV Capital Projects Fund .................................................................................... 273
Future Capital Projects Fund ........................................................................................ 275
Road Improvement Fund .............................................................................................. 279
EDA Operations Fund ................................................................................................... 283
Partners in Education Fund .......................................................................................... 287
VERF Fund ................................................................................................................... 291
Municipal Building Fund ................................................................................................ 297
ENTERPRISE FUNDS
Liquor Fund ................................................................................................................... 301
Golf Fund ...................................................................................................................... 317
Ice Arena Fund ............................................................................................................. 339
Water Operations .......................................................................................................... 355
Sewer Operations ......................................................................................................... 367
Storm Drainage Utility-Water Quality ............................................................................ 377
Street Light Utility .......................................................................................................... 385
Cemetery Fund ............................................................................................................. 389
2018-2019 BUDGET MESSAGE
TO: Mayor and City Council Members
FROM: Tom Lawell, City Administrator
SUBJECT: Preliminary City Budget for 2018 and 2019
DATE: August 15, 2017
Essential to our on-going success as a community is sound fiscal planning. Apple Valley has a
solid fiscal management track record, and the attached preliminary budget for 2018 and 2019 is
designed to further strengthen our financial position and fund the delivery of the high-quality public
services our community has come to expect. This document knits together the goals and
objectives we have as a community and translates that vision into a financial blueprint for success.
In the months ahead we will spend many hours reviewing the details of the budget. Until then, the
intent of this memo is to share with you the budgetary highlights and assumptions that went into
preparing the document.
The City Council has a long tradition of basing the City’s annual budget on five core fiscal
principles. These include:
1) Focus on the provision of basic City services and fund their provision at adequate levels.
2) Estimate anticipated revenues at realistic levels.
3) Retain adequate reserves to protect against fiscal uncertainty.
4) Anticipate continued community growth and program capital improvements to serve our
growing community.
5) Demonstrate strong stewardship of existing infrastructure and plan for its repair/replacement
in a proactive manner.
By staying focused on these budgetary principles, our reputation among the financial agencies that
monitor and rate governmental entities is rock solid. The City has earned the top bond rating
possible from not one, but two, bond rating agencies (Moody’s Investors Service and Standard and
Poor’s). This is a clear indication of our financial strength and validates our past financial practices.
In fact, having two top bond ratings from two agencies is quite rare—only 11 out of 854 Minnesota
cities have earned that distinction.
With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible
borrowing costs when it needs to issue bonds in the financial marketplace. Low borrowing costs
translate into ongoing savings for all city taxpayers.
The budget document you hold in your hands outlines the investments we intend to make in 2018
and 2019 to remain a high-quality and fiscally-strong community. This detailed two-year budget
affords us the ability to better forecast revenue and expenditure trends, especially when coupled
with our five-year Capital Improvements Program.
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In the pages that follow, the following information is provided:
Summary of important financial trends being experienced within Apple Valley
Description of the current budget environment and important changes in State law
Explanation on how the budget document is organized
Description of the revenue and expenditure trends associated with the General Fund
Summary of the City’s various other funds and budget highlights
COMMUNITY TRENDS
According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of
April 1, 2016 was 51,338 living in 19,917 households. The year prior the population was estimated
at 50,161 living in 19,454 households; so in the course of one year, the City grew 2.35 percent in
population and 2.38 percent in households.
Building permit activity in the City continues to be strong. In 2016, the City added $92,179,103 in
building permit value, compared $99,870,178 in 2015 and $90,423,552 in 2014. The table below
shows the permit valuation history in three categories from 2005 through 2016.
Looking at the 2016 data more carefully, the City added approximately $43.7 million in residential
permit value, $25.6 million in commercial/industrial permit value, and $22.9 million in other permit
valuation (i.e., accessory building, alterations, repairs, additions, siding and roof replacements)
for a total of $92.18 million. Within this total, we added 140 single-family homes, 21 townhomes
and 1,622 other permits for residential property improvements. On the commercial side, we
experienced $11.9 million in new construction and another $13.7 million in additions, alterations
and repairs through the issuance of 92 permits.
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Residential
Commercial
Alterations/
Repairs
Total
Building
Permit
Valuation
History
2007-2016
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The pace of construction has increased significantly in 2017. Through June 2017, we have issued
permits for 76 single-family homes, 15 townhomes and 453 apartment units. The apartment
projects underway include Valley Bluffs, Orchard Path, Remington Cove Phase 2 and Parkside
Village Galante. Total residential permit value through June totals in excess of $90 million. On the
commercial side, expansion continues at Uponor on their latest addition, and significant remodeling
work is underway at many ISD 196 school facilities across the community. A new medical office
building is under construction at Cobblestone Lake and multiple projects are underway along the
downtown Cedar Avenue corridor. Through June, new commercial building permit valuation totals
in excess of $34 million. Combining all permit activity through June, new permit valuation exceeds
$125 million. We are clearly on pace for an extraordinary, record-setting year.
Added growth in the community also equates to an expansion of our City owned and maintained
utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows:
As we still have large tracts of vacant land in the City, we will have infrastructure additions to make
in the years to come. Most of the remaining infrastructure additions in the community will occur
south of County Road 42 and east of Flagstaff Avenue in the area currently utilized for sand and
gravel mining. Planning for the Mixed Business Campus in this area has been and will remain a top
goal of the City. Major collector streets anticipated in this area include Johnny Cake Ridge Road
from County Road 42 to County Road 46 and the extension of 153rd/155th Street from Flagstaff
Avenue to Pilot Knob Road. In addition, major additions to the City’s storm water system are
needed in this area, along with an extension of the regional and local trail system.
City Apple Valley Utility Infrastructure
Changes from 2016 thru June 2017
Item 2016
Existing
New Additions
Through 6-30-17
Total
Sanitary Sewer (miles) 198.76 1.52 200.28
Force Main (miles) 3.65 0.0 3.65
Sanitary Manholes (each) 5,538 59 5,597
Water Main (miles) 248.19 1.88 250.07
Valves (each) 3,836 26 3,862
Hydrants (each) 2,466 20 2,486
Storm Sewer (miles) 169.69 2.74 172.43
Storm Sewer Manholes (each) 8,241 148 8,389
Streets (miles) 177.11 2.03 179.14
Culs de sac (each) 324 1 325
Roundabouts (each) 3 0 3
Water Treatment Plant Capacity
(million gallons per day)
24 0 24
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Property values in Apple Valley and across Dakota County are determined annually by the Dakota
County Assessor’s Office. They report the following valuation trends for Apple Valley comparing
2016 and 2017:
Taxable Market Value Comparison
by Property Classification
Preliminary 2017 to 2018
Payable 2017 Payable 2018 % Change
Residential $3,799,324,292 $4,094,345,311 7.77
Commercial/Industrial $507,705,400 $528,781,200 4.15
Utility $13,030,300 $13,030,300 0.00
Agricultural/Rural Vacant $7,812,800 $4,681,000 -40.10
Cabins $252,100 $252,400 .12
Apartments $296,554,289 $409,426,436 38.06
Personal Property $44,525,700 $45,211,600 1.54
Total $4,669,204,881 $5,095,728,247, 9.13
Both Residential and Commercial/Industrial property values in Apple Valley continue to increase, an
indication of a recovering real estate market. Given current Minnesota tax laws and the fact that
the pace of increase is much greater for residential properties relative to commercial/industrial
(7.77% vs. 4.15%), the overall tax burden in 2018 will continue to shift from commercial/industrial
properties to residential properties.
Dakota County also produces a report that measures the percentage change in estimated market
value for residential homestead properties from year to year. Apple Valley experienced a 6.69%
increase in median home value from 2017 to 2018. This compares with a 2.88% increase from
2016 to 2017. The new median residential homestead value in Apple Valley for 2018 is $239,100,
compared to $224,100 in 2017.
THE BUDGET PROCESS AND TIMELINE
The timeline for the preparation of the City’s 2018 budget follows a timeline established by the State
of Minnesota. The first deadline of the budget process this year is September 30, 2017, the date by
which the City must adopt its 2018 preliminary property tax levy and preliminary budget. The
adoption of the preliminary property tax levy sets the maximum amount permissible. After
September 30, the amount may be decreased, but not increased, when the final certified 2018 levy
is adopted in December 2017.
State law requires that we also by September 30 announce the time and place of a future City
Council meeting at which the budget and levy will be discussed and public input allowed, prior to
final budget adoption and levy determination. By State law, this public input meeting must occur
after November 24 and must start at or after 6:00 p.m. By that same September 30 date, the City
PRELIMINARY BUDGET MESSAGE
August 15, 2017
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must provide the County Auditor with the above information, plus a phone number and address
where comments and questions about the City’s budget can be directed.
It is our intent to ask the City Council to consider the adoption of the preliminary levy resolution on
September 14, 2017. After adoption, we will forward the City’s preliminary levy resolution to Dakota
County and they will then prepare parcel specific notices to be sent out to all Apple Valley property
taxpayers. Per State law, the County will send the parcel-specific notices out between November
11 and November 24.
We are required by State law to adopt our final property tax levy and certify the amount to the
County auditor on or before December 28. Apple Valley City Council meetings in December are
scheduled for December 14 and 28. Ideally, we would be able to finalize both the budget and tax
levy at our December 14 meeting.
STATE BUDGET CONDITIONS AND AID DISTRIBUTION
The budget outlook for the State of Minnesota remains favorable, but is showing some signs of
softening. The February 2017 Budget & Economic Forecast projected a state surplus of $1.65
billion. The Minnesota Department of Revenue released a Revenue and Economic Update in
July 2017 that indicated that Minnesota’s net general fund receipts for FY 2017 were now
estimated at $104 million less than projected in February 2017.
The legislative session that concluded in May 2017 did result in the passage of an Omnibus Tax
Bill. You will recall that there was no state tax bill adopted in either the 2015 or 2016 legislative
sessions. Part of this year’s tax bill did include an appropriation increase for the State’s Local
Government Aid (LGA) program. The LGA allocation was increased by $15 million from $519.4
million to $534.4 million.
Unfortunately, the LGA distribution formula continues to exclude Apple Valley and many other
metropolitan cities from receiving any LGA funds. Media reports will frequently include reference
to the new aid distribution to cities, but readers should be clear that Apple Valley is not a
benefactor of the LGA program.
Unlike many other states, the vast majority of cities in Minnesota do not receive sales tax revenue
from business transactions that occur within their boundaries. Instead, sales tax receipts are
collected by the State and are then re-distributed as the State Legislature deems appropriate.
This redistribution has taken various forms through the years including the abovementioned LGA
program, the Homestead and Agricultural Credit Aid (HACA) program, and the Market Value
Homestead Credit (MVHC) program.
As shown in the following chart, suburban cities like Apple Valley have steadily been excluded
from such programs. In the late 1990s/early 2000s, the City of Apple Valley routinely received
approximately $3 million in annual State assistance. With only a few exceptions since, the City’s
annual distribution is typically nil.
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State Mandated PERA Rates
As required by law, eligible employees of the City of Apple Valley participate in the State’s Public
Employees Retirement Association (PERA). Employee and employer contribution amounts are
set by the State. As of January 1, 2018, employee contributions for coordinated members of the
General Employees Plan will remain unchanged at 6.50% of salary and employer contributions
for coordinated members of the General Plan will remain unchanged at 7.50% of salary.
Certain employees of the City are covered by the PERA Police and Fire (P&F) Plan. As of
January 1, 2018, employee contributions for P&F members will remain unchanged at 10.8% of
salary and employer contributions for P&F employees will remain unchanged at 16.2% of salary.
PROPOSED PROPERTY TAX LEVY
The various components of the approved 2017 and proposed 2018 levy are summarized below.
Levy Component 2017 2018 Difference %
Change
General Fund $19,712,070 $20,391,125 $679,055 3.4%
Street Maintenance Program $3,332,100 $3,417,000 $84,900 2.5%
Municipal Building Fund $181,000 $381,000 $200,000 110.5%
Property Tax Delinquencies Allowance $100,000 $50,000 ($50,000) -50.0%
Ice Arena Support $121,000 $121,000 - 0.0%
Energy Efficiency Project - $95,000 $95,000
Debt Service – Voter Approved $962,000 $949,210 ($12,790) -1.3%
Debt Service – All Other Levy $431,830 $388,665 ($43,165) -10.0%
Total $24,840,000 $25,793,000 $953,000 3.84%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
200020012002200320042005200620072008200920102011201220132014201520162017Proposed 2018Proposed 2019Local Government Aid & Market Value Homestead
Credit Received by City of Apple Valley
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The total levy for 2018 is proposed to be $25,793,000 up 3.84% or $953,000 over 2017. At this
levy amount, the median-valued home in Apple Valley valued at $239,100 will see the City’s share
of their annual property tax bill increase $27.91 or $2.33 per month. The total City property tax on
this median home is projected to increase 2.98% going from $965.98 in 2017 to approximately
$993.89 in 2018. This impact is consistent with the financial analysis presented by Finance
Director Ron Hedberg at our annual Goal Setting Session held in early 2017. Additional details are
provided on page 5 of the budget document.
The 2018 property tax levy continues the strategy begun in 2013 by increasing the property tax levy
to fund the increase in the street maintenance program. The City’s decision to fund future road
reconstruction projects through the General Fund as opposed to levying special assessments
against benefitting properties is unique and farsighted. In essence, the City’s property tax rate will
be higher than many of our neighboring cities going forward, but our citizens will not need to worry
about receiving large, unexpected special assessments for road work in the future. It is important
that we routinely remind our citizens of this unique and affordable approach to road reconstruction.
Given the importance of this topic, the Road Improvement fund will be further discussed in greater
detail later in this memo.
BUDGET ORGANIZATION
The City currently administers over 74 individual funds in various categories such as general, debt
service, capital projects, proprietary funds and special revenue. The draft 2018/2019 City Budget
includes some, but not all, of these funds. While each fund is important, the primary fund that
affects many of the City’s daily operations is the General Fund. As is our custom, the majority of
the budget document, and the majority of this budget message, will focus on revenues and
expenditures related to the General Fund.
The City also operates many proprietary or enterprise functions, which are accounted for in their
own funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery and Liquor
Operations. In addition to the General Fund and proprietary funds, the budget includes a number of
other funds: Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund,
Cable Television Joint Powers, the Municipal Building Fund and the Vehicle and Equipment
Replacement Fund (VERF), an internal service fund. Notable changes in these non-General Fund
accounts are also included in this budget message.
GENERAL FUND OVERVIEW
Revenue Estimates
As the largest fund in our financial reporting system, our ability to accurately estimate the yearly
revenues of the General Fund is very important. General Fund revenues are depicted in the
following pie charts. The first chart shows the various sources of General Fund revenues for 2017.
The second chart shows the various sources anticipated in the budget for 2018. We anticipate
raising $33,156,255 in General Fund revenue for 2018, which is an increase of approximately 5.2%
compared to 2017. Of note, approximately 20% of this revenue increase is directly related to
increased development activity in the City.
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The 2018 revenue amount is comprised of a number of revenue sources. Similar to years past, the
largest source of revenue for the General Fund is the property tax. The remainder of the General
Fund revenue is generated by sources such as licenses, lease income, permits, fees, service
charges, park operations, transfers and other revenues. As noted above, the General Fund
receives no revenue from State programs, such as Local Government Aid.
Taxes
74%
Franchise Fees &
Other Taxes
2%
Licenses & Permits
4%
State Police & Fire
Relief Aid
2%
Parks & Recreation
Chgs & Rents
4%
Other Charges for
Services & Rents
5%
Fines & Penalties
1%
Other Revenues
1%
Transfers In, Admin
Charges & Reserves
7%
General Fund Revenues
2017 Proposed
$31,504,315
Taxes
73%
Franchise Fees &
Other Taxes
2%
Licenses & Permits
4%
State Police & Fire
Relief Aid
3%
Parks & Recreation
Chgs & Rents
4%
Other Charges for
Services & Rents
5%
Fines & Penalties
1%
Other Revenues
1%
Transfers In, Admin
Charges & Reserves
7%
General Fund Revenues
2018 Proposed
$33,156,255
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Expenditure Estimates
Within the General Fund, we can categorize our operations into three broad categories: personnel
services, commodities/other and capital outlay. As the name implies, personnel services accounts
for the salaries, insurance costs, mandated withholdings and retirement costs of our most important
organizational assets, our employees. Staffing decisions directly affect our ability to deliver
customer service and meet expectations. Included in the 2018 Police Department budget is the
addition of a second K-9 team (police officer and dog). Our initial K-9 team was deployed in 2005.
As our community has grown, the need for second team has become evident. In addition, as a K-9
team matures and the dog retires, there is a transition of up to a year to have a new team trained.
Having two teams with alternating service lives will allow us to have continuous K-9 coverage in the
community.
Additional positions suggested by department heads through the budget development process, but
not funded in 2018 include a Communications Specialist, a Shop Mechanic and an Information
Technology (IT) Support Technician. All of these positions are highly desirable and would help us
better address growing organizational needs. Unfortunately, financial constraints did not permit
them to be included in the recommended budget at this time. The Council may wish to further
discuss staffing needs as part of the budget consideration process.
Commodities/other department expenditures in the General Fund include expenditures for
consultant fees, repairs, utility costs, training, supplies, etc. In terms of consultant fees, you will
recall that in 2017 the City embarked on an update of its Comprehensive Plan. That work is well
underway and will conclude during 2018. As such, costs related to the planning effort appear in
both the general fund and also within our various utility funds.
Capital outlay expenditures are for those items deemed more durable and having a life span
generally in excess of five years. Because they tend to be more expensive and irregular, the City
has adopted new strategies to better enable us to plan and execute capital purchases. Specifically,
the City has implemented the Vehicle and Equipment Replacement Fund, the Future Capital
Projects Fund and Municipal Building Fund to help eliminate major peaks and valleys of the capital
cycle and to help ensure that we can adequately cover equipment and facility needs. All three
funds are discussed in more detail later on the next page.
A summary of budgeted General Fund expenditures from 2017 to 2018 is as follows:
2017
Adopted
2018
Proposed
Difference %
Change
Personnel Services $19,429,768 $20,250,215 $820,447 4.22%
Commodities/Other $7,518,417 $7,852,060 $333,643 4.44%
Capital Outlay $1,048,030 $1,255,980 $207,950 19.84%
Transfer to Road Improvement Fund $3,332,100 $3,417,000 $84,900 2.55%
Transfer to Municipal Building Fund $176,000 $381,000 $205,000 116.48%
General Fund Total $31,504,315 $33,156,255 $1,651,940 5.24%
General fund expenses are described in detail beginning on page 33 of the budget book.
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OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW
The City maintains a number of other funds which are essential to our operations. Beginning on
page 257 of your budget book, these various funds are described in detail. Highlights from these
various funds are provided below.
Vehicle and Equipment Replacement Fund
The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding
mechanism for the systematic replacement of vehicles in the City’s fleet. The goal of the fund is
to have sufficient cash flow to fund annual equipment purchases without the need to borrow
through equipment certificates, and to stabilize budgeting for major equipment purchases. The
revenue source for the VERF includes an annual inter-fund charge to the participating
departments, proceeds from trade-ins and equipment sales for those items covered by the
program, and the addition of interest earnings.
Over the course of time, we have been moving various department vehicle purchases into the
VERF. These include Fire, Police, Code Enforcement/Community Development, Building
Inspections, Engineering, Natural Resources, Fleet and Parks Maintenance. In 2017, we officially
moved the last department (Streets) into the VERF program. Going forward, each of these
departments will see a consistent, annual expense in their budget necessary to incrementally
accumulate the funds necessary to fund their future vehicle and equipment replacement costs.
Total VERF Inter-fund charges for 2018 are projected to be $969,180 and charges for 2019 are
projected to be $1,048,460. More information can be found on page 291.
Future Capital Projects Fund
The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the
future acquisition, construction or replacement of City capital assets. Currently, the fund is being
used to support the City’s street reconstruction program and various expenditures through the
Municipal Building Fund. Details on the FCPF are provided beginning on page 275.
Municipal Building Fund
The Municipal Building Fund provides a financing mechanism for the systematic improvement of
municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund
annual purchases and to stabilize budgeting for these building improvement expenditures. The
revenue source for the fund includes an annual transfer from the General Fund and a transfer
from the FCPF in an amount equal to the prior year’s int erest earnings experienced in the FCPF.
The City currently owns in excess of 80 buildings ranging in size from pump houses to the
Municipal Center. As these facilities age, the capital needs associated with the replacement of
key building components and various site amenities, such as parking lots, will increase. We
anticipate $566,000 in capital improvements in 2018, followed by $699,000 in improvements in
2019. Details can be found starting on page 297.
Road Improvement Fund
The Road Improvement Fund provides for a consolidated source of funding for City street
improvements. Street improvements under this activity include new street construction, street
resurfacing (overlay), pavement preservation (micro surface seal coating) and traffic signal
improvements. This is an area of high importance and significant investment for the City as we
seek to proactively maintain the overall pavement condition of our streets.
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Revenue for the fund is primarily derived from a portion of the property tax levy and is anticipated
to be $3,417,000 in both 2018 and 2019. Other funding sources are transfers from the City’s
utility funds to cover water, sanitary, storm sewer and street light improvements associated with
identified road reconstruction projects, the Municipal State Aid (MSA) contribution derived from
the State’s motor fuel tax, Special Assessments for new road alignments, and revenue from other
units of government. The revenue for 2018 also includes an increase of approximately $100,000
in levy capacity attributed to an expected increase in our fiscal disparity distribution.
In 2018, the Road Improvement Fund is recommending the investment of approximately $10.0
million in projects throughout the City, most notably the reconstruction of Johnny Cake Ridge
Road from CR38 to 140th Street and residential street reconstruction in the Redwood Drive area
and the 133rd/134th Street area.
In 2019, the Road Improvement Fund is proposed to support approximately $8.6 million in
projects including work in the Lowell/Ramsdell Drive area, and in the Cimarron Road/Surrey Trail
area. Details can be found beginning on page 279.
EDA Operations Fund
The Apple Valley Economic Development Authority Fund exists to support economic and
business development activities as they may arise. For 2018 and 2019, the fund is proposed to
support our continued involvement with GREATER MSP, the regional economic development
organization that fosters business development within the Twin Cities. In addition, the
continuation of the Open for Business program, sponsored by the Dakota County Community
Development Authority and the Metropolitan Consortium of Community Developers, is also
proposed for both years. It is also proposed that we continue to work with Uponor to develop
relationships with other Nordic companies to attract them to locate within our business park,
creating both jobs and tax-base. Further details are provided on page 283.
Municipal Liquor Operation
The City’s three liquor stores continue to exercise appropriate control over the sale of off-sale
liquor within the City. Gross and net profit margins consistently surpass other municipal liquor
operations in the metropolitan area, and according to the latest information published by the State
Auditor’s Office, the Apple Valley Municipal Liquor Operation ranks fifth in in the State in terms of
annual gross sales.
Continued residential growth in the community has been beneficial to our operations. The
introduction of Sunday Sales in July 2017 has changed the marketplace once again. The true
impact will only become clear over time, but based on early observations it appears that some
sales that typically would occur on Saturdays and Mondays are now occurring on Sundays
instead. The only notable capital item is the addition of an exterior digital sign at Store #3 to
attract new customers. Details regarding the liquor operation budget can be found beginning on
page 301.
To the benefit of all taxpayers, our liquor operations also provide a significant transfer to the City’s
General Fund each year. Recent and proposed expenditures supported by the liquor fund
include:
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Annual Municipal Liquor Store Transfers Support the Community
Year
Amount
Expenditures Supported by Annual Transfer
2012 $525,000 Five Police Squad Cars and Parks & Recreation Activities
2013 $525,000 Four Police Squad Cars and Parks & Recreation Activities
2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Parks &
Recreation Activities
2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Parks & Recreation
Activities
2016 $630,000 Fire Engine (Pumper), One Police Squad Car and Parks &
Recreation Activities
2017 $630,000
Fire Command Van, Police Squad Car, Parks Tractor/Snowplow
and Parks & Recreation Activities
2018
Proposed
$630,000 Fire Self Contained Breathing Apparatus, Fire Rescue Response
Truck, Three Police Vehicles and Parks & Recreation Activities
2019
Proposed
$630,000 Fire Thermal Imagers, Three Police Vehicles, 800Mhz Radios and
Parks and Recreation Activities
As our liquor operations expand and prosper, we have been able to steadily increase the amount
of the annual transfer to the General Fund. In fact, by the end of 2019 the total amount of the
transfer over the 18-year time period will exceed $8.8 million. The history of our recent Liquor
Fund transfers is as follows:
$235,000 $285,000 $390,000 $400,000 $440,000 $440,000 $440,000 $440,000 $485,000 $525,000 $525,000 $525,000 $600,000 $600,000 $630,000 $630,000 $630,000 $630,000 $0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Actual and Proposed Annual Transfers from Liquor Fund
to General Fund Totals $8,850,000 since 2002
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Valleywood Golf Course
Valleywood Golf Course continues to provide a quality recreation amenity for the community. As
a seasonal, weather-dependent operation, the number of rounds of play on the course will vary
from year to year. Through June 2017, overall revenues are running approximately $91,000
lower than the prior year. Operating income through June 2017 is $81,000 behind the prior year.
Clubhouse rentals remain popular and we have seen a variety of users including weddings,
corporate rentals, non-golf sports teams and non-profit groups. Growth in this area has been
hampered by the inability to hire qualified staff members, as the tight labor market has made it
more difficult to attract and retain part-time seasonal workers.
Our Parks and Recreation Director is working closely with our Golf Course Manager to determine
how to further improve the financial performance of the golf operation. To help enhance revenue
during prime weekend hours, changes in the use of season passes are proposed in 2018. In
addition, the City Council has directed staff to evaluate the idea of a public-private partnership for
the provision of food and beverage service at Valleywood. This change would allow Valleywood
to better serve our customers and attract more users to the clubhouse facility.
Recognizing the importance of maintaining the playing conditions at Valleywood, during 2018 and
2019 it is recommend that we replace several pieces of aging maintenance equipment. A
detailed description of the proposed Valleywood budget can be found beginning on page 317.
Sport Arenas
The Sports Arena attached to Apple Valley High School is a successful collaboration between the
City and ISD196. The School District pays half of the operating costs associated with the facility.
The 40+ year old ice refrigeration plant at the Sports Arena is scheduled for replacement in 2018
as part of the proposed Ameresco Energy Savings Performance Contract. Half of this capital
cost will be funded by ISD196.
The Hayes Ice Arena is an important facility on the Apple Valley Hayes Park campus where youth
and adults are provided ice and dry floor rental opportunities. The most significant budgetary
item in 2018 for the Hayes arena is the replacement of the roof. This maintenance item is
anticipated to cost approximately $200,000. Detailed budget information on the arenas can be
found beginning on page 339.
Cable Television
Cable Television services are provided through a joint powers agreement with the Cities of
Farmington and Rosemount. There are also certain cable related expenses which are specific to
Apple Valley alone. W ork on the development of a new cable television franchise with Charter
Communications is on-going and is expected to be completed in early 2018. The new franchise
will limit the City’s use of Public, Education, Government (PEG) fees to capital items only. As a
result, multiple cable-related funds have been established to accurately account for all PEG
supported expenditures. These various cable-related funds begin on page 261.
PRELIMINARY BUDGET MESSAGE
August 15, 2017
Page 14
Water Utility Fund
The Water Utility Fund begins on page 355. The most significant undertaking contemplated with
the Water Utility involves the replacement of all water meters in the City beginning in 201 8 and
extending into late 2019. We also have on the schedule the rehabilitation of various wells and
reservoirs in the next few years.
To sustain the operations within this utility and help fund the water meter replacement program,
water rates are proposed to increase by five percent in 2018 and 2019.
Sanitary Sewer Fund
The Sanitary Sewer Fund begins on page 367. Notable sanitary sewer projects in 2018 and 2019
include the replacement of sanitary sewer lines associated with street reconstruction projects in
various residential areas. To sustain operations within this utility, sanitary sewer rates are
proposed to increase by five percent in 2018 and 2019.
Stormwater Utility
The City continues to make progress in improving its stormwater management system in
accordance with state and federal requirements. This effort includes adherence to State MS4
permit requirements and managing various lakes subject to Total Maximum Daily Load (TMDL)
requirements. To ensure regional coordination, the City also continues to actively participate in
both the Blackdog River Watershed District and the Vermillion River Joint Powers Organization.
Road reconstruction work in the Keller Lake Watershed area in 2018 and 2019 presents an
opportunity to improve stormwater management practices in this area, and grants will be pursued
to assist in this effort. Given the growing demands on this utility, stormwater utility water rates are
proposed to increase by 5 percent in 2018 and 2019. Further details can be found beginning on
page 377.
Street Light Utility
This fund accounts for the more than 3,600 street lights that are in operation within the City. The
vast majority of street lights in the City are owned and maintained by Dakota Electric under a
fixed-rate program with the City. The City owns and maintains a number of street lights in the
downtown area and also on the newly opened sections of 147th Street and Flagstaff Avenue. In
2018 we plan to begin the replacement of outdated street lights on County Road 42 in the
downtown area. Street light utility charges are proposed to remain unchanged for 2018 and
2019. Further details can be found beginning on page 385.
SUMMARY AND CONCLUSIONS
Apple Valley is a strong and thriving community, a hometown that makes us all very proud. This
budget document is a transparent, dynamic and responsible financial plan that will help us remain
so for years to come. The strategic goals upon which our budget is established have enabled us
to continue providing the high-quality public services that our citizens greatly deserve.
Staff looks forward to the opportunity to meet with the City Council in the weeks ahead to provide
more information. The first budget review workshop is scheduled for August 24, 2017, beginning at
5:30 p.m. There we will have the chance to present more details on the budget and answer your
questions. If you would like to meet prior to then to discuss the budget, please let me know.
This page left intentionally blank
Notes:
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
RESOLUTION ADOPTING 2018 PROPOSED BUDGETS AND TAX LEVY
WHEREAS, the City Council reviewed the proposed 2018 operating budget on
August 24th as set forth in Exhibit A of this resolution; and
WHEREAS, the Council desires to adopt the operating budgets for management
purposes; and thereby establishing a maximum tax levy for 2018; and
WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget
and Tax Levy for taxes payable in 2018 by September 30, 2017, to the County Auditor.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley that revenue and expenditure budgets for 2018 shall be as noted in Exhibit A of this
Resolution and as supported by the detailed document, as revised.
BE IT FURTHER RESOLVED by the City Council that the 2018 scheduled levy
for the 2013A GO Refunding Bonds is hereby reduced by $531,170 to reflect current needs
to meet the 2018 debt service requirements on 2013A GO Refunding Bonds; and
BE IT FURTHER RESOLVED by the City Council that the following proposed
sums of money be levied for the current year, collectible in 2018, upon the taxable property
in the City of Apple Valley for the following purposes:
General Purposes: $20,822,125
Annual Street Maintenance Program 3,417,000
Ice Arena support 121,000
Energy Efficiency Project 95,000
Debt Levy:
Market Value Based Debt Levy:
GO. Refunding Bonds 2013A 344,830
GO Refunding Bonds 2015B 604,380
949,210
Tax Capacity Based Debt Levy:
GO Equipment Certificates 2015 133,665
GO Equipment Certificates 2012 125,000
GO. Equipment Certificates 2014 130,000
388,665
$ 25,793,000
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a
certified copy of this Resolution to the County Auditor of Dakota County, Minnesota.
ADOPTED this 14th day of September, 2017.
1
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
CERTIFICATE
I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy
of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota,
on the date above indicated.
________________________________
Pamela J. Gackstetter, City Clerk
2
City of Apple Valley
Property Tax levy History
2013 2014 2015 2016 2017 2018 2019
GENERAL LEVIES
General Fund 18,164,570 18,359,496 18,566,000 19,389,555 19,893,070 20,772,125 21,491,055
Annual Street Maintenance Program 2,755,000 2,855,000 2,940,000 3,028,200 3,332,100 3,417,000 3,417,000
Ice Arena Support 121,000 121,000 121,000 121,000 121,000
Delinquency allowance 200,000 200,000 200,000 150,000 100,000 50,000 50,000
TOTAL GENERAL LEVIES 21,119,570 21,414,496 21,827,000 22,688,755 23,446,170 24,360,125 25,079,055
DEBT LEVIES
Equipment Certificates:
Eq Cert of 2010 Refunding 2010a 117,000 117,000 118,000 -
Equip cert of 2012 - $900,000 178,000 178,000 179,000 180,000 181,000 125,000 127,000
2014 equip cert 100,000 120,000 120,000 130,000 140,000
2015 Equip Cert 2015B 133,245 130,830 133,665 131,145
2016 equip cert estimated - - -
2018 Ameresco Energy Efficiency Project Debt Lev - - 95,000 95,000
295,000 295,000 397,000 433,245 431,830 483,665 493,145
Gross Revenue Bonds (Tax Capacity Based)
Arena Revenue Bond of 2004 $1,015,000 121,000 121,000 - - - - -
(refunded Ice Arena Bonds of 1995 -$1,435,000)
GO IMPROVEMENT BONDS (ASSESSMENTS)
Eastview Park - 140th Street
Eastview Park - Storm Sewer 12,376 12,504 - - - - -
12,376 12,504 - - - - -
General Obligation Bonds (Market Value based)
GO Refunding Bonds of 2004 $8,040,000 Park Levy redirected
(refunded 1997 Park Bonds - $8,370,000)to annual
GO Refunding Bonds of 2004 $615,000 Cemetery street program
(Refunded Cemetery Bonds of 1997 - $795,000)
GO Refunding Bonds of 2012 $4,790,000 Levy redirected
(refunded 2004 Park & Cemetery Bonds )
Park Bonds of 1997 - $8,370,000
Cemetery Bonds of 1997 - $795,000
Park Bonds of 2011 88,000 89,000 90,000 91,000 92,000 - -
Park Bonds of 2007 - $6,400,000 395,000 405,000 415,000 425,000 435,000 - -
Park Bonds of 2008 - $6,685,000 380,000 390,000 405,000 420,000 435,000 - -
GO Bonds of 2013 A (refunded portions of 2007 & 2008)
2013a - 2007 Portion 174,025 172,650
2013a - 2008 Portion 170,805 174,770
2015b -2007 Portion 234,675 251,475
2015b -2008 Portion 253,995 270,480
2015b -2011 Portion 115,710 124,425
Total G.O. MV Based 863,000 884,000 910,000 936,000 962,000 949,210 993,800
TOTAL DEBT LEVY 1,291,376 1,312,504 1,307,000 1,369,245 1,393,830 1,432,875 1,486,945
TOTAL LEVY 22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 26,566,000
Increase in Net Levy 1.751% 1.410% 1.79% 3.99% 3.25% 3.84% 3.00%
City of Apple Valley
Allocation of Total Property Tax levy
and Property Taxes Available for General Fund
2013 2014 2015 2016 2017 2018 2019
Total Gross Levy:22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 26,566,000
Less Delinquency allowance (200,000) (200,000) (200,000) (150,000) (100,000) (50,000) (50,000)
Less MVHC provided to residents - - - - - - -
Property Tax Levy Available for Operations 22,210,946 22,527,000 22,934,000 23,908,000 24,740,000 25,743,000 26,516,000
- - -
Less Amounts allocated to other funds - - -
Fire Relief - - - - - - -
Ice Arena Support (121,000) (121,000) (121,000) (121,000) (121,000)
Annual Street Maintenance Program (2,755,000) -
Less Amounts for Debt Service
Equipment Certificates;(295,000) (295,000) (397,000) (433,245) (431,830) (483,665) (493,145)
Ice Arena Bonds (121,000) (121,000)
Special Assessment Bonds (12,376) (12,504) - - - - -
Market Value based Park & Cemetery Bonds (863,000) (884,000) (910,000) (936,000) (962,000) (949,210) (993,800)
- - -
Amounts of Levy for General Fund 18,164,570 21,214,496 21,506,000 22,417,755 23,225,170 24,189,125 24,908,055
33
City of Apple Valley
Tax Capacity &
Tax Extension Rate Calculation
8/18/2016 7/1/2017 8/21/2017
2013 2014 2015 2016 2017 2018 PRELIM 2018 PRELIM
Final - Final Final 2014
FINAL 2015
Mar;16 15-Final-
Final (w/ final FD)
Prelim 2018
Updated for FD
Estimate
Prelim 2018
Updated for FD
FINAL
A. REFERENDA Market Value (1000's) 4,068,568 4,163,237 4,470,808 4,694,056 4,899,169 5,297,831 5,297,831
-5.89% 2.33% 7.39% 4.74% 4.36% 8.14% 8.33%
B. VALUES
1. Value 43,625,752 44,699,904 48,086,974 50,578,728 52,739,544 57,268,185 57,268,185
2. Fiscal Disp Loss (4,332,386) (4,093,738) (4,169,064) (4,188,782) (4,278,476) (4,243,281) (4,243,281)
3. Tax Increment (1,208,647) (1,279,173) (1,287,709) (946,637) (1,438,001) (1,855,000) (1,855,000)
MV Exclusion
4. RATE VALUE 38,084,719 39,326,993 42,630,201 45,443,309 47,023,067 51,169,904 51,169,904
5. Fiscal Disp Gain 6,362,806 6,114,780 6,104,802 6,183,653 6,564,270 7,051,667 7,101,309
6. Value With FD 44,447,525 45,441,773 48,735,003 51,626,962 53,587,337 58,221,571 58,271,213
C. TAX DOLLARS
1. Fiscal Disp Adjustment 2,806,634 3,009,083 2,923,651 2,799,587 2,935,607 3,060,000 3,158,165
2. HACA Aid
3. City Levy 18,741,312 18,833,917 19,300,349 20,322,413 20,942,393 21,783,790 21,685,625
4. Tax Levies - Gross 21,547,946 21,843,000 22,224,000 23,122,000 23,878,000 24,843,790 24,843,790
D. RATES
1. Fiscal (C1/B5) 44.110% 49.210% 47.891% 45.274% 44.721% 43.394% 44.473%
2. City Levy (C3/B4) 49.210% 47.891% 45.274% 44.720% 44.536% 42.571% 42.380%
E. MARKET VALUE DOLLAR/RATE
1. City Dollar Levy 863,000 884,000 910,000 936,000 962,000 949,210 949,210
2. City Rate (E1/A)0.02121% 0.02123% 0.02035% 0.01994% 0.01964% 0.017917% 0.017917%
Tax Capacity Levy 21,547,946 21,843,000 22,224,000 23,122,000 23,878,000 24,843,790 24,843,790
MV Levy 863,000 884,000 910,000 936,000 962,000 949,210 949,210
22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 25,793,000
1.41% 1.79% 3.99% 3.25% 3.69% 3.84%
tax capacity
based MV based total
Tax Dollars Generated
Target Tax Cap Ext rate 42.380% 0.017917%
total Tax Capacity (excluded TCV contributed to FD pool &
& TIF Captured 51,169,904 5,297,831,000
Gross tax Dollars generated 21,685,625 949,210 22,634,835
Add Fiscal Disparity distribution rec'd
from pool 3,158,165 3,158,165
24,843,790 949,210 25,793,000
RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2018
UPDATED FOR NEW FISCAL
DISPARITY AMOUNTS
Tax Capacity 2018 prelim 7-22-17.xlsx
4
CITY OF APPLE VALLEY
EST. PROPERTY TAXES - PAYABLE 2018 8/21/2017
CITY PORTION OF TAXES ONLY
TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 6.7% (the median increase for AV)
Year 2017 2018 City Change
New Market Value
Exclusion
New Market Value
Exclusion 17 to '18
Market Value 224,100 239,100 6.69%
Market Value - Exclusion MV (17,071) (15,721)
Taxable MV 207,029 223,379 7.90%
Tax Capacity 2070 2234
Tax Capacity Rates:
City 44.536%42.380%
City Ref.0.01967%0.01792%
Total 44.556%42.398%
Property Taxes:
City 921.90 946.76 24.86
City Ref. 44.08 42.84 (1.24)
Total 965.98 989.60 23.62$
Operation 2.57%
Debt -0.13%
Total 2.44%
TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 8.5% (=TMV 10% incr.)
Year 2017 2018 City Change
New Market Value Exclusioew Market Value Exclusio 17 to '18
Market Value 224,100 243,100 8.48%
Market Value - Exclusion MV (17,071) (15,361)
Taxable MV 207,029 227,739 10.00%
Tax Capacity 2070 2277
Tax Capacity Rates:
City 44.536%42.380%
City Ref.0.0197%0.01792%
Total 44.556%42.398%
Property Taxes:
City 921.90 964.98 43.08
City Ref. 44.08 43.56 (0.53)
Total 965.98 1,008.54 42.55$
Operation 4.46%
Debt -0.05%
Total 4.41%
TAX IMPACT FOR PROPERTY WITH ZERO INCREASE IN ESTIMATED TAXES
Year 2017 2018 City Change
New Market Value Exclusioew Market Value Exclusio 17 to '18
Market Value 224,100 234,100 4.46%
Market Value - Exclusion MV (17,071) (16,171)
Taxable MV 207,029 217,929 5.26%
Tax Capacity 2070 2179
Tax Capacity Rates:
City 44.536%42.380%
City Ref.0.0197%0.01792%
Total 44.556%42.398%
Property Taxes:
City 921.90 923.45 1.55
City Ref. 44.08 41.94 (2.14)
Total 965.98 965.39 (0.59)$
Operation 0.16%
Debt -0.22%
Total -0.06%
PRELIM COUNTY pay
2018 PROPERTY DATA
UPDATED FOR NEW FISCAL
DISPARITY AMOUNTS
5
Notes:
66
ALL FUNDS BUDGET SUMMARY
7
Notes:
8
CITY OF APPLE VALLEY, MINNESOTA
2018 Operating Budget Summary Exhibit A
Total Other Total
Budgeted Budgeted
General Funds Enterprise Funds
Revenues:Fund 2017 Funds 2018
General property taxes - Current $24,189,125 $ - $121,000 $24,310,125
General property taxes - Mobile hom 34,000 - - 34,000
General property tax- Delinq Net 50,000 - 50,000
Property tax- Current & Delq Net 24,273,125$ -$ 121,000$ 24,394,125$
Franchise & other taxes 618,900 221,000 - 839,900
Special assessments 14,000 125,000 - 139,000
Licenses 176,780 - - 176,780
Permits 1,327,930 - - 1,327,930
Intergovernmental 864,255 3,191,500 240,205 4,295,960
Charges for services 2,370,375 120,105 23,663,830 26,154,310
Fines and penalties 279,500 - - 279,500
Investment earnings 195,000 215,705 275,000 685,705
Other Revenues 107,500 107,390 204,050 418,940
Rentals 648,640 246,600 - 895,240
Admin Charges to other funds 962,650 1,019,180 - 1,981,830
Subtotal before transfers & debt 31,838,655 5,246,480 24,504,085 61,589,220
Debt Issued - - - -
Transfers In 1,317,600 8,010,915 - 9,328,515
Total revenues 33,156,255 13,257,395 24,504,085 70,917,735
Expenditures:
Salaries & Wages 15,081,000 159,525 3,436,125 18,676,650
Social Security (FICA & Medicare)768,005 12,170 260,835 1,041,010
PERA 1,507,410 11,930 219,880 1,739,220
Provided Insurance 2,358,160 29,135 470,315 2,857,610
Other Benefits (Work Comp,etc)535,640 450 113,675 649,765
Total Personal Service 20,250,215 213,210 4,500,830 24,964,255
Supplies 1,391,475 6,645 560,375 1,958,495
Contractural Services 3,304,715 111,450 931,360 4,347,525
Utilities 557,115 31,200 694,770 1,283,085
Repairs & Maintenance 439,305 36,050 491,340 966,695
Travel, Training, Dues 582,120 38,150 96,245 716,515
Other Expenditures 1,506,130 31,570 3,811,955 5,349,655
Miscellaneous - - 204,700 204,700
Items for Resale 71,200 - 7,392,490 7,463,690
Capital Outlay 1,255,980 12,816,210 9,367,100 23,439,290
Depreciation - 897,570 3,826,175 4,723,745
Admin Fees - - 769,450 769,450
Debt Service - - 1,062,355 1,062,355
Subtotal before transfers 29,358,255 14,182,055 33,709,145 77,249,455
Transfers Out 3,798,000 1,916,165 1,317,600 7,031,765
Total expenditures 33,156,255 16,098,220 35,026,745 84,281,220
Revenues over (under) expenditures - (2,840,825) (10,522,660) (13,363,485)
9
CITY OF APPLE VALLEY, MINNESOTA
2018 Operating Budget Summary - Other Governmental Funds Exhibit A
Other Funds Other Funds Total Other
Cable TV Cable TV Cable TV Cable TV Future Road EDA Partners in Municipal Vehicle Budgeted
Equipment Joint Powers Special Rev. Special Rev. Capital Projects Capital Improvement Operations Education Building Replacement Funds
Revenues:Cert Fund Fund PEG Fund Non-PEG Fund Fund Projects Fund Fund Bldg. Fund Fund Fund 2018
General property taxes - Current $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
General property taxes - Mobile - - - - - - - - - - -
General property tax- Delinq Net -
Property tax- Current & Delq Net -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Franchise & other taxes - - 71,000 150,000 - - - - - - - 221,000
Special assessments - - - - - - 125,000 - - - - 125,000
Licenses - - - - - - - - - - - -
Permits - - - - - - - - - - - -
Intergovernmental - - - - - - 3,191,500 - - - - 3,191,500
Charges for services - 120,105 - - - - - - - - - 120,105
Fines and penalties - - - - - - - - - - - -
Investment earnings - 1,500 1,500 500 6,750 181,000 - 1,500 5,285 3,800 13,870 215,705
Other Revenues - - - - - 7,390 - - - - 100,000 107,390
Rentals - - - - - - - - 246,600 - - 246,600
Admin Charges to other funds - - - - - - - 50,000 - - 969,180 1,019,180
Subtotal before transfers & deb - 121,605 72,500 150,500 6,750 188,390 3,316,500 51,500 251,885 3,800 1,083,050 5,246,480
Debt Issued - - - - - - - - - - - -
Transfers In - 120,105 - - - - 6,697,810 - - 593,000 600,000 8,010,915
Total revenues 0 241,710 72,500 150,500 6,750 188,390 10,014,310 51,500 251,885 596,800 1,683,050 13,257,395
Expenditures:
Salaries & Wages - 159,525 - - - 159,525
Social Security (FICA & Medicare) - 12,170 - - - 12,170
PERA - 11,930 - - - 11,930
Provided Insurance - 29,135 - - - 29,135
Other Benefits (Work Comp,etc) - 450 - - - 450
Total Personal Service - 213,210 - - - - - - - - - 213,210
Supplies - 3,900 - 2,695 - - - - 50 - - 6,645
Contractural Services - 4,700 - 12,500 - - - 7,500 86,750 - - 111,450
Utilities - - - - - - - - 31,200 - - 31,200
Repairs & Maintenance - 8,000 - 300 - - - - 27,750 - - 36,050
Travel, Training, Dues - 6,900 - - - - - 31,250 - - - 38,150
Other Expenditures - 3,500 - - - 27,940 - - 130 - - 31,570
Miscellaneous - - - - - - - - - - - -
Items for Resale - - - - - - - - - - - -
Capital Outlay - - - - 110,000 500,000 10,014,310 - 120,000 566,000 1,505,900 12,816,210
Depreciation - - - - - - - - - - 897,570 897,570
Admin Fees - - - - - - - - - - - -
Debt Service - - - - - - - - - - - -
Subtotal before transfers - 240,210 - 15,495 110,000 527,940 10,014,310 38,750 265,880 566,000 2,403,470 14,182,055
Transfers Out - - 5,250 120,105 - 1,790,810 - - - - - 1,916,165
- 240,210 5,250 135,600 110,000 2,318,750 10,014,310 38,750 265,880 566,000 2,403,470 16,098,220
- 1,500 67,250 14,900 (103,250) (2,130,360) - 12,750 (13,995) 30,800 (720,420) (2,840,825)
10
CITY OF APPLE VALLEY, MINNESOTA
2018 Operating Budget Summary - Enterprise Funds Exhibit A
Enterprise Funds 2018
Valleywood Water Sports Storm Street Total
Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise
Revenues:Fund Fund Fund Fund Fund Utility Fund Funds
General property taxes - Current $ - $ - $ - $121,000 $ - $ - $121,000
General property taxes - Mobile home $ - -
General property tax- Delinq Net - - - - - - -
Property tax- Current & Delq Net -$ -$ -$ 121,000$ -$ -$ -$ 121,000$
Franchise & other taxes - - - - - - - -
Special assessments - - - - - - - -
Licenses - - - - - - - -
Permits - - - - - - - -
Intergovernmental - - - 240,205 - - - 240,205
Charges for services 9,337,000 1,439,000 9,922,000 537,800 1,796,000 502,000 130,030 23,663,830
Fines and penalties - - - - - - - -
Investment earnings 33,000 - 200,000 - 33,000 1,000 8,000 275,000
Other Revenues - - 180,000 17,000 5,000 - 2,050 204,050
Rentals - - - - - - - -
Admin Charges to other funds - - - - - - - -
Subtotal before transfers & debt 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085
Debt Issued - - - - - - - -
Transfers In - - - - - - - -
Total revenues 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085
Expenditures:
Wages & Salaries 863,095 688,625 1,349,815 311,575 215,315 5,000 2,700 3,436,125
Social Security (FICA & Medicare)66,030 52,680 101,615 23,835 16,470 - 205 260,835
PERA 64,730 26,490 97,150 15,155 16,150 - 205 219,880
Provided Insurance 87,770 58,415 268,495 29,300 26,335 - - 470,315
Other Benefits (Work Comp,etc)36,755 13,665 46,670 6,285 10,095 - 205 113,675
1,118,380 839,875 1,863,745 386,150 284,365 5,000 3,315 4,500,830
- - - - - -
Supplies 23,050 149,000 283,145 34,900 49,120 8,385 12,775 560,375
Contractural Services 38,100 108,750 282,025 51,700 363,950 37,475 49,360 931,360
Utilities 53,125 58,000 372,000 144,500 62,800 2,000 2,345 694,770
Repairs & Maintenance 27,335 21,000 340,100 42,400 59,225 - 1,280 491,340
Travel, Training, Dues 12,790 8,700 41,035 6,300 11,905 7,000 8,515 96,245
Other Expenditures 263,625 51,500 3,437,020 31,475 9,515 8,090 10,730 3,811,955
Miscellaneous 138,000 25,000 40,000 500 - - 1,200 204,700
Items for Resale 6,685,290 235,200 36,000 16,000 - 420,000 - 7,392,490
Capital Outlay 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100
Depreciation 146,600 133,000 2,800,000 152,100 575,000 - 19,475 3,826,175
Admin Fees - - 421,450 - 348,000 - - 769,450
Debt Service 262,600 10,650 577,825 - 211,280 - - 1,062,355
Subtotal before transfers 8,843,895 1,809,675 16,764,145 1,978,025 3,301,960 501,950 509,495 33,709,145
Transfers Out 630,000 - 687,600 - - - - 1,317,600
Total expenditures 9,473,895 1,809,675 17,451,745 1,978,025 3,301,960 501,950 509,495 35,026,745
Revenues over (under) expenditure (103,895) (370,675) (7,149,745) (1,062,020) (1,467,960) 1,050 (369,415) (10,522,660)
Addback:
Principal Portion Debt Service inc
above 240,000 - 385,000 - 165,000 - 790,000
Capital outlay above - not an expense 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100
Net Income 211,105 (201,675)(494,945)49,980 23,840 15,050 31,085 (365,560)
11
Notes:
12
2018 GENERAL FUND
REVENUE BUDGET SUMMARY
2013 Actual 2014 Actual 2015 Actual 2015 Adopted 2016 Adopted 2017 Adopted 2018 Proposed 2019 Proposed
Tax Revenue 21,081,786$ 21,635,155$ 21,662,992$ 21,719,000$ 22,631,000$ 23,290,170$ 24,273,125$ 24,992,055$
Other Taxes 95,909 103,159 93,020 98,805 99,180 102,300 103,900 105,600
Franchise Fees 489,083 450,000 470,000 470,000 490,000 515,000 515,000 515,000
Special Assessments 11,996 13,291 9,272 14,000 14,000 14,000 14,000 14,000
Licenses 173,680 177,014 217,437 164,945 162,230 167,875 176,780 176,725
Permits 967,107 1,467,340 1,933,020 747,600 934,200 1,201,100 1,327,930 1,449,030
Intergovernmental Revenue 938,090 874,473 781,409 668,050 672,925 706,530 864,255 855,655
Charges for Service - Recreation 882,482 931,536 1,066,006 929,125 979,550 1,033,100 1,066,300 1,067,400
Charges for Service - General Government 607,997 654,761 617,953 682,000 770,100 866,810 1,066,810 1,014,810
Charges for Service - Public Safety 227,308 220,491 215,447 226,700 229,635 234,100 237,265 238,880
Rentals Park / Rec Facilities 145,847 181,531 175,897 156,000 161,000 172,000 180,500 178,400
Rentals Other 409,475 453,083 502,018 369,000 406,700 414,800 468,140 468,885
Fines & Penalties 257,653 237,014 226,297 284,000 274,000 279,500 279,500 279,500
Other Revenues 26,533 440,045 272,375 268,000 276,200 293,100 302,500 304,500
Admin charge to other funds 785,927 770,000 809,000 859,000 901,500 939,430 962,650 962,650
Transfer In 1,125,000 1,200,000 1,220,000 1,220,000 1,281,000 1,300,500 1,317,600 1,335,000
28,225,873$ 29,808,893$ 30,272,143$ 28,876,225$ 30,283,220$ 31,530,315$ 33,156,255$ 33,958,090$
Taxes
73%
Franchise Fees &
Other Taxes
2%
Licenses & Permits
4%
State Police & Fire
Relief Aid
3%
Park & Rec‐Chgs &
Rents
4%
Other Charges for
Services & Rents
5%
Fines & Penalties
1%
Other Revenues
1%Transfers In,
Admin charges &
Reserves
7%
General Fund Revenues
2018 Proposed
$33,156,255
13
2018 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description 2014 Actual 2015 Actual 2016 Actual
4010 TAXES-CURRENT AD VALOREM 21,289,520 21,522,755 22,461,587
4011 TAXES-DELINQUENT AD VALOREM 258,704 101,501 44,050
4013 MV HOMESTEAD CREDIT REVENUE - - -
4017 EXCESS TIF 53,969 3,317 -
4014 TAXES-MOBILE HOME 32,962 35,419 36,109
Tax Revenue 21,635,155 21,662,992 22,541,746
4015 PILOT - AUGUSTANA 52,547 53,805 54,182
4020 GRAVEL TAX 50,612 39,215 40,794
Other Taxes 103,159 93,020 94,976
5335 CABLE FRANCHISE FEE 450,000 470,000 490,000
Franchise Fees 450,000 470,000 490,000
5045 ASSESSMENT NEW LEVY COLL BY AV 1,248 2,325 941
5055 SA COLL BY DAK CTY-CURRENT 2,685 4,184 5,659
5056 SA COLL BY DAK CTY-DELINQUENT 7,552 1,912 302
5057 SA COLL BY DAK CTY-DEFERRED - 199 -
5078 ESCROW PROJECT COSTS 1,874 - -
5058 SA PEN & INT COLL BY DAK CTY (68) 652 37
Special Assessments 13,291 9,272 6,939
4030 LICENSE-TOBACCO 625 11,457 -
4031 LICENSE-TRASH COLLECTION 6,450 6,010 5,683
4032 LICENSE-DOG (public safety) 10,044 9,662 9,553
4032 LICENSE-KENNEL - -
4033 LICENSE-FUEL 12,805 11,278 11,986
4034 LICENSE-LIQUOR / WINE 125,055 154,290 131,750
4035 LICENSE-BEER ON & OFF 4,210 3,500 11,720
4036 LICENSE-TRANSIENT MERCHANT 7,350 9,900 11,480
4037 LICENSE-VENDING MACHINES 1,440 1,615 1,764
4038 LICENSE-MASSAGE THERAPY 5,520 5,470 5,300
4049 LICENSE-OTHER 3,515 4,255 4,567
Licenses 177,014 217,437 193,803
4060 PERMIT-BUILDING PERMIT 814,631 946,588 901,615
4061 PERMIT-GRADING 10,248 12,057 12,926
4062 PERMIT-GRAVEL OPERATION 9,600 9,840 10,135
4063 PERMIT-HEATING 94,476 145,228 137,635
4065 PERMIT-PLUMBING 105,811 170,806 166,239
4066 PERMIT-SIGNS & BILLBOARDS 6,337 11,134 9,170
4067 PERMIT-UTILITY INSTALLATION 758 - -
4070 PERMIT-SP INSP/REINSP FEE 260 943 616
4071 TEMP CERTIFICATE OF OCCUPANCY - - 509
4072 STATE SURTAX COLLECTED 17 2,982
4073 PERMIT-BUILDING PLAN REVIEW 287,138 414,627 400,781
4074 PERMIT FEES-ROW 16,360 22,013 30,950
4075 PERMIT-FIRE ALRM/SPRINKLER 17,141 36,683 16,648
4099 PERMIT-OTHER 3,603 3,323 3,001
4911 WATER SERVICE PERMIT 2,371 3,813 5,177
4915 SEWER SERVICE PERMIT 2,801 3,813 5,425
4924 ELECTRICAL INSPECTION PERMIT 95,788 149,170 157,922
4923 COMMCL WTR/SWR PERMIT -
Permits 1,467,340 1,933,020 1,858,749
14
2018 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description
4010 TAXES-CURRENT AD VALOREM
4011 TAXES-DELINQUENT AD VALOREM
4013 MV HOMESTEAD CREDIT REVENUE
4017 EXCESS TIF
4014 TAXES-MOBILE HOME
Tax Revenue
4015 PILOT - AUGUSTANA
4020 GRAVEL TAX
Other Taxes
5335 CABLE FRANCHISE FEE
Franchise Fees
5045 ASSESSMENT NEW LEVY COLL BY AV
5055 SA COLL BY DAK CTY-CURRENT
5056 SA COLL BY DAK CTY-DELINQUENT
5057 SA COLL BY DAK CTY-DEFERRED
5078 ESCROW PROJECT COSTS
5058 SA PEN & INT COLL BY DAK CTY
Special Assessments
4030 LICENSE-TOBACCO
4031 LICENSE-TRASH COLLECTION
4032 LICENSE-DOG (public safety)
4032 LICENSE-KENNEL
4033 LICENSE-FUEL
4034 LICENSE-LIQUOR / WINE
4035 LICENSE-BEER ON & OFF
4036 LICENSE-TRANSIENT MERCHANT
4037 LICENSE-VENDING MACHINES
4038 LICENSE-MASSAGE THERAPY
4049 LICENSE-OTHER
Licenses
4060 PERMIT-BUILDING PERMIT
4061 PERMIT-GRADING
4062 PERMIT-GRAVEL OPERATION
4063 PERMIT-HEATING
4065 PERMIT-PLUMBING
4066 PERMIT-SIGNS & BILLBOARDS
4067 PERMIT-UTILITY INSTALLATION
4070 PERMIT-SP INSP/REINSP FEE
4071 TEMP CERTIFICATE OF OCCUPANCY
4072 STATE SURTAX COLLECTED
4073 PERMIT-BUILDING PLAN REVIEW
4074 PERMIT FEES-ROW
4075 PERMIT-FIRE ALRM/SPRINKLER
4099 PERMIT-OTHER
4911 WATER SERVICE PERMIT
4915 SEWER SERVICE PERMIT
4924 ELECTRICAL INSPECTION PERMIT
4923 COMMCL WTR/SWR PERMIT
Permits
(continued)
2016 Adopted 2017 Adopted 2018
Recommended
2019
Recommended
22,418,000 23,156,170 24,189,125 24,908,055
200,000 100,000 50,000 50,000
- - - -
- - - -
13,000 34,000 34,000 34,000
22,631,000 23,290,170 24,273,125 24,992,055
54,180 56,400 58,000 59,700
45,000 45,900 45,900 45,900
99,180 102,300 103,900 105,600
490,000 515,000 515,000 515,000
490,000 515,000 515,000 515,000
5,000 4,000 4,000 4,000
- 2,500 2,500 2,500
9,000 7,500 7,500 7,500
- - - -
- - - -
- - - -
14,000 14,000 14,000 14,000
7,500 7,500 5,250 5,250
6,540 6,700 5,410 5,410
5,200 5,300 5,300 5,300
60 100 100 100
12,870 13,100 11,860 11,860
109,150 114,150 125,690 125,690
5,800 5,800 5,600 6,100
7,000 7,000 8,375 8,375
1,440 1,500 1,895 1,895
3,525 3,525 3,445 3,445
3,145 3,200 3,855 3,300
162,230 167,875 176,780 176,725
515,300 675,000 700,630 797,630
- - - -
11,700 11,900 11,900 11,900
60,600 76,600 89,600 91,600
64,400 81,500 94,500 96,500
7,300 7,400 7,400 7,400
7,300 9,200 9,200 9,200
- - - -
- - - -
- - - -
157,700 202,000 282,900 303,000
- - - -
- - - -
2,500 3,200 3,200 3,200
- - - -
- - - -
107,400 134,300 128,600 128,600
- - - -
934,200 1,201,100 1,327,930 1,449,030
15
2018 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description 2014 Actual 2015 Actual 2016 Actual
4110 STATE GRANTS (PERA & Perf Measurement)36,710 40,061 37,719
4120 AID-LOCAL GOVERNMENT - - -
4130 AID-FIRE # - see note 259,829 276,307 281,578
4140 AID-STATE POLICE PERA 360,490 366,878 418,953
4142 STATE GRANTS - OTHER - Fire MBFTE Training 22,681 24,640
4143 FED GRANT - POLICE 6,029 1,456 -
4144 FED GRANT - FIRE 178,014 37,186 4,360
4141 GRANTS - OTHER - Misc Pub Safety 6,293 36,840 -
4141 FEES-POST BOARD REIMB CONTINUING ED 14,803 - 39,659
4144 FED GRANT - Fire - Training officer 12,305 - -
4150 GRANTS-OTHER - Police - - -
Intergovernmental Revenue 874,473 781,409 806,909
4310 REDWOOD PUBLIC SWIMMING 29,388 31,940 33,912
4311 REDWOOD SWIMMING LESSONS 19,647 16,235 15,677
4312 REDWOOD CONCESSIONS 5,433 5,756 7,273
4313 REDWOOD RENTALS 250
4330 SWIM CENTER REVENUE 504,945 581,133 575,742
4331 SWIM CENTER CONCESSION 72,673 123,438 127,736
4350 SUMMER PLAYGROUND ACTIVITIES 10,535 10,976 12,736
4351 PRE SCHOOL PROGRAMS 35,702 31,717 26,515
4352 TEEN PROGRAMS - -
4355 RECREATION USER FEES 60,860 61,982 65,671
4356 RECREATION LEAGUE ENTRY FEES 159,724 160,667 160,074
4357 JCRP CONCESSIONS 7,648 7,116 8,328
4358 VENDING COMMISSIONS 2,169 2,778 2,454
4359 REC SENIOR REVENUE-REIMB 1,086 (195) 587
4360 REC-SENIOR PROGRAM REVENUE 21,726 29,083 27,176
4224 CHGS FOR SERV -PK/REC OT REIMB 3,380 -
Charges for Service - Recreation 931,536 1,066,006 1,064,131
4210 FEES-ELECTION FILING 25 - 80
4211 FEES-MAP SALES 337 2,085 535
4212 FEES-ASSESSMENT SEARCHES 25 65 80
4214 FEES-PLAT 6,059 8,727 9,665
4215 FEES-SPECIAL USE 416 844 1,780
4216 FEES-REZONING 14,924 12,290 9,280
4217 FEES-INSPECTIONS NAT RESOURCES 28,603 24,706 34,578
4218 FEES - CODE ENFORCEMENT 3,700 2,378 1,150
4219 FEES - ENGINEERING 595,693 558,500 585,999
4220 FEES - PROJECT PLANS - 670 -
4224 FEES CHG PARK/REC OT REIMBURSEMENT - - 3,450
4229 FEES-OTHER 4,979 7,688 6,924
Charges for Service - General Government 654,761 617,953 653,521
16
2018 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description
4110 STATE GRANTS (PERA & Perf Measurement)
4120 AID-LOCAL GOVERNMENT
4130 AID-FIRE # - see note
4140 AID-STATE POLICE PERA
4142 STATE GRANTS - OTHER - Fire MBFTE Training
4143 FED GRANT - POLICE
4144 FED GRANT - FIRE
4141 GRANTS - OTHER - Misc Pub Safety
4141 FEES-POST BOARD REIMB CONTINUING ED
4144 FED GRANT - Fire - Training officer
4150 GRANTS-OTHER - Police
Intergovernmental Revenue
4310 REDWOOD PUBLIC SWIMMING
4311 REDWOOD SWIMMING LESSONS
4312 REDWOOD CONCESSIONS
4313 REDWOOD RENTALS
4330 SWIM CENTER REVENUE
4331 SWIM CENTER CONCESSION
4350 SUMMER PLAYGROUND ACTIVITIES
4351 PRE SCHOOL PROGRAMS
4352 TEEN PROGRAMS
4355 RECREATION USER FEES
4356 RECREATION LEAGUE ENTRY FEES
4357 JCRP CONCESSIONS
4358 VENDING COMMISSIONS
4359 REC SENIOR REVENUE-REIMB
4360 REC-SENIOR PROGRAM REVENUE
4224 CHGS FOR SERV -PK/REC OT REIMB
Charges for Service - Recreation
4210 FEES-ELECTION FILING
4211 FEES-MAP SALES
4212 FEES-ASSESSMENT SEARCHES
4214 FEES-PLAT
4215 FEES-SPECIAL USE
4216 FEES-REZONING
4217 FEES-INSPECTIONS NAT RESOURCES
4218 FEES - CODE ENFORCEMENT
4219 FEES - ENGINEERING
4220 FEES - PROJECT PLANS
4224 FEES CHG PARK/REC OT REIMBURSEMENT
4229 FEES-OTHER
Charges for Service - General Government
(continued)
2016 Adopted 2017 Adopted 2018
Recommended
2019
Recommended
36,000 36,000 43,000 43,000
- - - -
270,225 281,030 285,000 285,000
335,000 340,000 418,000 423,000
6,000 6,000 18,000 18,000
- - - -
- - - -
4,400 22,000 18,000 4,400
19,000 19,000 66,300 66,300
- - - -
2,300 2,500 15,955 15,955
672,925 706,530 864,255 855,655
27,300 29,000 33,000 33,000
20,000 20,600 20,600 20,600
7,400 7,600 8,000 8,000
- -
546,000 556,000 566,000 566,000
94,500 110,000 120,000 120,000
10,000 10,300 17,300 17,300
21,000 31,000 31,600 22,000
1,100 - - -
70,400 79,000 79,000 79,000
161,250 165,000 165,000 167,000
5,300 6,400 5,400 6,000
3,200 3,300 3,300 2,800
1,100 1,100 1,100 700
11,000 13,800 16,000 25,000
- - -
979,550 1,033,100 1,066,300 1,067,400
- - - -
1,370 1,180 1,180 1,180
- - - -
8,200 8,400 8,400 8,400
2,430 2,430 2,430 2,430
8,200 8,400 8,400 8,400
15,500 15,800 15,800 15,800
2,100 2,100 2,100 2,100
722,000 818,000 1,018,000 966,000
- - - -
- - - -
10,300 10,500 10,500 10,500
770,100 866,810 1,066,810 1,014,810
17
2018 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description 2014 Actual 2015 Actual 2016 Actual
4250 FEES-ACCIDENT REPORT 360 309 291
4251 FEES-ANIMAL PICKUP 3,920 4,829 3,830
4259 FEES-OTHER PUBLIC SAFETY 21,098 10,433
4259 FEES-DARE,LIASON OFFICER 152,178 167,701 155,699
4226 FEES-OTHER PUBLIC SAFETY -
5345 REIMBURSE POLICE SPEC DETAIL 42,935 42,608 -
5345 REIMBURSE POLICE SPEC DETAIL - -
Charges for Service - Public Safety 220,491 215,447 170,253
5110 RENTS-REDWOOD 24,934 12,121 14,624
5115 RENTS-APPLE VALLEY COMM CENTER 50,734 48,561 57,924
5116 RENTS-HAYES COMM & SENIOR CTR 70,126 67,502 76,795
5120 RENTS-SWIM CENTER 8,612 11,100 15,813
5126 RENTS-FIELDS 18,075 35,976 50,426
5130 RENTS-TEEN CENTER 1,319 637 374
5199 RENTS-OTHER 7,731 -
Rentals Park / Rec Facilities 181,531 175,897 215,956
5197 RENTS-OTHER - Allina Fire Hall Lease 34,368 35,106 35,072
5195 RENTS -STREETS - -
5210 ANTENNA LEASE 375,525 458,389 441,177
5215 ANTENNA LEASE- ESCROWS 43,190 -
5199 RENTS-OTHER - 8,523 7,349
Rentals Other 453,083 502,018 483,598
4270 COURT FINES 234,843 222,553 271,722
4276 SUBPOENA FEES 71 494 216
4275 PENALTIES 2,100 3,250 1,650
Fines & Penalties 237,014 226,297 273,588
8100 SALE OF PROPERTY 46,527 -
5010 INVESTMENT INTEREST 288,327 201,867 157,028
5310 CONTRIBUTIONS & DONATIONS 11,176 4,752 3,509
5320 POP MACHINE _ CITY HALL 644 495 2,560
5321 POP MACHINE - CMF 2,484 1,762 1,950
5322 WASTE OIL 919 198 -
5330 FORESTERY REVENUE 5,764 -
5340 REFUNDS & REIMBURSEMENTS - General Gov 64,386 68,875 77,727
5340 REFUNDS & REIMBURSEMENTS - Public Safety 52,033
5399 OTHER MISCELLANEOUS REVENUE 19,818 (5,574) 106,088
Other Revenues 440,045 272,375 400,895
5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS - -
5395 ADMIN CHG -UTILITY FUNDS 670,000 704,000 688,500
5397 ADMIN CHG - INVESTMENT FUND 100,000 105,000 110,000
5499 ADMIN CHG - LIQUOR FUND - -
Admin charge to other funds 770,000 809,000 798,500
5410 FROM LIQUOR FUND 600,000 600,000 630,000
5415 TRANSFER FROM WATER & SEWER FUND 600,000 620,000 651,000
5425 FROM POLICE RELIEF FUND -
Transfer In 1,200,000 1,220,000 1,281,000
Grand Total - General Fund 29,808,893 30,272,143 31,334,564
18
2018 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description
4250 FEES-ACCIDENT REPORT
4251 FEES-ANIMAL PICKUP
4259 FEES-OTHER PUBLIC SAFETY
4259 FEES-DARE,LIASON OFFICER
4226 FEES-OTHER PUBLIC SAFETY
5345 REIMBURSE POLICE SPEC DETAIL
5345 REIMBURSE POLICE SPEC DETAIL
Charges for Service - Public Safety
5110 RENTS-REDWOOD
5115 RENTS-APPLE VALLEY COMM CENTER
5116 RENTS-HAYES COMM & SENIOR CTR
5120 RENTS-SWIM CENTER
5126 RENTS-FIELDS
5130 RENTS-TEEN CENTER
5199 RENTS-OTHER
Rentals Park / Rec Facilities
5197 RENTS-OTHER - Allina Fire Hall Lease
5195 RENTS -STREETS
5210 ANTENNA LEASE
5215 ANTENNA LEASE- ESCROWS
5199 RENTS-OTHER
Rentals Other
4270 COURT FINES
4276 SUBPOENA FEES
4275 PENALTIES
Fines & Penalties
8100 SALE OF PROPERTY
5010 INVESTMENT INTEREST
5310 CONTRIBUTIONS & DONATIONS
5320 POP MACHINE _ CITY HALL
5321 POP MACHINE - CMF
5322 WASTE OIL
5330 FORESTERY REVENUE
5340 REFUNDS & REIMBURSEMENTS - General Gov
5340 REFUNDS & REIMBURSEMENTS - Public Safety
5399 OTHER MISCELLANEOUS REVENUE
Other Revenues
5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS
5395 ADMIN CHG -UTILITY FUNDS
5397 ADMIN CHG - INVESTMENT FUND
5499 ADMIN CHG - LIQUOR FUND
Admin charge to other funds
5410 FROM LIQUOR FUND
5415 TRANSFER FROM WATER & SEWER FUND
5425 FROM POLICE RELIEF FUND
Transfer In
Grand Total - General Fund
(continued)
2016 Adopted 2017 Adopted 2018
Recommended
2019
Recommended
1,000 1,000 1,000 1,000
7,000 7,100 7,100 7,100
10,000 10,200 10,200 10,200
155,235 158,300 161,465 163,080
10,000 10,200 10,200 10,200
46,400 47,300 47,300 47,300
- - - -
229,635 234,100 237,265 238,880
10,000 12,000 - -
45,000 45,000 45,000 45,000
70,000 70,000 70,000 70,000
8,000 8,000 8,000 8,000
20,000 28,000 48,400 48,400
1,000 1,000 1,000 -
7,000 8,000 8,100 7,000
161,000 172,000 180,500 178,400
35,000 35,700 37,140 37,885
- - - -
371,700 379,100 431,000 431,000
- - - -
- - - -
406,700 414,800 468,140 468,885
270,000 275,400 275,400 275,400
- - - -
4,000 4,100 4,100 4,100
274,000 279,500 279,500 279,500
20,000 20,400 20,400 20,400
173,000 185,600 195,000 197,000
- - - -
700 3,000 3,000 3,000
2,000 2,000 2,000 2,000
500 500 500 500
- - - -
60,000 61,200 61,200 61,200
- - - -
20,000 20,400 20,400 20,400
276,200 293,100 302,500 304,500
52,500 69,200 69,200 69,200
739,000 750,230 769,450 769,450
110,000 120,000 124,000 124,000
- - - -
901,500 939,430 962,650 962,650
630,000 630,000 630,000 630,000
651,000 670,500 687,600 705,000
- - - -
1,281,000 1,300,500 1,317,600 1,335,000
30,283,220 31,530,315 33,156,255 33,958,090
19
Notes:
20
Department 2014
Actual
2015
Actual
2016
Actual
2016
Council
Adopted
Original
2017
Council
Adopted
Original
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
01 - MAYOR & CITY COUNCIL 132,848 130,976 133,498 146,605 151,030 157,375 157,375 163,615 163,615
02 - ADMINISTRATION 402,955 415,908 429,849 447,090 453,255 475,490 475,490 516,795 501,795
03 - CITY CLERK/ELECTIONS 310,111 254,729 373,727 380,806 295,118 480,362 473,800 326,523 329,023
04 - HUMAN RESOURCES/FRONT DESK 443,559 508,301 534,467 530,805 563,420 600,075 602,575 616,080 620,080
05 - INFORMATION TECHNOLOGY 660,934 667,735 677,532 745,170 792,095 961,231 836,475 991,000 910,540
16 - GENERAL GOVERNMENT BUILDINGS 360,648 371,683 436,762 363,080 390,080 395,345 376,340 391,898 386,898
2,311,054 2,349,332 2,585,836 2,613,556 2,644,998 3,069,878 2,922,055 3,005,911 2,911,951
08 - FINANCE 489,490 538,128 523,341 630,895 641,680 668,945 668,945 697,965 698,715
09 - DATA PROCESSING 198,675 214,021 252,042 248,015 260,463 290,570 243,935 288,910 241,395
10 - INDEPENDENT AUDIT 13,138 15,685 13,647 13,100 13,500 13,200 13,900 13,320 13,320
701,303 767,834 789,030 892,010 915,643 972,715 926,780 1,000,195 953,430
14 - LEGAL SERVICES 495,492 520,501 518,521 509,580 529,986 544,491 532,990 547,930 547,930
15 - COMMUNITY DEVELOPMENT 608,124 648,853 559,858 685,210 717,890 730,825 730,825 708,430 708,430
06 - CODE ENFORCEMENT 187,744 207,012 210,192 223,560 250,125 245,390 237,695 251,950 243,450
795,868 855,865 770,050 908,770 968,015 976,215 968,520 960,380 951,880
20 - POLICE 8,131,398 8,391,296 8,713,576 8,713,414 9,013,572 9,572,771 9,450,735 9,935,526 9,848,550
21 - CIVIL DEFENSE 17,550 16,699 16,832 22,585 20,185 20,185 20,185 20,185 20,185
22 - COMM SERV OFFIC (CSO) 87,276 89,480 82,165 101,845 102,465 106,850 106,350 111,075 110,575
8,236,224 8,497,475 8,812,573 8,837,844 9,136,222 9,699,806 9,577,270 10,066,786 9,979,310
23 - FIRE 1,708,025 1,680,782 1,681,901 1,886,994 1,920,210 2,043,200 1,930,630 2,035,281 1,964,245
76 - FIRE RELIEF 526,217 477,884 543,017 530,055 526,230 539,920 540,130 545,000 545,000
2,234,242 2,158,666 2,224,918 2,417,049 2,446,440 2,583,120 2,470,760 2,580,281 2,509,245
27 - PW ENGINEERING 570,943 496,705 511,827 648,605 705,895 877,965 859,155 829,615 818,465
28 - BUILDING INSPECTIONS 630,410 734,062 779,860 753,360 979,080 979,905 1,015,410 974,055 1,005,145
29 - PUBLIC WORKS ADMIN/NATURAL RES 411,224 429,907 454,934 492,295 547,010 609,920 578,005 637,220 603,820
30 - FLEET & BUILDINGS-CMF 682,866 659,953 597,866 652,965 647,465 787,670 650,760 791,700 682,850
31 - STREET MAINTENANCE 1,702,721 1,579,649 1,670,397 1,836,422 1,852,200 1,984,540 2,095,385 2,423,481 2,158,090
32 - SNOW & ICE REMOVAL 428,115 296,151 307,883 391,765 394,675 400,545 371,030 407,583 375,230
33 - TRAFFIC SIGNS/SIGNALS/MARKERS 190,848 174,818 182,697 202,430 195,630 255,340 245,340 233,925 223,425
4,617,129 4,371,245 4,505,465 4,977,842 5,321,955 5,895,885 5,815,085 6,297,579 5,867,025
37 - PARK/RECREATION ADMINISTRATION 847,476 869,424 869,466 911,644 937,650 979,380 955,880 1,002,770 990,270
38 - PARK MAINTENANCE 2,394,540 2,384,305 2,712,993 2,792,050 2,819,490 3,025,097 2,942,745 3,247,275 3,106,775
39 - RECREATION PROGRAMS 185,204 167,506 176,871 196,480 189,840 187,630 186,980 202,890 190,090
40 - REDWOOD POOL 119,383 110,202 104,470 112,365 110,290 111,595 104,670 173,210 162,035
41 - RECREATION SELF-SUPPORTED PROG 187,494 198,822 206,311 184,555 197,142 200,925 200,925 207,480 207,480
42 - AV COMMUNITY CENTER 350,926 317,324 387,787 307,985 322,680 300,695 292,345 676,085 324,985
43 - CABLE TV 27,598 0 0 0 0
44 - AQUATIC SWIM CENTER 579,349 685,503 629,588 625,740 669,465 951,825 642,600 1,047,860 829,860
45 - APPLE VALLEY SENIOR CENTER 357,202 374,710 371,505 345,290 384,050 390,555 399,655 513,125 421,125
5,049,172 5,107,797 5,458,992 5,476,109 5,630,607 6,147,702 5,725,800 7,070,695 6,232,620
47 - INSURANCE 267,923 280,600 299,366 294,200 309,200 319,350 319,350 319,350 319,350
48 - CONTINGENCY & TRANSFERS 4,180,000 4,433,413 4,871,171 3,356,260 3,591,249 3,580,000 3,897,645 3,685,000 3,685,349
4,447,923 4,714,014 5,170,537 3,650,460 3,900,449 3,899,350 4,216,995 4,004,350 4,004,699
GRAND TOTAL 28,888,407 29,342,728 30,835,920 30,283,220 31,494,315 33,789,162 33,156,255 35,534,107 33,958,090
CITY OF APPLE VALLEY
2018-2019 GENERAL FUND SUMMARY
TOTAL EXPENSES BY DEPARTMENT
21
City of Apple Valley
2018-2019 Budget Summary
General Fund
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016
Council
Adopted
Original
2017
Council
Adopted
Original
6110 - SALARY-REGULAR EMPLOYEES 10,821,349 11,160,631 11,539,664 11,264,450 11,830,870
6111 - SALARY PART-TIME 815,646 769,834 817,080 904,764 1,248,975
6112 - SALARY-SEASONAL TEMP 679,437 807,192 860,763 777,855 447,130
6113 - OVERTIME-REGULAR EMPLOYEES 631,480 542,837 600,174 511,725 506,775
6114 - OVERTIME PART-TIME EMPLOYEES 3,764 3,091 3,498 7,300 9,100
6117 - HOLIDAY PAY 150,622 144,831 132,568 124,475 131,075
6121 - INSURANCE CASH BENEFIT 44,563 41,297 46,020 0 0
6122 - COMP REQUEST -245,230 -217,792 -252,803 0 0
6123 - SALARY-OTHER 0 0 0 454,125 396,301
6124 - OVERTIME-SEASONAL TEMP 5,099 8,997 5,432 0 5,300
6105 - SALARIES AND WAGES 12,906,731 13,260,920 13,752,397 14,044,694 14,575,526
6138 - MEDICARE 177,007 182,424 188,265 200,385 206,800
6139 - FICA 461,393 470,879 480,349 517,415 530,940
6141 - PENSIONS-PERA 1,239,755 1,315,951 1,362,153 1,377,240 1,425,825
6142 - WORKERS COMPENSATION 298,351 322,785 399,531 407,655 496,057
6143 - UNEMPLOYMENT COMPENSATION 5,918 5,600 10,551 6,200 6,200
6144 - LONG-TERM DISABILITY INSURANCE 28,831 28,494 30,829 32,570 35,060
6145 - MEDICAL INSURANCE 1,600,152 1,645,596 1,803,074 2,159,710 2,153,360
6146 - DENTAL INSURANCE 129,409 155,890 153,755 0 0
6147 - LIFE INSURANCE-BASIC 696 875 903 0 0
6148 - LIFE INSURANCE-SUPP/DEPEND 43,553 40,930 43,364 0 0
6125 - EMPLOYEE BENEFITS 3,985,066 4,169,424 4,472,775 4,701,175 4,854,242
6100 - TOTAL PERSONAL SERVICES 16,891,797 17,430,344 18,225,172 18,745,869 19,429,768
6210 - OFFICE SUPPLIES 25,065 30,609 24,372 35,038 31,995
6211 - SMALL TOOLS & EQUIPMENT 107,737 113,389 119,740 142,754 168,788
6212 - MOTOR FUELS/OILS 387,536 263,735 207,178 389,830 301,915
6213 - FERTILIZER 46,171 49,867 46,859 48,000 50,000
6214 - CHEMICALS 9,435 12,858 9,014 9,380 10,655
6215 - EQUIPMENT-PARTS 214,075 164,337 207,470 190,606 174,599
6216 - VEHICLES-TIRES/BATTERIES 23,393 33,704 31,011 38,860 33,760
6229 - GENERAL SUPPLIES 614,757 591,820 544,775 613,677 630,128
6205 - SUPPLIES 1,428,168 1,260,318 1,190,419 1,468,145 1,401,840
6231 - LEGAL SERVICES 495,852 521,215 518,521 510,380 530,786
6235 - CONSULTANT SERVICES 189,758 185,351 178,655 236,804 267,178
6236 - ELECTION JUDGE PAYMENTS 53,737 0 63,601 61,000 0
6237 - TELEPHONE/PAGERS 89,468 99,839 126,789 115,322 125,140
6238 - POSTAGE/UPS/FEDEX 27,012 25,611 40,148 35,308 32,100
6239 - PRINTING 67,976 71,946 70,407 85,740 88,150
6240 - CLEANING SERVICE/GARBAGE 62,464 63,260 64,083 66,559 98,574
6242 - FIRE ALARM PLAN REVIEWS 300 525 0 420 500
6243 - ELECTRICAL PERMIT FEES 61,964 79,467 86,949 65,500 85,000
6244 - ROW EPERMIT FEES 859 916 975 825 950
6249 - OTHER CONTRACTUAL SERVICES 1,622,762 1,643,905 1,650,741 1,699,127 1,830,775
6230 - CONTRACTUAL SERVICES 2,672,150 2,692,035 2,800,869 2,876,985 3,059,153
6255 - UTILITIES-ELECTRIC 302,292 317,061 291,652 323,939 302,057
6256 - UTILITIES-NATURAL GAS 226,148 125,552 116,723 183,526 162,316
6257 - UTILITIES-PROPANE/WATER/SEWER 101,667 108,864 149,386 143,730 123,652
6250 - UTILITIES 630,107 551,477 557,761 651,195 588,025
22
City of Apple Valley
2018-2019 Budget Summary
General Fund
Object
Account
6110 - SALARY-REGULAR EMPLOYEES
6111 - SALARY PART-TIME
6112 - SALARY-SEASONAL TEMP
6113 - OVERTIME-REGULAR EMPLOYEES
6114 - OVERTIME PART-TIME EMPLOYEES
6117 - HOLIDAY PAY
6121 - INSURANCE CASH BENEFIT
6122 - COMP REQUEST
6123 - SALARY-OTHER
6124 - OVERTIME-SEASONAL TEMP
6105 - SALARIES AND WAGES
6138 - MEDICARE
6139 - FICA
6141 - PENSIONS-PERA
6142 - WORKERS COMPENSATION
6143 - UNEMPLOYMENT COMPENSATION
6144 - LONG-TERM DISABILITY INSURANCE
6145 - MEDICAL INSURANCE
6146 - DENTAL INSURANCE
6147 - LIFE INSURANCE-BASIC
6148 - LIFE INSURANCE-SUPP/DEPEND
6125 - EMPLOYEE BENEFITS
6100 - TOTAL PERSONAL SERVICES
6210 - OFFICE SUPPLIES
6211 - SMALL TOOLS & EQUIPMENT
6212 - MOTOR FUELS/OILS
6213 - FERTILIZER
6214 - CHEMICALS
6215 - EQUIPMENT-PARTS
6216 - VEHICLES-TIRES/BATTERIES
6229 - GENERAL SUPPLIES
6205 - SUPPLIES
6231 - LEGAL SERVICES
6235 - CONSULTANT SERVICES
6236 - ELECTION JUDGE PAYMENTS
6237 - TELEPHONE/PAGERS
6238 - POSTAGE/UPS/FEDEX
6239 - PRINTING
6240 - CLEANING SERVICE/GARBAGE
6242 - FIRE ALARM PLAN REVIEWS
6243 - ELECTRICAL PERMIT FEES
6244 - ROW EPERMIT FEES
6249 - OTHER CONTRACTUAL SERVICES
6230 - CONTRACTUAL SERVICES
6255 - UTILITIES-ELECTRIC
6256 - UTILITIES-NATURAL GAS
6257 - UTILITIES-PROPANE/WATER/SEWER
6250 - UTILITIES
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Requested
2019
Admin
Recommend
12,583,756 12,344,825 13,177,605 12,924,050
942,150 856,960 970,250 882,840
863,900 805,100 776,100 786,100
521,225 596,225 526,600 588,100
6,100 6,100 6,100 6,100
130,960 130,960 135,860 135,860
0 -140,000 0 -140,000
480,805 475,530 459,710 454,310
5,300 5,300 5,300 5,300
15,534,196 15,081,000 16,057,525 15,642,660
217,415 214,870 224,955 222,430
557,470 553,135 577,935 573,845
1,514,055 1,507,410 1,604,480 1,597,320
535,655 529,440 561,215 554,265
6,200 6,200 6,200 6,200
35,280 35,090 36,815 36,605
2,351,870 2,323,070 2,465,590 2,435,410
5,217,945 5,169,215 5,477,190 5,426,075
20,752,141 20,250,215 21,534,715 21,068,735
34,370 34,455 32,615 32,615
154,565 152,780 138,750 122,095
307,144 264,555 322,140 282,955
51,000 51,000 51,000 51,000
10,985 10,985 12,085 12,085
164,074 163,975 167,104 163,840
34,900 34,900 72,360 35,460
702,273 678,825 656,664 640,010
1,459,311 1,391,475 1,452,718 1,340,060
545,291 532,990 548,730 547,930
310,155 294,305 200,675 208,425
0 68,800
144,208 142,710 144,978 142,475
36,000 35,300 36,500 36,500
94,715 86,215 100,620 83,665
89,058 90,405 94,266 95,265
750 750 750 750
90,000 85,000 90,000 90,000
1,000 1,000 1,000 1,000
1,982,647 1,967,240 2,008,097 1,991,103
3,293,824 3,304,715 3,225,616 3,197,113
314,802 296,920 304,532 300,150
163,583 137,180 151,282 127,280
152,816 123,015 155,060 154,570
631,201 557,115 610,874 582,000
23
City of Apple Valley
2018-2019 Budget Summary
General Fund
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016
Council
Adopted
Original
2017
Council
Adopted
Original
6265 - REPAIRS-EQUIPMENT 135,625 156,118 161,901 166,064 162,708
6266 - REPAIRS-BUILDING 184,022 177,515 130,476 165,057 184,233
6269 - REPAIRS-OTHER 40,573 29,237 76,934 99,525 85,220
6260 - REPAIRS AND MAINTENA 360,220 362,869 369,311 430,646 432,161
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 80,675 72,209 75,757 85,440 92,960
6276 - SCHOOLS/CONFERENCES/EXP OTHER 83,274 67,786 62,741 86,175 92,813
6277 - MILEAGE/AUTO ALLOWANCE 32,413 30,868 28,845 37,850 34,800
6278 - SUBSISTENCE ALLOWANCE 6,125 7,554 4,450 10,722 10,050
6279 - EDUCATION ASSISTANCE 0 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 115,847 118,829 123,256 129,199 134,238
6281 - UNIFORM/CLOTHING ALLOWANCE 163,629 149,266 151,618 154,899 163,925
6270 - TRAINING/TRAVEL/DUES 481,963 446,512 446,667 504,285 528,786
6200 - TOTAL OPERATING COSTS 5,572,607 5,313,212 5,365,028 5,931,256 6,009,965
6310 - RENTAL EXPENSE 142,939 145,827 108,995 111,170 111,490
6311 - INSURANCE-PROPERTY/LIABILITY 262,000 275,000 288,000 288,000 303,000
6319 - REIMBURSEMENT OF REV COLL FOR 526,217 476,537 541,408 530,055 524,230
6320 - REFUNDS & REIMBURSEMENTS 27 0 200 200
6321 - CASH OVER/SHORT -46 0 -123 0 0
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 0 0 0
6333 - GENERAL-CASH DISCOUNTS -952 -1,053 -989 0 0
6349 - LATE FEES/FINANCE CHARGES 8 606 89 0 0
6350 - BANK FEES/CHARGES 0 0 0 100 0
6351 - VISA/BANK CHARGES 19,417 23,917 29,575 18,750 24,600
6355 - ONLINE REGISTRATION FEES 21,001 19,743 26,125 14,500 21,000
6399 - OTHER CHARGES 276,551 323,447 341,224 493,815 441,732
6300 - TOTAL OTHER EXPENDITURES 1,247,135 1,264,051 1,334,305 1,456,590 1,426,252
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 67,084 78,753 69,789 66,500 69,500
6545 - NON-TAXABLE MISC FOR RESALE 37 1,239 0 6,050 2,700
6500 - TOTAL EXPENDITURES 67,122 79,991 69,789 72,550 72,200
6600 - TOTAL DEPRECIATION 0 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 0 0 78,771 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 4,544 0 8,595 3,500 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 109,606 103,667 55,541 126,900 146,950
6730 - CAPITAL OUTLAY-TRANSPORTATION 7,364 5,170 16,853 0 51,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 262,420 155,018 102,941 0 69,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 48,906 82,012 12,870 30,500 44,000
6745 - VERF CHARGES 473,472 494,268 716,355 716,355 736,580
6700 - TOTAL CAPITAL OUTLAY 906,311 840,135 991,927 877,255 1,048,030
6900 - TOTAL DEBT SERVICE 0 0 0
6001 - EXPENDITURES 24,684,972 24,927,734 25,986,220 27,083,520 27,986,215
7110 - TRANSFER TO OTHER FUNDS 4,202,838 4,415,000 4,849,700 3,199,700 3,508,100
7100 - TOTAL TRANSFERS 4,202,838 4,415,000 4,849,700 3,199,700 3,508,100
28,887,810 29,342,734 30,835,920 30,283,220 31,494,315
24
City of Apple Valley
2018-2019 Budget Summary
General Fund
Object
Account
6265 - REPAIRS-EQUIPMENT
6266 - REPAIRS-BUILDING
6269 - REPAIRS-OTHER
6260 - REPAIRS AND MAINTENA
6275 - SCHOOLS/CONFERENCES/EXP LOCAL
6276 - SCHOOLS/CONFERENCES/EXP OTHER
6277 - MILEAGE/AUTO ALLOWANCE
6278 - SUBSISTENCE ALLOWANCE
6279 - EDUCATION ASSISTANCE
6280 - DUES & SUBSCRIPTIONS
6281 - UNIFORM/CLOTHING ALLOWANCE
6270 - TRAINING/TRAVEL/DUES
6200 - TOTAL OPERATING COSTS
6310 - RENTAL EXPENSE
6311 - INSURANCE-PROPERTY/LIABILITY
6319 - REIMBURSEMENT OF REV COLL FOR
6320 - REFUNDS & REIMBURSEMENTS
6321 - CASH OVER/SHORT
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS
6333 - GENERAL-CASH DISCOUNTS
6349 - LATE FEES/FINANCE CHARGES
6350 - BANK FEES/CHARGES
6351 - VISA/BANK CHARGES
6355 - ONLINE REGISTRATION FEES
6399 - OTHER CHARGES
6300 - TOTAL OTHER EXPENDITURES
6400 - TOTAL EXPENDITURES
6540 - TAXABLE MISC FOR RESALE
6545 - NON-TAXABLE MISC FOR RESALE
6500 - TOTAL EXPENDITURES
6600 - TOTAL DEPRECIATION
6715 - CAPITAL OUTLAY-BUILDINGS
6720 - CAPITAL OUTLAY-FURNITURE & FIX
6725 - CAPITAL OUTLAY-OFFICE EQUIP
6730 - CAPITAL OUTLAY-TRANSPORTATION
6735 - CAPITAL OUTLAY-OTHER IMPROVEME
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER
6745 - VERF CHARGES
6700 - TOTAL CAPITAL OUTLAY
6900 - TOTAL DEBT SERVICE
6001 - EXPENDITURES
7110 - TRANSFER TO OTHER FUNDS
7100 - TOTAL TRANSFERS
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Requested
2019
Admin
Recommend
187,647 165,765 193,071 188,115
190,634 169,340 142,659 146,660
104,200 104,200 292,000 172,000
482,481 439,305 627,730 506,775
105,615 100,190 104,633 104,620
91,508 91,510 97,554 98,305
36,865 36,865 35,940 36,040
9,050 9,050 9,275 9,275
152,158 155,095 152,603 157,603
191,669 189,410 179,874 178,875
586,865 582,120 579,879 584,718
6,453,682 6,274,730 6,496,817 6,210,666
114,030 114,680 113,690 112,390
313,150 313,150 313,150 313,150
538,420 537,930 543,500 543,500
200 200 100 100
26,950 26,250 25,350 25,350
21,000 21,000 21,000 21,000
481,280 492,920 489,675 473,139
1,495,030 1,506,130 1,506,465 1,488,629
68,700 68,500 69,500 69,500
2,700 2,700 2,700 2,700
71,400 71,200 72,200 72,200
00
5,500 5,500 5,500 5,500
163,300 118,300 169,000 169,000
27,500 27,500
95,700 26,500 489,500 41,900
394,000 109,000 822,700 250,000
832,909 969,180 834,210 1,048,460
1,518,909 1,255,980 2,320,910 1,514,860
30,291,162 29,358,255 31,931,107 30,355,090
3,498,000 3,798,000 3,603,000 3,603,000
3,498,000 3,798,000 3,603,000 3,603,000
33,789,162 33,156,255 35,534,107 33,958,090
25
Department Object
Account
2014
Actual
2015
Actual
2016
Actual
2016
Council
Adopted
Original
2017
Council
Adoped
Original
01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 110,798 108,510 116,658 117,805 119,100
01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 22,050 21,903 16,840 28,800 31,930
01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES 0 563 0
01 - MAYOR & CITY COUNCIL EXPENDITURES 132,848 130,976 133,498 146,605 151,030
02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 388,961 400,993 414,025 431,365 435,665
02 - ADMINISTRATION TOTAL OPERATING COSTS 13,994 14,915 15,824 15,725 17,590
02 - ADMINISTRATION TOTAL OTHER EXPENDITURES 0 0 0
02 - ADMINISTRATION EXPENDITURES 402,955 415,908 429,849 447,090 453,255
03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 181,436 185,029 233,025 226,375 208,645
03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 126,964 69,700 133,165 151,631 86,473
03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 1,711 0 1,612 2,800 0
03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY 0 0 5,925 0 0
03 - CITY CLERK/ELECTIONS EXPENDITURES 310,111 254,729 373,727 380,806 295,118
04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 411,042 452,519 477,973 478,330 496,490
04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 22,556 40,308 34,739 30,925 35,980
04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 9,961 15,475 21,756 21,550 29,200
04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 00001,750
04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 443,559 508,301 534,467 530,805 563,420
05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 357,068 366,074 400,512 417,970 428,805
05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 203,816 187,267 218,395 192,100 209,890
05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 10,370 9,027 8,380 8,200 8,200
05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 89,680 105,367 50,245 126,900 145,200
05 - INFORMATION TECHNOLOGY EXPENDITURES 660,934 667,735 677,532 745,170 792,095
16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 171,815 181,730 190,355 184,855 186,105
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 182,893 184,774 161,837 172,905 198,655
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES 196 -15 -21
16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 3,189 2,638 3,200 2,700 2,700
16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 2,556 2,556 81,391 2,620 2,620
16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 360,648 371,683 436,762 363,080 390,080
14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES 0 0 0
14 - LEGAL SERVICES TOTAL OPERATING COSTS 495,492 520,501 518,521 509,580 529,986
14 - LEGAL SERVICES EXPENDITURES 495,492 520,501 518,521 509,580 529,986
08 - FINANCE TOTAL PERSONNEL SERVICES 446,102 460,152 470,761 573,665 588,825
08 - FINANCE TOTAL OPERATING COSTS 35,120 39,159 44,463 51,840 47,605
08 - FINANCE TOTAL OTHER EXPENDITURES 8,268 36,768 8,117 5,390 5,250
08 - FINANCE TOTAL EXPENDITURES 0 0 0
08 - FINANCE TOTAL CAPITAL OUTLAY 0 2,050 0 0 0
08 - FINANCE EXPENDITURES 489,490 538,128 523,341 630,895 641,680
09 - DATA PROCESSING TOTAL OPERATING COSTS 00000
09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 198,675 214,021 252,042 248,015 260,463
09 - DATA PROCESSING EXPENDITURES 198,675 214,021 252,042 248,015 260,463
10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 13,138 15,685 13,647 13,100 13,500
10 - INDEPENDENT AUDIT EXPENDITURES 13,138 15,685 13,647 13,100 13,500
15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 559,875 577,214 515,665 594,435 602,265
15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 47,799 70,987 43,643 90,775 115,625
15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 450 652 550
15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY 00000
15 - COMMUNITY DEVELOPMENT EXPENDITURES 608,124 648,853 559,858 685,210 717,890
06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 160,907 192,547 194,942 201,860 209,725
06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 7,691 11,981 12,710 19,160 37,860
06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES 00000
06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 19,147 2,484 2,540 2,540 2,540
06 - CODE ENFORCEMENT TOTAL DEBT SERVICE 0 0 0
06 - CODE ENFORCEMENT EXPENDITURES 187,744 207,012 210,192 223,560 250,125
20 - POLICE TOTAL PERSONNEL SERVICES 6,538,372 6,844,775 7,209,491 7,135,605 7,395,380
20 - POLICE TOTAL OPERATING COSTS 1,307,550 1,276,464 1,264,261 1,349,439 1,387,822
20 - POLICE TOTAL OTHER EXPENDITURES 69,478 69,775 34,396 31,500 33,500
20 - POLICE TOTAL EXPENDITURES 0 0 0
20 - POLICE TOTAL CAPITAL OUTLAY 215,998 200,281 205,428 196,870 196,870
20 - POLICE EXPENDITURES 8,131,398 8,391,296 8,713,576 8,713,414 9,013,572
21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES 00
21 - CIVIL DEFENSE TOTAL OPERATING COSTS 17,550 16,699 16,849 22,585 20,185
21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES 0 0 -17
21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY 00000
21 - CIVIL DEFENSE EXPENDITURES 17,550 16,699 16,832 22,585 20,185
22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 72,578 78,124 71,031 85,920 87,190
22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 14,697 11,356 11,135 15,925 15,275
22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES 0 -0 0
22 - COMM SERV OFFIC (CSO) EXPENDITURES 87,276 89,480 82,165 101,845 102,465
CITY OF APPLE VALLEY
2017 AND 2018 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
26
Department Object
Account
01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES
01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS
01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES
01 - MAYOR & CITY COUNCIL EXPENDITURES
02 - ADMINISTRATION TOTAL PERSONNEL SERVICES
02 - ADMINISTRATION TOTAL OPERATING COSTS
02 - ADMINISTRATION TOTAL OTHER EXPENDITURES
02 - ADMINISTRATION EXPENDITURES
03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES
03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS
03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES
03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY
03 - CITY CLERK/ELECTIONS EXPENDITURES
04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES
04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS
04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES
04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY
04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES
05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES
05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS
05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES
05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY
05 - INFORMATION TECHNOLOGY EXPENDITURES
16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES
16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES
16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY
16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES
14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES
14 - LEGAL SERVICES TOTAL OPERATING COSTS
14 - LEGAL SERVICES EXPENDITURES
08 - FINANCE TOTAL PERSONNEL SERVICES
08 - FINANCE TOTAL OPERATING COSTS
08 - FINANCE TOTAL OTHER EXPENDITURES
08 - FINANCE TOTAL EXPENDITURES
08 - FINANCE TOTAL CAPITAL OUTLAY
08 - FINANCE EXPENDITURES
09 - DATA PROCESSING TOTAL OPERATING COSTS
09 - DATA PROCESSING TOTAL OTHER EXPENDITURES
09 - DATA PROCESSING EXPENDITURES
10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS
10 - INDEPENDENT AUDIT EXPENDITURES
15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES
15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS
15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES
15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY
15 - COMMUNITY DEVELOPMENT EXPENDITURES
06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES
06 - CODE ENFORCEMENT TOTAL OPERATING COSTS
06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES
06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY
06 - CODE ENFORCEMENT TOTAL DEBT SERVICE
06 - CODE ENFORCEMENT EXPENDITURES
20 - POLICE TOTAL PERSONNEL SERVICES
20 - POLICE TOTAL OPERATING COSTS
20 - POLICE TOTAL OTHER EXPENDITURES
20 - POLICE TOTAL EXPENDITURES
20 - POLICE TOTAL CAPITAL OUTLAY
20 - POLICE EXPENDITURES
21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES
21 - CIVIL DEFENSE TOTAL OPERATING COSTS
21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES
21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY
21 - CIVIL DEFENSE EXPENDITURES
22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES
22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS
22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES
22 - COMM SERV OFFIC (CSO) EXPENDITURES
CITY OF APPLE VALLEY
2017 AND 2018 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
125,965 125,965 132,185 132,185
31,410 31,410 31,430 31,430
157,375 157,375 163,615 163,615
457,945 457,945 484,080 484,080
17,545 17,545 32,715 17,715
475,490 475,490 516,795 501,795
332,700 263,900 238,670 226,170
144,662 206,900 87,853 102,853
3,000 3,000
480,362 473,800 326,523 329,023
523,080 523,080 541,785 541,785
41,695 47,195 38,995 45,995
35,300 32,300 35,300 32,300
600,075 602,575 616,080 620,080
547,206 468,150 570,775 490,315
245,725 245,025 243,025 243,025
8,200 8,200 8,200 8,200
160,100 115,100 169,000 169,000
961,231 836,475 991,000 910,540
183,270 183,270 188,755 188,755
206,755 187,750 197,823 192,823
2,700 2,700 2,700 2,700
2,620 2,620 2,620 2,620
395,345 376,340 391,898 386,898
544,491 532,990 547,930 547,930
544,491 532,990 547,930 547,930
612,670 612,670 640,765 640,765
50,985 50,985 51,910 52,660
5,290 5,290 5,290 5,290
668,945 668,945 697,965 698,715
290,570 243,935 288,910 241,395
290,570 243,935 288,910 241,395
13,200 13,900 13,320 13,320
13,200 13,900 13,320 13,320
628,950 628,950 661,055 661,055
101,875 101,875 47,375 47,375
730,825 730,825 708,430 708,430
214,945 214,945 221,505 221,505
27,905 20,210 27,905 19,405
2,540 2,540 2,540 2,540
245,390 237,695 251,950 243,450
7,770,480 7,740,480 8,116,610 8,086,610
1,497,042 1,458,885 1,526,196 1,490,220
33,500 33,500 33,500 33,500
271,749 217,870 259,220 238,220
9,572,771 9,450,735 9,935,526 9,848,550
20,185 20,185 20,185 20,185
20,185 20,185 20,185 20,185
91,575 91,575 95,775 95,775
15,275 14,775 15,300 14,800
106,850 106,350 111,075 110,575
27
Department Object
Account
2014
Actual
2015
Actual
2016
Actual
2016
Council
Adopted
Original
2017
Council
Adoped
Original
CITY OF APPLE VALLEY
2017 AND 2018 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
23 - FIRE TOTAL PERSONNEL SERVICES 1,015,075 990,296 1,010,553 1,148,335 1,185,716
23 - FIRE TOTAL OPERATING COSTS 418,865 405,040 382,049 449,859 439,444
23 - FIRE TOTAL OTHER EXPENDITURES 2,778 5,642 2,999 2,500 2,950
23 - FIRE TOTAL CAPITAL OUTLAY 271,308 279,804 286,300 286,300 292,100
23 - FIRE EXPENDITURES 1,708,025 1,680,782 1,681,901 1,886,994 1,920,210
76 - FIRE RELIEF TOTAL PERSONNEL SERVICES 00
76 - FIRE RELIEF TOTAL OPERATING COSTS 0 1,348 1,609 2,000
76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 526,217 476,537 541,408 530,055 524,230
76 - FIRE RELIEF EXPENDITURES 526,217 477,884 543,017 530,055 526,230
27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 509,425 458,550 472,612 549,015 572,815
27 - PW ENGINEERING TOTAL OPERATING COSTS 54,139 33,511 34,455 94,330 95,580
27 - PW ENGINEERING TOTAL OTHER EXPENDITURES 00
27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 7,380 4,644 4,760 5,260 37,500
27 - PW ENGINEERING EXPENDITURES 570,943 496,705 511,827 648,605 705,895
28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 505,228 614,141 636,988 630,390 755,475
28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 109,874 103,015 117,558 109,920 177,855
28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 9,332 11,374 14,358 7,390 12,750
28 - BUILDING INSPECTIONS TOTAL EXPENDITURES 0 0 0
28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 5,976 5,532 10,956 5,660 33,000
28 - BUILDING INSPECTIONS EXPENDITURES 630,410 734,062 779,860 753,360 979,080
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 343,919 376,764 400,845 410,815 442,735
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 58,534 44,334 44,401 71,740 95,125
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 4,775 4,465 5,238 5,290 4,700
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 3,996 4,344 4,450 4,450 4,450
29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 411,224 429,907 454,934 492,295 547,010
30 - FLEET & BUILDINGS-CMF TOTAL PERSONNEL SERVICES 434,375 452,305 458,600 478,855 482,180
30 - FLEET & BUILDINGS-CMF TOTAL OPERATING COSTS 170,425 118,437 124,328 157,170 152,265
30 - FLEET & BUILDINGS-CMF TOTAL OTHER EXPENDITURES 4,568 5,362 6,684 8,190 7,470
30 - FLEET & BUILDINGS-CMF TOTAL EXPENDITURES 3,458 3,873 2,854 3,350 0
30 - FLEET & BUILDINGS-CMF TOTAL CAPITAL OUTLAY 70,040 79,976 5,400 5,400 5,550
30 - FLEET & BUILDINGS-CMF EXPENDITURES 682,866 659,953 597,866 652,965 647,465
31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 1,197,618 1,133,473 1,238,401 1,309,505 1,367,627
31 - STREET MAINTENANCE TOTAL OPERATING COSTS 499,089 440,503 415,169 523,317 480,883
31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES -18 503 -26 3,600 3,690
31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 6,033 5,170 16,853 0 0
31 - STREET MAINTENANCE EXPENDITURES 1,702,721 1,579,649 1,670,397 1,836,422 1,852,200
32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 193,089 105,229 129,305 172,440 178,315
32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 235,031 190,921 178,578 219,325 216,360
32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES -5 0 0
32 - SNOW & ICE REMOVAL EXPENDITURES 428,115 296,151 307,883 391,765 394,675
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 75,002 85,266 80,020 86,115 76,535
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 115,847 89,554 102,506 115,815 119,095
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES 0 -3 171 500 0
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 0 0 0
33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 190,848 174,818 182,697 202,430 195,630
37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 713,103 733,493 710,551 761,994 785,900
37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 73,161 75,284 91,792 90,600 89,250
37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 61,212 60,647 67,123 59,050 62,500
37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES 00000
37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY 00
37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 847,476 869,424 869,466 911,644 937,650
38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 1,491,935 1,575,211 1,674,657 1,668,355 1,727,170
38 - PARK MAINTENANCE TOTAL OPERATING COSTS 711,577 707,237 770,480 833,440 789,870
38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 51,291 53,312 55,733 52,000 56,500
38 - PARK MAINTENANCE TOTAL DEPRECIATION 0 0 0
38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 139,736 48,545 212,122 238,255 245,950
38 - PARK MAINTENANCE EXPENDITURES 2,394,540 2,384,305 2,712,993 2,792,050 2,819,490
39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 146,702 138,081 141,001 154,080 152,690
39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 33,288 23,892 29,962 37,200 28,550
39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 4,237 4,997 5,548 4,200 6,600
39 - RECREATION PROGRAMS TOTAL EXPENDITURES 0 0 0
39 - RECREATION PROGRAMS TOTAL EXPENDITURES 977 537 361 1,000 2,000
39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 00
39 - RECREATION PROGRAMS EXPENDITURES 185,204 167,506 176,871 196,480 189,840
28
Department Object
Account
CITY OF APPLE VALLEY
2017 AND 2018 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
23 - FIRE TOTAL PERSONNEL SERVICES
23 - FIRE TOTAL OPERATING COSTS
23 - FIRE TOTAL OTHER EXPENDITURES
23 - FIRE TOTAL CAPITAL OUTLAY
23 - FIRE EXPENDITURES
76 - FIRE RELIEF TOTAL PERSONNEL SERVICES
76 - FIRE RELIEF TOTAL OPERATING COSTS
76 - FIRE RELIEF TOTAL OTHER EXPENDITURES
76 - FIRE RELIEF EXPENDITURES
27 - PW ENGINEERING TOTAL PERSONNEL SERVICES
27 - PW ENGINEERING TOTAL OPERATING COSTS
27 - PW ENGINEERING TOTAL OTHER EXPENDITURES
27 - PW ENGINEERING TOTAL CAPITAL OUTLAY
27 - PW ENGINEERING EXPENDITURES
28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES
28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS
28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES
28 - BUILDING INSPECTIONS TOTAL EXPENDITURES
28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY
28 - BUILDING INSPECTIONS EXPENDITURES
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY
29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES
30 - FLEET & BUILDINGS-CMF TOTAL PERSONNEL SERVICES
30 - FLEET & BUILDINGS-CMF TOTAL OPERATING COSTS
30 - FLEET & BUILDINGS-CMF TOTAL OTHER EXPENDITURES
30 - FLEET & BUILDINGS-CMF TOTAL EXPENDITURES
30 - FLEET & BUILDINGS-CMF TOTAL CAPITAL OUTLAY
30 - FLEET & BUILDINGS-CMF EXPENDITURES
31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES
31 - STREET MAINTENANCE TOTAL OPERATING COSTS
31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES
31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY
31 - STREET MAINTENANCE EXPENDITURES
32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES
32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS
32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES
32 - SNOW & ICE REMOVAL EXPENDITURES
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY
33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES
37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES
37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS
37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES
37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES
37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY
37 - PARK/RECREATION ADMINISTRATION EXPENDITURES
38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES
38 - PARK MAINTENANCE TOTAL OPERATING COSTS
38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES
38 - PARK MAINTENANCE TOTAL DEPRECIATION
38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY
38 - PARK MAINTENANCE EXPENDITURES
39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES
39 - RECREATION PROGRAMS TOTAL OPERATING COSTS
39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES
39 - RECREATION PROGRAMS TOTAL EXPENDITURES
39 - RECREATION PROGRAMS TOTAL EXPENDITURES
39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY
39 - RECREATION PROGRAMS EXPENDITURES
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
1,268,595 1,179,920 1,320,425 1,229,215
445,155 421,260 385,406 373,480
2,950 2,950 2,950 2,950
326,500 326,500 326,500 358,600
2,043,200 1,930,630 2,035,281 1,964,245
1,500 2,200 1,500 1,500
538,420 537,930 543,500 543,500
539,920 540,130 545,000 545,000
698,235 689,425 731,185 722,035
169,480 159,480 88,180 86,180
10,250 10,250 10,250 10,250
877,965 859,155 829,615 818,465
757,865 757,865 793,740 792,740
163,840 155,865 152,790 141,250
14,900 58,380 14,925 58,555
43,300 43,300 12,600 12,600
979,905 1,015,410 974,055 1,005,145
484,055 453,140 508,410 476,010
118,200 117,200 120,885 119,885
3,215 3,215 3,425 3,425
4,450 4,450 4,500 4,500
609,920 578,005 637,220 603,820
588,045 498,045 610,990 515,990
152,765 142,205 167,195 156,195
7,660 7,660 7,815 7,815
39,200 2,850 5,700 2,850
787,670 650,760 791,700 682,850
1,491,590 1,424,815 1,569,075 1,494,490
480,175 463,795 528,606 478,000
3,775 3,775 3,100 600
9,000 203,000 322,700 185,000
1,984,540 2,095,385 2,423,481 2,158,090
177,070 147,455 177,405 147,730
223,475 223,575 230,178 227,500
400,545 371,030 407,583 375,230
79,705 79,705 82,000 82,000
155,635 145,635 151,925 141,425
00
20,000 20,000
255,340 245,340 233,925 223,425
807,830 807,830 842,220 842,220
108,750 85,250 87,750 85,250
62,800 62,800 72,800 62,800
979,380 955,880 1,002,770 990,270
1,791,275 1,781,995 1,862,595 1,852,595
866,272 830,700 1,077,900 956,400
57,550 57,550 61,000 61,000
310,000 272,500 245,780 236,780
3,025,097 2,942,745 3,247,275 3,106,775
150,930 150,930 154,220 154,220
26,700 25,250 26,470 24,970
10,000 10,800 9,700 10,900
00
12,500 0
187,630 186,980 202,890 190,090
29
Department Object
Account
2014
Actual
2015
Actual
2016
Actual
2016
Council
Adopted
Original
2017
Council
Adoped
Original
CITY OF APPLE VALLEY
2017 AND 2018 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 63,164 62,443 71,636 67,215 64,565
40 - REDWOOD POOL TOTAL OPERATING COSTS 45,449 22,864 28,469 40,650 40,825
40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 1,117 820 905 500 900
40 - REDWOOD POOL TOTAL EXPENDITURES 00000
40 - REDWOOD POOL TOTAL EXPENDITURES 2,697 3,828 3,460 4,000 4,000
40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 6,957 20,248 0 0 0
40 - REDWOOD POOL EXPENDITURES 119,383 110,202 104,470 112,365 110,290
41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 57,559 61,202 73,892 61,180 63,680
41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 122,092 127,831 124,444 109,775 119,962
41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 5,356 5,977 4,101 10,100 8,000
41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 2,487 3,812 3,875 3,500 5,500
41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 187,494 198,822 206,311 184,555 197,142
42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 182,797 177,944 193,230 194,010 197,530
42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 105,077 111,902 88,856 107,875 98,550
42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 3,233 4,673 3,258 3,100 5,100
42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 0 0 0
42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 59,819 22,806 102,443 3,000 21,500
42 - AV COMMUNITY CENTER EXPENDITURES 350,926 317,324 387,787 307,985 322,680
44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 287,169 319,148 326,129 326,040 315,940
44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 226,235 244,087 235,556 235,100 244,925
44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 6,344 7,864 11,863 6,600 6,600
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 00000
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 54,314 65,304 56,040 58,000 58,000
44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 5,287 49,100 0 0 44,000
44 - AQUATIC SWIM CENTER EXPENDITURES 579,349 685,503 629,588 625,740 669,465
45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 271,002 293,532 300,951 273,140 296,500
45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 82,613 73,339 67,318 70,650 71,050
45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 1,187 611 124 1,500 1,500
45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES 00000
45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 2,400 7,228 3,113 0 15,000
45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 357,202 374,710 371,505 345,290 384,050
47 - INSURANCE TOTAL PERSONNEL SERVICES 5,923 5,600 11,366 6,200 6,200
47 - INSURANCE TOTAL OTHER EXPENDITURES 262,000 275,000 288,000 288,000 303,000
47 - INSURANCE EXPENDITURES 267,923 280,600 299,366 294,200 309,200
48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES
48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS 0 18,413 21,471
48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 5,000 0 0 156,560 83,149
48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 4,175,000 4,415,000 4,849,700 3,199,700 3,508,100
48 - CONTINGENCY & TRANSFERS EXPENDITURES 4,180,000 4,433,413 4,871,171 3,356,260 3,591,249
Grand Total 28,888,407 29,342,728 30,835,920 30,283,220 31,494,315
30
Department Object
Account
CITY OF APPLE VALLEY
2017 AND 2018 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
40 - REDWOOD POOL TOTAL PERSONNEL SERVICES
40 - REDWOOD POOL TOTAL OPERATING COSTS
40 - REDWOOD POOL TOTAL OTHER EXPENDITURES
40 - REDWOOD POOL TOTAL EXPENDITURES
40 - REDWOOD POOL TOTAL EXPENDITURES
40 - REDWOOD POOL TOTAL CAPITAL OUTLAY
40 - REDWOOD POOL EXPENDITURES
41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES
41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS
41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES
41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES
41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES
42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES
42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS
42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES
42 - AV COMMUNITY CENTER TOTAL EXPENDITURES
42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY
42 - AV COMMUNITY CENTER EXPENDITURES
44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES
44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS
44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES
44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY
44 - AQUATIC SWIM CENTER EXPENDITURES
45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES
45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS
45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES
45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES
45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY
45 - APPLE VALLEY SENIOR CENTER EXPENDITURES
47 - INSURANCE TOTAL PERSONNEL SERVICES
47 - INSURANCE TOTAL OTHER EXPENDITURES
47 - INSURANCE EXPENDITURES
48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES
48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS
48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES
48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS
48 - CONTINGENCY & TRANSFERS EXPENDITURES
Grand Total
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
64,095 64,095 65,285 65,285
42,300 35,575 42,825 39,150
1,000 1,000 1,100 1,100
4,200 4,000 4,000 4,000
0 0 60,000 52,500
111,595 104,670 173,210 162,035
66,215 66,215 66,670 66,670
120,960 120,960 127,060 127,060
8,250 8,250 8,250 8,250
5,500 5,500 5,500 5,500
200,925 200,925 207,480 207,480
194,695 194,695 201,085 201,085
100,900 92,550 106,000 105,500
5,100 5,100 4,000 4,000
0 0 365,000 14,400
300,695 292,345 676,085 324,985
322,150 322,150 323,635 323,635
248,775 234,550 247,475 229,475
6,900 6,900 6,750 6,750
59,000 59,000 60,000 60,000
315,000 20,000 410,000 210,000
951,825 642,600 1,047,860 829,860
314,805 314,805 327,615 327,615
70,050 69,050 72,710 77,710
1,500 800 800 800
4,200 15,000 112,000 15,000
390,555 399,655 513,125 421,125
6,200 6,200 6,200 6,200
313,150 313,150 313,150 313,150
319,350 319,350 319,350 319,350
82,000 99,645 82,000 82,349
3,498,000 3,798,000 3,603,000 3,603,000
3,580,000 3,897,645 3,685,000 3,685,349
33,789,162 33,156,255 35,534,107 33,958,090
31
Notes:
32
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 01 1005 Mayor & City
Council
DESCRIPTION OF ACTIVITY
Mayor and Council reflects the expenses required to operate and maintain the Apple
Valley City Council function. The Council is the policy-making body that governs the
City and determines the scope of services provided by the City and the price of services
to residents and service users. The individual members also represent the City on
various joint powers boards and organizations including but not limited to: the League of
Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative
Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota
Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance,
Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors
Association, and Apple Valley Fire Relief Association.
MAJOR OBJECTIVES FOR 2018 and 2019
The councilmembers covered under this company consider policy issues throughout the
year and provide direction to staff. The Council meets regularly twice per month with
special meetings called as needed.
1. Provide policy directives for various issues pertaining to the governance of the
City and its residents.
2. Determine appropriate services and taxation levels for each year’s budgets.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2014 2015 2016 2017 2018 2019
Residents represented 50,330 50,161 50,338 Tbd Tbd Tbd
City Market Value (in 1000’s) 4,163,237 4,470,808 4,694,056 4,899,169 5,095,728 Tbd
Gen Fund Budget overseen 25,481,528 28,876,225 30,283,220 31,504,315 33,156,255 33,958,090
Total All Budgeted Funds $61 million $64 million $72 million $73 million $84 million $80 million
Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa
Standard & Poor’s Bond Rating - AAA- AAA AAA AAA AAA
Parcels within the City 17,865 18,059 18,015 18,012 18,232 Tbd
# Residential parcels 17,358 17,417 17,517 17,531 17,750 Tbd
# Homesteaded parcels 15,310 15,195 15,221 14,760 15,028 Tbd
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Councilmember 5 5 5 5 5 5
33
Summary Budget
Department 01 Mayor & Council
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 43,422 42,942 45,804 45,540 46,670 49,695 52,250
Emp. Benefits 67,376 65,568 70,854 72,265 72,430 76,270 79,935
Supplies 480 2,345 598 655 655 655 675
Contractual Serv.575 157 743 270 3,120 3,120 3,120
Training/Travel/Dues 20,995 19,401 15,499 27,875 28,155 27,635 27,635
Other Exp.- 563 - - - - -
Capital outlay - - - - - - -
Total Exp.132,848 130,976 133,498 146,605 151,030 157,375 163,615
Net provision to (use of)
general revenues 132,848 130,976 133,498 146,605 151,030 157,375 163,615
2018 CAPITAL OUTLAY
None
34
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
MAYOR & CITY COUNCIL
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 43,422 42,942 45,804 45,530 22,320 45,550 45,550 49,690 49,690
6123 - SALARY-OTHER 1,140 4,145 4,145 2,560 2,560
6105 - SALARIES AND WAGES 43,422 42,942 45,804 46,670 22,320 49,695 49,695 52,250 52,250
6138 - MEDICARE 531 547 545 675 312 720 720 760 760
6139 - FICA 1,123 1,202 1,120 1,820 720 1,935 1,935 2,035 2,035
6141 - PENSIONS-PERA 2,353 2,346 2,502 2,765 1,219 2,950 2,950 3,100 3,100
6142 - WORKERS COMPENSATION 84 111 112 150 71 165 165 180 180
6145 - MEDICAL INSURANCE 55,898 52,906 58,106 67,020 25,733 70,500 70,500 73,860 73,860
6146 - DENTAL INSURANCE 4,848 5,811 5,932 3,143
6147 - LIFE INSURANCE-BASIC 56 29 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 2,482 2,617 2,506 1,450
6125 - EMPLOYEE BENEFITS 67,376 65,568 70,854 72,430 32,664 76,270 76,270 79,935 79,935
6100 - TOTAL PERSONNEL SERVICES 110,798 108,510 116,658 119,100 54,983 125,965 125,965 132,185 132,185
6210 - OFFICE SUPPLIES 83 272 256 145 177 145 145 150 150
6211 - SMALL TOOLS & EQUIPMENT 87 30
6229 - GENERAL SUPPLIES 396 2,074 256 510 384 510 510 525 525
6205 - SUPPLIES 480 2,345 598 655 592 655 655 675 675
6237 - TELEPHONE/PAGERS 0 0 143 3,000 1,357 3,000 3,000 3,000 3,000
6238 - POSTAGE/UPS/FEDEX 159 0 0 0 0
6239 - PRINTING 415 157 600 120 62 120 120 120 120
6230 - CONTRACTUAL SERVICES 575 157 743 3,120 1,420 3,120 3,120 3,120 3,120
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 624 1,156 1,441 1,450 450 1,480 1,480 1,480 1,480
6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,375 13,732 11,607 21,500 9,742 21,500 21,500 21,500 21,500
6277 - MILEAGE/AUTO ALLOWANCE 1,438 1,405 1,421 1,400 316 1,400 1,400 1,400 1,400
6278 - SUBSISTENCE ALLOWANCE 2,450 3,000 750 3,700 1,750 3,150 3,150 3,150 3,150
6280 - DUES & SUBSCRIPTIONS 108 108 280 105 25 105 105 105 105
6270 - TRNG/TRAVL/DUES/UNIF 20,995 19,401 15,499 28,155 12,283 27,635 27,635 27,635 27,635
6200 - TOTAL OPERATING COSTS 22,050 21,903 16,840 31,930 14,294 31,410 31,410 31,430 31,430
6310 - RENTAL EXPENSE 512 0 150
6399 - OTHER CHARGES 0 50 0 0
6301 - OTHER EXPENDITURES 0 563 0 150
6300 - TOTAL OTHER EXPENDITURES 0 563 0 150
132,848 130,976 133,498 151,030 69,427 157,375 157,375 163,615 163,615
35
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 01: MAYOR & CITY COUNCIL - 1005
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 44,430 45,530 45,530 45,550 45,550 49,690 49,690
6123 Salary - Other 1,110 1,140 1,140 4,145 4,145 2,560 2,560
6138 Medicare 660 675 675 720 720 760 760
6139 FICA 1,775 1,820 1,820 1,935 1,935 2,035 2,035
6141 Pension - PERA 2,700 2,765 2,765 2,950 2,950 3,100 3,100
6142 Work Comp Ins 110 150 150 165 165 180 180
6145 Hospital & Life Insurance 67,020 67,020 67,020 70,500 70,500 73,860 73,860
Position Changes
Total 117,805 119,100 119,100 125,965 125,965 132,185 132,185
6210 OFFICE SUPPLIES
145 145 146 145 145 150 150
Total 145 145 146 145 145 150 150
6229 GENERAL SUPPLIES
Miscellaneous 385 385 500 385 385 400 400
Sales tax savings
Council Shirts 125 125 125 125 125 125 125
Total 510 510 625 510 510 525 525
6237 TELEPHONE/PAGERS
Mobile Phone 150 3,000 3,000 3,000 3,000 3,000 3,000
Total 150 3,000 3,000 3,000 3,000 3,000 3,000
6238 POSTAGE/UPS/FEDEX
Fed EX
Total - - - - - - -
6239 PRINTING/PUBLISHING
Miscellaneous (Business Cards)120 120 120 120 120 120 120
Total 120 120 120 120 120 120 120
6275 SCHOOL/CONF/EXP - LOCAL
Includes LMC, AMM, and 1,000 1,000 700 1,000 1,000 1,000 1,000
other General Conference 100 100 200 130 130 130 130
and Workshop Expenses 350 350 350 350 350 350 350
Total 1,450 1,450 1,250 1,480 1,480 1,480 1,480
6276 SCHOOL/CONF/EXP - OTHER
LMC Annual 3,000 3,000 600 3,000 3,000 3,000 3,000
NLC Spring (DC) 6,000 6,000 6,135 6,000 6,000 6,000 6,000
NLC Fall 10,000 10,000 6,000 10,000 10,000 10,000 10,000
NLC Board/ Board Committees 1,750 2,000 - 2,000 2,000 2,000 2,000
Other Conferences
Mayor's Association 500 500 508 500 500 500 500
Total 21,250 21,500 13,243 21,500 21,500 21,500 21,500
6277 MILEAGE ALLOWANCE
Miscellaneous Mileage 1,400 1,400 1,400 1,400 1,400 1,400 1,400
Linked to 6275
Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400
6278 SUBSISTANCE ALLOWANCE
NLC Spring (DC)@ 500 1,500 1,500 1,400 1,500 1,500 1,500 1,500
NLC Fall @ $250 1,000 1,000 1,000 1,000 1,000 1,000 1,000
NLC Board/ Board Committees 550 550 - -
LMC Annual @ $150 600 600 300 600 600 600 600
Other Conferences 50 50 150 50 50 50 50
Total 3,700 3,700 2,850 3,150 3,150 3,150 3,150
6280 DUES & SUBSCRIPTIONS
Mayor Association Dues 25 25 25 25 25 25 25
Misc.50 80 80 80 80 80 80
Total 75 105 105 105 105 105 105
Total Net of Personnel 28,800 31,930 22,739 31,410 31,410 31,430 31,430
TOTAL EXPENSES 146,605$ 151,030$ 141,839$ 157,375$ 157,375$ 163,615$ 163,615$
36
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 02 1010 Administration
DESCRIPTION OF ACTIVITY
Administration reflects the expenses involved in the general administration of the City
and its services. In addition to the activities involved in serving the City Council to carry
out its directives and providing the ultimate supervisory authority for all of the individual
departments, the Administration Department also has direct management
responsibilities for information technologies, cable television, general City
communications functions, budget development and management, capital improvement
planning, website management, physical facility planning, energy management, facility
security coordination, airport noise complaint coordination, and generally all issues that
do not fall directly into individual departments.
MAJOR OBJECTIVES FOR 2018 and 2019
1. Develop balanced 2018 budget within financial parameters set by City Council.
2. Administer Council directives for service levels in response to economic
conditions.
3. Develop 2018-2022 Capital Improvements Program.
4. Continue integration of City website design and utilities into department
operations and activities to enhance customer experience with website.
5. Conclude cable franchise renewal negotiations with Charter Communications.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Full-time employees 180 186 187 187 191 191
Gen Fund Budget managed $25,481,528 $28,876,225 $30,283,220 $31,504,315 $33,156,255 $33,958,090
Total All Budgeted Funds $ 61 million $64 million $ 72 million $ 73 million $ 84 million $ 80 million
Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa
Standard & Poor’s Bond
Rating
- AAA AAA AAA AAA AAA
37
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
City Administrator 1 1 1 1 1 1
Asst. City Administrator 1 1 1 1 1 1
Dept. Specialist 1 1 1 1 1 1
Temporary Status
Personnel
Schedule
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
Summary Budget
Department 02 Administration
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Expenditures:
Salaries & Wages 291,633 300,477 305,853 321,030 325,595 342,835 362,165
Emp. Benefits 97,328 100,516 108,172 110,335 110,070 115,110 121,915
Supplies 261 104 87 265 265 265 265
Contractual Serv.1,496 1,972 2,006 1,580 1,950 1,950 1,950
Repairs & Maint.- - - - -
Training/Travel/Dues 12,238 12,839 13,732 13,880 15,375 15,330 15,500
Other Exp.- - - - -
Capital outlay - -
Total Exp 402,955 415,908 429,850 447,090 453,255 475,490 501,795
Net provision to (use of )
general revenues
(402,955) (415,908) (429,850) (447,090) (453,255) (475,490) (501,795)
2018 CAPITAL OUTLAY
None
38
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
ADMINISTRATION
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 294,045 301,411 309,895 313,795 152,176 326,530 326,530 344,950 344,950
6113 - OVERTIME-REGULAR EMPLOYEES 20 0 0 0 817
6122 - COMP REQUEST -2,432 -935 -4,041 -1,038
6123 - SALARY-OTHER 11,800 16,305 16,305 17,215 17,215
6105 - SALARIES AND WAGES 291,633 300,477 305,853 325,595 151,955 342,835 342,835 362,165 362,165
6138 - MEDICARE 4,091 4,222 4,260 4,665 2,152 4,970 4,970 5,250 5,250
6139 - FICA 16,318 16,328 16,649 18,385 9,203 19,740 19,740 20,270 20,270
6141 - PENSIONS-PERA 21,182 22,536 22,939 24,120 11,397 25,715 25,715 27,160 27,160
6142 - WORKERS COMPENSATION 1,568 1,705 1,629 1,575 756 1,770 1,770 1,925 1,925
6144 - LONG-TERM DISABILITY INSURANCE 772 791 847 885 288 945 945 1,000 1,000
6145 - MEDICAL INSURANCE 49,517 50,506 56,916 60,440 24,749 61,970 61,970 66,310 66,310
6146 - DENTAL INSURANCE 3,270 3,874 3,996 2,143
6147 - LIFE INSURANCE-BASIC 34 17 18 9
6148 - LIFE INSURANCE-SUPP/DEPEND 576 537 917 434
6125 - EMPLOYEE BENEFITS 97,328 100,516 108,172 110,070 51,130 115,110 115,110 121,915 121,915
6100 - TOTAL PERSONNEL SERVICES 388,961 400,993 414,025 435,665 203,085 457,945 457,945 484,080 484,080
6210 - OFFICE SUPPLIES 0 104 87 190 0 190 190 190 190
6229 - GENERAL SUPPLIES 261 0 0 75 0 75 75 75 75
6205 - SUPPLIES 261 104 87 265 0 265 265 265 265
6237 - TELEPHONE/PAGERS 1,172 1,216 1,352 1,200 507 1,200 1,200 1,200 1,200
6239 - PRINTING 323 755 654 750 56 750 750 15,750 750
6230 - CONTRACTUAL SERVICES 1,496 1,972 2,006 1,950 563 1,950 1,950 16,950 1,950
6260 - REPAIRS AND MAINTENA 0 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,007 1,280 1,355 2,580 1,144 2,580 2,580 2,580 2,580
6276 - SCHOOLS/CONFERENCES/EXP OTHER 3,653 3,990 4,764 4,920 1,144 4,850 4,850 4,950 4,950
6277 - MILEAGE/AUTO ALLOWANCE 4,662 4,483 4,640 4,670 2,310 4,670 4,670 4,670 4,670
6278 - SUBSISTENCE ALLOWANCE 450 550 400 600 150 600 600 600 600
6279 - EDUCATION ASSISTANCE 0
6280 - DUES & SUBSCRIPTIONS 2,465 2,537 2,573 2,605 2,393 2,630 2,630 2,700 2,700
6270 - TRNG/TRAVL/DUES/UNIF 12,238 12,839 13,732 15,375 7,141 15,330 15,330 15,500 15,500
6200 - TOTAL OPERATING COSTS 13,994 14,915 15,824 17,590 7,705 17,545 17,545 32,715 17,715
6301 - OTHER EXPENDITURES 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0
402,955 415,908 429,849 453,255 210,789 475,490 475,490 516,795 501,795
39
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 02: ADMINISTRATION - 1010
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 309,055 313,795 313,795 326,530 326,530 344,950 344,950
6113 Overtime - Regular
Add Comm Specialist (All Costs)
6123 Salaries - Other 11,975 11,800 11,800 16,305 16,305 17,215 17,215
6138 Medicare 4,655 4,665 4,665 4,970 4,970 5,250 5,250
6139 FICA 17,770 18,385 18,385 19,740 19,740 20,270 20,270
6141 Pension - PERA 24,080 24,120 24,120 25,715 25,715 27,160 27,160
6142 Work Comp Ins 1,680 1,575 1,575 1,770 1,770 1,925 1,925
6144 Long-term Disability Insurance 880 885 885 945 945 1,000 1,000
6145 Hospital & Life Insurance 61,270 60,440 60,440 61,970 61,970 66,310 66,310
Position Changes
Total 431,365 435,665 435,665 457,945 457,945 484,080 484,080
6210 OFFICE SUPPLIES
Miscellaneous 190 190 190 190 190 190 190
Total 190 190 190 190 190 190 190
6229 GENERAL SUPPLIES
Various 75 75 75 75 75 75 75
Total 75 75 75 75 75 75 75
6237 TELEPHONE/PAGERS
Mobile Phones 1,245 1,200 1,350 1,200 1,200 1,200 1,200
Total 1,245 1,200 1,350 1,200 1,200 1,200 1,200
6239 PRINTING/PUBLISHING
Various 335 750 750 750 750 750 750
Website Overhaul/ Redesign 15,000
Total 335 750 750 750 750 15,750 750
6275 SCHOOL/CONF/EXP - LOCAL
Workshops/Meetings 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Meetings (Chamber related)130 1,480 1,480 1,480 1,480 1,480 1,480
Total 1,230 2,580 2,580 2,580 2,580 2,580 2,580
6276 SCHOOL/CONF/EXP - OTHER
NLC Fall 1,500 1,500 1,600 1,500 1,500 1,600 1,600
LMC 750 750 600 600 600 600 600
ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750
MCMA (1 attendee @ $880)920 920 - 1,000 1,000 1,000 1,000
Total 4,920 4,920 3,950 4,850 4,850 4,950 4,950
6277 MILEAGE ALLOWANCE
Car Allowance ($385 per month)4,620 4,620 4,620 4,620 4,620 4,620 4,620
Other Mileage 50 50 50 50 50 50 50
Total 4,670 4,670 4,670 4,670 4,670 4,670 4,670
6278 SUBSISTANCE ALLOWANCE
NLC Fall 250 250 250 250 250 250 250
LMC (1 @ $150)150 150 150 150 150 150 150
ICMA 200 200 200 200 200 200 200
Total 600 600 600 600 600 600 600
6280 DUES & SUBSCRIPTIONS
MAMA 45 45 45 45 45 45 45
MCMA - Administrator 160 165 170 165 165 175 175
MCMA - Assistant 130 135 135 135 135 140 140
ICMA - Administrator 1,050 1,130 1,142 1,145 1,145 1,150 1,150
ICMA - Assistant 850 890 915 900 900 925 925
Other 15 15 15
MPAL 25 25 25 25 25 25 25
Rotary 200 200 240 200 200 240 240
Total 2,460 2,605 2,672 2,630 2,630 2,700 2,700
Total Net of Personnel 15,725 17,590 16,837 17,545 17,545 32,715 17,715
TOTAL EXPENSES ABOVE 447,090$ 453,255$ 452,502$ 475,490$ 475,490$ 516,795$ 501,795$
40
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 03 1015 City Clerk/Elections
DESCRIPTION OF ACTIVITY
Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all
functions of the office, including: serving as the Clerk to the City Council; preparing official
meeting agendas and minutes; publishing legal notices; conducting bid openings; processing
contracts and agreements; administering issuance of municipal licenses; filing insurance claims;
filing certified documents with the County and other agencies; coordinating the election process;
coordinating auctions; and maintaining official records and files for the City.
MAJOR OBJECTIVES FOR 2018 AND 2019
A primary objective for 2018 will be to prepare for and administer the Primary and General
Elections, including securing polling sites, recruiting and training judges, training and testing new
election equipment, ordering supplies, and coordinating the absentee ballot and early voting
processes. In 2019, in addition to the regular and recurring duties assigned to the City Clerk’s
office, the 16th major supplement of the Code of Ordinances will be prepared and distributed.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Agenda Packets & Minutes 23 22 24 24 24 24
Resolutions 209 195 243 200 200 200
Ordinances 22 23 22 12 12 12
Public Hearing Notices 44 52 41 28 28 28
Legal Ads 43 86 80 50 50 50
Licenses & Permits 341 334 358 330 330 330
Insurance Claims 67 49 46 60 60 60
Agreements/Contracts 108 106 121 90 90 90
Change Orders 27 21 17 20 20 20
Bid Openings 10 5 7 10 10 10
Elections 2 0 2 0 2 0
Total Voters – Primary 2,537 NA 3,069 NA 2,550 NA
Total Voters – General 19,351 NA 29,853 NA 22,000 NA
Election Day Regist – Primary 147 NA 125 NA 100 NA
Election Day Regist –General 1,036 NA 2,884 NA 1,000 NA
Absentee Ballots – Primary 127 NA 196 NA 100 NA
Absentee Ballots - General 2,100 NA 8,692 NA 7,000 NA
CUP’s/IUP’s Filed 4 6 2 4 4 4
Vacations Filed 4 4 3 2 2 2
Auctions 7 5 6 4 4 4
Scanned Documents 13,118 18,500 21,800 15,000 12,000 15,000
41
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
City Clerk 1 1 1 1 1 1
Administrative Specialist 1 1 1 1 1 1
Part-time Status
Personnel Schedule – Hours (*)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Election Assistants 0 0 0 0 1,350 0
Head Election Judges 1,600
Election Judges 4,800
(*) prior to 2016 election judges were paid
through contract services
Summary Budget
Department 03 - City Clerk / Elections
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
License:
TOBACCO 625 11,458 - 7,500 7,500 5,250 5,250
TRASH COLLECTION 6,450 6,010 5,683 6,540 6,700 5,410 5,410
FUEL 12,805 11,278 11,986 12,870 13,100 11,860 11,860
LIQUOR / WINE 125,055 154,290 131,750 109,150 114,150 125,690 125,690
BEER ON & OFF 4,210 3,500 11,720 5,800 5,800 5,600 6,100
PEDDLER / SOLICITOR 7,350 9,900 11,480 7,000 7,000 8,375 8,375
VENDING MACHINES 1,440 1,615 1,764 1,440 1,500 1,895 1,895
MASSAGE THERAPY 5,520 5,470 5,300 3,525 3,525 3,445 3,445
LICENSE-OTHER 3,515 4,255 4,567 3,145 3,200 3,855 3,300
SALE OF ASSETS/ AUCT.46,527 7,304 18,844 20,000 20,400 20,400 20,400
213,497 215,080 203,094 176,970 182,875 191,780 191,725
Expenditures:
Salaries & Wages 137,333 137,576 176,800 172,695 153,825 202,965 164,570
Emp. Benefits 44,103 47,453 56,225 53,680 54,820 60,935 61,600
Supplies 2,209 371 2,102 3,200 1,750 49,700 950
Contractual Serv.62,597 8,852 71,203 74,750 10,500 83,150 10,600
Repairs & Maint.5,050 - - 11,550 8,550 10,100 25,100
Training/Travel/Dues 57,109 60,477 59,860 62,131 65,673 63,950 66,203
Other Exp.1,711 - 1,612 2,800 - 3,000 -
Capital outlay - - 5,925 - -
Total Exp 310,111 254,729 373,727 380,806 295,118 473,800 329,023
Net addition to (use of)
general revenues
(96,614) (39,649) (170,633) (203,836) (112,243) (282,020) (137,298)
2018 CAPITAL OUTLAY
42
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CITY CLERK/ELECTIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 123,606 136,363 149,202 147,165 71,104 150,865 150,865 157,270 157,270
6111 - SALARY PART-TIME 0 0 0 0 79
6112 - SALARY-SEASONAL TEMP 4,434 0 11,717 0 0 96,800 28,000
6113 - OVERTIME-REGULAR EMPLOYEES 9,525 1,046 15,835 3,000 221 18,000 18,000 15,500 3,000
6121 - INSURANCE CASH BENEFIT 724 279 0 0
6122 - COMP REQUEST -955 -112 -439 0
6123 - SALARY-OTHER 3,660 6,100 6,100 4,300 4,300
6124 - OVERTIME-SEASONAL TEMP 0 0 486 0
6105 - SALARIES AND WAGES 137,333 137,576 176,800 153,825 71,403 271,765 202,965 177,070 164,570
6138 - MEDICARE 1,850 1,810 2,249 2,330 923 3,675 3,675 2,570 2,570
6139 - FICA 7,911 7,738 9,617 9,540 3,948 10,660 10,660 10,980 10,980
6141 - PENSIONS-PERA 9,600 10,298 12,243 11,535 5,355 12,900 12,900 13,280 13,280
6142 - WORKERS COMPENSATION 1,040 752 1,358 870 394 1,470 1,470 965 965
6144 - LONG-TERM DISABILITY INSURANCE 346 358 398 425 136 430 430 445 445
6145 - MEDICAL INSURANCE 21,106 23,859 27,683 30,120 12,924 31,800 31,800 33,360 33,360
6146 - DENTAL INSURANCE 2,180 2,582 2,664 0 1,429
6147 - LIFE INSURANCE-BASIC 22 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 47 45 0 0
6125 - EMPLOYEE BENEFITS 44,103 47,453 56,225 54,820 25,115 60,935 60,935 61,600 61,600
6100 - TOTAL PERSONNEL SERVICES 181,436 185,029 233,025 208,645 96,518 332,700 263,900 238,670 226,170
6210 - OFFICE SUPPLIES 1,500 195 1,003 550 169 1,750 1,750 550 550
6229 - GENERAL SUPPLIES 708 176 1,099 1,200 168 55,450 47,950 400 400
6205 - SUPPLIES 2,209 371 2,102 1,750 337 57,200 49,700 950 950
6231 - LEGAL SERVICES 359 0 0 0
6236 - ELECTION JUDGE PAYMENTS 53,737 0 63,601 0 0 0 68,800
6239 - PRINTING 5,345 8,357 4,622 6,600 991 10,350 10,350 6,600 6,600
6249 - OTHER CONTRACTUAL SERVICES 3,156 495 2,981 3,900 495 4,000 4,000 4,000 4,000
6230 - CONTRACTUAL SERVICES 62,597 8,852 71,203 10,500 1,486 14,350 83,150 10,600 10,600
6265 - REPAIRS-EQUIPMENT 5,050 0 0 8,550 9,864 10,100 10,100 10,100 25,100
6260 - REPAIRS AND MAINTENA 5,050 0 0 8,550 9,864 10,100 10,100 10,100 25,100
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 248 596 783 1,400 756 1,400 1,400 1,400 1,400
6276 - SCHOOLS/CONFERENCES/EXP OTHER 654 2,524 674 3,200 2,350 900 900 3,200 3,200
6277 - MILEAGE/AUTO ALLOWANCE 596 151 568 375 0 1,125 1,125 375 375
6278 - SUBSISTENCE ALLOWANCE 100 250 200 400 450 200 200 400 400
6280 - DUES & SUBSCRIPTIONS 55,511 56,957 57,636 60,298 27,929 59,387 60,325 60,828 60,828
6270 - TRNG/TRAVL/DUES/UNIF 57,109 60,477 59,860 65,673 31,485 63,012 63,950 66,203 66,203
6200 - TOTAL OPERATING COSTS 126,964 69,700 133,165 86,473 43,172 144,662 206,900 87,853 102,853
6310 - RENTAL EXPENSE 1,711 0 1,612 0 0 3,000 3,000
6333 - GENERAL-CASH DISCOUNTS 0 0 0 0
6301 - OTHER EXPENDITURES 1,711 0 1,612 0 0 3,000 3,000
6300 - TOTAL OTHER EXPENDITURES 1,711 0 1,612 0 0 3,000 3,000
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 5,925 0 0
6701 - TOTAL CAPITAL OUTLAY 0 0 5,925 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 5,925 0 0
310,111 254,729 373,727 295,118 139,689 480,362 473,800 326,523 329,023
43
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 03: CITY CLERK/ELECTIONS - 1015
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
Regular Employees 139,115 147,165 147,165 150,865 150,865 157,270 157,270
6111 Salary-Parttime - - - - -
6112 *Salary-Seasonal Temp 13,000 - - 28,000 28,000 - -
6112 *Head Judges 1,600 hours @ $13.00 - - - 20,800 - - -
6112 *Other Judges 4,800 hours @ $10.00 - - - 48,000 - - -
6113 Overtime - Reg 14,000 3,000 3,000 18,000 18,000 15,500 3,000
6123 Salaries - Other 6,580 3,660 3,660 6,100 6,100 4,300 4,300
6138 Medicare 2,490 2,330 2,330 3,675 3,675 2,570 2,570
6139 FICA 10,645 9,540 9,540 10,660 10,660 10,980 10,980
6141 Pension - PERA 11,905 11,535 11,535 12,900 12,900 13,280 13,280
6142 Work Comp Ins 880 870 870 1,470 1,470 965 965
6144 Long-term Disability Insurance 400 425 425 430 430 445 445
6145 Hospital & Life Insurance 27,360 30,120 30,120 31,800 31,800 33,360 33,360
Position Changes
Total 226,375 208,645 208,645 332,700 263,900 238,670 226,170
6210 OFFICE SUPPLIES
Miscellaneous 550 550 550 550 550 550 550
*Polling Place/Election Supplies 1,200 1,200 1,200 - -
Total 1,750 550 550 1,750 1,750 550 550
6229 GENERAL SUPPLIES
Miscellaneous 450 400 400 450 450 400 400
Microsoft Surface or Similar Product - 800 800 - - - -
*Polling Place Supplies & Signs &1,000 - - 1,000 1,000 - -
Various Election Supplies
*3 Scanners, 2 Label Printers - - - - - - -
*E-Poll Book Systems 54 x $1,000 54,000 93,000 - -
*E-Poll Book Systems Grant Dollars (46,500)
Total 1,450 1,200 1,200 55,450 47,950 400 400
6236 ELECTION JUDGE PAYMENTS
*Election: Primary & General - - - - - - -
*Head Judges 1,600 hours @ $13.00 17,000 - - - 20,800 - -
*Other Judges 4,800 hours @ $10.00 44,000 - - - 48,000 - -
Total 61,000 - - - 68,800 - -
6239 PRINTING/PUBLISHING
Legal Notices 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100
*Election Judge Manuals 1,000 - - 1,000 1,000 - -
*General Election Ballots 2,000 - - 2,000 2,000 - -
*Election Postal Verification Cards 750 - - 750 750 - -
Business Card Stock, Misc.500 500 500 500 500 500 500
Adjust to Trend (500) - - - - - -
Total 9,850 6,600 6,600 10,350 10,350 6,600 6,600
6249 OTHER CONTRACTUAL SERVICES
Update Codification of Ordinances 3,400 3,400 3,400 3,500 3,500 3,500 3,500
Host City Code on Web Site 500 500 500 500 500 500 500
Total 3,900 3,900 3,900 4,000 4,000 4,000 4,000
6265 REPAIRS - EQUIPMENT
Office Equipment Repairs 550 550 200 200 200 200 200
*Annual Maintenance for
Vote Tabulators (19 tabulators)5,500 - - - - - -
E-Poll Books 15,000
HAVA Equipment (16 machines)5,500 - - - - - -
Dominion Election Equipment (16)- 8,000 9,865 9,900 9,900 9,900 9,900
Total 11,550 8,550 10,065 10,100 10,100 10,100 25,100
6275 SCHOOL/CONF/EXP - LOCAL
Workshops 900 900 900 900 900 900 900
Meetings 300 300 300 300 300 300 300
Other 200 200 200 200 200 200 200
Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400
6276 SCHOOL/CONF/EXP - OTHER
MCFOA 900 900 900 900 900 900 900
IIMC - 2,300 2,300 - - 2,300 2,300
Total 900 3,200 3,200 900 900 3,200 3,200
6277 MILEAGE ALLOWANCE
Allowance, Clerk 375 375 375 375 375 375 375
*Mileage, Election Judges & Employees 750 - - 750 750 - -
Total 1,125 375 375 1,125 1,125 375 375
6278 SUBSISTENCE ALLOWANCE
MCFOA, IIMC, LMC 200 400 400 200 200 400 400
Total 200 400 400 200 200 400 400
44
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 03: CITY CLERK/ELECTIONS - 1015
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6280 DUES & SUBSCRIPTIONS
IIMC 195 195 195 200 200 200 200
MCFOA 75 75 125 80 80 80 80
LMC Directory 65 65 65 70 70 70 70
Other 301 300 300 300 299 300 300
NLC Dues 4,045 4,467 4,467 3,813 3,813 3,928 3,928
LMC Dues 30,172 31,161 31,161 31,161 32,100 32,096 32,096
Metro Cities Dues 12,903 12,970 12,970 13,013 13,013 13,404 13,404
Municipal Legislative Commission 10,500 10,815 10,500 10,500 10,500 10,500 10,500
Dakota Co. Historical Society 250 250 250 250 250 250 250
AV Trademark - - - - - - -
Total 58,506 60,298 60,033 59,387 60,325 60,828 60,828
6310 RENTAL EXPENSE
*Polling Places 1,600 - - 1,700 1,700 - -
*Van/Trailer for Set-Up 1,200 - - 1,300 1,300 - -
Total 2,800 - - 3,000 3,000 - -
Total Net of Personnel 154,431 86,473 87,723 147,662 209,900 87,853 102,853
TOTAL EXPENSES 380,806$ 295,118$ 296,368$ 480,362$ 473,800$ 326,523$ 329,023$
45
Notes:
46
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 – General Fund 04 1020/1021 Human Resources/Front Desk
DESCRIPTION OF ACTIVITY
The Human Resources Department serves as a strategic partner in support of the City’s mission to
promote a team philosophy within the organization and develop a quality workplace together.
Our core services and competencies include recruitment and staffing, employee relations,
organizational and employee development, safety and health programs, compensation and benefits,
payroll, policy and procedure development and administration, and regulatory compliance.
MAJOR OBJECTIVES FOR 2018 / 2019
• Review taxable fringe benefits
• Analyze expansion of time and attendance systems
• Initiate City-wide safety committee
IMPACT MEASURES / PERFORMANCE INDICATORS
ITEM
Actual
2014
Actual
2015
Actual
2016
Projected
2017
Projected
2018
Projected
2019
PERFORMANCE INDICATORS
Employment actions processed 470 403 430 440 440 440
New hires 177 192 194 200 200 200
Rehires 207 153 174 180 180 180
Other: promotion, transfer, status change, term 86 58 62 60 60 60
Employment applications processed 2,310 1,854 2,079 2,300 2,350 2,350
Checks generated 11,135 11,093 11,629 11,650 11,750 12,000
W-2s generated 690 712 729 735 745 750
Section 125 enrollment savings $26,373 $30,369 $34,323 $39,000 $43,500 $43,000
Benefit enrollments/changes processed
Mid-year 71 53 77 75 75 75
New year open enrollment: medical/dental/life 138 234 105 287 100 100
1094-Cs generated 190 201 205 210 225
ITEM
Actual
2014
Actual
2015
Actual
2016
Projected
2017
Projected
2018
Projected
2019
OUTCOME MEASURES
Days to fill vacancies 67 58 48 50 50 50
Turnover rate
Full-Time Regular 8.50% 4.86% 7.50% 4.50% 4.50% 4.50%
Part-Time Regular 12.50% 12.00% 6.00% 10.00% 10.00% 10.00%
Part-Time Liquor Operations 43.60% 31.43% 57.14% 30.00% 30.00% 30.00%
Paid-on-Call Firefighters 9.33% 14.67% 10.67% 10.00% 10.00% 10.00%
Performance review completion 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%
Health claims experience 81.00% 75.75% 110.32% 100.00% 100.00% 90.00%
Safety metrics
Workers' comp. experience modifier 0.83 0.89 0.89 1.01 1.01 0.90
Days away from work 353 101 77 75 75 75
Restricted days 139 313 310 300 300 300
Volunteer Engagement
City-Wide Volunteer Hours 1,266 3,493 6,349 6,400 6,400 6,400
Equivalent Wages Value $25,320 $82,085 $153,265 $154,500 $154,500 $154,500
47
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0
DEPARTMENT SPECIALIST 1.0 1.0 1.0 1.0 1.0 1.0
HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0
PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0
RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0
Temporary Status
Personnel Schedule – Hours (Part Time)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
Summary Budget
Department 04 Human Resources
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 312,230 341,891 358,509 357,145 372,915 392,735 406,070
Emp. Benefits 98,813 110,628 120,463 121,185 123,575 130,345 135,715
Supplies 993 586 1,549 300 650 650 650
Contractual Serv.14,427 34,070 29,175 25,355 29,850 40,850 39,550
Training/Travel/Dues 7,136 5,651 4,014 5,270 5,480 5,545 5,795
Other Exp.9,961 15,475 21,756 21,550 29,200 32,300 32,300
Capital outlay - 1,750 -
443,559 508,301 535,466 530,805 563,420 602,425 620,080
Net addition to (use of )
general revenues
(443,559) (508,301) (535,466) (530,805) (563,420) (602,425) (620,080)
2018 CAPITAL OUTLAY:
None
48
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
HUMAN RESOURCES/FRONT DESK
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 309,001 339,056 357,233 356,505 178,182 374,570 374,570 389,340 389,340
6113 - OVERTIME-REGULAR EMPLOYEES 5,313 2,845 3,761 4,000 4,038 4,000 4,000 4,000 4,000
6121 - INSURANCE CASH BENEFIT 2,614 2,794 2,520 1,440
6122 - COMP REQUEST -4,699 -2,805 -6,005 -3,356
6123 - SALARY-OTHER 12,410 14,165 14,165 12,730 12,730
6105 - SALARIES AND WAGES 312,230 341,891 357,509 372,915 180,303 392,735 392,735 406,070 406,070
6138 - MEDICARE 4,470 4,912 5,079 5,380 2,585 5,695 5,695 5,890 5,890
6139 - FICA 19,111 21,004 21,718 22,995 11,052 24,350 24,350 25,160 25,160
6141 - PENSIONS-PERA 22,489 25,432 26,624 27,820 13,415 29,455 29,455 30,455 30,455
6142 - WORKERS COMPENSATION 1,886 1,896 1,880 2,100 986 2,275 2,275 2,425 2,425
6144 - LONG-TERM DISABILITY INSURANCE 839 883 971 1,020 333 1,070 1,070 1,105 1,105
6145 - MEDICAL INSURANCE 43,355 47,686 54,405 64,260 23,664 67,500 67,500 70,680 70,680
6146 - DENTAL INSURANCE 5,058 6,458 6,639 0 3,143
6147 - LIFE INSURANCE-BASIC 52 29 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 1,552 2,329 3,116 1,523
6125 - EMPLOYEE BENEFITS 98,813 110,628 120,463 123,575 56,714 130,345 130,345 135,715 135,715
6100 - TOTAL PERSONNEL SERVICES 411,042 452,519 477,973 496,490 237,018 523,080 523,080 541,785 541,785
6210 - OFFICE SUPPLIES 909 385 1,491 500 240 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 0 0 28 0
6215 - EQUIPMENT-PARTS 85 0 0 0
6229 - GENERAL SUPPLIES 0 201 29 150 60 150 150 150 150
6205 - SUPPLIES 993 586 1,549 650 300 650 650 650 650
6235 - CONSULTANT SERVICES 13,799 29,801 24,982 25,500 5,604 26,500 36,500 22,500 32,500
6238 - POSTAGE/UPS/FEDEX 101 20 0 50 0 50 50 50 50
6239 - PRINTING 435 475 420 500 0 500 500 500 500
6249 - OTHER CONTRACTUAL SERVICES 91 3,774 3,774 3,800 0 8,300 3,800 9,500 6,500
6230 - CONTRACTUAL SERVICES 14,427 34,070 29,175 29,850 5,604 35,350 40,850 32,550 39,550
6260 - REPAIRS AND MAINTENA 0 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,976 3,342 1,467 2,500 715 2,500 2,500 2,500 2,500
6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,481 545 798 800 0 800 800 900 900
6277 - MILEAGE/AUTO ALLOWANCE 78 38 329 500 126 550 550 550 550
6278 - SUBSISTENCE ALLOWANCE 54 0 0
6280 - DUES & SUBSCRIPTIONS 1,601 1,673 1,420 1,680 1,107 1,845 1,845 1,845 1,845
6270 - TRNG/TRAVL/DUES/UNIF 7,136 5,651 4,014 5,480 1,948 5,695 5,695 5,795 5,795
6200 - TOTAL OPERATING COSTS 22,556 40,308 34,739 35,980 7,852 41,695 47,195 38,995 45,995
6399 - OTHER CHARGES 9,961 15,475 21,756 29,200 7,872 35,300 32,300 35,300 32,300
6301 - OTHER EXPENDITURES 9,961 15,475 21,756 29,200 7,872 35,300 32,300 35,300 32,300
6300 - TOTAL OTHER EXPENDITURES 9,961 15,475 21,756 29,200 7,872 35,300 32,300 35,300 32,300
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 1,750 762
6701 - TOTAL CAPITAL OUTLAY 0 0 0 1,750 762
6700 - TOTAL CAPITAL OUTLAY 0 0 0 1,750 762
443,559 508,301 534,467 563,420 253,504 600,075 602,575 616,080 620,080
49
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 04: HUMAN RESOURCES/FRONT DESK - 1020 & 1021
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 339,735 356,505 374,570 374,570 374,570 389,340 389,340
6111 Salary-Parttime - - - - -
6112 Salary-Seasonal Temp - - - - -
6113 Overtime - Reg 2,000 4,000 4,000 4,000 4,000 4,000 4,000
6123 Salaries - Other 15,410 12,410 14,165 14,165 14,165 12,730 12,730
6138 Medicare 5,180 5,380 5,695 5,695 5,695 5,890 5,890
6139 FICA 22,140 22,995 24,350 24,350 24,350 25,160 25,160
6141 Pension - PERA 26,785 27,820 29,455 29,455 29,455 30,455 30,455
6142 Work Comp Ins 1,835 2,100 2,275 2,275 2,275 2,425 2,425
6144 Long-term Disability Insurance 985 1,020 1,070 1,070 1,070 1,105 1,105
6145 Hospital & Life Insurance 64,260 64,260 67,500 67,500 67,500 70,680 70,680
Position Changes
Total 478,330 496,490 523,080 523,080 523,080 541,785 541,785
6210 OFFICE SUPPLIES
Miscellaneous 150 500 500 500 500 500 500
Total 150 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Miscellaneous 150 150 150 150 150 150 150
Total 150 150 150 150 150 150 150
6235 CONSULTANT SERVICES
Staff Training and Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Short-term Disability case manager 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Other (Special Legal)4,000 8,000 6,000 5,000 15,000 5,000 15,000
Other (Special Selection)5,000 5,000 2,000 5,000 5,000 5,000 5,000
Miscellaneous Consultants
Safety Consultant 3,000 4,500 4,500 4,500 4,500 4,500 4,500
Laserfiche Consultant 4,000 4,000 4,000
Total 20,000 25,500 24,500 26,500 36,500 22,500 32,500
6238 POSTAGE/UPS/FEDEX
City Wide P.O. Box 505 - - -
Courier/Other 50 50 50 50 50 50 50
Total 555 50 50 50 50 50 50
6239 PRINTING/PUBLISHING
City Wide Recruitment (Ads etc.)1,000 500 500 500 500 500 500
General-recruitment brochures, apps - - - -
Total 1,000 500 500 500 500 500 500
6249 OTHER CONTRACTUAL SERVICES
NEOGov Software Maint 3,800 3,800 5,300 5,300 3,800 6,500 6,500
On-line benefits enrollment software - - 3,000 - 3,000
Total 3,800 3,800 5,300 8,300 3,800 9,500 6,500
6275 SCHOOL/CONF/EXP - LOCAL
Staff Training and Development - - - - - - -
Misc Workshops 2,000 2,500 2,500 2,500 2,500 2,500 2,500
Misc Meetings 750 - - -
Total 2,750 2,500 2,500 2,500 2,500 2,500 2,500
6276 SCHOOL/CONF/EXP - OTHER
Regional Conference - - - - - - -
MPELRA Summer Conference 800 800 800 800 800 900 900
Total 800 800 800 800 800 900 900
6277 MILEAGE ALLOWANCE
Miscellaneous Mileage 50 500 550 550 550 550
Total 50 500 - 550 550 550 550
6280 DUES & SUBSCRIPTIONS
N/MPELRA 200 200 200 200 200 200 200
IPMA-National 150 150 150 150 150 150 150
IPMA-Local chapter 25 25 25 25 25 25 25
APA-National 220 220 220 220 220 220 220
APA-Local chapter 50 50 50 50 50 50 50
SHRM 180 190 199 200 200 200 200
MN Safety Council 495 495 525 525 525 525 525
Misc Publications 350 350 475 475 475 475 475
Total 1,670 1,680 1,844 1,845 1,845 1,845 1,845
6399 OTHER CHARGES
Recognition Program (1025-6399)3,500 5,000 5,000 5,000 5,000 5,000 5,000
Recognition Event (1025-6399)4,000 4,000 4,000 5,000 5,000 5,000 5,000
Employee Gatherings 200 200 200 200 200 200 200
Volunteer Coordinator Program 10,850 15,000 15,000 16,500 16,500 16,500 16,500
Wellness Program (To Self Ins Fund)- - 3,000 - 3,000 -
Safety Committee 3,000 5,000 5,000 5,600 5,600 5,600 5,600
Total 21,550 29,200 29,200 35,300 32,300 35,300 32,300
6725 CAPITAL OUTLAY - OFFICE EQUIP
Ergo workstation improvements - PB - 750 800 - -
Chairs (2) - 1,000 1,000 - -
Scanner for HR/Admin ancillary office 900
Total - 1,750 2,700 - - - -
Total Net of Personnel 52,475 66,930 68,044 76,995 79,495 74,295 78,295
TOTAL EXPENSES 530,805 563,420 591,124 600,075 602,575 616,080 620,080
50
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 05 1030 Information
Technology
DESCRIPTION OF ACTIVITY
The Information Technology division is responsible for enabling and enhancing efficient
business processes through the adoption and management of technology-related
resources. The division’s core services include user application support, workstation
provisioning and management, wired and wireless network and infrastructure
administration, software lifecycle management, security and risk management,
telecommunications administration, print and media management, and backup and
recovery services.
MAJOR OBJECTIVES FOR 2018
The employees covered under this company provide the daily care and maintenance to
the hardware, software, network infrastructure, and user support. In addition to the
routine daily assignments, major goals for 2018 include:
1. Upgrade and replace approximately 50 desktop computer workstations as
planned in the annual replacement cycle and lifecycle management plan.
2. Replace and upgrade network firewall.
3. Add additional network switches into server room.
4. Implement email archival system.
5. Replace server room UPS.
6. Upgrade and enhance wireless access system.
7. Assist various departments with line-of-business application
implementations and upgrades.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Projected Projected Projected
Item 2015 2016 2017 2018 2019
User accounts 380 350 360 365 365
Desktops and Laptops
supported
270 278 280 284 284
Servers supported 32 32 30 32 32
Network nodes (firewalls,
switches, APs, WLCs,
bridges, etc.)
54 60 64 68 68
Facilities or sites supported 20 20 20 20 20
Number of printers, copiers,
scanners, fax
90 80 80 80 80
Number of VoIP phones &
devices
300
275 275 275 275
Software applications
supported
130 130 144 148 154
Mobile devices supported 100 150 200 240 300
Size of weekly backups (GB) 3000 3300 4300 4800 5200
Help Desk requests resolved 860 954 990 1010 1030
51
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019
IT Manager 1 1 1 1 1
Network Analyst
-formerly Network Specialist
1 1 1 1 1
Systems Analyst
-formerly PC Specialist
1 1 1 1 1
IT Specialist
-formerly Support Technician
1 1 1 1 1
IT Support Technician 1 1
Temporary Status Personnel Schedule
Adopted Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Summer IT Intern 0 0 1 0 0
BUDGET SUMMARY:
Summary Budget
Department 05 Information Technology
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 271,466 275,918 302,078 310,925 320,285 355,935 371,830
Emp. Benefits 85,601 90,157 98,434 107,045 108,520 112,215 118,485
Supplies 10,135 9,020 6,570 12,800 11,500 11,000 11,000
Contractual Serv.175,781 160,233 187,913 152,480 171,170 197,965 195,265
Repairs & Maint.6,404 7,060 10,319 7,000 9,000 12,600 12,600
Training/Travel/Dues 11,496 10,954 13,594 19,820 18,720 23,460 24,160
Other Exp.10,370 9,027 8,380 8,200 8,200 8,200 8,200
Capital outlay 89,680 105,367 50,245 126,900 145,200 115,100 169,000
Net addition to (use of) general
revenues
660,934 667,735 677,533 745,170 792,595 836,475 910,540
CAPITAL OUTLAY:
2014 2015 2016 2017 2018
ADOPTED ADOPTED ADOPTED PROP PROP
CAPITAL OUTLAY - OFFICE EQUIP
Printer Replacements 6,000 -
Server/Workstation Hardware Upgrades 54,000 54,000 59,000 56,000 56,000
Cisco Core Switch Replacement - - - 60,000
Cisco Networking Switch Upgrades/Replac 40,000 - -
Cisco Ironport Web/Email Appliance - - - 11,200
Network Security/Firewall - - - 19,000
SAN (Storage Area Network)18,000 6,000 - 18,000
AMAG Card Access Software Upgrade - 4,400 -
Cisco Wireless Access Points/Mgmt.4,800 4,800 6,400 6,400
Toughbook Laptop Replacement - 60,000 60,000 60,000
IT Server Racks & Furniture - - 1,500
Enhanced Endpoint Security Licenses - - 8,000
Sales tax savings (9,900)
Total 112,900 129,200 126,900 145,200 149,400
52
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
INFORMATION TECHNOLOGY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 269,359 272,498 292,007 310,530 115,487 421,491 332,435 441,395 350,110
6112 - SALARY-SEASONAL TEMP 1,295 738 0 0 2,086 0 10,000 0 10,000
6113 - OVERTIME-REGULAR EMPLOYEES 108 2,303 10,126 2,000 4,369 2,000 2,000 2,000 2,000
6121 - INSURANCE CASH BENEFIT 703 420 0 360
6122 - COMP REQUEST 0 -42 -55 0 -41
6123 - SALARY-OTHER 7,755 11,500 11,500 9,720 9,720
6105 - SALARIES AND WAGES 271,466 275,918 302,078 320,285 122,260 434,991 355,935 453,115 371,830
6138 - MEDICARE 3,755 3,760 4,090 4,645 1,710 4,690 4,690 4,915 5,060
6139 - FICA 16,055 16,078 17,489 19,860 7,311 20,055 20,055 21,005 21,625
6141 - PENSIONS-PERA 19,166 20,607 20,241 24,020 8,986 24,260 24,260 25,410 25,410
6142 - WORKERS COMPENSATION 1,460 1,546 1,569 1,635 608 1,725 1,725 1,865 1,925
6144 - LONG-TERM DISABILITY INSURANCE 707 714 805 880 219 885 885 925 925
6145 - MEDICAL INSURANCE 40,132 43,079 49,868 57,480 17,395 60,600 60,600 63,540 63,540
6146 - DENTAL INSURANCE 3,720 4,277 4,344 0 1,714
6147 - LIFE INSURANCE-BASIC 39 21 23 9
6148 - LIFE INSURANCE-SUPP/DEPEND 568 74 4 86
6125 - EMPLOYEE BENEFITS 85,601 90,157 98,434 108,520 38,037 112,215 112,215 117,660 118,485
6100 - TOTAL PERSONNEL SERVICES 357,068 366,074 400,512 428,805 160,297 547,206 468,150 570,775 490,315
6210 - OFFICE SUPPLIES 234 764 0 1,000 238 1,000 1,000 1,000 1,000
6211 - SMALL TOOLS & EQUIPMENT 9,013 5,451 5,904 8,000 3,344 8,000 8,000 8,000 8,000
6215 - EQUIPMENT-PARTS 3 74 244 3
6229 - GENERAL SUPPLIES 885 2,732 422 2,000 47 2,000 2,000 2,000 2,000
6205 - SUPPLIES 10,135 9,020 6,570 11,000 3,632 11,000 11,000 11,000 11,000
6235 - CONSULTANT SERVICES 0 3,308 6,553 7,000 1,064 5,000 5,000 5,000 5,000
6237 - TELEPHONE/PAGERS 17,958 19,118 19,422 19,500 7,623 19,500 19,500 19,500 19,500
6238 - POSTAGE/UPS/FEDEX 0 0 0 100 0 800 100 800 800
6239 - PRINTING 86 28 0 0 0
6240 - CLEANING SERVICE/GARBAGE 125 210 341 600 0 600 600 600 600
6249 - OTHER CONTRACTUAL SERVICES 157,611 137,570 161,597 143,970 19,800 172,765 172,765 169,365 169,365
6230 - CONTRACTUAL SERVICES 175,781 160,233 187,913 171,170 28,487 198,665 197,965 195,265 195,265
6265 - REPAIRS-EQUIPMENT 6,404 7,060 10,319 9,000 4,996 12,600 12,600 12,600 12,600
6260 - REPAIRS AND MAINTENA 6,404 7,060 10,319 9,000 4,996 12,600 12,600 12,600 12,600
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 2,395 700 555 4,900 4,900 4,900 4,900
6276 - SCHOOLS/CONFERENCES/EXP OTHER 7,788 7,503 7,651 10,400 6,084 10,700 10,700 11,400 11,400
6277 - MILEAGE/AUTO ALLOWANCE 3,557 3,362 3,448 4,020 1,656 4,260 4,260 4,260 4,260
6278 - SUBSISTENCE ALLOWANCE 0 0 0 600 0 600 600 600 600
6280 - DUES & SUBSCRIPTIONS 150 89 99 3,000 0 3,000 3,000 3,000 3,000
6270 - TRNG/TRAVL/DUES/UNIF 11,496 10,954 13,594 18,720 8,295 23,460 23,460 24,160 24,160
6200 - TOTAL OPERATING COSTS 203,816 187,267 218,395 209,890 45,410 245,725 245,025 243,025 243,025
6310 - RENTAL EXPENSE 9,532 8,297 7,886 8,200 3,943 8,200 8,200 8,200 8,200
6333 - GENERAL-CASH DISCOUNTS 0 -3 0 0
6349 - LATE FEES/FINANCE CHARGES 3 522 84 344
6399 - OTHER CHARGES 835 210 410 0
6301 - OTHER EXPENDITURES 10,370 9,027 8,380 8,200 4,287 8,200 8,200 8,200 8,200
6300 - TOTAL OTHER EXPENDITURES 10,370 9,027 8,380 8,200 4,287 8,200 8,200 8,200 8,200
6725 - CAPITAL OUTLAY-OFFICE EQUIP 89,680 103,667 50,245 145,200 87,447 160,100 115,100 169,000 169,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 1,700 0 0
53
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
INFORMATION TECHNOLOGY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6701 - TOTAL CAPITAL OUTLAY 89,680 105,367 50,245 145,200 87,447 160,100 115,100 169,000 169,000
6700 - TOTAL CAPITAL OUTLAY 89,680 105,367 50,245 145,200 87,447 160,100 115,100 169,000 169,000
660,934 667,735 677,532 792,095 297,440 961,231 836,475 991,000 910,540
54
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 05: INFORMATION TECHNOLOGY - 1030
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
Regular Employees 297,655 310,530 270,000 309,945 309,945 327,060 327,060
New Position 2018 - Includes Total Compensation 89,059 91,285 -
IT Staffing Position Upgrade Reorg 22,487 22,490 23,049 23,050
6112 Salary-Seasonal Temp (Intern)10,000 10,000
6113 Overtime - Reg 2,000 2,000 8,500 2,000 2,000 2,000 2,000
6123 Salaries - Other 11,270 7,755 - 11,500 11,500 9,720 9,720
6138 Medicare 4,505 4,645 4,041 4,690 4,690 4,915 5,060
6139 FICA 19,275 19,860 17,278 20,055 20,055 21,005 21,625
6141 Pension - PERA 23,315 24,020 20,897 24,260 24,260 25,410 25,410
6142 Work Comp Ins 1,615 1,635 1,422 1,725 1,725 1,865 1,925
6144 Long-term Disability Insurance 855 880 765 885 885 925 925
6145 Hospital & Life Insurance 57,480 57,480 50,007 60,600 60,600 63,540 63,540
Total 417,970 428,805 372,910 547,206 468,150 570,775 490,315
6210 OFFICE SUPPLIES
Miscellaneous Supplies 1,800 1,000 700 1,000 1,000 1,000 1,000
Total 1,800 1,000 700 1,000 1,000 1,000 1,000
6211 SMALL TOOLS & EQUIPMENT
Miscellaneous Equipment 9,000 8,000 8,000 8,000 8,000 8,000 8,000
Total 9,000 8,000 8,000 8,000 8,000 8,000 8,000
6229 GENERAL SUPPLIES
Miscellaneous Technology Items 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000
6235 CONSULTANT SERVICES
Miscellaneous - 2,000 2,000 2,000 2,000 2,000 2,000
LOGIS - 5,000 3,000 3,000 3,000 3,000 3,000
Total - 7,000 5,000 5,000 5,000 5,000 5,000
6237 TELEPHONE/PAGERS
Cellular Phones or Stipends 2,900 3,000 2,500 3,000 3,000 3,000 3,000
Mobile Wireless Data 500 500 500 500 500 500 500
Primary Interface (Zayo/Frontier)16,000 16,000 16,000 16,000 16,000 16,000 16,000
Total 19,400 19,500 19,000 19,500 19,500 19,500 19,500
6238 POSTAGE/UPS/FEDEX
Shipping 100 100 400 800 100 800 800
Total 100 100 400 800 100 800 800
6240 CLEANING/GARBAGE SERVICES
Electronics Recycling 300 600 600 600 600 600 600
Total 300 600 600 600 600 600 600
6249 OTHER CONTRACTUAL SERVICES
Cisco Smartnet Maintenance 10,500 10,500 10,500 11,000 11,000 11,000 11,000
Microsoft Software Licensing 48,000 54,700 54,700 54,700 54,700 54,700 54,700
Laserfiche Annual Maintenance 12,000 12,000 - 21,300 21,300 22,000 22,000
Email Filter Maintenance (3yr begin 2014, 2017)- 3,000 6,250 - - - -
Web Filter Maintenance (3yr begin 2014)- 8,000 10,000 10,000 10,000 10,000 10,000
CommVault/Veeam Annual Maintenance 7,800 4,200 - - - 4,200 4,200
LANDesk Annual Maintenance 6,600 4,400 - - - - -
AntiVirus Annual Maintenance 3,300 3,400 3,500 3,700 3,700 4,000 4,000
Vmware Annual Maintenance 4,600 - 4,600 4,600 4,600 4,600
SAN Annual Maintenance 7,000 - - - - - -
Server Software Maint. (WebHelpDesk, Ninite, Hyena)1,500 1,500 1,600 1,600 1,600 2,000 2,000
ESRI Software Maintenance (6 license)3,400 6,400 6,400 6,400 6,400 6,400 6,400
Fiber Optic Locating Services (ISD196 + MPNexlevel)9,200 9,200 9,000 9,200 9,200 9,200 9,200
Hootsuite Annual Subscription 180 180 180 180 180
MailChimp Annual Subscription 360 360 360 360 360 360 360
Wufoo Annual Subscription 360 360 360 360 360 360 360
Wunderlist Annual Subscription 240 300 300 300 300
OET VPN Annual Subscription 265 265 265 265 265
Adobe Creative Cloud Subscription 360 600 600 600 600 600 600
Adobe Software Maintenance Subscription 2,700 2,700 2,700 2,700
Matrix Laser Care - Printer Maint. & Toner 4,000 2,000 2,000 - - - -
Ricoh - Maintenance & Toner 300 150 - - - - -
IP Phone System Annual Maintenance 6,000 4,100 17,500 17,500 17,500 17,500 17,500
KnowBe4 Security Training (via LOGIS)2,400 2,400 2,400 2,400
Mobile Device Management Subscription 3,000 5,500 9,000 12,000 12,000 12,000 12,000
Web Hosting - CivicPlus 4,400 4,600 4,600 4,600 4,600 4,600 4,600
Agenda Management - NovusAGENDA 9,000 9,000 9,000 9,000 9,000 9,000 9,000
Total 141,680 143,970 146,055 172,765 172,765 169,365 169,365
6265 REPAIRS - EQUIPMENT
Konica-Minolta Service 6,200 8,200 9,000 10,000 10,000 10,000 10,000
HP Printer Managed Service 2,000 2,000 2,000 2,000
Other Not Contracted 800 800 600 600 600 600 600
Total 7,000 9,000 9,600 12,600 12,600 12,600 12,600
55
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 05: INFORMATION TECHNOLOGY - 1030
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
IT Technical Training - - - 2,500 2,500 2,500 2,500
Gov't/IT Workshops 400 900 400 900 900 900 900
End User Training (Office, Windows)- 3,000 2,400 1,500 1,500 1,500 1,500
Total 400 3,900 2,800 4,900 4,900 4,900 4,900
6276 SCHOOL/CONF/EXP - OTHER
IT Symposium Gartner Conference 4,600 - - -
WinConnections Training Conference 3,600 - - -
VMworld/InterOp Training Conference 3,600 - - -
National Tech Conferences - Mgr & Staff - 10,400 8,000 10,700 10,700 11,400 11,400
Total 11,800 10,400 8,000 10,700 10,700 11,400 11,400
6277 MILEAGE ALLOWANCE
IT Mgr Car Allowance ($275 per month)3,300 3,300 3,300 3,300 3,300 3,300 3,300
IT Staff Mileage Remibursement ($20/each per mon 720 720 300 960 960 960 960
Total 4,020 4,020 3,600 4,260 4,260 4,260 4,260
6278 SUBSISTANCE ALLOWANCE
600 600 400 600 600 600 600
Total 600 600 400 600 600 600 600
6280 DUES & SUBSCRIPTIONS
Computer Based Training Nuggets Subscription 3,000 - - 3,000 3,000 3,000 3,000
Total 3,000 - - 3,000 3,000 3,000 3,000
6310 RENTAL EXPENSE
Multifunction Copiers (Municipal Center)8,200 8,200 8,000 8,200 8,200 8,200 8,200
Total 8,200 8,200 8,000 8,200 8,200 8,200 8,200
6725 CAPITAL OUTLAY - OFFICE EQUIP
Server/Workstation Hardware Upgrades 59,000 56,000 56,000 56,000 56,000 56,000 56,000
Cisco Core Switch Replacement - - - - - 60,000 60,000
Cisco Networking Switch Upgrades/Replacements - - 16,000 16,000
Cisco Ironport Web/Email Appliance - 11,200 3,300 - - - -
Network Security/Firewall/VPN - - 12,000 12,000
SAN (Storage Area Network)- 18,000 18,000 - - 45,000 45,000
AMAG Card Access Software Upgrade - - - -
Cisco Wireless Access Points/Mgmt.6,400 - 2,500 6,400 6,400 8,000 8,000
Vehicle Laptop Replacement 60,000 60,000 100,000 - -
IT Server Racks & Furniture 1,500 - 2,000 - -
UPS Replacement 45,000 -
Enhanced Endpoint Security Licenses - - 8,000 8,000
Email Archive Appliance 16,700 16,700
Total 126,900 145,200 181,800 160,100 115,100 169,000 169,000
Total Net Non-Personnel 336,200 363,490 395,955 414,025 368,325 420,225 420,225
TOTAL EXPENSES 754,170 792,295 768,865 961,231 836,475 991,000 910,540
56
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 16 1060 General
Government
Buildings
DESCRIPTION OF ACTIVITY
General Government Buildings reflects the expenses required to operate and maintain
the Apple Valley Municipal Center, which includes both the City Hall portion and the
Police Facility portion of the building. The City Hall portion provides Class A office
space for Administration, City Council, City Clerk, Human Resources, Finance, Fire,
Information Technology, Building Inspections, Community Development, Engineering,
and Cable TV functions. It also serves as the main location for the City’s public
meetings including the City Council and Planning Commission. The Police Facility
portion provides office space for the Patrol, Investigations, Records, and Administration
functions. It contains secured spaces for the processing, temporary holding, and
questioning of criminal suspects.
MAJOR OBJECTIVES FOR 2018
The employees covered under this company provide the daily care and maintenance to
the building and grounds. Contractual services are utilized for tasks that can’t be
performed by the employees.
1. Evaluate maintenance practices and work assignments for improved
efficiency and potential cost savings.
2. Develop duty rotation to provide optimum maintenance.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Buildings 1 1 1 1 1 1
Number of Total Sq. Ft. 73,500 73,500 73,500 73,500 73,500 73,500
Number of Finished Sq. Ft. 66,239 66,239 66,239 66,239 66,239 66,239
Number of Restrooms 12 12 12 12 12 12
Number of Locker/ Shower 4 4 4 4 4 4
Number of Snow/ Ice Events 50 29 40 40 40 40
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Maintenance Worker II 2 2 2 2 2 2
57
Temporary Status
Personnel Schedule
Adopted Adopted Adopted Adopted Proposed Proposed
Position
Title
2014 2015 2016 2017 2018 2019
None
Summary Budget
Department 16 General Government Buildings
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Vending Commissions 644 495 2,560 696 3,000 3,000 3,000
644 495 2,560 696 3,000 3,000 3,000
Expenditures:
Salaries & Wages 124,334 132,232 140,732 133,695 136,655 131,670 135,110
Emp. Benefits 47,481 49,498 49,623 51,160 49,450 51,600 53,645
Supplies 18,080 20,168 13,350 26,650 25,300 22,300 20,670
Contractual Serv.6,613 12,613 13,465 8,025 33,605 32,800 33,718
Utilities 101,382 93,715 80,741 99,000 90,000 81,500 85,300
Repairs & Maint.55,974 57,483 53,732 38,480 49,000 50,350 52,385
Training/Travel/Dues 844 796 548 750 750 800 750
Other Exp.196 (15) (21) - - - -
Items for resale 3,189 2,638 3,200 2,700 2,700 2,700 2,700
Capital outlay 2,556 2,556 81,391 2,620 2,620 2,620 2,620
Total Exp 360,649 371,684 436,761 363,080 390,080 376,340 386,898
Net Surplus (deficit)(360,005) (371,189) (434,201) (362,384) (387,080) (373,340) (383,898)
2018 CAPITAL OUTLAY
VERF Charges for Pool Vehicle $ 2,620
2019 CAPITAL OUTLAY
Server Room Back-up Cooling $ 40,000
PD Training Room Reconfiguration $ 50,000
MC Re-carpeting $200,000
(Included in Muni Building Fund)
VERF Charges for Pool Vehicle $ 2,620
58
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
GENERAL GOVERNMENT BUILDINGS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 113,806 123,231 133,943 128,700 61,650 123,340 123,340 126,700 126,700
6111 - SALARY PART-TIME 0
6113 - OVERTIME-REGULAR EMPLOYEES 14,484 13,117 8,652 5,000 3,694 5,000 5,000 5,000 5,000
6121 - INSURANCE CASH BENEFIT 0 0 540 360
6122 - COMP REQUEST -3,956 -4,116 -2,403 -1,398
6123 - SALARY-OTHER 2,955 3,330 3,330 3,410 3,410
6105 - SALARIES AND WAGES 124,334 132,232 140,732 136,655 64,306 131,670 131,670 135,110 135,110
6138 - MEDICARE 1,739 1,829 1,972 1,835 916 1,910 1,910 1,960 1,960
6139 - FICA 7,437 7,820 8,434 7,850 3,915 8,165 8,165 8,375 8,375
6141 - PENSIONS-PERA 9,030 9,555 9,435 9,500 4,796 9,875 9,875 10,135 10,135
6142 - WORKERS COMPENSATION 4,206 5,431 5,624 5,315 2,626 5,500 5,500 5,815 5,815
6144 - LONG-TERM DISABILITY INSURANCE 308 301 319 350 110 350 350 360 360
6145 - MEDICAL INSURANCE 21,999 22,380 20,993 24,600 8,656 25,800 25,800 27,000 27,000
6146 - DENTAL INSURANCE 1,578 1,936 1,936 1,000
6147 - LIFE INSURANCE-BASIC 22 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 1,162 235 899 960
6125 - EMPLOYEE BENEFITS 47,481 49,498 49,623 49,450 22,985 51,600 51,600 53,645 53,645
6100 - TOTAL PERSONNEL SERVICES 171,815 181,730 190,355 186,105 87,291 183,270 183,270 188,755 188,755
6210 - OFFICE SUPPLIES 2 15 79 0 10
6211 - SMALL TOOLS & EQUIPMENT 1,750 1,469 587 750 3,663 750 750 750 750
6212 - MOTOR FUELS/OILS 696 1,632 256 3,500 133 3,500 3,500 2,920 1,920
6215 - EQUIPMENT-PARTS 1,603 543 16 250 436 250 250 200 200
6216 - VEHICLES-TIRES/BATTERIES 43 0 0 0
6229 - GENERAL SUPPLIES 13,986 16,508 12,412 20,800 6,611 20,800 17,800 20,800 17,800
6205 - SUPPLIES 18,080 20,168 13,350 25,300 10,853 25,300 22,300 24,670 20,670
6235 - CONSULTANT SERVICES 104 102 19 125 40 125 125 100 100
6237 - TELEPHONE/PAGERS 1,673 2,403 2,107 2,380 1,214 2,480 2,480 2,550 2,550
6238 - POSTAGE/UPS/FEDEX 33 0 0
6240 - CLEANING SERVICE/GARBAGE 2,632 2,484 2,504 31,100 7,686 19,942 19,940 20,810 20,810
6249 - OTHER CONTRACTUAL SERVICES 2,204 7,591 8,836 1,796 10,258 10,255 10,258 10,258
6230 - CONTRACTUAL SERVICES 6,613 12,613 13,465 33,605 10,736 32,805 32,800 33,718 33,718
6255 - UTILITIES-ELECTRIC 59,586 65,617 54,069 62,000 25,745 65,000 54,000 57,300 57,300
6256 - UTILITIES-NATURAL GAS 38,660 26,257 24,426 25,000 17,603 30,000 25,000 26,500 25,500
6257 - UTILITIES-PROPANE/WATER/SEWER 3,136 1,841 2,246 3,000 460 2,500 2,500 2,500 2,500
6250 - UTILITIES 101,382 93,715 80,741 90,000 43,808 97,500 81,500 86,300 85,300
6265 - REPAIRS-EQUIPMENT 1,262 170 1,901 100 0 1,250 1,250 1,500 1,500
6266 - REPAIRS-BUILDING 54,712 57,313 51,481 48,900 27,551 49,100 49,100 50,885 50,885
6269 - REPAIRS-OTHER 350 0
6260 - REPAIRS AND MAINTENA 55,974 57,483 53,732 49,000 27,551 50,350 50,350 52,385 52,385
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 360 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 0 40 15 20
6281 - UNIFORM/CLOTHING ALLOWANCE 484 756 533 750 177 800 800 750 750
6270 - TRNG/TRAVL/DUES/UNIF 844 796 548 750 197 800 800 750 750
6200 - TOTAL OPERATING COSTS 182,893 184,774 161,837 198,655 93,145 206,755 187,750 197,823 192,823
6310 - RENTAL EXPENSE -14 -243 -243 -248
6330 - SALES/USE TAX 24 0 0 0
6333 - GENERAL-CASH DISCOUNTS -54 -12 -18 -9
6399 - OTHER CHARGES 240 240 240 100
59
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
GENERAL GOVERNMENT BUILDINGS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6301 - OTHER EXPENDITURES 196 -15 -21 -156
6300 - TOTAL OTHER EXPENDITURES 196 -15 -21 -156
6540 - TAXABLE MISC FOR RESALE 3,189 2,626 3,200 1,382
6545 - NON-TAXABLE MISC FOR RESALE 0 12 0 2,700 0 2,700 2,700 2,700 2,700
6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,189 2,638 3,200 2,700 1,382 2,700 2,700 2,700 2,700
6500 - TOTAL EXPENDITURES 3,189 2,638 3,200 2,700 1,382 2,700 2,700 2,700 2,700
6715 - CAPITAL OUTLAY-BUILDINGS 0 0 78,771 0 50,517 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 828
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0
6745 - VERF CHARGES 2,556 2,556 2,620 2,620 1,310 2,620 2,620 2,620 2,620
6701 - TOTAL CAPITAL OUTLAY 2,556 2,556 81,391 2,620 52,655 2,620 2,620 2,620 2,620
6700 - TOTAL CAPITAL OUTLAY 2,556 2,556 81,391 2,620 52,655 2,620 2,620 2,620 2,620
360,648 371,683 436,762 390,080 234,317 395,345 376,340 391,898 386,898
60
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 115,820 128,700 128,700 123,340 123,340 126,700 126,700
Add FT Employee (All Benefits Included)- - -
6111 Seasonal employee in place of mowing 10,000 - - - -
6113 Overtime - Reg 5,000 5,000 5,000 5,000 5,000 5,000 5,000
6123 Salaries - Other 2,875 2,955 2,955 3,330 3,330 3,410 3,410
6138 Medicare 1,795 1,835 1,835 1,910 1,910 1,960 1,960
6139 FICA 7,670 7,850 7,850 8,165 8,165 8,375 8,375
6141 Pension - PERA 9,275 9,500 9,500 9,875 9,875 10,135 10,135
6142 Work Comp Ins 4,720 5,315 5,315 5,500 5,500 5,815 5,815
6144 Long-term Disability Insurance 340 350 350 350 350 360 360
6145 Hospital & Life Insurance 27,360 24,600 24,600 25,800 25,800 27,000 27,000
Position Changes
Total 184,855 186,105 186,105 183,270 183,270 188,755 188,755
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 500 750 4,000 750 750 750 750
Total 500 750 4,000 750 750 750 750
6212 MOTOR FUELS/OILS
City Hall Van (moved from Comm Dev)1,100 1,000 420 1,000 1,000 420 420
Emergency Generator 4,000 2,500 2,500 2,500 2,500 2,500 1,500
Total 5,100 3,500 2,920 3,500 3,500 2,920 1,920
6215 EQUIPMENT - PARTS
250 250 150 250 250 200 200
Trend Adjustment - - - -
Total 250 250 150 250 250 200 200
6229 GENERAL SUPPLIES
Cleaning supplies, hardware, bulbs,17,000 17,000 14,100 17,000 14,000 17,000 14,000
filters, paper products, landscape items,
Furniture-misc 3,800 3,800 3,800 3,800 3,800 3,800 3,800
Total 20,800 20,800 17,900 20,800 17,800 20,800 17,800
6235 CONSULTANT SERVICES
Drug & hearing testing, immunizations 125 125 100 125 125 100 100
Total 125 125 100 125 125 100 100
6237 TELEPHONE/PAGERS
Mobile
Frontier analog lines 1,720 2,000 2,055 2,100 2,100 2,100 2,100
Cable boxes 380 380 445 380 380 450 450
Trend Adjustment - - - -
Total 2,100 2,380 2,500 2,480 2,480 2,550 2,550
6240 C. SERVICE/GARBAGE REMOVAL
Trash Removal 1,850 2,000 2,400 2,000 2,000 2,450 2,450
Rug Service 450 600 525 700 700 600 600
Additional Contract Cleaning& Mowing Su - 25,000 25,000 25,000
Move Mowing to 6249 (25,000) (25,000)
Restroom Cleaning 16,740 17,242 17,240 17,760 17,760
Lektreiver Maintenance 1,000 1,000 1,000 1,000 1,000
Move Lektreiver to 6285 (1,000) (1,000)
Fire Alarm Testing/ Monitoring 2,500 2,500 2,500 2,500
Move Fire Alarm to 6249 2,500 2,500 (2,500) (2,500)
Total 8,300 33,600 20,665 19,942 19,940 20,810 20,810
6249 Contract Services
Fire Alarm Monitoring - - 250 250 250 250 250
Fire Alarm Testing 1,500 1,500 1,500 1,500 1,500
Lawn Maintenance and Mowing 5,000 5,000 5,000 5,000 5,000
Pest Control 340 340 340 340 340
Other - 3,168 3,168 3,165 3,168 3,168
Total - - 10,258 10,258 10,255 10,258 10,258
6255 UTILITIES - ELECTRIC
Municipal Center 65,000 62,000 54,000 65,000 54,000 57,300 57,300
Trend Adjustment - - - -
Total 65,000 62,000 54,000 65,000 54,000 57,300 57,300
6256 UTILITIES - NATURAL GAS
Municipal Center 32,000 25,000 25,000 30,000 25,000 26,500 25,500
Trend Adjustment - - - - - - -
Total 32,000 25,000 25,000 30,000 25,000 26,500 25,500
6257 UTILITIES - OTHER
Municipal Center 2,000 3,000 2,500 2,500 2,500 2,500 2,500
Trend Adjustment - - - - - - -
Total 2,000 3,000 2,500 2,500 2,500 2,500 2,500
6265 REPAIRS - EQUIPMENT
Security, generator, and other repair 900 100 500 250 250 500 500
Lektreiver Maintenance 1,000 1,000 1,000 1,000 1,000
Trend Adjustment - - - -
Total 900 100 1,500 1,250 1,250 1,500 1,500
61
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6266 REPAIRS / MAINT- BUILDINGS
HVAC Repairs 11,000 20,000 20,000 20,000 20,000 20,000 20,000
HVAC Routine Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Data/ Security/ Fire Suppression 2,450 2,150 2,150 2,150 2,150 2,150 2,150
Electrical 2,000 1,750 750 1,750 1,750 1,750 1,750
Elevator 6,530 6,800 7,968 7,000 7,000 8,785 8,785
General Interior 3,000 3,000 14,000 3,000 3,000 3,000 3,000
General Exterior and Roof 500 1,500 - 1,500 1,500 1,500 1,500
Other (includes generator service etc.)1,000 3,000 - 3,000 3,000 3,000 3,000
Window Cleaning 1,100 700 700 700 700 700 700
Total 37,580 48,900 55,568 49,100 49,100 50,885 50,885
6281 UNIFORM/CLOTHING ALLOWANCE
Uniform Allowance 750 750 750 800 800 750 750
Total 750 750 750 800 800 750 750
6545 NON - TAXABLE MISC 4 RESALE
Pop and Juice 2,700 2,700 2,700 2,700 2,700 2,700 2,700
Total 2,700 2,700 2,700 2,700 2,700 2,700 2,700
6715 CAPITAL OUTLAY - BUILDINGS
PD HVAC - - to Muni Bldg FD to Muni Bldg FD
19 Area Chair Replacements - - - -
Bathroom counter replacement - 10,000 - -
Bathroom counter replacement (to Muni Bld - (10,000) - -
Server Room Backup Cooling $40,000 - - - - - -
PD Training Room Reconfig $50,000 - -
MC Recarpet $200,000 - - - - - -
Total - - - - - - -
6745 VEHICLE REPLACEMENT FUND
VERF 2,620 2,620 2,620 2,620 2,620 2,620 2,620
Total 2,620 2,620 2,620 2,620 2,620 2,620 2,620
Total Net of Personnel 180,725 206,475 203,131 212,075 193,070 203,143 198,143
TOTAL EXPENSES 365,580$ 392,580$ 389,236$ 395,345$ 376,340$ 391,898$ 386,898$
62
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 08 1035 Finance
DESCRIPTION OF ACTIVITY
Finance is responsible for processing monetary transactions in accordance with Federal,
State and local laws and in compliance with Generally Accepted Accounting Standards.
Transactions include accounts payable, accounts receivable, investing, special
assessments and financial reporting.
The finance function also accounts for the unallocated costs of office supplies within City
Hall, postage and the postage machine.
MAJOR OBJECTIVES FOR 2018/19
• Generate financial policies and procedures and offer guidance to other
departments
• Maintain the City’s Aaa Bond Rating
• Implement efficiencies in the accounts payable function through A/P automation
provided through LOGIS offerings.
• Continued implementation of improvements in the Utility Billing area achieving
additional efficiencies.
• Work with the utilities department in the implementation of the meter change out
programs and implementing a switch to monthly utility billing.
• Improve the monthly interim reporting
• Implement the JD Edwards Fixed Assets module for remaining funds
• Implement improve online capabilities for online utility billing
• Continued monitoring and analysis of outstanding debt
• Monitor TIF Fund status
• Provide the financial support to evaluate funding needs and issue debt
instruments as needed
• Participate in the GFOA’s Certificate of Achievement program for the Annual
Financial report and the Operating Budget
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Accounts payable checks 6894 7586 7541 7700 7700 7700
Purchase Orders Issued 270 189 118 250 250 250
A/R Invoices Processed 380 612 444 550 550 550
Receipts Processed 2315 2482 2462 2400 2400 2400
Investment return 3.4% 1.8% 1.5% 1.7% 1.7% 1.7%
Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa
S & P Rating - AAA AAA AAA AAA AAA
Office Supplies $ 37,240 $ 38,960 $ 38,260 $ 40,585 $ 40,340 $ 41,240
General City Hall Office Supplies
included within Finance
Department
63
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Finance Director 1 1 1 1 1 1
Assistant Fin. Director 1 1 1 1 1 1
Finance Analyst - 1 1 1 1 1
Accountant I 1 1 1 1 1 1
Accounting Technician 2 1 - - - - -
Accounting Technician 1 1 1 1 1 1 1
Summary Budget
Department 08 Finance
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Investment Mgmt Fee 100,000 105,000 110,000 110,000 120,000 124,000 124,000
Charge to Construction Funds - - - 52,500 69,200 69,200 69,200
Asssment Searches - -
100,000 105,000 110,000 162,500 189,200 193,200 193,200
Expenditures:
Salaries & Wages 341,940 353,316 361,046 432,460 447,945 465,290 486,740
Emp. Benefits 104,162 106,836 109,715 141,205 140,880 147,380 154,025
Supplies 7,214 10,590 7,406 11,770 10,620 11,470 11,870
Contractual Serv.23,051 21,994 32,394 32,050 29,050 31,200 31,700
Repairs & Maint.231 - - 250 - - -
Training/Travel/Dues 4,624 6,575 4,663 7,770 7,935 8,315 9,090
Other Exp.8,268 36,768 8,117 5,390 5,250 5,290 5,290
Visa / bank charges - - -
Capital outlay 2,050 - - -
Total Expenses 489,490 538,128 523,341 630,895 641,680 668,945 698,715
Net addition to (use of) general
revenues
(389,490) (433,128) (413,341) (468,395) (452,480) (475,745) (505,515)
2018 / 2019 CAPITAL OUTLAY
None
64
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FINANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 342,044 350,627 361,062 434,810 216,034 442,910 442,910 467,440 467,440
6112 - SALARY-SEASONAL TEMP 36 2,322 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 652 1,588 2,335 1,000 391 1,000 1,000 1,000 1,000
6121 - INSURANCE CASH BENEFIT 724 699 1,260 0 420
6122 - COMP REQUEST -1,516 -1,919 -3,612 0 -214
6123 - SALARY-OTHER 12,135 21,380 21,380 18,300 18,300
6105 - SALARIES AND WAGES 341,940 353,316 361,046 447,945 216,631 465,290 465,290 486,740 486,740
6138 - MEDICARE 4,708 4,855 4,953 6,495 2,930 6,745 6,745 7,055 7,055
6139 - FICA 20,131 20,757 21,178 27,305 12,527 28,260 28,260 29,185 29,185
6141 - PENSIONS-PERA 24,773 26,243 26,984 33,595 14,445 34,900 34,900 36,505 36,505
6142 - WORKERS COMPENSATION 2,042 1,937 1,859 2,475 1,063 2,695 2,695 2,905 2,905
6144 - LONG-TERM DISABILITY INSURANCE 938 917 985 1,230 329 1,280 1,280 1,335 1,335
6145 - MEDICAL INSURANCE 48,514 48,418 49,420 69,780 22,576 73,500 73,500 77,040 77,040
6146 - DENTAL INSURANCE 2,555 2,596 2,856 0 1,821
6147 - LIFE INSURANCE-BASIC 45 23 24 11
6148 - LIFE INSURANCE-SUPP/DEPEND 456 1,090 1,456 262
6125 - EMPLOYEE BENEFITS 104,162 106,836 109,715 140,880 55,964 147,380 147,380 154,025 154,025
6100 - TOTAL PERSONNEL SERVICES 446,102 460,152 470,761 588,825 272,595 612,670 612,670 640,765 640,765
6210 - OFFICE SUPPLIES 6,074 9,424 7,301 10,150 4,118 11,000 11,000 11,400 11,400
6211 - SMALL TOOLS & EQUIPMENT 298 860 0 250 860 250 250 250 250
6215 - EQUIPMENT-PARTS 68 169 78 120 0 120 120 120 120
6229 - GENERAL SUPPLIES 774 137 26 100 0 100 100 100 100
6205 - SUPPLIES 7,214 10,590 7,406 10,620 4,978 11,470 11,470 11,870 11,870
6235 - CONSULTANT SERVICES 438 0 0 0 0
6237 - TELEPHONE/PAGERS 0 0 40 0
6238 - POSTAGE/UPS/FEDEX 12,295 14,614 22,500 17,000 8,952 20,400 20,400 20,900 20,900
6239 - PRINTING 10,273 7,198 9,854 11,850 2,674 10,600 10,600 10,600 10,600
6240 - CLEANING SERVICE/GARBAGE 45 181 0 200 0 200 200 200 200
6249 - OTHER CONTRACTUAL SERVICES 0
6230 - CONTRACTUAL SERVICES 23,051 21,994 32,394 29,050 11,626 31,200 31,200 31,700 31,700
6265 - REPAIRS-EQUIPMENT 231 0 0 0 0 0 0
6260 - REPAIRS AND MAINTENA 231 0 0 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,087 1,248 573 880 301 900 900 900 900
6276 - SCHOOLS/CONFERENCES/EXP OTHER 751 3,407 2,330 4,645 2,317 4,865 4,865 4,865 5,615
6277 - MILEAGE/AUTO ALLOWANCE 452 229 305 200 54 400 400 400 400
6278 - SUBSISTENCE ALLOWANCE 0 250 0 250 300 300 300 300 300
6280 - DUES & SUBSCRIPTIONS 1,334 1,440 1,455 1,960 1,190 1,850 1,850 1,875 1,875
6270 - TRNG/TRAVL/DUES/UNIF 4,624 6,575 4,663 7,935 4,161 8,315 8,315 8,340 9,090
6200 - TOTAL OPERATING COSTS 35,120 39,159 44,463 47,605 20,765 50,985 50,985 51,910 52,660
6310 - RENTAL EXPENSE 5,226 5,063 5,103 5,250 2,552 5,290 5,290 5,290 5,290
6333 - GENERAL-CASH DISCOUNTS -29 -39 -28 -15
6349 - LATE FEES/FINANCE CHARGES 0 84 0 0
6350 - BANK FEES/CHARGES 0 0 0 0 0
6399 - OTHER CHARGES 3,071 31,660 3,041 0 2,000
6301 - OTHER EXPENDITURES 8,268 36,768 8,117 5,250 4,537 5,290 5,290 5,290 5,290
6300 - TOTAL OTHER EXPENDITURES 8,268 36,768 8,117 5,250 4,537 5,290 5,290 5,290 5,290
6401 - EXPENDITURES 0 0 0 0
65
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FINANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6400 - TOTAL EXPENDITURES 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 2,050 0 0
6701 - TOTAL CAPITAL OUTLAY 0 2,050 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 2,050 0 0 0
489,490 538,128 523,341 641,680 297,897 668,945 668,945 697,965 698,715
66
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 08: FINANCE - 1035
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND
SALARIES
6110 Regular Employees 420,780 434,810 418,810 442,910 442,910 467,440 467,440
6111 Salary - Part time - - - - - -
6113 Overtime - Regular 500 1,000 500 1,000 1,000 1,000 1,000
6121 Insurance Cash Benefit - - - - - -
6122 Comp Request - - - - - -
6123 Salaries - Other 11,180 12,135 - 21,380 21,380 18,300 18,300
6138 Medicare 6,270 6,495 6,100 6,745 6,745 7,055 7,055
6139 FICA 26,545 27,305 26,800 28,260 28,260 29,185 29,185
6141 Pension - PERA 32,435 33,595 27,200 34,900 34,900 36,505 36,505
6142 Work Comp 2,225 2,475 2,380 2,695 2,695 2,905 2,905
6144 Long-term Disability Insurance 1,190 1,230 1,180 1,280 1,280 1,335 1,335
6145 Hospital & Life Insurance 72,540 69,780 62,000 73,500 73,500 77,040 77,040
Position Changes
Total 573,665 588,825 544,970 612,670 612,670 640,765 640,765
6210 OFFICE SUPPLIES
General Office Supplies 4,150 3,000 3,800 3,800 3,800 3,800 3,800
Copier Paper 7,150 6,150 6,900 6,900 6,900 7,000 7,000
Postage Machine Supplies - 1,000 600 300 300 600 600
Toner - - - -
Total 11,300 10,150 11,300 11,000 11,000 11,400 11,400
6211 Small tools
Miscellaneous 250 250 900 250 250 250 250
Total 250 250 900 250 250 250 250
6215 Equipment - Parts
Phone Equip / Batteries 120 120 100 120 120 120 120
Total 120 120 100 120 120 120 120
6229 GENERAL SUPPLIES
Miscellaneous 100 100 100 100 100 100 100
Headsets
Total 100 100 100 100 100 100 100
6238 POSTAGE/UPS/FEDEX
Postal Permits 250 275 225 250 250 250 250
Postage 19,500 16,625 20,000 20,000 20,000 20,500 20,500
Misc. Postage Charges 100 100 150 150 150 150 150
Total 19,850 17,000 20,375 20,400 20,400 20,900 20,900
6239 PRINTING/PUBLISHING
Envelopes and Letterhead 5,200 5,200 3,800 3,800 3,800 3,800 3,800
Receipts, Requisitions, P.O.'s, etc.1,200 1,220 1,000 500 500 500 500
Printing, Inserts, etc.500 510 610 650 650 650 650
County Charge for T in T Notices 4,100 3,700 4,200 4,200 4,200 4,200 4,200
Publish Budget, Financial Report 1,200 1,220 1,000 1,450 1,450 1,450 1,450
Total 12,200 11,850 10,610 10,600 10,600 10,600 10,600
6240 CLEANING / GARBAGE
Shredding - 200 100 200 200 200 200
Total - 200 100 200 200 200 200
6265 REPAIRS - EQUIPMENT
Other Repairs 250 - - - -
Total 250 - - - - - -
6275 SCHOOL/CONF/EXP - LOCAL
Municipals 220 220 180 240 240 240 240
Mileage to Local Training 200 200 - 200 200 200 200
Other 50 50 550 50 50 50 50
State GFOA Conference/ Meetings 400 410 200 410 410 410 410
Total 870 880 930 900 900 900 900
6276 SCHOOL/CONF/EXP - OTHER
LMC 50 50 50 50 50 50 50
Other Training - 400 400 700 700 700 700
GFOA Conference 3,200 2,765 2,320 2,565 2,565 2,565 2,565
MN GFOA Conference 1,400 1,430 1,430 1,550 1,550 1,550 2,300
Total 4,650 4,645 4,200 4,865 4,865 4,865 5,615
6277 MILEAGE ALLOWANCE
Car Allowance / Mileage - - - -
Miscellaneous 200 200 150 400 400 400 400
Total 200 200 150 400 400 400 400
6278 SUBSISTENCE
National GFOA 250 250 300 300 300 300 300
Total 250 250 300 300 300 300 300
6280 Dues and Subscriptions
National GFOA 340 500 350 350 350 375 375
GFOA - CAFR review 550 550 505 550 550 550 550
GFOA Subscription service (GASB Review)60 70 70 70 70 70 70
State GFOA 150 140 180 180 180 180 180
Books 100 100 120 100 100 100 100
MNCPA 300 300 290 300 300 300 300
MN CPA License 200 200 100 200 200 200 200
Sam's Club 100 100 95 100 100 100 100
Total 1,800 1,960 1,710 1,850 1,850 1,875 1,875
67
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 08: FINANCE - 1035
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND
6310 Rental Expense
Postage Meter Maintenance 350 150 150 150 150 150 150
Postage Meter Lease 4,940 5,100 5,110 5,140 5,140 5,140 5,140
Total 5,290 5,250 5,260 5,290 5,290 5,290 5,290
6333 General Cash Discounts
- - - - -
Total - - - - - - -
6399 Other Charges
AP Automation (incl 20% annual maint)- -
AP Automation (scanners & maint)- -
Ongoing maintenance charges in Data Processing
Total - - - - - - -
6350 Bank Charges
100 - - -
Total 100 - - - - - -
6349 Late Fees/ Finance Charges
Total - - - - - - -
Total Net of Personnel 57,230 52,855 56,035 56,275 56,275 57,200 57,950
TOTAL EXPENSES 630,895$ 641,680$ 601,005$ 668,945$ 668,945$ 697,965$ 698,715$
68
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 09 1040 Data Processing
DESCRIPTION OF ACTIVITY
This business unit accounts for the unallocated costs associated with the LOGIS
consortium and the JD Edwards finance software in use. Portions of the cost are
allocated to the enterprise funds based on numbers of system users.
MAJOR OBJECTIVES FOR 2018
• Fully implement the JDE fixed assets module for General Fixed Assets.
• The budget increases for 2016 reflect an average increase of 5.8%, the
individual modules increased at different rates but the largest increase is in the
new Tungsten AP Automation module, an increase of 38%, or $3,040. In
addition the Police Records system increased $6,358 or 6.8% for 2017. LOGIS
is projecting increases of approximately 6.2% for 2018.These projected
increases were included in the proposed 2017 and 2018 budget.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of JD Edwards
Licenses / Users
11 11 11 11 11 11
Insight GL Inquiry Licenses 10 10 10 10 10 10
Summary Budget
Department 09 Data Processing
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Contractual Serv.- - - - -
Other Exp.198,675 214,021 252,042 248,015 260,463 243,935 241,395
Capital outlay - - - - -
Net addition to (use of)
general revenues
198,675 214,021 252,042 248,015 260,463 243,935 241,395
2018 /2019 CAPITAL OUTLAY
None
69
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
DATA PROCESSING
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6230 - CONTRACTUAL SERVICES 0 0 0 0 0
6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 0
6200 - TOTAL OPERATING COSTS 0 0 0 0 0
6399 - OTHER CHARGES 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395
6301 - OTHER EXPENDITURES 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395
6300 - TOTAL OTHER EXPENDITURES 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395
198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395
70
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 09: DATA PROCESSING - 1040
COMPANY 1000: GENERAL FUND
2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6237 TELEPHONE/PAGERS
Phone line to Dakota County for - - - -
parcel info - - - -
Total - - - - - - -
6399 OTHER CHARGES
LOGIS Charges - - - -
OPEN GOV - Transparency Software - - - -
AP Automation (incl. 20% annl maint.)- - - - -
AP Automation (scanners & maint)450 350 350 350 350 375 375
PAY MODE / Wells Fargo Payment Mgr 1,320 - - - -
Financial 48,200 49,555 49,555 51,685 51,685 53,495 53,495
AP AUTOMATION - Docusphere 7,890 10,930 10,930 11,380 11,380 11,780 11,780
HR / Payroll / ESS 62,460 65,626 65,625 67,790 67,790 70,165 70,165
utility Billing 86,280 93,585 93,585 96,935 96,935 100,325 100,325
Police Mobiles 31,755 33,920 33,920 36,970 36,970 38,265 38,265
Fire Mobiles 4,470 4,626 4,625 4,925 4,925 5,095 5,095
Police records 93,745 100,103 100,105 107,915 107,915 111,690 111,690
Permits & Inspections 26,800 27,939 27,940 32,900 32,900 30,160 30,160
Code Enforcement / ePermits 3,360 3,360 3,360 3,480 3,480 3,480 3,480
Managed Services - Hosted Servers 7,250 7,250 7,760 7,760
internet 17,330 18,125 18,125 18,810 18,810 19,470 19,470
System Development - UB 6,120 6,550
System Development - Bldg Insp 1,960 2,100
System Development - Other 24,500 26,449 26,450 27,015 27,015 28,810 17,330
Water Sewer (153,335) (163,660) (163,660) (173,020) (175,100) (179,695) (181,920)
Liquor (10,415) (11,340) (11,340) (12,365) (11,640) (12,910) (12,130)
Ice Arena (3,335) (3,985) (3,985) (4,330) (4,100) (4,520) (4,260)
Direct bill to Bldg Insp (45,590) (43,500)
Additional services by hour 2,700 800 800 800 800 800 800
State of MN WAN access 3,840 4,080 4,080 4,080 4,080 4,365 4,365
Ban-koe Time clock 8,000
Total 248,015 260,463 260,465 290,570 243,935 288,910 241,395
Total Net of Personnel 248,015 260,463 260,465 290,570 243,935 288,910 241,395
TOTAL EXPENSES 248,015$ 260,463$ 260,465$ 290,570$ 243,935$ 288,910$ 241,395$
71
Notes:
72
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 10 1045 Independent Audit
DESCRIPTION OF ACTIVITY
This business unit accounts for the General Fund’s share of the annual audit cost.
Portions of the audit costs are also allocated to the enterprise funds. The City currently
contracts with Malloy, Montague, Karnowski, Radosevich and Company P.A. (MMKR)
from Minneapolis for the annual audit. In 2017, a 3 year engagement was entered into
for the audit of the 2016 to 2018 financial statements, with work to be completed in
2017-2019.
MAJOR OBJECTIVES FOR 2018
Work with the current auditor to address comments received regarding segregation of
duties identified in the annual audit.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Unqualified Opinion
Received
Yes Yes Yes Yes Yes Yes
Single Audit Required on
Federal Receipts
No Yes No No No No
Summary Budget
Department 10 Independent Audit
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Contractual Services 13,138 15,685 13,647 13,100 13,500 13,900 13,320
Total Exp 13,138 15,685 13,647 13,100 13,500 13,900 13,320
Net addition to (use of)
general revenues
13,138 15,685 13,647 13,100 13,500 13,900 13,320
2018 /2019 CAPITAL OUTLAY:
None
73
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
INDEPENDENT AUDIT
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6235 - CONSULTANT SERVICES 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320
6230 - CONTRACTUAL SERVICES 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320
6200 - TOTAL OPERATING COSTS 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320
13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320
74
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 10: INDEPENDENT AUDIT - 1045
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
Audit Fee 13,100 13,500 13,025 13,200 13,900 13,320 13,320
Total 13,100 13,500 13,025 13,200 13,900 13,320 13,320
Total Net of Personnel 13,100 13,500 13,025 13,200 13,900 13,320 13,320
TOTAL EXPENSES 13,100$ 13,500$ 13,025$ 13,200$ 13,900$ 13,320$ 13,320$
75
Notes:
76
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 14 1050 & 1055 Legal Services
DESCRIPTION OF ACTIVITY
Legal covers the City’s activities related to civil matters and criminal prosecution. The
City utilizes the services of a private law firm for these services. The firm provides a
retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged
to defend against lawsuits, to prepare special projects where it is appropriate for the
project to potentially pay for the legal expense, and to appeal criminal cases. Additional
reimbursable expenses are also charged against this account.
MAJOR OBJECTIVES FOR 2018
Provide high quality civil legal counsel and criminal prosecution services.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2018
Number of criminal cases reviewed 306 287 265
Number of formal complaints
issued
227 224 200
Number of cases opened 686 670 710
n/a – past data not readily available
Key:
• Number of criminal cases reviewed means the number of cases the City
forwarded to the City Attorney for review for formal charging.
• Number of formal complaint issued means the number of cases reviewed that
resulted in a formal complaint charge.
• Number of cases opened means a file was opened for any misdemeanor and
gross misdemeanor offense. The City Attorney also opens files for petty
misdemeanors with court trials.
• In 2016, cases reviewed and the number of formal complaints decreased due to
officers being able to issue more citations for the violations without our
involvement. This is often the result of the nature of the offense, combined with
fewer demands by defendants for formal complaints. Though there may be less
involvement by our attorneys at an earlier stage in prosecuting, the total number
of incidents being added to the court docket and being prosecuted increased.
77
Summary Budget
Department 14 Legal Services
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Court Fines 234,843 222,554 271,722 270,000 275,400 275,400 275,400
234,843 222,554 271,722 270,000 275,400 275,400 275,400
Expenditures:
Contractual Serv.495,492 520,501 518,521 509,580 529,986 532,990 547,930
Total Exp 495,492 520,501 518,521 509,580 529,986 532,990 547,930
Net provision to (use of )
general revenues
(260,649) (297,947) (246,799) (239,580) (254,586) (257,590) (272,530)
2018 CAPITAL OUTLAY:
None
78
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LEGAL SERVICES
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6105 - SALARIES AND WAGES 0 0 0 0
6125 - EMPLOYEE BENEFITS 0 0 0 0
6100 - TOTAL PERSONNEL SERVICES 0 0 0 0
6231 - LEGAL SERVICES 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930
6230 - CONTRACTUAL SERVICES 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930
6200 - TOTAL OPERATING COSTS 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930
495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930
79
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 14: LEGAL SERVICES- 1050 / 1055
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADM DEPT ADM
ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM
6231 CONSULTANT SERVICES
General Legal Retainer 160,990 164,524 164,524 169,460 169,460 174,543 174,543
Police Legal Retainer 312,090 318,962 318,962 328,531 328,530 338,387 338,387
General Legal-Nonretainer 26,500 36,500 27,000 36,500 27,000 27,000 27,000
Police Legal-Nonretainer 10,000 10,000 8,000 10,000 8,000 8,000 8,000
Total 509,580 529,986 518,486 544,491 532,990 547,930 547,930
6249 OTHER CONTRACTUAL SERVICES
(reimburseable expenses)
General - - - -
Police - - - -
Total - - - - - - -
Total Net of Personnel 509,580 529,986 518,486 544,491 532,990 547,930 547,930
TOTAL EXPENSES 509,580$ 529,986$ 518,486$ 544,491$ 532,990$ 547,930$ 547,930$
80
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 15 1100 Community
Development
DESCRIPTION OF ACTIVITY
The Community Development Department is responsible for short and long term
community and project based planning, the planning and zoning review process, code
compliance, and economic development. The department promotes, evaluates and
monitors commercial development and redevelopment, primarily in the established
downtown; industrial development in areas of the City guided by the Comprehensive
Plan for job creation; housing development with a range of densities; and the evaluation
of new approaches to development: mixed use and/or transit oriented development that
creates value in live, work, shop and recreate environments.
MAJOR OBJECTIVES FOR 2018
• Facilitate planning and development in established and emerging industrial,
commercial, mixed use, transit oriented and neighborhood areas.
• Implement the 2040 Comprehensive Plan Update process to completion.
• Launch development at Orchard Place; formerly the active mining area.
• Facilitate Economic Development Authority (EDA) opportunities to support
development; consideration of job development tax increment tools,
public/private partnerships, and business assistance as funds are available.
• Further develop the “Great Neighborhood” program that enhances homes and
neighborhood livability.
• Foster positive business relationships, outreach, and collaboration.
• Facilitate downtown development and redevelopment; priority areas include the
quadrants of CR42 and Cedar Avenue.
• Recommend and implement communication strategies that emphasize the Apple
Valley brand and attract national and global business development interests.
• Review and process subdivision, land use, conditional use, and ordinance
modifications and facilitate development opportunities.
• Issue economic development updates weekly.
• Pursue federal, state, and regional resources and state legislative initiatives to
support objectives.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Land Use Actions 57 68 63 60 60 60
Comm/Industrial Permits 114 183 98 110 110 110
Value of
Comm/Industrial
$17.9 mill $25.3 mill $25.6 mill $25 mill $25 mill $25 mill
Residential Permits 71 134 140 120 120 120
Value of Residential $54.3 mill $56 mill $43.7 mill $60 mill $60 mill $60 mill
Closed Sales-Residential 842 455 386 500 500 500
81
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Community Development Dir. 1 1 1 1 1 1
City Planner 1 1 1 1 1 1
Planner 2 2 2 2 2 2
Department Assistant 1 1 1 1 1 1
Summary Budget
Department 15 Community Development
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
FEES-PLAT 6,059 8,727 9,665 8,200 8,400 8,400 8,400
FEES-SPECIAL USE 416 844 1,780 2,430 2,430 2,430 2,430
FEES-REZONING 14,924 12,290 9,280 8,200 8,400 8,400 8,400
21,399 21,861 20,725 18,830 19,230 19,230 19,230
Expenditures:
Salaries & Wages 433,921 451,617 399,942 455,145 459,535 481,905 506,940
Emp. Benefits 125,954 125,597 115,723 139,290 142,730 147,045 154,115
Supplies 933 536 1,683 900 900 1,400 900
Contractual Serv.33,118 58,473 28,669 70,800 95,300 80,900 26,900
Repairs & Maint.- - 2,084 325 425 425 425
Training/Travel/Dues 13,748 11,978 11,207 18,750 19,000 19,150 19,150
Other Exp.450 652 550 - - - -
Capital outlay - - - - - - -
Total Exp 608,124 648,853 559,858 685,210 717,890 730,825 708,430
Net addition to (use of)
general revenues
(586,725) (626,992) (539,133) (666,380) (698,660) (711,595) (689,200)
2018 CAPITAL OUTLAY
None
82
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
COMMUNITY DEVELOPMENT
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 428,415 447,181 395,579 444,005 216,138 458,010 458,010 484,100 484,100
6113 - OVERTIME-REGULAR EMPLOYEES 3,376 3,917 4,183 3,000 1,844 3,000 3,000 3,000 3,000
6121 - INSURANCE CASH BENEFIT 2,130 519 180 540
6123 - SALARY-OTHER 12,530 20,895 20,895 19,840 19,840
6105 - SALARIES AND WAGES 433,921 451,617 399,942 459,535 218,522 481,905 481,905 506,940 506,940
6138 - MEDICARE 6,122 6,352 5,548 6,665 3,112 6,990 6,990 7,350 7,350
6139 - FICA 25,766 26,414 23,132 28,030 13,308 29,300 29,300 30,475 30,475
6141 - PENSIONS-PERA 31,361 31,675 29,037 34,465 16,349 36,145 36,145 38,020 38,020
6142 - WORKERS COMPENSATION 2,593 2,331 2,073 2,530 1,211 2,795 2,795 3,025 3,025
6144 - LONG-TERM DISABILITY INSURANCE 1,174 1,084 1,064 1,260 409 1,315 1,315 1,385 1,385
6145 - MEDICAL INSURANCE 52,892 51,735 50,730 69,780 26,371 70,500 70,500 73,860 73,860
6146 - DENTAL INSURANCE 4,246 4,802 4,036 2,286
6147 - LIFE INSURANCE-BASIC 56 27 26 14
6148 - LIFE INSURANCE-SUPP/DEPEND 1,743 1,177 78 650
6125 - EMPLOYEE BENEFITS 125,954 125,597 115,723 142,730 63,710 147,045 147,045 154,115 154,115
6100 - TOTAL PERSONNEL SERVICES 559,875 577,214 515,665 602,265 282,233 628,950 628,950 661,055 661,055
6210 - OFFICE SUPPLIES 512 373 316 500 34 1,000 1,000 500 500
6211 - SMALL TOOLS & EQUIPMENT 0 0 1,152 0
6212 - MOTOR FUELS/OILS 0 0 0 0 0
6229 - GENERAL SUPPLIES 421 163 215 400 0 400 400 400 400
6205 - SUPPLIES 933 536 1,683 900 34 1,400 1,400 900 900
6231 - LEGAL SERVICES 0 714 0 0 0
6235 - CONSULTANT SERVICES 2,395 12,615 2,616 55,500 15,393 37,500 37,500 7,500 7,500
6238 - POSTAGE/UPS/FEDEX 0 0 0 124
6239 - PRINTING 1,204 5,470 448 3,200 968 3,200 3,200 3,200 3,200
6240 - CLEANING SERVICE/GARBAGE 0 215 180 0 111
6249 - OTHER CONTRACTUAL SERVICES 29,518 39,458 25,425 36,600 29,323 40,200 40,200 16,200 16,200
6230 - CONTRACTUAL SERVICES 33,118 58,473 28,669 95,300 45,919 80,900 80,900 26,900 26,900
6250 - UTILITIES 0
6265 - REPAIRS-EQUIPMENT 0 0 2,084 425 0 425 425 425 425
6260 - REPAIRS AND MAINTENA 0 0 2,084 425 0 425 425 425 425
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 3,917 2,573 2,599 5,400 2,246 5,400 5,400 5,400 5,400
6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,368 1,075 599 3,500 0 3,500 3,500 3,500 3,500
6277 - MILEAGE/AUTO ALLOWANCE 3,532 3,284 3,735 4,300 1,887 4,300 4,300 4,300 4,300
6278 - SUBSISTENCE ALLOWANCE 0 200 0 750 0 750 750 750 750
6280 - DUES & SUBSCRIPTIONS 4,931 4,846 4,274 5,050 2,992 5,200 5,200 5,200 5,200
6270 - TRNG/TRAVL/DUES/UNIF 13,748 11,978 11,207 19,000 7,125 19,150 19,150 19,150 19,150
6200 - TOTAL OPERATING COSTS 47,799 70,987 43,643 115,625 53,077 101,875 101,875 47,375 47,375
6310 - RENTAL EXPENSE 450 652 550 600
6301 - OTHER EXPENDITURES 450 652 550 600
6300 - TOTAL OTHER EXPENDITURES 450 652 550 600
6745 - VERF CHARGES 0 0 0 0 0
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
608,124 648,853 559,858 717,890 335,910 730,825 730,825 708,430 708,430
83
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 15: COMM DEVELOPMENT - 1100
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
Regular Employees 441,205 444,005 444,005 458,010 458,010 484,100 484,100
6111 Salary-Parttime - - - - -
6113 Salaries - Overtime 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6123 Salaries - Other 10,940 12,530 12,530 20,895 20,895 19,840 19,840
6138 Medicare 6,600 6,665 6,665 6,990 6,990 7,350 7,350
6139 FICA 27,950 28,030 28,030 29,300 29,300 30,475 30,475
6141 Pension - PERA 34,135 34,465 34,465 36,145 36,145 38,020 38,020
6142 Work Comp Ins 2,340 2,530 2,530 2,795 2,795 3,025 3,025
6144 Long-term Disability Insurance 1,245 1,260 1,260 1,315 1,315 1,385 1,385
6145 Hospital & Life Insurance 67,020 69,780 69,780 70,500 70,500 73,860 73,860
Position Changes
Total 594,435 602,265 602,265 628,950 628,950 661,055 661,055
6210 OFFICE SUPPLIES
Project Folders 500 500 500 500 500 500 500
Misc - DIrector's Chair, design software - - 500 500 500 - -
Total 500 500 1,000 1,000 1,000 500 500
6229 GENERAL SUPPLIES
Name Plates, Pins - - - -
Drafting Supplies 400 400 400 400 400 400 400
Total 400 400 400 400 400 400 400
6235 CONSULTANT SERVICES
Co-Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Special Studies 3,000 3,000 3,000 5,000 5,000 5,000 5,000
Comprehensive Plan 30,000 50,000 80,000 30,000 30,000
TOD-Transit Oriented Development - - - -
Economic Dev. Studies - - - -
Station area TOD local match (45,000)- - - -
Total 35,500 55,500 85,500 37,500 37,500 7,500 7,500
6239 PRINTING/PUBLISHING
Promotion Printing 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Report Printing (Comp Plan), - - - -
Business Cards 200 200 200 200 200 200 200
Total 3,200 3,200 3,200 3,200 3,200 3,200 3,200
6240 CLEAN SERVICE/GARBAGE REMOVAL
Annual clean-up day - - - -
Total - - - - - - -
6249 OTHER CONTRACTUAL SERVICES
City Promotions - Chamber 5,100 5,100 5,100 5,200 5,200 5,200 5,200
Economic Development 5,000 5,000 5,000 7,500 7,500 7,500 7,500
GIS Support Contract - Dakota County 18,500 23,000 23,000 24,000 24,000 - -
Pictometry 2,000 2,000 2,000 2,000 2,000 2,000 2,000
ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 32,100 36,600 36,600 40,200 40,200 16,200 16,200
6265 REPAIRS - EQUIPMENT
Color Printer Maintenance 175 175 175 175 175 175 175
Misc Repairs (Lectriever)150 250 250 250 250 250 250
Total 325 425 425 425 425 425 425
6275 SCHOOL/CONF/EXP - LOCAL
Planning Staff State Conf / Seminars 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Planning Commission State Conf 600 600 600 600 600 600 600
Rotary Meetings 500 500 500 500 500 500 500
SLUC/EDAM/ULI/Chamber 800 800 800 800 800 800 800
Total 5,400 5,400 5,400 5,400 5,400 5,400 5,400
6276 SCHOOL/CONF/EXP - OTHER
LMC - day
APA/ULI/IEDC Conf.2,500 2,500 2,500 2,500 2,500 2,500 2,500
NDC - week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 3,500 3,500 3,500 3,500 3,500 3,500 3,500
6277 MILEAGE ALLOWANCE
Mileage Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300
Mileage Reimbursement 750 1,000 1,000 1,000 1,000 1,000 1,000
Total 4,050 4,300 4,300 4,300 4,300 4,300 4,300
6278 SUBSISTANCE ALLOWANCE
750 750 750 750 750 750 750
Total 750 750 750 750 750 750 750
6280 DUES & SUBSCRIPTIONS
APA Dues 2,500 2,500 2,500 2,600 2,600 2,600 2,600
PAS 850 850 850 850 850 850 850
Other (EDAM, ULI, SLUC, IEDC, Rotary)1,700 1,700 1,700 1,750 1,750 1,750 1,750
Positively MN - - - -
Total 5,050 5,050 5,050 5,200 5,200 5,200 5,200
Total Net of Personnel 90,775 115,625 146,125 101,875 101,875 47,375 47,375
TOTAL EXPENSES 685,210$ 717,890$ 748,390$ 730,825$ 730,825$ 708,430$ 708,430$
84
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 06 1013 Code Enforcement
DESCRIPTION OF ACTIVITY
Apple Valley has aging commercial and housing property and considerable investment
underway. The developed commercial and residential property requires monitoring and
ordinance compliance to ensure continued proper maintenance. Code Enforcement is
responsible for general property maintenance concerns, notices of violation to property
owners, compliance follow-up, abatement of nuisance conditions, and court assisted
compliance when needed. Monitoring of waste hauling, outside parking and vehicle
storage, and abatement of general nuisance conditions, such as yard storage, noise
complaints and noxious weeds are common activities. Complaints and the need for
follow-up actions remain in high volume and complexity. The most complex concerns
require a case work approach with property owners.
The maintenance of the housing stock requires vigilance with a concern about deferred
maintenance and in some instances hoarding. The number of vacant, foreclosed, or
poorly maintained housing is significantly declining. The budget provides resources to
proactively promote housing maintenance and quality neighborhoods.
MAJOR OBJECTIVES FOR 2018 and 2019
• Respond to complaints, investigate and pursue compliance.
• With repeat offenders, facilitate compliance with further legal action, if
necessary.
• Enforce the housing and commercial property maintenance code using case
work strategies that encourage property owner compliance.
• Educate residents to secure voluntary compliance in ordinance requirements:
tall grass and weeds, watering restrictions, waste hauling, outside parking and
storage of vehicles; outside storage of materials and removal of refuse, exterior
and interior maintenance of buildings.
• Aggressively enforce sign ordinance requirements by removing signs in right of
way.
• Proactively encourage property maintenance and recommend resources to
assist in remodeling and repair as the “Great Neighborhood” program is
developed and guidebook prepared.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Inspections 3,838 4,151 4,314 4,000 4,000 4,000
Garbage Can/Trash 491 501 1,088 600 600 600
Grass/Weeds/Snow 366 252 212 250 250 250
Residential Alt/Addition/Repair/Roof/
Siding Permits
1,696 1,446 1,622 1,500 1,500 1,500
CDA Home Improvement Loans 61 9 9 7 7 7
Dart’s Senior Maint. Assist. 19 54 25 35 35 35
85
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Code Compliance
Specialist
1 1 1 1 1 1
Code (seasonal) - 1 1 1 1 1
Admin Specialist 1 1 1 1 1 1
Temporary Status
Personnel Schedule – Hours (Part Time)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Code Enforcement Officer 900
Summary Budget
Department 06 Code Enforcement
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue
Fines - Weed mowing 3,700 2,378 1,150 2,100 2,100 2,100 2100
Expenditures
Salaries & Wages 119,287 146,634 148,542 153,460 157,205 160,850 165,105
Emp. Benefits 41,619 45,913 46,400 48,400 52,520 54,095 56,400
Supplies 2,003 1,594 1,197 3,000 3,000 2,000 2,195
Contractual Serv.4,998 8,034 10,132 12,560 32,060 15,460 14,460
Repairs & Maint.- 36 - 250 150 100 100
Training/Travel/Dues 689 2,318 1,382 3,350 2,650 2,650 2,650
Other Exp.- - - - - - -
Capital outlay 19,147 2,484 2,540 2,540 2,540 2,540 2,540
Total Exp 187,744 207,012 210,193 223,560 250,125 237,695 243,450
Net addition to (use of)
general revenues
(184,044) (204,634) (209,043) (221,460) (248,025) (235,595) (241,350)
2018 CAPITAL OUTLAY:
None
86
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CODE ENFORCEMENT
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 117,729 125,922 130,242 129,460 63,436 132,700 132,700 136,355 136,355
6111 - SALARY PART-TIME 22,000 22,000 22,000 22,500 22,500
6112 - SALARY-SEASONAL TEMP 0 19,412 16,858 0
6113 - OVERTIME-REGULAR EMPLOYEES 991 1,023 1,145 2,500 532 2,500 2,500 2,500 2,500
6121 - INSURANCE CASH BENEFIT 724 639 660 360
6122 - COMP REQUEST -157 -362 -363 -211
6123 - SALARY-OTHER 3,245 3,650 3,650 3,750 3,750
6105 - SALARIES AND WAGES 119,287 146,634 148,542 157,205 64,116 160,850 160,850 165,105 165,105
6138 - MEDICARE 1,701 2,086 2,097 2,280 914 2,330 2,330 2,395 2,395
6139 - FICA 7,273 8,919 8,967 9,750 3,910 9,735 9,735 10,235 10,235
6141 - PENSIONS-PERA 8,611 9,561 9,827 11,790 4,782 12,065 12,065 12,380 12,380
6142 - WORKERS COMPENSATION 613 819 774 910 303 790 790 825 825
6144 - LONG-TERM DISABILITY INSURANCE 323 330 356 430 120 375 375 385 385
6145 - MEDICAL INSURANCE 21,076 21,889 22,432 27,360 10,561 28,800 28,800 30,180 30,180
6146 - DENTAL INSURANCE 1,578 1,936 1,936 1,000
6147 - LIFE INSURANCE-BASIC 22 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 421 361 0 0
6125 - EMPLOYEE BENEFITS 41,619 45,913 46,400 52,520 21,595 54,095 54,095 56,400 56,400
6100 - TOTAL PERSONNEL SERVICES 160,907 192,547 194,942 209,725 85,712 214,945 214,945 221,505 221,505
6210 - OFFICE SUPPLIES 127 39 110 100 0 100 100 100 100
6211 - SMALL TOOLS & EQUIPMENT 0 150 0 100 0 100 100 100 100
6212 - MOTOR FUELS/OILS 1,833 1,405 956 2,200 488 2,395 1,200 2,395 1,395
6215 - EQUIPMENT-PARTS 44 0 131 250 0 250 250 250 250
6216 - VEHICLES-TIRES/BATTERIES 0 0 0 250 0 250 250 250 250
6229 - GENERAL SUPPLIES 0 0 0 100 0 100 100 100 100
6205 - SUPPLIES 2,003 1,594 1,197 3,000 488 3,195 2,000 3,195 2,195
6237 - TELEPHONE/PAGERS 605 919 1,408 1,000 507 1,400 1,400 1,400 1,400
6239 - PRINTING 114 145 1,259 5,200 198 2,700 200 2,700 200
6249 - OTHER CONTRACTUAL SERVICES 4,279 6,970 7,465 25,860 710 17,860 13,860 17,860 12,860
6230 - CONTRACTUAL SERVICES 4,998 8,034 10,132 32,060 1,415 21,960 15,460 21,960 14,460
6265 - REPAIRS-EQUIPMENT 0 36 0 150 0 100 100 100 100
6260 - REPAIRS AND MAINTENA 0 36 0 150 0 100 100 100 100
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 225 300 279 250 140 300 300 300 300
6276 - SCHOOLS/CONFERENCES/EXP OTHER 404 0 0 500 0 500 500 500 500
6277 - MILEAGE/AUTO ALLOWANCE 0 1,958 1,043 1,650 0 1,650 1,650 1,650 1,650
6280 - DUES & SUBSCRIPTIONS 60 60 60 150 60 100 100 100 100
6281 - UNIFORM/CLOTHING ALLOWANCE 0 0 0 100 0 100 100 100 100
6270 - TRNG/TRAVL/DUES/UNIF 689 2,318 1,382 2,650 200 2,650 2,650 2,650 2,650
6200 - TOTAL OPERATING COSTS 7,691 11,981 12,710 37,860 2,103 27,905 20,210 27,905 19,405
6301 - OTHER EXPENDITURES 0 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 17,527 0 0 0 0
6745 - VERF CHARGES 1,620 2,484 2,540 2,540 1,270 2,540 2,540 2,540 2,540
6701 - TOTAL CAPITAL OUTLAY 19,147 2,484 2,540 2,540 1,270 2,540 2,540 2,540 2,540
6700 - TOTAL CAPITAL OUTLAY 19,147 2,484 2,540 2,540 1,270 2,540 2,540 2,540 2,540
6901 - TOTAL DEBT SERVICE 0 0 0 0
6900 - TOTAL DEBT SERVICE 0 0 0 0
87
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CODE ENFORCEMENT
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
187,744 207,012 210,192 250,125 89,084 245,390 237,695 251,950 243,450
88
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 06: CODE ENFORCEMENT - 1013
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 126,295 129,460 129,460 132,700 132,700 136,355 136,355
6111 Salary - Part-time 21,500 22,000 22,000 22,000 22,000 22,500 22,500
6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500
6123 Salaries - Other 3,165 3,245 3,245 3,650 3,650 3,750 3,750
6138 Medicare 1,915 2,280 2,280 2,330 2,330 2,395 2,395
6139 FICA 8,180 9,750 9,750 9,735 9,735 10,235 10,235
6141 Pension - PERA 9,895 11,790 11,790 12,065 12,065 12,380 12,380
6142 Work Comp Ins 690 910 910 790 790 825 825
6144 Long-term Disability Insurance 360 430 430 375 375 385 385
6145 Hospital & Life Insurance 27,360 27,360 27,360 28,800 28,800 30,180 30,180
Position Changes
Total 201,860 209,725 209,725 214,945 214,945 221,505 221,505
6210 OFFICE SUPPLIES
Miscellaneous 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6211 SMALL TOOLS & EQUIPMENT
Miscellaneous 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6212 MOTOR FUELS/OIL
Fuel, oil, etc. for 1 Vehicle 2,600 2,200 2,200 2,395 1,200 2,395 1,395
Total 2,600 2,200 2,200 2,395 1,200 2,395 1,395
6215 EQUIPMENT - PARTS
Misc 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6216 TIRES/BATTERIES
Tires for vehicle 250 250 500 250 250 250 250
Total 250 250 500 250 250 250 250
6229 GENERAL SUPPLIES
Code Enforcement Supplies 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6237 TELEPHONE/PAGERS
Mobile Phones - Verizon 1,000 500 700 700 700 700 700
Mobile Insp # 2 500 500 700 700 700 700 700
Total 1,500 1,000 1,400 1,400 1,400 1,400 1,400
6239 PRINTING/PUBLISHING
Business cards/ door tags 200 200 200 200 200 200 200
Promotional Plan Book - 5,000 - 2,500 - 2,500 -
Total 200 5,200 200 2,700 200 2,700 200
6249 OTHER CONTRACTUAL SERVICES
Software Maintenance - '15 add'l license 9,860 9,860 9,860 9,860 9,860 9,860 9,860
Remodeling Advisor - 15,000 3,000 7,000 3,000 7,000 2,000
Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 10,860 25,860 13,860 17,860 13,860 17,860 12,860
6265 REPAIRS - EQUIPMENT
Car wash 150 150 100 100 100 100 100
2nd vehicle (in Municipal Center budge 100 - - -
Total 250 150 100 100 100 100 100
6275 SCHOOL/CONF/EXP - LOCAL
Workshops/Online Training 250 250 300 300 300 300 300
Mileage - Allowance - - - -
Total 250 250 300 300 300 300 300
6276 SCHOOL/CONF/EXP - OTHER
Housing/Maintenance Code 1,000 500 500 500 500 500 500
Total 1,000 500 500 500 500 500 500
6277 MILEAGE ALLOWANCE
1,650 1,650 1,650 1,650 1,650 1,650 1,650
Total 1,650 1,650 1,650 1,650 1,650 1,650 1,650
6280 DUES & SUBSCRIPTIONS
International Code Council (2)- - - -
MAHCO (2)150 150 100 100 100 100 100
American Assoc of Code Enforcement - - - -
Total 150 150 100 100 100 100 100
89
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 06: CODE ENFORCEMENT - 1013
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6281 UNIFORM/CLOTHING ALLOWANCE
Uniforms (1)200 50 50 50 50 50 50
Inspec.100 50 50 50 50 50 50
Total 300 100 100 100 100 100 100
6745 VEHICLE REPLACEMENT
VERF-Vehicle Replacement Charges 2,540 2,540 2,540 2,540 2,540 2,540 2,540
Total 2,540 2,540 2,540 2,540 2,540 2,540 2,540
Total Net of Personnel 22,100 40,400 24,000 30,445 22,750 30,445 21,945
TOTAL EXPENSES 223,960$ 250,125$ 233,725$ 245,390$ 237,695$ 251,950$ 243,450$
90
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 20 1200 Police
DESCRIPTION OF ACTIVITY
The Police Department encompasses a number of functions and activities in carrying out
the department’s objectives. The core functions of the department include; Police
Administration, Dispatch, Patrol, Investigations and Records. The department also
provides other activities which while not mandated by law assist the department in
achieving the overall mission of protecting the community and improving its quality of life
through service, education and enforcement. These other “value added services and
programs” include; Special Enforcement Team, K-9 program, Community Service Officer
Program, Dakota County Special Operations Team, Dakota County Multi-agency
Assistance Group (DCMAAG), Dakota County Drug Task Force, Neighborhood
Collaboration Officer Program, and a county-wide Electronic Crimes Unit.
Following the Police Department budget summary below, is a discussion of the functions
and activities of the department.
MAJOR OBJECTIVES FOR 2018 AND 2019
Our primary objective for 2018 and 2019 is to continue providing excellent services to our
residents and to be mindful of the expectations placed on law enforcement because of
high profile incidents in our nation. As our community and surrounding communities
continue to grow, we are seeking to add a team to our K-9 unit to account for an increased
demand and need in our community.
Since its inception in 2005, the Apple Valley Police Department K-9 unit has consisted of
one officer and one dog. When the K-9 officer is not on duty, we rely on other
communities to provide this service to us. Most other communities our size have more
than one K-9 team and there is no shortage of work for another K-9 team. In addition, as
a K-9 team matures and the dog retires, there is a transition of up to a year to have a new
K-9 team trained. Having two teams with alternating service lives will allow us to have
continuous K-9 coverage in our community.
This additional officer will also serve a general patrol purpose as a response to calls for
service. Our community continues to grow and calls for service continue to increase.
As technology evolves, so do our options to operate more safe and effective weapons. A
capital expense is requested over two years to update our patrol rifle inventory with
suppression systems. These integrated suppressors will bring the sound level of our
rifle’s report to a level less likely to cause immediate hearing loss to officers or bystanders.
91
Objectives for 2018 and 2019 include:
• Increase our K-9 unit by one additional officer and dog to enhance and then maintain
K-9 coverage in our community.
• Maintain adequate preventative patrol of the community and reasonable response
times.
• Participation in the Dakota County Drug Task Force with one officer assigned full-
time to this unit.
• Participation in Dakota County Electronic Crimes Unit with one full-time officer
assigned to the group.
• Participation in the Dakota County Traffic Safety Initiative participating in monthly
targeted traffic projects.
• Participation in the Dakota County MAAG Team maintaining our five officer
commitment.
• Maintain our commitment to the business community through the Retail Crime Officer
Program in which one patrol officer is assigned to be the liaison with businesses in
our community and coordinate education and criminal investigations that impact
businesses.
• Maintain our commitment to the youth of our community through continued
participation in the Police Explorers, Teen Academy and the School Resource Officer
Program.
• Maintain our commitment to traffic safety in neighborhoods utilizing two full-time patrol
officers to the Special Enforcement Team (SET), speed display trailers and Car 54.
• Maintain our commitment to train officers to handle crisis intervention and mental
health related incidents.
• Investigate criminal cases in a thorough timely manner.
• Promote safety in the community, educating citizens in crime prevention methods
through block watch meetings, City newsletters, the City web site and newspaper
articles.
• Continue our efforts to maintain quality multi-family and rental housing in the
community, coordinating our effort with other city departments, utilizing the Rental
Registration Ordinance, education of tenants and landlords and marketing the Crime
Free Multi-Housing program devoting one patrol officer to this program.
• Continue our Crime Prevention programs including maintaining, if not increasing, the
number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen
Citizens Academy, alcohol server training and the retail crime prevention program.
• We will continue to conserve energy in all reasonable ways possible including turning
off computers and lights, minimize idling of squad cars, carpooling and doubling up
officers in some squad cars when appropriate and continued utilization of bicycle
patrol.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
# Calls for Service 34,400 35,510 39,548 40,000 40,500 40,500
Traffic Offenses 5,557 4,926 5,672 6,141 6,300 6,358
Responses to Accidents 1,036 1,022 1,059 1,083 1,150 1,162
Detective Investigations 512 613 562 520 550 575
92
PERSONNEL – AUTHORIZED STAFFING LEVELS
Position 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
ADMINISTRATION
Chief 1 1 1 1 1 1 1 1 1 1
Captain 2 2 2 2 2 2 2 2 2 2
Police Administrative Mgr.* 0 0 1 1 1 1 1 1 1 1
Department Assistant* 1 1 0 0 0 0 0 0 0 0
PATROL
Patrol Sergeant 6 7 7 7 7 7 7 7 7 7
Patrol Officer 25 26 26 26 26 26 27 27 28 29
K9 Dog (Handler(s) counted in patrol off.) 1 1 1 1 1 1 2 2 2 2
SET Officer 2 2 2 2 2 2 2 2 2 2
School Resource Officer 3 3 3 3 3 3 3 3 3 3
Community Service Officer 4 4 6 4 4 4 4 4 4 4
NCOP Sergeant 1 1 1 1 1 1 1 1 1 1
Multi-Family Housing Officer 1 1 1 1 1 1 1 1 1 1
Retail Crime Officer 1 1 1 1 1 1 1 1 1 1
Crime Prevention Specialist* 1 1 1 1 1 1 1 1 1 1
INVESTIGATIONS
Detective Sergeant 1 1 1 1 1 1 1 1 1 1
Detective 4 4 5 5 5 5 5 5 5 5
Drug Task Force Detective 1 1 1 1 1 1 1 1 1 1
Electronic Crimes Unit Officer 0 0 0 1 1 1 1 1 1 1
Evidence & Property Tech.* 1 1 1 1 1 1 1 1 1 1
RECORDS
Records Unit Supervisor* 1 1 0 0 0 0 0 0 0 0
Lead Records Technician* 0 0 1 1 1 1 1 1 1 1
Records Technicians* 6 6 5 5 5 5 5 6 6 6
Police Records Assistant* 1 1 1 1 1 1 1 0 0 0
Total Sworn Personnel 48 50 51 52 52 52 53 53 54 55
Total Support Personnel 15 15 16 14 14 14 14 14 14 14
* Support Personnel
VOLUNTEER ENGAGEMENT
Adopted
2014
Adopted
2015
Adopted
2016
Adopted
2017
Proposed
2018
Projected
2019
Police Explorers 19 19 14 19 19 19
Chaplains 5 5 5 6 6 6
93
Summary Budget
Department 20 Police
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Fees-Accident Report 360 310 291 1,000 1,000 1,000 1,000
Fees-Other Public Safety 21,098 36,840 39,659 10,000 10,200 10,200 10,200
Fees-Liason Officer 152,178 153,699 155,699 155,235 158,300 161,466 163,080
Fees-Post Board Reimb. Cont. Educ.14,803 15,993 16,563 19,000 19,000 66,300 66,300
Reimburse Police Special Detail 42,935 42,608 52,033 46,400 47,300 46,400 47,300
Aid-State Police 360,490 366,878 418,953 335,000 340,000 335,000 340,000
Grants Others 6,293 - - 4,400 4,400 15,955 6,900
598,157 616,328 683,198 571,035 580,200 636,321 634,780
Expenditures:
Salaries & Wages 4,941,530 5,132,386 5,388,941 5,275,700 5,470,285 5,710,230 5,940,595
Emp. Benefits 1,596,842 1,712,389 1,820,549 1,859,905 1,925,095 2,030,250 2,146,015
Supplies 225,716 212,781 188,111 243,721 219,450 218,200 218,500
Contractual Serv.885,000 889,703 895,247 916,115 964,592 1,016,640 1,062,265
Utilities 536 626 1,145 560 500 500 500
Repairs & Maint.22,460 29,514 21,499 30,175 36,955 35,170 31,630
Training/Travel/Dues 173,838 143,841 158,260 158,868 166,325 188,375 177,325
Other Exp.69,478 69,775 34,396 31,500 33,500 33,500 33,500
Capital outlay 215,998 200,281 205,428 196,870 196,870 217,870 238,220
8,131,398 8,391,296 8,713,576 8,713,414 9,013,572 9,450,735 9,848,550
Net addition to (use of) general
revenues
(7,533,241) (7,774,968) (8,030,378) (8,142,379) (8,433,372) (8,814,414) (9,213,770)
2018 CAPITAL OUTLAY
The department’s vehicle replacements are included in the Vehicle and Equipment
Replacement Fund, the annual charge to the Police Department is $216,560 for 2018. A
capital request to purchase a UTV (utility vehicle) for use at special events, general patrol,
and rescue operations has been made part of the budget. A proposed outlay of $21,000
is requested for patrol rifle suppressors. This would upgrade half of our fleet of rifles with
suppression. A K-9 is also requested in the amount of $8,000. Please see the line item
notes on how these capital requests could be paid out of 2017 salary savings.
2019 CAPITAL OUTLAY
A proposed outlay of $21,000 is requested to complete the suppression capabilities for
our patrol rifles. An equal amount was awarded in 2018 to begin this process.
94
ACTIVITIES AND FUNCTIONS
The following is a discussion of the activities and functions of the Police Department,
including estimated costs for performing each function. All of the costs identified in each
activity discussion are included in the department-wide budget above or within other
departments, for example, the Data Processing Department budget includes the costs for
the LOGIS system.
POLICE DEPARTMENT BUSINESS UNITS
The majority of the police departments in the United States consist of five distinct
business units:
• Administration
• Dispatch
• Patrol
• Investigations
• Records
These business units encompass the activities that must take place for a police
department to exist. They will vary in relation to the size of the department. For example,
in a very small police department, serving a small population, the demand for service is
less and there may not be an investigation division or a records unit. That does not mean
that these duties are not performed, rather it means that patrol officers perform these
duties. The administrative unit may consist of a single person, the chief of police, who may
also work as a patrol officer. With the demands placed upon a department the size of
Apple Valley, a certain level of specialization must take place to ensure that we operate
efficiently.
Cost Analysis and Assumptions Used
This analysis will capture the majority of the costs involved with and allocated to the
various business units and programs in the Department.
While it is fairly easy to capture salary and benefit costs associated with the various
business units and programs, it is more difficult to assign costs such as dispatching fees
and technology charges to one specific area. Therefore, you will note costs that are
assessed against every employee in the Department. This is due in part to the impact that
dispatching, records management, field based reporting, and data connections have on
every employee. We have grouped these costs under the heading of technology. Some of
the major costs captured in this assessment include, but are not limited to:
• Dakota Communication Center Fees
• Cellular Communication Charges
• Criminal Justice Data Network Fees
• Digital Dictation System Fees
95
Police Administration
Minnesota law requires that each law enforcement agency have a Chief Law Enforcement
Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of
Police and is responsible for the operation of the department. In a department the size of
Apple Valley, there is usually a command structure between that of Police Chief and
Police Sergeant. In the Apple Valley Police Department this command rank is that of
Captain. There are two Captains. One is in command of Operations, which includes the
Patrol Division and Community Service Officers. The second Captain is in command of
Support Services, which includes the Investigation Unit, Records Unit and Neighborhood
Collaboration Officer (NCOP) Unit.
Police Administration must be responsive to the needs and concerns of the community in
the delivery of police services. It is the responsibility of the Police Administration to
provide overall direction in the operation of the police department receiving guidance from
the Mayor, City Council and City Administrator. Administration is also responsible for
budget preparation, internal affairs investigations, developing department policy, making
personnel recommendations, preparation of periodic and special reports, department
evaluations, community relations, media relations, financial tracking, grant management,
department training records and interdepartmental communications. The Police Chief and
Captains are on call 24 hours a day and each has a police vehicle assigned to them.
The following chart details the command structure of our department as well as our
neighboring law enforcement agencies.
City Population Chief Deputy Chief Captain Lieutenant
Apple Valley 52,000 1 2
Burnsville 59,028 1 3
Eagan 64,239 1 1 3
Lakeville 57,470 1 1 4
2018 Anticipated Costs – Police Administration
Salary and Benefits
Chief 169,958
Captains (2) 299,104
Police Administrative Manager 103,293
Uniforms 3,150
Vehicle Costs
Capitalization 11,601
Fuel 6,018
Maintenance 2,022
Direct Costs
Training 3,640
Technology 4,584
DCC 50,526
800 MHz Access 1,608
LOGIS 10,348
Memberships 727
Total
$666,579
96
Police Dispatching Services
In December of 2007, the City of Apple Valley, along with all of the Dakota County public
safety entities, consolidated their public safety dispatch systems into jointly owned
dispatch center, the Dakota Communications Center (DCC). Governance of this entity is
in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a
percentage of the funds needed to operate the center based upon population and the
number of Computer Aided Dispatch (CAD) events.
2018 Anticipated Costs – DCC
Direct Costs*
Membership Fees 943,151
800 MHz Access 30,000
LOGIS (RMS & Mobile) 144,883
Total
$1,118,034
* These direct costs are distributed equally among sworn personnel
Patrol Division
The Patrol Division is responsible for providing the department’s frontline services. This
division most often provides our first point of contact with the community and provides
most of our services. These core services are those most visible on a daily basis. The
Patrol Division contains the largest allocation of staff and the division is unlike any other
division within the police department because of its visibility and the amount of contact
they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours
a day, 7 days a week response to citizen-initiated calls for service, in addition to officer-
initiated activity.
The authorized strength of the Patrol Division is 7 Sergeants and 25 Officers. During
2016, the Patrol Division was responsible for handling over 39,000 calls for police service.
The patrol officers are the first line of defense against those who represent a threat to
public safety. They are highly trained professionals, who at times must unselfishly place
themselves at risk in order to protect the community.
Patrol Division Outcome Measures
Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests
2017 13,049 73 361 1,802 422
2016 39,548 205 1,059 5,237 1,234
2015 35,510 171 1,022 4,926 969
2014 34,400 152 1,036 5,557 1,096
2013 35,215 160 995 6,726 1,307
2012 39,223 145 1,059 7,838 1,962
2011 39,130 220 1,065 8,981 1,896
* Through 4/30/17
97
Overtime Hours
We endeavor to keep overtime costs at a minimum within the department. We closely
monitor overtime to minimize our costs. It is department policy not to utilize overtime to
backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall
below our established minimum staffing levels to ensure continuity of service.
It is important to note that under the labor agreements and the personnel ordinance,
employees, with the exception of the Chief of Police and Captains, have the option of
selecting compensatory hours in lieu of overtime pay for hours worked.
Some aspects of overtime are administratively uncontrollable. Examples include
mandatory court appearances outside of normal work hours, patrol shift extensions due to
arrests, or high call for service volumes.
The historical overtime record for all hourly sworn personnel is depicted in the
accompanying table.
Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay
2017* 1,581 288 45,943 67,690
2016 3,836 654 190,705 159,017
2015 4,187 817 166,523 128,962
2014 4,150 811 152,735 129,000
2013 4,149 714 160,962 108,684
2012 3,689 844 129,780 108,441
2011 3,370 726 98,819 115,826
* Through 5/31/17
2018 Anticipated Costs – Patrol Division
Salary and Benefits
Sergeants (7) 949,165
Officers (26) 2,862,990
Uniforms (33) 34,650
Vehicle Costs
Capitalization 127,611
Fuel 71,280
Maintenance 23,958
Direct Costs
Training 38,115
Technology 48,015
DCC 555,786
800 MHz Access 17,688
LOGIS 91,938
General Supplies & Equipment 61,446
Total
$4,882,642
98
Detective Unit
All but the smallest police departments in the United States have a specialized unit that
conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The
Detectives investigate crimes requiring time and expertise beyond the capacity of the
generalized investigations that uniformed patrol officers handle. Detectives receive
specialized training in areas such as:
• Homicide Investigation
• Fraud
• Internet Crimes Against Children
• Sexual Assault
• Child Abuse and Neglect
• Robbery
• Interview and Interrogation
• Surveillance
In addition to conducting criminal investigations, this unit is also responsible for:
• Liquor License background investigations.
• Massage Business/Therapist License background investigations.
• Pre-employment investigations on potential city employees.
• Solicitor permit background investigations.
• Coordination of predatory sexual offender registration compliance.
• Assisting the Fire Department with investigation of suspicious fires.
• Conducting community education in such areas as Internet Safety.
Detective Unit Outcome Measures
Year Total Cases Cases per Detective
2017* 351 70
2016 562 113
2015 613 123
2014 512 128
2013 450 113
2012 568 142
2011 603 151
2010 498 125
* Through 5/31/17
99
2018 Anticipated Costs – Detective Unit
Salary and Benefits
Detective Sergeant (1) 142,813
Detectives (5) 605,175
Property Room Clerk 23,109
Uniforms (6) 6,300
Vehicle Costs
Capitalization 23,202
Fuel 13,014
Maintenance 4,356
Direct Costs
Training 6,930
Technology 8,730
DCC 101,052
800 MHz Access 3,216
LOGIS 16,716
General Supplies & Equipment 11,172
Total
$965,785
Records Unit
The police department’s role in the criminal justice system is to conduct investigative
inquiries and gather facts. Every police department must document information that is
obtained during investigations. This information must be maintained, searchable, and
retrievable. The vast majority of the information and data created and stored by our
agency is considered public data. As such, this data must be retrieved and released to the
public upon demand. It is the responsibility of the records unit to process, retain, retrieve
and forward this information.
The unit is responsible for data entry concerning missing and wanted persons, stolen
vehicles, stolen property and a host of other things that must be entered into the state and
federal criminal information systems. These systems are highly controlled and monitored
by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal
Apprehension. The data entries are closely monitored for accuracy, and we are subject to
an annual audit which not only verifies the accuracy of each entry but also verifies our
policies, procedures and practices that provide for the overall security of the system.
Records Unit Outcome Measures
Year Incident
Reports
Processed
Data Practices
Requests
Processed
Permits to
Purchase
Firearms
Criminal History
Entries Processed
2016 7,468 4,100 518 1,744
2015 7,297 3,397 480 1,805
2014 7,114 3,111 419 1,609
2013 7,624 2,930 564 1,676
2012 7,932 3,488 591 1,482
2011 8,432 2,233 395 1,391
2010 8,927 1,938 370 1,642
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The Records Unit consists of a Lead Records Technician, five Records Technicians and one part-
time Records Clerk.
2018 Anticipated Costs – Records Unit
Salary and Benefits
Lead Records Technician (1) 86,798
Records Technicians (5) 386,570
Records Clerk – Part-time (1) 16,066
Uniforms 2,500
Direct Costs
Training 1,500
Technology 8,022
LOGIS 18,109
Specialized Equipment 2,250
Total
$521,815
VALUE ADDED SERVICES AND PROGRAMS
This section of our analysis addresses the “value added services” delivered by the police
department. These services are not mandated by law, but they assist the department in
achieving the overall mission of protecting our community and improving its quality of life
through service, education and enforcement.
It is important to note that if these programs were eliminated only a portion of their costs
would result in a budgetary savings for the City of Apple Valley. For example, if you
eliminate the School Resource Officer program, the department would still need to be
adequately staffed to handle the requests for police services that come from the students
and staff in the various school district facilities located in our community.
Value Added Services and Programs – Patrol Division
Special Enforcement Team Program
Program Purpose
The Special Enforcement Team (SET) has been in existence since it was authorized by
the City Council in 2001. At the time of its inception, the focus of SET was traffic law
enforcement. This was accomplished through concentrated traffic enforcement in problem
areas in our community. These problem areas were identified primarily through citizen
complaints and areas with the highest accident rates.
Since that time, the duties of SET have been greatly expanded. SET is responsible for
conducting registration verification of predatory offenders living in our community.
Predatory offender registration is a requirement under Minnesota Statutes for individuals
who have committed violent crimes and have been discharged from correctional facilities.
Under the authority granted in Minnesota Statutes, the department is required to verify the
status of these individuals through home visits, updating their employment, contact, and
other biographical information.
SET also has responsibility for the service of arrest warrants issued by the District Court
and state mandated compliance audits for the sale of alcohol and tobacco to minors.
101
The Patrol Division as a whole could absorb all of the duties currently assigned to the
SET. However, if you were to eliminate this program and reassign these duties, it would
place additional time constraints on the patrol officers who are responsible for responding
to the immediate calls for service from the public. Additionally, because of the current
staffing levels and calls for service demands facing our patrol officers, the level of traffic
law enforcement in the community would be reduced.
Special Enforcement Team Outcome Measures
Year Citations
Issued
Predatory Offenders
Monitored
(Quarterly)
Tobacco Sales
Compliance Audits
Alcohol Sales
Compliance
Audits
2016 848 65 100 164
2015 746 56 105 155
2014 818 48 128 176
2013 1,314 42 128 172
2012 2,025 63 120 166
2011 1,677 41 90 167
2017 Anticipated Costs – Special Enforcement Team Program
Salary and Benefits
Officers (2) 220,230
Uniforms 2,100
Vehicle Costs
Capitalization 7,734
Fuel 4,320
Maintenance 1,452
Direct Costs
Training 2,310
Technology 2,910
DCC 33,684
800 MHz Access 1,072
LOGIS 5,572
Total
$281,384
Police K-9 Program
Program Purpose
The safety of the public and police officers is the primary reason for having a K-9 team in
our department. Since 2005, our department has been fielding one dog and its
officer/handler. This program is assigned to the Patrol Division.
Police departments utilize dogs because of their keen sense of smell that allows them to
locate suspects who are hiding. Police dogs are valuable when it comes to searching
large buildings due to the speed and thoroughness at which they function. Simply stated,
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police dogs are a force multiplier that can do the job better and more efficiently than a
police officer can do on foot. Assisting officers to detect crime, including illicit drugs, and
locate and apprehend criminals, is part of keeping our community safe. As such, it is in
keeping with the department’s mission. Conducting K-9 demonstrations is part of the
continuous job of building a positive relationship between the police and the public,
educating the public, and improving quality of life within the community.
As a part of the overall evaluation of the K-9 program, we need to ascertain if there is
another government unit that should be performing this function or if this function should
be contracted out to the private sector. Conducting searches for suspects and fugitives
and making arrests are the duties of law enforcement. There are private entities that do
have specially trained dogs available to assist police departments. Some examples
include search and rescue dogs and cadaver dogs. These dogs are available upon
request on a fee or free basis and may be utilized, but the dog handlers are prohibited by
state statute from practicing law enforcement without a license.
Other law enforcement agencies could provide K-9 services to our department. A major
objective for 2018 is to expand our K-9 program from one team to a true “unit” with
overlapping coverage and overlapping service lives of the dogs. When a K-9 unit retires,
it takes 1-2 years for the program to be fully functional again, depending on the time of the
year a K-9 retires. We have maintained with one dog since our K-9 team’s inception and
we now fully understand the profound impact a K-9 team can have on this community. As
you see, however, we are understaffed in our K-9 unit compared to other area
departments.
K-9 Team Staffing Comparisons
City K-9 Teams
Apple Valley 1
Burnsville 2
Eagan 2
Lakeville 2
2018 Anticipated Costs – K-9 Program
Salary and Benefits: Officers (2) 220,230
Uniforms 2,100
Vehicle Costs: Capitalization 7,734
Fuel 4,320
Maintenance 1,452
Direct Costs: Food 4,900
Memberships 160
Specialized Equipment 1,000
Training 2,060
Technology 4,714
DCC 33,222
800 MHz Access 1,072
LOGIS 5,572
Veterinary Care 3,500
Total
292,036
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Dakota County Special Operations Team (SOT)
Program Purpose
The Dakota County Special Operations Team (DCSOT) is a cooperative effort of public
safety agencies in Dakota County. This team was developed as a part of our nation’s
response to the 9-11 terrorist attacks that occurred in 2001. The majority of the funding for
the formation of the team was obtained through federal grants. The governing entity for
the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC).
The DCSOT is comprised of firefighters and police officers from various public safety
agencies in Dakota County. The members of the DCSOT are highly trained individuals
that specialize in various response scenarios that are considered high risk but have a low
frequency of occurrence. Some examples of the types of responses the DCSOT is trained
for include hazardous materials response, weapons of mass destruction response,
technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available
to assist agencies within Dakota County with incidents that require additional resources or
the specialized skills they possess.
The membership assigned to the DCSOT as of June 1, 2017 by public safety agency and
discipline is depicted below:
Agency Fire Police
Apple Valley 2 1
Burnsville 4 1
Dakota County Sheriff N/A 1
Eagan 3 2
Farmington 2 1
Hastings 4 0
Inver Grove Heights 2 0
Lakeville 2 1
Mendota Heights 0 0
Rosemount 3 1
South Metro Fire 5 N/A
South Saint Paul N/A 0
West Saint Paul N/A 0
Total Membership 26 8
The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task
Force One (MN-TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire
Departments, MN-TF1 responds with specialized equipment and trained personnel to
assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents
throughout Minnesota.
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DCSOT Incident Responses during 2016:
January Apple Valley Person threatening to burn a house
February Eagan Chemical Suicide in a vehicle
March Farmington HazMat Duty officer call
June Eagan Unknown powder chemical in an apartment
July Eagan Missing Person Search
July State Put on standby related to flooding in northern MN (MN-TF1)
July Burnsville Chemical smell in an apartment building
October Apple Valley Haz Mat – Duty Officer Consult
November Shakopee Stand-by for grain bin rescue
2018 Anticipated Costs – Dakota County Domestic Preparedness Committee
(DCDPC) & Dakota County Special Operations Team (SOT)
Salary and Benefits
Officer – Training Time (232 Hrs.)* 13,500
Officer – Overtime 1,060
Direct Costs
Memberships 15,410
Total
$29,970
* The costs depicted here represent the “lost opportunity” costs associated with this activity.
Detective Sean McKnight is assigned to the DCSOT. He attends 160 hours of training to minimally
maintain his current levels of certification for the team. He attends this training during his normally
scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do
not backfill these hours.
Dakota County Multi Agency Assistance Group (DCMAAG)
Program Purpose
The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police
tactical team, which is commonly referred to as a Special Weapons and Tactics Team
(SWAT). This team was developed to respond to high risk but low frequency incidents that
occur throughout Dakota and Rice County. In 2017, DCMAAG absorbed Rice County
SWAT to become a more regional tactical asset. The DCMAAG team responds to
approximately 15 incidents per year. These incidents include barricaded suspects,
hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions.
Our department contributes four officers and three sergeants to the team. Our personnel
undergo intensive specialized training to become members of the team. The team trains a
minimum of 160 hours annually to maintain their skills.
Every law enforcement agency in Dakota County, with the exception of Burnsville and
Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their
own SWAT team to handle response situations in their communities.
The DCMAAG team is comprised of 42 officers from its member agencies and five tactical
paramedics.
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DCMAAG Team Personnel
Agency Tactical Officers Crisis Negotiators Tactical Paramedics
Apple Valley 5 2 0
Dakota County Sheriff 7 2 0
Farmington 2 1 0
Hastings 2 1 0
Health East 0 0 3
Inver Grove Heights 1 0 0
Lakeville 3 4 0
Mendota Heights 1 0 0
Rosemount 1 0 0
South Saint Paul 3 1 0
West Saint Paul 2 0 0
Northfield 1 0 0
Rice County 2 0 0
Faribault 2 0 0
Northfield EMS 0 0 2
Total Membership 31 11 5
DCMAAG Team Response Data
Location 2016 2015 2014 2013 2012 2011 2010
Apple Valley 2 2 4 5 2 1 2
Burnsville 0 0 0 2 0 0 0
Dakota County 2 0 0 2 2 0 1
Eagan 0 0 0 0 1 0 0
Farmington 2 2 1 1 0 1 0
Hastings 1 1 1 2 0 3 1
Inver Grove Heights 0 2 1 2 1 1 0
Lakeville 1 1 0 2 2 1 0
Mendota Heights 0 0 1 0 0 1 0
Northfield 0 0 0 0 1 0 0
Rice County 0 1 0 0 0 0 0
Rosemount 1 1 1 1 1 1 0
South Saint Paul 2 2 2 1 2 2 2
Washington County 0 1 0 0 0 1 0
West Saint Paul 1 2 1 0 4 1 1
Total Responses 12 15 13 18 17 13 7
It should be noted that during 2016 a partial team deployment occurred six times when the
Bearcat armored vehicle was sent to assist with incidents throughout the service area.
As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if
there is another government unit that should be performing this function or if this function
be contracted out to the private sector. Because the very nature of the types of incidents
the DCMAAG Team responds to involve law enforcement activities, these activities cannot
be outsourced to the private sector.
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2018 Anticipated Costs – DCMAAG Team
Salary and Benefits
Tactical Negotiator - Training
Time* 5,735
Tactical Negotiator - Overtime 4,320
Tactical Officer - Training Time* 54,741
Tactical Officer - Overtime 20,400
Uniforms 1,000
Direct Costs
Ammunition & Supplies 6,600
Memberships 8,300
Training 3,400
Total
$104,496
*The costs depicted here represent the “lost opportunity” costs associated with this activity. In total,
the Officers assigned to the DCMAAG Team spend 1,070 hours in training on an annual basis.
They attend this training during their normally scheduled work week. We do not backfill these hours
and as such, the normal work activity they would be engaged in is lost.
Value Added Services and Programs – Support Services Division
Dakota County Drug Task Force
Program Purpose
Since 1988, Dakota County law enforcement agencies have effectively addressed illegal
drug activity through a multi-jurisdictional task force model. From 1988 through 1999, two
multi-jurisdictional drug task forces operated in Dakota County: South Metro Drug Task
Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and
the East Metro Drug Task Force merged to create the Dakota County Drug Task Force
(DCDTF), which is the primary agency assigned to investigate illegal drug activity in
Dakota County and surrounding areas.
Since the establishment of the DCDTF, Dakota County’s population has grown and
population demographics have changed. The growth and change in population, in
combination with ever changing trends in illegal drug activity, such as the rise of
methamphetamine, has resulted in a significant increase in drug and drug related crimes
throughout the county.
Dakota County, like many counties throughout our nation, is not immune from illegal drug
activity and its negative effects. The following chart represents the increasing activity the
DCDTF has been involved in. In Dakota County, in the last five years, law enforcement
authorities have arrested over 3,700 individuals directly involved in the illegal
manufacture, distribution, or possession of drugs such as cocaine, marijuana,
methamphetamine, and ecstasy.
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DCDTF Activity
Incident Type 2016 2015 2014 2013 2012
Arrests 1,138 960 697 638 737
Search Warrants Executed 169 147 166 185 207
Cash Seizures $431,071 376,665 $228,771 $190,351 $315,697
Vehicles Seized 8 12 13 13 13
Firearms Seized 41 35 88 65 85
Amphetamine (grams) 72.5 .86 330.5 2,206 239
Cocaine (pounds) 1.21 1.93 3.04 6.61 2.44
Ecstasy (doses) 502 110 6 2,459.50 503
Heroin (grams) 89.15 257 552 1,341.17 445.49
Methamphetamine (pounds) 8.41 5.62 15.68 34.10 8.29
Marijuana (pounds) 97.08 338 189.41 183.06 302.16
Marijuana Plants 10 275 439 1,033 1,492
Oxycodone/OxyContin (doses) 221 212 323 71.75 132.5
In recent years, police investigations have attributed several homicides, assaults,
robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The
extent of the presence of drugs in Dakota County is further evidenced by the fact that in
the last five years, investigating officers have reported seizing over 14 pounds of cocaine,
2,600 grams of heroin, 1,600 pounds of marijuana, 88 pounds of methamphetamine, and
3,400 dosage units of ecstasy in Dakota County.
Illegal drug activity in Dakota County is often connected to international drug traffickers.
According to reports by the United States Department of Justice Drug Enforcement
Administration, the majority of cocaine, marijuana and methamphetamine distributed in
Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers.
Once in Minnesota, these drugs are sold and distributed to local street gangs and
independent dealers who operate and distribute the drugs in their local communities.
Prior to the establishment of multi-jurisdictional drug task forces, individual police
agencies in Dakota County were each responsible for drug investigations in their
respective jurisdictions. Police agencies with limited and broader public safety
responsibilities were slow to adapt to ever changing illegal drug trends and activities.
Most of the investigation units ranged from one to seven detectives, many of whom had
little, if any, expertise to effectively engage in proactive drug investigations. Valuable
intelligence data was not collected, preserved, or shared with neighboring agencies.
Cross-jurisdictional drug cases were often referred to an agency with sufficient resources
to conduct follow-up investigations.
When cases were passed among agencies, delays often resulted which in turn reduced
the likelihood of a successful outcome. Consequently, most drug investigations and
enforcement was limited to cases involving the incidental discovery of drugs when officers
or detectives were involved in other types of investigations. Little, if any, proactive follow
up investigations were conducted to identify the source of the drugs or the extent of
involvement the suspect had in other illegal drug activity.
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The Dakota County Drug Task Force is comprised of law enforcement officers from the
following agencies:
Apple Valley Police Department Lakeville Police Department
Burnsville Police Department Mendota Heights Police Department
Dakota County Sheriff Office Rosemount Police Department
Eagan Police Department Savage Police Department
Farmington Police Department South St. Paul Police Department
Hastings Police Department West St. Paul Police Department
Inver Grove Heights Police Department
2018 Anticipated Costs – Dakota County Drug Task Force
Salary and Benefits
Detective (1) 121,035
Over-time Pay (Estimated) 15,000
Uniforms 1,050
Vehicle Costs
Lease 3,600
Fuel 2,160
Maintenance 726
Direct Costs
Training 1,155
Technology 1,455
DCC 16,842
800 MHz Access 536
LOGIS 2,786
Total
$166,356
Dakota County Electronic Crimes Unit
Program Purpose
Beginning with the development of the first computers, technology has become an
increasingly important part of our lives and as technology has evolved, so has its role in
criminal activities. With the development of the internet and the exponential increase in
the power of electronic devices both desktop and handheld, technological devices have
become one of the premier focal points of any serious investigation.
As the importance of proper examination of technological devices has become
increasingly important it has become apparent that simply purchasing software to
occasionally mirror hard-drives is a totally inadequate approach. Developing highly
trained examiners and continually updating forensic capabilities is now the expectation
from the citizenry, prosecutors, and courts.
Developing this capability within each police agency is impractical and can be cost
prohibitive. Based on the successes of cooperative efforts experienced by the law
109
enforcement community in Dakota County with such groups as the Multi-Agency
Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations
Team, and the Dakota Communications Center, a collaborative approach has been
adopted.
A pilot project began in January of 2015 and will conclude in 2017. A new joint powers
agreement is being created to make this a permanent program. The Dakota County
Sheriff’s Office is taking the lead on locating and securing funding for a permanent
location. The unit has been providing excellent service in a timely manner.
Electronic Crime Unit Statistics for 2016
180 Cases Investigated
Items Searched: 259 Phones, 54 Computers, 40 Hard Drives, 32 Tablets, 105 Other
Devices/Media.
Submissions by Agency:
Apple Valley 39
Burnsville 33
Drug Task Force 9
Dakota County SO 26
Farmington 5
Hastings 28
Inver Grove Heights 1
Mendota Heights 4
Rosemount 4
South St. Paul 13
West St. Paul 9
2018 Anticipated Costs - Technology Crimes Task Force
Salary and Benefits:
Detective (1) 121,035
Over-time Pay (Estimated) 4,000
Uniforms 1,050
Vehicle Costs:
Capitalization 3,786
Fuel 2,160
Maintenance 726
Direct Costs:
Training 1,155
Technology 2,357
DCC 16,842
800 MHz Access 536
LOGIS 2,786
Total
$156,433
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Neighborhood Collaboration Officer Program (NCOP)
Program Purpose
The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to
increase the department’s efforts in the area of problem-oriented policing. Problem-
oriented policing is an approach to policing in which we conduct a careful examination of
crime issues that are occurring in our community in hopes of discovering a new and more
effective strategy for dealing with the issues.
Problem-oriented policing places a high value on responses that are preventive in nature,
that are not dependent on the use of the criminal justice system, and that engage other
public agencies, the community and the private sector when their involvement has the
potential for significantly contributing to the reduction of crime and quality of life issues.
NCOP has responsibility for the following activities:
• Partnering with 102 organized neighborhood watch groups
• Monitoring 1,623 residential rental properties
• Citizen’s Police Academy
• Teen Police Academy
• Teacher’s Academy
• Child Passenger Safety Program
• Safety Camp
• Business Watch
NCOP is staffed by:
• One Sergeant who supervises the program.
• One Officer assigned to multi-family housing issues.
• One Officer assigned to retail crime issues.
• One civilian Crime Prevention Specialist.
The NCOP Sergeant also has supervisory responsibilities for the SRO program.
As a part of the overall evaluation of NCOP, we need to ascertain if there is another
government unit that should be performing this function or if it could be contracted out to
the private sector.
Because NCOP is entrusted with developing strategies that target not only problem
properties but problem chronic offenders, they were charged by the City Council to
coordinate and create a unified and collaborative effort on the part of the city departments
(police, fire, code enforcement, building inspection, community development and
prosecution) to address these issues.
The efforts of the NCOP unit in reducing crime in multi-family and rental housing,
educating landlords and tenants, making our schools safe and communicating crime
prevention information to our citizens and businesses is in keeping with the department
mission of protecting our community and preserving quality of life.
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2018 Anticipated Costs – Neighborhood Collaboration Officer Program (NCOP)
Salary and Benefits
Sergeant 135,595
Retail Crime Officer 110,115
Multi-Housing Officer 110,115
Crime Prevention Specialist 98,155
Uniforms (3) 3,150
Vehicle Costs
Capitalization 11,601
Fuel 6,480
Maintenance 2,178
Direct Costs
Crime Prevention Meeting
Supplies 1,600
Crime Prevention Promotional
Materials 7,000
Memberships 310
Training 3,465
Technology 5,820
DCC 50,526
800 MHz Access 1,608
LOGIS 8,358
Total
$556,076
School Resource Officer Program
Program Purpose
This program assigns police officers to the role of a School Resource Officer (SRO). The
SRO works at the various schools in our community in partnership with ISD 196 during the
academic year. They are present in the schools to provide for the safety and security
needs of the students and staff.
We currently have three SROs partnering with ISD 196: One SRO is assigned to the
three middle schools in our community (Falcon Ridge Middle School, Scott Highlands
Middle School, and Valley Middle School) which have a combined student enrollment of
3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one
SRO at Eastview High School with a student enrollment of approximately 2,200. The three
SROs have the potential of interacting with over 7,000 students on a daily basis.
The SROs do much more than provide for the security and protection of the students and
staff in our schools. The SROs play a significant role in intervening in home situations that
are less than ideal and assisting students that are in crisis. They also play an educational
role teaching students about the criminal justice system, drug abuse, self-respect, the safe
operation of motor vehicles and build a relationship between the police and youth of our
community.
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The duties of the SROs include:
• Addressing crime and disorder problems affecting and occurring in or around
middle and high schools.
• Developing and expanding crime prevention efforts for students.
• Educating students in crime prevention and personal safety.
• Educating students in the area of conflict resolution.
• Assisting school staff in the identification of physical changes in the environment
that may reduce crime in or around schools.
• Assisting school staff in developing school policies as they relate to crime and
recommending procedural changes.
As a part of the overall evaluation of the SRO program, we need to ascertain if there is
another government unit that should be performing this function or if it can be contracted
out to the private sector.
In some areas of the United States, school districts have established their own police
departments. Examples include:
• Clark County School District Police Department in the Las Vegas Metropolitan
Area
• San Diego School District Police in San Diego, California
• Los Angeles School District Police Department in the Los Angeles Metropolitan
Area
Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state
to create their own police departments.
ISD 196 does provide funding for counselors, social workers and psychologists who work
directly with students. They also have staff members that assist with school security. The
SROs fulfill a unique role in that they have one foot in the community, performing
traditional police work, and the other foot in the schools, emphasizing safety and serving
as a role model for the students. We do not believe that the private sector could be as
effective in this role.
Minnesota has experienced violent incidents in schools in the past. Sometimes they have
resulted in deaths. The SRO is first and foremost an armed police officer who is charged
with protecting the students and staff.
School Resource Officer Incidents Investigated
Academic Year Apple Valley High School Eastview High School Middle Schools
2016 – 2017* 219 157 245
2015 – 2016 213 217 214
2014 – 2015 227 223 251
2013 - 2014 203 254 263
2012 - 2013 267 339 313
2011 - 2012 223 247 228
2010 - 2011 279 315 220
2009 - 2010 391 358 262
*This statistic does not include the 24 calls for service handled by the SROs at the School of
Environmental Studies and the Alternative Learning Center.
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2018 Anticipated Costs – School Resource Officer Program
Salary and Benefits
Officers (3) 363,105
Uniforms 3,150
Vehicle Costs
Capitalization 11,601
Fuel 6,480
Maintenance 2,178
Direct Costs
Training 3,465
Technology 4,365
DCC 50,526
800 MHz Access 1,608
LOGIS 8,358
Revenue
ISD 196 Reimbursement (161,466)
Total
$293,370
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City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
POLICE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 4,582,018 4,760,417 5,042,000 4,934,200 2,483,988 5,208,330 5,208,330 5,432,805 5,432,805
6111 - SALARY PART-TIME 37,516 36,984 43,553 40,010 22,233 41,015 41,015 42,145 42,145
6113 - OVERTIME-REGULAR EMPLOYEES 282,991 301,162 281,621 184,500 134,299 184,500 284,500 190,000 290,000
6114 - OVERTIME PART-TIME EMPLOYEES 324 345 0 0 220
6117 - HOLIDAY PAY 150,622 144,831 132,568 131,075 49,159 130,960 130,960 135,860 135,860
6121 - INSURANCE CASH BENEFIT 19,843 19,800 22,980 0 11,880
6122 - COMP REQUEST -131,784 -131,155 -133,780 0 -80,038 0 -130,000 0 -130,000
6123 - SALARY-OTHER 180,500 175,425 175,425 169,785 169,785
6105 - SALARIES AND WAGES 4,941,530 5,132,386 5,388,941 5,470,285 2,621,741 5,740,230 5,710,230 5,970,595 5,940,595
6138 - MEDICARE 66,002 69,718 73,253 77,650 35,840 80,085 80,085 83,300 83,300
6139 - FICA 31,965 32,769 29,759 33,200 15,814 34,270 34,270 35,565 35,565
6141 - PENSIONS-PERA 707,752 771,406 809,484 823,550 387,976 866,185 866,185 923,030 923,030
6142 - WORKERS COMPENSATION 129,181 136,761 137,500 168,765 80,152 182,810 182,810 195,935 195,935
6144 - LONG-TERM DISABILITY INSURANCE 11,958 12,035 13,480 14,930 4,570 14,900 14,900 15,505 15,505
6145 - MEDICAL INSURANCE 585,888 615,793 680,778 807,000 313,207 852,000 852,000 892,680 892,680
6146 - DENTAL INSURANCE 48,170 58,686 58,745 0 30,804
6147 - LIFE INSURANCE-BASIC 615 336 343 0 173
6148 - LIFE INSURANCE-SUPP/DEPEND 15,310 14,885 17,208 0 8,561
6125 - EMPLOYEE BENEFITS 1,596,842 1,712,389 1,820,549 1,925,095 877,097 2,030,250 2,030,250 2,146,015 2,146,015
6100 - TOTAL PERSONNEL SERVICES 6,538,372 6,844,775 7,209,491 7,395,380 3,498,837 7,770,480 7,740,480 8,116,610 8,086,610
6210 - OFFICE SUPPLIES 7,220 9,246 7,159 8,400 3,013 8,400 8,400 8,400 8,400
6211 - SMALL TOOLS & EQUIPMENT 22,388 28,495 20,182 22,900 14,972 23,400 23,400 23,400 23,400
6212 - MOTOR FUELS/OILS 120,444 95,774 74,440 100,000 40,064 112,323 95,000 112,323 95,000
6215 - EQUIPMENT-PARTS 19,766 21,443 21,970 20,000 8,126 20,000 20,000 20,000 20,000
6216 - VEHICLES-TIRES/BATTERIES 5,138 5,495 4,779 7,000 2,802 7,000 7,000 7,000 7,000
6229 - GENERAL SUPPLIES 50,760 52,328 59,581 61,150 36,280 65,850 64,400 66,150 64,700
6205 - SUPPLIES 225,716 212,781 188,111 219,450 105,256 236,973 218,200 237,273 218,500
6235 - CONSULTANT SERVICES 13,033 5,787 6,638 7,500 55 7,500 5,250 8,000 5,750
6237 - TELEPHONE/PAGERS 31,342 35,578 55,073 50,050 25,960 54,990 54,990 54,990 54,990
6238 - POSTAGE/UPS/FEDEX 456 77 295 300 228 300 300 300 300
6239 - PRINTING 4,538 4,110 5,054 5,550 1,815 5,550 5,550 5,550 5,550
6240 - CLEANING SERVICE/GARBAGE 1,052 1,402 980 1,000 514 1,000 1,000 1,020 1,020
6249 - OTHER CONTRACTUAL SERVICES 834,580 842,749 827,206 900,192 519,646 949,551 949,550 994,654 994,655
6230 - CONTRACTUAL SERVICES 885,000 889,703 895,247 964,592 548,218 1,018,891 1,016,640 1,064,514 1,062,265
6255 - UTILITIES-ELECTRIC 536 626 1,145 500 1,248 500 500 500 500
6250 - UTILITIES 536 626 1,145 500 1,248 500 500 500 500
6265 - REPAIRS-EQUIPMENT 22,460 26,527 20,221 36,955 5,141 45,053 35,170 46,584 31,630
6266 - REPAIRS-BUILDING 0 2,986 1,278 0 0
6260 - REPAIRS AND MAINTENA 22,460 29,514 21,499 36,955 5,141 45,053 35,170 46,584 31,630
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 34,245 29,636 30,974 34,850 17,790 41,100 36,850 36,850 36,850
6276 - SCHOOLS/CONFERENCES/EXP OTHER 28,293 16,351 14,349 17,930 7,082 20,450 20,450 21,310 21,310
6277 - MILEAGE/AUTO ALLOWANCE 0 117 0 0 0
6278 - SUBSISTENCE ALLOWANCE 25 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 30,808 34,809 39,237 40,445 26,544 43,925 40,925 41,015 41,015
6281 - UNIFORM/CLOTHING ALLOWANCE 80,468 62,928 73,700 73,100 54,733 90,150 90,150 78,150 78,150
6270 - TRNG/TRAVL/DUES/UNIF 173,838 143,841 158,260 166,325 106,149 195,625 188,375 177,325 177,325
6200 - TOTAL OPERATING COSTS 1,307,550 1,276,464 1,264,261 1,387,822 766,013 1,497,042 1,458,885 1,526,196 1,490,220
6310 - RENTAL EXPENSE 62,852 63,285 22,308 22,400 8,154 22,400 22,400 22,400 22,400
115
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
POLICE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6321 - CASH OVER/SHORT -46 0 -123 0 109
6330 - SALES/USE TAX 17 0 0 0
6333 - GENERAL-CASH DISCOUNTS -96 -92 -175 0 -53
6349 - LATE FEES/FINANCE CHARGES 5 0 0 0 0
6399 - OTHER CHARGES 6,746 6,583 12,386 11,100 1,001 11,100 11,100 11,100 11,100
6301 - OTHER EXPENDITURES 69,478 69,775 34,396 33,500 9,212 33,500 33,500 33,500 33,500
6300 - TOTAL OTHER EXPENDITURES 69,478 69,775 34,396 33,500 9,212 33,500 33,500 33,500 33,500
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0 0 0
6500 - TOTAL EXPENDITURES 0 0 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 4,544 0 0 0 47,493
6730 - CAPITAL OUTLAY-TRANSPORTATION 1,681 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 34,178 10,645 8,558 0 1,983 29,000 21,000 21,000 0
6745 - VERF CHARGES 175,596 189,636 196,870 196,870 98,435 242,749 196,870 238,220 238,220
6701 - TOTAL CAPITAL OUTLAY 215,998 200,281 205,428 196,870 147,911 271,749 217,870 259,220 238,220
6700 - TOTAL CAPITAL OUTLAY 215,998 200,281 205,428 196,870 147,911 271,749 217,870 259,220 238,220
8,131,398 8,391,296 8,713,576 9,013,572 4,421,973 9,572,771 9,450,735 9,935,526 9,848,550
116
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUES:
4250 Accident reports 1,000 1,000 1,000 1,000 1,000 1,000 1,000
4259 Other Public Safety fees 10,000 10,000 10,000 10,200 10,200 10,200 10,200
4259 ISD 196 Fees (SRO program)155,235 158,300 158,300 161,466 158,827 163,080 163,080
4259 Post Board Training Reimbursement - - - - 17,500 - -
5345 Police Special Detail (extra duty)46,400 46,400 46,400 46,400 47,300 47,300 47,300
4140 State Aid - Police PERA aid 335,000 340,000 340,000 335,000 340,000 340,000 340,000
4141 Reimbursements: Traffic Safety + POST + SOT 39,000 39,000 39,000 66,300 - 66,300 66,300
4150 Grants, Dakota County Traffic Safety (Safe & Sober)- - - - 18,000 - -
Ballastic Vest Reimbursement 3,300 2,500 3,770 15,955 9,000 6,900 6,900
TOTAL REVENUES 589,935 597,200 598,470 636,321 601,827 634,780 634,780
SALARIES
6110 Regular Employees 4,697,235 4,934,200 4,934,200 5,111,730 5,111,730 5,333,555 5,333,555
6111 Salary-Part-time 39,035 40,010 40,010 41,015 41,015 42,145 42,145
6113 Overtime - Regular 184,500 184,500 184,500 184,500 284,500 190,000 290,000
6117 Holiday/Invest Stipend/Master Pat 124,475 131,075 131,075 130,960 130,960 135,860 135,860
6122 Comp Request (130,000) (130,000)
6123 Salaries - Other 230,455 180,500 180,500 175,425 175,425 169,785 169,785
6138 Medicare 74,865 77,650 77,650 80,085 80,085 83,300 83,300
6139 FICA 33,440 33,200 33,200 34,270 34,270 35,565 35,565
6141 Pension - PERA 791,690 823,550 823,550 866,185 866,185 923,030 923,030
6142 Work Comp Ins 133,500 168,765 168,765 182,810 182,810 195,935 195,935
6144 Long-term Disability Insurance 13,890 14,930 14,930 14,900 14,900 15,505 15,505
6145 Hospital & Life Insurance 812,520 807,000 807,000 852,000 852,000 892,680 892,680
Position Changes 96,600 96,600 99,250 99,250
Total 7,135,605 7,395,380 7,395,380 7,770,480 7,740,480 8,116,610 8,086,610
6210 OFFICE SUPPLIES
Paper & Supplies 7,000 7,000 7,000 7,000 7,000 7,000 7,000
Ticket Writer Paper 1,400 1,400 1,400 1,400 1,400 1,400 1,400
Total 8,400 8,400 8,400 8,400 8,400 8,400 8,400
6211 SMALL TOOL & EQUIPMENT
AED Units 2,200 2,200 2,200 2,200 2,200 2,200 2,200
Chemical Aerosol Replacement 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Clerical Headset Replacements 250 250 250 250 250 250 250
Data Master Mouthpieces 500 500 500 500 500 500 500
Evidence Bar Code Scanner - - - - - - -
Fire Extinguishers/Car Door Openers - 500 500 500 500 500 500
Forensic Computer Supplies 750 750 800 750 750 750 750
Investigation Supplies Move to 6229 - - - - -
K-9 Equipment 500 500 500 1,000 1,000 1,000 1,000
Light Bars and Control Heads - - - - - - -
Patrol Supplies Move to 6229 - - - - - -
Portable Breath Testers 2,120 2,200 2,200 2,200 2,200 2,200 2,200
Radar Units 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Tasers 7,600 10,000 10,000 10,000 10,000 10,000 10,000
Total 19,920 22,900 22,950 23,400 23,400 23,400 23,400
6212 MOTOR FUELS/OILS
Gas 118,775 96,800 96,800 109,123 91,800 109,123 91,800
Oil 2,475 3,200 3,200 3,200 3,200 3,200 3,200
Total 121,250 100,000 100,000 112,323 95,000 112,323 95,000
6215 EQUIPMENT - PARTS
Batteries (Laptop, AA, AAA, C, D)4,000 4,000 4,000 4,000 4,000 4,000 4,000
Bike Parts 750 750 750 750 750 750 750
Gun Parts Replacement 1,000 1,500 1,500 1,500 1,500 1,500 1,500
Patrol/Inv/Admin Vehicles 13,000 13,500 13,500 13,500 13,500 13,500 13,500
Squad License Plates 250 250 250 250 250 250 250
Total 19,000 20,000 20,000 20,000 20,000 20,000 20,000
6216 EQUIPMENT - TIRES/BATTERIES
Patrol/Inv/Admin Vehicles 14,000 7,000 7,000 7,000 7,000 7,000 7,000
Total 14,000 7,000 7,000 7,000 7,000 7,000 7,000
6229 GENERAL SUPPLIES
12 Gauge Less Lethal Ammo 1,100 1,500 1,500 1,500 1,500 1,500 1,500
AED Batteries/Pads 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Ammunition 18,000 18,000 18,000 18,000 18,000 18,000 18,000
Canine Supplies & Food 2,450 2,450 2,450 5,000 3,550 5,000 3,550
Cell Phone Batteries/Supplies 350 350 350 350 350 350 350
Coffee / Water / Meeting Supplies 2,750 2,750 2,750 2,750 2,750 2,750 2,750
Crime Prevention Meeting Supplies 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Crime Prevention Promotional Materials 7,000 7,000 7,000 7,000 7,000 7,000 7,000
Detention Supplies 500 500 500 500 500 500 500
First Aid Supplies 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Flares 350 500 500 500 500 500 500
Flex Cuffs 100 100 100 100 100 100 100
Hearing Protectors - 100 100 100 100 100 100
Investigation Supplies 6,500 6,500 6,500 6,500 6,500 6,500 6,500
MAAG Supplies 6,600 6,600 6,600 6,600 6,600 6,600 6,600
117
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6229 GENERAL SUPPLIES CONT.
Mentoring - Academy Supplies -1,000 1,000 1,000 1,000 1,000 1,000
Narcotic Field Testing Kits 450 450 450 450 450 450 450
Patrol Supplies 3,000 3,500 3,500 3,500 3,500 3,800 3,800
Shooting Glasses 150 150 150 150 150 150 150
Targets/Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Taser Cartridges/Batteries 3,250 3,250 3,250 3,250 3,250 3,250 3,250
Overall reduction to history - (2,150) -
Total 61,150 61,150 63,300 65,850 64,400 66,150 64,700
6235 CONSULTANT SERVICES
Canine Vet Services 3,000 3,000 3,000 3,500 1,250 3,500 1,250
Computer Consulting Services - - - - -
Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 500
Pre-employment Medicals & Psychologicals 3,000 4,000 2,000 3,500 3,500 4,000 4,000
Total 6,500 7,500 5,500 7,500 5,250 8,000 5,750
6237 TELEPHONE/PAGERS
Cellular Phone Services 33,000 33,000 37,100 37,100 37,100 37,100 37,100
Cellular Phone Service - Drug Task Force - - - - - - -
Frontier Phone Lines 250 250 250 250 250 250 250
Verizon LTE 4G Wireless Services 15,000 15,000 15,000 15,840 15,840 15,840 15,840
Telephone Language Translation Service 1,800 1,800 1,800 1,800 1,800 1,800 1,800
Total 50,050 50,050 54,150 54,990 54,990 54,990 54,990
6238 POSTAGE/UPS/FEDEX
UPS Expense 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6239 PRINTING/PUBLISHING
Annual Report 100 100 100 100 100 100 100
Business Cards 1,500 1,200 1,200 1,200 1,200 1,200 1,200
Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Evidence Labels and Bar Codes 1,000 800 800 800 800 800 800
Forms/Stationery/Envelopes 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Misc Printing 1,000 500 750 500 500 500 500
Night to Unite Yard Signs 950 950 950 950 950 950 950
Trend Reduction (1,000) - - -
Total 5,550 5,550 5,800 5,550 5,550 5,550 5,550
6240 C. SERVICE/GARBAGE REMOVAL
Shredding Service 1,000 1,000 900 1,000 1,000 1,020 1,020
Total 1,000 1,000 900 1,000 1,000 1,020 1,020
6249 OTHER CONTRACTUAL SERVICES
DCC Debt Service
911 fund balance applied equally over next 5 years to DCC D (79,400) (5,000) (5,000) - - - -
DCC Fees (General & Capital Projects)924,514 897,591 897,591 943,151 943,150 988,184 988,185
Background Investigation Fees 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Consolidated Lead Evaluation and Reporting 3,101 3,101 3,100 1,900 1,900 1,970 1,970
Evidentiary Impound & Tow Fees 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 852,715 900,192 900,191 949,551 949,550 994,654 994,655
6255 UTILITIES - ELECTRIC
Dakota Electric and Excel Energy 960 1,000 1,000 1,000 1,000 1,000 1,000
Reimbursement from Eagan PD for Range (400) (500) (500) (500) (500) (500) (500)
Total 560 500 500 500 500 500 500
6265 REPAIRS - EQUIPMENT
*** = Service Contract
*** Booking Photo Imaging Maintenance 535 535 - - - - -
*** Digital Dictation 4,435 4,435 4,435 2,240 2,240 2,240 2,240
*** Konica Copiers Maintenance 2,400 2,700 2,700 2,700 2,700 2,700 2,700
*** Digital ICV/Body Cam Server Maint 5,000 5,000 5,940 5,940 5,940 5,940 5,940
*** Motorola Radio Extended Warranty 4,300 4,300 4,300 4,440 4,440 - -
*** Quetel Software Maintenance 3,000 3,000 3,000 3,000 3,000 3,000 3,000
AED Maintenance/Repairs/Pads Move to 6229 - - - - - -
Bike Service - - - - - - -
Car Washes 4,000 4,000 4,000 4,000 4,000 4,000 4,000
Digital ICV/Body Cam Repairs - 2,000 2,000 2,000 2,000 3,000 3,000
Canine Visual Pro Software 75 75 75 200 200 100 100
LOGIS Mobiles Support Maintenance 31,753 33,920 33,920 36,969 36,969 38,263 38,263
LOGIS Support is included in Data Processing (31,753) (33,920) (33,920) (35,000) (36,969) (35,000) (38,263)
LOGIS RMS Support Maintenance 96,744 100,013 100,013 107,914 107,914 111,691 111,691
6265 REPAIRS - EQUIPMENT CONT.
LOGIS RMS is included in Data Processing (96,744) (100,103) (100,103) (102,000) (107,914) (102,000) (111,691)
Misc. Small Equipment Repairs 1,780 4,000 4,000 4,000 2,000 4,000 2,000
Radar Recertifications 1,650 - - 1,650 1,650 1,650 1,650
Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Squad Car - Not in House 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Trend Reduction (4,000) - - - - - -
Total 30,175 36,955 37,360 45,053 35,170 46,584 31,630
118
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
Canine Training School 1,750 1,750 1,750 6,000 1,750 1,750 1,750
Chaplains Training 500 500 500 500 500 500 500
Crisis Intervention Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Explorer Training/Meeting Expense 100 100 100 100 100 100 100
IACP Conference Move to 6276 - - - - - -
Meal Expense Reimbursement Training/Court 2,600 2,600 2,600 2,600 2,600 2,600 2,600
MN Chiefs of Police Executive Training Institute Move to 6276 - - - - - -
Rotary Meetings 500 500 500 500 500 500 500
Specialized Training - Crime Prevention/NCOP 1,000 2,000 2,000 1,000 1,000 1,000 1,000
Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Specialized Training - Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Specialized Training - SRO 900 900 900 900 900 900 900
Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Staff Development Training - - - - - - -
Mandated Training 8,000 10,000 10,000 13,000 13,000 13,000 13,000
Total 31,850 34,850 34,850 41,100 36,850 36,850 36,850
6276 SCHOOL/CONF/EXP - OTHER
Arson Investigators Conference - 800 - - - - -
Can-Am Narcotics Conference 430 450 450 450 450 450 450
Crime Prevention Conference - 500 500 500 500 500 500
IACP Conference 4,330 4,500 4,500 4,500 4,500 4,500 4,500
Juvenile Officers Institute 750 1,000 1,000 1,000 1,000 1,000 1,000
K-9 Drug Certification 180 180 180 2,000 2,000 360 360
FBI NA NW Chapter Training Conference 1,000 1,000 1,000 1,000 1,000 1,000 1,000
MAAG - Annual Training Exercise 1,800 1,800 1,800 1,800 1,800 1,800 1,800
MN Chiefs of Police Executive Training Institute 2,000 2,000 2,000 2,000 2,000 2,000 2,000
National Explorer Conference 1,000 - - 1,000 1,000 - -
Northwestern Staff and Command 4,300 4,300
Organized Retail Crime Conference - 800 800 800 800 800 800
Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Sex Crimes Investigator Conference - - - 500 500 500 500
Special Operations Training Assn. Conference 1,600 1,600 1,633 1,600 1,600 1,600 1,600
State Explorer Conference - 800 800 800 800 800 800
Total 15,590 17,930 17,163 20,450 20,450 21,310 21,310
6280 DUES & SUBSCRIPTIONS
Association of Training Officers of MN 200 200 200 200 200 200 200
Crime Prevention Officers Association 180 180 180 180 180 180 180
Criminal Code/Law Books 50 50 50 50 50 50 50
Dakota County Chiefs of Police Association 600 600 600 600 600 600 600
DC 800 MHz Access Fee 28,485 27,000 27,000 30,000 27,000 27,000 27,000
Explorer Re-charter 250 250 250 250 250 250 250
International Association of Chiefs of Police 450 450 450 450 450 450 450
MAAG Dues 8,300 8,300 8,300 8,300 8,300 8,300 8,300
Misc. Books & Publications 500 500 500 500 500 500 500
MN Chiefs of Police Association 580 580 580 580 580 580 580
MN Law Enforcement Explorers Association 75 75 75 75 75 75 75
MN Multi-Housing Assn. Coalition 130 130 130 130 130 130 130
National FBI Academy Association/LEEDA 350 350 350 350 350 350 350
Police License Renewals ($90 each)1,800 1,400 1,400 1,800 1,800 1,890 1,890
Rotary Dues 200 200 200 200 200 200 200
Tri-County Investigators Association 100 100 100 100 100 100 100
U.S. Police Canine Association 80 80 80 160 160 160 160
Trend Reduction (4,000) - - - - -
Total 38,330 40,445 40,445 43,925 40,925 41,015 41,015
6281 UNIFORM/CLOTHING ALLOWANCE
Awards/Plaques/Commendation Medals 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Bike Uniforms 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Chaplain/Volunteer Program Clothing 500 500 500 500 500 500 500
MAAG 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Patches/Badges 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Records Personnel Uniforms 3,000 3,000 3,000 2,000 2,000 2,000 2,000
Replacement Ballastic Vests 4,000 4,000 4,000 21,000 21,000 9,000 9,000
Sworn Officers 54,600 54,600 54,600 55,650 55,650 55,650 55,650
Sworn Officers New Hires 3,000 3,000 2,000 3,000 3,000 3,000 3,000
Uniforms & Badges, Explorer Program 500 500 500 500 500 500 500
Total 73,100 73,100 72,100 90,150 90,150 78,150 78,150
6310 RENTAL EXPENSE
CJDN Connection Fees-BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 5,760
CJDN Connection Fees-BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 5,040
CJDN Connection Fees-BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 1,200
CJIIN Tri Tech Tri Tech TriTech Tri Tech Tri Tech TriTech TriTech
Konica Minolta Copier Leases 6,800 6,800 6,800 6,800 6,800 6,800 6,800
Vehicle Lease (Drug Task Force)3,600 3,600 3,600 3,600 3,600 3,600 3,600
Total 22,400 22,400 22,400 22,400 22,400 22,400 22,400
119
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
Blood Tests 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Outdoor Range Maintenance/Repairs 8,000 8,000 8,000 8,000 8,000 8,000 8,000
Scale Calibration Maintenance 500 500 500 500 500 500 500
Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Trend Reduction (2,000) - - - - -
Total 9,100 11,100 11,100 11,100 11,100 11,100 11,100
6730 CAPITAL OUTLAY - VEHICLES
Sedans (Admin.)- - - - - - -
Squad Cars - - - - - - -
Van (Detectives)- - - - - - -
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Canine - Saint Paul PD - - - 8,000 - - -
Records Scanner - - - - - - -
AR-15 Squad Rifle Suppression - - - 21,000 21,000 21,000 -
(Trade in Value)- - - - - - -
Total - - - 29,000 21,000 21,000 -
6745 VEHICLE REPLACEMENT
VEHICLE - UTV Fleet Addition 26,189 - - -
VERF-Vehicle Replacement Charges 196,870 196,870 196,870 216,560 196,870 238,220 238,220
Total 196,870 196,870 196,870 242,749 196,870 238,220 238,220
Total Net of Personnel 1,577,810 1,618,192 1,621,279 1,802,291 1,710,255 1,818,916 1,761,940
TOTAL EXPENSES 8,713,414 9,013,572 9,016,659$ 9,572,771 9,450,735 9,935,526$ 9,848,550$
TOTAL REVENUES (from Above) :589,935 597,200 598,470$ 636,321 601,827 634,780$ 634,780$
NET ADDITION TO (USE OF ) GENERAL REVENUES (8,123,479) (8,416,372)$ (8,418,189)$ (8,936,450)$ (8,848,908)$ (9,300,746) (9,213,770)
(21,000) (ACCOUNTED IN LINE ITEMS)
(26,189) (ACCOUNTED IN LINE ITEMS)
(8,000) (ACCOUNTED IN LINE ITEMS)
(55,189)
(8,881,261) 4.4%
AS A RESULT OF A VACANT SERGEANT PO
120
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 21 1290 Civil Defense
DESCRIPTION OF ACTIVITY
Civil Defense
The City Council designates an Emergency Management Director. The Police Chief
serves in this capacity. Duties include maintenance of the nine outdoor warning sirens,
insuring that the Emergency Operations Center is properly equipped, updating and
coordinating the periodic exercising the City’s Emergency Operations Plan. The Police
Chief works closely with the Fire Chief and the Dakota County Emergency Operations
Director in coordinating Civil Defense activities.
MAJOR OBJECTIVES FOR 2018
Continue ongoing maintenance on outdoor warning sirens including monitoring and
replacement of DC power supply (batteries) as needed. Members of the Apple Valley
Police Department supervisory team will continue to receive training in the National
Incident Management System (NIMS) by attending the various NIMS courses provided
by the Dakota County Domestic Preparedness Committee. In addition, tabletop
exercises will be provided under the framework of the newly revised Emergency
Operations Plan.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Actual Proposed
Item 2014 2015 2016 2017 2018
Number of Warning Sirens 9 9 9 9 9
Summary Budget
Department 21 Civil Defense
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Adopted Proposed
Revenue:
Expenditures:
Supplies 1,046 694 163 2,000 2,000 2,000 2,000
Contractual Serv.15,439 15,410 15,410 16,410 15,410 15,410 15,410
Utilities 549 551 505 675 675 675 675
Repairs & Maint.517 44 754 3,000 2,000 2,000 2,000
Training/Travel/Dues - - - 500 100 100 100
Capital outlay - - - - - - -
Total Exp 17,551 16,699 16,832 22,585 20,185 20,185 20,185
Net addition to (use of)
general revenues
(17,296) (16,699) (16,832) (22,585) (20,185) (20,185) (20,185)
2018 CAPITAL OUTLAY:
None
121
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CIVIL DEFENSE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6105 - SALARIES AND WAGES 0
6100 - TOTAL PERSONNEL SERVICES 0
6211 - SMALL TOOLS & EQUIPMENT 30 120 168 2,000 601 2,000 2,000 2,000 2,000
6215 - EQUIPMENT-PARTS 624 574 12 0
6229 - GENERAL SUPPLIES 392 0 0 0
6205 - SUPPLIES 1,046 694 180 2,000 601 2,000 2,000 2,000 2,000
6238 - POSTAGE/UPS/FEDEX 29 0 0 0
6249 - OTHER CONTRACTUAL SERVICES 15,410 15,410 15,410 15,410 15,303 15,410 15,410 15,410 15,410
6230 - CONTRACTUAL SERVICES 15,439 15,410 15,410 15,410 15,303 15,410 15,410 15,410 15,410
6255 - UTILITIES-ELECTRIC 549 551 505 675 275 675 675 675 675
6250 - UTILITIES 549 551 505 675 275 675 675 675 675
6265 - REPAIRS-EQUIPMENT 517 44 754 2,000 880 2,000 2,000 2,000 2,000
6260 - REPAIRS AND MAINTENA 517 44 754 2,000 880 2,000 2,000 2,000 2,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 0 0 0 100 0 100 100 100 100
6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 100 0 100 100 100 100
6200 - TOTAL OPERATING COSTS 17,550 16,699 16,849 20,185 17,059 20,185 20,185 20,185 20,185
6333 - GENERAL-CASH DISCOUNTS 0 0 -17 0
6301 - OTHER EXPENDITURES 0 0 -17 0
6300 - TOTAL OTHER EXPENDITURES 0 0 -17 0
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
17,550 16,699 16,832 20,185 17,059 20,185 20,185 20,185 20,185
122
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 21: CIVIL DEFENSE - 1290
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6211 SMALL TOOL & EQUIPMENT
Siren Maint Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Avian Flu Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000
6249 OTHER CONTRACTUAL SERVICES
DCDPC Annual Dues 15,410 15,410 15,410 15,410 15,410 15,410 15,410
Total 15,410 15,410 15,410 15,410 15,410 15,410 15,410
6255 UTILITIES - ELECTRIC
Dakota Electric - Excel Energy 675 675 552 675 675 675 675
Total 675 675 552 675 675 675 675
6265 REPAIRS - EQUIPMENT
Routine Maintenance 3,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 3,000 2,000 2,000 2,000 2,000 2,000 2,000
6275 SCHOOL/CONF/EXP - LOCAL
Exercise Expenses 400 - - - - - -
Total 400 - - - - - -
6280 DUES & SUBSCRIPTIONS
AMEM 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
Total Net of Personnel 21,585 20,185 20,062 20,185 20,185 20,185 20,185
TOTAL EXPENSES 21,585$ 20,185$ 20,062$ 20,185$ 20,185$ 20,185$ 20,185$
123
Notes:
124
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 22 1295 Comm Serv Offic
(CSO)
DESCRIPTION OF ACTIVITY
Community Service Officer
A Community Service Officer (CSO) provides support in crime prevention,
investigation, and response where full police powers are unnecessary and
assists police officers in upholding law and order. CSOs work under the
supervision of a patrol sergeant. They perform duties that don’t require the level
of training or expertise of a police officer, thereby freeing the officer to engage in
activities that do require their attention.
The duties of the CSOs include:
Fingerprinting citizens applying for certain licenses from state agencies or
adoption.
Assisting patrol officers in performing traffic control, such as accident
scene traffic control, special events control, and other similar situations.
Assisting officers in requesting and ensuring vehicle tows are completed
at accident scenes and other arrest situations where a vehicle is involved.
Assisting in booking prisoners at the police station.
Handling dog bite calls, animal at large calls and injured animal calls.
Opening locked car doors for citizens.
Delivering City Council agenda packets.
Delivering the City Hall mail to the post office each day.
Deploying the radar display speed trailers as well as “Car 54”.
Enforcing certain ordinance violations including selected parking
violations.
Maintaining department supplies and equipment.
Shuttling squad cars back and forth from the police station to mechanics
at CMF.
Transporting evidence to and from the Minnesota Bureau of Criminal
Apprehension for analysis.
Monitoring winter sidewalk snow shoveling complaints.
Fingerprinting residents who require it as part of job applications
MAJOR OBJECTIVES FOR 2018
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected
Item 2014 2015 2016 2017 2018
Number of Animal Licenses Sold 503 492 479 900 900
125
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
CSO 2.8 2.8 2.8 2.8 2.8 2.8
Summary Budget
Department 22 Comm Serv Offic (CSO)
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
FEES-Animal Pickup 3,920 4,829 3,830 7,000 7,100 7,100 7,100
LICENSE-Dog (pub.safety)10,044 9,662 9,553 5,256 5,400 5,500 5,500
13,964 14,491 13,383 12,256 12,500 12,600 12,600
Expenditures:
Salaries & Wages 63,291 67,206 62,380 72,870 73,330 77,160 80,630
Emp. Benefits 9,288 10,919 8,650 13,050 13,860 14,415 15,145
Supplies 7,950 6,075 4,767 6,625 6,625 6,625 6,650
Contractual Serv.5,329 5,207 5,546 6,700 6,650 6,150 6,150
Repairs & Maint.- - -
Training/Travel/Dues 1,419 75 821 2,600 2,000 2,000 2,000
Other Exp.- - -
Capital outlay - - -
87,277 89,482 82,164 101,845 102,465 106,350 110,575
Net addition to (use of)
general revenues
(73,313) (74,991) (68,781) (89,589) (89,965) (93,750) (97,975)
2018 CAPITAL OUTLAY:
None
126
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
COMM SERV OFFIC (CSO)
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 60,296 64,652 58,882 68,215 35,419 71,255 71,255 74,765 74,765
6114 - OVERTIME PART-TIME EMPLOYEES 2,994 2,553 3,498 3,100 1,109 3,100 3,100 3,100 3,100
6123 - SALARY-OTHER 2,015 2,805 2,805 2,765 2,765
6105 - SALARIES AND WAGES 63,291 67,206 62,380 73,330 36,528 77,160 77,160 80,630 80,630
6138 - MEDICARE 918 974 904 1,105 530 1,120 1,120 1,170 1,170
6139 - FICA 3,924 4,167 3,868 4,725 2,265 4,785 4,785 5,000 5,000
6141 - PENSIONS-PERA 2,649 3,821 2,179 5,715 620 5,785 5,785 6,045 6,045
6142 - WORKERS COMPENSATION 1,797 1,957 1,699 2,315 1,215 2,725 2,725 2,930 2,930
6125 - EMPLOYEE BENEFITS 9,288 10,919 8,650 13,860 4,629 14,415 14,415 15,145 15,145
6100 - TOTAL PERSONNEL SERVICES 72,578 78,124 71,031 87,190 41,157 91,575 91,575 95,775 95,775
6210 - OFFICE SUPPLIES 14
6211 - SMALL TOOLS & EQUIPMENT 358 0 499 300 0 300 300 300 300
6212 - MOTOR FUELS/OILS 7,453 6,075 3,559 5,750 2,390 5,750 5,750 5,750 5,750
6215 - EQUIPMENT-PARTS 65 0
6216 - VEHICLES-TIRES/BATTERIES 0 0 507 250 0 250 250 250 250
6229 - GENERAL SUPPLIES 138 0 138 325 194 325 325 350 350
6205 - SUPPLIES 7,950 6,075 4,767 6,625 2,599 6,625 6,625 6,650 6,650
6238 - POSTAGE/UPS/FEDEX 23
6239 - PRINTING 0 0 0 250 0 250 250 250 250
6249 - OTHER CONTRACTUAL SERVICES 5,329 5,207 5,546 6,400 1,430 6,400 5,900 6,400 5,900
6230 - CONTRACTUAL SERVICES 5,329 5,207 5,546 6,650 1,453 6,650 6,150 6,650 6,150
6260 - REPAIRS AND MAINTENA 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 0 0
6281 - UNIFORM/CLOTHING ALLOWANCE 1,419 75 821 2,000 0 2,000 2,000 2,000 2,000
6270 - TRNG/TRAVL/DUES/UNIF 1,419 75 821 2,000 0 2,000 2,000 2,000 2,000
6200 - TOTAL OPERATING COSTS 14,697 11,356 11,135 15,275 4,052 15,275 14,775 15,300 14,800
6333 - GENERAL-CASH DISCOUNTS 0 0 -3
6301 - OTHER EXPENDITURES 0 0 0 -3
6300 - TOTAL OTHER EXPENDITURES 0 0 0 -3
87,276 89,480 82,165 102,465 45,206 106,850 106,350 111,075 110,575
127
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 22: COMM SERV OFFIC (CSO) - 1295
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
6111 Salary - Part-time 70,625 68,215 60,000 71,255 71,255 74,765 74,765
6112 Salary-Seasonal Temp - - - -
6114 Overtime PT - 3,100 3,100 3,100 3,100 3,100 3,100
6123 Salary - Other 2,245 2,015 2,015 2,805 2,805 2,765 2,765
6138 Medicare 1,055 1,105 1,105 1,120 1,120 1,170 1,170
6139 FICA 4,520 4,725 4,725 4,785 4,785 5,000 5,000
6141 PERA 5,465 5,715 5,715 5,785 5,785 6,045 6,045
6142 Work Comp 2,010 2,315 2,315 2,725 2,725 2,930 2,930
Position Changes
Total 85,920 87,190 78,975 91,575 91,575 95,775 95,775
6211 SMALL TOOL & EQUIPMENT
Cages, Traps, Repellent, Gloves 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6212 MOTOR FUELS/OILS
Gas 5,000 5,500 5,500 5,500 5,500 5,500 5,500
Oil 250 250 250 250 250 250 250
Total 5,250 5,750 5,750 5,750 5,750 5,750 5,750
6216 EQUIPMENT - TIRES/BATTERIES
Animal Control Trucks 750 250 250 250 250 250 250
Total 750 250 250 250 250 250 250
6229 GENERAL SUPPLIES
Dog Licenses 175 175 175 175 175 175 175
Dog Nooses/Misc Supplies 150 150 175 150 150 175 175
Total 325 325 350 325 325 350 350
6239 PRINTING/PUBLISHING
Printing 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6249 OTHER CONTRACTUAL SERVICES
Palomino Pet Hospital 6,450 6,400 6,400 6,400 5,900 6,400 5,900
Boarding Fees Recapture Credit - - - -
Wildlife Trapping Service - - - -
Total 6,450 6,400 6,400 6,400 5,900 6,400 5,900
6275 SCHOOL/CONF/EXP - LOCAL
Total 500 - - -
6281 UNIFORM/CLOTHING ALLOWANCE
Community Service Officer Uniforms 2,100 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,100 2,000 2,000 2,000 2,000 2,000 2,000
Total Net of Personnel 15,925 15,275 15,275 17,275 17,275 17,275 17,275
TOTAL EXPENSES 101,845 102,465 94,275 106,850 106,350 111,075 110,575
128
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 23 1300 Fire Department
DESCRIPTION OF ACTIVITY
The mission of the Apple Valley Fire Department is to reduce the loss of life and
property by providing fire suppression, rescue services, non-emergency services, and
fire and life safety education to the public. This is accomplished by training for and
providing pre-emergency planning, fire protection, rescue, emergency medical services,
hazardous materials response, natural or manmade disaster response, and emergency
support when needed during other community crisis.
Our priorities are life safety, property conservation, and environmental protection.
These are achieved through our vision to be an innovative, effective, and progressive
fire department. We are dedicated to the delivery of effective fire suppression, rescue
services, and quality fire and safety education. We strive to offer the best available
education and training to our firefighters, in preparation of meeting the needs and
expectations of our citizens and visitors.
Our training programs allow firefighters to receive classroom and practical education
that is compliant with the National Fire Protection Association (NFPA), the Federal
Emergency Management Agency’s (FEMA) National Incident Management System
(NIMS), and the Insurance Services Office, Inc. (ISO). By striving for the goal of
meeting nationally recognized standards of these agencies, the Apple Valley Fire
Department is able to provide consistent, systematic, and proactive response to
emergent and other public safety needs. We also participate in coordinated county-wide
training and response which provide optimum use of resources and personnel across
inter- and intra-jurisdictional organizations, should the need arise.
Our goal of ensuring our residential and business communities meet all City Ordinances
and Minnesota State Fire Codes is met through our fire prevention program. Fire
prevention activities provide multiple fire and life safety educational and training
opportunities to the residents, businesses, and visitors of our city. Scheduled fire
inspections of new and existing commercial and multi-family properties provide
additional and effective safety.
MAJOR OBJECTIVES FOR 2018
• Research, draft specifications, and award purchase of a new Duty Crew/Initial
Attack fire apparatus.
• Acquire new self-contained breathing apparatus.
• Continue the three year replacement program of VHF fire pagers.
• Continue replacement of Fire Station identification signage
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Fire/Rescue/EMS
Calls
1,412 1,397 1,622 1,714 1,806 1,898
Emergency Response
Times (minutes)
6:50 avg 6:31 avg 6:01 avg 6:00 avg 6:00 avg 6:00 avg
Fire Inspections 685 552 122 500 600 650
Firefighter Training
Hours
7,832 7,316 7,881 7,900 8,800 9,200
Fire Safety Education
Programs
55 85 69 74 80 80
129
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Fire Chief 1 1 1 1 1 1
Fire Deputy Chief/Training
Officer
1 1 1 1 1
Fire Marshal 1 1 1 1 1 1
Fire Inspector 1 1 1 1 1 1
Firefighter Technician 1 1
Department Assistant 1.44 1 1 1 1 1
Part-Time Status
Personnel Schedule In Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Paid-on-Call Firefighters
(74)
29,488 27,847 24,347 27,750 27,750 27,750
Firefighter Clerical
Assistant (PT)
1,562 1,456 1,456 1,456 1,456 1,456
Custodian (PT) 1,040 - - - - -
2018 CAPITAL OUTLAY :
SCBA Replacement (VERF) $314,000
Vehicle Replacement one (1) Duty Crew/Initial Attack Apparatus (VERF) $292,700
2018 CAPITAL OUTLAY:
Office Chairs (x25) Fire Station 2 $5,500
Summary Budget
Department 23 Fire
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenues:
Lease Allina Space-Fire Station #1 34,368 35,106 35,072 35,000 36,060 37,140 -
Grants and Other Revenue 178,014 276,307 281,578 22,100 28,000 23,500 13,000
212,382 311,413 316,650 57,100 64,060 60,640 13,000
Expenditures:
Salaries & Wages 850,951 829,701 794,951 902,065 922,951 902,260 935,870
Employee Benefits 164,124 160,595 215,603 246,270 262,765 277,660 293,345
Supplies & Equipment 97,521 103,952 99,555 121,017 102,718 86,405 72,465
Contractual Services 82,497 66,713 76,575 89,230 79,615 91,860 92,135
Utilities 39,557 28,608 27,570 37,200 37,212 28,940 29,865
Repairs & Maintenance 106,492 113,118 93,537 114,711 122,896 110,335 74,685
Training/Travel/Dues 92,798 92,650 84,813 87,701 97,003 102,720 104,330
Other Expenses 2,778 5,642 2,999 2,500 2,950 2,950 2,950
Vehicle Replacement Charge (VERF)279,804 286,300 286,300 292,100 321,000 353,100
Capital Outlay 271,308 - - 5,500 5,500
Total Expenditures 1,708,025 1,680,782 1,681,903 1,886,994 1,920,210 1,929,630 1,964,245
Net addition (use) of general
revenues
(1,495,643) (1,369,369) (1,365,253) (1,829,894) (1,856,150) (1,868,990) (1,951,245)
130
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FIRE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 454,023 435,810 374,332 439,615 180,239 441,940 441,940 466,600 466,600
6111 - SALARY PART-TIME 390,794 389,126 419,038 451,880 219,407 509,850 424,660 521,530 434,120
6113 - OVERTIME-REGULAR EMPLOYEES 5,132 4,410 3,692 5,865 2,616 5,865 5,865 6,200 6,200
6121 - INSURANCE CASH BENEFIT 1,449 1,397 1,440 720
6122 - COMP REQUEST -447 -1,041 -3,551 -1,737
6123 - SALARY-OTHER 25,591 32,015 29,795 31,445 28,950
6105 - SALARIES AND WAGES 850,951 829,701 794,951 922,951 401,245 989,670 902,260 1,025,775 935,870
6138 - MEDICARE 10,749 10,315 9,776 12,675 5,000 12,855 11,590 13,330 12,025
6139 - FICA 4,023 4,075 3,988 4,540 2,006 4,655 4,655 4,885 4,885
6141 - PENSIONS-PERA 64,668 64,380 53,652 59,600 26,487 69,310 69,310 75,800 75,800
6142 - WORKERS COMPENSATION 19,953 20,365 95,845 114,905 54,434 117,335 117,335 122,260 122,260
6144 - LONG-TERM DISABILITY INSURANCE 1,270 1,120 1,001 1,265 341 1,270 1,270 1,335 1,335
6145 - MEDICAL INSURANCE 58,734 54,690 46,941 69,780 21,003 73,500 73,500 77,040 77,040
6146 - DENTAL INSURANCE 4,246 5,137 3,871 2,000
6147 - LIFE INSURANCE-BASIC 56 29 24 11
6148 - LIFE INSURANCE-SUPP/DEPEND 424 482 505 239
6125 - EMPLOYEE BENEFITS 164,124 160,595 215,603 262,765 111,521 278,925 277,660 294,650 293,345
6100 - TOTAL PERSONNEL SERVICES 1,015,075 990,296 1,010,553 1,185,716 512,766 1,268,595 1,179,920 1,320,425 1,229,215
6210 - OFFICE SUPPLIES 165 187 220 410 259 225 410 225 225
6211 - SMALL TOOLS & EQUIPMENT 32,221 39,323 38,539 33,308 23,884 27,465 25,680 17,705 10,790
6212 - MOTOR FUELS/OILS 30,305 20,648 13,296 23,860 6,973 23,719 18,720 23,719 18,720
6214 - CHEMICALS 0 0 2,352 2,025 0 2,250 2,250 2,350 2,350
6215 - EQUIPMENT-PARTS 14,940 10,410 15,593 16,054 5,993 13,054 13,055 13,066 13,065
6216 - VEHICLES-TIRES/BATTERIES 2,100 4,105 2,326 4,300 765 3,200 3,200 3,200 3,200
6229 - GENERAL SUPPLIES 17,790 29,278 27,230 22,761 6,278 23,090 23,090 24,115 24,115
6205 - SUPPLIES 97,521 103,952 99,555 102,718 44,152 93,003 86,405 84,380 72,465
6235 - CONSULTANT SERVICES 26,131 13,505 19,503 20,930 10,770 19,950 19,950 19,950 19,950
6237 - TELEPHONE/PAGERS 8,582 9,659 12,004 11,568 5,418 20,828 20,830 20,828 20,825
6238 - POSTAGE/UPS/FEDEX 399 62 154 400 0 200 200 200 200
6239 - PRINTING 1,022 956 324 880 416 710 710 710 710
6240 - CLEANING SERVICE/GARBAGE 1,939 2,158 2,034 2,091 1,067 2,097 2,095 2,161 2,160
6242 - FIRE ALARM PLAN REVIEWS 300 525 0 500 0 750 750 750 750
6249 - OTHER CONTRACTUAL SERVICES 44,125 39,849 42,555 43,246 18,682 47,326 47,325 47,544 47,540
6230 - CONTRACTUAL SERVICES 82,497 66,713 76,575 79,615 36,352 91,861 91,860 92,143 92,135
6255 - UTILITIES-ELECTRIC 18,330 19,145 17,122 19,579 8,625 17,647 17,645 18,177 18,175
6256 - UTILITIES-NATURAL GAS 17,935 6,852 7,421 14,816 6,330 8,183 8,180 8,482 8,480
6257 - UTILITIES-PROPANE/WATER/SEWER 3,293 2,610 3,026 2,817 541 3,116 3,115 3,210 3,210
6250 - UTILITIES 39,557 28,608 27,570 37,212 15,497 28,946 28,940 29,869 29,865
6265 - REPAIRS-EQUIPMENT 41,089 64,425 58,616 41,563 15,433 44,344 44,345 47,912 47,910
6266 - REPAIRS-BUILDING 65,404 48,693 34,921 81,333 9,443 83,284 65,990 26,774 26,775
6260 - REPAIRS AND MAINTENA 106,492 113,118 93,537 122,896 24,876 127,628 110,335 74,686 74,685
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 20,888 21,581 17,340 20,725 6,418 20,725 20,725 20,970 20,970
6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,501 13,563 17,806 18,693 10,965 18,368 17,370 18,629 18,630
6278 - SUBSISTENCE ALLOWANCE 3,100 2,950 2,900 3,300 1,900 3,000 3,000 3,000 3,000
6280 - DUES & SUBSCRIPTIONS 5,119 4,484 2,881 4,210 2,921 4,000 4,000 4,100 4,100
6281 - UNIFORM/CLOTHING ALLOWANCE 47,191 50,074 43,885 50,075 41,296 57,624 57,625 57,629 57,630
6270 - TRNG/TRAVL/DUES/UNIF 92,798 92,650 84,813 97,003 63,499 103,717 102,720 104,328 104,330
6200 - TOTAL OPERATING COSTS 418,865 405,040 382,049 439,444 184,376 445,155 420,260 385,406 373,480
131
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FIRE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6310 - RENTAL EXPENSE 230 0 600 0
6330 - SALES/USE TAX 79 0 0 0
6333 - GENERAL-CASH DISCOUNTS -123 -573 -117 -79
6399 - OTHER CHARGES 2,592 6,215 2,516 2,950 2,950 2,950 2,950 2,950 2,950
6301 - OTHER EXPENDITURES 2,778 5,642 2,999 2,950 2,871 2,950 2,950 2,950 2,950
6300 - TOTAL OTHER EXPENDITURES 2,778 5,642 2,999 2,950 2,871 2,950 2,950 2,950 2,950
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 0 0 5,500 5,500 5,500 5,500
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0
6745 - VERF CHARGES 271,308 279,804 286,300 292,100 146,050 321,000 321,000 321,000 353,100
6701 - TOTAL CAPITAL OUTLAY 271,308 279,804 286,300 292,100 146,050 326,500 326,500 326,500 358,600
6700 - TOTAL CAPITAL OUTLAY 271,308 279,804 286,300 292,100 146,050 326,500 326,500 326,500 358,600
1,708,025 1,680,782 1,681,901 1,920,210 846,063 2,043,200 1,929,630 2,035,281 1,964,245
132
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 23: FIRE - 1300
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 435,030 439,615 439,615 441,940 441,940 466,600 466,600
6111 Salary-Part-time 489,560 451,880 451,880 509,850 424,660 521,530 434,120
6113 Overtime - Regular 5,865 5,865 5,865 5,865 5,865 6,200 6,200
6123 Salaries - Other 21,610 25,591 25,591 32,015 29,795 31,445 28,950
6138 Medicare 12,405 12,675 12,675 12,855 11,590 13,330 12,025
6139 FICA 4,435 4,540 4,540 4,655 4,655 4,885 4,885
6141 Pension - PERA 58,565 59,600 59,600 69,310 69,310 75,800 75,800
6142 Work Comp Ins 99,860 114,905 114,905 117,335 117,335 122,260 122,260
6144 Long-term Disability Insurance 1,225 1,265 1,265 1,270 1,270 1,335 1,335
6145 Hospital & Life Insurance 69,780 69,780 69,780 73,500 73,500 77,040 77,040
Trend Reduction - Parttime (50,000)
Position Changes
Total 1,148,335 1,185,716 1,185,716 1,268,595 1,179,920 1,320,425 1,229,215
6210 OFFICE SUPPLIES
Miscellaneous 320 410 275 225 410 225 225
Total 320 410 275 225 410 225 225
6211 SMALL TOOLS & EQUIPMENT
Firefighting Hand Tools and Equipment 1,000 1,000 800 800 800 800 800
Technical Rescue Equipment 700 700 625 550 550 600 600
Vehicle Extrication Equipment (Rescue 2 Combi-Tool)VERF VERF VERF VERF VERF VERF VERF
Fire Hose (Attack and Supply)5,516 6,626 7,517 5,256 5,255 5,256 5,256
Investigation Equipment 200 200 180 200 200 200 200
Firefighting Nozzles 1,000 3,590 2,800 1,200 1,200 1,200 1,200
Flashlights 375 300 300 225 225 225 225
EMS Equipment Non-Expendable - - 895 - - - -
Fire Extinguishers/Stat-X First Responder Suppressant 150 150 150 150 150 150 150
High Visibility Traffic Vests 100 350 100 - - - -
Rescue Saw Equipment and Blades 200 200 180 200 200 200 200
Mops, Brooms, Cleaning Equipment 155 200 210 200 200 200 200
Station Hand Tools and Equipment 230 245 270 175 175 175 175
Water/Ice Rescue Suit (1 per year x7)600 616 636 636 635 636 636
SCBA Epic 3 Voice Emitters (x12)4,400 - - - - - -
SCBA Firefighter Face Mask AV3000HT 248 248 248 253 255 253 253
Disposable Single Gas CO Detectors (4 per year)800 790 895 895 895 895 895
Gear Racks (Turnout Gear) Fire Station 1, 2, & 3 replace over 3 years 6,718 6,718 8,419 - - - -
Thermal Imager Camera (Rescue 2)VERF VERF VERF VERF VERF VERF VERF
Mobile Computer for Apparatus (Engine 22)- - - - - - -
Technology Upgrades (TVs, Apparatus Display Monitors, etc…)4,500 - 1,200 1,200 - -
VHF Fire Pagers Replacement (Minitor VI)15,458 11,375 11,375 6,825 6,825
Pluggie the Fire Hydrant 6,200 -
Workout Gym Equipment (2018-Exercise Bike from 2017 savings)2,500 - 5,000 -
Workout Gym Equipment (2019-Multi-Gym to 2018)5,000
K12 Rescue Saw - moved to 2018 1,915 1,915 -
Total 42,350 33,308 35,600 27,465 25,680 17,705 10,790
6212 MOTOR FUELS/OILS/ADDITIVES
Unleaded 15,846 13,205 12,000 12,193 9,195 12,193 7,193
Diesel 12,409 8,525 8,000 8,456 6,455 8,456 8,457
Diesel Road Tax 530 530 500 1,070 1,070 1,070 1,070
Oils & Additives 1,300 1,600 1,600 2,000 2,000 2,000 2,000
Total 30,085 23,860 20,000 23,719 18,720 23,719 18,720
6214 CHEMICALS
Plug & Dike 100 75 75 - - 100 100
Hazmat Absorbents (Absorbent/Pillows/Pads)300 300 300 300 300 300 300
SCBA Cleaning & Disinfectant 350 350 350 350 350 350 350
Class A Foam 1,300 1,300 1,300 1,600 1,600 1,600 1,600
Total 2,050 2,025 2,025 2,250 2,250 2,350 2,350
6215 EQUIPMENT - PARTS
Batteries (Rechargeable)1,500 750 750 750 750 750 750
Batteries (Non-Rechargeable)2,000 1,366 1,366 1,366 1,365 1,366 1,365
SCBA Equipment & Compressors 300 300 300 300 300 300 300
Firefighting Equipment & Tools 350 350 366 250 250 250 250
General / Miscellaneous 1,455 888 900 888 890 900 900
Apparatus / Vehicle Parts 13,000 11,000 7,900 8,000 8,000 8,000 8,000
Atmospheric Monitor Sensor Replacements 1,400 1,400 1,500 1,500 1,500 1,500 1,500
Total 20,005 16,054 13,082 13,054 13,055 13,066 13,065
6216 TIRES & BATTERIES (VEHICLES)
Tires 3,340 3,400 2,500 2,500 2,500 2,500 2,500
Batteries 895 900 700 700 700 700 700
Total 4,235 4,300 3,200 3,200 3,200 3,200 3,200
6229 GENERAL SUPPLIES
EMS Supplies Expendable 475 375 375 375 375 375 375
Traffic Control Devices (Fuses, Cones, etc.)250 250 250 250 250 250 250
Cleaning Supplies and Laundry Soap 1,863 1,863 2,000 2,100 2,100 2,100 2,100
Maps & Preplan Materials - - - - - 1,000 1,000
Infection Control Supplies 1,000 1,000 800 1,000 1,000 1,000 1,000
Fire Line Barrier Tape 140 140 140 140 140 140 140
Hazmat Decontamination Supplies 650 650 650 660 660 660 660
Atmosheric Monitoring Calibration Gas 1,000 1,343 1,200 1,350 1,350 1,350 1,350
Smoke Machine Training Replacment - - - - - -
Liquid Smoke (Training Smoke Machine)150 100 100 100 100 100 100
Medical Gloves (Latex Free)2,477 1,750 1,750 1,750 1,750 1,750 1,750
Vehicle Soap 1,300 1,300 1,300 1,300 1,300 1,300 1,300
N95 Particulate Respirator Masks 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Fire Box Rekeying - - - - - - -
Station Furnishings 1, 2, & 3 1,200 1,200 900 1,000 1,000 1,000 1,000
Primary Eye Protection 50 50 50 50 50 50 50
Salvage Tarps 350 325 400 400 400 400 400
Fire Codes and NFPA Standards 625 1,305 1,305 1,305 1,305 1,400 1,400
Training Materials (Books, Curriculum, Videos)1,000 1,670 800 1,670 1,670 1,600 1,600
Fire Prevention Materials 6,400 6,400 6,400 6,900 6,900 6,900 6,900
Food for Emergency Incidents and Standbys 1,040 1,040 1,200 1,240 1,240 1,240 1,240
Incident Command Software (moved to 6249)- - - - - - -
Volunteer Fire Corp Citizens Program 1,000 1,000 500 500 500 500 500
Total 21,970 22,761 21,120 23,090 23,090 24,115 24,115
133
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 23: FIRE - 1300
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
New Hire Physical/Ability/Psychological Assessment 8,425 7,280 6,900 7,000 7,000 7,000 7,000
Annual Physical Exams (74 @ $143)19,110 11,154 10,296 10,582 10,580 10,582 10,582
Tuberculosis (TB) Testing (74 @ $22)1,560 1,716 1,540 1,628 1,630 1,628 1,628
Flu Shots (74 @ $10)740 780 700 740 740 740 740
Total 29,835 20,930 19,436 19,950 19,950 19,950 19,950
6237 TELEPHONE/PAGERS
Cellular Phone Services 2,820 4,104 4,440 4,548 4,550 4,548 4,545
Mobile Device Stipends 8,880 8,880 8,880 8,880
Sprint/Verizon Mobile EVDO Wireless Services 6,130 6,240 6,252 6,300 6,300 6,300 6,300
Cable Television 245 264 300 300 300 300 300
IaR Firefighter Supplemental Notification System 630 960 860 800 800 800 800
Total 9,825 11,568 11,852 20,828 20,830 20,828 20,825
6238 POSTAGE/UPS/FEDEX
Miscellaneous Shipping 435 400 200 200 200 200 200
Total 435 400 200 200 200 200 200
6239 PRINTING/PUBLISHING
Fire Code Enforcement Forms 95 100 - - - - -
Business Cards 180 180 110 180 180 180 180
Stationery and Envelopes 250 400 260 200 200 200 200
Recruitment Materials (Flyers, Door Knockers, etc…)400 200 310 330 330 330 330
Total 925 880 680 710 710 710 710
6240 CLEAN SERVICE/WASTE REMOVAL
Garbage Station 1 1,025 1,193 1,087 1,120 1,120 1,154 1,154
Garbage Station 2 435 427 468 482 480 497 496
Garbage Station 3 490 471 480 495 495 510 510
Total 1,950 2,091 2,035 2,097 2,095 2,161 2,160
6242 FIRE ALARM PLAN REVIEW
Fire Alarm Plan Review Consultant 420 500 500 750 750 750 750
Total 420 500 500 750 750 750 750
6249 OTHER CONTRACTUAL SERVICES
Online Interactive Training Services 6,015 6,015 5,640 5,865 5,865 5,865 5,865
Custodial Services Fire Station 1(+Allina), 2, and 3 6,885 6,720 6,720 6,720 6,720 6,720 6,720
Hazardous Materials Disposal - - - - - - -
Fire RMS (ImageTrend)2,825 2,980 3,244 3,428 3,425 3,612 3,610
Lawn Care (Fire Stations x 3) 7,560 7,317 11,000 11,000 11,000 11,000 11,000
Fire Alarm Panel Monitoring (Fire Stations x 3)955 1,014 1,080 1,113 1,115 1,147 1,145
800 MHz Radio Subscriber fees (64@$300)19,200 19,200 19,200 19,200 19,200 19,200 19,200
Incident Command Software Subscription (ICx Command)2,400 - - - - - -
Total 45,840 43,246 46,884 47,326 47,325 47,544 47,540
6255 UTILITIES - ELECTRIC
Station 1 12,440 12,166 10,742 11,065 11,065 11,397 11,395
Station 2 3,440 3,722 3,199 3,295 3,295 3,394 3,395
Station 3 3,810 3,691 3,182 3,287 3,285 3,386 3,385
Total 19,690 19,579 17,123 17,647 17,645 18,177 18,175
6256 UTILITIES - NATURAL GAS
Station 1 8,860 9,037 4,618 4,757 4,755 4,900 4,900
Station 2 2,955 3,015 1,754 1,807 1,805 1,914 1,914
Station 3 2,710 2,764 1,571 1,619 1,620 1,668 1,666
Total 14,525 14,816 7,943 8,183 8,180 8,482 8,480
6257 UTILITIES - OTHER
Station 1 1,130 1,747 1,815 1,870 1,870 1,926 1,926
Station 2 945 535 725 747 745 770 770
Station 3 915 535 484 499 500 514 514
Total 2,990 2,817 3,024 3,116 3,115 3,210 3,210
6265 REPAIRS - EQUIPMENT
800 MHz Radios and Pager Repair 600 300 425 425 425 450 450
Apparatus/Vehicle Maintenance and Repairs 12,500 16,250 16,250 16,250 16,250 16,737 16,737
Install Automatic Tire Chains on Apparatus (x3)3,010 - - - - - -
Ladder Board Graphic Replacment - - - - - - -
Hydraulic Rescue Tool Maintenance & Coupling Change 1,334 1,333 800 900 900 1,000 1,000
SCBA Annual Testing and Maintenance 7,700 6,045 6,765 6,968 6,965 7,177 7,175
Boat & Motor Maintenance - 100 150 175 175 175 175
Annual Apparatus Fire Pump Test (x7)5,753 5,753 5,753 5,868 5,870 6,045 6,045
Annual Ground and Aerial (x2) Ladder Testing 2,200 2,244 2,569 2,650 2,650 2,650 2,650
Annual Fire Hose Testing 4,188 4,188 3,887 4,188 4,190 4,188 4,188
Fire Hose Repair 725 400 - - - - -
Turnout Clothing Inspection and Repairs 1,230 1,450 1,900 3,570 3,570 6,140 6,140
Firefighting Equipment Maintenance 500 900 900 750 750 750 750
EMS Equipment Maintenance 180 200 200 200 200 200 200
General Equipment Maintenance 865 900 900 900 900 900 900
Fire Extinguisher Maintenance 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 42,285 41,563 41,999 44,344 44,345 47,912 47,910
6266 REPAIRS - BUILDINGS
HVAC Maintenance & Repair (Fire Stations x 3)3,873 5,877 5,877 5,995 5,995 6,174 6,175
Replace Rooftop HVAC Unit Fire Station 1 17,292 - - -
Overhead Garage Doors General Maintenance 1,600 1,600 1,600 1,600 1,600 1,600 1,600
General Building Maintenance (+ Interior Painting)9,000 15,422 15,422 15,422 15,420 10,000 10,000
Plymovent Exhaust Extraction System Third for Station 2 2,000 - - - - - -
FS 1 Dayroom Floor Replacement 11,000 - - - - - -
FS 2 Dayroom Floor Replacement - - - - - - -
FS 1 Lawn/Landscape Irrigation Addition - - - - -
FS 3 Dayroom Floor Replacement - - - 10,000 10,000 - -
FS 1 Training Room Carpet Replacement - - - - - 6,000 6,000
Annual Fire Sprinkler Testing 450 475 475 475 475 500 500
FS 2 Landscaping - - - - - - -
FS 2 & 3 Parking Lot Maintenance and Chip Seal - - - - - - -
Security Camera Installation Fire Stations 25,657 - - - - - -
Fire Station 2 and 3 Exterior Maintance and Paint - - - - - - -
Fire Station 1 Apparatus Bay Floor Refinishing - 30,000 30,000 - - -
Fire Station 3 Apparatus Bay Floor Refinishing - - - 30,000 30,000 - -
Replace Fire Station Identification Signs 16,345 25,459 25,459 - - - -
ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 72,425 81,333 81,333 83,284 65,990 26,774 26,775
134
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 23: FIRE - 1300
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOLS/CONF/MEETING EXP - LOCAL
Firefighting Courses and Continuing Education 3,500 4,500 4,000 4,500 4,500 4,500 4,500
Fire Service Certifications 1,765 1,765 1,800 1,765 1,765 1,800 1,800
EMS Training 1,190 1,200 1,200 1,200 1,200 1,200 1,200
Department Assistant Continuing Education 650 650 250 650 650 500 500
Fire Marshall / Inspector Continuing Education 1,520 1,520 1,520 1,520 1,520 1,520 1,520
Technical Rescue Training 1,800 1,800 1,800 1,800 1,800 1,800 1,800
Blue Card Command CE and Certification 3,440 3,440 3,440 3,440 3,440 3,800 3,800
Hazardous Materials Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Emergency Response Driving Course 3,250 3,250 3,250 3,250 3,250 3,250 3,250
Refreshments / Meals 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Total 19,715 20,725 19,860 20,725 20,725 20,970 20,970
6276 SCHOOLS/CONFERENCES EXP - OTHER
MN State Fire Department Conference - - - - - - -
MN State Fire Chiefs Conference 2,900 2,900 2,900 3,100 3,100 3,100 3,100
Fire Department Instructors Conference (FDIC)7,100 8,068 7,928 8,068 8,070 8,229 8,230
Fire Rescue International Conference (FRI)3,525 3,525 1,762 3,600 3,600 3,600 3,600
Fire RMS Conference 890 - - - - - -
Regional Fire Schools 2,800 2,800 2,100 2,200 2,200 2,200 2,200
TriTech TriCON Conference - - - - - - -
Storage Tank Firefighting - 1,400 1,400 1,400 1,400 1,500 1,500
Total 17,215 18,693 16,090 18,368 18,370 18,629 18,630
6278 SUBSISTENCE ALLOWANCE
Subsistence allowance for out-of-metro area trips 3,670 3,300 2,983 3,000 3,000 3,000 3,000
Total 3,670 3,300 2,983 3,000 3,000 3,000 3,000
6279 EDUCATION ASSISTANCE
Tuition Reimbursement - - - - - -
Total - - - - - - -
6280 DUES & SUBSCRIPTIONS
Dues 2,310 2,310 1,770 2,000 2,000 2,100 2,100
Subscriptions (NFPA Standards and Trade Magazines)1,900 1,900 1,850 2,000 2,000 2,000 2,000
Total 4,210 4,210 3,620 4,000 4,000 4,100 4,100
6281 UNIFORM/CLOTHING ALLOWANCE
Fire Fighting Boots 2,712 2,925 2,925 3,750 3,750 3,750 3,750
Fire Fighting/Extrication/Rescue Gloves 1,820 2,000 2,000 2,940 2,940 2,940 2,940
Fire Fighting Coats 12,473 15,365 15,365 15,189 15,190 15,189 15,189
Fire Fighting Pants 8,520 10,595 10,595 12,069 12,070 12,069 12,069
Fire Fighting Helmets 2,360 2,925 2,925 3,465 3,465 3,465 3,466
Fire Fighting Protective Hoods (Nomex Barrier)270 595 595 3,836 3,835 3,836 3,836
Volunteer/Paid-on-Call Uniforms(74 @ $125)8,030 8,140 8,140 9,250 9,250 9,250 9,250
T-Shirts, Explorers 125 125 125 125 125 130 130
Badges/Awards/Plaques/Commendation Medals 3,280 3,280 3,280 3,300 3,300 3,300 3,300
Regular (Full-Time) Uniforms (4 @ $925)3,300 4,125 4,125 3,700 3,700 3,700 3,700
Total 42,890 50,075 50,075 57,624 57,625 57,629 57,630
6310 RENTAL EXPENSE
Total - - - - - - -
6399 OTHER CHARGES
Annual Service Awards Banquet 2,500 2,950 2,950 2,950 2,950 2,950 2,950
Total 2,500 2,950 2,950 2,950 2,950 2,950 2,950
6715 CAPITAL OUTLAY - BUILDINGS
FS 1 - Parking Lot Maintenance and Overlay - - - - - -
FS 4 - Land Purchase and Construction - - - - - -
Total - - - - - - -
6720 CAPITAL OUTLAY - OFFICE FURNITURE
FS 2 - Office Chairs (x25)5,500 5,500
FS 3 - Office Chairs (x25)5,500 5,500
Total - - - 5,500 5,500 5,500 5,500
6730 CAPITAL OUTLAY - VEHICLES
One (1) Fire Marshal Vehicle Replacement - - - - - -
One (1) Fire Utility Vehicle - Funded by VERF (2016/17/18)- - - - - -
Command Van Replacement - Funded by VERF (2017)- - - - - -
Rescue (Duty Crew) Apparatus - Funded By VERF (2018)- - - - - -
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Self-Contained Breathing Apparatus [SCBA] Replacement (42 each $5,857)- VERF VERF VERF VERF VERF
Thermal Imager Replacement (7 each $8,300)- VERF VERF VERF VERF VERF
Hydraulic Rescue Tool Replacement (3 each $37,000)- VERF VERF VERF VERF VERF
800 MHz Radio Replacement (64 each $5,000)- VERF VERF VERF VERF VERF
Total - - - - - - -
6745 VEHICLE REPLACEMENT
VERF-Vehicle Replacement Fund Charges 286,300 292,100 292,100 321,000 321,000 321,000 353,100
Total 286,300 292,100 292,100 321,000 321,000 321,000 353,100
Total Net of Personnel 738,660 734,494 715,989 774,605 750,710 714,856 735,030
TOTAL EXPENSES 1,886,994$ 1,920,210$ 1,901,705$ 2,043,200$ 1,930,630$ 2,035,281$ 1,964,245$
135
Notes:
136
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 76 1365 Fire Relief
DESCRIPTION OF ACTIVITY
This business unit accounts for the activity associated with contributions to the Apple
Valley Firefighter’s Relief Association. The Apple Valley Firefighter’s Relief Association
is a separate legal entity that receives and manages monies to provide retirement and
other benefits to its members (Volunteer/Paid-On-Call Firefighters) and beneficiaries
(Retired Volunteer/Paid-On-Call Firefighters).
There are two major sources of revenue in the fund; the first is a pass through whereby
Minnesota State Fire Aid is received from the State which then, by statute, is to go to the
Firefighters Relief Association; the second is a property tax levy that the City of Apple
Valley levies each year to support the Firefighters Relief Association.
MAJOR OBJECTIVES FOR 2018
The Relief Association Special Fund actuarial valuation study completed in May of 2017
shows an increase in the funding ratio from 81.3% in 2016 to 87.7% in 2017. For 2018,
the required municipal contribution as defined by the actuarial is $104,987. In response
to changes to the calculation of state aid for Fire Reliefs at the state level, the formula
for the city’s additional contribution was amended to be 90% of the total aid from the
previous year.
The City will also receive a pass through contribution in the form of State Fire Aid
estimated to $287,000 in 2018.
Summary Budget
Department 76 Fire Relief
2014 2015 2016 2017 2018 2019
Actual Actual Actual Adopted Proposed Proposed
Revenue:
State Fire Aid - pass through 259,929$ 276,307$ 281,578$ 281,030$ 285,000$ 285,000$
Total Revenue 259,929 276,307 281,578 281,030 285,000 285,000
Expenditures:
Contractual Services - 1,348 1,609 2,000 2,200 1,500
State Fire Aid - pass through 259,929 276,307 281,578 281,030 285,000 285,000
City Contribution to Fire Relief 266,288 200,230 259,830 243,200 252,930 258,500
Total Expenditures 526,217 477,884 543,017 526,230 540,130 545,000
Net addition to (use of) general
revenues
(266,288)$ (201,577) (261,439) (245,200) (255,130) (260,000)
2018 CAPITAL OUTLAY:
None
137
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FIRE RELIEF
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6125 - EMPLOYEE BENEFITS 0
6100 - TOTAL PERSONNEL SERVICES 0
6235 - CONSULTANT SERVICES 1,348 1,609 2,000 750 1,500 2,200 1,500 1,500
6230 - CONTRACTUAL SERVICES 0 1,348 1,609 2,000 750 1,500 2,200 1,500 1,500
6200 - TOTAL OPERATING COSTS 0 1,348 1,609 2,000 750 1,500 2,200 1,500 1,500
6319 - REIMBURSEMENT OF REV COLL FOR 526,217 476,537 541,408 524,230 0 538,420 537,930 543,500 543,500
6301 - OTHER EXPENDITURES 526,217 476,537 541,408 524,230 0 538,420 537,930 543,500 543,500
6300 - TOTAL OTHER EXPENDITURES 526,217 476,537 541,408 524,230 0 538,420 537,930 543,500 543,500
526,217 477,884 543,017 526,230 750 539,920 540,130 545,000 545,000
138
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 76: FIRE RELIEF - 1365
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
City share of GASB 67/68 Actuarial 2,000 1,000 1,500 2,200 1,500 1,500
Total - 2,000 1,000 1,500 2,200 1,500 1,500
6319 CONTRIBUTION TO FIRE RELIEF ASSOCIATION
State Fire Aid Pass Through 270,225 281,030 281,030 285,000 285,000 287,000 287,000
City Contribution to Fire Relief Association 259,830 243,200 243,200 253,420 252,930 256,500 256,500
Total 530,055 524,230 524,230 538,420 537,930 543,500 543,500
Total Net of Personnel 530,055 526,230 525,230 539,920 540,130 545,000 545,000
TOTAL EXPENSES 530,055$ 526,230$ 525,230$ 539,920$ 540,130$ 545,000$ 545,000$
139
Notes:
140
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
27
1510
Public Works
ENGINEERING
DESCRIPTION OF ACTIVITY
The Public Works Engineering Division provides engineering design and plan review services
for street and utility infrastructure projects and land development projects. Engineering Division
staff also responds to inquiries and questions from the City Council, various City departments,
land developers, businesses and residents.
SERVICE CATEGORIES
The Engineering Division provides the following internal and external services related to
engineering functions for the City of Apple Valley.
1. Engineering Design and Construction Contracting Services
Prepare engineering plans and specifications for public infrastructure projects
Conduct public bidding process for projects in accordance with State Statutes
Provide contract administration for projects through completion of construction
2. Construction Inspections and Surveying Services
Provide field surveys to assist in preparation of construction plans
Provide construction field survey staking for projects
Conduct field inspections and coordination of construction activities
3. Traffic and Transportation Engineering Services
Determine traffic forecasts for the City street system to assist with design work
Study existing street segments and intersections based on various traffic concerns
Review proposed development plans for traffic generation and traffic flow
4. Development and Site Plan Review Services
Review proposed development plans for compliance with City engineering standards
Attend meetings with architects, engineers and land developers to discuss infrastructure
coordination for land development projects
Determine need and availability of public utility services for proposed development
Conduct site inspections during construction for compliance with approved plans
5. Technical Assistance and Right-of-Way Management
Administer City’s right-of-way management ordinance and permit process
Assist residents, businesses, staff and Council regarding infrastructure issues
Address drainage and flood control issues
141
MAJOR OBJECTIVES FOR 2018
In addition to recurring annual duties, the following primary projects are scheduled for design
and construction over the next year using technical resources within the Public Works
Engineering Division business unit.
Project Anticipated Contract
Title Award Timeline
2018 Street & Utility Improvements Spring 2018
• Redwood Dr. & Keller Lake Dr.
• Apple Valley 12th
• JCRR, Lapaz 2nd, 133rd/134th Ct.
2018 Microsurfacing Project Summer 2018
2018 Cracksealing Project Summer 2018
2018 Street Overlay Resurfacing Summer 2018
MAJOR OBJECTIVES FOR 2019
In addition to recurring annual duties, the following primary projects are scheduled for design
and construction over the next year using technical resources within the Public Works
Engineering Division business unit.
Project Anticipated Contract
Title Award Timeline
2019 Street & Utility Improvements Spring 2019
• North & South Surrey Trl
• Apple Valley 11th
2019 Microsurfacing Project Summer 2019
2019 Cracksealing Project Summer 2019
2019 Street Overlay Resurfacing Summer 2019
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Total Contract Value
of Projects Delivered
$9.5M
$5.1M
$8.95M
$8.0M
$9.8M
$9.7M
Number of Right-of-
Way Permits 71 96 89 72 70 70
142
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
City Engineer 1 1 1 1 1 1
Assistant City Engineer 1 1 0 0 0 0
Civil Engineer 0 0 1 1 1 1
PW Const. Supervisor 1 1 1 1 1 1
Eng / Construction Tech 1 1 2 2 2 2
GIS Tech
FT position split with 5305, 5365, 5505
0 0 0 0.25 0.25 0.25
Administrative Specialist
FT position split with 1400
0 0 0 0.5 0.5 0.5
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Engineering Intern 865.5 1634 1300 1100 1100 1100
Summary Budget
Business Unit 1510 Engineering
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue
Engineering Fees 595,693 558,500 585,999 722,000 818,000 1,018,000 966,000
Expenditures
Salaries & Wages 399,090 360,852 365,529 422,815 453,220 524,215 548,930
Emp. Benefits 110,335 97,698 107,083 126,200 119,595 165,210 173,105
Supplies 11,124 8,331 12,814 14,810 12,835 15,010 9,960
Contractual Serv.39,446 21,363 15,517 73,075 74,360 127,800 60,900
Repairs & Maint.263 590 - 555 555 650 650
Training/Travel/Dues 3,305 3,228 6,124 5,890 7,830 16,020 14,670
Vehicle Replacement Fund 7,380 4,644 4,760 4,760 10,000 10,250 10,250
Capital outlay - - - 500 27,500 - -
Total Exp 570,943 496,705 511,827 648,605 705,895 859,155 818,465
Net addition to (use of)
general revenues 24,750 61,795 74,172 73,395 112,105 158,845 147,535
2018 Capital Outlay:
None
2019 Capital Outlay:
None
143
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PW ENGINEERING
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 358,792 317,503 323,789 350,495 173,634 439,235 445,235 465,180 471,680
6111 - SALARY PART-TIME 31,000 0 0
6112 - SALARY-SEASONAL TEMP 14,130 25,995 9,255 15,000 3,384 15,000 15,000 15,000 15,000
6113 - OVERTIME-REGULAR EMPLOYEES 39,525 26,964 37,418 40,000 14,707 40,000 40,000 40,000 40,000
6121 - INSURANCE CASH BENEFIT 724 39 1,020 1,200
6122 - COMP REQUEST -18,219 -14,602 -8,829 -2,600
6123 - SALARY-OTHER 11,725 18,980 18,980 17,250 17,250
6124 - OVERTIME-SEASONAL TEMP 4,137 4,953 2,877 5,000 1,174 5,000 5,000 5,000 5,000
6105 - SALARIES AND WAGES 399,090 360,852 365,529 453,220 191,499 518,215 524,215 542,430 548,930
6138 - MEDICARE 5,532 4,913 5,097 5,805 2,750 7,515 7,600 7,865 7,960
6139 - FICA 23,653 21,006 21,795 24,815 11,758 32,130 32,500 33,630 34,035
6141 - PENSIONS-PERA 27,604 24,921 26,267 28,665 13,306 37,365 37,815 39,180 39,670
6142 - WORKERS COMPENSATION 1,904 1,984 1,858 1,780 850 2,450 2,635 2,710 2,750
6144 - LONG-TERM DISABILITY INSURANCE 956 684 836 1,050 319 1,260 1,260 1,330 1,330
6145 - MEDICAL INSURANCE 46,739 40,215 45,725 57,480 21,232 99,300 83,400 104,040 87,360
6146 - DENTAL INSURANCE 3,758 3,920 4,278 1,896
6147 - LIFE INSURANCE-BASIC 45 18 24 13
6148 - LIFE INSURANCE-SUPP/DEPEND 144 36 1,204 761
6125 - EMPLOYEE BENEFITS 110,335 97,698 107,083 119,595 52,887 180,020 165,210 188,755 173,105
6100 - TOTAL PERSONNEL SERVICES 509,425 458,550 472,612 572,815 244,386 698,235 689,425 731,185 722,035
6210 - OFFICE SUPPLIES 237 725 312 750 308 750 750 750 750
6211 - SMALL TOOLS & EQUIPMENT 5,478 3,929 9,541 5,850 3,622 8,200 8,200 4,600 4,600
6212 - MOTOR FUELS/OILS 3,531 1,995 1,686 4,125 829 3,950 3,950 4,500 2,500
6215 - EQUIPMENT-PARTS 804 158 681 650 431 650 650 650 650
6216 - VEHICLES-TIRES/BATTERIES 0 0 0 460 440 460 460 460 460
6229 - GENERAL SUPPLIES 1,075 1,523 594 1,000 877 1,000 1,000 1,000 1,000
6205 - SUPPLIES 11,124 8,331 12,814 12,835 6,506 15,010 15,010 11,960 9,960
6231 - LEGAL SERVICES 0 0 0 818
6235 - CONSULTANT SERVICES 33,409 14,587 6,527 65,400 1,252 117,400 107,400 50,400 50,400
6237 - TELEPHONE/PAGERS 2,172 2,517 3,362 3,300 1,440 4,550 4,550 4,650 4,650
6239 - PRINTING 3,006 3,315 732 4,710 4,626 4,850 4,850 4,850 4,850
6240 - CLEANING SERVICE/GARBAGE 28 180 111
6244 - ROW EPERMIT FEES 859 916 975 950 264 1,000 1,000 1,000 1,000
6249 - OTHER CONTRACTUAL SERVICES 3,740 0 10,000 10,000
6230 - CONTRACTUAL SERVICES 39,446 21,363 15,517 74,360 8,512 137,800 127,800 60,900 60,900
6265 - REPAIRS-EQUIPMENT 263 590 0 555 0 650 650 650 650
6260 - REPAIRS AND MAINTENA 263 590 0 555 0 650 650 650 650
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,578 1,053 4,304 5,320 915 5,290 5,290 4,970 4,970
6277 - MILEAGE/AUTO ALLOWANCE 356 1,175 0 630 113 1,380 1,380 1,380 1,380
6280 - DUES & SUBSCRIPTIONS 800 289 377 1,080 505 8,450 8,450 7,370 7,370
6281 - UNIFORM/CLOTHING ALLOWANCE 571 710 1,443 800 862 900 900 950 950
6270 - TRNG/TRAVL/DUES/UNIF 3,305 3,228 6,124 7,830 2,395 16,020 16,020 14,670 14,670
6200 - TOTAL OPERATING COSTS 54,139 33,511 34,455 95,580 17,413 169,480 159,480 88,180 86,180
6301 - OTHER EXPENDITURES 0
6300 - TOTAL OTHER EXPENDITURES 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 5,311
144
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PW ENGINEERING
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 27,500 0
6745 - VERF CHARGES 7,380 4,644 4,760 10,000 5,000 10,250 10,250 10,250 10,250
6701 - TOTAL CAPITAL OUTLAY 7,380 4,644 4,760 37,500 10,311 10,250 10,250 10,250 10,250
6700 - TOTAL CAPITAL OUTLAY 7,380 4,644 4,760 37,500 10,311 10,250 10,250 10,250 10,250
570,943 496,705 511,827 705,895 272,110 877,965 859,155 829,615 818,465
145
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 27: PUBLIC WORKS ENGINEERING - 1510
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
4219 REVENUE
Water, Sewer, Storm Utility Design Fees 45,000 200,000 200,000 200,000 200,000 200,000 200,000
Development Project Design Fees 125,000 168,000 168,000 195,000 195,000 195,000 195,000
Line Item Increase-Addl Engineering Revenue 102,000 173,000 221,810 106,000 121,000
Annual Street Improvement Project 450,000 450,000 450,000 450,000 450,000 450,000 450,000
Total 722,000 818,000 818,000 1,018,000 1,066,810 951,000 966,000
SALARIES
6110 Regular Employees 352,980 381,495 346,000 439,235 445,235 465,180 471,680
6112 Salary-Seasonal Temp 18,000 15,000 8,000 15,000 15,000 15,000 15,000
6113 Overtime - Reg 40,000 40,000 40,000 40,000 40,000 40,000 40,000
6123 Salaries - Other 11,835 11,725 18,980 18,980 17,250 17,250
6124 Overtime - Seasonal Temp - 5,000 5,000 5,000 5,000 5,000 5,000
6138 Medicare 6,130 5,805 7,515 7,600 7,865 7,960
6139 FICA 26,215 24,815 5,800 32,130 32,500 33,630 34,035
6141 Pension - PERA 30,360 28,665 24,700 37,365 37,815 39,180 39,670
6142 Work Comp Ins 2,250 1,780 1,500 2,450 2,635 2,710 2,750
6144 Long-term Disability Insurance 1,005 1,050 1,050 1,260 1,260 1,330 1,330
6145 Hospital & Life Insurance 60,240 57,480 45,000 99,300 83,400 104,040 87,360
Position Changes
Total 549,015 572,815 477,050 698,235 689,425 731,185 722,035
6210 OFFICE SUPPLIES
General Supplies 750 750 750 750 750 750 750
Total 750 750 750 750 750 750 750
6211 SMALL TOOL & EQUIPMENT
AutoCad & Eng Software Maint 4,050 4,050 3,300 4,100 4,100 4,100 4,100
General Tools 500 500 500 500 500 500 500
HydroCad Software 1,300 1,300 - - - - -
iPad Pros (3) for Inspectors 3,600 3,600 - -
Total 9,600 5,850 3,800 8,200 8,200 4,600 4,600
6212 MOTOR FUELS/OILS (#104)
Nolead Fuel 2,500 3,900 2,500 3,750 3,750 4,250 2,250
Oils 225 225 200 200 200 250 250
Total 2,725 4,125 2,700 3,950 3,950 4,500 2,500
6215 EQUIPMENT - PARTS
Fleet Parts 650 650 500 650 650 650 650
650 650 500 650 650 650 650
6216 EQUIPMENT - TIRES/BATTERIES
Eng Fleet 460 460 440 460 460 460 460
Total 460 460 440 460 460 460 460
6229 GENERAL SUPPLIES
Survey Lath 325 500 500 500 500 500 500
Marking Paint 300 500 500 500 500 500 500
625 1,000 1,000 1,000 1,000 1,000 1,000
6235 CONSULTANT SERVICES
General Consulting Eng Services 14,600 14,600 10,000 14,600 14,600 14,600 14,600
Traffic Consulting Eng Services 20,800 20,800 10,000 20,800 20,800 20,800 20,800
Pavement Management Surveys - 1/3 per year 15,000 15,000 15,000 15,000
ADA Transition Plan 50,000 40,000
Traffic Consulting - Comp Plan Update 30,000 30,000 15,000 17,000 17,000
Total 65,400 65,400 35,000 117,400 107,400 50,400 50,400
6237 TELEPHONE/PAGERS
Mobile Phones 2,140 3,300 3,000 3,100 3,100 3,200 3,200
iPad Cell Air Time 1,450 1,450 1,450 1,450
Total 2,140 3,300 3,000 4,550 4,550 4,650 4,650
6239 PRINTING/PUBLISHING
Printing Plans and Specs Gen Matls 250 250 250 250 250 250 250
Annual City Street Maps 4,260 4,260 3,500 4,400 4,400 4,400 4,400
Record Plans 200 200 200 200 200 200 200
Total 4,710 4,710 3,950 4,850 4,850 4,850 4,850
6244 ROW PERMIT FEES
Fees paid 825 950 975 1,000 1,000 1,000 1,000
825 950 975 1,000 1,000 1,000 1,000
6249 OTHER CONTRACTUAL SERVICES
Cartegraph Conversion to On-line 10,000 10,000 - -
- - - 10,000 10,000 - -
6265 REPAIRS - EQUIPMENT
Vehicle # 103 210 210 210 250 250 250 250
Vehicle # 114 210 210 210 250 250 250 250
Holdover Field Truck 135 135 135 150 150 150 150
Total 555 555 555 650 650 650 650
146
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 27: PUBLIC WORKS ENGINEERING - 1510
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
MnDOT / LTAP Training 550 550 500 550 550 550 550
AutoCad Training 850 850 850 850 850 850 850
CEAM and APWA 1,200 2,050 2,400 2,440 2,440 2,440 2,440
Management Training 350 350 - 350 350 350 350
MnDOT Certifications 780 780 1,100 1,100 1,100 780 780
School/Conf Mileage - 740 700 - -
Total 3,730 5,320 5,550 5,290 5,290 4,970 4,970
6277 MILEAGE ALLOWANCE
Meeting Travel 630 630 600 630 630 630 630
School/Conf Mileage 210 - 750 750 750 750
Total 840 630 600 1,380 1,380 1,380 1,380
6280 DUES & SUBSCRIPTIONS
PE License Renewals 300 - 122 370 370 370 370
Code Books & Eng Publications 580 580 300 580 580
Membership APWA, ASCE and CEAM 440 500 500 500 500
Cartegraph On-line Licenses - - 7,000 7,000 7,000 7,000
Total 820 1,080 922 8,450 8,450 7,370 7,370
6281 UNIFORM/CLOTHING ALLOWANCE
Eng Staff 500 800 800 900 900 950 950
500 800 800 900 900 950 950
6720 CAPITAL OUTLAY - OFFICE FURN
Replace Office Chair (to office supplies)500 - - -
Total 500 - - - - - -
6730 CAPITAL OUTLAY - VEHICLES
Purchase Vehicle (Colorado Pick-up)- - - -
Replace Vehicle NO. 116 - 27,500 - -
Total - 27,500 - - - - -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 4760 10,000 10000 10,250 10,250 10,250 10,250
Total 4,760 10,000 10,000 10,250 10,250 10,250 10,250
Total Net of Personnel 99,590 160,580 70,542 179,730 169,730 98,430 96,430
TOTAL EXPENSES 648,605$ 733,395$ 547,592$ 877,965$ 859,155$ 829,615$ 818,465$
Revenue 722,000$ 818,000$ 818,000$ 1,018,000$ 1,066,810$ 951,000$ 966,000$
NET EXPENSES (Revenues)73,395$ 84,605$ 1,365,592$ 140,035$ 207,655$ 1,780,615$ 1,784,465$
147
Notes:
148
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
28
1400
BUILDING
INSPECTIONS
Public Works
DESCRIPTION OF ACTIVITY
The Building Inspections Division of Public Works is responsible for reviewing proposed
building plans and performing field inspections to ensure that residential, commercial,
institutional and industrial building projects are in compliance with the State Building Code.
The City of Apple Valley is responsible for administering and enforcing the 2015 State Building
Code, including: the commercial and residential building codes; mechanical codes; electrical
codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator
codes within the City.
SERVICE CATEGORIES
The Building Inspections Division provides for the local application of the state building code as
required by Minnesota Statutes 326B.133. The following internal and external services are
provided by the Building Inspections Division.
1. Building Plan Reviews and Building Permit Services
Review proposed building plans for compliance with Minnesota State Building Codes
Issue and monitor building permits in accordance with State requirements
Collect Met Council SAC fees and building permit fees and State Surcharge
2. Building Permit Inspections Services
Schedule inspections with contractors and property owners
Conduct inspections during construction for compliance with approved construction plans
and building codes
Administer special inspections program as required by the State Building Code
Issue Certificates of Occupancy upon proper completion of building construction work
Provide technical assistance to homeowners during home improvement projects
3. Electrical Permit Services
Review plans for compliance with state electrical codes
Issue electrical permits for approved construction projects
Schedule site inspections and collect permit fees
4. State Building Code Enforcement and Property Damage Services
Issue compliance orders or citations for non-compliant construction activities
Investigate existing structures that are non-compliant with State Building Codes
Coordinate building assessment efforts following natural disasters, catastrophic events and
structure fires
149
MAJOR OBJECTIVES FOR 2018
Land development and construction activities have increasingly recovered since 2008 in Apple
Valley after several years of slow economic growth. In 2016, the construction of single family
homes reached the highest rate of the past five years. Remodeling of existing homes and
commercial building projects continue to provide a steady workload for inspections staff. Multi-
family and larger commercial projects anticipated for 2018 include Quarry Ponds 5th and 6th,
Zvago, Menards, Delgard Apartments, Wings renovation, ISD#196 Bus Hub, Cobblestone
Apartments, Ryan Building redevelopment and Orchard Place Fischer Community
Development.
Additionally, in order to help facilitate multi-department electronic plan review and truly have a
paper-less environment in Inspections, the Division is currently implementing a digital plan
review software system and necessary equipment. This should be completed in 2018.
MAJOR OBJECTIVES FOR 2019
With the implementation of e-plan review software, the amount of time spent on digital file
organization by staff will be lessened. Plans will no longer need to be scanned in manually and
saved electronically to a folder. By the end of 2019 it is hoped that most contractors, both
commercial and residential, will be getting used to the digital features offered by the City with
regards to electronic plan review intake, review and permit issuance.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Total Permits 5,430 5,755 6393 7,000 7,000 6,500
Building Valuation $90M $100M $92M $130M $120M $110M
New Single Family Homes 71 115 140 100 100 100
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Building Official 1 1 1 1 1 1
Building Inspector 2 2 2 3 4 4
Plumbing/Mechanical Spec 1 1 1 1 0 0
Dept Specialists/Clerical
Administrative Specialist
FT position split with 1510
2
0
2
0
2
0
2
0.5
2
0.5
2
0.5
Temporary Status
Personnel Schedule – Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
(1)Seasonal Inspector 300 2080 2080 1040
1040
1040
150
Summary Budget
Department 28, Business Unit 1400 - Building Inspections
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
PERMIT-Building Permit 814,631 946,588 901,615 675,000 675,000 700,630 797,630
PERMIT-Plan Review 287,138 414,627 400,781 157,704 202,000 286,900 303,000
PERMIT-Electrical 95,788 149,171 157,922 107,400 134,300 128,600 128,600
PERMIT-Heating 94,476 145,228 137,635 60,600 76,600 89,600 91,600
PERMIT-Plumbing 105,811 170,806 166,239 64,404 81,500 94,500 96,500
PERMIT-ROW Permits 17,118 22,013 30,950 7,296 9,200 9,200 9,200
PERMIT-Special & Reinsp.260 943 616 - - - -
PERMIT-Other 3,603 3,323 3,001 2,496 3,200 3,200 3,200
1,418,825 1,852,699 1,798,759 1,074,900 1,181,800 1,312,630 1,429,730
Expenditures:
Salaries & Wages 386,189 472,500 485,360 482,145 595,820 553,820 578,915
Emp. Benefits 119,039 141,641 151,628 148,245 159,655 204,045 213,825
Supplies 11,734 12,217 17,785 30,905 63,200 50,605 29,465
Contractual Serv.30,113 4,923 6,575 6,850 19,620 8,450 9,550
Electrical Inspections 61,964 79,467 86,949 65,500 85,000 86,000 90,000
Repairs & Maint.927 850 891 420 1,000 1,000 1,000
Training/Travel/Dues 5,137 5,559 5,359 6,245 9,035 9,810 11,235
Other Exp.450 615 550 1,790 750 44,380 44,555
VISA M/C 8,882 10,759 13,808 5,600 12,000 14,000 14,000
Vehcile Replacement Fund 5,976 5,532 5,660 5,660 9,500 12,600 12,600
Capital outlay 5,296 - 23,500 30,700 -
Total Exp 630,410 734,062 779,860 753,360 979,080 1,015,410 1,005,145
Net addition to (use of)
general revenues 788,415 1,118,637 1,018,899 321,540 202,720 297,220 424,585
2018 Capital Outlay
4x4 Pickup Extd Cab (new purchase) $27,500
2019 Capital Outlay
None
151
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
BUILDING INSPECTIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 371,071 416,748 414,246 514,000 222,405 491,900 491,900 518,780 518,780
6111 - SALARY PART-TIME 31,000 0 0
6112 - SALARY-SEASONAL TEMP 6,495 38,168 50,306 30,000 16,167 30,000 30,000 30,000 30,000
6113 - OVERTIME-REGULAR EMPLOYEES 7,160 18,373 22,294 10,000 7,527 10,000 10,000 11,000 10,000
6121 - INSURANCE CASH BENEFIT 2,931 1,397 1,260 900
6122 - COMP REQUEST -1,469 -2,185 -2,747 -2,658
6123 - SALARY-OTHER 10,820 21,920 21,920 20,135 20,135
6124 - OVERTIME-SEASONAL TEMP 258
6105 - SALARIES AND WAGES 386,189 472,500 485,360 595,820 244,600 553,820 553,820 579,915 578,915
6138 - MEDICARE 5,558 6,745 6,793 7,235 3,500 8,030 8,030 8,395 8,395
6139 - FICA 23,765 28,841 29,046 30,935 14,966 34,335 34,335 35,895 35,895
6141 - PENSIONS-PERA 27,662 32,948 33,155 34,050 16,927 39,290 39,290 41,170 41,170
6142 - WORKERS COMPENSATION 2,002 2,609 2,483 3,985 1,102 2,775 2,775 2,985 2,985
6144 - LONG-TERM DISABILITY INSURANCE 986 1,089 1,117 1,370 361 1,415 1,415 1,480 1,480
6145 - MEDICAL INSURANCE 53,680 63,325 73,724 82,080 33,051 118,200 118,200 123,900 123,900
6146 - DENTAL INSURANCE 3,842 5,161 4,907 2,043
6147 - LIFE INSURANCE-BASIC 60 35 35 16
6148 - LIFE INSURANCE-SUPP/DEPEND 1,484 889 369 325
6125 - EMPLOYEE BENEFITS 119,039 141,641 151,628 159,655 72,291 204,045 204,045 213,825 213,825
6100 - TOTAL PERSONNEL SERVICES 505,228 614,141 636,988 755,475 316,890 757,865 757,865 793,740 792,740
6210 - OFFICE SUPPLIES 1,029 1,369 678 1,600 1,236 2,200 2,200 1,700 1,700
6211 - SMALL TOOLS & EQUIPMENT 1,969 1,927 10,737 53,300 62,708 40,225 40,225 28,825 19,085
6212 - MOTOR FUELS/OILS 5,834 5,158 3,504 5,230 2,112 5,230 4,230 5,730 4,730
6215 - EQUIPMENT-PARTS 553 620 1,050 600 -51 600 600 600 600
6216 - VEHICLES-TIRES/BATTERIES 1,213 102 0 700 493 700 700 700 700
6229 - GENERAL SUPPLIES 1,135 3,039 1,816 1,770 769 2,650 2,650 2,650 2,650
6205 - SUPPLIES 11,734 12,217 17,785 63,200 67,267 51,605 50,605 40,205 29,465
6231 - LEGAL SERVICES 0 0 0 800 0 800 0 800 0
6235 - CONSULTANT SERVICES 25,945 19 77 520 81 200 200 200 200
6237 - TELEPHONE/PAGERS 3,045 3,288 4,107 6,000 2,233 6,250 6,250 6,250 6,250
6238 - POSTAGE/UPS/FEDEX 0 412 12 0
6239 - PRINTING 1,122 838 1,777 2,300 203 2,000 2,000 2,100 2,100
6240 - CLEANING SERVICE/GARBAGE 364 603 630 0 1,000 0 1,000
6243 - ELECTRICAL PERMIT FEES 61,964 79,467 86,949 85,000 63,927 90,000 85,000 90,000 90,000
6249 - OTHER CONTRACTUAL SERVICES 0 0 0 10,000 0 1,000 0 1,000 0
6230 - CONTRACTUAL SERVICES 92,077 84,390 93,524 104,620 67,074 100,250 94,450 100,350 99,550
6265 - REPAIRS-EQUIPMENT 927 850 891 1,000 304 1,000 1,000 1,000 1,000
6260 - REPAIRS AND MAINTENA 927 850 891 1,000 304 1,000 1,000 1,000 1,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,591 2,679 2,842 4,750 2,526 6,200 5,025 6,325 6,325
6276 - SCHOOLS/CONFERENCES/EXP OTHER 240 370 240 650 215 650 650 650 650
6277 - MILEAGE/AUTO ALLOWANCE 0 86 109 200 222 300 300 300 300
6278 - SUBSISTENCE ALLOWANCE 0 0 0 100 0 100 100 125 125
6280 - DUES & SUBSCRIPTIONS 1,175 1,170 1,065 1,535 1,591 1,935 1,935 1,935 1,935
6281 - UNIFORM/CLOTHING ALLOWANCE 1,132 1,255 1,104 1,800 1,463 1,800 1,800 1,900 1,900
6270 - TRNG/TRAVL/DUES/UNIF 5,137 5,559 5,359 9,035 6,017 10,985 9,810 11,235 11,235
6200 - TOTAL OPERATING COSTS 109,874 103,015 117,558 177,855 140,662 163,840 155,865 152,790 141,250
6310 - RENTAL EXPENSE 450 536 550 750 600 900 750 925 925
6351 - VISA/BANK CHARGES 8,882 10,759 13,808 12,000 6,045 14,000 14,000 14,000 14,000
152
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
BUILDING INSPECTIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6399 - OTHER CHARGES 0 79 0 0 74,145 0 43,630 0 43,630
6301 - OTHER EXPENDITURES 9,332 11,374 14,358 12,750 80,789 14,900 58,380 14,925 58,555
6300 - TOTAL OTHER EXPENDITURES 9,332 11,374 14,358 12,750 80,789 14,900 58,380 14,925 58,555
6401 - EXPENDITURES 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 5,296 0 28,952 3,200 3,200
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 23,500 0 27,500 27,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0
6745 - VERF CHARGES 5,976 5,532 5,660 9,500 4,750 12,600 12,600 12,600 12,600
6701 - TOTAL CAPITAL OUTLAY 5,976 5,532 10,956 33,000 33,702 43,300 43,300 12,600 12,600
6700 - TOTAL CAPITAL OUTLAY 5,976 5,532 10,956 33,000 33,702 43,300 43,300 12,600 12,600
630,410 734,062 779,860 979,080 572,044 979,905 1,015,410 974,055 1,005,145
153
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4060 Building Permits 515,300 576,500 576,500 578,000 700,630 713,000 797,630
4073 Plan Review Fee 157,700 160,900 160,900 160,900 286,900 213,000 303,000
4924 Electrical Permits 107,400 110,000 110,000 134,300 128,600 134,300 128,600
4063 Mechanical Permits 60,600 61,800 61,800 76,600 89,600 76,600 91,600
4065 Plumbing Permits 64,400 65,700 65,700 81,500 94,500 81,500 96,500
4067 Utility Installation 7,300 7,400 7,400 9,200 9,200 9,200 9,200
4099 Other Revenue 2,500 2,600 2,600 3,200 3,200 3,200 3,200
Total 915,200 984,900 984,900 1,043,700 1,312,630 1,230,800 1,429,730
SALARIES
6110 Salary- Regular Employees 420,300 545,000 545,000 491,900 491,900 518,780 518,780
Additional FT Employee -
6110 Admin -shared with Engineering -
6112 Salary-Seasonal Temp (1)40,000 30,000 30,000 30,000 30,000 30,000 30,000
6113 Overtime - Reg 10,000 10,000 16,000 10,000 10,000 11,000 10,000
6123 Salaries - Other 11,845 10,820 10,820 21,920 21,920 20,135 20,135
6138 Medicare 6,265 7,235 7,235 8,030 8,030 8,395 8,395
6139 FICA 26,795 30,935 30,935 34,335 34,335 35,895 35,895
6141 Pension - PERA 32,410 34,050 34,050 39,290 39,290 41,170 41,170
6142 Work Comp Ins 2,265 3,985 3,985 2,775 2,775 2,985 2,985
6144 Long-term Disability Insurance 1,190 1,370 1,370 1,415 1,415 1,480 1,480
6145 Hospital & Life Insurance 79,320 82,080 82,080 118,200 118,200 123,900 123,900
Position Changes
Total 630,390 755,475 761,475 757,865 757,865 793,740 792,740
6210 OFFICE SUPPLIES
General Supplies 500 600 700 700 700 700 700
Blueprint hanging mobile storage rack 1,000 500 500 500 500 - -
Shelving and Office Items 375 500 - 1,000 1,000 1,000 1,000
Total 1,875 1,600 1,200 2,200 2,200 1,700 1,700
6211 SMALL TOOL & EQUIPMENT
Adobe Acrobat X Licenses (3)- 630 630 - -
Bluebeam - Revu Extreme (1 then 3)- 420 - - -
Bluebeam Maint (1 then 3 seats)- 90 - - -
Logis hosting fee Project Dox 4,229 7,250 7,250 7,500 7,760
Laserfische Quick Field license 2,500 2,500 - -
Shoe slip covers disposable 350 - - 350 350
New Scanner for Permit Tech 2,500 2,500 - -
Computer and screen 800 1,500 1,500 3,000 3,000 - -
Computer Monitors for Plan Review 1,600 1,600 5,500 - - - -
Electronic Plan Review Software 10,000 40,000 110,000 20,000 20,000 20,000 10,000
Surface Pro or Laptop (iPad)- 2,000 - 1,500 1,500 - -
Tablet Replacements - 2,000 2,000 - - - -
Smart Phones - 800 400 400 400 400 400
Replace Office Chair 400 400 425 425 425 425 425
Truck Equipment Tool Boxes - 1,300 1,000 - - - -
Hard Hats and Safety Vest 150 150 150 150 150 150 150
Total 17,860 53,300 126,184 40,225 40,225 28,825 19,085
6212 MOTOR FUELS/OILS
Vehicle #'s 101, 102, 104, 107
Unlead Fuel 8,200 5,000 5,000 5,000 4,000 5,500 4,500
Oils 230 230 230 230 230 230 230
Total 8,430 5,230 5,230 5,230 4,230 5,730 4,730
6215 EQUIPMENT - PARTS
Inspection Vehicles and Equipment 600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600
6216 EQUIPMENT - TIRES/BATTERIES
Inspection Vehicles 700 700 700 700 700 700 700
Total 700 700 700 700 700 700 700
6229 GENERAL SUPPLIES
Inspection Card Covers 240 245 750 800 800 800 800
Home and Garden Show Supplies 200 525 850 850 850 850 850
New code books and electronic download 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,440 1,770 2,600 2,650 2,650 2,650 2,650
6231 LEGAL SERVICES
Legal Services from City Attorney 800 800 200 800 - 800 -
Total 800 800 3,800 800 - 800 -
6235 CONSULTANT SERVICES
SSTS Plan Reviews and Inspections 520 520 200 200 200 200 200
Total 520 520 - 200 200 200 200
154
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6237 TELEPHONE/PAGERS
Mobile Phones 1,560 3,000 2,700 3,100 3,100 3,100 3,100
Mobile Laptops 1,770 2,400 2,200 2,500 2,500 2,500 2,500
Pims Bar Coding Annual Fees - 600 600 650 650 650 650
Total 3,330 6,000 5,500 6,250 6,250 6,250 6,250
6240 GARBAGE/CLEANING
Shredding Service (Moved from 6249)1,000 1,000
Total - - - - 1,000 - 1,000
6239 PRINTING/PUBLISHING
Forms/ Convert Microfische Plans 2,200 2,300 2,000 2,000 2,000 2,100 2,100
Total 2,200 2,300 2,000 2,000 2,000 2,100 2,100
6243 ELECTRICAL PERMIT FEES
Fees for Contract Electrical Inspector 65,500 85,000 90,000 90,000 85,000 90,000 90,000
Total 65,500 85,000 90,000 90,000 85,000 90,000 90,000
6249 OTHER CONTRACTUAL SERVICES
Shredding Service-Moved to 6240 700 1,000 - 1,000 -
Scan Commercial Plans - 10,000 - - - - -
Total - 10,000 700 1,000 - 1,000 -
6265 REPAIRS - EQUIPMENT
Office Equip 420 1,000 1,000 1,000 1,000 1,000 1,000
Total 420 1,000 1,000 1,000 1,000 1,000 1,000
6275 SCHOOL/CONF/EXP - LOCAL
Monthly Meetings - Dakota County 200 750 750 800 750 800 800
U of M Annual IBO School (2 days/Insp)650 1,300 1,500 2,000 1,500 2,000 2,000
MAPMO MN Chapter 100 200 200 225 200 250 250
Municipals 150 250 250 275 275 275 275
ICC Upper Great Plains Inst Seminar (2)1,200 2,250 2,250 2,900 2,300 3,000 3,000
Total 3,125 4,750 4,950 6,200 5,025 6,325 6,325
6276 SCHOOL/CONF/EXP - OTHER
State Conference In-State Only 650 650 650 650 650 650 650
Total 650 650 650 650 650 650 650
6277 MILEAGE ALLOWANCE
Mileage Reimbursements 200 200 250 300 300 300 300
Total 200 200 250 300 300 300 300
6278 SUBSISTENCE ALLOWANCE
Building Official Conference 100 100 100 100 100 125 125
Total 100 100 100 100 100 125 125
6280 DUES & SUBSCRIPTIONS
License Renewals (State, ICC)250 325 425 425 425 425 425
IAPMO 250 250 250 250 250
MBPTA Permit Tech 200 210 210 220 220 220 220
10,000 Lakes MN Building Officials 160 170 170 180 180 180 180
MAPMO - Plumbing & Mechanical 150 160 160 170 170 170 170
AMBO Membership 400 410 410 420 420 420 420
ICC Memberships 260 260 260 270 270 270 270
Total 1,420 1,535 1,885 1,935 1,935 1,935 1,935
6281 UNIFORM/CLOTHING ALLOWANCE
Building Inspectors 750 1,800 1,800 1,800 1,800 1,900 1,900
Total 750 1,800 1,800 1,800 1,800 1,900 1,900
6310 RENTAL EXPENSE
Copier 1,275 1,275 - - - - -
Home and Garden Show Booth Rental 515 750 600 900 750 925 925
Total 1,790 2,025 600 900 750 925 925
6720 CAPITAL OUTLAY - OFFICE FURN
None
Total - - - - - - -
6399 OTHER CHARGES
LOGIS PIMS & ePermits 43,630 43,630
Total - - - - 43,630 - 43,630
6351 VISA/BANK CHARGES
Credit Card System Fees 5,600 12,000 14,000 14,000 14,000 14,000 14,000
Total 5,600 12,000 14,000 14,000 14,000 14,000 14,000
6725 CAPITAL OUTLAY - OFFICE EQUIP
Inspection Office Modifications - - 28,000 3,200 3,200
- - - - - - -
Total - - 28,000 3,200 3,200 - -
6730 CAPITAL OUTLAY - VEHICLES
Replace Veh No. 105 ($23,500) 2017 - 23,500 23,500 - - -
Replace Veh No. 109 ($27,500) 2018 - - 27,500 27,500
Total - 23,500 23,500 27,500 27,500 - -
155
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 5,660 9,500 9,500 12,600 12,600 12,600 12,600
Total 5,660 9,500 9,500 12,600 12,600 12,600 12,600
Total Net of Personnel 122,970 224,880 324,749 222,040 257,545 180,315 212,405
TOTAL EXPENSES 753,360$ 980,355$ 1,086,224$ 979,905$ 1,015,410$ 974,055$ 1,005,145$
Revenue 915,200$ 984,900$ 984,900$ 1,043,700$ 1,312,630$ 1,230,800$ 1,429,730$
NET EXPENSES 161,840$ 4,545$ (101,324)$ 63,795$ 297,220$ 256,745$ 424,585$
156
DESCRIPTION OF ACTIVITY
The Public Works Administration Division coordinates activities for functions within the
Public Works Department, consisting of: Engineering; Building Inspections; Street
Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water;
Sanitary Sewer; Storm Drainage; Street Light Utilities; Natural Resources; and the Lebanon
Cemetery. Natural Resources staff within the Administration Division implements policies
and ordinances related to forestry management and surface water quality of lakes, ponds
and wetlands.
SERVICE CATEGORIES
The Administration Division of the Public Works Department provides budgetary and overall
management for the divisions/business units associated with the department. The following
internal and external services are provided by the Public Works Administration and Natural
Resources Division.
1. Department Operating Budget Administration Services:
Prepare and assemble annual operating budget for the Public Works Department
Monitor budget performance of Public Works Divisions on a monthly basis
Review requisitions for purchases by Public Works Divisions
2. Department Management Services:
Conduct weekly staff meetings to coordinate work within the department
Coordinate Public Works legal issues with City Attorney’s Office and LMCIT
Administer, manage and develop asset management software program
Manage work orders and citizen requests for services
Coordinate Public Works services with Emergency Management Director in
response to severe weather, flooding and other natural disasters
3. Capital Improvement Program Planning Services:
Prepare annual updates to the Capital Improvement Program for City Infrastructure
Establish and adjust project priorities and schedules
Provide long-term planning and management of available funds for capital projects
Coordinate implementation of the Capital Improvement Program
4. Agency Coordination:
Coordinate with Dakota County on planned improvements to County Highways
Facilitate inter-community coordination issues with adjacent communities
5. Forestry Management Services:
Proactive planning and management of boulevard trees, removal and replacement
coordination for Emerald Ash Borer devastation
Administer diseased tree program for control of tree diseases
Identify and coordinate removal of diseased and hazardous trees
Provide technical assistance to residents seeking advice on tree issues
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
29
1500
Public Works
Administration/
Natural Resources
157
MAJOR OBJECTIVES FOR 2018
In addition to recurring annual duties, the following major objectives are established for
2018 within this business unit.
Continue proactive Emerald Ash Borer Management Plan since 2015 infestation.
Provide assistance with boulevard tree removal and replacement as it relates to street
improvement projects.
Research and plan for future implementation of asset management software to replace
Cartegraph Navigator which will sunset in the near future.
Restructure current intercommunity wastewater flow agreements with the City of Eagan
based on metering.
MAJOR OBJECTIVES FOR 2019
In addition to recurring annual duties, the following major objectives are established
for 2019 within this business unit.
Develop higher level infrastructure analysis using advanced asset management and GIS
capabilities to forecast future asset conditions, current investment levels, and financial
needs.
Provide additional Emerald Ash Borer Management
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Annual Street & Utility
Capital Improvements
(excluding developments)
($ in millions)
9.5 5.1 8.95 8.0 9.8 9.7
Disease Tree Removals 382 347 346 450 600 1000
Number of Work Orders* 1,511 1,522 1,600 1,700 1,800 1,800
Nat Resource Mgt Permits
49 71 68 70 70 65
* Number of service requests will vary between years due to factors such as snow fall amount.
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Public Works Director 1 1 1 1 1 1
Public Works Coordinator 1 1 1 1 1 1
Natural Resources Coord.
Natural Resources Tech
FT Position split with 5505
1
0
1
0
1
0
1
.5
1
.5
1
.5
Water Quality Tech* 0 0 0 0 0 0
Erosion Control Tech* 0 0 0 0 0 0
Clerical Assistant 0.6 0.65 0.65 0 0 0
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Tree Inspector 646 646 646 646 646 646
Administrative Intern 0 0 0 646 646 646
* Water Quality Tech & Erosion Control Tech shifted to Storm Drainage Utility in 2014.
158
Summary Budget
Department 29, Business Unit 1500
Administration/Natural Resources
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 284,956 298,772 311,457 319,000 347,860 343,575 361,270
Emp. Benefits 58,963 77,992 89,387 91,815 94,875 109,565 114,740
Supplies 14,120 6,968 3,870 12,460 9,075 6,735 7,885
Contractual Serv.30,996 30,128 33,028 47,075 75,110 95,575 98,595
Repairs & Maint.1,470 1,813 2,345 1,500 1,975 1,850 1,850
Training/Travel/Dues 11,948 5,424 5,158 10,705 8,965 13,040 11,555
Other Exp.4,775 4,465 5,238 5,290 4,700 3,215 3,425
Vehicle Replacement Fund 3,996 4,344 4,450 4,450 4,450 4,450 4,500
Capital Outlay
Total Exp 411,224 429,907 454,934 492,295 547,010 578,005 603,820
Net addition to (use of)
general revenues (411,224) (429,907) (454,934) (492,295) (547,010) (578,005) (603,820)
2018 Capital Outlay:
Replace 2008 4WD Pickup $24,000 (funded from VERF)
2019 Capital Outlay:
None
159
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PUBLIC WORKS ADMIN/NATURAL RES
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 252,000 270,203 282,934 321,180 144,896 338,785 314,520 357,225 331,045
6111 - SALARY PART-TIME 19,203 17,107 2,435 0 0 0 0
6112 - SALARY-SEASONAL TEMP 11,907 8,918 21,040 9,530 5,194 10,000 10,000 11,000 11,000
6113 - OVERTIME-REGULAR EMPLOYEES 791 1,570 6,594 8,600 440 8,600 8,600 8,600 8,600
6114 - OVERTIME PART-TIME EMPLOYEES 178 0 0 0
6121 - INSURANCE CASH BENEFIT 930 1,479 1,440 1,200
6122 - COMP REQUEST -52 -631 -2,986 -79
6123 - SALARY-OTHER 8,550 12,095 10,455 11,615 10,625
6124 - OVERTIME-SEASONAL TEMP 0 126 0 0
6105 - SALARIES AND WAGES 284,956 298,772 311,457 347,860 151,652 369,480 343,575 388,440 361,270
6138 - MEDICARE 4,080 4,321 4,331 4,810 2,188 5,345 4,980 5,610 5,235
6139 - FICA 16,976 18,474 18,515 20,175 9,357 22,395 20,850 23,060 21,460
6141 - PENSIONS-PERA 19,446 18,526 21,749 24,210 11,179 26,960 25,020 28,305 26,245
6142 - WORKERS COMPENSATION 2,874 3,662 3,944 5,180 2,534 7,310 6,220 7,980 6,860
6144 - LONG-TERM DISABILITY INSURANCE 616 686 772 840 277 965 895 1,015 940
6145 - MEDICAL INSURANCE 12,212 27,676 35,543 39,660 13,886 51,600 51,600 54,000 54,000
6146 - DENTAL INSURANCE 2,478 3,209 3,268 0 1,814
6147 - LIFE INSURANCE-BASIC -931 17 18 10
6148 - LIFE INSURANCE-SUPP/DEPEND 1,211 1,421 1,247 611
6125 - EMPLOYEE BENEFITS 58,963 77,992 89,387 94,875 41,857 114,575 109,565 119,970 114,740
6100 - TOTAL PERSONNEL SERVICES 343,919 376,764 400,845 442,735 193,509 484,055 453,140 508,410 476,010
6210 - OFFICE SUPPLIES 2,098 1,140 1,037 2,400 698 1,835 1,835 1,850 1,850
6211 - SMALL TOOLS & EQUIPMENT 1,871 2,191 886 1,580 714 1,165 1,165 2,100 2,100
6212 - MOTOR FUELS/OILS 2,394 1,763 1,371 2,795 715 2,750 1,750 2,890 1,890
6214 - CHEMICALS 0 0 0 0 0
6215 - EQUIPMENT-PARTS 67 55 175 430 0 430 430 430 430
6216 - VEHICLES-TIRES/BATTERIES 0 0 0 300 0 300 300 300 300
6229 - GENERAL SUPPLIES 7,690 1,820 402 1,570 39 1,255 1,255 1,315 1,315
6205 - SUPPLIES 14,120 6,968 3,870 9,075 2,166 7,735 6,735 8,885 7,885
6235 - CONSULTANT SERVICES 40 58 0 60 20 60 60 80 80
6237 - TELEPHONE/PAGERS 1,139 1,454 2,207 2,290 864 2,290 2,290 2,290 2,290
6238 - POSTAGE/UPS/FEDEX 153 229 138 250 102 250 250 250 250
6239 - PRINTING 612 166 457 975 178 975 975 975 975
6240 - CLEANING SERVICE/GARBAGE 0 0 12 0
6249 - OTHER CONTRACTUAL SERVICES 29,052 28,220 30,214 71,535 17,029 92,000 92,000 95,000 95,000
6230 - CONTRACTUAL SERVICES 30,996 30,128 33,028 75,110 18,193 95,575 95,575 98,595 98,595
6250 - UTILITIES 0
6265 - REPAIRS-EQUIPMENT 1,470 1,813 2,345 1,975 1,302 1,850 1,850 1,850 1,850
6260 - REPAIRS AND MAINTENA 1,470 1,813 2,345 1,975 1,302 1,850 1,850 1,850 1,850
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,756 1,375 2,416 2,620 1,148 2,735 2,735 5,330 5,330
6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,589 75 625 2,375 1,997 2,425 2,425 2,450 2,450
6277 - MILEAGE/AUTO ALLOWANCE 3,545 1,694 803 1,400 215 1,400 1,400 1,400 1,400
6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 100
6280 - DUES & SUBSCRIPTIONS 2,783 1,380 300 1,440 1,200 5,350 5,350 1,325 1,325
6281 - UNIFORM/CLOTHING ALLOWANCE 1,275 901 1,014 1,030 557 1,030 1,030 950 950
6270 - TRNG/TRAVL/DUES/UNIF 11,948 5,424 5,158 8,965 5,117 13,040 13,040 11,555 11,555
6200 - TOTAL OPERATING COSTS 58,534 44,334 44,401 95,125 26,777 118,200 117,200 120,885 119,885
6310 - RENTAL EXPENSE 4,775 4,466 5,233 4,700 2,102 3,215 3,215 3,425 3,425
160
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PUBLIC WORKS ADMIN/NATURAL RES
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6333 - GENERAL-CASH DISCOUNTS 0 -1 0 0
6349 - LATE FEES/FINANCE CHARGES 5 0
6399 - OTHER CHARGES 0 0 0 0 231
6301 - OTHER EXPENDITURES 4,775 4,465 5,238 4,700 2,333 3,215 3,215 3,425 3,425
6300 - TOTAL OTHER EXPENDITURES 4,775 4,465 5,238 4,700 2,333 3,215 3,215 3,425 3,425
6745 - VERF CHARGES 3,996 4,344 4,450 4,450 2,225 4,450 4,450 4,500 4,500
6701 - TOTAL CAPITAL OUTLAY 3,996 4,344 4,450 4,450 2,225 4,450 4,450 4,500 4,500
6700 - TOTAL CAPITAL OUTLAY 3,996 4,344 4,450 4,450 2,225 4,450 4,450 4,500 4,500
411,224 429,907 454,934 547,010 224,844 609,920 578,005 637,220 603,820
161
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 270,495 321,180 321,180 338,785 314,520 357,225 331,045
6111 Salary-Parttime 22,370 - - - -
6112 Salary-Seasonal Temp (1 Tree Insp)9,055 9,055 9,055 10,000 10,000 11,000 11,000
6113 Overtime - Reg 8,600 8,600 8,600 8,600 8,600 8,600 8,600
6123 Salaries - Other 8,480 8,550 8,550 12,095 10,455 11,615 10,625
6138 Medicare 4,625 4,810 4,810 5,345 4,980 5,610 5,235
6139 FICA 19,570 20,175 20,175 22,395 20,850 23,060 21,460
6141 Pension - PERA 23,245 24,210 24,210 26,960 25,020 28,305 26,245
6142 Work Comp Ins 3,950 5,180 5,180 7,310 6,220 7,980 6,860
6144 Long-Term Disability Insurance 765 840 840 965 895 1,015 940
6145 Hospital & Life Insurance 39,660 39,660 39,660 51,600 51,600 54,000 54,000
6112 Seasonal Temp (Admin)- 475 475
Position Changes -
Total 410,815 442,735 442,735 484,055 453,140 508,410 476,010
6210 OFFICE SUPPLIES
General Supplies (PW Admin)1,560 1,360 1,000 1,200 1,200 1,200 1,200
General Supplies (Natural Resources)200 200 200 205 205 220 220
Printer/Copier Supplies 410 420 200 430 430 430 430
Adobe X (2-Admin)200 420 420 - -
Total 2,000 2,400 1,820 1,835 1,835 1,850 1,850
6211 SMALL TOOLS & EQUIPMENT
Tools - Tree Inspection 430 430 75 500 500 500 500
Graphic Cards & Monitors for 2 PCs 1,300 650 662 665 665
Folding Machine 1,000 1,000
Buckthorn Pullers (2)230 500 425 - - 600 600
Total 3,310 1,580 1,162 1,165 1,165 2,100 2,100
6212 MOTOR FUELS/OILS/ADDITIVES
Vehicles 601 and 604
Nolead Fuel (1220 gal.)3,725 2,615 1,350 2,600 1,600 2,700 1,700
Oil/Lub 190 180 150 150 150 190 190
Total 3,915 2,795 1,500 2,750 1,750 2,890 1,890
6214 CHEMICALS
Propiconazole (oak wilt)(from 5505)- - - -
Total - - - - - - -
6215 EQUIPMENT - PARTS
Vehicles 601 and 604 1,430 430 430 430 430 430 430
Total 1,430 430 430 430 430 430 430
6216 EQUIPMENT - TIRES/BATTERIES
Vehicles 601 and 604 500 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6229 GENERAL SUPPLIES
Manuals 215 215 100 255 255 255 255
*Paint (Paint for Marking Tree Disease)265 325 200 325 325 375 375
*Personal Protective Equip - Safety 400 400 400 400 400 400 400
*Tree Sale 9,180 9,300 9,300 9,300 9,300 9,400 9,400
less offsetting revenue from tree sale (9,180) (9,300) (9,300) (9,300) (9,300) (9,400) (9,400)
Large Format Plotter and Misc (6210 also) 525 530 530 250 250 250 250
Wooden Stakes 100 100 25 25 25 35 35
Total 1,505 1,570 1,255 1,255 1,255 1,315 1,315
6235 CONSULTANT SERVICES
Hearing Consultant - 60 60 60 60 80 80
Total - 60 60 60 60 80 80
6237 TELEPHONE/PAGERS
Mobile phones & service 2,155 2,155 2,155 2,155 2,155 2,155 2,155
Track Phone (Seasonal Tree Insp)135 135 135 135 135 135
Total 2,290 2,290 2,155 2,290 2,290 2,290 2,290
6238 POSTAGE/UPS/FEDEX
Postage 70 250 250 250 250 250 250
Total 70 250 250 250 250 250 250
6239 PRINTING/PUBLISHING
Business Cards, PW Poster, Forms 425 425 300 425 425 425 425
Brochures and Forms 550 550 500 550 550 550 550
Total 975 975 800 975 975 975 975
6249 OTHER CONTRACTUAL SERVICES
Shade Tree Management Strategies 50,000 67,700 50,000 85,000 85,000 95,000 95,000
Cartegraph Maintenance Fee 3,740 3,835 3,835 - -
Cartegraph Conversion to On-line - 7,000 7,000
Total 43,740 71,535 53,835 92,000 92,000 95,000 95,000
6265 REPAIRS - EQUIPMENT
Copier Maintenance - Main Print Ct, Maint.
Envelope Printer & Utilities Printer 1,125 1,800 1,800 1,800 1,800 1,800 1,800
Folding Mach., Typewriter 175 175 50 50 50 50 50
Total 1,500 1,975 1,850 1,850 1,850 1,850 1,850
162
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Mtgs (CONDAC, PW Mtgs)1,035 950 950 950 950 950 950
Cartegraph National Conference 2,500 2,500
Shade Tree Short Course 190 400 200 500 500 500 500
Forestry Management Workshop (x2)205 205 - 205 205 300 300
Natural Resources Seminar 220 230 230 230 230 230 230
EAB Pest Control Training 155 200 200 200 200 200 200
MPWA Fall Conference - Metro 410 335 335 350 350 350 350
Admin Training (Municipals, Staff Dev)- 300 300 300 300 300 300
Total 2,520 2,620 1,915 2,735 2,735 5,330 5,330
6276 SCHOOL/CONF/EXP - OTHER
APWA PWX Conference 1,900 2,375 2,100 2,425 2,425 2,450 2,450
Total 1,900 2,375 2,100 2,425 2,425 2,450 2,450
6277 MILEAGE ALLOWANCE
Mileage 390 1,400 1,200 1,400 1,400 1,400 1,400
Total 3,690 1,400 1,200 1,400 1,400 1,400 1,400
6278 SUBSISTENCE ALLOWANCE
out of town - training 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6280 DUES & SUBSCRIPTIONS
Prof Dues (APWA)1,175 1,200 1,200 1,200 1,200 1,225 1,225
Prof Dues (Soc of Arbor, ADF, Pesticide)240 240 25 150 150 100 100
Cartegraph On-line Licenses - - 4,000 4,000 4,000 4,000
Total 1,545 1,440 1,225 5,350 5,350 1,325 1,325
6281 UNIFORM/CLOTHING ALLOWANCE
Clothing Natural Resources 950 950 950 950 950 950 950
Clothing Public Works - 80 80 80 80 80 80
Total 950 1,030 950 1,030 1,030 950 950
6310 RENTAL EXPENSE
*Home & Garden Expo Booth (Split with Sto 515 300 300 315 315 325 325
Copier Lease 4,775 4,400 3,625 2,900 2,900 3,100 3,100
Total 5,290 4,700 3,925 3,215 3,215 3,425 3,425
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 4,450 4,450 4,450 4,450 4,450 4,500 4,500
Total 4,450 4,450 4,450 4,450 4,450 4,500 4,500
Total Net of Personnel 81,480 104,275 81,282 125,865 124,865 128,810 127,810
TOTAL EXPENSES 492,295$ 547,010$ 524,017$ 609,920$ 578,005$ 637,220$ 603,820$
163
Notes:
164
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
30
1530
FLEET & BUILDINGS
Public Works
DESCRIPTION OF ACTIVITY
The Public Works Central Maintenance Division is responsible for maintaining the City’s
vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine
preventative maintenance and full-service repair work is performed on City-owned
vehicles and equipment by staff mechanics. This division also operates and maintains
the central fuel dispensing system located at the Central Maintenance Facility.
The Central Maintenance Division maintains the buildings and grounds for the Central
Maintenance Facility (Public Works and Parks Maintenance). Personnel within the
division perform building maintenance, cleaning, stocking of general supplies and facility
repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems.
This division also supervises HVAC systems and building maintenance personnel at the
Municipal Center (City Hall/Police).
SERVICE CATEGORIES
The Public Works Central maintenance Division provides a centralized source for the
following services related to fleet and building functions for the City of Apple Valley.
1. City Fleet Repair and Maintenance Services
Provide repair and preventative maintenance services for City owned vehicles and
equipment, ranging from major engine repair to routine oil changes
Provide initial equipment set-up and supply replacement parts for City fleet
Track replacement cycles and consolidate replacement costs for City fleet
Coordinate auto body repair work with vendors for damaged City vehicles
2. Buildings and Grounds Custodial Services
Provide routine custodial services for the Municipal Center, Police Department and
Central Maintenance Facility
Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.)
Provide lawn care, landscape maintenance and snow plowing for city facilities
3. Building Maintenance and Repair Services
Maintain heating, ventilation and air conditioning systems, electrical systems, and
plumbing systems for the Municipal Center, Police Department and Central
Maintenance Facility
Provide contract repair of city building structures, such as repairs to roofs, doors,
flooring and other building components
Provide planning and budgeting for building improvements at the Municipal Center,
Police Department and Central Maintenance Facility
165
4. City Fuel Supply Services
Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works
and Parks Department
Maintain 20,000 gallon central fuel supply system located at the Central
Maintenance Facility
Monitor and report fuel consumption to Finance Department of proper coding to City
departments
5. Fleet Acquisition and Disposition Services
Assist departments with specifications for replacement vehicles
Coordinate vehicle purchasing process, typically under the State Cooperative
Purchasing Program (State Contract)
Provide for disposition of City vehicles and forfeiture vehicles through auctions
MAJOR OBJECTIVES FOR 2018/2019
In addition to recurring annual duties, the primary 2018/2019 goals for this division
include the following items.
In 2018:
Complete implementation of AssetWorks for vehicle maintenance records.
Complete and evaluate CMF Space Needs Study.
In 2019:
Initiate charge back system for vehicle & equipment maintenance costs.
Implement recommendations of CMF Space Needs Study.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Actual Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Fleet Equip Items 262 262 262 264 265 265
Number of Equipment
Repair Orders 1,268 1,486 1,250 1,250 1,300 1,300
Number of Vehicles
Replaced 18 12 13 14 15 15
Gallons of Fuel Supplied 132,000 124,000 132,000 132,000 132,000 132,000
Miles Driven 890,393 894,412 900,000 900,000 900,000 900,000
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Public Works Supervisor 1 1 1 1 1 1
Fleet Maintenance Foreman 1 1 1 1 1 1
Fleet Maintenance/Mechanic 2 2 2 2 3 3
Building Maintenance 3 3 3 3 3 3
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Seasonal Maintenance 675 675 700 700 700 700
166
Summary Budget
Department 30, Business Unit 1530 - Fleet & Buildings-CMF
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 319,802 330,682 336,039 349,885 353,170 365,940 378,280
Emp. Benefits 114,573 121,624 122,561 128,970 129,010 132,105 137,710
Supplies 26,137 23,754 25,889 31,020 33,530 26,740 32,740
Contractual Serv.10,614 12,085 12,393 13,490 18,735 20,095 20,200
Utilities 92,942 53,329 53,688 82,200 68,500 62,700 63,050
Repairs & Maint.34,042 22,752 25,235 22,740 24,300 25,420 26,000
Training/Travel/Dues 6,689 6,518 7,123 7,720 7,200 7,250 14,205
Other Exp.4,568 5,362 6,684 8,190 7,470 7,660 7,815
Misc for resale 3,458 3,873 2,854 3,350 - - -
Vehicle Replacement Fund 5,040 5,268 5,400 5,400 5,550 2,850 2,850
Capital outlay 65,000 74,708 - - - - -
Total Exp 682,866 659,953 597,866 652,965 647,465 650,760 682,850
Net addition to (use of)
general revenues
(682,866) (659,953) (597,866) (652,965) (647,465) (650,760) (682,850)
2018 Capital Outlay:
VERF Charges $ 2,850
2019 Capital Outlay:
VERF Charges $ 2,850
167
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FLEET & BUILDINGS-CMF
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 318,359 324,133 335,573 331,910 162,651 433,040 343,040 450,025 355,025
6112 - SALARY-SEASONAL TEMP 10,871 9,171 8,684 10,000 7,232 10,500 10,500 10,500 10,500
6113 - OVERTIME-REGULAR EMPLOYEES 1,387 2,601 3,972 3,000 2,620 3,000 3,000 3,000 3,000
6121 - INSURANCE CASH BENEFIT 827 1,496 1,980 1,260
6122 - COMP REQUEST -11,642 -6,719 -14,171 -4,266
6123 - SALARY-OTHER 8,260 9,400 9,400 9,755 9,755
6105 - SALARIES AND WAGES 319,802 330,682 336,039 353,170 169,497 455,940 365,940 473,280 378,280
6138 - MEDICARE 4,581 4,725 4,774 5,130 2,467 5,305 5,305 5,485 5,485
6139 - FICA 19,586 20,202 20,413 21,925 10,548 22,690 22,690 23,455 23,455
6141 - PENSIONS-PERA 22,385 23,962 24,113 25,735 12,075 26,660 26,660 27,585 27,585
6142 - WORKERS COMPENSATION 6,887 8,919 8,542 8,255 3,952 8,980 8,980 9,500 9,500
6144 - LONG-TERM DISABILITY INSURANCE 877 858 897 945 308 970 970 1,005 1,005
6145 - MEDICAL INSURANCE 53,919 54,723 56,205 67,020 25,158 67,500 67,500 70,680 70,680
6146 - DENTAL INSURANCE 4,868 5,237 4,621 0 1,857
6147 - LIFE INSURANCE-BASIC 57 30 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 1,413 2,971 2,967 1,672
6125 - EMPLOYEE BENEFITS 114,573 121,624 122,561 129,010 58,052 132,105 132,105 137,710 137,710
6100 - TOTAL PERSONNEL SERVICES 434,375 452,305 458,600 482,180 227,549 588,045 498,045 610,990 515,990
6210 - OFFICE SUPPLIES 269 100 89 250 39 200 200 200 200
6211 - SMALL TOOLS & EQUIPMENT 7,882 5,608 6,288 12,000 8,798 6,000 6,000 11,700 11,700
6212 - MOTOR FUELS/OILS 4,097 1,781 2,072 3,360 671 3,195 2,195 3,205 2,205
6214 - CHEMICALS 499 0 0 67
6215 - EQUIPMENT-PARTS 4,819 3,335 7,489 5,100 1,582 5,215 5,215 5,300 5,300
6216 - VEHICLES-TIRES/BATTERIES 135 -140 863 500 130 500 500 500 500
6229 - GENERAL SUPPLIES 8,435 13,069 9,087 12,320 4,994 12,628 12,630 12,835 12,835
6205 - SUPPLIES 26,137 23,754 25,889 33,530 16,281 27,738 26,740 33,740 32,740
6235 - CONSULTANT SERVICES 238 271 449 300 100 320 320 325 325
6237 - TELEPHONE/PAGERS 1,210 1,393 1,313 1,425 667 1,450 1,450 1,450 1,450
6239 - PRINTING 135 135 55 200 135 205 205 210 210
6240 - CLEANING SERVICE/GARBAGE 8,863 9,486 9,967 15,185 4,082 15,919 15,920 15,975 15,975
6249 - OTHER CONTRACTUAL SERVICES 168 799 610 1,625 778 2,202 2,200 2,240 2,240
6230 - CONTRACTUAL SERVICES 10,614 12,085 12,393 18,735 5,762 20,096 20,095 20,200 20,200
6255 - UTILITIES-ELECTRIC 27,187 23,216 20,524 27,000 11,292 28,000 25,000 28,500 28,500
6256 - UTILITIES-NATURAL GAS 64,348 27,765 30,820 39,000 26,898 41,000 35,000 41,800 31,800
6257 - UTILITIES-PROPANE/WATER/SEWER 1,407 2,347 2,344 2,500 1,460 2,700 2,700 2,750 2,750
6250 - UTILITIES 92,942 53,329 53,688 68,500 39,650 71,700 62,700 73,050 63,050
6265 - REPAIRS-EQUIPMENT 4,558 2,849 5,731 4,300 2,449 4,420 4,420 4,500 4,500
6266 - REPAIRS-BUILDING 29,484 19,903 19,378 20,000 17,615 21,000 21,000 21,500 21,500
6269 - REPAIRS-OTHER 126 0
6260 - REPAIRS AND MAINTENA 34,042 22,752 25,235 24,300 20,064 25,420 25,420 26,000 26,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 191 306 1,044 500 880 500 500 750 750
6277 - MILEAGE/AUTO ALLOWANCE 3,320 3,202 3,300 3,405 1,650 3,405 3,405 3,405 3,405
6280 - DUES & SUBSCRIPTIONS 86 70 275 35 150 36 35 6,500 6,500
6281 - UNIFORM/CLOTHING ALLOWANCE 3,093 2,942 2,504 3,260 1,324 3,870 3,310 3,550 3,550
6270 - TRNG/TRAVL/DUES/UNIF 6,689 6,518 7,123 7,200 4,004 7,811 7,250 14,205 14,205
6200 - TOTAL OPERATING COSTS 170,425 118,437 124,328 152,265 85,761 152,765 142,205 167,195 156,195
6330 - SALES/USE TAX 114 0 0 0
6333 - GENERAL-CASH DISCOUNTS -54 -10 -31 -5
168
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FLEET & BUILDINGS-CMF
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6399 - OTHER CHARGES 4,508 5,372 6,715 7,470 6,189 7,660 7,660 7,815 7,815
6301 - OTHER EXPENDITURES 4,568 5,362 6,684 7,470 6,184 7,660 7,660 7,815 7,815
6300 - TOTAL OTHER EXPENDITURES 4,568 5,362 6,684 7,470 6,184 7,660 7,660 7,815 7,815
6540 - TAXABLE MISC FOR RESALE 3,458 2,647 2,854 1,131
6545 - NON-TAXABLE MISC FOR RESALE 0 1,227 0 0 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,458 3,873 2,854 0 1,131
6500 - TOTAL EXPENDITURES 3,458 3,873 2,854 0 1,131
6715 - CAPITAL OUTLAY-BUILDINGS 0 0 0 0 10,572
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 65,000 67,658 0 0 0 33,500 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 7,050 0 0 0
6745 - VERF CHARGES 5,040 5,268 5,400 5,550 2,775 5,700 2,850 5,700 2,850
6701 - TOTAL CAPITAL OUTLAY 70,040 79,976 5,400 5,550 13,347 39,200 2,850 5,700 2,850
6700 - TOTAL CAPITAL OUTLAY 70,040 79,976 5,400 5,550 13,347 39,200 2,850 5,700 2,850
682,866 659,953 597,866 647,465 333,973 787,670 650,760 791,700 682,850
169
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 30: FLEET & BUILDINGS-CMF - 1530
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 323,840 331,910 331,910 343,040 343,040 355,025 355,025
6112 Salary-Seasonal Temp 15,000 10,000 10,000 10,500 10,500 10,500 10,500
6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6123 Salaries - Other 8,045 8,260 8,260 9,400 9,400 9,755 9,755
6138 Medicare 5,110 5,130 5,130 5,305 5,305 5,485 5,485
6139 FICA 21,845 21,925 21,925 22,690 22,690 23,455 23,455
6141 Pension - PERA 25,115 25,735 25,735 26,660 26,660 27,585 27,585
6142 Work Comp Ins 8,960 8,255 8,255 8,980 8,980 9,500 9,500
6144 Long-Term Disability Insurance 920 945 945 970 970 1,005 1,005
6145 Hospital & Life Insurance 67,020 67,020 67,020 67,500 67,500 70,680 70,680
Position Changes 90,000 - 95,000 -
Total 478,855 482,180 482,180 588,045 498,045 610,990 515,990
6210 OFFICE SUPPLIES
General Supplies 210 250 250 200 200 200 200
Total 210 250 250 200 200 200 200
6211 SMALL TOOL & EQUIPMENT
Small Tools 4,480 3,500 3,500 4,110 4,110 4,200 4,200
Scan Tool Updates - Heavy Equipment 1,100 - 1,150 1,150 1,150 1,150
Scan Tool Updates- Light Equipment 700 - 740 740 750 750
New Scan Tools - 8,500 8,500 - -
New A/C Recovery Unit 5,600 5,600
Total 6,280 12,000 12,000 6,000 6,000 11,700 11,700
6212 MOTOR FUELS/OILS
Nolead Fuel 2,225 718 1,500 1,700 700 1,700 700
Diesel Fuel 1,070 682 682 700 700 700 700
Diesel Fuel Tax 100 100 100 80 80 80 80
Antifreeze, Windshield Fluid 1,635 1,650 500 500 500 500 500
Oil and Lubricants 205 210 210 215 215 225 225
Fuel Savings
Total 5,235 3,360 2,992 3,195 2,195 3,205 2,205
6215 EQUIPMENT - PARTS
Small Parts 4,290 2,500 2,500 2,550 2,550 2,600 2,600
Building Maintenance Parts 2,550 2,600 2,600 2,665 2,665 2,700 2,700
Total 6,840 5,100 5,100 5,215 5,215 5,300 5,300
6216 EQUIPMENT - TIRES/BATTERIES
Vehicles #702 and #704 410 500 500 500 500 500 500
Total 410 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Cleaning Supplies, Paper Products 11,740 12,000 12,000 12,300 12,300 12,500 12,500
Oxygen - Acetylene 305 320 320 328 330 335 335
Total 12,045 12,320 12,320 12,628 12,630 12,835 12,835
6235 CONSULTANT SERVICES
Safety (Prescription Safety Glasses,
Hepatitis, Respirator, Hearing Test)510 300 300 320 320 325 325
Total 510 300 300 320 320 325 325
6237 TELEPHONE/PAGERS
Cellular Phones 1,400 1,425 1,425 1,450 1,450 1,450 1,450
Total 1,400 1,425 1,425 1,450 1,450 1,450 1,450
6239 PRINTING/PUBLISHING
Maintenance Req., Bus. Cards, Misc.200 200 200 205 205 210 210
Total 200 200 200 205 205 210 210
6240 C. SERVICE/GARBAGE REMOVAL
Trash Removal 6,250 5,600 7,089 7,100 7,100 7,225 7,225
Rug Service 1,980 2,030 1,069 1,100 1,100 1,125 1,125
Fluorescent Light Recycling (DEA)715 740 740 759 760 500 500
Recycle Floor Dry 815 835 835 856 855 875 875
Tire & Filter Disposal 530 540 540 554 555 550 550
Hazardous Waste Disposal 425 440 440 450 450 500 500
Contractual Cleaning - CMF - 5,000 5,100 5,100 5,200 5,200
Total 10,715 15,185 10,713 15,919 15,920 15,975 15,975
6249 OTHER CONTRACTUAL SERVICES
Weed Control - CMF 560 575 1,100 1,125 1,125 1,150 1,150
Fire System Monitoring 340 350 350 359 360 365 365
Fire System Annual Testing 175 700 700 718 715 725 725
Total 665 1,625 2,150 2,202 2,200 2,240 2,240
6255 UTILITIES - ELECTRIC
Electric 34,200 27,000 25,000 28,000 25,000 28,500 28,500
Total 34,200 27,000 25,000 28,000 25,000 28,500 28,500
6256 UTILITIES - NATURAL GAS
Natural Gas 45,000 39,000 39,000 41,000 35,000 41,800 31,800
Total 45,000 39,000 39,000 41,000 35,000 41,800 31,800
6257 UTILITIES - OTHER
Water & Sewer 3,000 2,500 2,500 2,700 2,700 2,750 2,750
Total 3,000 2,500 2,500 2,700 2,700 2,750 2,750
170
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 30: FLEET & BUILDINGS-CMF - 1530
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6265 REPAIRS - EQUIPMENT
Shop Equipment, etc.4,690 4,300 4,300 4,420 4,420 4,500 4,500
Total 4,690 4,300 4,300 4,420 4,420 4,500 4,500
6266 REPAIRS - BUILDINGS
Repairs (H.V.A.C., Roof, Doors, Elec.)18,050 20,000 25,000 21,000 21,000 21,500 21,500
Total 18,050 20,000 25,000 21,000 21,000 21,500 21,500
6275 SCHOOL/CONF/EXP - LOCAL
Training & ASE Certification 875 500 800 500 500 750 750
Total 875 500 800 500 500 750 750
6277 MILEAGE/AUTO ALLOWANCE
Car Allowance - Supervisor 3,300 3,300 3,300 3,300 3,300 3,300 3,300
Mileage misc.105 105 200 105 105 105 105
Total 3,405 3,405 3,500 3,405 3,405 3,405 3,405
6280 DUES & SUBSCRIPTIONS
Sams Club Membership - City Supplies 30 35 35 36 35 50 50
AssetWorks Hosting & Service Fee - - - - 6,450 6,450
Total 30 35 35 36 35 6,500 6,500
6281 UNIFORM/CLOTHING ALLOWANCE
Uniform/Boots (4) 2019 (5)2,020 1,820 1,820 2,370 1,870 2,000 2,000
Uniform Rental/Rag Cleaning Service 1,390 1,440 1,440 1,500 1,440 1,550 1,550
Total 3,410 3,260 3,260 3,870 3,310 3,550 3,550
6399 OTHER CHARGES
State Boiler Certificate 80 80 80 82 82 85 85
WinFleet / AssetWorks 775
Misc. Dues/Vehicle Inspection Decals 80 80 80 82 82 85 85
Licenses 310 310 310 318 318 320 320
(County Hazardous Waste)- - - -
(State Tax)- - - -
(MN Haz. Chem. Inventory Fee )- - - -
AC Delco & Ford Motorcraft Computer Subs 2,095 2,150 2,150 2,204 2,204 2,250 2,250
Mitchel 1 On-line Service Manuals 4,850 4,850 4,850 4,974 4,974 5,075 5,075
Total 8,190 7,470 7,470 7,660 7,660 7,815 7,815
6545 NON-TAXABLE MISC FOR RESALE
Vending - CMF Pop, Juice, Water 3,350 - - -
Revenue generated from sales
Total 3,350 - - - - - -
6735 CAPITAL OUTLAY - OTHER IMP
AssetWorks/Fleet Mgmt. Program 30,000 '17 savings
Mech. Computers/AssetWorks 3,500 '17 savings
CMF Chip seal N. & W. Lot - - in muni bldg in muni bldg
CMF Windows, Doors, Overhead Doors - - in muni bldg in muni bldg
CMF Restroom Rehab - - in muni bldg in muni bldg
CMF CoRayVac Programable Thermostat - - in muni bldg in muni bldg
CMF Streets/Shop Roof in muni bldg in muni bldg
CMF Facility Sign Replacement - in muni bldg -
Replace City Fuel Dispensing System - - - -
Rehab Street Foreman Office Space - in muni bldg - -
CMF Vehicle Storage Bldg Floor Rehab - in muni bldg - -
CMF Building Exterior Rehab/Paint - - - -
Replace CMF Compressor - - - -
Replace Last Roof Section CMF-Duralast - in muni bldg - -
HVAC Control Upgrade-Front Office Area - - - -
Front Office E/W Facing Window panes in muni bldg in muni bldg
Hallway Tile Reflooring in muni bldg in muni bldg
Old Washbay Conversion in muni bldg in muni bldg
Streets/Parks Building Unit Heater in muni bldg in muni bldg
Total - - - 33,500 - - -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 5,400 5,550 5,550 5,700 2,850 5,700 2,850
Total 5,400 5,550 5,550 5,700 2,850 5,700 2,850
Total Net of Personnel 174,110 165,285 164,365 199,625 152,715 180,710 166,860
TOTAL EXPENSES 652,965$ 647,465$ 646,545$ 787,670$ 650,760$ 791,700$ 682,850$
171
Notes:
172
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
31
1600 &1665
STREETS
MAINTENANCE
Public Works
DESCRIPTION OF ACTIVITY
The Public Works Streets Division is responsible for maintaining the local streets system
consisting of approximately 424 lane miles of roadway. Duties include repairing street
pavement sections; repair and maintenance of storm drainage catch basins and storm water
management ponds; and maintenance of sidewalks and on-street pathways throughout the
community. This division is also responsible for boulevard maintenance, tree trimming and
forestry maintenance work for trees located within the public street right-of-way. In addition,
the City owned cemetery is maintained and managed by this division.
SERVICE CATEGORIES
The Public Works Street Division provides a centralized source for the following internal and
external services related to street maintenance functions for the City of Apple Valley.
1. Street Maintenance and Preservation Services
Repair structural and surface failure of street pavement (patching, pothole repair, etc.)
Remove and replace sections of damaged curb and valley gutters
Conduct crack sealing and micro surfacing to preserve street pavements
Conduct street sweeping on public streets, removing approximately 500 tons of material
per year
2. Sidewalk and Trail System Maintenance Services
Inspect one-third of all sidewalk sections each year to identify repair needs
Remove and replace concrete sidewalk sections as determined during inspections
Conduct concrete leveling work to repair uneven concrete joints (trip hazards)
Repair and maintain segments of trail system located in the right-of-way (excludes
segments of public trails located in city parks)
3. Boulevard Tree Maintenance Services
Trim boulevard trees to maintain minimum vertical clearance for roadways
Remove dead or diseased trees located within the public right-of-way
Remove debris from streets following severe storm events
4. Drainage System Maintenance Services:
Inspect and repair storm sewer catch basins along roadways
Inspect and clear pond outlets to prevent blockages and associated flooding
Repair inlet and outlet pipe connections to storm water ponds
Remove accumulated sediment deltas from ponds
173
Contractual work associated with storm drainage system maintenance is funded by the
Storm Drainage Utility, see Business Unit 5505
5. Turf Mowing Services
Mow approximately 76 miles of boulevards along collector streets with adjacent trail
systems
Mow and remove excess vegetation adjacent to storm water ponds
Provide additional turf mowing along County right-of-ways to maintain community
appearance
6. Cemetery Services
Lot and columbarium sales
Internments
Maintain turf, trees and plantings
Routine grounds maintenance to ensure a well-groomed appearance
MAJOR OBJECTIVES FOR 2018 and 2019
In addition to recurring annual duties, the following major objectives are established for 2018
and 2019 within this business unit.
Conduct field evaluation and rating of one-third of the City street system to assist in
further development of the pavement management system.
Continue pavement preservation program (microsurfacing/crack sealing) for public
streets and trails.
Conduct an inventory of existing storm water ponds throughout the city to identify and
prioritize maintenance needs, including dredging and removal of sand deltas.
Staff plans to implement a mobile management system to the street sweeping operation
in order to accurately monitor and record service levels to address State and Federal
mandates for water quality improvements.
Driveway and internal pathway paving for the Cemetery.
Additional seeding, landscaping and tree planting as needed.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Actual Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Lane Miles of
Street Maintained 416 416 424 427 429 429
Number of Blvd Trees
Maintained 1,175 1,250 1,600 1,700 1,500 1,500
Street Sweeping (Ton) 520 542 530 550 540 540
Miles of Trails on ROW
Maintained 57 58 59 61 63 63
Sidewalk Maintained (mile) 134 135 136 137 139 139
Leaves Collected (Cu.Yd.) 930 1,200 1,300 1,200 1,100 1,100
174
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Public Works Supt. 1 1 1 1 1 1
Streets Foreman 2 2 2 2 2 2
Technical Specialist 3 3 3 3 3 3
Maintenance I/II 9 9 10 10 10 10
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Seasonal Street Maint. 4,149 5,147 5,147 5,500 5,600 5,600
Summary Budget
Department 31 Street Maintenance
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 845,049 798,909 869,642 926,080 955,190 988,170 1,034,615
Emp. Benefits 352,569 334,564 368,759 383,425 412,437 436,645 459,875
Supplies 286,043 212,941 199,511 248,412 219,507 200,085 216,730
Contractual Serv.178,788 199,778 183,595 233,270 224,328 223,325 220,745
Utilities 2,205 1,296 1,964 4,560 4,138 3,900 3,410
Repairs & Maint.21,125 13,632 16,349 24,765 20,385 17,020 17,650
Training/Travel/Dues 10,929 12,857 13,749 12,310 12,525 19,465 19,465
Other Exp.(18) 503 (26) 3,600 3,690 3,775 600
Vehicle Replacement Fund - - - - - - -
Capital Outlay 6,033 5,170 16,853 - - 203,000 185,000
Total Exp 1,702,721 1,579,649 1,670,397 1,836,422 1,852,200 2,095,385 2,158,090
Net addition to (use of)
general revenues (1,702,721) (1,579,649) (1,670,397) (1,836,422) (1,852,200) (2,095,385) (2,158,090)
2018 CAPITAL OUTLAY:
See VERF for additional PW items not funded in General Fund
2019 CAPITAL OUTLAY:
See VERF for additional PW items not funded in General Fund
175
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
STREET MAINTENANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 794,077 732,417 825,564 847,830 430,827 913,390 871,060 972,350 924,760
6112 - SALARY-SEASONAL TEMP 45,792 57,710 45,092 45,600 16,347 45,600 45,600 45,600 45,600
6113 - OVERTIME-REGULAR EMPLOYEES 39,905 26,261 24,972 36,700 15,793 36,700 36,700 36,700 36,700
6121 - INSURANCE CASH BENEFIT 3,763 5,451 5,760 3,060
6122 - COMP REQUEST -38,488 -22,931 -31,747 -16,030
6123 - SALARY-OTHER 25,060 36,225 34,810 29,470 27,555
6105 - SALARIES AND WAGES 845,049 798,909 869,642 955,190 449,996 1,031,915 988,170 1,084,120 1,034,615
6138 - MEDICARE 11,897 11,300 12,191 13,860 6,384 14,965 14,330 15,720 15,000
6139 - FICA 50,872 48,315 52,125 59,255 27,296 63,980 61,265 67,215 64,145
6141 - PENSIONS-PERA 58,555 55,147 61,208 68,220 32,060 73,975 70,695 77,890 74,175
6142 - WORKERS COMPENSATION 50,008 52,697 54,438 70,302 32,728 79,745 76,365 86,295 82,355
6144 - LONG-TERM DISABILITY INSURANCE 2,295 2,224 2,414 2,500 855 2,610 2,490 2,755 2,620
6145 - MEDICAL INSURANCE 159,959 145,753 167,197 198,300 76,674 224,400 211,500 235,080 221,580
6146 - DENTAL INSURANCE 11,213 13,475 13,421 7,421
6147 - LIFE INSURANCE-BASIC 164 83 90 44
6148 - LIFE INSURANCE-SUPP/DEPEND 7,606 5,571 5,675 3,516
6125 - EMPLOYEE BENEFITS 352,569 334,564 368,759 412,437 186,978 459,675 436,645 484,955 459,875
6100 - TOTAL PERSONNEL SERVICES 1,197,618 1,133,473 1,238,401 1,367,627 636,974 1,491,590 1,424,815 1,569,075 1,494,490
6210 - OFFICE SUPPLIES 142 352 220 9
6211 - SMALL TOOLS & EQUIPMENT 4,212 9,560 7,361 9,940 4,657 16,975 16,975 16,510 16,510
6212 - MOTOR FUELS/OILS 116,246 63,704 52,970 82,665 26,973 78,260 68,260 80,608 81,245
6214 - CHEMICALS 1,453 1,273 980 230 1,230 235 235 235 235
6215 - EQUIPMENT-PARTS 101,531 66,896 72,186 59,725 29,383 46,105 46,105 48,000 48,000
6216 - VEHICLES-TIRES/BATTERIES 8,389 13,008 13,269 12,000 1,546 12,240 12,240 49,700 12,800
6229 - GENERAL SUPPLIES 54,071 58,147 52,525 54,947 27,124 56,270 56,270 57,958 57,940
6205 - SUPPLIES 286,043 212,941 199,511 219,507 90,922 210,085 200,085 253,011 216,730
6235 - CONSULTANT SERVICES 799 1,557 1,377 1,143 436 1,400 1,400 1,500 1,500
6237 - TELEPHONE/PAGERS 1,711 1,569 1,870 1,527 739 1,870 1,870 1,870 1,870
6238 - POSTAGE/UPS/FEDEX 0 0 31 0 0 0
6239 - PRINTING 509 269 272 615 0 630 630 630 1,175
6240 - CLEANING SERVICE/GARBAGE 17,002 19,224 16,430 20,698 2,538 21,200 21,200 21,200 21,200
6249 - OTHER CONTRACTUAL SERVICES 158,765 177,160 163,615 200,345 26,451 205,225 198,225 210,000 195,000
6230 - CONTRACTUAL SERVICES 178,786 199,778 183,595 224,328 30,163 230,325 223,325 235,200 220,745
6255 - UTILITIES-ELECTRIC 454 522 484 1,303 316 1,380 1,000 1,380 1,000
6257 - UTILITIES-PROPANE/WATER/SEWER 1,751 774 1,480 2,835 155 2,900 2,900 2,900 2,410
6250 - UTILITIES 2,205 1,296 1,964 4,138 471 4,280 3,900 4,280 3,410
6265 - REPAIRS-EQUIPMENT 22,223 12,898 16,349 20,385 5,573 21,020 17,020 21,650 17,650
6269 - REPAIRS-OTHER -1,098 734 0 0 0
6260 - REPAIRS AND MAINTENA 21,125 13,632 16,349 20,385 5,573 21,020 17,020 21,650 17,650
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 820 300 789 920 0 945 945 945 945
6277 - MILEAGE/AUTO ALLOWANCE 3,307 3,148 3,260 3,600 1,650 3,600 3,600 3,600 3,600
6280 - DUES & SUBSCRIPTIONS 340 25 25 420 0 420 5,420 420 5,420
6281 - UNIFORM/CLOTHING ALLOWANCE 6,462 9,384 9,675 7,585 4,968 9,500 9,500 9,500 9,500
6270 - TRNG/TRAVL/DUES/UNIF 10,929 12,857 13,749 12,525 6,618 14,465 19,465 14,465 19,465
6200 - TOTAL OPERATING COSTS 499,089 440,503 415,169 480,883 133,747 480,175 463,795 528,606 478,000
6310 - RENTAL EXPENSE 0 534 0 3,590 0 3,675 3,675 3,000 500
6333 - GENERAL-CASH DISCOUNTS -18 -32 -26 -45
6399 - OTHER CHARGES 0 0 0 100 0 100 100 100 100
176
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
STREET MAINTENANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6301 - OTHER EXPENDITURES -18 503 -26 3,690 -45 3,775 3,775 3,100 600
6300 - TOTAL OTHER EXPENDITURES -18 503 -26 3,690 -45 3,775 3,775 3,100 600
6730 - CAPITAL OUTLAY-TRANSPORTATION 6,033 5,170 16,853 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0 9,000 18,000 322,700 0
6745 - VERF CHARGES 0 0 185,000 0 185,000
6701 - TOTAL CAPITAL OUTLAY 6,033 5,170 16,853 0 0 9,000 203,000 322,700 185,000
6700 - TOTAL CAPITAL OUTLAY 6,033 5,170 16,853 0 0 9,000 203,000 322,700 185,000
1,702,721 1,579,649 1,670,397 1,852,200 770,676 1,984,540 2,095,385 2,423,481 2,158,090
177
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 31: STREET MAINTENANCE - 1600
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 813,450 847,830 913,390 871,060 972,350 924,760
6111 Salary-Parttime
6112 Salary-Seasonal Temp 45,600 45,600 40,000 45,600 45,600 45,600 45,600
6113 Overtime - Reg 36,700 36,700 29,000 36,700 36,700 36,700 36,700
6123 Salaries - Other 30,330 25,060 20,000 36,225 34,810 29,470 27,555
6138 Medicare 13,430 13,860 13,000 14,965 14,330 15,720 15,000
6139 FICA 57,420 59,255 56,500 63,980 61,265 67,215 64,145
6141 Pension - PERA 66,035 68,220 67,000 73,975 70,695 77,890 74,175
6142 Worker's Compensation 58,220 70,302 68,000 79,745 76,365 86,295 82,355
6144 Long-Term Disability Insurance 2,320 2,500 2,100 2,610 2,490 2,755 2,620
6145 Hospital & Life Insurance 186,000 198,300 188,277 224,400 211,500 235,080 221,580
Position Changes
Total 1,309,505 1,367,627 483,877 1,491,590 1,424,815 1,569,075 1,494,490
6211 SMALL TOOL & EQUIPMENT
Misc. Tools, Toolbox 4,000 6,100 6,100 6,200 6,200 6,000 6,000
Replace Weed Whips 330 340 340 350 350 360 360
Bobcat stump grinder 7,000 7,000
Backhoe Bucket Thumbs 7,000 7,000
Moved Tree Inj Equip-Ash EAB to Nat Res - - - - - -
Chain Saw Replacement 550 900 900 625 625 650 650
Cutoff Saw Replace - - - - - -
Pathway Edger 1,650 - - - - -
Hammer Drill Replace - 500 500 - - - -
Pruning Poles - - 1,000 1,000
Push Lawn Mower - - 800 800
Back Pack Blower - - 600 600
Sidewalk Finger Grabber 3,000 - - -
Hand Grinder Replace - - 400 400
Fairmont Pole Saw Replace - 2,100 2,100 - - 2,500 2,500
Total 9,530 9,940 9,940 16,975 16,975 16,510 16,510
6212 MOTOR FUELS/OILS
'Gas and Diesel Fuel
Nolead Fuel 6,097 5,975 gal @ $2.50 gal.19,357 15,245 14,938 14,938 9,940 15,386 12,200
Diesel Fuel 25,000 23,443 gal. @ $2.25 gal 79,500 56,250 52,747 52,747 47,745 54,329 56,800
Diesel Road Tax 4,500 4,670 4,075 4,075 4,075 4,197 4,945
Oil 5,930 6,500 6,500 6,500 6,500 6,696 7,300
Total 109,287 82,665 78,260 78,260 68,260 80,608 81,245
6214 CHEMICALS
Street Maintenance Products 230 230 1,230 235 235 235 235
Moved to Nat Res-Ash Tree Inject Chems/E - - - - - -
Total 230 230 90,065 235 235 235 235
6215 EQUIPMENT - PARTS
Sweeper Brooms 9,180 - - - - -
moved to Storm in 2017 - - - - - -
Mowers/Tractors 2,920 2,990 2,990 3,065 3,065 4,000 4,000
Trucks/Other Vehicles 39,300 40,280 40,280 41,287 41,287 42,000 42,000
Sweepers - Repair Parts 14,385 14,745 14,745 - - - -
Stump Grinder Teeth 1,670 1,710 1,710 1,753 1,753 2,000 2,000
Total 67,455 59,725 59,725 46,105 46,105 48,000 48,000
6216 EQUIPMENT - TIRES/BATTERIES
Batteries 2,140 1,500 1,500 1,530 1,530 2,000 2,000
Tires - Vehicles 4,950 6,500 6,500 6,630 6,630 6,700 6,700
Tires - Off Road Tires 3,165 4,000 4,000 4,080 4,080 41,000 4,100
Total 10,255 12,000 12,000 12,240 12,240 49,700 12,800
6229 GENERAL SUPPLIES
3/8" Granit Chips for Pothole Patching 2,650 2,716 2,716 2,785 2,785 2,869 2,865
Bituminous Hot Mix 3,980 6,080 6,080 6,180 6,180 6,365 6,365
Bituminous Cold Mix 1,020 1,046 1,046 1,070 1,070 1,102 1,100
1" Crushed Limestone 1,900 1,948 1,948 1,995 1,995 2,055 2,050
1-1/2" Crushed Rock 1,560 1,599 1,599 1,640 1,640 1,689 1,690
Sod/ Black Dirt (Sidewalk Repairs)5,000 5,125 5,125 5,255 5,255 5,413 5,415
Trees for Sidewalk Repair & Ash Replc.7,000 7,175 7,175 7,355 7,355 7,576 7,575
Move trees to Nat Res (Keep $7000),2014 Begin Ash Tree Program - EAB
6229 GENERAL SUPPLIES
Hardware & Supplies 3,675 3,767 3,767 3,860 3,860 3,976 3,975
Hydroseed Mulch 1,560 1,599 1,599 1,640 1,640 1,689 1,685
Mulch and Landscape Supplies - Cedar 1,530 1,568 1,568 1,605 1,605 1,653 1,650
Concrete Sealer - Ring Route & Cedar 12,660 12,977 12,977 13,300 13,300 13,699 13,700
2014 - Begin Maint on Cedar Ave - -
Asphalt Emulsifier 6,355 6,514 6,514 6,680 6,680 6,880 6,880
Safety Equipment 2,095 2,147 2,147 2,200 2,200 2,266 2,265
Grass Seed 670 687 687 705 705 726 725
Total 51,655 54,947 54,947 56,270 56,270 57,958 57,940
178
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 31: STREET MAINTENANCE - 1600
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
Safety (Safety Glasses, hepatitis,1,115 1,143 1,380 1,400 1,400 1,500 1,500
respirator, hearing & drug testing)
Total 1,115 1,143 1,380 1,400 1,400 1,500 1,500
6237 TELEPHONE/PAGERS
Mobile Phones 1,490 1,527 1,800 1,870 1,870 1,870 1,870
Total 1,490 1,527 1,800 1,870 1,870 1,870 1,870
6239 PRINTING/PUBLISHING
Work Orders, Advertising, Misc 50 51 51 55 55 55 600
Temp No Parking Signs (4th of July)340 349 349 355 355 355 355
DOT Safety Inspection Books 210 215 215 220 220 220 220
Total 600 615 615 630 630 630 1,175
6240 C. SERVICE/GARBAGE REMOVAL
Landfill Dumping Fee (SET,rolloff dump,9,700 7,943 7,943 7,000 7,000 7,000 7,000
road kill, stump grindings - disposal)- - -
Leaves - disposal 2,095 2,147 2,147 2,200 2,200 2,200 2,200
Landfill Dumping Fee (street sweepings)12,300 10,608 8,000 12,000 12,000 12,000 12,000
Total 20,095 20,698 18,090 21,200 21,200 21,200 21,200
6249 OTHER CONTRACTUAL SERVICES
Curb,Gutter,Sidewalk Replace/Mud Jack 26,450 27,111 32,500 27,790 27,790 33,000 33,000
STS Crews 13,885 14,232 14,000 14,585 14,585 14,500 14,500
Ring Route Painting 67,740 69,434 70,500 71,170 57,170 72,000 57,000
Colored Concrete Sealing - Ring Route 16,320 16,728 10,000 17,145 17,145 12,000 12,000
Colored Concrete Sealing - Cedar Ave 10,720 10,988 10,000 11,260 11,260 12,000 12,000
Cedar Avenue Landscape Maint Contract 7,650 - - -
Cedar Avenue Irrigation System Maint 3,340 3,424 6,000 3,510 3,510 7,000 7,000
RR Misc. (Masonry, Trees, Sidewalks)11,740 5,000 5,000 5,000 5,000 5,000 5,000
Repair & Resurface Pathways 46,915 48,088 24,500 49,290 49,290 49,000 49,000
Blvd Weed Spraying 5,210 5,340 5,000 5,475 5,475 5,500 5,500
Cartegraph Conversion to On-line 7,000 - -
Total 209,970 200,345 177,500 205,225 198,225 210,000 195,000
6255 UTILITIES - ELECTRIC
Galaxie Sprinklers 360 500 500 525 400 525 400
Cedar Avenue 100 103 105 100 105 100
Gallavant Sprinklers 360 700 500 750 500 750 500
Total 820 1,303 1,000 1,380 1,000 1,380 1,000
6257 UTILITIES -WATER/SEWER
Gallavant/Galaxie Sprinklers 390 400 500 410 410 410 410
Cedar Avenue 3,350 2,435 1,500 2,490 2,490 2,490 2,000
Total 3,740 2,835 2,000 2,900 2,900 2,900 2,410
6265 REPAIRS - EQUIPMENT
Heavy Equipment 19,290 16,022 16,000 16,510 12,510 17,005 13,005
2-Way Radios, Pagers 750 519 500 540 540 556 556
Paint/Repair Truck frame/box 3,115 2,194 2,000 2,270 2,270 2,338 2,338
3 Bucket Truck Annual Inspections 1,610 1,650 1,700 1,700 1,700 1,751 1,751
Total 24,765 20,385 20,200 21,020 17,020 21,650 17,650
6275 SCHOOLS/CONF/EXP - LOCAL
MN APWA / T2 / Snow Plow Seminar 600 615 615 630 630 630 630
Supervisor Training 300 305 305 315 315 315 315
Total 900 920 920 945 945 945 945
6277 MILEAGE/AUTO ALLOWANCE
Car Allowance 3,600 3,600 3,600 3,600 3,600 3,600 3,600
Total 3,600 3,600 3,600 3,600 3,600 3,600 3,600
6280 DUES & SUBSCRIPTIONS
Superintendent Assoc. & Subscription 410 420 100 420 420 420 420
Cartegraph On-line Licenses - - 5,000 5,000
Total 410 420 100 420 5,420 420 5,420
6281 UNIFORM/CLOTHING ALLOWANCE
Uniforms & Boots (14 x $500)7,400 7,585 9,500 9,500 9,500 9,500 9,500
Total 7,400 7,585 9,500 9,500 9,500 9,500 9,500
6310 RENTAL EXPENSE
Screener Bucket Attachment 3,500 3,590 3,000 3,675 3,675 3,000 500
Total 3,500 3,590 3,000 3,675 3,675 3,000 500
6399 OTHER CHARGES
Street Waste Hauling License 100 100 - 100 100 100 100
Total 100 100 - 100 100 100 100
179
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 31: STREET MAINTENANCE - 1600
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6730 CAPITAL OUTLAY - VEHICLES
Replace Single Axle 307 Plow, $212,000
Replace Single Axle 327 Plow, $212,000
Replace Patch Truck (339) with Trailer
Unit: $50,000
Replace F550 Truck 340 $70,000
Vbox Insert for Dura Patch Truck
Replace Stump Grinder 345 $47,000
Replace Crash Attenuator, $15,400 Equip. fund
Replace Loader 351 $205,000 Equip. fund
Replace Sign/Aerial Truck 338 $102,500 Equip. fund
Replace Single Axle 381 Plow, $212,000 Equip. fund
Replace 3/4 Ton Pickup/Plow 313 $35,700 Equip fund
Replace F550 Truck /Plow 323 $73,500 Equip fund
Replace F550 Truck / Plow 325 $73,500 Equip fund
Replace F550 Bucket Truck 326 $105,000 Equip fund
Replace Skid Loader 332 $39,000 Equip fund
Replace JD 997 Mower 335 $22,000 Equip fund
Replace JD 997 Mower 349 $22,000 Equip fund
Replace Toolcat 5600 347 $56,200 Equip fund
Replace Single Axle 314 Plow $217,000 Equip fund Equip fund
Replace Tandem Axle 344 Plow, $231,000 Equip fund Equip fund
Replace 3/4 Ton Pickup 316, $35,000 Equip fund Equip fund
Replace Forklift 328, $31,000 Equip fund `
Replace 3/4 Ton Pickup 337, $34,000 Equip fund Equip fund
Replace Single Axle 310 Plow, $200,000 Equip fund Equip fund
Replace Single Axle 312 Plow, $200,000 Equip fund Equip fund
Replace Tool Cat No. 346, $50,000 Equip fund Equip fund
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Sterling Dump Truck LT 7500 Tandem
2007 319 - $230,600 230,600 VERF
1994 Model XA5905D air Compressor 302 -
$18,500 18,500 VERF
2004 JCB 520 Loadall 333 - $73,600 73,600 VERF
ALS 6215 Sweeper Brooms - $9000 9,000 in storm water
Elgin Crosswind Sweeper - Storm Drain
Utility $235,000, Trade in $15,000 (2018)
Snow Pushers(2) for Veristile Machines 18,000
Sweeper Repair Parts/Brooms
Screener Bucket Attachment (1/3 share)- - - -
Total - - - 9,000 18,000 322,700 -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges - - - 185,000 185,000
Total - - - 185,000 - 185,000
Total Net of Personnel 526,917 484,572 544,642 492,950 670,570 854,406 663,600
TOTAL EXPENSES 1,836,422$ 1,852,200$ 1,028,519$ 1,984,540$ 2,095,385$ 2,423,481$ 2,158,090$
180
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
32
1660
SNOW AND ICE
REMOVAL
Public Works
DESCRIPTION OF ACTIVITY
This subsection of the Public Works Streets Division provides for snow plowing and ice
control along the public street system. The budget includes funds for overtime
expenses when plowing is conducted after hours or weekends. Road salt and ice
control materials are also funded through this business unit. The City purchases road
salt materials through the cooperative purchasing program administered by the State of
Minnesota.
SERVICE CATEGORIES
The Public Works Street Maintenance Division provides the following winter road
maintenance services for the City of Apple Valley.
1. Snow Plowing Services
Conduct snow plowing response to winter storms for 424 lane miles of the City
public street system in the most efficient process possible with available resources
Provide trained operators to simultaneously deploy equipment within 14 plow
districts within the City for winter storm events
Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow
trucks, two large loaders, two midsized loaders, nine pick-up trucks with plows, and
four versatile tractors.
2. Snow Removal and Hauling Services
Remove excess snow accumulations at intersections to maintain safe sightlines for
vehicle traffic
Remove excess snow storage from City facilities and along collector roadways to the
extent feasible with available resources
Maintain snow loading equipment and use contract truck hauling to transport excess
snow material
3. Ice Control Services
Maintain adequate road salt inventories to provide deicing of public roadways
Conduct advanced deicing strategies, including ground speed sensing of salt
spreaders, pre-wetting brine injection on all salt trucks, and on-site mixing of
specialized brine solutions for road salt wetting liquids
181
Provide anti-icing treatment along selected roadways to preempt ice formation and
reduce overall salt usage
MAJOR OBJECTIVES FOR 2018 and 2019
In addition to recurring annual duties, the Public Works Department continues
development of the anti-icing program. An anti-icing program involves pretreatment of
streets prior to major snow and ice storm events to proactively inhibit the bonding of ice
onto the surface of streets. Anti-icing activities result in an overall reduction in the total
salt usage, which translates into cost savings for the City and reduced impacts to the
environment. During the winter of 2016/2017, staff implemented a mobile management
operation to accurately monitor and record de-icing material application and increase
plowing operation efficiency. Staff plans to increase the use of this system in 2018 and
2019 by including it on additional pieces of equipment as they are replaced due to age.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Lane Miles
Maintained
416
416
424
427
429
429
Number of Snow/Ice
Events per Year
50
29
40
35
40
40
Tons of Salt Material Used
2,900
1,900
2,300
2,500
3,000
3,000
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Overtime Hours Incurred 3,847.75 1,963.75 3,600 3,400 3,400 3,400
182
Summary Budget
Department 32 Snow & Ice Removal (Overtime)
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 164,182 88,818 109,346 142,000 145,550 120,000 120,000
Emp. Benefits 28,907 16,411 19,960 30,440 32,765 27,455 27,730
Supplies 224,938 184,544 173,611 209,150 200,770 207,765 210,050
Contractual Serv.8,405 4,583 3,208 8,300 13,675 13,850 15,450
Training/Travel/Dues 1,683 1,795 1,760 1,875 1,915 1,960 2,000
Total Exp 428,115 296,151 307,885 391,765 394,675 371,030 375,230
Net addition to (use of)
general revenues (428,115) (296,151) (307,885) (391,765) (394,675) (371,030) (375,230)
2018 Capital Outlay:
Loaders – Deploy mobile management software $ 2,000
See VERF
2019 Capital Outlay:
See VERF
183
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
SNOW & ICE REMOVAL
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 186 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 164,182 88,632 109,346 145,550 37,744 145,000 120,000 145,000 120,000
6105 - SALARIES AND WAGES 164,182 88,818 109,346 145,550 37,744 145,000 120,000 145,000 120,000
6138 - MEDICARE 2,320 1,256 1,541 2,110 540 2,105 1,740 2,105 1,740
6139 - FICA 9,921 5,372 6,589 9,025 2,308 7,885 7,440 7,885 7,440
6141 - PENSIONS-PERA 11,932 6,661 8,201 10,915 2,831 10,875 9,000 10,875 9,000
6142 - WORKERS COMPENSATION 4,734 3,122 3,629 10,715 1,487 11,205 9,275 11,540 9,550
6144 - LONG-TERM DISABILITY INSURANCE 0
6125 - EMPLOYEE BENEFITS 28,907 16,411 19,960 32,765 7,165 32,070 27,455 32,405 27,730
6100 - TOTAL PERSONNEL SERVICES 193,089 105,229 129,305 178,315 44,909 177,070 147,455 177,405 147,730
6211 - SMALL TOOLS & EQUIPMENT 310 162 0
6215 - EQUIPMENT-PARTS 20,110 26,994 28,257 22,120 2,084 27,100 27,100 24,823 24,650
6229 - GENERAL SUPPLIES 204,833 157,239 145,192 178,650 132,705 180,665 180,665 186,085 185,400
6205 - SUPPLIES 224,943 184,543 173,611 200,770 134,789 207,765 207,765 210,908 210,050
6249 - OTHER CONTRACTUAL SERVICES 8,405 4,583 3,208 13,675 4,097 13,850 13,850 14,266 15,450
6230 - CONTRACTUAL SERVICES 8,405 4,583 3,208 13,675 4,097 13,850 13,850 14,266 15,450
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,600 1,700 1,720 1,715 0 1,760 1,760 1,813 1,800
6277 - MILEAGE/AUTO ALLOWANCE 83 95 40 200 0 100 200 100 200
6270 - TRNG/TRAVL/DUES/UNIF 1,683 1,795 1,760 1,915 0 1,860 1,960 1,913 2,000
6200 - TOTAL OPERATING COSTS 235,031 190,921 178,578 216,360 138,886 223,475 223,575 227,087 227,500
6333 - GENERAL-CASH DISCOUNTS -5 0 0 0
6301 - OTHER EXPENDITURES -5 0 0 0
6300 - TOTAL OTHER EXPENDITURES -5 0 0 0
428,115 296,151 307,883 394,675 183,795 400,545 371,030 404,492 375,230
184
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees
6113 Overtime - Regular 142,000 145,550 80,000 145,000 120,000 145,000 120,000
6138 Medicare 2,060 2,110 1,080 2,105 1,740 2,105 1,740
6139 FICA 8,805 9,025 4,620 7,885 7,440 7,885 7,440
6141 Pension - PERA 10,650 10,915 5,700 10,875 9,000 10,875 9,000
6142 Work Comp Ins 8,925 10,715 3,000 11,205 9,275 11,540 9,550
6144 Long-Term Disability Insurance - - - -
Position Changes (Attach Form)
Total 172,440 178,315 94,400 177,070 147,455 177,405 147,730
6215 EQUIPMENT - PARTS
Tire Chains 1,020 1,045 2,000 2,000 2,000 2,060 2,050
Plow Cutting Edges 18,375 20,000 21,000 21,000 21,000 21,630 21,000
Backup Alarms/Light Bars 1,050 1,075 1,075 1,100 1,100 1,133 1,600
Additive Tank 3,060 - 3,000 3,000 3,090
Total 23,505 22,120 24,075 27,100 27,100 27,913 24,650
6229 GENERAL SUPPLIES
Salt, Ice Control ('17 State prices)123,400 113,700 110,000 113,790 113,790 117,204 116,600
less offsetting revenue from salt sale to ISD 196 (12,000) (12,000) (18,000) (12,000) (12,000) (12,360) (12,000)
Clear Lane 67,465 70,000 65,700 71,750 71,750 73,903 73,500
Anti-Icing Additives 6,780 6,950 7,000 7,125 7,125 7,339 7,300
Total 185,645 178,650 164,700 180,665 180,665 186,086 185,400
6249 OTHER CONTRACTUAL SERVICES
Contract Snow Removal Equip 1,000 1,025 - 1,050 1,050 1,082 1,000
Plow Damage Sod Repairs 7,300 3,000 3,000 3,050 3,050 3,142 4,000
Trucking 6,000 4,300 - 4,350 4,350 4,481 4,350
Precise Mobile Air Time ( GPS ) Annual Fee - 2,000 2,000 2,000 2,000 2,060 2,100
Precise Mobile Air Time ( GPS )- 3,350 3,350 3,400 3,400 3,502 4,000
Total 8,300 13,675 8,350 13,850 13,850 14,266 15,450
6275 SCHOOL/CONF/EXP - LOCAL
Snow Removal School-DCTC 1,675 1,715 1,715 1,760 1,760 1,813 1,800
Total 1,675 1,715 1,715 1,760 1,760 1,813 1,800
6277 MILEAGE
Snow & Ice Monitoring 200 200 100 100 200 100 200
Total 200 200 100 100 200 100 200
Total Net of Personnel 219,325 216,360 198,940 223,475 223,575 230,178 227,500
TOTAL EXPENSES 391,765$ 394,675$ 293,340$ 400,545$ 371,030$ 407,583$ 375,230$
185
Notes:
186
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
33
1680
TRAFFIC SIGNS/
SIGNALS/
MARKERS
Public Works
DESCRIPTION OF ACTIVITY
This subsection of the Public Works Street Maintenance Division provides for the
maintenance of all signs, pavement markings and traffic signals located within the City
street right-of-way.
SERVICE CATEGORIES
Maintenance for the City’s traffic signs along public roadways, traffic control signal
systems and pavement markings include the following services provided by Public
Works Department staff using city-owned equipment, contractual services from private
companies and inter-agency resources through joint powers agreements.
1. Traffic Sign Maintenance Services
Supply and maintain approximately 5,800 traffic control and street name signs
throughout the City using public works staff and equipment
Inventory and monitor sign conditions using sign management software
Perform routine sign replacement to maintain Federal and State retroreflectivity
standards for traffic signs in accordance with adopted City policy
Replace damaged signs and knock-downs
2. Traffic Signal System Maintenance Services
Provide maintenance for 12 city-owned traffic control signal systems through a Joint
Powers Agreement with Dakota County, including signal programing, relamping, and
minor electrical repairs
Contract for major electrical and equipment repair work for city-owned traffic control
signal systems through a standing service contract with a private contractor
Respond to signal damage incidents and address questions regarding the operation
of city-owned traffic control signal systems
3. Pavement Marking Maintenance Services
Inventory and monitor the condition of pavement markings on public streets in
accordance with pending Federal and State standards
Provide for the repainting of all pavement markings annually to maintain compliance
with standards
187
MAJOR OBJECTIVES FOR 2018 and 2019
In addition to recurring annual duties, the Public Works Department continues to
develop the street sign management program to achieve compliance with new Federal
mandates for sign retro-reflectivity requirements. Retro-reflectivity is a term that refers
to the amount of light reflected from vehicle headlights back toward the vehicle and the
driver's eyes, making the signs appear brighter and easier to see at night. Road
authorities must establish and implement a sign assessment or management method
that will maintain minimum levels of sign retro-reflectivity.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Proposed Proposed Proposed
Item 2014 2015 2016 2017 2018 2019
Number of Street Signs 5,755 5765 5880 5900 5950 5950
Number of Signs
Replaced 552 573 354 460 520 520
Markings Repainted (ft) 339,800 275,480 453,245 706,240 700,000 700,000
STAF FING
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Technical Specialist
Existing position transferred
from Streets Division 1600
1 1 1 1 1 1
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
188
Summary Budget
Department 33 - Traffic Signs/Signals/Markers
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 62,151 70,063 66,089 60,650 62,170 64,715 66,455
Emp. Benefits 12,850 15,203 13,930 25,465 14,365 14,990 15,545
Supplies 53,576 47,127 31,809 49,785 49,485 39,850 39,425
Contractual Serv.63,559 46,423 71,216 65,280 68,840 101,000 97,000
Repairs & Maint.(1,288) (3,996) (520) 750 770 785 1,000
Training/Travel/Dues - - - - - 4,000 4,000
Other Exp.- (3) 171 500 - - -
Capital outlay - - - - - 20,000 -
Total Exp 190,848 174,818 182,697 202,430 195,630 245,340 223,425
Net addition to (use of)
general revenues (190,848) (174,818) (182,697) (202,430) (195,630) (245,340) (223,425)
Capital Outlay 2018:
Permanent Driver Feedback Sign Replacement (Garden View) $20,000
Capital Outlay 2019:
None
189
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
TRAFFIC SIGNS/SIGNALS/MARKERS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 58,772 69,877 65,174 60,670 21,338 63,010 63,010 64,730 64,730
6112 - SALARY-SEASONAL TEMP 2,845 186 916 107
6113 - OVERTIME-REGULAR EMPLOYEES 535 0 0 132
6123 - SALARY-OTHER 1,500 1,705 1,705 1,725 1,725
6105 - SALARIES AND WAGES 62,151 70,063 66,089 62,170 21,577 64,715 64,715 66,455 66,455
6138 - MEDICARE 891 997 924 900 315 940 940 965 965
6139 - FICA 3,811 4,263 3,950 3,855 1,348 4,015 4,015 4,120 4,120
6141 - PENSIONS-PERA 4,464 5,241 4,888 4,865 1,610 4,855 4,855 4,985 4,985
6142 - WORKERS COMPENSATION 3,684 4,702 4,169 4,575 1,585 5,000 5,000 5,290 5,290
6144 - LONG-TERM DISABILITY INSURANCE 170 180 180 185 185
6145 - MEDICAL INSURANCE 0 0 0
6125 - EMPLOYEE BENEFITS 12,850 15,203 13,930 14,365 4,859 14,990 14,990 15,545 15,545
6100 - TOTAL PERSONNEL SERVICES 75,002 85,266 80,020 76,535 26,436 79,705 79,705 82,000 82,000
6211 - SMALL TOOLS & EQUIPMENT 1,366 722 1,605 2,360 550 2,410 2,410 2,310 2,310
6212 - MOTOR FUELS/OILS 4,240 3,474 2,614 3,430 345 3,000 3,000 3,100 2,600
6215 - EQUIPMENT-PARTS 789 1,232 594 2,000 0 1,700 1,700 1,775 1,775
6229 - GENERAL SUPPLIES 47,181 41,699 26,996 41,695 13,848 42,740 32,740 42,740 32,740
6205 - SUPPLIES 53,576 47,127 31,809 49,485 14,743 49,850 39,850 49,925 39,425
6239 - PRINTING 0 0 0 0 0 0 0
6249 - OTHER CONTRACTUAL SERVICES 63,559 46,423 71,216 68,840 68,625 101,000 101,000 97,000 97,000
6230 - CONTRACTUAL SERVICES 63,559 46,423 71,216 68,840 68,625 101,000 101,000 97,000 97,000
6265 - REPAIRS-EQUIPMENT 0 225 0 770 0 785 785 1,000 1,000
6269 - REPAIRS-OTHER -1,288 -4,221 -520 0
6260 - REPAIRS AND MAINTENA -1,288 -3,996 -520 770 0 785 785 1,000 1,000
6280 - DUES & SUBSCRIPTIONS 0 4,000 4,000 4,000 4,000
6270 - TRNG/TRAVL/DUES/UNIF 0 4,000 4,000 4,000 4,000
6200 - TOTAL OPERATING COSTS 115,847 89,554 102,506 119,095 83,368 155,635 145,635 151,925 141,425
6310 - RENTAL EXPENSE 0 0 171 0 0 0 0
6333 - GENERAL-CASH DISCOUNTS 0 -3 0 0
6301 - OTHER EXPENDITURES 0 -3 171 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 0 -3 171 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 20,000 20,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 20,000 20,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 20,000 20,000
190,848 174,818 182,697 195,630 109,804 255,340 245,340 233,925 223,425
190
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 33: TRAFFIC SIGNS/SIGNALS/MARKERS - 1680
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 59,180 60,670 60,670 63,010 63,010 64,730 64,730
6123 Salaries - Other 1,470 1,500 1,500 1,705 1,705 1,725 1,725
6138 Medicare 880 900 900 940 940 965 965
6139 FICA 3,760 3,855 3,855 4,015 4,015 4,120 4,120
6141 Pension - PERA 4,550 4,865 4,865 4,855 4,855 4,985 4,985
6142 Worker's Compensation 3,810 4,575 4,575 5,000 5,000 5,290 5,290
6144 Long-Term Disability Insurance 165 170 170 180 180 185 185
6145 Hospital & Life Insurance 12,300
Total 86,115 76,535 76,535 79,705 79,705 82,000 82,000
6211 SMALL TOOLS
Replace Power Tool on Sign Truck 2,000 2,050 2,050 2,100 2,100 1,500 1,500
Hammer Drill 500 500
General Tools for Sign Install - Replace 305 310 310 310 310 310 310
Total 2,755 2,360 2,360 2,410 2,410 2,310 2,310
6212 MOTOR FUELS/OILS
Nolead Fuel - Unit 338 3,350 3,430 2,500 3,000 3,000 3,100 2,600
Total 3,350 3,430 2,500 3,000 3,000 3,100 2,600
6215 EQUIPMENT PARTS
Vehicle Parts - Unit 338 800 500 400 400 400 425 425
Signal Parts, Circuit Bds, Loop Detectors 2,200 1,500 1,300 1,300 1,300 1,350 1,350
Total 3,000 2,000 1,700 1,700 1,700 1,775 1,775
6229 GENERAL SUPPLIES
Crosswalk Striping Paint 2,550 2,613 2,613 2,680 2,680 2,680 2,680
Street Name Plate Replacement 9,190 9,418 9,418 9,650 9,650 9,650 9,650
Post - Traffic Signs 8,170 8,374 8,374 8,580 8,580 8,580 8,580
Bracket & Misc Hardware 1,530 1,570 1,570 1,610 1,610 1,610 1,610
Traffic Control Signs 8,165 8,370 8,370 8,580 8,580 8,580 8,580
Project Signs, Brackets, Posts Replace 9,190 9,420 9,420 9,650 9,650 9,650 9,650
Replace Counter Batteries (Resume '15)1,225 1,255 1,255 1,290 1,290 1,290 1,290
Traffic Cones and Temp Traffic Control 660 675 675 700 700 700 700
Reduce to Trend (10,000) (10,000)
Total 40,680 41,695 41,695 42,740 32,740 42,740 32,740
6239 PRINTING
Forms, Temp Signs 225 - - - -
Total 225 - - - - - -
6249 OTHER CONTRACTUAL SERVICES
Street Striping - JPA 40,800 45,000 68,000 68,000 68,000 70,000 70,000
Signal Maint - Dakota Co Agreement 20,135 11,500 20,000 20,000 20,000 20,000 20,000
Semaphore Painting (2 per year)10,200 5,300 5,300 5,400 5,400 5,400 5,400
Traffic Signal Rehab & Repairs 5,310 5,440 5,000 - -
Cartegraph Maintenance Fee 1,610 1,600 1,600 1,600 1,600 1,600 1,600
Cartegraph Conversion to On-line 6,000 6,000
Total 65,055 68,840 99,900 101,000 101,000 97,000 97,000
6265 REPAIRS - EQUIPMENT
Traffic Counters (resume exp 2014)750 770 770 785 785 1,000 1,000
Total 750 770 770 785 785 1,000 1,000
6280 DUES & SUBSCRIPTIONS
Cartegraph On-line Licenses - - 4,000 4,000 4,000 4,000
Total - - - 4,000 4,000 4,000 4,000
6310 RENTAL EXPENSE
Coring Drill Rental 500 - - - - - -
Total 500 - - - - - -
6730 CAPITAL OUTLAY - VEHICLES
None - - - - - - -
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Permanent Feedback Sign-GardenView - - - 20,000 20,000 - -
Total - - - 20,000 20,000 - -
Total Net of Personnel 116,315 119,095 148,925 175,635 165,635 151,925 141,425
TOTAL EXPENSES 202,430 195,630 225,460 255,340 245,340 233,925 223,425
191
Notes:
192
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 37 1700 Park/Recreation
Administration
DESCRIPTION OF ACTIVITY
Expenses related to most full-time Parks & Recreation staff members, along with expenses that
are accounted as administrative.
MAJOR OBJECTIVES FOR 2018
Maintain the same level of administrative members and services as previous years.
Provide/maintain comprehensive parks and recreation activities, open space, and trail system
that residents will utilize and be proud of.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2015
Actual
2016
Projected
2017
Projected
2018
Projected
2019
Support Community Celebrations:
• Freedom Days
• Mid-Winter Fest
• Music in the Park
• Winter Concert Series at Valleywood
Support Parks and Recreation Advisory
Committee:
• Number of Public Meetings: 6 6 6 6 6
Support of Local Civic Organizations:
• Valley Athletic Association
• Eastview Athletic Association
• Apple Valley Hockey Association
• Eastview Hockey Association
• Boy Scouts / Girl Scouts
• Rotary Club
• Chamber of Commerce
Regular Status
Personnel Schedule –FTE’s
Actual Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Parks and Recreation Director 1 1 1 1 1
Recreation Superintendent 1 1 0 0 0
Recreation Manager N/A 0 1 1 1
Recreation Supervisor II 3.0 3.0 3.0 3.0 3.0
Department Assistant 1 0 0 0 0
Administrative Coordinator N/A 1 1 1 1
Department Specialist 1 1 1 1 1
Custodian .70 .70 .70 .70 .70
193
Temporary Status
Personnel Schedule –(# hours)
Adopted Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Seasonal 1560 1560 1560 1560 1560
Summary Budget
Department 37 - Park/Recreation Administration
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 554,451 570,127 549,862 586,289 606,605 621,510 647,805
Emp. Benefits 158,653 163,365 160,689 175,705 179,295 186,320 194,415
Supplies 1,816 3,111 2,267 4,750 3,600 3,600 3,600
Contractual Serv.53,006 54,904 71,332 66,500 67,000 63,000 63,000
Repairs & Maint.3,806 3,599 4,519 2,600 3,000 3,000 3,000
Training/Travel/Dues 14,533 13,671 13,674 16,750 15,650 15,650 15,650
Other Exp.61,212 60,647 67,123 59,050 62,500 62,800 62,800
Capital outlay - - - - - - -
Misc - - - - - -
Total Exp 847,476 869,424 869,466 911,644 937,650 955,880 990,270
Net addition (use) of general
revenues
(847,476) (869,424) (869,466) (911,644) (937,650) (955,880) (990,270)
2018 CAPITAL OUTLAY:
None
2019 CAPITAL OUTLAY:
None
194
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PARK/RECREATION ADMINISTRATION
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 493,267 505,994 475,217 519,045 250,759 525,780 525,780 551,250 551,250
6111 - SALARY PART-TIME 58,085 61,444 71,660 71,765 34,932 73,555 73,555 76,410 76,410
6112 - SALARY-SEASONAL TEMP 143 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 947 1,292 1,462 1,060 363 1,060 1,060 1,100 1,100
6121 - INSURANCE CASH BENEFIT 2,151 1,397 1,380 720
6123 - SALARY-OTHER 14,735 21,115 21,115 19,045 19,045
6105 - SALARIES AND WAGES 554,451 570,127 549,861 606,605 286,774 621,510 621,510 647,805 647,805
6138 - MEDICARE 7,874 8,046 7,707 8,795 4,091 9,015 9,015 9,395 9,395
6139 - FICA 33,670 34,275 32,953 37,205 17,492 38,180 38,180 39,335 39,335
6141 - PENSIONS-PERA 40,115 42,655 41,023 45,495 21,454 46,615 46,615 48,585 48,585
6142 - WORKERS COMPENSATION 4,013 4,017 3,678 4,255 2,007 4,610 4,610 5,000 5,000
6144 - LONG-TERM DISABILITY INSURANCE 1,332 1,305 1,292 1,465 475 1,500 1,500 1,560 1,560
6145 - MEDICAL INSURANCE 64,689 65,176 67,123 82,080 32,959 86,400 86,400 90,540 90,540
6146 - DENTAL INSURANCE 4,133 5,161 4,730 0 3,000
6147 - LIFE INSURANCE-BASIC 67 35 34 0 17
6148 - LIFE INSURANCE-SUPP/DEPEND 2,759 2,695 2,149 0 554
6125 - EMPLOYEE BENEFITS 158,653 163,365 160,689 179,295 82,048 186,320 186,320 194,415 194,415
6100 - TOTAL PERSONNEL SERVICES 713,103 733,493 710,551 785,900 368,822 807,830 807,830 842,220 842,220
6210 - OFFICE SUPPLIES 1,453 2,643 1,439 2,300 734 2,300 2,300 2,300 2,300
6211 - SMALL TOOLS & EQUIPMENT 106 20 100 100 0 100 100 100 100
6215 - EQUIPMENT-PARTS 0 0 0 200 0 200 200 200 200
6229 - GENERAL SUPPLIES 257 447 728 1,000 73 1,000 1,000 1,000 1,000
6205 - SUPPLIES 1,816 3,111 2,267 3,600 807 3,600 3,600 3,600 3,600
6235 - CONSULTANT SERVICES 1,985 5,784 11,423 10,000 0 21,000 6,000 6,000 6,000
6237 - TELEPHONE/PAGERS 2,193 1,864 2,605 2,500 1,493 5,000 2,500 5,000 2,500
6238 - POSTAGE/UPS/FEDEX 13,419 10,148 16,998 14,000 6,973 14,000 14,000 14,000 14,000
6239 - PRINTING 35,270 36,564 39,836 40,000 20,212 46,000 40,000 40,000 40,000
6240 - CLEANING SERVICE/GARBAGE 210 0 0
6249 - OTHER CONTRACTUAL SERVICES 139 335 470 500 1,476 500 500 500 500
6230 - CONTRACTUAL SERVICES 53,006 54,904 71,332 67,000 30,154 86,500 63,000 65,500 63,000
6265 - REPAIRS-EQUIPMENT 3,806 3,599 4,519 3,000 2,847 3,000 3,000 3,000 3,000
6260 - REPAIRS AND MAINTENA 3,806 3,599 4,519 3,000 2,847 3,000 3,000 3,000 3,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,782 500 2,012 3,000 50 3,000 3,000 3,000 3,000
6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,177 4,502 1,298 2,000 1,404 2,000 2,000 2,000 2,000
6277 - MILEAGE/AUTO ALLOWANCE 5,189 4,525 4,272 6,000 1,723 6,000 6,000 6,000 6,000
6278 - SUBSISTENCE ALLOWANCE 0 300 200 250 0 250 250 250 250
6280 - DUES & SUBSCRIPTIONS 3,770 3,385 5,892 3,700 65 3,700 3,700 3,700 3,700
6281 - UNIFORM/CLOTHING ALLOWANCE 615 460 0 700 0 700 700 700 700
6270 - TRNG/TRAVL/DUES/UNIF 14,533 13,671 13,674 15,650 3,242 15,650 15,650 15,650 15,650
6200 - TOTAL OPERATING COSTS 73,161 75,284 91,792 89,250 37,050 108,750 85,250 87,750 85,250
6310 - RENTAL EXPENSE 4,775 5,202 5,495 6,000 3,347 6,300 6,300 6,300 6,300
6333 - GENERAL-CASH DISCOUNTS -14 -24 -16 -7
6351 - VISA/BANK CHARGES 0 0 0 0 0 0 0
6355 - ONLINE REGISTRATION FEES 21,001 19,743 26,125 21,000 14,050 21,000 21,000 21,000 21,000
6399 - OTHER CHARGES 35,450 35,726 35,519 35,500 39,100 35,500 35,500 45,500 35,500
6301 - OTHER EXPENDITURES 61,212 60,647 67,123 62,500 56,490 62,800 62,800 72,800 62,800
6300 - TOTAL OTHER EXPENDITURES 61,212 60,647 67,123 62,500 56,490 62,800 62,800 72,800 62,800
195
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PARK/RECREATION ADMINISTRATION
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0
6701 - TOTAL CAPITAL OUTLAY 0
6700 - TOTAL CAPITAL OUTLAY 0
847,476 869,424 869,466 937,650 462,362 979,380 955,880 1,002,770 990,270
196
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 37: PARK/RECREATION ADMINISTRATION - 1700
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 501,035 519,045 519,045 525,780 525,780 551,250 551,250
6111 Salary-Parttime 70,014 71,765 71,765 73,555 73,555 76,410 76,410
6113 Overtime - Reg 1,060 1,060 1,060 1,060 1,060 1,100 1,100
6123 Salaries - Other 14,180 14,735 14,735 21,115 21,115 19,045 19,045
6138 Medicare 8,475 8,795 8,795 9,015 9,015 9,395 9,395
6139 FICA 36,040 37,205 37,205 38,180 38,180 39,335 39,335
6141 Pension - PERA 43,845 45,495 45,495 46,615 46,615 48,585 48,585
6142 Work Comp Ins 3,860 4,255 4,255 4,610 4,610 5,000 5,000
6144 Long-term Disability Insurance 1,405 1,465 1,465 1,500 1,500 1,560 1,560
6145 Hospital & Life Insurance 82,080 82,080 82,080 86,400 86,400 90,540 90,540
Position Changes
Total 761,994 785,900 785,900 807,830 807,830 842,220 842,220
6210 OFFICE SUPPLIES
Miscellaneous 2,300 2,300 2,300 2,300 2,300 2,300 2,300
Total 2,300 2,300 2,300 2,300 2,300 2,300 2,300
6211 SMALL TOOLS & EQUIPMENT
Miscellaneous - 100 100 100 100 100 100
Total - 100 100 100 100 100 100
6215 EQUIPMENT - PARTS
Miscellaneous 200 200 200 200 200 200 200
Total 200 200 200 200 200 200 200
6229 GENERAL SUPPLIES
Youth Athletic Association 750 750 750 500 500 500 500
Administration 750 750 750 500 500 500 500
Desk & Chairs 750 - - - -
Other - 750 750 - -
Trend Reduction - (1,250) (1,250) - -
Total 2,250 1,000 1,000 1,000 1,000 1,000 1,000
6235 CONSULTANT SERVICES
Technical Asst. Park Development 6,000 10,000 10,000 6,000 6,000 6,000 6,000
Park Bond Research Firm - Survey 15,000
Total 6,000 10,000 10,000 21,000 6,000 6,000 6,000
6237 TELEPHONE
Miscellaneous 3,000 2,500 2,500 2,500 2,500 2,500 2,500
Stipend-Mobile Communication 2,500 2,500
Total 3,000 2,500 2,500 5,000 2,500 5,000 2,500
6238 POSTAGE/UPS/FEDEX
Mail Brochures 14,000 14,000 14,000 14,000 14,000 14,000 14,000
Total 14,000 14,000 14,000 14,000 14,000 14,000 14,000
6239 PRINTING/PUBLISHING
Regular/Annual Publications 45,000 40,000 40,000 40,000 40,000 40,000 40,000
Bond Referendum Pamphlet / Info 6,000
Trend Reduction (4,000) - -
Total 41,000 40,000 40,000 46,000 40,000 40,000 40,000
6249 OTHER CONTRACTUAL SERVICES
Disabled Program - Interpreters, Aids 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6265 REPAIRS - EQUIPMENT
Multi-use 2,600 3,000 3,000 3,000 3,000 3,000 3,000
Total 2,600 3,000 3,000 3,000 3,000 3,000 3,000
6275 SCHOOL/CONF/EXP - LOCAL
3,000 3,000 3,000 3,000 3,000 3,000 3,000
Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6276 SCHOOL/CONF/EXP - OTHER
Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Park & Rec Mgmt. School - Director 2,000 - - - -
Park & Rec Mgmt. School - Rec Supint 2,000 - - - -
Park & Rec Mgmt. School - Rec Manag - - - - -
reduce overall (2,000) - - - -
Total 4,000 2,000 2,000 2,000 2,000 2,000 2,000
6277 MILEAGE ALLOWANCE
Staff mileage 6,500 6,000 6,000 6,000 6,000 6,000 6,000
Total 6,500 6,000 6,000 6,000 6,000 6,000 6,000
6278 SUBSISTANCE ALLOWANCE
750 250 250 250 250 250 250
Total 750 250 250 250 250 250 250
6280 DUES & SUBSCRIPTIONS
MRPA, NRPA 3,600 3,700 3,700 3,700 3,700 3,700 3,700
Total 3,600 3,700 3,700 3,700 3,700 3,700 3,700
6281 UNIFORMS/CLOTHING ALLOWANCE
900 700 700 700 700 700 700
Total 900 700 700 700 700 700 700
197
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 37: PARK/RECREATION ADMINISTRATION - 1700
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6310 RENTAL EXPENSE
Copier 6,300 6,000 6,000 6,300 6,300 6,300 6,300
Total 6,300 6,000 6,000 6,300 6,300 6,300 6,300
6355 ON-LINE REGISTRATION FEES
14,500 21,000 21,000 21,000 21,000 21,000 21,000
Total 14,500 21,000 21,000 21,000 21,000 21,000 21,000
6399 OTHER CHARGES
Volunteer Program 1,000 500 500 500 500 500 500
4th of July Fireworks 20,000 25,000 25,000 25,000 25,000 25,000 25,000
Portion of fireworks to come from
Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000)
4th of July Parade 15,000 20,000 20,000 20,000 20,000 20,000 20,000
Portion of Parade to come from
Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000)
Trend Reduction (500) - - - -
Total 35,500 35,500 35,500 35,500 35,500 45,500 35,500
6351 BANK CHARGE FEES
VISA/Bank charges 2,750 moved to AVCC moved to AVCC - -
Total 2,750 - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Registration Software Upgrade - - - - -
Total - - - - - - -
Total Net of Personnel 149,650 151,750 151,750 171,550 148,050 160,550 148,050
TOTAL EXPENSES 911,644$ 937,650$ 937,650$ 979,380$ 955,880$ 1,002,770$ 990,270$
198
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 38 1710 Park Maintenance
DESCRIPTION OF ACTIVITY
The maintenance, repair and beautification of 675+ acres spread over 50 parks.
Business unit includes 300 acres of weekly mowing, 105 athletic fields, 53 playground
structures, 2 aquatic facilities, park shelters and buildings, hockey rinks, courts, planting
beds, fountains, walking trails and numerous other facilities and qualities.
OBJECTIVES FOR 2018
• Tending to more than 675 acres of parkland and facilities on a daily basis. Our
primary goal is to meet the user’s needs and expectations by providing a clean,
safe, properly prepared and well maintained parks, trails, and facilities.
Comprehensive Plan Key 1 – Sustainable, Key 6 - Play and Preserve, and Key 7 -
Healthy and Active
• Re-build backstop and player protection fence on Johnny Cake Ridge Park West
Fields #6 and #7. Comprehensive Plan Key 1 – Sustainable, Key 5 – Safe, Key 6 -
Play and Preserve, and Key 7 - Healthy and Active
• Overlay trails/courts at Pennock, Greening, Duchess, and Wallace parks, portions
of Barbara Savanick Trail and Palomino Park pathways. Comprehensive Plan Key
1 – Sustainable, Key 5 – Safe, Key 6 - Play and Preserve, and Key 7 - Healthy and
Active
• Pave storage yard at Quarry Point Park. Comprehensive Plan Key 1 –
Sustainable, Key 5 – Safe, Key 6 - Play and Preserve, and Key 7 - Healthy and
Active
SERVICE CATEGORIES
1. Park Maintenance Management (1710), Park Maintenance Training (1775)
The size and complexity of facilities within our system require a person who
spends 100% of work time dedicated to maintenance and care of these parks
and facilities.
Park Maintenance must blend and work with Recreation programs created by
City staff. This can only be accomplished with good communication between
Park Maintenance and Recreation.
Department Priority 1: To provide consistent quality, it must be performed by City
staff.
199
Comprehensive Plan Key 2 – Livable, Key 6 – Play and Preserve, Key 7 –
Healthy and Active, and Key 11 – Service
2. Athletic Field Maintenance (1715 & 1780)
Thousands of residents both adults and children play on our athletic fields each
and every day. They deserve well prepared and safe facilities.
It is an essential function of Park Maintenance to groom, paint, and provides
good turf management to meet this purpose as stated above.
With changes that occur with field size from season to season, and with
tournament coverage, and preparation issues with rain, this does not appear to
be a lucrative private business.
Department Priority 1: To provide consistent quality, it must be performed by City
staff.
Comprehensive Plan Key 1 – Sustainable, Key 6 – Play and Preserve, and Key 7 –
Healthy and Active
3. Park Grounds Maintenance (1720) Parks General Maintenance (1770) &
Vandalism Repairs (1771)
Well maintained parks and green spaces highlight the quality of living in our
community.
The Park Maintenance Division mows up to 300 acres weekly, removes garbage
and litter, plants and maintains trees in the park urban forest, and routinely
maintains flower and shrub beds with the system.
We also provide an aggressive turf management program. Based on priority,
aerification, fertilization, topdressing and weed control are frequent practices.
Department Priority 2: General Park Operations have positive effect on quality
of life.
Comprehensive Plan Key 1 – Sustainable, Key 6 – Play and Preserve, and Key 7 –
Healthy and Active
4. Ice Rink / Ice Sheet Maintenance (1725)
Winter outdoor sports are a necessity for a high quality of life for all
Minnesotans. By providing quality outdoor skating for our residents, we help
meet that need.
We in Park Maintenance have the equipment and knowledge to provide this
program in the most efficient system possible.
In providing the quality of ice that we can, the private sector would need to
purchase and/or construct implements to increase productivity and quality.
Department Priority 3: City staff is best equipped to handle operation. Scope of
operation will always be a judgment decision.
200
Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active
5. Park Shelter / Park Building Maintenance (1730)
We currently have 24 park buildings and picnic shelters that require routine
maintenance. They must be presented in a clean, well-maintained condition for
users.
This is a natural activity for Park Maintenance to clean, repair, and remove trash
from these locations on a daily basis.
Schedules can change fast so the routine prep may lag if this process would be
privatized. We contract mechanical maintenance with private contractors.
Department Priority 1: If we are to rent facilities for use, they must be prepared
in a first class manner. Under City Council direction, the amount of usable
facilities could be lessened.
Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active
6. Play Equipment Maintenance (1735)
Playgrounds (playscapes) have been an essential component of public parks
and schools for over 100 years. Government agencies provide 90% of these
facilities.
The Park Maintenance Division has two nationally certified playground
inspectors. We also have the equipment and supplies for the routine removal of
graffiti.
Inspections and follow-up work potentially could be privatized to certified
inspectors. Things do break frequently and we are very expedient in making the
requested repair.
Department Priority 1: We own the equipment, we must maintain it.
Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active
7. Court and Game Area Maintenance (1745)
Tennis, basketball, volleyball, pickleball, and disc golf are wholesome pursuits
with the Apple Valley park system.
We attempt to provide a multitude of activities for residents to recreate.
Providing these types of facilities are key to a well-rounded park and recreation
system.
The routine inspection, cleaning, changing of nets is standard practice within the
division and we have good control of outcome. Resurfacing of courts is always
contractual.
Department Priority 2: These are fundamental park facilities that should be
maintained.
Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active
201
8. Sidewalk, Pathway, Parking Lot Maintenance (1740)
This is an activity which includes the plowing and surface maintenance of
sidewalks, pathways, and park parking lots.
Many people use the walkways in the winter for recreational walking; therefore, it
is within the mission of Park Maintenance to provide this service. Parking lots
must be plowed to allow use of other facilities.
Sometimes a route must be cleared four or five times during a snow event due to
drifting, Street Department widening of the street, etc. Familiarity and constant
attention to detail may not be profitable for the private sector.
Department Priority 3: Some municipalities do not plow snow from walkways or
apply just a limited amount of plowing effort.
Comprehensive Plan Key 5 – Safe, Key 6 – Play and Preserve, and Key 7 –
Healthy and Active
9. Other Dept. Support (1785)
This covers during emergency operations, park personnel working for other
divisions e.g. snow plowing, flooding etc.
Comprehensive Plan Key 5 – Safe, Key 8– Accessible, and Key 11 – Service
10. Swimming Pool Maintenance (1750)
We have two well-used swimming facilities within the City of Apple Valley. They
enhance a comprehensive recreation program.
Although daily chemical monitoring and pool cleaning have been privatized, the
pre and post season set-ups and teardowns are conducted in-house. Daily
mechanical checks and bathhouse janitorial are handled in-house.
Department Priority 2: We have several nationally certified pool operators on
staff that are extremely efficient problem solvers.
Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active
11. Rec Support (1755)
This is the labor provided for the Freedom Days Festivities, Mid-Winter Fest,
Puppet Wagon Set-up, Breakfast with Santa and the Easter Bunny Etc. Park
Maintenance must blend and work with Recreation programs created by City
staff. This can only be accomplished with good communication between Park
Maintenance and Recreation.
Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active
202
12. Park Equipment Maintenance (1765)
Routine maintenance and repair of Park Maintenance equipment.
Comprehensive Plan Key 5 – Safe, Key 8– Accessible, and Key 11 – Service
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Projected Projected Projected
Item 2015 2016 2017 2018 2019
Parkland Acres 675 680 680 680 680
Add’l Cortland Acres 5
Athletic Field Maintenance
Athletic Fields 105 105 105 105 105
Park Grounds Maintenance
Managed Turf 398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk
Planting Beds Maintained 39 39 39 39 39
Irrigation Systems 7 7 7 7 7
Ice Rink Maintenance
Outdoor Sheets of Ice 25 25 25 25 25
Outdoor Hockey Rinks 11 11 11 11 11
Park Shelter/Bldg Maint.
Park Shelters/Buildings 24 24 24 24 24
Playground Structure Maint.
Playgrounds 53 53 54 54 54
Certified Playground Inspectors 2 2 2 2 2
Sidewalk,Pathway, Lot Maint.
Internal Park Paths 15 Miles 15 Miles 19 Miles 19 Miles 19 Miles
Pathway and Sidewalk Plowing 72 Miles 72 Miles 75 Miles 75 Miles 75 Miles
Parking Lots Maintained 31 31 31 31 31
Outdoor Court & Game Area Maint
Pickleball Courts 6 6 6 6 6
Tennis Courts 20 20 20 20 20
Basketball Courts 20 20 20 20 20
Volleyball Courts 17 17 17 17 17
Disc Golf Course 1 1 1 1 1
Outdoor Skate Park 1 1 1 1 1
Archery Range 1 1 1 1 1
Swimming Pool Maint.
Redwood Pool 1 1 1 1 1
Family Aquatic Center 1 1 1 1 1
Certified Pool Operators 3 3 3 3 3
Regular Status
Personnel Schedule –FTE’s
Actual Actual Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Park Mntce Superintendent 1 1 1 1 1
Park Foreman 3 3 3 3 3
Tech Specialist 5 5 5 5 5
Park Maintenance I / II 6.5 7 7 7 7
Seasonal Hours
Personnel Schedule –
Actual Proposed Proposed Proposed Proposed
2015 2016 2017 2018 2019
Seasonal Staff Hours 24,235 28,098 28,348 28,350 28,350
203
COMPARATIVE BUDGET EXPENDITURES
The following table is the expenses that have been captured over the past three years
related to the service categories identified above. Starting with 2015, three new service
categories were added, previous costs for these activities were included within other
Park Maintenance service areas.
Service categories 2014
Actual
% of
total
Dept
2015
Actual
% of
total
Dept
2016
Actual
% of
total
Dept
1710 Park Management 554,511 22.7% 656,942 25.9% 899,728 31.1%
1715 /1780 Athletic Fields 491,198 19.2% 513,370 20.2% 543,509 18.8%
1720/1770/1760 Park Grounds 633,272 24.7% 590,383 23.3% 640,088 22.1%
1725 Ice Rinks 95,452 3.7% 88,907 3.5% 84,084 2.9%
1730 Park Shelter/Bldgs 193,902 7.6% 192,951 7.6% 146,975 5.1%
1735 Playground Structures 18,628 0.7% 19,439 0.8% 78,446 2.7%
1740 Sidewalk,Pathway, Lot
Maint/Plowing 77,608 3.0% 45,238 1.8% 52,371 1.8%
1745 Court/Game Areas 7,931 0.3% 16,406 0.6% 5,655 0.2%
1750 Swimming Pools 60,829 2.4% 64,367 2.5% 59,816 2.1%
1755 Recreation Support 8,170 0.3% 6,387 0.3% 9,058 0.3%
1765 Equipment 234,190 9.2% 175,111 6.9% 180,249 6.2%
1770 General Maintenance 23,476 0.9% 10,583 0.4% 18,175 0.6%
1771 Vandalism Repair 0 0.0% 2,750 0.1% 1,354 0.0%
1775 Training 15,643 0.6% 11,724 0.5% 11,338 0.4%
1780 Park HS #4 Fields 140,984 5.5% 143,613 5.7% 164,494 5.7%
1785 Other Dept. Support 3,203 0.1% 322 .0% 321 0.0%
Total Park Maint dept. 2,558,997 100.0% 2,538,493 100.0% 2,895,661 100.0%
204
Summary Budget
Department 38 - Park Maintenance
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Expenditures:
Salaries & Wages 1,106,365 1,172,277 1,241,820 1,222,185 1,257,115 1,297,585 1,351,605
Emp. Benefits 385,570 402,935 432,838 446,170 470,055 484,410 500,990
Supplies 305,225 275,171 271,444 314,900 297,600 301,600 313,100
Contractual Serv.147,562 165,239 163,102 152,240 170,500 180,500 191,500
Utilities 185,012 196,886 231,600 226,000 195,500 205,500 235,500
Repairs & Maint.59,876 56,092 93,639 125,000 109,220 128,000 198,000
Training/Travel/Dues/Uniforms 13,903 13,847 10,695 15,300 17,050 15,100 18,300
Other Exp.51,291 53,312 55,733 52,000 56,500 57,550 61,000
Capital outlay 139,736 48,545 4,367 30,500 33,000 41,500 -
VERF 207,755 207,755 212,950 231,000 236,780
Total Exp 2,394,540 2,384,304 2,712,993 2,792,050 2,819,490 2,942,745 3,106,775
Net addition (use) of
general revenues
(2,394,540) (2,384,304) (2,712,993) (2,792,050) (2,819,490) (2,942,745) (3,106,775)
2018 Capital Outlay
Funded in
General Fund
Budget
Funded Object
#6269 –
Repairs
Skate Board Park Equipment Upgrade 5,000
Re-Build Valley Middle Hockey Rink (net of School share) 6,500
Upgrade Backstop Quarry Pt Park # 4 25,000
Rebuild Backstops JCRPW # 6 & 7 30,000
Overlay Greening/Pennock/ Duchesss/Wallace asphalt trails &
Basketball Courts
45,000
Puppet Wagon Trailer 9,000
Replace # 216T 1989 Trailer 8,000
Turf Roller 6,000
3pt Tiller 7,000
41,500 100,000
2019 Capital Outlay
Funded in
General Fund
Budget
Funded Object
#6269 –
Repairs
Backstop replacement Valley Middle 1,2,3 &4 & Re-Build Tennis
Courts
170,000
-0- 170,000
Building related capital outlay requests moved to Muni Building Fund
Vehicle Capital Outlay for vehicles now included in the VERF Fund
205
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PARK MAINTENANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 910,278 990,928 1,025,014 1,008,615 507,247 1,053,080 1,053,800 1,094,330 1,094,330
6112 - SALARY-SEASONAL TEMP 167,443 160,186 188,929 170,000 73,627 170,000 170,000 175,000 175,000
6113 - OVERTIME-REGULAR EMPLOYEES 54,294 45,230 61,924 51,000 28,196 51,000 51,000 52,000 52,000
6121 - INSURANCE CASH BENEFIT 3,270 3,493 3,600 2,460
6122 - COMP REQUEST -29,414 -27,905 -37,660 -19,247 0 -10,000 0 -10,000
6123 - SALARY-OTHER 27,500 32,785 32,785 40,275 40,275
6124 - OVERTIME-SEASONAL TEMP 494 345 13 256
6105 - SALARIES AND WAGES 1,106,365 1,172,277 1,241,820 1,257,115 592,539 1,306,865 1,297,585 1,361,605 1,351,605
6138 - MEDICARE 15,277 16,090 16,947 18,450 8,300 18,960 18,960 19,745 19,745
6139 - FICA 65,251 68,798 72,462 78,870 35,488 78,415 78,415 81,455 81,455
6141 - PENSIONS-PERA 70,847 75,983 82,334 81,550 37,346 85,320 85,320 90,785 90,785
6142 - WORKERS COMPENSATION 30,901 35,804 35,642 50,985 23,453 55,425 55,425 50,945 50,945
6144 - LONG-TERM DISABILITY INSURANCE 2,631 2,611 2,753 3,500 961 2,990 2,990 3,120 3,120
6145 - MEDICAL INSURANCE 182,308 181,830 201,239 236,700 88,813 243,300 243,300 254,940 254,940
6146 - DENTAL INSURANCE 15,601 18,534 18,308 9,536
6147 - LIFE INSURANCE-BASIC 180 94 99 48
6148 - LIFE INSURANCE-SUPP/DEPEND 2,575 3,189 3,054 2,816
6125 - EMPLOYEE BENEFITS 385,570 402,935 432,838 470,055 206,760 484,410 484,410 500,990 500,990
6100 - TOTAL PERSONNEL SERVICES 1,491,935 1,575,211 1,674,657 1,727,170 799,300 1,791,275 1,781,995 1,862,595 1,852,595
6210 - OFFICE SUPPLIES 308 669 475 100 123 100 100 100 100
6211 - SMALL TOOLS & EQUIPMENT 13,527 9,068 13,997 10,500 10,830 11,500 11,500 14,000 14,000
6212 - MOTOR FUELS/OILS 90,464 60,325 50,456 65,000 18,275 63,072 57,000 75,000 65,000
6213 - FERTILIZER 46,171 49,867 46,859 50,000 9,114 51,000 51,000 51,000 51,000
6214 - CHEMICALS 4,230 4,250 3,584 5,000 3,003 5,000 5,000 6,000 6,000
6215 - EQUIPMENT-PARTS 44,302 25,462 41,416 43,000 28,143 44,000 44,000 44,000 44,000
6216 - VEHICLES-TIRES/BATTERIES 6,374 11,134 9,267 8,000 1,567 10,000 10,000 10,000 10,000
6229 - GENERAL SUPPLIES 99,849 114,397 105,389 116,000 65,219 123,000 123,000 123,000 123,000
6205 - SUPPLIES 305,225 275,171 271,444 297,600 136,274 307,672 301,600 323,100 313,100
6235 - CONSULTANT SERVICES 930 895 1,038 0 597
6237 - TELEPHONE/PAGERS 9,140 10,589 10,751 11,000 4,975 12,000 12,000 11,000 11,000
6239 - PRINTING 55 138 0 167
6240 - CLEANING SERVICE/GARBAGE 23,313 18,565 21,598 20,000 7,854 20,000 20,000 23,000 23,000
6249 - OTHER CONTRACTUAL SERVICES 114,125 135,054 129,714 139,500 28,717 138,500 148,500 147,500 157,500
6230 - CONTRACTUAL SERVICES 147,562 165,239 163,102 170,500 42,310 170,500 180,500 181,500 191,500
6255 - UTILITIES-ELECTRIC 98,765 106,312 103,896 90,000 37,856 100,000 100,000 100,000 100,000
6256 - UTILITIES-NATURAL GAS 7,313 3,248 3,919 5,500 3,546 6,000 5,500 6,000 5,500
6257 - UTILITIES-PROPANE/WATER/SEWER 78,934 87,326 123,786 100,000 3,194 130,000 100,000 130,000 130,000
6250 - UTILITIES 185,012 196,886 231,600 195,500 44,596 236,000 205,500 236,000 235,500
6265 - REPAIRS-EQUIPMENT 15,408 13,744 12,574 16,000 1,240 22,000 16,000 16,000 16,000
6266 - REPAIRS-BUILDING 6,394 10,145 4,908 12,000 2,011 14,000 12,000 12,000 12,000
6269 - REPAIRS-OTHER 38,074 32,203 76,157 81,220 23,640 100,000 100,000 290,000 170,000
6260 - REPAIRS AND MAINTENA 59,876 56,092 93,639 109,220 26,890 136,000 128,000 318,000 198,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,389 2,445 596 2,000 1,719 2,500 2,500 3,000 3,000
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 0 1,700 24 1,700 1,700
6280 - DUES & SUBSCRIPTIONS 353 348 360 600 407 600 600 600 600
6281 - UNIFORM/CLOTHING ALLOWANCE 11,161 11,055 9,739 12,750 5,966 13,000 12,000 14,000 13,000
6270 - TRNG/TRAVL/DUES/UNIF 13,903 13,847 10,695 17,050 8,116 16,100 15,100 19,300 18,300
6200 - TOTAL OPERATING COSTS 711,577 707,237 770,480 789,870 258,187 866,272 830,700 1,077,900 956,400
206
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PARK MAINTENANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6310 - RENTAL EXPENSE 49,812 53,082 55,888 56,500 6,798 57,550 57,550 61,000 61,000
6330 - SALES/USE TAX 94 0 0 0
6333 - GENERAL-CASH DISCOUNTS -441 -139 -315 -90
6399 - OTHER CHARGES 1,825 370 160 364
6301 - OTHER EXPENDITURES 51,291 53,312 55,733 56,500 7,072 57,550 57,550 61,000 61,000
6300 - TOTAL OTHER EXPENDITURES 51,291 53,312 55,733 56,500 7,072 57,550 57,550 61,000 61,000
6601 - TOTAL DEPRECIATION 0 0 0 0
6600 - TOTAL DEPRECIATION 0 0 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION -350 0 0 0 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 137,601 42,876 55 33,000 13,560 58,000 11,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 2,485 5,669 4,312 0 0 21,000 30,000 9,000 0
6745 - VERF CHARGES 207,755 212,950 106,475 231,000 231,000 236,780 236,780
6701 - TOTAL CAPITAL OUTLAY 139,736 48,545 212,122 245,950 120,035 310,000 272,500 245,780 236,780
6700 - TOTAL CAPITAL OUTLAY 139,736 48,545 212,122 245,950 120,035 310,000 272,500 245,780 236,780
2,394,540 2,384,305 2,712,993 2,819,490 1,184,593 3,025,097 2,942,745 3,247,275 3,106,775
207
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 38: PARK MAINTENANCE - 1710
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN
ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 968,690 1,008,615 1,008,615 1,008,615 1,053,080 1,053,800 1,094,330 1,094,330
6112 Salary-Seasonal Temp 176,000 185,000 170,000 170,000 170,000 170,000 175,000 175,000
6113 Overtime - Reg 51,000 51,000 51,000 51,000 51,000 51,000 52,000 52,000
6122 Comp-Requested (10,000) (10,000)
6123 Salaries - Other 26,495 27,500 27,500 27,500 32,785 32,785 40,275 40,275
6138 Medicare 17,665 18,450 18,450 18,450 18,960 18,960 19,745 19,745
6139 FICA 75,525 78,870 78,870 78,870 78,415 78,415 81,455 81,455
6141 Pension - PERA 78,165 81,550 81,550 81,550 85,320 85,320 90,785 90,785
6142 Work Comp Ins 35,220 50,985 50,985 50,985 55,425 55,425 50,945 50,945
6144 Long-term Disability Insurance 2,895 3,500 3,500 3,500 2,990 2,990 3,120 3,120
6145 Medical Insurance 236,700 244,800 236,700 236,700 243,300 243,300 254,940 254,940
Total 1,668,355 1,750,270 1,727,170 1,727,170 1,791,275 1,781,995 1,862,595 1,852,595
6210 OFFICE SUPPLIES
General 100 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100 100
6211 SMALL TOOL & EQUIPMENT
Tools & Misc Equip 10,000 11,500 10,500 10,500 11,500 11,500 14,000 14,000
4 Handheld Two-Way Radios 4,000 - - - - -
Total 14,000 11,500 10,500 10,500 11,500 11,500 14,000 14,000
6212 MOTOR FUELS/OILS
93,000 100,000 65,000 65,000 63,072 57,000 75,000 65,000
Total 93,000 100,000 65,000 65,000 63,072 57,000 75,000 65,000
6213 FERTILIZER
48,000 50,000 50,000 50,000 51,000 51,000 51,000 51,000
Total 48,000 50,000 50,000 50,000 51,000 51,000 51,000 51,000
6214 CHEMICALS
4,000 5,000 5,000 5,000 5,000 5,000 6,000 6,000
Total 4,000 5,000 5,000 5,000 5,000 5,000 6,000 6,000
6215 EQUIPMENT - PARTS
Vehicle and Equipment Parts 38,000 35,000 35,000 35,000 36,000 36,000 36,000 36,000
Play Equipment Parts 2,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Irrigation Parts 4,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 44,000 43,000 43,000 43,000 44,000 44,000 44,000 44,000
6216 EQUIPMENT - TIRES/BATTERIES
2,500 8,000 8,000 8,000 10,000 10,000 10,000 10,000
Rims and Tires for #202 5,000 - - - - -
Total 7,500 8,000 8,000 8,000 10,000 10,000 10,000 10,000
6229 GENERAL SUPPLIES - ATHLETIC FIELDS/COURTS
Athletic field paint 19,000 20,000 20,000 20,000 23,000 23,000 23,000 23,000
Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Diamond Dry, Turface, Etc.2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Bases, plates, rubbers 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Aglime 7,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000
Mound clay 1,000 1,000 1,000 1,000 500 500 500 500
Fence Repair Material 1,500 2,500 2,500 2,500 500 500 500 500
Volleyball, Soccer, Tennis Nets 1,500 1,500 1,500 1,500 1,000 1,000 1,000 1,000
Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
XTRA TURF FOR GOAL MOUTH REPAIR 3,500 3,500 3,500 3,500
Reduce to trend (5,300) (5,000) (5,000)
Total 33,700 42,000 37,000 37,000 45,500 45,500 45,500 45,500
GENERAL SUPPLIES - LANDSCAPE
Grass seed/seed mat 14,000 14,500 14,500 14,500 10,000 10,000 10,000 10,000
Topsoil/compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000
Sod 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Landscape Block/Timbers 4,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Tree Trust and Scout Projects 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Trees/shrubs, etc.9,000 10,000 10,000 10,000 12,000 12,000 12,000 12,000
Sales Tax Savings (2,000)
Total 41,000 45,500 45,500 45,500 43,000 43,000 43,000 43,000
GENERAL SUPPLIES - PAINT
Paint, Stain, Varnish 5,500 6,000 6,000 6,000 7,000 7,000 7,000 7,000
Rollers, Brushes, Drop Cloths 2,000 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 7,500 8,500 8,500 8,500 9,500 9,500 9,500 9,500
GENERAL SUPPLIES - BUILDINGS
Lumber and Metal for Repair of Rinks,
Buildings, Benches, Tables, etc.10,500 12,000 12,000 12,000 12,000 12,000 12,000 12,000
Total 10,500 12,000 12,000 12,000 12,000 12,000 12,000 12,000
GENERAL SUPPLIES - CLEANING
Soap, Disinfectants, Brooms, Toilet
Scrubbers, Mop Heads, Restroom
Paper Products 8,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000
Total 8,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000
GENERAL SUPPLIES - SHOP
Fasteners, Light Bulbs, Zip Ties,
Garbage Bags, Rags, Tape,
Sandpaper, Small Repair Parts,
Hardware 3,600 4,000 4,000 4,000 4,000 4,000 4,000 4,000
Total 3,600 4,000 4,000 4,000 4,000 4,000 4,000 4,000
6229 TOTAL GENERAL SUPPLIES - All Business U 104,300 121,000 116,000 116,000 123,000 123,000 123,000 123,000
208
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 38: PARK MAINTENANCE - 1710
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN
ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND
6237 TELEPHONE
Park buildings, foremen, superintendent 10,000 12,000 11,000 11,000 12,000 12,000 11,000 11,000
Total 10,000 12,000 11,000 11,000 12,000 12,000 11,000 11,000
6240 C. SERVICE/GARBAGE REMOVAL
Buildings - Trash, yard dumpster, landfill fees,
and yard waste 18,000 20,000 20,000 20,000 20,000 20,000 23,000 23,000
Total 18,000 20,000 20,000 20,000 20,000 20,000 23,000 23,000
6249 OTHER CONTRACTUAL SERVICES
Sentence to Service Contract Cost 14,000 14,500 14,500 14,500 14,500 14,500 15,000 15,000
Contract Weed Spraying 23,000 24,000 24,000 24,000 24,000 24,000 26,000 26,000
Contract Mowing of smaller parks 41,240 51,500 51,500 51,500 51,500 51,500 55,000 55,000
Diseased Tree Removal / Treatment 16,000 17,000 17,000 17,000 16,000 26,000 18,000 28,000
Tree Trust 3,000 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Irrigation, Maintenance Service for
Cobblestone Lake Park 25,000 27,000 27,000 27,000 27,000 27,000 28,000 28,000
Septic Pumping - Huntington Park 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 124,240 139,500 139,500 139,500 138,500 148,500 147,500 157,500
6255 UTILITIES - ELECTRIC
Building, Athletic Field, Parking Lot,
Fountain and Walkway Lights 100,000 105,000 90,000 90,000 100,000 100,000 100,000 100,000
Total 100,000 105,000 90,000 90,000 100,000 100,000 100,000 100,000
6256 UTILITIES - NATURAL GAS
8,000 10,500 5,500 5,500 6,000 5,500 6,000 5,500
Total 8,000 10,500 5,500 5,500 6,000 5,500 6,000 5,500
6257 UTILITIES - OTHER
Water, Sewer 118,000 130,000 100,000 100,000 130,000 100,000 130,000 130,000
Add'l Service Cobblestone, Quarry Pt
Total 118,000 130,000 100,000 100,000 130,000 100,000 130,000 130,000
6265 REPAIRS - EQUIPMENT
Larger Outside Repairs 20,000 22,000 16,000 16,000 22,000 16,000 16,000 16,000
Total 20,000 22,000 16,000 16,000 22,000 16,000 16,000 16,000
6266 REPAIRS - BUILDINGS
Outside Trade Contractors -
Heating/Cooling, Electrical
and other Contractual Repairs 10,000 14,000 12,000 12,000 14,000 12,000 12,000 12,000
Total 10,000 14,000 12,000 12,000 14,000 12,000 12,000 12,000
6269 REPAIRS - OTHER
Overlay West Galaxie Path 160th to 155th
Crack Fill Fog Seal Cobblestone Paths
Crack Fill Fog Seal Diamond Path Paths
Crack Fill and Fog Seal Farquar Park Paths
Re-surface Greenleaf Tennis 9,000 9,000 9,000
Re-surface Scott Tennis 9,000 9,000 9,000
Re-surface Redwood Tennis & Basketball 16,000 16,000 16,000
Overlay Savannick Farquar to Summerfield 22,300 22,300 22,300
Overlay Palomino park Trails 8,920 8,920 8,920
Backstop replacement Valley Middle 1,2,3 &4 60,000 60,000
Re-roof jcrpw shop 30,000 30,000
Crack-fill and chip seal all JCRPW Lots 60,000 60,000
Re-build Pennock Tennis 140,000 140,000
Re-surface Pennock Tennis
Re-surface Pennock Trail and Basketball
Overlay Tintah Trails
Upgrade Skate Park Equipment
Upgrade Backstop - Quarry Point Park #4 25,000 25,000
Re-build Backstops on JCRPW 6 & 7 30,000 30,000
Overlay Greening/Pennock/Duchess /Wallace
Asphalt trails and basketball courts 45,000 45,000
Repairs moved to Muni Bldg Fund (120,000)
Total - 65,220 65,220 65,220 100,000 100,000 290,000 170,000
6275 SCHOOL/CONF/EXP - LOCAL
2,000 2,000 2,000 2,000 2,500 2,500 3,000 3,000
Total 2,000 2,000 2,000 2,000 2,500 2,500 3,000 3,000
6276 SCHOOL/CONF/EXP - OTHER
Park Conf. - Superintendent - 1,700 1,700 1,700 - - 1,700 1,700
Sports Turf Managers National - - - - - -
Total - 1,700 1,700 1,700 - - 1,700 1,700
6280 DUES & SUBSCRIPTIONS
MPSA, MRPA, STMA, MNLA 550 600 600 600 600 600 600 600
Total 550 600 600 600 600 600 600 600
6281 UNIFORM/CLOTHING ALLOWANCE
Uniform/Boots/Safety Equip (winter boots)12,750 12,750 12,750 12,750 13,000 12,000 14,000 13,000
Total 12,750 12,750 12,750 12,750 13,000 12,000 14,000 13,000
6310 RENTAL EXPENSE
Misc. and Portable Commodes 14,000 18,000 18,000 18,000 18,350 18,350 19,000 19,000
Mower Leasing 38,000 38,500 38,500 38,500 39,200 39,200 42,000 42,000
Total 52,000 56,500 56,500 56,500 57,550 57,550 61,000 61,000
6730 CAPITAL OUTLAY - VEHICLES
Replace #222 2003 Holder Sidewalk Unit ( $57,000 to Equip Cert fund )
Replace #228 2005 3/4 Ton PU with Plow ($32,000 to Equip Cert fund)
Additional Tractor / No increase with Q.P.
Total - - - - - - - -
209
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 38: PARK MAINTENANCE - 1710
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN
ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND
6735 CAPITAL OUTLAY - OTHER IMP
Kelley Park Parking Lot -
Cortland Development Tennis Court
Cortland Development Playstructure
Cortland Development Landscape / Seed 40,000 40,000 40,000
Fence and Path between fields JCRPW (20,000) (20,000) (20,000)
Cost share of fence with school district
Sanitary Sewer Connection at Quarry Point
Roof Dugouts on Two JCRPE SB Fields
Fencing of Quarry Point Maintenance Yard
Re-roof Valley Middle Building
Re-roof Teen Center Building
Re-build Apple Valley East Rink - 13,000 13,000 13,000
Re-build JCRPW dugouts on field 6 & 7
Up-grade skate park equipment 5,000 5,000
Re-build Valley Middle Rink 13,000 13,000
Valley Middle School - School Share (6,500)
Pave storage yard + retaining wall Q.P.40,000 -
Total - 33,000 33,000 33,000 58,000 11,500 - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Redexim Deep Tine Aerator 26,000
Kaivac Machine
Replace JCRPE Irrigation Pump
Replace #254 2009 Toro Workman/Rahn Rake ($20,000 to Equip Cert fund)
Replace #254 2009 Toro Workman/Rahn Rake ($20,000 to Equip Cert fund)
Replace #216 T Trailer (1989)8,000 8,000
Heavy duty turf roller for renovation work 6,000 6,000
Heavy duty 3pt tiller 4,500 7,000 7,000
Puppet Wagon Trailer (to 2018)9,000 9,000 -
Total 30,500 - - - 21,000 30,000 9,000 -
6745 VEHICLE REPLACEMENT-VERF
VERF-Vehicle Replacement Charges 207,755 212,950 212,950 212,950 231,000 231,000 236,780 236,780
Replace #232 2001 Sterling Water Truck verf
Replace #235 2006 F-150 4x2 Pick-up verf
Replace # 227 2006 F-250 4x4 Pick-up verf
Replace # 244 2009 Toro 4700-D Mower verf
Replace # 238 2006 F-350 One Ton Dump verf
Replace #246 2007 F-350 4x4 One Ton Dump verf 40,100 verf 40,100 verf 40,100
Replace #247 2007 F-250 3/4 Ton Pick Up verf 25,500 verf 25,500 verf 25,500
Replace #209 Holder C-242 verf 90,000 verf 90,000 verf 90,000
Replace #212 2002 JD 110 Tractor w/Backhoe verf 54,000 verf 54,000 verf 54,000
Replace #216 2002 763 Skid Loader verf 30,000 verf 30,000 verf 30,000
Replace #217 2005 New Holland Tractor verf 80,000 verf 80,000 verf 80,000
Replace #251 Snowblower verf 77,000 verf 77,000 verf 77,000
Replace #253 Liner 2015 Toro Workman HDX-D Utility Cart verf 13,500 verf 13,500 verf 13,500
Replace #259 2010 Toro Workman verf 23,000 verf 23,000 verf 23,000
Replace 2005 Neary Bedknife Grinder verf 13,200 verf 13,200 verf 13,200
Replace 2005 Foley Reel Grinder verf 30,000 verf 30,000 verf 30,000
Replace #252 Mule Work Cart verf
Replace # 203R Sweepster Broom ($11,000)verf
Replace #256 1997 Sweepstar ($31,000)verf
Replace #262 2006 CH Sweepstar verf
Replace #272 2004 Toro Rake and Vac verf
Replace 2008 Ford F350 1 Ton Dump Truck 4WD verf 40,100 verf 40,100
Replace Isuzu Trash Truck verf 81,500 verf 81,500
Replace 2008 Ford F250 3/4 Ton Pickup 4WD verf 25,500 verf 25,500
Replace 2012 Toro 5900 Grounds Master verf 84,000 verf 84,000
Total 207,755 212,950 212,950 212,950 231,000 231,000 236,780 236,780
Total Net of Personnel 1,028,695 1,176,320 1,076,320 1,076,320 1,233,822 1,160,750 1,384,680 1,254,180
TOTAL EXPENSES 2,697,050$ 2,926,590 2,803,490 2,803,490 3,025,097$ 2,942,745$ 3,247,275$ 3,106,775$
210
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 39 1800 Recreation
Programs
DESCRIPTION OF ACTIVITY
The recreation programs budget includes a number of general recreation programs,
such as Summer Playground, Puppet Theatre, Outdoor Skating/Warminghouses, Teen
Center, Youth, Teen, Adult and Family Recreation Programs, etc.
Provide fun, learning situations where parents and children learn and experience
together. Some programs focus on adults and/or children as individuals, while other
classes provide the opportunity to build close family/parent/child relationships while
providing social interactions with folks with similar interests and goals.
Recreation programs provide a service that contributes to the social, physical,
educational, mental, emotional, cultural and general well-being of the community and its
people. By providing these services the department strives to provide adequate
physical facilities and program opportunities, which encourage people of the community
to become more self-sustaining in their leisure.
Comprehensive Key 6 – Play and Preserve, Key 7 – Healthy and Active & Key 10 –
Learning
OBJECTIVES FOR 2018
Continue to offer a variety of programs for various demographics/population in as cost-
effective manner as possible.
PERFORMANCE MEASURES/EFFECTIVENESS/EFFICIENCY:
After Action Reports with attendance, revenue and expenditure figures are completed
for each program offered, each season. Recommendations for each program are
documented. The program is dropped if it is determined to be less successful. The
program is continued if it is very successful, well attended or worthwhile to our mission,
or if implemented changes can make it successful.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Projected Projected Projected Projected
Item 2015
2016
2017
2018
2019
Playground Program Participants 3,158 3,045 3,400 3,500 3,500
Teen Center Attendance 6,700 4,440 6,000 6,000 6,000
Freedom Days Fun Run Participants
(2 & 5 Milers)
413 430 500 500 500
Freedom Days Fun Run Participants
(1/2 Milers)
108 111 130 140 140
Puppet Wagon Attendance 5,069 4607 5,300 5,400 5,400
211
Regular Status
Personnel
Schedule –FTE’s
Actual Actual Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Teen Center Supervisor .75 .75 .75 .75 .75
Custodian .35 .35 .35 .35 .35
Temporary Status
Personnel Schedule –
(# Hours Part Time)
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Recreation Attendant 4404 4400 4400 4400 4400
Recreation Program Assistant 935 678 678 700 700
Puppet Performer 761 1100 1060 1060 1060
Recreation Program Leader 1988 2090 2100 2100 2100
Recreation Facility Assistant 402 405 405 405 405
Rec Program Instructor 806 810 810 810 810
Recreation Program Supervisor 1518 1525 1525 1525 1525
Recreation Program Coordinator 577 580 580 580 580
Facility On-Call Supervisor 215 215 215 215 215
Recreation Flex/Float N/A 600 600 600 600
Activities of this Business Unit
Actual Actual Proposed Proposed Proposed
Activities within this budget 2015 2016 2017 2018 2019
Summer Playground Program
Puppet Wagon
Winter Outdoor Ice Skating
Teen Programs
Preschool Open Gym
212
Summary Budget
Department 39 - Recreation Programs
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Quarry Pt Concessions - - - - - - -
JCRP Concessions - - - - - - -
Summer Playground Activities 10,535 10,977 12,736 10,000 10,300 10,300 10,500
Pre School Programs 35,702 31,717 26,515 21,000 31,000 31,600 22,000
Teen Programs - - - 1,100
Vending Commissions 2,169 2,778 2,454 3,200 3,300 3,300 2,800
Rentals - Fields 18,075 35,976 50,426 20,000 28,000 28,400 28,400
Rentals - JCRP - - - - - -
Rentals - Teen Center 1,319 637 374 1,000 1,000 1,000 -
Rentals - Other 7,731 8,523 7,349 7,000 8,000 8,100 7,000
75,531 90,608 99,854 63,300 81,600 82,700 70,700
Expenditures:
Salaries & Wages 127,926 120,933 122,595 134,575 132,270 130,980 133,595
Emp. Benefits 18,776 17,148 18,406 19,505 20,420 19,950 20,625
Supplies 8,864 5,517 10,843 11,200 13,365 12,125 11,725
Contractual Serv.22,624 16,057 17,496 17,600 10,605 9,875 9,875
Repairs & Maint.71 480 129 6,500 2,430 1,500 1,500
Training/Travel/Dues 1,730 1,838 1,493 1,900 2,150 1,750 1,870
Other Exp.4,237 4,997 5,548 4,200 6,600 10,800 10,900
VISA/MC Charges - - - - - -
Items for resale 977 537 361 1,000 2,000 - -
Capital outlay - - - - - -
Total Exp 185,204 167,506 176,871 196,480 189,840 186,980 190,090
Net addition to (use of)
general revenues
(109,673) (76,898) (77,017) (133,180) (108,240) (104,280) (119,390)
2018 CAPITAL OUTLAY:
None
2019 CAPITAL OUTLAY:
213
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
RECREATION PROGRAMS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 61,981 39,205 54,340 70,000 22,048 57,350 57,350 59,430 59,430
6112 - SALARY-SEASONAL TEMP 65,945 81,263 68,255 60,000 38,897 72,000 72,000 72,000 72,000
6123 - SALARY-OTHER 2,270 1,630 1,630 2,165 2,165
6124 - OVERTIME-SEASONAL TEMP 0 465 0 51
6105 - SALARIES AND WAGES 127,926 120,933 122,595 132,270 60,996 130,980 130,980 133,595 133,595
6138 - MEDICARE 1,855 1,754 1,778 1,990 884 1,900 1,900 1,935 1,935
6139 - FICA 7,931 7,498 7,601 8,510 3,782 8,120 8,120 8,285 8,285
6141 - PENSIONS-PERA 5,189 3,756 5,084 5,420 2,058 4,425 4,425 4,620 4,620
6142 - WORKERS COMPENSATION 3,801 4,140 3,943 4,500 2,437 5,505 5,505 5,785 5,785
6125 - EMPLOYEE BENEFITS 18,776 17,148 18,406 20,420 9,161 19,950 19,950 20,625 20,625
6100 - TOTAL PERSONNEL SERVICES 146,702 138,081 141,001 152,690 70,157 150,930 150,930 154,220 154,220
6210 - OFFICE SUPPLIES 185 728 229 400 0 425 425 300 300
6211 - SMALL TOOLS & EQUIPMENT 101 220 0 750 0 775 775 500 500
6215 - EQUIPMENT-PARTS 0 0 93 100 123 100 100 100 100
6216 - VEHICLES-TIRES/BATTERIES 173
6229 - GENERAL SUPPLIES 8,578 4,569 10,522 12,115 3,866 12,325 10,825 12,325 10,825
6205 - SUPPLIES 8,864 5,517 10,843 13,365 4,162 13,625 12,125 13,225 11,725
6235 - CONSULTANT SERVICES -1 0 0 0
6237 - TELEPHONE/PAGERS 906 1,030 1,002 1,000 480 0 1,000 1,000 1,000
6239 - PRINTING 711 351 321 0 505 725 725 725 725
6240 - CLEANING SERVICE/GARBAGE 677 902 696 300 348 350 700 700 700
6249 - OTHER CONTRACTUAL SERVICES 20,331 13,773 15,476 9,305 6,496 7,450 7,450 7,450 7,450
6230 - CONTRACTUAL SERVICES 22,624 16,057 17,496 10,605 7,829 8,525 9,875 9,875 9,875
6265 - REPAIRS-EQUIPMENT 0 236 129 1,430 0 1,500 1,500 1,500 1,500
6266 - REPAIRS-BUILDING 0 0 0 1,000 0 1,000 0
6269 - REPAIRS-OTHER 71 244 0 0
6260 - REPAIRS AND MAINTENA 71 480 129 2,430 0 2,500 1,500 1,500 1,500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 224 90 210 200 63 200 200 220 220
6277 - MILEAGE/AUTO ALLOWANCE 851 827 761 900 93 950 850 950 950
6280 - DUES & SUBSCRIPTIONS 332 334 0 350 0 0 0
6281 - UNIFORM/CLOTHING ALLOWANCE 323 587 522 700 294 900 700 700 700
6270 - TRNG/TRAVL/DUES/UNIF 1,730 1,838 1,493 2,150 451 2,050 1,750 1,870 1,870
6200 - TOTAL OPERATING COSTS 33,288 23,892 29,962 28,550 12,442 26,700 25,250 26,470 24,970
6310 - RENTAL EXPENSE 1,735 2,459 2,740 2,500 0 1,800 2,600 1,500 2,700
6330 - SALES/USE TAX 9 0 0 0 0 0
6333 - GENERAL-CASH DISCOUNTS -1 0 -11 -1
6399 - OTHER CHARGES 2,494 2,538 2,819 4,100 300 8,200 8,200 8,200 8,200
6301 - OTHER EXPENDITURES 4,237 4,997 5,548 6,600 299 10,000 10,800 9,700 10,900
6300 - TOTAL OTHER EXPENDITURES 4,237 4,997 5,548 6,600 299 10,000 10,800 9,700 10,900
6401 - EXPENDITURES 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 977 537 361 2,000 0 0 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 977 537 361 2,000 0 0 0
6500 - TOTAL EXPENDITURES 977 537 361 2,000 0 0 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 12,500 0
6701 - TOTAL CAPITAL OUTLAY 0 12,500 0
214
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
RECREATION PROGRAMS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6700 - TOTAL CAPITAL OUTLAY 0 12,500 0
185,204 167,506 176,871 189,840 82,899 187,630 186,980 202,890 190,090
215
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 39: RECREATION PROGRAMS - 1800
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6111 Salary-Parttime 66,640 70,000 70,000 57,350 57,350 59,430 59,430
6112 Salary-Seasonal Temp 65,200 60,000 60,000 72,000 72,000 72,000 72,000
6123 Salary-Other 2,735 2,270 2,270 1,630 1,630 2,165 2,165
6138 Medicare 1,950 1,990 1,990 1,900 1,900 1,935 1,935
6139 FICA 8,345 8,510 8,510 8,120 8,120 8,285 8,285
6141 Pension - PERA 5,205 5,420 5,420 4,425 4,425 4,620 4,620
6142 Work Comp 4,005 4,500 4,500 5,505 5,505 5,785 5,785
Position Changes
Total 154,080 152,690 152,690 150,930 150,930 154,220 154,220
6210 OFFICE SUPPLIES
200 400 400 425 425 300 300
Total 200 400 400 425 425 300 300
6211 SMALL TOOLS & EQUIPMENT
300 750 750 775 775 500 500
Total 300 750 750 775 775 500 500
6215 EQUIPMENT/PARTS
100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6229 GENERAL SUPPLIES
Quarry Point Park 200 - - - -
Programs - Puppet Wagon 700 700 700 725 725 1,000 1,000
Programs - ADA Interpreter/Aid 200 - - - -
Programs -Teen 3,500 2,180 2,180 2,200 2,200 2,500 2,500
Programs - Special Events 5,000 4,835 4,835 4,850 4,850 4,500 4,500
Programs - Summer Playground 4,000 3,900 3,900 3,950 2,450 3,325 1,825
Programs - Winter Skating 500 - - - -
Programs - Preschool Gym 500 500 500 600 600 1,000 1,000
Trend Reductions (4,000) - - - -
Total 10,600 12,115 12,115 12,325 10,825 12,325 10,825
6237 TELEPHONE
- 1,000 1,000 - 1,000 1,000 1,000
Total - 1,000 1,000 - 1,000 1,000 1,000
6239 PRINTING/PUBLISHING
Flyers and Posters - Fun Run 600 725 725 725 725
Total 600 - - 725 725 725 725
6240 GARBAGE/CLEANING SERVICES
300 300 300 350 700 700 700
Total 300 300 300 350 700 700 700
6249 OTHER CONTRACTUAL SERVICES
ADA Interpreter/Aide - move to 6399 4,000 4,000 4,000 - -
Programs - Fun Run 2,000 1,525 1,525 1,550 1,550 1,550 1,550
Programs - Playground Bus 4,000 3,000 3,000 3,100 3,100 2,000 2,000
Programs - Other 6,000 780 780 800 800 1,900 1,900
Other 2,000 2,000 2,000 2,000
Teen Center WiFi 700 - - - -
Total 16,700 9,305 9,305 7,450 7,450 7,450 7,450
6265 REPAIRS - EQUIPMENT
Teen Center Equip 1,000 1,000 1,050 1,050 1,050 1,050
Puppet Wagon 500 430 430 450 450 450 450
Total 500 1,430 1,430 1,500 1,500 1,500 1,500
6266 REPAIRS - BUILDING
6,000 1,000 1,000 1,000 - - -
Total 6,000 1,000 1,000 1,000 - - -
6275 SCHOOL/CONF/EXP - LOCAL
MRPA Summer Lead Workshop 200 200 200 200 200 220 220
Total 200 200 200 200 200 220 220
6277 MILEAGE ALLOWANCE
Summer Playground Staff 1,000 900 900 950 850 950 950
Total 1,000 900 900 950 850 950 950
6280 Dues & Subscriptions
Health Dept License-Quarry Point Park 350 - - -
Total - 350 - - - - -
6281 UNIFORM/CLOTHING ALLOWANCE
Staff Shirts - Summer Playground/Puppetee 300 400 400 500 400 600 600
Staff Shirts - Teens 300 300 300 400 300 100 100
Program Staff Apparel 100 - - - -
Total 700 700 700 900 700 700 700
6310 RENTAL EXPENSE
Portable Toilets 1,700 2,500 2,500 1,800 2,600 1,500 2,700
Total 1,700 2,500 2,500 1,800 2,600 1,500 2,700
216
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 39: RECREATION PROGRAMS - 1800
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
Outing Fees - ADA Interpreter/Aid 250 600 600 4,600 4,600 4,600 4,600
Outing Fees - Teens 750 500 500 600 600 600 600
Outing Fees - Summer Playground 2,000 3,000 3,000 3,000 3,000 3,000 3,000
Trend Reduction (500) - - - -
Total 2,500 4,100 4,100 8,200 8,200 8,200 8,200
6540 TAXABLE FOR RESALE
Teen Programs - remove in 2018 1,000 2,000 2,000 -
Total 1,000 2,000 2,000 - - - -
6735 CAPITAL OUTLAY - OTHER IMP
Redwood Teen Facility - Computer - - - - - 2,500 -
Redwood Teen Facility - Video Survellience - - - - - 10,000 -
- - - - -
- - - - -
Total - - - - - 12,500 -
Total Net of Personnel 42,400 37,150 36,800 36,700 36,050 48,670 35,870
TOTAL EXPENSES 196,480$ 189,840$ 189,490$ 187,630$ 186,980$ 202,890$ 190,090$
217
Notes:
218
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 40 1930 Redwood Pool
DESCRIPTION OF ACTIVITY
The Redwood facility continues to be the heart of summer activity in the Southwest
corner of Apple Valley. The Pool performs a vital service to this community, a fun safe
place for kids to go each day.
The Redwood Outdoor Pool is located in Redwood Park and is operated by the Parks
and Recreation Department as a general fund recreational facility. It contains two pools,
a leisure pool with depths running from three to twelve feet and features a diving board
and a climbing wall. The smaller wading pool is appropriate for young children, with a
water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is
also the primary teaching facility for the city’s American Red Cross “Learn to Swim”
program, providing instruction to children and adults in swimming and water safety
community wide. During weeknights, after swimming lessons, and during mornings and
weekend nights, “exclusive use” rentals are offered to the public. These rentals have
become very popular, especially on weekend nights. The newly renovated concession
operation serves a variety of snack foods, fountain drinks and treats.
MAJOR OBJECTIVES FOR 2018
Integrate teen programs into the building and allow the pool operations and the teen
activities to coexist. Encourage dual use to increase participation in both pool visits and
teen visits.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Projected Projected Projected
Item 2015 2016 2017 2018 2019
Open Swim Attendance 7,303 7,245 5,500 5,500 5,500
Swim Lesson Registrations 318 312 330 330 330
Exclusive Use Pool Rentals 46 50 50 50 50
Exclusive Use Room Rentals 128 85 85 0 0
Regular Status
Personnel Schedule –FTE’s
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Sr. Building Attendant .30 .30 0
Custodian .25 .25 .25 .25 .25
219
Temporary Status
Personnel Schedule –
(Hours by position Part Time)
Actual Actual Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2018
Pool Manager 1,096 1,096 1,170 1,170 1,170
WSI 2,182 2,185 448 448 448
Lifeguard 1,528 1,527 3,150 3,150 3,150
Pool/Concess. Attendant 325 324 600 600 600
Maintenance/Janitorial N/A N/A 40 40 40
Summary Budget
Department 40 - Redwood Pool
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Public Swimming 29,388 31,940 33,912 27,300 29,000 33,000 33,000
Swim Lessons 19,647 16,235 15,677 20,000 20,600 20,600 20,600
Concessions 5,433 5,756 7,273 7,404 7,600 8,000 8,000
Rentals 24,934 12,121 14,624 10,000 12,000 - -
79,402 66,052 71,486 64,704 69,200 61,600 61,600
Expenditures:
Salaries & Wages 56,498 55,852 64,277 60,300 57,300 57,300 58,300
Emp. Benefits 6,665 6,591 7,359 6,915 7,265 6,795 6,985
Supplies 8,014 3,783 2,188 6,600 6,900 7,150 7,300
Contractual Serv.16,293 9,150 18,181 18,700 17,575 16,500 18,500
Utilities 7,760 4,771 3,999 6,000 6,000 4,500 4,500
Repairs & Maint.10,908 2,159 1,267 6,000 7,000 4,500 5,500
Training/Travel/Dues 2,474 3,000 2,834 3,350 3,350 2,925 3,350
Other Exp.374 26 110 100 300 300 300
VISA / MC Charges 743 794 795 400 600 700 800
Items for Resale 2,697 3,828 3,460 4,000 4,000 4,000 4,000
Capital outlay 6,957 20,248 - - - 52,500
Total Exp 119,383 110,202 104,470 112,365 110,290 104,670 162,035
Net addition to (use of)
general revenues
(39,981) (44,150) (32,984) (47,661) (41,090) (43,070) (100,435)
2018 CAPITAL OUTLAY:
Community Room Improvements $ 20,000 (Included in Municipal Building Fund)
Second year of two phase project
2019 CAPITAL OUTLAY:
Fencing $40,000
Redwood Teen Facility Computer $ 2,500
Redwood Teen Facility Video Surveillance $10,000
$ 52,500
220
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
REDWOOD POOL
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 0 35 0
6111 - SALARY PART-TIME 253 680 177 0
6112 - SALARY-SEASONAL TEMP 55,895 55,117 63,716 57,000 10,707 57,000 57,000 58,000 58,000
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0
6124 - OVERTIME-SEASONAL TEMP 351 55 348 300 0 300 300 300 300
6105 - SALARIES AND WAGES 56,498 55,852 64,277 57,300 10,707 57,300 57,300 58,300 58,300
6138 - MEDICARE 819 810 932 890 155 830 830 845 845
6139 - FICA 3,503 3,463 3,985 3,800 664 3,555 3,555 3,615 3,615
6141 - PENSIONS-PERA 463 80 15 0 0
6142 - WORKERS COMPENSATION 1,880 2,238 2,427 2,575 426 2,410 2,410 2,525 2,525
6125 - EMPLOYEE BENEFITS 6,665 6,591 7,359 7,265 1,245 6,795 6,795 6,985 6,985
6100 - TOTAL PERSONNEL SERVICES 63,164 62,443 71,636 64,565 11,952 64,095 64,095 65,285 65,285
6210 - OFFICE SUPPLIES 106 122 6 0
6211 - SMALL TOOLS & EQUIPMENT 803 330 0 500 0 550 550 800 800
6214 - CHEMICALS 131 0 0 100 0 100 100 100 100
6215 - EQUIPMENT-PARTS 907 1,110 252 1,300 0 1,400 1,400 1,400 1,400
6229 - GENERAL SUPPLIES 6,068 2,221 1,930 5,000 1,514 5,100 5,100 5,000 5,000
6205 - SUPPLIES 8,014 3,783 2,188 6,900 1,514 7,150 7,150 7,300 7,300
6235 - CONSULTANT SERVICES 0
6237 - TELEPHONE/PAGERS 953 811 942 1,000 542 1,000 1,000 1,000 1,000
6239 - PRINTING 252 252 231 300 0 350 350 350 350
6240 - CLEANING SERVICE/GARBAGE 405 0 850 400 525 450 450 450 450
6249 - OTHER CONTRACTUAL SERVICES 14,684 8,088 16,158 15,875 256 16,375 14,700 18,375 16,700
6230 - CONTRACTUAL SERVICES 16,293 9,150 18,181 17,575 1,323 18,175 16,500 20,175 18,500
6256 - UTILITIES-NATURAL GAS 7,760 4,771 3,999 6,000 1,619 6,050 4,500 4,500 4,500
6250 - UTILITIES 7,760 4,771 3,999 6,000 1,619 6,050 4,500 4,500 4,500
6265 - REPAIRS-EQUIPMENT 4,967 1,776 867 5,000 1,350 5,000 3,000 4,000 3,000
6266 - REPAIRS-BUILDING 5,941 384 0 2,000 0 2,500 1,500 3,500 2,500
6269 - REPAIRS-OTHER 0 0 400 0
6260 - REPAIRS AND MAINTENA 10,908 2,159 1,267 7,000 1,350 7,500 4,500 7,500 5,500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 200 300 0 300 300 300 300
6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 50 0 75 75 50 50
6280 - DUES & SUBSCRIPTIONS 1,146 1,500 1,821 1,500 0 1,550 1,550 2,000 2,000
6281 - UNIFORM/CLOTHING ALLOWANCE 1,328 1,500 813 1,500 699 1,500 1,000 1,000 1,000
6270 - TRNG/TRAVL/DUES/UNIF 2,474 3,000 2,834 3,350 699 3,425 2,925 3,350 3,350
6200 - TOTAL OPERATING COSTS 45,449 22,864 28,469 40,825 6,505 42,300 35,575 42,825 39,150
6310 - RENTAL EXPENSE 0 0 0 0 0
6330 - SALES/USE TAX 13 0 0 0
6333 - GENERAL-CASH DISCOUNTS -37 -3 0 -1
6351 - VISA/BANK CHARGES 743 794 795 600 410 700 700 800 800
6399 - OTHER CHARGES 398 29 110 300 464 300 300 300 300
6301 - OTHER EXPENDITURES 1,117 820 905 900 873 1,000 1,000 1,100 1,100
6300 - TOTAL OTHER EXPENDITURES 1,117 820 905 900 873 1,000 1,000 1,100 1,100
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 2,697 3,828 3,460 4,000 160 4,200 4,000 4,000 4,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,697 3,828 3,460 4,000 160 4,200 4,000 4,000 4,000
221
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
REDWOOD POOL
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6500 - TOTAL EXPENDITURES 2,697 3,828 3,460 4,000 160 4,200 4,000 4,000 4,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 12,750 0 0 0 0 0 0 12,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 6,957 7,498 0 0 0 60,000 40,000
6701 - TOTAL CAPITAL OUTLAY 6,957 20,248 0 0 0 0 0 60,000 52,500
6700 - TOTAL CAPITAL OUTLAY 6,957 20,248 0 0 0 0 0 60,000 52,500
119,383 110,202 104,470 110,290 19,490 111,595 104,670 173,210 162,035
222
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 40: REDWOOD POOL - 1930
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6112 Salary-Seasonal Temp 59,000 57,000 57,000 57,000 57,000 58,000 58,000
6114 Overtime - Temp 1,300 - - - -
6124 Overtime - Seasonal Temp - 300 300 300 300 300 300
6138 Medicare 875 890 890 830 830 845 845
6139 FICA 3,740 3,800 3,800 3,555 3,555 3,615 3,615
6142 Work Comp Ins 2,300 2,575 2,575 2,410 2,410 2,525 2,525
6145 Hospital & Life Insurance
Position Changes
Total 67,215 64,565 64,565 64,095 64,095 65,285 65,285
6211 SMALL TOOL & EQUIPMENT
Snack Bar Equipment 500 500 500 550 550 800 800
Total 500 500 500 550 550 800 800
6214 CHEMICALS
Misc Chemicals 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6215 EQUIPMENT - PARTS
Miscellaneous 1,000 1,300 1,300 1,400 1,400 1,400 1,400
Total 1,000 1,300 1,300 1,400 1,400 1,400 1,400
6229 GENERAL SUPPLIES
Lifeguard Equipment 5,000 5,000 5,000 5,100 5,100 5,000 5,000
AEC - - - - -
Total 5,000 5,000 5,000 5,100 5,100 5,000 5,000
6235 CONSULTANT SERVICES
Staff Vaccinations (Blood Borne)- - - - -
Total - - - - - - -
6237 TELEPHONES
1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6239 PRINTING/PUBLISHING
Pool Passes, Flyers 300 300 300 350 350 350 350
Total 300 300 300 350 350 350 350
6240 CLEANING/GARBAGE SERVICE
Miscellaneous 400 400 400 450 450 450 450
Total 400 400 400 450 450 450 450
6249 OTHER CONTRACTUAL SERVICES
Water Management Program 16,000 13,000 13,000 13,500 13,500 15,500 15,500
"When I Work App"- 1,875 1,875 1,875 200 1,875 200
WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 17,000 15,875 15,875 16,375 14,700 18,375 16,700
6256 UTILITIES - NATURAL GAS
6,000 6,000 6,000 6,050 4,500 4,500 4,500
Total 6,000 6,000 6,000 6,050 4,500 4,500 4,500
6265 REPAIRS - EQUIPMENT
Pumps, Filters, Wiring and Lights 5,000 5,000 5,000 5,000 3,000 4,000 3,000
Total 5,000 5,000 5,000 5,000 3,000 4,000 3,000
6266 REPAIRS - BUILDING
General Items 1,000 2,000 2,000 2,500 1,500 3,500 2,500
Total 1,000 2,000 2,000 2,500 1,500 3,500 2,500
6275 SCHOOL/CONF/EXP - LOCAL
First Aid Training, Lifeguard Certif.300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6277 MILEAGE ALLOWANCE
Mileage - Pool staff 50 50 50 75 75 50 50
Total 50 50 50 75 75 50 50
6280 DUES & SUBSCRIPTIONS
Misc and Red Cross Fees 1,500 1,500 1,500 1,550 1,550 2,000 2,000
Total 1,500 1,500 1,500 1,550 1,550 2,000 2,000
6281 UNIFORM/CLOTHING ALLOWANCE
Swim Suits & Attendant/Lifeguard Shirts 1,500 1,500 1,500 1,500 1,000 1,000 1,000
Redwood Bldg Attendants
Total 1,500 1,500 1,500 1,500 1,000 1,000 1,000
6310 RENTAL EXPENSE
As Needed - - - - -
Total - - - - - - -
6399 OTHER CHARGES
Miscellaneous 100 300 300 300 300 300 300
Total 100 300 300 300 300 300 300
6351 VISA / MC CHARGES
400 600 600 700 700 800 800
Total 400 600 600 700 700 800 800
223
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 40: REDWOOD POOL - 1930
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6540 TAXABLE MISC FOR RESALE
Concession Operation Product 4,000 4,000 4,000 4,200 4,000 4,000 4,000
Total 4,000 4,000 4,000 4,200 4,000 4,000 4,000
6735 CAPITAL OUTLAY - OTHER IMPROV
Teen Center Improvements - - - - 12,500
Lockeroom floor refinish - - - - -
Total - - - - - - 12,500
6740 CAPITAL OUTLAY - MACH/EQ/OTHER
Boiler 20,000 -
Fencing 40,000 40,000
Diamond Brite Wading Pool - - - - -
Total - - - - - 60,000 40,000
Total Net of Personnel 45,150 45,725 45,725 47,500 40,575 107,925 96,750
TOTAL EXPENSES 112,365$ 110,290$ 110,290$ 111,595$ 104,670$ 173,210$ 162,035$
224
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 41 1845 Recreation Self-
Supported
Programs
DESCRIPTION OF ACTIVITY
The self-supported programs are those that have greater revenue than expenses.
Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps,
and Pre-School Programs.
MAJOR OBJECTIVES FOR 2018
Offer additional adult athletic leagues in current trend areas. Continue to offer a variety
of the increasingly popular pre-school programs.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Projected Projected Projected
Item 2015 2016 2017 2018 2019
Open Volleyball Participants 8587 8061 8300 8300 8300
Adult Athletic Softball League Teams 170 164 170 170 170
Adult Athletic Basketball League Teams 35 23 35 35 35
Adult Athletic Volleyball League Teams 295 292 325 325 325
Adult Athletic Whiffleball League Teams 9 7 8 8 8
Adult Athletic Kickball League Teams 24 15 24 24 16
Temporary Status
Personnel Schedule –
(Hours by Position- Part Time)
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Recreation Attendant 152 150 150 150 150
Rec Program Instructor 199 325 325 325 385
Facility On-Call Supervisor N/A 625 625 625 730
Volleyball Attendant N/A 700 700 700 700
Preschool Instructor N/A 845 845 875 845
Concession Attendant N/A 575 575 575 650
Basketball Scorekeeper N/A 170 170 170 250
Youth/Adult Program Instructor N/A 1,146 1,047 1,100 655
225
Summary Budget
Department 41 - Recreation Self-Supported Programs
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue:
Rec User Fees 60,861 61,982 65,671 70,400 79,000 79,000 79,000
Rec League Entry fees 159,724 160,667 160,073 161,250 165,000 165,000 163,000
JCRP Concessions Sales 7,648 7,116 8,328 5,300 5,400 5,400 6,000
228,233 229,765 234,072 236,950 249,400 249,400 248,000
Expenditures:
Salaries & Wages 50,305 53,358 64,757 54,135 56,430 58,620 58,935
Emp. Benefits 7,254 7,844 9,135 7,045 7,250 7,595 7,735
Supplies 38,371 33,513 36,655 34,500 38,090 38,090 38,590
Contractual Serv.82,025 93,334 86,813 74,000 79,722 80,700 86,500
Repairs & Maint.- - 300 300 300 -
Training/Travel/Dues 1,697 985 976 975 1,850 1,870 1,970
Other Exp.5,356 5,977 4,101 10,100 8,000 8,250 8,250
Items for resale 2,487 3,812 3,875 3,500 5,500 5,500 5,500
Capital outlay - - -
Total Exp 187,494 198,822 206,311 184,555 197,142 200,925 207,480
Net addition to (use of)
general revenues
40,739 30,943 27,761 52,395 52,258 48,475 40,520
2018 CAPITAL OUTLAY:
None
2019 CAPITAL OUTLAY:
None
226
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
RECREATION SELF-SUPPORTED PROG
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 0 0 0 150
6111 - SALARY PART-TIME 5,774 4 2,644 8,650 971 8,370 8,370 8,675 8,675
6112 - SALARY-SEASONAL TEMP 44,532 52,924 61,943 45,000 22,187 50,000 50,000 50,000 50,000
6113 - OVERTIME-REGULAR EMPLOYEES 0 169 169 0
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 2,500 0 0 0
6123 - SALARY-OTHER 280 250 250 260 260
6124 - OVERTIME-SEASONAL TEMP 0 260 0 70
6105 - SALARIES AND WAGES 50,305 53,358 64,757 56,430 23,378 58,620 58,620 58,935 58,935
6138 - MEDICARE 730 774 939 820 339 850 850 855 855
6139 - FICA 3,120 3,308 4,015 3,500 1,449 3,635 3,635 3,655 3,655
6141 - PENSIONS-PERA 2,093 2,123 2,343 670 872 645 645 670 670
6142 - WORKERS COMPENSATION 1,311 1,639 1,838 2,260 935 2,465 2,465 2,555 2,555
6125 - EMPLOYEE BENEFITS 7,254 7,844 9,135 7,250 3,595 7,595 7,595 7,735 7,735
6100 - TOTAL PERSONNEL SERVICES 57,559 61,202 73,892 63,680 26,973 66,215 66,215 66,670 66,670
6211 - SMALL TOOLS & EQUIPMENT 34 0 12 300 0 300 300 800 800
6229 - GENERAL SUPPLIES 38,337 33,513 36,643 37,790 15,304 37,790 37,790 37,790 37,790
6205 - SUPPLIES 38,371 33,513 36,655 38,090 15,304 38,090 38,090 38,590 38,590
6235 - CONSULTANT SERVICES 57,273 61,516 60,690 57,500 25,658 58,300 58,300 64,100 64,100
6238 - POSTAGE/UPS/FEDEX 15 0 0
6239 - PRINTING 918 944 1,003 2,150 1,004 2,200 2,200 2,200 2,200
6240 - CLEANING SERVICE/GARBAGE 0 0 36 0
6249 - OTHER CONTRACTUAL SERVICES 23,834 30,860 25,083 20,072 14,107 20,200 20,200 20,200 20,200
6230 - CONTRACTUAL SERVICES 82,025 93,334 86,813 79,722 40,768 80,700 80,700 86,500 86,500
6265 - REPAIRS-EQUIPMENT 0 0 0 300 0 300 300
6260 - REPAIRS AND MAINTENA 0 0 0 300 0 300 300
6277 - MILEAGE/AUTO ALLOWANCE 661 618 671 500 19 500 500 600 600
6280 - DUES & SUBSCRIPTIONS 332 305 305 375 0 375 375 375 375
6281 - UNIFORM/CLOTHING ALLOWANCE 704 62 0 975 100 995 995 995 995
6270 - TRNG/TRAVL/DUES/UNIF 1,697 985 976 1,850 119 1,870 1,870 1,970 1,970
6200 - TOTAL OPERATING COSTS 122,092 127,831 124,444 119,962 56,191 120,960 120,960 127,060 127,060
6310 - RENTAL EXPENSE 873 1,801 897 1,300 720 1,350 1,350 1,350 1,350
6330 - SALES/USE TAX 6 0 0 0
6333 - GENERAL-CASH DISCOUNTS 0 0 0 0
6399 - OTHER CHARGES 4,477 4,176 3,203 6,700 2,310 6,900 6,900 6,900 6,900
6301 - OTHER EXPENDITURES 5,356 5,977 4,101 8,000 3,030 8,250 8,250 8,250 8,250
6300 - TOTAL OTHER EXPENDITURES 5,356 5,977 4,101 8,000 3,030 8,250 8,250 8,250 8,250
6540 - TAXABLE MISC FOR RESALE 2,487 3,812 3,875 5,500 1,524 5,500 5,500 5,500 5,500
6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,487 3,812 3,875 5,500 1,524 5,500 5,500 5,500 5,500
6500 - TOTAL EXPENDITURES 2,487 3,812 3,875 5,500 1,524 5,500 5,500 5,500 5,500
187,494 198,822 206,311 197,142 87,719 200,925 200,925 207,480 207,480
227
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6111 Salary-Parttime 6,470 8,650 8,650 8,370 8,370 8,675 8,675
6112 Salary-Seasonal Temp 45,000 45,000 45,000 50,000 50,000 50,000 50,000
6114 Overtime - Temp 2,500 2,500 2,500 - -
6123 Salary-Other 165 280 280 250 250 260 260
6138 Medicare 900 820 820 850 850 855 855
6139 FICA 3,850 3,500 3,500 3,635 3,635 3,655 3,655
6141 Pension - PERA 500 670 670 645 645 670 670
6142 Work Comp Ins 1,795 2,260 2,260 2,465 2,465 2,555 2,555
Position Changes
Total 61,180 63,680 63,680 66,215 66,215 66,670 66,670
6211 SMALL TOOL & EQUIPMENT
JCRP Concession Equip 300 300 300 300 300 800 800
Total 300 300 300 300 300 800 800
6229 GENERAL SUPPLIES
Softball Programs 20,000 20,000 20,000 20,000 18,000 18,000 18,000
Volleyball Programs 5,000 5,000 5,000 5,000 7,000 7,000 7,000
Day Camp Programs 2,000 1,600 1,600 1,600 1,600 1,600 1,600
Basketball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Preschool Programs 4,000 3,325 3,325 3,325 3,325 3,325 3,325
Youth & Adult Misc Programs 4,000 5,865 5,865 5,865 5,865 5,865 5,865
Kickball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000
sales tax savings (2,800) - - -
Total 34,200 37,790 37,790 37,790 37,790 37,790 37,790
6235 CONSULTANT SERVICES
Miscellaneous Instructor 1,000 1,000 1,000 1,000 1,000
Umpires - Softball 56,000 56,000 56,000 56,500 56,500 47,000 47,000
Officials - Volleyball 7,500 7,500 7,500 7,700 7,700 9,000 9,000
Officials - Basketball 4,500 8,000 8,000 8,100 8,100 8,100 8,100
Adjust trend to actual (15,000) (15,000) (15,000) (15,000) (15,000)
Total 54,000 57,500 57,500 58,300 58,300 64,100 64,100
6239 PRINTING/PUBLISHING
Schedules, Rules - Softball - 500 500 500 500
Schedules, Rules - Volleyball - 500 500 500 500
Tri-fold Advertising Brochure 1,000 1,000
Flyers, etc. - Mid Winter Fest 1,000 1,150 1,150 1,200 1,200 1,200 1,200
Total 1,000 2,150 2,150 2,200 2,200 2,200 2,200
6249 OTHER CONTRACTUAL SERVICES
Tot & Family Programs 19,000 - - -
Youth & Adult Programs - 12,130 12,130 12,200 11,500 11,500 11,500
Day Camp Programs - 2,000 2,000 2,000 2,300 2,300 2,300
Preschool Programs - 5,942 5,942 6,000 6,400 6,400 6,400
Total 19,000 20,072 20,072 20,200 20,200 20,200 20,200
6265 REPAIRS EQUIP
300 300 300 300 300
Total 300 300 300 300 300 - -
6277 MILEAGE
400 500 500 500 500 600 600
Total 400 500 500 500 500 600 600
6280 DUES & SUBSCRIPTIONS
Health Dept License - JCRP 375 375 375 375 375 375 375
Total 375 375 375 375 375 375 375
6281 UNIFORM/CLOTHING ALLOWANCE
Staff Shirts - Softball 50 300 300 310 310 310 310
Staff Shirts - Program Staff 150 675 675 685 685 685 685
Total 200 975 975 995 995 995 995
6310 RENTAL EXPENSE
Campsite - Day Camp 800 - - -
General Recreation 300 1,300 1,300 1,350 1,350 1,350 1,350
Total 1,100 1,300 1,300 1,350 1,350 1,350 1,350
228
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
Team Reg - Softball 3,000 2,500 2,500 2,500 2,400 2,400 2,400
Team Tournament - Softball 2,000 1,900 1,900 1,900 1,900 1,900 1,900
Team Reg - Volleyball 200 200 200 200 300 300 300
Team Tournament - Volleyball 300 300 300 300 300 300 300
Team Reg - Basketball 200 200 200 200 200 200 200
Team Tournament - Basketball 300 300 300 300 300 300 300
New Activities 2,000 1,300 1,300 1,500 1,500 1,500 1,500
Fees Adult Trips 300 - - -
Fees Youth Trips 1,700 - - -
Adjust trend to actual (1,000) - - -
Total 9,000 6,700 6,700 6,900 6,900 6,900 6,900
6540 CONCESSIONS FOR RESALE
JCRP Concession Operation 3,500 3,500 3,500 3,500 4,000 4,000 4,000
Redwood Concession Operation - 2,000 2,000 2,000 1,500 1,500 1,500
Total 3,500 5,500 5,500 5,500 5,500 5,500 5,500
Total Net of Personnel 123,375 133,462 133,462 134,710 134,710 140,810 140,810
TOTAL EXPENSES 184,555$ 197,142$ 197,142$ 200,925$ 200,925$ 207,480$ 207,480$
229
Notes:
230
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 42 1900 AV Community
Center
DESCRIPTION OF ACTIVITY
Expenses associated with the Apple Valley Community Center operations, which serves
as the headquarters to the Parks and Recreation Department. It features meeting
rooms, gymnasiums (hardwood and sport court flooring), and game room.
MAJOR OBJECTIVES FOR 2018
Utilize the meeting room and gymnasium space in an efficient manner for residents and
rental groups. Continue to update the building to improve the customer experience in
the facility.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Projected Projected Projected Projected
Item 2015 2016 2017 2018 2019
Rental Revenue $48,561 $40,000 $45,000 $45,000 $45,000
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adoped Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Parks Maintenance II 1 1 1 1 1
Temporary Status
Personnel Schedule –(# Hours Part Time)
Adopted Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Recreation Attendant 648 650 0 0 0
Rec Program Instructor 160 300 0 0 0
Rec Program Supervisor 244 0 0 0 0
Facility Supervisor 2,941 3,000 3,500 4,000 4,000
Facility Attendant 2,440 3,000 3,500 4,000 4,000
231
Summary Budget
Department 42 - AV Community Center
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Rentals 50,734 48,561 57,924 45,000 45,000 45,000 45,000
Expenditures:
Salaries & Wages 147,704 142,623 155,570 152,135 155,410 153,565 158,305
Emp. Benefits 35,093 35,320 37,660 41,875 42,120 41,130 42,780
Supplies 18,204 23,390 20,542 18,950 19,450 19,650 21,000
Contractual Serv.7,102 7,688 6,866 9,800 8,500 8,300 9,700
Utilities 64,486 45,115 44,502 61,000 54,000 47,000 46,500
Repairs & Maint.13,640 33,886 16,255 16,525 15,000 16,000 26,700
Training/Travel/Dues 1,643 1,823 693 1,600 1,600 1,600 1,600
Other Exp.178 19 (10) 100 100 100 -
Visa / MC Charges 3,055 4,654 3,268 3,000 5,000 5,000 4,000
Capital outlay 59,819 22,806 102,443 3,000 21,500 - 14,400
Total Exp 350,926 317,324 387,789 307,985 322,680 292,345 324,985
Net addition (use) of
general revenues
(300,192) (268,763) (329,865) (262,985) (277,680) (247,345) (279,985)
Building improvement capital outlay requests moved to municipal building fund
General
Fund
Municipal
Bldg Fund
Ameresco
Project
2018 Capital Outlay
Sport Court Roof 100,000
Hardwood Gym Curtain 45,000
Flooring – Various Rooms 35,000
Boiler AVCC 60,000
-0- 140,000 60,000
2019 CAPITAL OUTLAY
Locker Room Flooring/Fixtures 100,000
Bathroom Floors/Partitions 80,000
Security Entrance Card Readers 14,400
14,400 180,000 -0-
232
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
AV COMMUNITY CENTER
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 59,397 59,081 61,557 59,350 29,252 61,670 61,670 63,350 63,350
6111 - SALARY PART-TIME 84,901 65,820 71,766 86,630 37,404 66,410 66,410 68,315 68,315
6112 - SALARY-SEASONAL TEMP 2,786 17,723 22,058 5,000 11,273 22,000 22,000 23,000 23,000
6113 - OVERTIME-REGULAR EMPLOYEES 331 414 0 353
6114 - OVERTIME PART-TIME EMPLOYEES 268 0 0 0
6121 - INSURANCE CASH BENEFIT 351 0 0 180
6122 - COMP REQUEST -331 -414 -353
6123 - SALARY-OTHER 4,430 3,485 3,485 3,640 3,640
6124 - OVERTIME-SEASONAL TEMP 0 0 189 0
6105 - SALARIES AND WAGES 147,704 142,623 155,570 155,410 78,109 153,565 153,565 158,305 158,305
6138 - MEDICARE 2,150 2,074 2,245 2,325 1,136 2,225 2,225 2,295 2,295
6139 - FICA 9,191 8,868 9,599 9,945 4,855 9,520 9,520 9,815 9,815
6141 - PENSIONS-PERA 9,044 8,772 9,555 11,655 4,628 9,865 9,865 10,150 10,150
6142 - WORKERS COMPENSATION 4,317 4,874 5,020 5,725 3,095 6,445 6,445 6,840 6,840
6144 - LONG-TERM DISABILITY INSURANCE 154 150 160 170 55 175 175 180 180
6145 - MEDICAL INSURANCE 9,178 9,696 10,461 12,300 4,549 12,900 12,900 13,500 13,500
6146 - DENTAL INSURANCE 488 645 604 286
6147 - LIFE INSURANCE-BASIC 11 6 6 3
6148 - LIFE INSURANCE-SUPP/DEPEND 559 235 11 217
6125 - EMPLOYEE BENEFITS 35,093 35,320 37,660 42,120 18,824 41,130 41,130 42,780 42,780
6100 - TOTAL PERSONNEL SERVICES 182,797 177,944 193,230 197,530 96,933 194,695 194,695 201,085 201,085
6210 - OFFICE SUPPLIES 1,479 942 1,337 1,250 918 1,250 1,250 1,500 1,500
6211 - SMALL TOOLS & EQUIPMENT 619 1,785 853 1,000 261 1,000 1,000 1,000 1,000
6215 - EQUIPMENT-PARTS 134 103 503 200 82 200 200 500 500
6229 - GENERAL SUPPLIES 15,973 20,561 17,849 17,000 8,533 17,200 17,200 18,000 18,000
6205 - SUPPLIES 18,204 23,390 20,542 19,450 9,794 19,650 19,650 21,000 21,000
6235 - CONSULTANT SERVICES 53 51 19 0 20
6237 - TELEPHONE/PAGERS 749 929 977 1,000 492 1,000 1,000 1,000 1,000
6238 - POSTAGE/UPS/FEDEX 0 0 0 16
6239 - PRINTING 0 0 0 800 800
6240 - CLEANING SERVICE/GARBAGE 3,978 4,470 4,221 4,500 2,131 4,750 4,750 4,750 4,750
6249 - OTHER CONTRACTUAL SERVICES 2,323 2,237 1,648 3,000 1,395 3,150 2,550 3,150 3,150
6230 - CONTRACTUAL SERVICES 7,102 7,688 6,866 8,500 4,054 8,900 8,300 9,700 9,700
6255 - UTILITIES-ELECTRIC 33,719 30,906 29,722 33,000 14,242 33,500 31,000 31,000 31,000
6256 - UTILITIES-NATURAL GAS 29,956 13,371 13,881 20,000 11,499 20,250 15,000 15,000 14,500
6257 - UTILITIES-PROPANE/WATER/SEWER 811 838 899 1,000 483 1,000 1,000 1,000 1,000
6250 - UTILITIES 64,486 45,115 44,502 54,000 26,224 54,750 47,000 47,000 46,500
6265 - REPAIRS-EQUIPMENT 1,634 3,499 1,880 3,000 618 3,500 3,500 6,700 6,700
6266 - REPAIRS-BUILDING 12,008 30,387 14,374 12,000 11,659 12,500 12,500 20,000 20,000
6269 - REPAIRS-OTHER 0 0 0 0 0 0
6260 - REPAIRS AND MAINTENA 13,641 33,886 16,255 15,000 12,277 16,000 16,000 26,700 26,700
6277 - MILEAGE/AUTO ALLOWANCE 0 152 0 100 0 100 100 100 100
6280 - DUES & SUBSCRIPTIONS 25 20 0 170
6281 - UNIFORM/CLOTHING ALLOWANCE 1,618 1,652 693 1,500 351 1,500 1,500 1,500 1,500
6270 - TRNG/TRAVL/DUES/UNIF 1,643 1,823 693 1,600 521 1,600 1,600 1,600 1,600
6200 - TOTAL OPERATING COSTS 105,077 111,902 88,856 98,550 52,870 100,900 92,550 106,000 105,500
6310 - RENTAL EXPENSE 0 0 27 0 280
6330 - SALES/USE TAX 199 -6 0 0
233
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
AV COMMUNITY CENTER
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6333 - GENERAL-CASH DISCOUNTS -51 -60 -102 -26
6351 - VISA/BANK CHARGES 3,055 4,654 3,268 5,000 2,289 5,000 5,000 4,000 4,000
6399 - OTHER CHARGES 30 84 65 100 0 100 100
6301 - OTHER EXPENDITURES 3,233 4,673 3,258 5,100 2,543 5,100 5,100 4,000 4,000
6300 - TOTAL OTHER EXPENDITURES 3,233 4,673 3,258 5,100 2,543 5,100 5,100 4,000 4,000
6401 - EXPENDITURES 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 2,670 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 59,819 22,806 99,773 21,500 118,646 0 0 365,000 14,400
6701 - TOTAL CAPITAL OUTLAY 59,819 22,806 102,443 21,500 118,646 0 0 365,000 14,400
6700 - TOTAL CAPITAL OUTLAY 59,819 22,806 102,443 21,500 118,646 0 0 365,000 14,400
350,926 317,324 387,787 322,680 270,993 300,695 292,345 676,085 324,985
234
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 42: AV COMMUNITY CENTER - 1900
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Salaries Full Time 57,910 59,350 59,350 61,670 61,670 63,350 63,350
6111 Salary-Parttime 86,810 86,630 86,630 66,410 66,410 68,315 68,315
6112 Salary-Seasonal Temporary 3,000 5,000 5,000 22,000 22,000 23,000 23,000
6123 Salary-Other 4,415 4,430 4,430 3,485 3,485 3,640 3,640
6138 Medicare 2,380 2,325 2,325 2,225 2,225 2,295 2,295
6139 FICA 10,175 9,945 9,945 9,520 9,520 9,815 9,815
6141 Pension - PERA 11,560 11,655 11,655 9,865 9,865 10,150 10,150
6142 Work Comp Ins 5,295 5,725 5,725 6,445 6,445 6,840 6,840
6144 Long-term Disability Insurance 165 170 170 175 175 180 180
6145 Hospital & Life Insurance 12,300 12,300 12,300 12,900 12,900 13,500 13,500
Position Changes
Total 194,010 197,530 197,530 194,695 194,695 201,085 201,085
6210 OFFICE SUPPLIES
2,250 1,250 1,250 1,250 1,250 1,500 1,500
Total 2,250 1,250 1,250 1,250 1,250 1,500 1,500
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 1,500 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,500 1,000 1,000 1,000 1,000 1,000 1,000
6215 SMALL EQUIPMENT PARTS
Miscellaneous 200 200 200 200 200 500 500
Total 200 200 200 200 200 500 500
6229 GENERAL SUPPLIES
Cleaning Chemicals/Paper Products 15,000 17,000 17,000 17,200 17,200 18,000 18,000
AEDs
Total 15,000 17,000 17,000 17,200 17,200 18,000 18,000
6237 TELEPHONE
Phones 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6239 PRINTING/PUBLISHING
AV Community Center Brochures 300 - - - - 800 800
Total 300 - - - - 800 800
6240 C. SERVICE/GARBAGE REMOVAL
Garbage Removal/Clean Floors 5,500 4,500 4,500 4,750 4,750 4,750 4,750
Total 5,500 4,500 4,500 4,750 4,750 4,750 4,750
6249 OTHER CONTRACTUAL SERVICES
Other 2,200 2,200 2,200 2,350 1,750 3,150 2,550
WiFi 800 800 800 800 800
Total 3,000 3,000 3,000 3,150 2,550 3,150 2,550
6255 UTILITIES - ELECTRIC
35,000 33,000 33,000 33,500 31,000 31,000 31,000
Total 35,000 33,000 33,000 33,500 31,000 31,000 31,000
6256 UTILITIES - NATURAL GAS
25,000 20,000 20,000 20,250 15,000 15,000 14,500
Total 25,000 20,000 20,000 20,250 15,000 15,000 14,500
6257 UTILITIES - OTHER
1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6265 REPAIRS - EQUIPMENT
Miscellaneous 3,000 3,000 3,000 3,500 3,500 6,700 6,700
Total 3,000 3,000 3,000 3,500 3,500 6,700 6,700
6266 REPAIRS - BUILDING
Miscellaneous 13,000 12,000 12,000 12,500 12,500 20,000 20,000
Total 13,000 12,000 12,000 12,500 12,500 20,000 20,000
6269 REPAIRS - OTHER
Miscellaneous 525 - - - -
Total 525 - - - - - -
6277 MILEAGE ALLOWANCE
Part-Time Staff 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6281 UNIFORM/CLOTHING ALLOWANCE
1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500
235
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 42: AV COMMUNITY CENTER - 1900
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6351 VISA/BANK CHARGES
3,000 5,000 5,000 5,000 5,000 4,000 4,000
Total 3,000 5,000 5,000 5,000 5,000 4,000 4,000
6399 OTHER CHARGES
100 100 100 100 100
Total 100 100 100 100 100 - -
6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS
ADA Compliant Exterior Doors
Replace Ceiling Tiles Put to repairs Put to repairs Put to repairs Put to repairs
Building Lobby Improvements 25,000
Replace Desk & Chairs/Workstations 14,000 14,000 - -
Meeting Room TVs 2,500 2,500
Replace Mtg Room Tables & Chairs 5,000 5,000
Replace Flooring Various Rooms in muni bldg in muni bldg
Replace Hardwood Gym Curtain in muni bldg in muni bldg 70,000
Sport Court Roof 100,000
Lockerroom Fixtures/Flooring
Replace Restroom/Lockerroom Flooring in muni bldg in muni bldg 100,000
Replace Restroom/Lockerroom Partitians in muni bldg in muni bldg 80,000
Security Entrance Card Readers 15,000 15,000
Move to Building Improvement Fund (25,000)
Total - 21,500 21,500 - - 365,000 15,000
6720 CAPITAL OUTLAY - OFFICE FURN
Office Chairs 3,000 - - - -
Total 3,000 - - - - - -
Total Net of Personnel 113,975 125,150 125,150 106,000 97,650 475,000 123,900
TOTAL EXPENSES 307,985$ 322,680$ 322,680$ 300,695$ 292,345$ 676,085$ 324,985$
236
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 44 1940 Aquatic Swim
Center
DESCRIPTION OF ACTIVITY
The Apple Valley Family Aquatic Center is a child friendly family water park located in
Johnny Cake Ridge Park. It is operated by the Parks and Recreation Department as a
general fund recreational facility. It contains two pools, a leisure pool and a lazy river
pool, both of which have zero depth entries and are fully accessible. The capacity of the
facility is 1,900 people. The facility operates 9 hours per day typically, weather
permitting. Water play features are distributed around a zero depth entry in the leisure
pool. The facility has six water slides, two of which require inner tubes and empty into
the lazy river. There are additional sand play areas, picnic shelters and a large number
of lounge chairs for patrons. The concession operation serves a variety of snack foods,
fountain drinks and treats.
MAJOR OBJECTIVES FOR 2018
Department efforts to have our message seen at a facility where 65,000 people walk
through the gates each summer will further maximize our information outreach without
additional expenditures.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Projected Projected Projected Projected
Item 2015 2016 2017 2018 2019
Open Swim Attendance 71,614 65,000 68,000 68,000 68,000
Resident Punch Card Sales 1592 1,300 1,300 1,300 1,300
Non-Resident Punch Card Sales 398 200 200 200 200
Group Reservations 130 150 150 150 150
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019
None
Temporary Status
Personnel Schedule –(# Hours Part Time)
Actual Adopted Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Pool Manager 1,369 1,368 1,000 1,000 1,000
Water Safety Instructor 1,258 1,258 1,250 1,250 1,250
Concession Supervisor 956 955 800 800 800
Facility Supervisor 0 0 0 0 0
Head Guard 1,783 1,783 4,980 4,980 4,980
Office Supervisor N/A N/A 800 800 800
Lifeguard 17,863 17,863 20,000 20,000 20,000
Attendant 3,367 3,367 5,600 5,600 5,600
237
Summary Budget
Department 44 - Aquatic Swim Center
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Swim Center Revenues 504,945 581,133 275,742 546,000 556,000 556,000 566,000
Swim Center Concessions 72,673 123,438 127,736 94,500 110,000 110,000 120,000
Swim Center Rentals 8,612 11,100 15,813 8,000 8,000 8,000 8,000
586,230 715,671 419,291 648,500 674,000 674,000 694,000
Expenditures:
Salaries & Wages 257,734 285,587 292,715 292,500 282,500 288,000 289,000
Emp. Benefits 29,435 33,561 33,413 33,540 33,440 34,150 34,635
Supplies 31,447 38,122 41,965 33,800 35,500 36,000 35,900
Contractual Serv.71,121 80,857 76,287 77,600 85,725 81,700 86,375
Utilities 105,048 100,436 87,706 103,000 103,000 95,200 86,000
Repairs & Maint.9,983 16,831 21,701 11,000 11,000 11,950 12,000
Training/Travel/Dues 8,636 7,841 7,896 9,700 9,700 9,700 9,200
Other Exp.307 303 285 600 600 650 500
Credit Card Fees 6,037 7,561 11,578 6,000 6,000 6,250 6,250
Items for Resale 54,314 65,304 56,040 58,000 58,000 59,000 60,000
Capital Outlay 5,287 49,100 - - 44,000 20,000 210,000
Total Exp 579,349 685,503 629,586 625,740 669,465 642,600 829,860
Net addition to (use of)
general revenues
6,881 30,168 (210,295) 22,760 4,535 31,400 (135,860)
General
Fund
Municipal Bldg
Fund
Ameresco
2018 CAPITAL OUTLAY
Funbrellas 20,000
Building Reroofing 55,000
Waterslide Refurbishing/New 200,000
20,000 255,000
2019 CAPITAL OUTLAY
Waterslide 150,000
Diamond Brite 200,000
Convection Oven 10,000
Boilers (2 X 25,000) 50,000
Bathhouse Roof (steel)
210,000 150,000 50,000
Building improvement capital outlay requests included in the Municipal Building Fund.
238
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
AQUATIC SWIM CENTER
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 12,284 7,241 447 279,000 0
6112 - SALARY-SEASONAL TEMP 245,171 275,361 290,749 0 70,709 285,000 285,000 286,000 286,000
6113 - OVERTIME-REGULAR EMPLOYEES 162 0 0 0
6114 - OVERTIME PART-TIME EMPLOYEES 0 193 0 3,500 0 3,000 3,000 3,000 3,000
6124 - OVERTIME-SEASONAL TEMP 117 2,793 1,519 60
6105 - SALARIES AND WAGES 257,734 285,587 292,715 282,500 70,769 288,000 288,000 289,000 289,000
6138 - MEDICARE 3,737 4,141 4,244 4,170 1,026 4,175 4,175 4,190 4,190
6139 - FICA 15,978 17,706 18,148 17,825 4,388 17,855 17,855 17,920 17,920
6141 - PENSIONS-PERA 901 322 0 0 266
6142 - WORKERS COMPENSATION 8,819 11,391 11,020 11,445 2,778 12,120 12,120 12,525 12,525
6125 - EMPLOYEE BENEFITS 29,435 33,561 33,413 33,440 8,458 34,150 34,150 34,635 34,635
6100 - TOTAL PERSONNEL SERVICES 287,169 319,148 326,129 315,940 79,228 322,150 322,150 323,635 323,635
6210 - OFFICE SUPPLIES 625 590 447 500 13 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 3,304 933 102 2,000 322 2,100 2,100 2,000 2,000
6214 - CHEMICALS 3,122 7,335 2,098 3,300 3,858 3,400 3,400 3,400 3,400
6215 - EQUIPMENT-PARTS 2,503 4,111 16,443 2,000 3,406 2,200 2,200 2,200 2,200
6229 - GENERAL SUPPLIES 21,894 25,154 22,875 27,700 26,288 27,800 27,800 27,800 27,800
6205 - SUPPLIES 31,447 38,122 41,965 35,500 33,887 36,000 36,000 35,900 35,900
6235 - CONSULTANT SERVICES 0 0 0 200 0 200 200 200 200
6237 - TELEPHONE/PAGERS 4,916 5,484 6,105 5,400 2,423 5,400 5,400 6,000 6,000
6238 - POSTAGE/UPS/FEDEX 0 0 19 0
6239 - PRINTING 895 895 1,931 1,000 100 1,050 1,050 1,000 1,000
6240 - CLEANING SERVICE/GARBAGE 2,109 2,738 2,158 2,000 603 2,050 2,050 2,050 2,050
6249 - OTHER CONTRACTUAL SERVICES 63,202 71,741 66,074 77,125 383 79,125 73,000 79,125 77,125
6230 - CONTRACTUAL SERVICES 71,121 80,857 76,287 85,725 3,510 87,825 81,700 88,375 86,375
6255 - UTILITIES-ELECTRIC 41,279 48,183 44,041 45,000 4,111 45,100 45,100 45,000 41,000
6256 - UTILITIES-NATURAL GAS 52,306 39,817 28,744 48,000 2,991 48,100 40,000 45,000 33,000
6257 - UTILITIES-PROPANE/WATER/SEWER 11,463 12,436 14,922 10,000 0 10,100 10,100 12,000 12,000
6250 - UTILITIES 105,048 100,436 87,707 103,000 7,102 103,300 95,200 102,000 86,000
6265 - REPAIRS-EQUIPMENT 2,824 15,160 21,080 5,000 3,948 5,500 5,500 8,000 8,000
6266 - REPAIRS-BUILDING 2,344 1,395 200 2,000 9,000 2,250 2,250 2,000 2,000
6269 - REPAIRS-OTHER 4,816 276 420 4,000 0 4,200 4,200 2,000 2,000
6260 - REPAIRS AND MAINTENA 9,983 16,831 21,701 11,000 12,948 11,950 11,950 12,000 12,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 359 700 0 700 700 500 500
6277 - MILEAGE/AUTO ALLOWANCE 621 140 32 500 0 500 500 300 300
6280 - DUES & SUBSCRIPTIONS 2,589 2,923 2,797 3,500 330 3,500 3,500 3,400 3,400
6281 - UNIFORM/CLOTHING ALLOWANCE 5,426 4,778 4,709 5,000 3,342 5,000 5,000 5,000 5,000
6270 - TRNG/TRAVL/DUES/UNIF 8,636 7,841 7,896 9,700 3,672 9,700 9,700 9,200 9,200
6200 - TOTAL OPERATING COSTS 226,235 244,087 235,556 244,925 61,118 248,775 234,550 247,475 229,475
6310 - RENTAL EXPENSE 164 180 178 300 0 350 350 300 300
6320 - REFUNDS & REIMBURSEMENTS 27 0 200 0 200 200 100 100
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 0 0 0
6330 - SALES/USE TAX 11 0 0 0
6333 - GENERAL-CASH DISCOUNTS -9 -24 -33 -10
6351 - VISA/BANK CHARGES 6,037 7,561 11,578 6,000 671 6,250 6,250 6,250 6,250
6399 - OTHER CHARGES 140 120 140 100 1,532 100 100 100 100
6301 - OTHER EXPENDITURES 6,344 7,864 11,863 6,600 2,193 6,900 6,900 6,750 6,750
239
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
AQUATIC SWIM CENTER
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6300 - TOTAL OTHER EXPENDITURES 6,344 7,864 11,863 6,600 2,193 6,900 6,900 6,750 6,750
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 54,276 65,304 56,040 58,000 12,572 59,000 59,000 60,000 60,000
6545 - NON-TAXABLE MISC FOR RESALE 37 0 0 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 54,314 65,304 56,040 58,000 12,572 59,000 59,000 60,000 60,000
6500 - TOTAL EXPENDITURES 54,314 65,304 56,040 58,000 12,572 59,000 59,000 60,000 60,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 5,287 49,100 0 44,000 0 315,000 20,000 410,000 210,000
6701 - TOTAL CAPITAL OUTLAY 5,287 49,100 0 44,000 0 315,000 20,000 410,000 210,000
6700 - TOTAL CAPITAL OUTLAY 5,287 49,100 0 44,000 0 315,000 20,000 410,000 210,000
579,349 685,503 629,588 669,465 155,111 951,825 642,600 1,047,860 829,860
240
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 44: AQUATIC SWIM CENTER - 1940
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6111 Salary-Parttime
6112 Salary-Seasonal Temp 289,000 279,000 279,000 285,000 285,000 286,000 286,000
6114 Overtime - Temp 3,500 3,500 3,500 3,000 3,000 3,000 3,000
6138 Medicare 4,240 4,170 4,170 4,175 4,175 4,190 4,190
6139 FICA 18,135 17,825 17,825 17,855 17,855 17,920 17,920
6142 Work Comp Ins 11,165 11,445 11,445 12,120 12,120 12,525 12,525
Position Changes
Total 326,040 315,940 315,940 322,150 322,150 323,635 323,635
6210 OFFICE SUPPLIES
200 500 500 500 500 500 500
Total 200 500 500 500 500 500 500
6211 SMALL TOOL & EQUIPMENT
1,400 2,000 2,000 2,100 2,100 2,000 2,000
Total 1,400 2,000 2,000 2,100 2,100 2,000 2,000
6214 CHEMICALS
Cleaning Fluid, Chlorine, etc.3,000 3,300 3,300 3,400 3,400 3,400 3,400
Total 3,000 3,300 3,300 3,400 3,400 3,400 3,400
6215 EQUIPMENT - PARTS
1,500 2,000 2,000 2,200 2,200 2,200 2,200
Total 1,500 2,000 2,000 2,200 2,200 2,200 2,200
6229 GENERAL SUPPLIES
Lifeguard Equipment 18,700 18,700 18,700 18,800 18,800 18,000 18,000
Chairs, Tubes, Funbrella Canvas 9,000 9,000 9,000 9,000 9,000 9,800 9,800
Total 27,700 27,700 27,700 27,800 27,800 27,800 27,800
6235 CONSULTANT SERVICES
Staff Vaccinations (Blood Borne)200 200 200 200 200 200 200
Total 200 200 200 200 200 200 200
6237 TELEPHONE
5,400 5,400 5,400 5,400 5,400 6,000 6,000
Total 5,400 5,400 5,400 5,400 5,400 6,000 6,000
6239 PRINTING/PUBLISHING
Passes, Flyers 1,000 1,000 1,000 1,050 1,050 1,000 1,000
Total 1,000 1,000 1,000 1,050 1,050 1,000 1,000
6240 GARBAGE SERVICE
2,000 2,000 2,000 2,050 2,050 2,050 2,050
Total 2,000 2,000 2,000 2,050 2,050 2,050 2,050
6249 CONTRACTUAL SERVICE
Water Mgmt Program 65,000 65,000 65,000 67,000 67,000 67,000 67,000
Floor Resurfacing 3,000 3,000 3,000 3,000 3,000 7,125 7,125
"When I Work App" to replace Bank-Koe - 8,125 8,125 8,125 2,000 4,000 2,000
WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 69,000 77,125 77,125 79,125 73,000 79,125 77,125
6255 UTILITIES - ELECTRIC
45,000 45,000 45,000 45,100 45,100 45,000 41,000
Total 45,000 45,000 45,000 45,100 45,100 45,000 41,000
6256 UTILITIES - NATURAL GAS
48,000 48,000 48,000 48,100 40,000 45,000 33,000
Total 48,000 48,000 48,000 48,100 40,000 45,000 33,000
6257 UTILITIES - PROPANE & WATER
10,000 10,000 10,000 10,100 10,100 12,000 12,000
Total 10,000 10,000 10,000 10,100 10,100 12,000 12,000
6265 REPAIRS - EQUIPMENT
Pumps, Filters, Wiring and Lights 5,000 5,000 5,000 5,500 5,500 8,000 8,000
Total 5,000 5,000 5,000 5,500 5,500 8,000 8,000
6266 REPAIRS - BUILDINGS
Miscellaneous 2,000 2,000 2,000 2,250 2,250 2,000 2,000
Total 2,000 2,000 2,000 2,250 2,250 2,000 2,000
6269 REPAIRS - OTHER
Miscellaneous 4,000 4,000 4,000 4,200 4,200 2,000 2,000
Total 4,000 4,000 4,000 4,200 4,200 2,000 2,000
6275 SCHOOL/CONF/EXP - LOCAL
First Aid Training, Lifeguard Cert.700 700 700 700 700 500 500
Total 700 700 700 700 700 500 500
6277 MILEAGE ALLOWANCE
Mileage - Pool staff 500 500 500 500 500 300 300
Total 500 500 500 500 500 300 300
6280 DUES & SUBSCRIPTIONS
American Red Cross 3,500 3,500 3,500 3,500 3,500 3,400 3,400
Total 3,500 3,500 3,500 3,500 3,500 3,400 3,400
6281 UNIFORM/CLOTHING ALLOWANCE
Swim Suits/Staff Apparel 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 5,000 5,000 5,000 5,000 5,000 5,000 5,000
6310 RENTAL EXPENSE
Pool rentals for preseason trainings 300 300 300 350 350 300 300
Total 300 300 300 350 350 300 300
241
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 44: AQUATIC SWIM CENTER - 1940
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6320 REFUNDS & REIMBURSEMENTS
200 200 200 200 200 100 100
Total 200 200 200 200 200 100 100
6399 OTHER CHARGES
100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6351 VISA/Bank Charges
6,000 6,000 6,000 6,250 6,250 6,250 6,250
Total 6,000 6,000 6,000 6,250 6,250 6,250 6,250
6540 TAXABLE MISC FOR RESALE
Pop and Concessions 58,000 58,000 58,000 59,000 59,000 60,000 60,000
Total 58,000 58,000 58,000 59,000 59,000 60,000 60,000
6740 CAPITAL OUTLAY - OTHER ITEMS
Waterslide 150,000
Boilers 50,000
Improvements for Concessions 10,000 10,000
Diamond Brite Pool Shell - Diving Well 200,000 200,000
Funbrella Replacements 20,000 20,000
Building ReRoofing (to muni bldg fund)55,000 -
Bathhouse Floor Resurfacing (done previous - 40,000 -
Coolers and Freezers 13,000 13,000
POS System 15,000 15,000
Rental Cabanas 16,000 16,000
Slide Resurfacing (to Muni Bldg fund)200,000 -
Total - 44,000 44,000 315,000 20,000 410,000 210,000
Total Net of Personnel 299,700 353,525 353,525 629,675 320,450 724,225 506,225
TOTAL EXPENSES 625,740$ 669,465$ 669,465$ 951,825$ 642,600$ 1,047,860$ 829,860$
242
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 45 1920 Apple Valley Senior
Center
Expenses related to the operation of the Apple Valley Senior Center. The Senior Center
provides modern amenities and areas for meetings and special events with seating for
up to 224 in the 21,000 square foot facility.
MAJOR OBJECTIVES FOR 2018
Market the facility to possible rental groups for increased revenue. Also, utilize the
facility to serve the recreational interests of our senior population.
2015/2016 Senior Center Members (7/1/15-6/30/16): 1036
Individual City Breakdown: Apple Valley – 664; Burnsville – 131; Lakeville – 78;
Rosemount – 71; Eagan – 44; Farmington – 24; Bloomington – 2; All Others – 22
Department Priority: 1
Comprehensive Plan: Key 6 – Play and Preserve, Key 7 – Healthy and Active,
Key 8 – Accessible.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Projected Projected Projected Projected
Item 2015 2016 2017 2018 2019
Senior Center Members 1,036 1,100 1,100 1,200 1,200
Large Event Rentals 95 90 90 90 90
Meeting Room Rentals 122 100 100 100 100
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Recreation Supervisor II 1 1 1 1 1
Maintenance II 1 1 1 1 1
Temporary Status
Personnel Schedule –(# hours)
Adopted Adopted Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Building Supervisor 3,547 4,300 4,300 4,300 4,300
Building Attendant N/A N/A 1,040 1,040 1,040
243
Summary Budget
Department 45 - Apple Valley Senior Center
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Rentals 70,126 67,502 76,795 67,000 70,000 70,000 70,000
Rec Senior Revenue-Reimb. 1,086 (195) 587 1,100 1,100 1,100 700
Rec Senior Programs 21,726 29,083 27,176 11,000 13,800 16,000 25,000
92,938 96,390 104,558 79,100 84,900 87,100 95,700
Expenditures:
Salaries & Wages 213,232 227,674 232,073 207,270 227,720 239,475 248,775
Emp. Benefits 57,770 65,858 68,878 65,870 68,780 75,330 78,840
Supplies 14,011 13,015 12,073 14,000 14,000 14,000 13,800
Contractual Serv.28,983 26,682 24,587 18,700 21,500 21,500 23,250
Utilities 30,630 26,144 24,340 31,000 28,500 26,500 26,700
Repairs & Maint.8,267 6,927 5,576 6,250 6,250 6,250 13,000
Training/Travel/Dues 722 570 741 700 800 800 960
Other Exp.487 462 124 500 500 500 500
Credit Card Fees 700 149 - 1,000 1,000 300 300
Capital outlay 2,400 7,228 3,113 - 15,000 15,000 15,000
Total Exp 357,202 374,710 371,505 345,290 384,050 399,655 421,125
Net addition to (use of)
general revenues
(264,264) (278,320) (266,947) (266,190) (299,150) (312,555) (325,425)
Building improvement capital outlay requests moved to muni building fund
General
Fund
Municipal
Bldg Fund
2018 CAPITAL OUTLAY
Replace Banquet Chairs/Tables 15,000
Concrete Repar (done with 2017 savings) -
Painting High Traffic Areas 5,000
15,000 5,000
2019 CAPITAL OUTLAY
Building Upgrades (describe) 35,000
Replace Banquet Chairs / Tables 15,000
15,000 35,000
244
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
APPLE VALLEY SENIOR CENTER
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 127,868 138,104 138,574 133,460 65,858 137,630 137,630 143,740 143,740
6111 - SALARY PART-TIME 84,559 87,570 92,139 88,825 43,621 92,345 92,345 96,480 96,480
6112 - SALARY-SEASONAL TEMP 102 2,000 1,102 226
6113 - OVERTIME-REGULAR EMPLOYEES 0 0 258 177
6121 - INSURANCE CASH BENEFIT 703 0 0 0
6122 - COMP REQUEST 0 0 0 -177
6123 - SALARY-OTHER 5,435 9,500 9,500 8,555 8,555
6105 - SALARIES AND WAGES 213,232 227,674 232,073 227,720 109,704 239,475 239,475 248,775 248,775
6138 - MEDICARE 3,070 3,102 3,085 3,110 1,539 3,470 3,470 3,605 3,605
6139 - FICA 13,127 13,221 13,191 13,300 6,582 14,850 14,850 15,425 15,425
6141 - PENSIONS-PERA 15,421 16,994 17,018 15,900 8,226 17,660 17,660 18,360 18,360
6142 - WORKERS COMPENSATION 4,788 5,372 4,960 5,975 3,140 7,155 7,155 7,685 7,685
6144 - LONG-TERM DISABILITY INSURANCE 348 353 364 375 124 395 395 405 405
6145 - MEDICAL INSURANCE 18,356 24,262 27,584 30,120 12,955 31,800 31,800 33,360 33,360
6146 - DENTAL INSURANCE 1,578 2,453 2,664 1,429
6147 - LIFE INSURANCE-BASIC 22 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 1,059 90 0 0
6125 - EMPLOYEE BENEFITS 57,770 65,858 68,878 68,780 34,001 75,330 75,330 78,840 78,840
6100 - TOTAL PERSONNEL SERVICES 271,002 293,532 300,951 296,500 143,706 314,805 314,805 327,615 327,615
6210 - OFFICE SUPPLIES 310 225 81 500 83 500 400 400 400
6211 - SMALL TOOLS & EQUIPMENT 408 918 950 1,000 677 1,000 1,000 1,000 1,000
6215 - EQUIPMENT-PARTS 423 1,049 222 500 305 500 400 400 400
6229 - GENERAL SUPPLIES 12,869 10,824 10,819 12,000 4,141 12,000 12,000 12,000 12,000
6205 - SUPPLIES 14,011 13,015 12,073 14,000 5,206 14,000 13,800 13,800 13,800
6235 - CONSULTANT SERVICES 53 51 19 20
6237 - TELEPHONE/PAGERS 0 17 0 0 0
6239 - PRINTING 735 430 555 1,000 0 1,000 1,000 800 800
6240 - CLEANING SERVICE/GARBAGE 323 625 1,293 500 714 500 500 1,350 1,350
6249 - OTHER CONTRACTUAL SERVICES 27,872 25,560 22,720 20,000 8,831 20,000 20,000 21,100 21,100
6230 - CONTRACTUAL SERVICES 28,983 26,682 24,587 21,500 9,565 21,500 21,500 23,250 23,250
6255 - UTILITIES-ELECTRIC 21,888 21,984 20,144 23,000 10,148 23,000 22,000 22,000 22,000
6256 - UTILITIES-NATURAL GAS 7,870 3,470 3,513 4,000 2,764 4,000 4,000 4,000 4,000
6257 - UTILITIES-PROPANE/WATER/SEWER 873 691 683 1,500 239 500 700 700 700
6250 - UTILITIES 30,630 26,144 24,340 28,500 13,152 27,500 26,700 26,700 26,700
6265 - REPAIRS-EQUIPMENT 532 618 1,641 1,250 0 1,250 1,250 2,000 2,000
6266 - REPAIRS-BUILDING 7,735 6,309 3,936 5,000 1,591 5,000 5,000 6,000 11,000
6260 - REPAIRS AND MAINTENA 8,267 6,927 5,576 6,250 1,591 6,250 6,250 8,000 13,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 168 50 60 200 0 200 200 200 200
6276 - SCHOOLS/CONFERENCES/EXP OTHER 150 0 125
6277 - MILEAGE/AUTO ALLOWANCE 164 180 110 200 148 200 200 150 150
6280 - DUES & SUBSCRIPTIONS 30 40 110 100 25 100 100 110 110
6281 - UNIFORM/CLOTHING ALLOWANCE 360 150 461 300 0 300 300 500 500
6270 - TRNG/TRAVL/DUES/UNIF 722 570 741 800 297 800 800 960 960
6200 - TOTAL OPERATING COSTS 82,613 73,339 67,318 71,050 29,812 70,050 69,050 72,710 77,710
6310 - RENTAL EXPENSE 368 0 0 0 0
6330 - SALES/USE TAX 30 0 0 0
6333 - GENERAL-CASH DISCOUNTS -20 -38 -102 -20
6351 - VISA/BANK CHARGES 700 149 126 1,000 362 1,000 300 300 300
245
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
APPLE VALLEY SENIOR CENTER
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6399 - OTHER CHARGES 110 500 100 500 182 500 500 500 500
6301 - OTHER EXPENDITURES 1,187 611 124 1,500 524 1,500 800 800 800
6300 - TOTAL OTHER EXPENDITURES 1,187 611 124 1,500 524 1,500 800 800 800
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 2,400 0 0 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 7,228 3,113 15,000 23,116 4,200 15,000 112,000 15,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0
6701 - TOTAL CAPITAL OUTLAY 2,400 7,228 3,113 15,000 23,116 4,200 15,000 112,000 15,000
6700 - TOTAL CAPITAL OUTLAY 2,400 7,228 3,113 15,000 23,116 4,200 15,000 112,000 15,000
357,202 374,710 371,505 384,050 197,158 390,555 399,655 513,125 421,125
246
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 45: APPLE VALLEY SENIOR CENTER - 1920
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES 130,215 133,460 133,460 137,630 137,630 143,740 143,740
6111 Salary-Parttime 71,740 88,825 88,825 92,345 92,345 96,480 96,480
NEW PT Position (1040 hrs)
6112 Salary-Seasonal Temporary
6123 Salary-Other 5,315 5,435 5,435 9,500 9,500 8,555 8,555
6138 Medicare 3,005 3,110 3,110 3,470 3,470 3,605 3,605
6139 FICA 12,850 13,300 13,300 14,850 14,850 15,425 15,425
6141 Pension - PERA 15,355 15,900 15,900 17,660 17,660 18,360 18,360
6142 Work Comp Ins 4,170 5,975 5,975 7,155 7,155 7,685 7,685
6144 Long-term Disability Insurance 370 375 375 395 395 405 405
6145 Hospital & Life Insurance 30,120 30,120 30,120 31,800 31,800 33,360 33,360
Position Changes
Total 273,140 296,500 296,500 314,805 314,805 327,615 327,615
6210 OFFICE SUPPLIES
500 500 500 500 400 400 400
Total 500 500 500 500 400 400 400
6211 SMALL TOOL & EQUIPMENT
1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6215 SMALL EQUIPMENT PARTS
500 500 500 500 400 400 400
Total 500 500 500 500 400 400 400
6229 GENERAL SUPPLIES
Heat Pump Pipes/Fittings/Connectors
Program Materials 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Cleaning Chemicals/Paper Products 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Total 12,000 12,000 12,000 12,000 12,000 12,000 12,000
6239 PRINTING/PUBLISHING
1,000 1,000 1,000 1,000 1,000 800 800
Total 1,000 1,000 1,000 1,000 1,000 800 800
6240 C. SERVICE/GARBAGE REMOVAL
Garbage Removal/Clean Floors 500 500 500 500 500 1,300 1,300
Floor/Carpet Cleaning - - - - - 50 50
Total 500 500 500 500 500 1,350 1,350
6249 OTHER CONTRACTUAL SERVICES
Outing Fees & Instructors 11,000 11,800 11,800 11,800 11,800 13,000 13,000
Heating/Cooling Prevent. Maintenance 4,000 6,000 6,000 6,000 6,000 6,000 6,000
Elevator Inspection 1,500 1,500 1,500 1,500 1,500 1,100 1,100
Alarm Monitoring 700 700 700 700 700 1,000 1,000
Total 17,200 20,000 20,000 20,000 20,000 21,100 21,100
6255 UTILITIES - ELECTRIC
23,000 23,000 23,000 23,000 22,000 22,000 22,000
Total 23,000 23,000 23,000 23,000 22,000 22,000 22,000
6256 UTILITIES - NATURAL GAS
5,000 4,000 4,000 4,000 4,000 4,000 4,000
Total 5,000 4,000 4,000 4,000 4,000 4,000 4,000
6257 UTILITIES - OTHER
Water/Sewer/Propane 3,000 1,500 1,500 500 700 700 700
Total 3,000 1,500 1,500 500 700 700 700
6265 REPAIRS - EQUIPMENT
Miscellaneous 1,250 1,250 1,250 1,250 1,250 2,000 2,000
Total 1,250 1,250 1,250 1,250 1,250 2,000 2,000
6266 REPAIRS - BUILDING
5,000 5,000 5,000 5,000 5,000 6,000 11,000
Total 5,000 5,000 5,000 5,000 5,000 6,000 11,000
6275 SCHOOLS/CONFERENCES
200 200 200 200 200 200 200
Total 200 200 200 200 200 200 200
6277 MILEAGE ALLOWANCE
Part-Time Staff 200 200 200 200 200 150 150
Total 200 200 200 200 200 150 150
6280 DUES & SUBSCRIPTIONS
MASS 100 100 100 100 100 110 110
Total 100 100 100 100 100 110 110
6281 UNIFORM/CLOTHING ALLOWANCE
200 300 300 300 300 500 500
Total 200 300 300 300 300 500 500
6399 OTHER CHARGES
Misc 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6351 VISA/BANK CHARGES
1,000 1,000 1,000 1,000 300 300 300
Total 1,000 1,000 1,000 1,000 300 300 300
247
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 45: APPLE VALLEY SENIOR CENTER - 1920
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6720 CAPITAL OUTLAY - OFFICE FURN
Total - - - - - - -
6725 CAPITAL OUTLAY - OFFICE EQUIP
Total - - - - - - -
6735 CAPITAL OUTLAY - OTHER IMPROV
Interior Painting - High Traffic Areas- Painting in Maintenance Cap Bldg $10,000 Cap Bldg $10,000 10,000 -
Audio/Visual Equipment - - 17,000 (to Muni Bldg Fd)
Replace Banquet Chairs/Tables 15,000 15,000 15,000
Concrete Replacement-Entry 50,000 (to Muni Bldg Fd)
Building Upgrades 35,000 (to Muni Bldg Fd)
Concrete Repair 4,200
Replace Dance Floor 15,000
Total - 15,000 15,000 4,200 15,000 112,000 15,000
Total Net of Personnel 72,150 87,550 87,550 75,750 84,850 185,510 93,510
TOTAL EXPENSES 345,290$ 384,050$ 384,050$ 390,555$ 399,655$ 513,125$ 421,125$
248
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 47 1950 Insurance
DESCRIPTION OF ACTIVITY
This Business Unit accounts for the unallocated property and workers compensation
insurance charges for the General Fund. The city participates in the League of MN
Cities Insurance Trust (LMCIT).
MAJOR OBJECTIVES FOR 2018/19
Work with staff to lower the Experience Modifiers for workers compensation and
property/liability insurance. The trend in the worker compensation experience modifier
has declined over the past few years based on a positive experience over the past few
years. The LMCIT has restructured the property and workers compensation a few years
ago and one new variable for the premium calculation includes a liability experience
modification factor. For the 2017/18 premium this modification factor exceeds stands at
1.031. This experience factor will impact future dividends. The property/liability premium
increases 0.1% overall for the 2017/18 premium year and the worker comp premium
increased 10.7%, of which is related to the increase in the work comp experience
modification factor. The proposed budgets include these rate increases.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Worker Comp Exp. modifier .75 .83 .99 1.01 .99 .99
Liability Experience Modifier .762 .899 .930 1.031
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
Summary Budget
Department 47 Insurance
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 689
Emp. Benefits 5,923 5,600 10,677 6,200 6,200 6,200 6,200
Insurance Premium 262,000 275,000 288,000 288,000 303,000 313,150 313,150
Capital outlay
Net provision to (use
of) general revenues
267,923 280,600 299,366 294,200 309,200 319,350 319,350
2018 CAPITAL OUTLAY:
None
249
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
INSURANCE
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 0 689 0 0
6105 - SALARIES AND WAGES 0 0 689 0 0
6138 - MEDICARE 0 0 10 0
6139 - FICA 0 0 44 0
6141 - PENSIONS-PERA 0 0 52 0
6142 - WORKERS COMPENSATION 6 0 20 0 0
6143 - UNEMPLOYMENT COMPENSATION 5,918 5,600 10,551 6,200 9,286 6,200 6,200 6,200 6,200
6125 - EMPLOYEE BENEFITS 5,923 5,600 10,677 6,200 9,286 6,200 6,200 6,200 6,200
6100 - TOTAL PERSONNEL SERVICES 5,923 5,600 11,366 6,200 9,286 6,200 6,200 6,200 6,200
6311 - INSURANCE-PROPERTY/LIABILITY 262,000 275,000 288,000 303,000 151,500 313,150 313,150 313,150 313,150
6301 - OTHER EXPENDITURES 262,000 275,000 288,000 303,000 151,500 313,150 313,150 313,150 313,150
6300 - TOTAL OTHER EXPENDITURES 262,000 275,000 288,000 303,000 151,500 313,150 313,150 313,150 313,150
267,923 280,600 299,366 309,200 160,786 319,350 319,350 319,350 319,350
250
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 47: INSURANCE - 1950
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6143 Unemployment Compensation 6,200 6,200 13,000 6,200 6,200 6,200 6,200
Total 6,200 6,200 13,000 6,200 6,200 6,200 6,200
6235 CONSULTANT SERVICES
Total - - - - - - -
6311 INSURANCE
Automobile 42,000 44,000 44,000 46,200 46,200 46,200 46,200
Property 112,000 118,000 118,000 118,900 118,900 118,900 118,900
General Liability 71,000 75,000 75,000 78,750 78,750 78,750 78,750
Boiler and Machinery 12,000 13,000 13,000 13,650 13,650 13,650 13,650
Umbrella 48,000 50,000 50,000 52,500 52,500 52,500 52,500
Employee Bonds 3,000 3,000 3,000 3,150 3,150 3,150 3,150
Total 288,000 303,000 303,000 313,150 313,150 313,150 313,150
Total Net of Personnel 288,000 303,000 303,000 313,150 313,150 313,150 313,150
TOTAL EXPENSES 294,200$ 309,200$ 316,000$ 319,350$ 319,350$ 319,350$ 319,350$
251
Notes:
252
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 48 1960 Contingency &
Transfers
DESCRIPTION OF ACTIVITY
The Council Contingency business unit provides the City Council with the financial ability
to address unbudgeted items that come up after the levy is adopted.
Fuel costs have the potential to become volatile and could exceed individual department
budgets.
Starting with the 2016 budget year this business unit contains a transfer to the Municipal
Building Fund to fund a portion of the building improvement requests each budget year.
A significant share of the annual street maintenance program comes from the property
tax levy achieved with a transfer from the general fund to the Road Improvement Fund.
MAJOR OBJECTIVES FOR 2018
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Summary Budget
Department 48 Contingency & Transfers
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Other Exp.5,000 18,413 21,471 156,560 83,149 99,645 82,349
Capital outlay - - - - - -
Transfer to Cable TV Fund - - - - - -
Transfers to FCPF 1,320,000 1,475,000 1,650,000 - - -
Transfer to Muni Bldg Fund - - 171,500 171,500 176,000 381,000 186,000
Transfers to Road Improvement
Fund 2,855,000 2,940,000 3,028,200 3,028,200 3,332,100 3,417,000 3,417,000
Total 4,180,000 4,433,413 4,871,171 3,356,260 3,591,249 3,897,645 3,685,349
2018 CAPITAL OUTLAY:
none
253
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CONTINGENCY & TRANSFERS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6112 - SALARY-SEASONAL TEMP 161
6105 - SALARIES AND WAGES 161
6138 - MEDICARE 2
6139 - FICA 10
6142 - WORKERS COMPENSATION 6
6125 - EMPLOYEE BENEFITS 19
6100 - TOTAL PERSONNEL SERVICES 180
6205 - SUPPLIES 0 0 0 0
6235 - CONSULTANT SERVICES 18,413 21,471 16,176
6230 - CONTRACTUAL SERVICES 0 18,413 21,471 16,176
6260 - REPAIRS AND MAINTENA 0 0 0 0
6200 - TOTAL OPERATING COSTS 0 18,413 21,471 16,176
6399 - OTHER CHARGES 5,000 0 0 83,149 0 82,000 99,645 82,000 82,349
6301 - OTHER EXPENDITURES 5,000 0 0 83,149 0 82,000 99,645 82,000 82,349
6300 - TOTAL OTHER EXPENDITURES 5,000 0 0 83,149 0 82,000 99,645 82,000 82,349
7110 - TRANSFER TO OTHER FUNDS 4,175,000 4,415,000 4,849,700 3,508,100 0 3,498,000 3,798,000 3,603,000 3,603,000
7101 - TOTAL TRANSFERS 4,175,000 4,415,000 4,849,700 3,508,100 0 3,498,000 3,798,000 3,603,000 3,603,000
7100 - TOTAL TRANSFERS 4,175,000 4,415,000 4,849,700 3,508,100 0 3,498,000 3,798,000 3,603,000 3,603,000
4,180,000 4,433,413 4,871,171 3,591,249 16,355 3,580,000 3,897,645 3,685,000 3,685,349
254
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 48: CONTINGENCY & TRANSFERS - 1960
COMPANY 1000: GENERAL FUND
JDE 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
General Contingency 173,560 90,149 90,149 89,000 148,645 89,000 131,349
$.25 per gallon for fuel 30,000 30,000 30,000 30,000 30,000 30,000
Potential Labor Negot Consultant 7,000 7,000 7,000 7,000 - 7,000 -
Participation factor for Annual Leave Sellback - (35,000) - (35,000)
Position Vacancy Factor (54,000) (44,000) (44,000) (44,000) (44,000) (44,000) (44,000)
Total 156,560 83,149 53,149 82,000 99,645 82,000 82,349
7110 Transfers Out
Transfer to Road Improvement Fu 3,028,200 3,332,100 3,332,100 3,317,000 3,417,000 3,417,000 3,417,000
Transfer to Muni Bldg Fund 171,500 176,000 176,000 181,000 381,000 186,000 186,000
3,199,700 3,508,100 3,508,100 3,498,000 3,798,000 3,603,000 3,603,000
Total Net of Personnel 3,356,260 3,591,249 3,561,249 3,580,000 3,897,645 3,685,000 3,685,349
TOTAL EXPENSES 3,356,260$ 3,591,249$ 3,561,249$ 3,580,000$ 3,897,645$ 3,685,000$ 3,685,349$
255
Notes:
256
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2005 53 2005 LGA/Equipment
Certificates
DESCRIPTION OF ACTIVITY
The Equipment Certificates Fund accounts for larger priced pieces of equipment that are
financed through the issuance of equipment certificates. The equipment certificates are repaid
with a property tax levy in future years. The City is in the process of implementing a Vehicle
and Equipment Replacement Fund to (VERF) provide funding for these same types of
purchases. The VERF fund is currently being phased in and includes the general government
departments except for the Streets and Parks Maintenance Departments.
MAJOR OBJECTIVES FOR 2018 and 2019
The 2017 General Fund Budget will be amended to include the Streets Department within the
VERF program, beginning with the 2018 budget this activity will be included in the VERF Fund.
Summary Budget
Department 53 - LGA/Equipment Certificates
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Investment Earnings 19,120 3,873 3,607 3,900 750 - -
Equip. Cert. Issued 688,188 612,576 - 470,000 350,000 - -
Sale Proceeds 88,465 82,500 71,370 65,000 83,400 - -
Transfer from Eq Cert Debt Fund 84,019 - - - -
795,773 698,949 158,996 538,900 434,150 - -
Expenditures:
Capital outlay:
Public Saftey Equip.247,568 - - - -
Public Works Equip.442,011 395,510 515,550 527,000 427,000 - -
Parks Equip.437,946 208,269 - - - - -
Transfer to other funds 49,008 - - - - -
Other Exp. (bond issuance costs) 20,761 9,873 - - 5,000 - -
Total 1,148,286 662,660 515,550 527,000 432,000 - -
Fund Balance
Beginning of Year 688,793$ 336,280$ 372,569$ 372,569$ 16,015$ - -
Revenues 795,773 698,949 158,996 538,900 434,150 - -
Expenditures (1,148,286) (662,660) (515,550) (527,000) (432,000) - -
End of Year 336,280$ 372,569$ 16,015$ 384,469$ 18,165$ -$ -$
257
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'HSDUWPHQW([SHQVH6XPPDU\
%XGJHW<HDUV
/*$(48,3&(57,),&$7(6
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
&2168/7$176(59,&(6
6230 - CONTRACTUAL SERVICES 17,225 1,105 0 5,000 0 0 0
6200 - TOTAL OPERATING COSTS 17,225 1,105 0 5,000 0 0 0
&$3,7$/287/$<75$163257$7,21
&$3,7$/287/$<0$&+(427+(5
6701 - TOTAL CAPITAL OUTLAY 1,127,525 603,779 515,550 527,000 427,000 323,812 0 0
6700 - TOTAL CAPITAL OUTLAY 1,127,525 603,779 515,550 527,000 427,000 323,812 0 0
%21',668$1&(',6&2817
%21',668$1&((;3(16(6
7001 - TOTAL INTEREST AND FISCAL FEES 3,536 8,768 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 3,536 8,768 0 0 0 0
75$16)(57227+(5)81'6
7101 - TOTAL TRANSFERS 49,008 0 0
7100 - TOTAL TRANSFERS 49,008 0 0
1,148,286 662,660 515,550 527,000 432,000 323,812 0 0
258
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 53: EQUIPMENT CERTIFICATE - 2005
COMPANY 2005: EQUIPMENT CERTIFICATE-CAPITAL OUTLAY
JDE 2015 2016 2017 2018 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL REQUEST REQUEST
ADOPTED ADOPTED ADOPTED
6740 CAPITAL OUTLAY - MACHINERY / EQUIP / OTHER
PUBLIC WORKS
Replace Sterling Dump truck (unit # 310)
Replace Sterling Dump truck (unit # 312)
Replace Chev 3/4 Ton Pickup 4x4 (unit # 337)
Replaced Toolcat 5600 (unit # 346)
Replace Loader # 336 w/Versatile blower
Replace Single Axle 307 Plow,212,000
Replace Single Axle 327 Plow, 212,000
Replace Patch Truck (339) with Trailer unit 50,000
Replace F550 Truck 340 70,000
Replace Stump Grinder 345 47,000
Replace Crash Attenuator, 15,000
Replace Loader 351 200,000
Replace Sign/Aerial Truck 338 100,000
Replace Single Axle 381 Plow,212,000
Replace 2007 Chev ¾ Ton PU #313 35,700
Replace 2005 FORD F550 Dump #323 73,500
Replace 2007 FORD F550 Dump #325 73,500
Replace 2002 FORD F550 Dump #326 105,000
Replace 2006 Skid Loader A-300 # 332 39,000
Replace 2012 JD 997 Mower # 335 22,000
Replace 2006 ToolCat 5600 # 347 56,300
Replace JD 997 Mower # 349 22,000
Replace Single Axle 314 Plow $217,300
Replace Tandem Axle 344 Plow, $230,625
Replace 3/4 Ton Pickup 316, $34,850
Replace Forklift 328, $31,058
Subtotal Public Works 591,000 527,000 427,000 - -
PARKS
Replace Dodge ¾ Ton Quad Cab Pickup (unit # 225)
Replace 1 Ton Dump (4-WD) w/ 9’Plow (# 230)
Replace 1 Ton Dump (4-WD) w/9’ (unit # 249)
Replace 1 Ton Dump (4-WD) w/9’ Plow(# 250)
Replace 2006 Toro GM4700-D Mower (unit # 218)
Replace 2007 Toro GM4700-D Mower (unit # 220)
Replace 2008 Kawasaki 4x4 Mule 3010 (unit # 255)
Replace 1997 Smithco Grass Sweeper (#256)
Replace 2004 Cushman 4-Wheel Truckster(#257)
Replace Toro Mower
John Deere tractor
Water Truck
Replace #222 2003 Holder Sidewalk Unit 57,000
Replace #228 2005 3/4 Ton PU with Plow 32,000
Subtotal Parks 89,000 - - - -
Total 680,000 527,000 427,000 - -
Total Net of Personnel 680,000 527,000 427,000 - -
TOTAL EXPENSES 680,000$ 527,000$ 427,000$ -$ -$
259
Notes:
260
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2010 70 2012 Cable Joint
Powers
DESCRIPTION OF ACTIVITY
This fund is the capital expenses of the Apple Valley, Farmington, Rosemount Cable
Commission. Expenses are capital equipment used in the production or cablecasting of
video productions done on behalf of the three city commission, including cameras,
playback equipment, and editing equipment. Revenues for the fund come from annual
invoices to the three cities. From 2018 forward, the PEG revenues collected by the
cities may only be used for capital expenses and each expense must be documented.
The commission cities estimate their future capital expenses in this budget, but the
funding for the capital will not be collected in advance. Instead, the cities will receive
invoices divided by formula at the time capital purchases are made. The three cities will
then use their PEG funds to reimburse this fund for the exact amount of the capital
expense.
MAJOR OBJECTIVES FOR 2018 and 2019
1. Purchases and invoice member cities for Cable Commission capital purchases.
IMPACT MEASURES / PERFORMANCE INDICATORS
Projected Projected Projected Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
# of Cable Customers 19,800 19,800 19,800 19,800 19,800 19,917
# of City Meetings Cablecast 130 130 130 130 130 130
Total Hours of Programming
Cablecast
4,500 4,500 4,500 4,500 4,500 4,500
Estimated # of Bulletin Board
Messages
500 500 500 500 500 500
OUTCOME MEASURES
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cost per household from
General Fund
$1.45 $1.45 $1.45 $5.79 $6.03 $7.05
261
Regular StatusPersonnel
Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Cable Coordinator 1 1 1 1 1 1
Cable Production Asst. 1 1 1 1 1 2
Temporary Status
Personnel Schedule – Hours (Part Time)
Adopt
ed
Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Cable Access Prod. Asst. -0- 693 693 693 693 0
Cable Operators 1120 1120 1120 1120 1120 1120
Summary Budget
Department 70 Cable TV Joint Powers
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
PEG Fees 64,030 60,967 60,954 71,000 - -
Other City Shares 109,648 108,450 158,690 145,026 118,512 125,355 140,390
Investment Earnings 2,488 1,382 1,360 2,000 2,000 1,500 1,500
Transfer from Other Funds 27,838 47,483 84,072 20,000 118,512 125,355 140,390
Other Misc rev. - 913 1,638 52,026 - -
204,004 219,195 306,714 290,052 239,024 252,210 282,280
Expenditures:
Salaries & Wages 128,826 135,547 153,687 156,947 160,170 159,525 190,560
Emp. Benefits 39,493 41,804 43,935 48,755 48,505 53,685 63,220
Supplies 4,245 916 2,299 3,900 3,900 3,900 3,900
Contractual Serv.21,590 5,519 14,857 4,500 4,500 4,700 4,700
Repairs & Maint.1,965 4,197 132 4,000 8,000 8,000 8,000
Training/Travel/Dues 7,213 6,002 5,824 8,250 8,250 6,900 6,900
Other Exp.5,807 5,505 3,504 3,500 3,500 3,500 3,500
Capital outlay 7,630 1,415 60,200 200 10,500 -
216,769 200,905 224,238 290,052 237,025 250,710 280,780
Net addition to (use of ) net
assets
(12,765) 18,290 82,476 - 1,999 1,500 1,500
Fund Balance
Beginning of Year 121,710$ 108,945$ 127,235$ 127,235$ 209,711$ 211,710$ 213,210$
Revenues 204,004 219,195 306,714 290,052 239,024 252,210 282,280
Expenditures (216,769) (200,905) (224,238) (290,052) (237,025) (250,710) (280,780)
End of Year 108,945 127,235 209,711 127,235 211,710 213,210 214,710
2018 CAPITAL OUTLAY
PEG Fund Purchases $10,500
The Capital Outlay will be paid directly by member cities.
262
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CABLE TV JOINT POWERS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 113,815 116,681 134,609 119,795 71,820 122,785 114,130 170,855 170,855
6111 - SALARY PART-TIME 11,998 17,604 18,840 35,330 8,043 35,330 37,080 14,930 14,930
6113 - OVERTIME-REGULAR EMPLOYEES 6,713 2,024 2,212 1,000 1,898 1,000 1,000 1,000 1,000
6121 - INSURANCE CASH BENEFIT 1,406 0 300 360
6122 - COMP REQUEST -5,106 -763 -2,274 -1,898
6123 - SALARY-OTHER 4,045 3,775 7,315 3,775 3,775
6105 - SALARIES AND WAGES 128,826 135,547 153,687 160,170 80,223 162,890 159,525 190,560 190,560
6138 - MEDICARE 1,921 2,013 2,258 2,215 1,159 2,270 2,305 2,270 2,270
6139 - FICA 8,212 8,609 9,657 9,475 4,956 9,710 9,865 9,710 9,710
6141 - PENSIONS-PERA 8,538 9,450 10,035 11,460 4,627 11,745 11,930 11,745 11,745
6142 - WORKERS COMPENSATION 462 360 460 415 180 445 450 445 445
6143 - UNEMPLOYMENT COMPENSATION 288 138 0 0
6144 - LONG-TERM DISABILITY INSURANCE 312 305 337 340 92 350 335 350 350
6145 - MEDICAL INSURANCE 18,356 19,392 19,952 24,600 8,502 25,800 28,800 38,700 38,700
6146 - DENTAL INSURANCE 976 1,289 1,207 821
6147 - LIFE INSURANCE-BASIC 22 12 12 5
6148 - LIFE INSURANCE-SUPP/DEPEND 406 235 16 40
6125 - EMPLOYEE BENEFITS 39,493 41,804 43,935 48,505 20,382 50,320 53,685 63,220 63,220
6100 - TOTAL PERSONNEL SERVICES 168,319 177,351 197,622 208,675 100,605 213,210 213,210 253,780 253,780
6210 - OFFICE SUPPLIES 406 114 80 500 18 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 1,969 265 1,525 400 1,316 400 400 400 400
6215 - EQUIPMENT-PARTS 563 143 295 500 82 500 500 500 500
6229 - GENERAL SUPPLIES 1,307 394 398 2,500 1,027 2,500 2,500 2,500 2,500
6205 - SUPPLIES 4,245 916 2,299 3,900 2,444 3,900 3,900 3,900 3,900
6231 - LEGAL SERVICES 0 0 11,447 2,188
6235 - CONSULTANT SERVICES 21,234 5,041 2,727 3,500 0 3,500 3,500 3,500 3,500
6237 - TELEPHONE/PAGERS 356 478 618 1,000 112 1,200 1,200 1,200 1,200
6239 - PRINTING 0 0 65 65
6230 - CONTRACTUAL SERVICES 21,590 5,519 14,857 4,500 2,364 4,700 4,700 4,700 4,700
6265 - REPAIRS-EQUIPMENT 380 1,577 132 8,000 0 8,000 8,000 8,000 8,000
6269 - REPAIRS-OTHER 1,585 2,620 0 0
6260 - REPAIRS AND MAINTENA 1,965 4,197 132 8,000 0 8,000 8,000 8,000 8,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 844 210 69 850 675 1,000 1,000 1,000 1,000
6277 - MILEAGE/AUTO ALLOWANCE 4,019 3,442 3,300 4,800 703 3,000 3,000 3,000 3,000
6280 - DUES & SUBSCRIPTIONS 2,350 2,350 2,455 2,600 2,539 2,900 2,900 2,900 2,900
6270 - TRNG/TRAVL/DUES/UNIF 7,213 6,002 5,824 8,250 3,917 6,900 6,900 6,900 6,900
6200 - TOTAL OPERATING COSTS 35,013 16,634 23,111 24,650 8,726 23,500 23,500 23,500 23,500
6311 - INSURANCE-PROPERTY/LIABILITY 5,761 5,505 3,504 3,500 1,496 3,500 3,500 3,500 3,500
6399 - OTHER CHARGES 46 0 0 0
6301 - OTHER EXPENDITURES 5,807 5,505 3,504 3,500 1,496 3,500 3,500 3,500 3,500
6300 - TOTAL OTHER EXPENDITURES 5,807 5,505 3,504 3,500 1,496 3,500 3,500 3,500 3,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 7,630 1,415 0 200 21,540 10,500 10,500
6701 - TOTAL CAPITAL OUTLAY 7,630 1,415 0 200 21,540 10,500 10,500
6700 - TOTAL CAPITAL OUTLAY 7,630 1,415 0 200 21,540 10,500 10,500
216,770 200,905 224,237 237,025 132,366 250,710 250,710 280,780 280,780
263
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 70: CABLE TV JOINT POWERS- 2012
COMPANY 2010: CABLE TV JOINT POWERS
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Cable Coordinator 69,370 71,105 72,890 86,000 74,715 70,365 74,715 74,715
6110 Full-Time Employees-Access Asst.44,635 45,750 46,905 46,905 48,070 43,765 96,140 96,140
6111 Part-Time Employees-Access Asst.12,950 19,912 20,400 14,500 20,400 20,425 - -
6111 PT Employees-Control room operators 15,175 15,550 14,930 13,000 14,930 16,655 14,930 14,930
6113 Overtime-Reg 1,000 1,000 1,000 - 1,000 1,000 1,000 1,000
6123 Salaries - Other 3,540 3,630 4,045 - 3,775 7,315 3,775 3,775
6138 Medicare 2,125 2,180 2,215 2,215 2,270 2,305 2,270 2,270
6139 FICA 9,095 9,320 9,475 9,475 9,710 9,865 9,710 9,710
6141 Pension - PERA 11,000 11,275 11,460 11,460 11,745 11,930 11,745 11,745
6142 Worker Comp 380 410 415 415 445 450 445 445
6144 Long-term Disability Insurance 360 370 340 340 350 335 350 350
6145 Hospital & Life Insurance 24,000 25,200 24,600 24,600 25,800 28,800 38,700 38,700
Total 193,630 205,702 208,675 208,910 213,210 213,210 253,780 253,780
6210 OFFICE SUPPLIES
Misc.475 500 500 100 500 500 500 500
Total 475 500 500 100 500 500 500 500
6211 SMALL TOOLS & EQUIPMENT
Misc.375 400 400 2,000 400 400 400 400
Total 375 400 400 2,000 400 400 400 400
6215 EQUIPMENT-PARTS
Misc 475 500 500 100 500 500 500 500
Total 475 500 500 100 500 500 500 500
6229 GENERAL SUPPLIES
Supplies 2,250 2,500 2,500 1,000 2,500 2,500 2,500 2,500
Total 2,250 2,500 2,500 1,000 2,500 2,500 2,500 2,500
6235 CONSULTANT SERVICES
Legal Fees 3,000 3,500 3,500 10,000 3,500 3,500 3,500 3,500
Technical Consulting - - - - - - -
Total 3,000 3,500 3,500 10,000 3,500 3,500 3,500 3,500
6237 TELEPHONE/POSTAGE
Cell Phone 800 1,000 1,000 1,000 1,200 1,200 1,200 1,200
Total 800 1,000 1,000 1,000 1,200 1,200 1,200 1,200
6265 REPAIRS-EQUIPMENT
Non-Service Contract Repairs 2,000 2,000 6,000 6,000 6,000 6,000 6,000
Tightrope System Service Contract 2,000 2,000 2,000 - 2,000 2,000 2,000 2,000
Total 4,000 4,000 8,000 - 8,000 8,000 8,000 8,000
6275 SCHOOL/CONFERENCES - LOCAL
MACTA Annual 600 600 600 675 700 700 700 700
Other 250 250 250 300 300 300 300
Total 850 850 850 675 1,000 1,000 1,000 1,000
6277 MILEAGE ALLOWANCE
Coordinator Mileage 3,600 3,600 3,600 1,300 1,500 1,500 1,500 1,500
Producers Mileage 1,200 1,200 1,200 1,300 1,500 1,500 1,500 1,500
Total 4,800 4,800 4,800 2,600 3,000 3,000 3,000 3,000
6280 DUES & SUBSCRIPTIONS
MACTA Dues 2,000 2,000 2,000 1,840 2,000 2,000 2,000 2,000
Music & Stock Library 99 300 300 300 300
NATOA Annual Membership 600 600 600 600 600 600 600 600
Total 2,600 2,600 2,600 2,539 2,900 2,900 2,900 2,900
6311 INSURANCE
LMCIT Insurance 3,500 3,500 3,500 1,589 3,500 3,500 3,500 3,500
Total 3,500 3,500 3,500 1,589 3,500 3,500 3,500 3,500
6740 CAPITAL OUTLAY - OTHER ITEMS
GY-HM600 Pro HD Video Camera - 5,000 - - - - - -
GY-HM600 Pro HD Video Camera - 5,000 - - - - - -
Pro HD Video Camera Accessories - 5,000 - - - - - -
Pro HD Digital Video Player/Recorder - 5,000 - - - - - -
Tightrope HD Playback Server - 20,000 - - - - - -
HD Signal Transmission Encoder &
Decoder - 20,000 - - - - - -
Production Music Library 145 200 200 - - - - -
Replacement Edit Station - - - 5,209 - - - -
ENG Cameras & Accessories - - - 13,580 - - - -
Transmission Rack Equipment - - - 58,355 - - - -
Additional Edit Station - - - - 6,000 6,000 - -
Audio Embedding Cards - - - - 1,500 1,500 - -
Portable Light Kit - - - - 3,000 3,000 - -
Transfer from PEG Fee Fund for Capital Outlay (10,500)
Total 145 60,200 200 77,144 10,500 - - -
Total Net of Personnel 23,270 84,350 28,350 98,747 37,500 27,000 27,000 27,000
TOTAL EXPENSES 216,900$ 290,052$ 237,025$ 307,657$ 250,710$ 240,210$ 280,780$ 280,780$
Individual City shares are:
Apple Valley $108,450.00 $145,026.00 $118,512.50 $153,828.47 $125,355.00 $120,105.00 $140,390.00 $140,390.00
Farmington $54,225.00 $72,513.00 $59,256.25 $76,914.24 $62,677.50 $60,052.50 $70,195.00 $70,195.00
Rosemount $54,225.00 $72,513.00 $59,256.25 $76,914.24 $62,677.50 $60,052.50 $70,195.00 $70,195.00
264
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
Cable Capital
Equip-PEG
DESCRIPTION OF ACTIVITY
This fund was established to account for PEG fees received from the cable companies
that are restricted to equipment beginning with 2017. Prior to the creation of this fund in
2017 resources for capital equipment were identified from other sources. This fund
accounts for the capital expenses made using dedicated PEG fee revenues by the
Apple Valley. Expenses are capital equipment used in the production or cablecasting of
video productions done on either for the sole benefit of Apple Valley (such as Council
Chambers production equipment) or on behalf of the three city commission, including
cameras, playback equipment, and editing equipment. Revenues for the fund come
from PEG fee revenue received by the City of Apple Valley. From 2018 forward, the
PEG revenues collected by the cities may only be used for capital expenses and each
expense must be documented. The Commission will invoice Apple Valley for its share
of Commission capital expenses. Apple Valley will reimburse the Commission for
capital expenses with revenues from this fund. Apple Valley may also use this fund to
pay for cable capital expenses specific to Apple Valley. As there are restrictions on the
use of the revenues for this fund, the restrictions also apply to the accumulated balance
of this fund over time.
In 2017, the City is anticipated to approve a new cable television franchise agreement.
Under previous franchise agreements, the City was authorized to utilize Public
Education Government (PEG) funds for the broader cable television operational
expenses. Under the new franchise agreement, the City is limited to utilizing PEG funds
only for cable-related capital purchases. This fund was created to account for the PEG
funds and expenditures under the capital restrictions.
The City’s cable assets can be divided into two categories. The first category is the
equipment owned independently by the City of Apple Valley. This includes the cameras,
microphones, recorders, switchers, and other production gear related to the
cablecasting of the meetings in the Council Chambers. The second category is the
equipment owned jointly by the Cities of Apple Valley, Farmington, and Rosemount as
part of the joint powers cable commission. This second group includes gear related to
the operation of the PEG channels and distribution of the channel signals, editing
equipment, field cameras and recorders, and other equipment needed to create non-
meeting content on the PEG channels.
The PEG funds can be used to address capital either owned independently by the City
or owned jointly by the cable joint powers commission. The City’s independently owned
equipment for meeting production was replaced in 2015.
265
MAJ OR OBJECTIVES FOR 2018 and 2019
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Joint Powers Public Safety
Programs 6 6 0 0
Joint Powers News Magazine
Programs 6 0 0
Production Shorts 120 150
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
Summary Budget
Department __- Cable Capital Equip-PEG
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
All PEG Revenues - - - - 71,000 71,000 71,000
Investment Earnings - - - - 500 1,500 1,500
- - - - 71,500 72,500 72,500
Expenditures:
Capital outlay - - - - - - -
Transfers out - Apple Valley's Share of Joint Powers Fund Capital Outlay 5,250 -
Total - - - - - 5,250 -
Fund Balance
Beginning of Year -$ -$ -$ -$ -$ 71,500$ 138,750$
Revenues - - - - 71,500 72,500 72,500
Expenditures - - - - - (5,250) -
End of Year - - - - 71,500 138,750 211,250
2018 and 2019 CAPITAL OUTLAY
This fund was established to account for PEG fees received from the cable companies
that are restricted to equipment beginning with 2017. Prior to the creation of this fund in
2017 resources for capital equipment were identified from other sources.
266
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CABLE CAPITAL EQUIP-PEG
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 342 617 587 253
6105 - SALARIES AND WAGES 342 617 587 253
6138 - MEDICARE 1 9 8 4
6139 - FICA 6 38 36 16
6125 - EMPLOYEE BENEFITS 8 47 45 19
6100 - TOTAL PERSONNEL SERVICES 350 664 632 272
6210 - OFFICE SUPPLIES 313 1 350 79 350 0 350 0
6211 - SMALL TOOLS & EQUIPMENT 16 0 0 70 0 70 0 70 0
6215 - EQUIPMENT-PARTS 1,846 0 2,000 108 2,000 0 500 0
6229 - GENERAL SUPPLIES 62 53 0 275 0 275 0 275 0
6205 - SUPPLIES 78 2,212 1 2,695 186 2,695 0 1,195 0
6235 - CONSULTANT SERVICES 6,005 0 2,792 0
6235 - CONSULTANT SERVICES 130 13,335 8,080 12,340 3,475 12,500 0 12,500 0
6249 - OTHER CONTRACTUAL SERVICES 311 0 0 0
6230 - CONTRACTUAL SERVICES 6,005 0 2,792 0
6230 - CONTRACTUAL SERVICES 441 13,335 8,080 12,340 3,475 12,500 0 12,500 0
6265 - REPAIRS-EQUIPMENT 212 0 300 0 300 0 1,800 0
6260 - REPAIRS AND MAINTENA 212 0 300 0 300 0 1,800 0
6200 - TOTAL OPERATING COSTS 6,005 0 2,792 0
6200 - TOTAL OPERATING COSTS 519 15,759 8,081 15,335 3,661 15,495 0 15,495 0
6399 - OTHER CHARGES 32,974 0 53,362 0
6301 - OTHER EXPENDITURES 32,974 0 53,362 0
6301 - OTHER EXPENDITURES 0
6300 - TOTAL OTHER EXPENDITURES 32,974 0 53,362 0
6300 - TOTAL OTHER EXPENDITURES 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 223,501 0 0 0 0 110,000 110,000
6701 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 110,000 110,000
6700 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 110,000 110,000
7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 118,512 0 120,105 0 140,390 0
7101 - TOTAL TRANSFERS 47,483 84,072 118,512 0 120,105 0 140,390 0
7100 - TOTAL TRANSFERS 47,483 84,072 118,512 0 120,105 0 140,390 0
263,349 63,906 148,940 133,847 3,933 245,600 110,000 155,885 0
267
Notes:
268
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
Cable TV Special
Revenue Fund –
Non PEG
DESCRIPTION OF ACTIVITY
This fund was established to account for the payment of Apple Valley’s share of the
Cable Commission non-capital operating expenses and local programming. Prior to
2018, these activities were accounted for in other funds.
This fund receives its revenues from the cable television franchise fees received in
excess of the General Fund budgeted amounts. The expenses from this fund fall into
three main categories. 1) This fund pays the Apple Valley share of the joint powers
cable commission budget, which includes Council and Planning Commission meetings
and programming. 2) This fund pays for webcasting, legal, and other minor operational
expenses that are incurred directly by the City and not the Commission. 3) This fund
pays for special additional Apple Valley programming that is above and beyond what is
provided to the cities under the joint powers agreement. This additional programming
includes Park and Recreation Committee meetings and occasional other special City
meetings.
MAJOR OBJECTIVES FOR 2018 and 2019
1. Webcast all produced programming to supplement cable television
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Council meetings 25 25 25 25
Planning Commission
meetings 24 24 24 24
Parks Advisory meetings 5 5 5 5
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
269
Summary Budget
Department 81- Cable Special Revenue Fund- NON PEG
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Excess Franchise Revenues - - - - 150,000 150,000
Investment Earnings - - - - 500 500
- - - - - 150,500 150,500
Expenditures:
Salaries & Wages - - - - - -
Emp. Benefits - - - - - -
Supplies - - - - 2,695 1,195
Contractual Serv.- - - - 12,500 12,500
Repairs & Maint.- - - - 300 1,800
Training/Travel/Dues - - - - - -
Capital outlay - - - - - -
Transfers out - - - - 120,105 140,390
Other Exp.- - - - -
Total - - - - - 135,600 155,885
Fund Balance
Beginning of Year -$ -$ -$ -$ -$ -$ 14,900$
Revenues - - - - - 150,500 150,500
Expenditures - - - - - (135,600) (155,885)
End of Year - - - - - 14,900 9,515
2018 and 2019 CAPITAL OUTLAY
None
270
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 342 617 587 253
6105 - SALARIES AND WAGES 342 617 587 253
6138 - MEDICARE 1 9 8 4
6139 - FICA 6 38 36 16
6125 - EMPLOYEE BENEFITS 8 47 45 19
6100 - TOTAL PERSONNEL SERVICES 350 664 632 272
6210 - OFFICE SUPPLIES 313 1 350 350 79 350 350 350 350
6211 - SMALL TOOLS & EQUIPMENT 16 0 0 70 70 0 70 70 70 70
6215 - EQUIPMENT-PARTS 1,846 0 140 2,000 108 2,000 2,000 500 500
6229 - GENERAL SUPPLIES 62 53 0 275 275 0 275 275 275 275
6205 - SUPPLIES 78 2,212 1 835 2,695 186 2,695 2,695 1,195 1,195
6235 - CONSULTANT SERVICES 130 13,335 8,080 37,000 12,340 3,475 12,500 12,500 12,500 12,500
6249 - OTHER CONTRACTUAL SERVICES 311 0 0 0
6230 - CONTRACTUAL SERVICES 441 13,335 8,080 37,000 12,340 3,475 12,500 12,500 12,500 12,500
6265 - REPAIRS-EQUIPMENT 212 0 300 300 0 300 300 1,800 1,800
6260 - REPAIRS AND MAINTENA 212 0 300 300 0 300 300 1,800 1,800
6200 - TOTAL OPERATING COSTS 519 15,759 8,081 38,135 15,335 3,661 15,495 15,495 15,495 15,495
6301 - OTHER EXPENDITURES 0
6300 - TOTAL OTHER EXPENDITURES 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 223,501 0 0 0 0 0 0 0
6701 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 0 0
7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 20,000 118,512 0 120,105 120,105 140,390 140,390
7101 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 120,105 140,390 140,390
7100 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 120,105 140,390 140,390
224,370 63,906 92,785 58,135 133,847 3,933 135,600 135,600 155,885 155,885
Note: Beginning with the 2018 budget this is a newly funded budget to account for Apple Valley's share of the Joint Powers Fund and local programing
Prior to 2018 the activity was accounted for in another fund The prior amounts are shown for prior years are for comparison purposes only.
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CABLE SPECIAL REVENUE FUND - NON PEG
271
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT __: CABLE TV SPECIAL REVENUE FUND NON PEG
COMPANY _____ CABLE TV FRANCHISE FEE FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6210 OFFICE SUPPLIES
Misc.375 350 350 350 350 350 350 350
(25)
Total 350 350 350 350 350 350 350 350
6211 SMALL TOOLS & EQUIPMENT
Misc.75 70 70 70 70 70 70 70
(5)
Total 70 70 70 70 70 70 70 70
6215 EQUIPMENT - PARTS
Misc.150 140 2,000 500 2,000 2,000 500 500
(10)
Total 140 140 2,000 500 2,000 2,000 500 500
6229 GENERAL SUPPLIES
Dubbing tapes, cables, etc.300 275 275 275 275 275 275 275
(20)
Total 280 275 275 275 275 275 275 275
6235 CONSULTANT SERVICES
Legal Fees (Not Reimbursable)3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Park and Rec Comm Meetings 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Webcasting Fee 7,000 8,000 8,340 8,500 8,500 8,500 8,500 8,500
Award apps/ peer reviews
Total 24,150 37,000 12,340 12,500 12,500 12,500 12,500 12,500
6265 REPAIRS - EQUIPMENT
450 300 300 1,800 300 300 1,800 1,800
(70)
Total 380 300 300 1,800 300 300 1,800 1,800
7110 TRANSFER TO CABLE TV FUND
Apple Valley's share of Joint Powers 20,000 20,000 118,512 115,257 120,105 120,105 140,390 140,390
Total 20,000 20,000 118,512 115,257 120,105 120,105 140,390 140,390
TOTAL EXPENSES 45,370 58,135 133,847 130,752 135,600 135,600 155,885 155,885
Note: Beginning with the 2018 budget this is a newly funded budget to account for Apple Valley's share of the Joint Powers Fund and local programing
Prior to 2018 the activity was accounted for in another fund The prior amounts are shown for prior years are for comparison purposes only.
272
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
Cable TV Capital
Projects Fund
DESCRIPTION OF ACTIVITY
This fund was established to account for the payment of Apple Valley’s share of the
Cable Commission non-capital operating expenses. This fund was used to transfer
General Fund monies to pay the remaining portion of the Cable Commission budget as
well as to pay for Apple Valley specific cable expenses. The City began dedicating
annual franchise fee payments received in excess of budgeted amounts included in the
General Fund budget as the revenue source for this fund. There are no restrictions on
how the franchise fee revenues are used. PEG revenues are now restricted to capital
expenditure and are segregated in a separate Special Revenue Fund. The balance in
this fund came from collections received prior to the most recent franchise agreement
and is available to be appropriated for other needs unrelated to capital needs of the
Cable System.
MAJOR OBJECTIVES FOR 2018 and 2019
1. Provide funding for cooling unit for server room that will now contain cable
commission head-end equipment.
2. Provide funding for replacement and upgrade of analog surveillance cameras at
Municipal Center and Community Center.
Summary Budget
Department 81- Cable Special Revenue Fund
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Excess Franchise Revenues 206,269 172,257 182,347 100,000 100,000 -
Investment Earnings 7,768 4,533 4,788 1,910 1,910 6,750 5,250
214,037 176,790 187,135 101,910 101,910 6,750 5,250
Expenditures:
Salaries & Wages 342 617 587 - - - -
Emp. Benefits 8 47 45 - - - -
Supplies 78 2,212 1 835 2,695 - -
Contractual Serv.441 13,335 8,080 37,000 12,340 - -
Repairs & Maint.- 212 300 300 - -
Capital outlay 223,501 - - - 110,000 -
Transfers out - 47,483 84,072 20,000 118,512 - -
Total 224,370 63,906 92,785 58,135 133,847 110,000 -
Fund Balance
Beginning of Year 341,226$ 330,893$ 443,777$ 443,777$ 487,552$ 455,615$ 352,365$
Revenues 214,037 176,790 187,135 101,910 101,910 6,750 5,250
Expenditures (224,370) (63,906) (92,785) (58,135) (133,847) (110,000) -
End of Year 330,893 443,777 538,127 487,552 455,615 352,365 357,615
2018 and 2019 CAPITAL OUTLAY
Back-up cooling unit for server room $ 35,000
Surveillance camera upgrades $ 75,000
$110,000
273
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 342 617 587 253
6105 - SALARIES AND WAGES 342 617 587 253
6138 - MEDICARE 1 9 8 4
6139 - FICA 6 38 36 16
6125 - EMPLOYEE BENEFITS 8 47 45 19
6100 - TOTAL PERSONNEL SERVICES 350 664 632 272
6210 - OFFICE SUPPLIES 313 1 350 350 79 350 0 350 0
6211 - SMALL TOOLS & EQUIPMENT 16 0 0 70 70 0 70 0 70 0
6215 - EQUIPMENT-PARTS 1,846 0 140 2,000 108 2,000 0 500 0
6229 - GENERAL SUPPLIES 62 53 0 275 275 0 275 0 275 0
6205 - SUPPLIES 78 2,212 1 835 2,695 186 2,695 0 1,195 0
6235 - CONSULTANT SERVICES 130 13,335 8,080 37,000 12,340 3,475 12,500 0 12,500 0
6249 - OTHER CONTRACTUAL SERVICES 311 0 0 0
6230 - CONTRACTUAL SERVICES 441 13,335 8,080 37,000 12,340 3,475 12,500 0 12,500 0
6265 - REPAIRS-EQUIPMENT 212 0 300 300 0 300 0 1,800 0
6260 - REPAIRS AND MAINTENA 212 0 300 300 0 300 0 1,800 0
6200 - TOTAL OPERATING COSTS 519 15,759 8,081 38,135 15,335 3,661 15,495 0 15,495 0
6301 - OTHER EXPENDITURES 0
6300 - TOTAL OTHER EXPENDITURES 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 223,501 0 0 0 0 0 110,000 110,000
6701 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 110,000 110,000
6700 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 110,000 110,000
7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 20,000 118,512 0 120,105 0 140,390 0
7101 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 0 140,390 0
7100 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 0 140,390 0
224,370 63,906 92,785 58,135 133,847 3,933 245,600 110,000 155,885 0
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CABLE CAPITAL PROJECTS FUND
274
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4930 103 4930 Future Capital Projects
DESCRIPTION OF ACTIVITY
The Future Capital Projects Fund was created to accumulate funds for the future replacement of
City assets. The funding source for this fund is the amounts transferred from the General Fund
that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year.
Prior to 2013, an additional funding source was the receipt of any Market Value Homestead
Credits the City received from the State. Recent legislation has been enacted that discontinues the
Market Value Homestead Credit program as it has operated in previous years. It is not expected to
be collected in future years.
MAJOR OBJECTIVES FOR 2018 and 2019
During 2012, the City Council provided direction which included using the Future Capital Projects
Fund to indirectly support the annual street maintenance program until 2017. Budgets up through
2017 provided this support by using resources to make the debt service payments on the 2004
Park Bonds until 2017, which is the final year of the 2004 park bond debt service. This strategy
freed up levy capacity that was directed toward the annual street maintenance program. Beginning
with the 2016 budget, support is being provided to the Municipal Building fund for building
improvements. In 2016, the City Council took action to provide an interfund loan to Valleywood
Golf Course for the replacement of the parking lot. It is expected that 2017 will see the completion
of the trail work along County Road 42 originally budgeted in 2015 in the amount of $50,000.
In 2018 and 2019 the Future Capital Projects Fund will fund initial plans to determine future facility
needs of the fire department, the remaining payment on the election equipment, and support of the
Municipal Building and the Road Improvement Funds. Identified in this 2018 budget is funding for
city wide energy savings projects, of which the details are still be developed. Also identified in the
2019 budget are items identified in the Capital Improvement Program including a Cedar Avenue
entrance monument and the reconstruction of the entrance road to the Western Service Center.
Summary Budget
Department - Future Capital Projects Fund
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Investment Earnings 362,278 175,493 153,456 180,000 187,000 181,000 165,000
Interfund Loan repayment -2012 INTEREST 7,661 7,491 7,341 7,341 7,591 6,979 6,807
Interfund Loan repayment -2016 INTEREST - 440 411 383
Transfer from General Fund 1,320,000 1,475,000 1,650,000 - - - -
1,714,294 1,657,984 1,810,797 187,341 195,031 188,390 172,190
Expenditures:
Capital outlay - Cedar Ave Monument - - - - - 60,000
Capital outlay- Fire Station Reconfiguration(s)- - - - - 500,000 -
Capital outlay- CR 42 Trailwork - - 3,814 - - - -
Voting Tabulating Equipment Replacement - - 27,939 - 27,939 27,940 -
Reconstruction of Western Service Center Parkin - - - - - - 120,000
Transfer out - Ameresco Energy Project 346,450 - - - - 1,000,000 -
Transfer out - Ice Arena Dehumid/Ceiling 31,018 - - - - - -
Transfer out - Muni Bldg Fund - - 370,000 370,000 183,000 212,000 212,000
Transfer out - Street Maintenance Program - - - - 152,900 578,810 285,600
Transfer out - Park Bond Debt Service 960,000 960,000 960,000 960,000 960,000 - -
Total 1,337,468 960,000 1,361,753 1,330,000 1,323,839 2,318,750 677,600
Fund Balance
Beginning of Year 13,151,914$ 13,528,740$ 14,226,724$ 14,226,724$ 14,675,768$ 13,546,960$ 11,416,600$
Revenues 1,714,294 1,657,984 1,810,797 187,341 195,031 188,390 172,190
Expenditures (1,337,468) (960,000) (1,361,753) (1,330,000) (1,323,839) (2,318,750) (677,600)
End of Year 13,528,740 14,226,724 14,675,768 13,084,065 13,546,960 11,416,600 10,911,190
275
2018/19 Capital Outlay:
Voting Equipment replacement $27,939 each year 2016 to 2018
2018 Capital Outlay:
Fire Station Reconfiguration(s) 500,000
2019 Capital Outlay:
Cedar Ave Entrance Monument $60,000
Reconstruct Western Service Center Entrance 120,000
Long Term - Interfund Loan Receivable
2012 - Clubhouse 2013 2014 2015 2016 2017 2018 2019
Beginning Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773
Interfund Loan Made - - - - - - -
Interest Payment Received 7,829 7,661 7,491 7,341 7,151 6,979 6,807
Principal Payment Received 42,171 42,339 42,509 42,659 42,849 43,021 43,193
Ending Balance 1,915,150 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773 1,658,580
2016 - Parking Lot 2013 2014 2015 2016 2017 2018 2019
Beginning Balance - - - - 110,000 102,869 95,709
Interfund Loan Made - - - 110,000 - - -
Interest Oayment Received - - - - 400 411 383
Principal Payment Received - - - - 7,131 7,160 7,188
Ending Balance - - - 110,000 102,869 95,709 88,521
Long Term - Interfund Loan Receivable (Combined)
2013 2014 2015 2016 2017 2018 2019
Beginning Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482
Interfund Loan Made - - - 110,000 - - -
Principal Payment Received 42,171 42,339 42,509 42,659 49,980 50,181 50,381
Ending Balance 1,915,150 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482 1,747,101
276
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
FUTURE CAPITAL PROJECTS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6205 - SUPPLIES 0 0 0 0
6235 - CONSULTANT SERVICES 0 0 3,814 0 27,940 27,940
6230 - CONTRACTUAL SERVICES 0 0 3,814 0 27,940 27,940
6200 - TOTAL OPERATING COSTS 0 0 3,814 0 27,940 27,940
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 27,939 0 87,413 0 0 180,000 180,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 27,939 0 500,000 500,000
6701 - TOTAL CAPITAL OUTLAY 0 0 27,939 27,939 87,413 500,000 500,000 180,000 180,000
6700 - TOTAL CAPITAL OUTLAY 0 0 27,939 27,939 87,413 500,000 500,000 180,000 180,000
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
7110 - TRANSFER TO OTHER FUNDS 1,337,468 960,000 1,330,000 1,295,900 0 338,900 790,810 497,600 497,600
7101 - TOTAL TRANSFERS 1,337,468 960,000 1,330,000 1,295,900 0 338,900 790,810 497,600 497,600
7100 - TOTAL TRANSFERS 1,337,468 960,000 1,330,000 1,295,900 0 338,900 790,810 497,600 497,600
1,337,468 960,000 1,361,753 1,323,839 87,413 866,840 1,318,750 677,600 677,600
277
Future Capital Projects Fund (4930)
2018 Budget
2015 2016 2017 2018 2019
Source of Funds Actual Adopted Proposed Proposed
Investment Earnings 204,000$ 153,456$ 187,000$ 181,000$ 144,000$
Valleywood Loan Repayment 50,000 50,000 50,000 50,000 50,000
Total Source of Funds 254,000$ 1,853,456$ 237,000$ 231,000$ 194,000$
Use of Funds
Admin
Cedar Avenue Entrance Monument 60,000$
Fire
Fire Station Reconfiguration(s)500,000$
Police
PD Garage at Muni Center
Municipal Center
Voting Machine Replacement 27,939$ 27,939$ 27,940$
Parks
JCRP east new maintenance facility
Public Works
CR 42 / Redwood Pk Retaining Wall 3,814$
Reconstruct Western Service Center Entrance 120,000$
Other
Transfer out - Ameresco Energy Project 1,000,000$
Transfer to Park Bond 960,000$ 960,000$ 960,000$
Transfer to Road Improvement Fund 126,900$ 578,810$ 285,600$
Transfer to Municipal Building Fund 370,000$ 214,500$ 212,000$ 212,000$
Total Use of Funds 960,000$ 1,361,753$ 1,329,339$ 2,318,750$ 677,600$
Net Change (706,000)$ 491,703$ (1,092,339)$ (2,087,750)$ (483,600)$
Beginning Cash Balance 13,571,077$ 12,286,422$ 12,778,125$ 11,685,786$ 9,598,036$
Ending Cash Balance 12,865,077$ 12,778,125$ 11,685,786$ 9,598,036$ 9,114,436$
278
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2025
74
2027
ROAD
IMPROVEMENT
FUND
DESCRIPTION OF ACTIVITY
The Road Improvement Fund provides for a consolidated source for city street
improvements within the City of Apple Valley. Street improvements under this activity
include new street construction, street reconstruction, street resurfacing (overlay),
pavement preservation (micro surface, crack sealing, seal coating), and traffic signal
improvements based on projects identified in the City’s Capital Improvement Program.
Street improvement practices are guided by the City’s pavement management.
Revenue for funding the improvements listed above is derived from several sources,
including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance
and Construction Allotments (City’s share of State gas tax), revenue from special
assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities,
Electric Franchise Fee and Tax Increment Financing (exclusive for specific TIF funded
street projects).
MAJOR OBJECTIVES FOR 2018 and 2019:
The major objective for this business unit is to complete the construction of the following
projects in 2018 and 2019:
2018 Projects:
Project Anticipated Contract
Title Award Timeline
2018 Street & Utility Improvements: Spring 2018
Redwood Dr., Circle, St and Keller Lake Dr. “
Johnny Cake Ridge Rd “
133rd & 134th St. and Courts “
Apple Valley 12th Addition
Redwood Dr. / Whitney Pond Storm Bypass “
2018 Street Overlay Resurfacing (various roads) Spring 2018
2018 Microsurfacing Project Summer 2018
2018 Cracksealing Project Summer 2018
2018 Trail overlay/resurfacing (various) Summer 2018
County Signal Design Along CSAH 42
County Signal Upgrades Along CSAH 31/46
CSAH 38 Road Widening
279
2019 Projects:
Project Anticipated Contract
Title Award Timeline
2019 Street & Utility Improvements: Spring 2019
Apple Valley 11th Addition
North/South Surrey Trail
2019 Street Overlay Resurfacing (various roads) Spring 2019
2019 Microsurfacing Project Summer 2019
2019 Cracksealing Project Summer 2019
2019 Trail overlay/resurfacing (various) Summer 2019
County Signal Redo CSAH 42/JCRR
County Signal Redo CSAH 42
PERSONNEL / STAFFING
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
Summary Budget
Department 74, Business Unit 2025
Road Improvement Fund
2014 2015 2016 2017 2018 2019
Adopted Adopted Adopted Adopted Proposed Proposed
Revenue:
Transfer from General Fund (prop tax support)2,855,000 2,940,000 3,028,200 3,332,100 3,417,000 3,417,000
Transfer from Future Capital Project Fund - - - 152,900 578,810 285,600
Water Utility Fund Support 475,000 603,000 1,371,000 1,100,000 1,085,000 1,263,000
Sewer Utility Fund Support 500,000 520,000 1,210,000 700,000 1,060,000 1,220,000
Stormwater Utility Fund Support 250,000 395,000 195,000 450,000 557,000 951,600
Other Fund Support - - 25,000 25,000 - -
State Aid (MSA)2,090,000 1,200,000 1,829,350 540,000 3,066,500 1,754,000
Tax Increment (existing)- - 600,000 - - -
Special Assessments - - 792,580 - 125,000 675,000
Other Entity / Gov't share - - 40,000 96,000 125,000 49,000
6,170,000 5,658,000 9,091,130 6,396,000 10,014,310 9,615,200
Expenditures:
Contractual Serv.525,000 435,000 460,000 440,000 - -
Capital outlay 5,993,000 5,223,000 8,631,130 5,956,000 10,014,310 8,577,400
Total Exp 6,518,000 5,658,000 9,091,130 6,396,000 10,014,310 8,577,400
Net addition to (use of) Road Imp. Fund Balance
(348,000) - - - - 1,037,800
280
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
ROAD IMPROVEMENT
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6205 - SUPPLIES 0 0 0 0
6231 - LEGAL SERVICES 0 1,016 0 0
6234 - CITY ENGINEER CONSULTANT SERV 340,485 335,000 200,000 0
6235 - CONSULTANT SERVICES 85,354 195,702 336,225 440,000 135,909 0 0 0 0
6239 - PRINTING 1,477 1,729 1,699 0
6249 - OTHER CONTRACTUAL SERVICES 33,376 49,738 9,012 0
6230 - CONTRACTUAL SERVICES 460,692 583,185 546,936 440,000 135,909 0 0 0 0
6269 - REPAIRS-OTHER 3,487 0
6260 - REPAIRS AND MAINTENA 0 0 3,487 0
6277 - MILEAGE/AUTO ALLOWANCE 748 0
6270 - TRNG/TRAVL/DUES/UNIF 748 0
6200 - TOTAL OPERATING COSTS 460,692 583,185 551,171 440,000 135,909 0 0 0 0
6399 - OTHER CHARGES 0 0 4,545 0
6301 - OTHER EXPENDITURES 0 0 4,545 0
6300 - TOTAL OTHER EXPENDITURES 0 0 4,545 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 1,871 53,154 0 5,956,000 37,035 10,014,268 10,014,310 8,577,431 8,577,400
6701 - TOTAL CAPITAL OUTLAY 1,871 53,154 0 5,956,000 37,035 10,014,268 10,014,310 8,577,431 8,577,400
6700 - TOTAL CAPITAL OUTLAY 1,871 53,154 0 5,956,000 37,035 10,014,268 10,014,310 8,577,431 8,577,400
6810 - CONSTRUCTION IN PROGRESS 6,090,607 3,832,782 4,138,695 931,079
6801 - TOTAL CONSTRUCTION COSTS 6,090,607 3,832,782 4,138,695 931,079
6800 - TOTAL CONSTRUCTION COSTS 6,090,607 3,832,782 4,138,695 931,079
7120 - ADMINISTRATIVE FEE-CONSTRUCTIO 0 0 300 486
7101 - TOTAL TRANSFERS 0 0 300 486
7100 - TOTAL TRANSFERS 0 0 300 486
6,553,170 4,469,122 4,694,712 6,396,000 1,104,509 10,014,268 10,014,310 8,577,431 8,577,400
281
DEPT 74: ROAD IMPROVEMENT FUND - 2026 and 2027
Public Works Department
COMPANY 2025: Road Improvement Fund
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
4229 REVENUE
Road Improvement - Transfer from General Fund 2,940,000 3,028,200 3,332,100 3,332,100 3,317,000 3,417,000 3,417,000 3,417,000
Future Capital Project Fund - - 152,900 152,900 126,900 578,810 285,600 285,600
Water Utility - Annual Street Improv.603,000 1,371,000 1,100,000 1,100,000 1,085,000 1,085,000 1,263,000 1,263,000
Sanitary Utility - Annual Street Improv.520,000 1,210,000 700,000 700,000 1,060,000 1,060,000 1,220,000 1,220,000
Storm Drainage - Annual Street Improv 395,000 195,000 450,000 450,000 557,000 557,000 951,600 951,600
Street Light Utility - 25,000 25,000 25,000
Other Funds
Total Transfers 4,458,000 5,829,200 5,760,000 5,760,000 6,145,900 6,697,810 7,137,200 7,137,200
Special Assessments - Street Improv.- 792,580 125,000 125,000 675,000 675,000
County/Other Entity Cost Participation - 40,000 96,000 96,000 125,000 125,000 49,000 49,000
MSA Maintenance 450,000 450,000 540,000 540,000 566,500 566,500 583,000 583,000
MSA Construction 750,000 1,379,350 2,500,000 2,500,000 1,171,000 1,171,000
Intergovernmental 1,200,000 2,661,930 636,000 636,000 3,316,500 3,316,500 2,478,000 2,478,000
Total 5,658,000 9,091,130 6,396,000 6,396,000 9,462,400 10,014,310 9,615,200 9,615,200
6235 CONSULTANT SERVICES
City Street Project Eng, Legal, Testing, Inspection 435,000 460,000 440,000 440,000 - - - -
Subtotal (these costs included below in project costs for
'18/19))435,000 460,000 440,000 440,000 - - - -
6735 CAPITAL OUTLAY - IMPROVEMENTS
2019 Projects
Apple Valley 11th - - - - - - 3,947,031 3,947,000
No. & So. Surrey Tr.- - - - - - 2,120,400 2,120,400
Street Overlay / resurfacing - - - - - - 400,000 400,000
County Signal Redo CSAH 42/JCRR - - - - - - 250,000 250,000
County Signal Redo CSAH 42 - - - - - - 1,196,000 1,196,000
Trail Resurfacing - - - - - - 81,000 81,000
2019 Microsurfacing Pave. Pres.- - - - - - 483,000 483,000
2019 Cracksealing Pave. Pres.- - - - - - 100,000 100,000
2018 Projects
Redwood Dr. / Whitney Pond Storm Bypass - - - - 200,000 200,000 - -
Redwood Dr. Circle,St. & Keller Lake Dr.- - - - 2,100,568 2,100,568 - -
Apple Valley 12th - - - - 1,855,242 1,855,242 - -
JCRR, Lapaz 2nd - - - - 3,043,000 3,043,000 - -
133rd St Ct/134th St Ct - - - - 1,045,000 1,045,000 - -
Street Overlay / resurfacing - - - - 400,000 400,000 - -
Trail Resurfacing - - - - 170,000 170,000 - -
2018 Microsurfacing Pave. Pres.- - - - 446,500 446,500 - -
2018 Cracksealing Pave. Pres.- - - - 120,000 120,000 - -
Signal Install 147th/JCRR - - - - 250,000 250,000 - -
County Signal Design Along CSAH 42 - - - - 154,000 154,000 - -
County ATMS Signal Upgrades Along CSAH 31/46 - - - - 60,000 60,000 - -
CSAH 38 Road Widening - - - - 170,000 170,000 - -
2017 Projects
Palomino Hills 3rd and 4th Additions - 5,547,200 4,928,000 4,928,000 - - - -
2017 Street Resurfacing/Overlay - -450,000 450,000 - - - -
2017 Microsurfacing Pave. Pres.- 178,000 178,000 - - - -
2017 Cracksealing Pave. Pres.- -225,000 225,000 - - - -
Trail Resurfacing - -175,000 175,000 - - - -
2016 Projects
Hamberg Ct - 106,000 - - - - - -
157th Street Extension - 1,636,930 - - - - - -
2016 Street Resurfacing - 142,000 - - - - - -
Microsurfacing Pavement Preservation - 930,000 - - - - - -
Crack Sealing - 100,000 - - - - - -
Trail Maintenance & Resurfacing - 169,000 - - - - - -
2015 Projects
Fountain Court 250,000 - - - - - - -
Longridge 1st and 2nd Neighborhood Reconstruct 1,730,000 - - - - - - -
Pinecrest/Sunshine Estates Reconstruction 1,402,000 - - - - - - -
East Lot CMF Reconstruct 95,000 - - - - - - -
2015 Street Resurfacing 384,000 - - - - - - -
Microsurfacing Pavement Preservation 715,000 - - - - - - -
Crack Sealing 80,000 - - - - - - -
Trail Maintenance & Resurfacing 32,000 - - - - - - -
CSAH 38 Concrete Rehap (City Cost Share)35,000 - - - - - - -
2014 Projects
Traffic Signal Recon Garden View / CR 42 150,000 - - - - - - -
Traffic Signal Recon Pennock / CR 42 150,000 - - - - - - -
Traffic Signal Recon Hayes / CR 42 135,000 - - - - - - -
Traffic Signal Rehab Galaxie at 140th 65,000 - - - - - - -
Subtotal 5,223,000 8,631,130 5,956,000 5,956,000 10,014,310 10,014,310 8,577,431 8,577,400
Total 5,223,000 8,631,130 5,956,000 5,956,000 10,014,310 10,014,310 8,577,431 8,577,400
TOTAL EXPENSES 5,658,000$ 9,091,130$ 6,396,000$ 6,396,000$ 10,014,310$ 10,014,310$ 8,577,431$ 8,577,400$
Revenue 5,658,000$ 9,091,130$ 6,396,000$ 6,396,000$ 9,462,400$ 10,014,310$ 9,615,200$ 9,615,200$
NET EXPENSES -$ -$ -$ -$ (551,910)$ -$ 1,037,769$ 1,037,800$
282
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 93 3210 EDA Operations Fund
DESCRIPTION OF ACTIVITY
The EDA Operations fund was created many years ago and focused on the activities
related to the Valley Business Park development, including a revolving loan program
and the development and sale of commercial lots. That activity was completed and the
EDA Operations fund assists the EDA in supporting business development opportunities
as they arise.
MAJOR OBJECTIVES FOR 2018 and 2019
• Plan for a June 2018, Nordic trade/business development mission.
• Continue as a member of GREATER MSP, the regional economic development
organization with national and global contacts for local business development.
• Continue the “Open to Business” small business development service with the
Dakota County CDA and Metropolitan Consortium of Community Developers.
• Begin the master planning of the Mixed Business Campus (MBC) with the
identified developer, Rockport LLC.
• Facilitate repositioning and improvement of properties within the quadrants of
CR42 and Cedar Avenue.
• Manage City/EDA owned property until development.
• With a fully occupied and updated old City Hall in 2017, apply a portion of lease
revenues toward EDA business development initiatives.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Jobs added (perm. and const.) x 400 400 400 500 500
Open to Bus./AV Clients Served x 22 16 25 25 25
Summary Budget
Department 93 EDA Operations Fund
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
County Grant - - 83,396 - - - -
Redistribution of TIF 334,465 11 - - - - -
Building Mgmt Fee - - - - - 50,000 50,000
Investment Earnings 24,888 16,734 15,301 2,100 1,860 1,500 1,500
359,353 16,745 98,697 2,100 1,860 51,500 51,500
Expenditures:
Salaries & Wages 110 560 631 - - - -
Contractual Serv.7,500 32,320 24,500 16,400 7,500 7,500 7,500
Training/Travel/Dues 11,388 10,592 10,175 30,100 30,450 31,250 12,650
Consultant Services/Other 794 - 800,000 - - - -
Capital outlay - - 352,415 - - - -
Total Expenditure 19,792 43,472 1,187,721 46,500 37,950 38,750 20,150
Fund Balance
Beginning 913,035 1,252,596 1,225,869 1,225,869 136,845 100,755 113,505
Ending 1,252,596 1,225,869 136,845 1,181,469 100,755 113,505 144,855
2018 CAPITAL OUTLAY : None
283
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
EDA OPERATIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6111 - SALARY PART-TIME 102 520 520 416
6113 - OVERTIME-REGULAR EMPLOYEES 62 0
6105 - SALARIES AND WAGES 102 520 582 416
6138 - MEDICARE 1 8 8 6
6139 - FICA 6 32 36 26
6141 - PENSIONS-PERA 5 0
6125 - EMPLOYEE BENEFITS 8 40 49 32
6100 - TOTAL PERSONNEL SERVICES 110 560 631 448
6231 - LEGAL SERVICES 13,254 0 0
6234 - CITY ENGINEER CONSULTANT SERV 17,000 0
6235 - CONSULTANT SERVICES 7,500 10,380 7,500 7,500 7,766 7,500 7,500 7,500 7,500
6239 - PRINTING 83 0 0
6249 - OTHER CONTRACTUAL SERVICES 8,603 0 0 0
6230 - CONTRACTUAL SERVICES 7,500 32,320 24,500 7,500 7,766 7,500 7,500 7,500 7,500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 713 92 0 0
6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,500 16,500 16,500 0 0
6278 - SUBSISTENCE ALLOWANCE 2,100 2,100 2,100 0 0
6280 - DUES & SUBSCRIPTIONS 10,675 10,500 10,175 11,850 10,175 12,650 12,650 12,650 12,650
6270 - TRNG/TRAVL/DUES/UNIF 11,388 10,592 10,175 30,450 10,175 31,250 31,250 12,650 12,650
6200 - TOTAL OPERATING COSTS 18,888 42,913 34,675 37,950 17,941 38,750 38,750 20,150 20,150
6310 - RENTAL EXPENSE 500 0 0 0
6397 - DEVELOPER ASSISTANCE 800,000 0
6399 - OTHER CHARGES 294 0 0 0
6301 - OTHER EXPENDITURES 794 0 800,000 0
6300 - TOTAL OTHER EXPENDITURES 794 0 800,000 0
6810 - CONSTRUCTION IN PROGRESS 352,415 0
6801 - TOTAL CONSTRUCTION COSTS 352,415 0
6800 - TOTAL CONSTRUCTION COSTS 352,415 0
19,792 43,472 1,187,721 37,950 18,389 38,750 38,750 20,150 20,150
284
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 93: EDA OPERATIONS FUND -3212
COMPANY 3210: EDA OPERATIONS
2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
Miscellaneous - MCCD 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500
Ordinance/MB Campus 40,000
Downtown Plan (CDA Match)
Financial Advisor fees
Total 47,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500
6249 OTHER CONTRACTUAL SERVICES
Share of Broadband Access Study 8,900
Forgivable Loan - UPONOR
Total - 8,900 - - - - - -
6276 SCHOOL/CONF/EXP - OTHER
Economic Development-UPONOR
Nordic Business Development Trade
Mission (3 @ 5500) 16,500 16,500 16,500 - 16,500 16,500 - -
Total 16,500 16,500 16,500 - 16,500 16,500 - -
6278 SUBSISTANCE ALLOWANCE
Economic Development-UPONOR
Nordic Business Development Trade
Mission (3 for 7 days @ $100) 2,100 2,100 2,100 - 2,100 2,100 - -
Total 2,100 2,100 2,100 - 2,100 2,100 - -
6280 DUES & SUBSCRIPTIONS
Membership in local chapters of nordic
Chambers of Commerce 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Greater MSP 10,000 10,000 10,350 10,350 10,350 10,350 10,350 10,350
Sister City 800 800 800 800 800
Total 10,000 11,500 11,850 12,650 12,650 12,650 12,650 12,650
6740 Capital Outlay
Central Village Parking Lot
Total - - - - - - - -
Total Net of Personnel 76,100 46,500 37,950 20,150 38,750 38,750 20,150 20,150
TOTAL EXPENSES 76,100$ 46,500$ 37,950$ 20,150$ 38,750$ 38,750$ 20,150$ 20,150$
285
Notes:
286
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2090 80 2092 Partners in Education
Building Fund
DESCRIPTION OF ACTIVITY
The Partners in Education Building Fund accounts for the operations of the former City Hall
property. The City currently leases the property to the St. Mary’s University as an education
facility. This lease will expire at the end of 2018 and the City expects the use to continue into the
future and is currently pursuing an additional tenant.
Background
In 2001, the City moved its operations to the Municipal Center location and vacated the former
City Hall property. As the City did not have an immediate use for the property, but was also
sensitive to the type of new use of the property, the City chose to rent the property. The City
continues to have obligations to maintain the facility for the tenant. The building was constructed
in a series of additions and renovations over the years, so the infrastructure systems within the
building vary from area to area and are not of uniform age or design.
Source of Funds
The fund receives its revenues from two primary sources—rents received from the tenant and
investment earnings.
MAJOR OBJECTIVES FOR 2018 and 2019
Secure an additional tenant for the current unused space.
Summary Budget
Department 80 - Partners in Education Building Fund
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Projected Proposed Proposed
Revenue:
Rents 139,750$ 129,000$ 129,000$ -$ 131,580$ 246,600$ 246,600$
Investment Earnings 17,733 9,382 7,958 - 11,865 5,285 3,732
157,483 138,382 136,958 - 143,445 251,885 250,332
Expenditures:
Salaries & Wages 4,976 91 - - - - -
Emp. Benefits 726 13 - - - - -
Supplies 252 - 31 - 50 50 50
Contractual Serv.48,706 33,386 34,556 - 36,700 86,750 87,850
Utilities 33,376 26,463 22,779 - 30,300 31,200 32,090
Repairs & Maint.28,166 24,358 20,655 - 26,900 27,750 28,590
Other Exp.30 55 130 - 130 130 130
Capital outlay - - - - 560,000 120,000 50,000
Total 116,232 84,366 78,151 - 654,080 265,880 198,710
Cash Balance
Beginning of Year 631,840$ 678,067$ 732,174$ -$ 790,981$ 280,346$ 266,351$
Revenues 157,483 138,382 136,958 - 143,445 251,885 250,332
Expenses (116,232) (84,366) (78,151) - (654,080) (265,880) (198,710)
Addback Depreciation Exp 4,976 91 - - - - -
End of Year 678,067$ 732,174$ 790,981$ -$ 280,346$ 266,351$ 317,973$
Note: budgets were not adopted prior to the 2018 /19 budget year. The 2017 budget amounts
above were presented for comparison.
287
CAPITAL OUTLAY
2017
Projected 2018
2019
Boiler & HVAC $ 260,000 $ - $ -
Bathroom Improvements 20,000
Tenant Startup 20,000
Re-Siding & Painting 80,000
Regrade / Landscaping 80,000
Roof Repairs 50,000 50,000 50,000
Sidewalk & Pavement 50,000
Carpet 25,000
Fire Sprinkler Protection 45,000
$ 560,000 $ 120,000 $ 50,000
288
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
PARTNERS IN EDUCATION
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 4,976 91 0 0
6105 - SALARIES AND WAGES 4,976 91 0 0
6138 - MEDICARE 69 1 0 0
6139 - FICA 296 5 0 0
6141 - PENSIONS-PERA 361 7 0 0
6125 - EMPLOYEE BENEFITS 726 13 0 0
6100 - TOTAL PERSONNEL SERVICES 5,703 105 0 0
6211 - SMALL TOOLS & EQUIPMENT 124 0 0 0
6229 - GENERAL SUPPLIES 128 0 31 0 50 50 50 50
6205 - SUPPLIES 252 0 31 0 50 50 50 50
6231 - LEGAL SERVICES 2,000 0 0 0
6235 - CONSULTANT SERVICES 0 0 893 0 50,000 50,000 50,000 50,000
6237 - TELEPHONE/PAGERS 658 834 775 422 850 850 880 880
6240 - CLEANING SERVICE/GARBAGE 17,879 18,905 17,246 7,273 23,500 23,500 24,200 24,200
6249 - OTHER CONTRACTUAL SERVICES 28,168 13,646 15,643 7,067 12,400 12,400 12,770 12,770
6230 - CONTRACTUAL SERVICES 48,706 33,386 34,556 14,762 86,750 86,750 87,850 87,850
6255 - UTILITIES-ELECTRIC 20,091 19,881 16,556 7,918 22,700 22,700 23,380 23,380
6256 - UTILITIES-NATURAL GAS 12,396 6,241 5,908 5,587 8,100 8,100 8,300 8,300
6257 - UTILITIES-PROPANE/WATER/SEWER 889 341 315 148 400 400 410 410
6250 - UTILITIES 33,376 26,463 22,779 13,653 31,200 31,200 32,090 32,090
6265 - REPAIRS-EQUIPMENT 0 38 243 0 350 350 360 360
6266 - REPAIRS-BUILDING 28,166 24,320 20,412 5,316 27,400 27,400 28,230 28,230
6260 - REPAIRS AND MAINTENA 28,166 24,358 20,655 5,316 27,750 27,750 28,590 28,590
6200 - TOTAL OPERATING COSTS 110,499 84,208 78,021 33,730 145,750 145,750 148,580 148,580
6330 - SALES/USE TAX 30 0 0 0
6399 - OTHER CHARGES 55 130 110 130 130 130 130
6301 - OTHER EXPENDITURES 30 55 130 110 130 130 130 130
6300 - TOTAL OTHER EXPENDITURES 30 55 130 110 130 130 130 130
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 120,000 120,000 50,000 50,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 120,000 120,000 50,000 50,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 120,000 120,000 50,000 50,000
116,232 84,367 78,151 33,840 265,880 265,880 198,710 198,710
289
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 80: PARTNERS IN EDUCATION
COMPANY 2090: OLD CITY HALL / PARTNERS IN EDUCATION
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION Actual Actual COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND
SALARIES
6110 Regular Employees 91
6138 Medicare 1
6139 FICA 5
6141 Pension - PERA 7
Total 104 - - - - - - -
6229 GENERAL SUPPLIES
31 50 50 50 50 50
Total - 31 - 50 50 50 50 50
6231 LEGAL
892
Total - 892 - - - - - -
6237 TELEPHONE
Phone 835 775 800 850 850 880 880
Total 835 775 - 800 850 850 880 880
6235 CONSULTANT SERVICES
Building Mgmt Fee 50,000 50,000 50,000 50,000
Total - - - - 50,000 50,000 50,000 50,000
6240 C. SERVICE/GARBAGE REMOVAL
Cleaning 16,200 16,200 22,100 22,100 22,100 22,760 22,760
Carpet Cleaning 1,374 - - - - -
Garage Door repair 285 - - - -
Trash Service 1,046 1,046 1,400 1,400 1,400 1,440 1,440
Total 18,905 17,246 - 23,500 23,500 23,500 24,200 24,200
6249 OTHER CONTRACTUAL SERVICES
Pest Control 1,936 1,507 1,600 1,600 1,600 1,650 1,650
Mowing 5,400 4,350 4,700 4,700 4,700 4,840 4,840
Snow removal 6,310 5,640 6,100 6,100 6,100 6,280 6,280
HVAC/Elec repairs 4,146 - - - - -
Total 13,646 15,643 - 12,400 12,400 12,400 12,770 12,770
6255 UTILITIES - ELECTRIC
Electric 19,881 16,556 22,000 22,700 22,700 23,380 23,380
Total 19,881 16,556 - 22,000 22,700 22,700 23,380 23,380
6256 UTILITIES - NATURAL GAS
Natural Gas 6,241 5,908 7,900 8,100 8,100 8,300 8,300
Total 6,241 5,908 - 7,900 8,100 8,100 8,300 8,300
6257 UTILITIES - OTHER
Water and Sewer 341 315 400 400 400 410 410
Total 341 315 - 400 400 400 410 410
6265 REPAIRS - EQUIPMENT
Fire Sprinkler testing 243 300 350 350 360 360
Misc Repairs 38
Total 38 243 - 300 350 350 360 360
6266 REPAIRS - BUILDINGS
Door Lock repairs and changeover 4,684 -
Roof Repairs 641 1,100 1,200 1,200 1,200 1,240 1,240
Plumbling 665 700 700 700 720 720
Misc Repairs 426 200 300 400 400 410 410
HVAC /Boiler Maintenance Agmt 12,391 12,143 12,800 13,200 13,200 13,600 13,600
HVAC / Boiler repairs 6,029 6,304 11,600 11,900 11,900 12,260 12,260
Fire Sprinkler testing (in 6265)150
Total 24,321 20,412 - 26,600 27,400 27,400 28,230 28,230
6399 OTHER CHARGES
Boiler License 55 130 130 130 130 130 130
Total 55 130 - 130 130 130 130 130
6740 CAPITAL OUTLAY - OTHER ITEMS
Boiler & HVAC 260,000
Fire Sprinkler Protection 45,000 45,000
Bathroom Improvements 20,000
Tenant Startup 20,000
Re-Siding & Painting 80,000
Landscape / Regrade 80,000
Roof / Gutter Repairs 50,000 50,000 50,000 50,000 50,000
Sidewalk & Pavement 50,000
Carpet 25,000 25,000
Total - - - 560,000 120,000 120,000 50,000 50,000
Total - - - - - - - -
Total Net of Personnel 84,263 78,151 - 654,080 265,880 265,880 198,710 198,710
TOTAL EXPENSES 84,367$ 78,151$ -$ 654,080$ 265,880$ 265,880$ 198,710$ 198,710$
290
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
7400 105 7400”s Vehicle & Equipment
Replacement Fund
DESCRIPTION OF ACTIVITY
The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing
mechanism for the systematic replacement of vehicles in the City’s Fleet. The goal of the fund is
to have sufficient cash flow to fund annual equipment purchases without the need to borrow and
to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is
not planned to have all the resources to fund 100% of the replacement value of the entire fleet
at any one time. The revenue source for the fund includes an annual inter-fund charge for
vehicles and equipment in the program, proceeds from trade-ins and equipment sales for those
items covered by the program, into the addition to interest earnings.
As the program is phased in, initially only the following departments are included in the program;
Code Enforcement/Community Development, Building Inspections, Engineering, Police, Fire,
and Fleet, in 2016, the Parks Department was added to the VERF Program and with this 2018
Budget the Streets Department will be added.
SCOPE
The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by
operations accounted for as a governmental fund (i.e. it does not include enterprise funds).
How the VERF Works
The VERF serves as a financing mechanism and each department is responsible for the
management of their departments VERF account.
• Vehicles and Equipment not included in the VERF program are not to be replaced
through the use of VERF funds.
• The initial funding of the VERF comes from a combination of the existing equipment fund
and the Closed GO bond Fund.
• A separate account will be used to maintain a balance by department area for the
participating departments; Code Enforcement/Community Development, Building
Inspections, Engineering, Police, and Fire, Park Maintenance and Street Maintenance..
• Replacements are limited to replacement of same kind of equipment, additional costs for
upgrades and additional features beyond the replacement equipment are funded by the
operating department within the operating budget. If equipment to outfit a vehicle is
intended to be funded through the use of the VERF, the cost for the outing should be
included in the estimated replacement cost.
• The annual charge is calculated each year and is equal to the estimated replacement
cost divided by the replacement cycle of the vehicle.
• The VERF is designed to fund replacements of the vehicle- not the initial purchase for
fleet additions.
• Additions to the fleet are intended to be funded in the operating department’s budget,
and once purchased the asset are transferred to the VERF.
291
Budget Process
• The VERF along with the listing of covered vehicles will be included in the annual Capital
Improvements Program as well included in the annual operating budget as an internal
service fund.
• The vehicles included in the program will be scheduled based on the City Council
adopted vehicle replacement schedule. Replacements each year will be based on
recommendations provided to the Fleet Manager from each operating department. Each
year’s vehicle and equipment replacements are subject to the annual budgeting process
for inclusion in the City Administrator’s recommended budget and will be included as a
separate section of the annual Capital Improvements Program.
• The VERF annual budget will include a calculation of the annual charge for each vehicle
in the program to be included in each department’s operating budget.
• The assets and subsequent depreciation are recorded in the VERF-Internal Service
Fund.
• A minimum reserve level in the VERF fund is to be maintained at a minimum level where
the 10 year projected balance remains positive at each year. In the event that reserve
levels are projected to fall below this minimum the annual charge will be adjusted by a
fund shortage factor.
MAJOR OBJECTIVES FOR 2018 and 2019
The identified replacements that are proposed to be funded from the equipment fund are listed
below.
Summary Budget
Department 105 - Vehicle & Equipment Replacement Fund
2014 2015 2016 2017 2018 2019
Adopted Adopted Adopted Adopted Proposed Proposed
Revenue:
VERF Interfund Charges 473,492$ 494,250$ 716,355$ 736,580$ 969,180$ 1,048,460$
Sale Proceeds 30,000 41,500 76,500 72,500 100,000 95,000
Investment Earnings 1,440 8,120 9,135 7,735 14,410 12,475
Transfer from Closed GO Debt Fund 96,000 - 461,000 - 600,000 -
600,932 543,870 1,262,990 816,815 1,683,590 1,155,935
Expenses
Depreciation 340,500 340,500 544,000 605,840 897,570 897,570
Capital outlay:
Code Enforcement 24,500 - - - - -
Police 170,000 193,000 65,000 80,975 94,000 327,600
Fire 82,000 495,000 530,000 240,000 621,900 73,500
Parks - - 513,600 506,500 271,100 285,700
Street Maintenance - - - - 513,900 330,700
Engineering - - - 27,500 - -
PW Natural Resources - - - - - -
CMF Shop - - - - -
Bldg Inspections 21,250 - - - - -
Total Capital outlay 297,750 688,000 1,108,600 854,975 1,500,900 1,017,500
Total 638,250 1,028,500 1,652,600 1,460,815 2,398,470 1,915,070
Cash Balance
Beginning of Year -$ 303,182$ 159,052$ 313,442$ 275,282$ 457,972$
Revenues 600,932 543,870 1,262,990 816,815 1,683,590 1,155,935
Expenses (Net of Depreciation)(297,750) (688,000) (1,108,600) (854,975) (1,500,900) (1,017,500)
End of Year 303,182$ 159,052$ 313,442$ 275,282$ 457,972$ 596,407$
292
Capital Outlay:
Unit Desc
Life
Cycle Acq Date
Year
Added
Replace
Year
Original
Price
Purchase
Price
Trade
Value
Replace
Cost
2018
Police
906 2010 Chev Impala 8 May-10 2010 2018 20,590 33,000 3,000 30,000
922 2011 Ford Crown Victoria 6 Jun-11 2012 2018 24,238 33,000 3,500 29,500
960 2011 GMC 1/2 Ton 4WD Pickup 7 Mar-11 2011 2018 24,500 28,000 5,000 23,000
94,000 11,500 82,500
Fire
SCBA (412 packs / 120 Bottles)10 2008 2018 321,900 - 321,900
4995 Fire Rescue Response Truck (replaces 4995& 4987)2018 300,000 - 300,000
621,900 - 621,900
Park Maintenance
233 2003 Ford E-350 Van (Puppet Van)12 Mar-03 2003 2018 22,000 22,600 1,500 21,100
237 2008 Ford F350 1 Ton Dump 4x4 10 Apr-08 2008 2018 34,500 46,400 5,000 41,400
240 2008 Isuzu Trash Truck 10 Jun-08 2008 2018 70,233 89,900 8,000 81,900
248 2008 Ford F250 3/4 Ton Pickup 4wd 10 Jun-08 2008 2018 21,630 26,100 1,500 24,600
211 201 Toro Groundsmaster 6 Dec-11 2002 2018 76,600 86,100 5,000 81,100
271,100 21,000 250,100
Street Maintenance
314 2006 Sterling Dump Truck L7500 12 Oct-06 2006 2018 150,000 217,300 27,500 189,800
316 2008 Chev ¾ Ton Pickup (4-WD)10 Apr-08 2008 2018 20,755 34,900 7,000 27,900
344 2005 Sterling Dump Truck LT7500 (Tandem)12 Oct-06 2006 2018 135,000 230,600 30,000 200,600
328 1998 Daewoo Forklift 20 Jan-98 1998 2018 18,500 31,100 3,000 28,100
513,900 67,500 446,400
1,500,900 100,000 1,400,900
Unit Desc Life
Cycle Acq Date Year
Added
Replace
Year
Original
Price
Purchase
Price
Trade
Value
Replace
Cost
2019
Police
917 2013 Ford Explorer 6 Jun-12 2013 2019 32,550 37,900 4,000 33,900
919 2013 Ford Explorer 6 Jun-12 2013 2019 32,550 37,900 4,000 33,900
920 2014 Ford Explorer (K-9)5 Nov-13 2014 2019 24,216 41,000 4,000 37,000
800 Mhz Radios (purchase over 3 years)10 2008 2019 210,800 - 210,800
327,600 12,000 315,600
Fire
Thermal Imagers 2012 2019 73,500 - 73,500
73,500 - 73,500
Park Maintenance
226 2009 Ford F250 3/4 Ton Pickup[10 Apr-09 2009 2019 17,391 27,200 1,500 25,700
201 2007 JD 5425 (4-WD) Tractor W/Cab & Loader 12 Jun-07 2007 2019 42,553 47,300 5,000 42,300
251 2005 New Holland TV145 Tractor w/ Snowblower 12 Jan-05 2005 2019 69,757 199,600 35,000 164,600
258 2013 Kawasaki Mule 6 Jun-13 2013 2019 10,000 11,600 1,500 10,100
285,700 43,000 242,700
Street Maintenance
319 2007 Sterling Dump Truck LT7500 (Tandem)12 Oct-07 2007 2019 163,550 236,400 30,000 206,400
302 1994 Model XA5905D Compressor 25 Jan-94 1994 2019 11,000 18,900 2,000 16,900
333 2004 JCB 520 Loadall Teles. Load Handler 15 Mar-04 2004 2019 44,368 75,400 8,000 67,400
330,700 40,000 290,700
1,017,500 95,000 922,500
293
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
VERF-VEH/EQ REPL FUND
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6610 - DEPRECIATION 156,842 183,068 176,914 181,525 93,960 135,015 135,015
6601 - TOTAL DEPRECIATION 156,842 183,068 176,914 181,525 93,960 135,015 135,015
6600 - TOTAL DEPRECIATION 156,842 183,068 176,914 181,525 93,960 135,015 135,015
6730 - CAPITAL OUTLAY-TRANSPORTATION 2,345 3,928 6,610 80,975 0 71,750 71,750
6701 - TOTAL CAPITAL OUTLAY 2,345 3,928 6,610 80,975 0 71,750 71,750
6700 - TOTAL CAPITAL OUTLAY 2,345 3,928 6,610 80,975 0 71,750 71,750
159,188 186,997 183,524 262,500 93,960 206,765 206,765
294
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 105 - VERF
COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUES
4225 VERF CHARGES FROM:
CODE ENFORCEMENT (7411)2,480 2,540 2,540 2,540 2,540 2,540 2,540 2,540
GEN GOVT BUILDINGS (7411)2,560 2,620 2,620 2,620 2,620 2,620 2,620 2,620
POLICE (7402)189,630 196,870 196,870 196,870 196,870 196,870 238,220 238,220
FIRE (7406)279,800 286,300 292,100 292,100 321,000 321,000 353,100 353,100
ENGINEERING (7421)4,640 4,760 10,000 10,000 10,250 10,250 10,250 10,250
PUBLIC WORKS (7426)4,340 4,450 4,450 4,450 4,450 4,450 4,500 4,500
CMF SHOP (7436)5,270 5,400 5,550 5,550 2,850 2,850 2,850 2,850
BLDG INSPECTIONS (7416)5,530 5,660 9,500 9,500 12,600 12,600 12,600 12,600
PARK MAINT (7431)- 207,755 212,950 212,950 231,000 231,000 236,780 236,780
STREET MAINT. (7441)185,000 185,000 185,000 185,000
Total 494,250 716,355 736,580 736,580 969,180 969,180 1,048,460 1,048,460
5010 INTEREST - - - -
Total 8,120 9,135 7,735 7,735 13,870 14,410 12,475 12,475
8205 PROCEEDS FROM SALE/TRADE
Total 36,500 76,500 72,500 72,500 100,000 100,000 95,000 95,000
TOTAL REVENUES 538,870 801,990 816,815 816,815 1,083,050 1,083,590 1,155,935 1,155,935
DEPRECIATION
Total 340,500 544,000 605,840 605,840 897,570 897,570 897,570 897,570
6730 CAPITAL OUTLAY - VEHICLES
CODE ENFORCEMENT (BU 7412)- - - - - - - -
GEN GOVT BUILDINGS - - - - - - - -
POLICE (BU 7402)193,000 65,000 80,975 80,975 94,000 94,000 327,600 327,600
FIRE (BU 7407)495,000 530,000 240,000 240,000 621,900 621,900 73,500 73,500
ENGINEERING (BU 7422)- 27,500 27,500 - - - -
PUBLIC WORKS - - - - - - -
CMF SHOP (BU 7435)- - - - - - -
BLDG INSPECTIONS (BU 7417)- - - - - - - -
PARKS MAINTENANCE (BU 7432)- 513,600 506,500 506,500 271,100 271,100 285,700 285,700
STREET MAINT. (BU 7442)513,900 513,900 330,700 330,700
Total 688,000 1,108,600 854,975 854,975 1,500,900 1,500,900 1,017,500 1,017,500
TOTAL EXPENSES 1,028,500$ 1,652,600$ 1,460,815$ 1,460,815$ 2,398,470$ 2,398,470$ 1,915,070$ 1,915,070$
295
Notes:
296
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4000 71 4002 Municipal Building Fund
DESCRIPTION OF ACTIVITY
The Municipal Building Fund is being created to provide a financing mechanism for the
systematic improvements of municipal buildings and facilities. The goal of the fund is to have
sufficient cash flow to fund annual purchases and to stabilize budgeting for these building
improvement expenditures. The revenue source for the fund includes an annual transfer from
the General Fund and a transfer from the Future Capital Project Fund in an amount equal to the
prior year’s interest earnings experienced in the Future Capital Projects Fund, in the addition to
interest earnings.
As the program is phased in, an inventory of long term building needs will be incorporated into
the Capital Improvements Plan in order to prioritize these identified needs.
SCOPE
The Municipal Building Fund will be used for building and facility needs that extend the usefully
life of the building and facility and is not intended to address ongoing maintenance items which
will continue to be addressed in the individual operating budgets.
MAJOR OBJECTIVES FOR 2018 and 2019
The identified replacements that are proposed to be funded from the municipal building fund are
listed below under capital outlay.
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Transfer From General Fund 259,617$ -$ 171,500$ 171,500$ 176,000$ 381,000$ 186,000$
Transfer from Future Cap.Proj. Fund 332,000 - 370,000 370,000 214,500 212,000 212,000
Transfer from othher Funds 14,450 - 10,986 - - - -
Investment Earnings 5,388 3,915 1,794 4,875 4,500 3,800 3,000
Refunds and Reimbursements 13,608 11,609 - - - - -
625,063 15,524 554,280 546,375 395,000 596,800 401,000
Expenses
Capital outlay:
6715- Buildings 434,824 132,484 103,059 206,500 380,000 366,000 549,000
6740- Capital Outlay Other 259,619 33,860 46,697 25,000 80,000 200,000 150,000
- - - -
Total 694,443 166,344 149,756 231,500 460,000 566,000 699,000
Fund Balance
Beginning of Year 331,684$ 262,304$ 111,484$ 111,484$ 426,359$ 361,359$ 392,159$
Revenues 625,063 15,524 554,280 546,375 395,000 596,800 401,000
Expenses (694,443) (166,344) (149,756) (231,500) (460,000) (566,000) (699,000)
Addback Depreciation Exp - - - - - - -
End of Year 262,304$ 111,484$ 516,008$ 426,359$ 361,359$ 392,159$ 94,159$
NOTE: The city began budgeting this fund in 2016.
297
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
MUNICIPAL BUILDINGS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6235 - CONSULTANT SERVICES 6,200 1,001 0 0
6230 - CONTRACTUAL SERVICES 6,200 1,001 0 0
6266 - REPAIRS-BUILDING 6,980 0 0 0
6260 - REPAIRS AND MAINTENA 6,980 0 0 0
6200 - TOTAL OPERATING COSTS 13,180 1,001 0 0
6399 - OTHER CHARGES 670 0 0 0
6301 - OTHER EXPENDITURES 670 0 0 0
6300 - TOTAL OTHER EXPENDITURES 670 0 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 13,286 0 13,219 380,000 90,171 590,000 366,000 509,000 549,000
6720 - CAPITAL OUTLAY-FURNITURE & FIX 22,771 -2,398 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 6,114 496 0 13,395
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 259,617 33,860 46,697 80,000 0 200,000 200,000 150,000 150,000
6701 - TOTAL CAPITAL OUTLAY 279,017 57,126 57,518 460,000 103,566 790,000 566,000 659,000 699,000
6700 - TOTAL CAPITAL OUTLAY 279,017 57,126 57,518 460,000 103,566 790,000 566,000 659,000 699,000
6810 - CONSTRUCTION IN PROGRESS 401,575 108,217 92,238 11,504
6801 - TOTAL CONSTRUCTION COSTS 401,575 108,217 92,238 11,504
6800 - TOTAL CONSTRUCTION COSTS 401,575 108,217 92,238 11,504
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
694,441 166,345 149,756 460,000 115,070 790,000 566,000 659,000 699,000
298
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT: 71 CAPITAL BLDGS (4000)
COMPANY 4000: GOVERNMENT BUILDINGS
JDE 2016 2017 2018 2018 2019 2019 2020 2020
ACC'T DESCRIPTION COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED REQUEST RECOMMEND REQUEST RECOMMEND REQUEST RECOMMEND
6715 Capital Outlay Buildings
Muni Center Bathroom Counter Repl - 10,000
Municipal Center - Phone System
Municipal Center - Window Repairs
Municipal Center PD HVAC phase 1 60,000 Ameresco
Municipal Center- PD Training Room 56,000 56,000
Municipal Center - Recarpet 200,000 200,000
Municipal Center - PD Boilers 250,000 Ameresco
Municipal Center - PD HVAC Phase 2 60,000 Ameresco
Municipal Center - PD open Office Panels 75,000 75,000
Municipal Center - PD Recarpet 150,000 150,000
Municipal Center - Basement Office Expansion
Municipal Center - Muni Center Roof Replacement
AVFAC Bathhouse floor refinish 40,000
AVFAC Building ReRoofing 45,000 55,000 55,000
AVFAC
AVFAC Refractor Boilers 14,000 Ameresco
CMF HVAC Rehab 85,000
CMF exterior Door replacement 6,500
CMF Rehab Street Forman Offices 7,500
CMF vehicle storage bldg floor rehab - 32,500
CMF Replace Last Roof Section 30,000
CMF HVAC Control Upgrade 30,000 -
CMF North & West Lot chip seal 15,000 15,000
CMF windows, doors, OH doors 16,000 16,000 18,000 18,000 9,500 9,500
CMF restrooms 20,000 20,000
CMF overhead doors 22,000 22,000
CMF Streets/Shop roof 27,000 27,000
CMF CoRayVac program thermostat cntrl 6,000 6,000
CMF Hallway Tile 12,000 12,000
CMF Old Wash Bay Conversion 27,000 27,000
CMF - Street / Parks Bldg Unit heater 15,000 15,000
CMF Police Storage Bldg Unit Heater # 1 15,500 15,500
CMF Replace Vehicle Hoist Bay #3 26,000 26,000
CMF HVAC Units
CMF Parks / Storage Bldg Unit # 1
Reroof Valley Middle 55,000
Reroof Teen Center - in 2023 in 2023
Teen Center Interior Painting -
Teen Center Main Room Flooring 15,000
AVCC Lobby Improvements 25,000
AVCC Replace Boilers 60,000 Ameresco
AVCC Replace Office Carpet 35,000
AVCC Front Counter Glass Enclosure 15,000
AVCC Lobby / Hallway Lighting 10,000
AVCC Repl Sport Court Flooring 100,000
AVCC Re-Roof Sport Court Gym
AVCC Interior Painting 25,000
AVCC restroom/locker room flooring 100,000 100,000
AVCC restroom/locker room partitions 80,000 80,000
AVCC flooring various rooms 35,000 35,000
AVCC Hardwood Gym Curtain 45,000 45,000
AVCC - Locker Room flooring/fixtures 20,000 -
AVCC - Sportcourt gym roof 100,000 100,000
AVCC - Sportcourt divider curtains 45,000 45,000
Senior Cntr interior painting high traffic 15,000 5,000
Senior Center -Building Upgrades 35,000 35,000
JCRP East Restroom facility 60,000 60,000
JCRP East Legion Roof 6,000 6,000
JCRP East Soccer Stadium Roof 6,000 6,000
Redwood - Boiler Replacement 20,000 Ameresco
Redwood Community Room Improvements (over 2 yrs)20,000 20,000 20,000
Total 206,500 380,000 590,000 366,000 509,000 549,000 697,000 387,000
6740
AVCC Electronic Sign -
CMF Signage 10,000
Redwood Remove diving board stand 15,000
AVFAC Diamond Brite Lap Lanes 80,000
AVFAC Pool Shell Repair
AVFAC Slide Resurfacing 200,000 200,000 150,000 150,000
Total 25,000 80,000 200,000 200,000 150,000 150,000 - -
Total Net of Personnel 231,500 460,000 790,000 566,000 659,000 699,000 697,000 387,000
TOTAL EXPENSES 231,500$ 460,000$ 790,000$ 566,000$ 659,000$ 699,000$ 697,000$ 387,000$
299
Notes:
300
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5000 56, 57, 58 and 59 5005, 5025, 5065
5095
Liquor Operations
DESCRIPTION OF ACTIVITY
Liquor Operations exist in order to control the sale and consumption of alcoholic
beverages in compliance with Federal and State laws. After control, we strive to provide
the community the highest possible profit.
The 2018/19 Budget request, and projected 2017 amounts, includes the addition of
Sunday sales beginning in July 2017. Staff is projecting that the increased operational
costs will be offset by organic sales growth.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Proposed Amended Proposed Proposed
Item 2014 2015 2016 2017 2017 2018 2019
AV Gross Profit %
For comparison:
Metro Average Gross Profit
29.0%*
25.9%*
28.8%*
25.3%*
29.3% 27.0%
28.4%
28.4%
28.4
AV Net Operating Profit %
(before transfers)
Metro Avg. Net Op. Profit%
11.4%*
7.2%*
8.8%*
5.6%*
10.2% 3.6%
Sales
Transfer to General Fund
* Numbers from the State
Auditor’s Report, not
available after 2015
9,292,224*
600,000*
8,480,414*
600,000*
8,726,877
630,000
7,862,000
630,000
9,027,000
630,000
9,337,000
630,000
9,516,000
630,000
Regular Status
Personnel
Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Liquor Operation Director 1 1 1 1 1 1
Liquor Store Manager 3 3 3 3 3 3
Assistant Store Manager 2 2 2 2 2 2
Lead Liquor Clerk 1
Temporary Status
Personnel Schedule –(# hours)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Accounting Clerk PT 1,404 1,404 1350 1350 1350 1350
Lead Clerk PT 2,448 4,250 3650 3650 3650 3650
Cashier / Clerks 20,181 17,235 16125 16700 16700 16700
Supervisor PT 2,106 4,580 4038 3250 3250 3250
301
Summary Budget
Business Unit - Liquor Combined
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Sales Revenue 9,292,224 8,473,330 8,726,877 8,420,600 7,862,000 9,337,000 9,516,000
Cost of Goods Sold 6,600,147 6,037,204 6,171,692 6,315,450 5,739,300 6,685,290 6,813,460
Gross Profit 2,692,077 2,436,126 2,555,185 2,105,150 2,122,700 2,651,710 2,702,540
29.0% 28.8% 29.3% 25.0% 27.0% 28.4% 28.4%
Expenditures
Salaries and Wages 760,311 759,772 762,272 826,305 836,600 863,095 901,635
Employee Benefits 200,612 212,092 221,975 229,925 241,165 255,285 266,955
Supplies 22,828 20,993 13,577 22,750 25,750 23,050 21,750
Contractual Services 28,356 30,193 27,429 39,585 39,485 38,100 34,460
Utilities 60,090 50,197 47,071 64,975 56,075 53,125 53,425
Repairs and Maint.9,285 36,164 36,956 49,129 30,433 27,335 29,430
Training/Travel/Dues 8,169 9,868 9,159 12,050 12,924 12,790 12,790
Other Expenditures 254,097 234,481 256,706 267,015 269,975 263,625 274,030
Visa M/C fees 135,356 122,451 126,097 127,000 122,000 138,000 142,000
Depreciation 133,075 141,335 136,546 175,700 150,500 146,600 140,600
Total Exp.1,612,179 1,617,546 1,637,788 1,814,434 1,784,907 1,821,005 1,877,075
Operating Income-before
Transfers & Interest 1,079,898 818,580 917,397 290,716 337,793 830,705 825,465
Other Revenue (expense)(193) (46,326) (18,795) - - - -
Interest Income 94,840 40,550 23,935 30,000 33,000 33,000 33,000
Transfers Out (600,000) (600,000) (630,000) (630,000) (630,000) (630,000) (630,000)
Debt Service Interest (111,895) (64,812) (28,974) (30,000) (28,000) (22,600) (17,800)
Net Income 462,650 147,992 263,563 (339,284) (287,207) 211,105 210,665
Net Position - Beginning of Year 4,615,810 5,078,460 4,780,752 4,780,752 5,044,315 4,757,108 4,968,213
Change in Accounting Principle (445,700)
Net Position - End of Year 5,078,460 4,780,752 5,044,315 4,441,468 4,757,108 4,968,213 5,178,878
CAPITAL OUTLAY:
2018:
Store #3 Exterior Marquee / Digital Sign $ 75,000
2019:
None
Debt Service Schedule:
CITY OF APPLE VALLEY
LIQUOR OPERATIONS
Remaining Debt Service Requirements
Rev. Bonds 2015 Total
Annual
Year Principal Interest
2017 235,000 27,288 262,288
2018 240,000 22,588 262,588
2019 *250,000 17,788 267,788
2020 *255,000 13,162 268,162
2021 *375,000 8,062 383,062
Note * - Bonds maturing in 2019 and after may be called beginning December 31, 2018.
302
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE MANAGEMENT
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 100,693 106,696 112,301 112,480 54,686 115,330 115,330 122,045 122,045
6111 - SALARY PART-TIME 21,199 23,474 25,187 25,865 12,253 26,515 26,515 27,270 27,270
6118 - VACATION PAY 670 2,601 3,892 0
6121 - INSURANCE CASH BENEFIT 724 699 720 0 360
6123 - SALARY-OTHER 3,440 7,225 7,225 6,175 6,175
6105 - SALARIES AND WAGES 123,286 133,469 142,099 141,785 67,298 149,070 149,070 155,490 155,490
6138 - MEDICARE 1,761 1,901 2,007 2,055 977 2,160 2,160 2,255 2,255
6139 - FICA 7,532 8,127 8,583 8,790 4,178 9,240 9,240 9,625 9,625
6141 - PENSIONS-PERA 8,853 9,763 10,311 10,635 5,020 11,180 11,180 11,660 11,660
6142 - WORKERS COMPENSATION 1,900 2,787 3,122 4,955 2,348 5,490 5,490 5,745 5,745
6143 - UNEMPLOYMENT COMPENSATION 360 4,362 120 1,720
6144 - LONG-TERM DISABILITY INSURANCE 270 277 306 320 104 335 335 350 350
6145 - MEDICAL INSURANCE 9,533 9,824 11,268 12,300 4,108 12,900 12,900 13,500 13,500
6146 - DENTAL INSURANCE 488 645 604 286
6147 - LIFE INSURANCE-BASIC 11 6 6 3
6148 - LIFE INSURANCE-SUPP/DEPEND 1,492 2,192 2,294 1,086
6125 - EMPLOYEE BENEFITS 32,199 39,882 38,622 39,055 19,829 41,305 41,305 43,135 43,135
6100 - TOTAL PERSONNEL SERVICES 155,486 173,352 180,722 180,840 87,127 190,375 190,375 198,625 198,625
6210 - OFFICE SUPPLIES 17 9 9 200 0 200 200 200 200
6229 - GENERAL SUPPLIES 0 16 0 50 0 50 50 50 50
6205 - SUPPLIES 17 26 9 250 0 250 250 250 250
6231 - LEGAL SERVICES 1,972 0 0
6235 - CONSULTANT SERVICES 11,646 13,988 11,100 16,390 10,684 15,100 17,390 11,100 13,600
6239 - PRINTING 7,215 6,880 7,678 12,000 1,944 10,000 10,000 10,000 10,000
6230 - CONTRACTUAL SERVICES 18,861 22,840 18,778 28,390 12,628 25,100 27,390 21,100 23,600
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 15 53 35 190 20 190 190 190 190
6276 - SCHOOLS/CONFERENCES/EXP OTHER 514 709 776 1,600 1,493 1,650 1,650 1,650 1,650
6277 - MILEAGE/AUTO ALLOWANCE 811 688 533 1,150 213 1,000 1,000 1,000 1,000
6280 - DUES & SUBSCRIPTIONS 5,906 6,424 5,700 6,625 0 6,625 6,625 6,625 6,625
6281 - UNIFORM/CLOTHING ALLOWANCE 250 250 250 250 250
6270 - TRNG/TRAVL/DUES/UNIF 7,246 7,875 7,044 9,815 1,727 9,715 9,715 9,715 9,715
6200 - TOTAL OPERATING COSTS 26,124 30,741 25,831 38,455 14,355 35,065 37,355 31,065 33,565
6399 - OTHER CHARGES 7,708 7,975 10,262 11,290 6,131 10,500 11,640 10,500 12,130
6301 - OTHER EXPENDITURES 7,708 7,975 10,262 11,290 6,131 10,500 11,640 10,500 12,130
6300 - TOTAL OTHER EXPENDITURES 7,708 7,975 10,262 11,290 6,131 10,500 11,640 10,500 12,130
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0
7110 - TRANSFER TO OTHER FUNDS 600,000 600,000 630,000 630,000 315,000 630,000 630,000 630,000 630,000
7101 - TOTAL TRANSFERS 600,000 600,000 630,000 630,000 315,000 630,000 630,000 630,000 630,000
7100 - TOTAL TRANSFERS 600,000 600,000 630,000 630,000 315,000 630,000 630,000 630,000 630,000
789,318 812,067 846,815 860,585 422,613 865,940 869,370 870,190 874,320
303
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 56: LIQUOR STORE MANAGEMENT - 5005
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 98,030 106,365 112,480 112,480 115,330 115,330 122,045 122,045
6111 Salaries - Parttime 24,610 25,225 25,865 25,865 26,515 26,515 27,270 27,270
6121 Insurance-Cash Benefit
6123 Salaries - Other 7,800 6,550 3,440 3,440 7,225 7,225 6,175 6,175
6138 Medicare 1,890 2,005 2,055 2,055 2,160 2,160 2,255 2,255
6139 FICA 8,085 8,565 8,790 8,790 9,240 9,240 9,625 9,625
6141 Pension - PERA 9,785 10,360 10,635 10,635 11,180 11,180 11,660 11,660
6142 Workers Compensation 2,800 3,105 4,955 4,955 5,490 5,490 5,745 5,745
6144 Long-term Disability Insurance 290 310 320 320 335 335 350 350
6145 Hospital & Life Insurance 12,000 12,600 12,300 12,300 12,900 12,900 13,500 13,500
Position Changes
Total 165,290 175,085 180,840 180,840 190,375 190,375 198,625 198,625
6210 OFFICE SUPPLIES
Miscellaneous 200 20 200 200 200 200
Total - - 200 20 200 200 200 200
6229 GENERAL SUPPLIES
Various 50 20 50 50 50 50
Total - - 50 20 50 50 50 50
6235 CONSULTANT SERVICES
Audit 13,000 13,000 13,390 11,100 11,100 13,390 11,100 13,600
PCI Compliance 3,000 3,000 - 4,000 4,000 - -
Total 13,000 16,000 16,390 11,100 15,100 17,390 11,100 13,600
6239 PRINTING/PUBLISHING/ADVERTISING
Advertising, Help wanted, etc 13,000 13,000 12,000 8,000 10,000 10,000 10,000 10,000
Total 13,000 13,000 12,000 8,000 10,000 10,000 10,000 10,000
6275 SCHOOL/CONF/EXP - LOCAL
Chamber Meetings - - 40 25 40 40 40 40
Seminars 150 150 150 25 150 150 150 150
Total 150 150 190 50 190 190 190 190
6276 SCHOOL/CONF/EXP - OTHER
MMBA conference 775 775 1,600 1,550 1,650 1,650 1,650 1,650
Total 775 775 1,600 1,550 1,650 1,650 1,650 1,650
6277 MILEAGE ALLOWANCE
1,150 1,150 1,150 800 1,000 1,000 1,000 1,000
Total 1,150 1,150 1,150 800 1,000 1,000 1,000 1,000
6280 DUES & SUBSCRIPTIONS
MN Municipal Beverage Assn 5,000 5,700 5,700 5,700 5,700 5,700 5,700 5,700
Chamber Dues Council 925 925 925 925 925 925 925 925
Total 5,925 6,625 6,625 6,625 6,625 6,625 6,625 6,625
6281 UNIFORM/CLOTHING ALLOWANCE
Clothing - - 250 200 250 250 250 250
Total - - 250 200 250 250 250 250
6399 OTHER CHARGES
LOGIS 8,900 10,415 11,290 10,500 10,500 11,640 10,500 12,130
Total 8,900 10,415 11,290 10,500 10,500 11,640 10,500 12,130
7110 TRANSFER TO GENERAL FUND
Operating Transfer 600,000 630,000 630,000 630,000 630,000 630,000 630,000 630,000
Total 600,000 630,000 630,000 630,000 630,000 630,000 630,000 630,000
Total Net of Personnel 642,900 678,115 679,745 668,865 675,565 678,995 671,565 675,695
TOTAL EXPENSES 808,190$ 853,200$ 860,585$ 849,705$ 865,940$ 869,370$ 870,190$ 874,320$
304
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE #1
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 114,549 119,150 129,255 133,915 67,122 137,275 137,275 143,480 143,480
6111 - SALARY PART-TIME 126,537 116,671 119,165 121,360 52,488 123,235 123,235 128,985 128,985
6112 - SALARY-SEASONAL TEMP 0 111 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 492 263 689 2,000 145 2,000 2,000 2,100 2,100
6114 - OVERTIME PART-TIME EMPLOYEES 3,538 4,655 2,393 5,000 791 5,000 5,000 5,100 5,100
6118 - VACATION PAY -1,845 -2,928 -18,627 0
6121 - INSURANCE CASH BENEFIT 724 699 720 0 360
6123 - SALARY-OTHER 0 0 0 6,285 0 10,205 10,205 10,710 10,710
6105 - SALARIES AND WAGES 243,996 238,620 233,595 268,560 120,906 277,715 277,715 290,375 290,375
6138 - MEDICARE 3,494 3,462 3,603 3,880 1,735 4,030 4,030 4,210 4,210
6139 - FICA 14,940 14,804 15,407 16,600 7,417 17,220 17,220 18,000 18,000
6141 - PENSIONS-PERA 17,716 18,057 18,856 20,080 9,041 20,830 20,830 21,780 21,780
6142 - WORKERS COMPENSATION 4,318 6,008 6,691 11,165 5,008 12,160 12,160 12,715 12,715
6144 - LONG-TERM DISABILITY INSURANCE 318 310 354 385 124 395 395 410 410
6145 - MEDICAL INSURANCE 25,642 22,693 25,349 27,360 10,621 28,800 28,800 30,180 30,180
6146 - DENTAL INSURANCE 1,790 1,936 1,936 1,000
6147 - LIFE INSURANCE-BASIC 25 12 12 0 6
6148 - LIFE INSURANCE-SUPP/DEPEND 104 133 139 66
6125 - EMPLOYEE BENEFITS 68,348 67,413 72,347 79,470 35,017 83,435 83,435 87,295 87,295
6100 - TOTAL PERSONNEL SERVICES 312,344 306,034 305,942 348,030 155,923 361,150 361,150 377,670 377,670
6210 - OFFICE SUPPLIES 83 90 330 500 0 400 400 400 400
6211 - SMALL TOOLS & EQUIPMENT 3,673 400 916 2,450 0 1,550 1,550 1,550 1,550
6212 - MOTOR FUELS/OILS 0 3 0 0
6215 - EQUIPMENT-PARTS 0 0 0 306
6229 - GENERAL SUPPLIES 7,579 8,251 4,688 8,500 3,183 8,000 8,000 8,000 8,000
6205 - SUPPLIES 11,335 8,744 5,935 11,450 3,489 9,950 9,950 9,950 9,950
6231 - LEGAL SERVICES 122 24 0 0
6238 - POSTAGE/UPS/FEDEX 0 0 0 50 0 50 50 50 50
6240 - CLEANING SERVICE/GARBAGE 1,092 1,074 1,245 1,575 606 1,575 1,575 1,575 1,575
6249 - OTHER CONTRACTUAL SERVICES 675 192 160 460 257 460 460 460 460
6230 - CONTRACTUAL SERVICES 1,890 1,290 1,405 2,085 862 2,085 2,085 2,085 2,085
6255 - UTILITIES-ELECTRIC 19,381 17,717 16,147 18,500 7,986 17,500 17,500 17,700 17,700
6256 - UTILITIES-NATURAL GAS 5,159 2,327 3,034 4,000 2,622 4,000 4,000 4,000 4,000
6257 - UTILITIES-PROPANE/WATER/SEWER 262 281 335 300 180 350 350 350 350
6250 - UTILITIES 24,802 20,324 19,517 22,800 10,788 21,850 21,850 22,050 22,050
6265 - REPAIRS-EQUIPMENT 1,170 4,831 2,747 4,264 1,866 3,764 3,765 4,897 4,900
6266 - REPAIRS-BUILDING 1,443 7,700 7,312 6,190 1,042 7,190 7,190 7,190 7,190
6269 - REPAIRS-OTHER 0 0 2,390 0 0
6260 - REPAIRS AND MAINTENA 2,613 12,531 12,449 10,454 2,908 10,954 10,955 12,087 12,090
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 15 8 100 0 100 100 100 100
6276 - SCHOOLS/CONFERENCES/EXP OTHER 533 0 0 0
6277 - MILEAGE/AUTO ALLOWANCE 178 253 377 300 93 400 400 400 400
6280 - DUES & SUBSCRIPTIONS 97 42 349 403 21 435 435 435 435
6281 - UNIFORM/CLOTHING ALLOWANCE 304 500 503 500 421 500 500 500 500
6270 - TRNG/TRAVL/DUES/UNIF 578 1,344 1,237 1,303 535 1,435 1,435 1,435 1,435
6200 - TOTAL OPERATING COSTS 41,218 44,233 40,542 48,092 18,582 46,274 46,275 47,607 47,610
6310 - RENTAL EXPENSE 177,295 153,809 172,509 180,000 93,062 180,000 180,000 187,000 187,000
6311 - INSURANCE-PROPERTY/LIABILITY 23,000 27,600 32,496 34,125 17,063 30,925 30,925 32,200 32,200
305
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE #1
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6330 - SALES/USE TAX 133 0 0 0
6333 - GENERAL-CASH DISCOUNTS -37 -38 -36 -22
6351 - VISA/BANK CHARGES 63,573 56,966 58,019 55,000 29,674 62,000 62,000 64,000 64,000
6399 - OTHER CHARGES 5 0 0 0
6301 - OTHER EXPENDITURES 263,970 238,337 262,987 269,125 139,777 272,925 272,925 283,200 283,200
6300 - TOTAL OTHER EXPENDITURES 263,970 238,337 262,987 269,125 139,777 272,925 272,925 283,200 283,200
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6510 - LIQUOR 1,108,028 975,220 996,312 2,817,800 418,340 3,187,630 3,187,630 3,235,605 3,235,605
6520 - WINE 695,491 584,502 593,977 0 208,729
6530 - BEER 1,411,481 1,322,837 1,314,035 0 553,954
6540 - TAXABLE MISC FOR RESALE 35,122 35,457 44,651 0 19,591
6545 - NON-TAXABLE MISC FOR RESALE 28,138 29,318 28,917 0 13,479
6550 - FREIGHT ON RESALE MDSE 24,347 20,772 21,667 0 7,798
6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,302,607 2,968,106 2,999,559 2,817,800 1,221,891 3,187,630 3,187,630 3,235,605 3,235,605
6500 - TOTAL EXPENDITURES 3,302,607 2,968,106 2,999,559 2,817,800 1,221,891 3,187,630 3,187,630 3,235,605 3,235,605
6610 - DEPRECIATION 14,612 16,149 16,652 22,000 8,950 19,100 19,100 19,100 19,100
6601 - TOTAL DEPRECIATION 14,612 16,149 16,652 22,000 8,950 19,100 19,100 19,100 19,100
6600 - TOTAL DEPRECIATION 14,612 16,149 16,652 22,000 8,950 19,100 19,100 19,100 19,100
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 3,970 3,530 0 0 0
6701 - TOTAL CAPITAL OUTLAY 3,970 3,530 0 0 0
6700 - TOTAL CAPITAL OUTLAY 3,970 3,530 0 0 0
3,938,721 3,576,389 3,625,682 3,505,047 1,545,124 3,887,079 3,887,080 3,963,182 3,963,185
306
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total Sales - Store # 1 4,500,000 4,117,700 3,860,000 4,343,000 4,452,000 4,452,000 4,519,000 4,519,000
COST OF GOODS SOLD 3,330,000 3,088,275 2,817,800 3,109,588 3,187,630 3,187,630 3,235,605 3,235,605
Gross Margin 1,170,000 1,029,425 1,042,200 1,233,412 1,264,370 1,264,370 1,283,395 1,283,395
SALARIES
6110 Regular Employees 111,075 121,350 133,915 133,915 137,275 137,275 143,480 143,480
6111 Salary-Parttime 126,705 133,885 121,360 121,360 123,235 123,235 128,985 128,985
6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,100 2,100
6114 Overtime - Part time 5,000 5,000 5,000 5,000 5,000 5,000 5,100 5,100
6123 Salaries - Other 12,445 9,935 6,285 6,285 10,205 10,205 10,710 10,710
6138 Medicare 3,730 3,945 3,880 3,880 4,030 4,030 4,210 4,210
6139 FICA 15,950 16,875 16,600 16,600 17,220 17,220 18,000 18,000
6141 Pension - PERA 19,290 20,035 20,080 20,080 20,830 20,830 21,780 21,780
6142 Workers Compensation 6,455 7,175 11,165 11,165 12,160 12,160 12,715 12,715
6144 Long-term Disability Insurance 345 360 385 385 395 395 410 410
6145 Hospital & Life Insurance 26,400 27,660 27,360 27,360 28,800 28,800 30,180 30,180
Total 329,395 348,220 348,030 348,030 361,150 361,150 377,670 377,670
6210 OFFICE SUPPLIES
Miscellaneous 900 800 500 300 400 400 400 400
Total 900 800 500 300 400 400 400 400
6211 SMALL TOOL & EQUIPMENT
Misc. Exp 1,000 1,000 1,000 250 250 250 250 250
Vacuum 650 650 650 350 350 350 350
Beer Taps 650 650 300 700 700 700 700 700
Computers/Register items 800 800 500 250 250 250 250 250
Total 3,100 3,100 2,450 1,200 1,550 1,550 1,550 1,550
6229 GENERAL SUPPLIES
Bags, Cleaning Supplies, etc.8,750 8,000 8,500 7,600 8,000 8,000 8,000 8,000
Total 8,750 8,000 8,500 3,500 8,000 8,000 8,000 8,000
6238 POSTAGE/UPS/FEDEX
30 30 50 - 50 50 50 50
Total 30 30 50 - 50 50 50 50
6240 C. SERVICE/GARBAGE REMOVAL
Rubbish Removal 1,100 1,100 950 950 950 950 950 950
Rug Service 350 300 250 250 250 250 250 250
Carpet Cleaning/Tile 200 200 250 250 250 250 250
Window Washing 125 125 125 125 125 125 125 125
Total 1,775 1,725 1,575 1,325 1,575 1,575 1,575 1,575
6249 OTHER CONTRACTUAL SERVICES
Alarm Monitoring 220 260 260 260 260 260 260 260
Miscellaneous 250 250 200 200 200 200 200 200
Total 470 510 460 460 460 460 460 460
6255 UTILITIES - ELECTRIC
21,500 21,500 18,500 17,500 17,500 17,500 17,700 17,700
Total 21,500 21,500 18,500 17,500 17,500 17,500 17,700 17,700
6256 UTILITIES - NATURAL GAS
4,500 5,400 4,000 3,500 4,000 4,000 4,000 4,000
Total 4,500 5,400 4,000 3,500 4,000 4,000 4,000 4,000
6257 UTILITIES - OTHER
400 600 300 300 350 350 350 350
Total 400 600 300 300 350 350 350 350
6265 REPAIRS - EQUIPMENT
Copier Maint. Agreement 625 684 684 684 684 685 684 685
Cash Registers Maint. Agreement 2,000 3,700 500 - - - 1,000 1,000
Payment Terminals Maint. Agreement - - 513 513 513 515 513 515
Microsoft POS License Fee - - 1,067 1,067 1,067 1,065 1,200 1,200
Misc/Baler, Fire ext serv,etc.1,000 500 500 200 500 500 500 500
Computer / Register Hardware 1,000 500 500 500 500 500 500
Alarm repairs 500 500 500 500 500 500 500
Total 5,125 5,884 4,264 2,464 3,764 3,765 4,897 4,900
6266 REPAIRS - BUILDINGS
Miscellaneous 2,000 2,000 2,500 2,500 3,000 3,000 3,000 3,000
Annual Fire Spklr test 190 190 190 190 190 190 190 190
Rooftop heating units 1,500 1,500 1,500 3,000 1,500 1,500 1,500 1,500
Cooler 2,000 2,000 2,000 2,000 2,500 2,500 2,500 2,500
Total 5,690 5,690 6,190 7,690 7,190 7,190 7,190 7,190
6269 REPAIRS - OTHER
Rewire Neon Signs 3,300 6,000 - - -
Total 3,300 6,000 - - - - - -
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Training 850 200 100 50 100 100 100 100
Total 850 200 100 50 100 100 100 100
6277 MILEAGE ALLOWANCE
Miscellaneous 200 200 300 400 400 400 400 400
Total 200 200 300 400 400 400 400 400
307
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6280 DUES & SUBSCRIPTIONS
Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 20
Miscellaneous 100 100 50 50 50 50 50 50
Chamber Dues 305 305 308 322 340 340 340 340
ID Checking Guide 25 25 25 25 25 25 25 25
Total 450 450 403 417 435 435 435 435
6281 UNIFORM/CLOTHING ALLOWANCE
Miscellaneous 500 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500 500
6310 RENTAL EXPENSE
Base Rent 126,000 131,500 132,000 132,000 132,000 132,000 138,000 138,000
Taxes 32,000 27,000 25,000 23,273 25,000 25,000 26,000 26,000
Common Mall Area Maint 23,000 23,000 23,000 23,000 23,000 23,000 23,000 23,000
Total 181,000 181,500 180,000 178,273 180,000 180,000 187,000 187,000
6311 INSURANCE
Dram Shop 7,800 8,000 8,000 8,100 8,100
Property & Muni Liab 27,600 32,500 34,125 23,125 22,925 22,925 24,100 24,100
Total 27,600 32,500 34,125 30,925 30,925 30,925 32,200 32,200
6351 VISA/BANK CHARGES
63,000 58,000 55,000 60,000 62,000 62,000 64,000 64,000
Total 63,000 58,000 55,000 60,000 62,000 62,000 64,000 64,000
6610 DEPRECIATION
18,400 24,800 22,000 19,100 19,100 19,100 19,100 19,100
Total 18,400 24,800 22,000 19,100 19,100 19,100 19,100 19,100
6740 CAPITAL OUTLAY - MACH/EQ/OTHER
DVR phase 2 10,000
Total 10,000 10,000 - - - - - -
Total Net of Personnel 357,540 367,389 339,217 327,904 338,299 338,300 349,907 349,910
TOTAL EXPENSES 686,935 715,609$ 687,247$ 675,934$ 699,449$ 699,450$ 727,577$ 727,580$
308
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE #2
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 78,423 79,265 78,476 77,385 37,624 79,350 79,350 83,975 83,975
6111 - SALARY PART-TIME 79,968 80,107 86,740 110,375 41,816 102,035 102,035 105,540 105,540
6113 - OVERTIME-REGULAR EMPLOYEES 0 0 0 1,500 0 1,500 1,500 1,600 1,600
6114 - OVERTIME PART-TIME EMPLOYEES 1,840 2,485 924 1,800 500 1,800 1,800 1,900 1,900
6118 - VACATION PAY 6,968 5,838 1,892 0
6121 - INSURANCE CASH BENEFIT 0 0 720 0 0
6123 - SALARY-OTHER 3,375 7,590 7,590 7,415 7,415
6105 - SALARIES AND WAGES 167,199 167,695 168,753 194,435 79,941 192,275 192,275 200,430 200,430
6138 - MEDICARE 2,214 2,247 2,419 2,820 1,144 2,790 2,790 2,905 2,905
6139 - FICA 9,468 10,135 10,342 12,055 4,890 11,920 11,920 12,425 12,425
6141 - PENSIONS-PERA 11,639 12,099 12,461 14,585 5,996 14,420 14,420 15,030 15,030
6142 - WORKERS COMPENSATION 2,859 4,086 4,430 8,110 3,327 8,420 8,420 8,775 8,775
6144 - LONG-TERM DISABILITY INSURANCE 201 196 211 220 71 230 230 245 245
6145 - MEDICAL INSURANCE 10,308 10,171 10,919 12,300 6,513 15,900 15,900 16,680 16,680
6146 - DENTAL INSURANCE 1,090 1,292 1,332 0 714
6147 - LIFE INSURANCE-BASIC 11 6 6 3
6148 - LIFE INSURANCE-SUPP/DEPEND 2 32 40 0
6125 - EMPLOYEE BENEFITS 37,792 40,262 42,160 50,090 22,657 53,680 53,680 56,060 56,060
6100 - TOTAL PERSONNEL SERVICES 204,991 207,957 210,912 244,525 102,597 245,955 245,955 256,490 256,490
6210 - OFFICE SUPPLIES 125 40 31 250 0 250 250 250 250
6211 - SMALL TOOLS & EQUIPMENT 1,686 1,020 119 1,750 0 1,200 1,200 1,200 1,200
6215 - EQUIPMENT-PARTS 16 916 6 0 0
6229 - GENERAL SUPPLIES 2,567 3,068 2,211 3,200 1,177 3,200 3,200 3,000 3,000
6205 - SUPPLIES 4,394 5,044 2,368 5,200 1,177 4,650 4,650 4,450 4,450
6231 - LEGAL SERVICES 122 24 0 0
6238 - POSTAGE/UPS/FEDEX 50 50 50 50 50
6239 - PRINTING 0 0 0 0
6240 - CLEANING SERVICE/GARBAGE 1,085 894 785 1,800 397 1,550 1,550 1,550 1,550
6249 - OTHER CONTRACTUAL SERVICES 2,073 3,323 2,409 2,310 540 2,310 2,310 2,310 2,310
6230 - CONTRACTUAL SERVICES 3,280 4,241 3,195 4,160 936 3,910 3,910 3,910 3,910
6255 - UTILITIES-ELECTRIC 9,323 9,340 8,780 10,500 3,855 9,400 9,400 9,600 9,600
6256 - UTILITIES-NATURAL GAS 1,579 755 785 1,600 759 1,700 1,700 1,600 1,600
6257 - UTILITIES-PROPANE/WATER/SEWER 291 366 305 375 117 375 375 375 375
6250 - UTILITIES 11,192 10,461 9,870 12,475 4,732 11,475 11,475 11,575 11,575
6265 - REPAIRS-EQUIPMENT 1,168 2,611 1,215 3,520 1,356 3,070 3,070 3,632 3,630
6266 - REPAIRS-BUILDING 1,359 2,612 6,010 3,940 507 3,040 3,040 3,040 3,040
6269 - REPAIRS-OTHER 101 0 1,000 0 1,000 1,000 1,000 1,000
6260 - REPAIRS AND MAINTENA 2,527 5,324 7,225 8,460 1,863 7,110 7,110 7,672 7,670
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 15 0 100 0 100 100 100 100
6277 - MILEAGE/AUTO ALLOWANCE 50 50 50 50 50
6280 - DUES & SUBSCRIPTIONS 97 42 349 453 21 385 385 385 385
6281 - UNIFORM/CLOTHING ALLOWANCE 0 196 0 250 77 200 200 200 200
6270 - TRNG/TRAVL/DUES/UNIF 97 254 349 853 98 735 735 735 735
6200 - TOTAL OPERATING COSTS 21,490 25,324 23,007 31,148 8,806 27,880 27,880 28,342 28,340
6311 - INSURANCE-PROPERTY/LIABILITY 10,000 12,000 14,496 15,225 7,613 13,825 13,825 14,400 14,400
6330 - SALES/USE TAX 72 0 0 0
6333 - GENERAL-CASH DISCOUNTS -16 -12 -16 -10
6351 - VISA/BANK CHARGES 25,428 26,044 29,040 26,000 14,225 31,000 31,000 31,000 31,000
309
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE #2
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6301 - OTHER EXPENDITURES 35,483 38,032 43,520 41,225 21,828 44,825 44,825 45,400 45,400
6300 - TOTAL OTHER EXPENDITURES 35,483 38,032 43,520 41,225 21,828 44,825 44,825 45,400 45,400
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6510 - LIQUOR 363,400 328,936 351,666 1,027,100 160,443 1,232,950 1,232,950 1,245,125 1,245,125
6520 - WINE 275,820 243,180 242,818 0 100,925
6530 - BEER 526,514 499,048 509,975 0 224,338
6540 - TAXABLE MISC FOR RESALE 20,463 14,015 14,536 0 6,300
6545 - NON-TAXABLE MISC FOR RESALE 18,940 14,852 16,659 0 6,187
6550 - FREIGHT ON RESALE MDSE 9,143 7,807 8,484 0 3,118
6501 - TAXABLE/NON-TAXABLE MISC RESAL 1,214,279 1,107,839 1,144,138 1,027,100 501,311 1,232,950 1,232,950 1,245,125 1,245,125
6500 - TOTAL EXPENDITURES 1,214,279 1,107,839 1,144,138 1,027,100 501,311 1,232,950 1,232,950 1,245,125 1,245,125
6610 - DEPRECIATION 10,059 15,245 21,711 24,500 10,866 24,500 22,000 22,000 22,000
6601 - TOTAL DEPRECIATION 10,059 15,245 21,711 24,500 10,866 24,500 22,000 22,000 22,000
6600 - TOTAL DEPRECIATION 10,059 15,245 21,711 24,500 10,866 24,500 22,000 22,000 22,000
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 90 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 1,745 0 0 0
6701 - TOTAL CAPITAL OUTLAY 0 1,835 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 1,835 0 0 0
1,486,302 1,396,231 1,443,288 1,368,498 645,408 1,576,110 1,573,610 1,597,357 1,597,355
310
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total Sales - Store # 2 1,650,000 1,546,100 1,407,000 1,672,000 1,722,000 1,722,000 1,739,000 1,739,000
6510/6550 COST OF GOODS SOLD 1,221,000 1,159,575 1,027,100 1,197,152 1,232,950 1,232,950 1,245,125 1,245,125
Gross Margin 429,000 386,525 379,900 474,848 489,050 489,050 493,875 493,875
SALARIES
6110 Regular Employees 73,655 75,495 77,385 77,385 79,350 79,350 83,975 83,975
6111 Salary-Parttime 97,445 103,630 110,375 110,375 102,035 102,035 105,540 105,540
6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,600 1,600
6114 Overtime - Part time 1,800 1,800 1,800 1,800 1,800 1,800 1,900 1,900
6121 Insurance Cash Benefit 850 - - - - -
6123 Salaries - Other 5,285 3,955 3,375 3,375 7,590 7,590 7,415 7,415
6138 Medicare 2,605 2,705 2,820 2,820 2,790 2,790 2,905 2,905
6139 FICA 11,140 11,555 12,055 12,055 11,920 11,920 12,425 12,425
6141 Pension - PERA 13,475 13,840 14,585 14,585 14,420 14,420 15,030 15,030
6142 Workers Compensation 4,510 4,910 8,110 8,110 8,420 8,420 8,775 8,775
6144 Long-term Disability Insurance 215 215 220 220 230 230 245 245
6145 Hospital & Life Insurance 14,400 15,060 12,300 12,300 15,900 15,900 16,680 16,680
Position Changes
Total 226,880 234,665 244,525 244,525 245,955 245,955 256,490 256,490
6210 OFFICE SUPPLIES
Miscellaneous 400 400 250 250 250 250 250 250
Total 400 400 250 250 250 250 250 250
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 500 500 500 400 300 300 300 300
Vacuum 650 - 650 650 650 650 650
Beer Taps 250 250 100 - -
Computers/Register items 500 500 500 400 250 250 250 250
Total 1,900 1,250 1,750 800 1,200 1,200 1,200 1,200
6229 GENERAL SUPPLIES
Bags, Cleaning Supplies, etc 2,600 3,000 3,200 3,100 3,200 3,200 3,000 3,000
Total 2,600 3,000 3,200 3,100 3,200 3,200 3,000 3,000
6238 POSTAGE/UPS/FEDEX
30 30 50 50 50 50 50
Total 30 30 50 - 50 50 50 50
6240 C. SERVICE/GARBAGE REMOVAL
Rubbish Removal 1,000 1,000 1,000 900 900 900 900 900
Carpet Cleaning 500 650 500 500 500 500
Rug Service 250 150 150 150 150 150 150 150
Miscellaneous 100 - - - -
Total 1,350 1,650 1,800 1,050 1,550 1,550 1,550 1,550
6249 OTHER CONTRACTUAL SERVICES
Alarm Monitoring 208 260 260 260 260 260 260 260
Misc 150 150 150 150 150 150 150 150
Mowing 1,900 1,660 1,900 1,700 1,900 1,900 1,900 1,900
Total 2,258 2,070 2,310 2,110 2,310 2,310 2,310 2,310
6255 UTILITIES - ELECTRIC
10,500 10,500 10,500 9,400 9,400 9,400 9,600 9,600
Total 10,500 10,500 10,500 9,400 9,400 9,400 9,600 9,600
6256 UTILITIES - NATURAL GAS
1,500 1,700 1,600 1,600 1,700 1,700 1,600 1,600
Total 1,500 1,700 1,600 1,600 1,700 1,700 1,600 1,600
6257 UTILITIES - OTHER
Water & Sewer 375 375 375 366 375 375 375 375
Total 375 375 375 366 375 375 375 375
6265 REPAIRS - EQUIPMENT
Cash Register Maint Agreement 1,200 1,850 250 - - - 500 500
Payment Terminals Maint. Agreement - - 257 257 257 257 257 255
Microsoft POS License Fee - - 638 638 638 638 700 700
Misc/Conveyor 500 500 300 150 150 150 150 150
Computer / Register Systems 1,000 300 300 150 150 150 150 150
Alarm Repairs 300 300 300 300 300 300 300 300
Copier Maint. Agreement 375 375 375 375 375 375 375 375
HVAC Maintenance 1,100 1,100 1,100 1,200 1,200 1,200 1,200
Total 3,375 4,425 3,520 2,970 3,070 3,070 3,632 3,630
6266 REPAIRS - BUILDINGS
Furnace, Compressor, Cooler etc.2,000 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Misc/Electric work 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Landscape maintenance 2,000 2,000
Annual Fire Spklr test 190 190 190 190 190 190 190 190
Irrigation start up / fall blowout 250 250 250 250 250 250 250 250
Parking lot striping 900 900
Total 5,440 5,940 3,940 3,040 3,040 3,040 3,040 3,040
6269 REPAIRS - OTHER
Store Exterior, Paint or Repairs 1,000 1,000 1,000 200 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 200 1,000 1,000 1,000 1,000
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Training 150 100 100 15 100 100 100 100
Total 150 100 100 15 100 100 100 100
311
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6277 MILEAGE ALLOWANCE
50 50 50 50 50 50 50
Total 50 50 50 - 50 50 50 50
6280 DUES & SUBSCRIPTIONS
Miscellaneous Subscriptions 100 100 100 - -
Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 20
ID Checking Guide 25 25 25 25 25 25 25 25
Chamber Dues 305 305 308 322 340 340 340 340
Total 450 450 453 367 385 385 385 385
6281 UNIFORM/CLOTHING ALLOWANCE
250 250 250 200 200 200 200 200
Total 250 250 250 200 200 200 200 200
6311 INSURANCE
Dram Shop 3,000 3,100 3,100 3,100 3,100
Property & muni liab 12,000 14,500 15,225 10,825 10,725 10,725 11,300 11,300
Total 12,000 14,500 15,225 13,825 13,825 13,825 14,400 14,400
6351 VISA/BANK CHARGES
27,000 25,000 26,000 30,000 31,000 31,000 31,000 31,000
27,000 25,000 26,000 30,000 31,000 31,000 31,000 31,000
6610 DEPRECIATION
33,600 35,600 24,500 22,000 24,500 22,000 22,000 22,000
Total 33,600 35,600 24,500 22,000 24,500 22,000 22,000 22,000
6740 CAPITAL OUTLAY - OTHER ITEMS
DVR phase 1 10,000
DVR phase 2 6,000
Total 10,000 6,000 - - - - - -
Total Net of Personnel 114,228 114,290 96,873 91,293 97,205 94,705 95,742 95,740
TOTAL EXPENSES 341,108$ 348,955$ 341,398$ 335,818$ 343,160$ 340,660$ 352,232$ 352,230$
312
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE #3
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 135,793 137,354 140,183 141,000 68,668 144,550 144,550 151,175 151,175
6111 - SALARY PART-TIME 83,031 77,147 83,479 81,860 41,018 87,435 87,435 91,500 91,500
6113 - OVERTIME-REGULAR EMPLOYEES 628 643 1,656 1,500 145 1,500 1,500 1,600 1,600
6114 - OVERTIME PART-TIME EMPLOYEES 2,871 3,134 1,688 3,200 604 3,200 3,200 3,300 3,300
6118 - VACATION PAY 2,793 1,360 -9,181 0
6121 - INSURANCE CASH BENEFIT 714 349 0 0 360
6123 - SALARY-OTHER 4,260 7,350 7,350 7,765 7,765
6105 - SALARIES AND WAGES 225,830 219,988 217,825 231,820 110,795 244,035 244,035 255,340 255,340
6138 - MEDICARE 3,188 3,145 3,246 3,360 1,601 3,540 3,540 3,700 3,700
6139 - FICA 13,632 13,445 13,878 14,375 6,846 15,130 15,130 15,830 15,830
6141 - PENSIONS-PERA 16,149 16,371 17,014 17,390 8,283 18,300 18,300 19,150 19,150
6142 - WORKERS COMPENSATION 3,959 5,450 6,038 9,665 4,595 10,685 10,685 11,180 11,180
6144 - LONG-TERM DISABILITY INSURANCE 367 359 386 400 130 410 410 425 425
6145 - MEDICAL INSURANCE 23,519 24,238 27,059 28,260 11,430 28,800 28,800 30,180 30,180
6146 - DENTAL INSURANCE 1,194 1,289 1,207 571
6147 - LIFE INSURANCE-BASIC 22 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 241 226 6 126
6125 - EMPLOYEE BENEFITS 62,272 64,535 68,846 73,450 33,589 76,865 76,865 80,465 80,465
6100 - TOTAL PERSONNEL SERVICES 288,101 284,523 286,671 305,270 144,383 320,900 320,900 335,805 335,805
6210 - OFFICE SUPPLIES 86 575 99 800 138 800 800 400 400
6211 - SMALL TOOLS & EQUIPMENT 3,490 642 1,152 2,050 0 1,900 1,900 1,200 1,200
6214 - CHEMICALS 35
6215 - EQUIPMENT-PARTS 0 0 15 0
6229 - GENERAL SUPPLIES 3,506 5,962 3,998 6,000 2,145 5,500 5,500 5,500 5,500
6205 - SUPPLIES 7,082 7,179 5,265 8,850 2,318 8,200 8,200 7,100 7,100
6231 - LEGAL SERVICES 545 198 0 0
6235 - CONSULTANT SERVICES 172 0 0 0
6238 - POSTAGE/UPS/FEDEX 50 50 50 50 50
6240 - CLEANING SERVICE/GARBAGE 1,182 996 1,360 1,725 488 1,725 1,725 1,725 1,725
6249 - OTHER CONTRACTUAL SERVICES 2,425 628 2,692 3,075 1,027 2,940 2,940 3,090 3,090
6230 - CONTRACTUAL SERVICES 4,325 1,821 4,051 4,850 1,515 4,715 4,715 4,865 4,865
6255 - UTILITIES-ELECTRIC 23,457 18,819 17,205 20,000 9,937 19,000 19,000 19,000 19,000
6257 - UTILITIES-PROPANE/WATER/SEWER 639 592 479 800 121 800 800 800 800
6250 - UTILITIES 24,096 19,411 17,684 20,800 10,058 19,800 19,800 19,800 19,800
6265 - REPAIRS-EQUIPMENT 2,051 5,061 2,677 4,779 1,620 3,529 3,530 4,929 4,930
6266 - REPAIRS-BUILDING 2,094 1,011 8,885 5,740 96 2,740 2,740 2,740 2,740
6269 - REPAIRS-OTHER 12,237 5,720 1,000 0 3,000 3,000 2,000 2,000
6260 - REPAIRS AND MAINTENA 4,145 18,309 17,282 11,519 1,717 9,269 9,270 9,669 9,670
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1 15 0 100 32 100 100 100 100
6277 - MILEAGE/AUTO ALLOWANCE 150 17 0 100 0 20 20 20 20
6280 - DUES & SUBSCRIPTIONS 97 42 349 453 21 485 485 485 485
6281 - UNIFORM/CLOTHING ALLOWANCE 0 321 180 300 293 300 300 300 300
6270 - TRNG/TRAVL/DUES/UNIF 248 396 529 953 346 905 905 905 905
6200 - TOTAL OPERATING COSTS 39,896 47,117 44,812 46,972 15,954 42,889 42,890 42,339 42,340
6310 - RENTAL EXPENSE 5,100 3,400 2,328 3,400 1,700 3,400 3,400 3,400 3,400
6311 - INSURANCE-PROPERTY/LIABILITY 17,500 21,000 24,696 25,935 12,968 23,835 23,835 24,900 24,900
6330 - SALES/USE TAX 143 0 0 0
6333 - GENERAL-CASH DISCOUNTS -21 -18 -28 -11
313
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
LIQUOR STORE #3
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6351 - VISA/BANK CHARGES 46,354 39,442 39,038 41,000 19,904 45,000 45,000 47,000 47,000
6301 - OTHER EXPENDITURES 69,077 63,823 66,034 70,335 34,560 72,235 72,235 75,300 75,300
6300 - TOTAL OTHER EXPENDITURES 69,077 63,823 66,034 70,335 34,560 72,235 72,235 75,300 75,300
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6510 - LIQUOR 588,851 538,522 566,383 1,920,300 264,515 2,264,710 2,264,710 2,332,730 2,332,730
6520 - WINE 616,187 541,407 559,971 0 210,749
6530 - BEER 814,637 818,112 841,962 0 355,792
6540 - TAXABLE MISC FOR RESALE 24,814 26,563 25,767 0 12,122
6545 - NON-TAXABLE MISC FOR RESALE 22,606 23,590 19,326 0 7,386
6550 - FREIGHT ON RESALE MDSE 16,165 13,066 14,585 0 5,664
6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,083,261 1,961,260 2,027,995 1,920,300 856,228 2,264,710 2,264,710 2,332,730 2,332,730
6500 - TOTAL EXPENDITURES 2,083,261 1,961,260 2,027,995 1,920,300 856,228 2,264,710 2,264,710 2,332,730 2,332,730
6610 - DEPRECIATION 108,404 109,941 98,183 104,000 49,723 105,500 105,500 99,500 99,500
6601 - TOTAL DEPRECIATION 108,404 109,941 98,183 104,000 49,723 105,500 105,500 99,500 99,500
6600 - TOTAL DEPRECIATION 108,404 109,941 98,183 104,000 49,723 105,500 105,500 99,500 99,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 9,245 3,490 0 0 0 75,000 75,000
6701 - TOTAL CAPITAL OUTLAY 9,245 3,490 0 0 0 75,000 75,000
6700 - TOTAL CAPITAL OUTLAY 9,245 3,490 0 0 0 75,000 75,000
6910 - BOND PRINCIPAL 235,000 240,000 240,000 250,000 250,000
6901 - TOTAL DEBT SERVICE 235,000 240,000 240,000 250,000 250,000
6900 - TOTAL DEBT SERVICE 235,000 240,000 240,000 250,000 250,000
7015 - DEBT SERVICE-INTEREST 0 0 0 28,000 0 22,600 22,600 17,800 17,800
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 28,000 0 22,600 22,600 17,800 17,800
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 28,000 0 22,600 22,600 17,800 17,800
2,597,985 2,470,153 2,523,694 2,709,877 1,100,848 3,143,834 3,143,835 3,153,474 3,153,475
314
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total Sales - Store # 3 2,850,000 2,756,800 2,595,000 3,012,000 3,163,000 3,163,000 3,258,000 3,258,000
6510/6550 COST OF GOODS SOLD 2,109,000 2,067,600 1,920,300 2,156,592 2,264,710 2,264,710 2,332,730 2,332,730
Gross Margin 741,000 689,200 674,700 855,408 898,290 898,290 925,270 925,270
6110 SALARIES
Regular Employees 133,430 137,570 141,000 141,000 144,550 144,550 151,175 151,175
6111 Salary-Parttime 88,845 83,920 81,860 81,860 87,435 87,435 91,500 91,500
6112 Salary-Seasonal Temp
6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,600 1,600
6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,300 3,300
6123 Salaries - Other 6,685 3,425 4,260 4,260 7,350 7,350 7,765 7,765
6138 Medicare 3,390 3,330 3,360 3,360 3,540 3,540 3,700 3,700
6139 FICA 14,485 14,235 14,375 14,375 15,130 15,130 15,830 15,830
6141 Pension - PERA 17,525 16,980 17,390 17,390 18,300 18,300 19,150 19,150
6142 Workers Compensation 5,865 6,050 9,665 9,665 10,685 10,685 11,180 11,180
6144 Long-term Disability Insurance 390 390 400 400 410 410 425 425
6145 Hospital & Life Insurance 26,400 27,660 28,260 28,260 28,800 28,800 30,180 30,180
Position Changes
Total 301,715 298,260 305,270 305,270 320,900 320,900 335,805 335,805
6210 OFFICE SUPPLIES
Miscellaneous 900 800 800 400 800 800 400 400
Total 900 800 800 400 800 800 400 400
6211 SMALL TOOL & EQUIPMENT
Misc. Expenses 600 600 600 600 600 600 600 600
Vacuum / Cooler parts 650 - 650 500 500
Computer / Register Systems 800 800 800 600 800 800 600 600
Total 2,050 1,400 2,050 1,200 1,900 1,900 1,200 1,200
6229 GENERAL SUPPLIES
Bags, Cleaning Supplies, etc 5,250 4,500 5,500 5,000 5,500 5,500 5,000 5,000
Signage 500 510 500 500
Total 5,250 4,500 6,000 5,510 5,500 5,500 5,500 5,500
6238 POSTAGE/UPS/FEDEX
30 30 50 - 50 50 50 50
Total 30 30 50 - 50 50 50 50
6240 C. SERVICE/GARBAGE REMOVAL
Rubbish Removal 800 800 800 800 800 800 800 800
Carpet Cleaning 325 325 325 325 325 325 325
Rug Service 500 450 450 450 450 450 450 450
Window Washing 150 150 150 150 150 150 150 150
Total 1,775 1,725 1,725 1,400 1,725 1,725 1,725 1,725
6249 OTHER CONTRACTUAL SERVICES
Alarm Monitoring 200 260 260 260 260 260 260 260
Misc 100 100 100 100 100 100 100 100
Music 350 385 415 415 430 430 430 430
Mowing 1,900 2,070 2,300 2,150 2,150 2,150 2,300 2,300
Total 2,550 2,815 3,075 2,925 2,940 2,940 3,090 3,090
6255 UTILITIES - ELECTRIC
23,500 24,000 20,000 19,000 19,000 19,000 19,000 19,000
Total 23,500 24,000 20,000 19,000 19,000 19,000 19,000 19,000
6257 UTILITIES - OTHER
Water / Irrigation & Sewer 900 900 800 550 800 800 800 800
Total 900 900 800 550 800 800 800 800
6265 REPAIRS - EQUIPMENT
Copier Maint. Agreement 350 350 350 350 350 350 350 350
Cash Register Maint Agreement 2,000 3,700 500 - - 1,000 1,000
Payment Terminals Maint. Agreement - - 513 513 513 515 513 515
Microsoft POS License Fee - - 1,066 1,066 1,066 1,065 1,066 1,065
Computer / Register Systems 1,000 500 500 500 500 500 500
Alarm Repairs 500 500 500 500 500 500 500
HVAC Maintenance (filters)1,000 - 750 400 400 400
Batteries for Floor machine 600 600 600 - 600 600 600 600
Total 5,450 5,650 4,779 2,329 3,529 3,530 4,929 4,930
6266 REPAIRS - BUILDINGS
Heat Pumps, Compressor, Cooler etc.2,000 2,000 2,000 1,000 1,000 1,000 1,000 1,000
Irrigation Maintenance 400 400 400 400 400 400 400 400
Landscape Maintenance 3,000 3,000 1,500 - 1,000 1,000 1,000 1,000
Parking lot striping 1,500 1,500 - -
Annual Fire Sprkl test 190 190 190 190 190 190 190 190
Annual Irrigation valve test 150 150 150 150 150 150 150 150
Total 5,740 7,240 5,740 1,740 2,740 2,740 2,740 2,740
315
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095
COMPANY 5000: LIQUOR FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6269 REPAIRS - OTHER
Store Exterior, Paint or Repairs 1,500 1,500 - 2,000 2,000 1,000 1,000
Curb & Sidewalk Repair - 4,100 - - -
Infiltation basin maintenance 800 1,700 1,000 1,000 1,000 1,000 1,000 1,000
Total 14,300 7,300 1,000 1,000 3,000 3,000 2,000 2,000
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Training 200 200 100 50 100 100 100 100
Total 200 200 100 50 100 100 100 100
6277 MILEAGE ALLOWANCE
200 200 100 20 20 20 20 20
Total 200 200 100 20 20 20 20 20
6280 DUES & SUBSCRIPTIONS
Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 20
ID Checking Guide 25 25 25 25 25 25 25 25
Miscellaneous Subscriptions 100 100 100 100 100 100 100 100
Chamber Dues 305 305 308 322 340 340 340 340
Total 450 450 453 467 485 485 485 485
6281 UNIFORM/CLOTHING ALLOWANCE
300 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300 300
6310 Rental
Cobblestone Maintenance Agreement 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400
Total 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400
6311 INSURANCE
5,400 5,700 5,700 5,900 5,900
21,000 24,700 25,935 18,135 18,135 18,135 19,000 19,000
Total 21,000 24,700 25,935 23,535 23,835 23,835 24,900 24,900
6351 VISA/BANK CHARGES
45,500 44,000 41,000 42,000 45,000 45,000 47,000 47,000
45,500 44,000 41,000 42,000 45,000 45,000 47,000 47,000
6610 DEPRECIATION
113,300 115,300 104,000 100,500 105,500 105,500 99,500 99,500
Total 113,300 115,300 104,000 100,500 105,500 105,500 99,500 99,500
6740 CAPITAL OUTLAY - OTHER ITEMS
DVR phase 2 10,000
Exterior marquee / digital billboard - 75,000 75,000
Total 10,000 10,000 - - 75,000 75,000 - -
7015 DEBT SERVICE INTEREST
54,291 30,000 28,000 27,300 22,600 22,600 17,800 17,800
54,291 30,000 28,000 27,300 22,600 22,600 17,800 17,800
6910 DEBT SERVICE PRINCIPAL
200,000 230,000 235,000 235,000 240,000 240,000 250,000 250,000
200,000 230,000 235,000 235,000 240,000 240,000 250,000 250,000
Total Net of Personnel 511,086 514,910 484,307 468,626 558,224 558,225 484,939 484,940
TOTAL EXPENSES 812,801$ 813,170$ 789,577$ 773,896$ 879,124$ 879,125$ 820,744$ 820,745$
316
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61- Valleywood Golf
Course
5105 Golf Operations
DESCRIPTION OF ACTIVITY
Valleywood offers a wide variety of golf opportunities to the public. Our mission is to
offer a high quality golf experience at a competitive rate to the general public while
providing opportunities to residents of Apple Valley at a discounted price.
Valleywood has become a true multi-use facility. In addition to golf activities and
banquets, the course plays host to the Eastview and Apple Valley High School golf
teams, District 196 Nordic Ski Team, cross country running races, Apple Valley Wine
Club, Winter Concert series and a variety of other Recreation Department programs.
The golf course conditioning continues to improve and as a result the demand for prime
tee times has improved as well. We need to work on maximizing revenue during these
peak demand times and provide the value golf to our patrons during off peak times. This
will enable us to maximize revenues while still providing a great value to our resident
players and our patrons. It has become increasingly difficult to maintain a top level
service staff in our current model of filling needs strictly with variable hour positions.
While these employees are enthusiastic and competent they aren’t capable of providing
the in depth service larger outings require.
Valleywood operates using two cost and revenue centers; one is Golf Operations and
the other is the Food and Beverage Operations. A financial summary of the overall
Valleywood Operation is presented here and for more detail see the following pages.
Summary Budget
Department 61 - VALLEYWOOD GOLF
VALLEYWOOD BUDGET SUMMARY
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Golf Revenue 942,620$ 1,027,700$ 1,013,157$ 1,159,500$ 1,123,000$ 1,073,000$ 1,073,000$
Food & Beverage Revenue 346,102 359,321 343,281 380,000 390,000 366,000 366,000
Total Revenue 1,288,722 1,387,021 1,356,438 1,539,500 1,513,000 1,439,000 1,439,000
Expenditures:
Salaries & Wages 652,867 657,783 683,952 659,320 675,110 688,625 706,410
Emp. Benefits 142,920 150,671 156,394 146,115 156,900 151,250 157,455
Supplies 144,825 146,305 210,178 127,000 134,000 149,000 161,000
Contractual Serv.44,392 62,286 73,650 44,500 59,000 108,750 113,750
Utilities 56,734 53,023 52,972 59,000 58,000 58,000 55,500
Repairs & Maint.18,567 53,837 21,480 25,000 19,500 21,000 30,000
Training/Travel/Dues 8,409 8,667 7,380 11,000 8,650 8,700 9,850
Insurance & Other Exp.72,907 74,259 70,018 69,520 75,000 76,500 70,500
Items for Resale 202,345 229,627 215,213 182,500 221,500 235,200 213,500
Capital Outlay (non-capitalized)3,313 - - - - - -
Total Operating Expense 1,347,279 1,436,458 1,491,237 1,323,955 1,407,660 1,497,025 1,517,965
Operating Income(loss) Before
Depreciation (58,557) (49,437) (134,799) 215,545 105,340 (58,025) (78,965)
Depreciation:(175,518) (174,033) (174,171) (162,100) (174,000) (133,000) (134,000)
Debt Service Interest (18,219) (15,539) (13,694) (12,510) (11,345) (10,650) (10,000)
Net Other Income / expense 20,916 (27,332) -
Net Income (Loss)(231,378) (266,341) (322,664) 40,935 (80,005) (201,675) (222,965)
Beginning Net Position 2,027,807 1,796,429 1,257,761 1,257,761 1,298,696 1,218,691 1,017,016
Change in Accounting Principle - (272,327) - - - -
Ending Net Position 1,796,429 1,257,761 935,097 1,298,696 1,218,691 1,017,016 794,051
317
SERVICE CATEGORIES
1 Golf Management Operations
The management team coordinates, promotes, schedules and oversees all
Valleywood activities. It is essential to the overall success of this enterprise
operation that the city actively participates in its management.
The operation and long range planning for the golf operation requires a high
degree of coordination with a variety of city departments. Management’s
challenge is to provide open access to a number of community groups and a
favorable season pass and patron card system for the residents of Apple Valley
while promoting outside events and banquet rentals to sustain the operations
profitability.
Golf Management Operations – Objectives for 2018
• Maximize golf revenues during peak demand times while still offering economical
pricing at off peak times.
• Continue cultivation of cooperative relationships between local schools and Vo-
techs in order to provide employment opportunities for students in both the
clubhouse and maintenance operations.
• Promote the food & beverage options to attract larger (more profitable) outings
that are comfortable spending additional dollars to enhance their events as well
as our operation.
• Increase rounds through continued targeted marketing, superior service and
excellent course conditions.
• Continue the recruitment of higher revenue banquet and event opportunities.
• Outreach and development of programs to entice additional players and league
members in accordance with our growth of the game commitment.
• Build on the success of our ever-growing social media footprint by keeping
information timely and fresh.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2015
Actual
2016
Projected
2017
Projected
2018
Projected
2019
# Rounds 33,880 32,435 32,000 33,000 34,000
Golf Events-40 to 60 players 34 33 35 35 35
Golf Events 60+ Players
Golf Events 100+ Players
11
5
14
5
15
5
15
5
15
5
Banquet Private (weddings, etc.) 26 22 24 24 24
Banquet- Corporate (meetings, etc.) 11 15 15 15 15
Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8
Banquet Club Events (league dinners) 11 10 12 12 12
Banquet – Public Events
(Liquor,event, concerts, Rotary, etc.
includes 50 Rotary meetings)
63 65 70 75 75
Regular Status Personnel
Schedule –FTE’s
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Golf Course Manager 1 1 1 1 1
Food & Beverage Coordinator .5 .5 .5 .5 .5
Maintenance Foreman 2 2 2 2 2
Temporary Status – PT Hours
318
Personnel Schedule
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Golf Course Maintenance:
Seasonal Maintenance II -0- hrs 2,500 hrs 2,500 hrs 2,500hrs 2,500hrs
Seasonal Maintenance I 6,378 hrs 7,000 hrs 7,000 hrs 7,000hrs 7,000hrs
Golf Operations:
Golf Supervisors & Leads
Golf Attendants (pro shop)
Golf Attendants (outside)
4,173
6,774
4,313
3,000
4,200
6,300
3,000
4,200
6,300
2,200
3,700
4,300
2,200
3,700
4,300
Food & Beverage :
Food & Bev. Supervisor 2,852 1,500 1,500 2,200 2,200
Food & Beverage Lead 1,106 2,500 2,500 3,700 3,700
Food & Bev – Cook 2,810 1,500 1,500 3,700 3,700
Food & Bev. Attendants
Food & Beverage banquets
3,513
1,083
3,500 3,500 3,500
2,500
3,500
2,500
Summary Budget
Department 61 Business Unit # 5105 - GOLF COURSE OPERATIONS
Note 1
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Greens Fees 604,342 636,038 508,532 709,000 712,000 583,000 583,000
Cart Rentals 39,157 48,287 177,512 110,000 68,000 135,000 135,000
Golf League Dues 56,069 57,357 59,015 55,000 60,000 60,000 60,000
Season Pass Fees 78,967 97,484 103,120 90,000 90,000 100,000 100,000
Practice Range Fees 56,729 56,483 49,282 65,000 63,000 63,000 63,000
Golf Lessons 7,615 11,979 5,820 7,500 7,000 7,000 7,000
Pro Shop Merchandise Sales 99,741 120,072 108,000 123,000 123,000 125,000 125,000
942,620 1,027,700 1,011,281 1,159,500 1,123,000 1,073,000 1,073,000
Expenditures:
Salaries & Wages 485,364 523,129 580,648 659,320 498,140 530,135 543,780
Emp. Benefits 121,395 130,912 141,284 146,115 132,030 129,450 134,920
Restate Food & Bev Coordinator #(33,632) (35,742) - - - -
Supplies 142,527 144,029 200,117 127,000 126,500 141,500 153,500
Contractual Serv.34,517 47,987 60,299 44,500 45,500 95,250 100,250
Utilities 56,734 53,023 52,972 59,000 58,000 58,000 55,500
Repairs & Maint.17,373 47,479 20,554 25,000 18,500 20,000 29,000
Training/Travel/Dues 8,210 7,552 6,175 11,000 8,450 8,500 9,650
Insurance & Other Exp.69,288 73,428 68,403 69,520 74,000 75,500 69,500
Items for Resale 72,300 95,961 86,099 182,500 77,500 78,200 70,500
Capital Outlay (non-capitalized)3,313 - - - - - -
Total Operating Expense 1,011,021 1,089,868 1,180,809 1,323,955 1,038,620 1,136,535 1,166,600
Operating Income(loss) Before
Depreciation (68,401) (62,168) (169,528) (164,455) 84,380 (63,535) (93,600)
Depreciation (175,518) (174,033) (174,171) (162,100) (174,000) (133,000) (134,000)
Debt Service Interest (18,219) (15,539) (13,695) (12,510) (11,345) (10,650) (10,000)
Net Income (Loss) from Golf (262,138) (251,740) (357,394) (339,065) (100,965) (207,185) (237,600)
Note # 1 The Golf operations and Food & Beverage operations budgets were not seperated prior to 2017. 2016 golf
budgets above have been restated to show just the Golf operations.
# - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016
319
Notes:
320
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61- Valleywood Golf
Course
5150 Golf Course
Maintenance
2 Golf Course Maintenance
The Golf Maintenance division provides the beautification of the 190 acre
Valleywood Golf Course as well as the building and clubhouse grounds. The
Golf Maintenance division maintains the playability and health of the golf course
through daily greens mowing, bi-weekly fairway and rough mowing and the
ongoing upkeep and maintenance of the irrigation system and all equipment
needs for the golf course.
The overall success of the golf operation as a business unit is extremely
dependent on the golf course conditions. While the management team can do
things through marketing and promotion to attract players, it is mostly the overall
course conditions and playability that will bring customers back and turn them
into regular, loyal Valleywood Patrons.
Golf Course Maintenance – Objectives for 2018 and 2019
• Continue to upgrade the overall equipment fleet by replacing outdated
equipment before they become a burden on our parts, repair or overall golf
budgets.
• Continue to develop methods for proper clubhouse and surrounding grounds
maintenance.
• Institute newer turf grass management methods and current standards and
best practices for chemical and fertilizer applications.
• Continue to maintain golf course conditions to the highest level possible.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Proposed Proposed Proposed
Item 2015 2016 2017 2018 2019
Fertilizer 29,707 24,675 20,000 25,000 25,000
Chemicals 22,893 30,460 20,000 21,000 21,000
Equipment Parts 26,959 40,679 22,000 35,000 35,000
Equipment repairs 35,441 9,139 13,000 13,000 13,000
Small Tools 3,385 10,580 3,000 3,000 3,000
Fuel (including golf cars) 11,552 11,135 19,000 19,000 19,000
321
Regular Status
Personnel Schedule –FTE’s
Adopted
2015
Adopted
2016
Adopted
2017
Proposed
2018
Proposed
2019
Position Title
Golf Course Maintenance
Maintenance Foreman 2.0 2.0 2.0 2.0 2.0
Temporary Status – PT Hours
Personnel Schedule –(Part-Time)
Actual Actual Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Golf Course Maintenance:
Seasonal Maintenance II -0- hrs 2248 hrs 2,500 hrs 2,500hrs 2,500hrs
Seasonal Maintenance I 6,378 hrs 7,897.5 hrs 7,000 hrs 7,000hrs 7,000hrs
GOLF COURSE MAINTENANCE
2018 CAPITAL OUTLAY
Replace Utility Vehicle (2) $50,000
Replace Greens Mower 40,000
Replace Rough Mower 65,000
$155,000
2019 CAPITAL OUTLAY
Replace Greens mower $ 40,000
Replace utility vehicle $ 25,000
Replace large mower $ 65,000
$130,000
322
&LW\RI$SSOH9DOOH\
'HSDUWPHQW([SHQVH6XPPDU\
%XGJHW<HDUV
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Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6$/$5<5(*8/$5(03/2<((6
6$/$5<6($621$/7(03
29(57,0(5(*8/$5(03/2<((6
29(57,0(3$577,0((03/2<((6
9$&$7,213$<
,1685$1&(&$6+%(1(),7
&2035(48(67
6$/$5<27+(5
29(57,0(6($621$/7(03
6105 - SALARIES AND WAGES 485,364 523,129 580,648 659,320 498,140 272,791 566,220 530,135 581,970 543,780
0(',&$5(
),&$
3(16,2163(5$
:25.(56&203(16$7,21
81(03/2<0(17&203(16$7,21
/21*7(50',6$%,/,7<,1685$1&(
0(',&$/,1685$1&(
'(17$/,1685$1&(
/,)(,1685$1&(%$6,&
/,)(,1685$1&(6833'(3(1'
6125 - EMPLOYEE BENEFITS 121,395 130,912 141,284 146,115 132,030 57,235 135,635 129,450 141,485 134,920
6100 - TOTAL PERSONNEL SERVICES 606,759 654,042 721,932 805,435 630,170 330,027 701,855 659,585 723,455 678,700
2)),&(6833/,(6
60$//722/6 (48,30(17
02725)8(/62,/6
)(57,/,=(5
&+(0,&$/6
(48,30(173$576
9(+,&/(67,5(6%$77(5,(6
*(1(5$/6833/,(6
6205 - SUPPLIES 142,527 144,029 200,117 127,000 126,500 70,739 141,500 141,500 153,500 153,500
&2168/7$176(59,&(6
7(/(3+21(3$*(56
3267$*(836)('(;
35,17,1*
&/($1,1*6(59,&(*$5%$*(
27+(5&2175$&78$/6(59,&(6
6230 - CONTRACTUAL SERVICES 34,517 47,987 60,299 44,500 45,500 30,920 95,250 95,250 100,250 100,250
87,/,7,(6(/(&75,&
87,/,7,(61$785$/*$6
87,/,7,(63523$1(:$7(56(:(5
6250 - UTILITIES 56,734 53,023 52,972 59,000 58,000 18,451 58,000 58,000 55,500 55,500
5(3$,56(48,30(17
5(3$,56%8,/',1*
5(3$,5627+(5
6260 - REPAIRS AND MAINTENA 17,373 47,479 20,554 25,000 18,500 3,042 20,000 20,000 29,000 29,000
6&+22/6&21)(5(1&(6(;3/2&$/
6&+22/6&21)(5(1&(6(;327+(5
0,/($*($872$//2:$1&(
323
&LW\RI$SSOH9DOOH\
'HSDUWPHQW([SHQVH6XPPDU\
%XGJHW<HDUV
*2/)
([FOXGHV)RRG %HYHUDJH
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
68%6,67(1&($//2:$1&(
'8(6 68%6&5,37,216
81,)250&/27+,1*$//2:$1&(
6270 - TRNG/TRAVL/DUES/UNIF 8,210 7,552 6,175 11,000 8,450 5,991 8,500 8,500 9,650 9,650
6200 - TOTAL OPERATING COSTS 259,362 300,070 340,116 266,500 256,950 129,142 323,250 323,250 347,900 347,900
5(17$/(;3(16(
,1685$1&(3523(57</,$%,/,7<
,17(5(67(;3(16(
6$/(686(7$;
*(1(5$/&$6+',6&28176
/$7()((6),1$1&(&+$5*(6
9,6$%$1.&+$5*(6
27+(5&+$5*(6
6301 - OTHER EXPENDITURES 69,288 73,428 68,403 69,520 74,000 26,257 75,500 75,500 69,500 69,500
6300 - TOTAL OTHER EXPENDITURES 69,288 73,428 68,403 69,520 74,000 26,257 75,500 75,500 69,500 69,500
*2/)5(1732:(5&$576
*2/)%$*6 80%5(//$6
*2/)%$//6
*2/)&$36+$76&/27+,1*
*2/)&/8%6
*2/)*/29(6
*2/)6+2(6
*2/)&,*$56
*2/)3526+2327+(5
*2/)%((5
*2/))22'
*2/)121$/&2+2/,&%(9(5$*(6
*2/).,7&+(16833/,(6
*2/)&$6+',6&2817
*2/))5(,*+7215(6$/(0'6(
+$1',&$3)((
*2/)5(17$/(48,30(17
*2/)/(66216
*2/)/,4825
*2/):,1(
6401 - EXPENDITURES 72,300 95,961 86,099 182,500 77,500 56,465 78,200 78,200 70,500 70,500
6400 - TOTAL EXPENDITURES 72,300 95,961 86,099 182,500 77,500 56,465 78,200 78,200 70,500 70,500
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0
6500 - TOTAL EXPENDITURES 0 0
'(35(&,$7,21
6601 - TOTAL DEPRECIATION 175,518 174,033 174,171 162,100 174,000 92,215 133,000 133,000 134,000 134,000
6600 - TOTAL DEPRECIATION 175,518 174,033 174,171 162,100 174,000 92,215 133,000 133,000 134,000 134,000
&$3,7$/287/$<)851,785( ),;
&$3,7$/287/$<75$163257$7,21
&$3,7$/287/$<27+(5,03529(0(
&$3,7$/287/$<0$&+(427+(5
6701 - TOTAL CAPITAL OUTLAY 3,313 0 0 137,000 140,000 8,298 155,000 155,000 130,000 130,000
6700 - TOTAL CAPITAL OUTLAY 3,313 0 0 137,000 140,000 8,298 155,000 155,000 130,000 130,000
324
&LW\RI$SSOH9DOOH\
'HSDUWPHQW([SHQVH6XPPDU\
%XGJHW<HDUV
*2/)
([FOXGHV)RRG %HYHUDJH
Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
'(%76(59,&(,17(5(67
,17(5)81'/2$1,17(5(67
7001 - TOTAL INTEREST AND FISCAL FEES 18,219 15,539 13,695 12,510 11,345 1,826 10,650 10,650 10,000 10,000
7000 - TOTAL INTEREST AND FISCAL FEES 18,219 15,539 13,695 12,510 11,345 1,826 10,650 10,650 10,000 10,000
1,204,759 1,313,074 1,404,415 1,635,565 1,363,965 644,229 1,477,455 1,435,185 1,485,355 1,440,600
325
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 61: GOLF - 5105
COMPANY 5100: GOLF FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 258,770 243,180 254,500 254,500 281,750 247,465 298,670 262,380
6112 Salary-Seasonal Temp 347,740 262,210 230,000 230,000 264,000 264,000 264,000 264,000
6113 Overtime - Reg 12,000 12,000 6,000 6,000 6,000 6,000 6,000 6,000
6114 Overtime - Temp 2,000 2,000
6123 Salaries - Other 8,825 7,350 7,640 7,640 14,470 12,670 13,300 11,400
6138 Medicare 9,125 7,640 7,200 7,200 8,210 7,685 8,435 7,885
6139 FICA 39,015 32,660 30,730 30,730 35,105 32,870 36,080 33,715
6141 Pension - PERA 21,120 22,690 24,300 24,300 22,670 19,960 23,850 20,985
6142 Workers Compensation 12,210 12,060 9,370 9,370 11,235 10,520 11,900 11,115
6144 Long-term Disability Insurance 775 670 850 850 815 815 860 860
6145 Hospital & Life Insurance 54,900 57,480 59,580 59,580 57,600 57,600 60,360 60,360
Position Changes
Total 766,480 659,940 630,170 630,170 701,855 659,585 723,455 678,700
6210 OFFICE SUPPLIES
3,000 3,000 2,500 2,500 2,500 2,500 2,500 2,500
Total 3,000 3,000 2,500 2,500 2,500 2,500 2,500 2,500
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 5,000 5,000 3,000 3,000 4,000 4,000 4,000 4,000
Total 5,000 5,000 3,000 3,000 4,000 4,000 4,000 4,000
6212 MOTOR FUELS/OILS
18,000 19,000 12,000 12,000 12,000 12,000 12,000 12,000
Total 18,000 19,000 12,000 12,000 12,000 12,000 12,000 12,000
6213 FERTILIZER
13,000 14,000 20,000 20,000 25,000 25,000 25,000 25,000
Total 13,000 14,000 20,000 20,000 25,000 25,000 25,000 25,000
6214 CHEMICALS
21,000 21,000 20,000 20,000 21,000 21,000 21,000 21,000
Total 21,000 21,000 20,000 20,000 21,000 21,000 21,000 21,000
6215 EQUIPMENT - PARTS
Mowers,Irrigation, Tractors 24,000 25,000 22,000 22,000 30,000 30,000 33,000 33,000
Total 24,000 25,000 22,000 22,000 30,000 30,000 33,000 33,000
6216 EQUIPMENT - TIRES/BATTERIES
1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6229 GENERAL SUPPLIES
Operations/Misc - - 46,000 46,000 46,000 46,000 55,000 55,000
Operations 22,000 23,000 - - - -
Miscellaneous 3,000 3,000 - - - -
Grass Seed, Sod 13,000 13,000 - - - -
Total 38,000 39,000 46,000 46,000 46,000 46,000 55,000 55,000
6235 CONSULTANT SERVICES
Liquor Operations - Training 500 500 - - - -
Supplemental staff training - - 500 500 250 250 250 250
Total 500 500 500 500 250 250 250 250
6237 TELEPHONE/PAGERS
Clubhouse, Maintenance 12,000 12,000 15,000 15,000 15,000 15,000 15,000 15,000
Total 12,000 12,000 15,000 15,000 15,000 15,000 15,000 15,000
6239 PRINTING/PUBLISHING
Promotion Flyers 8,000 9,000 6,500 6,500 8,500 8,500 8,500 8,500
Total 8,000 9,000 6,500 6,500 8,500 8,500 8,500 8,500
6240 C. SERVICE/GARBAGE REMOVAL
8,000 8,000 5,000 5,000 5,000 5,000 8,000 8,000
Total 8,000 8,000 5,000 5,000 5,000 5,000 8,000 8,000
6249 OTHER CONTRACTUAL SERVICES
Filters, Exterminator, Alarms, WiFi,
Aerating (deep tine), Elevator Insp.
Mechanical contract 14,000 15,000 18,500 18,500 18,500 18,500 20,000 20,000
Culligan Water Coolers - mntc shop 2,000 2,000 2,000 2,000
Carts 46,000 46,000 46,500 46,500
Total 14,000 15,000 18,500 18,500 66,500 66,500 68,500 68,500
6255 UTILITIES - ELECTRIC
28,000 29,000 40,000 40,000 40,000 40,000 40,000 40,000
Total 28,000 29,000 40,000 40,000 40,000 40,000 40,000 40,000
6256 UTILITIES - NATURAL GAS
- 14,000 10,000 10,000 10,000 10,000 10,000 10,000
Total - 14,000 10,000 10,000 10,000 10,000 10,000 10,000
6257 UTILITIES - PROPANE/WATER/SEWER
16,000 16,000 8,000 8,000 8,000 8,000 5,500 5,500
Total 16,000 16,000 8,000 8,000 8,000 8,000 5,500 5,500
6265 REPAIRS - EQUIPMENT
Winterize Sprinkler System 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Rebuild Various Equip 5,000 15,000 8,000 8,000 8,000 8,000 15,000 15,000
Total 10,000 20,000 13,000 13,000 13,000 13,000 20,000 20,000
326
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 61: GOLF - 5105
COMPANY 5100: GOLF FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6266 REPAIRS - BUILDINGS
4,000 4,000 5,000 5,000 6,000 6,000 8,000 8,000
Total 4,000 4,000 5,000 5,000 6,000 6,000 8,000 8,000
6269 REPAIRS - OTHER
1,000 1,000 500 500 1,000 1,000 1,000 1,000
Total 1,000 1,000 500 500 1,000 1,000 1,000 1,000
6275 SCHOOL/CONF/EXP - LOCAL
Maintenance Certification 1,000 1,000 1,000 1,000 1,000 1,000 1,200 1,200
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,200 1,200
6276 SCHOOL/CONF/EXP - OTHER
National Conference 1,500 - 1,500 1,500 - - 1,500 1,500
Total 1,500 - 1,500 1,500 - - 1,500 1,500
6277 MILEAGE ALLOWANCE
2,000 2,000 200 200 2,000 2,000 1,200 1,200
Total 2,000 2,000 200 200 2,000 2,000 1,200 1,200
6278 SUBSISTENCE
250 - 250 250 - - 250 250
Total 250 - 250 250 - - 250 250
6280 DUES & SUBSCRIPTIONS
MGA/PGA 4,000 4,000 3,000 3,000 3,000 3,000 3,000 3,000
Total 4,000 4,000 3,000 3,000 3,000 3,000 3,000 3,000
6281 UNIFORM/CLOTHING ALLOWANCE
3,000 4,000 2,500 2,500 2,500 2,500 2,500 2,500
Total 3,000 4,000 2,500 2,500 2,500 2,500 2,500 2,500
6310 RENTAL EXPENSE
Chemical Toilets 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000
H20 Coolers 1,500 2,000
Small Equipment 500 1,000 1,000 1,000 1,000 1,000
Miscellaneous - - - - - -
Total 4,500 6,000 4,000 4,000 4,000 4,000 3,000 3,000
6311 INSURANCE
34,000 35,700 36,000 36,000 36,000 36,000 36,000 36,000
Total 34,000 35,700 36,000 36,000 36,000 36,000 36,000 36,000
6399 OTHER CHARGES
Golf Lessons 3,000 1,000 1,000 1,000 2,200 2,200 2,000 2,000
Teemaster 7,500 7,500 7,500 7,500 7,500 7,500 2,500 2,500
Building Reservation Software 800 - 500 500 800 800 1,000 1,000
Total 11,300 8,500 9,000 9,000 10,500 10,500 5,500 5,500
6610 DEPRECIATION
Equipment 37,100 35,000 37,000 37,000 37,000 37,000 37,500 37,500
Carts - move to 6249 Other Contractual 45,400 45,400 46,000 46,000
Building & Sewer Extension 81,700 81,700 91,000 91,000 96,000 96,000 96,500 96,500
Total 164,200 162,100 174,000 174,000 133,000 133,000 134,000 134,000
7016 Interfund Loan Interest
Sewer Extension 5,170 4,535 3,875 3,875 3,230 3,230 3,014 3,014
Club House 7,500 7,340 7,150 7,150 6,980 6,980 6,546 6,546
Parking Lot - - - - 440 440 440 440
Mowers 925 635 320 320 - - - -
Total 13,595 12,510 11,345 11,345 10,650 10,650 10,000 10,000
6323 Interest on capital Lease
Carts 1,780 1,320
Total 1,780 1,320 - - - - - -
6730 CAPITAL OUTLAY - VEHICLES
Replace Large Mower 60,000 60,000 65,000 65,000 65,000 65,000
Replace Greensmower 30,000 30,000 30,000 30,000 40,000 40,000 40,000 40,000
Replace Workman 20,000 20,000 20,000 20,000 25,000 25,000
Replace - (2) Workmen 50,000 50,000
Total 50,000 50,000 110,000 110,000 155,000 155,000 130,000 130,000
6735 CAPITAL OUTLAY - OTHER IMP
90,000
Cart Path Overlays 15,000 15,000 15,000 15,000
35,000
Total 15,000 140,000 15,000 15,000 - - - -
327
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 61: GOLF - 5105
COMPANY 5100: GOLF FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6740 CAPITAL OUTLAY - OTHER ITEMS
Small Sprayer Unit for Maintenance 15,000 15,000
Total - - 15,000 15,000 - - - -
6322 UNCOLLECTABLE CHECKS
6423 CASH DISCOUNT (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000)
6410 POWER CARTS RENTAL 3,000 1,000 1,000 1,000 2,500 2,500 2,500 2,500
6424 FREIGHT ON RESALE MDSE 3,000 3,000 3,500 3,500 3,500 3,500 2,500 2,500
6411 GOLF-BAGS & UMBRELLAS 3,000 3,000 3,500 3,500 2,500 2,500 2,500 2,500
6412 BALLS 11,000 11,000 15,000 15,000 14,000 14,000 13,000 13,000
6413 CAPS/HATS/CLOTHING 21,000 22,000 20,000 20,000 25,000 25,000 22,000 22,000
6414 CLUBS 12,000 12,000 10,000 10,000 6,000 6,000 6,000 6,000
6415 GLOVES 4,000 4,000 6,000 6,000 6,000 6,000 6,000 6,000
6416 SHOES 6,000 5,000 4,000 4,000 4,000 4,000 4,000 4,000
6417 CIGARS 2,000 2,000 2,500 2,500 2,500 2,500 2,000 2,000
6419 BEER 30,000 32,000 - - - -
6420 FOOD 34,000 36,000 - - - -
6421 NON-ALCOHOLIC BEVERAGES 16,000 17,000 - - - -
6422 KITCHEN SUPPLIES 7,000 8,000 - - - -
6351 VISA COSTS 17,000 18,000 25,000 25,000 25,000 25,000 25,000 25,000
6426 HANDICAP FEE 1,500 1,500 1,000 1,000 1,200 1,200 1,000 1,000
6418 PRO SHOP-OTHER 12,000 13,000 12,000 12,000 12,000 12,000 10,000 10,000
6429 LIQUOR 8,000 9,000 - - - -
6430 WINE 4,000 4,000 - - - -
Total 193,500 200,500 102,500 102,500 103,200 103,200 95,500 95,500
Total Net of Personnel 681,125 714,130 733,795 733,795 775,600 775,600 761,900 761,900
TOTAL EXPENSES 1,447,605$ 1,374,070$ 1,363,965$ 1,363,965$ 1,477,455$ 1,435,185$ 1,485,355$ 1,440,600$
328
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61- Valleywood Golf
Course
5120 Valleywood
Food & Beverage
1 Valleywood Food & Beverage
Daily Food and Beverage operations at Valleywood; including clubhouse bar and
grill, tournament menus, banquet and rental events and on course beverage cart
operations.
This business unit requires very close coordination with Golf Operations. The
revenues from this business unit are a crucial part of the golf courses annual
revenues.
Valleywood Food & Beverage – Objectives for 2018
• Continue the development/refinement and implementation of comprehensive
staff training programs. As our staff has gained experience, we will continue
to advance their guest service/bartending & cooking/presentation skills.
• Continue to refresh and enhance our daily and banquet/event menus using
historical sales information, guest feedback and survey data to expand the
offerings. Continue refining our graduation party menus and tournament
specific menus.
• Establish food & beverage minimums for small to mid-size tournaments and
events.
• Develop a guest loyalty program in conjunction with out new POS..
• Continue to refine produce offerings to better take advantage of volume
•
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
# Rounds 33,880 32,435 32,000 33,000 34,000
Golf Events-40 to 60 players 34 33 35 35 35
Golf Events 60+ Players
Golf Events 100+ Players
11
5
14
5
15
5
15
5
15
5
Banquet Private (weddings, etc.) 26 22 24 24 24
Banquet- Corporate (meetings, etc.) 11 15 15 15 15
Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8
Banquet Club Events (league dinners) 11 10 12 12 12
Banquet – Public Events
(Liquor,event, concerts, Rotary, etc.
includes 50 Rotary meetings)
63 65 70 75 75
Regular Status Personnel
Schedule –FTE’s
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Food & Beverage Coordinator .5 .5 .5 .5 .5
Temporary Status
Personnel Schedule –(# positions Part Time)
Part Time#
Hours
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Food & Beverage :
Food & Bev. Supervisor 2,852 1,500 1,500 2,200 2,200
Food & Beverage Lead 1,106 2,500 2,500 3,700 3,700
Food & Bev – Cook 2,810 1,500 1,500 3,700 3,700
329
Summary Budget
Department 61 Business Unit # 5120 - FOOD & BEVERAGE OPERATIONS
2014 2015 2016 2017 2018 2019
Actual Actual Actual Adopted Proposed Proposed
Revenue:
Food & Non Alcoholic Bev 141,857 143,939 156,500 156,000 147,900 147,900
Beer 115,383 95,027 74,837 104,000 96,000 96,000
Liquor / Wine 37,784 60,802 56,545 66,000 61,100 61,100
Banquet and Rentals 51,078 59,553 55,125 64,000 61,000 61,000
Other - - - - -
346,102 359,321 343,007 390,000 366,000 366,000
Expenditures:
Salaries & Wages 167,503 134,653 103,305 176,970 158,490 162,630
Emp. Benefits 21,525 19,758 15,110 24,870 21,800 22,535
Restate Food & Bev Coordinator #33,632 35,742
Supplies 2,297 2,275 10,061 7,500 7,500 7,500
Contractual Serv.9,875 14,299 13,351 13,500 13,500 13,500
Utilities - - - - -
Repairs & Maint.1,193 6,358 926 1,000 1,000 1,000
Training/Travel/Dues 199 1,115 1,205 200 200 200
Insurance & Other Exp.3,619 831 1,615 1,000 1,000 1,000
Items for Resale 130,044 133,666 129,114 144,000 157,000 143,000
Total Expenditures 336,255 346,587 310,429 369,040 360,490 351,365
Operating Income(loss)9,847 12,734 32,578 20,960 5,510 14,635
Note : Detail Budgets for Food & Beverage were not adopted prior to 2017
# - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016
CLUBHOUSE:
2018 CAPITAL OUTLAY
A/V upgrades $5,000
Refrigerator $4,000
Banquet/Patio/Bar Furniture $5,000
$14,000
2019 CAPITAL OUTLAY
Dance Floor $ 4,000
Clubhouse & Patio exterior lighting $10,000
Ceremony chairs $ 5,000
Building security $10,000
$29,000
330
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Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6$/$5<5(*8/$5(03/2<((6
6$/$5<3$577,0(
6$/$5<6($621$/7(03
6$/$5<27+(5
29(57,0(6($621$/7(03
6105 - SALARIES AND WAGES 167,503 134,653 103,305 176,970 49,295 122,400 158,490 124,440 162,630
0(',&$5(
),&$
3(16,2163(5$
:25.(56&203(16$7,21
6125 - EMPLOYEE BENEFITS 21,525 19,758 15,110 24,870 7,179 15,620 21,800 15,965 22,535
6100 - TOTAL PERSONNEL SERVICES 189,028 154,412 118,415 201,840 56,474 138,020 180,290 140,405 185,165
2)),&(6833/,(6
60$//722/6 (48,30(17
*(1(5$/6833/,(6
6205 - SUPPLIES 2,297 2,275 10,061 7,500 3,318 7,500 7,500 7,500 7,500
35,17,1*
&/($1,1*6(59,&(*$5%$*(
27+(5&2175$&78$/6(59,&(6
6230 - CONTRACTUAL SERVICES 9,875 14,299 13,351 13,500 5,525 13,500 13,500 13,500 13,500
6250 - UTILITIES 0 0 0 0
5(3$,56(48,30(17
5(3$,56%8,/',1*
6260 - REPAIRS AND MAINTENA 1,193 6,358 926 1,000 0 1,000 1,000 1,000 1,000
6&+22/6&21)(5(1&(6(;3/2&$/
'8(6 68%6&5,37,216
6270 - TRNG/TRAVL/DUES/UNIF 199 1,115 1,205 200 105 200 200 200 200
6200 - TOTAL OPERATING COSTS 13,564 24,047 25,543 22,200 8,948 22,200 22,200 22,200 22,200
5(17$/(;3(16(
6$/(686(7$;
/$7()((6),1$1&(&+$5*(6
27+(5&+$5*(6
6301 - OTHER EXPENDITURES 3,619 831 1,615 1,000 610 1,000 1,000 1,000 1,000
6300 - TOTAL OTHER EXPENDITURES 3,619 831 1,615 1,000 610 1,000 1,000 1,000 1,000
*2/)%((5
*2/))22'
*2/)121$/&2+2/,&%(9(5$*(6
*2/).,7&+(16833/,(6
*2/))5(,*+7215(6$/(0'6(
*2/)5(17$/(48,30(17
*2/)/,4825
*2/):,1(
6401 - EXPENDITURES 130,044 132,155 129,114 144,000 54,191 157,000 157,000 143,000 143,000
6400 - TOTAL EXPENDITURES 130,044 132,155 129,114 144,000 54,191 157,000 157,000 143,000 143,000
/,4825
:,1(
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 1,511 0 0
331
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Object
Account
2014
Actual
2015
Actual
2016
Actual
2016 Council
Adopted
Original
Budget
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6500 - TOTAL EXPENDITURES 0 1,511 0 0
&$3,7$/287/$<0$&+(427+(5
6701 - TOTAL CAPITAL OUTLAY 74,000 14,000 14,000 29,000 29,000
6700 - TOTAL CAPITAL OUTLAY 74,000 14,000 14,000 29,000 29,000
336,256 312,956 274,687 443,040 120,222 332,220 374,490 335,605 380,365
332
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 61: FOOD & BEVERAGE -5120
COMPANY 5100: GOLF FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 31,855 31,855 - 34,290 36,290
6111 Salary-Parttime
6112 Salary-Seasonal Temp 143,000 143,000 120,000 120,000 122,000 122,000
6113 Overtime - Reg
6114 Overtime - Temp
6123 Salaries - Other 2,115 2,115 2,400 4,200 2,440 4,340
6138 Medicare 2,575 2,575 1,775 2,300 1,805 2,360
6139 FICA 11,010 11,010 7,590 9,825 7,715 10,085
6141 Pension - PERA 7,930 7,930 3,825 6,530 3,900 6,765
6142 Workers Compensation 3,355 3,355 2,430 3,145 2,545 3,325
Position Changes
Total - - 201,840 201,840 138,020 180,290 140,405 185,165
6210 OFFICE SUPPLIES
500 500 500 500 500 500
Total - - 500 500 500 500 500 500
6211 SMALL TOOL & EQUIPMENT
Misc 2,000 2,000 2,000 2,000 2,000 2,000
Total - - 2,000 2,000 2,000 2,000 2,000 2,000
6229 GENERAL SUPPLIES
Cleaning Supplies, chemicals, gloves,5,000 5,000 5,000 5,000 5,000 5,000
kitchen supplies
Total - - 5,000 5,000 5,000 5,000 5,000 5,000
6239 PRINTING/PUBLISHING
Mother Day Ads 500 500 500 500 500 500
Total - - 500 500 500 500 500 500
6240 C. SERVICE/GARBAGE REMOVAL
Linen Cleaning Service 10,000 10,000 10,000 10,000 10,000 10,000
Kitchen uniform laundry serv 2,000 2,000 2,000 2,000 2,000 2,000
Total - - 12,000 12,000 12,000 12,000 12,000 12,000
6249 OTHER CONTRACTUAL SERVICES
Beer Line Cleaning 300 300 300 300 300 300
Knife Service 700 700 700 700 700 700
Total - - 1,000 1,000 1,000 1,000 1,000 1,000
6265 REPAIRS - EQUIPMENT
ECOLAB Preventive Maint agmt 1,000 1,000 1,000 1,000 1,000 1,000
Other
Total - - 1,000 1,000 1,000 1,000 1,000 1,000
6280 DUES & SUBSCRIPTIONS
Restaurant OWNER.COM 200 200 200 200 200 200
Total - - 200 200 200 200 200 200
6281 UNIFORM/CLOTHING ALLOWANCE
Total - - - - - - - -
6310 RENTAL EXPENSE
CO 2 Rentals 1,000 1,000 1,000 1,000 1,000 1,000
Total - - 1,000 1,000 1,000 1,000 1,000 1,000
6740 CAPITAL OUTLAY - OTHER ITEMS
A/V Equip (projector, laptop,tablets)15,000 15,000
Audio/Visual Upgrades 5,000 5,000
2-Door refrigerator 4,000 4,000
Banquet/Bar/Patio Furniture 7,000 7,000 5,000 5,000
POS System (F & B, hand-helds)20,000 20,000
Handhelds for Beverage Carts 3,000 3,000
Dance Floor 4,000 4,000 4,000 4,000
Clubhouse & Grounds exterior lighting 10,000 10,000 10,000 10,000
Ceremony Chairs 5,000 5,000 5,000 5,000
Building Security 10,000 10,000 10,000 10,000
Total - - 74,000 74,000 14,000 14,000 29,000 29,000
ITEMS FOR RESALE
6419 BEER 32,000 27,000 27,000 40,000 40,000 30,000 30,000
6420 FOOD 36,000 80,000 80,000 82,000 82,000 80,000 80,000
6421 NON-ALCOHOLIC BEVERAGES 17,000 12,000 12,000 12,000 12,000 15,000 15,000
6422 KITCHEN SUPPLIES 8,000 10,000 10,000 10,000 10,000 8,000 8,000
6429 LIQUOR 9,000 10,000 10,000 8,000 8,000 6,000 6,000
6430 WINE 4,000 5,000 5,000 5,000 5,000 4,000 4,000
Total - 106,000 144,000 144,000 157,000 157,000 143,000 143,000
Total Net of Personnel - 106,000 241,200 241,200 194,200 194,200 195,200 195,200
TOTAL EXPENSES -$ 106,000$ 443,040$ 443,040$ 332,220$ 374,490$ 335,605$ 380,365$
333
VALLEYWOOD FOOD & BEVERAGE
OUTSOURCING ALTERNATIVE
334
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61- Valleywood Golf
Course
5120 Valleywood
Food & Beverage – with
outside vendor
1 Valleywood Food & Beverage
Daily Food and Beverage operations at Valleywood; including clubhouse bar and
grill, tournament menus, banquet and rental events and on course beverage cart
operations.
This business unit requires very close coordination with Golf Operations. The
revenues from this business unit are a crucial part of the golf course’s annual
revenues.
Valleywood Food & Beverage – Objectives for 2018 and 2019
Contract for the provision of food and beverage service beginning in 2018. This
public / private partnership will allow Valleywood to better serve our customers
and attract more users to our clubhouse facility
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2015
Actual
2016
Projected
2017
Projected
2018
Projected
2019
# Rounds 33,880 32,435 32,000 33,000 34,000
Golf Events-40 to 60 players 34 333 35 35 35
Golf Events 60+ Players
Golf Events 100+ Players
11
5
14
5
15
5
15
5
15
5
Banquet Private (weddings, etc.) 26 22 24 24 24
Banquet- Corporate (meetings, etc.) 11 15 15 15 15
Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8
Banquet Club Events (league dinners) 11 10 12 12 12
Banquet – Public Events
(Liquor,event, concerts, Rotary, etc.
includes 50 Rotary meetings)
63 65 70 75 75
Regular Status Personnel
Schedule –FTE’s
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Facility Rental Coordinator .5 .5 .5 .0 .0
Golf & Facility Coordinator - - - .25 .25
Temporary Status
Personnel Schedule –(# positions Part Time)
Part Time#
Hours
Actual Proposed Proposed Proposed Proposed
Position Title 2015 2016 2017 2018 2019
Food & Beverage :
Food & Bev. Supervisor 2,852 1,500 1,500 1,000 1,000
Food & Beverage Lead 1,106 2,500 2,500
Food & Bev – Cook 2,810 1,500 1,500
335
Summary Budget
Department 61 Business Unit # 5120 - FOOD & BEVERAGE OPERATIONS
2014 2015 2016 2017 2018 2019
Actual Actual Actual Proposed Proposed Proposed
Revenue:
Food & Non Alcoholic Bev 141,857 143,939 156,500 156,000 16,000 16,000
Beer 115,383 95,027 74,837 104,000 16,500 16,500
Liquor / Wine 37,784 60,802 56,545 66,000 5,400 5,400
Banquet and Rentals 51,078 59,553 55,125 64,000 60,000 60,000
346,102 359,321 343,007 390,000 97,900 97,900
Expenditures:
Salaries & Wages 167,503 134,653 103,305 176,970 27,655 28,420
Emp. Benefits 21,525 19,758 15,110 24,870 4,740 4,880
Restate Food & Bev Coordinator #33,632 35,742 - - -
Supplies 2,297 2,275 10,061 7,500 3,000 3,000
Contractual Serv.9,875 14,299 13,351 13,500 11,000 11,000
Utilities - - - - - -
Repairs & Maint.1,193 6,358 926 1,000 - -
Training/Travel/Dues 199 1,115 1,205 200 - -
Insurance & Other Exp.3,619 831 1,615 1,000 - -
Items for Resale 130,044 133,666 129,114 144,000 - -
Total Expenditures 336,255 346,587 310,429 369,040 46,395 47,300
Operating Income(loss)9,847 12,734 32,578 20,960 51,505 50,600
Note : Detail Budgets for Food & Beverage were not adopted prior to 2017
# - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016
The 2018 and 2019 Golf & Facility Coordinator position would be allocated 25% to Food
and Beverage, 50% to Golf Operations and the remaining 25% would be included in
other recreation functions.
336
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 61: FOOD & BEVERAGE -5120 (WITH OUTSIDE VENDOR)
COMPANY 5100: GOLF FUND
JDE 2016 2017 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN
ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 31,855 31,855 31,855 60,000 12,370 60,000 12,710
6111 Salary-Parttime 14,350 14,750
6112 Salary-Seasonal Temp 143,000 143,000 143,000 -
6113 Overtime - Reg -
6114 Overtime - Temp -
6123 Salaries - Other 2,115 2,115 2,115 935 960
6138 Medicare 1,960 2,575 2,575 400 410
6139 FICA 8,365 11,010 11,010 12,000 1,715 12,000 1,760
6141 Pension - PERA 10,120 7,930 7,930 2,075 2,130
6142 Workers Compensation 2,550 3,355 3,355 550 580
Total - 199,965 201,840 201,840 72,000 32,395 72,000 33,300
6210 OFFICE SUPPLIES
500 500 500 500 500 500
Total - - 500 500 500 500 500 500
6211 SMALL TOOL & EQUIPMENT
Misc 2,000 2,000 1,000 1,000 1,000 1,000
Total - - 2,000 2,000 1,000 1,000 1,000 1,000
6229 GENERAL SUPPLIES
Cleaning Supplies, chemicals, gloves,5,000 5,000 1,500 1,500 1,500 1,500
kitchen supplies
Total - - 5,000 5,000 1,500 1,500 1,500 1,500
6239 PRINTING/PUBLISHING
Advertising 500 500 500 500 500 500
Total - - 500 500 500 500 500 500
6240 C. SERVICE/GARBAGE REMOVAL
9,000 9,000 9,000 9,000
Linen Cleaning Service 10,000 10,000
Kitchen uniform laundry serv 2,000 2,000
Total - - 12,000 12,000 9,000 9,000 9,000 9,000
6249 OTHER CONTRACTUAL SERVICES
Beer Line Cleaning 300 300
Knife Service 700 700 500 500 500 500
Total - - 1,000 1,000 500 500 500 500
6265 REPAIRS - EQUIPMENT
ECOLAB Preventive Maint agmt 1,000 1,000 1,000 1,000 1,000 1,000
Other
Total - - 1,000 1,000 1,000 1,000 1,000 1,000
6280 DUES & SUBSCRIPTIONS
Restaurant OWNER.COM 200 200
Total - - 200 200 - - -
6281 UNIFORM/CLOTHING ALLOWANCE
Total - - - - - - -
6310 RENTAL EXPENSE
CO 2 Rentals 1,000 1,000
Total - - 1,000 1,000 - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
A/V Equip (projector, laptop,tablets)15,000 15,000 15,000
Audio/Visual Upgrades
2-Door refrigerator
Banquet/Bar/Patio Furniture 7,000 7,000 7,000
POS System (F & B, hand-helds)20,000 20,000 20,000
Handhelds for Beverage Carts 3,000 3,000 3,000
Dance Floor 4,000 4,000 4,000
Clubhouse & Grounds exterior lighting 10,000 10,000 10,000
Ceremony Chairs 5,000 5,000 5,000
Building Security 10,000 10,000 10,000
Total - 74,000 74,000 74,000 - - -
ITEMS FOR RESALE
6419 BEER 32,000 27,000 27,000 27,000
6420 FOOD 36,000 80,000 80,000 80,000
6421 NON-ALCOHOLIC BEVERAGES 17,000 12,000 12,000 12,000
6422 KITCHEN SUPPLIES 8,000 10,000 10,000 10,000
6429 LIQUOR 9,000 10,000 10,000 10,000
6430 WINE 4,000 5,000 5,000 5,000
Total 106,000 144,000 144,000 144,000 - - -
Total Net of Personnel 106,000 218,000 241,200 241,200 14,000 14,000 14,000 14,000
TOTAL EXPENSES 106,000$ 417,965$ 443,040$ 443,040$ 86,000$ 46,395$ 86,000$ 47,300$
337
Notes:
338
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5200 63 5205 Arena I
DESCRIPTION OF ACTIVITY
The Sports Arena was built specifically to service the community indoor skating programs. The
facility is jointly owned and shared with School District 196. It is an excellent example of two
government entities sharing resources. The arena services the Apple Valley and Eastview
Hockey Associations and provides leisure opportunities through public skating sessions. The
facility offers an excellent Learn to Skate program which teaches 300-400 students per year the
basics of ice skating.
Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota
communites traditionally provide indoor skating facilities for their communities. Skating is part of
our heritage and is an important part of our recreation mission.
Thousands of participants utilize the facility each week during the fall and winter months. Events
include Learn to Skate lessons, hockey practices and games, figure skating ice shows, as well
as public skating sessions. Each of these events bring in unique visitors to the facility.
Performance can be measured by the amount of hours rented by our user groups.
The Sports Arena converts from ice to four indoor tennis courts for the spring and summer
months. These tennis courts are used by the Apple Valley Boys and Girls Tennis teams, VAA
Summer Tennis programs, and adult tennis leagues at night. Tennis is considered a lifetime
sport which is a perfect fit for our mission of providing facilities and programs to our residents.
MAJOR OBJECTIVES FOR 2018
Refrigeration plant and rink floor replacement during the summer. Our currect refrigeration
system is 40 years old and needs to be replaced. This will be an expensive project but one that
is a great need for the operation of the facility. – Comprehensive Key 3 – Business Oriented, Key
5 – Safe
Maintain a comprehensive preventative maintenance program. Our facility is aging and we need
to make sure we are working hard to provide the best possible facility for our customers to use.
– Comprehensive Key 3 – Business Oriented, Key 5 – Safe, and Key 6 – Play and Preserve
Continue to advance our Learn to Skate program. The program has grone every year for the
past three years and we have to continue that pattern. Our Learn to Skate program will help
grow our local hockey associations and figure skating clubs. – Comprehensive Key 3 – Business
Oriented and Key 6 – Play and Preserve
339
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Projected Projected Projected Projected
Item 2015 2016 2017 2018 2019
Hours of Ice time rented 1268 1250 1250 1250 1250
# of Skating Lesson Participants 325 340 350 360 370
Hours of Dry Floor Time rented 298 200 200 200 200
Regular Status
Personnel
Schedule –
#hours
Adopted Projected Projected Projected Projected
Position Title 2015 2016 2017 2018 2019
Arena Manager 2080 2080 2080 2080 2080
Arena Office Supervisor 1450 1450 0 0 0
Tech Specialist 0 0 0 0 0
Working Foreman 520 520 520 520 520
Pooled Park Maintenance 1560 1560 1560 1560 1560
Ice Resurfacer Driver 1700 1700 1700 1915 1915
Rec Program Director/Asst 545 545 545 1300 1300
Lead Instructor 490 490 490 500 500
Instructor I , II 650 650 650 1100 1100
Supervisor 45 45 0 0 0
Facility Attendant - Lead 1,000 825 0 0 0
Facility Attendant
Ice Guard/Concessions
725
725
0
1900
0
1900
0
1900
Note: Not budgeted by position in prior years
Arena Office Supervisor and Supervisor to 0 hours, reallocate 1625 hours as follows:
• 700 hours to Rec Program Director/Asst new total = 1300
• 10 hours to Lead Instructor new total = 500
• 350 hours to Instructor I/II new total = 1100
• 350 hours to Ice Guard/Concessions (Facility Attendant-lead & Facility Attendant) new total = 1900
• 215 hours to Ice Resurfacer Driver new total = 1915
340
Summary Budget
Department 63 Business Unit # 5205 (Arena I)
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Ice Revenue 137,987 177,330 192,621 161,000 163,500 163,500 163,500
Tennis Revenue (Dry Floor)2,414 6,077 141 5,000 3,000 3,000 5,000
School District Share 223,285 182,353 193,674 251,000 239,600 240,205 240,205
Sales / Concession 3,443 12,173 18,828 4,308 14,300 14,300 14,300
Investment earnings 299 -
Transfer from other funds 31,018 - 109,470 - - - -
Federal Grant - -
Other 30,958 965 4,726 12,000 12,000 12,000 12,000
429,105 378,898 519,759 433,308 432,400 433,005 435,005
Expenditures:
Salaries & Wages 237,906 223,679 222,556 279,195 272,520 258,630 268,690
Emp. Benefits 59,593 58,269 61,787 68,830 68,825 67,925 68,945
Supplies 15,311 12,690 12,010 21,000 21,400 21,450 21,500
Contractual Serv.41,230 26,394 20,435 47,450 46,000 47,250 45,350
Utilities 63,869 59,064 57,880 74,500 66,500 63,500 68,500
Repairs & Maint.21,672 8,649 11,570 19,500 20,500 20,500 20,500
Training/Travel/Dues 3,239 3,491 4,047 2,950 3,900 5,000 5,000
Tax/Non-Tax for Resale 971 6,392 6,193 7,000 8,000 8,000 8,000
Capital outlay 10,000 - 3,500 17,500 900,000 -
VISA/MC Fees 1,122 2,891 715 - 500 500 500
Insurance & Other Exp.5,331 7,238 17,244 17,835 18,660 18,800 19,360
Depreciation 58,588 67,495 52,545 60,900 60,900 60,900 60,900
Total Exp 518,832 476,252 466,982 602,660 605,205 1,472,455 587,245
Net Income (loss)(89,727) (97,354) 52,777 (169,352) (172,805) (1,039,450) (152,240)
2018 CAPITAL OUTLAY
Refrigeration Plant Replacement $1,800,000 ($900,000 school share)
341
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
ARENA I
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 161,503 139,876 147,782 169,445 74,352 172,470 172,470 179,360 179,360
6111 - SALARY PART-TIME 46,333 4,418 219 54,870 1,981 3,485 3,485 3,580 3,580
6112 - SALARY-SEASONAL TEMP 44,696 69,249 70,481 35,000 32,876 73,255 73,255 74,720 74,720
6113 - OVERTIME-REGULAR EMPLOYEES 6,612 1,412 3,286 7,500 2,411 3,500 3,500 3,500 3,500
6118 - VACATION PAY -20,451 8,725 788 0
6121 - INSURANCE CASH BENEFIT 343 0 0 360
6122 - COMP REQUEST -1,129 0 0 0
6123 - SALARY-OTHER 5,705 5,920 5,920 7,530 7,530
6105 - SALARIES AND WAGES 237,906 223,679 222,556 272,520 111,980 258,630 258,630 268,690 268,690
6138 - MEDICARE 3,603 2,963 3,033 3,950 1,567 3,750 3,750 3,875 3,875
6139 - FICA 15,408 12,668 12,970 16,895 6,701 16,035 16,035 16,570 16,570
6140 - HOSPITAL & LIFE INSURANCE 0
6141 - PENSIONS-PERA 14,126 13,018 13,682 15,120 6,997 13,905 13,905 12,605 12,605
6142 - WORKERS COMPENSATION 3,054 3,167 3,316 5,000 2,077 4,935 4,935 5,205 5,205
6143 - UNEMPLOYMENT COMPENSATION 0 0 0 0
6144 - LONG-TERM DISABILITY INSURANCE 295 345 378 500 131 500 500 510 510
6145 - MEDICAL INSURANCE 21,207 23,528 26,460 27,360 10,973 28,800 28,800 30,180 30,180
6146 - DENTAL INSURANCE 1,820 2,569 1,936 1,000
6147 - LIFE INSURANCE-BASIC 19 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 62 0 1 29
6125 - EMPLOYEE BENEFITS 59,593 58,269 61,787 68,825 29,481 67,925 67,925 68,945 68,945
6100 - TOTAL PERSONNEL SERVICES 297,499 281,948 284,343 341,345 141,461 326,555 326,555 337,635 337,635
6210 - OFFICE SUPPLIES 274 0 77 300 223 550 250 550 250
6211 - SMALL TOOLS & EQUIPMENT 1,216 1,004 474 1,100 6 1,100 1,100 1,100 1,100
6212 - MOTOR FUELS/OILS 86 92 208 150 60 500 250 500 300
6214 - CHEMICALS 0 0 0 5,100 0 5,100 5,100 5,100 5,100
6215 - EQUIPMENT-PARTS 593 571 963 2,750 583 2,750 2,750 2,750 2,750
6229 - GENERAL SUPPLIES 13,141 11,023 10,291 12,000 3,678 12,000 12,000 12,000 12,000
6205 - SUPPLIES 15,311 12,690 12,012 21,400 4,549 22,000 21,450 22,000 21,500
6231 - LEGAL SERVICES 1,816 1,636 0 0
6235 - CONSULTANT SERVICES 21 66 33 20
6237 - TELEPHONE/PAGERS 3,189 4,277 4,249 1,500 1,688 1,500 1,500 1,500 1,500
6239 - PRINTING 703 120 55 1,450 0 950 950 950 950
6240 - CLEANING SERVICE/GARBAGE 32,427 19,846 9,739 41,000 74 41,000 41,000 41,000 41,000
6249 - OTHER CONTRACTUAL SERVICES 3,076 450 6,357 2,050 224 3,800 3,800 1,900 1,900
6230 - CONTRACTUAL SERVICES 41,230 26,394 20,433 46,000 2,007 47,250 47,250 45,350 45,350
6255 - UTILITIES-ELECTRIC 29,997 33,638 29,444 31,500 21,244 31,500 31,500 31,500 31,500
6256 - UTILITIES-NATURAL GAS 19,715 10,915 14,034 20,000 14,132 20,000 17,000 24,000 18,000
6257 - UTILITIES-PROPANE/WATER/SEWER 14,157 14,512 14,403 15,000 3,372 15,000 15,000 19,000 19,000
6250 - UTILITIES 63,869 59,064 57,881 66,500 38,748 66,500 63,500 74,500 68,500
6265 - REPAIRS-EQUIPMENT 4,603 615 897 8,000 488 8,000 8,000 8,000 8,000
6266 - REPAIRS-BUILDING 17,069 8,034 10,672 12,500 3,911 12,500 12,500 12,500 12,500
6260 - REPAIRS AND MAINTENA 21,672 8,649 11,569 20,500 4,399 20,500 20,500 20,500 20,500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 100 195 40 500 424 2,000 500 2,000 500
6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,214 1,108 1,611 1,300 0 0 1,300 0 1,300
6277 - MILEAGE/AUTO ALLOWANCE 553 351 617 600 182 600 600 600 600
6280 - DUES & SUBSCRIPTIONS 380 614 243 300 640 600 600 600 600
6281 - UNIFORM/CLOTHING ALLOWANCE 992 1,222 1,536 1,200 155 2,000 2,000 2,000 2,000
342
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
ARENA I
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6270 - TRNG/TRAVL/DUES/UNIF 3,239 3,491 4,047 3,900 1,402 5,200 5,000 5,200 5,000
6200 - TOTAL OPERATING COSTS 145,321 110,288 105,942 158,300 51,105 161,450 157,700 167,550 160,850
6310 - RENTAL EXPENSE 0 629 0 0 0
6311 - INSURANCE-PROPERTY/LIABILITY 2,500 3,700 14,004 14,700 7,350 14,700 14,700 14,700 15,100
6333 - GENERAL-CASH DISCOUNTS -120 -51 -80 -20
6351 - VISA/BANK CHARGES 1,122 2,891 715 500 472 500 500 500 500
6355 - ONLINE REGISTRATION FEES 0
6399 - OTHER CHARGES 2,951 2,960 3,319 3,960 2,877 3,960 4,100 3,960 4,260
6301 - OTHER EXPENDITURES 6,453 10,129 17,959 19,160 10,679 19,160 19,300 19,160 19,860
6300 - TOTAL OTHER EXPENDITURES 6,453 10,129 17,959 19,160 10,679 19,160 19,300 19,160 19,860
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 971 6,392 6,193 8,000 3,932 8,000 8,000 8,000 8,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 971 6,392 6,193 8,000 3,932 8,000 8,000 8,000 8,000
6500 - TOTAL EXPENDITURES 971 6,392 6,193 8,000 3,932 8,000 8,000 8,000 8,000
6610 - DEPRECIATION 58,588 67,495 52,545 60,900 20,787 60,900 60,900 60,900 60,900
6601 - TOTAL DEPRECIATION 58,588 67,495 52,545 60,900 20,787 60,900 60,900 60,900 60,900
6600 - TOTAL DEPRECIATION 58,588 67,495 52,545 60,900 20,787 60,900 60,900 60,900 60,900
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 10,000 0 0 17,500 0 900,000 900,000
6701 - TOTAL CAPITAL OUTLAY 10,000 0 0 17,500 0 900,000 900,000
6700 - TOTAL CAPITAL OUTLAY 10,000 0 0 17,500 0 900,000 900,000
518,831 476,251 466,982 605,205 227,963 1,476,065 1,472,455 593,245 587,245
343
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 63: ARENA 1 - 5205
COMPANY 5200: ARENA FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 160,876 176,880 169,445 169,445 172,470 172,470 179,360 179,360
6111 Salary - Parttime 64,520 - 54,870 54,870 3,485 3,485 3,580 3,580
6112 Salary - Seasonal Temp 33,000 89,405 35,000 35,000 73,255 73,255 74,720 74,720
6113 Overtime - Regular 7,500 7,500 7,500 7,500 3,500 3,500 3,500 3,500
6123 Salaries - Other 6,955 5,410 5,705 5,705 5,920 5,920 7,530 7,530
6138 Medicare 3,955 3,940 3,950 3,950 3,750 3,750 3,875 3,875
6139 FICA 16,915 16,845 16,895 16,895 16,035 16,035 16,570 16,570
6141 Pension - PERA 15,435 15,055 15,120 15,120 13,905 13,905 12,605 12,605
6142 Worker's Compensation 4,175 5,250 5,000 5,000 4,935 4,935 5,205 5,205
6144 Long-term Disability Insurance 480 380 500 500 500 500 510 510
6145 Hospital & Life Insurance 28,800 27,360 27,360 27,360 28,800 28,800 30,180 30,180
Position Changes
Total 342,611 348,025 341,345 341,345 326,555 326,555 337,635 337,635
6210 OFFICE SUPPLIES
550 550 300 300 550 250 550 250
Total 550 550 300 300 550 250 550 250
6211 SMALL TOOL & EQUIPMENT
Miscellaneous Equipment and Tools 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Total 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100
6212 MOTOR FUELS/OILS
Propane 500 500 150 150 500 250 500 300
Total 500 500 150 150 500 250 500 300
6214 CHEMICALS
Freon for Compressors - Refill R22 8,100 5,100 5,100 5,100 5,100 5,100 5,100 5,100
Total 8,100 5,100 5,100 5,100 5,100 5,100 5,100 5,100
6215 EQUIPMENT - PARTS
Resurfacers 4,000 2,750 2,750 2,750 2,750 2,750 2,750 2,750
Compressors
Total 4,000 2,750 2,750 2,750 2,750 2,750 2,750 2,750
6229 GENERAL SUPPLIES
11,000 11,000 12,000 12,000 12,000 12,000 12,000 12,000
Total 11,000 11,000 12,000 12,000 12,000 12,000 12,000 12,000
6237 TELEPHONE
Phone 4,200 4,200 1,500 1,500 1,500 1,500 1,500 1,500
Total 4,200 4,200 1,500 1,500 1,500 1,500 1,500 1,500
6239 PRINTING/PUBLISHING
Ticket Printing, News Ads 1,200 1,200 1,200 1,200 700 700 700 700
Copier annual maintenance fee 250 250 250 250 250 250 250 250
Total 1,450 1,450 1,450 1,450 950 950 950 950
6240 C. SERVICE/GARBAGE REMOVAL
Janitor - Furnished by School Dist 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000
Total 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000
6249 OTHER CONTRACTUAL SERVICES
Misc Contractual 500 500 500 500 500 500 500 500
ASCAP 300 300 300 300 300 300 300 300
Bankoe Fees 1,250 1,250 -
MaxGalaxy-Cloud based Scheduling - - 3,000 3,000 1,100 1,100
Total 800 800 2,050 2,050 3,800 3,800 1,900 1,900
6255 UTILITIES - ELECTRIC
Electric 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500
Total 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500
6256 UTILITIES - NATURAL GAS
Natural Gas 24,000 24,000 20,000 20,000 20,000 17,000 24,000 18,000
Total 24,000 24,000 20,000 20,000 20,000 17,000 24,000 18,000
6257 UTILITIES - OTHER
Water and Sewer 19,000 19,000 15,000 15,000 15,000 15,000 19,000 19,000
Total 19,000 19,000 15,000 15,000 15,000 15,000 19,000 19,000
6265 REPAIRS - EQUIPMENT
Miscellaneous Repairs 7,000 7,000 8,000 8,000 8,000 8,000 8,000 8,000
Total 7,000 7,000 8,000 8,000 8,000 8,000 8,000 8,000
6266 REPAIRS - BUILDINGS
Miscellaneous Repairs 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500
Total 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500
6275 SCHOOL/CONF/EXP - LOCAL
MN Ice Arena Managers Conf-Manager 600 600 250 250 1,000 250 1,000 250
MN Ice Arena Managers Conf-Foreman 250 250 1,000 250 1,000 250
Total 600 600 500 500 2,000 500 2,000 500
344
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 63: ARENA 1 - 5205
COMPANY 5200: ARENA FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6276 SCHOOL/CONF/EXP - OTHER
Out of Town Conference 2,000 - 1,300 1,300 - 1,300 1,300
Total 2,000 - 1,300 1,300 - 1,300 - 1,300
6277 MILEAGE ALLOWANCE
Miscellaneous Mileage 600 600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600 600
6280 DUES & SUBSCRIPTIONS
US Rink Assoc. & Managers Assoc.550 550 300 300 600 600 600 600
Total 550 550 300 300 600 600 600 600
6281 UNIFORM/CLOTHING ALLOWANCE
Employee ID Jackets, etc.1,200 1,200 1,200 1,200 2,000 2,000 2,000 2,000
Total 1,200 1,200 1,200 1,200 2,000 2,000 2,000 2,000
6311 INSURANCE
General Liability 3,700 14,000 14,700 14,700 14,700 14,700 14,700 15,100
Total 3,700 14,000 14,700 14,700 14,700 14,700 14,700 15,100
6351 VISA/BANK CHARGES
500 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500 500
6399 OTHER CHARGES
LOGIS 2,960 3,335 3,960 3,960 3,960 4,100 3,960 4,260
Total 2,960 3,335 3,960 3,960 3,960 4,100 3,960 4,260
6540 TAXABLE MISC FOR RESALE
Concessions 7,000 8,000 8,000 8,000 8,000 8,000 8,000
Total - 7,000 8,000 8,000 8,000 8,000 8,000 8,000
6610 DEPRECIATION
60,900 60,900 60,900 60,900 60,900 60,900 60,900 60,900
Total 60,900 60,900 60,900 60,900 60,900 60,900 60,900 60,900
6735 CAPITAL OUTLAY - OTHER IMPROV
Replace Cooling Tower
Less: School District Share
Total - - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
LED Lighting 35,000 35,000
Less: School District Share (3,500) (17,500) (17,500)
Edger 7,000
Ice Plant Replcement 1,800,000 1,800,000
Less: School District Share (900,000) (900,000)
Total - 3,500 17,500 17,500 900,000 900,000 - -
Total Net of Personnel 239,710 254,635 263,860 263,860 1,149,510 1,145,900 255,610 249,610
TOTAL EXPENSES 582,321$ 602,660$ 605,205$ 605,205$ 1,476,065$ 1,472,455$ 593,245$ 587,245$
345
Notes:
346
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5200 64 5260 Arena II
DESCRIPTION OF ACTIVITY
The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley
youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey
associations which together have over 500 registered participants. The hockey association
sponsors several tournaments and hosts playoff games which bring in teams from all over the
state. Not only does this benefit the arena but also local merchants in the area.
During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for
soccer and lacrosse practices and games. The facility is in high demand early in the season
prior to the outdoor fields being ready for use. We have several adult soccer teams that utilize
the arena. The dry floor rental provides an important revenue source for the facility.
MAJOR OBJECTIVES FOR 2018
Increase our advertising within Hayes Park Arena. Advertising creates a great alternative
revenue stream to help keep our rental rates affordable for our customers. – Comprehensive
Key 3 – Business Oriented, Key 6 – Play and Preserve
Improve our preventative maintenance program. This program has to be a top priority in order to
avoid costly breakdowns and to keep our staff and users safe inside of our building. Our facility
is aging and it is extremely important to continuously improve our program to keep the building
performing at a high level.– Comprehensive Key 3 – Business Oriented, Key 5 – Safe
Continue to improve the energy efficiency of the facility. Ice arenas are high energy consumers
and we need to do everything we can do make sure we are consuming as little energy as we can.
– Comprehensive Key 3 – Business Oriented, Key 5 – Safe, Key 6 – Play and Preserve and Key
7– Healthy and Active
347
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Projected Projected Projected Projected
Item 2015 2016 2017 2018 2019
Hours Ice Time Rented 1743 1600 1650 1700 1750
Hours Dry Floor Time Rented 220 230 300 300 300
Personnel Schedule
– #hours
Projected Projected Projected Projected Projected
Position Title 2015 2016 2017 2018 2019
Working Foreman 1560 1560 1560 1560 1560
Tech Specialist - - - - -
Pooled Park Maintenance 520 520 520 520 520
Rec Facility
Attendant/Asst
520 520 1000 1000 1000
Ice Resurfacer Driver 3000 3000 3000 3000 3000
Facility Attendant -Lead 0 0 0 0 0
Arena Bldg Supervisor 0 0 0 0 0
Facility Supervisor 0 0 0 0 0
Note: Not budgeted by position in prior years
Rec Facility Attendant/Asst changed to Ice Guard/Concessions @ 1,000 hrs due to adding
concession operations.
348
Summary Budget
Department 64 Business Unit # 5260 Hayes Arena II
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Ice Revenue 292,606 324,949 329,787 290,000 308,000 318,000 325,000
Dry Floor/Turf Revenue 41,152 760 23,069 26,000 26,000 26,000 26,000
Sales / Concession 1,536 9,092 16,568 10,000 13,000 13,000 13,000
Advertising Revenue - - 3,020 - 3,000 3,000 3,000
Other 12,970 8,572 1,504 1,000 2,000 2,000 2,000
348,264 343,373 373,948 327,000 352,000 362,000 369,000
Expenditures:
Salaries & Wages 82,034 42,203 48,856 59,400 58,995 52,945 55,050
Emp. Benefits 10,326 7,050 7,633 6,605 7,170 6,650 6,625
Supplies 15,453 16,859 10,460 13,050 13,450 13,450 13,450
Contractual Serv.4,670 5,756 5,383 5,900 5,550 4,450 4,450
Utilities 84,877 70,879 76,874 81,000 81,000 81,000 81,000
Repairs & Maint.29,606 34,185 21,127 21,000 21,900 21,900 22,000
Training/Travel/Dues - 535 790 1,000 1,300 1,300 1,300
Insurance & Other Exp.10,539 10,320 11,450 12,100 12,675 12,675 13,000
Items for Resale - 7,620 7,328 7,000 8,000 8,000 8,000
Depreciation 90,392 95,944 99,306 91,200 91,200 91,200 91,200
Capital Outlay - - - 25,000 27,000 212,000 15,000
Debt Service - Interest 5,060 - - - - - -
Total Exp 332,957 291,351 289,207 323,255 328,240 505,570 311,075
Operating Income(loss)15,307 52,022 84,741 3,745 23,760 (143,570) 57,925
Other Income (Expense):
Property Tax Levy 121,000 121,000 121,000 121,000 121,000 121,000 121,000
Net Income (Loss)136,307 173,022 205,741 124,745 144,760 (22,570) 178,925
Change in Cash:
Add Depreciation:90,392 95,944 99,306 91,200 91,200 91,200 91,200
Less:
Capital Outlay (14,000) (36,679) - - - -
Principal portion of Debt (110,000) - - - - -
Net Increase (decr.) in Cash 102,699 232,287 305,047 215,945 235,960 270,125
2018 CAPITAL OUTLAY:
Manlift 12,000
Entire Roof Replacement 200,000
212,000
2019 CAPITAL OUTLAY:
Security Card Readers 15,000
349
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
ARENA II
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 34,971 815 0 14,360 0 3,235 3,235 3,820 3,820
6111 - SALARY PART-TIME 41,210 10,623 12,632 29,335 4,898 11,690 11,690 12,010 12,010
6112 - SALARY-SEASONAL TEMP 5,852 30,766 36,224 14,000 17,065 36,300 36,300 37,600 37,600
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 1,300 0 1,300 1,300 1,300 1,300
6123 - SALARY-OTHER 0 0 0 0 0 420 420 320 320
6105 - SALARIES AND WAGES 82,034 42,203 48,856 58,995 21,963 52,945 52,945 55,050 55,050
6138 - MEDICARE 1,189 610 709 855 318 770 770 800 800
6139 - FICA 5,156 2,608 3,029 3,660 1,362 3,280 3,280 3,415 3,415
6141 - PENSIONS-PERA 3,131 3,010 2,944 1,175 966 1,250 1,250 965 965
6142 - WORKERS COMPENSATION 708 812 951 1,480 537 1,350 1,350 1,445 1,445
6145 - MEDICAL INSURANCE 142 9 0 0 0
6125 - EMPLOYEE BENEFITS 10,326 7,050 7,633 7,170 3,183 6,650 6,650 6,625 6,625
6100 - TOTAL PERSONNEL SERVICES 92,360 49,253 56,489 66,165 25,146 59,595 59,595 61,675 61,675
6210 - OFFICE SUPPLIES 137 0 0 0 72
6211 - SMALL TOOLS & EQUIPMENT 1,526 445 566 2,250 0 2,250 2,250 2,250 2,250
6212 - MOTOR FUELS/OILS 17 0 0 100 0 100 100 100 100
6214 - CHEMICALS 5,372 4,356 0 1,100 0 1,100 1,100 1,100 1,100
6215 - EQUIPMENT-PARTS 399 941 976 1,500 57 1,500 1,500 1,500 1,500
6229 - GENERAL SUPPLIES 8,002 11,117 8,917 8,500 5,812 8,500 8,500 8,500 8,500
6205 - SUPPLIES 15,453 16,859 10,460 13,450 5,941 13,450 13,450 13,450 13,450
6231 - LEGAL SERVICES 149 0
6237 - TELEPHONE/PAGERS 1,938 2,629 2,629 1,200 1,078 1,200 1,200 1,200 1,200
6239 - PRINTING 353 0 0 600 0 600 600 600 600
6240 - CLEANING SERVICE/GARBAGE 1,877 1,781 2,020 2,000 1,018 2,000 2,000 2,000 2,000
6249 - OTHER CONTRACTUAL SERVICES 502 1,347 585 1,750 330 500 650 500 650
6230 - CONTRACTUAL SERVICES 4,670 5,756 5,383 5,550 2,426 4,300 4,450 4,300 4,450
6255 - UTILITIES-ELECTRIC 54,457 54,042 54,079 46,000 23,315 46,000 54,000 46,000 54,000
6256 - UTILITIES-NATURAL GAS 28,136 13,118 14,252 32,000 9,820 32,000 20,000 32,000 20,000
6257 - UTILITIES-PROPANE/WATER/SEWER 2,284 3,719 8,542 3,000 3,432 3,000 7,000 3,000 7,000
6250 - UTILITIES 84,877 70,879 76,874 81,000 36,567 81,000 81,000 81,000 81,000
6265 - REPAIRS-EQUIPMENT 2,075 6,352 3,429 5,900 535 5,900 5,900 6,000 6,000
6266 - REPAIRS-BUILDING 27,531 27,833 17,698 16,000 13,131 16,000 16,000 16,000 16,000
6260 - REPAIRS AND MAINTENA 29,606 34,185 21,127 21,900 13,666 21,900 21,900 22,000 22,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 160 600 0 600 600 600 600
6277 - MILEAGE/AUTO ALLOWANCE 100 100 100 100 100
6280 - DUES & SUBSCRIPTIONS 0 385 30 0 305
6281 - UNIFORM/CLOTHING ALLOWANCE 0 150 600 600 0 600 600 600 600
6270 - TRNG/TRAVL/DUES/UNIF 0 535 790 1,300 305 1,300 1,300 1,300 1,300
6200 - TOTAL OPERATING COSTS 134,606 128,214 114,633 123,200 58,905 121,950 122,100 122,050 122,200
6310 - RENTAL EXPENSE 1,165 -560 0 600 301 600 600 600 600
6311 - INSURANCE-PROPERTY/LIABILITY 9,300 10,900 11,496 12,075 6,038 12,075 12,075 12,075 12,400
6330 - SALES/USE TAX 160 0 0 0
6333 - GENERAL-CASH DISCOUNTS -87 -20 -46 -4
6399 - OTHER CHARGES 0 0 0 145
6301 - OTHER EXPENDITURES 10,539 10,320 11,450 12,675 6,478 12,675 12,675 12,675 13,000
6300 - TOTAL OTHER EXPENDITURES 10,539 10,320 11,450 12,675 6,478 12,675 12,675 12,675 13,000
6540 - TAXABLE MISC FOR RESALE 0 7,620 7,328 8,000 2,804 8,000 8,000 8,000 8,000
350
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
ARENA II
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 7,620 7,328 8,000 2,804 8,000 8,000 8,000 8,000
6500 - TOTAL EXPENDITURES 0 7,620 7,328 8,000 2,804 8,000 8,000 8,000 8,000
6610 - DEPRECIATION 90,392 95,944 99,306 91,200 50,681 91,200 91,200 91,200 91,200
6601 - TOTAL DEPRECIATION 90,392 95,944 99,306 91,200 50,681 91,200 91,200 91,200 91,200
6600 - TOTAL DEPRECIATION 90,392 95,944 99,306 91,200 50,681 91,200 91,200 91,200 91,200
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 27,000 0 212,000 212,000 15,000 15,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 27,000 0 212,000 212,000 15,000 15,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 27,000 0 212,000 212,000 15,000 15,000
6910 - BOND PRINCIPAL 0 0 0 0 0
6901 - TOTAL DEBT SERVICE 0 0 0 0 0
6900 - TOTAL DEBT SERVICE 0 0 0 0 0
7015 - DEBT SERVICE-INTEREST 5,060 0 0 0 0
7001 - TOTAL INTEREST AND FISCAL FEES 5,060 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 5,060 0 0 0 0
332,957 291,351 289,206 328,240 144,015 505,420 505,570 310,600 311,075
351
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 64: ARENA II - 5260
COMPANY: ARENA 5200
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 29,950 14,365 14,360 14,360 3,235 3,235 3,820 3,820
6111 Salary-Parttime 30,340 29,335 29,335 29,335 11,690 11,690 12,010 12,010
6112 Salary-Seasonal Temp 13,000 14,000 14,000 14,000 36,300 36,300 37,600 37,600
6114 Overtime - Temp 1,700 1,700 1,300 1,300 1,300 1,300 1,300 1,300
6123 Salaries - Other 735 - - - 420 420 320 320
6138 Medicare 1,100 840 855 855 770 770 800 800
6139 FICA 4,695 3,575 3,660 3,660 3,280 3,280 3,415 3,415
6141 Pension - PERA 2,430 1,075 1,175 1,175 1,250 1,250 965 965
6142 Worker's Compensation 1,575 1,115 1,480 1,480 1,350 1,350 1,445 1,445
6145 Hospital & Life Insurance 14,400 - - - - -
Total 99,925 66,005 66,165 66,165 59,595 59,595 61,675 61,675
6211 SMALL TOOL & EQUIPMENT
2,250 2,250 2,250 2,250 2,250 2,250 2,250 2,250
Total 2,250 2,250 2,250 2,250 2,250 2,250 2,250 2,250
6212 MOTOR FUELS/OILS
Propane 100 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100 100
6214 CHEMICALS
Freon for Compressors 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Total 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100
6215 EQUIPMENT - PARTS
Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500
6229 GENERAL SUPPLIES
Miscellaneous 8,100 8,100 8,500 8,500 8,500 8,500 8,500 8,500
Rink gates/resurfacer entrance doors 4,000
Total 12,100 8,100 8,500 8,500 8,500 8,500 8,500 8,500
6237 TELEPHONE
Phone 2,800 2,800 1,200 1,200 1,200 1,200 1,200 1,200
Total 2,800 2,800 1,200 1,200 1,200 1,200 1,200 1,200
6239 PRINTING/PUBLISHING
Ticket Printing, News Ads 500 600 600 600 600 600 600 600
Total 500 600 600 600 600 600 600 600
6240 C. SERVICE/GARBAGE REMOVAL
2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
6249 OTHER CONTRACTUAL SERVICES
Miscellaneous 500 500 500 500 500 500 500 500
"When I work app" to replace Bankoe - - 1,250 1,250 - 150 150
Total 500 500 1,750 1,750 500 650 500 650
6255 UTILITIES - ELECTRIC
46,000 46,000 46,000 46,000 46,000 54,000 46,000 54,000
Total 46,000 46,000 46,000 46,000 46,000 54,000 46,000 54,000
6256 UTILITIES - NATURAL GAS
32,000 32,000 32,000 32,000 32,000 20,000 32,000 20,000
Total 32,000 32,000 32,000 32,000 32,000 20,000 32,000 20,000
6257 UTILITIES - OTHER
Water and Sewer 3,000 3,000 3,000 3,000 3,000 7,000 3,000 7,000
Total 3,000 3,000 3,000 3,000 3,000 7,000 3,000 7,000
6265 REPAIRS - EQUIPMENT
5,000 5,000 5,900 5,900 5,900 5,900 6,000 6,000
Total 5,000 5,000 5,900 5,900 5,900 5,900 6,000 6,000
6266 REPAIRS - BUILDINGS
16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000
Total 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000
6275 SCHOOL/CONF/EXP - LOCAL
MN Ice Arena Managers Conf 300 300 600 600 600 600 600 600
Total 300 300 600 600 600 600 600 600
6277 MILEAGE ALLOWANCE
100 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100 100
6281 UNIFORM/CLOTHING ALLOWANCE
Employee ID Jackets, etc.600 600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600 600
352
CITY OF APPLE VALLEY
2017 BUDGET
ACCOUNT DETAIL
DEPT 64: ARENA II - 5260
COMPANY: ARENA 5200
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6310 RENTAL EXPENSE
Various Equipment 600 600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600 600
6311 INSURANCE
General Liability 10,900 11,500 12,075 12,075 12,075 12,075 12,075 12,400
Total 10,900 11,500 12,075 12,075 12,075 12,075 12,075 12,400
6323 INTEREST EXPENSES
- - - - - -
Total - - - - - - - -
6540 TAXABLE MISC FOR RESALE
Concessions - 7,000 8,000 8,000 8,000 8,000 8,000 8,000
Total - 7,000 8,000 8,000 8,000 8,000 8,000 8,000
6610 DEPRECIATION
91,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200
Total 91,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200
6740 CAPITAL OUTLAY - OTHER ITEMS
Replace Auto Floor Scrubber
Replace Fire Alarm System
Security Entrance Card Readers 15,000 15,000
Scoreboard
Arena Floor Scrubber 7,500
Skate Sharpener 10,000
Ice Resurfacer Battery Replacement 10,000
Analog Surveillance Camera Conversion - -
Compressor 15,000 15,000 15,000
Arena ManLift 12,000 12,000
Conference Room Roof Replacement 12,000 12,000
Entire Roof Replacement 200,000 200,000
Replace Cooling Tower
Total 17,500 25,000 27,000 27,000 212,000 212,000 15,000 15,000
Total Net of Personnel 246,050 257,250 262,075 262,075 445,825 445,975 248,925 249,400
TOTAL EXPENSES 345,975$ 323,255$ 328,240$ 328,240$ 505,420$ 505,570$ 310,600$ 311,075$
353
Notes:
354
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5300
65
5305
WATER
OPERATIONS
Public Works
DESCRIPTION OF ACTIVITY
The Public Works Water Utility Division is responsible for providing residents and
businesses in the City with high quality, safe, and reliable drinking water. Water is
derived from 20 municipal wells and pumped to a central water treatment plant. The
water plant has a capacity to treat 24 million gallons per day. Treated water is then
pumped into the water distribution system consisting of 248 miles of water main pipe and
5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily
consumption is 6.8 million gallons.
SERVICE CATEGORIES
The Water Utility Division produces and delivers potable water to 50,000 customers
within the City of Apple Valley. Public water supply operations are highly regulated by
the Federal Safe Drinking Water Act, administered locally by the Minnesota Departm ent
of Health. The following services are provided within this division.
1. Water Supply and Distribution Services
Supply an average of 2.2 billion gallons of potable water to residents and businesses
within Apple Valley
Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to
1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien-Jordan
aquifers
Perform maintenance and flushing of 2,200 public water hydrants and 285 private
water hydrants to preserve water quality and provide water for fire protection
throughout the community
Inspect and maintain water storage reservoirs, including rehabilitation of interior and
exterior surface coatings
Perform leak detection, repair damaged valves and repair water main breaks that
occur on the distribution system
Provide for water meter reading and maintenance of 15,000 water meters
2. Water Treatment Plant Services
Operate and maintain the City’s water treatment plant to remove elevated levels of
iron and manganese, minerals naturally occurring in groundwater
Provide central system of chlorinating/disinfecting the water supply system to
maintain public health standards
Provide central system of adding fluoride to drinking water to prevent tooth decay in
compliance with State requirements
355
3. Water System Testing and Security Services
Monitor water system for disinfection by performing sampling and testing for total
coliform bacteria and chlorine residual at 60 sites throughout the community on a
monthly basis in compliance with Department of Health requirements.
Perform testing, through the Department of Health, to monitor potential contaminants
in compliance with Federal Primary Drinking Water Standards.
Provide frequent site inspections and continuously monitor operations and security of
the water supply system through the SCADA computer and facility security systems
MAJOR OBJECTIVES FOR 2018
Work plans are designed to maintain compliance with Federal and State mandates.
Evaluate distribution system infrastructure in proposed improvement areas and plan for
the replacement of aging and deteriorated water systems where necessary. The
Comprehensive Plan update and modeling is expected to be completed this year which
will help guide the City for growth, development and redevelopment. The capacity of the
City’s water supply system has significant influence on the City’s capacity for future
economic development.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Gallons Supplied
(in billions of gallons)*
2.09
1.95
2.0
2.1
2.0
2.0
Water Main Leaks/Breaks 11 16 6 12 10 10
MDH Water Quality Tests
Failing to Meet Standards**
0
0
0
0
0
0
* Annual water demand is highly dependent of precipitation and weather conditions for a given year
**Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Public Works Supt. 1 1 1 1 1 1
Public Works Supervisor 0.5 0.5
Utilities Assistant 1 1 1 0 0 0
Department Specialist 0 0 0 1 1 1
Accounting Technician 1 1 1 1 1 1
Utilities Accountant 1 1 1 1 1 1
Utilities Foreman 1 2 2 2 2 2
Technical Specialist 2 1 1 1 1 1
Maintenance II 4 4 4 4 4 4
Maintenance I 0 0 0 1 1 1
GIS Tech –(FT split with 1510,
5365,5505)
0 0 0 .25 .25 .25
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Seasonal 1,000 1,000 1,500 1,500 1,750 1,750
356
Summary Budget
Department Water Operation
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Utility Charges 4,041,492 4,022,267 4,355,722 4,770,000 4,381,000 4,710,000 5,053,000
Investment Earnings 97,680 43,141 30,357 100,000 105,000 100,000 100,000
Shared Rev w/Sewer 50,665 48,467 48,016 75,000 75,000 75,000 75,000
Assessment 90,895 86,688 79,429 - - - -
Other Revenue 37,528 58,987 87,569 45,000 45,000 45,000 45,000
Total 4,318,260 4,259,550 4,601,093 4,990,000 4,606,000 4,930,000 5,273,000
Expenditures:
Salaries & Wages 676,138 713,899 678,172 711,425 828,505 670,600 697,320
Emp. Benefits 241,570 252,186 253,350 266,865 268,440 251,410 262,745
Supplies 244,500 219,242 161,359 214,688 228,962 201,950 194,525
Contractual Serv.268,380 201,320 212,361 239,806 309,713 235,600 384,160
Utilities 331,643 375,151 339,059 406,215 406,720 343,000 354,200
Repairs & Maint.313,184 267,314 227,222 223,365 221,655 253,645 240,695
Training/Travel/Dues 10,356 13,671 20,789 17,715 28,435 25,460 28,690
Other Exp.314,376 225,840 214,414 236,025 338,485 332,595 340,690
Tax/Non-Tax Resale (4,814) 29,571 65,553 20,000 35,000 36,000 45,000
Depreciation 1,070,268 1,163,431 1,782,503 1,104,000 1,230,000 1,800,000 1,900,000
VISA / MC charges 24,234 35,703 19,546 15,000 25,000 21,000 22,000
Debt Service - Interest 133,345 206,519 199,215 215,125 207,825 192,825 185,125
Transfers / admin fee G/F 485,000 504,250 529,000 529,000 542,320 556,250 568,600
Transfers to other funds (Road Fd)- 196,000 - 1,371,000 1,100,000 -
Cap. outlay - Non capitalized 13,045 - - - - - -
Total Exp 4,121,225 4,404,097 4,702,543 5,570,229 5,771,060 4,920,335 5,223,750
Net Income 197,035 (144,547) (101,450) (580,229) (1,165,060) 9,665 49,250
Net change in cash
add: Depreciation 1,070,268 1,163,431 1,782,503 1,104,000 1,230,000 1,800,000 1,900,000
Debt Service - Principal (320,000) (365,000) - (365,000) (380,000) (385,000) (395,000)
Capital Outlay (7,796,825) (1,949,000) (3,160,000) (4,767,200) (4,531,500)
Bonds Issued 8,830,000 - - 2,000,000 2,000,000
Contractual Service Capitalized - - - -
1,980,478 653,884 1,681,053 (1,790,229) (3,475,060) (1,342,535) (977,250)
2018 Capital Outlay:
6730 CAPITAL OUTLAY - VEHICLES 2018
Replace 406 3/4 ton vehicle (toolbox, plow)35,700
Replace 1 Ton Vehicle 404 (toolbox, plow)11,000
46,700$
357
2018 CAPITAL OUTLAY (Continued)
2019 Capital Outlay:
6730 CAPITAL OUTLAY - VEHICLES 2019
Replace 419 3/4 ton vehicle (toolbox,plow)39,000
Replace 421 3/4 ton vehicle (toolbox,plow)39,000
78,000$
6735 CAPITAL OUTLAY - OTHER IMP 2019
Palomino Res. Emergency Electrical Connections 5,000
WTP Roof Install DeIcing Cables 21,500
Booster Station Pump Inspection (2 - 1/YR)14,000
Nordic Booster Pump Rehab 30,000
Well Rehabilitation, Nos. 6,11,20, LZP4 155,000
Fiber Extension Project 40,000
Gate Valve Replacement 25,000
Replace Water Meter System Year 1 of 4 2,000,000
Longridge/Harwell Corrosion Mitigation 900,000
Street & Utility Reconstruction:
2019 Street & Utility Recon (Surrey No. & So.)500,300
2019 Street & Utility Recon (AV 11th)762,700
Total 4,453,500$
Total 2019 Capital Outlay 4,531,500$
6735 CAPITAL OUTLAY - OTHER IMP 2018
Palomino Tower Landscape/Gate/Curb/Pave 25,000
Well 8 Phone to Fiber Upgrade (Move to 2018)25,000
NaMnO4 Piping Modifications 13,000
WTP TEGG Repairs 11,000
Booster Station Pump Inspection (2 - 1/YR)14,000
Well 5 - Replace AC 15,000
WTP Generator Room Heater/Modifications 20,000
Fiber Extension Project 40,000
Gate Valve Replacement 25,000
Replace Water Meter System Year 1 of 4 2,000,000
WTP - replace ladders pumping chamber 10,000
Quarry Point Fence Extension 25,000
Storage Reservoir Tank Maint. (Nordic) wash/insp 8,500
Hydraulic Valve Operation Wrench Replacement 10,000
Well Rehabilitation, Nos. 1,2,18, LZP1 144,000
Water Main Lining/Replace Diamond Path 775,000
Longridge/Harwell Corrosion Mitigation 300,000
Street & Utility Reconstruction:
2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)522,300
2018 Street & Utility Recon (AV 12th)562,700
Harwell/Havelock/160th St Watermain Loop (move to '18)175,000
Total 4,720,500$
Total 2018 Capital Outlay 4,767,200$
358
Debt Schedule:
CITY OF APPLE VALLEY
WATER UTILITY
Debt Service Requirements
GO Rev. Bonds 2014 Total
Annual
Year Principal Interest
2015 365,000 215,125 580,125
2016 370,000 207,825 577,825
2017 380,000 200,425 580,425
2018 385,000 192,825 577,825
2019 395,000 185,125 580,125
2020 400,000 177,225 577,225
2021 410,000 169,225 579,225
2022 420,000 161,025 581,025
2023 425,000 151,575 576,575
2024 440,000 142,013 582,013
2025 450,000 131,013 581,013
2026 460,000 119,763 579,763
2027 475,000 107,113 582,113
2028 485,000 94,050 579,050
2029 500,000 79,500 579,500
2030 515,000 64,500 579,500
2031 530,000 49,050 579,050
2032 545,000 33,150 578,150
2033 560,000 16,800 576,800
359
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
WATER OPERATIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 615,446 647,517 641,210 745,135 313,101 692,100 581,585 722,915 605,530
6112 - SALARY-SEASONAL TEMP 14,314 21,510 19,274 15,000 9,265 19,500 19,500 21,200 21,200
6113 - OVERTIME-REGULAR EMPLOYEES 77,757 67,446 54,399 52,000 31,987 52,000 52,000 53,100 53,100
6118 - VACATION PAY 8,667 8,243 -22,903 0
6121 - INSURANCE CASH BENEFIT 3,964 4,770 4,260 1,440
6122 - COMP REQUEST -44,011 -35,587 -18,069 -11,911
6123 - SALARY-OTHER 0 0 0 16,370 0 31,060 17,515 31,525 17,490
6105 - SALARIES AND WAGES 676,138 713,899 678,172 828,505 343,882 794,660 670,600 828,740 697,320
6138 - MEDICARE 9,520 9,966 9,878 10,750 4,847 11,335 9,535 11,800 9,895
6139 - FICA 40,707 42,610 42,236 45,975 20,726 48,465 40,770 50,450 42,305
6141 - PENSIONS-PERA 47,158 50,953 49,255 54,490 24,988 57,500 48,195 84,805 71,455
6142 - WORKERS COMPENSATION 17,327 20,848 22,195 23,945 11,510 23,400 20,185
6143 - UNEMPLOYMENT COMPENSATION 0 838 0 0
6144 - LONG-TERM DISABILITY INSURANCE 1,685 1,606 1,596 2,000 539 1,965 1,625 2,050 1,690
6145 - MEDICAL INSURANCE 109,198 108,184 110,613 131,280 48,232 147,000 131,100 154,080 137,400
6146 - DENTAL INSURANCE 9,919 11,382 10,351 5,571
6147 - LIFE INSURANCE-BASIC 112 57 54 26
6148 - LIFE INSURANCE-SUPP/DEPEND 5,944 5,743 7,172 2,963
6125 - EMPLOYEE BENEFITS 241,570 252,186 253,350 268,440 119,402 289,665 251,410 303,185 262,745
6100 - TOTAL PERSONNEL SERVICES 917,708 966,086 931,522 1,096,945 463,285 1,084,325 922,010 1,131,925 960,065
6210 - OFFICE SUPPLIES 353 1,294 664 750 266 750 750 750 750
6211 - SMALL TOOLS & EQUIPMENT 32,775 10,811 34,325 18,555 6,267 18,110 18,110 9,475 9,475
6212 - MOTOR FUELS/OILS 23,209 16,599 14,692 30,072 8,599 24,762 19,760 25,635 20,435
6214 - CHEMICALS 39,065 49,977 45,359 57,500 9,611 49,500 49,500 53,500 53,500
6215 - EQUIPMENT-PARTS 123,637 103,867 43,376 93,305 16,054 84,530 84,530 80,750 80,750
6216 - VEHICLES-TIRES/BATTERIES 3,325 1,208 3,659 3,610 625 3,670 3,670 3,670 3,670
6229 - GENERAL SUPPLIES 22,137 35,485 19,286 25,170 7,819 25,630 25,630 25,945 25,945
6205 - SUPPLIES 244,500 219,242 161,359 228,962 49,241 206,952 201,950 199,725 194,525
6235 - CONSULTANT SERVICES 132,556 73,920 69,244 144,180 68,276 79,950 79,950 150,975 150,975
6237 - TELEPHONE/PAGERS 20,040 19,522 19,496 25,760 9,618 22,760 22,760 23,700 23,700
6238 - POSTAGE/UPS/FEDEX 29,832 29,808 28,008 30,480 12,257 31,500 31,500 91,500 91,500
6239 - PRINTING 8,105 5,441 5,719 13,830 1,429 11,020 11,020 20,750 20,750
6240 - CLEANING SERVICE/GARBAGE 0 20 1,655 13,000 180 13,000 13,000 13,100 13,100
6249 - OTHER CONTRACTUAL SERVICES 77,848 72,608 88,238 82,463 23,317 77,370 77,370 84,135 84,135
6230 - CONTRACTUAL SERVICES 268,380 201,320 212,361 309,713 115,077 235,600 235,600 384,160 384,160
6255 - UTILITIES-ELECTRIC 316,363 345,842 305,619 378,000 140,589 350,000 310,000 360,000 320,000
6256 - UTILITIES-NATURAL GAS 15,221 27,442 31,781 28,500 18,141 34,000 32,000 35,000 33,000
6257 - UTILITIES-PROPANE/WATER/SEWER 59 1,867 1,659 220 141 1,000 1,000 1,200 1,200
6250 - UTILITIES 331,643 375,151 339,059 406,720 158,870 385,000 343,000 396,200 354,200
6265 - REPAIRS-EQUIPMENT 156,251 152,993 116,828 98,615 76,120 136,315 132,815 114,395 114,395
6266 - REPAIRS-BUILDING 8,142 10,858 18,861 22,500 4,091 22,100 20,100 21,000 20,000
6269 - REPAIRS-OTHER 148,791 103,463 91,533 100,540 38,255 100,730 100,730 106,300 106,300
6260 - REPAIRS AND MAINTENA 313,184 267,314 227,222 221,655 118,466 259,145 253,645 241,695 240,695
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 3,026 3,538 5,597 4,430 513 5,575 5,575 6,115 6,115
6276 - SCHOOLS/CONFERENCES/EXP OTHER 733 1,459 4,526 1,050 1,214 1,060 1,060 3,200 3,200
6277 - MILEAGE/AUTO ALLOWANCE 1,929 1,732 2,052 2,310 1,018 2,325 2,325 2,325 2,325
6278 - SUBSISTENCE ALLOWANCE 150 450 450 440 550 700 700 950 950
6280 - DUES & SUBSCRIPTIONS 743 1,342 4,199 15,055 573 11,225 11,225 11,500 11,500
6281 - UNIFORM/CLOTHING ALLOWANCE 3,776 5,150 3,966 5,150 951 4,575 4,575 4,600 4,600
360
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
WATER OPERATIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6270 - TRNG/TRAVL/DUES/UNIF 10,356 13,671 20,789 28,435 4,818 25,460 25,460 28,690 28,690
6200 - TOTAL OPERATING COSTS 1,168,063 1,076,697 960,790 1,195,485 446,472 1,112,157 1,059,655 1,250,470 1,202,270
6310 - RENTAL EXPENSE 1,428 1,436 1,222 2,100 1,225 2,200 2,200 2,300 2,300
6311 - INSURANCE-PROPERTY/LIABILITY 75,000 89,000 104,004 109,200 54,600 112,000 112,000 115,000 115,000
6330 - SALES/USE TAX 36 0 0 0
6333 - GENERAL-CASH DISCOUNTS -249 -279 -197 -153
6349 - LATE FEES/FINANCE CHARGES 0 0 0 2
6351 - VISA/BANK CHARGES 24,234 35,703 19,546 25,000 9,050 26,000 21,000 27,000 22,000
6399 - OTHER CHARGES 192,245 154,389 193,688 227,185 73,734 306,095 218,395 310,130 223,390
6301 - OTHER EXPENDITURES 292,694 280,249 318,263 363,485 138,458 446,295 353,595 454,430 362,690
6300 - TOTAL OTHER EXPENDITURES 292,694 280,249 318,263 363,485 138,458 446,295 353,595 454,430 362,690
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE -4,814 29,571 65,553 35,000 60,503 36,000 36,000 45,000 45,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL -4,814 29,571 65,553 35,000 60,503 36,000 36,000 45,000 45,000
6500 - TOTAL EXPENDITURES -4,814 29,571 65,553 35,000 60,503 36,000 36,000 45,000 45,000
6610 - DEPRECIATION 1,070,268 1,163,431 1,782,503 1,230,000 0 1,800,000 1,800,000 1,900,000 1,900,000
6601 - TOTAL DEPRECIATION 1,070,268 1,163,431 1,782,503 1,230,000 0 1,800,000 1,800,000 1,900,000 1,900,000
6600 - TOTAL DEPRECIATION 1,070,268 1,163,431 1,782,503 1,230,000 0 1,800,000 1,800,000 1,900,000 1,900,000
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 35,000 27,656 46,700 46,700 78,000 78,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 13,045 -18,706 -84,303 4,225,000 0 4,720,500 4,720,500 5,373,500 4,453,500
6701 - TOTAL CAPITAL OUTLAY 13,045 -18,706 -84,303 4,260,000 27,656 4,767,200 4,767,200 5,451,500 4,531,500
6700 - TOTAL CAPITAL OUTLAY 13,045 -18,706 -84,303 4,260,000 27,656 4,767,200 4,767,200 5,451,500 4,531,500
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6910 - BOND PRINCIPAL 0 0 0 380,000 0 385,000 385,000 395,000 395,000
6901 - TOTAL DEBT SERVICE 0 0 0 380,000 0 385,000 385,000 395,000 395,000
6900 - TOTAL DEBT SERVICE 0 0 0 380,000 0 385,000 385,000 395,000 395,000
7002 - BOND ISSUANCE DISCOUNT 45,916 0 0 0
7015 - DEBT SERVICE-INTEREST 133,345 206,519 199,215 207,825 100,213 192,825 192,825 185,125 185,125
7001 - TOTAL INTEREST AND FISCAL FEES 179,261 206,519 199,215 207,825 100,213 192,825 192,825 185,125 185,125
7000 - TOTAL INTEREST AND FISCAL FEES 179,261 206,519 199,215 207,825 100,213 192,825 192,825 185,125 185,125
7110 - TRANSFER TO OTHER FUNDS 300,000 506,000 325,500 335,250 167,625 344,000 344,000 350,000 350,000
7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 203,500 207,070 103,535 212,250 212,250 218,600 218,600
7101 - TOTAL TRANSFERS 485,000 700,250 529,000 542,320 271,160 556,250 556,250 568,600 568,600
7100 - TOTAL TRANSFERS 485,000 700,250 529,000 542,320 271,160 556,250 556,250 568,600 568,600
4,121,226 4,404,098 4,702,543 9,311,060 1,507,747 10,380,052 10,072,535 11,382,050 10,150,250
361
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4910 Water Charges 4,630,000 4,770,000 4,381,000 4,381,000 4,710,000 4,710,000 4,969,000 5,053,000
4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000
4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000
5010 Investment Interest 105,000 105,000 105,000 105,000 100,000 100,000 100,000 100,000
Total 4,855,000 4,995,000 4,606,000 4,606,000 4,930,000 4,930,000 5,189,000 5,273,000
SALARIES
6110 Regular Employees 611,845 628,440 745,135 650,000 692,100 573,085 722,915 596,230
6112 Salary-Seasonal Temp 14,280 15,000 15,000 20,000 19,500 19,500 21,200 21,200
6113 Overtime - Reg 35,000 35,000 36,300 36,300 36,300 36,300 37,000 37,000
6113 Overtime - On Call Program 13,800 15,300 15,700 15,700 15,700 15,700 16,100 16,100
6123 Salaries - Other 15,225 17,685 16,370 16,370 22,560 17,515 22,225 17,490
6138 Medicare 10,010 10,315 10,750 10,750 11,335 9,535 11,800 9,895
6139 FICA 42,780 44,115 45,975 45,975 48,465 40,770 50,450 42,305
6141 Pension - PERA 50,690 52,230 54,490 52,990 57,500 48,195 59,870 50,010
6142 Worker's Compensation 20,795 22,450 23,945 22,945 23,400 20,185 24,935 21,445
6144 Long-Term Disability Insurance 1,860 1,915 2,000 2,000 1,965 1,625 2,050 1,690
6145 Hospital & Life Insurance 129,600 135,840 131,280 117,280 147,000 131,100 154,080 137,400
Reclasify Position - 50% Supervisor - - 8,500 8,500 9,300 9,300
Total 945,885 978,290 1,096,945 990,310 1,084,325 922,010 1,131,925 960,065
6210 OFFICE SUPPLIES
General Office Supplies 700 700 700 700 700 700 700 700
Large Printer Paper 50 50 50 50 50 50 50 50
Total 750 750 750 750 750 750 750 750
6211 SMALL TOOL & EQUIPMENT
Small Tools 3,350 3,400 3,485 3,485 3,570 3,570 3,675 3,675
Electric/Power Tools 730 740 770 770 790 790 800 800
Pipe Saw Replacement - - 1,300 1,300 - -
Tool Box Replacment - WTP - - - - 800 800 - -
Radio w/Charger - new employee - - 1,000 1,000 - - - -
Locator - new employee - - 900 900 - - - -
Tools - stock new truck new employee - - 1,500 1,500 - - - -
Hi-E Dryer - wells - - - - 2,500 2,500 2,500 2,500
Fluoride transfer pump replacement - - - - 2,200 2,200 - -
2" Electric pump - - - - 2,300 2,300 - -
Chlorinator Vacuum Regulator - - 2,600 2,600 - -
Locater Replacement - 2 - - 1,900 1,900 - -
Cartegraph License 1,350 1,350 1,400 1,400 - -
Chlorinator Control Replace 2,500 - 2,600 2,600 - -
Microsoft Surface - Laptop Replacement/iPad - 1,100 1,100 1,100 2,500 2,500 2,500 2,500
Lawn Mower - Push Mower Replacement 500 500
AED - Utilities Garage 2,500 2,500
12' Fiberglass Heavy Duty Ladder 450 450
Total 17,730 33,690 18,555 18,555 18,110 18,110 9,475 9,475
6212 MOTOR FUELS/OILS
Nolead Fuel 17,700 16,972 14,000 13,000 13,030 13,030 13,200 13,200
Diesel Fuel 5,135 4,128 3,000 3,000 2,867 2,865 3,000 3,000
Diesel Fuel Tax 80 313 350 350 365 365 385 385
Oil (Wells 4 & 5)2,575 2,625 2,690 2,300 2,500 1,000 2,650 1,050
Diesel - Generators 8,495 8,665 8,882 4,500 5,000 1,500 5,250 1,650
Oil/Lubricants 1,050 1,070 1,150 1,000 1,000 1,000 1,150 1,150
Total 35,035 33,773 30,072 24,150 24,762 19,760 25,635 20,435
6214 CHEMICALS
Treatment Chemicals - Chlorine 11,500 11,750 12,000 9,000 9,500 9,500 10,500 10,500
Treatment Chemicals - Fluoride 32,000 28,000 28,000 20,000 20,000 20,000 21,000 21,000
Sodium Permanganate 17,350 17,500 20,000 20,000 20,000 22,000 22,000
Total 60,500 57,100 57,500 49,000 49,500 49,500 53,500 53,500
6215 EQUIPMENT - PARTS
Dehumidifier Parts - - 1,000 1,000 1,025 1,025 1,050 1,050
Meters & MXU's 10,000 10,000 10,000 10,000 10,000 10,000 5,000 5,000
Mains 4,500 4,600 4,700 4,700 2,500 2,500 2,700 2,700
Hydrants 11,000 11,200 11,480 11,480 11,800 11,800 12,000 12,000
Chemical Pumps 4,200 4,290 4,400 4,400 4,500 4,500 4,700 4,700
Wells & Backflows Preventors 4,800 4,900 5,000 5,000 5,125 5,125 5,300 5,300
Vehicle 5,000 5,100 5,200 5,200 5,330 5,330 5,500 5,500
Solenoids 4,650 4,750 15,000 15,000 12,400 12,400 12,500 12,500
Chlorinator Parts 2,600 2,700 2,800 2,800 4,000 4,000 4,150 4,150
General Equipment Supplies 1,300 1,400 15,000 15,000 15,400 15,400 15,000 15,000
Valves, Air Reliefs 1,590 1,625 1,675 1,675 1,700 1,700 1,750 1,750
WTP Waste Valve 3,160 3,225 3,250 3,250 1,800 1,800 2,000 2,000
Pressure Station 1,200 1,250 1,300 1,300 1,350 1,350 1,400 1,400
Hydrant Top Bonnet Replacement 10,600 10,800 10,000 10,000 5,000 5,000 5,000 5,000
Chlortainer Parts - 1,500 2,500 2,500 2,600 2,600 2,700 2,700
Total 64,600 67,340 93,305 93,305 84,530 84,530 80,750 80,750
6216 EQUIPMENT - TIRES/BATTERIES
Batteries - Generators, Wells 4 & 5 1,025 1,050 2,075 2,075 2,100 2,100 2,100 2,100
Batteries - RTUs, UPSs, Controls 750 750 800 800 820 820 820 820
Tires 700 715 735 735 750 750 750 750
Total 2,475 2,515 3,610 3,610 3,670 3,670 3,670 3,670
6229 GENERAL SUPPLIES
Flashers, Barricades 1,040 1,065 2,065 2,065 2,100 2,100 2,150 2,150
Safety Equipment/First Aid 3,260 3,325 4,325 4,325 4,400 4,400 4,500 4,500
Sand, Gravel, Fill Material 2,400 2,450 3,450 3,450 3,500 3,500 3,550 3,550
Paint - WTP, Wells, Hydrants 1,840 1,880 2,400 2,400 2,450 2,450 2,500 2,500
362
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Shop Supplies 3,350 3,420 4,420 4,420 4,500 4,500 4,550 4,550
Location - Marking Supplies 2,125 2,170 3,170 3,170 3,200 3,200 3,300 3,300
ArcFlash PPE 350 360 370 370 380 380 100 100
Prescription Safety Glasses 110 110 120 120 125 125 130 130
Reagents for Water Testing 535 545 560 560 575 575 600 600
Eroision Control Products 800 815 830 830 850 850 875 875
Anodes - Corrosion Protection 2,500 2,550 2,615 2,615 2,680 2,680 2,750 2,750
Grass Seed 315 320 320 320 330 330 340 340
Steel 500 510 525 525 540 540 600 600
Total 19,125 19,520 25,170 25,170 25,630 25,630 25,945 25,945
6235 CONSULTANT SERVICES
Update Comprehensive Water Supply Plan 8,000 20,000 20,000 20,000 10,000 10,000
Engineering Consulting Firm Costs 5,000 10,000 10,000 10,000 10,000 10,000 11,000 11,000
Well 16 Analysis and Groundwater Study 25,000 20,000 - - - -
Legal Expenses 1,500 1,500 2,000 2,000 2,100 2,100 2,500 2,500
Audit 10,700 10,900 11,225 11,225 11,500 11,500 12,000 12,000
Cartegraph OMS Development 6,000 6,000 20,000 - 10,000 10,000
Valleywood Res. Rehab Specs to Inspect - - 67,000 67,000 - -
Quarry Point Reservoir Inspection - - 3,500 3,500 - -
OSHA Required Tests (Hearing, Hep B, etc.)725 740 755 755 775 775 775 775
CCR Report Preparation 2,100 2,150 2,200 2,200 2,275 2,275 3,200 3,200
Cross Connection Study (add Mandate)- 7,000 7,500 7,500 4,500 4,500 4,500 4,500
Arc Flash Hazard Survey - WTP - - - 15,000 15,000
WTP dehumidifer to SCADA - - - 8,800 8,800
RMP/PSM Plan Update 6,000 6,000
ER Plan Update 3,000 3,000
WHP Plan Update 15,000 15,000
Longridge Reservoir Plans & Inspection 85,000 85,000
Fiber Integration Towers, Wells to WTP Enginee - - - 5,000 5,000 8,000 8,000
Total 70,025 81,790 144,180 124,180 79,950 79,950 150,975 150,975
6237 TELEPHONE/PAGERS
Gopher State w/ GSOC Ticket Mgmt.16,435 16,780 17,200 12,000 14,000 14,000 14,700 14,700
Telephones 4,300 4,390 4,500 4,500 4,600 4,600 4,700 4,700
Cellular Phone/Communications 3,020 3,080 3,160 3,160 3,160 3,160 3,200 3,200
Wireless Air Card 560 570 900 900 1,000 1,000 1,100 1,100
Total 24,315 24,820 25,760 20,560 22,760 22,760 23,700 23,700
6238 POSTAGE/UPS/FEDEX
Postage 15,800 16,130 29,000 29,000 30,000 30,000 90,000 90,000
Consumer Confidence Mailing 2,500 2,550 1,000 1,000 1,000 1,000 1,000 1,000
Shipping (SSI/Other)460 470 480 480 500 500 500 500
Total 18,760 19,150 30,480 30,480 31,500 31,500 91,500 91,500
6239 PRINTING/PUBLISHING
Water Bills 5,200 5,300 5,400 5,400 5,550 5,550 15,000 15,000
Educational Materials 510 520 530 530 540 540 550 550
F-T & P-T Want Ads 820 835 850 850 870 870 900 900
Print Chip Books 2,050 3,200 2,500 2,500 2,500 2,500 2,700 2,700
Consumer Confidence Report 8,000 5,000 4,000 4,000 1,000 1,000 1,000 1,000
Water-Off and Restriction Notices 510 520 550 550 560 560 600 600
Total 17,090 15,375 13,830 13,830 11,020 11,020 20,750 20,750
6240 C. SERVICE/GARBAGE REMOVAL
Water Break Material Disposal 1,000 1,000 1,000 1,000 1,000 1,000 1,100 1,100
Cleaning Services - WTP/CMF 12,000 12,000 9,000 12,000 12,000 12,000 12,000
Total 1,000 13,000 13,000 10,000 13,000 13,000 13,100 13,100
6249 OTHER CONTRACTUAL SERVICES
Standard & Coliform Testing 6,400 7,000 8,500 8,500 8,700 8,700 9,000 9,000
Lease Phone Lines 900 900 925 925 950 950 960 960
Water Meter Reading 23,000 23,450 18,000 18,000 15,000 15,000 15,000 15,000
Hydrant Painting & Sandblasting 20,400 27,000 28,000 28,000 29,000 29,000 32,000 32,000
Leak Detection Survey 9,300 9,485 9,500 9,500 9,600 9,600 10,000 10,000
Plumbing Repairs 1,075 1,100 1,200 1,200 1,250 1,250 1,425 1,425
Cartegraph Maintenance Fee 3,100 3,150 3,200 3,200 - - - -
Trans Alarm Monitoring (Wells 1, 2 )1,500 1,530 1,550 1,550 1,600 1,600 1,600 1,600
WTP Discharge Samples 975 995 1,000 1,000 1,050 1,050 1,100 1,100
Fire Extinguisher Testing 410 420 430 430 575 575 600 600
Overhead Hoist Inspection 425 500 510 510 550 550 600 600
Meter Testing 4,000 4,080 4,100 4,100 1,000 1,000 1,000 1,000
WTP Boiler Inspection 85 85 90 90 95 95 100 100
Dakota County Aerial Photos JPA 900 900 900 900 900 900 1,000 1,000
Fire System Monitoring - WTP - 340 350 350 375 375 400 400
Fire System Annual Testing - WTP - 300 - 575 575 650 650
CO System Annual Testing - 350 - 350 350 400 400
Well 10 Emissions Testing - - 1,500 1,500
Well 3 Pest Control Services 300 300 300 300
Trane Dehumidifier Mntc Agreement - 4,086 4,208 4,208 5,500 5,500 6,500 6,500
Total 72,470 85,671 82,463 82,463 77,370 77,370 84,135 84,135
6255 UTILITIES - ELECTRIC
Wells and Water Treatment Plant 369,000 378,000 378,000 320,000 350,000 310,000 360,000 320,000
Total 369,000 378,000 378,000 320,000 350,000 310,000 360,000 320,000
6256 UTILITIES - NATURAL GAS
WTP, Wells 4 & 5 18,400 28,000 28,500 32,000 34,000 32,000 35,000 33,000
Total 18,400 28,000 28,500 32,000 34,000 32,000 35,000 33,000
6257 UTILITIES - PROPANE
General Use 210 215 220 1,000 1,000 1,000 1,200 1,200
Total 210 215 220 1,000 1,000 1,000 1,200 1,200
363
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6265 REPAIRS - EQUIPMENT
MXU Replacements - early meter failure 7,000 7,000 5,000 5,000 15,000 15,000 5,000 5,000
Vehicle Maintenance 4,250 4,335 4,500 4,500 4,600 4,600 5,000 5,000
Flow Meters at Wells 1,070 1,090 1,125 1,125 1,150 1,150 1,200 1,200
WTP Controls - Booster Station, Wells 10,600 10,800 11,200 11,200 11,500 11,500 13,500 13,500
Test and Repair Backflow Preventors 3,725 3,800 3,900 3,900 4,000 4,000 4,200 4,200
Generator Maint. Contract 7,450 7,600 7,800 7,800 8,000 8,000 8,400 8,400
Generator Maintenance/Repairs 7,150 7,300 7,500 7,500 7,700 7,700 7,900 7,900
Elect. Maint. & Repairs (Wells, WTP)/TEGG 19,200 25,000 27,000 27,000 27,675 27,675 32,000 32,000
Commercial Water Meters 1,070 1,090 1,125 1,125 1,150 1,150 1,000 1,000
Check Encoder Maintenance (Utility Billing)460 470 480 480 490 490 500 500
General Repairs 5,335 5,450 5,590 5,590 5,700 5,700 5,850 5,850
SSI Handheld Repairs 1,070 1,090 1,100 1,100 1,150 1,150 1,200 1,200
Portable Radio Repair 850 870 900 900 925 925 950 950
Locator Repair 1,590 1,625 1,650 1,650 1,690 1,690 1,700 1,700
Hydrant Seat Machine Seal 530 540 550 550 560 560 570 570
Card Reader System Maintenance 2,140 2,185 2,200 2,200 2,250 2,250 2,300 2,300
Well PLC Replacement 2,650 2,700 2,775 2,775 2,850 2,850 2,925 2,925
Well Transducer Replacement 6,900 7,040 7,220 7,220 7,400 7,400 7,550 7,550
Radio Replacement for Wells 3,300 3,500 5,000 5,000 5,125 5,125 5,250 5,250
Security System Maintenance 1,060 1,080 2,000 2,000 2,100 2,100 2,400 2,400
WTP Generator - Upgrade Insulation Exhaust 3,000 3,000
Wells 1,2,3,5 add high temp alarm in CL Room - - - 4,000 4,000
WTP Add Card Reader E garage door - - - 3,500 3,500 -
WTP Add Ext Camera front & generator doors - - - 8,000 8,000
Wells 1, 2, 3 Install motion sensors - - - 1,800 1,800
Dehumidifier Repairs 5,000 5,000 5,000 5,000
Total 97,900 105,565 98,615 102,115 136,315 132,815 114,395 114,395
6266 REPAIRS - BUILDINGS
Garage add electrical outlets - - 2,200 2,200 1,500 1,500 - -
Heaters, Boilers, Air Cond, etc.4,600 4,700 4,800 4,800 4,900 4,900 5,000 5,000
WTP/Well Bldgs. (Trim, Doors, Roofs, Etc.)16,500 15,000 15,500 15,500 15,700 13,700 16,000 15,000
Total 21,100 19,700 22,500 22,500 22,100 20,100 21,000 20,000
6269 REPAIRS - OTHER
Thawing Water Lines 510 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Water Main Breaks 68,400 69,800 71,500 71,500 71,000 71,000 75,000 75,000
Landscape Restoration 5,400 5,500 5,640 5,640 5,780 5,780 5,800 5,800
Curb Stop Repairs 16,300 13,600 14,000 14,000 14,350 14,350 14,500 14,500
Misc. (Ex: Hyd. Damage, GV Repair)8,000 8,200 8,400 8,400 8,600 8,600 10,000 10,000
Total 98,610 98,100 100,540 100,540 100,730 100,730 106,300 106,300
6275 SCHOOL/CONF/EXP - LOCAL
School & Certifications/State AWWA 2,000 2,000 2,100 2,100 2,500 2,500 2,800 2,800
MPWA Spring Conference - Director - - 280 280 300 300 315 315
MRWA School 500 500 550 900 575 575 700 700
Leadership Academy 1,500 1,500 1,500 1,500
Electrical Safety/Speciality Training Classes 1,500 1,500 1,500 1,500 700 700 800 800
Total 4,000 4,000 4,430 4,780 5,575 5,575 6,115 6,115
6276 SCHOOL/CONF/EXP - OTHER
AWWA National 1,835 1,870 - 2,000 - - 2,100 2,100
Maint Employee Training 1,020 1,040 1,050 1,050 1,060 1,060 1,100 1,100
Total 2,855 2,910 1,050 3,050 1,060 1,060 3,200 3,200
6277 MILEAGE/AUTO ALLOWANCE
Superintendent - 50%1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650
Billing/Training 640 655 660 660 675 675 675 675
Total 2,290 2,305 2,310 2,310 2,325 2,325 2,325 2,325
6278 SUBSISTENCE ALLOWANCE
State AWWA Conference x2 210 215 220 300 400 400 400 400
MRWA School 210 215 220 300 300 300 300
AWWA National 210 215 - 250 - - 250 250
Total 630 645 440 550 700 700 950 950
6280 DUES & SUBSCRIPTIONS
Certification Renewal Fees 300 300 300 300 300 300 350 350
MRWA Membership 225 230 250 250 250 250 275 275
Cartegraph Support & Hosting 5,200 5,300 - - 7,000 7,000 7,000 7,000
GSOC Annual Fee 100 100 100 100 100
MGWA Dues 50 50 50 20 50 50 50 50
SUSA Dues 110 110 115 125 125 125 250 250
AWWA Dues - Utility Membership 550 3,340 3,340 3,470 3,400 3,400 3,475 3,475
Total 6,435 9,330 15,055 4,265 11,225 11,225 11,500 11,500
6281 UNIFORM/CLOTHING ALLOWANCE
Utility Employees 3,750 3,825 4,500 4,500 4,575 4,575 4,600 4,600
Add Employee(2017)- - 650 650 - -
Total 3,750 3,825 5,150 4,500 4,575 4,575 4,600 4,600
6310 RENTAL EXPENSE
General Rental 500 500 700 700 550 550 550 550
Scaffolding 500 500 500 500 500 500 500 500
Home and Garden Show (move from 6229)870 890 900 900 1,150 1,150 1,250 1,250
Total 2,570 1,890 2,100 2,100 2,200 2,200 2,300 2,300
6311 INSURANCE
General, Auto, Property Liability 89,000 104,000 109,200 109,200 112,000 112,000 115,000 115,000
Total 89,000 104,000 109,200 109,200 112,000 112,000 115,000 115,000
364
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
LOGIS 71,600 76,700 78,500 78,500 80,500 87,550 83,000 90,960
DNR Water Use Permit 38,800 39,600 40,000 40,000 41,000 41,000 42,000 42,000
MDH Service Connection Fee - - 100,000 100,000 100,600 - 101,000 -
Hazardous Chemical Inventory Fee 500 510 520 520 525 525 530 530
Generator Emission Fee 1,000 1,020 1,040 1,040 1,070 1,070 1,100 1,100
Discharge Permit/Strength Charge 5,200 5,300 5,400 5,400 650 6,500 700 7,000
Invensys Support 1,400 1,430 1,450 1,450 1,475 1,475 1,500 1,500
County Obstruction Permit 270 275 275 275 275 275 300 300
AMI Support - - - - 80,000 80,000 80,000 80,000
Total 118,770 124,835 227,185 227,185 306,095 218,395 310,130 223,390
6351 CREDIT CARD FEES
Annual Fees 21,000 15,000 25,000 25,000 26,000 21,000 27,000 22,000
Total 21,000 15,000 25,000 25,000 26,000 21,000 27,000 22,000
6540 TAXABLE MISC FOR RESALE
Water Meters 10,000 20,000 35,000 65,000 36,000 36,000 45,000 45,000
Total 10,000 20,000 35,000 65,000 36,000 36,000 45,000 45,000
6610 DEPRECIATION
Depreciation 1,104,000 1,104,000 1,230,000 1,800,000 1,800,000 1,800,000 1,900,000 1,900,000
Total 1,104,000 1,104,000 1,230,000 1,800,000 1,800,000 1,800,000 1,900,000 1,900,000
6730 CAPITAL OUTLAY - VEHICLES
Replace 406 3/4 ton vehicle (toolbox, plow)- - - 35,700 35,700
Replace 2012 lawn mower 50/50 split w/fleet 11,000 11,000
Replace 419 3/4 ton vehicle (toolbox,plow)39,000 39,000
Replace 421 3/4 ton vehicle (toolbox,plow)39,000 39,000
Total 35,000 - 35,000 28,000 46,700 46,700 78,000 78,000
6735 CAPITAL OUTLAY - OTHER IMP
Wells 8 & 12 Rehabilitation 130,000 130,000
LZP3 Rehabilitation 14,000 14,000
Valve Replacement P.Chamber/Waste/Influent 30,000
Palomino Tower Landscape/Gate/Curb/Pave 20,000 13,000 3,000 25,000 25,000
Well 8 Phone to Fiber Upgrade (Move to 2018)25,000 25,000 25,000
2017 Street & Utility Recon (Pal Hills 3rd & 4th,)1,100,000 1,100,000
NaMnO4 Piping Modifications - - 13,000 13,000
WTP TEGG Repairs 11,000 11,000
Palomino Res. Emergency Electrical Connections 5,000 5,000
Longridge Reservoir Rehab (to 2020)900,000 -
WTP Roof Install DeIcing Cables 21,500 21,500
Booster Station Pump Inspection (2 - 1/YR)14,000 14,000 14,000 14,000
Nordic Booster Pump Rehab 30,000 30,000
Well Rehabilitation, Nos. 6,11,20, LZP4 155,000 155,000
Well 5 - Replace AC 15,000 15,000
WTP Generator Room Heater/Modifications 20,000 20,000 10,000 -
AMERSCO Recommendations - - 10,000 -
Fiber Extension Project 40,000 40,000 40,000 40,000
DNR Groundwater Monitoring Well 10,000 - 20,000
Gate Valve Replacement 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Water Storage Res Rehab - Valleywood - 768,000 768,000
Replace Water Meter System Year 1 of 4 - 1,500,000 2,000,000 1,500,000 2,000,000 2,000,000 2,000,000 2,000,000
WTP - replace ladders pumping chamber 10,000 10,000
Quarry Point Fence Extension 25,000 25,000
Quarry Point Tower Int Rehab (move to '20)- -
Storage Reservoir Tank Maint. (Nordic) wash/insp 8,500 8,500
Hydraulic Valve Operation Wrench Replacement 10,000 10,000
Well Rehabilitation, Nos. 1,2,18, LZP1 144,000 144,000
Water Main Lining/Replace Diamond Path 775,000 775,000
Longridge/Harwell Corrosion Mitigation 300,000 300,000 900,000 900,000
Street & Utility Reconstruction:
2019 Street & Utility Recon (Surrey No. & So.)500,300 500,300
2019 Street & Utility Recon (AV 11th)762,700 762,700
2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)522,300 522,300
2018 Street & Utility Recon (AV 12th)562,700 562,700
Harwell/Havelock/160th St Watermain Loop (move to '18)175,000 - 175,000 175,000
Total 872,800 3,320,000 4,225,000 3,560,000 4,720,500 4,720,500 5,373,500 4,453,500
6910 BOND PRINCIPAL
2013 WTP Bonds ($10.8M)346,350 365,000 380,000 380,000 385,000 385,000 395,000 395,000
Total 346,350 365,000 380,000 380,000 385,000 385,000 395,000 395,000
7015 BOND INTEREST
2013 WTP Bonds 414,650 215,125 207,825 200,425 192,825 192,825 185,125 185,125
Total 414,650 215,125 207,825 200,425 192,825 192,825 185,125 185,125
7110 TRANSFER TO OTHER FUNDS
General Fund 310,000 325,500 335,250 335,250 344,000 344,000 350,000 350,000
Total 310,000 325,500 335,250 335,250 344,000 344,000 350,000 350,000
7125 ADMIN CHARGE TO GENERAL FUND
194,250 203,500 207,070 207,070 212,250 212,250 218,600 218,600
Total 194,250 203,500 207,070 207,070 212,250 212,250 218,600 218,600
Total Net of Personnel 4,547,445 6,905,939 8,214,115 8,032,893 9,295,727 9,150,525 10,250,125 9,190,185
TOTAL EXPENSES 5,493,330 7,884,229 9,311,060 9,023,203 10,380,052$ 10,072,535$ 11,382,050 10,150,250
LESS Capital Outlay (907,800) (3,320,000) (4,260,000) (3,588,000) (4,767,200)$ (4,767,200)$ (5,451,500) (4,531,500)
TOTAL EXP WITHOUT CAPITAL OUTLAY 4,585,530 4,564,229 5,051,060 5,435,203 5,612,852 5,305,335 5,930,550 5,618,750
365
Notes:
366
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5300
66
5365
SEWER
OPERATIONS
Public Works
DESCRIPTION OF ACTIVITY
The Sanitary Sewer Utility Division is responsible for operating and maintaining the
sanitary sewer conveyance system and piping portion of the storm sewer drainage
system. The City’s sanitary sewer system includes of 203 miles of sewer pipe; 5,550
manhole structures; and 9 sanitary lift stations. This business unit also provides funding
for wastewater treatment charges through the regional wastewater treatment plant
system operated by Metropolitan Council Environmental Services.
SERVICE CATEGORIES
The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers
within the City of Apple Valley. The following services are provided within this division.
1. Wastewater Conveyance Services
Safely convey an average annual volume of 1.2 billion gallons of wastewater for
customer within the City of Apple Valley
Coordinate disposal of wastewater into trunk and interceptor sewers located at the
City borders, including the Metropolitan Council Environmental Services system, the
City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan
(Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development)
Wastewater is processed at the regional Empire and Seneca wastewater treatment
plants owned and operated by Metropolitan Council Environmental Services
2. Maintenance, Inspection and Cleaning Services
Conduct inspections of approximately 10 miles of sewers per year using remote
control televising inspection equipment to assess pipe condition, detect locations of
pipe failure and blockage within the collection system
Perform manhole inspections and pipe system cleaning for approximately 65 miles of
sanitary sewers per year using City jetting and vacuum equipment to maintain
system conveyance capacity and minimize sewer backups
Repair damaged or deteriorated segments of the pipe and manhole system using
cured in place lining, high performance coatings or infrastructure replacement work
3. Lift Station Operation Services
Maintain sanitary sewer lift stations, including inspection of station controls, testing of
alarm systems and review of electrical components to ensure reliability
Remove and repair damaged pumps and other station components
Continuously monitor alarms and security status with SCADA System
367
MAJOR OBJECTIVES FOR 2018
Work plans are designed to maintain compliance with Federal and State mandates.
Evaluate sanitary sewer infrastructure in proposed improvement areas and plan for the
replacement of aging and deteriorated sewer systems where necessary. The
Comprehensive Plan update and modeling is expected to be completed this year which
will help guide the City for growth, development and redevelopment.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of Gallons Conveyed
(in billions) 1.20 1.2 1.1 1.2 1.1 1.1
Miles of Sewer Cleaned 65 54 65 67 68 68
Number of Sewer Backups
within System per year 0 2 2 1 0 0
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Public Works Supervisor .5 .5 .5
Department Specialist 1 1 1 1 1 1
Utilities Foreman 1 1 1 1 1 1
Technical Specialist 1 1 2 2 1 1
Maintenance II / I 3 3 2 2 2 2
GIS Tech
FT position split with 1510, 5300,5505
0 0 0 0.25 0.25 0.25
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Adopted Proposed
Position Title 2013 2014 2015 2016 2017 2018
Seasonal 1,400 1,600 1,900 1,950 2,000 2,000
368
Summary Budget
Department 66 -Sewer Operations
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Adopted Adopted
Revenue:
Utility Charges 4,651,248 4,738,751 4,847,599 5,129,000 5,064,000 5,212,000 5,603,000
Investment Earnings 97,680 43,141 30,357 105,000 105,000 100,000 100,000
Shared Rev w/ Water 50,665 48,467 48,016 60,000 60,000 60,000 60,000
Met Council-Share of LS#3 - - 277,450 - - - -
Other Revenue - (444) 13,444 - - - -
4,799,593 4,829,915 5,216,866 5,294,000 5,229,000 5,372,000 5,763,000
Expenditures:
Salaries & Wages 477,609 371,170 436,957 487,497 515,050 679,215 716,570
Emp. Benefits 170,419 160,612 181,973 188,800 195,465 262,520 276,860
Supplies 52,700 59,572 81,356 87,344 70,185 81,195 75,590
Contractual Serv.25,742 33,997 20,522 115,880 85,905 46,425 35,000
Utilities 30,552 27,766 22,509 44,500 33,100 29,000 29,000
Repairs & Maint.39,899 20,163 22,438 109,620 103,895 86,455 90,800
Training/Travel/Dues 5,868 4,850 7,619 7,970 8,160 15,575 16,170
MCES Sewer Charges 2,590,200 2,512,301 2,760,605 2,633,000 2,700,000 2,839,000 2,981,000
Other Exp.144,819 161,346 167,770 237,950 247,575 265,425 273,660
VISA / MC charges - - 19,443 15,000 17,500 19,000 19,600
Depreciation 539,072 684,074 946,612 536,000 710,000 1,000,000 1,120,000
Capital Outlay not Capitalize 30,240 8,325 - - - - -
Transfers/admin chg to GF 495,000 504,250 510,500 529,000 529,000 552,800 569,500
Transfers to other funds 857,579 68,000 - - - - -
Total Exp 5,459,699 4,616,426 5,178,304 4,992,561 5,215,835 5,876,610 6,203,750
Net Income (660,106) 213,489 38,562 301,439 13,165 (504,610) (440,750)
Change in Cash:
Less: Capital outlay (497,640) (8,325) - (1,325,000) (1,560,000) (1,502,600) (1,570,000)
Add: Depreciation 539,072 684,074 946,612 536,000 710,000 1,000,000 1,120,000
Net Change in Cash (618,674) 889,238 985,174 (487,561) (836,835) (1,007,210) (890,750)
2018 Capital Outlay:
6730 CAPITAL OUTLAY - VEHICLES 2018
Jetter Replacement 402 280,000
Gap Vax Replacement 401 (move to 2019) 5365/5505 -
280,000
6735 CAPITAL OUTLAY - OTHER IMP 2018
Manhole Inspection Camera 18,000
Lift 10 driveway replacement 4,600
Lift 1 Pump Replacement (60 hp) 1 of 3 60,000
Fiber Installation Project 40,000
Lift 7 Controls & Landscape Upgrade/Add Sidewalk 40,000
Street & Utility Reconstruction:
2018 Street & Utility Recon (Redwood Dr,St, JCRRand 133rd 134th) 560,500
2018 Street & Utility Recon (AV 12th) 499,500
Total 1,222,600
Total 2018 Capital Outlay 1,502,600
369
2019 Capital Outlay:
6730 CAPITAL OUTLAY - VEHICLES 2019
Gap Vax Replacement 401 (move to 2019) 5365/5505 215,000
215,000
6735 CAPITAL OUTLAY - OTHER IMP 2019
Lift 1 Pump Replacement (60 hp) 1 of 3 60,000
Fiber Installation Project 40,000
2019 Street & Utility Recon (Surrey No. & So.) 420,500
2019 Street & Utility Recon (AV 11th) 799,500
Inter-Community Flow Meter Eagan (Move to 2019)35,000
Total 1,355,000
TOTAL 2019 CAPITAL OUTLAY 1,570,000
370
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
SEWER OPERATIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 399,355 352,935 390,427 442,415 173,667 505,220 597,060 525,990 626,180
6111 - SALARY PART-TIME 0 0 524 0
6112 - SALARY-SEASONAL TEMP 15,246 10,382 17,275 18,000 4,511 18,000 18,000 18,500 18,500
6113 - OVERTIME-REGULAR EMPLOYEES 60,580 26,694 35,690 44,150 17,320 45,150 45,150 46,600 46,600
6118 - VACATION PAY 19,791 -2,889 7,752 0
6121 - INSURANCE CASH BENEFIT 1,971 1,397 1,680 1,080
6122 - COMP REQUEST -19,335 -17,348 -16,390 -7,659
6123 - SALARY-OTHER 10,485 23,460 19,005 30,870 25,290
6105 - SALARIES AND WAGES 477,609 371,170 436,957 515,050 188,919 591,830 679,215 621,960 716,570
6138 - MEDICARE 6,430 5,221 6,018 7,180 2,721 8,460 9,725 46,870 54,105
6139 - FICA 27,491 22,325 25,733 30,695 11,638 36,165 41,585
6141 - PENSIONS-PERA 31,997 27,171 30,768 35,780 13,750 42,400 48,955 44,560 51,660
6142 - WORKERS COMPENSATION 13,348 12,656 15,342 20,600 6,739 24,885 26,485 26,935 28,750
6144 - LONG-TERM DISABILITY INSURANCE 1,097 1,043 1,144 1,310 406 1,430 1,670 1,505 1,765
6145 - MEDICAL INSURANCE 81,794 83,289 93,627 99,900 40,199 118,200 134,100 123,900 140,580
6146 - DENTAL INSURANCE 7,471 8,225 8,374 3,764
6147 - LIFE INSURANCE-BASIC 79 40 42 21
6148 - LIFE INSURANCE-SUPP/DEPEND 712 642 924 563
6125 - EMPLOYEE BENEFITS 170,419 160,612 181,973 195,465 79,801 231,540 262,520 243,770 276,860
6100 - TOTAL PERSONNEL SERVICES 648,028 531,782 618,930 710,515 268,721 823,370 941,735 865,730 993,430
6210 - OFFICE SUPPLIES 228 121 211 250 90 250 250 250 250
6211 - SMALL TOOLS & EQUIPMENT 7,269 6,535 14,460 13,345 3,301 24,090 24,090 10,055 10,055
6212 - MOTOR FUELS/OILS 22,319 15,595 12,448 18,425 5,716 16,618 16,615 16,875 16,875
6214 - CHEMICALS 0 0 0 100 0
6215 - EQUIPMENT-PARTS 12,354 28,166 40,184 26,500 6,262 27,300 27,300 33,000 33,000
6216 - VEHICLES-TIRES/BATTERIES 3,388 2,740 5,765 2,940 709 3,275 3,275 3,810 3,810
6229 - GENERAL SUPPLIES 7,142 6,416 8,289 8,625 4,229 9,665 9,665 11,600 11,600
6205 - SUPPLIES 52,700 59,572 81,356 70,185 20,307 81,198 81,195 75,590 75,590
6235 - CONSULTANT SERVICES 9,023 27,833 15,030 58,875 59,953 30,275 30,275 16,000 16,000
6237 - TELEPHONE/PAGERS 276 304 360 1,130 127 1,250 1,250 1,350 1,350
6238 - POSTAGE/UPS/FEDEX 370 565 648 3,650 626 1,000 1,000 1,000 1,000
6239 - PRINTING 0 559 0 500 999 500 500 500 500
6240 - CLEANING SERVICE/GARBAGE 6,374 2,445 1,351 6,550 602 4,000 4,000 4,500 4,500
6249 - OTHER CONTRACTUAL SERVICES 9,700 2,291 3,133 15,200 1,391 9,400 9,400 11,650 11,650
6230 - CONTRACTUAL SERVICES 25,742 33,997 20,522 85,905 63,699 46,425 46,425 35,000 35,000
6255 - UTILITIES-ELECTRIC 29,169 26,979 22,081 32,000 12,220 33,000 28,000 33,000 28,000
6256 - UTILITIES-NATURAL GAS 1,383 787 427 1,100 217 1,000 1,000 1,000 1,000
6250 - UTILITIES 30,552 27,766 22,509 33,100 12,437 34,000 29,000 34,000 29,000
6265 - REPAIRS-EQUIPMENT 21,909 19,113 8,648 53,695 19,996 42,805 33,805 46,600 37,600
6266 - REPAIRS-BUILDING 0 0 0 1,125
6269 - REPAIRS-OTHER 17,989 1,050 13,789 50,200 0 52,650 52,650 53,200 53,200
6260 - REPAIRS AND MAINTENA 39,899 20,163 22,438 103,895 21,122 95,455 86,455 99,800 90,800
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,058 963 2,453 3,340 955 3,400 3,400 3,800 3,800
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 450 0 618
6277 - MILEAGE/AUTO ALLOWANCE 1,321 1,225 1,276 1,850 633 1,850 1,850 1,850 1,850
6278 - SUBSISTENCE ALLOWANCE 0 0 300 200 300 300 300 300 300
6280 - DUES & SUBSCRIPTIONS 168 414 191 270 308 7,325 7,325 7,370 7,370
6281 - UNIFORM/CLOTHING ALLOWANCE 2,321 2,248 2,949 2,500 1,322 2,700 2,700 2,850 2,850
371
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
SEWER OPERATIONS
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6270 - TRNG/TRAVL/DUES/UNIF 5,868 4,850 7,619 8,160 4,135 15,575 15,575 16,170 16,170
6200 - TOTAL OPERATING COSTS 154,760 146,347 154,444 301,245 121,699 272,653 258,650 260,560 246,560
6310 - RENTAL EXPENSE 0 0 0 250 0 275 275 300 300
6311 - INSURANCE-PROPERTY/LIABILITY 75,000 89,000 93,504 98,175 49,088 100,600 100,600 103,600 103,600
6317 - METRO WASTE CONTROL PAYMENT 2,590,200 2,512,301 2,760,605 2,700,000 1,692,480 2,839,000 2,839,000 2,981,000 2,981,000
6318 - BURNSVILLE/EAGAN SWR REIMBURSE 69,817 72,387 74,316 70,650 7,665 77,000 77,000 78,800 78,800
6330 - SALES/USE TAX 4 0 0 0
6333 - GENERAL-CASH DISCOUNTS -3 -42 -50 -32
6351 - VISA/BANK CHARGES 19,443 17,500 9,050 19,000 19,000 19,600 19,600
6399 - OTHER CHARGES 0 0 0 78,500 37,923 80,500 87,550 83,000 90,960
6301 - OTHER EXPENDITURES 2,735,019 2,673,647 2,947,818 2,965,075 1,796,173 3,116,375 3,123,425 3,266,300 3,274,260
6300 - TOTAL OTHER EXPENDITURES 2,735,019 2,673,647 2,947,818 2,965,075 1,796,173 3,116,375 3,123,425 3,266,300 3,274,260
6401 - EXPENDITURES 0
6400 - TOTAL EXPENDITURES 0
6610 - DEPRECIATION 539,072 684,074 946,612 710,000 0 1,000,000 1,000,000 1,120,000 1,120,000
6601 - TOTAL DEPRECIATION 539,072 684,074 946,612 710,000 0 1,000,000 1,000,000 1,120,000 1,120,000
6600 - TOTAL DEPRECIATION 539,072 684,074 946,612 710,000 0 1,000,000 1,000,000 1,120,000 1,120,000
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 280,000 280,000 215,000 215,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 18,900 8,325 0 1,560,000 158,886 1,235,600 1,222,600 1,355,000 1,355,000
6701 - TOTAL CAPITAL OUTLAY 18,900 8,325 0 1,560,000 158,886 1,515,600 1,502,600 1,570,000 1,570,000
6700 - TOTAL CAPITAL OUTLAY 18,900 8,325 0 1,560,000 158,886 1,515,600 1,502,600 1,570,000 1,570,000
6810 - CONSTRUCTION IN PROGRESS 11,340 0 0 0
6801 - TOTAL CONSTRUCTION COSTS 11,340 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 11,340 0 0 0
7110 - TRANSFER TO OTHER FUNDS 1,167,579 378,000 325,500 325,500 167,625 343,600 343,600 354,000 354,000
7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 185,000 203,500 1,221,000 209,200 209,200 215,500 215,500
7101 - TOTAL TRANSFERS 1,352,579 572,250 510,500 529,000 1,388,625 552,800 552,800 569,500 569,500
7100 - TOTAL TRANSFERS 1,352,579 572,250 510,500 529,000 1,388,625 552,800 552,800 569,500 569,500
5,459,699 4,616,425 5,178,304 6,775,835 3,734,104 7,280,798 7,379,210 7,652,090 7,773,750
372
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4914 Sewer Charges 4,980,000 5,129,000 5,064,000 5,064,000 5,547,000 5,212,000 5,603,000 5,603,000
4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
5010 Investment Earnings 110,000 110,000 105,000 105,000 100,000 100,000 100,000 26,000
5499 Trans from Storm Drainage Utility - -
Total 5,150,000 5,299,000 5,229,000 5,229,000 5,707,000 5,372,000 5,763,000 5,689,000
SALARIES
6110 Regular Employees 400,260 410,705 442,415 365,000 505,220 588,560 525,990 616,880
6112 Salary-Seasonal Temp 17,700 18,000 18,000 18,000 18,000 18,000 18,500 18,500
6113 Overtime - Reg 30,000 30,000 30,000 25,000 31,000 31,000 32,000 32,000
6113 Overtime - On Call Program 13,800 13,800 14,150 11,000 14,150 14,150 14,600 14,600
6123 Salaries - Other 9,975 10,225 10,485 14,960 19,005 21,570 25,290
6138 Medicare 6,840 7,005 7,180 8,460 9,725 8,885 10,255
6139 FICA 29,245 29,945 30,695 36,165 41,585 37,985 43,850
6141 Pension - PERA 34,050 34,870 35,780 42,400 48,955 44,560 51,660
6142 Worker's Compensation 16,450 17,660 20,600 24,885 26,485 26,935 28,750
6144 Long-Term Disability Insurance 1,250 1,280 1,310 1,430 1,670 1,505 1,765
6145 Hospital & Life Insurance 93,600 98,040 99,900 118,200 134,100 123,900 140,580
Reclasify Position - 50% Supervisor 8,500 8,500 9,300 9,300
Total 653,170 676,297 710,515 419,000 823,370 941,735 865,730 993,430
6210 OFFICE SUPPLIES
General Office Supplies 250 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250 250
6211 SMALL TOOL & EQUIPMENT
Small Tools 3,050 3,090 3,170 3,170 3,250 3,250 3,300 3,300
Electric/Air Power Tools 305 310 325 325 340 340 355 355
Oxygen Detector Replacement 2,400 900 950 950 900 900 900 900
Sewer Cleaning Nozzle/skid - 1,000 2,500 2,500 1,100 1,100
Manhole Lifter - - - - 5,000 5,000
Portable Sewer Meter - - - - 4,500 4,500 4,500 4,500
3" Electric Pump Replacement - - - - 3,000 3,000
Wireless Head Set Sewer Cleaning - - - - 6,000 6,000
Mechanical Root Saw - - 3,500 3,500 - -
Chain Hoist, Sling and Strap Eqiup Replace 1,000 - 1,000 1,000 - - 1,000 1,000
Lift Station No. 1 Flush Valve Installation - 1,800 1,900 1,900 - -
Push Camera Replacement - 9,000 - - - -
Total 11,655 22,600 13,345 13,345 24,090 24,090 10,055 10,055
6212 MOTOR FUELS/OILS
Nolead Fuel 2689 gal.9,800 9,428 8,000 7,200 7,330 7,330 7,400 7,400
Diesel Fuel 3245 gal.10,800 10,283 8,000 7,000 7,178 7,175 7,250 7,250
Diesel Fuel Tax 400 893 915 900 910 910 925 925
Oil 1,440 1,470 1,510 1,200 1,200 1,200 1,300 1,300
Total 22,440 22,074 18,425 16,300 16,618 16,615 16,875 16,875
6214 CHEMICALS
Lift Station Defoamer 100 100 100 - - -
Total 100 100 100 - - - - -
6215 EQUIPMENT - PARTS
Portable generator float charger small CAT - - - 500 500
Pump Seals, Impellers, Valves, Filters,etc.22,000 22,500 15,000 13,000 13,000 13,000 17,000 17,000
High Pressure Hoses 4,100 4,200 4,300 3,300 3,400 3,400 4,500 4,500
Vehicles/Sewer Trucks/Parts/Pump 7,200 7,200 7,300 6,300 6,400 6,400 7,500 7,500
Sewer Camera Wheels & Accessories 1,850 1,850 1,900 1,000 1,000 1,000 1,000 1,000
Bolts and Fittings Inventory 500 500 500 500 500 500 500 500
Air Relief Valve Parts 2,500 2,500 2,500 2,400 2,500 2,500 2,500 2,500
Reduce to trend (10,000) (5,000) - -
Total 39,650 28,750 26,500 26,500 27,300 27,300 33,000 33,000
6216 EQUIPMENT - TIRES/BATTERIES
Batteries - Vehicles 410 420 440 440 450 450 460 460
Batteries - RTUs, UPSs, Controls 350 350 400 400 425 425 450 450
Tires 1,000 1,000 2,100 2,100 2,400 2,400 2,900 2,900
Total 1,760 1,770 2,940 2,940 3,275 3,275 3,810 3,810
6229 GENERAL SUPPLIES
Flashers, Barricades 500 500 525 525 540 540 550 550
Safety Equipment/First Aid 1,550 1,600 650 650 675 675 700 700
Paint - Lift Stations 450 450 300 300 250 250 300 300
Fill Material 1,000 1,000 1,000 500 1,000 1,000 1,000 1,000
General Division Supplies 1,900 1,900 950 950 1,100 1,100 1,250 1,250
Flex-seal/Sealguard - Grout Material 6,400 5,000 3,000 1,500 1,500 1,500 2,000 2,000
Chimney Patch Repair 1,500 1,500 1,000 500 2,000 2,000 2,500 2,500
CO2 Canisters - Sewer Camara 400 400 400 400 - - - -
Grates, Covers, Castings, Rings 3,000 3,200 3,300 2,000 2,300 2,300 2,000 2,000
Cherne Ball, Rope & Air Assembly 1,700 - - - - 1,000 1,000
Internal Chimney Seals 500 500 500 500 300 300 300 300
Reduce to trend - (5,000) (3,000) - -
Total 20,200 11,800 8,625 7,825 9,665 9,665 11,600 11,600
6235 CONSULTANT SERVICES
Lift 5 Design and Inspection - 45,000 25,000 25,000 - -
Engineering Costs Not Assessed 1,500 2,500 3,000 3,000 3,100 3,100 3,300 3,300
Audit 10,500 10,500 11,225 11,225 11,500 11,500 12,000 12,000
Cartegraph OMS Development 2,500 2,500 - - 10,000 10,000 - -
OSHA Required Tests 625 650 650 650 675 675 700 700
373
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
San Sewer Comp Plan Update -Shift '15 to '17 18,000 24,000 19,000 19,000 5,000 5,000 - -
Total 33,125 85,150 58,875 58,875 30,275 30,275 16,000 16,000
6237 TELEPHONES/PAGERS
Cellular Phone 430 430 430 400 450 450 500 500
Wireless Air Card 700 700 700 - 800 800 850 850
Total 1,130 1,130 1,130 400 1,250 1,250 1,350 1,350
6238 POSTAGE/UPS/FEDEX
Postage 13,500 13,500 3,650 1,000 1,000 1,000 1,000 1,000
Total 13,500 13,500 3,650 1,000 1,000 1,000 1,000 1,000
6239 PRINTING/PUBLISHING
Educational Materials 500 500 500 1,000 500 500 500 500
Total 500 500 500 1,000 500 500 500 500
6240 C. SERVICE/GARBAGE REMOVAL
Dumpster Special Waste 4,100 6,400 6,550 3,000 4,000 4,000 4,500 4,500
Total 4,100 6,400 6,550 3,000 4,000 4,000 4,500 4,500
6249 OTHER CONTRACTUAL SERVICES
Flow Monitor/Smoke Test - I/I Investigation 10,000 10,000 8,000 5,000 4,000 4,000 4,500 4,500
Sewer Lateral Repairs 5,500 5,500 3,500 3,500 4,000 4,000 5,500 5,500
Aerial Photography Dakota Co JPA 800 800 800 800 800 800 900 900
Traffic Control 600 600 600 600 600 600 750 750
Total 19,150 9,200 15,200 9,900 9,400 9,400 11,650 11,650
6255 UTILITIES - ELECTRIC
Lift Stations-Sanitary 43,900 43,900 37,000 30,000 33,000 28,000 33,000 28,000
Trend Reduction (5,000)
Total 43,900 43,900 32,000 30,000 33,000 28,000 33,000 28,000
6256 UTILITIES - NATURAL GAS
Lift Station Generators 300 600 1,100 1,000 1,000 1,000 1,000 1,000
Total 300 600 1,100 1,000 1,000 1,000 1,000 1,000
6265 REPAIRS - EQUIPMENT
Vehicle 8,500 8,600 8,800 7,000 7,000 7,000 7,300 7,300
Lift Stations 10,700 10,900 11,120 9,000 9,000 9,000 9,500 9,500
Calibration of Gas Detectors, Sensor Replacement 1,020 1,040 1,050 1,075 1,075 1,075 1,500 1,500
Electric Repairs/TEGG Inspection 10,500 10,500 11,000 9,000 9,000 9,000 9,500 9,500
Pump Inspection 1,250 1,275 1,325 1,360 1,360 1,360 1,500 1,500
General Misc.3,160 3,225 3,400 3,500 3,500 3,500 3,800 3,800
Sewer Televising Camera Repair 2,550 2,600 2,700 - - - 1,000 1,000
Generator Maintenance 2,680 2,730 2,800 2,870 2,870 2,870 3,000 3,000
Jetter Pump Replacement (sub below)5,000 - - - - -
Pump Repair for San Lift Stations 10,700 10,900 11,500 9,000 9,000 9,000 9,500 9,500
reduce to trend (9,000) (9,000)
Total 59,910 51,770 53,695 42,805 42,805 33,805 46,600 37,600
6269 REPAIRS - OTHER
Lift 1 Rag Ginder Maintenance 2,000 2,000 2,000 2,000
Repair Sewer Lines - (CIPP or spot repair)7,500 7,650 7,700 7,700 7,900 7,900 8,000 8,000
Manholes - Protection I/I 10,200 10,400 10,500 10,500 10,500 10,500 10,700 10,700
Repair/Seal San Manhole Structures 16,350 16,700 17,000 17,000 17,250 17,250 17,500 17,500
Radio & Control Upgrades (PLCs)15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
Total 49,050 57,850 50,200 50,200 52,650 52,650 53,200 53,200
6275 SCHOOL/CONF/EXP - LOCAL
School & Certifications 1,775 1,800 1,800 1,800 1,850 1,850 1,950 1,950
MWOA Annual 500 500 500 500 500 500 550 550
MPWA Spring Conference – Director - - 290 290 300 300 300 300
Task Specific / Electrical Training 1,000 1,000 750 750 750 750 1,000 1,000
Total 3,275 3,300 3,340 3,340 3,400 3,400 3,800 3,800
6277 MILEAGE/AUTO ALLOWANCE
50% Superintendent 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650
Training 200 200 200 200 200 200 200 200
Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850 1,850
6278 SUBSISTENCE ALLOWANCE
MWOA Annual/MWRA 100 100 200 200 300 300 300 300
Total 100 100 200 200 300 300 300 300
6280 DUES & SUBSCRIPTIONS
MWOA Dues 55 55 55 110 110 110 110 110
Cartegraph Support & Hosting 7,000 7,000 7,000 7,000
Certification Renewal Fee 215 215 215 215 215 215 260 260
Total 270 270 270 325 7,325 7,325 7,370 7,370
6281 UNIFORM/CLOTHING ALLOWANCE
Uniforms for 5 employees 2,400 2,450 2,500 2,500 2,700 2,700 2,850 2,850
Total 2,400 2,450 2,500 2,500 2,700 2,700 2,850 2,850
6310 RENTAL EXPENSE
General Rental 250 250 250 - 275 275 300 300
Total 250 250 250 - 275 275 300 300
6311 INSURANCE
General, Auto, Property Liability 89,000 93,500 98,175 98,175 100,600 100,600 103,600 103,600
Total 89,000 93,500 98,175 98,175 100,600 100,600 103,600 103,600
6317 METRO WASTE CONTROL
Metropolitan Council-Environmental Services
Waste Water Treatment Charges 2,568,700 2,633,000 2,700,000 2,900,000 2,839,000 2,839,000 2,981,000 2,981,000
Total 2,568,700 2,633,000 2,700,000 2,900,000 2,839,000 2,839,000 2,981,000 2,981,000
6318 BURNSVILLE/EAGAN SEWER CHRG
374
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Burnsville 16,500 21,000 22,000 22,000 24,000 24,000 24,900 24,900
Eagan 45,320 46,500 48,650 48,650 53,000 53,000 53,900 53,900
Total 61,820 67,500 70,650 70,650 77,000 77,000 78,800 78,800
6399 OTHER CHARGES
LOGIS 71,600 76,700 78,500 78,500 80,500 87,550 83,000 90,960
Total 71,600 76,700 78,500 78,500 80,500 87,550 83,000 90,960
6351 CREDIT CARD FEES
Annual Fee 10,000 15,000 17,500 19,000 19,000 19,000 19,600 19,600
Total 10,000 15,000 17,500 19,000 19,000 19,000 19,600 19,600
6610 DEPRECIATION
Sanitary 536,000 536,000 710,000 710,000 1,000,000 1,000,000 1,120,000 1,120,000
Total 536,000 536,000 710,000 710,000 1,000,000 1,000,000 1,120,000 1,120,000
6730 CAPITAL OUTLAY - VEHICLES
Jetter Replacement 402 - - - 280,000 280,000
Gap Vax Replacement 401 (move to 2019) 5365/55 - - - - - 215,000 215,000
- - - - 280,000 280,000 215,000 215,000
6735 CAPITAL OUTLAY - OTHER IMP
Lift Station 5 Replacement 650,000 650,000
Sewer Televising Camera Replacement 135,000 135,000
2017 Street & Utility Recon (Pal Hills 3rd &4th,)700,000 700,000
Portable Message Board Replacement (5365/5505)13,000 -
Lift 9 Knife Valve Replacement 5,000 5,000
Manhole Inspection Camera 18,000 18,000
Lift 10 driveway replacement 4,600 4,600
Lift 1 Pump Replacement (60 hp) 1 of 3 60,000 60,000 60,000 60,000 60,000 60,000
Fiber Installation Project 40,000 40,000 40,000 40,000
Lift 7 Controls & Landscape Upgrade/Add Sidewalk 40,000 40,000
Street & Utility Reconstruction:
2018 Street & Utility Recon (Redwood Dr,St,
JCRRand 133rd 134th) 560,500 560,500
2018 Street & Utility Recon (AV 12th) 499,500 499,500 - -
2019 Street & Utility Recon (Surrey No. & So.) 420,500 420,500
2019 Street & Utility Recon (AV 11th) 799,500 799,500
2014/2015: Lift Station No. 3 Replacement 575,000
Longridge 2nd Neighborhood Recon 520,000
Palomino Hills 3rd and 4th - 1,210,000
SCADA Wastewater Computer Replace 15,000
Inter-Community Flow Meter Eagan (Move to 2019)25,000 35,000 10,000 - - - 35,000 35,000
Total 2,270,000 1,325,000 1,560,000 1,550,000 1,235,600 1,222,600 1,355,000 1,355,000
7110 TRANSFERS TO OTHER FUNDS
Annual Transfer to General Fund 310,000 375,000 325,500 325,500 343,600 343,600 354,000 354,000
Total 310,000 375,000 325,500 325,500 343,600 343,600 354,000 354,000
7125 ADMIN CHARGE TO OTHER FUNDS
Annual Admin Charge to General Fund 194,250 185,000 203,500 203,500 209,200 209,200 215,500 215,500
Total 194,250 185,000 203,500 203,500 209,200 209,200 215,500 215,500
Total Net of Personnel 6,440,235 5,672,264 6,065,320 6,228,880 6,457,428 6,437,475 6,786,360 6,780,320
TOTAL EXPENSES 7,093,405$ 6,348,561$ 6,775,835$ 6,647,880$ 7,280,798$ 7,379,210$ 7,652,090$ 7,773,750$
LESS CAPITAL OUTLAY (2,464,250)$ (1,510,000)$ (1,763,500)$ (1,753,500)$ (1,724,800)$ (1,711,800)$ (1,785,500)$ (1,785,500)$
Total Exp without Capital Outlay 4,629,155$ 4,838,561$ 5,012,335$ 4,894,380$ 5,555,998$ 5,667,410$ 5,866,590$ 5,988,250$
375
Notes:
376
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5500
69
5505
STORM DRAINAGE
UTILITY
Public Works
DESCRIPTION OF ACTIVITY
The Storm Drainage Utility provides funding for the operation and maintenance of the
City’s storm water drainage system and management of surface water bodies. A
majority of expenses for this business unit relate to improvement projects to fulfill State
and Federal mandates for pollutant load reductions to lakes, maintenance of the
municipal drainage system, drainage costs related to the annual street improvement
program, and acquisition of drainage easements.
SERVICE CATEGORIES
The Storm Drainage Utility Division provides for the operation and maintenance of the
municipal storm drainage system within the City of Apple Valley. The City’s drainage
system controls and conveys drainage from an estimated 8.1 billion gallons of
precipitation each year. This utility service is provide by City Public Works Department
staff using city-owned equipment and contract services for capital improvement projects
and related services. The following services are provided within this division.
1. Drainage System Maintenance Services
Provide repair and maintenance for 8,240 storm sewer manholes/catch basins and
170 miles of storm sewer pipe within the drainage network
Inspect and remove accumulated sediment from 320 storm water management
ponds and best management practices located throughout the drainage system
within the City
Inspect and maintain 12 storm water pumping stations and associated force main
2. System Flood Control Services
Monitor water levels in lakes and ponds in response to severe precipitation events
Perform drainage analysis to determine solutions to flooding events
Review building plans to ensure proper structure elevations above high water levels
3. System Management and Regulatory Services
Prepare mandatory MS4 permit documents and respond to evolving requirements
associated with the Federal Clean Water Act
Perform water quality testing for surface water bodies
Coordinate storm water management activities with Vermillion River Watershed
Management Organization
Coordinate surface water improvement projects in conjunction with the City of
Burnsville. Provide funds for payment of annual dues for required membership to the
Black Dog Watershed Management Organization
377
MAJOR OBJECTIVES FOR 2018 AND 2019
Work plans are designed to meet Federal and State mandates for storm water quality
which continue to increase at escalating rates. Similar to many other cities, the utility
will be financially strained in future years to meet increased regulations and required
capital investments for storm water management demands. The Comprehensive Plan
update and modeling is expected to be completed in 2018 which will help guide the City
for growth, development and redevelopment while addressing required mandates.
Due to planned road reconstruction projects inside the Keller Lake Watershed area,
additional grant funds for innovative stormwater improvements will be sought for new
practices in neighborhoods in 2018 and 2019.
MAJOR OBJECTIVES FOR 2018
• Maintain compliance with Federal and State mandates for storm water quality.
• Comprehensive Plan update and modeling completion.
• Implement innovative storm water improvements in the planned road
reconstruction projects inside the Keller Lake Watershed area,
• Seek grant funding for new storm water practices in reconstruction areas and
MAJOR OBJECTIVES FOR 2019
• Maintain compliance with Federal and State mandates for storm water quality.
• Incorporate innovative storm water improvements in the proposed reconstruction
projects inside the Keller Lake Watershed area where feasible.
• Seek grant funding for storm water projects throughout the City.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Staff hours to address State
MS4 Permit Requirements 3,000 3,200 3,300
3,300
3,300
3,300
Number of lake water quality
samples
235
240
240
240
240
240
Number of Mandated TMDL
Studies Active in City* 4
5
5
5
5
5
*Long & Farquar TMDL
Alimagnet
Keller
East Lake (Lakeville)
Lower Miss Fecal Coliform
378
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
Water Quality Tech
Exist Position Shifted from 1500
1 1 1 1 1 1
Public Works Natural
Resources/GIS Tech
Exist Position Shifted from 1500
1 1 1 0 0 0
GIS Tech
FT Position split with 1510, 5300
& 5365
0 0 0 0.25 0.25 0.25
Natural Resources Tech
FT Position split with 1500
0 0 0 0.5 0.5 0.5
Maintenance I/II
Exist Position Shifted from 1600
0 0 1 1 1 1
Summary Budget
Department 69 Storm Drainage
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Adopted Proposed
Revenue:
Utility Charges 1,561,406 1,628,773 1,693,956 1,580,000 1,710,000 1,796,000 1,796,000
Grants - 2,400 -
Other Revenue 661 588 24,396 5,000 5,000 5,000 5,000
Contributed Rev. (trunk fees)216,043 204,641 446,890
Investment Earnings 80,584 33,600 51,377 32,000 32,000 33,000 34,000
1,858,694 1,870,001 2,216,619 1,617,000 1,747,000 1,834,000 1,835,000
Expenditures:
Salaries & Wages 116,398 198,784 193,881 189,890 180,070 215,315 227,725
Emp. Benefits 54,239 57,387 57,216 47,050 46,950 69,050 73,195
Supplies 17,752 9,409 6,406 21,445 41,023 49,120 44,620
Contractual Serv.71,759 125,231 139,379 246,260 359,475 363,950 232,540
Utilities 60,464 57,197 79,452 12,800 57,800 62,800 64,800
Repairs & Maint.57,497 42,611 21,665 66,475 52,750 59,225 58,000
Training/Travel/Dues 1,125 1,459 2,474 1,740 3,765 11,905 12,540
Other Exp.5,289 9,701 6,829 7,800 9,100 9,515 9,525
Depreciation 500,774 535,769 575,256 500,000 550,000 575,000 600,000
Debt Service-Principal - - - 155,000 160,000 165,000 165,000
Debt Service-Interest 58,630 68,331 80,981 52,600 49,480 46,280 42,650
Capital Outlay not capitalized 10,816 20,001 - 654,500 783,000 1,326,800 1,460,200
Admin fee to Gen. Fund 300,000 315,500 300,000 332,500 339,660 348,000 360,000
Transfer to other funds 114,109 55,000 - - - - -
Transfer to Sewer Fund - - - - - - -
Total Exp 1,368,852 1,496,380 1,463,539 2,288,060 2,633,073 3,301,960 3,350,795
Net Income 489,842 373,621 753,080 (671,060) (886,073) (1,467,960) (1,515,795)
Net change in cash
add: Depreciation 500,774 535,769 575,256 500,000 550,000 575,000 600,000
Debt Service - Principal (240,000) (150,000) (155,000) (155,000) (160,000) (165,000) (165,000)
Capital Outlay (919,478) (561,230) (574,179) (570,500) (783,000) (1,064,000) (2,022,000)
Debt Issued - - - - - - -
379
Debt Service Schedule:
GO Bonds of 2002 Bonds of 2005 Bonds of 2011a Total
Refunded 1995 Refunded 1999
Year Principal Interest Principal Interest Principal Interest Principal Interest
2004 180,000 39,740 - - - - 180,000 39,740
2005 160,000 36,230 - - - - 160,000 36,230
2006 180,000 32,720 - - - - 180,000 32,720
2007 200,000 27,860 90,000 2,313 - - 290,000 30,173
2008 200,000 21,860 85,000 19,928 - - 285,000 41,788
2009 215,000 15,360 85,000 17,505 - - 300,000 32,865
2010 230,000 8,050 85,000 14,955 - - 315,000 23,005
2011 - - 85,000 12,320 135,000 33,391 220,000 45,711
2012 - - 85,000 9,600 140,000 64,082 225,000 73,682
2013 - - 90,000 6,710 140,000 61,282 230,000 67,992
2014 - - 95,000 3,515 145,000 58,482 240,000 61,997
2015 - - - - 150,000 55,582 150,000 55,582
2016 - - - - 155,000 52,582 155,000 52,582
2017 - - - - 160,000 49,482 160,000 49,482
2018 - - - - 165,000 46,282 165,000 46,282
2019 - - - - 165,000 42,652 165,000 42,652
2020 - - - - 170,000 38,692 170,000 38,692
2021 - - - - 175,000 34,272 175,000 34,272
2022 - - - - 180,000 29,372 180,000 29,372
2023 - - - - 185,000 24,062 185,000 24,062
2024 - - - - 200,000 18,235 200,000 18,235
2025 - - - - 210,000 11,535 210,000 11,535
2026 - - - - 125,000 4,500 125,000 4,500
2018 Capital Outlay
2018 Street & Utility Improvement $ 557,000
Easement Acquisition $ 50,000
Sediment Removal $ 85,000
Scout Lake Aerator $ 6,000
Portable Message Board Replacement $ 13,000
Hunter Woods Scada Addition $ 30,000
Farquar Storm Lift Lining $ 20,000
General Stormwater Improvements $ 100,000
Briar Oaks Improvements $ 70,000
AVHS Storm Main Alignment $ 150,000
$1,081,000
2019 Capital Outlay
2018 Street & Utility Improvement $ 952,000
Easement Acquisition $ 50,000
Sediment Removal $ 90,000
Alimagnet Weed/Leaf Device $ 30,000
General Stormwater Improvements $ 100,000
$1,222,000
380
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
STORM DRAINAGE UTILITY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 106,133 180,715 169,611 170,930 78,736 188,355 187,720 195,315 200,030
6112 - SALARY-SEASONAL TEMP 1,583 2,088 947
6113 - OVERTIME-REGULAR EMPLOYEES 2,322 18,075 20,565 6,000 3,536 20,000 20,000 21,000 21,000
6118 - VACATION PAY 8,380 85 3,347 0
6121 - INSURANCE CASH BENEFIT 1,243 1,397 1,440 600
6122 - COMP REQUEST -1,681 -3,072 -3,170 -332
6123 - SALARY-OTHER 3,140 6,360 7,595 5,305 6,695
6105 - SALARIES AND WAGES 116,398 198,784 193,881 180,070 83,487 214,715 215,315 221,620 227,725
6138 - MEDICARE 1,551 2,849 2,740 1,870 1,203 3,110 3,120 3,215 3,300
6139 - FICA 7,089 12,183 11,716 7,980 5,144 13,310 13,350 13,740 14,120
6141 - PENSIONS-PERA 7,754 14,679 14,026 9,655 6,140 16,100 16,150 16,620 17,080
6142 - WORKERS COMPENSATION 2,164 6,505 5,134 2,490 2,945 8,675 10,095 9,220 11,125
6144 - LONG-TERM DISABILITY INSURANCE 294 300 335 355 106 535 535 550 570
6145 - MEDICAL INSURANCE 33,436 19,275 21,738 24,600 7,427 28,800 25,800 30,180 27,000
6146 - DENTAL INSURANCE 868 1,289 1,207 496
6147 - LIFE INSURANCE-BASIC 980 12 12 5
6148 - LIFE INSURANCE-SUPP/DEPEND 104 294 308 139
6125 - EMPLOYEE BENEFITS 54,239 57,387 57,216 46,950 23,605 70,530 69,050 73,525 73,195
6100 - TOTAL PERSONNEL SERVICES 170,637 256,171 251,097 227,020 107,093 285,245 284,365 295,145 300,920
6210 - OFFICE SUPPLIES 0 0 0
6211 - SMALL TOOLS & EQUIPMENT 1,565 2,664 2,249 9,490 2,705 2,700 2,700 890 890
6214 - CHEMICALS 605 70 0 1,100 0 1,350 1,350 450 450
6215 - EQUIPMENT-PARTS 10,362 2,038 1,624 18,760 8,207 30,580 30,580 31,900 31,900
6229 - GENERAL SUPPLIES 5,220 4,637 2,533 11,673 1,822 14,490 14,490 11,380 11,380
6205 - SUPPLIES 17,752 9,409 6,406 41,023 12,733 49,120 49,120 44,620 44,620
6231 - LEGAL SERVICES 0 0 0 2,426
6231 - LEGAL SERVICES 310 0 0 0
6235 - CONSULTANT SERVICES 20,774 52,054 37,048 183,135 49,728 174,778 174,775 39,695 39,695
6235 - CONSULTANT SERVICES 4,318 7,803 1,184 0
6239 - PRINTING 588 955 1,486 1,600 0 1,400 1,400 1,450 1,450
6239 - PRINTING 0 0 0 0
6240 - CLEANING SERVICE/GARBAGE 0 5,251 2,549 10,000 230 10,126 10,125 10,626 10,625
6249 - OTHER CONTRACTUAL SERVICES 45,769 59,167 97,113 164,740 9,805 197,650 177,650 240,770 180,770
6230 - CONTRACTUAL SERVICES 67,131 117,428 138,195 359,475 62,189 383,954 363,950 292,541 232,540
6230 - CONTRACTUAL SERVICES 4,628 7,803 1,184 0
6255 - UTILITIES-ELECTRIC 60,464 57,197 79,452 57,800 35,703 62,800 62,800 64,800 64,800
6250 - UTILITIES 60,464 57,197 79,452 57,800 35,703 62,800 62,800 64,800 64,800
6265 - REPAIRS-EQUIPMENT 10,305 22,956 20,533 23,350 3,110 23,325 23,325 24,500 24,500
6269 - REPAIRS-OTHER 47,192 19,655 1,132 29,400 3,604 35,900 35,900 33,500 33,500
6260 - REPAIRS AND MAINTENA 57,497 42,611 21,665 52,750 6,714 59,225 59,225 58,000 58,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 775 750 535 2,665 457 3,785 3,785 4,410 4,410
6276 - SCHOOLS/CONFERENCES/EXP OTHER 300 599 1,389 652
6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 100 0 120 120 130 130
6280 - DUES & SUBSCRIPTIONS 50 0 550 0 50 7,000 7,000 7,000 7,000
6281 - UNIFORM/CLOTHING ALLOWANCE 109 0 1,000 0 1,000 1,000 1,000 1,000
6270 - TRNG/TRAVL/DUES/UNIF 1,125 1,459 2,474 3,765 1,159 11,905 11,905 12,540 12,540
6200 - TOTAL OPERATING COSTS 203,969 228,104 248,192 514,813 118,499 567,004 547,000 472,501 412,500
6200 - TOTAL OPERATING COSTS 4,628 7,803 1,184 0
381
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
STORM DRAINAGE UTILITY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6310 - RENTAL EXPENSE 0 944 244 1,100 685 2,315 1,315 2,325 1,325
6311 - INSURANCE-PROPERTY/LIABILITY 5,300 6,300 6,600 6,800 3,400 7,000 7,000 7,000 7,000
6312 - TAXES/SPECIAL ASSESSMENTS 0 0 0
6333 - GENERAL-CASH DISCOUNTS -11 -11 -15 -1
6399 - OTHER CHARGES 0 1,113 0 1,200 289 1,200 1,200 1,200 1,200
6301 - OTHER EXPENDITURES 5,289 8,345 6,829 9,100 4,373 10,515 9,515 10,525 9,525
6301 - OTHER EXPENDITURES 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 5,289 8,345 6,829 9,100 4,373 10,515 9,515 10,525 9,525
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0
6610 - DEPRECIATION 500,774 535,769 575,256 550,000 0 575,000 575,000 600,000 600,000
6601 - TOTAL DEPRECIATION 500,774 535,769 575,256 550,000 0 575,000 575,000 600,000 600,000
6600 - TOTAL DEPRECIATION 500,774 535,769 575,256 550,000 0 575,000 575,000 600,000 600,000
6710 - CAPITAL OUTLAY-LAND 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 258,800 258,800 238,200 238,200
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 10,816 20,001 0 783,000 924 1,064,000 1,068,000 2,022,000 1,222,000
6701 - TOTAL CAPITAL OUTLAY 10,816 20,001 0 783,000 924 1,322,800 1,326,800 2,260,200 1,460,200
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 10,816 20,001 0 783,000 924 1,322,800 1,326,800 2,260,200 1,460,200
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0
6810 - CONSTRUCTION IN PROGRESS 0 1,356 0 0
6815 - EASEMENT/CONDEMNATION 0 0 0 8,501
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 8,501
6801 - TOTAL CONSTRUCTION COSTS 0 1,356 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 8,501
6800 - TOTAL CONSTRUCTION COSTS 0 1,356 0 0
6910 - BOND PRINCIPAL 0 0 0 160,000 0 165,000 165,000 165,000 165,000
6901 - TOTAL DEBT SERVICE 0 0 0 160,000 0 165,000 165,000 165,000 165,000
6900 - TOTAL DEBT SERVICE 0 0 0 160,000 0 165,000 165,000 165,000 165,000
7015 - DEBT SERVICE-INTEREST 58,135 68,331 80,981 49,480 24,741 46,280 46,280 42,650 42,650
7020 - BOND PAYING AGENT FEES 495 0 0 0
7001 - TOTAL INTEREST AND FISCAL FEES 58,630 68,331 80,981 49,480 24,741 46,280 46,280 42,650 42,650
7000 - TOTAL INTEREST AND FISCAL FEES 58,630 68,331 80,981 49,480 24,741 46,280 46,280 42,650 42,650
7110 - TRANSFER TO OTHER FUNDS 0 0 0 0 0
7110 - TRANSFER TO OTHER FUNDS 114,109 55,000 0 0
7125 - ADMINI CHARGE TO OTHER FUNDS 300,000 315,500 300,000 339,660 169,830 348,000 348,000 360,000 360,000
7101 - TOTAL TRANSFERS 300,000 315,500 300,000 339,660 169,830 348,000 348,000 360,000 360,000
7101 - TOTAL TRANSFERS 114,109 55,000 0 0
7100 - TOTAL TRANSFERS 300,000 315,500 300,000 339,660 169,830 348,000 348,000 360,000 360,000
7100 - TOTAL TRANSFERS 114,109 55,000 0 0
1,368,851 1,496,381 1,463,538 2,633,073 433,961 3,319,844 3,301,960 4,206,021 3,350,795
382
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 69: STORM DRAINAGE UTILITY - 5505
Public Works Department
COMPANY 5500: STORM DRAIN UTILITY
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4150 Grants - Other Govt Units - - 80,000
4918 Storm Drainage Charges 1,539,000 1,580,000 1,710,000 1,710,000 1,796,000 1,796,000 1,976,000 1,976,000
5010 Investment Interest 32,000 32,000 32,000 32,000 33,000 33,000 34,000 34,000
5399 Other Misc Revenue 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 1,576,000 1,617,000 1,747,000 1,827,000 1,834,000 1,834,000 2,015,000 2,015,000
SALARIES
6110 Regular Employees 119,040 122,515 105,000 161,000 188,355 187,720 195,315 200,030
Includes 25% GIS Tech & 50% NR Tech
Add employee in 2016 64,325 65,930
6113 Overtime - Reg - 6,000 9,000 20,000 20,000 21,000 21,000
6123 Salaries - Other 2,975 3,050 3,140 3,140 6,360 7,595 5,305 6,695
6138 Medicare 1,770 1,820 1,870 1,870 3,110 3,120 3,215 3,300
6139 FICA 7,565 7,785 7,980 7,980 13,310 13,350 13,740 14,120
6141 Pension - PERA 9,150 9,420 9,655 9,655 16,100 16,150 16,620 17,080
6142 Worker's Compensation 2,285 2,480 2,490 249 8,675 10,095 9,220 11,125
6144 Long-Term Disability Insurance 335 345 355 355 535 535 550 570
6145 Hospital & Life Insurance 24,000 25,200 24,600 24,600 28,800 25,800 30,180 27,000
Position Changes
Total 167,120 236,940 227,020 217,849 285,245 284,365 295,145 300,920
6211 SMALL TOOLS & EQUIPMENT
Small tools for water quality & Rain Barrels 850 870 870 200 300 300 890 890
Replace Ice Auger Unit 675 - - 480 - - - -
Mud Mats - 2,000 3,000 2,150 - - - -
Adobe X (1 seat)- - 220 220 - - - -
Sand nozzle and sled - - 5,400 5,400 - - - -
iPads for field staff (2)2,400 2,400 - -
Total 3,125 5,745 9,490 8,450 2,700 2,700 890 890
6214 CHEMICALS
Alum - 1,500 900 950 950
Barley Straw 620 630 200 350 400 400 450 450
Total 620 2,130 1,100 350 1,350 1,350 450 450
6215 EQUIPMENT - PARTS
Pumps Seals, Impellers, Valves, etc.8,150 8,300 8,500 8,500 8,700 8,700 9,000 9,000
Air Relief Valve Parts 820 840 860 860 880 880 900 900
Sweeper Parts - transfer from Streets - - - - 12,000 12,000 13,000 13,000
Sweeper Brooms - transfer from Streets - - 9,400 9,000 9,000 9,000 9,000 9,000
Total 12,970 9,140 18,760 18,360 30,580 30,580 31,900 31,900
6229 GENERAL SUPPLIES
Catch Basin Castings, Mortar, Rings, Grates 4,000 4,080 6,123 6,123 8,232 8,232 4,000 4,000
Safety Equip - PPE - - 160 160 178 178 180 180
Pond outlet debris fence - - 1,135 1,135 1,566 1,566 2,000 2,000
Chimney Patch, RipRap, Matting - - 3,627 3,627 3,718 3,718 4,200 4,200
Water Quality General Supplies 350 350 628 500 796 796 1,000 1,000
Total 4,350 4,430 11,673 11,545 14,490 14,490 11,380 11,380
6235 CONSULTANT SERVICES
Hearing Test, Respirator fit test, Drug, Hep B - - 85 85 90 90 95 95
Drainage Modeling /TMDL Assistance 10,500 10,500 12,000 28,000 12,300 12,300 12,000 12,000
MN Stormwater Coalition 1,285 1,310 1,000 1,835 1,835 1,835 1,900 1,900
MS4/Surface Water Mgmt Plan Update (2 yrs)15,000 75,000 145,000 120,000 100,000 100,000
Blackdog WMO Annual Dues 14,300 14,590 14,750 14,750 15,000 15,000 15,000 15,000
Water Quality Analysis & Testing 8,600 8,800 9,500 9,500 9,700 9,700 9,800 9,800
Pond Debris Testing - - 800 800 853 850 900 900
Cedar Knolls Storm Lift Easement Acquisition 25,000 25,000
Cartegraph OMS On-line Conversion 10,000 10,000
Total 49,685 110,200 183,135 174,970 174,778 174,775 39,695 39,695
6239 PRINTING/PUBLISHING
Educational Mtls for MS4/Blue Thumb 900 900 900 500 700 700 700 700
Educational Mtls for TMDL Requirement 700 700 700 700 700 700 750 750
Total 1,600 1,600 1,600 1,200 1,400 1,400 1,450 1,450
6240 C. SERVICE/GARBAGE REMOVAL
Sump Catch Basin Matl Disposal 5,000 5,100 6,000 6,000 6,000 6,000 6,500 6,500
Pond Debris Disposal - - 4,000 2,000 4,126 4,125 4,126 4,125
Total 5,000 5,100 10,000 8,000 10,126 10,125 10,626 10,625
6249 OTHER CONTRACTUAL SERVICES
Lake WQ / TMDL Projects
>Alimagnet Projects (Per JPA Burnsville)9,500 9,500 9,500 9,500 9,700 9,700 9,900 9,900
>Keller Lake Projects (Per JPA Burnsville)8,500 8,500 8,500 15,000 8,700 8,700 9,000 9,000
>LacLavon Projects (Per JPA Burnsville)5,500 5,500 5,500 5,500 5,600 5,600 5,700 5,700
>Water Quality CAMP Program 2,600 2,600 2,600 2,600 2,700 2,700 2,800 2,800
>Raingarden Workshop (w/SWCD)700 700 700 700 700 700 750 750
>Blue Thumb Annual Dues 510 520 520 - - - -
>Rain Garden/Shoreline Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Watershed Partners Annual Dues 750 750 800 800
>Wetland Health Eval. Program 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000
> BMP Maintenance 10,000 10,000 12,500 12,500
>Iron Inhanced Sand Filter Maintenance - 2,000 2,000 3,000 3,500 3,500 5,000 5,000
6249 OTHER CONTRACTUAL SERVICES CONT.
Long/Farquar TMDL Implement - - - - -
>Fish Stocking 2,000 1,000 1,000 1,000 1,000 1,000 1,200 1,200
>Fish Removal 8,000 - 8,000 8,000 - - 8,000 8,000
>Farquar Weed Harvesting 15,000 15,000 16,000 16,000 16,400 16,400 16,400 16,400
>Alum Treatment P12 and P170 16,000 3,000 3,000 3,000
>Long Lake Weed Management - 10,000 3,000 5,000 3,000 3,000 5,000 5,000
Lac Lavon & Scout Lakes - - - - -
>WQ Monitoring 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500
>Scout Lake Management Projects 10,000 2,500 2,500 2,500 2,500
Storm System Operations - - - - -
>Alarm Storm L.S. Monitoring 410 420 - 800 800 800 820 820
>Sump CB Cleaning Contract Work 10,000 50,000 50,000 82,000 82,000 82,000 90,000 90,000
>Cartegraph Maintenance Fee 2,075 2,120 2,120 2,120 - - - -
>Aerial Photos/Pictometry Dakota County JPA 800 800 800 800 800 800 900 900
Farquar Storm Lift Rehab Design & Inspect - 40,000 40,000 - 40,000 20,000 60,000 -
Total 95,905 129,360 164,740 174,520 197,650 177,650 240,770 180,770
383
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 69: STORM DRAINAGE UTILITY - 5505
Public Works Department
COMPANY 5500: STORM DRAIN UTILITY
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6255 UTILITIES - ELECTRIC
Lift Stations-Storm 12,000 12,000 57,000 61,000 62,000 62,000 64,000 64,000
Birger Pond - Elect. & Maint. w/Rsmt 800 800 800 800 800 800 800 800
Total 12,800 12,800 57,800 61,800 62,800 62,800 64,800 64,800
6265 REPAIRS - EQUIPMENT
Lift Stations 12,240 12,500 13,000 13,000 13,325 13,325 14,000 14,000
Electric Maintenance & Repair/TEGG 8,150 8,300 8,500 8,500 8,700 8,700 9,000 9,000
Pump Inspection 1,125 1,150 1,250 1,250 1,300 1,300 1,500 1,500
Lake Aeration Equipment 500 525 600 600 - - - -
Total 22,015 22,475 23,350 23,350 23,325 23,325 24,500 24,500
6269 REPAIRS - OTHER
Repair Storm Sewer Pipes and Structures 10,200 25,400 10,600 10,600 10,900 10,900 12,000 12,000
Catch Basin Casting Repairs 15,300 15,600 15,800 15,800 16,000 16,000 16,500 16,500
Conduit replacement Cobblestone & Hannover 4,000 4,000
NPDES/BMP Maintenance Projects 3,000 3,000 3,000 5,000 5,000 5,000 5,000
Total 30,500 44,000 29,400 29,400 35,900 35,900 33,500 33,500
6275 SCHOOL/CONF/EXP - LOCAL
Wetland Training 255 255 255 400 300 300 450 450
GIS Education - - 500 150 1,000 1,000 1,000 1,000
ESRI Confernce - Duluth - - 650 1,000 1,000 1,000 1,000 1,000
MPWA Spring Conference - Director - - 300 300 310 310 310 310
MECA Conference 200 200 300 400 400 400 800 800
Water Resources Conf 255 260 260 275 275 275 300 300
Erosion Control Training 325 325 400 450 500 500 550 550
Total 1,035 1,040 2,665 2,975 3,785 3,785 4,410 4,410
6277 MILEAGE / AUTO
Mileage 100 100 100 100 120 120 130 130
Total 100 100 100 100 120 120 130 130
6280 DUES & SUBSCRIPTIONS
Cartegraph Support & Hosting 7,000 7,000 7,000 7,000
Total - - - - 7,000 7,000 7,000 7,000
6281 UNIFORM /CLOTHNG ALLOWANCE
Uniforms - 600 1,000 900 1,000 1,000 1,000 1,000
Total - 600 1,000 900 1,000 1,000 1,000 1,000
6310 RENTAL EXPENSE
Rentals - - 800 1,800 2,000 1,000 2,000 1,000
Home & Garden Expo Booth (split with Nat.Res.)- - 300 315 315 315 325 325
Total - - 1,100 2,115 2,315 1,315 2,325 1,325
6311 INSURANCE
Insurance 6,300 6,600 6,800 6,800 7,000 7,000 7,000 7,000
Total 6,300 6,600 6,800 6,800 7,000 7,000 7,000 7,000
6399 OTHER CHARGES
Water Quality Permits (aquatic weed removal)1,200 1,200 1,200 500 1,200 1,200 1,200 1,200
Total 1,200 1,200 1,200 500 1,200 1,200 1,200 1,200
6610 DEPRECIATION
Depreciation 475,000 500,000 550,000 575,000 575,000 575,000 600,000 600,000
Total 475,000 500,000 550,000 575,000 575,000 575,000 600,000 600,000
6730 CAPITAL OUTLAY - VEHICLES
Replace Elgin Street Sweeper 324 (Trade in - $15,000)195,000 - - 235,000 235,000
Gap Vax Replacement 401 Split 5365/5505 - - - - 215,000 215,000
Replace Pick-up No. 603 - - - - 23,800 23,800 - -
Replace Vehicle No. 604 23,200 23,200
Total 195,000 34,500 - - 258,800 258,800 238,200 238,200
6735 CAPITAL OUTLAY - OTHER IMP
Easement Acquisition 50,000 15,000 50,000 - 50,000 50,000 50,000 50,000
Sediment Removal from Exist. Storm Ponds 30,000 45,000 80,000 30,000 85,000 85,000 90,000 90,000
Scout Lake Aerator (add electrical panel 2018)7,000 - 10,000 5,000 6,000 6,000
Holyoke Neighborhood Flood Mitigation - - 20,000
Liquor Store #3 BMP Improvements (move to Liquor Fund)3,000 3,000 -
Hayes Community Center Parking Lot BMP's 40,000 40,000
Alimagnet Install Weed/Leaf Device Split $ w/Burnsville 30,000 30,000
Portable Message Board Replacement (5365/5505)13,000 -
Briar Oaks Improvements from Apartments, hill, water quaility 70,000 70,000
Hunters Wood add SCADA 30,000 30,000
Apple Valley High School storm main improvements 150,000 150,000
General Stormwater Improvements 100,000 100,000 100,000 100,000 100,000 100,000
Farquar Storm Lift Lining (Temp repairs in '18, project in '20)- 20,000 800,000 -
Street & Utility Reconstruction:
Annual Street Improvement Project 395,000 480,000 450,000 445,000
2019 Street & Utility Recon (Surrey No. & So.)420,000 420,000
2019 Street & Utility Recon (AV 11th)532,000 532,000
2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)525,000 525,000 - -
2018 Street & Utility Recon (AV 12th)32,000 32,000 - -
Total 175,500 620,000 783,000 640,000 1,064,000 1,068,000 2,022,000 1,222,000
6910 BOND PRINCIPAL
Principal 150,000 155,000 160,000 160,000 165,000 165,000 165,000 165,000
Total 150,000 155,000 160,000 160,000 165,000 165,000 165,000 165,000
7015 BOND INTEREST
Interest 55,580 52,600 49,480 49,480 46,280 46,280 42,650 42,650
Total 55,580 52,600 49,480 49,480 46,280 46,280 42,650 42,650
7125 ADMIN FEE TO OTHER FUNDS
General Fund 315,500 332,500 339,660 339,660 348,000 348,000 360,000 360,000
Total 315,500 332,500 339,660 339,660 348,000 348,000 360,000 360,000
TOTAL EXPENSES 1,780,905$ 2,288,060$ 2,633,073$ 2,507,324$ 3,319,844$ 3,301,960$ 4,206,021$ 3,350,795$
LESS CAPITAL OUTLAY (370,500)$ (654,500)$ (783,000)$ (640,000)$ (1,322,800)$ (1,326,800)$ (2,260,200)$ (1,460,200)$
Total Exp without Capital Outlay 1,410,405$ 1,633,560$ 1,850,073$ 1,867,324$ 1,997,044$ 1,975,160$ 1,945,821$ 1,890,595$
384
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5800
62
5805
STREET LIGHT
UTILITY
Public Works
DESCRIPTION OF ACTIVITY
The Street Light Utility provides funding for the operation and maintenance of the street
lights located throughout the City of Apple Valley. Approximately 3,470 street lights are
located within the City.
Dakota Electric Association maintains approximately 3,330 lights under a fixed rate
program and the City owns and maintains approximately 305 lights along Cedar
Avenue, Founders/153rd Street and Gaslight Drive.
The street light system will continue to expand with future construction of the City’s
street system.
MAJOR OBJECTIVES FOR 2018
The major objective for 2018 within this business unit includes replacement of aging
street lights along County Road 42 from Flagstaff Avenue to Garden View Drive and
continued replacement of old HPS (High Pressure Sodium) lights to newer, energy
efficient LED (Light Emitting Diode) lights.
MAJOR OBJECTIVES FOR 2019
The major objective for 2019 within this business unit includes continued replacement of
old HPS (High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting
Diode) lights. This will be coordinated within the annual Street Improvement Program.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Number of DEA Street
Lights 3,225 3167 3303 3330 3345 3345
Number of City Street
Lights 255 271 302 305 307 307
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Proposed Proposed Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
385
Summary Budget
Street Light Utility - 5800, Dept 62
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Utility Charges 465,584 483,680 500,877 482,000 494,500 502,000 505,000
Grants - - - - - -
Other Revenue - - - - - -
Investment Earnings 390 1,152 1,239 - 1,000 1,000 1,000
465,974 484,832 502,116 482,000 495,500 503,000 506,000
Expenditures:
Salaries and Wages - 2,912 1,755 - 16,194 5,000 6,000
Emp. Benefits - 434 269 - - - -
Supplies - 48 12,785 8,000 8,180 8,385 8,635
Contractual Serv.13,027 16,244 25,444 27,000 27,763 37,475 28,355
Utilities 558 513 674 - - 2,000 2,100
Utilities for Resale 409,186 419,192 388,811 448,000 441,000 420,000 430,000
Repairs & Maint.- - - - - - -
Training/Travel/Dues - - - - - 7,000 7,000
Other Exp.1,900 7,300 7,704 7,700 7,893 8,090 8,330
Capital outlay - - - - - 14,000 15,000
Admin fee to Gen. Fund - - - - - - -
Transfer to Sewer Fund - - - - - - -
Total 424,671 446,643 437,442 490,700 501,030 501,950 505,420
2018 Capital Outlay
County Road 42 Street Light Replacement: Project initiated in 2014, with 2018 final completion.
Activity accounted for in the Electric Franchise Fee Fund.
Develop plan to establish a phased conversion of street lights to LED over the next 10 years.
Activity accounted for in the Electric Franchise Fee Fund.
2019 Capital Outlay
Begin phased LED street light conversion.
386
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
STREET LIGHT UTILITY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 30 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 2,882 1,755 16,194 265 5,000 5,000 6,000 6,000
6105 - SALARIES AND WAGES 2,912 1,755 16,194 265 5,000 5,000 6,000 6,000
6138 - MEDICARE 41 26 4
6139 - FICA 175 111 17
6141 - PENSIONS-PERA 218 132 20
6125 - EMPLOYEE BENEFITS 434 269 40
6100 - TOTAL PERSONNEL SERVICES 3,346 2,024 16,194 305 5,000 5,000 6,000 6,000
6215 - EQUIPMENT-PARTS 0 48 12,785 8,180 0 8,385 8,385 8,636 8,635
6205 - SUPPLIES 0 48 12,785 8,180 0 8,385 8,385 8,636 8,635
6235 - CONSULTANT SERVICES 0 0 0 0 0
6237 - TELEPHONE/PAGERS 593 914 1,604 248 2,627 2,625 2,706 2,700
6249 - OTHER CONTRACTUAL SERVICES 12,434 15,330 23,840 27,763 7,593 34,850 34,850 25,661 25,655
6230 - CONTRACTUAL SERVICES 13,027 16,244 25,444 27,763 7,841 37,477 37,475 28,367 28,355
6255 - UTILITIES-ELECTRIC 558 513 674 0 849 2,000 2,000 2,100 2,100
6250 - UTILITIES 558 513 674 0 849 2,000 2,000 2,100 2,100
6260 - REPAIRS AND MAINTENA 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 0 7,000 7,000 7,000 7,000
6270 - TRNG/TRAVL/DUES/UNIF 0 7,000 7,000 7,000 7,000
6200 - TOTAL OPERATING COSTS 13,585 16,804 38,902 35,943 8,691 54,862 54,860 46,103 46,090
6311 - INSURANCE-PROPERTY/LIABILITY 1,900 7,300 7,704 7,893 3,947 8,090 8,090 8,333 8,330
6301 - OTHER EXPENDITURES 1,900 7,300 7,704 7,893 3,947 8,090 8,090 8,333 8,330
6300 - TOTAL OTHER EXPENDITURES 1,900 7,300 7,704 7,893 3,947 8,090 8,090 8,333 8,330
6545 - NON-TAXABLE MISC FOR RESALE 409,186 419,192 388,811 441,000 212,074 462,000 420,000 462,000 430,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 409,186 419,192 388,811 441,000 212,074 462,000 420,000 462,000 430,000
6500 - TOTAL EXPENDITURES 409,186 419,192 388,811 441,000 212,074 462,000 420,000 462,000 430,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 0 10,000 14,000 12,000 15,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 10,000 14,000 12,000 15,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 10,000 14,000 12,000 15,000
424,672 446,643 437,440 501,030 225,017 539,952 501,950 534,436 505,420
387
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 62: STREET LIGHT UTILITY - 5805
(5801 Revenue, 5805 Expenses)
Public Works Department
COMPANY 5800: STREET LIGHT UTILITY
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTION PROP RECOMMEND PROP RECOMMEND
4919 REVENUE
Street Light Utility Charges 468,000$ 482,000 494,050 494,050 494,050 501,000 494,050 505,000
Interest Revenue - 1,000 1,000 1,000 1,000
Total 468,000 482,000 494,050 494,050 495,050 502,000 495,050 506,000
6113 Overtime - Reg (Street Light Survey 3x Annually)- - 16,194 3,000 5,000 5,000 6,000 6,000
Total - - 16,194 3,000 5,000 5,000 6,000 6,000
6211 Small Tools & Equipment
Total - - -
6215 EQUIPMENT - PARTS
Light Bollards Founders Ln-Damaged Equip 3,500 3,500 3,580 3,580 3,670 3,670 3,780 3,780
City Owned Street Lights - Damaged Equip 4,500 4,500 4,600 4,600 4,715 4,715 4,855 4,855
Total 8,000 8,000 8,180 8,180 8,385 8,385 8,635 8,635
6235 CONSULTANT SERVICES
Total 5,000 - - - - - - -
6237 TELEPHONE / PAGERS
Gopher State One Call Locates City-owned 2,500 2,500 2,563 1,000 2,627 2,625 2,704 2,700
2,500 2,500 2,563 1,000 2,627 2,625 2,704 2,700
6249 OTHER CONTRACTUAL SERVICES
Electric Locating Service 8,000 8,000 15,000 14,000 14,500 14,500 15,000 15,000
Electrician - Repair Damaged City-owned Lights 5,000 5,000 3,500 3,500 3,550 3,550 3,657 3,655
Cedar Ave Street Light Maint Contract 11,500 11,500 6,700 6,700 6,800 6,800 7,004 7,000
Cartegraph Conversion to On-line - - - 10,000 10,000
Re-Paint Ring Route Lighting 14,000 14,000 15,000 15,000
Total 24,500 24,500 25,200 24,200 48,850 48,850 40,661 40,655
6255 UTILITIES - ELECTRIC
Electric for Traffic Signals - City + County - - 2,000 2,000 2,000 2,100 2,100
Total - - - 2,000 2,000 2,000 2,100 2,100
6280 DUES & SUBSCRIPTIONS
Cartegraph On-line Licenses - - - 7,000 7,000 7,000 7,000
Total - - - - 7,000 7,000 7,000 7,000
6311 INSURANCE
Street Lights (from 5305)7,300 7,700 7,893 7,893 8,090 8,090 8,333 8,330
Total 7,300 7,700 7,893 7,893 8,090 8,090 8,333 8,330
6545 NON-TAXABLE MISC FOR RESALE
Street Light Electric Charges 435,000 448,000 441,000 420,000 462,000 420,000 462,000 430,000
Total 435,000 448,000 441,000 420,000 462,000 420,000 462,000 430,000
TOTAL EXPENSES 482,300$ 490,700$ 501,030$ 466,273$ 543,952$ 501,950$ 537,433$ 505,420$
REVENUE 468,000$ 482,000$ 494,050$ 494,050$ 495,050$ 502,000$ 495,050$ 506,000$
388
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5600
60
5605
CEMETERY
Public Works
DESCRIPTION OF ACTIVITY
The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery
located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The
City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued
operation and general upkeep of the property. Lebanon Cemetery has space for an
additional 8,000 burials based on existing vacant land and plans for minor expansion of
three acres along Embry Path to provide a main entrance removed from the County
Road system.
SERVICE CATEGORIES
Management and operations of the Lebanon Cemetery is provided by Public Works
Department staff using city-owned equipment and contractual services from private
companies. The following services are provided within this division.
1. Cemetery Management and Lot Sales
Provide sales of cemetery lots and cremation niches
Assist customers with interment service arrangements
Manage interment records in accordance with State requirements and industry
standards
2. Interment Services
Provide interments within columbarium structures and cremation boulders
Excavate traditional graves through contract with a private excavation contractor
Excavate cremation graves by City staff using city-owned equipment
Restore lawn turf for interment sites
3. Maintenance of Grounds
Provide turf mowing and trimming through contract with a commercial lawn
maintenance company
Repair and maintain lawn sod, trees and landscaping throughout the cemetery
grounds
Repair and maintain internal driveways, parking lots, boundary fence, entrance
monuments, street lights, irrigation, and plow snow during the winter season
389
MAJOR OBJECTIVES FOR 2018 and 2019
The acquisition of an additional three acres in 2013 established the final easterly
boundary of the cemetery site. In 2017, Embry Path was extended north to County Road
42 allowing access to the easterly boundary of the cemetery property and providing
traffic access to 155th Street, the location of a proposed future traffic signal at Pilot
Knob Road. In 2018, the construction and paving of the interior road from the east
entrance is planned. In addition, an extension of the existing fence and brick pillars
along Embry Path and Pilot Knob Road are proposed with a coated chain link fence
planned along the southern property line. Tree installations bordering the new fence and
interior roadway are planned to enhance the visual aesthetics of the cemetery.
In 2019, planned improvements to the existing interior roadway include widening
radiuses, curb and gutter installation and creating a maintenance staging area near the
west entrance. To accommodate the growing need for cremation internments a fourth
columbarium is planned to be installed. As the cemetery expands, the addition of a
paved pathway is planned from east to west through the center section of the cemetery,
along with construction of an off-site burial structure at the south end of the existing
parking area.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2014 2015 2016 2017 2018 2019
Lot / Niche Sales – Resident 37 53 42 58 65 65
Lot / Niche Sales – Non
Resident 20 16 33 25 30 30
Lot / Niche Sales Total 57 69 75 80 85 85
Number of Burials 34 50 46 60 65 65
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2014 2015 2016 2017 2018 2019
None
390
Summary Budget
Department 60 Cemetery
2014 2015 2016 2016 2017 2018 2019
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Sales 103,863 132,155 160,491 125,850 128,995 130,030 170,400
Other Revenues 265 150 225 2,000 2,050 2,050 2,050
Investment Earnings 19,433 10,666 9,613 9,000 11,000 8,000 8,000
123,561 142,971 170,329 136,850 142,045 140,080 180,450
Expenditures:
Salaries & Wages 2,487 2,314 2,319 6,250 3,500 2,700 2,700
Emp. Benefits 458 449 449 978 1,003 615 625
Supplies 9,119 2,163 8,460 6,740 12,009 12,775 7,770
Contractual Serv.11,805 17,218 22,748 28,650 34,130 49,360 30,080
Utilities 1,596 1,434 1,284 2,150 2,204 2,345 2,290
Repairs & Maint.218 - 1,220 1,251 1,280 400
Training/Travel/Dues 964 1,314 781 1,285 1,318 8,515 8,550
Other Exp.6,153 4,910 5,684 7,950 9,819 11,930 12,190
Depreciation 19,064 19,064 19,064 19,000 19,475 19,475 19,475
Capital Outlay - - 130,000 185,000 400,500 325,000
Total 51,646 49,084 60,789 204,223 269,709 509,495 409,080
2018 Capital Outlay:
Fence $200,000
Replat $ 16,000
Internal Road Paving $175,000
Install Trees $ 9,500
$ 400,500
2019 Capital Outlay:
Columbarium $ 50,000
Covered Burial Structure $ 50,000
Driveway Paving & Internal Pathway $220,000
Security Cameras $ 5,000
$325,000
391
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CEMETERY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 55 0 249 0
6113 - OVERTIME-REGULAR EMPLOYEES 2,432 2,314 2,070 3,500 1,764 2,700 2,700 2,700 2,700
6105 - SALARIES AND WAGES 2,487 2,314 2,319 3,500 1,764 2,700 2,700 2,700 2,700
6138 - MEDICARE 35 33 33 94 25 40 40 40 40
6139 - FICA 148 141 141 400 107 165 165 165 165
6141 - PENSIONS-PERA 180 174 174 472 132 205 205 205 205
6142 - WORKERS COMPENSATION 96 102 101 37 81 205 205 215 215
6125 - EMPLOYEE BENEFITS 458 449 449 1,003 345 615 615 625 625
6100 - TOTAL PERSONNEL SERVICES 2,945 2,763 2,768 4,503 2,109 3,315 3,315 3,325 3,325
6210 - OFFICE SUPPLIES 68 110 25 0
6211 - SMALL TOOLS & EQUIPMENT 6,835 511 2,521 6,978 2,820 7,636 7,635 1,981 1,980
6229 - GENERAL SUPPLIES 2,216 1,543 5,914 5,031 2,103 5,144 5,140 5,283 5,790
6205 - SUPPLIES 9,119 2,163 8,460 12,009 4,923 12,780 12,775 7,264 7,770
6205 - SUPPLIES 0 0 0 0
6231 - LEGAL SERVICES 0 0 0 256 0 150 150 150 150
6235 - CONSULTANT SERVICES 0 0 211 4,000 7,670 15,000 15,000 4,223 4,220
6239 - PRINTING 0 40 0 205 0 210 210 210 210
6249 - OTHER CONTRACTUAL SERVICES 11,805 17,178 22,537 29,669 5,447 34,000 34,000 25,500 25,500
6230 - CONTRACTUAL SERVICES 11,805 17,218 22,748 34,130 13,117 49,360 49,360 30,083 30,080
6230 - CONTRACTUAL SERVICES 0 0 0 0
6255 - UTILITIES-ELECTRIC 797 840 909 1,051 511 1,166 1,165 1,070 1,070
6257 - UTILITIES-PROPANE/WATER/SEWER 799 594 375 1,153 109 1,182 1,180 1,221 1,220
6250 - UTILITIES 1,596 1,434 1,284 2,204 620 2,348 2,345 2,291 2,290
6265 - REPAIRS-EQUIPMENT 0 218 0 1,251 0 1,282 1,280 401 400
6260 - REPAIRS AND MAINTENA 0 218 0 1,251 0 1,282 1,280 401 400
6276 - SCHOOLS/CONFERENCES/EXP OTHER 819 1,063 510 923 0 1,100 1,100 1,120 1,120
6277 - MILEAGE/AUTO ALLOWANCE 5 0 0 251 0 257 255 265 260
6280 - DUES & SUBSCRIPTIONS 141 251 160 144 0 7,160 7,160 7,170 7,170
6281 - UNIFORM/CLOTHING ALLOWANCE 112 0
6270 - TRNG/TRAVL/DUES/UNIF 964 1,314 781 1,318 0 8,517 8,515 8,555 8,550
6200 - TOTAL OPERATING COSTS 23,484 22,347 33,273 50,912 18,660 74,287 74,275 48,594 49,090
6200 - TOTAL OPERATING COSTS 0 0 0 0
6312 - TAXES/SPECIAL ASSESSMENTS 1,732 1,670 1,673 1,670 1,547 1,670 1,670 1,720 1,720
6324 - CREMATION VAULTS 910 0 1,744 1,025 1,580 2,600 2,600 2,800 2,800
6325 - COLUMBARIUM 3,511 3,265 2,270 4,459 3,276 3,860 3,860 3,870 3,870
6326 - CREMATION BOULDER 0 0 0 2,665 211 2,600 2,600 2,600 2,600
6333 - GENERAL-CASH DISCOUNTS -1 -25 -2 -36
6351 - VISA/BANK CHARGES 583 1,200 1,200 1,200 1,200
6301 - OTHER EXPENDITURES 6,153 4,910 5,684 9,819 7,159 11,930 11,930 12,190 12,190
6301 - OTHER EXPENDITURES 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 6,153 4,910 5,684 9,819 7,159 11,930 11,930 12,190 12,190
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0
6610 - DEPRECIATION 19,064 19,064 19,064 19,475 9,456 19,475 19,475 19,475 19,475
6601 - TOTAL DEPRECIATION 19,064 19,064 19,064 19,475 9,456 19,475 19,475 19,475 19,475
6600 - TOTAL DEPRECIATION 19,064 19,064 19,064 19,475 9,456 19,475 19,475 19,475 19,475
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 185,000 22,561 400,500 400,500 325,000 325,000
392
City of Apple Valley
Department Expense Summary
Budget Years (2018-2019)
CEMETERY
Object
Account
2014
Actual
2015
Actual
2016
Actual
2017 Council
Adopted
Original
Budget
06/30/17
YTD Actual
2018
Dept
Proposed
2018
Admin
Recommend
2019
Dept
Proposed
2019
Admin
Recommend
6701 - TOTAL CAPITAL OUTLAY 0 0 0 185,000 22,561 400,500 400,500 325,000 325,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 185,000 22,561 400,500 400,500 325,000 325,000
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
7101 - TOTAL TRANSFERS 0 0 0 0
7100 - TOTAL TRANSFERS 0 0 0 0
51,647 49,084 60,789 269,709 59,945 509,507 509,495 408,584 409,080
393
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 60: CEMETERY - 5605
Public Works Department
COMPANY 5600: CEMETERY FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4610 Lot Sales 89,700 91,000 93,275 100,000 110,000 110,000 120,000 120,000
4612 Grave/urn Digging 28,500 29,000 29,725 35,000 37,500 37,500 40,000 40,000
4613 Monument/Marker Locating 2,450 2,500 2,565 3,500 3,750 3,750 4,000 4,000
4614 Cremation Vaults 1,225 1,250 1,280 2,000 2,200 2,200 2,400 2,400
4615 Holiday/Weekend Fee 2,050 2,100 2,150 3,500 3,750 3,750 4,000 4,000
5010 Investment Interest 9,000 9,000 11,000 11,000 8,000 8,000 8,240 8,240
5399 Other Misc Revenue 2,000 2,000 2,050 2,050 2,050 2,050 2,112 2,112
Total 134,925 136,850 142,045 157,050 167,250 167,250 180,752 180,752
SALARIES
6110 Regular Employees -
6113 Overtime - Regular 6,120 6,250 3,500 3,000 2,700 2,700 2,700 2,700
6114 Overtime - Temp - - - - -
6123 Salaries - Other - - - - -
6138 Medicare 90 92 94 40 40 40 40
6139 FICA 380 390 400 165 165 165 165
6141 Pension - PERA 450 460 472 205 205 205 205
6142 Worker's Compensation 35 36 37 205 205 215 215
6144 Long-term Disability Insurance - - - - -
6145 Hospital & Life Insurance - - - - -
Total 7,075 7,228 4,502 3,000 3,315 3,315 3,325 3,325
6211 SMALL TOOL & EQUIPMENT
Hand Tools 310 320 328 300 336 335 346 345
Metal Detector - Monument Locator 400 - - 1,150 1,150 1,185 1,185
Ground Thawing Equip - Replacement - - - 6,150 6,150
Trimmer 200 200
Backpack Blower 250 250
Snow Blower - - 650 650 - - - -
Mud Mats - 2,000 6,000 5,900 - - - -
Total 710 2,320 6,978 6,850 7,636 7,635 1,981 1,980
6229 GENERAL SUPPLIES
Tree/Shrub/Annual Flower Replacement 1,830 1,860 1,907 1,907 1,954 1,955 2,013 2,015
Pulverized Dirt 460 470 482 482 494 495 509 510
Seed 510 520 533 533 546 545 563 560
Flags, Carpet, Wood, etc. 1,020 1,020 1,046 1,046 1,072 1,070 1,104 1,100
Hydroseed Supplies 550 550 564 564 578 575 595 590
Temporary Name Plates 500 500
Lot Markers 500 500 500 500 - 515
Total 4,370 4,420 5,031 5,031 5,144 5,140 5,283 5,790
6231 LEGAL SERVICES
Legal Services Fees 250 250 256 150 150 150 150 150
Total 250 250 256 150 150 150 150 150
6235 CONSULTANT SERVICES
General Engineering & Surveying (New
area) 800 850 4,000 4,000 15,000 15,000 4,223 4,220
Total 800 850 4,000 4,000 15,000 15,000 4,223 4,220
6239 PRINTING/PUBLISHING
News Ads, Brochures, Deeds, etc.200 200 205 100 210 210 210 210
Total 200 200 205 100 210 210 210 210
6249 OTHER CONTRACTUAL SERVICES
Grave Excavation 12,500 12,750 13,069 11,000 11,000 11,000 11,500 11,500
Cartegraph Maintenance Fee 585 600 600 600 - -
Cartegraph Conversion to On-line 10,000 10,000
Lawn Service 13,500 14,000 16,000 12,000 13,000 13,000 14,000 14,000
Total 26,585 27,350 29,669 23,600 34,000 34,000 25,500 25,500
6255 UTILITIES - ELECTRIC
Lighting 895 915 938 1,000 1,050 1,050 1,070 1,070
Irrigation 105 110 113 50 116 115 119 115
Total 1,000 1,025 1,051 1,000 1,166 1,165 1,070 1,070
6257 UTILITIES - OTHER
LP for Thawing Ground 200 205 210 200 215 215 221 220
Water for Irrigation 900 920 943 400 967 965 1,000 1,000
Total 1,100 1,125 1,153 600 1,182 1,180 1,221 1,220
6265 REPAIRS - EQUIPMENT
Fencing, Misc.360 370 379 - 389 390 401 400
Parking Lot Lights 825 850 871 300 893 890 920 915
Total 1,185 1,220 1,251 300 1,282 1,280 401 400
6276 SCHOOL/CONF/EXP - OTHER
MAC Conference 880 900 923 923 1,100 1,100 1,120 1,120
Total 880 900 923 923 1,100 1,100 1,120 1,120
6277 MILEAGE/AUTO ALLOWANCE
MAC Conference 200 200 205 205 210 210 216 215
Other 45 45 46 46 47 45 48 45
Total 245 245 251 251 257 255 265 260
6280 DUES & SUBSCRIPTIONS
MN Association of Cemeteries 135 140 144 160 160 160 170 170
Cartegraph On-line Licenses - - - 7,000 7,000 7,000 7,000
394
CITY OF APPLE VALLEY
2018 BUDGET
ACCOUNT DETAIL
DEPT 60: CEMETERY - 5605
Public Works Department
COMPANY 5600: CEMETERY FUND
JDE 2015 2016 2017 2017 2018 2018 2019 2019
ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total 135 140 144 160 7,160 7,160 7,170 7,170
6312 SPECIAL ASSESSMENTS
special assessments on the land
purchased 1,670 1,670 1,670 1,670 1,720 1,720
Total - - 1,670 1,670 1,670 1,670 1,720 1,720
6324 CREMATION VAULTS
Purchase vaults 1,000 1,000 1,025 2,400 2,600 2,600 2,800 2,800
Total 1,000 1,000 1,025 2,400 2,600 2,600 2,800 2,800
6325 COLUMBARIUM
Niche Plaques 3,000 3,000 3,075 2,600 2,600 2,600 2,600 2,600
Vases 1,350 1,350 1,384 1,259 1,260 1,260 1,270 1,270
Total 4,350 4,350 4,459 3,859 3,860 3,860 3,870 3,870
6326 CREMATION BOULDERS
Scrolls 1,500 1,500 1,538 500 1,500 1,500 1,500 1,500
Emblems 600 600 615 250 600 600 600 600
Portraits 500 500 513 100 500 500 500 500
Total 2,600 2,600 2,665 850 2,600 2,600 2,600 2,600
6351 VISA/BANK CHARGES 800 1,200 1,200 1,200 1,200
Total - 19,000 - 800 1,200 1,200 1,200 1,200
6610 DEPRECIATION
19,000 19,000 19,475 19,475 19,475 19,475 19,475 19,475
Total 19,000 19,000 19,475 19,475 19,475 19,475 19,475 19,475
6740 CAPITAL OUTLAY - OTHER ITEMS
To 2017 Embry Way Road Special Assessment 85,000 85,000 85,000
To 2017 Grading of Acquired Property - 100,000 100,000
Columbarium 45,000 22,560 - - 50,000 50,000
Fence 200,000 200,000
Replat Cemetery 16,000 16,000
Funeral Off-site Burial Structure Feature 50,000 50,000
Pathway - East to West Center Section 20,000 20,000
Driveway from Embry 200,000 200,000
Internal Roads 175,000 175,000
Surveillance 5,000 5,000
Trees 9,500 9,500
Total - 130,000 185,000 207,560 400,500 400,500 325,000 325,000
Total Net of Personnel 64,410 215,995 265,205 279,579 506,192 506,180 405,259 405,755
TOTAL EXPENSES 71,485$ 204,223$ 269,708$ 282,579$ 509,507$ 509,495$ 408,584$ 409,080$
LESS CAPITAL OUTLAY 0 (130,000)(185,000)(207,560)(400,500)(400,500)(325,000)(325,000)
Total Exp without Capital Outlay 71,485 74,223 84,708 75,019 109,007 108,995 83,584 84,080
395
9/14/2017
1
2018 Budget and Tax Levy
Preliminary Budget & Levy Adoption
City Council Meeting
September 14, 2017
Actions tonight
•Adopt Preliminary Budget and Levy
•Sets maximum levy
•Can be lowered but not increased
•Set date to discuss the budget and levy where the public
is invited to attend.
•Recommend Dec.14, 2017 (regularly Scheduled Council Meeting)
9/14/2017
2
Budget Climate
•Economy recovering
•State Budget currently experiencing surplus
•$1.65 B surplus for 2017 (State Revenue Dept, Feb. Forecast)
•Likely no change for Apple Valley
•Levy Limits expired after 2014
•Residential property values rising: 6.7%
•Results in loss of Homestead MVE for homeowner
•Commercial property values improving slightly w/ 2.5%
appreciation and new construction of 1.62%
VALUATION INCREASES
AND TAX IMPACTS
9/14/2017
3
Median Value Home Increases 6.7% to
$239,100 for 2018 (nearing peak of ’08)
241,400
235,500
217,800
203,800197,400186,000
192,500
208,100 218,600 224,100
239,100
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
20082009201020112012201320142015201620172018 PrelimTax Payable Year
2017 to 2018
TMV Change
9/14/2017
4
Residential Taxable Market Value –
Avg. Increase 7.9% for ’18 (EMV 6.69%)
0
500
1000
1500
2000
2500
‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%Number of Parcels% Change in TMV
Pay 2018
85% Increased 8% or less
TAX IMPACTS TO MEDIAN
VALUED HOME
9/14/2017
5
Sample Calculation (City portion only)
Property Value 239,100
Less Homestead MV Exclusion (15,721)
= Taxable Market Value 223,379
State Class Rate 1.0%
= Tax Capacity 2,234
Property Tax rate 42.38%
= Gross taxes paid 947$
Plus Referendum 43
Property Tax Dollars Paid ‐ City 990$
Sample House
Example #1 Median Valued Home
pay 2018
•Market Value $ 231,100 that experienced 6.69% increase (7.9% in TMV)
•Represents the Median Sample Home in Apple Valley
•Levy for proposed 2018 increase by $953,000 or 3.84%
•Changes Tax Extension/Tax Capacity Rate from 44.54% to 42.38%
•Represents 50% of homes at this level or lower
Property Taxes 2017 2018 Change
City 922 947 $ 25
City Referendum 44 43 ( $ 1 )
Total 966 990 $ 24
Percentage Change 2.44%
9/14/2017
6
Where Your Tax Dollars Go:
AV City Taxes on Median Valued
Home Compares Favorably to
Similar Communities (pay 2018 prelim)
Using Median Value in each
community means half of the homes
pay more and half pay less than this
in each community
$1,405
$1,223
$1,255
$1,004
$1,003
$1,000
$993
$990
$946
$945
$880
28.050%
35.942%
32.585%
33.936%
36.425%
36.659%
44.654%
42.380%
27.064%
40.860%
37.020%
$‐ $250 $500 $750 $1,000 $1,250 $1,500
Edina
Minnetonka
Eden Prairie
Woodbury
Eagan
Lakeville
Burnsville
Apple Valley
Plymouth
Bloomington
Maple Grove
(% in bar is Tax Capacity Extension Rate)
$ in bar is the median valued home in that city
$ 501,000 Median Value Home
$ 296,700 Median Value Home
$ 277,322 Median Value Home
$ 284,400 Median Value Home
$ 239,100 Median Value Home
$ 332,800 Median Value Home
$ 349,000 Median Value Home
$ 246,400 Median Value Home
$ 238,200 Median Value Home
$ 252,250 Median Value Home
$ 378,100 Median Value Home
Includes Road
Reconstruction
Levy
9/14/2017
7
Apple Valley's Preliminary Total Tax Levy – Increase
Favorable in Comparison to Comparable Cities
(pay 2018 prelim)
Source: Minnetonka Survey – August 2017
Apple Valley's History of Tax Levy Reasonable
in Comparison to Comparable Cities
(2013 -2017 certified levies)
9/14/2017
8
TOTAL BUDGET
Total Budget –All Funds - Expense
General Fund
$31,504,315
43%
Enterprise
Funds
$30,647,114
42%
Road Fund
$6,396,000
9%
All other
Funds
$4,085,476
6%
Total Budget - All Funds - Expenditures
$72,632,905
General Fund
$33,156,255
39%
Enterprise
Funds
$35,026,745
42%
Road Fund
$10,014,310 12%All other Funds
$6,083,910 7%
Total Budget - All Funds - Expenditures
$84,281,220
9/14/2017
9
Total Budget –All Funds - Expense
Personal
Services
$24,964,255
30%
Other Operating
Costs
$14,826,670
18%
Items for
Resale
$7,463,690 9%
Capital Outlay &
Depreciation
$28,163,035
33%
Debt Service
$1,062,355 1%Transfers out &
Adm. Fees
$7,801,215 9%
Total Budget - All Funds - Expenditures
$84,281,220
Total Budget –All Funds - Revenues
Taxes
$24,394,125
35%
User &
Franchise Fees
$27,889,450
39%
Intergovernmental
Revenue
$4,295,960 6%
Licenses and
Permits
$1,504,710 2%
Other Revenues
(fines, interest,
etc) $1,523,145
2%
Debt Issued $-
0%
Transfers/adm.
fee $11,310,345
16%
Total Budget - All Funds - Revenues
$70,917,715
9/14/2017
10
Total Budget –All Funds - Revenues
Taxes
$24,394,125
35%
User &
Franchise Fees
$27,889,450
39%
Intergovernmental
Revenue
$4,295,960 6%
Licenses and
Permits
$1,504,710 2%
Other Revenues
(fines, interest,
etc) $1,523,145
2%
Debt Issued $-
0%
Transfers/adm.
fee $11,310,345
16%
Total Budget - All Funds - Revenues
$70,917,715
GENERAL FUND
9/14/2017
11
2018 General Fund Revenues
Taxes
73%
Franchise Fees &
Other Taxes
2%Licenses &
Permits
4%
State Police &
Fire Relief Aid
3%
Park & Rec‐Chgs
& Rents
4%
Other Chgs for
Services & Rents
5%
Fines & Penalties
1%
Other Revenues
1%
Transfers In,
Admin Chgs &
Reserves
7%
General Fund Revenues
2018 Proposed
$33,156,255
2018 General Fund Expenses
Personal
Services,
$20,250,215 ,
61%
Commodities
/ Other,
$7,852,060 ,
24%
Capital
Outlay,
$1,255,980 ,
4%
Transfer to
Road Impr.
Fund,
$3,417,000 ,
10%
Transfer to
Muni Bldg
Fund,
$381,000 , 1%
General Fund
Expenses
$31,530,315
9/14/2017
12
Budget Items of note:
•Street Maintenance Program @
$10.0M:
•Redwood Dr, Cir, Keller Lake Dr.
•JCRR
•133rd & 134th St & Ct
•Apple Valley 12th
•Equipment:
•3 police cars
•Fire Rescue Response Veh.
•2 snow plows
•Park & Street Maint. vehicles &
equip.
•New Police Canine Position:
•AVCC - Sportcourt roof
replacement
•Ice Arenas – Refrigeration
•Resurfacing Trails & Courts
•(Greening,Pennock,Duchess,Wallace)
•Backstops –
•QP #4, JCRPW #6 & 7
•Replace skate park equip.
•Replace Puppet Wagon
•Aquatic Center-
•New Oven – new food choices
•Funbrella Replacement
•Paint pool
•Redwood –
•Community Room Improvements
•Replace rink @ Valley
•Diamond Path water main
•Meter replacement program $2M
PROPERTY TAX LEVY
9/14/2017
13
Property Tax Levy Components
Levy Component 2017 2018 Difference
%Increase
General
Fund
$ 19,712,070 $ 20,391,125 $ 679,055 3.4%
Street Maintenance
Program (levy supported)
3,332,100 3,417,000 84,900 2.5%
Muni Bldg Fund 181,000 381,000 200,000 110.5%
Property Tax Delinquencies 100,000 50,000 (50,000) (50%)
Ice Arena Support 121,000 121,000 -0-0%
Energy Efficiency Project -0- 95,000 95,000 ~
Debt Service –
Voter Approved
962,000 949,210 (12,790) -1.3%
Debt Service– all
other levy supported
431,830 388,665 (43,165) -10.0%
Total $ 24,840,000 $ 25,793,000 $ 953,000 3.8%
Prelim Budget Includes
•Residential Property Taxes will rise 2.44%
•($24 per year or $2 per month) for Median Valued
Home ($966 to $990)
•Continues Goal of the City Council to not Specially
Assess for the Annual Street Maintenance Program.
•Includes Additional Transfer to Road Improvement Fund
2018 levy support = $3,417,000, increase of 12% vs 2016
•Applied part of additional Fiscal Disparities received
•Full time Police position added
•Includes Streets Maintenance Dept to VERF
•Addresses Required Comp Plan update
9/14/2017
14
Budget Timeline Remaining
•Action Includes Setting Budget Meeting Date for
December 14, 2017
•County to Send Parcel Specific Notices during 2nd
and 3rd weeks of November
•Council to Hold Budget Discussion (TNT meeting),
December 12th
•Adopt Final Budget and Tax Levy at December 14th
Council Meeting (Backup date December 28th)
Action Required
•Adopt Resolution Adopting 2018 Proposed
Budget and Property Tax Levy
•Motion to set 12/14/2017 as “Truth in Taxation “
meeting
I T E M: 5.B .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:Regular Agenda
Description:
A uthorize Receipt of Applications through October 31, 2017, to F ill Vacancy on
Telecommunications Advisory Committee
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Direct staff to post the Telecommunications Advisory C ommittee vacancy and authorize
receipt of applications through October 31, 2017.
S UM M ARY:
A vacancy currently exists on the Telecommunications Advisory Committee due to the
passing of C ommittee Member Mark Moore. T he vacancy is for a three-year term expiring
March 1, 2018. To start the process to fill the vacancy, staff suggests the City Council
extend an invitation to individuals interested in serving on the Telecommunications Advisory
Committee to submit an application to the C ity C lerk by October 31, 2017.
B AC K G RO UND :
T he five-member Telecommunications A dvisory C ommittee is a standing committee with the
responsibility to advise the C ity C ouncil on matters relating to cable T V and
telecommunications; evaluate cable system performance; provide a forum of first
consideration for cable T V complaints regarding service, programming, access, and quality of
reception; oversee franchise grantee compliance; and evaluate franchise renewal
proceedings. T he Telecommunications Advisory C ommittee votes on recommendations,
which are then sent to the C ity C ouncil. T his C ommittee meets the first Monday in March,
J une, and December, and the second Monday in September, beginning at 7:00 p.m., at the
Municipal C enter.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Exhibit
City of
MEMO
City Clerk’s Office
CITY OF APPLE VALLEY
ANNOUNCEMENT OF TELECOMMUNICATIONS ADVISORY COMMITTEE VACANCY
A vacancy currently exists on the City of Apple Valley’s Telecommunications Advisory
Committee for a three-year term expiring March 1, 2018. The five-member Telecommunications
Advisory Committee is a standing committee with the responsibility to advise the City Council
on matters relating to cable TV and telecommunications; evaluate cable system performance;
provide a forum of first consideration for cable TV complaints regarding service, programming,
access, and quality of reception; oversee franchise grantee compliance; and evaluate franchise
renewal proceedings. The Telecommunications Advisory Committee votes on recommendations,
which are then sent to the City Council. This Committee meets the first Monday in March, June,
and December and the second Monday in September, beginning at 7:00 p.m., at the Municipal
Center.
The City Council will fill these vacancies by appointment. Persons interested in
submitting their names for consideration must file an application with the City Clerk by 4:30
p.m., on Wednesday, October 31, 2017. Application forms may be obtained on the City website
at www.cityofapplevally.org or at the office of the Apple Valley City Clerk, at 7100 147th Street
W., Apple Valley, Minnesota 55124, or by calling 952-953-2506.
DATED this 14th day of September, 2017.
Pamela J. Gackstetter
City Clerk
I T E M: 7.
C O UNC I L ME E T I NG D AT E:S eptember 14, 2017
S E C T I O N:Calendar of Upcoming Events
Description:
Approve Calendar of Upcoming Events
Staff Contact:
Stephanie Marschall, D eputy City Clerk
Department / Division:
City Clerk’s Office
AC T IO N RE Q UE S T E D :
Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is
hereby deemed a Special Meeting of the C ity Council.
S UM M ARY:
Day/Date Time Location Ev ent
Mon./Sep. 11 7:00 p.m.Municipal C enter Telecommunications Advisory
Committee Meeting
Wed./Sep. 13 7:00 p.m.Municipal C enter Traffic Safety Advisory Committee
Meeting
T hur./Sep. 14 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting
T hur./Sep. 14 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./Sep. 15 8:00 a.m.-12:00 p.m.Roseville Skating
Center Metro Cities Forum
Tue./Sep. 19 11:30 a.m.-1:00 p.m.GrandStay Chamber Luncheon
Wed./Sep. 20 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Wed./Sep. 20 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./Sep. 21 5:00-7:00 p.m.Dog Day Getaway Chamber Business After Hours
Tue./Sep. 26 11:00 a.m.Southside Nutrition Ribbon C utting C eremony
Wed./Sep. 27 2:00 p.m.Municipal C enter Karen Shaw Retirement Reception
T hur./Sep. 28 6:00 p.m.Municipal C enter ED A Meeting
T hur./Sep. 28 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./Sep. 29 4:00-9:00 p.m.Kelley Park Oktoberfest
Tue./Oct. 3 7:30 -9:00 a.m.Dunn Bros.Chamber C offee Connection
Wed./Oct. 4 7:00 p.m.Municipal C enter Planning Commission Meeting
Tue./Oct. 10 6:00-9:00 p.m.Fire Station No. 1 Fire Prevention Week Open House
Wed./Oct. 11 6:00-9:00 p.m.Fire Station No. 2 Fire Prevention Week Open House
T hur./Oct. 12 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting
T hur./Oct. 12 6:00-9:00 p.m.Fire Station No. 3 Fire Prevention Week Open House
T hur./Oct. 12 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Tue./Oct. 17 2:00 p.m.Municipal C enter Cemetery Advisory Committee
Meeting
Wed./Oct. 18 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Wed./Oct. 18 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./Oct. 26 4:30-6:30 p.m.Anchor Bank Chamber Business After Hours
T hur./Oct. 26 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
B AC K GRO UND :
Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social
gathering. Only at events marked with an asterisk will any action of the Council take place.
gathering. Only at events marked with an asterisk will any action of the Council take place.
B UD GE T IM PACT:
N/A
I T E M: 8.A .
C O UNC I L ME E T I NG D AT E :S eptember 14, 2017
S E C T I O N:Closed Session
Description:
Convene in Closed Session, Under the L abor Negotiations E xception to the Open Meeting L aw,
to D iscuss A F S C ME and L E L S Union Negotiations
S taff Contact:
Melissa Haas, Human Resources Manager
D epartment / D ivision:
Human Resources D ivision
AC T I O N RE Q UE S T E D:
Motion to enter into a closed meeting and convene in closed session to discuss A FSC ME
and LELS union labor negotiations.
S UM M ARY:
Update on current status of negotiations with A FS C ME and LELS for 2018.
B AC K G RO UND :
Staff and labor union representatives continue to meet and negotiate for a 2018 labor
agreement. Staff will provide an update on the status of the negotiations.
B UD G E T I M PAC T:
N/A