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C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Minutes of A pril 11, 2019, Regular Meeting S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve the minutes of the regular meeting of April 11, 2019. S UM M ARY: T he minutes from the last regular C ity C ouncil meeting are attached for your review and approval. B AC K G RO UND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Minutes CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2019 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held April 11, 2019, at 7:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: Mayor Hamann-Roland. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Assistant City Administrator Grawe, Finance Director Hedberg, City Planner Lovelace, Police Chief Rechtzigel, Fire Chief Russell, Public Works Director Saam, and Planner/Econ. Dev. Specialist Sharpe. Acting Mayor Goodwin called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. AUDIENCE Acting Mayor Goodwin asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. Mr. Randy Bailey announced Rick Anderson’s annual bike sale will be held at Superior Service Center in Apple Valley on May 11, 2019, from 9:00 a.m. to 1:00 p.m., and all proceeds will benefit Kids ‘n Kinship and DARTS. Ms. Ann Bailey, Presidents of DARTS, said they are looking for volunteers to assist older adults in and around Dakota County with spring cleanup and lawn mowing. In addition, DARTS is providing education and other services in connection with dementia. Ms. Bailey, who is also the 2019 Minneapolis Aquatennial Commodore, announced she and a princess will be riding in the Apple Valley Fourth of July parade. The Council thanked them both for their contributions. APPROVAL OF AGENDA MOTION: of Hooppaw, seconded by Grendahl, approving the agenda for tonight’s meeting, as presented. Ayes - 4 - Nays - 0. CONSENT AGENDA Acting Mayor Goodwin asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2019 Page 2 CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of March 28, 2019, as written. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-50 accepting, with thanks, the donation of $715.00 from Augustana Care Services Apple Valley Villa Chapel Group, for use by the Fire Department. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-51 accepting, with thanks, the donation of $715.00 from Augustana Care Services Apple Valley Villa Chapel Group, for use by the Police Department. Ayes - 4 - Nays - 0. MOTION: of Bergman seconded by Grendahl, adopting Resolution No. 2019-52 approving delegation to and appointment of a hearing officer relative to licenses and permits. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-53 approving 2018 interfund transfers. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-54 amending 2018 Operating Budget for specific items. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-55 amending 2019 Operating Budget for specific items. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-56 approving 2019 Special Assessment Roll No. 659, for hearing purposes, in the total amount of $4,839.04 for delinquent mowing and tree removal charges, and setting the public hearing, at 7:00 p.m., on May 9, 2019. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-57 approving 2019 Special Assessment Roll No. 658, for hearing purposes, in the total amount of $1,388.00 for delinquent false alarm charges, and setting the public hearing, at 7:00 p.m., on May 9, 2019. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-58 approving 2019 Special Assessment Roll No. 660, for hearing purposes, in the total amount of $162,902.71 for delinquent utility charges, and setting the public hearing, at 7:00 p.m., on May 9, 2019. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, proclaiming April 26, 2019, as “Arbor Day” and May 2019, as “Arbor Month”, and urges citizens to become more aware of the importance of trees and to participate in tree planting programs that will CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2019 Page 3 ensure a green Apple Valley in the decades to come and to nurture and protect Apple Valley’s treasure of trees. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, declaring certain City property as surplus; authorizing disposal of unclaimed property and surplus City property by a public sale; and approving the Agreement with Assets 2 Cash, LLC, an authorized vendor of K-BID.com, to conduct an online auction of unclaimed and surplus property, as attached to the City Clerk’s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-59 awarding the agreement for Project 2019-105, 2019 Street Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of $674,718.76. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Joint Powers Agreement for Engineering and Trail Construction with Dakota County relating to Project 2019- 105, 2019 Street Improvements, subject to final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, authorizing the award of agreements to the lowest responsible bidders by the City of Burnsville for the 2019 South Metro Cities Joint Powers Agreement for Project 2019-132, Street Maintenance JPA, as attached to the Public Works Superintendent – Streets memo. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Aquatic Invasive Species Aid Grant Agreement with Dakota County Environmental Resources for Long and Farquar Lakes, in the amount of $6,250.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-60 approving Governmental Lease Purchase Agreement No. 008-0741727-302, dated as of April 11, 2019, for mower equipment at Valleywood Golf Course. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Lease Agreement with Allina Health System, d/b/a Allina Medical Transportation, to operate an emergency medical service/ambulance station out of Apple Valley Fire Station 1, as attached to the Fire Chief’s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Utility Easement Agreement with Dakota County Electric Association, as attached to the City Engineer’s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2019 Page 4 MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Project 2019- 126, 2019-2020 Outdoor Pool Water Management, with Hawkins, Inc., in the amount of $79,640.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Project 2019- 130, 2019 Concrete Removal & Replacement Services, with Ron Kassa Construction, Inc., in the amount of $33,055.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, accepting Project 2018-156, Apple Valley Sports Arena 2019 Ice System Replacement – Sound System, as complete and authorizing final payment on the agreement with Sports Technology, Inc., in the amount of $46,157.00. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated April 11, 2019. Ayes - 4 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated March 20, 2019, in the amount of $1,198,906.57; and March 27, 2019, in the amount of $611,964.56. Ayes - 4 - Nays - 0. END OF CONSENT AGENDA VOLUNTEER RECOGNITION WEEK Ms. Gackstetter introduced this item. She acknowledged Commissioners, Committee Members, and other City volunteers for their generous commitment of time and talent, noting their contributions help make Apple Valley the wonderful place it is in which to life and work. She then read the proclamation. Acting Mayor Goodwin introduced the Commissioners and Committee Members in attendance and thanked them for their service. MOTION: of Grendahl, seconded by Hooppaw, proclaiming April 7 through April 13, 2019, as “Volunteer Recognition Week” and thanking all those who contribute their time, talent, and energy to the community. Ayes - 4 - Nays - 0. ORDINANCE AMENDING FRONT SETBACK FOR PORCHES AND COVERED ENTRIES Mr. Sharpe gave the first reading of an ordinance amending Chapter 155 of the City Code, regulating front setback for porches and covered entries. The Planning Commission reviewed this item at its meeting on September 19, 2018, and voted unanimously to recommend approval. CITY OF APPLE VALLEY Dakota County, Minnesota April 11, 2019 Page 5 MOTION: of Grendahl, seconded by Bergman, waiving the procedure for a second reading and passing Ordinance No. 1060 amending Chapter 155 of the City Code, regulating front setback for porches and covered entries. Ayes - 4 - Nays - 0. COMMUNICATIONS Acting Mayor Goodwin recognized the scouts in the audience. Police Chief Rechtzigel announced that it is Severe Weather Awareness Week. He reminded everyone on the importance of seeking shelter when the outdoor warning sirens are sounded. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk’s memo dated April 11, 2019, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 4 - Nays - 0. The meeting was adjourned at 7:24 o’clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on . Mary Hamann-Roland, Mayor I T E M: 4.B. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: Receive P olice Department 2018 A nnual Report S taff Contact: P olice Chief J on Rechtzigel Department / Division: P olice Department AC T I O N RE Q UE S T E D: Receive the Apple Valley Police Department 2018 Annual Report. S UM M ARY: T he Apple Valley Police Department is pleased to present the C ity Council with the 2018 annual report. T he report provides a summary of activities during the year, as well as the many initiatives of the Department. B AC K G RO UND: N/A B UD G E T I M PAC T: N A AT TAC HM E NT S : Report APPLE VALLEY POLICE DEPARTMENT 2018 Annual Report TABLE OF CONTENTS DEPARTMENT ADMINISTRATION 3 Chief’s Message 4 Employee Roster 5 Organizational Chart 6 Financial Summary 7 UNIFORMED SERVICES 8 Patrol Officers 9 Dakota County MAAG 10 MAAG Operator of the Year 11 K-9 Unit 12 Special Enforcement Team 14 Drug Recognition Expert 15 Retail Crime Officer 16 Neighborhood Collaboration Officer 17 Community Service Officers 18 School Resource Officers 19 Field Training Program 20 Intern and Mentor Program 21 SUPPORT SERVICES 22 Investigations Unit 23 Electronic Crimes Task 24 Drug Task Force 25 DCDTF Agent of the Year 26 Special Operations Team 27 Records Unit 28 PROGRAMS 29 Citizens Academy 30 Donut with a Cop 30 Teen Police Academy 30 Night to Unite 31 Community Out-Reach 32 Explorer Post 33 Police Chaplains 34 360 Communities/Assault Review 35 EMPLOYEE RECOGNITION 36 RETIREMENTS AND NEW HIRES 49 STATISTICAL INFORMATION 56 IN CLOSING 64 THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT DEPARTMENT ADMINISTRATION THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 3 Captain Nick Francis Police Administrative Manager Steph Mellesmoen Captain John Bermel WELCOME TO THE AVPD On behalf of the Apple Valley Police Department, it is my honor to submit the 2018 Annual Report. 2018 passed quickly as our people worked diligently to accomplish our annual goals and provide quality services to our community. Included in those goals were recurring themes involving technology, employee development, and improved community services. Our training has continued to evolve with a renewed focus on crisis intervention and cultural proficiency. We have now integrated these topics into our regular training regimen. In fact, when practical, crisis intervention and de-escalation skills are integrated into our reality based training so our officers gain more proficiency; making those skills part of our culture. On the technology front, 2018 saw the completion of a multi-year project which concluded with the deployment of body cameras for our patrol officers. This project took quite some time as we carefully selected the technology, developed policy with community and department stakeholders, and deployed after thoughtful testing. Of course, all of these efforts would be for naught if the staff we employ were not up to these challenges. I am proud of our department as we continue to attract, hire, and train the best candidates the state has to offer. The members of the Apple Valley Police Department truly appreciate the trust and support afforded us by the City Council, city staff, and members of the community. In return, we pledge to deliver professional quality service to our citizens. Respectfully submitted, Jon Rechtzigel Chief of Police A message from Police Chief Jon Rechtzigel THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 4 •Officers (39) •Todd Soderholm •Sean McKnight •Jon Holle •Brian Bone •Valerie Holes •Tommie Booth •Mike Thelen •Kurt Schultz •Tara Becker •Joel Horazuk •Brian Plantz •Michael Tietz •Wayne Criger •Shane Klokonos •Nic Wolf •Marcus Smith •Zach Broughten •Dan Schyma •Justin Drogseth •Jeff Weber •Peter Meuwissen •Greggory Neumann •David Engel •Krista Erickson •Joel Pogatchnik •Cody Yard •Chris Curtis •James Gibbs •Cory Christianson •Kasey DeJonker •Tony Parker •Wil Hooper •David Fry •Nicole Wilson •Brian Booth •Kailie Hinkle •Sean Marben •Colleen Strohmayer •April Ehmke •Dylan Ordorff •Jordan Mack •Sergeants (10) •Jeff Smith •Peter Matos •Jim Gummert •Greg Dahlstrom •Jason Weishaar •Adam Tschida •David Virden •Adam Keeler •Alan Spillers •Josh Gerving •Records (7) •Terry McNulty •Lori Hudyma •Barb Gevik •Missy Nelson •Alice House •Karen Shaw •Shonda Sauter •CSOs (4) •Colin Reardon •Jakob Lee •Miranda Demo •Taylor Leonard •Maintenance (1) •Bruce Daubanton •Crime Prevention (1) •Pam Walter •Property Clerk (1) •Denis Schweitzer THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 5 •Administration (3) •Jon Rechtzigel •John Bermel (ret. 9/2018) •Nick Francis •Steph Mellesmoen 2018 AVPD OFFICERS AND ADMINISTRATION ORGANIZATIONAL CHART THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT Police Chief Support Services Captain Detective Sergeant Detectives (5) Drug Task Force (1) Electronic Crimes Task Force (1) Property Clerk (1) NCOP Sergeant NCOP Officer (1) Retail/Business Officer (1) School Liaison (3) Crime Prevention (1) Police Administrative Manager Lead Records Technician Records Technicians (6) Patrol Captain Patrol Sergeants (7) Patrol Officers (25) Special Enforcement Team (2) Community Service Officers (4) Police Chaplains (6) Apple Valley Police Department FINANCIAL SUMMARY •2018 Adopted Budget = $8,848,908 •Capital Outlay = $196,870 (Including Animal Control and Civil Defense) PERSONNEL COSTS CAPITAL OUTLAY OTHER OPERATING COSTS 2018 BUDGET DISTRIBUTION THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 7 UNIFORMED SERVICES THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 8 PATROL OFFICERS Our patrol officers represent the police department in virtually all aspects of policing visible to the public. They respond to calls, enforce traffic laws, and serve our community in emergency situations around the clock, 365 days a year. Apple Valley’s patrol officers serve with pride and a tremendous amount of gratitude for the support we receive from this community. In what has proven to be a difficult season for police officers, the officers serving in Apple Valley continue to go above and beyond in our service to you. Each member of the patrol division strives to be a leader every day in our service to you. In addition, you will be amazed with the amount of engagement these officers have with the community when they are off duty. These activities include volunteering, coaching, mentoring, and teaching; we have an immense amount of talent within this department. We look forward to continued success and engaged service as we adapt to the changing needs of our community. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 9 DAKOTA COUNTY MULTI- AGENCY ASSISTANCE GROUP The Dakota County Multi-Agency Assistance Group (DCMAAG) is a tactical team comprised of 46 licensed police officers from both Dakota and Rice Counties. Starting in 2019 the team will undergo a name change. The team’s new name is South Metro SWAT. The term SWAT (Special Weapons and Tactics) has been present since the inception of special operations in law enforcement. The term SWAT is a court accepted term and better represents the agencies it serves. Officers and Deputies from Apple Valley, Lakeville, Farmington, Rosemount, West St. Paul, Inver Grove Heights, South St. Paul, Mendota Heights, Dakota County Sheriff’s Office, Faribault, Northfield, and Rice County Sheriff’s Office are the participating members. South Metro SWAT also has a crisis negotiations team (CNT) comprised of 10 licensed police officers. Four tactical paramedics from Health East are also assigned to the South Metro SWAT team. The South Metro SWAT team has a service area of approximately 1066 square miles and a population of approximately 340,000 residents. In 2018, South Metro SWAT had 16 full-team activations for various situations. These include 9 high risk warrant service, 7 barricaded subjects. The armored Bearcat vehicle responded 4 times to various cities in Dakota County for tactical assistance. The vehicle was also used for mutual aid in other cities and counties outside of Dakota County. Sergeant Jason Weishaar, Sergeant Adam Tschida, Officer Gregg Neumann, Officer Jim Gibbs, and Officer Cory Christianson are tactical operators on South Metro SWAT. Officer Kasey DeJonker and Officer Joel Horazuk are crisis negotiators assigned to South Metro SWAT. All personnel attend training once a month and one week a year at a facility out of state. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 10 DAKOTA COUNTY MULTI- AGENCY ASSISTANCE GROUP Operator of the Year In 2014, members of the Dakota County MAAG Team selected an Operator of the Year for the first time.Since then, five tactical operators have received the award.In 2018, Detective Jim Gibbs of the Apple Valley Police Department, earned this distinction.The Operator of the Year is voted on by all members of the tactical team.This award is given to the individual that best embodies what it means to be a member of the MAAG Team.The recipient is tactically sound, skilled with all tools of the trade, ready to mentor others, and able to lead during times of crisis.Detective Gibbs readily demonstrated all of those characteristics in 2018 and was recognized by his peers because of it. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 11 K-9 DUKE 2018 was a busy year for our K-9 Duke and his handler, Officer Zach Broughten. During the year, Duke was deployed 33 times in Apple Valley and throughout Dakota County to assist with calls within his training scope (narcotics, tracking, searches, and apprehensions). The highest number of deployments came between 10:00 p.m. and 2:00 a.m. Duke maintained his certifications at the PD1 Trials in Hudson, WI and the Narcotic Detector Trials in Washington County. Duke participated in a number of demonstrations with other canines, including an appearance at the Dakota County Fair demonstrating his skills apprehending fleeing subjects and his highly developed sense of smell locating hidden narcotics. Duke is a great asset to the department and a loyal partner to Officer Broughten. We appreciate the community support for our canine officer program. An Apple Valley citizen, working with an organization called Vested K-9s provided Duke’s ballistic vest when he joined the department. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 12 2018 K-9 Duke Deployments 33 Building Searches 6 Narcotics Sniffs 14 Tracks/Area Searches 13 Officer Broughten and his K-9 partner Duke K-9 KODA In 2018 the Apple Valley Police Department obtained an additional K-9 Officer Koda. Officer Drogseth was assigned as the K-9 handler in November 2017. Koda is a Belgian Malinois. Koda was named by members of the Apple Valley Police Department. The name Koda comes from Dakota Sioux language and means "friend, ally". Koda completed Basic K-9 School through St. Paul Police Department in the spring of 2018 and graduated on May 24th.The school was an intense 12 weeks involving apprehension of suspects, obedience, human odor recognition and tracking. Koda was deployed 21 times through his first 79 shifts and located suspects on three separate deployments. In October 2018 Koda went to the narcotics detector school. While in the school Koda injured his leg. The injury required Koda to have surgery in December. Koda will be returning to full duty in March of 2019. The department is very excited to have him back. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 13 2018 K-9 Koda Deployments 21 Tracks/Area Searches 21 Officer Drogseth with his K-9 partner Koda SPECIAL ENFORCEMENT TEAM The Special Enforcement Team (SET) is a proactive traffic unit dedicated to enforce motor vehicle laws.In 2018, Officers Cory Christianson, Joel Pogatchnik and Officer Nicole Guadalajara served rotations on SET, supervised by Sergeant Adam Tschida. Together with citizens, SET identifies traffic concerns in neighborhoods and aggressively patrols those areas to reduce speeding and other inappropriate driving conduct.In 2018, SET officers conducted a total of 1,782 traffic stops and issued 848 traffic citations. SET also conducts alcohol and tobacco compliance audits several times throughout the year on Apple Valley businesses that sell these products.In 2018, SET completed a total of 264 individual checks. Underage volunteers assist SET officers by entering a business and attempting to purchase alcohol or tobacco.When the underage volunteer is allowed to purchase alcohol or tobacco, the witnessing SET officer takes immediate enforcement action which can result in criminal and civil consequences. SET is also responsible for monitoring Registered Predatory Offenders and individuals who are in the Dakota County Drug Court program.SET officers personally meet with these offenders numerous times a year to ensure they are in compliance with the law and abiding by the Drug Court rules.The in-person meetings with the Registered Predatory Offenders allow the SET officers to verify their residence, place of employment, vehicles, and other information.When an offender becomes non- compliant, SET pursues criminal charges which can result in an arrest of the offender. Over the course of 2018, SET conducted over 320 POR compliance checks. One offender was found to be non-compliant and was criminally charged for that violation. Officer Pogatchnik is trained in commercial vehicle enforcement. In 2018, Officer Pogatchnik completed 128 commercial vehicle inspections resulting in 385 violations cited and 36 vehicles taken out of service. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 14 DRUG RECOGNITION EVALUATOR In 2018, our department continued an active role in the Drug Recognition Evaluation (DRE) program.In the State of Minnesota, there are 92 agencies and 197 officers dedicated to the DRE program.The Apple Valley Police Department has three certified drug recognition experts; Detective Joel Horazuk (2008, assigned to the Dakota County Drug Task Force), Officer Justin Drogseth (2015), and Officer Pete Meuwissen (2018). In 2018 Officer Meuwissen began the process of becoming an instructor for DRE and SFTS’s. DRE instructor certification requires a class room portion and an evaluation portion. The evaluation portion will take place in 2019. A DRE also completes a minimum of two evaluations in front of an instructor each year and participates in an annual in-service training. DREs use their specialized training to detect impairment in drivers when alcohol has been ruled out.While the primary use of a DRE is traffic related, sometimes DREs assist on medical emergencies, crisis complaints, and other calls for service.DREs are trained to distinguish between the effects of seven different drug categories, using the same systematic twelve step process in all circumstances. In 2018, Apple Valley DREs conducted seven evaluations on suspected drug impaired drivers.Drug recognition evaluators are a valuable asset for enforcing Minnesota’s DUI laws. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 15 2018 DRE Evaluations 7 Officer Drogseth 3 Officer Meuwissen 4 RETAIL CRIME OFFICER Officer Weber assists businesses with premise surveys, bank robbery prevention training, preparing and executing emergency plans, and alcohol server training. He also serves as the primary resource when businesses approach the police department to partner on causes or special needs . One example is partnering with Target for Shop With a Cop, a program that helps families identified by the community as experiencing financial stress. The families are invited to shop for gifts, wrap them and enjoy fellowship and food with the businesses and police. Donors to Shop With a Cop include the Apple Valley American Legion, Target, Walmart, Farmer’s Insurance and several citizens. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 16 The Retail Crime Officer is a dedicated resource that serves as a relational presence in the business community to address crime issues and promote crime prevention and education. Officer Jeff Weber served as the Retail Crime Officer in 2018. Officer Weber serves on the board of the Apple Valley Business Watch, a local non-profit organization comprised of representatives from Apple Valley’s business community. The purpose of the group is to promote relationships and training in the business community with the goal of reducing business-related crime. He is also a member of the Minnesota Organized Retail Crime Association (MNORCA), an organization that facilitates the secure sharing of crime information between law enforcement and retail establishments. NEIGHBORHOOD COLLABORATION OFFICER The Neighborhood Collaboration Officer is a dedicated resource that serves as a relational presence in our neighborhoods to address crime issues and promote crime prevention and education. Officer Marcus Smith and Crime Prevention Specialist Pam Walter, supervised by Sergeant Dave Virden make up the core of the Neighborhood Collaboration Officer Project (NCOP) Unit. Their mission is to be a relational and educational presence in our community and immediately address crime and quality of life issues at their root. They work to solve problems in our neighborhoods and multi-housing complexes and perform community outreach activities. Residential Rental Property A primary duty of the NCOP Unit is to work with residential rental housing. The City of Apple Valley is home to over 40 rental apartment/townhome communities and over 1800 registered rental properties. Officer Smith and Crime Prevention Specialist Walter work to educate landlords and rental property owners about responsible renting to keep properties free from illegal activity. Officer Smith works one-on- one with on-site managers to resolve problems at our multi-housing communities. Property management also receives incident summaries of activity occurring on their property. By sharing this information, management is more aware of what is happening on the property and better able to deal with issues in a timely manner. The City of Apple Valley has a rental registration ordinance that requires all residential rental property to be registered. Registrations can be completed online at https://goo.gl/78pWqG. There is no fee to register. Registration gives the City the necessary information to identify rental properties and their owners to help resolve issues with rental properties. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 17 COMMUNITY SERVICE OFFICERS Community Service Officers (CSOs) are non- sworn, uniformed employees whose duties do not require the attention of a licensed police officer. CSOs are full-time college students enrolled in a law enforcement program. They work part-time for the police department. Their primary duties include assisting stranded motorists, investigating animal health and nuisance issues, traffic direction, fingerprinting, transporting evidence, and vehicle lockout assists. In 2018 the CSOs responded to or assisted with 3152 calls for service. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 18 CSO Jake LeeCSO Colin Reardon CSO Taylor Leonard CSO Miranda Demo SCHOOL RESOURCE OFFICERS The Apple Valley Police Department partners with Independent School District 196 to assign three School Resource Officers (SROs) to Apple Valley high schools and middle schools. This cost sharing partnership allows SROs to be in the school buildings to handle a variety of youth related issues including criminal investigations, addressing unruly conduct, and educating students and staff on public safety and criminal justice topics. The presence of a SRO in school district buildings also provides school staff with a personal contact who understands how the school environment and on-going public safety issues connect. The SRO assignment is a significant commitment for officers. They are involved with students well beyond day-to-day activities; SROs spend time with the students at dances, and extracurricular activities.This presence has a positive impact on students by building relationships and approachability. In 2018, Officer Brian Plantz served as the SRO at Eastview High School, Officer Anthony Parker served at Apple Valley High School and Officer Krista Erickson served Apple Valley’s three middle schools. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 19 2018 SRO Calls For Service Apple Valley High School 224 Eastview High School 330 Scott Highlands Middle School 73 Falcon Ridge Middle School 49 Valley Middle School 83 School of Environmental Studies 30 Alterative Learning Center 10 SRO Brian Plantz SRO Krista Erickson SRO Anthony Parker FIELD TRAINING PROGRAM THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 20 The field training officer program (FTO) provides training to new recruits which is specific to the Apple Valley Police Department.All newly hired officers must complete field training.The program is approximately 12 weeks, or roughly 400 hours.There is also a two week academy that is run prior to new officers even getting into a patrol car. The academy covers various topics to include firearms, defensive tactics, policy and procedure, and administrative tasks. The new officer is then paired with a training officer who teaches, coaches and grades the performance of the new officer in a wide variety of topics. Only after successful completion of the program is the new officer allowed to work alone and become an official member of AVPD. The officers are then placed on probation for a full year and evaluated on their performance. The program takes a lot of hard work and dedication from the new officers as wells as the field training officers.In 2018 FTO’s put in over 2000 hours of training time with new officers. Officers Strohmayer, Ehmke, Ordorff, and Mack all successfully completed the FTO program. The current training officers included Officer Fry, Officer Pogatchnik, Officer Schyma, Officer Neumann, Officer Meuwissen, Officer Wolf and Officer Engel. INTERN AND MENTOR PROGRAM THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 21 Intern Program The Apple Valley Police Department offers an intern program for students enrolled in a criminal justice college program or related field. This internship allows those in a criminal justice field who have an interest in law enforcement to experience it from a first hand perspective. Students are able to experience many of the units in the Apple Valley Police Department such as the patrol, investigations, K-9 program and many others. This program varies in length but most are between 400 and 500 hours. Sergeant Keeler, Officer Neumann, Officer Ordorff, Officer Christianson, and CSO Demo were all part of the AVPD intern program. Mentor Program The Apple Valley Police Department also offers a mentorship program that allows students age 18 and older to have an experience in the Criminal Justice Field. Applicants in this program are required to be enrolled in school at the time of acceptance. On average, the mentorship program takes approximately 40 hours over the course of 2-4 weeks to complete. Students with have exposure to patrol, investigations, K-9 program, special enforcement team, NCOP , and our community service officer program. This will take place through meetings, projects, and job shadow Ride Alongs. SUPPORT SERVICES THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 22 INVESTIGATIONS UNIT The Investigation Unit’s primary responsibility is to follow up on crimes committed where the suspect is unknown or difficult to locate. Detectives also take the primary lead in major case investigations such as homicides, arson, robbery, burglary, and criminal sexual conduct. Detectives conduct interviews, collect evidence, process legal requests, execute search warrants, and conduct follow-up on cases to ensure criminal charges are pursued. In 2018, Sergeant James Gummert, Detectives James Gibbs, Brian Bone, Tara Becker, Sean McKnight, and Kasey DeJonker staffed the Investigation Unit. Denis Schweitzer managed the police department’s property and evidence room. In 2018 the Investigation Unit investigated an increased number of complex crimes. The multiple layers involved in these crimes consumed many investigative hours, and frequently involved forensic examinations of electronic devices. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 23 Detectives investigated a total of 561 cases in 2018. The most common types of cases include: Assault 40 Backgrounds 105 Burglary 25 Criminal Sexual Conduct 42 Financial Fraud 34 Child Protection 104 DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE In 2018, the Apple Valley Police Department continued its strong support of the Dakota County Electronic Crimes Task Force, (DCECTF). The goals of the DCECTF have been to reduce turnaround times for digital forensics and continue its proactive approach to combating child exploitation by aggressively investigating cases where children are abused and/or exploited. Detective Shane Klokonos was assigned to the DCECTF during 2018. In 2018, the Apple Valley Police Department submitted over 50 cases to the DCECTF and over 23,000 gigabytes of data were examined. County wide, the DFCECTF took in 297 cases for 2018. Cases submitted by Apple Valley Police included: homicides, child pornography, domestic abuse/violence, stalking, as well as financial and drug crimes. As technology advances, the types of devices needing forensic examination continues to evolve. Detective Klokonos is also trained in vehicle forensics, particularly extracting and examining data from Infotainment Systems. The data contained in these modern systems has and will continue to assist in crash investigations, theft, burglary and stalking cases, just to name a few. Pictured below is an example of the advances in technology. What we know as “hard drives” has evolved from spinning (mechanical) 2.5” and 3.5” hard drives, to tiny solid state drives. The solid state drive in the picture has a 1 Terabyte capacity. Compare that to the 1 Terabyte 3.5” drive in the other picture. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 24 DAKOTA COUNTY DRUG TASK FORCE The Dakota County Drug Task Force (DCDTF) is a group of dedicated agents assigned to investigate narcotics, weapons, and violent crimes. Each of the member agencies contributes at least one agent. Each agent is a highly trained member of the team. Most have several years of patrol, investigative, and tactical experience before their assignment. In addition, each agent attends a two week narcotics investigation school sponsored by the Drug Enforcement Administration, (DEA). Detective Joel Horazuk served on the DCDTF in 2018. In 2018, agents from the DCDTF investigated 1464 cases and made 1173 arrests. Agents seized $729,237 in cash, 94 firearms, 119 pounds of marijuana, and 45 pounds of Methamphetamine, 2 pounds of cocaine, 105 pounds of THC edibles, 615 doses of Fentanyl, and 10 ounces of Heroin. Below are pictures of drugs seized by the DCDTF in 2018. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 25 DAKOTA COUNTY DRUG TASK FORCE Agent of the Year and Case of the Year In 2018 Dakota County Drug Task Force (DCDTF) agents voted to recognize Agent Joel Horazuk for his professionalism and investigative efforts which resulted in the resolution of multiple felony level drug investigations. Agent Horazuk has been assigned to the DCDTF from Apple Valley since 2016. Agent Horazuk was also given DCDTF case of the year by his peers. In June of 2018, Agent Horazuk, obtained an ounce of methamphetamine through an investigation. The resulting search warrant on the original suspect led Agent Horazuk to discover more people involved. In total, as a direct result of that first core event, Agent Horazuk’s investigation led to four suspects being charged with crimes of narcotics and firearms violations and the seizure of 7 pounds of methamphetamine, 1 ounce of cocaine, 81 oxycodone pills, marijuana, 3 firearms, and approximately $25,000.00 in cash. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 26 DAKOTA COUNTY SPECIAL OPERATIONS TEAM The Dakota County Special Operations Team (DCSOT) is a cooperative effort between public safety agencies in Dakota County, developed after the 9/11 terrorism attack. The DCSOT operates with a focus on incidents involving hazardous materials, weapons of mass destruction, technical rope rescue, confined space rescue, trench rescue, and SWAT Operations. The team consists of 36 members from police, fire and EMS agencies within Dakota County. Team members operate as highly skilled rescuers; while ensuring crime scene preservation, tactical safety, and rescue of those involved in an incident. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or specialized skills. The DCSOT is also part of the Minnesota Structural Collapse Team and Minnesota Task Force One (MN-TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN-TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. In 2018, after 15 years of dedicated service, Sean McKnight of the Apple Valley Police Department stepped down as the team commander. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 27 RECORDS UNIT The Records Unit consists of five full-time and one part-time Records Technicians, a Lead Records Technician, and the Police Administrative Manager. In 2018 we welcomed a new Records Technician to the team. Records Technicians are accountable for a multitude of tasks. Some of these tasks include; data entry in the Records Management System, referral of cases to our city and county attorneys’ offices for prosecution, transcription of audio statements, processing requests from the public for information, processing hand gun applications and compiling and reporting departmental statistics. The Records Unit processed nearly 4200 requests for information in 2018. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 28 Back Row Left to right: Records Technician Lori Hudyma, Records Technician Missy Nelson, Records Technician Barb Gevik; Records Technician Shonda Sauter. Front Row Left to Right: Records Technician Alice House, Front Desk Receptionist Karen Shaw, Lead Records Technician Terry McNulty Police Administrative Manager Steph Mellesmoen, THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 29 PROGRAMS Citizen Academy Twenty-three citizens participated in our Citizens Academy over nine weeks in 2018. Topics included investigations, drug task force, DWI enforcement, traffic stops, retail crime, and K-9. In addition, the academy offered a chance to go to the firing range to learn about the weapons officers use along with the opportunity to shoot the weapons. Participants also had the opportunity for a ride along with an officer during the course.The academy was well received by the participants and continues to be a successful program giving citizens an inside look at the people and operations of our department. CRIME PREVENTION PROGRAMS THE 2017 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 30 Teen Academy Twenty-two students participated in our Teen Police Academy over nine weeks in 2018. The academy gives high school students an inside look at police work. The students learned about the Dakota Communications Center (dispatch), Dakota County Drug Task Force, K-9 unit, crime scene investigation, DWI enforcement and had the opportunity to participate in shoot/don’t shoot scenarios using Simunition®weapons. Apple Valley officers present the sessions, offering a good experience for youth who have an interest in how their police department works for them or may be considering a career in law enforcement. Donut with a Cop In 2017 Officer Krista Erickson started the Donut with a Cop program in the middle schools as a way for students to spend time with their school resource officer to build strong relationships between students and the police. Officer Erickson continued the program in 2018 with great success.She gets to spend time with students; and they get to ask questions about a variety of topics. CRIME PREVENTION PROGRAMS Night to Unite Night to Unite is our annual community crime prevention celebration that takes place the first Tuesday of August. Night to Unite provides the opportunity for law enforcement and the community to come together and strengthen neighborhoods by getting to know one another. August 8, 2018 was the 9th annual Night to Unite celebration and this year’s event was another big success in Apple Valley. The day started out with the annual Apple Valley Business Watch picnic at Kelley Park. Over 200 people enjoyed lunch from various food truck vendors. The day culminated with 122 registered neighborhood gatherings. The Police, Fire, and Public Works Departments, City Council, and other city staff members were out visiting with citizens to discuss neighborhood issues and socialize. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 31 Coffee/Cookie/Cupcake with a Cop In 2018 officers with the Apple Valley Police department paired with local business to create events where parents and their children could have one-on-one interactions with officers. Over the course of the year Chick-fil-A, McDonalds, and Smallcakes all participated in the program. COMMUNITY OUTREACH THE 2017 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 32 Freezee Friday In 2018 Pam Walter and officers with the Apple Valley Police Department made four Freezee Friday stops in June, July and August. Freezee Friday allowed the police department an opportunity to engage with younger kids at local parks. We passed out Freezee’s and took pictures with kids and officers by the squad car. We had the most success at Quarry Point Park and when we followed the Puppet Wagon!! Watchdog Walkers In 2014 Apple Valley Police Department started a program to ask pet owners while they are out walking their dogs to be on the lookout for suspicious behavior. This year marked the 4th year of the program and we had over 100 people attend the event. Several local businesses participated in the event. They were Palomino Pet Hospital, Petco, 360 Communities, Huggable Mugs, Pawlished Pets, Rita’s Italian Ice, Dog Day Getaway, Last Hope Pet Adoption and Dakota County Community Engagement Team. EXPLORER POST The 2018 Apple Valley Police Explorer Program Since 1989 the Apple Valley Police Department has sponsored a Law Enforcement Explorer Program. Participants in this program meet weekly with members of the Apple Valley Police Department, discussing a variety of topics and acquiring the skills necessary to be successful in law enforcement. Some of these topics include: domestic crisis response, white collar crime investigation, traffic stops, and hostage negotiation. For the second year in a row the Apple Valley Police Department has also offered introductory training to those Explorers who are interested in firearms. Meeting on a monthly basis, the Explorers have been taught the basic fundamentals of firearm use and safety. The firearm training being offered has proven to be a rewarding experience for both the participant and advisors. On a yearly basis the participants have an opportunity to test their knowledge in these areas in a state competition against other Explorer Posts from across the state. The Apple Valley Police Explorer Post has been the proud winner of many awards throughout the years with their most recent victories of 2nd place in burglary response and 2nd place in street decisions at the 2018 competition. In addition to learning skills relative to Law Enforcement the Explorers also serve the citizens of Apple Valley and Dakota County by assisting with a variety of community events such as the 4th of July parade and fireworks, the Dakota County Fair and other public engagements. Throughout 2018 the explorers of Apple Valley completed many hours of community service. Officer Engel, Officer Holle and Officer Mack were AVPD Explorers before becoming police officers. You can learn more about the Exploring program here https://goo.gl/kan5Yz. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 33 POLICE CHAPLAINS Since 1997, the Apple Valley Police Department Chaplains have been a valuable resource in assisting with difficult and sensitive situations including families in crisis and death notifications. The volunteer Chaplains are available 24 hours a day to help officers. They remain with family members as long as necessary, freeing up officers to tend to other duties. Chaplains are a regular presence at the police department through chaplain meetings, attending department meetings, training, and Ride Alongs with officers. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 34 2018 Police Chaplains Bill Gould | Apple Valley Baptist Church, Apple Valley Steve Swanson | Faith in Christ Fellowship, Eagan Chuck Tindell (ret.) | Shepherd of the Valley, Apple Valley Ty Willems | Christ Church,Apple Valley Mike Swecker | Hosanna! Church, Lakeville Craig McClun | Evangelical Free Church of America Bill Gould Steve Swanson Mike Swecker Chuck Tindell Ty W illems Craig McClun 360 COMMUNITIES AND ASSAULT REVIEW TEAM In 2018, the Apple Valley Police Department continued its partnership with 360 Communities, a non-profit organization that provides domestic and sexual assault advocacy and shelter services to victims. The Apple Valley Police Department takes domestic and sexual assault very seriously, recognizing the devastating effects this type of crime has on victims, their families, and our community. We appreciate the partnership with 360 Communities and their dedication to serving victims capably and compassionately. Stacie Burke served as the as the Outreach Advocate working out of the police department in 2018. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 35 To enhance our service to victims of domestic abuse, the Assault Review Team continued its work in 2018. Team goals include; successful prosecution of offenders, protection of victims from further assault, and successful identification of suspects that have a propensity for violence with a high risk to reoffend. Detectives Becker, Bone, McKnight, DeJonker and Officers Christianson, Horazuk, Schultz, Sergeant Tschida and Sergeant Keeler, served on the team led by Sergeant Jim Gummert in 2018. https://www.360communities.org/ EMPLOYEE RECOGNITION THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 36 OFFICER OF THE YEAR 2018 was a busy year for Officer Christianson. During the year he split duties between Patrol, the Special Enforcement team, the Dakota County SWAT Team as well as served as an Explorer Advisor. In 2018 Officer Christianson made 101 DWI arrests. This is the highest number an AVPD Officer has ever made and was the highest number by an Officer in Dakota County for 2018. Officer Christianson was recognized by the State of MN as both a top 20 DWI performer and for getting three DWI arrests in one shift on three occasions. He made the roads safer for people in Apple Valley. Officer Christianson’s DWI enforcement did not come at the expense of his other duties. For all of his efforts The Apple Valley Police Department is proud to recognize Officer Christianson as the 2018 Officer of the Year. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 37 Officer Cory Christianson EMPLOYEE OF THE YEAR Throughout 2018, Community Service Officer Miranda Demo has gone above and beyond her required duties. On a regular basis CSO Demo assists Officers with miscellaneous projects, volunteers to role play for various department trainings and takes her daily calls all the while looking for ways to help officers and others. She regularly adjusts her schedule to be available to role play and be available when needed. CSO Demo is a model employee who provides quality work and is dependable while maintaining a positive attitude and treats the citizens of Apple Valley with respect in a professional manner. CSO Demo represents the Apple Valley Police Department in a positive and professional manner. For all these reasons the Apple Valley Police Department is proud to recognize CSO Demo as the 2018 employee of the year. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 38 CSO Miranda Demo MEDAL OF COMMENDATION The Medal of Commendation may be presented to a member of the department for an incident of exceptional service or for long-term exceptional performance and dedication to the department and community. The award may also be given for an incident which shows extraordinary expertise, thoroughness, or determination. Pictured on this page are Sgt. Dahlstrom, Sgt. Matos, and Officer Weber. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 39 CHIEFS AWARD OF MERIT Since joining the Apple Valley Police Department Officer Fry has demonstrated himself to be tenacious, thorough and dedicated to doing his best on a daily basis. He is resourceful and uses his abilities to regularly go beyond the initial stop to find criminal activity that would otherwise have gone undetected. He has become a leader within the department and a role model for other officers to follow. Since becoming an Apple Valley Officer in 2015, Officer Fry has become a Field Training Officer for new recruits, a mentor to existing officers and a Use of Force Instructor for the department. For these reasons, Officer Fry is awarded the Chief’s Award of Merit. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 40 Officer David Fry AWARD OF MERIT The Department Award of Merit may be awarded to a member of department for outstanding performance or achievement in the competent application of an employee’s job skills, usually under difficult circumstances. Pictured on this page are Det. Becker, Det. Bone, Officer Christianson and Officer Drogseth. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 41 AWARD OF MERIT The Department Award of Merit may be awarded to a member of department for outstanding performance or achievement in the competent application of an employee’s job skills, usually under difficult circumstances. Pictured on this page are Officer Engle, Officer Erickson, Officer Fry and Officer Gibbs. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 42 AWARD OF MERIT The Department Award of Merit may be awarded to a member of department for outstanding performance or achievement in the competent application of an employee’s job skills, usually under difficult circumstances. Pictured on this page are Officer Holes, Officer Hooper, Officer Horazuk and Officer Klokonos. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 43 AWARD OF MERIT The Department Award of Merit may be awarded to a member of department for outstanding performance or achievement in the competent application of an employee’s job skills, usually under difficult circumstances. Pictured on this page are Officer Mack, Det. McKnight, Officer Pogatchnik and Officer Soderholm. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 44 AWARD OF MERIT The Department Award of Merit may be awarded to a member of department for outstanding performance or achievement in the competent application of an employee’s job skills, usually under difficult circumstances. Pictured on this page are Sgt. Spillers, Officer Booth, Officer Tietz, and Officer Thelen. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 45 AWARD OF MERIT The Department Award of Merit may be awarded to a member of department for outstanding performance or achievement in the competent application of an employee’s job skills, usually under difficult circumstances. Pictured on this page are Officer Wolf and Officer Strohmayer. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 46 LIFESAVING AWARD The Life Saving Award may be presented to an employee whose actions directly resulted in, or significantly contributed to, the saving of a human life. Pictured on this page are Officer Marben, Officer Strohmayer, Sgt. Weishaar and Officer Yard. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 47 LIFESAVING AWARD The Life Saving Award may be presented to an employee whose actions directly resulted in, or significantly contributed to, the saving of a human life. Pictured on this page are Sgt. Dahlstrom, Officer Christianson, and Officer Tietz. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 48 RETIREMENTS AND NEW HIRES THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 49 RETIREMENT . THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 50 CAPTAIN JOHN BERMEL In September 2018 the Apple Valley Police Department said goodbye to one of its own; Captain John Bermel retired after 33 years with the department. During his time with the Apple Valley Police Department John served as a patrol officer, detective, patrol sergeant, detective sergeant, NCOP Sergeant and a Captain. John received his Bachelor’s degree from Concordia University, and his Masters degree from Luther Seminary. John attended the Northwestern University School of Police Staff and Command. John is also graduate of the Minnesota Chiefs of Police Association CLEO and Command Academy. John’s last five years with the police department were as a Captain. John served as the Captain for the Patrol Division and the Support Services Division. John received several awards while at the police department including the 2011 Officer of the Year. . RETIREMENT . THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 51 OFFICER WAYNE CRIGER Officer Wayne Criger retired from the Apple Valley Police Department in May 2018. Officer Criger started with the police department at a CSO in 2004. Officer Criger was promoted to police officer in 2005. During his time with the Apple Valley Police Department Officer Criger served as a patrol officer and a member of the SET unit. Officer Criger received numerous awards while a member of the Apple Valley police department; including the Life Saving Award on two occasions. NEW HIRES THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 52 Officer April Ehmke Officer Ehmke started with the Apple Valley Police Department in February if 2018. Officer Ehmke completed her FTO process and is currently assigned to the patrol division. Officer Ehmke was a CSO for the City of Eden Prairie before starting with the police department. Officer Ehmke is currently working on her Masters degree. Officer Colleen Strohmayer Officer Strohmayer started with the Apple Valley Police Department in February of 2018. Officer Strohmayer completed her FTO process and is currently assigned the patrol division. Officer Strohmayer was a CSO for the City of Maple Grove before starting with the police department. Officer Strohmayer is a 13 year veteran of the United States Army reserve. NEW HIRES THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 53 Officer Jordan Mack Officer Mack started with the police department in September of 2018. Officer Mack completed his FTO process and is currently assigned to the patrol division. Officer Mack was working as a Dakota County Park Ranger prior to becoming a police officer with Apple Valley. Officer Mack grew up in Apple Valley and is a graduate of Apple Valley High School. Officer Dylan Ordorff Officer Ordorff started with the Apple Valley police department in September of 2018. Officer Ordorff completed his FTO process and is currently assigned to the patrol division. Prior to working for the Apple Valley police department Officer Ordorff worked for the City of Owatonna as a police officer. Officer Ordorff was also an inter with the police department in 2013 PROMOTIONS Sergeant Alan Spillers Sergeant Spillers was promoted to the rank of Sergeant in May 2018. Sergeant Spillers was assigned to the patrol division prior to being promoted. Sergeant Spillers has been with the Apple Valley Police Department since 2000. Since 2000 he has served as a detective, FTO, firearms instructor, a patrol officer and was on Dakota County Swat team. Sergeant Spillers was Officer of the Year in 2016. Sergeant Josh Gerving Sergeant Gerving was promoted to the rank of Sergeant in December 2018. Sergeant Gerving was previously assigned as the SRO for Apple Valley High School and the middle schools. Sergeant Gerving has been with the police department since 2014 as a police officer and was a CSO starting in 2012. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 54 THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 55 STATISTICAL INFORMATION THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 56 CALLS FOR SERVICE 34497 35510 39548 40079 40864 7114 7297 7468 7555 7127 2014 2015 2016 2017 2018 POLICE CALLS FOR SERVICE POLICE REPORTS THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 57 MOTOR VEHICLE CRASHES 171 153 171 139 2015 2016 2017 2018 Personal Injury Motor Vehicle Crashes 861 851 906 997 1057 2014 2015 2016 2017 2018 Property Damage Motor Vehicle Crashes THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 58 ROBBERY AND THEFT 9 9 17 19 15 2014 2015 2016 2017 2018 Robbery 945 967 1020 1120 920 2014 2015 2016 2017 2018 Theft THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 59 ASSAULT AND TOTAL ARRESTS 262 295 300 324 373 2014 2015 2016 2017 2018 Assault 1096 969 1234 1206 1198 2014 2015 2016 2017 2018 Total Arrests THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 60 JUVENILES & ADULTS CHARGED 280 263 378 259 233 2014 2015 2016 2017 2018 Juveniles Charged 816 706 856 947 965 2014 2015 2016 2017 2018 Adults Charged THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 61 419 480 518 446 388 2014 2015 2016 2017 2018 Permits to Purchase a Firearm PERMITS TO PURCHASE A FIREARM AND INFORMATION REQUESTS 3111 3397 4100 4200 4200 2014 2015 2016 2017 2018 Information Requests THE 2017 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 62 SELECTED CRIMES REPORTED THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 63 Selected Crimes Reported ASSAULT/TERRORISTIC THREATS (373) BURGLARY/BURGLARY TOOLS (97) CRIMES AGAINST FAMILY (97) CRIMINAL SEXUAL CONDUCT (85) DRUG RELATED (399) DUI (305) FORGERY (68) JUVENILE RUNAWAY (76) MURDER (1) VANDALISM (283) ROBBERY (15) POSSESS STOLEN PROPERTY (28) THEFT (920) MOTOR VEHICLE THEFT (35) TRESPASSING (32) UNDERAGE DRINKING & DRIVING (5) VIOLATION OF A COURT ORDER (92) IN CLOSING THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 64 ABOUT OUR PATCH AND CREST THE EAGLE The eagle on our patch represents our noble nature, strength, bravery and alertness. In its right talon, the eagle holds an olive branch; a sign of peace and in its left talon the eagle holds arrows, symbolizing the willingness to fight for nobility. THE WREATH The use of the laurel wreath on our crest dates back to ancient times as a symbol of peace, eternity, victory and unrequited love. The wreath is meant to communicate the same values today along with emphasizing the other elements of the crest. The circular shape of interlocking branches is a historic emblem that resonates victory. THE SHIELD Both our patch and crest contain a shield that is a symbol of protection, our primary duty to our citizens. The 1964 at the top of the shield is the year the Apple Valley Police Department came into existence. The stars and stripes in the upper right quarter of the shield represent our commitment to our country and the apple tree in the upper left quarter of the shield represents our commitment to our community. The torch in the lower right quarter of the shield represents our commitment to constant vigilance and the book in the lower left quarter of the shield represents our commitment to learning and understanding. THE BANNER Both our patch and crest contain a banner with our department motto “Spectemur Agendo” (we are judged by our deeds). This banner communicates our desire to live out our values and mission daily, not through words but through actions. THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 65 WORTH A THOUSAND WORDS… THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT PAGE 66 THANK YOU We trust that the time you have spent reading our 2018 annual report has given you a deeper understanding of what we do day-to-day as members of the Apple Valley Police Department. Consider this annual report a highlight reel, much like a recap of your favorite team’s big game from the sports desk. The Apple Valley Police Department serves you at a high capacity in our work, but we do not stop there. Service is a lifestyle. Just as you are likely to see us go the extra mile for you while on duty, you will find us in the community coaching, teaching, volunteering and committing in countless ways. Thank you for the honor of letting us serve you, Your Friends at the AVPD! THE 2018 ANNUAL REPORT OF THE APPLE VALLEY POLICE DEPARTMENT Page 67 Our mission is to protect our community and improve quality of life through service, education, and enforcement Apple Valley Police Department 7100 147th St. W. Apple Valley, MN 55124 952-953-2700 police@ci.apple-valley.mn.us I T E M: 4.C. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove 2019-2020 I nsurance Renewal S taff Contact: Ron Hedberg, Finance Director Department / Division: Finance Department AC T I O N RE Q UE S T E D: 1. Approve the 2019-2020 insurance renewal with League of Minnesota C ities Insurance Trust with a renewal premium amount of $1,176,280, including the election to not waive the monetary limits on municipal tort liability established by Minn. Stat. 466.04. 2. Approve Assured Partners, Inc., as the agency of record. S UM M ARY: T he C ity C ouncil is requested to authorize renewal of the City’s 2019-2020 insurance contracts with League of Minnesota C ities Insurance Trust (LMC IT ) and approve Assured Partners, Inc. as the agency of record. William Velin of Assured Partners of MN, is recommended to continue as the City's agent of record. T he LMC IT renewal of the C ity’s insurance for the coming year includes significant changes in the work comp rates for individual job types and in the property liability portion of the renewal premium. Below is a recap of the premiums for the past few years and overall the insurance premiums will decrease approximately 2.9%, or $35,208, to $1,176,280, for the coming year. B AC K G RO UND: Worker Compensation Premium T he Worker Comp Policy includes an overall decrease in net worker compensation premiums of $37,446, or 7.1%. T his decline can be attributed to the decrease in the experience modification rate. T he experience modification rate declined to 83% from 95% last year and 101% from the year before that, resulting in a decrease in the premium of $101,487. T his reduction from the experience modification mitigates the increases in the rates (overall 2.9%) in addition to increased reported wages (overall 2.5%). T he changes in 2019/20 rates varies widely from a drop of 40% for golf courses to an increase 29% in the pools. T he Workers Comp insurance premium is based on estimated payrolls and is adjusted to actual at year end based on an audit of wages paid and the job functions performed. T he current year premium submittal included adjusting job classes based on prior year audits. Attached is a breakdown by premium rate class. Property and Liability I nsurance Premium For the property and liability insurance portion, the overall premiums increased approximately 0.3%, or $2,238. T he area that increased the most includes the property liability and is related to increases in the reinsurance market claims history in other parts of the country coming from floods and forest fires. T hese premiums represent gross premiums and reflect the current rates charged by the LMC IT. Based on our own city's individual experience, we may receive a premium dividend/refund. We anticipate continued dividends, so long as we experience positive claims history. Under the underwriting methodologies adopted three years ago, the dividends are based on claims history and in 2018 we received a dividend of $25,192, which was smaller than the prior years and reflect the change in the underwriting process. In the past three years we have received property insurance dividends totaling $222,788, $54,162 and $25,192 in 2016 to 2018, respectively. 2015-16 Premium 2016-17 Premium 2017-18 Premium 2018-19 Premium 2019-20 Premium Percent C hange General Liability $233,504 $252,826 $266,178 $262,645 $242,619 -7.6% Property 196,138 195,542 188,012 205,233 245,874 19.8% A utom obile 52,225 53,338 52,797 67,255 62,577 -7.0% Volunteer Work. C om p 1,088 included included included included Boiler/Machinery Breakdown 19,998 20,303 19,724 20,501 21,632 5.5% Liquor Liability 17,373 29,618 18,912 18,912 10,036 -46.9% Um brella ($2,000,000) 95,111 108,062 104,228 98,276 92,378 -6.0% C rim e 3,360 included included included included Em ployee Bond 2,746 2,502 2,583 2,583 2,527 -2.2% Fireworks 225 225 225 225 225 0.0% A gent Fee 8,000 8,000 8,000 8,000 8,000 0.0% Prop. & Liability Insurance 629,768 670,416 660,659 683,630 685,868 .03% Worker Com pensation 403,334 475,291 526,295 527,858 490,412 -7.11% Total Prem ium 1,033,102 1,145,707 1,186,954 1,211,488 1,176,280 -2.9% Worker Com p. Experience Mod. 0.89 0.99 1.01 0.95 0.83 -12.6% Property Ins. Dividend $222,788 $54,162 $25,192 B UD G E T I M PAC T: T he total premium renewal of $1,176,280, includes the annual agency fee of $8,000. T his total premium is within the 2019 amounts budgeted in the operating funds of $1,409,615. AT TAC HM E NT S : Exhibit Exhibit Workers' Compensation2017 (Mar 17 to Feb 18) 2018(Mar 18 to Feb 19) 2019(Mar 19 to Feb 20) 2019/20Class CodeClassificationEstimated PayrollGross RatePremiumEstimated PayrollGross RatePremiumEstimated PayrollGross RatePremium% inc in Wages% Change in Rate% change in Premium5506 Street1,223,800 9.48 116,016 1,283,000 9.67 124,066 1,306,340 9.14 119,399 1.8% -5.5% -3.8%7520 Waterworks917,900 4.34 39,837 957,800 4.43 42,431 946,540 3.85 36,442 -1.2% -13.1% -14.1%7610 Cable TV operators152,900 0.28 428 159,100 0.29 461 175,270 0.25 438 10.2% -13.8% -5.0%7708 Fire: Volunteers (population)43,084 216.89 93,445 51,338 225.57 115,803 44,329 233.13 103,344 -13.7% 3.4% -10.8%7706 Firefighter (non Vol. )387,100 8.49 32,865 393,100 8.66 34,042 413,800 7.98 33,021 5.3% -7.9% -3.0%7720 Police5,010,000 4.33 216,933 5,168,100 4.42 228,430 5,500,600 5.06 278,330 6.4% 14.5% 21.8%8017 Store Risk Retail - Off Sale809,200 4.30 34,796 835,900 4.39 36,696 844,340 4.01 33,858 1.0% -8.7% -7.7%8227 Shop & Yard267,800 3.80 10,176 283,600 3.88 11,004 286,680 4.30 12,327 1.1% 10.8% 12.0%8810 Clerical3,975,000 0.71 28,223 4,263,600 0.72 30,698 4,245,900 0.72 30,570 -0.4% 0.0% -0.4%9015 Building Operations228,900 5.13 11,743 270,800 5.23 14,163 290,760 6.82 19,830 7.4% 30.4% 40.0%9182 Skating Rink -indoor243,800 2.53 6,168 203,400 2.58 5,248 217,230 3.36 7,299 6.8% 30.2% 39.1%9060 Country Club - Golf Courses673,300 1.95 13,129 688,700 1.99 13,705 512,540 1.18 6,048 -25.6% -40.7% -55.9%9102 Park1,892,800 5.16 97,668 1,941,100 5.26 102,102 2,050,700 5.54 113,609 5.6% 5.3% 11.3%9015-4 Swimming Pool348,800 5.13 17,893 345,300 5.26 18,163 353,000 6.82 24,075 2.2% 29.7% 32.5%9410 Municipal Employees1,113,000 0.54 6,010 1,360,000 0.55 7,480 1,460,640 0.62 9,056 7.4% 12.7% 21.1%9411 Elected Officials18,200 0.41 75 18,200 0.42 76 18,200 0.49 89 0.0% 16.7% 17.1%Total17,262,500 4.2% 725,405 18,171,700 4.3% 784,568 18,622,540 4.4% 827,735 2.5% 2.9% 5.5%Experience Modification1.01 7,254 0.95 (39,228) 0.83 (140,715) change in Mod. >(101,487)$ 732,659 745,340 687,020 -7.8%Premium Discount-11.67% (85,475) -11.68% (87,047) -11.62% (79,815) -8.3%647,184 658,293 607,205 -7.8%Deductible Credit16.5% (120,889) 17.5% (130,435) 17.0% (116,793) -10.5%Total Premium526,294 527,858 490,412 -7.1%INSURANCE PREM RecapWorkComp LIABILITY COVERAGE – WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before the member’s effective date of coverage. Return completed form to your underwriter or email to pstech@lmc.org. The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects:  If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage.  If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants.  If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. √ Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: ___City of Apple Valley____________________________________________________ Check one: √ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04 o The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member’s governing body meeting: _____4-25-19______________________________________________ Signature: _______ Position: _____________ I T E M: 4.D. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: P roclaim May 19-25, 2019, as "P ublic Works Week" S taff Contact: Matt Saam, Public Works Director Department / Division: P ublic Works Department AC T I O N RE Q UE S T E D: Proclaim May 19 through May 25, 2019, as "Public Works Week" in the C ity of Apple Valley. S UM M ARY: Attached is a Public Works Week proclamation for the C ity C ouncil’s consideration. T he proclamation recognizes the many facets of public works that affect modern civilization. Public works services determine a society’s quality of life from providing clean water to building roads and bridges, planning for and implementing mass transit to removing snow on roadways, and devising emergency management strategies to meet natural or manmade disasters. T he proclamation calls upon citizens of Apple Valley to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works. B AC K G RO UND: Since 1960, the American Public Works Association has celebrated the annual National Public Works Week which pays tribute to public works professionals, engineers, managers and employees. Public Works Week recognizes the substantial contributions public works employees make to protecting national health, safety, and quality of life. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Proclamation CITY OF APPLE VALLEY PROCLAMATION WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of the City of Apple Valley; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers and employees from local governments and the private sector, who are responsible for rebuilding, improving and protecting our nation’s transportation, water supply, water treatment, public buildings, and other structures and facilities essential for our citizens; and WHEREAS, it is in the public interest for the citizens, civic leaders and children in the City of Apple Valley to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, the American Public Works Association has celebrated the annual National Public Works Week since 1960. NOW, THEREFORE, the City Council of the City of Apple Valley, Dakota County, Minnesota, does hereby proclaim the week of May 19 through May 25, 2019 as: PUBLIC WORKS WEEK PROCLAIMED this 25th day of April 2019. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk I T E M: 4.E. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: P roclaim May 5-11, 2019, as "Drinking Water Week" S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: P ublic Works Department AC T I O N RE Q UE S T E D: Proclaim May 5 through May 11, 2019, as "Drinking Water Week" in the C ity of Apple Valley. S UM M ARY: Attached is a Drinking Water Week proclamation for the C ity C ouncil’s consideration. T he proclamation recognizes drinking water as a valuable natural resource for residents. C itizens are reminded of the importance of water for public health protection, fire protection, support for the economy, and our quality of life. T he proclamation calls upon citizens of Apple Valley to help protect our water resources to ensure that future generations will enjoy the benefits of safe drinking water. B AC K G RO UND: For more than 35 years the American Water Works Association and its members have celebrated Drinking Water Week – a unique opportunity for both water professionals and the communities they serve to join together in recognizing the vital role water plays in our daily lives. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Proclamation CITY OF APPLE VALLEY PROCLAMATION WHEREAS, water is a valuable natural resource in Apple Valley, delivering public health protection, fire protection, support for our economy, and the quality of life we enjoy; and WHEREAS, measures of a successful society such as low mortality rates, economic growth and diversity, productivity, and public safety are in some way related to access to safe water; and WHEREAS, consumption of tap water as an alternative to bottled water is a safe and cost effective practice that consumes less energy and produces less plastics in the environment; and WHEREAS, we are all stewards of the environment and water infrastructure upon which future generations depend. NOW, THEREFORE, the City Council of Apple Valley, Dakota County, Minnesota, does hereby proclaim the week of May 5 through May 11, 2019, as: DRINKING WATER WEEK in Apple Valley and calls upon each citizen of Apple Valley to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues. PROCLAIMED this 25th day of April, 2019. __________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.F. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A uthorize Submittal of 2019 CenterP oint Energy Community P artnership Grant Application S taff Contact: Chuck Russell, F ire Chief Department / Division: Fire Department AC T I O N RE Q UE S T E D: Authorize submittal of 2019 CenterPoint Energy C ommunity Partnership Grant application to fund the purchase of four thermal imaging cameras for chiefs' squad cars. S UM M ARY: A thermal imaging camera is a key piece of safety equipment that allows the user to see images in dark or blackout conditions. Firefighters working inside a structure fire use them to see through the smoke. We would like to purchase four thermal imaging cameras, one for each chief's squad car, to allow command officers to see heat signatures coming from a home and to track firefighters working in and around a fire scene. B AC K G RO UND: CenterPoint Energy annually offers a C ommunity Partnership Grant program focusing on safety equipment or safety-related projects. Awards may be up to a maximum of $2,500, and require a fifty percent match of the total equipment or project costs. T he total project cost for four thermal imaging cameras is $5,000.00. B UD G E T I M PAC T: If awarded the grant, the Fire Department would utilize funds from the VERF program to cover the C ity's portion of the cost. Replacing all department thermal imaging cameras is an identified goal in 2019. AT TAC HM E NT S : Application I T E M: 4.G. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A dopt Resolution A pproving Reconveyance of Tax-Forfeited L ands (L ot 5, Block 7, T he Oaks of A pple Valley I I ) S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Adopt the resolution approving the reconveyance of tax-forfeited lands, legally described as Lot 5, Block 7, T he Oaks of Apple Valley II, and authorize the Mayor and C ity C lerk to signed the necessary documents. S UM M ARY: In 1990, the C ity of Apple Valley applied for and received a conditional use deed for two tax-forfeited lots in T he Oaks of Apple Valley II for the sole public purpose of providing a public road access to 138th Street. Only one of the lots (Lot 6, Block 7, T he Oaks of Apple Valley II) was used when the access was built in conjunction with the development of Valley Oaks Estates in 2005, in the dedication of Gossamer Way. T he Minnesota D epartment of Revenue, Property Tax Division, recently contacted the City to confirm that the tax-forfeited land the C ity received has been put to its intended use. Pursuant to Minnesota Statutes, Section 282.01, Subd.1(d), the property reverts to the State of Minnesota if not used for the stated public use. It has been determined the property is no longer needed for right-of-way purposes and should be reconveyed to the State of Minnesota. T he attached resolution authorizes the reconveyance of Lot 5 to the State. B AC K G RO UND: N/A B UD G E T I M PAC T: N/A AT TAC HM E NT S : Map Resolution Background Material LOT 5, BLOCK 7 OAKS OF APPLE VALLEY II City of Apple Valley Figure 2 - Site Plan CEDAR AVENUE138TH ST W GRANADA AVEGOSSAMER WAYFEETSCALE 0 40 80 N LOT 5 BLOCK 7 LOT 4 BLOCK 7 LOT 3 BLOCK 7 LOT 2 BLOCK 7 LOT 1 BLOCK 7 LOT 7 BLOCK 7 LOT 8 BLOCK 7 LOT 9 BLOCK 7 GRAFTON CT CITY OF APPLE VALLEY RESOLUTION NO. 2019- RESOLUTION APPROVING RECONVEYANCE OF TAX-FORFEITED LANDS WHEREAS, the Minnesota Department of Transportation conveyed Lot 5, Block 7, The Oaks of Apple Valley II (the “Property”) to the City for right-of-way purposes; and WHEREAS, the Property is no longer needed for right-of-way purposes; and WHEREAS, pursuant to Minnesota Statutes, Section 282.01, Subd. 1(d), the Property reverts to the State of Minnesota if not used for the stated public use. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Apple Valley, Dakota County, Minnesota, that Parcel No. 01-75951-07-050, legally described as Lot 5, Block 7, The Oaks of Apple Valley II, can by reconveyed to the State of Minnesota. ADOPTED this 25th day of April, 2019. _________________________________ Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATION I, Pamela J. Gackstetter, City Clerk of the City of Apple Valley, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, in a regular meeting thereof assembled this ________day of _______________, 2019. ____________________________________ Pamela J. Gackstetter, City Clerk PT Form 976 (Revised 08/15) Minnesota Department of Revenue Reconveyance of Portions of Forfeited Lands to the State of Minnesota By a Governmental Subdivision Under Minnesota Statutes, Section 282.01, Subdivision 1d State Deed Tax Due: $1.65 Date: _________________ WHEREAS, pursuant to the statute now codified as Minnesota Statutes, Section 282.01, Subdivision 1a(e), the State of Minnesota, on the _____________ day of __________________________, _______________, conveyed to __________________________________, a governmental subdivision of the State of Minnesota (hereinafter “Governmental Subdivision”), by state deed numbered ______________________, certain real property of which the real property described below (hereinafter “Property”) is a portion, to be used for an authorized public use, and WHEREAS, the Governmental Subdivision has either failed to put the Property to the public use for which it was conveyed, or has abandoned the public use for which it was conveyed, and now desires to reconvey the Property under Minnesota Statutes, Section 282.01, Subdivision 1d to the State of Minnesota, to be held in trust according to Minnesota Statutes, Section 281.25, NOW THEREFORE, the Governmental Subdivision, pursuant to said laws, and pursuant to the duly adopted resolution of its governing body number _______________________, dated _______________________, does hereby convey and quitclaim the property in the County of _______________________, described as follows, together with all appurtenances thereunto belonging: to the State of Minnesota, to be held in trust as provided by Minnesota Statutes, Section 281.25, upon like conditions and with like effect as if the Property had not been conveyed to the Governmental Subdivision for a public use. Check here if all or part of the described real property is Registered (Torrens)  __________________________________________________ (Name of Governmental Subdivision) By:_______________________________________________ Signature Title Date By:_______________________________________________ Signature Title Date STATE OF MINNESOTA ) ) ss. County of ) The foregoing instrument was acknowledged before me this _________ day of _____________________, ____________, by ________________________________________ and ________________________________________, respectively the ____________________________ and the _____________________________ of ______________________, a ____________________ under the laws of the State of Minnesota, on behalf of the ______________________. Notary Date Form approved by the Attorney General’s Office. THIS INSTRUMENT WAS DRAFTED BY: Minnesota Department of Revenue 600 N. Robert St. St. Paul, MN 55101 (651) 556-3000 TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: County Auditor ____________ County ______________________ ______________________ Approval The undersigned, acting for the Commissioner of Revenue of the State of Minnesota, under delegation of authority duly filed with the Secretary of State, does hereby approve the foregoing conveyance to the State of Minnesota. Dated: _____________________________ STATE OF MINNESOTA Commissioner of Revenue By:_______________________________________________ The duly appointed delegate of the Commissioner of Revenue, for these purposes. STATE OF MINNESOTA ) )SS. COUNTY OF RAMSEY ) This Approval was acknowledged before me on _________________________ by _________________________________, the duly appointed delegate of the commissioner of revenue for these purposes. Notary Date I T E M: 4.H. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: Continue A ppeal of Zoning Administrator's Ruling that Residential Use is not P ermitted Use on P roperty Zoned “B P ” (B usiness P ark) for P roperty L ocated at 5751 150th Street West (C S A H 42) to J uly 11, 2019 (Tabled from February 28, 2019) S taff Contact: Thomas L ovelace, City Planner Department / Division: Community Development Department Applicant: Miller Farms of L akeville, L L C P roject Number: P C18-22-M Applicant Date: 8/22/2018 60 Days: 120 Days: AC T I O N RE Q UE S T E D: A motion to continue to table the Appeal to the Zoning Administrator's ruling that a residential use is not a permitted use on property zoned "BP" (Business Park) for property located at 5751 150th Street West (C SA H 42) to the J uly 11, 2019, C ity Council meeting. S UM M ARY: T he attorney for the appellant, Miller Farms of Lakeville, LLC , has requested that the Appeal to the Zoning Administrator's Ruling be continued to the C ity C ouncil meeting of J uly 11, 2019. B AC K G RO UND: N/A B UD G E T I M PAC T: N/A AT TAC HM E NT S : Correspondence Larkin IJoffrnany'r./ erronxuYs Larkin Hoffinan 8300 Norman Center Drive Suite 1000 Minneapolis, Minnesota 55437 -1060 6ENE RAr.: 912-835-3800 FAx: 952-896-3333 wEB: www.larkinhoffrnan.com April 16,2079 Mr. Thomas J. Lovelace City Planner City of Apple Valley 7lO0 Alth Street W. Apple Valley, MN 55124-9016 Re: Miller Farms of Lakeville, LLC - 57511501h Street West Appeal to Apple Valley Board of Appeals and Adjustment; Extension of Minn. Stat. Sec. 15.99 Time Limit Dear Mr. Lovelace: We represent Miller Farms of Lakeville,LLC in the above matter and hereby authorize an extension of the time limit for City action under Minnesota Statutes section 15.99 to July 11, 2019. Please contact me with any questions. Sincerely, Jacob W. Steen, Larkin Hoffman Direct Dial Email: cc: 952-896-3239 j steen@l arkinho ffman. com Joseph Miller Mike Dougherty, City Attomey Bruce Nordquist, Community Development Director 4849-3871-4004, v. 1 I T E M: 4.I . C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: Continue Consideration of S prings at Cobblestone L ake Sign Setback and Height Variance Request, at 15899 Elmhurst L ane, to May 9, 2019 (Tabled from March 14, 2019) S taff Contact: Thomas L ovelace, City Planner Department / Division: Community Development Department Applicant: Continental 432 Fund, L L C P roject Number: P C19-02-V Applicant Date: 1/22/2019 60 Days: 3/23/2019 120 Days: 5/22/2019 AC T I O N RE Q UE S T E D: A motion to continue the Springs at Cobblestone Lake sign setback and height variance request to the May 9, 2019, C ity Council meeting. S UM M ARY: Continental 423 Fund, LLC , has requested that consideration by the C ity C ouncil of height and setback variances for a residential monument sign for the Springs at Cobblestone Lake multi-family residential development located at 15899 Elmhurst Lane, be continued to the May 9, 2019, City C ouncil meeting. T he proposed sign would be located between the west side of the development, which abuts the Pilot Knob Road right-of-way. T he applicant has submitted a proposal that shows the monument sign with a retaining wall around the sign, to encroach 12 feet into an existing 25-foot wide drainage and utility easement along the east side of Pilot Knob Road. Location within the easement, which is the location of a 24-inch watermain, would eliminate the need for any setback and height variances but would require C ity C ouncil approval of a license agreement to allow for the encroachment. Staff has been working with the applicant to ensure that the proposed location of the sign and retaining wall will not impede the C ity's access to the watermain. Also, prior to consideration by the C ity C ouncil of a license agreement , staff will contact utility companies serving this area and request that they comment on any potential impact this proposal may have on their use of the drainage and utility easement. B AC K G RO UND: N/A B UD G E T I M PAC T: N/A AT TAC HM E NT S : Correspondence I T E M: 4.J . C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A dopt Resolution Awarding A greement for P roject 2017-109, J ohnny Cake Ridge Road I mprovements S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Adopt resolution awarding agreement for Project 2017-109, J ohnny Cake Ridge Road Improvements, to McNamara Contracting, Inc., in the amount $5,587,129.05. S UM M ARY: On April 9, 2019, four (4) bids were received for the J ohnny Cake Ridge Road Improvement project as described within the attached bid tabulation. Base Bids ranged from $5,587,129.05 to $6,087,772.15. McNamara C ontracting, Inc., submitted the low bid in the amount of $5,587,129.05. T he low bid was $391,319.95 under the Engineers estimate of $5,978,449.00. A standard City agreement will be utilized for this project. B AC K G RO UND: City C ouncil adopted Resolution 2017-8 on J anuary 12, 2017, authorizing preparation of corridor and feasibility study for J ohnny Cake Ridge Road, Project 2017-109. On September 13, 2018, the City Council adopted Resolution 2018-133, directing the preparation of plans and specifications and accepting feasibility study for Project 2017-109, J ohnny Cake Ridge Road Improvements. On March 14, 2019, C ity C ouncil adopted Resolution 2019-36, approving plans and specifications and directing receipt of sealed bids for Project 2017-109, J ohnny C ake Ridge Road Improvements. T he C ity of Apple Valley 2018-2022 C apital Improvement Program includes improvements to J ohnny C ake Ridge Road (J C RR) from 140th Street north to C SA H 38 (McAndrews Road) for 2019. T his project is scheduled for full utility and street reconstruction in 2019 due to the continued deterioration of the existing pavement section, maintenance issues with underground utilities (sanitary sewer and water main), the need for storm water best management practices (BMPs) to improve Water Quality in Long and Farquar Lakes, and the need to extend the Dakota C ounty North C reek Greenway Trail along the west side of this corridor from McAndrews Road to 140th Street. T he feasibility study recommended a conversion of the existing four (4)-lane roadway (no turn lanes) to a three (3)-lane “road diet”, which would include two (2) thru lanes (one (1) north and one (1) south), along with a center two way left turn lane and right turn lanes at each intersection. T he study further recommended improvements to storm sewer, sanitary sewer and water main utilities on the J ohnny C ake Ridge Road corridor from McA ndrews Road south to 140th Street including the following local cul-de-sacs; 136th C ourt and Lower 131st Street Court. T he City of Apple Valley received a $300,000 C lean Water Fund Grant from the Board of Water and Soil Resources (BWSR), along with contributions of $100,000 from Vermillion River J oint Powers Watershed Organization (VRJ PWO), and $150,000 from Dakota County Environmental Resources C IP for storm water improvements to reduce phosphorus loading to Long and Farquar Lakes. Included as part of this project are three (3) storm water filtration basins and three (3) Hydrodynamic storm water pre-treatment structures to address the required T MD L reductions. A J oint Powers Agreement between Dakota C ounty and the C ity of Apple Valley for cost sharing related to the construction of the North C reek Greenway bituminous trail on the west side of J ohnny C ake Ridge Road, A D A improvements in the intersection of J C RR and C R 38 (McAndrew Road), storm water improvements, and the installation of conduit for future fiber will be provided for approval prior to award of any construction contract. Construction is scheduled for spring/summer 2019. It is anticipated that some of the restoration and establishment of the storm water infiltration areas will not be completed until spring/summer 2020. A map of the proposed project area is attached (Figure 1). B UD G E T I M PAC T: Project costs and funding included in the adopted 2019 operating budget are summarized as follows: Estimated Project Costs:Estimated As Awarded C onstruction Cost $ 5,978,449 $ 5,587,129 C onstruction Contingency 597,845 989,165 Engineering, C ontract Admin, Inspection, Testing, Survey 1,417,060 1,417,060 Total Estimated C ost $ 7,993,354 $ 7,993,354 Estimated Project Funding: Water Utility Sanitary Sewer Utility $ 341,445 565,527 $ 341,445 565,527 Storm Sewer Utility 311,500 311,500 Road Improvement Fund 437,724 437,724 Street Light Utility Fund 88,687 113,119 Municipal State Aid 5,348,471 5,324,039 Dakota County (J PA)600,000 600,000 Grant Funding 300,000 300,000 Total Estimated Funding $ 7,993,354 $ 7,993,354 AT TAC HM E NT S : L ocation Map Resolution Exhibit PROJECT LOCATION EASTVIEW HIGH SCHOOL Figure: 1 CITY OF APPLE VALLEY RESOLUTION NO. 2019- A RESOLUTION AWARDING AGREEMENT FOR PROJECT 2017-109 JOHNNY CAKE RIDGE ROAD IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for improvements identified as Project 2017-109, Johnny Cake Ridge Road Improvements, bids were received, opened and tabulated according to law and the following bids were received complying with the advertisement: (Tabulation attached as Exhibit A), and; WHEREAS, it appears McNamara Contracting, Inc., is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with McNamara Contracting, Inc., for its base bid in the amount of $5,587,129.05 for the completion of Project 2017-109, Johnny Cake Ridge Road Improvements, according to the plans and specifications heretofore approved by the Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED this 25th day of April, 2019. __________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk ... .... ·•:•:•:•· Project Name : JCRR Improvements I hereby certify that this is an exact City Project No .:-'2-'-0l;c..7_-lc..0c.c9 _____________ _ reproduction of bids received. Awle 11 Va ey Bid Opening: Tu es day, April 9, 2019, at 10:00 A.M ., C.S.T. Owner: City of Apple Valley Registration No. 43332 BldderNo.1 Bidd er No. 2 Bidd er No. 3 BID TABULATION McNa mara Contn1ctln1 Inc Meyer Con tracting Inc Max Stei ninger Inc No. Item Unit Est. Qu antity Unit Price Total Price Unit Price Total Pri ce Unit Pr ice Total Price PART 1-SANITARY SEWER 1 REMOVE MANHOLE (SAN) EACH 3 $ 750.00 $ 2,250.00 $ 983.00 $ 2,949.00 $ 292.88 $ 878.64 2 ABANDON MANHOLE EACH 2 $ 1,750.00 $ 3,500.00 $ 474.50 $ 949.00 $ 632.08 $ 1,264.16 3 REMOVE SEWER PIPE (SAN) LIN FT 300 $ 12.00 $ 3,600.00 $ 18.50 $ 5,550.00 $ 3 .04 $ 912.00 4 CASTING ASSEMBY (SAN) EACH 4 $ 1,100.00 $ 4,400.00 $ 1,062.00 $ 4,248.00 $ 1,280.54 $ 5,122.16 5 8" X 4" PVC WfE EACH 4 $ 160.00 $ 640.00 $ 468.50 $ 1,874.00 $ 824 .04 $ 3,296.16 6 CONNECT TO EXISTING SANITARY SEWER EACH 2 $ 2,400.00 $ 4,800.00 $ 4,171.00 $ 8,342.00 $ 22,322.00 $ 44,644 .00 7 TOP HAT 4" SERVICE LINER EACH 5 $ 5,000.00 $ 25,000.00 $ 2,625.00 $ 13,125 .00 $ 260.00 $ 1,300.00 8 PLUG FILL AND ABANDON PIPE SEWER LIN FT 318 $ 8 .00 $ 2,544.00 $ 7.10 $ 2,257.80 $ 11.73 $ 3,730.14 9 8" PVC PIPE SEWER SDR 35 UNDER 15' DEPTH LIN FT 236 $ 44.00 $ 10,384.00 $ 42.25 $ 9,971.00 $ 52.21 $ 12,321.56 10 12" PVC PIP E SEWER SDR 26 OVER 15' DEPTH LIN FT 304 $ 66.00 $ 20,064.00 $ 125.50 $ 38,152.00 $ 81.39 $ 24,742.56 11 12" RCP PI P E SEWER OVER 15' DEPTH LIN FT 22 $ 82.00 $ 1,804.00 $ 309.50 $ 6,809.00 $ 679.38 $ 14,946.36 12 LINING SEWER PIPE 8" -CIPP LIN FT 670 $ 32.00 $ 21,440.00 $ 30.25 $ 20,267.50 $ 32.00 $ 21,440.00 13 LINING SEWER PIPE 9" -CIPP LIN FT 1,071 $ 32.00 $ 34,272.00 $ 29.75 $ 31,862.25 $ 32.00 $ 34,272.00 Page 1 Bidder No. 4 EE Estimate S.M . Hentges & Sons Inc Unit Pri ce Total Price Unit Price Total Price $ 770.00 $ 2,310.00 $500.00 $1,500.00 $ 336.00 $ 672.00 $400.00 $800.00 $ 21.00 $ 6,300.00 $10.00 $3,000.00 $ 900.00 $ 3,600.00 $700.00 $2,800.00 $ 250.00 $ 1,000.00 $300.00 $1,200.00 $ 10,750.76 $ 21,501.52 $1,200.00 $2,400.00 $ 3,000.00 $ 15,000.00 $500.00 $2,500.00 $ 12.50 $ 3,975.00 $30.00 $9,540.00 $ 58.00 $ 13,688.00 $50.00 $11,800.00 $ 109.00 $ 33,136.00 $70 .00 $21,280.00 $ 270.00 $ 5,940.00 $75.00 $1,650.00 $ 30.80 $ 20,636.00 $150.00 $100,500.00 $ 30.40 $ 32,558.40 $170.00 $182,070.00 No . Item Unit Est. Quantity Un it Price Total Price Un it Price Total Price Unit Price Total Pri ce Unit Price Total Price Unit Price Total Price 14 SAN ITARY MANHOLE 15' DEPTH AND UNDER LIN FT 52 $ 470 .00 24,346.00 828.00 $ 42,890.40 $ 712.45 36,904.91 566.00 $ 29 ,318.80 $350.00 $18,130.00 15 SAN ITARY MANHOLE OV ER 15' DEPTH LIN FT 17 $ 200 .00 3,420.00 $ 178.50 $ 3,052 .35 $ 860.15 $ 14,708.57 $ 216.00 $ 3,693.60 $450.00 $7,695 .00 16 RECONSTRUCT SAN ITARY STRUCTURE LIN FT 28 $ 345.00 9,660.00 $ 433.00 $ 12,124.00 $ 438.91 $ 12,289.48 $ 460.00 12,880.00 $350.00 $9 ,800.00 17 8" OUTSIDE DROP LIN FT 19 $ 205.00 3,936.00 $ 330.50 s 6,345.60 $ 383 .64 $ 7,365.89 s 582 .00 11,174.40 $600.00 $11,520.00 18 10"OUTSIDE DROP LIN FT 4 s 470 .00 1,880.00 $ 1,364.00 $ 5,456.00 919.21 $ 3,676.84 $ 1,792.00 7,168.00 $1,000.00 $4,000.00 19 12" OUTSID E DROP LI N FT 8 $ 585.00 4,680.00 $ 1,147.00 $ 9,176.00 441.32 $ 3,530.56 $ 1,435.00 11,480.00 $1,000.00 $8,000.00 TOTAL PART 1 • SANITARY SEWER s 182,620.00 $ 225,400.90 $ 247,345.98 $ 236,031 .72 $ 400,185.00 PART 2 • WA'TER MAIN 20 REMOVE GATE VALVE EACH 4 s 250.00 1,000.00 $ 226 .00 $ 904.00 $ 60.58 $ 242 .32 $ 228 .00 $ 912.00 $300.00 $1,200.00 21 REMOVE WATER MAIN LIN FT 1,854 $ 5 .00 9,270.00 $ 13.00 $ 24,102.00 $ 2.90 $ 5,376.60 s 13.00 $ 24 ,102.00 $15.00 $27,810.00 22 REMOVE PRESSURE REDUCING STATION LUM P SUM $ 3,000.00 3,000.00 $ 941.00 s 941.00 $ 7,690.41 $ 7,690 .41 2,165.00 $ 2,165.00 $1,500.00 $1,500.00 23 REMOVE HYDRA NT EAC H s 250.00 750.00 $ 226.50 $ 679.50 $ 289.54 s 868.62 520.00 1,560.00 $750.00 $2,250.00 24 TEMPORARY WATER S ERV ICE LUMP SUM $ 2,000.00 2,000.00 $ 14,108.00 $ 14,108.00 $ 5,416.82 $ 5,416 .82 4,000.00 $ 4,000 .00 $25,000.00 $25,000.00 25 HYDRANT EACH 4 $ 4,000.00 16,000.00 $ 5,147.00 $ 20,588 .00 $ 5,113.59 $ 20,454 .36 $ 4,632 .00 $ 18,528.00 $3,000.00 $12,000.00 26 CONNECT TO EXIST ING WAT ER MAIN EAC H 6 $ 1,000.00 6,000.00 $ 1,356.00 $ 8,136.00 $ 1,817.52 $ 10,905.12 $ 3,000.00 $ 18,000.00 $1,500.00 $9,000.00 27 6" GATE VALVE & BOX EACH 6 s 2,000.00 12,000.00 $ 1,949.00 $ 11,694.00 $ 2,130.97 12,785.82 $ 2,000.00 $ 12,000.00 $2 ,000 .00 $12,000.00 28 8" GATE VALVE & BOX EACH 2,500.00 7,500.00 s 2,511 .00 7,533.00 $ 2,664 .01 $ 7,992.03 $ 2,000.00 $ 6,000.00 $2,300.00 $6,900.00 29 20" BUTTER FLY VALVE & BOX EACH s 6,400.00 6,400.00 $ 6,354 .00 6,354 .00 s 5,541.95 5,541 .95 s 5,000.00 $ 5,000.00 $13,000.00 $13,000.00 Page 2 No. Item Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 30 6" WATER M AIN DUCTILE IRON CL 52 . INC L V-BID LIN FT 123 s 45.00 s 5,535 .00 s 57 .00 s 7,011 .00 s 47 .01 s 5,782 .23 s 68.00 s 8,364 .00 $45 .00 $5,535 .00 31 8" WATER MAIN DUCTILE IRON CL 52 . INCL V-BI D LIN FT 1,588 s 45.00 s 71,460.00 s 61.25 s 97,265 .00 s 53 .37 s 84,751 .56 s 69.00 109,572.00 $50.00 $79,400.00 32 18" WATER MAIN DUCT ILE IRON CL 52 . IN CL V-BID LI N FT 27 s 92 .00 2,484.00 s 195.00 s 5,265.00 s 124.28 s 3,355.56 164.00 4,428.00 $120.00 $3,240.00 33 20" WATER MAIN DUCT ILE IRON CL 52 . INCL V-BID LIN FT 7 s 120.00 840 .00 s 428.50 s 2,999.50 s 235.43 s 1,648.01 s 301 .00 2,107.00 $150.00 $1,050.00 34 4" POLYSTYRENE INSULATION SQYD 20 s 40.00 800.00 s 104.50 s 2,090.00 s 61 .86 s 1,237 .20 s 65 .00 s 1,300.00 $40.00 $800.00 35 DUCTILE IRON FITT INGS POUND 4,219 s 10.00 42,190.00 $ 11.50 $ 48,518.50 s 12 .78 s 53 ,918 .82 s 1.00 $ 4,219.00 $7 .00 $29,533 .00 TOTAL PART 2 -WATER MAIN $ 187,229.00 $ 258,188.50 227,967 .43 $ 222,257.00 $ 230,218.00 PART 3 -SERVICES 36 REMOVE CURB STOP & BOX EACH $ 50.00 200 .00 198.00 792 .00 s 60.58 s 242 .32 s 230.00 s 920.00 $130 .00 $520 .00 37 REMOVE SAN ITARY SERVICE PIPE LIN FT 209 s 3.00 627.00 11 .75 2,455 .75 s 2.91 s 608 .19 $ 10.00 $ 2,090.00 $10.00 $2,090 .00 38 RE MOVE WATER SERVICE PIPE LIN FT 196 2.00 392 .00 13 .25 2,597 .00 s 2.91 s 570.36 s 10.00 s 1,960.00 $8 .00 $1,568 .00 39 RE CONNECT EXISTIN G SANITA RY S EWER SERV IC E EAC H 4 80.00 s 320.00 s 747.50 2,990.00 $ 226 .21 $ 904.84 800.00 $ 3,200.00 $400 .00 $1,600 .00 40 4" CLEAN-OUT ASSEMBLY EAC H 4 s 150.00 s 600.00 s 493.50 s 1,974.00 $ 373 .85 s 1,495 .40 s 230.00 920.00 $400.00 $1,600.00 41 4" PVC SANITARY SEWER SERVICE PIP E LI N FT 198 s 34 .00 s 6,732 .00 s 20.50 $ 4,059 .00 $ 26 .81 $ 5,308.38 $ 49.00 $ 9,702 .00 $40.00 $7 ,920.00 42 4" PVC SANITARY SEW ER RI S ER PI PE LIN FT 16 s 10.00 s 160.00 s 20.50 328.00 $ 50 .13 $ 802.08 $ 49.00 $ 784.00 $150 .00 $2,400.00 43 RECONNECT EXISTIN G WATER SERVICE EAC H 4 $ 125.00 $ 500.00 $ 845 .50 $ 3,382 .00 $ 226.23 $ 904 .92 $ 1,000.00 $ 4,000.00 $150.00 $600 .00 44 1" CURB STOP & BOX EACH 4 $ 500 .00 s 2,000.00 s 475 .00 $ 1,900.00 $ 362 .86 $ 1,451.44 $ 750.00 $ 3,000.00 $450.00 $1 ,800 .00 45 1" CORPORATION STOP EAC H 4 $ 110.00 s 440.00 s 281.50 1,126.00 s 255.52 s 1,022 .08 $ 300.00 $ 1,200 .00 $450 .00 $1,800.00 Page 3 No. Item Unit Est. Quantity Unit Price Total Price Unit Price 46 1" TYPE K COPPER WATER SERVICE PIPE LIN FT 217 24.00 5,208.00 $ 25.50 $ TOTAL PART 3 -SERVICES 17,179.00 PART 4 -STORM SEWER 47 REMOVE PIPE APRON EACH $ 360.00 360.00 $ 200.00 48 REMOVE DRAINAGE STRUCTURE EA CH 27 $ 300.00 8,100.00 $ 418.50 $ 49 REMOVE PIPE SEWER (STORM) LIN FT 4,136 $ 13.00 53,768.00 $ 12.25 $ 50 15" RC PIPE APRON WITH TRASH GUARD EACH $ 1,500.00 3,000.00 $ 1,473.00 5 1 18" RC PIPE APRON WITH TRASH GUARD EACH $ 1,600.00 1,600.00 $ 1,601.00 52 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 3,207 $ 44.00 141,108.00 $ 57 .00 53 18" RC PIPE SEWER DES IGN 3006 CLASS V LIN FT 2,271 $ 47 .00 $ 106,737 .00 $ 62 .25 $ 54 21" RC PIPE SEWER DESIGN 3006 CLASS Ill LIN FT 370 56 .00 $ 20,720.00 66 .75 $ 55 21" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 225 $ 69.00 $ 15,525.00 159.00 $ 56 24" RC PIPE SEWER DESIGN 3006 CLASS Ill LIN FT 553 70.00 $ 38,710 .00 77 .25 $ 57 24" RC PIPE SEWER DESIGN 3006 CLASS IV LIN FT 247 $ 75 .00 $ 18,525.00 89 .50 s 58 24" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 447 90.00 $ 40,230.00 135.50 s 59 CONNECT TO EXIST ING STORM SEWER EACH 8 900.00 $ 7,200 .00 782 .50 s 60 CONNECT TO EXISTING DRAINAGE STRUCTURE EACH 1,500.00 s 1,500.00 945 .00 61 CASTING ASSEMBLY EACH 92 $ 800.00 s 73 ,600.00 s 740.00 Page 4 Total Price Unit Price Total Price 5,533.50 $ 28 .88 6,266 .96 $ 27,137.25 19,576.97 200.00 287 .87 $ 287.87 11,299 .50 $ 596 .94 16,117.38 $ 50,666 .00 $ 19.16 79,245 .76 $ 2,946 .00 2,022 .92 4,045 .84 $ 1,601 .00 2,129 .67 2,129 .67 182,799.00 $ 48.11 $ 154,288.77 141,369.75 $ 56 .57 128,470.47 $ 24 ,697 .50 $ 62 .95 23 ,291.50 $ 35,775.00 $ 65 .61 14,762 .25 $ 42,719 .25 $ 73 .62 40,711 .86 $ 22 ,106.50 s 80.21 19,811 .87 s 60,568 .50 s 88 .75 39 ,671.25 s 6,260.00 s 7,109.30 56,874.40 s 945 .00 2,873.68 $ 2,873 .68 68,080.00 728.53 s 67,024 .76 $ Unit Price 44.00 $ 290.00 $ 420.00 14.00 1,365 .00 1,625.00 $ 65 .00 $ 67 .00 $ 61.00 157.00 $ 78 .00 $ 89 .00 $ 121.00 $ 1,900.00 s 2,655 .00 s 1,045.00 Total Price 9,548.00 37,324.00 290.00 11,340.00 57 ,904 .00 2,730.00 1,625 .00 208,455 .00 152,157.00 22 ,570.00 35,325.00 43,134.00 21 ,983 .00 54,087 .00 15 ,200.00 2,655.00 96,140.00 Unit Price Total Price $50 .00 $10,850 .00 32,748.00 $200.00 $200 .00 $500 .00 $13,500.00 $14 .00 $57,904 .00 $600.00 $1,200 .00 $650.00 $650 .00 $50 .00 $160,350 .00 $50 .00 $113,550 .00 $60 .00 $22,200 .00 $65.00 $14,625 .00 $70.00 $38,710.00 $70.00 $17,290.00 $75 .00 $33,525 .00 $1,000.00 $8,000.00 $1,300 .00 $1,300.00 $700.00 $64,400 .00 No. Item Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 62 CONSTRU CT DRAINAGE STR UCTUR E DESIGN G LIN FT 9 500.00 $ 4,300.00 496.00 $ 4 ,265 .60 $ 575 .10 $ 4,945.86 $ 370.00 3,182.00 $350 .00 $3,010.00 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48- 63 4020 LIN FT 292 $ 450 .00 $ 131,535.00 450.50 $ 131,681.15 $ 479.42 140,134.47 $ 385 .00 $ 112,535.50 $350.00 $102,305 .00 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60- 64 4020 LIN FT 63 $ 595.00 37,544.50 $ 681.50 $ 43,002.65 $ 564.94 35,647.71 $ 500.00 31,550.00 $450.00 $28,395.00 CONSTR UC T DRAIN AG E STR UCTUR E DE S IGN 72- 65 4020 LIN FT 16 590.00 $ 9,204 .00 $ 771.00 $ 12,027 .60 $ 692 .91 $ 10,809.40 $ 575.00 8,970.00 $580 .00 $9,048.00 66 RECONSTRUCT DRAINAGE STRUCTURE LIN FT $ 1,200.00 1,920.00 822.00 $ 1,3 15.20 $ 441.53 $ 706.45 $ 1,030 .00 1,648 .00 $400.00 $640.00 67 INFIL TRA TIONIFILTRA TION SYST EM LUMP SUM $ 4,000.00 4,000.00 $ 4,500.00 $ 4,500.00 $ 5,120.17 $ 5,120.17 $ 10,165.00 10,165.00 $10,000 .00 $10,000.00 CONSTRUCT DRAINAGE STRUCTURE DESIGN 68 S PEC IAL 1 EACH $ 80,000.00 160,000.00 $ 93,848.00 $ 187,696.00 $ 85,405.98 $ 170,811.96 $ 79,500.00 $ 159,000.00 $85,000.00 $170,000.00 CONSTRUCT DRAINAGE STRUCTURE DESIGN 69 SPEC IAL 2 EACH $ 29,000.00 29,000.00 $ 33,015.00 33,015 .00 $ 43 ,680.37 $ 43,680 .37 $ 29,850.00 29,850.00 $45,000 .00 $45,000.00 70 CONSTRUCT DRAINAGE STRUCTURE DESIGN 2' X 3' LIN FT 145 $ 425.00 61,582 .50 $ sos .co $ 73 ,174.50 $ 405 .16 $ 58,707.68 329 .00 $ 47,672 .10 $600.00 $86,940.00 71 GEOTEXT ILE FILTER TY PE 3 SQYD 36 $ 4 .00 $ 144.00 $ 0.80 $ 28 .80 $ 6.40 230 .40 4.15 $ 149.40 $5.00 $180.00 72 RANDOM RIPR AP CLASS II CUYD 36 $ 105.00 $ 3,780.00 151.00 $ 5,436.00 $ 103.82 3,737.52 115.00 $ 4,140.00 $70.00 $2 ,520.00 73 GUIDE POST TYPE B EACH $ 75 .00 $ 225 .00 $ 50.00 $ 150.00 53 .33 159.99 50.00 $ 150.00 $50.00 $150.00 TOTAL PART 4 -STORM SEWER $ 973,918.00 $ 1,148,325.50 $ 1,124,299.31 $ 1,134,607.00 $ 1,005,592.00 PART 5 -STREETS 74 AS BUILTS LUMP SUM $ 15,000.00 $ 15,000 .00 s 9,587.00 $ 9,587.00 $ 10,226 .49 10,226 .49 5,000.00 s 5,000.00 $5,000.00 $5 ,000 .00 75 MOBILIZATION LUMP SUM s 355,000.00 s 355,000 .00 287,417 .00 s 287,417 .00 s 701,000.00 s 701,000 .00 220,000.00 s 220,000.00 $300,000.00 $300,000 .00 76 FIELD OFFICE TYPE D EACH s 15,000.00 s 15,000.00 16,000.00 s 16,000.00 6,294.92 s 6,294.92 12,000.00 s 12,000.00 $20,000.00 $20,000.00 77 CLEAR IN G TREE 92 $ 135.00 $ 12,420.00 130.00 $ 11 ,960.00 216.33 $ 19,902 .36 135.00 $ 12,420 .00 $150.00 $13 ,800.00 78 GRU BBIN G TREE 92 $ 105.00 9,660.00 $ 100.00 $ 9,200.00 144.21 $ 13 ,267 .32 $ 100.00 $ 9,200.00 $150.00 $13,800.00 79 PAVEMENT MARKING REMOVAL SQ FT 1,380 s 2 .00 2,760.00 s 2.00 $ 2,760.00 $ 2.13 2,939.40 $ 2.00 s 2,760.00 $2.50 $3,450.00 80 REMOVE SIGN TYP E C EACH 51 $ 21.00 1,071.00 $ 20.00 $ 1,020 .00 $ 21 .33 1,087.83 25 .00 $ 1,275 .00 $50.00 $2 ,550.00 Pag e 5 No. Item Unit Est . Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 81 REMOVE SIGN TYPED EA CH $ 50.00 50.00 $ 45.00 $ 45 .00 48.00 48.00 50.00 $ 50.00 $75 .00 $75.00 82 RE MOVE SIGN TYPE SPECIAL EACH 14 50.00 700.00 $ 45 .00 $ 630.00 $ 48.00 $ 672.00 $ 50.00 $ 700.00 $45 .00 $630.00 83 REMOVE EQU IPMENT PAD EACH $ 500.00 $ 500.00 $ 578 .50 $ 578.50 $ 328.55 $ 328.55 $ 410.00 $ 410.00 $500.00 $500.00 84 SALVAGE SERVICE CABI NET EACH $ 900.00 $ 900.00 $ 845.00 $ 845.00 $ 901.36 $ 901.36 $ 1,025.00 $ 1,025 .00 $400.00 $400.00 85 REMOVE CURB & GUTTER LIN FT 12,160 $ 3.00 $ 36,480.00 1.90 $ 23 ,104.00 $ 1.96 $ 23,833 .60 $ 2.50 $ 30,400.00 $3.00 $36,480.00 86 REMOVE BITUMINOUS WALK SQYD 9,984 $ 3 .00 $ 29 ,952 .00 $ 3.00 $ 29,952.00 $ 2.20 $ 21,964.80 $ 1.30 $ 12,979.20 $3.60 $35,942.40 87 REMOVE CONCRETE DRI V EWAY PAVEMENT SQYD 156 $ 30.00 $ 4,680.00 6 .80 $ 1,060.80 $ 16.94 $ 2,642.64 $ 6.00 936.00 $18.00 $2,808.00 88 REMOVE BITUMINOUS PAVEMENT SQYD 36,161 $ 2.00 $ 72 ,322.00 $ 1.90 68,705.90 $ 1.81 $ 65,451.41 $ 2.00 72,322 .00 $4 .00 $144,644.00 89 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQYD 580 $ 12.00 6,960.00 $ 3.00 $ 1,740.00 $ 3.27 $ 1,896.60 $ 2.15 1,247 .00 $4.50 $2,610.00 90 REMOVE CONCRETE WALK SQFT 3,9 16 $ 1.50 $ 5,874.00 $ 0 .70 $ 2,741.20 $ 0 .53 $ 2,075.48 $ 0.25 $ 979.00 $1.25 $4,895.00 9 1 SALVAGE SIGN & PLANTER WALL LUMP SUM $ 1,000.00 $ 1,000.00 $ 901.00 $ 901.00 $ 800.03 $ 800.03 $ 800.00 $ 800.00 $1,000.00 $1 ,000.00 92 SALVAGE SIGN SPECIAL EACH $ 50.00 $ 50.00 45.00 $ 45 .00 $ 48 .00 $ 48.00 $ 50.00 $ 50.00 $75 .00 $75.00 93 SALVAGE LIGHT POLE EACH $ 605.00 $ 605 .00 $ 575 .00 $ 575.00 $ 613.36 $ 613 .36 $ 715.00 715.00 $1 ,000.00 $1 ,000.00 94 SALVAGE BOULDERS EA CH 7 $ 40.00 $ 280.00 $ 64.25 $ 449.75 $ 192.71 $ 1,348 .97 $ 55.00 $ 385 .00 $200.00 $1,400.00 95 REMOVE BITUMINOUS CURB LIN FT 97 $ 10.00 $ 970.00 $ 0 .50 $ 48.50 $ 2 .15 $ 208 .55 3.20 $ 310.40 $2 .00 $194.00 96 REMOVE DRAIN TILE LIN FT 347 $ 5.00 $ 1,735.00 $ 5 .20 $ 1,804.40 $ 6 .60 $ 2,290.20 0.50 $ 173.50 $5 .00 $1,735.00 97 SALVAGE LANDSCAPE ROCK SQYD 20 $ 32 .00 $ 640.00 $ 5 .40 $ 108.00 $ 44 .96 $ 899.20 16.00 $ 320.00 $30.00 $600.00 98 REMOVE CONCRETE VALLEY GUTTER 5QFT 2,776 $ 2.00 $ 5,552 .00 $ 0 .70 $ 1,943.2 0 $ 1.07 $ 2,9 70.32 $ 1.00 $ 2,776.00 $2.00 $5,552 .00 99 REMOVE AND REPLACE BIT UM INOUS PAVEMENT SQFT 610 $ 23 .00 14,030.00 $ 9 .80 $ 5,978.00 $ 14 .84 $ 9,052.40 8.00 $ 4,880.00 $10.00 $6,100.00 100 COMMON EXCAVATION CUYD 25,488 $ 15 .00 382,320.00 $ 15.18 $ 386,907 .84 $ 12.78 $ 325,736.64 25 .00 $ 637,200.00 $12 .00 $305 ,856.00 101 SUBGRADE EXCAVATION CUYD 14,065 $ 15 .00 $ 210,975.00 $ 8 .90 $ 125,178 .50 $ 11.52 $ 162,028.80 10.25 $ 144,166.25 $15.00 $210,975 .00 Page 6 No. Item Un it Est. Quantity Un it Pr ice Total Price Unit Pr ice Total Price Unit Price Total Pri ce Unit Pr ice Total Price Un it Pri ce Tot al Price 102 SELECT GRANULAR BORROW (CV) CUYD 13,642 s 22 .00 s 300,124.00 $ 20.25 s 276,250.50 s 7.00 s 95,494.00 s 17.25 235,324.50 $10.00 $136,420.00 103 AGGREGATE BASE CLASS 5 TON 29,800 s 13.00 387,400.00 s 22 .25 s 663,050.00 s 16.92 s 504,216.00 s 17.80 530,440.00 $12 .00 $357,600.00 104 MILL BITUMINOUS SURFACE (2 .0") 5QYD 1,832 s 5 .00 9,160.00 s 5.00 s 9,160.00 s 5 .32 s 9,746.24 s 2.65 s 4,854 .80 $5 .00 $9,160.00 TYPE SP 12.5 WEARING COURSE MIX 105 (3,F)(SPWE8340F) TON 8,747 s 60.00 s 524,820.00 s 60.00 524,820.00 s 64 .04 s 560,157.88 s 67.25 s 588,235.75 $65 .00 $568,555 .00 TYPE SP 12 .5 NON WEAR COURSE MIX 106 (3 .F)(SPNWB330F) TON 3,957 .0 s 60.00 s 237,420.00 s 60 .00 $ 237,420.00 $ 64 .04 s 253,406.28 s 66.50 $ 263,140.50 $60.00 $237,420.00 107 RECONSTRUCT STONE RETAIN ING WALL LUMP SUM s 2,000.00 2,000.00 s 1,490.00 s 1,490.00 s 1,706.72 s 1,706 .72 s 1,800.00 1,800.00 $700.00 $700.00 108 INSTALL S IGN & PLAN TE R WALL LUMP SUM s 2,350.00 2,350.00 1,572.00 s 1,572 .00 s 4,000.13 s 4,000.13 $ 1,000.00 1,000 .00 $1,500 .00 $1 ,500.00 109 4'" PERF TP PIPE DRA IN LIN FT 749 s 9.00 6,741.00 22 .50 s 16,852.50 s 9.62 $ 7,205 .38 $ 8.40 6,291 .60 $10.00 $7,490.00 110 4'" PVC PIPE DRAIN CLEANOUT EACH 8 s 150.00 1,200.00 s 236.00 s 1,888.00 275 .71 s 2,205 .68 s 335 .00 s 2,680.00 $400 .00 $3,200.00 111 ADJUST GATE VALVE EACH s 500.00 3,500 .00 205 .00 s 1,435.00 542 .27 s 3,795 .89 s 140.00 s 980.00 $300 .00 $2 ,100.00 112 ADJUST FRAME & RING CASTING EACH 15 s 600.00 9,000.00 s 672.00 s 10,080.00 s 671.47 s 10,072.05 s 385 .00 5,775.00 $300.00 $4,500.00 113 5" CONCRETE WALK SQFT 2,815 8.00 22 ,520 .00 s 8 .10 $ 22 ,801.50 s 8 .59 s 24,180.85 6.45 18,156.75 $5 .00 $14,075 .00 114 5" CONCRETE WALK SPECIAL SQFT 954 $ 30 .00 s 28,620.00 s 18.00 s 17,172.00 s 19 .25 s 18,364.50 23 .70 22 ,609.80 $15 .00 $14,310.00 115 6 " CONCRETE WALK SQFT 8,023 s 11.00 88,253 .00 s 9.20 s 73,811 .60 s 9.76 s 78,304.48 $ 10.00 80,230.00 $10.00 $80,230.00 116 3'" BITUM INOUS WA LK (SPWEA3308) SQFT 102,568 s 1.25 128,210.00 s 1.30 $ 133,338.40 s 1.33 s 136,415.44 $ 1.25 $ 128,210.00 $2.75 $282 ,062 .00 117 CONCRETE CURB & GUTTER DES IGN 8612 LIN FT 99 24 .00 s 2,376.00 s 24.00 s 2,376.00 s 25 .60 s 2,534.40 25 .90 2,564.10 $30.00 $2,970.00 118 CONCRETE CURB & GUTTER DESIGN 8618 LIN FT 12,346 13.00 s 160,498.00 s 13.00 s 160,498 .00 s 13.92 s 171 ,856 .32 19.45 s 240,129.70 $15 .00 $185,190.00 CONCRETE CURB & GUTTER DESIGN 8618 119 (MODIFIED ) LIN FT 0 25 .00 s s 13.05 s s s $35 .00 $0.00 120 CONCR ETE CURB & GU TTE R DESIGN 0412 LIN FT 835 s 23 .00 s 19,205.00 s 22 .00 s 18,370.00 s 23 .57 s 19,680 .95 s 26.25 $ 21 ,918.75 $25 .00 $20,875.00 121 6" CONCRETE DR IVEWAY PAVEMENT SQYD 51 s 80 .00 s 4,080.00 s 68 .75 s 3,506 .25 s 73.39 s 3,742 .89 s 74 .00 $ 3,774.00 $70.00 $3 ,570.00 122 CONCRETE CURB DESIGN V LIN FT 13 s 41.00 533.00 s 32.50 s 422 .50 s 34 .77 s 452 .01 s 58.50 $ 760.50 $20.00 $260.00 123 TRUNCATED DOM ES SQFT 1,233 45.00 s 55,485.00 s 46.00 s 56,718.00 s 49 .07 s 60,503.31 $ 55.00 $ 67 ,815.00 $43.00 $53,019.00 124 CONCRETE VALLEY GUTTER SQFT 2,242 7.50 s 16,815 .00 s 9.00 s 20,178 .00 s 9.55 s 21 ,411 .10 15 .65 $ 35 ,087 .30 $15 .00 $33,630 .00 Page 7 No. Item Unit Est . Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price PORTABLE PRECAST CONCR ETE BARRIER DESIGN 125 8337 LIN FT 1,000 $ 16.00 $ 16,000.00 $ 14 .00 $ 14,000.00 $ 14.93 14,930.00 $ 14.30 $ 14,300.00 $20.00 $20,000.00 PORTABLE PRECAST CONCRETE BARRIER DESIGN 126 8337-ANCHORED LIN FT 500 $ 26.00 $ 13,000.00 $ 34.00 $ 17,000.00 36.27 18,135 .00 $ 34 .70 17,350.00 $30.00 $15,000.00 RELOCATE PORTABLE PRECAST CONCRETE 127 BARRIER DESIGN 8337 LIN FT 2,000 $ 3.00 $ 6,000.00 $ 3.50 $ 7,000.00 $ 3 .73 7,460.00 $ 3.60 7,200.00 $5 .00 $10,000.00 RELOCATE PORTA BLE PRECAST CONCRETE 128 BARRIER DES 8337-ANCHORED LIN FT 1,000 10.00 $ 10,000.00 $ 23 .50 $ 23,500.00 $ 25 .07 $ 25,070.00 $ 24.00 $ 24 ,000.00 $23.00 $23,000.00 129 BITUMINOUS CURB (MODIFIED ) LIN FT 40 $ 10.00 400.00 $ 9 .00 360.00 $ 9.57 $ 382.80 $ 4.80 $ 192.00 $20.00 $800.00 130 RELOCATE MAILBOX EACH $ 750.00 1,500.00 $ 300.00 600.00 $ 186.67 $ 373.34 205.00 $ 410 .00 $300.00 $600.00 131 INSTALL BOU LDER S EACH 7 $ 130.00 910.00 $ 64.25 449.75 $ 192.71 $ 1,348.97 $ 150.00 $ 1,050.00 $300.00 $2,100 .00 132 CONCRETE LANDSCAP E EDGER LIN FT 80 13.00 1,040.00 $ 13.00 1,040 .00 $ 31.80 $ 2,544.00 $ 41.00 $ 3,280.00 $30.00 $2,400.00 133 INSTALL LANDSCAPE ROCK SQYD 20 $ 21.00 420 .00 $ 29 .75 $ 595.00 $ 106.67 $ 2,133.40 35.00 $ 700.00 $20.00 $400.00 134 EQUIPMENT PAD EACH $ 1,500.00 1,500.00 $ 1,375 .00 $ 1,375.00 $ 1,466.72 $ 1,466.72 1,400.00 $ 1,400.00 $1,500.00 $1,500.00 135 INSTALL SERVICE CAB INET EACH $ 1,700.00 1,700.00 $ 1,565.00 $ 1,565.00 $ 1,669.39 $ 1,669 .39 $ 1,600.00 $ 1,600.00 $3,000.00 $3,000.00 136 INSTALL LIGHT POLE EACH $ 1,050.00 1,050.00 $ 962 .00 $ 962 .00 $ 1,026.17 $ 1,026 .17 $ 980.00 $ 980.00 $1,000.00 $1,000.00 137 IMPACT ATTENUATOR ASSEMBLY 4 $ 1,250.00 5,000.00 $ 2,200 .00 8,800.00 $ 2,346.75 9 ,387.00 $ 2,245 .00 8,980.00 $5,000 .00 $20,000.00 138 RELOCATE IM PACT ATTENUATOR ASSEMBLY 8 $ 315 .00 2,520.00 $ 500.00 $ 4,000.00 $ 533.35 4,266 .80 $ 510.00 4,080.00 $1 ,000 .00 $8,000.00 139 ORNAMENTAL IRON FEN C E LIN FT 432 $ 75 .00 32,400.00 $ 72 .00 31,104.00 $ 85.33 $ 36,862.56 $ 125.00 54,000.00 $150.00 $64,800.00 140 AL TERNA TE PEDESTRIAN ROUTE LUMP SUM $ 1,500.00 1,500.00 $ 3,500.00 3,500.00 $ 3,733.46 $ 3,733.46 $ 13,200.00 $ 13,200.00 $15 ,000 .00 $15,000.00 141 TRAFFIC CONTROL LUMP SUM $ 60,000 .00 60,000.00 $ 111,466.00 111,466.00 $ 53,281.84 $ S3 ,281 .84 $ S0,000.00 50,000.00 $50,000 .00 $50,000.00 142 DETOUR SIGNING LUMP SUM $ 7,000.00 7,000.00 $ 5,900.00 5,900.00 $ 6,293.56 $ 6,293 .56 $ 6,000.00 6,000.00 $15,000 .00 $15,000.00 143 PORTABLE CHANG EABLE MESSAGE SIGN UNIT DAY 300 $ 52.00 15,600.00 $ so .co 15,000.00 $ 53.33 $ 15,999.00 $ 51.00 15,300.00 $60.00 $18,000.00 144 CONSTRUCTION S IGN-SPEC IAL SOFT 100 $ 21.00 2,100.00 $ 20.00 $ 2,000.00 $ 21.33 $ 2,133 .00 $ 21.00 2,100.00 $20.00 $2,000.00 145 OBJECT MARKER TYPE X4-2 EACH 4 $ 60.00 240.00 $ 55.00 $ 220.00 $ 58.67 $ 234 .68 $ 56.00 $ 224.00 $100.00 $400.00 146 OBJECT MARKER TYPE X4-4 EACH 4 $ 80.00 $ 320.00 $ 75 .00 $ 300.00 $ 80.00 $ 320.00 $ 77.00 $ 308.00 $125.00 $500.00 147 S IGN PANELS TYPE C SOFT 552 $ 35 .00 $ 19,320.00 $ 33.00 $ 18,216 .00 $ 35 .20 $ 19,430.40 $ 34 .00 $ 18,768.00 $40.00 $22 ,080.00 Page 8 No. Item Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 148 SIGN PANELS TYPED SQFT 5 s 50 ,00 s 250.00 s 45.00 s 225.00 s 48.00 s 240.00 s 46.00 s 230 .00 $50.00 $250.00 149 INSTALL SIGN TYPE SPECIAL EACH s 160.00 s 160.00 s 150.00 s 150.00 s 160.00 s 160.00 s 155 .00 s 155.00 $100.00 $100.00 150 ADJUST HANDHOLE EACH 5 s 500.00 s 2,500.00 s 456 .00 s 2,280.00 s 486.41 s 2,432 .05 s 465.00 $ 2,325 .00 $400 .00 $2 ,000.00 151 REVISE SIGNAL SYST EM A SYSTEM $ 40,000.00 $ 40,000.00 $ 36,848 .00 $ 36,848.00 $ 39,305 .89 $ 39,305.89 $ 37 ,585.00 $ 37,58S.00 $20,000.00 $20,000 .00 152 REVISE SIGNAL SYSTEM B SYSTEM $ 30,000.00 $ 30,000.00 $ 26,667 .00 $ 26,667 .00 $ 28 ,445 .79 $ 28,445.79 $ 27,200.00 $ 27,200.00 $20,000.00 $20,000 .00 153 CONIFEROUS TREE 6' HT B&B TREE 4 $ 450.00 $ 1,800.00 $ 250 ,00 $ 1,000.00 $ 453 .35 $ 1,813.40 $ 430.00 $ 1,720.00 $425 .00 $1 ,700 .00 154 DECIDUOUS TREE 1.5" CAL B&B TREE 18 s 510.00 $ 9,180.00 s 300.00 s 5,400.00 517 .35 $ 9,312 .30 $ 495.00 $ 8,910 .00 $425 .00 $7,650 .00 155 PERENNIEL 4" CONT PLANT 17 $ 13.00 $ 221 .00 $ 8 .00 $ 136.00 12 .80 $ 217 .60 $ 12 .00 $ 204 .00 $23 .00 $391.00 156 STAB ILIZED CONSTRUCTION EXIT EACH 3 $ 750 .00 $ 2,250.00 $ 250 .00 $ 750 .00 $ 500.00 $ 1,500.00 $ 1,200.00 $ 3,600 .00 $1,500.00 $4 ,500 .00 157 STORM DRAIN INLET PROTECTION EACH 132 125 .00 $ 16,500.00 75 .00 $ 9,900.00 $ 75 .00 9,900 .00 s 135.00 $ 17,820.00 $250.00 $33,000.00 158 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 1,000 5.00 $ 5,000.00 2.30 2,300.00 $ 2.45 2,450.00 3.05 $ 3,050.00 $4 .00 $4 ,000.00 159 SILT FENCE , TYPE MS LIN FT 2,601 3.00 s 7,803 .00 2.10 5,462 .10 $ 2.24 5,826 .24 2.50 6,502 .50 $2 .00 $5 ,202 .00 160 COMMON TOPSOIL BORROW CUYD 1,238 37 .00 $ 45,806.00 $ 15.00 $ 18,570.00 $ 41.45 $ 51 ,315.10 27.50 $ 34 ,045.00 $25 .00 $30,950.00 161 FERTILIZER TYPE 3 POUND 804 $ 1.00 $ 804 .00 $ 0.65 $ 522.60 $ 0.67 $ 538 .68 $ 0.60 $ 482.40 $1.25 $1,005 .00 162 SODDING TYPE LAWN SQYD 15,776 $ 5.50 $ 86,768.00 $ 4.00 $ 63 ,104.00 $ 5.28 $ 83 ,297 .28 $ 7.00 $ 110,432.00 $5.00 $78,880.00 163 EROSION CONTROL BLANKETS CATEGORY 3N SQYD 3,376 s 2.00 s 6,752 .00 s 1.30 s 4,388.80 $ 1.33 4,490.08 s 1.50 s 5,064.00 $1.50 $5,064 .00 164 RAPID STAB ILIZATION METHOD 4 SQYD 500 $ 2.00 $ 1,000.00 s 2.30 $ 1,150.00 $ 2.40 $ 1,200 .00 $ 2.00 $ 1,000.00 $2 .00 $1,000.00 165 SEEDING ACRE $ 400.00 $ 400.00 s 445.00 s 445 .00 $ 474 .68 $ 474 .68 s 135.00 s 135.00 $300.00 $300.00 166 RAPID STABILIZATION METHOD 2 ACRE $ 1,250.00 $ 6,250.00 $ 1,445.00 $ 7,225 .00 1,541.39 $ 7,706 .95 $ 3,000.00 $ 15,000.00 $1,200.00 $6 ,000.00 167 SEED MIXTURE 35-221 POUND 31 $ 27 .00 837.00 $ 18.50 $ 573.50 19.79 $ 613.49 $ 5 .00 $ 155.00 $25 .00 $775 .00 168 MULCH MATERIAL TYPE 6 5QYD 43 $ 10.00 $ 430.00 $ 8 .00 $ 344.00 $ 6.40 s 275 .20 s 6.00 258.00 $20,00 $860.00 169 INTERIM PAVEMENT MARKING LUMP SUM $ 5,000.00 $ 5,000.00 s 4,800.00 $ 4,800.00 $ 5,120.17 5,120.17 4,900.00 $ 4,900.00 $15,000.00 $15,000.00 170 4" SOLID LINE PAINT LIN FT 32,981 s 0 .15 $ 4,947.15 $ 0.15 $ 4,947 .15 $ 0.16 5,276 .96 0.15 $ 4,947 .15 $0 .40 $13 ,192.40 Page 9 No . Item Unit Est . Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Pric e Unit Price Total Pr ice 171 12" SOLID LINE PA INT LIN FT 1,229 $ 2.10 $ 2,580.90 $ 2 .10 $ 2,580.90 $ 2.24 $ 2,752 .96 $ 2.15 $ 2,642.35 $3 .00 $3,687.00 172 24" SOLID LINE PAINT LIN FT 399 $ 5.00 $ 1,995.00 $ 4 .20 $ 1,675 .80 $ 4 .48 $ 1,787.52 $ 4 .30 $ 1,715.70 $4 .00 $1 ,596.00 173 4" BROKEN LINE PAINT LIN FT 2,450 $ 0 .15 $ 367 .50 $ 0 .15 367.50 $ 0 .16 $ 392.00 $ 0 .15 $ 367 .50 $0.50 $1,225 .00 174 4" DOUBL E SOLID LI NE PAINT LIN FT 2,810 $ 0 .30 $ 843.00 $ 0 .30 $ 843.00 $ 0 .32 $ 899.20 $ 0.30 $ 843.00 $0.75 $2,107.50 175 12" SOLID LINE PREFORM TAPE GROUND IN LIN FT 778 $ 15.00 $ 11,670.00 $ 14.75 $ 11 ,475.50 $ 15.79 $ 12,284 .62 $ 12 .25 $ 9,530.50 $20.00 $15,560.00 176 24" SOLID LINE PREFORM TAPE GROUND IN LIN FT 227 $ 27 .00 $ 6,129.00 $ 26.50 6,015 .50 $ 28 .27 6,417 .29 $ 26.50 $ 6,015 .50 $40.00 $9,080.00 177 PAVE MENT ME SSAGE PAINT SQFT 2,256 $ 2.75 $ 6,204.00 2.70 6,091.20 $ 2 .88 6,497.28 $ 2.75 $ 6,204 .00 $7 .00 $15,792.00 TOTAL PART 5 • STREETS $ 3,701,763.55 $ 3,739,686.14 $ 3,891,406.55 $ 3,995,718.00 $ 3,737,354.30 PART 6 -CONDUIT (APPLE VALLEY) 178 SPLICE VAULT EACH 2 $ 3,800.00 $ 7,600.00 $ 3,625.00 $ 7,250.00 $ 3,866.80 7,733.60 $ 3,700.00 7,400.00 2,000.00 $ 4,000.00 179 2" HOPE CONDUIT INCL TRACER WIRE LIN FT 1,097 $ 4.50 $ 4,936.50 $ 4.50 $ 4 ,936.50 $ 4 .75 $ 5,210 .75 $ 4.50 $ 4,936.50 $ 5.00 $ 5,485.00 TOTAL PART 6 -CONDUIT (APPLE VALLEY) $ 12,536.50 $ 12,186.50 $ 12,944.35 $ 12,336.50 $ 9,485.00 PART 7 -CONDUIT {DAKOTA COUNTY) 180 SPLICE VAULT -DAKOTA COUNTY EACH 8 $ 3,900.00 $ 31,200.00 $ 3,625.00 $ 29,000.00 $ 3,866.80 $ 30,934.40 $ 3,700 .00 $ 29,600.00 $ 2,000.00 $ 16,000.00 2" HOPE CONDUIT INCL TRACER WIRE -DAKOTA 181 COUNTY LIN FT 6,118 $ 5.00 $ 30,590.00 $ 5.00 $ 30,590.00 $ 5 .28 $ 32,303.04 $ 5 .00 $ 30,590.00 $ 5.00 $ 30,590.00 TOTAL PART 7 • CONDUIT (DAKOTA COUNTY) $ 61,790.00 $ 59,590.00 $ 63,237.44 $ 60,190.00 $ 46,590.00 PART 8 • STORM WATER TREATMENT FACILITIES (EAST BASIN) 182 COMMON EXCAVATION -EAST BAS IN CUYD 2,682 23.00 $ 61,686.00 $ 9 .70 $ 26,015 .40 $ 12 .50 $ 33,525.00 10.00 $ 26,820.00 $ 12.00 32,184.00 183 PRE FABR ICATED MO DU LAR BLOCK WALL SQFT 1,339 $ 61.00 $ 81,679.00 $ 55 .50 $ 74,314.50 $ 55.05 $ 73,711.95 61.25 $ 82,013.75 $ 70.00 93,730.00 184 COARSE FILTE R AGGRE GATE (CV) -EAST BAS IN CUYD 94 $ 48.00 $ 4,5 12.00 $ 94.25 $ 8,859.50 $ 76.43 $ 7,184.42 40.00 $ 3,760 .00 $ 60.00 5,640.00 Page 10 No. Item Unit Est. Quantity Unit Pr ice Tot al Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Pric e 185 6" TP PIPE DRAIN -EAST BAS IN LIN FT 9 $ 11 .00 99 .00 $ 14.75 $ 132.75 $ 56 .51 508.59 $ 46 .00 $ 414 .00 $ 20 .00 180.00 186 6" PERF TP PIPE DRAIN -EAST BAS IN LIN FT 332 $ 8.00 2,656 .00 $ 15.75 $ 5,229.00 $ 16.52 $ 5,484 .64 8.00 $ 2,656 .00 $ 12 .00 3,984 .00 187 6" TP PIPE DRAIN CLEANOUT -EAST BASIN EACH 2 $ 250.00 500.00 $ 394 .00 $ 788.00 $ 345 .76 $ 691.52 400.00 $ 800.00 $ 400.00 $ 800 .00 188 6" TP SHUT-OFF VALVE -EAST BAS IN EACH $ 950.00 950.00 $ 1,185.00 $ 1,185.00 $ 1,145.26 s 1,145.26 1,100.00 $ 1,100.00 $ 400.00 s 400 .00 CONSTRUCT DRAINAGE STRUCTURE DES IGN 189 SPECIAL 3 -EAST BASIN EACH s 30,000.00 30,000.00 s 34,932 .00 $ 34 ,932 .00 s 59 ,609 .58 s 59,609 .58 s 26,000.00 s 26,000.00 s 55 ,000.00 s 55 ,000 .00 CONSTRUCT DRAINAGE ST RUCTURE DES IGN 190 SPECIAL 4 -EAST BASIN EAC H s 6,400.00 6,400.00 s 4,172.00 $ 4,172.00 $ 6,930.16 $ 6,930 .16 s 5,200 .00 s 5,200 .00 s 7,000.00 7,000 .00 191 HEAVY DUTY LAWN EDG ING -EAST BAS IN LI N FT 305 s 7.00 2,135.00 s 3.00 s 915 .00 s 5.33 s 1,625 .65 s 5.00 s 1,525 .00 s 2.00 610.00 192 W IRE FENCE DESIGN SPECIAL VINYL COATED LI N FT 222 s 84 .00 $ 18,648.00 $ 80 .00 s 17,760 .00 96.00 $ 21 ,312 .00 97 .00 $ 21 ,534 .00 80.00 s 17,760 .00 193 DEC IDUOUS TREE 1.5" CAL B&B -EAST BAS IN TREE 8 s 510 .00 s 4,080.00 300.00 2,400.00 s 517 .35 s 4,138.80 490.00 s 3,920.00 425 .00 s 3,400 .00 194 DEC IDUOUS SHRUB NO 3 CONT -EAST BASIN SHRU B 414 s 62 .00 s 25 ,668.00 45 .00 18,630.00 $ 62 .93 s 26,053 .02 60 .00 s 24 ,840.00 80.00 s 33 ,120.00 195 DEC IDUOUS SH R UB NO 5 CONT -EAST BASIN SHRU B 73 $ 70 .00 s 5,110.00 55 .00 4,015 .00 s 69 .33 $ 5,061.09 66.50 $ 4,854.50 100.00 s 7,300.00 196 PER ENNIE L 2.25" CONT -EAST BASIN PLA NT 302 s 10.00 $ 3,020.00 8 .00 s 2,416 .00 9.60 s 2,899 .20 9.00 s 2,718 .00 s 20 .00 6,040.00 ENGINEERED BIORETENTION SOIL BORROW -EAST 197 BAS IN CUYD 189 $ 42 .00 s 7,938.00 62.50 $ 11,812.50 $ 50 .29 s 9,504.81 52 .00 s 9,828 .00 50.00 $ 9,450.00 EROS ION CONTROL BLANKETS CAT EGORY 3N - 198 EAST BAS IN SQYD 1,021 1.50 s 1,531.50 s 1.30 1,327.30 $ 1.71 s 1,745.91 1.40 s 1,429 .40 1.50 s 1,531.50 199 MULC H MATE RIAL TYPE 6 -EAS T BAS IN SQYD 1,409 6.50 9,158.50 s 8.00 $ 11,272.00 $ 6.40 $ 9,017 .60 $ 6.50 s 9,158.50 $ 10.00 s 14,090.00 TOTAL PART 8 -STORM WATER TREATMENT FACILITIES (EAST BASIN) $ 265,771.00 $ 226,175.95 s 270,149.20 s 228,571.15 $ 292,219.50 PART 9 -STORM WATER TREATMENT FACILITIES (WEST BASIN) 200 COMMON EXCAVATI ON -W EST BASI N CUY D 781 23.00 17,963.00 s 9 .70 s 7,575.70 $ 13.39 s 10,457 .59 $ 10.00 s 7,810.00 12.00 9,372 .00 201 COARSE FILTER AGGREGATE (CV) -WEST BAS IN CUYD 85 s 48.00 4,080.00 s 94 .25 $ 8,011 .25 s 72 .33 s 6,148.05 $ 40 .00 s 3,400.00 $ 60.00 s 5,100.00 202 6" TP PIPE DRAIN -W EST BAS IN LIN FT 29 s 11 .00 319.00 $ 14.7 5 s 427 .75 s 17.54 s 508.66 s 11 .07 $ 321 .03 $ 20 .00 580.00 203 6" PER F T P PIPE DRAIN -W EST BASIN LIN FT 156 s 8.00 1,248.00 $ 15.50 s 2,418.00 s 16.56 s 2,583 .36 $ 8.50 $ 1,326.00 $ 12 .00 1,872.00 204 6" TP PIP E DRAIN CLE ANOUT -WEST BAS IN EAC H s 250.00 500.00 $ 394 .00 $ 788 .00 $ 345 .76 $ 691.52 $ 400.00 s 800 .00 400.00 800.00 Page 11 No . Item Unit Est . Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 205 6" TP SHUT-OFF VALVE - W EST BAS IN EACH 950.00 s 950.00 1,185 .00 s 1,185.00 1,145.26 1,145.26 s 1,100.00 s 1,100.00 s 400.00 s 400.00 CONNECT INTO EXISTING DRAINAGE STRUCTURE - 206 WEST BASIN EACH 1,000.00 s 1,000.00 877.50 s 877.50 423.47 423 .47 s 1,000.00 1,000.00 s 1,300.00 s 1,300 .00 CONST RUCT DRAINAGE STR UCTURE DESIGN 207 SPE C IAL 3 -WEST BAS IN EACH 30,000.00 s 30,000 .00 34,932 .00 s 34,932.00 59,609 .58 59,609 .58 s 25,400.00 25,400.00 s 55,000 .00 s 55,000 .00 208 A RTICULATED BLOCK MA T CLOSED C ELL ; TYPE A SQYD 26 85.00 s 2,210.00 151.S0 s 3,939.00 199.73 5,192.98 s 170.00 s 4,420.00 s 100.00 s 2,600.00 209 HEAVY DUTY LAWN EDGING -W EST BAS IN LIN FT 270 6.50 s 1,755.00 3.00 s 810.00 $ 5.33 1,439.10 $ 5.00 $ 1,350.00 2.00 $ 540 .00 210 CONIFEROUS TREE 6' HT B&B -WEST BAS IN TREE $ 450.00 s 1,350.00 250 .00 $ 750.00 $ 453.35 $ 1,360.05 s 430.00 $ 1,290.00 425.00 1,275.00 211 DEC IDUOUS TREE 1.5" CAL B&B -W EST BAS IN TRE E $ 510.00 1,020.00 300 .00 $ 600.00 $ 517.35 $ 1,034.70 s 490.00 $ 980.00 $ 425.00 850.00 212 DECIDUOUS SHRUB NO 3 CONT - W EST BASIN SHRUB 42 $ 62.00 2,604 .00 $ 45 .00 1,890.00 $ 62 .93 $ 2,643.06 s 60.00 $ 2,520.00 80 .00 3,3 60.00 213 PER ENNIE L 2.25" CONT - W EST BASIN PLANT 1,464 $ 9.50 13,908.00 s 8.00 11,712 .00 $ 9.60 $ 14,054.40 9.10 $ 13,322.40 20.00 29,280.00 214 PE REN NIE L 4" CONT -WEST BAS IN PLANT 892 $ 12.50 11,150.00 $ 8.00 7,136.00 $ 12 .80 $ 11,417.60 s 12 .25 $ 10,927.00 23.00 20,516.00 ENGINEERED BI OR ET ENTION SOIL BO RR OW - 215 W EST BAS IN CUYD 170 $ 42 .00 7,140.00 $ 62.50 $ 10,625.00 $ 50.29 $ 8,549 .30 52.00 $ 8,840.00 s 50.00 8,500.00 EROS ION CONTROL BLANKETS CATEGORY 3N - 216 W EST BAS IN SQYD 335 2.00 $ 670.00 1.30 $ 435.50 1.7 1 572.85 $ 1.40 s 469.00 $ 1.50 s 502.50 217 M ULCH MATERIAL TYPE 6 -WEST BAS IN 5QYD 489 $ 7.00 3,423.00 8.00 s 3,912.00 $ 6.40 $ 3,129.60 s 6.50 3,178.50 10.00 s 4,890.00 TOTAL PART 9 -STORM WATER TREATMENT FACILITIES (WEST BASIN) $ 101,290.00 $ 98,024.70 $ 130,961 .13 $ 88,453.93 $ 146,737 .50 PART 10 -STORM WATER TREATMENT FACILITIES (NORTH CREEK GREENWAY TRAIL ITEMS) 218 COMMON EXCAVAT ION -NCGT BMP CUYD 864 s 23.00 19,872.00 $ 9.70 $ 8,380.80 $ 12.71 s 10,981.44 10.00 s 8,640.00 12.00 10,368.00 219 6" TP PIPE DRAIN -NCGT BM P LIN FT 19 s 11.00 $ 209 .00 s 14.75 s 280.25 s 25.08 s 476.52 10.00 $ 190.00 20.00 380.00 220 6" PERF TP PIPE DRAI N - NCGT BMP LIN FT 305 $ 8.00 2,440.00 s 15.25 $ 4,651.25 s 17.78 s 5,422.90 9.00 $ 2,745.00 $ 12.00 3,660.00 221 6" T P PIPE DRAIN CLEANOUT -NCGT BM P EAC H $ 250.00 500.00 s 394 .00 $ 788.00 $ 366.24 s 732.48 s 400 .00 $ 800.00 400 .00 800.00 222 OVERFLOW STANDP IPE EAC H $ 225 .00 225.00 $ 486.00 $ 486.00 $ 631.92 s 631.92 s 500.00 500.00 500.00 s 500.00 223 FIN E FILTER AGGRE GATE (CV)-NCGT BMP CU YD 108 $ 28.00 3,024.00 $ 6 1.25 $ 6,615.00 $ 22 .72 $ 2,453 .76 s 21 .00 $ 2,268.00 $ 50.00 $ 5,400.00 CONNECT TO EXISTING DRAINAGE STRUCT URE - 224 NCGT BMP EACH s 1,000.00 2,000.00 s 877 .50 $ 1,755 .00 s 423 .47 s 846.94 1,000 .00 $ 2,000.00 1,300.00 2,600.00 Page 12 No. Item Unit Est . Quantity Unit Price Total Price Un it Price Tota l Price Unit Price Total Price Unit Price Total Pri ce Un it Pric e Total Price 225 HEAVY DUTY EDGING -NCGT BMP LI N FT 363 $ 6.50 2,359 .50 $ 3.00 1,089.00 $ 5.33 $ 1,934 .79 $ 5.00 $ 1,815 .00 2.00 726 .00 226 DEC IDUOUS SHRUB NO 3 CONT -NCGT BMP SHRU B 57 $ 62 .00 $ 3,534 .00 $ 45 .00 $ 2,565 .00 $ 62 .93 $ 3,587.01 $ 60 .00 $ 3,420.00 $ 80 .00 4,560.00 227 PEREN NI EL 2.25" CONT -NCGT BMP PLANT 1,586 $ 9.50 $ 15,067.00 $ 8.00 $ 12,688 .00 $ 9.60 $ 15,225 .60 $ 9.2 0 14,591.20 $ 20.00 31,720.00 228 PE RENN IEL 4" CONT -NCGT BMP PLAN T 1.4 13 $ 12 .50 17,662 .50 $ 8.00 $ 11,304.00 $ 12 .80 $ 18,086.40 $ 12 .25 $ 17,309 .25 23 .00 32,499 .00 ENGINEE RED BIORET EN TI ON SOIL BORROW - 229 NCGT BMP CUYD 265 $ 42 .00 11,130.00 $ 62.50 16,562.50 $ 50 .29 $ 13,326 .85 $ 52.00 $ 13,780.00 $ 50 .00 13 ,250 .00 230 EROS ION CONTROL BLANKETS CATEGORY 3N SQYD 601 $ 2.00 1,202.00 $ 1.30 $ 781 .30 $ 1.71 $ 1,027 .71 $ 1.40 $ 841.40 $ 1.50 901.50 23 1 EROS ION CONTROL BLANKETS CATEGORY 4 N SQYD 8 $ 55 .00 440.00 $ 1.30 $ 10.40 $ 8.27 $ 66 .16 $ 2.00 $ 16.00 $ 1.50 12.00 232 MULCH MATER IAL TYPE 6 SQYD 518 $ 6.50 3,36 7.00 $ 8.00 $ 4,144 .00 $ 6.40 $ 3,315 .20 $ 6.50 $ 3,367 .00 $ 15 .00 7,770 .00 TOTAL PART 10 -STORM WATER TREATMENT FACILITIES (NORTH CREE K GREENWAY TRAIL ITEMS) $ 83,032.00 $ 72,100.50 s 78,115.68 s 72,282.85 s 115,146.50 BASE BID TOTAL PART 1-SANITARY SEWER s 182,620.00 s 225,400.90 s 24 7,34S.98 s 236,031.72 s 400,18S.00 TOTAL PART 2 -WATER MAIN s 187,229.00 s 2S8,188.S0 s 227,967.43 s 222,2S7.00 s 230,218 .00 TOTAL PART 3 -SERVICES s 17,179.00 s 27,137.ZS s 19,S76.97 s 37,324.00 s 32,748.00 TOTAL PART 4 -STORM SEWER s 973,918.00 s 1,148,32S.S0 s 1,124,299.31 s 1,134,607.00 s 1,00S,S92 .00 TOTAL PARTS -STREETS s 3,701,763.SS s 3,739,686.14 s 3,891,406.SS s 3,99S,718.00 s 3,737,3S4.30 TOTAL PART 6 -CONDUIT (APPLE VALLEY) s 12,S36.S0 s 12,186.50 s 12,944.35 s 12,336.S0 s 9,48S .OO TOTAL PART 7 -CONDUIT (DAKOTA COUNTY) s 61,790.00 s S9,S90.00 s 63,237.44 s 60,190.00 s 46,590.00 TOTAL PART 8 -STORM WATER TREATMENT FACILITIES (EAST BASIN) s 26S,771.00 s 226,175.9S s 270,149.20 s 228,S71.1S s 292,219.S0 TOTAL PART 9 -STORM WATER TREATMENT FACILITIES (WEST BASIN) s 101,290.00 s 98,024.70 s 130,961.13 s 88,4S3.93 s 146,737.S0 TOTAL PART 10 -STORM WATER TREATMENT FACILITIES (NORTH CREEK GREENWAY TRAIL ITEMS) s 83,032.00 s 72,100.50 s 78,115.68 s 72,282.85 s 115,146.50 TOTAL BASE BID s 5,587,129.05 s S,866,815.94 s 6,066,004.04 s 6,087,772.15 s 6,016,27S .80 Page 13 No. Item Unit Est . Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Tota l Price Contractor McNamara Contracting Inc Meyer Contracting Inc Max Steininger Inc S.M . Hentges & Sons In c Address 16700 Chippendale Avenue 11000 93rd Ave N 3080 Lexington Ave S 650 Quaker Ave Address Rosemount MN 55068 Maple Grove MN 55369 Eagan MN 55121 Jordan MN 55352 Phon e 651-322-5500 763 -39 1-5932 65 1-454-6620 952 -492-5700 Represe ntative Mike McNamara Verlyn 5c hoep Deon Donlan Nathan Hen tges Title Pre side nt President Project Manager Bus in ess Director Bid Bond 5.00% 5.00% 5.00% 5.00% Page 14 I T E M: 4.K. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove J oint P owers Agreement with Dakota County and Vermillion River Watershed J oint P owers Organization for Cost Share Related to P roject 2017-109, J ohnny Cake Ridge Road I mprovements S taff Contact: Matt Saam, Public Works Director Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Approve the J oint Powers Agreement with Dakota County for cost share related to Project 2019-105, 2019 Street Improvements subject to final approval by the C ity A dministrator and City Attorney . S UM M ARY: Attached for consideration is a J oint Powers Agreement (J PA) between Dakota County, Vermillion River Watershed J oint Powers Organization (VRWJ P O) and the City for cost sharing related to the one-mile road reconstruction of J ohnny C ake Ridge Road which incorporates construction of the North C reek Regional Greenway, water quality improvements, C ounty fiber installation, and signal and pedestrian ramp improvements at C SA H 38 as part of Project 2017-109, J ohnny C ake Ridge Road Improvements. T he final J oint Powers Agreement is scheduled for C ounty Board approval on April 23, 2019. B AC K G RO UND: N/A B UD G E T I M PAC T: T he J PA defines the C ity and C ounty cost share requirements and results in an estimated County cost contribution. T he C ity has received a $300,000 C lean Water Fund grant and is committing $275,000 in local funds as a match for storm water improvements. In addition, the VRWJ PO is providing $100,000 towards storm water improvements along with Dakota County’s cost share of $495,000 which would be derived from the following C ounty sources: Parks Greenway Collaborative = $250,000 Environmental Resources Water Quality C apital Improvement Program (C IP) Budget = $150,000 Transportation Management and Safety = $33,000 (after 55% C ity and 45% County cost share applied) County Information Technology Fiber Optic C IP Budget = up to $62,000 AT TAC HM E NT S : Agreement JOINT POWERS AGREEMENT FOR STORMWATER IMPROVEMENTS AND NORTH CREEK GREENWAY IMPROVEMENTS FOR THE JOHNNY CAKE RIDGE ROAD RECONSTRUCTION PROJECT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF APPLE VALLEY AND VERMILLION RIVER WATERSHED JOINT POWERS ORGANIZATION CITY PROJECT 2017-109 WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the County of Dakota (County) is a governmental and political subdivision of the State of Minnesota; and WHEREAS, the City of Apple Valley (City) is a Minnesota municipal corporation; and WHEREAS, the Vermillion River Watershed Joint Powers Organization is a watershed management body consisting of Dakota and Scott Counties (VRWJPO) governed by the Vermillion River Watershed Joint Powers Board (VRWJPB) and is charged with carrying out the duties set forth in Minn. Stat. § 103B.211 to 103B.255 and as otherwise provided by law; and WHEREAS, the City is completing Project 2017-109, Johnny Cake Ridge Road Improvement Project (the “Project”) from McAndrews Road (County Road 38) to 140th Street in 2019; and WHEREAS, the North Creek Greenway alignment is planned for the Johnny Cake Ridge Road corridor under the Project; and WHEREAS, as part of the Project, the trail on the west side of Johnny Cake Ridge Road will be constructed to greenway standards including: trail design, wayfinding, and trail amenities (the Greenway”); and WHEREAS, the drainage from the area of the Project, flows to Long and Farquar Lakes in Apple Valley which are impaired waters for excessive nutrients (phosphorus); and WHEREAS, the Johnny Cake Ridge Road corridor was identified as the highest priority area for Best Management Practices for stormwater in the Long and Farquar Lake Total Maximum Daily Load Implementation Plan Update in July 2017 for resolving the nutrient impairments in these lakes; and WHEREAS, the estimated Project cost is $7,900,000; and WHEREAS, the County has $495,000 budgeted in its Capital Improvement Program (CIP) and other accounts for the Greenway, accessible pedestrian ramps and American Disabilities Act (ADA) signal revisions, fiber optic conduit installation, and stormwater improvement projects identified under the Project; and WHEREAS, the VRWJPO has $100,000 of CIP funding budgeted for the stormwater improvements in the Project. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County, the City, and the VRWJPO shall derive from this Agreement, the County, the City, and the VRWJPO hereby enter into this Agreement for the purposes stated herein. ARTICLE 1 PURPOSE The purpose of this Agreement is to define the Project responsibilities and Project cost-sharing obligations of the County, the City, and the VRWJPO. ARTICLE 2 PARTIES The parties to this Agreement are the County, the City, and the VRWJPO (cumulatively the “Parties”). ARTICLE 3 TERM This Agreement shall be effective the date of the signatures of the parties to this Agreement and shall remain in effect until December 31, 2020, or until completion by the parties of their respective obligations under this Agreement, whichever occurs first, unless earlier terminated by law or according to the provisions of this Agreement. ARTICLE 4 COOPERATION The County, the City, and the VRWJPO agree to cooperate and use reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. ARTICLE 5 TECHNICAL AND QUALITY ASSURANCE The County, and the VRWJPO may provide technical and quality assurance for the Project, as they deem necessary and at their own cost. Any engineer providing technical or quality assurance for the Project must be a licensed Professional Engineer in the State of Minnesota. ARTICLE 6 PROJECT PLANS AND SPECIFICATIONS The City is the lead agency for design and construction administration of this Project, effective upon execution of this Agreement by all parties. ARTICLE 7 PAYMENT 7.1 The City shall, bid, let and administer the terms and conditions of the contract for construction of the Project. 7.2 (a.) The County will reimburse the City for the following Project-related activities: (1) up to $250,000 related to the construction of Greenway but no more than the actual cost of the Greenway elements based on the accepted bid for the Project. The contribution by the County for the Greenway shall be used before any contribution by the City; (2) fifty-five percent (55%) of the cost for improved pedestrian access ramps and ADA signal updates at County Road 38 and Johnny Cake Ridge Road intersection estimated to be $33,000; (3) up to $62,000 related to the installation of fiber optic conduit; and, (4) $150,000 for the construction of stormwater management improvements. (b.). The VRWJPO will reimburse the City for the following project-related activity: up to $100,000 related to the construction of stormwater management improvements. 7.3 The County and the VRWJPO shall pay the City for construction costs on a reimbursement basis. The City may request partial payment of the maximum eligible reimbursement amount to a limited extent based on the overarching categories of activities (e.g., reimbursement for stormwater management improvements separate from Greenway improvements). 7.4 The County and the VRWJPO may refuse to pay claims not specifically authorized by this Agreement. Payment of a claim shall not preclude the County or the VRWJPO from questioning the propriety of the claim. The County and the VRWJPO reserve the right to be repaid for any overpayment or disallowed claim. ARTICLE 8 CITY OBLIGATIONS 8.1 AUTHORIZED PURPOSE. The funds provided under the terms of this Agreement may only be used by the City for the payment of costs directly related to the Project. 8.2 CONSTRUCTION REQUIREMENTS. The Project shall be constructed in accordance with the Project Plans. The County, the City, and the VRWJPO shall approve any modifications to the design of the Project. 8.3 CONSTRUCTION AND DESIGN FAILURES. Any failure related to construction or design of the Project shall be addressed in the contracts with the construction firm or professional services firm. 8.4 RIGHT-OF-ENTRY. The City hereby permits the VRWJPO and the County, including employees, duly authorized representatives, and agents, to enter upon and have rights of ingress and egress over and access at reasonable times to the real property where the Project will be located for the purpose of inspecting the construction of the Project. 8.5 OPERATION AND MAINTENANCE. The City shall be responsible for on-going maintenance of the stormwater improvements portion of the Project unless VRWJPO assistance is necessitated by a failure due to Acts of God or Force Majeure. Maintenance of the North Creek Greenway trail shall be completed by the City until such time that the City and County agree to a supplemental maintenance agreement for the Greenway portions located within the City boundaries 8.6 COMPLIANCE WITH LAWS/STANDARDS. The City shall abide by all federal, state, or local laws, statutes, ordinances, rules, and regulations in constructing the Project, including obtaining all necessary permits to construct the Project. 8.7 PUBLICITY. The City hereby permits the VRWJPO and the County to take and disclose photographs of the Project for use in publications or promotional material or on their respective websites for the purpose of highlighting the VRWJPO’s and the County’s programs. The City shall appropriately acknowledge the funding provided by the VRWJPO in any promotional materials, signage, reports, publications, notices, and presentations related to the Project. This section shall survive the expiration or termination of this Agreement. ARTICLE 9 LIABILITY Each party to this Agreement shall be liable for the acts of its officers, employees and agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other parties to this Agreement. The provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County, the City, and the VRWJPO to third parties. Each party warrants that it has an insurance policy or self-insurance program and has minimum coverage consistent with liability limits contained in Minn. Stat. Ch. 466. In the event any tort claims or actions are filed against any party, nothing in this Agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the other individual parties. This section shall survive the expiration or termination of this Agreement. ARTICLE 10 AUTHORIZED REPRESENTATIVES AND LIAISONS 10.1 AUTHORIZED REPRESENTATIVES. The following named persons are designated the authorized representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or an amendm ent of this Agreement: TO THE COUNTY: Liz Workman or successor, Chair Dakota County Board of Commissioners 1590 Highway 55 Hastings, MN 55033 Telephone: (651) 438-4418 TO THE CITY: Mary Hamann-Roland, Mayor, or successor City of Apple Valley 7100 147th Street W Apple Valley, MN 55124 Telephone: (952) 953-2500 TO THE VRWJPO: Mike Slavik or successor, Chair Vermillion River Watershed Joint Powers Organization 14955 Galaxie Avenue Apple Valley, MN 55124 Telephone: (952) 891-7030 In addition, notification to the VRWJPO and the County regarding termination of this Agreement by the City shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, Minnesota 55033. 10.2 LIAISONS. To assist the parties in the day-to-day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the VRWJPO and the City. The VRWJPO and the City shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Liaison: Steve Sullivan Parks Director Telephone: (952) 891-7088 Email: steve.sullivan@co.dakota.mn.us VRWJPO Liaison: Mark Ryan, P.E. Water Resources Engineer Telephone: (952) 891-7596 Email: mark.ryan@co.dakota.mn.us City Liaison: Brandon Anderson, P.E. City Engineer Telephone: (952) 953-2490 Email: banderson@ci.apple-valley.mn.us ARTICLE 11 MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the parties’ respective Boards, or as delegated by the parties’ respective Boards, and signed by the Authorized Representatives, or delegated authority, of the County, the City, and the VRWJPO. If the sole purpose of a modification is an extension of the term of the contract identified in Article 3, the modification can be approved and signed by the Authorized Representatives and need not be approved by the parties’ respective Boards. ARTICLE 12 TERMINATION 12.1 IN GENERAL. Any party may terminate this Agreement for cause by giving seven days’ written notice or without cause by giving 30 days’ written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. This Agreement may also be terminated by the City in the event of a default by the VRWJPO. Notice of Termination shall be made by certified mail or personal delivery to the authorized representative of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. Following the award of a contract for construction of the Project, unless the termination is with cause or For Lack of Funding under section 12.2, the financial obligations set forth in Article 7.2 shall survive the effective date of termination. 12.2 TERMINATION BY VRWJPO FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the VRWJPO or the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding sources, or if it’s funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Neither the VRWJPO nor the County is obligated to pay for any services that are provided after written notice of termination for lack of funding. Neither the VRWJPO n or the County will be assessed any penalty or damages if the Agreement is terminated due to lack of funding. The VRWJPO and the County will pay for expenses incurred by the City up to Notice of Termination For Lack of funding provided by either the VRWJPO or the County. ARTICLE 13 MINNESOTA LAW TO GOVERN This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceed ings related to this Agreement shall be venued in the County of Dakota, State of Minnesota. This section shall survive the expiration or termination of this Agreement ARTICLE 14 MERGER This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. ARTICLE 15 SEVERABILITY The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. ARTICLE 16 GOVERNMENT DATA PRACTICES The County, the City, and the VRWJPO must comply with the Minnesota Government Data Practices Act, Minn.Stat. ch. 13, as it applies to all data provided, created, collected, received, stored, used, maintained, or disseminated under this Agreement. The civil remedies of Minn.Stat. § 13.08 apply to the release of the data referred to in this clause by either the City or the VRWJPO. ARTICLE 17 SURVIVABILITY The provisions of sections 8.3 (Construction and Design Failures), 8.5 (Operation and Maintenance), 9 (Liability) and 16 (Government Data Practices) survive the expiration or termination of this Agreement. ARTICLE 18 DEFAULT: FORCE MAJEURE No party shall be liable to any other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party’s reasonable control, providing the defaulting party gives notice to the other parties as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. ARTICLE 19 COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which so executed and delivered counterpart is original, and such counterparts, together, shall constitute but the same instrument. IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly authorized officials. VERMILLION RIVER WATERSHED JOINT POWERS ORGANIZATION APPROVED AS TO FORM: __________________________ By_________________________ Assistant County Attorney Mike Slavik, Board Chair KS---19-89 Date_______________________ Vermillion River Watershed Joint Powers Resolution No. 19-__Date: _________, 2019 --------------------------------------------------------------------------------------------------------------------------- DAKOTA COUNTY RECOMMENDED FOR APPROVAL: By Liz Workman, Board Chair, or Successor __________________________ Date________________ Parks Director APPROVED AS TO FORM: Assistant County Attorney Date KS- COUNTY BOARD RESOLUTION No. 19-______ Date:_________________, 2019 CITY OF APPLE VALLEY RECOMMENDED FOR APPROVAL: By Mayor __________________________ Date________________ City Engineer By City Clerk Date:________________ I T E M: 4.L . C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Amendment No. 2 to J oint P owers Agreement with S cott County and Other E ntities for Fleet A sset Management S ystem S taff Contact: Matt Saam, Public Works Director Department / Division: P ublic Works Department AC T I O N RE Q UE S T E D: Approve Amendment No. 2 to the J oint Powers Agreement with Scott C ounty and five other governmental entities for the fleet asset management system. S UM M ARY: T he C ouncil is requested to approve the attached second amendment to a J oint Powers Agreement (J PA) with Scott C ounty and five other governmental entities (C arver County, Cities of Shakopee, Eagan, C arver, and Burnsville) for fleet asset management system services. T his J PA and amendment will take the C ity from our old, outdated, fleet asset management system known as J etFleet to a new system called AssetWorks. Our current J etFleet system is from the 1990’s and is no longer maintained by the software provider. AssetWorks is a web based fleet asset software program that will provide more flexibility by allowing fleet technician staff to directly enter maintenance/repair information into the system from their maintenance bays. Scott C ounty is the primary contact with AssetWorks and they hold the master software license. A ll the other entities fall under the “umbrella” of Scott County’s license. After evaluating numerous systems over the last couple of years, staff believes going with AssetWorks and having the benefit of networking with other local agencies will provide greater staff efficiency in accessing information, managing fleet assets, and tracking work repair assignments. B AC K G RO UND: N/A B UD G E T I M PAC T: T here are sufficient funds in the 2018-2019 budget for the AssetWorks upgrade. Based on approximately 220 equipment units anticipated costs are as follows: One-time cost for licensing of 220 units $ 11,700 Annual cost for service maintenance 2,360 Annual cost for hosting 3,960 One-time Fuel system Interface programming 8,000 Total $ 26,020 AT TAC HM E NT S : Agreement Agreement 1 AMENDMENT NO. 2 TO AGREEMENT This Amendment No. 2 to the Joint Powers Agreement (JPA) by and between the County of Scott, the County of Carver, the City of Burnsville, and the City of Shakopee, approved on October 21, 2014 effective October 21, 2014, is made and entered into by and between the County of Scott, the County of Carver, the City of Burnsville, and the City of Shakopee, hereinafter referred to as the "Current Parties," and the Cities of Apple Valley, Carver and Eagan hereinafter referred to as the "additional cities," collectively the “Parties.” WITNESSETH THAT: WHEREAS, the Current Parties have entered into a Joint Powers Agreement, effective October 21, 2014, for the purposes of cooperatively and jointly providing an organized effort to provide vehicles and equipment that meet the highest possible safely standards in the most cost - effective, efficient, reliable, and environmentally friendly manner through the partnering of existing resources through the joint use of a fleet management software system; and WHEREAS, the Current Parties amended the Agreement on November 15, 2016, to add the City of Shakopee, editing clauses 3, 6a, 8 and 9; and WHEREAS, the additional cities of Apple Valley, Carver and Eaganseek to be parties to this agreement; and WHEREAS, the Current Parties find it to be to their mutual benefit to revise the terms of the aforementioned Agreement. NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties hereto agree that the aforementioned Agreement is amended pursuant to Clause 3 CHANGES, and Clause 5, NEW MEMBERS, of the Agreement as follows: 1. The additional cities are hereby added as members in accordance with Section 5, New Members, and are Parties to this JPA with all of the rights and responsibilities arising therefrom. 2. In the 6th Whereas clause, the reference to “both entities” is hereby changed to “all Parties”. 3. Clause 1, COMMITTEE MEMBERS, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): The committee shall be combined comprised of a voting representative from County, a representative from each of the current participating Parties. cities, and a representative from each entity joining the collaboration effort.. A list of committee members is attached and incorporated herein as Exhibit B to this Agreement. The Committee has the authority to change the list of committee members as needed. 4. Clause 2, TERM, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): This agreement shall be effective upon the approval of all Parties through their governing bodies and full execution of this agreement by all Parties. It shall remain in effect unless and until it is terminated pursuant to Section 11 13, Termination, of this Agreement. 5. Clause 3, CHANGES, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): This Agreement may be amended only by unanimous agreement of the Pparties as evidenced by resolutions adopted by their respective governing bodies unless the fiscal impact is less than twenty thousand dollars and no cents ($20,000) in which case changes can be approved and 2 signed for by each Parties’ System Administrator Committee Member or his/her designee. This agreement will be reviewed every three (3) years at a minimum, with costs reviewed annually. 6. Clause 4, ORGANIZATIONAL STRUCTURE, subpart c) SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): c) The Parties shall pay Scott County based on the appropriate percentage of participants, including prorated maintenance and licensing costs. on an annual basis for a maintenance fee and on a quarterly basis for a hosting fee (these are two separate fees). 7. Clause 5, NEW MEMBERS, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): Any new party contemplated under Minn. Stat. §471.59, Subd. 1 may be added as a member to this Fleet Management Software Collaboration JPA by receiving the approval of the original parties committee to of this Joint Powers Agreement. All new Parties and members agree to abide by the terms and conditions of the Joint Powers Agreement. The existing members contributions may be modified proportionally to reflect the additional recurring contributions from the new member. 8. Clause 6, FEES AND PAYMENTS, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): a) Each Party shall pay the fees set forth in the attached Exhibit A-12. These fees will be determined based on the number of units each party has in use. parties to this Agreement. b) Each party’s maintenance and hosting fees will be determined by the number of units the party has in use, multiplied by the then current unit rates for each fee where the unit rates are determined by the costs billed to Scott County by the vendor, divided by the total number of units. The committee will review and recommend changes to the maintenance and hosting fee formulas as needed. c) The Scott County will bill all Parties equally each January for annual costs. All Parties New members will be billed for ongoing costs per the attached Exhibit A-2. d) Scott County will act as the fiscal agent for the Parties to this Agreement, submitting payments to the provider of the fleet management software system on the behalf of the Parties for administration of the system program and services. d) Any Party that has specific site costs, such as but not limited to, software integration, will be billed back at 100%. e) Scott County agrees to follow standard accounting practices and procedures in all transactions. f) Unless provided otherwise herein, the Parties agree to pay all amounts due under this Agreement within thirty (30) days upon receipt of an invoice from Scott County. 9. Clause 9, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): SYSTEM ADMINISTRATOR Each Party is responsible for providing a staff member that is committed to this effort as needed or assigned. Scott County Jason Allen 600 Country Trail East Jordan, MN 55352 952- 496-8042 jallen@co.scott.mn.us City of Burnsville Marie Maczko 13713 Frontier Ct. 3 Burnsville, MN 55337 952-895-4557 Marie.Maczko@burnsvillemn.gov Carver County Michael Legg 11360 Highway 212 Cologne, MN 55322 952-466-5241 mlegg@co.carver.mn.us City of Shakopee Christine Lusian 400 Gorman Street Shakopee, MN 55379 952-233-9559 clusian@shakopeeMN.gov 10. Clause 13 TERMINATION, SHALL BE AMENDED AS FOLLOWS (deletions struck through, additions underlined): This Agreement may be cancelled Any member/party to this Agreement may terminate its rights and obligations going forward with or without cause by any Party upon twelve (12) months written notice. Upon any termination(s), the Parties agree to work together to return the terminating party’s operations to the terminating remaining partners party’s individually run programs in the most effective and efficeinet manner. Any property brought into the partnership or acquired later solely in one of the Parties’ names shall remain the property of that partner party. Any funds or property obtained by the party or parties during the term of this Agreement that is not clearly identifiable as property of one of the parties shall be valued and divided in proportion to the annual percentage in effect at the time of the terminiation. 11. OTHER CONTRACT PROVISIONS All other terms and conditions of the Agreement not specifically amended here shall continue with full force and effect. 4 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. SCOTT COUNTY by_______________________________ Barb Weckman Brekke Scott County Board of Commissioners Date_____________________________ Attest____________________________ Lezlie A. Vermillion Scott County Administrator Date_____________________________ Approved as to form: _________________________________ Jeanne Andersen Assistant Scott County Attorney Date_____________________________ 5 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF BURNSVILLE by_______________________________ Date_____________________________ Attest____________________________ Date_____________________________ Approved as to form: _________________________________ Date_____________________________ 6 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. CARVER COUNTY by_______________________________ Date_____________________________ Attest____________________________ Date_____________________________ Approved as to form: _________________________________ Date_____________________________ 7 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF SHAKOPEE by_______________________________ Date_____________________________ Attest____________________________ Date_____________________________ Approved as to form: _________________________________ Date_____________________________ 8 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF APPLE VALLEY by_______________________________ Mary Hamann-Roland, Mayor Date_____________________________ Attest____________________________ Pamela J. Gackstetter, City Clerk Date_____________________________ Approved as to form: _________________________________ Date_____________________________ 9 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF CARVER by_______________________________ Date_____________________________ Attest____________________________ Date_____________________________ Approved as to form: _________________________________ Date_____________________________ 10 IN WITNESS WHEREOF, the Parties have caused this agreement to be duly executed intending to be bound thereby. CITY OF EAGAN by_______________________________ Mike Maguire, Mayor Date_____________________________ Attest____________________________ Christina M. Scipioni, City Clerk Date_____________________________ Approved as to form: _________________________________ Date_____________________________ 11 Exhibit A-2 Explanation of Payment General Billing Rates Approved per unit Hosting Fee Approved per unit Maintenance Fee New Software Licenses Billing Timing Quarterly Annually (included on first invoice for a New Party) One Time Cost (included on next quarterly invoice) *Current per Unit Rate Current unit rates are based on the total number of units available divided by total cost Current unit rates are based on the total number of units available divided by total cost based on invoice from software provider billed back to party by Scott County Site Specific Costs (integration, interfaces, hardware) Rates/Billing Billed directly to requesting party from software provider Costs to add a New Module Committee Approved Party/Parties Specific Maintenance Fee to be included in general billing calculation above based on invoice from software provider billed back proportionally to party/parties by Scott County Hosting Fee to be included in general billing calculation above based on invoice from software provider billed back proportionally to party/parties by Scott County License Fee to be included in general billing calculation above based on invoice from software provider billed back proportionally to party/parties by Scott County 12 Exhibit B Committee Members Scott County Transit & Fleet Manager, or their designee Carver County Operations Manager, or their designee City of Burnsville Fleet Operations Superintendent, or their designee City of Shakopee Shop Supervisor, or their designee City of Apple Valley Fleet and Building Supervisor, or their designee City of Carver Public Services Director, or their designee City of Eagan Chief Mechanic/ Shop Supervisor, or their designee I T E M: 4.M. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Agreement with C NH Architects, I nc., for City Hall - L ower L evel B uildout S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Approve the architectural agreement with C N H Architects, Inc., to create plans and specifications for the Municipal Center C ity Hall - Lower Level Buildout project. S UM M ARY: T he C ity has reached near full occupancy in the upper two levels and is now looking at finishing the lower level of C ity Hall portion of the Municipal Center. T his is an architectural agreement to prepare plans and specifications. B AC K G RO UND: T he City opened the Municipal C enter in 2001. A t the time of construction, the lower level of the City Hall side was left largely unfinished for future expansion. Nearly all the available workstations on the first two floors are now occupied. Additional office space is necessary to accommodate future employee and volunteer growth. T his project has been anticipated in the Capital Improvements Program (C IP). Staff has conducted a needs assessment and identified options to better use space by not only finishing the lower level, but also making a few changes to room uses on the second floor. C N H Architects was the original architect for the Municipal Center and has extensive knowledge of the building's structural and systems designs. Attached is a standard A IA agreement for architectural services. Fees are set at 7.5 percent of the budget for the cost of work. T he preliminary estimate for the cost of work is $750,000 to $1,000,000. T he C ity Attorney has reviewed the agreement and recommended a few minor modifications. Staff recommends approval of the attached A IA agreement with C N H Architects, Inc. for City Hall - Lower Level Buildout project in the amount of 7.5 percent of the project costs, or a substantially similar agreement subject to final approval by the City Administrator and City Attorney. B UD G E T I M PAC T: T he funding for this project would come from the Municipal Building Fund. AT TAC HM E NT S : Agreement Exhibit P:\PROJECTS\TEXT\FORMS\HOURFEES-2019.DOCX 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124 - 7580 (952) 431-4433 Hourly Fee Schedule Title Bill Rate Principal $195.00 Associate $160.00 Project Manager $155.00 Architect III $150.00 Architect II $145.00 Architect I $140.00 Designer V $135.00 Designer IV $130.00 Designer III $125.00 Designer II $120.00 Designer I $110.00 Tech III $110.00 Tech II $95.00 Tech I $80.00 Administrative $65.00 Reimbursables: In-house Copies $0.25 each In-house Color Copies $0.50 each In-house Plots $0.35 / square foot Mileage As specified by IRS The above rates are effective January 1, 2019. I T E M: 4.N. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Agreement with B & B Commercial Coating, L L C, for 2019-136, 2019 Hydrant Reconditioning and P ainting S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve the agreement with B & B C ommercial C oating, LLC , for Project 2019-136, 2019 Hydrant Reconditioning and Painting, in the amount of $28,500.00. S UM M ARY: On April 11, 2019, quotations were received for the reconditioning and painting of hydrants. T he project consists of sandblasting and top coating approximately 300 hydrants. T he City solicited quotations from four contractors, only one contractor returned quotes. B & B Commercial C oating, LLC , submitted the low quote of $95.00 per hydrant as noted on the attached bid tabulation, Exhibit A. A standard City agreement will be utilized for this project. B AC K G RO UND: B & B C ommercial C oating performed hydrant reconditioning for the C ity in 2018 and has done similar work for the C ity's of Lakeville and Burnsville the past few years. Both cities are very pleased with the workmanship. B UD G E T I M PAC T: Funding for hydrant reconditioning and painting is included in the 2019 operating budget of the Public Works Utility Division Water Fund. Project Funding for 2019-136 5330.6249 B & B Commercial Coating, LLC $ 28,500.00 Total Project Funding $ 28,500.00 AT TAC HM E NT S : Bid / Quote Tabulation I T E M: 4.O. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Agreement with S ewer S eptic Grease Services, for P roject 2019-137, 2019 S ump Catch Basin Cleaning S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve agreement with Sewer Septic Grease Services, for Project 2019-137, 2019 Sump Catch Basin Cleaning, in the amount of $74,340.00. S UM M ARY: On A pril 11, 2019, quotations were received for sediment removal from approximately 708 sump catch basins on C ounty State Aid Highways (C SA H) and select C ity streets. Sediment removal from sump catch basins is a requirement of the N PD ES (National Pollution Discharge Elimination System) Permit. T he sump catch basins along C SA H's where construction projects are planned for this year are not included in this project. Sewer Septic G rease Services submitted the low quote of $105.00 per sump catch basin as noted on the attached bid tabulation, Exhibit A. A standard City agreement will be utilized for this project. B AC K G RO UND: N/A B UD G E T I M PAC T: Funding for sump catch basin cleaning is included in the 2019 operating budget of the Public Works Storm Drainage Utility, C ode: 5505.6249. AT TAC HM E NT S : Bid / Quote Tabulation Exhibit A BID TABULATION PROJECT 2019-137 2019 SUMP CATCH BASIN CLEANING Quotes due April 11, 2019 ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL No.ITEM QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 Sump Catch Basin Cleaning 708 $105.00 $74,340.00 $109.00 $77,172.00 $115.00 $81,420.00 $140.00 $99,120.00 Responsible Contractor Form Completed Yes Yes Yes Yes Quotes Opened April 11, 2019 Carol Blommel Johnson Sewer Services, Inc. 25648 200th St Belle Plaine, MN 56011 Hydro-Klean LLC 333 NW 49th Place DesMoines, IA 50313 Sewer Septic Grease Services 1259 Judd Ave Glencoe, MN 55336 Hydro-Vac, Inc. 3181 225th Street West Farmington, MN 55024 I T E M: 4.P. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Agreement with TwinCities Golf.com, I nc., for T he P ublic Country Club - Tier 2 S taff Contact: B arry B ernstein, Director of P arks and Recreation Department / Division: Parks and Recreation Department AC T I O N RE Q UE S T E D: Motion to approve an agreement with TwinC ities Golf.com, Inc., for T he Public C ountry Club - Tier 2, subject to minor revisions as approved by the City Administrator and City Attorney. S UM M ARY: Staff is seeking authorization to enter into an agreement with TwinC itiesGolf.com, Inc., to be part of their Public Country Club Program. B AC K G RO UND: TwinCities Golf.com, Inc., is the Minneapolis-St. Paul market’s leading website for golf course information and events. TwinCities Golf.com, Inc., runs a program called the Public Country Club (PC C). T he PC C is a membership program that allows players to play a variety of courses (a limited number of times) and in turn pays the golf courses for these rounds. T he PC C costs members $55/month year round and uses these funds to reimburse the golf courses based on the number of rounds played at each course by their members. Access is not allowed weekends 7A M-11A M and all reservations must be made through the courses regular reservation system. T he program requires a two month agreement and then it becomes a month to month a rrangeme nt. We could withdraw from the program any time after the initial two month period. Seeing as the program restricts access on weekend mornings (prime time) and makes no special accommodation for tee times outside of our normal reservation system, there is minimal downside to giving the program a trial run for the 2019 season. Pending review of the agreement by the City Attorney's office, staff is seeking authorization to enter into an agreement with TwinC itiesGolf.com, Inc. B UD G E T I M PAC T: T here is no cost to the golf course to participate in the program and the two participating clubs in our immediate area each gained over $100,000 in revenues in 2018 from this program alone. AT TAC HM E NT S : Background Material I T E M: 4.Q. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Change Order No. 2 to A greement with P ro-Tec Design, I nc., for Central Maintenance Facility S ecurity Camera System, and Approve A cceptance and F inal Payment S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Approve C hange Order No. 2 to the agreement with Pro-Tec Design, Inc., for Central Maintenance Facility Security C amera System, in the additional amount of $4,588.89, and approve acceptance and final payment in the amount of $13,395.43. S UM M ARY: T he C ity has been migrating its building surveillance cameras and recording systems onto a common platform. T he previous cameras at the C entral Maintenance Facility were on a server platform that the City intended to decommission. A number of areas were not covered with cameras that needed camera coverage. T his project relocated and added cameras to the Central Maintenance Facility and connected them to the C ity's network. T he initial cost of the project was $26,418.22. Attached is the second proposed change to the project contract. T he change order covers two issues summarized below. T he total budget impact for the entire change is an addition of $4,588.89. T he contract sum prior to the approval of the change order is $28,806.54. With the approval of the change order, the final contract sum would be $33,395.43. B AC K G RO UND: Security surveillance is a critical part of the City's security systems. T he City is migrating all of its site surveillance to a common system that can be easily monitored over the C ity's network. Change Order Item 1: Rent lift to install cameras and wiring. T he wash bay provided the largest challenges to the installation because of high moisture conditions, high ceiling areas, and horizontal access limitations. T he City has a lift which the contractor had intended to use for the installation. However, the lift was not able to reach high enough to allow the necessary installation work and a larger lift needed to be rented. Change Order Item 2: Install conduit for wiring in wash bay. Due to the high moisture content in the wash bay, electrical and other wiring needs to be enclosed in conduit. T here are a number of other low-voltage wires in conduit in the bay. T he contractor's quoted price was based on not having to install new conduit. Staff was optimistic that there may be enough vacant space in existing conduit that the camera wire could follow in the existing conduit. Unfortunately, the existing conduit did not have adequate space for the camera wire and new conduit had to be installed for the camera wiring. Staff recommends the City C ouncil approve C hange Order No. 2 and acceptance and final payment on agreement with Pro-Tec Design, Inc. for C entral Maintenance Facility Security Camera System in the amount of $13,395.43. B UD G E T I M PAC T: Item 1: Addition $977.78 Item 2: Addition $3,611.11 T he $4,588.89 change order as well as the rest of the project funding would come from the Cable T V C apital Fund which is providing funds for the camera project this year. AT TAC HM E NT S : Change Order Document(s) F inal Pay Documents Proposal Sold To:City of Apple Valley Ship To:City of Apple Valley Charles Grawe Charles Grawe 7100 147th Street W est Apple Valley, MN 55124-7519 United States 6442 140th Street W est Apple Valley, MN 55124 United States Phone:(952) 953-2508 Phone:(952) 953-2508 Fax:Fax: Email:CGrawe@ci.apple-valley.mn.us Email:CGrawe@ci.apple-valley.mn.us CO - 22044 - Lift and Conduit Needed The following proposal outlines the necessary items to rent a lift to reach the ceilings at the site-- city lift can not reach ceilings. Existing conduit in wash bay area can not be reused for camera runs. Conduit work done by others to conceal the cabling so it is not damaged by water. Date Quote Valid For Quote #Rep Terms 04/02/19 30 days PTDQ23984 Jill Bartyzal Net 30 days Description Unit Price Ext. PriceLineQty 1 1 $977.78 $977.78SKYJACK PLATFORM SCISSOR LIFT, 20' - W EEK W ITH DROP OFF AND PICK UP CHARGES 2 1 $3,611.11 $3,611.11INSTALLATION/PROGRAMMING, CONDUIT, MISC PROVIDED BY SUB Total $4,588.89 All applicable sales tax has been included. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1 1 of 4 Statement of Work Exclusions Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Jill Bartyzal Business Relationship Manager 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Direct (763) 231.8600 Cell (612) 222.6803 Fax (763) 553.0204 Email jbartyzal@pro-tecdesign.com 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2 2 of 4 PROPOSAL ACCEPTANCE CO - 22044 - Lift and Conduit Needed PTDQ23984 4/2/2019 City of Apple Valley Charles Grawe 7100 147th Street W est Apple Valley, MN 55124-7519 United States City of Apple Valley Printed Name and Title: Signature:Date: PO# / Reference # (optional): Pro-Tec Design, Inc. Printed Name and Title:Jill Bartyzal Business Relationship Manager Signature:4/4/2019Date: 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3 3 of 4 Standard Terms and Conditions FINANCIAL 1. No provisions of this Proposal/Contract shall serve to void our rights under Mechanics' Lien Laws. 2. W e do not accept back charges that have not been previously agreed to by us in writing. 3. Late payments of 60 days or more will bear interest at the standard prevailing commercial rate 4. Unless otherwise specified, you will be billed for 30% of the project total immediately after the receipt of an order. Prompt payment is required to order parts and cover other costs associated with project start-up. 5. Progress billings will be issued monthly and unless specified in a separate contract all payments are due net 30. 6. Nothing in this Proposal/Contract shall be construed to require us to continue performance of work if we do not receive timely payment for properly performed work and suitably stored materials. 7. W e retain title to all equipment until installation is complete and all payments due Pro-Tec Design have been paid in full. W e reserve the right to retake possession of the same or any part thereof at your cost if default is made by you in any payment. If customer fails to follow the payment schedule(s) above or if Pro-Tec Design anticipates Customer may be unable to perform hereunder, Pro-Tec Design may terminate this contract, defer, discontinue or suspend work, or demand adequate assurance of Customer's performance. If a Customer's account must be placed with an attorney for collection, whether a lawsuit is filed or otherwise, or if the services of an attorney are required to protect Pro-Tec Design's interest, Customer agrees to pay all collection costs, including reasonable attorney's fees. 8. Alterations or modifications of the original quotation or specifications, including changes in quantity, material, design or other features, must be communicated in writing by Customer to Pro-Tec Design and accepted by Pro-Tec Design in writing, it being understood any change may increase prices. Customer shall be liable for an reimburse Pro-Tec Design for any and all work in process at the time of Pro-Tec Design's receipt of notice of changes. SITE CONDITIONS AND W ORK PERFORMANCE 9. W e are not responsible for protection of our work in place. 10. W e will dispose of debris created by our work into Owner-furnished trash bins or container at the site. 11. You shall furnish and make available to us at the site reasonable storage and parking facilities, and convenient delivery access to our work. 12. You shall provide uncluttered and safe access for us to perform our work. The schedule of any other contractors involved in this project shall be made in consultation with us, and unless otherwise agreed to, shall provide time for us to perform our work on an 8-hour day, 40-hour week basis. This Proposal/Contract does not include provision for our being required to perform overtime work for any reasons unless otherwise stated. An additional charge to the contract shall be made for any mutually agreed upon overtime. 13. W e are not responsible for delays or defaults that are occasioned by causes of any kind beyond our control, Including but not limited to delays or defaults of Architects, the Owner, the Contractor, any Subcontractors, other third parties, civil disorders, labor disputes, and Acts of God. W e shall be entitled to equitable adjustment for delays caused by any Architect, Engineer, Contractor, or Owner. 14. If any drawings, Illustrations, or descriptive matter are furnished with this Proposal/Contract, they are approximate and submitted only to show the general style, arrangement, and dimensions of equipment offered. 15. All work will be done during standard business hours, Monday through Friday unless otherwise noted. W ARRANTY 16. No liquidated damages will be due. 17. THERE ARE NO W ARRANTIES THAT EXTEND BEYOND PRO-TEC DESIGN'S STATED SPECIFICATIONS. PRO-TEC SPECIFICALLY EXCLUDES ALL W ARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY FO MERCHANTIBILITY, IMPLIED WARRANTY OF FITNESS, IMPLIED W ARRANTY OF DESIGN, AND ALL OTHER IMPLIED W ARRANTIES. Customer's sole remedy in any action at law based hereunder (other than an action based on breach of warranty, which warranties are expressly excluded except as set forth herein) shall be limited to the repair or replacement of nonconforming goods ore parts, or, at Pro-Tec Design's option, refund of the applicable quote. IN NO EVENT SHALL PRO-TEC DESIGN BE RESPONSIBLE FOR ANY CONSEQUENTIAL ORE ECONOMIC DAMAGES OR LOSS, LOST PROFITS OR CONSEQUENTIALDAMAGES FOR PERSONAL INJURY. CUSTOMER AGREES THAT THIS PROVISION IS CONSCIONABLE. 18. Pro-Tec Design will warranty the labor and materials covered under this quotation for one year from the date of first beneficial use of the system provided the Owner is current in their payments to Pro-Tec Design, Inc. Accounts that are not current shall not receive warranty work until said accounts are made current. Pro-Tec Design will respond during normal business hours Monday through Friday. W eekends, Holidays and after hours warranty support will be billable at standard overtime rates. W arranty does not include replacement or repair of equipment damaged by Misuse, Negligence, Over or Under Voltage, or "Acts of God" such as lightning or other weather related incidents. W arranty only covers the repair or replacement of any parts supplied by Pro-Tec and any labor and travel to and from the site to execute said repairs for one (1) year from the date the Owner has beneficial use of the system. No warranty is extended to not in contract (NIC) equipment. NIC equipment is defined as any equipment not supplied by Pro-Tec or existing equipment that is re-used. The troubleshooting, repair or replacement of NIC equipment will be provided by Pro-Tec at a time and materials basis. 19. Pro-Tec Design Is not an insurer of Customer's risks and exposures, Pro-Tec shall not be liable for any failure to perform under this Agreement due to any "Act of God," "Force Majeure," of another cause beyond Pro-Tec Design's control. Pro-Tec Design shall not be liable for any loss or damage caused in whole or in part from negligence, fault, or wrongful act of Customer or of any third persons or parties. Services provided under this Agreement are for the sole benefit of the Customer and no rights are, or may be, conferred on any other party as a third-party beneficiary, by transfer or assignment, or otherwise. Pro-Tec Design's total liability is limited to the contract price; as matter of law, this limitation does not apply to fraud, willful injury, or willful violation of the law. OTHER 20. This Proposal/Contract, including the provisions printed above and any specifications or other provisions attached hereto, when accepted by you and Pro-Tec Design shall constitute the Contract between us, and all prior representations or agreements not incorporated herein are superseded. Any terms or conditions contained in any Customer proposal/contract/purchase order are expressly rejected and shall not bind Pro-Tec Design or affect or invalidate any terms contained herein. Terms and conditions herein shall not be modified except upon Pro-Tec Design's express written agreement. 21. This Proposal/Contract shall be interpreted and governed by the laws of the State of Minnesota. Any disputes arising out of business conduced hereunder shall be venued in the district court of the State of Minnesota. In case of dispute, the prevailing party shall be awarded reasonable attorney's fees. 22. The design and/or intent of the items listed in this system specification is considered intellectual property and owned by Pro-Tec Design and will not be disclosed to any party other than those intended by Pro-Tec Design. Disclosure of this design/intent will subject the discloser to Consultant Fees equivalent of the above listed design/build quotation. 23. Customer agrees that during the term of this contract and for two years following termination, they will not directly or indirectly solicit for hire nor contract for services any employee who performs services hereunder without Pro-Tec Design's written consent 24. This proposal and any documents associated with it supersede any prior verbal or written information provided. 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 4 4 of 4 I T E M: 4.R. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Acceptance and Final P ayment on A greement with Pro-Tec Design, I nc., for Valleywood S ecurity Camera System S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Approve acceptance and final payment on the agreement with Pro-Tec Design, Inc., for Valleywood Security Camera System, in the amount of $9,052.00. S UM M ARY: T he C ity has been migrating its building surveillance cameras and recording systems onto a common platform. T he previous cameras at Valleywood were analog and not compatible with the C ity's new camera standards. T his project replaced the previous cameras and added one new camera at Valleywood and connected them to the C ity's network. T he original cost of the project was $21,234.96. T here was one change order in the amount of $1,453.76. T he total contract sum is $22,688.72. B AC K G RO UND: Security surveillance is a critical part of the City's security systems. T he City is migrating all of its site surveillance to a common system that can be easily monitored over the C ity's network. Staff recommends the City C ouncil approve acceptance and final payment on agreement with Pro-Tec Design, Inc., for Valleywood Security C amera System in the amount of $9,052.00. B UD G E T I M PAC T: T he $22,688.72 is funded from the Cable T V C apital Fund which is providing funds for the camera project this year. AT TAC HM E NT S : F inal Pay Documents I T E M: 4.S. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Acceptance and Final P ayment on Agreement with Mc P hillips B ros. Roofing Company for Project 2018-154, Apple Valley Community Center and Hayes Park A rena Roofing S taff Contact: B arry B ernstein, Parks and Recreation Director Department / Division: Parks and Recreation Department AC T I O N RE Q UE S T E D: Motion to accept Project 2018-154; Apple Valley C ommunity Center and Hayes Park Arena Roofing, as complete, and authorizing final payment on the agreement with Mc Phillips Bros. Roofing Company in the amount of $301,689.00. S UM M ARY: McPhillips Bros. Roofing C ompany has completed work at the Apple Valley Community Center and Hayes Park A rena as stated in the Roofing Agreement. A ll final paperwork has been submitted to the C ity C lerk’s office. Staff has found the work satisfactory and recommends authorization of final payment to McPhillips Bros. Roofing Company in the amount of $301,689.00 to complete this agreement. B AC K G RO UND: McPhillips Bros. Roofing Company was contracted to install roofing systems on the Apple Valley Community C enter's sport court gymnasium space and the entire Hayes Park Arena. B UD G E T I M PAC T: Apple Valley C ommunity Center Roofing $87,366.00 Hayes Park Arena Roofing $214,323.00 Total $301,689.00 Funds have been allocated within the Budget for this service. AT TAC HM E NT S : F inal Pay Documents I T E M: 4.T. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove P ersonnel Report S taff Contact: Melissa Haas, Human Resources Manager Department / Division: Human Resources Division AC T I O N RE Q UE S T E D: Approve the personnel report. S UM M ARY: T he employment actions attached to this memo are recommended for City C ouncil Approval. B AC K G RO UND: T he City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. B UD G E T I M PAC T: Budgeted positions. AT TAC HM E NT S : Personnel Report PERSONNEL REPORT April 25, 2019 City of Apple Valley Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Name Last Name Action Position Status Dept. Base Pay Rate Pay Type Pay Scale Date (on or about) Steven Budka Hire Maintenance I Casual, Seasonal 5105 $ 12.52 Hourly SM1 6/1/2019 Kaya Chaput Rehire Lifeguard I Casual, Seasonal 1930 $ 11.95 Hourly C‐03 5/30/2019 Tom Cosgrove Rehire Facility Attendant ‐ Pool Casual, Seasonal 1940 $ 11.60 Hourly C‐01 5/30/2019 Mackenzie Dahlback Hire Facility Attendant ‐ Pool Casual, Seasonal 1940 $ 10.30 Hourly C‐01 5/30/2019 Alicia Dodge Rehire Concessions Supervisor Casual, Seasonal 1940 $ 16.35 Hourly C‐07 5/30/2019 Nick Dolan Hire Maintenance I Casual, Seasonal 5105 $ 12.52 Hourly SM1 6/1/2019 Tia Donlan Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C‐03 5/30/2019 Ben Garrity Rehire Maintenance I Casual, Seasonal 5105 $ 12.52 Hourly SM1 6/1/2019 Richard Heyne Promotion Liquor Operations Director Full‐Time, Regular 5005 $ 102,260.00 Annual 220E 4/27/2019 Anna Jesch Hire Lifeguard I Casual, Seasonal 1930 $ 11.35 Hourly C‐03 5/30/2019 Emma Joyce Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C‐03 5/30/2019 Gabrielle Kraemer Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C‐03 5/30/2019 Nathan Labiosa Hire Lifeguard I Casual, Seasonal 1930 $ 11.35 Hourly C‐03 5/30/2019 Anders Losinski Rehire Lifeguard I Casual, Seasonal 1940 $ 11.95 Hourly C‐03 5/30/2019 Reed Luczak Rehire Pool Manager Casual, Seasonal 1940 $ 17.35 Hourly C‐08 5/15/2019 Mark Monasky Accept Resignation Firefighter Paid on Call Volunteer 1300 3/31/2019 Sam Pasternacki Hire Tree Inspector Casual, Seasonal 1500 $ 14.55 Hourly C‐06 6/1/2019 Connor Pint Hire Engineering Intern Casual, Seasonal 1510 $ 15.00 Hourly C‐06 6/1/2019 Joseph Przybylski Promotion Working Foreman Full‐Time, Regular 1600 $ 33.86 Hourly UMW 4/27/2019 Peter Pueschner Rehire Maintenance I Casual, Seasonal 1710 $ 12.52 Hourly SM1 4/8/2019 The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 2 PERSONNEL REPORT April 25, 2019 City of Apple Valley Human Resources First Name Last Name Action Position Status Dept. Base Pay Rate Pay Type Pay Scale Date (on or about) Jenae Quam Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C‐03 5/30/2019 Josie Roberts Hire Lifeguard I Casual, Seasonal 1930 $ 11.35 Hourly C‐03 5/30/2019 Jacob Rogers Hire Engineering Intern Casual, Seasonal 1510 $ 15.00 Hourly C‐06 6/1/2019 Hannah Saunders Rehire Water Safety Instructor Casual, Seasonal 1930 $ 13.45 Hourly C‐05 5/30/2019 Tyler Solberg Hire Public Works GIS/ Department Specialist Full‐Time, Regular 5305 $ 25.54 Hourly 140 5/6/2019 Abby Sutton Rehire Lifeguard I Casual, Seasonal 1940 $ 11.95 Hourly C‐03 5/30/2019 Irene Swain Rehire Lifeguard I Casual, Seasonal 1940 $ 11.95 Hourly C‐03 5/30/2019 Abbie Tholkes Hire Golf Shop Attendant Casual, Variable Hour 5105 $ 10.30 Hourly C‐01 5/30/2019 Mike Warneke Hire Maintenance I Casual, Seasonal 1710 $ 12.52 Hourly SM1 4/30/2019 Catharina Winter Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C‐03 5/30/2019 The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the City personnel. Page 2 of 2 I T E M: 4.U. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Consent A genda Description: A pprove Claims and B ills S taff Contact: Ron Hedberg, Finance Director Department / Division: Finance Department AC T I O N RE Q UE S T E D: Approve claims and bills. S UM M ARY: Attached for C ity C ouncil review and approval are check registers for recent claims and bills. B AC K G RO UND: N/A B UD G E T I M PAC T: Check registers dated April 4, 2019, and April 10, 2019, in the amounts of $400,997.69, and $1,212,620.17, respectively. AT TAC HM E NT S : Claims and Bills Claims and Bills I T E M: 5.A. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Regular A genda Description: P roclaim Culver's a Business L eader in Connection with A pple Valley's 50th Golden Year Celebration S taff Contact: B ruce Nordquist, A I C P Community Development Director Department / Division: Community Development Department AC T I O N RE Q UE S T E D: Proclaim Culver's a business leader in connection with A pple Valley's 50th golden year celebration. S UM M ARY: In the months ahead, as part of our 50th Golden Year A nniversary C elebration, staff is planning to invite notable Apple Valley businesses to come before the C ity C ouncil to be recognized for their long-standing contributions to the community. T hese are businesses that have contributed to the economic well-being of the C ity and have demonstrated a long-term commitment to the vitality of the community and its residents. T he C ity is very fortunate to have many such businesses which help to strengthen the fabric of our community and contribute to our collective prosperity. While we will not be able to honor all such businesses during the year, it is our hope that highlighting some will emphasize the important role our businesses play in providing economic stability and community vibrancy for us all. Culver's of Apple Valley is our April recipient. Mike Budde of C ulver's will be present to receive the proclamation. B AC K G RO UND: N/A B UD G E T I M PAC T: N/A AT TAC HM E NT S : Proclamation Presentation CITY OF APPLE VALLEY WHEREAS, the Apple Valley Culver’s at 15225 Galaxie Avenue opened for business on August 27, 2001, and today there are 700 Culver’s restaurants in 25 states and 59 Culver’s restaurants in Minnesota; and WHEREAS, it was the shared business vision of Mike and Jolene Budde and Jane and Keith Hill to identify a long-term food franchise investment that offered quality food, service, and hospitality; and WHEREAS, Culver’s was an early Central Village adopter, offering more than just food service in the fast-casual genre that has become common place; and WHEREAS, Culver’s Apple Valley is a regular partner in Chamber of Commerce, Apple Valley Arts Foundation, and Independent School District 196 community events and fundraisers; and WHEREAS, in the beginning, farm fields were close by and today over 3,000 people live within one-half mile of the restaurant; and WHEREAS, on March 28, 2019, WCCO television, a CBS national network affiliate, recognized Apple Valley Culver’s as having the best fish sandwich in the State of Minnesota; and WHEREAS, this evening until 10:00 p.m., in addition to the fish sandwich, they are serving their frozen custard “flavor of the day”, Mint Explosion, featuring Oreo cookie pieces blended with Andes candies to “welcome you to delicious”, and there is still time for both. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby recognizes: “APPLE VALLEY CULVER’S” as a well-established business leader demonstrating on-going excellence in products and services during Apple Valley’s celebration of its 50 Golden Years. PROCLAIMED this 25th day of April, 2019. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 4/25/2019 1 Celebrating 50 Golden Years Recognizing Businesses In 2019 Galaxie Commons 2002 GrandStay Hotel 2007 Culver’s 2001 City Parking 2016 Gallante 2018 Gabella 2018 Shops on Galaxie 2005 Vivo Kitchen 2001 Nuvelo Planned 2020 Central Village Openings Zvago 2019/2020 Seasons 2010 LA Fitness 2008 Legacy Square Townhomes 2005/2006 4/25/2019 2 4/25/2019 3 I T E M: 5.B. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Regular A genda Description: A pprove 2019 Goal Setting Focus Session S ummary S taff Contact: Tom L awell, City A dministrator Department / Division: A dministration Department AC T I O N RE Q UE S T E D: Approve the 2019 Goal Setting Focus Session Summary from the meeting that occurred on March 1, 2019. S UM M ARY: Annually the C ity C ouncil and senior management team meet to discuss accomplishments from the prior year and establish goals for the coming year. T his year the workshop was held on March 1, 2019. Attached please find a summary of the workshop and its outcomes. On April 25, 2019, staff is recommending that this summary be formally adopted by the City Council to help guide our organizational efforts over the coming year. B AC K G RO UND: Noted major accomplishments for 2018 included maintaining the C ity’s financial stability and A A A bond rating, implementing neighborhood street reconstruction projects without reliance on special assessments, maintaining steady and predictable property taxes, the successful administration of the 2018 Primary and General Elections, the revitalization of aging commercial buildings in the downtown area, the commencement of the water meter replacement project and the implementation of numerous security and energy improvements to enhance overall government effectiveness. Council was also provided with a list of 142 other notable accomplishments which were achieved in 2018. T here was a consensus that 2018 had been a very productive year. Looking ahead to the coming year, meeting participants identified three primary essential goals for 2019 and beyond. T hey are: 1. Maintain the City’s Financial Stability and A A A Bond Rating 2. Implement our Annual Neighborhood Street Reconstruction Projects without Reliance on Special Assessments 3. Maintain Stable and Predictable Property Taxes and Fees Additionally, several other goals were identified as key undertakings for the year: Pursue Implementation of Missing T hird Lane on C edar Develop Facility Condition Inventory and Funding Strategy Foster a Healthy Balance Between Parks and Neighborhoods Facilitate Development in Orchard Path Implement Police Body-Worn Camera Technology Develop Fire Department Strategic Plan T hese goals, along with the others identified in the attached 2019 Goals document, will help to direct the efforts of the City over the next year and will help ensure continued progress and prosperity for our community. B UD G E T I M PAC T: T he C ity's adopted 2019 budget supports the above identified goals. Longer term goals identified in the attached summary will help guide the preparation of the C ity's 2020-2021 budget and the 2019-2023 C apital Improvements Plan. AT TAC HM E NT S : Report Exhibit Presentation Presentation Goal Setting Focus Session Summary Lebanon Hills Regional Park Camp Sacajawea Apple Valley March 1, 2019 Summary The Apple Valley City Council and Senior Management Team met on March 1, 2019, at Lebanon Hills Regional Park - Camp Sacajawea in Apple Valley to discuss the current status and future goals of the City. The discussion was facilitated by City Administrator Tom Lawell. The workshop agenda, roster of attendees and selected presentation materials used at the workshop are attached to this report. At the session, the Council reviewed the City’s Mission, Vision and Values. We also reviewed the various Community Keys as described in the City’s adopted 2030 Comprehensive Plan. These Keys include Sustainable, Livable, Employment Focused, Safe, Business Oriented, Play and Preserve, Healthy and Active, Accessible, Successful Downtown, Learning and Service. The Council reviewed the outcome of the last Goal Setting Session held on March 2, 2018, and the progress made in addressing the major themes that were identified at that session. The City Administrator and Department and Division leaders presented key accomplishments for 2018 including maintaining the City’s financial stability and AAA bond ratings, implementing neighborhood street reconstruction projects without reliance on special assessments, maintaining steady and predictable property taxes, the successful administration of the 2018 Primary and General Elections, the revitalization of aging buildings in the downtown area, the commencement of the water meter replacement project and the implementation of numerous security and energy improvements to enhance overall government effectiveness. Looking externally, the group discussed the economic conditions facing the Nation and the State of Minnesota and other emerging issues on the horizon that might affect the financial health of the City. We discussed various cost drivers likely to affect the tax levy in 2019 and 2020 including increased costs associated with debt service, the pavement management program, the Vehicle and Equipment Replacement Program (VERF) and employee wages and benefits. New anticipated revenues for 2019 and 2020 were also discussed, including possible increased property tax receipts due to new construction in the community. Potential revenue threats related to possible cuts in state and federal funding were also discussed. Although 2020 Dakota County property valuation data for Apple Valley was not yet available, we discussed projected valuation trends. Based on the approved two-year budget for 2019-2020, we reviewed the need for an anticipated 4.3% property tax levy increase in 2020. More definitive property valuation information from Dakota County will be released later this spring. Participants reflected on the 50th Anniversary of the City that is being celebrated in 2019. Many decisions made by past community leaders over the years have cumulatively helped to create the community we have today. Participants were asked to identify community attributes we enjoy today that were the result of prior planning and policy decisions made by past City Councils. Attributes identified included: • Overall land use patterns including street placement, design and condition • The establishment of a focused core business district • The creation and development of our various City departments that provide high quality public services, including the Apple Valley Volunteer Paid-On-Call Fire Department • The location and amenities provided within the Apple Valley park system. • The decision to underground most electrical service lines in the City • The decision to restrict overnight on-street parking Participants were also asked reflect on the fact that someday future Apple Valley leaders will look back at our work and will hopefully reflect positively on our efforts. Participants were asked to identify those positive outcomes they hoped others would see and appreciate in the years to come. Outcomes identified included: • Well-planned quality development and redevelopment • Overall fiscal health including budget stability and strong bond ratings • Staff professionalism and outstanding public service • Strong reputation for public safety and outstanding parks • Well maintained streets with no road reconstruction special assessments • Well planned transportation system including safe and effective transit • Quality housing stock which remains highly desirable • Strong partnership with our schools, including higher education • Expanded high quality job opportunities in the community • Enhanced telecommunications options including high-speed broadband The group then focused on specific goals to be addressed during the remainder of 2019 and into 2020. Over 100 departmental goals were prepared and presented to the City Council in writing prior to the goal setting focus session. Department representatives elaborated on their primary goals for the year and at the focus session, the goals were discussed at length. With that as background, the group undertook a process of listing and prioritizing collective goals for the remainder of 2019 and 2020. The group focused on 30 specific goals and they were posted on the walls of the meeting room organized under the Comprehensive Plan keys they specifically advanced. Meeting participants were then asked to indicate their top priority goals. Keeping with past tradition, three goals were selected as important essential goals that should be included at the top of each year’s goal setting process. They are: • Maintain the City’s Financial Stability and AAA Bond Rating • Implement the Annual Neighborhood Street Reconstruction Projects without Reliance on Special Assessments • Maintain Stable and Predictable Property Taxes and Fees Additionally, several other goals were identified as key undertakings for the year: • Pursue Implementation of Missing Third Lane on Cedar • Develop Facility Condition Inventory and Strategy for Funding Identified Needs • Foster a Healthy Balance Between Parks and Neighborhoods • Facilitate Development in Orchard Path • Implement Police Body-Worn Camera Technology • Develop Fire Department Strategic Plan These goals, along with the others identified herein, will help to direct the efforts of the City over the next year and will help ensure continued progress and prosperity for the community. The next annual City Council Goal Setting Focus Session will occur on March 6, 2020. Summary of 2019-2020 Goals Goal Council Staff Total Comp Plan Key # City Financial Stability & AAA Bond Rating Assumed Annual Top Goal 1 Neighborhood Street Reconstruction Projects without Assessments Assumed Annual Top Goal 2 Stable and Predictable Taxes and Fees Assumed Annual Top Goal 1 Pursue Implementation of Missing Third Lane on Cedar 4 4 8 8 Develop Facility Condition Inventory 3 5 8 1 Healthy Balance Between Parks and Neighborhoods 2 1 3 2 Facilitate Development in Orchard Path 1 4 5 4 Implementation of Police Body-Worn Cameras 1 0 1 5 Fire Department Strategic Plan 1 2 3 5 Address Municipal Center Space Issues 0 5 5 1 Parks Facilities Upgrade and Re-Purpose 0 4 4 2 Transformation of Time Square Shopping Center 0 3 3 9 Update Valleywood Business Plan 0 2 2 3 Develop New Employee On-Boarding System 0 2 2 11 Final Adoption of 2040 Comprehensive Plan 0 1 1 4 Review Committee/Commission Stipend Program 0 1 1 6 Water Meter Replacement Program 0 0 0 1 Launch "Polishing the Apple" Program 0 0 0 2 Celebrate the City's 50th Golden Anniversary 0 0 0 2 Liquor Operations Remain #1 in Metro Profit Margins 0 0 0 3 Receive and Put in Service new Duty Crew Vehicle 0 0 0 5 Rename and Remarket Police NCOP Program 0 0 0 5 Enhanced Partnership Between Schools and Police 0 0 0 5 Complete Ice Plant Upgrade at Sports Arena 0 0 0 6 Adopt Kelley Park Master Plan and Funding Strategy 0 0 0 7 Complete Lebanon Cemetery Improvements 0 0 0 11 Process Licenses, Permits and Data Requests 0 0 0 11 Successfully Complete 2019 Public Works Projects 0 0 0 11 Evaluate Fleet Maintenance Internal Service Fund 0 0 0 11 Goal Setting Focus Session Friday, March 1, 2019 Camp Sacajawea in Apple Valley Tentative Agenda 8:30 to 9:00 a.m. Arrival – Rolls and Coffee 9:00 Welcome and Overview of Workshop – Tom Lawell 9:05 Review of Core Values, Mission and Vision 9:10 Looking Back Past Goal Setting Efforts Review of 2018 Accomplishments 9:35 Looking Ahead – Issues, Concerns, Trends and Opportunties Minnesota Economic Conditions Development Trends in Apple Valley Review of 2019 Departmental Goals Discuss Pre-Workshop Questionnaire Ideas 10:30 Break 10:45 Group Discussion Listing and Prioritization of Goals for 2019-2020 11:45 Lunch 12:15 Additional Group Discussion Review Prioritization List 12:45 Additional Council Discussion 1:30 p.m. Adjourn Goal Setting Focus Session Friday, March 1, 2019 Camp Sacajawea in Apple Valley Attendees Mayor and City Council Mary Hamann-Roland John Bergman Tom Goodwin Ruth Grendahl Clint Hooppaw Administration Tom Lawell Pam Gackstetter Charles Grawe Melissa Haas Finance Ron Hedberg Police Jon Rechtzigel Fire Chuck Russell Community Development Bruce Nordquist Public Works Matt Saam Parks and Recreation Barry Bernstein Legal Michael Dougherty Liquor Scott Swanson City of Apple Valley Mission Statement The City of Apple Valley is pledged to promote and enhance the health, safety, and general well-being of its citizens and all who visit the City. In achieving this goal, the City will: • Provide a full range of municipal services; • Encourage active participation in city government activities; • Promote quality development; • Provide a balance of residential, commercial, and public uses; • Promote employment opportunities within the community; • Experiment with new ideas in the delivery of public services; • Transmit to future citizens a better and more beautiful community. CITY OF APPLE VALLEY CORE VALUES Excellence and Quality in the Delivery of Services Fiscal Responsibility Ethics and Integrity Fairness Transparency Professionalism Visionary Leadership and Planning Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and efficient manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Fairness We believe policies and decision making processes that are applied consistently across all parties is the foundation for fairness. Transparency We believe that transparency, keeping our stakeholders informed through open and honest communication, is essential for an informed and involved citizenry and fostering a positive working environment for employees. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. City of Apple Valley 2030 Comprehensive Plan Keys to Success Key 1 – Sustainable Apple Valley is a place with outstanding quality of life. We wisely use the natural, economic, and human resources needed to continue this quality of life. We seek to provide the resources required to maintain and enhance the quality of life for future generations. We plan our community in ways that sustain the clean water and air that are essential elements of the quality of life in Apple Valley. In doing so, Apple Valley aspires to be sustainable. Key 2 – Livable Apple Valley is a great place to live. We build neighborhoods of enduring quality and character. They are active, healthy and safe places. Tree lined, well maintained streets increase the beauty and comfort of our neighborhoods. Sidewalks and parks provide places to meet our neighbors. The places we live are well connected to parks, schools, shopping and employment. Apple Valley offers choices in housing that allow people in all stages of their life to make a home in our community. Apple Valley is an affordable place to live. We encourage residents to be connected with their neighbors and engaged in community life with a commitment to volunteerism. We promote pride in property that results in actions that enhance the quality, integrity and value of existing neighborhoods. We are committed to maintaining and enhancing the future quality of life in Apple Valley. Key 3 – Business Oriented Apple Valley is a magnet for businesses. We provide an excellent location, strong regional transportation connections, a skilled work force, and a strong market place. We work with the Chamber of Commerce and other business organizations to actively attract and retain businesses to achieve the vision for Apple Valley, while remaining committed to our traditional high standards of quality. We seek an expanding array of jobs, goods, services and entertainment that meet the needs of our residents. We encourage businesses and their employees to play an active role in community life. Key 4 - Employment Focused Apple Valley offers the locations, the work force and the technological infrastructure that create more opportunities for people to live and work in Apple Valley. Increasing local jobs helps to take trips off of regional highways, reduces fuel consumption, and lower air pollution from automobiles. Short commutes give people more time to spend with family and in the community. Particular attention is given to growing jobs with incomes capable of sustaining a family. Apple Valley’s location provides excellent access to employment centers in Minneapolis, Saint Paul and southern suburbs. A variety of regional highways, quality transit systems and proximity to the Twin Cities International Airport give access to jobs throughout the region and the world. We play an active role in the region to ensure that current and future transportation systems continue to provide Apple Valley residents with access, choice and flexibility. Key 5 – Safe Apple Valley maintains a strong commitment to safety in all places, at every hour of the day. Through excellent police, fire and medical response services, our citizens feel safe knowing that help is only minutes away. We are committed to maintaining high service standards by adding resources as the community grows and changes. The commitment to safety extends to our residents. Apple Valley is a place where we care for our neighbors. Key 6 – Play and Preserve Parks are an integral part of the fabric of our community. Every home has walkable access to a city park. Parks provide places for us to play and to gather with our neighbors. Parks help to preserve the natural environment of Apple Valley. Apple Valley parks are not seen as individual entities, but part of a broader, inter-connected system. This system includes the Minnesota Zoo, Lebanon Hills Regional Park and local schools. We provide a wide range of parks and recreational facilities with the ability to adapt to the changing needs of the population. We are committed to providing the resources to maintain and improve Apple Valley parks. The City works collaboratively with ISD 196, ISD 191, Dakota County, local athletic associations and other groups to meet shared park and recreation needs and make best use of our resources. Key 7 – Healthy and Active Apple Valley’s policies are designed to make it the model of a healthy, active and safe community. A comprehensive system of sidewalks, trails and bike lanes connects neighborhoods, jobs, schools, and other destinations as an integral part of our transportation system. We offer a wide range of formal and informal recreation facilities that adapt to the changing needs of the population. Food, health care and other essential goods and services are readily accessible to all Apple Valley residents. We plan our community in ways that sustain the clean water and air that are essential elements of the quality of life in Apple Valley. Through stormwater management, pollution prevention practices and natural resources protection, we will continue to protect and sustain our environment. Through sustainable design and development, we are more efficient users of our resources. Key 8 - Accessible The ability to move safely and efficiently within Apple Valley and the region is essential. Apple Valley supports a multi-faceted transportation system that can accommodate automobiles, mass transit, bicycles and pedestrians. Apple Valley should be a place of “great streets”. A great street extends beyond the street surface to the sidewalks and landscaping in the adjacent right-of-way. A great street provides for the safe and efficient movement of vehicles while encouraging travel by bicycle and foot. A great street supports and enhances land use. A great street adds to the quality of life and identity of Apple Valley. The street system should be designed to avoid unintended traffic patterns and volumes. Key 9 - Successful Downtown Apple Valley seeks a unique, identifiable and successful “downtown” area. We face this aspect of the vision with realism. Downtown Apple Valley will not be a singular place, but a collection of strongly connected destinations that serve and enhance the community. The core of the downtown area is the four quadrants of the Cedar Avenue/County Road 42 intersection, creating a setting different from the “traditional” downtown area. The scope of downtown Apple Valley continues to evolve in form, use and density and has expanded to include Central Village, the Transit Station and Fischer Marketplace. The downtown area will be first and foremost a place of commerce. It is the location of the goods and services needed by Apple Valley residents. We envision a downtown area that includes a growing mixture of places to shop, work, live, and play. It must continue to be the civic core of the community. While businesses require safe and convenient access by car, the downtown should be designed to allow people to reach it and move within it on foot or bicycle. Key 10 - Learning The quality of life in Apple Valley is inextricably linked to the quality of educational opportunities. Educating our children remains our highest priority. Schools are not only places to learn, but they are focal points of community life. Learning does not begin with kindergarten nor end with high school. It is a lifelong activity. We seek a future with increasing opportunities for continuing education located in Apple Valley. We work in strong partnership with Independent School District 196, Independent School District 191, Dakota County Technical College, St. Mary’s University and other educators to achieve this vision. Key 11 – Service City government provides the services, infrastructure and land use controls that touch every aspect of this vision. While city government is not solely responsible for the vision, the vision cannot be realized without its leadership and stewardship. Quality leadership and excellent staff should be continued hallmarks of Apple Valley. City government should be responsive to community needs, holding firmly to community standards while retaining the flexibility to seize opportunities. The City is a partner with businesses. City government sets high standards for its financial stewardship, making investments that pay dividends in quality of life and affordability. The quality of city government ultimately lies in the hands of our residents. We must care enough to become informed and involved. Governance in Apple Valley encourages and facilitates public involvement. 2019 GOALS 2019 Goals Page 2 Table of Contents Administration……………………………………………………. City Clerk…………………………………………………………. Community Development…………………………………….… Finance…………………………………………………………... Fire………………………………………………………………... Human Resources ……………………………………………… Information Technology…………………………………………. Liquor……………………………………………..………………. Parks and Recreation…………………………………………… Police……………………………………………………………... Public Works…………………………………………………….. 3-4 5 6-7 8-9 10 11 12 13 14-17 18 19-20 2019 Goals Page 3 Administration Facility Energy Efficiency Improvements The City continues to seek cost-effective means to reduce energy consumption and reduce energy costs to the City. In 2018, the City began a $2 million project package, consisting mostly of lighting improvements and boiler replacements. The project was about 80 percent complete in 2018 and should be completed in the first quarter of 2019. Key 1 - Sustainable Municipal Center Video Surveillance Upgrade The City has been amalgamating its independent surveillance video systems onto a common software and central server system. 2018 was focused on migrating systems for the fire stations, Municipal Center, and Hayes campus. 2019 will focus on migrating systems for Valleywood and Central Maintenance. The result will be a cohesive surveillance camera system that easily allows Police to view current and recorded events at facilities across the City. Key 5 - Safe Other Municipal Building Improvements As the Police Facility portion of the building is now nearly 25 years old and the City Hall portion is nearing 20 years old, there will be more and larger-cost maintenance items needed to maintain the building. There are growing issues with space availability in the Municipal Center. The building was constructed with a large first floor area for future expansion. After 20 years of occupancy, we have reached the point where expanding into the lower level is imminent. In 2019, staff will begin planning for future expansion. Key 1 - Sustainable, Key 5 - Safe Capital Improvements Program In 2018, Administration and Finance worked together to research tools to better integrate the Capital Improvements Program (CIP) with the maintenance operations. As there were significant differences in the tools that were evaluated, staff had not reached a recommendation on a pathway forward in 2018. This project continues into 2019. Key 1 - Sustainable, Key 11 - Service Enhance Website and Online Presence In 2019, staff plans to enhance the use of video in the City’s on-line presence. Videos are easily incorporated into the City’s Facebook posts. Staff will be attempting to increase video integration into the website. Key 3 - Business Oriented, Key 11 - Service Recycling and Collection of Electronics The City plans to hold another Clean-up Day in 2019. Staff were able to develop an alternative service delivery model in 2018 that reduced costs significantly. Each year, the City looks to expand collection of recycled materials at the event. The County is under pressure to further reduce waste going to the landfill. Staff will continue to work with the County to expand options for the collections of organics. Key 1 - Sustainable, Key 6 - Play and Preserve, Key 7 - Healthy and Active 2019 Goals Page 4 Telecommunications Legislation and Initiatives The City currently has two cable television franchises. Staff plans to work on administering the two franchises and to work on preparations for the Frontier franchise renewal process. Key 11 - Service Video Programming Staff continues to work on the development of short video segments appropriate for television and the website. At the end of 2018, staff invested in a green screen. This technology should save time as “on location” shots can be replicated using B-roll footage and recent footage in front of a green screen. The focus in 2019 is on building relationships with departments that allow more spontaneous production of video shorts and less reliance on a calendar of events for production topics. Staff also purchased a drone in 2018 and will begin using the drone for production shots in 2019. Key 11 - Service Continued Participation in Joint Cable Commission The City continues participation in a joint cable commission with the Cities of Farmington and Rosemount. Please see the description of the cable franchise renewal and video programming for more information on these efforts in 2019. Key 11 - Service 2019 Goals Page 5 City Clerk Licensing and Permits New and renewal licenses and permits will be reviewed, processed, and/or prepared for Council action. Key 5 - Safe, Key 11 - Service City Code Supplement A supplement of the City Code will be prepared and distributed. Key 11 - Service Records/Documents/Contracts New Data Practices Designees will be appointed and trained. The Data Practices Policies and inventory of private and confidential data maintained by the City will be reviewed and updated as necessary. Public hearing notices and legal ads will be published, mailed, and/or posted as required by law. Agenda packets and minutes will be prepared and distributed. Bid openings will be conducted and agreements and contracts will be processed. The necessary documents will be recorded at the County. Documents will be scanned, filed, or destroyed according to the General Records Retention Schedule. Key 11 - Service Insurance Claims Vehicle, property, and general insurance claims will be filed with the League of Minnesota Cities Insurance Trust. Key 11 - Service Auctions Abandoned vehicles, unclaimed property, and surplus City property will be auctioned as necessary. Key 11 - Service Other Oaths of Office will be administered as necessary. Advisory committee member data will be maintained and applications for vacancies and interest regarding reappointments will be solicited as necessary. The City Fee Schedule will be updated. Key 11 - Service 2019 Goals Page 6 Community Development Celebrate 50 Golden Years Facilitate visibility of this theme at all City activities and events, encouraging a photographic record of the past and present. Encourage and secure support from local businesses. Routinely report through print and web-based media on the activities, events, and stories of topical and historic interest. Plan special marketing strategies, video, and lighting events that celebrate 50 golden years. Focus on events such as Freedom Days and commemorative clock unveiling for Kelley Park. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 6 - Play and Preserve Commercial, Industrial, Mixed Use and Residentially Guided and Zoned Land Use Projects Facilitate office, commercial, retail repositioning in downtown, particularly in the four quadrants of Cedar Avenue, County Road 42, and Central Village. Collaborate on the master planning of the active mining area, also known as the Mixed Business Campus, for medical office, office, hospitality, and supporting retail uses. Review and process development proposals as brought forward. Monitor development of the Menards/Hanson 60-acre parcel with mixed uses. Monitor new multi-unit housing development to completion, Nuvelo and Zvago. Process new applications in areas already zoned for suburban intensive housing development. Monitor in-fill of established single-family subdivisions, Cortland, Quarry Ponds, Regents Point, North and South Shore Cobblestone Lake, Quarry Ponds 5th and 6th additions, and the proposed Shores townhome development. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 4 - Employment Focused, Key 9 - Successful Downtown Great Neighborhoods Program - Polishing the Apple Finalize prior staff work on a program in the first half of 2019 that prioritizes homeowner’s actions to invest, renovate, and expand their homes. Identify community lenders that want to collaborate with the City and homeowner to finance investments. Prioritize neighborhoods where the City has recently completed road improvements and replacement. Continue efforts to address exterior property maintenance concerns to maintain the desirability and livability of our neighborhoods. Our strategy of collaborative enforcement has proven successful by proactively addressing deferred maintenance in residential areas. Increased 2019 Goals Page 7 enforcement is now possible with the Council’s 2018 approval of an upgrade from part-time to full-time for our code enforcement inspector. We will now be able to do more in addressing traditional and emerging code related issues across the community. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 11 - Service Economic Development Activity Leading to Investment and Job Additions Continue to be a first point of contact for development opportunity in the City; new business locations added and repositioning of existing retail centers to remain competitive. Be an active participant with the Apple Valley Chamber of Commerce in business attraction, retention, and expansion. Continue a partnership with Greater MSP as it supports successful development attraction. Greater MSP remains the City representative for regional, national, and global attraction of development opportunity to the City and Dakota County given our close proximity to the international airport. Offer small business development support through the “Open to Business” program sponsored by the Dakota County Community Development Agency. Expand business outreach with the Chamber of Commerce and local financial institutions. Continue marketing and communication strategies that advance a strong Apple Valley brand and the “Plant-Grow-Prosper” theme. Finalize the 2040 Comprehensive Plan. Key 3 - Business Oriented, Key 4 - Employment Focused Key 9 - Successful Downtown, Key 11 - Service 2019 Goals Page 8 Finance Financial Stability Work to maintain the City’s ‘Triple A’ bond rating from both Moody’s and Standard and Poor’s. Collaborate with other departments on improving the Capital Improvements Program (CIP), tying financial resources to proposed projects to serve in aiding in the prioritization of projects. Assist in economic development efforts in the final use of the tax forfeited properties in the Founders Circle area as well as other economic development projects. Assist as needed in a park facilities referendum if the decision is made to move forward with a referendum. Key 1 - Sustainable Financial Reporting Improvements Continue to participate in the GFOA’s Certificate of Achievement program for the Annual Financial report and the Operating Budget. The expanded disclosures will aid in maintaining and enhancing our credit ratings. Participate in the Popular Annual Financial Reporting program through the GFOA. Improve the interim financial statements for operating departments. Key 1 - Sustainable Completion of Transition in Official Depository With the selection of US Bank as the official depository and third party investment custodian a multiple month process as begun to complete the transition. Key 1 - Sustainable Budget Strategies and Improvements Continue to improve the budgeting process by budgeting at the program/business unit level and continue the two-year budget. Work to implement Priority Based Budgeting strategies in other departments and program areas. Work toward implementing requirements of the GFOA Budget Award program. Work on long term financing plan for facilities condition management and repair, similar to the Vehicle & Equipment Replacement Fund. Identify an independent company to perform a facilities condition inventory and identify an affordable software management solution. Participate in strategies for financing or debt management associated with the pavement management program. Work with Public Works on monitoring the water and sewer utility rates and the impacts to revenue from installing new water meters over the next two years, while ensuring the rate structure is stable, sustainable, and equitable and balances the consumption demands with the rates charged. 2019 Goals Page 9 Update the review and analysis of existing Tax Increment Financing (TIF) Districts identifying remaining cash flows and available resources. Key 1 - Sustainable Utility Meter Replacement In 2018, a vendor was selected for the meter replacement program. The Finance Department will work with the Utility Department to complete the meter replacement program for over 15,000 meters over the next two years and finalize a financing strategy. Explore conversion to monthly utility billing, with the new automated meter reading system a conversion to monthly billing could be with no additional meter reading costs. Explore on-line customer portals for the new meter reading system, so customers can view their consumptions and set exception notifications. Key 1 - Sustainable, Key 11 - Services 2019 Goals Page 10 Fire In-service Newly Purchased Self Contained Breathing Apparatus The Fire Department will take delivery of MSA G1 SCBA by the end of January. The new SCBA incorporate several important safety features that will benefit the firefighters, such as improved visibility and communications. We will invest two months into training with the SCBA so the firefighters become experts in their use before putting them into service. Key 5 - Safe, Key 11 - Service Policy, Procedure, and Guidelines (PPGs) Update The department’s PPGs will undergo a revision and update. After re-working the PPGs with the Fire Department Officers, we will then schedule several drills to review the changes with the firefighters. It is important that the new Fire Chief share his /her vision with the department and be very involved in the PPG update process. Key 5 - Safe, Key 11 - Service Duty Crew Vehicle Replacement Program The Fire Department will receive a newly designed duty crew vehicle in the third quarter of 2019. With the expanded capabilities of the new duty crew vehicle, we will retire our reserve engine and not replace it. This will require us to examine and revise our response plans, and then instruct the officers and firefighters in how these changes will affect our day-to-day operations. Key 5 - Safe, Key 11 - Service Initiate a Strategic Planning Process The Fire Department is experiencing growth in service demands. Our call volume continues to grow, and the need to put additional resources into inspections and pre-incident planning brings a need to evaluate where the department is heading in regards to resources and service delivery. A strategic plan will assist the Fire Department meet both short and long-term goals more efficiently. Key 5 - Safe, Key 11 - Service 2019 Goals Page 11 Human Resources Training and Development Active Shooter training and Personnel Policies review training will be provided for employees. Key 4 - Employment Focused, Key 10 - Learning, Key 11 - Service Recruitment Process NEOGOV hiring requisition and approval process will be implemented. Key 4 - Employment Focused, Key 10 - Learning, Key 11 - Service Onboarding Employee hire/rehire onboarding workflow process through Laserfiche will be implemented. Key 4 - Employment Focused, Key 10 - Learning, Key 11 - Service Benefits and Wellness The L.I.F.E. wellness program will be carried out to promote employee health through physical activity, nutrition, and lifestyle. Online platform will be launched in partnership with health insurance provider for the L.I.F.E. Rewards program. Key 1 - Sustainable, Key 4 - Employment Focused, Key 7 - Healthy and Active Safety A City-wide safety committee will be established. Responses will be requested to a solicitation of interest and expertise for safety program consultation and training services. Staff will review providers to select options that will provide the most efficient and highest quality services to the City and employees. Key 1 - Sustainable, Key 5 - Safe, Key 7 - Healthy and Active 2019 Goals Page 12 Information Technology Deploy Windows 10 Computing Environment The City’s broad fleet of desktop and laptop computers all run on Microsoft Windows to operate the numerous software applications designed to support our departmental operations. Windows 10, the latest iteration of the operating system, is designed with enhanced security and interoperability in mind. IT will complete the major transition to Windows 10 across all departments, ensuring improved security and productivity enhancements. Key 11 - Service Participate in LOGIS Network Security Audit As a member of LOGIS, the consortium conducts a number of network secur ity audits amongst its members every year. Apple Valley was selected as one of the members to be audited in 2019. IT staff will participate with LOGIS on this audit, taking advantage of opportunities to review and adjust policies and practices designed to strengthen our network security posture. Key 11 - Service Implement New Intranet Solution The City has long utilized a SharePoint intranet solution to house and disseminate information within and across departments. The current solution is outdated, lacking in current features and capabilities. The IT division will work with a cross-departmental team to research, identify, and implement a new Intranet solution, likely built on the most recent version of Microsoft SharePoint, with the objective of extending the capabilities and access to important organizational data. Key 11 - Service Upgrade Exchange Email System One of the most critical and ubiquitous applications utilized by employees within the City is email. Our existing Microsoft Exchange email system runs on an older server and application platform. IT staff will work with LOGIS to upgrade and implement the newest version of Microsoft Exchange, taking advantage of enhanced capabilities and security. Key 11 - Service Upgrade Laserfiche Document Imaging Architecture Laserfiche Rio, the City’s document imaging and archival system, remains a critical application for most departments within the organization. IT staff will partner with vendor OPG-3, to upgrade and enhance the server architecture, bringing improvements to the functionality, security, and reliability of this important application solution. Key 11 - Service Replace Primary Storage Area Network The City utilizes an advanced storage area network (SAN) for much of its critical data storage needs. This solution will reach end-of-life in late 2019 or early 2020. The IT division will work to identify and implement a new SAN designed to meet the needs of our ever-expanding data storage requirements across multiple servers. Key 11 - Service 2019 Goals Page 13 Liquor Compliance Checks The Apple Valley Municipal Liquor Stores are operated by the City in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. Our goal is to pass all compliance checks. Key 5 - Safe Profits After control, we strive to provide the community the highest possible profit. Each year, the State Auditor’s report shows how the metro municipal liquor stores perform. Our goal is to produce a better net profit than the average of metro municipal liquor stores. We continue to focus on capturing the greatest profit available given market conditions. Key 3 - Business Oriented Staff Training We will continue to focus on staff training. It is vital that our employees are aware of store carding policies and State law regarding lawful sales of alcohol. Employees must also keep current on product knowledge, job safety, and customer service skills. Our goal is to improve the customer experience when shopping our stores. Key 3 - Business Oriented, Key 5 - Safe Legislative Staff will continue to work with the Minnesota Municipal Beverage Association to monitor new legislative initiatives. In 2019, it is likely that Minnesota will experience several new proposals that could challenge established liquor stores. Key 3 - Business Oriented Transfers Liquor Operations is budgeted to transfer $660,000 to the General Fund in 2019. It is proposed that these funds purchase a Fire Rescue Response Truck, Fire Self-Contained Breathing Apparatus, three Police Vehicles, and support Parks and Recreation activities. Key 3 - Business Oriented 2019 Goals Page 14 Parks and Recreation Administration Oversee the Sports Arena refrigeration system replacement project along with Staff. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Seek resolution and direction from the City Council on the appropriate accommodation of pickleball play at Hayes Park. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Continue to address and improve the financial performance of Valleywood Golf Course. Key 1 - Sustainable, Key 3 - Business Oriented Oversee anticipated full-time staff hiring. Key 3 - Business Oriented, Key 4 - Employment Focused, Key 11 - Service Complete the Kelley Park Master Plan and address funding strategies. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Conduct survey of citizens regarding parks and recreation services. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Parks Maintenance Division Maintain the integrity of over 680-acres of parkland on a daily basis. Provide playable, safe and clean facilities, athletic fields, trails, playgrounds and environments for the public to recreate. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Re-build Valley Middle Ice Rink Valley Middle is the last of 10 hockey rinks to be rebuilt. Utilizing the latest modular design, helps make it more efficient for the maintenance crews to replace any boards . Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active Quarry Point Park Batting Cage With the volume of use on the original batting cage, the space became very cramped and difficult to use. The new upgrade for the batting cage will make the unit more user friendly. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active 2019 Goals Page 15 Renovate Field 9 at Johnny Cake Ridge Park West The fall football season has been very hard on the turf at Field 9. The continued use in wet conditions has thinned the stand of grass to a point that warrants shutting down the field completely to renovate. Renovations will begin in June . Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active Overlay Greening, Wallace, and Duchess Trails and Courts The trail and court systems at Greening, Wallace, and Duchess Parks are in need of an asphalt overlay. The integrity of the existing asphalt is starting to degrade. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active Reconstruct Sign at South Cobblestone and Build New Sign at Redwood South Periodically park signs are removed and rebuilt due to weathering and decay. With the construction that has taken place on the southern portion of Redwood Drive, we have the opportunity to redesign the Redwood South sign. Key 1 - Sustainable, Key 2 - Livable, Key 3 - Business Oriented, Key 11 - Service Apply Prescriptive Fertilizer Applications at Athletic Complexes The intent is to reduce the amount of fertilizer used on the athletic fields. With soil tests and a prescriptive fertilizer, we can feed the turf only what is needed for healthy growth. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active Complete Final Phase Main Pool Resurfacing After years of exposure to chlorine and the elements, the plaster surface of the pool breaks down. The last of three plaster applications is scheduled to be completed this year. With this final phase, renovation of the main pool will be complete. Key 1 - Sustainable, Key 3 - Business, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active Add Turf Runway at Quarry Point 1 & 2 The season of baseball has an early start in April and is now continuing into mid -October. The heavy use of Quarry Point 1 & 2 pitcher mounds has created a wear path half way to home plate. To alleviate the problem we will install an artificial turf runway at the mouth of the pitcher’s mound. Key 1 - Sustainable, Key - 5 Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active Recreation Division Communication In an effort to keep program participants informed of any last minute changes and important reminders, the department will use social media and ‘notify me’ on the City website. Key 2 - Livable, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 11 - Service Increase Rentals and Revenue By using our new catering partners to advertise and increase our marketing efforts, the number of rentals booked and the revenue generated will increase. Key 3 - Business Oriented 2019 Goals Page 16 Offer New Programs and Events To keep programs fresh and residents interested, staff will research and focus on new adult league activities, arts and groups outings for seniors , and joint programs with the Police Department. Key 6 - Play and Preserve, Key 7 - Healthy and Active Recreation Facilities Staff will research and implement new uses for the former Teen Center facility located near Eastview High School. In order to keep the Aquatic Center relevant, staff will look into adding a 0-5 year-old play feature. To improve bookings, on-line reservations will be available for AVFAC features such as the cabanas and picnic tables. Key 2 - Livable, Key 3 - Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible Staff Evaluate staff training requirements for part-time and seasonal staff. This may include customer service, safety, and technology to ensure staff is trained and meet the needs of our residents and customers. Key 5 - Safe, Key 10 - Learning Valleywood Golf Course Outdoor Event Space Enhancement Refurbish and repaint the picnic shelter by wrapping the pillars in wood and repainting all other exposed areas of the shelter. Also, improve the areas around the shelter with strategic tree removal and landscaping enhancements. This will make the outdoor space much more appealing for outdoor weddings, which should allow us to increase the number of on-site weddings from the current of approximately 3 per season. Key 1 - Sustainable, Key 3 - Business Oriented Event and Facility Marketing Now that we have a multi-year exclusive catering agreement with Pear One, Inc., we can work on promoting the facility to a larger number of potential user groups. Working in cooperation with The Pear at Valleywood catering, we intend to institute an aggressive joint marketing program in order to grow non-golf related building rentals by 25% in 2019, and establish a more consistent group of repeat users. Key 3 - Business Oriented Season Pass Program Due to excessive use of prime weekend and holiday tee times (between 7:30-8:30 AM) by some season pass holders, the 7-day season pass has become a revenue drain on the operation. By raising the price of the 7-day pass, it is our hope that more players will opt for the 5-day pass or the patron program. The goal would be to reduce the 7-day pass holders by 50%. Key 3 - Business Oriented Employee Recruitment Over the last number of years, it has become increasingly difficult to attract competent part- time employees and nearly impossible to attract experienced professional staff. We have also experienced the loss of a number of experienced supervisors over the last few years. By revising our job descriptions and targeting some of our job postings to other golf courses , we 2019 Goals Page 17 are hopeful of attracting at least two qualified supervisors to assist in running the golf operation and golf outings from April thru October. Key 3 - Business Oriented, Key 4 - Employment Focused Hire Replacement Full-Time Staff Member With the ongoing challenges of hiring qualified part-time supervisory staff, it is more critical than ever that we replace the vacated full-time position at Valleywood with a qualified full- time person to assist in supporting the operational functions at the golf course. We were able to make it through the 2018 golf season because one of our previous supervisors came back for the season. This new position will oversee all building rentals and outside events as well as assisting the Golf Course Manager in administering the daily golf operation. The position will also assist in the scheduling of other facility rentals within the Parks and Recreation system. Responsibilities will include but not be limited to; all social media platforms, training and coordinating part-time staff, coordinating events with our Food and Beverage Contractor, overseeing daily operations of golf shop as well as recruiting and executing golf outings and events. Key 3 - Business Oriented, Key 4 - Employment Focused Arena Successful completion of new refrigeration system at the Sports Arena. Key 1 - Sustainable, Key 3 - Business Oriented, Key 6 - Play and Preserve Research and develop plan for possibly moving to year-round ice at Hayes Arena. Key 1 - Sustainable, Key 3 - Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Continue to sustain winter rental revenue, increase summer rental revenue and non- traditional rentals. Key 1 - Sustainable, Key 3 - Business Oriented Research and develop plan for solar possibilities at Hayes Arena. Key 1 - Sustainable, Key 3 - Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service 2019 Goals Page 18 Police Rename and Remarket NCOP Unit The Police Department has operated our Neighborhood Collaborative Officer Program (NCOP) since October 2006. Over the past 12 years, the program has thrived and maintained its original purpose by creating positive relationships within our schools, businesses, and multi-housing complexes. As our community continues to grow, so does the need to evaluate our programs to make sure they are leading others with contemporary methods of providing service, education, and enforcement. A renaming of this unit will allow better describing of what we do and set the stage for another decade plus of successful relationship building in Apple Valley. Key 5 - Safe, Key 11 - Service Focus Police Training on Implicit Bias and Cultural Proficiency On July 1, 2018, new training requirements were set by the Minnesota Board of Peace Officer Standards and Training. All licensed officers are now required to have a certain number of training hours in crisis response, conflict management, and cultural diversity. Being new mandates, there is a lack of fully vetted available training. The Police Department plans to collaborate with other entities (law enforcement and non-law enforcement) to develop and deliver this training to our officers. This includes scenario-based training, classroom based training, and using a recently purchased electronic delivery method for our department. Key 5 - Safe, Key 10 - Learning, Key 11 - Service Deploy Body Cameras After a long process including research, product selection, and public input, the Police Department is in a position to purchase and deploy body cameras. This exhaustive process has taken place with diligence and in accordance with changing state laws related to body camera technology as well as data privacy considerations. A full and complete launch of body cameras in 2019 will conclude this multi-year project. Key 5 - Safe, Key 11 - Service Increase Distracted Driving and DWI Enforcement Districted and impaired driving are leading causations of motor vehicle accidents in the City. The Police Department will focus education and enforcement efforts in these areas. Key 5 - Safe, Key 11 - Service Increased Patrol Officer Presence in Schools The Police Department will introduce uniform patrol officers to school staff and encourage officers to visit schools in their patrol sectors. This integration will enhance the relationship formed by our School Resource Officers by bolstering security with uniform presence and encouraging positive interaction between officers and students. Key 5 - Safe, Key 11 - Service Integrate On-Line Police Officer Training In an effort to maximize the effectiveness of in-house training, Police Department training staff will create on-line training modules that allow the team to dedicate valuable training time to maintain the physical skills necessary for a police officer. Key 5 - Safe, Key 10 - Learning 2019 Goals Page 19 Public Works Infrastructure Preservation and Expansion Projects The 2019 Capital Improvement Program includes several projects intended to preserve existing infrastructure and expand public streets and utilities to promote economic development. For 2019, the Public Works Department is preparing to cost effectively deli ver the following key public infrastructure projects. 2019 Street and Utility Reconstruction (Apple Valley 12th Addition) 147th Street and Johnny Cake Ridge Road Intersection Improvements (Menards related) 2019 Street Improvements 2019 Utility Improvement Project Storm water Improvements at Cobblestone Manor (AL-P3) Storm water Improvements at Sunset Pond (AL-P8) Feasibility Study for 2020 Street and Utility Reconstruction (Cimarron Road/Surrey Trail) Complete Corridor Study of Galaxie Avenue from CSAH 42 to CSAH 46 Johnny Cake Ridge Road Reconstruction from 140th Street to CSAH 38 (McAndrews Road) Feasibility Study for 147th Street and Glazier Avenue Intersection Improvements Johnny Cake Ridge Road Improvements from CSAH 42 to 147th Street including the Roundabout at 149th Street (Menards related) Lebanon Cemetery Boundary Fence 2019 Micro Surfacing / Crack Sealing In addition, staff will continue to pursue State funding for construction of a Sky Bridge at the 147th Street transit stop on Cedar Avenue. Key 11 - Service Emerald Ash Borer Shade Tree Management Emerald Ash Borer (EAB) is a nonnative invasive insect that destroys ash trees. With EAB having been found in Apple Valley in 2016, Public Works is expecting an increase in the amount of tree devastation in the City. As such, staff will expand and build upon past efforts to prepare for urban forestry impacts through increased treatments, removals, and replacements. In 2019, the Public Works Department has a goal of proactively removing 200 ash trees from the public street right - of-way to prepare for the devastation of Emerald Ash Borer. Staff will work with adjoining property owners to select and install replacement tree species at these locations. The City will continue to review ash tree health within City parks to determine if select treatments are recommended. City staff will provide up-to-date EAB information to residents through the City website, quarterly newsletter, social media, and residential site visits. Due to the past success of offering discounted pricing to residents to preventatively treat their ash trees, staff will seek a similar arrangement in 2019. Natural Resources staff will continue to actively seek in identifying EAB infected trees as part of the City’s ongoing disease tree management program that has traditionally focused on control of Dutch elm disease and oak wilt. In 2019, the City will utilize a competitive grant awarded by the MN Department of Natural Resources, which will reduce general fund expenditures to combat EAB. Key 11 - Service Water Meter Replacement Program Water meter installations are expected to begin on the second test group of 500 meters in January. After acceptance of this phase, system wide meter replacements will begin. All water 2019 Goals Page 20 meters will be replaced or upgraded so they are compatible with the Mueller Advanced Metering Infrastructure (AMI) system. The goal of the AMI system is to provide enhanced customer service with leak detection, water efficiency and conservation, improved billing functionality and elimination of manual meter reads. The CIP assumes a 2-year schedule for the water meter replacement program. Future enhancements of the water meter replacement program include the implementation of a customer portal and monthly billing for the utility accounts. Key 1 - Sustainable, Key 11 - Service Video Production The Building Inspections Division plans to work with the City’s Media/Cable Department to create a two part, short video production in 2019 for the City website in order to better serve permit applicants. Staff believes there is interest in short (1-2 minute) videos to assist applicants during the electronic permitting process. The goal is to empower applicants to complete the process without seeking City employee intervention – allowing applicants to troubleshoot and/or complete applications and revisions 24/7/365. It is envisioned that applicants would be able to watch a side-by-side video comparison to their actual screen and move through the permit process at their own speed. Key 11 - Service Internal Service Fund for Fleet Maintenance Currently, the City’s Fleet Maintenance Division is structured with funding to provide vehicle maintenance labor for all of the City’s other various departments. Other metro cities have a different structure where Fleet Maintenance is set up to bill back to each of the various City departments based on the amount of labor time spent on their vehicles. Staff believes this is more of a true reflection of the cost of each department. Utilizing the City’s new Fleet Management System, known as AssetWorks, staff would like to work with the Finance Department to set up Fleet Maintenance as an Internal Service Fund. Key 11 - Service Lebanon Cemetery Memorial Shelter Public Works staff is working with a private benefactor to assist with the design and funding of the construction of a shelter at Lebanon Cemetery to provide funeral services and a place for personal contemplation. The family wishes to offer a welcoming space for friends or family visiting loved ones interred at Lebanon, and a protected, accessible shelter for funeral services during inclement weather or when graveside services are not feasible. Staff anticipates construction of the shelter during 2019. Key 11 - Service Agenda for the Day 9:00 Welcome and Overview of Workshop 9:05 Review of Core Values, Mission and Vision 9:10 Looking Back Past Goal Setting Efforts Review of 2018 Accomplishments 9:35 Looking Ahead Minnesota Economic Conditions Development Trends in Apple Valley Review of 2019 Departmental Goals Discuss Pre-Workshop Questionnaire Ideas 10:30 Break Agenda for the Day 10:45 Group Discussion Listing and Prioritization of Goals for 2019-2020 11:45 Lunch 12:15 Additional Group Discussion Review Prioritization List 12:45 Additional Council Discussion 1:30 pm Adjourn A Few Suggestions… Everyone should participate. Listening is as important as talking. Limit side conversations. One person speaks at a time. Positive, non-judgmental & open to new ideas. Civility counts. If necessary, disagree without being disagreeable. Planning session –Don’t need to solve everything today Quick Review of Core Values, Mission and Vision Core Organizational Values Core Organizational Values Excellence & Quality in the Delivery of Services Fiscal Responsibility Ethics and Integrity Fairness Transparency Professionalism Visionary Leadership and Planning “We believe that the very essence of leadership is to be visionary and to plan for the future” MISSION Organizational Mission The City of Apple Valley is pledged to promote and enhance the health, safety, and general well-being of its citizens and all who visit the City… Organizational Mission Provide a full range of municipal services; Encourage active participation in city government activities; Promote quality development; Provide a balance of residential, commercial, and public uses; Promote employment opportunities within the community; Experiment with new ideas in the delivery of public services; Transmit to future citizens a better and more beautiful community. VISION KEYS Sustainable Livable Employment Focused Safe Business Oriented Play and Preserve Healthy and Active Accessible Successful Downtown Learning Service KEYS 2040 Service Great Place to Live Business Oriented Safe Parks to Experience Healthy and Active Sustainable Accessible Successful Downtown Exceptional Learning Technology & Innovation A Community for a Lifetime KEYS 2030 Sustainable Livable Employment Focused Safe Business Oriented Play and Preserve Healthy and Active Accessible Successful Downtown Learning Service Any Suggested Revisions to our Values, Vision or Mission? Question 1 It’s our 50th Anniversary! Many decisions were made by past community leaders over the years that have resulted in the community we have today. What community attributes do we enjoy today that were the result of prior planning and policy decisions made by past City Councils? Review of 2017 Accomplishments Looking Back 2018 Accomplishments Department/Division Highlights 2018 Accomplishments Department/Division Highlights Administration, Cable and IT Charles Grawe 2018 Accomplishments Department/Division Highlights Single City-wide camera system largely expanded in 2018, expected early 2019 completion Greatly enhances security and ability to monitor and review recordings remotely for all City sites 2018 Accomplishments Department/Division Highlights City Clerk Pam Gackstetter 2018 Accomplishments Department/Division Highlights PRIMARY & GENERAL ELECTIONS Deployment of new equipment 2018 Accomplishments Department/Division Highlights Community Development Bruce Nordquist 2018 Accomplishments Department/Division Highlights Redevelopment ofMenard/Hanson Rainbow Renovation by Regency Centers Commons 2 OfficeTransformedbyWingsFinancial 2018 Accomplishments Department/Division Highlights Finance Ron Hedberg 2018 Accomplishments Department/Division Highlights Efficiencies were gained in utility billing by increasing participation in the electronic payment processing and electronic billing Over 70% of payments are captured electronically (up from 26% in 2010) E-billing includes 2,129 customers (11.8%) 0% 20% 40% 60% 80%201020112012201320142015201620172018% paying Electronicially - 500 1,000 1,500 2,000 2,500 201020112012201320142015201620172018# e-Bill 2018 Accomplishments Department/Division Highlights Fire Chuck Russell 2018 Accomplishments Department/Division Highlights Self-Contained Breathing Apparatus Replacement Approximately Every 10 Years We Form a SCBA Committee NFPA Standards Undergo Two Revisions Improved Visibility and Communications 2018 Accomplishments Department/Division Highlights Human Resources Melissa Haas 2018 Accomplishments Department/Division Highlights PERSONNEL RECORD MANAGEMENT With IT Staff Support and Partnership, a Laserfiche Workflow for Scanning and Retaining Personnel Records was Implemented 2018 Accomplishments Department/Division Highlights Liquor Scott Swanson 2018 Accomplishments Department/Division Highlights Record Sales Year at $9,447,766 Retired Bonds for Store 3 Saving $624,000 Liquor Fund is Debt-Free 2018 Accomplishments Department/Division Highlights Apple Valley is the Leader Amongst Metro Area Off- Sale Municipal Liquor Stores Based on Gross and Net Profit Margins Record Sales Year at $9,447,766 Retired Bonds for Store 3 Saving $624,000 Liquor Fund is Debt-Free Year Gross Profit Margin for Apple Valley Gross Profit Margin Metro Average Apple Valley Rank Net Profit Margin for Apple Valley Net Profit Margin Metro Average Apple Valley Rank 2012 27.4%25.8%#3 9.7%8.1%#3 tied 2013 28.6%26.1%#1 9.8%7.8%#3 2014 29.0%25.9%#1 11.4%7.2%#1 2015 28.8%25.3%#1 8.8%5.6%#1 2016 29.4%25.6%#1 10.2%5.0%#1 2017 29.5%26.0%#1 10.4%5.9%#1 2018 30.6%*12.0%* 2018 Accomplishments Department/Division Highlights Parks and Recreation Barry Bernstein 2018 Accomplishments Department/Division Highlights After 12 Years of Phased Park Development, Entire Park Around the Lake is Done Final Landscaping in Western Park Area will be Completed this Spring 2018 Accomplishments Department/Division Highlights Police Jon Rechtzigel 2018 Accomplishments Department/Division Highlights Increased Semaphore Violation Citations by 36% (263 Citations in 2017 – 358 Citations in 2018) Partnered with Other Departments to Increase Security and Response Capabilities for the Freedom Days Celebration 2018 Accomplishments Department/Division Highlights Public Works Matt Saam 2018 Accomplishments Department/Division Highlights Building Inspection Division Earns Full Delegation Authority Ability to Review/Inspect State Projects Means Additional Revenue: Without Additional Revenue Delegation With Delegation 2017 $170,965 $42,741 2018 $ 3,744 $ 2,434 2019 $ 12,541 $ 8,152 Total $187,250 $53,327 (to date) And There’s More… Other Accomplishments in 2018 Facility Energy Efficiency Projects Redesigned City Website Cable Television Franchise Renewal with Charter Added $141 Million New Building Valuation Maintained City Financial Stability and AAA Ratings Completed 2018 Street Reconstruction Project Initiated Water Meter Replacement Project Bank RFP Process and Updated Purchasing Policy Completed Draft 2040 Comprehensive Plan Completed Police Implicit Bias Training Proactive Emerald Ash Borer Program Implemented ProjectDox Electronic Plan Review Thank You Everyone For a Very Successful Year! Looking Ahead Minnesota Economic Conditions State Budget Forecast 2015 2016 2017 2018 2019 State Surplus State Surplus State Deficit State Surplus State Surplus $1.87 Billion $1.40 Billion $188 Million $329 Million $1.052 Million FY 2020-21 Reduced $492 Million Changing Labor Market Apple Valley Financial Data to Consider Ron Hedberg 2020 Budget Challenges 2019 and 2020 > 2 Year Budget Original 2020 Assumptions: Levy Increase/Impacts –4.3% COLA PERA Change for Police & Fire (2nd year of +.75%) 2020 is 1st Full Year of Pay Plan Changes 2020 Full Year of 4 New Employees added in 2019, plus Communications in 2020) Still to be Determined: Still Waiting on Dakota County Valuation Monitoring Outside Revenues Police Aid $420,000 Fire Aid (2018 actual $294,751) $290,000 Cable Franchise Fee $515,000 Potential Tax Appeals $ 73,000 2020 Budget Drivers Expense Side Tax Levy for Debt Service will IncreaseApproximately $ 38,000 Existing Park Bonds ~ $ 22,000 Equipment Certificates ~ $16,000 (No Future Equipment Certificate Issues Anticipated) 2020 Budget Drivers Expense Side Pavement Management Program Up 3% ($83,000) for 2020 (3% for 2021 & 2022) (Average of 3.9% Since Inception in 2013) 2020 Budget Drivers Expense Side Personnel Costs Contracts Settled Thru 2019 Anticipated Insurance Costs Anticipated PERA Costs 2020 Budget Drivers Revenue Side New Growth Contributes Approximately $165,000 in New Revenue for 2020 Apple Valley Financial Data to Consider Last Year Used Two Year Budget Other Revenues Budgeted for 2020 Included Increase of $107,000 2020 Budget Forecast Expense Side Bonds $ 38,000 PERA & Social Security 150,000 Workers Comp Insurance 40,000 Health Insurance 185,000 Personnel Elections 844,000 170,000 VERF Charges 30,000 Decrease Capital Outlay (335,000) Other ‘20 Budget Expenses 38,000 Transfers; Road & Buildings 89,000 $ 1,249,000 Unknown: Fiscal Disparities & Preliminary County values 2020 Budget Forecast Expense Side Revenue Side Property Tax–New Growth $165,000 2020 Budgeted Increase in Other Revenue 107,000 $ 272,000 Bonds $ 38,000 PERA & Social Security 150,000 Workers Comp Insurance 40,000 Health Insurance 185,000 Personnel Elections 844,000 170,000 VERF Charges 30,000 Decrease Capital Outlay (335,000) Other ‘20 Budget Expenses 38,000 Transfers; Road & Buildings 89,000 $ 1,249,000 Unknown: Fiscal Disparities & Preliminary County values 2020 Budget Forecast Expense Side Revenue Side Property Tax–New Growth $165,000 2020 Budgeted Increase in Other Revenue 107,000 $ 272,000 Bonds $ 38,000 PERA & Social Security 150,000 Workers Comp Insurance 40,000 Health Insurance 185,000 Personnel Elections 844,000 170,000 VERF Charges 30,000 Decrease Capital Outlay (335,000) Other ‘20 Budget Expenses 38,000 Transfers; Road & Buildings 89,000 $ 1,249,000 GAP $977,000 (1.0% out of the projected 4.3% levy increase comes from growth leaving 3.3% increase to come from existing tax base) Unknown: Fiscal Disparities & Preliminary County values Levy Comparisons Apple Valley Lowest Among Dakota County Cities for 2018 to 2019 Apple Valley Lowest Among Dakota County Cities for 2016 to 2019 Apple Valley Lowest Among Dakota County Cities for 2016 to 2019 Apple Valley Lowest Among Dakota County Cities for 2013 to 2019 Apple Valley 2nd Lowest Among MLC Cities for 2018 to 2019 Apple Valley 3rd Lowest Among MLC Cities for 2017 to 2019 Apple Valley 5th Lowest Among MLC Cities for 2013 to 2019 Apple Valley Financial Data to Consider Dakota County Property Valuation Data for Taxes Payable 2020 Not Yet Available Review of 2019 Department Goals Looking Forward 2019 Goals Department/Division Highlights Administration, Cable and IT Charles Grawe 2019 Goals Department/Division Highlights First and second floors of Municipal Center have run out of contiguous office space for some divisions Unfinished basement allows opportunity for much-needed space for staff Address Municipal Center Space Issues 2019 Goals Department/Division Highlights City Clerk Pam Gackstetter 2019 Goals Department/Division Highlights PROCESS NEW/RENEWAL LICENSES & PERMITS RESPOND TO DATA REQUESTS Licenses/Permits: Over 350 Annually Data Requests: 2018 -417 2017 -229 2016 -214 2015 -59 2019 Goals Department/Division Highlights Community Development Bruce Nordquist 2019 Goals Department/Division Highlights Encourage Home Improvement Local Lenders Collaborate on Financial Resources Information Exchange Through Internet Resources, Advisors, and Plan Books Part of the Code Enforcement Umbrella Transforming Time Square 2019 Goals Department/Division Highlights Finance Ron Hedberg 2019 Goals Department/Division Highlights Complete a Facility Condition Inventory Develop Strategy for Funding Significant Repairs/Replacement of City Facilities 2019 Goals Department/Division Highlights Fire Chuck Russell 2019 Goals Department/Division Highlights Replace Duty Crew vehicle Specifications Developed in 2018 Being Built in 2019 Expanded Capabilities Modify Response Plans Retire Reserve Engine 2019 Goals Department/Division Highlights Human Resources Melissa Haas 2019 Goals Department/Division Highlights NEW EMPLOYEE ON-BOARDING In Continued Partnership with IT, a Laserfiche Workflow Process for Employee New Hire On-Boarding will be Implemented 2019 Goals Department/Division Highlights Liquor Scott Swanson 2019 Goals Department/Division Highlights Continue to be the Leader Amongst Metro Area Municipal Liquor Stores 2019 Goals Department/Division Highlights Parks and Recreation Barry Bernstein 2019 Goals Department/Division Highlights Sports Arena Project Kelley Park Master Plan Park Facilities-Upgrade and Re-Purpose (Former Teen Center) 2019 Goals Department/Division Highlights Police Jon Rechtzigel 2019 Goals Department/Division Highlights RENAME AND REMARKET NCOP UNIT Program has Thrived for 12 Years Rename to Reflect Community Impact INCREASE PATROL OFFICER PRESENCE IN SCHOOLS Strengthen Partnership with Schools & Create Positive Interactions with Community 2019 Goals Department/Division Highlights Public Works Matt Saam 2019 Goals Department/Division Highlights Lebanon Cemetery Improvements 2019 Goals Department/Division Highlights Other Notable 2019 Goals… Other Goals for 2019 Celebrate Apple Valley’s 50th Year Anniversary Finalize 2040 Comprehensive Plan Facilitate Development in Orchard Place Continue Water Meter Replacement Project Initiate Fire Department Strategic Planning Process Update Valleywood Golf Course Business Plan Implementation of Police Body Camera Evaluate Fleet Maintenance Internal Service Fund Address Pickleball Court Status at Hayes Park Any Goals to Add or Subtract from the List? Question 2 The current City Council has worked together for many years and has likewise made many good decisions on behalf of the community. Someday future Apple Valley leaders will look back at our work and will hopefully reflect positively on our efforts. Question 2 A) What do you want them to see and appreciate about the community decisions being made on our watch? B) Are there any issues we need to address now to help ensure future community success? Next Step Listing and Prioritization of Top 2019/2020 Goals Question 3 Fill in the blank: Whatever we do, let’s be sure we talk about _______?_______ at the Goal Setting Session Voting Dots Three dots each Vote for your priority goals Please, no bullet voting Staff Green Dots Council Red Dots Review Prioritization List Thanks! 1 Summary of 2019 Goal Setting Focus Session Opportunity to Acknowledge 2018 Accomplishments & Set Goals for 2019 and Beyond 2 Organizational Mission The City of Apple Valley is pledged to promote and enhance the health, safety, and general well-being of its citizens and all who visit the City Vision Part of 2030 Comprehensive Plan 3 Sustainable Livable Employment Focused Safe Business Oriented Play and Preserve Healthy and Active Accessible Successful Downtown Learning Service Noted 2018 Accomplishments 4 2018 Accomplishments Three Assumed Annual Goals: 1) Maintaining the City’s Financial Stability and AAA Bond Ratings 2) Maintain Stable and Predictable Property Taxes and Fees 3) Successful Neighborhood Street Reconstruction Projects with No Special Assessments 2018 Accomplishments Three Assumed Annual Goals: 1) Maintaining the City’s Financial Stability and AAA Bond Ratings 2) Maintain Stable and Predictable Property Taxes and Fees 3) Successful Neighborhood Street Reconstruction Projects with No Special Assessments 5 2018 Accomplishments Three Assumed Annual Goals: 1) Maintaining the City’s Financial Stability and AAA Bond Ratings 2) Maintain Stable and Predictable Property Taxes and Fees 3) Successful Neighborhood Street Reconstruction Projects with No Special Assessments 2018 Accomplishments Three Assumed Annual Goals: 1) Maintaining the City’s Financial Stability and AAA Bond Ratings 2) Maintain Stable and Predictable Property Taxes and Fees 3) Successful Neighborhood Street Reconstruction Projects with No Special Assessments 6 2018 Accomplishments Successful Administration of the 2018 Primary and General Elections 2018 Accomplishments Facilitating the Revitalization of Aging Commercial Buildings in the Downtown Area 7 2018 Accomplishments Commencement of the Water Meter Replacement Project 2018 Accomplishments Implementation of Numerous Facility Security Improvements 8 2018 Accomplishments Extensive List of Energy and Environmental Initiatives Including: Building Efficiency Projects Recycling Efforts Water Quality Initiatives Emerald Ash Borer Parks and Greenspace 2018 Accomplishments Extensive List of Energy and Environmental Initiatives Including: Building Efficiency Projects Recycling Efforts Water Quality Initiatives Emerald Ash Borer Parks and Greenspace 9 2018 Accomplishments Extensive List of Energy and Environmental Initiatives Including: Building Efficiency Projects Recycling Efforts Water Quality Initiatives Emerald Ash Borer Parks and Greenspace 2018 Accomplishments Extensive List of Energy and Environmental Initiatives Including: Building Efficiency Projects Recycling Efforts Water Quality Initiatives Emerald Ash Borer Parks and Greenspace 10 2018 Accomplishments Extensive List of Energy and Environmental Initiatives Including: Building Efficiency Projects Recycling Efforts Water Quality Initiatives Emerald Ash Borer Parks and Greenspace 2018 Accomplishments Extensive List of Energy and Environmental Initiatives Including: Building Efficiency Projects Recycling Efforts Water Quality Initiatives Emerald Ash Borer Parks and Greenspace 11 Looking to 2019 and Beyond Looking to 2019 and Beyond Three Assumed Annual Goals: 1) Maintaining the City’s Financial Stability and AAA Bond Ratings 2) Maintain Stable and Predictable Property Taxes and Fees 3) Successful Neighborhood Street Reconstruction Projects with No Special Assessments 12 Looking to 2019 and Beyond Pursue Implementation of Missing Third Lane on Cedar Avenue Looking to 2019 and Beyond Develop Facility Condition Inventory and Strategy for Funding Identified Needs 13 Looking to 2019 and Beyond Foster a Healthy Balance Between Parks and Neighborhoods Looking to 2019 and Beyond Facilitate Development in Orchard Path 14 Looking to 2019 and Beyond Implement Police Body-Worn Camera Technology Looking to 2019 and Beyond Research and Prepare a Strategic Plan for the Fire Department 15 Looking to 2019 and Beyond Plus Another 100 Departmental Goals Tonight’s Requested Action Motion to Approve the 2018 Goal Setting Workshop Summary 16 Questions? I T E M: 5.C. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Regular A genda Description: A dopt Resolution A ppointing Members to F ill Vacancies on Parks and Recreation A dvisory Committee with Terms Expiring March 1, 2020, and March 1, 2022 S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Adopt the resolution appointing members to the Parks and Recreation Advisory Committee for terms expiring March 1, 2020 and March 1, 2022. S UM M ARY: Six applications for the Parks and Recreation Advisory Committee were received by the deadline and provided to you under separate cover. Listed below are the names of the individuals interested in serving on the Parks and Recreation Advisory Committee. Russell Beyer J ann Henkes Lisa Hiebert Milo Holsten Hue Nguyen Mark Schori T here are two vacancies and they both have a three-year term; one seat expires March 1, 2020, and one seat expires March 1, 2022. If the City Council would like to proceed with filling the vacancies, ballots will be distributed. Following the balloting process, a motion should be made adopting the resolution appointing the individuals to the Committee. B AC K G RO UND: On February 14, 2019, the C ity C ouncil authorized accepting applications to fill the Parks and Recreation Advisory Committee vacancy through March 29, 2019. A copy of the resolution establishing procedures for appointing committee members is attached for your reference. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Background Material Resolution Presentation Presentation Presentation CITY OF APPLE VALLEY RESOLUTION NO. 1997-165 A RESOLUTION ESTABLISHING A PROCEDURE FOR APPOINTMENT TO FILL POSITIONS ON COMMISSIONS AND COMMITTEES WHEREAS, the City Council has established advisory commissions and committees whose members are appointed by the Council and any vacancies during a term are also filled by Council appointment, and WHEREAS, the City Council desires to establish a written procedure by which to make such appointments, and WHEREAS, this procedure will be used as a preliminary process and not a binding Council action; further Council action, by motion, will be necessary to appoint candidates for the positions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the following procedure will be used to reduce the number of candidates considered by the Council in making appointments to advisory commissions and committees and to fill any vacancies thereon: 1. The Mayor will call for nominations for a position or positions from the Councilmembers. 2. A nominee may decline the nomination at any point up to the time that nominations are closed. 3. When no further nominations are offered, the Mayor will close nominations. 4. If the number of nominations is equal to the number of positions to be filled, a motion to make the appointment shall be in order. The motion shall be in the form of: "I move to appoint ________________to the position of _________________." Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to left of the Mayor, starting with the member to the right of the Mayor. 5. If the number of nominations is greater than the number of positions to be filled, a written roster will be prepared listing the nominees and the Council shall proceed in the following manner: a) On the first round, and any subsequent rounds, each Councilmember shall, in writing, select that certain number of names which is one less than the total number of the names appearing. b) After the City Clerk has received the selection from each Councilmember, the City Clerk shall record the selection and announce the remaining names. c) Any name or names not having been selected by more than two of the Councilmembers shall be stricken by the City Clerk from the succeeding round and shall no longer appear as a name(s) to be considered by the Council; except that, if after selection by the Council there results a tie between or among all the names appearing on the round, the Council, in writing shall again select until one or more names have been stricken; provided, however, that if such a situation exists, the Council shall not reselect more than three times. In such a situation, the process shall end. Otherwise, the process shall end when only one name remains. d) After the process has ended, a motion to make the appointment shall be in order. The motion shall be in the form of: "I move to appoint _______________ to the position of _________________.” Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to left of the Mayor, starting with the member to the right of the Mayor. ADOPTED this 10th day of July, 1997. /s/ Gary L. Humphrey Gary L. Humphrey, Mayor ATTEST: /s/ Mary E. Mueller Mary E. Mueller, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2019- RESOLUTION APPOINTING PARKS & RECREATION ADVISORY COMMITTEE MEMBERS WHEREAS, Section 32.02 of the Apple Valley City Code, as amended, provides for appointment by the City Council of members of the Parks & Recreation Advisory Committee; and WHEREAS, two vacancies now exists on the Parks & Recreation Advisory Committee due to the resignation of Ben Van Gundy and Jessica Montgomery. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that ________________ and ______________ are hereby appointed to the Parks & Recreation Advisory Committee with terms expiring March 1, 2020, and March 1, 2022, respectively. BE IT FURTHER RESOLVED that members of the Parks & Recreation Advisory Committee are then as follows: Name Term Expires 1. Matthew Hinrichs March 1, 2020 2. Vacant March 1, 2020 3. Boyd Montgomery March 1, 2021 4. Brenton Schulz March 1, 2021 5. Josh Gaffke March 1, 2022 6. Noel Hammill March 1, 2022 7. Vacant March 1, 2022 ADOPTED this 25th day of April, 2018. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 4/25/2019 1 City of Apple Valley Parks and Recreation Adopt-A-Park Program What is the Adopt-A-Park Program The City of Apple Valley Parks and Recreation Department’s Adopt-A-Park-Program is: The opportunity for a group of citizens to engage in our community through stewardship A low commitment to assist in the upkeep of our tremendous park system A great way to build on your group’s team spirit by doing something beneficial for the community Recognition from the City of your company/group’s efforts 4/25/2019 2 Adopt-A-Park Volunteers ADOPT-A-PARK The Parks and Recreation Department actively seeks community oriented groups to join the ADOPT-A- PARK program. This program fits nicely with groups looking for a community service project. We require a minimum of three clean up visits to a park in a one-year period. In return, group names are published in the Parks and Recreation brochure. The following groups have volunteered to adopt city parks in 2019: ORGANIZATION .......................................... LEADER ............................................PARK LOCATION Lessons-I-Love Piano Studio ........................ A. Marie Thompson .................. Alimagnet & Nature Trail A.V. American Legion Auxiliary, Unit 1776 .. Shirley See .................................................. Apple Grove Kellen Enright ................................................ Kellen Enright ..............................................Apple Ponds Herb Jellum . .................................................. Herb Jellum Apple Valley East, Delaney & Quarry Point South Metro ATV Club .................................. Jay Peterson ..................................................... Duchess Faith Park Neighbors .................................... Patricia Tkachuck .....................................................Faith Dave & Karla McKenzie ................................ Karla McKenzie .................................................... Findlay Southcross Community Church .................... Jennifer Largen ........................................ Fred J. Largen Wes Gerber ................................................... Wes Gerber ..........................................................Galaxie Susie and Elise Wiegele ............................... Susie Wiegele ................................................ Huntington JTH Lighting Alliance MN ............................... Joe Gangl ..........................................Johnny Cake Ridge Uponor, Inc . ................................................... Geoffrey Maritim ...............................Johnny Cake Ridge Shaver Group ................................................. Connie Shaver ........................................................ Keller Apple Valley Explorers................................... David Engel ...................................................... Lac Lavon Rotary Club of Apple Valley .......................... Gloria Myre .......................................... Redwood & Kelley Alyssa Tornio . ............................................... Alyssa Tornio ........................................................... Scott Stael Family .................................................. Tony Stael ............................................................ Sunset Parameswaran Family .................................. Rauthi Parameswaran.............................................Tintah (River Valley) Project Explore ....................... Patty Vance ................................................ Valley Middle Hansen Family .............................................. Bill Hansen ......................................................... Wallace If you know any of these folks, thank them for helping keep your park system looking good! How Does Someone Become Involved? Contact the Parks and Recreation Department 952-953-2300 www.cityofapplevalley.org 4/26/2019 1 4/26/2019 2 2019 Street and Utility Improvements (Baldwin, Ramsdell Elm, Lowell) 4/26/2019 3 2019 Johnny Cake Ridge Road Improvements Recreational Fires Definition •Fire for recreational •Ceremonial •Food preparation for social events Site •Three foot by three foot •25 feet from structure –home, garage, shed, deck, fence •15 feet from property line Fuel •Clean and dry •Branches and logs •Split wood •Untreated dimensional lumber •3 foot or smaller Requirements •Adult supervision •Hose or fire extinguisher •Wind –15mph or less •Smoke complaint –put it out I T E M: 7. C O UNC I L ME E T I NG D AT E :A pril 25, 2019 S E C T I O N:Calendar of Upcoming Events Description: A pprove Calendar of Upcoming E vents S taff Contact: S tephanie Marschall, Deputy City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the C ity Council. S UM M ARY: Day/Date Time L ocation Ev ent Tue./Apr. 23 6:00 p.m.Municipal C enter Urban Affairs Advisory Committee Meeting Wed./Apr. 24 9:00 a.m.Municipal C enter Firefighters Relief Association Meeting Wed./Apr. 24 11:30 a.m.GrandStay C onference Center Chamber Luncheon Wed./Apr. 24 5:30-7:30 p.m.C omo Park Zoo, St. Paul Metro Cities Annual Meeting T hur./Apr. 25 4:30-6:30 p.m.Lakeview Bank, Lakeville Lakeview Bank Legacy Awards T hur./Apr. 25 6:30 p.m.Municipal C enter ED A Special Meeting T hur./Apr. 25 7:00 p.m.Municipal C enter Regular C ity Council Meeting Tue./Apr. 30 2:00-4:00 p.m.Municipal C enter Scott Swanson Retirement Celebration Tue./Apr. 30 6:45-8:30 a.m.Valleywood Math Fischer Memorial Scouting Breakfast Wed./May 1 7:00 p.m.Municipal C enter Planning C ommission Meeting T hur./May 2 6:00 p.m.Municipal C enter Informal Parks & Recreation Advisory C ommittee Meeting T hur./May 2 7:00 p.m.Municipal C enter Regular Parks & Recreation Advisory C ommittee Meeting Sat./May 4 11:00 a.m.-12:30 p.m.Redwood Park Adopt-A-Park Picnic Tues./May 7 7:30-9:00 a.m.9 Round Kickboxing Chamber Coffee C onnection Wed./May 8 7:00 p.m.Municipal C enter Traffic Safety Advisory Committee Meeting T hur./May 9 4:30-6:30 p.m.Apple Valley Medical Center Chamber Business After Hours Arbor Day Tree Planting T hur./May 9 5:30 p.m.Belmont Park Ceremony T hur./May 9 6:00 p.m.Municipal C enter Informal City C ouncil Meeting T hur./May 9 7:00 p.m.Municipal C enter Regular C ity Council Meeting Wed./May 15 7:00 p.m.Municipal C enter Planning C ommission Meeting Fri./May 17 6:00 p.m.C rystal Lake Golf C lub, Lakeville Chamber Gala B AC K G RO UND: Each event is hereby deemed a Special Meeting of the C ity Council, the purpose being informational or social gathering. Only events marked with an asterisk (*) will any action of the Council take place. B UD G E T I M PAC T: N/A