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HomeMy WebLinkAbout05/28/2019 Minutes CITY OF APPLE VALLEY URBAN AFFAIRS ADVISORY COMMITTEE MINUTES May 28, 2019 1. CALL TO ORDER The City of Apple Valley Urban Affairs Advisory Committee meeting was called to order by Chair Sharon Schwartz at 6:00 p.m. Members Present: Sharon Schwartz, Ann Arens, Linda Blake, Sandy Breuer, Walton Mahlum, Pamela Sohlberg and John Vegter. Members Absent: Staff Present: Community Development Director Bruce Nordquist, Planner/Economic Development Specialist Alex Sharpe and Department Assistant Joan Murphy. Committee and staff welcomed newly appointed Committee Member Ann Arens. 2. APPROVAL OF AGENDA Chair Schwartz asked if there were any changes to the agenda. Hearing none she called for a motion. MOTION: Breuer moved, seconded by Sohlberg, approving the agenda. Ayes - 7 - Nays - 0. 3. APPROVAL OF MINUTES October 23, 2018. Chair Schwartz asked if there were any changes to the minutes. Hearing none she called for a motion. MOTION: Breuer moved, seconded by Mahlum, approving the minutes of the meeting of October 23, 2018. Ayes - 5 - Nays - 0. Abstained – 2 (Arens and Sohlberg) 4. ACTION ITEMS A. Approve Appointment of Officers Nomination and election of chair and secretary. MOTION: Breuer, seconded by Sohlberg to appoint Sharon Schwartz as Chair of the Urban Affairs Advisory Committee. Ayes - 7 - Nays - 0. MOTION: Sohlberg, seconded by Schwartz to appoint Sandy Breuer as Secretary of the Urban Affairs Advisory Committee. Ayes - 7 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota Urban Affairs Advisory Committee Minutes May 28, 2019 Page 2 of 3 B. Approve 2018 Urban Affairs Advisory Committee Annual Report Discussion led to the attachment of the bus wrap photo and Ms. Breuer said they did not discuss the bus wrap as a promotional item in any of the meetings and she felt it should not be included as an attachment to the report. MOTION: Breuer moved, seconded by Vegter to approve the 2018 Urban Affairs Advisory Committee Annual Report with amendment. Ayes - 7 - Nays - 0. C. Receive 2020 Census Update for Complete Count Committee Planner/Economic Development Specialist Alex Sharpe led the discussion on the 2020 Census Update. He said on June 28, 2018 the City Council appointed the Urban Affairs Committee to be the City of Apple Valley's Complete Count Committee (CCC). The CCC is the City's local body charged with ensuring an accurate count of all residents within the City. He stated the City invited the pastors and staff of major congregations to join the CCC to learn about the importance of the 2020 Census, and how they can reach out to their parishioners to assist in a complete count. The City's religious institutions are an important connection to the community as they have a direct connection to diverse populations that government does not always have connections with. He reported that the City of Apple Valley has had one of the highest census response rates in the nation in both 2000, and 2010. This is a trend we hope to continue with an emphasis to connect with underperforming census blocks. Connecting with the ministerial community is an important step to ensuring that all Apple Valley residents are counted. Census Day is April 1, 2020. Apple Valley was one of the first communities to commit to, and establish a Complete Count Committee and is well prepared to being outreach within the community. A first step is connecting with the ministerial community. Faith community can reach people in ways others cannot. He added staff is seeking input from the Committee for additional steps. Discussion led to ways to reach out to the community such as the school district, church community, City newsletter, press releases, water bills and that staff is looking for the Urban Affairs Committee to come up with ideas and groups. Chair Schwartz asked who the person was for them to reach out to with their ideas. Community Development Director Bruce Nordquist said the point person on staff is Alex Sharpe and the committee could contact him by phone or email. Further discussion led to the materials being produced in different languages and clear reassurance that the information disclosed on the census will not be used for other reasons but just for the purpose of counting the people. CITY OF APPLE VALLEY Dakota County, Minnesota Urban Affairs Advisory Committee Minutes May 28, 2019 Page 3 of 3 MOTION: Breuer moved, seconded by Vegter to direct staff to bring back to the Complete Count Committee a concise message to be put out in four places: City newsletter, brochure, press release and utility bills. Ayes - 7 - Nays - 0. 5. OTHER BUSINESS A. Staff Updates A-1. Update on Apple Valley Sustainability Initiatives Mr. Nordquist introduced the topic of sustainability initiatives and said the City Council could designate the Urban Affairs Advisory Committee for another topic to research and discuss. He said this could be something coming up in 2020 or beyond. He stated a group of citizens approached the City Council about allowing backyard chickens and the City Council agreed to not assign that task to the Urban Affairs until after the City's 50th Golden Anniversary. He wanted the Committee to be aware that more discussion topics are on the horizon. A-2. Update on 50th Year Celebration Mr. Nordquist described the plans going forward and how the word for the 50111 Golden Anniversary has been publicized to the community. He reviewed the upcoming schedule, distributed the new City pin. showed the banner design and provided the bus wrap design with the advertising on the back of the bus. He said the bus would be in the Freedom Days parade. 6. Adjourn Hearing no further comments from the Urban Affairs Advisory Committee. Chair Schwartz asked for a motion to adjourn. MOTION: Breuer moved, seconded by Blake to adjourn the meeting at 8:04 p.m. Ayes - 7 Nays - 0. Res fully Submitted, n Murphy, Depart Approv by on 10 ant Urban Affairs Advisory Committee 1 Sharon Schwart, Chair